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2021-04-07 HC Regular Meeting Agenda Packet
PALM DESERT HOUSING AUTHORITY REGULAR PALM DESERT HOUSING COMMISSION MEETING AGENDA k ANN WEDNESDAY, APRIL 7, 2021 NNNN (VIRTUAL MEETING) 3:30 P.M. CITY OF PALM DESERT, CALIFORNIA I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Note: In consideration of the current Coronavirus/COVID-19 Pandemic and pursuant to the Governor's Executive Orders, Commissioners may participate via Virtual Meeting. Any person wishing to discuss any item not otherwise on the agenda has the following options for remote public participation: Public comment may be received by email or voicemail from the time the agenda is posted up until one (1) hour prior to the posted time of meeting convening (2:30 p.m.). Emails may be sent to housing©cityofpalmdesert.org. Voicemails may be left at (760) 776-6410 and may not exceed three (3) minutes in length. Emails and/or voicemails received will be read into the record, if the sender so requests. Because the Brown Act does not allow the Housing Commission to take action on items not on the agenda, Commissioners will not enter into discussion but may briefly respond or instead refer the matter to staff for report and recommendation at a future Housing Commission meeting. Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the Department of Community Development and are available for public inspection. Please contact (760) 346-0611, Extension 412, at least 24 hours in advance for assistance with access to any of the Agenda, materials, or remote participation. AGENDA REGULAR HOUSING COMMISSION MEETING — VIRTUAL APRIL 7, 2021 IV. CONSENT CALENDAR A. MINUTES of the Virtual Regular Housing Commission meeting of March 3, 2021. Rec: Approve as presented. Action: V. ACTION ITEMS A. REQUEST FOR CONSIDERATION of a recommendation to authorize the award of Contract No. HA40980 to Best Contracting Services, Inc. for Taos Palms and Desert Pointe Roof Rehabilitation, and authorize the use of Garland/DBS, Inc., for the purchase of Roof Materials and Supplies. Rec: By Minute Motion, Authorize the award of Contract No. HA40980 to Best Contracting Services, Inc. for Taos Palms and Desert Pointe Roof Rehabilitation, in the total amount of $627,837 and authorize the use of Garland/DBS, Inc., for the purchase of Roof Materials and Supplies in the amount of $368,584.89. Action: B. REQUEST FOR CONSIDERATION of a recommendation to authorize the use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2021/2022. Rec: By Minute Motion, Authorize the use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2021/2022. Action: VI. REPORTS AND REMARKS A. Commissioners Reports and Remarks B. Commission Reports • Summary of City Council and Housing Authority Actions • Letter of Appreciation for Jewish Family Service of the Desert C. RPM Company Monthly Reports for January 2021 • Monthly Occupancy Status Report • Monthly Occupancy and Average Rent Summary • Report#1 — Monthly Occupancy and Average Rent Statement 2 AGENDA REGULAR HOUSING COMMISSION MEETING — VIRTUAL APRIL 7, 2021 • Report#2 — Monthly Net Operating Income Statement • Palm Desert Housing Authority Project Report for February and March 2021 D. Update on the Home Improvement Program ACTIVITY February 2021 Inquiries (Calls, Walk-Ins, Emails): 0 Applications Provided: 0 Applications Received: 0 Applications being processed: 0 Eligible (Possibly meets criteria): 1 Ineligible (Does not meet criteria): 0 Energy Savings Assistance Programs Referrals: 0 (JHC Construction — SCE/Gas Co) VII. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Housing Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 31st day of March 2021. Meliv4a'Goiwtteri,/ Melinda Gonzalez, Recording Secretary 3 PALM DESERT HOUSING AUTHORITY r •: REGULAR PALM DESERT HOUSING COMMISSION MEETING Arlo, ! I PRELIMINARY MINUTES A •�'Q4T�r 3310`r' WEDNESDAY, MARCH 3, 2021 i973 . (VIRTUAL MEETING) 3:30 P.M. CITY OF PALM DESERT, CALIFORNIA I. CALL TO ORDER Chair Buller called the meeting to order at 3:32 p.m. II. ROLL CALL Present: Absent: Commissioner Donna Ault Commissioner Gregory Ballard Commissioner Juan Mireles Commissioner Melody Morrison Vice-Chair Dennis Guinaw Chair Jann Buller Also Present: Todd Hileman, Executive Director Kathleen Kelly, City Council Member Liaison Andy Firestine, Assistant City Manager Ryan Stendell, Director of Community Development Jessica Gonzales, Senior Management Analyst Veronica Tapia, Senior Management Analyst Teresa Vakili, RPM Company Melinda Gonzalez, Recording Secretary III. ORAL COMMUNICATIONS Senior Management Analyst, Jessica Gonzales, advised the commission no comments or inquiries were received by email or voicemail, nor were any requests for public participation received for the meeting. Mrs. Gonzales provided a formal introduction of the City's new City Manager and Executive Director, Todd Hileman. PRELIMINARY MINUTES REGULAR HOUSING COMMISSION MEETING — VIRTUAL MARCH 3, 2021 IV. CONSENT CALENDAR A. MINUTES of the Virtual Regular Housing Commission meeting of January 6, 2021. Rec: Approve as presented. Upon a motion by Commissioner Ballard, second by Commissioner Mireles, and a 6-0 vote of the Housing Commission the Consent Calendar was approved as presented (AYES: Ault, Buller, Ballard, Guinaw, Mireles, and Morrison; NOES: None; ABSENT: None). V. ACTION ITEMS A. REQUEST FOR CONSIDERATION to recommend approval of the Palm Desert Housing Authority Proposed Budget for FY 2021-2022. Chair Buller introduced the item before the Commission. Senior Management Analyst, Jessica Gonzales, introduced Senior Management Analyst, Veronica Tapia, who provided a presentation on the item. Ms. Tapia provided a brief introduction of herself to the Commission. Ms. Tapia acknowledged the budget memo and report before the Commission. She shared that currently, estimated revenue for the Palm Desert Housing Authority (PDHA) properties is approximately 7.25 million dollars and estimated total operational expenditures are 6.29 million dollars, leaving a net operating income of$957,000. In addition to the operational budget, funds have been set aside for capital improvement projects and replacement costs. Based on a thirty year reserve study, this year approximately 2.9 million dollars will be set aside for these costs. Ms. Tapia advised if approved, this item will go before the City's Finance Director and the Housing Authority Board for review during the upcoming budget sessions. Approval from the Housing Authority Board on this item will be requested in June 2021 so that it can be implemented in July 2021. Ms. Tapia concluded her presentation and invited questions and comments from the Commission. Upon inquiry from Commissioner Mireles, Ms. Tapia confirmed some of the smaller PDHA properties are subsidized by the net operating income provided by the larger PDHA properties. She explained the smaller properties costs are similar to that of the larger properties, however, the smaller properties do not have the same ability to generate income to cover expenditures due to the different revenue structures. Commissioner Mireles inquired about the time frame redevelopment funds would expire. In reply, Ms. Tapia advised that currently we do not receive direct revenue from redevelopment funds. However, there are funds that have been set aside which includes approximately four million dollars in bonds and approximately ten million dollars for capital improvements and replacement costs, both of which are finite amounts. Because there are no funds to replace these monies, staff is very diligent and thoughtful about the allocation and use of these funds in combination with net operating income for the Authority properties. 