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Home My WebLink About2008-10-07 PRC Regular Meeting Agenda Packet ......... CITY OF PALM DESERT :F # PARKS AND RECREATION COMMISSION '4I AGENDA .444 Tuesday, October 7, 2008 — 8:30 a.m. Administrative Conference Room I. CALL TO ORDER IL ROLL CALL III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM SEPTEMBER 2, 2008 . B. MINUTES OF THE MEETING FROM SEPTEMBER 16, 2008 IV. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. V. PRESENTATIONS A. COACHELLA VALLEY RECREATION AND PARK DISTRICT STAFF VI. NEW BUSINESS - None VI I. UNFINISHED BUSINESS - None VIII. REPORTS AND UPDATES A. NOVEMBER 4, 2008, COMMISSION MEETING B. TRAILS STUDY INFORMATION - - PARKS AND RECREATION COMMISSION AGENDA OCTOBER 7, 2008 O. RIVERSIDE COUNTY REGIONAL TRAILS PLAN D. PLAYGROUND AT THE COMMUNITY PARK E. UNIVERSITY PARKS UPDATE F. UPCOMING EVENTS G. FAMILY YMCA OF THE DESERT NEWS RELEASE H. THE FIRST TEE OF THE COACHELLA VALLEY I. COMMUNITY/AQUATIC CENTER UPDATE (ORAL REPORT) J. NEWS ARTICLES (ORAL REPORT) IX. COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 1 day of October 2008. Monica Laredo, Recording Secretary 2 6.u}!W&',"vrCNLO::0, !.cr:.c4:'. k2tiDAfr.°7fk5dd7OGW eidda' YL.517.0A fid9b11O.T,Q&A G'r CITY OF PALM DESERT T� t PARKS & RECREATION COMMISSION b PRELIMINARY MINUTES ._ '7 $Z`' _ jry t SEPTEMBER 2 2008 CALL TO ORDER Chairman Dawson convened the meeting at 8:33 a.m. II. ROLL CALL Present: Chairman Gerald Dawson Vice Chair Michael Barnard Commissioner Babcock Commissioner Roger Dash arrived at 8:35 a.m. Commissioner Randy Guyer arrived at 8:37 a.m. Commissioner Deborah Hall Commissioner Kim Housken arrived at 8:35 a.m. Commissioner Julie Munson Commissioner Terry Schukart Staff Present: Bob Spiegel, Mayor Pro Tem Janis Steele, Parks & Recreation Services Manager Jay Niemczak, Parks Facilities Manager Juan Hernandez, Parks Inspector Ryan Stendell, Senior Management Analyst Monica Loredo, Administrative Secretary Guests: Craig DeWitt, Coachella Valley Recreation & Park District Stan Ford, Coachella Valley Recreation & Park District Laura McGalliard, Coachella Valley Recreation & Park District III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM AUGUST 19, 2008 Minutes of the meeting from August 19, 2008, were approved as submitted. Motion moved/seconded by Schukart/Barnard, and 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 carried by a 6-0 with Commissioners Dash, Guyer, and Housken ABSENT (arrived after motion). IV. ORAL COMMUNICATIONS Mr. Stan Ford distributed the Coachella Valley Recreation and Park District's (CVRPD) fall catalog. He announced that the CVRPD will be hosting the Disney Institute on September 22-23, 2008, at the Indian Wells Conference Center. Mr. Ford stated that after reading the minutes from the last meeting regarding the Gus Macker, he was concerned with the bad communication. He explained that their board had to make a tough decision, and noted that they could come back with an update since it is not an agenda item. Mr. Ford stated that he could have dialogue with the City so that there are no misunderstandings or hard feelings. Chairman Dawson told Mr. Ford that it would be a good idea for them to update the Commission periodically. Ms. Steele announced that at the last meeting, the Commission asked Staff to come back with the 2007 Legend Fields nominees list. She mentioned that she was very sick before she left on vacation, and the item was left out of the agenda while she was out. She apologized to the Commission. Ms. Steele noted that the list had Billie Jean King, Rosie Casals, Tom Flores, and Steve Garvey. She stated that the Commission could add it to the agenda or Staff could bring back later. Mayor Pro Tem Spiegel commented that after talking to a couple of people on the Council, they would prefer to have people in baseball until they run out of names since the columns are located at the ball fields. Ms. Steele indicated that the only baseball player left would be Steve Garvey. Commissioner Hall asked if he is local. Mayor Pro Tem Spiegel suggested that Staff contact last year's recipient, and find out if he knows anybody. Ms. Steele asked if Staff could bring this item to the next meeting. She asked the Commission to let her know if they think of anyone else. Vice Chair Barnard mentioned Don Baylor, and believes he lives in La Quinta. 2 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Ms. Steele commented that he was on the list a couple of years ago. Chairman Dawson stated that they will finalize a decision at the next meeting, and if anyone has additional names to please give them to Ms. Steele as soon as possible. V. PRESENTATIONS - None VI. NEW BUSINESS - None VII. UNFINISHED BUSINESS A. PETANQUE COURTS AND OTHER AMENITIES AT HOVLEY SOCCER PARK Discussion and recommendation to build petanque courts and other amenities at Hovley Soccer Park. Mr. Niemczak reported that this item has been back to the Commission several times. He reported that on May 6, the Commission requested for Staff to get a cost estimate to design/build petanque courts, pickleball courts, community gardens, and horseshoe pits. Staff received an approximate cost from Larios Builders, Inc. Mr. Niemczak noted that it does not include engineering costs. The petanque courts, pickleball courts, and horseshoe pits would cost approximately $75,000. In addition, the community gardens would cost an additional $59,000, which would be paid by the Community Services Department. The overall cost for the entire project will be $120,000. Commissioner Housken inquired if a pickleball is fenced in. Mr. Niemczak answered yes. Commissioner Housken asked if the same soil is going to be used for petanque. Mr. Niemczak replied that decomposed granite (DG) is used; it is not cement or grass. Commissioner Housken asked if petanque needs to be watered down. Mr. Niemczak answered that a hose bib will be available for the players. Mayor Pro Tem Spiegel asked why Staff is not going out to bid. Ms. Steele responded that Staff has to go out to bid. Staff only wanted to bring an approximate cost back to the Commission. 3 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Commissioner Guyer inquired if Staff still has the contact information for the petanque court representatives, and has Staff talked to them about the design. Ms. Steele replied that she does have the contact information. Mr. Niemczak interjected that Staff initially did talk to them about the location and size. Commissioner Hall inquired if Staff is requesting to approve the amount or to go out to bid. Ms. Steele responded that Staff is requesting the Commission's recommendation to go out to bid, and take it to the City Council for their approval to request bids as well. Mayor Pro Tem Spiegel asked if there is plenty of room at the Soccer Park. Ms. Steele replied yes. She noted that the Community Services Department would like to get started on the community gardens. If possible, Staff is going to try to get it on the next City Council agenda if the Commission is in favor. Commissioner Hall asked if these amenities would finish up the area since it was done in pieces. Mr. Niemczak responded that the only section left will be the west section of the parking lot. He noted that the Community Services Department mentioned that they may have enough funds to add a picnic area. Commissioner Guyer asked if part of the section is a retention basin or is the soccer field considered a retention basin. Mr. Niemczak answered that the soccer field is a retention basin. He indicated that there is a little wash area along the parking lot, which they will be able to build an ADA accessible pathway. Vice Chair Barnard inquired if bocce ball could be played on the same courts. Mr. Niemczak responded that if bocce ball requires turf, no. Vice Chair Barnard noted that he does not remember how popular it was, but that ten petanque courts seems like a lot. Mr. Niemczak replied that he would check on it. Commissioner Hall moved to recommend to the City Council to go out to bid for the installation of petanque courts and other amenities at the Hovley Soccer Park. Commissioner Schukart seconded the motion, and carried by a 9-0 vote. 4 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 VIII. REPORTS AND UPDATES A. ACCESSIBILITY UPGRADES FOR PARK PLAYGROUNDS Ms. Steele reported that in October 2005, the Architectural and Transportation Barriers Compliance Board developed some accessibility guidelines for newly constructed and altered play areas. The guidelines are a supplement to the Americans with Disabilities Act Accessibility Guidelines. She noted that most of the Parks Staff attended the Parks Inspection Certification workshop. Ms. Steele mentioned that after attending the workshop, she felt it was important to start budgeting into the Capital Improvement Projects for some of the things they might have to change or do to the City's playgrounds to meet the new accessibility guidelines. She stated that Mr. Niemczak and Mr. Torres have gone out and completed some initial inspections in the playgrounds. Staff has made some recommendations on what they thought they should do priority wise. She noted that some of the recommendations do not have to be done at this time, but they are being proactive. Ms. Steele mentioned that the Public Works and Building & Safety Departments are also evaluating City buildings and sidewalks. She mentioned that Mr. Juan Hernandez, Parks Inspector, is present to discuss their findings and recommendations. Mr. Hernandez reported that at Hovley Soccer Park they will be installing two additional accessibility features to the 5 to 12-year old playground. The features include a balance board and power pedaler. If the two components are added, an accessible rubber mat needs to be installed or the sand needs to be replaced with ADA approved wood chips. The surface needs to be changed so that the two features are accessible. At Joe Mann Park playground, the spacing was tight since swings have a six foot non-overlapping use beyond the posts. In addition, spring toys have their own non-overlapping use zone. Therefore, the only way to comply with the request is to have free standing play equipment that requires the user to have their feet on the ground. Staff's recommendation is to add a music maker rated for ages 2 to 12, and cat's den rated for ages 2 to 5 (pictures provided in agenda packet). Chairman Dawson asked if the music maker is a maintenance problem. Mr. Hernandez responded that the equipment is made very hardy. The equipment will have a warranty as does any other piece of equipment. Mr. Hernandez continued with the Civic Center Park. As with the Hovley Soccer Park at the 5 to 12-year old playground, two ground accessible features are needed. Staff's recommendation is a bouncy bounce and 5 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 power pedaler. For the 2 to 5-year old playground, it was not required since there are spring toys. He mentioned that while inspecting the playground, Staff found concerns that they need to address. In the small playground, there is a small elephant that has to be removed and there