2 PRELIMINARY MINUTES REGULAR HOUSING COMMISSION MEETING — VIRTUAL MARCH 3, 2021 Commissioner Guinaw inquired as to why attrition would result in a projected increase in revenue for Authority properties. Vice President of RPM, Teresa Vakili, responded the increase in projected income is not only through attrition but also re-certifications. This year the 2020-2021 area median income (AMI) limits increased significantly due to the thriving economy in 2019. This has directly impacted the rental rates for the year, resulting in increases for re-certifications which have been processed. Additionally, the current number of units occupied by extremely low and lower income households is over the prescribed number stipulated. Therefore, through attrition, units previously occupied by extremely low and lower income households are being reassigned to moderate income households per the stipulation. In response to inquiry provided by Commissioner Guinaw regarding projected net operating income for Authority properties, Ms. Vakili stated the current projections are very close to accurate, and at this time are better than projected due to insurance reimbursements. Commissioner Guinaw further inquired about the possibility of remaining net operating income being carried over into the next fiscal year. Ms. Vakili replied there are numerous projects in the works, so it is unknown at this time whether there will be remaining income available. In response to further inquiry by Commissioner Guinaw, Ms. Tapia advised income for capital improvement projects are encumbered and carried over into the next fiscal year when necessary. However, operational funds are zeroed out and begun anew for the following fiscal year. Commissioner Guinaw asked about the possibility of the State reinstituting redevelopment agencies or other affordable housing programs that could assist with revenue. Ms. Tapia advised the City and the Housing Authority continually monitor legislation and funding packets provided by the state to see if there are any available funding opportunities. Hopefully, as the issue of funding becomes more prevalent across the state, more opportunities will be presented. Ms. Tapia added since the dissolution of the Redevelopment Agency, staff has been very diligent about scrutinizing and minimizing all costs associated with the Housing budget to ensure funding remains as long as possible for these programs. Upon a motion by Commissioner Mireles, second by Commissioner Ballard, and a 6-0 vote of the Housing Commission the request to recommend approval of the Palm Desert Housing Authority Proposed Budget for FY 2021-2022 is approved as presented (AYES: Ault, Buller, Ballard, Guinaw, Mireles, and Morrison; NOES: None; ABSENT: None). VI. REPORTS AND REMARKS A. Commissioners Reports and Remarks None 3 PRELIMINARY MINUTES REGULAR HOUSING COMMISSION MEETING — VIRTUAL MARCH 3, 2021 B. Commission Reports Chair Buller proceeded to the next item of discussion. Senior Management Analyst, Jessica Gonzales, provided a reminder to Commissioners that an email was sent to them containing information regarding Form 700 by the City Clerk. Upon inquiry, Mrs. Gonzales advised Commissioners their Statement of Economic Interest Form 700 was due by no later than April 1, 2021. She further advised the Form 700 should be emailed to the City Clerk or she could receive them at the front door of the Development Services building during business hours and she would provide it to the City Clerk on their behalf. Mrs. Gonzales also reminded Commissioners to email their completed member update form so we have their most current contact information on file. Ms. Gonzales moved onto the next item, the summary of City Council and Housing Authority Actions, and provided an oral summary to the Commission advising the Authority Board approved the previous Housing Commission minutes. Mrs. Gonzales also shared with the Commission a development lease for one of the Authority's undeveloped properties was terminated. Therefore, new proposals will be sought for this property in the future. C. RPM Company Monthly Reports for November and December 2020 RPM Company Vice President, Teresa Vakili, acknowledged the RPM reports provided to commissioners for the months of November and December 2020. Ms. Vakili reported currently the occupancy rate is at 99.1% for Authority properties. She stated RPM staff completed 72 re-certifications in the month of November, and from November to date a total of 358 re-certifications have been processed. She further reported in the month of November 2020 RPM staff contacted 472 individuals on the interest waitlist and added 138 individuals to the waitlist. From November 2020 to the current date there have been 60 move-ins and 37 move- outs for the Authority properties collectively. Ms. Vakili acknowledged the Housing Authority Properties Projects report for the months of December 2020 and January 2021. She reported 335 service requests were completed during the month of December 2020. Ms. Vakili shared the Southern California Gas Co. project, replacing eleven boilers at One Quail Place Apartments, has been completed and prompted the Commission to view the pictures provided with Agenda packet which included before and after photos of the replaced boilers. D. Update on the Home Improvement Program ACTIVITY December 2020 and January 2021 December January Inquiries (Calls, Walk-Ins, Emails): 1 4 Applications Provided: 1 3 Applications Received: 0 0 4 PRELIMINARY MINUTES REGULAR HOUSING COMMISSION MEETING — VIRTUAL MARCH 3, 2021 Applications being processed: 0 0 Eligible (Possibly meets criteria): 2 2 Ineligible (Does not meet criteria): 0 0 Energy Savings Assistance Programs Referrals: 0 1 (JHC Construction — SCE/Gas Co) Mrs. Gonzales provided a summary of the Home Improvement Program activity for December 2020 and January 2021. She reported a slight increase in the number of inquiries for the program during the reporting months. She further reported the two applications which are being processed are the same noted in the previous month. Chair Buller invited additional comments. Commissioner Guinaw thanked staff for the inclusion of the article in the Brightside newsletter regarding the 14 Self-Help lots which are under development. Ms. Gonzales advised the Commission a study session regarding the Housing Element update would be held on March 25, 2021 and noted an email with the information on the study session would be sent to Commissioners so they can view the meeting live. VII. ADJOURNMENT With Commission concurrence, Chair Buller adjourned the meeting at 4:05 p.m. Melinda Gonzalez, Recording Secretary 5 Contract No. HA40980 Contract No. HA STAFF REPORT PALM DESERT HOUSING AUTHORITY Joint Public Works and Community Development Department MEETING DATE: April 22, 2021 PREPARED BY: Randy Bowman, Senior Project Manager Jessica Gonzales, Senior Management Analyst REQUEST: Authorize the award of Contract No. HA40980 to Best Contracting Services, Inc. for Taos Palms and Desert Pointe Roof Rehabilitation, in the total amount of $627,837 and authorize the use of Garland/DBS, Inc., for the purchase of Roof Materials and Supplies in the amount of $368,584.89. Recommendation By Minute Motion that the Housing Authority Board, 1) Authorize the award of Contract No. HA40980 to Best Contracting Services, Inc. of Gardena, California for Taos Palms and Desert Pointe Roof Rehabilitation (the "Project") at the Palm Desert Housing Authority (the "Authority") properties, in the total amount of$627,837; and 2) Waive minor discrepancies in the bid submitted by Best Contracting Services, Inc.; and 3) Authorize the use of Garland/DBS, Inc. ("Garland"), Contract No. HA , for the purchase of roof materials and supplies pursuant to 3.30.160(E)of the Palm Desert Municipal Code, necessary to complete this Project in the amount of $368,584.89; and 4) Authorize the Director of Finance to set aside 10% contingency for unforeseen conditions in the amount of $62,784; and 5) Authorize the Executive Director or designee to review and approve written requests for the use of the contingency for unforeseen conditions up to the contingency amount; and 6) Authorize the Executive Director or designee to execute the Notice of Completion ("NOC") and the Secretary to file the NOC, upon satisfactory completion of the Project; and 7) Authorize the Executive Director and their designee to take any necessary actions to facilitate the contract and execute any documents necessary to effectuate the action taken herewith. Monies are available in the FY 2020/2021 Authority's Capital Replacement Budget. April 22, 2021 - Staff Report Award Contract No. HA40980 Page 2 of 4 Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of April 7, 2021. Upon request, a verbal report will be provided at the Authority's regular meeting of April 22, 2021. Strategic Plan This request does not apply to a specific strategic plan goal. Background Analysis In 2016, a roof assessment of all properties under the Authority's portfolio was completed. From the assessment, it was determined that Taos Palms Apartments ("Taos") and Desert Pointe Apartments ("Desert Pointe"), located at 44-830 Las Palmas Avenue and 43-805 Monterey Avenue, Palm Desert, California respectively (the "Properties"), were part of the top five (5) from the Authority's portfolio that had an immediate need to address and repair their roofing system. In discussing the approach and scope to address the roofing system at the Properties, it was suggested as an option, that the Authority continue purchasing the roofing materials through Garland under a government cooperative program with the labor being solicited formally through a bidding process. Staff considered this approach with the consideration to confirm the labor wages under the government cooperative agreement were