is no other place to install it. The problem is the non-overlapping use zone, and the elephant is too close to the swing structure. In addition, the trunk of the elephant poses a head entrapment hazard. Mr. Hernandez mentioned that the monkey bars need to be moved a few inches to be in compliance. He noted that all the benches around the playground have a head entrapment hazard. Staff will have someone come in to cut the arm rests off, which are not bolted on. There is currently a broken see-saw near the elephant, and Staff's recommendation is to remove it. Staff has recommended replacing both items with a tot town. Chairman Dawson asked what type of material is the cat's den. Mr. Hernandez responded that it is recycled plastic. Commissioner Babcock inquired how strong the plastic is. Mr. Hernandez replied that the plastic is very hard and cannot be bent. Chairman Dawson commended Mr. Hernandez for his knowledge and recommendations. Mr. Niemczak mentioned that the requirements change yearly. Mr. Hernandez added that they all have to be re-certified every three years. Commissioner Hall asked how popular the musical toys are. Mr. Hernandez responded that he did not know, and did not have any statistics. He mentioned that he can call the company, and ask them how well they sell. Commissioner Hall wondered if there are other parks where they have been installed, and if there is a way to find out if it gets a lot of use. Commissioner Guyer asked what the surface requirement is for accessibility to different types of playground equipment. Mr. Hernandez responded that most of the City's playgrounds meet the accessibility requirements because they have the ADA approved wood chips. The only park that would need matting is the soccer park. The only way around it would be by taking out the sand, and adding the ADA approved wood chips. He stated that you have to be able to push a wheelchair through a playground even if they can or cannot access the playground. 6 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Ms. Steele added that a rubber surface is very expensive and does not do well in the desert. Staff has tried to stay clear of it. Commissioner Guyer commented that requirements could be changed from wood chips to rubberized matting. Mr. Hernandez responded that wood chips are specifically engineered to hold up to wheelchairs. Ms. Steele commented that the Parks Inspectors have all done a great job with the attached report and recommendations. Mr. Hernandez interjected that he will not take sole credit, and that it was all a team effort. Ms. Steele stated that she added the accessibility guide to the agenda packet as an informational item and reference guide. Commissioner Housken referred to a news article in the newspaper that displays a special swing that a quadriplegic child can use. She asked if this type of swing can be used. Mr. Hernandez responded that if they were to add a swing of that nature, they would have to add a whole special area for it. He explained that due to the size of the swing, kids tend to run right in front of them and cause head injuries. For that reason, it would need to be installed away from the playground where kids are not running near it. B. ANNUAL OVERSEEDING SCHEDULE Mr. Niemczak reported that the overseeding schedule is in the agenda packet as an informational item. Overseeding will begin around September 18. Ms. Steele added that some parks are kept open during overseeding. Staff will be putting out a press release to inform people. Chairman Dawson asked if Staff has tried putting up signs. Mr. Niemczak replied that they need to because Staff gets a lot of calls, especially from people using the Civic Center Park. Commissioner Schukart inquired if the schedule is the same as previous years' time wise. Mr. Niemczak responded no due to Palm Desert High School and their need to utilize fields in City parks; the schedule has been adjusted a little. C. COMMUNITY CENTER UPDATE Ms. Steele requested that this item be discussed last because it will take longer. Chairman Dawson moved on to the next item. 7 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Ms. Steele reported that a meeting is scheduled with gkkworks for an update on progress made to date. The gkkworks contract went to the City Council last week for ratification. At the City Council meeting, one of the Councilmember's requested that the consultant schedule meetings with each individual Councilmember to get their feedback. She noted that a disc was provided to all Commissioners with information received from Facility Design School. She briefly mentioned information that is on the disc. She noted that she will also provide the City Council with a copy of the disc. Ms. Steele apologized again because she was not feeling well before she left on vacation. She commented that she put a slide show together of the facilities that were included in the tour. She apologized that the pictures were not very organized. Before displaying the slides, she mentioned that she was trying to get a copy of the contract for operational services from Platte County Parks and Recreation District. Platte County was the only facility that had a contract with another agency to run their facility. She mentioned that she received a copy of the contract the day before she left on vacation. After reviewing the contract, she felt it was a very good contract. The contract includes a lot of pre-construction material. Platte County approached the YMCA since they operated 13 successful centers in the Kansas City metro area, and have the experience of running centers. Platte County and the YMCA began discussions two or three years before construction started. The Director of Platte County told her that it is very important to have trust between the two agencies to be successful in serving their citizens. The two agencies would communicate weekly. Ms. Steele stated that the contract was set up with a goal to recover all costs of the facility. The contract was set up with a three-year period allowing the YMCA to get to the full cost recovery, not including the opening year if they opened for a partial year. In year one, Platte County planned on subsidizing the facility by fifteen percent (15%). The incentive is if the YMCA's revenue was higher than 15%, the YMCA could bank into an operating surplus up to $500,000. Once they reached that amount, the remainder amount would go into a capital improvement fund that the County has for the community center only. The funds would be available for major capital improvements and any facility expansions. She noted that the facility had not been open for three years, and they had $500,000 in their operating surplus and $700,000 in their capital. So Platte County never had to subsidize those amounts. The contract also had an administrative fee of eleven percent (11%). For this fee, the YMCA will provide accounting, management of information services, human resources, management, program innovation, and senior administrative management expertise to operate the facilities. 8 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Ms. Steele stated that it is really good contract, but not the only one they are going to look at. She noted that she included in the agenda packet information of the Platte County Community Center. Mayor Pro Tem Spiegel asked if the Platte County center was the one she favored. Ms. Steele responded that it was probably one of their least favorite ones. Vice Chair Barnard communicated that Platte County and the YMCA were really open with each other. They did their budgets together, regular monthly meetings, and disclosed audits and financial information. He noted that it was a good relationship between Platte County and the YMCA. There was never any hiding anything from anybody. Commissioner Guyer clarified if Ms. Steele picked the Platte County contract because it was the only one that had joint management contract. Ms. Steele replied yes. She chose the contract to share with the Commission because all the other centers they visited had city staff running their facilities. Ms. Steele noted that the agenda packet has more information on the Platte County Community Center. Information is also provided on the disk. Commissioner Guyer asked Ms. Steele if there is an increased ability to recover costs as a result of having a joint partnership with someone else running the facility. She replied no because everyone would probably say that it is more expensive to contract operational services. However, Platte County was a very small district that did not have many facilities or parks. Platte County completed a master plan and survey, and determined what their citizens wanted with a community center and parks rating high. Being a small district, they did not desire nor have the experience in running a facility such as this. They had no desire to take it on. Commissioner Guyer asked if Platte County had the population. Ms. Steele responded yes. Platte County did not mind taking care of the parks, but were not interested in running the community center. Commissioner Guyer inquired if the surplus was an addition to the administrative fee. Ms. Steele answered yes. She explained the administrative fee was part of their operational expenses. Ms. Steele presented pictures of the community centers they visited during their trip to Missouri for Facility Design School. 9 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Mayor Pro Tern Spiegel interjected that he had to leave to another meeting. He commented that at the last City Council meeting, the Council approved the $25,000 for the feasibility study. He noted that one of the Councilmember's requested that the consultant talk to each Councilmember. He also noted that Ms. Steele will be giving the disk to the City Council, but they are not going to look at it. Mayor Pro Tem Spiegel suggested having a study session showing the City Council the pictures so they can see what is being done at other cities. Commissioner Babcock asked how many swimming lanes is the City thinking of building. Ms. Steele replied at least eight for competitive swimming. Commissioner Hall inquired if there is a standard for competitive pools. Ms. Steele responded that all high school and colleges are 25 yards. The long course meets and Olympics swim in a 50-meter pool. Commissioner Hall also inquired about the number of lanes. Ms. Steele answered that you could probably get by with six, but eight is the minimum we are looking at. Commissioner Babcock asked Ms. Steele if she is going to show all the pictures to the City Council. She replied that she will be showing portions of it, and in a more organized order. Ms. Steele noted that she is showing the slides so that they can get ideas from other community centers. Commissioner Dash inquired about the areas in Missouri. Ms. Steele replied that it is mostly suburban areas. Vice Chair Barnard commented that all the community centers were fairly close to each other. They were approximately within a 50 to 75 mile radius. Commissioner Babcock asked if there is a chance that the City will be working with the YMCA. Ms. Steele responded yes. She stated that the City has not chosen anyone, but there is a chance. Commissioner Babcock asked what the Commission is selling to the City Council. Ms. Steele answered an indoor community center with an aquatic complex or components. 10 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Commissioner Babcock inquired about the location of the community center and aquatic complex. Commissioner Schukart responded that the location has not been determined. Ms. Steele interjected that the consultants are working on a location. The consultants were hired to look at and present a site plan and design, preferably around the Civic Center Park area. Commissioner Babcock voiced his concern about adding more buildings to the park. Vice Chair Barnard commented to Commissioner Babcock that he should wait to see what the consultant comes back with. Commissioner Housken clarified to Commissioner Babcock that there is no plan to take anything from the park. She remembered discussion of incorporating and redirecting some of the street (San Pablo). Chairman Dawson asked Ms. Steele if she will be preparing a study session presentation. She responded that it will not happen right away. She explained that Staff is currently working on the site master plan. She understood that Staff first has to go back to the City Council with site options, costs for the site, and recommendation for one site. Vice Chair Barnard stated that he understood Mayor Pro Tern Spiegel wants the City Council to see the slide presentation to give them a vision before giving them a site plan. Ms. Steele stated that she will clarify with Mayor Pro Tern Spiegel on how to proceed. Commissioner Dash asked if the site recommendation will go to the Commission before the City Council. Ms. Steele replied that Staff will bring to the Commission first. D. CONSTRUCTION OF THE PARKS INSPECTORS WORK AREA Mr. Niemczak communicated that after the Parks Maintenance workers were reclassified to Parks Inspectors, Staff decided to look at their work area so that they can get their job done. Staff had Prest Vuksic Architects redesign the inspectors work area, and took it out to bid. The bid went to the last City Council meeting, and was awarded to Simon Contracting of Indio, California, with a bid price of $123,000. Staff hopes construction will begin in about three weeks. 11 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Ms. Steele interjected that the bid price was under budget. Staff had $340,000 budgeted; however, the price does not include furniture. With the new remodel of the inspectors work area, they hope to keep rodents out, and have air conditioning installed. Commissioner Housken inquired where the Parks Inspectors area is located. Ms. Steele responded that it is located behind the Palm Desert Community Center. E. 1-10 BICYCLE PATH Mr. Niemczak stated that the 1-10 bicycle path is an informational item to keep the Commission updated. He stated that City Staff interviewed consultants to select one who will be hired to perform a feasibility study for the area from Washington Avenue to Aqua Caliente Casino (includes Freedom Park and railroad area). Staff looked at proposals and evaluated them according to qualifications of the firm, management approach, technical approach, and completeness of proposal. Staff agreed on the qualifications from a firm named R, R, and Design Group of San Clemente. Staff is currently contacting the firm's references, getting approval, and a formal quote. Mayor Pro Tem Spiegel asked if this is the bike path where the City has a grant. Ms. Steele replied yes. Mayor Pro Tem Spiegel inquired if there is going to be way to get across Monterey. Ms. Steele responded that would be part of the feasibility study. They will also be looking at easements, and determine what the City is going to need to do to make it work. Mr. Niemczak mentioned that the firm is very experienced in bicycle paths and easements. Chairman Dawson inquired if the firm is going to assume that Portola is an 1-10 connection. Ms. Steele responded that she believes so. Mr. Niemczak communicated that the biggest obstacle will be working with the railroad company and private land owners. Commissioner Babcock asked if this is the same trail that the mayor of Rancho Mirage did not know anything about, and the same trail that will go through Rancho Mirage. Ms. Steele responded that the firm who will be performing the feasibility study will include the City of Rancho Mirage in the discussions. 12 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 Mayor Pro Tern Spiegel noted that the area in Rancho Mirage is a very small piece. Commissioner Babcock commented that if it works, he would like to see the bike path go the other direction as well. Mayor Pro Tern Spiegel responded that if Palm Desert gets it started other cities may join the plan. Mr. Niemczak stated that the feasibility study will also suggest alternate routes, if unable to get easements. Commissioner Guyer mentioned that the firm should also look at a combined trail; a trail that is paved and off road. Mr. Niemczak responded that he will let the Public Works Department know. Commissioner Dash inquired if there has been any additional information on being designated a Bicycle Friendly City. Ms. Steele answered that she will bring additional information to the next meeting. Commissioner Guyer commented that in the weekend USA Weekend magazine there was an article on the Bicycle Friendly Cities Association, and listed the top ten cities in the nation. F. PALM DESERT SPAY & NEUTER/VACCINATION CLINIC Ms. Steele stated that the Riverside County Department of Animal Services is planning a vaccination clinic for Saturday, October 18, 2008, from 10:00 a.m. to 2:00 p.m., at the Palm Desert Middle School. The County is also planning on offering spay and neutering services. Information will be in the City's Brightside and posted at the City's dog parks. Mayor Pro Tern Spiegel clarified if the clinic is going to be at the Middle School. Ms. Steele responded that originally the County wanted to have the clinic in the Civic Center Park, but they chose a date that is set in stone. They chose a date when the Heart Walk is scheduled; therefore, it was decided to have the clinic at the Middle School. In addition, the playground may be finished and could be showcased. Commissioner Babcock asked if they will have licensing. Ms. Steele responded yes. She believes they will have licensing and micro chipping. She also noted that pricing will be reasonable. Commissioner Munson inquired if it is too late to add the information to the Brightside. Ms. Steele answered that it is not too late, and believes Staff 13 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 2, 2008 was getting information to the Staff person that handles the articles in the Brightside. Commissioner Guyer asked if the clinic is for Palm Desert residents only. Ms. Steele replied no. Chairman Dawson returned to Item C, Community Center Update. IX. COMMISSIONER COMMENTS X. ADJOURNMENT Upon motion by Vice Chair Barnard, seconded by Commissioner Guyer, the meeting was adjourned at 10:40 a.m. Monica Loredo, Recording Secretary 14 G.IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-2-08 min docx CITY OF PALM DESERT �1T� t PARKS & RECREATION COMMISSION Ji PRELIMINARY MINUTES I b !•_ Hm $�r &y ry SEPTEMBER 16, 2008 CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Chairman Gerald Dawson Vice Chair Michael Barnard Commissioner Babcock Commissioner Roger Dash Commissioner Randy Guyer Commissioner Deborah Hall Commissioner Kim Housken Commissioner Julie Munson Commissioner Terry Schukart Staff Present: Bob Spiegel, Mayor Pro Tem Homer Croy, ACM for Development Services Janis Steele, Parks & Recreation Services Manager Jay Niemczak, Parks Facilities Manager Ryan Stendell, Senior Management Analyst Monica Loredo, Administrative Secretary Guests: Van Tanner, Planning Commissioner Barb Adair, Coachella Valley Recreation & Park District Laura McGalliard, Coachella Valley Recreation & Park District Rob Ballew, Family YMCA of the Desert Gina Tenorio, The Desert Sun III. APPROVAL OF MINUTES - None 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 IV. ORAL COMMUNICATIONS Ms. Laura McGalliard, Coachella Valley Recreation Park Foundation, announced that this year the Foundation is participating in "Dancing with the Stars." She communicated that Ms. Kathy Strong, from their board, is participating and dancing for The First Tee. Ms. McGalliard asked the Commission if they wanted to vote for Ms. Strong, she would leave some forms to vote. Each vote costs $25.00. The event is on October 25, at 6:00 p.m. at the Hyatt in Indian Wells. V. PRESENTATIONS - None VI. NEW BUSINESS (Added agenda item) A. MIKE SCHULER TRAIL TURNOUTS Discussion and recommendation on developing small turnouts in a few areas of the Mike Schuler Trail. Please see discussion under Item D of Reports and Updates. Commissioner Guyer moved to approve Staff's recommendation to add turnouts to the Mike Schuler Trail. Commissioner Hall seconded the motion, and carried by an 8-1 vote with Commissioner Babcock voting NO. Ms. Steele added that the recommendation will be taken to the City Council. Chairman Dawson returned to Reports and Updates. VII. UNFINISHED BUSINESS A. 2009 LEGENDS FIELD (SENIOR GAMES) HONOREES Discussion and recommendation for the 2009 Honoree. Ms. Steele stated that Staff was directed to bring back to the Commission possible honorees for the Senior Games. In August, Staff mentioned Billie Jean King, Rosie Casals, and Dr. John Carlos. Last year, Steve Garvey and Tom Flores were mentioned. She reminded the Commission that Mayor Pro Tenn Spiegel stated that the City Council would like to continue honoring baseball players, which narrows the list down to Steve Garvey 2 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 and Don Baylor. She noted that she included information on the baseball players in the agenda packet. Ms. Steele requested a recommendation on who the Commission would like to honor this year. Chairman Dawson asked the Commission if they had any thoughts on expanding beyond Garvey and Baylor. Commissioner Guyer asked the Commission if they know Mr. Garvey's and Mr. Baylor's involvement in the community or sports. Commissioner Munson responded that she believes Mr. Garvey has been involved in sports. Mr. Tanner mentioned that Mr. Garvey has children in the school system and programs. He has also been generous with donating his time coaching. Commissioner Munson commented that she thinks he would participate. She noted that she has a contact for Mr. Garvey, if needed. She stated that she would recommend him. Commissioner Schukart commented that Mr. Garvey went over to College of the Desert to assist with the off season conditioning programs with the baseball team, and that he does not know of Mr. Baylor's involvement with the community. Chairman Dawson asked the Commission if they knew anything about Mr. Baylor. Commissioner Housken clarified that Mr. Garvey is a resident of Palm Desert, and Mr. Baylor is a resident of La Quinta. Ms. Steele agreed that Mr. Baylor lives in La Quinta, and the last she heard is that Mr. Garvey lives in Palm