within local area wages as well as to continue receiving the benefit of the reduced cost for materials and supplies under the government cooperative program. The reduced cost for materials and supplies under a government cooperative program is approximately 20% less to the Authority compared to procuring the materials and supplies on the open market. Opting to use Garland's products would also reduce the variation contractors would propose as part of their bids and the customary markup applied to the materials and the warranty period for the life of the roof were longer. Staff developed the scope for the Project and it includes, among other things, roof rehabilitation of all four (4) apartment buildings at the Taos Palms property; and roof rehabilitation of all four(4)apartment buildings and one (1)equipment/pool room at the Desert Pointe property. The work consists of furnishing all labor, necessary tools and machinery, supervision, and all utility and transportation services required for the replacement of existing roofing, repairs and any related roofing components. The Project materials and supplies were identified in the Project bid specifications as Garland products that the Authority would provide to the successful bidder for use on the Project, with Garland verifying and guaranteeing the quantities based on the specifications. April 22, 2021 - Staff Report Award Contract No. HA40980 Page 3 of 4 The Project was advertised for bid on February 2, 2021, and on March 16, 2021, seven bids were received via the City of Palm Desert's (the "City") online PlanetBids bidding portal with the following results: Contractor Location Total Base Bid Best Contracting Services, Inc. Gardena, CA $627,837.00 Commercial Waterproofing Systems, Inc. Santa Ana, CA $656,855.00 dba ERC Roofing & Waterproofing R&R Roofing & Waterproofing, Inc. Lake Elsinore, CA $734,362.50 Chapman Coast Roof Co., Inc. Fullerton, CA $771,423.50 Tecta-America So. Cal., Inc. Santa Ana, CA $821,725.00 Commercial Roofing Systems, Inc. Arcadia, CA $828,012.00 Danny Letner Inc. dba Letner Roofing Co. Orange, CA $991,288.50 The estimate for the Project is $739,000, which places the bid from Best Contracting Services, Inc. at 15 percent lower than the estimate. The bid submitted by Best Contracting Services had two minor discrepancies including an omitted corporate seal and bid form with minor information left blank. Staff has reviewed the bid protest with the City Attorney, and finds that the discrepancies in the bid forms are immaterial, and do not impact the responsiveness of the low bid. Staff recommends the City Council proceed with the award of the construction contract for the project to Best Contracting Services, Inc. and waive the minor bid discrepancies. The provisions of the City of Palm Desert Municipal Code Section 3.30.160(E), allow the Authority to participate as a government entity with the California Multiple Award Schedule ("CMAS") and use their program pricing for purchases through Garland for roofing materials and supplies, so long as the price to the Authority is equal to or better than the price to the state. Garland has confirmed they will provide to the Authority, as a participating entity, CMAS contract terms, products, product warranty, services and pricing for the roofing materials and supplies at prices equal to or better than its prices to the state. Staff recommends the Authority Board to authorize the use of Garland as a vendor through a government purchasing cooperative contract for the purchase of the roofing materials and supplies needed to complete Project in the amount of $368,584.89. Staff recommends that the Authority Board approve this request and related actions. Fiscal Analysis The fiscal impact is the cost of the contract itself in the amount of $627,837 plus 10% contingency in the amount of$62,784 (for unforeseen conditions) which will be paid from the FY 2020/2021 Authority's Capital Replacement budget. The additional fiscal impact is the purchase of the materials and supplies through Garland in the amount of $368,584.89 to April 22, 2021 - Staff Report Award Contract No. HA40980 Page 4 of 4 complete this Project, which will also be paid from the FY 2020/2021 Authority's Capital Replacement budget. There will be no impact to the City's general fund. The funding breakdown for the project is as follows: CIP Project Funding Source Description Budget for this Total Project Ln# Project* Cost 50C PDHA Housing Authority Construction $627,837.00 Replacement Capital Replacement Construction Expenditures Budget Contingency $62,784.00 Materials $368,584.89 $1,059,205.89 Bolded amounts are the subject of this request. *CIP Budget includes multiple projects and associated projects. LEGAL REVIEW DEPT. REVIEW DEPT. REVIEW FINANCIAL REVIEW Andy fires tine Robert W. Andy Firestine Ryan Stendell Hargreaves Assistant City Director of Community Janet M. Moore Authority Counsel Manager Development Director of Finance Andy Firestine, Assistant City Manager: .Andy Jirestine L. Todd Hileman, Executive Director: CONTRACTOR: Best Contracting Services, Inc. 19027 S. Hamilton Avenue Gardena, CA 90248 ATTACHMENTS: Contractor Proposal Agreement and Bonds Vicinity Maps VENDOR: Garland/DBS, Inc. 3800 East 91st Street Cleveland, Ohio 44105 ATTACHMENTS: Garland Participation Letter (dated September 22, 2020), CMAS Contract No. 4-20-56-0006B Agreement STAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE: April 22, 2021 PREPARED BY: Jessica Gonzales, Senior Management Analyst REQUEST: Authorize the use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2021/2022. Recommendation By Minute Motion, that the Authority Board, 1) Authorize the use of The Sherwin-Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority ("Authority") properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2021/2022 in an amount not to exceed $75,000; and 2) Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Monies have been included in the FY 2021/2022 proposed Palm Desert Housing Authority's operating budget, in the appropriate Authority account. Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of April 7, 2021. A verbal report of the Housing Commission's recommendation will be provided at the Authority's regular meeting of April 22, 2021. Strategic Plan Land Use, Housing & Open Space Priority 2: Facilitate development of high-quality housing for people of all income levels. Executive Summary Each fiscal year the Palm Desert Housing Authority ("Authority") purchases paint and paint related materials and supplies for all Authority properties from several different suppliers ("Vendors"). The Authority would like to use The Sherwin-Williams Company ("Sherwin Williams") as a vendor through a government purchasing cooperative contract for the purchase of paint and paint related materials and supplies, on an as needed basis, for the Authority properties ("Properties") for FY 2021/2022. April 22, 2021 — STAFF REPORT Housing Authority— FY 2021/2022 Sherwin Williams NTE Page 2 of 3 Staff is requesting authorization to use the named vendor to facilitate the continued routine, recurring maintenance at the Properties for the purchase of paint and paint related materials and supplies, on an as needed basis, in the an annual amount not to exceed $75,000. Background Analysis The Authority owns and operates approximately 1,100 residential rental units. Annually the Authority purchases varying materials, supplies and appliances for the Properties from local vendors. To assist the Authority's contracted Management Company, RPM Company, to purchase routine and recurring items from vendors expeditiously, the Authority would like to use Sherwin Williams as a vendor during the 2021/2022 fiscal year through a government purchasing cooperative contract, National Cooperative Purchasing Alliance Agreement ("NCPA"). Sherwin Williams has been utilized by RPM for the purchase of varying items such as paint, building materials, supplies (gloves, trays, tape, brushes, etc.), general building items, hand held general purpose tools, and other miscellaneous supplies. Under the provisions set forth in the City of Palm Desert Municipal Code ("P.D.M.C"), Section 3.30.160(L), the Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the Executive Director/City Manager. The paint products, materials and supplies solicited from Sherwin Williams have been accepted as purchases for continued routine and recurring maintenance. Further, the provisions of the PDMC Section 3.30.160(E) allows the Authority to participate as a government entity with NCPA under their cooperative pricing for purchases through the named vendor. Sherwin Williams has confirmed they will provide to the Authority, as a participating entity, NCPA contract terms, products, product warranty, services and pricing. Any increases in the pricing of materials, supplies and appliances will be pursuant to the terms and prices of the government purchasing cooperative contract. Supplies when possible are being procured from the local Palm Desert location for the desired materials and supplies. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance at the Properties for the fiscal year 2021/2022. Fiscal Analysis Approval of staff's recommendation would result in an annual amount not to exceed $75,000, for Sherwin Williams to facilitate the continued routine, recurring maintenance for the properties for the purchase of paint and paint related materials and supplies. April 22, 2021 — STAFF REPORT Housing Authority— FY 2021/2022 Sherwin Williams NTE Page 3 of 3 LEGAL REVIEW DEPT. REVIEW FINANCIAL ASSISTANT CITY REVIEW MANAGER Face ee1a RWG Special Counsel to Eric Ceja Janet M. Moore Andy Firestine the Authority Interim Director of Director of Finance Assistant City CommunityDevelopment Manager Executive Director, Todd Hileman: ATTACHMENTS: Sherwin Williams, Participation Letter (dated March 4, 2021) i NATIONAL ACCOUNTS 6 SHERWIN WILLIAMS Local Victories.National Champions. March 4, 2021 Teresa Vakili RPM Company-Management Company City of Palm Desert 72-600 Fred Waring Dr, Palm Desert, CA 92260 Ms. Vakili: This letter is to confirm that your organization The Palm Desert Housing Authority and RPM Company-Management Company is purchasing its paint and related sundries from The Sherwin- Williams Company under the terms and conditions of the company's contract with National Cooperative Purchasing Alliance (contract number 02-56.) Additional information on the contract is at http://www.ncpa.us/Vendors/Sherwin%20Williams. Under this contract, your agency is given pricing on paint and related sundries at net prices not to exceed 30% off The Sherwin-Williams Company's list prices. Additionally, power equipment prices are not to exceed 12% on list price. If you have any questions please feel free to contact me at 240-350-7862 or at craig.mackay@sherwin.com; Kevin McCoy at 216-566-7422 or kevin.j.mccoy@sherwin.com or lena Garcia, your Regional National Account Executive at(714)404- 8212 or lena.n.garcia@sherwin.com and we will be happy to address your concerns. Respectfully, Craig Mackay National Sales Manager- TAG State and Local Government Contracts The Sherwin-Williams Company � CITY OF POEM DESERT 73-510 FRED WARING DRIVE �j PALM DESERT, CALIFORNIA 92260-2575 ",v .I- - : . TEL: 760 346-0611 "j.#4 FAX: 760 340-0574 *............ cityhall@cityofpalmdesert.org OFFICE OF THE MAYOR AND CITY COUNCIL March 30, 2021 Mr. Kraig Johnson, Executive Director Jewish Family Service of the Desert 490 South Farrell Drive, Unit C-208 Palm Springs, CA 92262 Dear Mr. Johnson, Subject: Emergency Rental Assistance Program The Jewish Family Service of the Desert previously contracted with the City of Palm Desert to operate an Emergency Rental Assistance Program (Program) using funds authorized under the Coronavirus Aid, Relief and Economic Securities Act (CARES Act). Over the duration of the Program, your organization served 57 low and moderate-income Palm Desert households impacted by the coronavirus pandemic.These households represent 90 adults and 25 children for whom you have helped alleviate financial burdens and stress during the most difficult of times. In fact, your efforts resulted in the allocation of$173,000 in rental assistance to the respective households while assisting local rental property owners. Meanwhile, the City Council and City staff have continuously received gratitude from households and rental property owners utilizing the Program. This fact is a testament to the excellent services provided by you and your team, including the leadership from your Board of Directors. On behalf of the Palm Desert City Council: I would like to sincerely thank the Jewish Family Service of the Desert for this partnership and making a profound impact on the lives of many Palm Desert residents. Sincerely, Kathleen Kelly Mayor cc: Palm Desert City Council Jewish Family Service of the Desert Board of Directors MONTHLY OCCUPANCY STATUS REPORT REPORTING MONTH: Jan-21 REPORT DATE: 2/1/2021 TERESA VAKILI "MULTI-FAMILY PROPERTIES" Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 California Villas a. Total Units in Complex 141 141 141 141 141 141 141 141 141 141 141 141 141 b. Vacant Units 6 4 5 5 5 6 7 7 7 8 10 7 6 c. Occupied Units 135 137 136 136 136 135 134 134 134 133 131 134 135 d. Pending Leases 3 2 3 3 4 4 4 3 5 4 6 1 3 e. Ending Occupied&Pre-leased 138 139 139 139 140 139 138 137 139 137 137 135 138 f. Down Units 2 2 2 2 4 3 3 4 4 3 3 3 3 g. Number of Wait List Contactees 15 10 15 45 135 98 82 128 204 87 68 152 89 h. Re-Cert Pkts Sent Out During Month 11 7 9 0 0 32 12 11 32 13 7 13 6 i. Number of Traffic Qualified 12 9 20 2 0 0 4 0 0 0 4 2 8 j. Number of Traffic Non-Qualified 0 0 5 0 0 0 0 0 0 0 0 0 0 Desert Pointe a. Total Units in Complex 64 64 64 64 64 64 64 64 64 64 64 64 64 b. Vacant Units 2 1 1 1 2 2 2 1 1 1 2 3 3 c. Occupied Units 62 63 63 63 62 62 62 63 63 63 62 61 61 d. Pending Leases 1 0 0 0 1 0 1 0 0 0 0 0 1 e. Ending Occupied&Pre-leased 63 63 63 63 63 62 63 63 63 63 62 61 62 f. Down Units 1 1 1 1 1 1 1 1 0 1 1 1 1 g. Number of Wait List Contactees 37 0 0 29 36 22 7 0 0 0 10 20 36 h. Re-Cert Pkts Sent Out During Month 6 4 2 3 6 8 6 5 2 7 5 7 5 i. Number of Traffic Qualified 19 14 5 3 7 10 7 10 9 7 8 6 15 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Laguna Palms a. Total Units in Complex 48 48 48 48 48 48 48 48 48 48 48 48 48 b. Vacant Units 0 1 2 1 2 2 0 0 1 2 2 1 2 c. Occupied Units 48 47 46 47 46 46 48 48 47 46 46 47 46 d. Pending Leases 0 0 1 0 1 2 0 0 0 0 0 0 0 e. Ending Occupied&Pre-leased 48 47 47 47 47 48 48 48 47 46 46 47 I 46 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 22 40 26 10 15 25 11 10 20 29 35 25 55 h. Re-Cert Pkts Sent Out During Month 4 3 3 4 5 5 4 5 2 4 3 2 5 i. Number of Traffic Qualified 11 7 3 2 1 1 4 3 0 0 4 2 9 1 Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Neighbors a. Total Units in Complex 24 24 24 24 24 24 24 24 24 24 24 24 24 b. Vacant Units 0 0 0 0 0 0 0 0 0 0 1 1 1 c. Occupied Units 24 24 24 24 24 24 24 24 24 24 23 23 23 d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0 e. Ending Occupied&Pre-leased 24 24 24 24 24 24 24 24 24 24 23 23 23 f. Down Units 0 0 0 0 0 0 0 0 0 0 1 1 1 g. Number of Wait List Contactees 0 0 0 0 0 0 0 0 0 0 0 0 0 h. Re-Cert Pkts Sent Out During Month 1 4 2 3 0 1 _1 3 3 1 4 1 1 i. Number of Traffic Qualified 14 11 3 0 6 5 6 10 8 6 7 4 7 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 One Quail Place a. Total Units in Complex 384 384 384 384 384 384 384 384 384 384 384 384 384 b. Vacant Units 21 15 14 16 12 14 18 16 16 14 10 12 12 c. Occupied Units 363 369 370 368 372 370 366 368 368 370 374 372 372 d. Pending Leases 8 5 1 0 2 1 2 1 1 1 0 1 12 e. Ending Occupied&Pre-leased 371 374 371 368 374 371 368 369 369 371 374 373 384 f. Down Units 12 11 11 11 9 7 5 6 3 1 0 0 1 g. Number of Wait List Contactees 55 110 46 64 83 40 35 170 194 58 148 138 94 h. Re-Cert Pkts Sent Out During Month 28 23 29 36 21 23 24 29 23 27 29 27 28 i. Number of Traffic Qualified 104 78 79 60 66 86 89 79 57 82 72 53 76 j. Number of Traffic Non-Qualified 20 3 2 1 1 2 3 5 1 2 1 1 5 02/01/2021 Page 1 of 11 MOS Multi-Family 1.21 MONTHLY OCCUPANCY STATUS REPORT "MULTI-FAMILY PROPERTIES" Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Palm Village a. Total Units in Complex 36 36 36 36 36 36 36 36 36 36 36 36 36 b. Vacant Units 0 1 2 2 3 2 2 3 3 3 3 2 1 c. Occupied Units 36 35 34 34 33 34 34 33 33 33 33 34 35 d. Pending Leases 0 1 1 1 1 2 1 2 0 4 2 2 0 e. Ending Occupied&Pre-leased 36 36 35 35 34 36 35 35 33 37 35 36 35 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 45 18 10 18 16 35 42 52 33 30 40 50 h. Re-Cert Pkts Sent Out During Month 0 0 4 0 3 3 1 1 1 4 2 2 1 i. Number of Traffic Qualified 8 5 1 0 0 1 1 2 0 0 2 1 25 j. Number of Traffic Non-Qualified 0 0 0 0 1 0 0 0 0 0 0 0 0 Santa Rosa a. Total Units in Complex 20 20 20 20 20 20 20 20 20 20 20 20 20 b. Vacant Units 0 1 1 1 1 0 0 0 0 0 0 0 0 c. Occupied Units 20 19 19 19 19 20 20 20 20 20 20 20 20 d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0 e. Ending Occupied&Pre-leased 20 19 19 19 19 20 20 20 20 20 20 20 20 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 40 9 7 5 0 0 0 0 0 0 0 0 h. Re-Cert Pkts Sent Out During Month 4 4 4 1 0 0 2 1 1 1 1 1 5 i. Number of Traffic Qualified 0 3 0 0 0 0 1 0 0 0 2 0 0 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Taos Palms a. Total Units in Complex 16 16 16 16 16 16 16 16 16 16 16 16 16 b. Vacant Units 0 1 1 1 1 0 0 0 1 1 0 0 0 c. Occupied Units 16 15 15 15 15 16 16 16 15 15 16 16 16 d. Pending Leases 0 0 0 0 1 0 0 0 0 1 0 0 0 e. Ending Occupied&Pre-leased 16 15 15 15 16 16 16 16 15 16 16 16 16 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 10 19 11 0 0 0 12 12 0 0 0 h. Re-Cert Pkts Sent Out During Month 1 1 3 2 _0 0 0 1 2 1 1 1 2 i. Number of Traffic Qualified 13 11 3 0 6 5 6 2 0 6 7 4 6 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 SUMMARY MULTI-FAMILY PROPERTIES Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 a. Total Units in Complex 733 733 733 733 733 733 733 733 733 733 733 733 733 b. Vacant Units 29 24 26 27 26 26 29 27 29 29 28 26 25 c. Occupied Units 704 709 707 706 707 707 704 706 704 704 705 707 708 d. Pending Leases 12 8 6 4 10 9 8 6 6 10 8 4 16 e. Ending Occupied&Pre-leased 716 717 713 710 717 716 712 712 710 714 713 711 724 f. Down Units 15 14 14 14 14 11 9 11 7 5 5 5 6 g. Number of Wait List Contactees 129 245 124 184 303 201 170 350 482 219 291 375 324 h. Re-Cert Pkts Sent Out During Month 55 46 56 49 35 72 50 56 66 58 52 54 53 i. Number of Traffic Qualified 181 138 114 67 86 108 118 106 74 101 106 72 146 j. Number of Traffic Non-Qualified 20 3 7 1 2 2 3 5 1 2 1 1 5 02/01/2021 Page 2 of 11 MOS Multi-Family 1.21 MONTHLY OCCUPANCY STATUS REPORT REPORTING MONTH: Jan-21 REPORT DATE: 2/1/2021 TERESA VAKILI "SENIOR PROPERTIES" Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Candlewood a. Total Units in Complex 30 30 30 30 30 30 30 30 30 30 30 30 30 b. Vacant Units 5 2 1 1 0 0 1 1 1 1 0 0 0 c. Occupied Units 25 28 29 29 30 30 29 29 29 29 30 30 30 d. Pending Leases 1 1 1 0 0 0 0 0 1 1 0 0 0 e. Ending Occupied&Pre-leased 26 29 30 29 30 30 29 29 30 30 30 30 30 f. Down Units 0 1 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 58 10 16 16 25 23 37 16 16 8 0 7 12 h. Re-Cert Pkts Sent Out During Month 0 1 4 4 7 2 4 2 3 3 3 3 3 i. Number of Traffic Qualified 2 3 2 1 0 0 0 0 0 0 0 0 3 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 2 0 0 0 0 0 0 Carlos Ortega a. Total Units in Complex 73 73 73 73 73 73 73 73 73 73 73 73 73 b. Vacant Units 1 0 1 0 0 0 0 0 1 1 0 0 2 c. Occupied Units 72 73 72 73 73 73 73 73 72 72 73 73 71 d. Pending Leases 1 1 1 0 0 1 1 2 2 2 0 0 1 e. Ending Occupied&Pre-leased 73 74 73 73 73 74 74 75 74 74 73 73 72 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 32 63 35 64 27 50 34 65 27 47 21 18 46 h. Re-Cert Pkts Sent Out During Month 3 4 7 8 9 7 8 5 8 1 4 1 5 i. Number of Traffic Qualified 16 25 27 23 7 1 1 3 4 18 10 5 11 j. Number of Traffic Non-Qualified 7 12 3 3 2 7 5 3 10 7 5 6 7 Catalina Gardens a. Total Units in Complex 72 72 72 72 72 72 72 72 72 72 72 72 72 b. Vacant Units 0 3 2 2 1 3 4 6 4 4 3 0 1 c. Occupied Units 72 69 70 70 71 69 68 66 68 68 69 72 71 d. Pending Leases 0 1 0 1 0 0 0 1 1 1 2 0 0 e. Ending Occupied&Pre-leased 72 70 70 71 71 69 68 67 69 69 71 72 71 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 21 45 28 36 51 26 26 22 30 22 28 8 19 h. Re-Cert Pkts Sent Out During Month 3 5 7 2 11 _4 7 18 4 3 5 5 3 i. Number of Traffic Qualified 14 8 2 2 0 2 1 3 2 3 2 1 6 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 2 1 0 0 La Rocca Villas a. Total Units in Complex 27 27 27 27 27 27 27 27 27 27 27 27 27 b. Vacant Units 0 0 0 0 0 0 0 0 0 0 0 1 0 c. Occupied Units 27 27 27 27 27 27 27 27 27 27 27 26 27 d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 1 0 e. Ending Occupied&Pre-leased 27 27 27 27 27 27 27 27 27 27 27 27 27 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 0 0 0 0 0 15 0 0 0 25 0 h. Re-Cert Pkts Sent Out During Month 2 2 4 3 2 4 1 2 0 3 1 1 1 i. Number of Traffic Qualified 29 33 28 0 9 15 13 9 13 17 6 8 18 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Las Serenas a. Total Units in Complex 150 150 150 150 150 150 150 150 150 150 150 150 150 b. Vacant Units 1 1 1 1 2 3 3 2 3 7 6 5 1 c. Occupied Units 149 149 149 149 148 147 147 148 147 143 144 145 149 d. Pending Leases 0 0 0 0 1 0 0 1 0 4 5 3 1 e. Ending Occupied&Pre-leased 149 149 149 149 149 147 147 149 147 147 149 148 150 f. Down Units 1 1 1 1 1 1 1 0 0 1 1 1 0 g. Number of Wait List Contactees 0 38 0 25 20 35 40 84 80 215 106 45 50 h. Re-Cert Pkts Sent Out During Month 15 4 7 8 20 19 13 12 17 6 7 5 15 i. Number of Traffic Qualified 34 36 29 12 23 37 29 26 30 44 14 24 40 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 02/01/2021 Page 3 of 11 MOS Senior 1.21 MONTHLY OCCUPANCY STATUS REPORT "SENIOR PROPERTIES" Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Pueblos a. Total Units in Complex 15 15 15 15 15 15 15 15 15 15 15 15 15 b. Vacant Units 0 0 0 0 0 1 1 0 0 0 0 0 0 c. Occupied Units 15 15 15 15 15 14 14 15 15 15 15 15 15 d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0 e. Ending Occupied&Pre-leased 15 15 15 15 15 14 14 15 15 15 15 15 15 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 0 2 0 11 7 3 3 3 3 2 7 h. Re-Cert Pkts Sent Out During Month 1 1 2 2 0 3 6 2 2 2 0 0 1 i. Number of Traffic Qualified 0 3 0 0 0 0 1 0 0 0 0 1 2 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 1 0 0 0 0 Sage Crest Sr. a. Total Units in Complex 14 14 14 14 14 14 14 14 14 14 14 14 14 b. Vacant Units 0 0 0 0 0 0 0 0 0 0 1 1 1 c. Occupied Units 14 14 14 14 14 14 14 14 14 14 13 13 13 d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0 e. Ending Occupied&Pre-leased 14 14 14 14 14 14 14 14 14 14 13 13 13 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 0 0 0 0 0 0 0 0 25 11 2 h. Re-Cert Pkts Sent Out During Month 1 1 0 0 0 3 3 3 1 1 0 1 1 i. Number of Traffic Qualified 0 2 0 0 0 0 0 0 0 0 0 0 2 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 SUMMARY SENIOR PROPERTIES Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 a. Total Units in Complex 381 381 381 381 381 381 381 381 381 381 381 381 381 b. Vacant Units 7 6 5 4 3 7 9 9 9 13 10 7 5 c. Occupied Units 374 375 376 377 378 374 372 372 372 368 371 374 376 d. Pending Leases 2 3 2 1 1 1 1 4 4 8 7 4 2 e. Ending Occupied&Pre-leased 376 378 378 378 379 375 373 376 376 376 378 378 378 f. Down Units 1 2 1 1 1 1 1 0 0 1 1 1 0 g. Number of Wait List Contactees 111 156 79 143 123 145 144 205 156 295 183 116 136 h. Re-Cert Pkts Sent Out During Month 25 18 31 27 49 42 42 44 35 19 20 16 29 i. Number of Traffic Qualified 95 110 88 38 39 55 45 41 49 82 32 39 82 j. Number of Traffic Non-Qualified 7 12 3 3 2 7 7 3 11 9 6 6 7 02/01/2021 Page 4 of 11 MOS Senior 1.21 MONTHLY OCCUPANCY AND AVERAGE RENT SUMMARY SHEET Multi-Family Complexes No. of Units Average Mo. Rent Extremely Low 0-30% 187 297 Very Low 31-50% 249 486 51-80% 202 754 Moderate 81%-120% 70 1,143 Total 708 670 Senior Complexes No. of Units Average Mo. Rent Extremely Low 125 260 0-30% Very Low 173 458 31-50% Low 62 765 51-80% Moderate 16 1,065 81%-120% Total 376 637 HOUSEHOLD SIZE AM % 1 2 3 4 Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent 20% 10,540 220 12,050 251 13,550 282 15,060 314 25% 13,175 274 15,063 314 16,938 353 18,825 392 30% 15,850 330 18,100 377 21,720 453 26,200 546 35% 18,445 384 21,088 439 23,713 494 26,355 549 40% 21,080 439 24,100 502 27,100 565 30,120 628 45% 23,715 494 27,113 565 30,488 635 33,885 706 50% 26,400 550 30,150 628 33,900 706 37,650 784 55% 28,985 604 33,138 690 37,263 776 41,415 863 60% 31,620 659 36,150 753 40,650 847 45,180 941 65% 34,255 714 39,163 816 44,038 917 48,945 1,020 70% 36,890 922 42,175 1,054 47,425 1,186 52,710 1,318 75% 39,525 988 45,188 1,130 50,813 1,270 56,475 1,412 80% 42,200 1,055 48,200 1,205 54,250 1,356 60,250 1,506 85% 44,795 1,120 51,213 1,280 57,588 1,440 64,005 1,600 90% 47,430 1,186 54,225 1,356 60,975 1,524 67,770 1,694 95% 50,065 1,252 57,238 1,431 64,363 1,609 71,535 1,788 100% 52,700 1,318 60,250 1,506 67,750 1,694 I 75,300 I 1,883 105% 55,335 1,383 63,263 1,582 71,138 1,778 79,065 1,977 110% 57,970 1,449 66,275 1,657 74,525 1,863 82,830 2,071 115% 60,605 1,515 69,288 1,732 77,913 1,948 86,595 2,165 120% 63,250 1,581 72,300 1,808 81,300 2,033 90,350 2,259 Riverside County Income Eligibility as of 7/1/2020. Monthly rent is exclusive of Utility Allowance. 