Desert. Commissioner Munson moved to recommend to the City Council the nomination of Mr. Steve Garvey for the 2009 Legends Field Honoree. Commissioner Schukart seconded the motion, and carried by a 9-0 vote. VIII. REPORTS AND UPDATES Chairman Dawson changed the order of the reports, and moved Item D (Mike Schuler Trail) to the top. 3 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 A. BICYCLE FRIENDLY COMMUNITIES Ms. Steele looked into what a Bicycle Friendly Community is and the application process. Staff included more information in the agenda packet. She stated that if the City is interested in doing something like this program, it is going to require City-wide support from Public Works, Planning, Public Safety, and more. Everyone involved would need to get educated, and discuss an action plan. She stated that the most important thing to look at is the application, and she briefly went over the process. The challenge that Ms. Steele sees is that educational programs would be needed. She believes that the Bicycle Club could probably get involved in providing educational programs for the community. She also believes that there has to be a City Staff person to spear-head the program. She noted that she has discussed the program with Mr. Stendell, and they came up with the Transportation Planner that works with bicycle paths, but was not sure what projects he is currently working on. Ms. Steele mentioned that she also included in the agenda packet a list of Bicycle Friendly Community cities. She noted that Davis, California, was one of the top two. She also noted other California cities that were on the list. Ms. Steele stated that she has brought all this information to the Commission so they can let Staff know how they would like to proceed. Commissioner Dash commented that the program would accomplish what the City wants, which is tourism and attraction to bring people in. However, unless there are funds for hiring an individual to head up the program and complete the application it is not going to be useful. For two reasons one being that the application is like writing a grant proposal. When writing a grant proposal, you need to hire someone that understands the language. The second reason, Staff will be asked to add this program to what they are already doing, such as the community center. He stated that he supports the idea, but has no idea if there is funding available for hiring someone to coordinate and putting the package together. Vice Chair Barnard agreed with Commissioner Dash. He commented that he has written grant applications for tens and thousands of dollars that seemed easier than completing the application for the Bicycle Friendly Community. He feels that the application is pretty involved, and does not feel that Staff should be putting time into it. He suggested maybe a summer intern, or his other thought was getting the Coachella Valley Association of Governments (CVAG) involved. 4 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Commissioner Babcock voiced that it is difficult to ride long distance in the Coachella Valley. He mentioned a group in San Diego that got together to fight the city and the state. The group is winning battles keeping bicycles off sidewalks and keeping them on the street. He stated that he is all for the Bicycle Friendly Community. Commissioner Guyer commented that he noticed on the list of Bicycle Friendly Cities that a lot of them are big cities, and the smaller ones were college towns. He also agreed with Vice Chair Barnard that the City should get other people involved to make it successful. However, he cannot see why they can't point in that direction now that they know what the guidelines are. Commissioner Hall stated that she agrees with Vice Chair Barnard, and feels that it should go to CVAG. She noted that there needs to be a consensus across the valley. Commissioner Guyer asked Mayor Pro Tern Spiegel if things at CVAG get convoluted or almost lost especially if they are minor projects. He responded not necessarily. It could be a major project for CVAG if they want to go along with it. Mayor Pro Tem Spiegel commented that the City would need to contract someone to complete the process. He expressed that there are not enough people riding bikes, and feels that the Bicycle Friendly Community is a terrific thing that would bring people to the City. He stated that it should be taken to the City Council, and explain what it is. Possibly during a short study session and see what their interest is. Commissioner Babcock commented that there are some cities that have a staff person that works with bicyclists. Mayor Pro Tern Spiegel suggested inviting Mr. John Wolmuth or their transportation person to the next Commission meeting. Commissioner Housken inquired if the Transportation Planner could somewhat work on the program, and mentioned that Mr. Lueders from the Bicycle Club has also offered to assist with the program. Ms. Steele responded that she does not know what is on the Planner's plate at this time, and that it might be ideal to have a contracted person to come in and work on it. Commissioner Dash agreed contracting someone that has walked this path before. 5 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Commissioner Guyer requested if Staff could come back to the next Commission meeting with information on how much an independent contractor would cost, and how this program has been accomplished at other cities. Ms. Steele asked if she could be given two meetings before bringing it back to the Commission due to time constraints. Commissioner Guyer replied to do whatever she can do. Mr. Lueders thanked the Commission for discussing the Bicycle Friendly Program. He communicated that it is not something you could easily jump into because of the onerous process. He hopes that Palm Desert could be the leader in the community to get the process started. Mr. Lueders mentioned that bicyclists around the country are aware of what cities are Bicycle Friendly Communities. He suggested calling other cities to see how they operate. He stated that involving CVAG is a good idea. He also suggested contacting Tucson/East Pima Region since it is a region very similar to CVAG. He noted that the Commission mentioned that some of the small cities listed are college towns, and pointed out that Palm Desert is a college town. Mr. Lueders stated that the Bicycle Club is ready to assist and thanked the Commission. Commissioner Dash asked Mr. Lueders how San Francisco is rated high as a Bicycle Friendly Community. He responded that he does not know. It could be that they have bike lanes and signage. Commissioner Babcock suggested that Staff contact the coalition in San Diego. He mentioned that he could give Ms. Steele some contact information. Chairman Dawson requested Staff to return to the Commission with more information in the next month or so. B. COMMUNITY CENTER UPDATE (ORAL REPORT) Ms. Steele reported that Staff and the committee met with the consultant (gkkworks). She indicated that she was quite pleased with what they brought. She noted that Councilman Ferguson and the City Manager have scheduled a meeting with the consultant. She is in the process of scheduling a meeting with another councilmember. She believes the consultant is heading in a positive direction. They worked a lot with the intersection and combination of buildings. Staff will be meeting with them again within a couple of weeks. She noted that they are on schedule. 6 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Vice Chair Barnard stated that he was very impressed with them. The consultant came back with three site plans. He listed some of the options that the consultant came up with. Ms. Steele mentioned that the consultant also worked into the design capturing solar power. Mr. Croy commented that he was impressed with the running track that is an eighth of a mile, and had a lot of atrium views so the runner could choose different views every lap. Mr. Tanner asked for the name of the consultant. Ms. Steele replied gkkworks. Commissioner Schukart commented that he was impressed that they provided three models of three different ways to configure a site at the Civic Center. He noted that the consultant is thinking LEEDs certification at a high level, cost recovery, and a very beautiful space that is functional. Mayor Pro Tem Spiegel asked how many square feet. Ms. Steele responded that they are still working with the footprint from the study session where they had a conceptual aerial that was approximately 40,000 to 45,000 square feet for the community center and the two pools areas that come out to be somewhere between 60,000 to 70,000 square feet with indoor and outdoor space. Mr. Croy mentioned that the consultant also had high on their mind college accessibility. Ms. Steele noted that she liked that for the pool they included some trellises above the pool so that solar panels can be added on top. In addition to the solar panels, the trellises would provide shade. Commissioner Babcock voiced his concern about building a community center in the Civic Center Park, and taking away green space from the people that use the park. C. JOE MANN ROSE GARDEN IMPROVEMENT Mr. Niemczak informed the Commission that Staff met with Ms. Phyllis Harkins, Community Association Manager for Palm Desert Country Club, to discuss improvements in the rose garden at Joe Mann Park. Staff agreed to paint the trellises, and add some benches to the picnic area. Staff has repainted the trellises and the shelters, and added four new 7 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 handicap accessible picnic tables. More improvements will be done to the fountain area and dog park fencing. Chairman Dawson asked if the rose garden is City land. Mr. Niemczak responded that it is the country club's property, but the City agreed to maintain it. Chairman Dawson asked if the City maintains the roses. Mr. Niemczak replied yes. He mentioned that there is a fountain in middle of the rose garden that Staff is looking at making it operational again with their help. Chairman Dawson inquired if the City locks and unlocks the garden. Mr. Niemczak answered that association closes and opens the garden. They have started to lock the garden at 5:30 p.m. due to vandalism. D. MIKE SCHULER TRAIL Mr. Niemczak reported that this item is a continuation of the Mike Schuler Trail widening. He announced that Ms. Cathy Isaacson and a Planner from the City of Rancho Mirage; Mr. Mike Schuler, Trail Builder; and Mr. Ryan Stendell, Senior Management Analyst, are present. Mr. Niemczak stated that they all met at the Mike Schuler Trail on August 26. They hiked the trail to try to identify areas that might be widened. The group did find some washouts that need repair, which the City was going to have Mr. Schuler repair. He stated that Mr. Schuler recommended not widening the trail, but to look at specific areas that the trail naturally widens and possibly construct small turnouts so people can move aside for others to pass by. Chairman Dawson inquired on how many turnouts there would be. Mr. Stendell responded that most of the turnouts are over the hill where no one