02/01/2021 Page 5 of 11 Summary Rpt#1 REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT REPORTING MONTH: Jan-21 REPORT DATE: 2/1/2021 REPORTED BY: TERESA VAKILI CALIFORNIA DESERT LAGUNA ONE QUAIL PALM "MULTI-FAMILY" VILLAS POINTE PALMS NEIGHBORS PLACE VILLAGE SANTA ROSA TAOS PALMS TOTALS 141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR 1.VERY LOW:20%OF MEDIAN a. Studio 3 170 3 170 b. 1 BR,1 BA 3 207 1 151 11 185 15 187 c. 2 BR,1 BA 1 45 3 165 1 201 1 169 6 152 d. 2 BR,2 BA 7 208 7 208 e. Totals 20% 3_ 4_ 1_ 0_ 21_ 1_ 0- 1_ 31 2.VERY LOW:21-25%OF MEDIAN a. Studio 5 220 5 220 b. 1 BR,1 BA 17 252 5 236 5 243 28 249 55 248 c. 2 BR,1 BA 4 257 5 248 2 271 1 235 12 254 d. 2 BR,2 BA 5 244 11 242 16 243 e. Totals 21-25% 17_ 10_ 9_ 5_ 44_ 2- 1- 0_ 88 3.VERY LOW:26-30%OF MEDIAN a. Studio 1 290 1 290 b. 1 BR,1 BA 17 317 3 303 15 329 35 321 c. 2 BR,1 BA 1 378 4 363 4 343 3 359 3 361 15 357 d. 2 BR,2 BA 1 352 16 367 17 366 e. Totals 26-30% 17 1_ 4 1_ 35 4 3 3 68 4.VERY LOW:31-35%OF MEDIAN a. Studio 3 344 3 344 b. 1 BR,1 BA 17 386 3 361 1 341 14 361 35 373 c. 2 BR,1 BA 2 419 2 428 1 413 2 390 1 366 8 407 d. 2 BR,2 BA 7 403 7 403 e. Totals 31-35% 17_ 6_ 3_ 0_ 23_ 1- 2- 1_ 53 5.VERY LOW:36-40%OF MEDIAN a. Studio 4 388 1 399 5 390 b. 1 BR,1 BA 13 448 4 413 10 433 27 437 c. 2 BR,1 BA 3 470 8 467 5 475 1 431 1 490 18 469 d. 2 BR,2 BA 3 470 19 475 22 474 e. Totals 36-40% 13 8 4 3 37 5 1 1 72 6.VERY LOW:41-45%OF MEDIAN a. Studio 2 429 1 404 3 421 b. 1 BR,1 BA 10 494 3 475 10 482 23 487 c. 2 BR,1 BA 2 528 11 505 3 569 2 496 3 496 21 514 d. 2 BR,2 BA 4 544 8 525 12 532 e. Totals 41-45% 10_ 2_ 6_ 4_ 29_ 3_ 2- 3_ 59 7.VERY LOW:46-50%OF MEDIAN a. Studio 4 480 4 480 b. 1 BR,1 BA 13 569 2 567 9 546 24 560 c. 2 BR, 1 BA 1 564 3 598 7 632 4 637 4 593 1 631 20 617 d. 2 BR,2 BA 2 607 15 614 17 613 e. Totals 46-50% 13_ 7_ 3 WV 2 31 4 IIII 4- 1_ 65 Total very low= 90 38 30 15 220 20 10 436 • Percent of total 66.67% 62.30% 65.22%i 65.22% 59.14%i �57.14% 65.00%13 62.50% 61.58% 8.LOWER: 51-55%OF MEDIAN a. Studio 2 564 2 564 b. 1 BR,1 BA 5 635 1 559 3 594 6 597 15 607 c. 2 BR,1 BA 11 659 3 672 2 661 16 662 d. 2 BR,2 BA 10 678 10 678 e. Totals 51-55% 5 3 3_ 0_ 27_ 3 2 0_ 43 9.LOWER:56-60%OF MEDIAN a. Studio 1 556 1 556 b. 1 BR,1 BA 8 684 1 617 1 700 10 669 20 674 c. 2 BR,1 BA 3 745 8 763 4 742 3 717 18 748 d. 2 BR,2 BA 3 745 9 733 12 736 e. Totals 56-60% 8 2 4_ 3_ 27_ 4 3 0_ 51 02/01/2021 Page 6 of 11 Rpt#1 Multi-Family 1.21 REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT CALIFORNIA DESERT LAGUNA ONE QUAIL PALM "MULTI-FAMILY" VILLAS POINTE PALMS NEIGHBORS PLACE VILLAGE SANTA ROSA TAGS PALMS TOTALS 141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR 10.LOWER:61-65%OF MEDIAN a. Studio 0 - b. 1 BR,1 BA 7 741 1 675 12 735 20 734 c. 2 BR,1 BA 1 834 1 758 4 806 3 784 4 779 13 791 d. 2 BR,2 BA 1 842 10 824 11 826 e. Totals 61-65% 7_ 2_ 1_ 1_ 26_ 3_ 0- 4 44 11.LOWER:66-70%OF MEDIAN a. Studio 2 772 2 772 b. 1 BR,1 BA 2 919 3 898 5 906 c. 2 BR,1 BA 1 1,120 2 1,056 1 1,006 4 1,059 d. 2 BR,2 BA 1 1,006 3 1,046 4 1,036 e. Totals 66-70% 2 2 0 1 7 l 2 1 0 15 all 12.LOWER:71-75%OF MEDIAN a. Studio 2 772 2 804 4 788 b. 1 BR,1 BA 6 959 5 934 11 947 c. 2 BR,1 BA 2 1,088 2 1,088 d. 2 BR,2 BA 1 1,085 4 1,122 5 1,114 e. Totals 71-75% 6 2 2 1 11_ 0 0 0Mm_ 22 13.LOWER:76-80%OF MEDIAN a. Studio 2 804 2 804 b. 1 BR,1 BA 7 937 2 969 6 952 15 947 c. 2 BR,1 BA 4 1,183 1 1,208 5 1,188 d. 2 BR,2 BA 5 1,175 5 1,175 e. Totals 76-80% 7_ 4_ 0_ 0_ 15_ 1- 0- 0_ 27 Total lower= 35 15 10 6 113 13 6 4 202 • Percent of total 25.93% 24.59% 21.74% 26.09% 30.38% 37.14% 30.00% 25.00% 28.53% 14.MODERATE:81-120%OF MEDIAN a. Studio 1 835 1 835 b. 1 BR, 1 BA 9 966 4 969 1 920 15 957 29 960 c. 2 BR, 1 BA 1 1,289 2 1,248 5 1,202 6 1,221 2 1,261 1 1,289 2 1,214 19 1,229 d. 2 BR,2 BA 1 1,289 2 1,215 18 1,220 21 1,222 Total moderate= 10 8 6 2 39 2 1 2- 70 Percent of total 7.41% 13.11% 13.04% 8.70% 10.48% 5.71% 5.00% 12.50% 9.89% 15.Total units occupied: 135 61 46 23 372 35 20 16 708 16.Occupancy rate= 96% 95% 96% 96% 97% 97% 100% 100% 97% NOTE: For each project,to calculate average rent for a unit type at an income level,divide the total rental income of that unit type at that income level by the number of occupied units of that unit type at that income level. Occ Rate excluding properties under const/renov I 97% 02/01/2021 Page 7 of 11 Rpt#1 Multi-Family 1.21 REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT REPORTING MONTH: Jan-21 REPORT DATE: 2/1/2021 REPORTED BY: TERESA VAKILI CARLOS LA ROCCA SAGE CREST "SENIOR PROPERTIES" CANDLEWOOD ORTEGA CATALINA VILLAS LAS SERENAS PUEBLOS SR TOTALS 30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR 1.VERY LOW:20%OF MEDIAN a. Studio 3 238 6 156 2 192 11 185 b. 1 BR, 1 BA 2 176 2 212 2 185 6 191 c. 2 BR, 1 BA 1 204 1 204 d. 2 BR,2 BA 0 - e. Totals 20% 3 3 6ELII 2 4 0 0_ 18 2.VERY LOW:21-25%OF MEDIAN a. Studio 9 295 10 214 23 240 42 245 b. 1 BR,1 BA 4 215 1 353 3 241 3 290 8 244 1 255 2 232 22 249 c. 2 BR,1 BA 1 229 1 229 d. 2 BR,2 BA 0 - e. Totals 21-25% 57 10 13 3 31 1 2M.. 65 3.VERY LOW:26-30%OF MEDIAN a. Studio 7 362 10 273 6 293 23 305 b. 1 BR, 1 BA 4 302 7 347 3 346 5 278 19 319 c. 2 BR, 1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 26-30% 0 7 14 7 9 0 5 42 4.VERY LOW:31-35%OF MEDIAN a. Studio 3 407 8 314 14 365 25 354 b. 1 BR,1 BA 4 367 1 458 4 357 2 388 8 372 5 364 2 378 26 372 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 31-35% 4 4- 12- 2- 22 5- 2 5'--7 5.VERY LOW:36-40%OF MEDIAN a. Studio 6 477 6 367 12 428 24 425 b. 1 BR,1 BA 4 406 4 418 6 462 5 463 3 414 22 437 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 36-40% 4 6 10 6 17 3 0_ 46 6.VERY LOW:41-45%OF MEDIAN a. Studio 7 541 4 431 14 489 25 494 b. 1 BR,1 BA 4 491 1 588 2 503 1 504 3 515 2 482 1 443 _ 14 501 c. 2 BR,1 BA _ 0 - d. 2 BR,2 BA _ 0 - e. Totals 41-45% 4 8 IMMI 6_ 1- 17 lim- 2 Jail 1_ 39 7.VERY LOW:46-50%OF MEDIAN a. Studio 6 604 2 481 10 547 _ 18 559 b. 1 BR,1 BA 2 548 3 685 3 566 8 609 1 569 2 543 19 599 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 46-50% 2=. 9 5 0 18 1 2 37 Total very low= 22 47 66 21 118 12 12 298 • Percent of total 73.33% 66.20% 92.96% 77.78% 79.19% 80.00% 92.31% 79.26% 8.LOWER:51-55%OF MEDIAN a. Studio 5 680 5 619 10 650 b. 1 BR,1 BA 1 569 1 719 2 628 4 678 1 631 1 559 10 645 c. 2 BR,1 BA 1 698 _ 1 698 d. 2 BR,2 BA _ 0 - e. Totals 51-55% 2 6 2 0 9 1- 1- 21 9.LOWER:56-60%OF MEDIAN a. Studio 6 716 3 694 _ 9 708 b. 1 BR,1 BA 2 627 2 678 2 729 1 631 7 671 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 56-60% 2 IIII 6 0 2 5 1 0 m 16 02/01/2021 Page 8 of 11 Rpt#1 Senior 1.21 REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT CARLOS LA ROCCA SAGE CREST "SENIOR PROPERTIES" CANDLEWOOD ORTEGA CATALINA VILLAS LAS SERENAS PUEBLOS SR TOTALS 30 UNITS 73 UNITS 1 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR 10.LOWER:61-65%OF MEDIAN a. Studio 4 786 3 722 7 758 b. 1 BR,1 BA 1 754 1 836 1 757 3 782 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 61-65% 0 4- 1 IIII 0- 4 1 0_ 10 11.LOWER:66-70%OF MEDIAN a. Studio 3 1,012 1 766 1 971 5 955 b. 1 BR,1 BA 1 1,186 1 957 2 1,072 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 66-70% 0 47 - 1- 1- 1 0- 0_ 12.LOWER:71-75%OF MEDIAN a. Studio 1 1,0301 1,030 b. 1 BR,1 BA 1 1,208 1 1,208 c. 2 BR,1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 71-75% 0 1- 0 0 1 0 0 ' 2 13.LOWER:76-80%OF MEDIAN a. Studio 1 986 2 920 3 942 b. 1 BR,1 BA 1 916 1 1,006 1 1,140 3 1,021 c. 2 BR, 1 BA 0 - d. 2 BR,2 BA 0 - e. Totals 76-80% 1 M. 1- 0- 1- 3 M. 0- 0 M. 6 Total lower= 5 22 4 4 23 3 1 62 Percent of total 16.67% 30.99% 5.63% 14.81% 15.44% 20.00% 7.69%! 16.49% 14.MODERATE:81-120%OF MEDIAN a. Studio 1 1,030 5 973 6 982 b. 1 BR,1 BA 2 968 1 1,030 2 1,018 3 1,190 8 1,071 c. 2 BR,1 BA 1 1,289 1 1,289 d. 2 BR,2 BA 1 1,289 1 1,289 Total moderate= 3 2 1 2- 8_ 0- 0 16 Percent of total 10.00% 2.82% 1.41% 7.41% 5.37% 0.00% 0.00% 4.26% 15.Total units occupied: 30 71 71 27 149 15 13 376 16.Occupancy rate= 100% 97% 99% 100% 99% 100% 93% 99% NOTE: For each project,to calculate average rent for a unit type at an income level,divide the total rental income of that unit type at that income level by the number of occupied units of that unit type at that income level. Occ Rate excluding properties under const/renov I1 99% 11 02/01/2021 Page 9 of 11 Rpt#1 Senior 1.21 REPORT#2-MONTHLY NET OPERATING INCOME STATEMENT: REPORTING MONTH: Jan-21 "MULTI-FAMILY PROPERTIES" REPORTED BY: Teresa Vakili REPORT DATE: 2/1/2021 CALIFORNIA DESERT LAGUNA NEIGHBORS ONE QUAIL PALM SANTA TAOS MONTHLY INCOME LEVEL AVAILABLE VILLAS POINTE PALMS PLACE VILLAGE ROSA PALMS TOTALS OF OCCUPANT UNITS i 141 64 48 24 384 36 20 16 733 REVENUE VERY LOW Up to 50% Occupied units 90 38 30 15 220 20 13 10 436 Total rental income 35,017 13,026 11,242 6,372 86,064 9,158 5,887 4,227 170,993 Per occupied unit 389 343 375 425 391 458 453 392 LOWER:51%-->80% Occupied units 35 15 10 6 113 13 6 4 202 Total rental income 27,985 11,003 7,083 5,168 91,891 10,656 4,479 3,116 161,381 Per occupied unit 800 734 708 861 813 820 747 /.. 