would be bothered by them. Staff referred to pictures in the agenda packet. Chairman Dawson asked why would anyone be bothered by the turnouts. Mr. Stendell replied that it is Staff's interest to keep from widening the beginning of the trail, which widening would require more excavation. He explained that Mr. Schuler's idea is to take the trails that are naturally wider and use the native rock to create the turnouts. Commissioner Guyer stated that it is his understanding the reason people wanted it widened initially was because the Bump and Grind was more of a social type or interactive trail, and not walk single file. He noted that this 8 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 does not solve that problem. He clarified that the turnouts would only provide a passageway if it gets too crowded. Mr. Stendell answered yes. Mr. Niemczak stated that they all agreed that it is a trail, but there is a need for some places to let pedestrians or bicyclists pass. Mr. Schuler communicated that his comments to the City of Rancho Mirage was that the Mike Schuler Trail is never going to be a Bump and Grind. He proposed the turnouts in blind spots where your line of sight is not very far. He would use rock that is already there, which the visual aspect would be a little more enhanced because there would be more of a little rock wall. Commissioner Schukart asked Mr. Schuler how far apart are the turnouts. He replied that they range from 100, 50 and 25 feet. Commissioner Babcock voiced his concern that no matter what is done with the trail, there is going to be an erosion problem. He feels that the City of Rancho Mirage has not completely done their work by looking into using another access on the Rancho Mirage side. He stated that he can not go along with what has been proposed. Vice Chair Barnard asked if there have been any complaints concerning not being able to pass on the Mike Schuler Trail. It was stated that at this time it was not an issue, but the usage has increased. Mr. Niemczak made it clear that the intent is not to widen the trail, but to make enough room for someone to pass by. Mr. Tanner, Planning Commissioner, inquired that if you create a turnout, does it create an erosion problem. Mr. Schuler responded that building a trail creates an erosion problem. They have installed drainage items on the trail, but it is not forever. There is maintenance which he has been doing for many years, and is a never ending job. He stated that the proposed turnouts are located in fairly leveled areas, and continued maintenance will be needed. Commissioner Hall asked what the cost is for the turnouts. Mr. Schuler replied that the estimate was approximately $21,000. Commissioner Guyer reaffirmed that the $21,000.00 is for all the turnouts. Mr. Schuler answered yes. 9 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Ms. Cathy Isaacson commented that the City of Rancho Mirage City Council made a motion to fund up to $21,000 for the trail. The Council wanted to make sure staff worked with the City of Palm Desert. Mr. Niemczak interjected that Palm Desert would do the maintenance on the trails anyway, but that the turnout construction costs would be taken care of by Rancho Mirage. Mr. Tanner clarified that the City of Rancho Mirage is willing to pay for the turnouts. Ms. Isaacson replied up to $21,000. Commissioner Babcock stated that he still has a concern with erosion. Commissioner Guyer moved to add turnouts to the Mike Schuler Trail under New Business for a recommendation. Commissioner Schukart seconded the motion, and carried by an 8-1 vote with Commissioner Babcock voting NO. (See New Business) E. PARK INSPECTIONS Ms. Steele stated that she provided a copy of the inspection assignments. Changes were Commissioner Munson and Schukart, and the Community Park has been added. Inspections at the Community Park could probably begin in October. Ms. Steele mentioned that Staff will start organizing a dedication ceremony in a month or so. She recommended that the Commission stop by and take a look at the playground. Shade structures and grass still need to be completed, which should be done in a week or so. Chairman Dawson asked if the park is still named "Community Park?" Ms. Steele replied yes. She said that the she needs to take the renaming of the parks to the City Council. Ms. Steele reported that the University Parks might look like they are completed, but Staff is not happy with how the turf was installed. She noted that it is overseeding season, therefore, Staff will not know if the turf is going to be good until spring. Staff needs to have conversations with the contractor, Hover Development, and the Public Works Department. They need to talk about taking over some of the maintenance to get them opened, and what it is going to entail. Staff is working on that agreement. Until an agreement is completed, the parks are not really the City's. She noted that there are signs posted that they are not open yet. Ms. Steele 10 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 stated that Staff does not want to jeopardize the contractor installing the turf properly. Commissioner Schukart inquired if they are asked when the dog park might be available, how they should respond. Staff replied that the dog park should be available in mid or the end of October. Ms. Steele informed the Commission that she should have an answer next week, and will add it to the next agenda. She noted that the City's website mentions that it will open in October. Commissioner Hall commented that there was discussion about having a grand opening in conjunction with Cal State, and asked if that was still part of the plan. Ms. Steele responded that it is no longer part of the plan. She explained that originally that was going to be a whole City-wide dedication for the streets, the University Parks, and Cal State; however, there is another event taking place at the Visitors Center the same weekend so it was decided not to mix the two. She communicated that when there is a grand opening for the parks, it will be just for the University Parks. Commissioner Hall inquired if the Visitor Center is having a grand opening. Mayor Pro Tem Spiegel replied that there will be a garden event along with the grand opening of the Henderson building. Ms. Steele returned to the topic of park inspections, and noted that she left out Community Park. She asked the Commission to cross out University Park and write-in Community Park. She apologized and will e-mail a revised copy. Commissioner Schukart asked if there is been a problem with persons criss-crossing the inspections. Ms. Steele replied no. F. NEWS ARTICLES (ORAL REPORT) Ms. Steele stated that news articles are added as an informational item. She decided to add an area to the agenda for news articles in case the Commission would like to discuss. She noted that one of the news articles was regarding the new Teen Center in Indio, and mentioned that she attended the grand opening. Ms. Steele commented that it is a very nice center. She believes the reason it is working was because they had a lot of community input. Commissioner Guyer commented that he was very intrigued with the concept of having the Senior Center adjacent to the Teen Center. Ms. 11 G.IDevServices\Monica LoredolWord DatalParks&RecdMinutes12008 Minutes19-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Steele mentioned that Indio Staff work very closely together, and believes that Indio would like to do some cross-generational programs and activities. Commissioner Guyer inquired if there are other cities that do that. Mayor Pro Tem Spiegel responded that Palm Desert does. He stated that the Teen Committee has a dance once or twice a year with the Joslyn Senior Center, and they seem to interact quite well. Ms. Steele briefly commented on an article regarding accessible playgrounds. She was happy to note that the playground at the Community Park is going to be fully accessible. Mayor Pro Tem Spiegel asked how many people are attending the free fitness classes in the park. Ms. Adair responded that last week there were 38, and believes this week there is going to be over 100 because of a health fair. She noted that the classes are available to those persons 18 years of age and over and free for an hour. Mayor Pro Tem Spiegel announced that the baseball team won the Cooperstown All-Star Village National Championship. He noted that they won in June, but was recently in the September newspaper. He asked if Staff knows who they are. Ms. Steele responded that Staff could ask the coach to come in to be recognized. Mayor Pro Tem Spiegel suggested recognizing them at a City Council meeting. He noted that he will mention it to the City Manager. Mr. Lueders commented that there was an article on a bicycle commuter in the newspaper. He referred to the picture in the news article. He stated that the picture was taken on Highway 111 in Indian Wells, which has a bike lane. These were lanes that were striped when it was a State road. Indian Wells took over the road from the State recently. Over a year and a half ago they announced that their highway beautification project will involve taking out bike lanes and installing six lanes of traffic. He was told by the city at a public meeting that they think traffic would go slower because it is a park-like environment. Mr. Lueders mentioned that he wrote the city a letter requesting that they reconsider taking out the bike lanes, and also wrote a letter to the editor but it has not been printed. He stated that there is a bill on Schwarzenegger's desk at this time that is going to require all the cities to consider all users of the road in their circulation element of the general plan. 12 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Mayor Pro Tem Spiegel asked Mr. Lueders if he has talked to the Indian Wells Parks and Recreation. He responded that they do not have one. Commissioner Guyer clarified that the bill has been passed by the assembly, and now just needs the governor's signature. Mr. Lueders replied that is correct. It is just waiting to be signed. He commented that their club website encourages people to write letters to the governor to sign the bill. IX. COMMISSIONER COMMENTS Commissioner Housken inquired about the Friday night concert series. Ms. Steele responded that the concerts were canceled while she was on vacation. She stated that she will return to the Commission with a report. Ms. Adair, CVRPD, reminded the Commission that they are having a concert on Thursday, September 25, 2008, at the Civic Center Park. The Marshall Tucker Band will be performing. Ms. Steele announced that there is a concert in the Civic Center Park on Friday, September 19, 2008. The Symphony Orchestra of Michoacan and Dance Troop will be performing. Mayor Pro Tern Spiegel asked if there was advertising. Ms. Steele responded that it was in the Brightside. She believed that Mr. Hermann was going to do some press releases. Ms. Steele mentioned that there is going to be a Prevent Child Abuse Awareness Day in the park on Saturday, September 20. She noted that it was not a City sponsored event. It was a reservation made by Riverside County Department of Family Services. She mentioned again the Marshall Tucker Band will perform on September 25, at the Civic Center Park; Tommy James and the Shondels will perform at the Indio Municipal Golf Course; and on October 2, the band War will perform at the Indian Wells Tennis Garden on October 10. All concerts start at 6:00 p.m. and are free. Commissioner Hall asked if there is a master calendar. Ms. Steele responded no. She noted that she has talked to a group that works through CVRPD, and Staff has recommended the idea but nothing has happened yet. It is being worked on. Commissioner Guyer asked Mayor Pro Tern Spiegel or Mr. Stendell to shed some light on homes being built at University Park. Mayor Pro Tern Spiegel responded that apartments are being started at Frank Sinatra near Cook Street. 