799 MODERATE:81%-->120% Occupied units 10 8 6 2 39 2 1 2 70 Total rental income 9,983 8,496 6,930 2,430 43,641 2,522 1,289 2,428 77,719 Per occupied unit 998 1,062 1,155 1,215 1,119 1,261 1,289 1,214 1,110 Summary Income: Rental 72,985 32,525 25,255 13,970 221,596 22,336 11,655 9,771 410,093 Other Income: Laundry 327 488 659 370 3,188 642 - 314 5,988 Other 905 (5,276) 1,851 (1,065) 2,600 1,288 (1,608) (11) (1,316) Total Operating Income 74,217 27,737 27,765 13,275 227,384 24,266 10,047 10,074 414,765 Occupied Units 135 61 46 23 372 35 20 16 708 Income per occupied unit 550 455 604 577 611 693 502 630 586 EXPENSES Operating Expenses: Payroll 19,114 9,562 9,316 3,333 66,229 5,115 3,204 2,671 118,542 Per occupied unit 142 157 203 145 178 146 160 167 167 Administrative 6,308 3,215 2,445 1,051 22,941 3,474 888 713 41,036 Per occupied unit 47 53 53 46 62 99 44 45 58 Advertising/Promotion - - - - 68 - - - 68 Per occupied unit - - - - 0 - - - 0 Contract Services 4,321 3,141 2,060 110 9,451 1,165 1,000 2,330 23,578 Per occupied unit 32 51 45 5 25 33 50 146 33 Utility Services 20,866 6,933 6,055 1,858 41,359 2,502 1,199 1,197 81,968 Per occupied unit 155 114 132 81 111 71 60 75 116 Maintenance 8,394 4,905 3,184 2,818 60,183 1,295 689 430 81,897 Per occupied unit 62 80 69 123 162 37 34 27 116 Replacement expense 1,329 - - - 2,686 - - 746 4,761 Per occupied unit 10 - - - 7 - - 47 7 Capital expense - - - - - - - - - Per occupied unit - - - - - - - - - Total Operating Expenses 60,332 27,755 23,059 9,169 202,918 13,552 6,980 8,087 351,851 Per occupied unit 447 455 501 399 545 387 349 505 497 Summary Revenue and Expenses Total Operating Income 74,217 27,737 27,765 13,275 227,384 24,266 10,047 10,074 414,765 Total Operating Expenses 60,332 27,755 23,059 9,169 202,918 13,552 6,980 8,087 351,851 Monthly Net Operating Income 13,885 (18) 4,706 4,106 24,466 10,714 3,067 1,988 62,914 Per occupied unit 103 (0) 102 179 66 306 153 124 89 FYTD Net Operating Income* 386,955 29,952 14,322 19,581 452,716 42,064 16,579 4,638 966,808 Previous Fiscal Year NOI(6/30/2020)* 116,695 43,371 16,516 32,760 592,459 59,315 14,842 (15,739) 860,219 For comparison purposes,Net Operating Income YlD excludes all capital expenditures and corresponding reimbursement,as those are typically paid from replacement reserve funds and/or bond funds at this time(not PDHA revenue). 02/01/2021 Page 10 of 11 Rpt#2 Multi-Family 1.21 REPORT#2-MONTHLY NET OPERATING INCOME STATEMENT: REPORTING MONTH: Jan-21 "SENIOR PROPERTIES" REPORTED BY: Teresa Vakili REPORT DATE: 2/1/2021 CANDLEWOOD CARLOS CATALINA LA ROCCA LAS PUEBLOS SAGECREST MONTHLY INCOME LEVEL AVAILABLE ORTEGA GARDENS VILLAS SERENAS SR. TOTALS OF OCCUPANT UNITS 30 73 72 27 150 15 14 381 REVENUE VERY LOW: Up to 50% Occupied units 22 47 66 21 118 12 12 298 Total rental income 7,797 20,851 20,941 7,775 45,292 4,345 4,139 111,645 Per occupied unit 354 444 317 370 384 362 345 375 LOWER: 51%-->80% Occupied units 5 22 4 4 23 3 1 62 Total rental income 3,437 17,797 2,776 3,319 17,508 2,019 2,394 47,415 Per occupied unit 687 809 694 830 761 673 2,394 s15 MODERATE: 81%-->120% Occupied units 3 2 1 2 8 - - 16 Total rental income 3,225 2,319 1,030 2,036 8,435 17,045 Per occupied unit 1,075 1,160 1,030 1,018 1,054 Summary Income: Rental 14,459 40,967 24,747 13,130 71,235 6,869 4,698 176,105 Other Income: Laundry - - 167 - 597 - - 764 Other 174 (616) (835) (1,077) 1,777 - 718 141 Total operating income 14,633 40,351 24,079 12,053 73,609 6,869 5,416 177,010 Occupied Units 30 71 71 27 149 15 13 376 Income per occupied unit 488 568 339 446 494 458 417 471 EXPENSES Operating Expenses: Payroll 5,910 12,357 12,270 4,229 16,357 3,463 1,579 56,165 Per occupied unit 197 174 173 157 110 231 121 149 Administrative 1,518 3,370 3,716 1,177 6,574 750 631 17,737 Per occupied unit 51 47 52 44 44 50 49 47 Advertising/promotion - 33 - - 29 1 - - 62 Per occupied unit - 0 - - 0 - - 0 Contract services 930 2,633 2,605 2,028 5,241 530 1,061 15,028 Per occupied unit 31 37 37 75 35 35 82 40 Utility services 5,590 13,405 5,837 3,512 7,451 1,137 829 37,761 Per occupied unit 186 189 82 130 50 76 a 100 Maintenance 7,403 2,800 6,090 10,390 14,448 956 530 42,618 Per occupied unit 247 39 86 385 97 64 113 Replacement expense - - 2,214 1,342 - - - 3,556 Per occupied unit - - 31 50 - - - 9 Capital expense - - - - - - - - Per occupied unit - - - - - - - Total Operating Expenses 21,350 34,599 32,731 22,678 50,101 6,837 4,630 172,927 Per occupied unit 712 487 461 840 336 456 460 Summary Revenue and Expenses Total Operating Income 14,633 40,351 24,079 12,053 73,609 6,869 5,416 177,010 Total Operating Expenses 21,350 34,599 32,731 22,678 50,101 6,837 4,630 172,927 Monthly Net Operating Income (6,717) 5,752 (8,652) (10,625) 23,508 32 786 4,083 Per occupied unit (224) 81 (122) (394) 158 2 60 11 FYTD Net Operating Income (8,468) 73,702 (52,536) (21,292) 149,352 (579) 5,116 I 145,295 Previous Fiscal Year NOI (6/30/2020)* (54,658) 127,976 (56,076) (4,693) 316,267 (14,141) 4,244 I 318,921 *For comparison purposes,Net Operating Income YTD excludes all capital expenditures and corresponding reimbursement,as those are typically paid from replacement reserve funds and/or bond funds at this time(not PDHA revenue) 02/01/2021 Page 11 of 11 Rpt#2 Senior 1.21 Palm Desert Housing Authority Project Report February 2021 California Villas-141 Units 77-107 California Drive • Completed three(3)make ready units which include painting,cleaning and maintenance • Sealed attic drywall seams and gaps in unit#C-16 to prevent odor coming from neighboring unit • Installed new water heater for unit#H-12 • Repaired and refinished tub in the occupied unit#H-6 • Replaced broken drain lines in unit#G-10 • Irrigation repair next to Building F,G and North of pool • Detailed office,clubhouse,restrooms and laundry room • Cleaned and detailed pool,dumpsters and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) 1 Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 19 0/1 2/2 1 1 Candlewood-30 Units 74-000 Shadow Mountain Drive • Irrigation repair next to unit#3 • Cleaned debris and leaves around parking lots and carports • Cleaned and detailed elevator,pools,laundry room,dumpsters and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 11 0/0 0/0 0 0 Carlos Ortega Villas—73 Units 77-915 Avenue of the States • Replaced separating shower tile in the bathroom of unit#505 • Covid-19 cleaning in the leasing office and clubhouse • Irrigation repair South of the leasing office • Detailed clubhouse,office,pool and laundry rooms • Cleaned debris and leaves around sidewalks,parking lots and carports 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 12 0/0 1/0 0 0 1 Palm Desert Housing Authority Project Report February 2021 Catalina Gardens-72 Units 73-600 Catalina Way • Irrigation repair next to Buildings C,E,K,0,unit#N-1 and East of leasing office • Detailed office,clubhouse,pool,restrooms,mailboxes and laundry room • Cleaned debris and leaves around walkways,carports,dumpster and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 34 0/0 0/3 0 0 Desert Pointe-64 Units 43-805 Monterey Avenue • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Asbestos abatement in the bathrooms of unit#13 • Snaked out sewer mainline for unit#5 • Repaired leaking waste water line in the kitchen of unit#1,replaced two cracked 2"waste lines • Plumbing repair in unit#12,replaced leaking ABS pipe • Installed new 100 gallon water heater servicing 24 units • Irrigation repair South West of the leasing office • Cleaned and detailed pool area and furniture • Cleaned debris and leaves around walkways,dumpster area,parking lots and carports 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 17 0/1 1/0 0 0 Laguna Palms-48 Units 73-875 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Replaced broken sliding glass door panel in unit#1 • Installed new water heater for unit#26 • Irrigation repair next to unit#1, 14,35,36,38 and 40 • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed laundry,pool area,dumpsters and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 11 0/0 1/1 1 0 2 Palm Desert Housing Authority Project Report February 2021 La Rocca Villas-27 Units 72-135 Golden Eagle Lane • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Detailed clubhouse,restrooms and laundry room • Irrigation repair next to unit#42063 • Checked and cleaned lighting throughout the property • Cleaned walkways,benches,lamp posts,exterior light fixtures and carports throughout the property • Cleaned debris and leaves around walkways,dumpster areas,parking lots and carports 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 7 0/0 1/1 0 0 Las Serenas-150 Units 73-315 Country Club Drive • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Cleaned office,clubhouse,pool furniture,laundry and restrooms • Replaced two(2)refrigerators for unit# 191 and#237 through Edison's Energy Saving Assistance program • Irrigation repair in front of unit#121,#149,#204,#220,#227 and East of Building K • Repaired leaking A/Cs in unit#211 and#233 • Cleaned debris and leaves in carports and throughout the property • Cleaned and detailed pool decks,lightings,dumpsters and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 53 0/0 2 /2 0 2 Neighbors-24 Units 73-535 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Cleaned and detailed pool,stairs,dumpsters and enclosures • De-webbed,cleaned debris and leaves throughout the property 