13 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12008 Minutesl9-16-08 min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES SEPTEMBER 16, 2008 Mr. Stendell added that John Laing homes are building west of Village at University Park, and want models opened by November or December. Mayor Pro Tem Spiegel mentioned that the timeshares are moving at Desert Willow. He also mentioned that College of the Desert is moving forward with the Public Safety Academy and should be open in about a year. Commissioner Schukart added that the Nursing Building is going to open in December. Commissioner Guyer inquired if students are going to be able to get all the training they need at the Public Safety Academy. Commissioner Schukart explained that there are three levels of certification for Police and Fire. They could receive level two and three from the academy. Level one, when they graduate from level two and three, they have to go to the Riverside County Sheriff's office to get their fire arms clearance. What the college does not have is a gun range, but there is a range in the desert. X. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Vice Chair Barnard, the meeting was adjourned at 9:50 a.m. Monica Loredo, Recording Secretary 14 G.IDevServiceslMonica LoredolWord DatalParks&ReclMinutesl2008 Minutesl9-16-08 min.docx CITY OF PALM DESERT 0,4 k DEVELOPMENT SERVICES DEPARTMENT la 4,40$ $AN,04 INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: Coachella Valley Recreation and Park District Staff The following staff members from the Coachella Valley Recreation and Park District (CVRPD) will be present for introductions, and to give a brief update as to what their job responsibilities are, what they're currently working on, and what is specifically going on in Palm Desert. They are part of the Recreation and Leisure Services Department of CVRPD. • Peter McVey - Sports and Aquatic Program Coordinator • Mike Brazil - Sports Coordinator • Karen Scarborough - Fitness & Wellness Coordinator • Barbara Cordero - Children's Program Coordinator Ms. Barb Adair, Superintendent of Recreation and Leisure Services for CVRPD, will be present to introduce the staff. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\CVRPD Staff doc CITY OF PALM DESERT = j DEVELOPMENT SERVICES DEPARTMENT $� 4 '.•.. INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: November 4, 2008, Commission Meeting There is a Parks and Recreation Commission meeting scheduled for Tuesday, November 4, 2008 (the first Tuesday of the month). This is also Election Day. The Administrative Conference Room (ACR) will be utilized as a polling place on that day. The Parks and Recreation Commission meeting will be held in the Community Services (Planning) conference room. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\Nov 4 meeting doc CITY OF PALM DESERT = jmr,cit DEVELOPMENT SERVICES DEPARTMENT $� '�� . INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: Trails Study Information The Coachella Valley Recreation and Park District (CVRPD) and the Riverside County Regional Park and Open Space District are hosting a public meeting on Tuesday, October 7, 2008, to discuss the Whitewater and Dillon Road Regional Trails Corridor study. See attached notification. The Dangermond Group was hired by CVRPD to study and prepare a report regarding the feasibility of providing trails along the Whitewater River and on Dillon Road. They will be leading the meeting and discussing the following topics: 1. School, park, and local trail connections 2. Safety issues 3. Funding for short build-out 4. Methods to provide connectivity through existing golf courses It is short notice, but if you can attend, it will provide valuable information. City Staff will be attending. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\Riverside Co Trails.doc Coachella Valley Recreation and Park District & z I Riverside County Regional Park and Open Space District w PUBLIC MEETING NOTICE tc Ca with 0 • The Dangermond Group C — - trail planning consultant - co z tx Meeting Agenda- ® Location: Indio Workforce Development Center J ® 44-199 Monroe Street, Conf Room Brief presentation by Consultant ® Indio, CA 92201 Discussion Topics ® rX -School, park, and local trail connections (�,,, Date October 7, 2008 -Safety issues — street crossings, patrolling, sidewalk s IXa l Time 6 00 p m -Fulnding for short build-out > -Golf Courses — methods to provide connectivity < Coachella Valley Recreation and Park District Riverside County Regional Park & Open Space Distract 0 ,LI I— Stan Ford, General Manager Paul Frandsen, General Manager 1— 45-305 Oasis Street 4600 Crestmore Road Indio, CA 92201 Riverside, CA 92508-6858 �, Telephone 760/347-3484 Telephone 951/955-4300 Fax 760/347-4660 Fax: 951/955-4305 ia For more information contact r, Mary H Thiery 760/347-3484, ext. ;07 Email mary@cvrpd c gov ---- CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT PPP $ �,04 INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: Riverside County Regional Trails Plan Riverside County is going to hold a workshop to update the Riverside County Regional Trails Plan for the Coachella Valley. You are all invited to attend. The workshop is scheduled for Thursday, October 16, from 6:30 to 8:30 p.m., at the Coachella Valley Association of Governments (CVAG) conference room #119, 73-710 Fred Waring Drive, Palm Desert. Riverside County Senior Park Planner, Marc Brewer, will attend to facilitate the process. This is an important opportunity to shape the future of trails development in the Coachella Valley. The Trails Plan will be adopted as part of the Riverside County General Plan. You are receiving this invitation because the input of the City is necessary to develop a comprehensive Coachella Valley trails plan that will meet the needs of trail users for generations to come. Please do not miss this opportunity. If you are unable to attend, please feel free to submit comments to Staff prior to the meeting. The current County trail plans for the Eastern and Western Riverside Coachella Valley are outdated and contain some questionable alignments. The maps are attached but are very small and difficult to view. A large version of the Western County plan will be available to view at the Commission meeting. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\Trails RivCo\RivCo Trails Master Plan.doc I Eastern Coachella Valley Area Plan Trails & Bikeway System I _ 6L r I III .,.,• 44TH AVE ��I �- ' JOSHUA TREE NATIONAL PARK II I =I L Z 48T. 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I I1it 11A� Mtn"■ci 9.Ie TH AVE R' lie s=' ,� �j -�; iJ _■/ A DFIL RD J w_ INDIAN WELLS = ♦ loci-1m:i1i�1_ y�'zwillAr :'�eoGon'1'i�, T,�,w r= �`S. i 'i Ium■il 1. MiEln INDIO 1 a,.. _ .., �[1D� .�ii�•'�S�.g6 �■■■ '34i�■'W _.■ y ��. DI �11��I`E�2��7 -'�!� =-la�lri�i E ��, - LA QUINTA II '�'7/2- �I■ 1- 'I- .i."' �- r�. --a' �, - C1 VISTA Nk Isli ...`..,� B . WY Lie -L�i .-, o.l �� Nano PALM DESERT ♦ 1��3�., ;may I is .�°' bi _I i.ur �0 I —■■■E PALM SPRINGS ,6_,- - Ir ,,;,� —_ d sue.: r1 ,K , -_•� ti /l� 1:- i •E E7U1'-1 :0 ell A•'I�' - �L1. ►,?� � RANCHO MIRAGE — ..t�� •� ~.. � ;: �. 1 �``r'' ��r� *R I i . 1,, _rij F 1■ ■� ffi eEN ll EitiL o • [1` "-si"' 1 1� P III; 11,,=ITO: • i/E '"" i+N r714, I41.nmlll - �f ig"� '�IIIIL 11■16: �� e71111f. IIm �--- ■. I 1 _ lllll0 1 Un = ■ �� ' .�. .IIIR. I of 1-.IIIIL+�I la, ' I r)1. .f ::.111116r1111 `y..• fiU a '. 11J`��1f e4.11111111liiii ■ 1. ,1_,........., id� ,M11ll7' Sul 'l;l' ■ 1_ 0,1,.., , AIRPORT BL. i 1t_,,irb .. r...... riii r 1 ar r=� El 1 moll 0 1 2 3 4 5 10 s _lik r-- r71 1►- �� Miles 1� s ri5 Z1 • .- -NT' 1 1 .I o I z T� V Z .-11 1 it fl II.I� 'g 1 __, m ---- CITY OF PALM DESERT PARKS AND RECREATION 4 $AN,04 STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: October 7, 2008 Subject: Playground at the Community Park On June 12, 2008, a notice to proceed was issued to Linnert Builders for the replacement of the playground at the Community Park. The playground design specifications require it to be fully accessible. During the initial installation of the support uprights it was determined that the playground colors were not the colors agreed upon by Staff and the playground representative. After many discussions with the playground representative, they agreed to provide the color scheme that was ordered. The installation of the playground was completed on September 19, 2008. Per the bid documents, an independent third party installation certification of the playground was completed on September 26, 2008, which identified minor equipment adjustments to be made by the contractor. During the final weeks of installation, Parks Staff installed irrigation and sod to the area immediately south of the playground, and will install picnic tables when the turf is established. Attached are pictures of the new playground at the Community Park. A formal grand opening is scheduled for Saturday, October 25, 2008, at 10:30 a.m. 2 5C - w. - •# SIT _ .t��„. �z_'- 's+ ' x i �y '� J � � -+ _mow_ — I r ed !mu _� � ._._ ..A.., imood • . ._ . _ .:. 11 .Hiliwbe..-1"111..1.1111111111116.1 ;IE. - : . . • tF — __ - - .11. — . v R ITt . y !� fir.., 1 1 i 4 F •I - t.^7 Kiri It'VW 4 I h dliumwmis I ..., . . ..-,.,. trki.1 ill I . . s 11 IOMR i I. r_ 6 �- a•,• a ar m.-.4:-( , v- * a• , • wry •mat t i .. l.TT ' liir.� } + s .1 ' . " 9 1,11 ei. 1 ii-ig.,,,,,.T. , _ __.r. x '4. 1 .r,•i-� 5. {{ .. -� '� F W.410.16 I PI Vitt AIL 'II fir IIIII 11Ii0111INr • J. . AV. Nr V ' Ii; 1l! 6.)Li 1 I I }f � f w�.o : + �.. 1 . .— - ,. __---•--------- • —4....._.:- .: :.!..z...44-`;.....; •4 . - .,•- " ''. t1 • -% Ia..' -‘,40;.( •i'''' .'1'.1-. .. , ,.., , .... . . 4 -4, -...'. '• • 'z'- ,. ....„..,. ., PL. ‘4,140- 64. 41111d.. • •• ..4... -'' ••21. 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Irj, - ... .-. .. . * ...,..;:l.. -_ til P 'li iI' '2...T.Ii.l.. I. ..; 4 4. el '- A II i ^ ..... ...1. l'..1.' !• ..... ., , 4P'1,11 . I .p . .:' , " II k A .'- L . '.1 L 1 If:LIVE ' •L. ' _. - Litr•immoomell sm. .4,. - -- - •, I III I It # :• A la . 1."- "."."JMIN/01"/1116 ff 1 - 6iii ilF Zliallw -rmiliallEMIIMII"d . - • ...f. Air ---- CITY OF PALM DESERT woo_ PARKS AND RECREATION PPP $ �,04 STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: October 7, 2008 Subject: University Parks Update On Tuesday, September 23, 2008, Hover Development, the builders of the University Parks, and City Staff met to discuss the terms of the 90-day maintenance period required before the parks are permanently turned over to the City. Parks Staff agreed to accept the University Dog Park after the completion of overseeding in mid-November. Staff expects all deficiencies identified by Building and Safety and Parks Staff to be resolved at that time. The University Neighborhood Park will also be accepted in mid-November if the turf is in an acceptable condition by the scheduled October overseeding. If the turf is not in an acceptable condition, the landscape contractor would be responsible for any repairs or amendment to the turf areas during the next growing season (Spring 2009). Before acceptance by the City, the basketball court must also be removed and replaced due to the cracking and shifting between the court surface and the adjacent sidewalk. Staff anticipates a dedication ceremony formally opening the parks to be held on Saturday, December 13, 2008. We are tentatively planning a 10:30 a.m. start time. Attached are pictures of the University Dog Park and the University Neighborhood Park. 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INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: Upcoming Events Staff would like to extend an invitation to all of you to attend the following events that are scheduled in the parks in the next two months. Air Force Band of the Golden West Rhythm n' Brass: This ten-piece group will be playing in the Civic Center Park on Wednesday, October 15, 2008, at 6:30 to 8:00 p.m. Attached is a description of the band. You can find additional information on the band at their website: www.bandofthegoldenwest.af.mil/. Look under "ensembles" and click on "Travis Rhythm n' Brass." Veteran's Day Celebration: On November 11, 2008, there will be a Veteran's Day Celebration held at Freedom Park at 11:00 a.m. Attached is a copy of the program. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\Upcoming Events.doc Rhythm re Brass Group De&&a1pt cn Rhythm n' Brass is a dynamic new ensemble coming from the United States Air Force Band of the Golden West This energetic group of highly trained professional musicians is formed around the nucleus of a traditional brass quintet, expanded to a 10-piece amplified group that rocks the full gamut of music! From light classics, marches, and patriotic music, to jazz, dixie, Broadway favorites, popular rock and Latino music, Rhythm n' Brass offers an entertaining show you won't forget. A typical e'dening with Rhythm n' Brass might include hits from Aretha -- Franklin, Christina Aguilera, Stevie Wonder, or today's greatest Latino groups, delivered by the group's two enchantingly talented vocalists They'll also swing some hot jazz standards, complete with rousing improvised solos from every member of the group This is an ensemble caps b'.e of delivering a truly unique combination of entertainment This group is sprung from the Travis Brass Quintet. featured on the recordings Bayside Bravura and Wood n' Brass In addition to enjoyable community concerts, the group offers informative lecture and performance clinics and general assembly programs They visit colleges and schools throughout the region, inspiring future generations of musicians and connecting with youth Led by Master Sergeant Cecil Benjamin, Rhythm n' Brass is a quintet of trumpets, horn, trombone and tuba, spiced with a sax, guitar, drums, and singers The musicians of this group are ready to charge you up with a fun-filled event that will satisfy every musical taste! K- - . - . Call to Order Councilman Dick KellyII' Refreshments provided by Desert Cities Catering , I' .r Welcome . . Mayor Jean M. Benson Fly Overs provided by i The City of Palm Desert Posting of ColonPalm Springs Air Museum Lincoln Elementary School I. Color Guard Presents • IAudio equipment/set up ' • Pledge of AllegianceProvided by Gary Lueders Ronald Reagan i - A Musical Tribute National AthemIlli Elementary School ' ' To Veterans t t Bob Ames I GM ` Tuesday fr Invocallon t Pastor Robert Smith, f-'y % November 11, 2008 Trinity Lutheran Church 11-%fr!.". 1 11 a.m. Introduction of Dignitaries Councilman Dick Kelly :1\. 1 �� '� ,..N. Freedom Park . ..__ } Musical Tribute to Our Veterans +// /° ,1, rf� i= Sun City Singers i Under the direction of Bob Ames i 4y t/1 h Remarks "�f;`°ita�c:F »........• City Manager ; Carlos L Ortega _ e Conclusion Councilman Dick Kelly >NI e r Oil ' ---, ." • ` I 1 :30 - .. I c (r l CITY OF PALM DESERT = j DEVELOPMENT SERVICES DEPARTMENT 11,10/ $� '��a .,... * ko�,,,. INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: Family YMCA of the Desert News Release Attached is a copy of the September 27, 2008, YMCA of the Desert news release. For more information regarding YMCA events, activity programs, fundraising, or volunteer opportunities, contact Alison Elsner, at the contact information included on the release. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\YMCA Info\YMCA Press Release.doc NEWS RELEASE For Immediate Release Contact: Alison Elsner: 760-320-6430-work, 760-413-5053-cell, 760-320-1679-fax aelsner(&,desertymca.org September 27,2008 KIDS PLAY AND LEARN DURING YMCA'S PARENTS'NIGHT OUT First in Series Set for Saturday, October 4th (Palm Desert, CA.) Kids and parents each need time apart to enjoy themselves or catch up on tasks once in a while. In case parents want to start planning a special night together, the Family YMCA of the Desert in Palm Desert will hold a Parents' Night Out on Saturday, October 4, from 6:00 — 10:00 pm. Kids ages 5 through 12 will participate in sports, crafts, and games — including playing Wii on a big screen - while enjoying a pizza dinner and prize giveaways throughout the evening. Parents can use these free hours to schedule a "date night", dinner or a movie with friends, grocery shopping, or just relaxing,reading,napping, or catching up on bills and paperwork at home. Sign ups are taking place at the Palm Desert YMCA,located at 43-930 San Pablo Avenue in Palm Desert, next to Civic Center Park. Parents may visit in person or call at 760-341-9622 to make reservations for their kids and are encouraged to reserve their space as soon as possible. Fees are $25 per child, which includes planned activities for the entire evening with trained staff and counselors, dinner, and prizes. Special rates are available for groups of siblings who attend from the same family/household. Two kids can attend for$35,three kids for$40, and four kids for$45. Upcoming Palm Desert YMCA Parents' Nights Out are being planned on Saturday, November 1st and Saturday, December 6th. All activities will take place on site at the Palm Desert YMCA, and parents are asked to please provide transportation to and from the YMCA for their children. For more information about Parents' Night Out, please contact Alison Elsner at the Family YMCA at 760-320-6430-work, 760-413-5053-cell,or aelsner@desertymca.org. FAMILY YMCA OF THE DESERT: The Family YMCA is the largest provider of licensed childcare in the valley, with facilities from Palm Springs to Thermal, having celebrated its 25th Anniversary in the desert last year. Nearly 1700 kids and families each day are served at twenty-nine sites, with many opportunities in youth and family programming. The primary focus of the Family YMCA is to reinforce caring, honesty, respect, and responsibility while allowing kids to develop social skills, confidence,leadership, and fitness. The Family YMCA is excited to be part of the national YMCA's "American on the Move / Activate America" initiative which strives to collaborate with community organizations to help families live healthier lifestyles and focus on health and wellness. YMCA Press Release 2IPage During the past two years, special partnerships between the Family YMCA and various local elementary and middle schools within Palm Springs Unified and Desert Sands Unified School Districts were launched to provide free, on-site after school care as part of the state of California's recently enacted Proposition 49/After School Education and Safety(ASES)Act. Programming at both the Palm Desert and the Palm Springs YMCA locations includes after-school care, fitness center, dance and performing arts, walking and running clubs, graphic arts and computers, basketball and flag football, sports, and fitness, youth and government, karate, gymnastics, senior activities, swimming, and Y Rookies Sports Leagues. The Palm Springs YMCA opened in January, 2004, after transitioning from the Palm Springs Youth Center, and now offers a full variety of programs for children,teens, adults, and seniors. The Family YMCA of the Desert conducts an annual fund-raising campaign to support its financial assistance programs,making YMCA activities accessible to everyone. In 2007, funds raised reached over $500,000 through overwhelming community support. Major YMCA events throughout the year to support programs, childcare, and financial assistance include: the Desert Bicycle Giveaway, an annual YMCA Golf Tournament, and the Hoedown at Sundown. More than one third of the children participating in the YMCA of the Desert programs receive financial assistance, making community support a vital element in the ability to offer help to kids and their families. No child or family will be denied services because of an inability to pay. Van Tanner (President, Desert Empire Insurance Services, Inc.) serves as President of the Board of Directors for the Family YMCA of the Desert, and Rob Ballew is the YMCA's valley-wide Executive Director and C.E.O. Congresswoman Mary Bono (45th district, California) serves as the Honorary Chair. The Board's current emphasis is on continuing and growing childcare and development of a programming at the Palm Desert and Palm Springs YMCAs. The Family YMCA of the Desert is one of 2500 YMCA'S nationwide, all of whom work towards building strong kids, strong families, and strong communities. For more information please visit: http://www.desertymca.org. The Family YMCA of the Desert has two primary locations: Palm Desert/Administrative Offices: Palm Springs: 43-930 San Pablo Av. 3601 E. Mesquite Av. Palm Desert,CA. 92260 Palm Springs, CA. 92264 760-341-9622-phone 760-320-6430-phone For more information regarding YMCA events, activity programs, fundraising, or volunteer opportunities please contact Alison Elsner at 760-320-6430-work, 760-413-5053-cell, or aelsner@desertymca.org. CITY OF PALM DESERT = j DEVELOPMENT SERVICES DEPARTMENT $� 4 '.•.. INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: October 7, 2008 Subject: The First Tee of the Coachella Valley Mr. Jan Hagan, Executive Director of The First Tee, for the Coachella Valley Recreation and Park District, distributed a First Tee newsletter on September 25, 2008. Attached is a copy of the Fall edition of this newsletter which is provided for parents, participants and friends of The First Tee. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\October 7\First Tee\First Tee of the Coachella Valley doc Steele, Janis From Jan Hagan Oan@cvrpd ca.gov] Sent. Thursday, September 25,2008 2:52 PM Subject The First Tee of the Coachella Valley Newsletter Attachments Dancing with our stars flyer,final pdf Dear Friends of The First Tee of the Coachella Valley , For your information, below is our fall parent newsletter about the latest chapter news and events We are excited about gearing up for our new season and we have a couple of events from the newsletter that we would like to highlight for you, our friends First, I want to invite you to attend our own open house event, 'The First Tee Experience" on Saturday, October 18th As you will read, we are planning a fun event for our parents and participants as we kick off our fall season and I would very much like to have you join with usi Please let me know if you can attend Another event I want to point out is the "Dancing with our Stars" fundraiser This event, modeled after the TV show with a similar name, features Kathy Strong, former magazine editor of The Desert Sun, who will be dancing to support The First Tee I am also asking each of you to consider helping to help gather'proxy votes'for Kathy These $25 "votes" return 90% to our TFTCV chapter for program golferships for deserving families I have attached a flyer regarding this event It is Kathy's goal in this event to not only raise money for our program, but to continue to promote the existence of our The First Tee chapter throughout the valley and throughout the fundraising community This event can heighten community awareness of our program and make our fundraising efforts that much easier By the way, proxy votes can be made on line through the event web site at www dancinawithourstars net On another note, our volunteer recruitment and training program is moving forward We have had two training day sessions and have trained 20 volunteers to date who are enthusiastic about becoming part of our instructional teams. We are scheduling trainings on an on-going basis as people amve back in the desert for the season Our next training session is October 16th at The Golf Center in Palm Desert. If you know of potential volunteers, please let us know As always, thank you for your support! Jan The The First Tee of the Coachella Valley First . Tee' Chapter News and Notes for Parents, (:oach.ell.a. Valley , Participants and Friends of The First Tee September 25, 2008 Honesty * Integrity * Sportsmanship * Respect t - * Confidence Responsibility * Perseverance * Courtesy * Judgment 1 Participant Member Growth Since I in this issue of Chapter News and Notes January 14, 2005 200 October is a big month for The First Tee There is so much news and so L many events and opportunities to share with you as we begin our new no 7 acs programming schedule for the season. in this issue. • no III a Our Growth Initiative—Building Chapter Capacity50 2 ' ,a Join us at"The Presage at PG.A West"Juator OFlf Clinic on October 11th January ''arch "'ay Curr A You are invited to"The First Tee Experience"on October 18eh 1 The First Tee of the Coachella fe The First Tee Goes"Dancing With Our Starr" on OctotTer 25 h iValley has grown tremendously • Local Events in Support of The First Toe of the Coachella Valley since our grand opening ' ceremonies on January 14, 2008. Starting with an initial sign 1 up of 23 members, our i participant membership stands Our Growth initiative— Building Capacity et 178 members. Combined The First Tee of the Coachella Valley has grown tremendously since our with cur outreach program, we grand opening ceremonies on January 14, 2008 Starting with an initial sign have positively impacted over up of 23 members, our participant membership stands at 178 members In , 30 valley children so fad addition,the chapter has conducted TARGET outreach programming for 135 participants Thus far,The First Tee of the Coachella Valley has impacted over 310 valley children with instruction about The First Tee nine core values and life skills curriculum • - + =s,,•.1 As proud as we are about our impact in the Coachella Valley to date,our e ! '. V1/ ' ,j chapter is poised to positively impact the lives of many more Coachella Valley j ,• ' e ..• n children through our groweh Initiative to build our capacity to deliver _.• programming in several areas We are developing Program Affiliate • e = partnerships with golf courses in the east and west ends of the valley to offer te.,. ' • � • A additional sites for programming We are recruiting and training volunteers to t assist our Instruction Leaders and we are developing programming for local school district after school programs as well as home school students In " I addition, we will continue to offer our TARGET outreach programs to several Be pan of me exeite.^s.^.!and 1 youth organizations to support their youth development efforts Look for The fun at'The Prestige at PGA I First Tee of the Coachella Valley to expand this next year throughout the valley Remember, parents are welcomed to get involved in The First Tee! West"junior golf clinic on Saturday, October 11th Join with other The First Tee of the Coachella Valley members at this special event Fun, Festivities and Farmer John at "The Prestige at PGA West" On Saturday,October 11'h at noon,The First Tee of the Coachella Valley will be participating in The Prestige Junior Golf Clinic This free events part of a I unique intercollegiate golf tournament where 16 great universities,dedicated ' to academic.and golf excellence are competing for the Prestige Team and iIndividual Championship There will be college golf coaches and students participating in the junior clinic This is a perfect opportunity for all TFTCV L . members(and their friends)to experience a wonderful junior clinic in one of the nicest golf facilities in the valley There will be lots of free food by event sponsors Hormel and Farmer John 2 ---_ -- - ----:_-� Please RSVP! AfalLvi n to raj In order of us to plan on how many will be attending, please RSVP your icalesotandlyrasts 71mc FREE 2008 pnydi child's attendance at this free event! Remember,all The First Tee members vcn wl sr cl and their friends can attend this wonderful free event Please call at 779-1877 • or email us at Joann0 cvrod.ca.cov with your RSVP We are looking for a big „J.");„ ; turn out from our chapter! ISr+: Tce For driving directions to PGA West or for more information, please call or visit ,,,y -Vac"'K,, our website at www thefirstteecoachellavallev.org and click on the link for The soma Prestige on the home page. ....w....,._, os linP.� ftmpPM,mput. ]h31 to Af$ c.e dah rf 2v enA L(,ps{y,arear IIN rn.+-mr,r.ow.mj •r`."'" 'a1. reon•...ti y I 1 -J 3 1 toI You are invited to "The First Tee Experience"on October ioth r ..,t- The new season is here and The First Tee is gearing up with an exciting t!. - . / event to welcome back our participants and parents with"The First Tee ': 1• Experience on Saturday, October 18'"from 4 00 p m to 5 30 p m at The Golf Center in Palm Desert,home of The First Tee of the Coachella Valley Please plan on joining us for lots of fun demonstrations, lots of free food from our sponsor,Trader Joes and some special surprises! Who's Invited? Parents-bring your kids and Join "The First Tee Experience"is designed for ail our returning parents and us for'The First Tee Experience" participants as well as our new parents and participants joining us this on October le from 4:00 p.m.to season Besides the fun, food and prizes there will be lots of information to 5:30 p.m. at The Golf Center in share about our chapter's special events,our curriculum and our classes Palm Desert, home of The First Please feel free to bring along guests to check out The First Tee of the Tee of the Coachella Valley. Fun Coachella Valley This season is going to be fun! Members of our chapter's demonstrations, free food from The First Tee Advisory Board as well as other friends of The First Tee will be Trader Joss and special prizes will attending to help us celebrate the new season! be part of this fun event! Please RSVP! ,.. , .• As in the case of The Prestige junior clinic please RSVP your child's sw A attendance at"The First Tee Experience"Please let us know how many will i• be attending with you Remember, this event is open to all The First Tee : parents, participants and their friends We want to plan for a successful event, :... ._ • - ' so please call at 779-1877 or email us at Joannecvrod ca.00v with your v ti RSVP This will be a fun time to visit with your friends at The First Teel • • ?I Please don't hesitate to call us for further information at 779-1877 The First Tee goes "Dancing With Our Stars" Read about how you can support Through the efforts of one of our very special supporters, Kathy Strong. our chapter's activities by former magazine editor of The Desert Sun,The First Tee of the Coachella `Caking With Our stars" Valley will be the recipient of the proceeds from one of the valley's newest fundraising events,"Dancing With Our Stars"In this special event, Kathy will be Joining with Ron Hale,TV's Mike Corbin on"General Hospital"in support of our chapter You can help be a support for The First Tee of the Coachella Valley by casting a proxy vote for Kathy and Ron as they dance for our The First Tee kids You can vote on line at www.dancinowithourstars.net or by calling The First Tee at 779-1877 For each $25 proxy vote for Kathy and Ron, ninety percent will go directly to support The First Tee of the Coachella Valley to bring programming to children throughout the Coachella Valley Please consider supporting our chapter through this special event Local events in support of The First Tee of the Coachella Valley Many organizations are finding the mission and vision of The First Tee of the Coachella Valley to be worthy of their support A couple of to highlight for you are' i f Desert Women's Show-Enjoy a full exhibit hall featuring displays on cosmetic surgery,home decor,jewelry trade and appraisals,fitness and a 4 ` fashion presentation by The Gardens on El Paseo Join celebrity guest r:`a 1.ye" au e fin,Win o!a>,+ns speakers on a variety of subjects Check out their website for show c'jJ Lwat{4 : '/"-- As. information and information about their support of The First Tee of the Coachella Valley) ,1-Wf..k,.1*�f �l '""'0ampsLu" www.DesertWomensShow.com • _ " at._'- Mercedes Club Tournament at Sun City Palm Desert-Through the efforts * ( " � • -n of two of our biggest supporters, Desert European Motorcars and Sun City r _ `r- =_ - Palm Desert, The First Tee of the Coachella Valley has been named as the *- -wilt?. . - designated charity for this special tournament at Sun City Palm Desert We vn+on,rvr,ao-rn, thank both Desert European and Sun City Palm Desert' ...�4,.....,,_s,..,. .. ..L••...',.,� san inn., Remember our Website-For the latest information about programming ill schedules,registration forms,news, pictures and volunteer information,find _...-"—... us at r =- ' www thefirstteecoachellavallev.orq .... r ,...,=:._. ,..= ` _- . , , ....p.s...2.5E.. ..7„ Thank you for your support of The First Tee of the Coachella Valley. -"` Please contact us for questions or information about the chapter. Jan Hagan, Executive Director, I ' ran(d cvrpd.ca.aov Test Guion,Assistant Director, teal&cvrnd.ca.aov The Golf Center at Palm Desert 74-945 Shell Avenue Palm Desert 92260(760)779- f877 I. 1 I " I ---_-- _-_ .1 _ $ `