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 6 0/0 0/0 0 0 3 Palm Desert Housing Authority Project Report February 2021 One Quail Place-384 Units 72-600 Fred Waring Dr. • Completed six(6)make ready units which include painting,cleaning,and maintenance • Replaced flooring(carpet and vinyl)in unit#2715,old and water damaged from the bathtub leak • Replaced faulty shower valve in the bathroom of the unit#1204,#1405 and#2113 • Roof repair for unit#2712 and#3310 by replacing the roof drain coupler.Replaced section of ceiling drywall that was damaged from the roof leak. • Repaired water main line leak for unit#1301,replaced section of leaking PVC pipes • Irrigation repair by Building#2 and main entrance • Golf cart repair,replaced bad brake drum and batteries • De-webbed,cleaned debris and leaves throughout the property • Cleaned and detailed boiler area,pools,sidewalks,parking areas,dumpsters and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 115 1/0 2/0 4 1 Palm Village-36 Units 73-650 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning,and maintenance • Detailed laundry • Entry gate repair,welded striker latch on gate • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed stairs,dumpster areas and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 4 0/0 0/0 0 0 Pueblos-15 Units 73-695 Santa Rosa Way • Annual maintenance for all fire extinguishers • Detailed laundry room and mailboxes • Cleaned and detailed pool,pool furniture,dumpster area and enclosures • De-webbed and cleaned debris and leaves throughout property 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 3 0/0 0/0 0 0 4 Palm Desert Housing Authority Project Report February 2021 Sage Crest Senior-14 Units 73-811 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Detailed elevator • Installed two(2)grab bars in the bathroom of unit#6,reasonable accommodation • Power washed dumpster area and enclosures • De-webbed and cleaned debris and leaves throughout the property 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 2 0/0 0/0 0 0 Santa Rosa—20 Units 73-625 Santa Rosa Way • Detailed laundry room • Hydro jetted the sewer main line for unit#5 • Cleaned stairs throughout property • De-webbed,cleaned debris and leaves around parking lots,dumpster area and enclosures 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 5 0/0 0/0 0 0 Taos Palms-16 Units 44-830 Las Palmas • Irrigation repair next to unit#1 • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed dumpster areas and enclosures • De-webbed,cleaned debris and leaves throughout the property 01/31/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 2 0/0 0/0 1 0 01/31/21 TOTALS TOTALS TOTALS TOTALS TOTALS #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 301 1/2 10/9 7 4 5 Palm Desert Housing Authority Project Report March 2021 California Villas-141 Units 77-107 California Drive • Completed three(3)make ready units which include painting,cleaning and maintenance • Replaced missing plants East of Buildings A,B,C,D and E • Installed two(2)new sewer clean-outs and clean-out sewer boxes in front of unit#E-13 • Installed adjustable shower sprayer bar for unit#F-19,reasonable accommodation • Repaired and refinished tub in the bathroom of unit#D-13 • Installed metal barrier in light post to prevent light from going in to residential area • Detailed office,clubhouse,restrooms and laundry room • Cleaned and detailed pool,dumpsters and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 13 0/2 4/2 0 2 Candlewood-30 Units 74-000 Shadow Mountain Drive • Annual service and maintenance for all fire extinguishers • Cleaned debris and leaves around parking lots and carports • Cleaned and detailed elevator,pools,laundry room,dumpsters and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 5 0/0 0/0 1 0 Carlos Ortega Villas—73 Units 77-915 Avenue of the States • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Replaced two(2)cracked pool table tops • Annual inspection and maintenance for all fire extinguishers • Detailed clubhouse,office,pool and laundry rooms • Cleaned debris and leaves around sidewalks,parking lots and carports 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 11 0/0 1/0 0 0 1 Palm Desert Housing Authority Project Report March 2021 Catalina Gardens-72 Units 73-600 Catalina Way • Replaced one(1)A/C in unit#G-2 through Edison's Energy Saving Assistance program • Irrigation repair next to Buildings A,E,I and K • Detailed office,clubhouse,pool,restrooms,mailboxes and laundry room • Cleaned debris and leaves around walkways,carports,dumpster and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 27 0/0 0/3 1 1 Desert Pointe-64 Units 43-805 Monterey Avenue • Completed one(1)make ready unit which includes painting, cleaning and maintenance • Removed acoustic ceiling in unit#12 • Irrigation repair by units#1 and#10 • Repaired broken pipe by unit#37 • Cleaned and detailed pool area and furniture • Cleaned debris and leaves around walkways,dumpster area,parking lots and carports 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 21 0/1 0/0 0 0 Laguna Palms-48 Units 73-875 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning and maintenance • Installed new tub and shower tile enclosure in the bathroom of unit#2,reasonable accommodation • Repaired leaking water service line underneath the sidewalk concrete in front of unit#5,replaced and connected the PVC water line back to the extended copper water service line • Light check at night throughout the property • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed laundry,pool area,dumpsters and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 4 0/1 0/0 0 0 2 Palm Desert Housing Authority Project Report March 2021 La Rocca Villas-27 Units 72-135 Golden Eagle Lane • Detailed clubhouse,restrooms and laundry room • Checked and cleaned lighting throughout the property • Cleaned walkways,benches,lamp posts,exterior light fixtures and carports throughout the property • Cleaned debris and leaves around walkways,dumpster areas,parking lots and carports 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 4 0/0 0/0 0 0 Las Serenas-150 Units 73-315 Country Club Drive • Cleaned office,clubhouse,pool furniture,laundry and restrooms • Replaced one(1)A/C for unit# 197 through Edison's Energy Saving Assistance program • Installed new walk-in shower in the bathroom of unit#102,reasonable accommodation • Replaced vinyl in the bathroom of unit#247,water damaged from toilet leak • Repaired and refinished the kitchen counter and vanity in unit#164 • Removed bulky items left at the dumpster • Replaced old and leaning lamp post by unit#244 • Irrigation repair in front of unit#180 • Cleaned debris and leaves in carports and throughout the property • Cleaned and detailed pool decks,lightings,dumpsters and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 54 0/0 1 /1 0 1 Neighbors-24 Units 73-535 Santa Rosa Way • Replaced water heater for unit#8 • Cleaned and detailed pool,stairs,dumpsters and enclosures • De-webbed,cleaned debris and leaves throughout the property 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 9 0/0 0/1 0 0 3 Palm Desert Housing Authority Project Report March 2021 One Quail Place-384 Units 72-600 Fred Waring Dr. • Completed three(3)make ready units which include painting,cleaning,and maintenance • Roof renovation project started • Put wheelchair ramp for unit#2403,reasonable accommodation • Installed five(5)fence post braces front of Fred Waring Drive • Replaced master bathroom and guest bathroom ceiling drywall in unit#2716 due to water damage • Repaired metal handrail on staircase to unit#306 due to broken weld • De-webbed,cleaned debris and leaves throughout the property • Cleaned and detailed boiler area,pools,sidewalks,parking areas,dumpsters and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 115 0/2 5/4 4 1 Palm Village-36 Units 73-650 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning,and maintenance • Detailed laundry • Repaired and refinished tub and enclosure in the bathroom of unit#326 • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed stairs,dumpster areas and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 14 0/0 0/0 0 0 Pueblos-15 Units 73-695 Santa Rosa Way • Completed one(1)make ready unit which includes painting,cleaning,and maintenance • Detailed laundry room and mailboxes • Repaired and refinished kitchen counter and vanity counter in unit#115 • Cleaned and detailed pool,pool furniture,dumpster area and enclosures • De-webbed and cleaned debris and leaves throughout property 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 1 0/0 0/0 0 0 4 Palm Desert Housing Authority Project Report March 2021 Sage Crest Senior-14 Units 73-811 Santa Rosa Way • Detailed elevator • Replaced defective A/C in unit#1,under warranty through Edison's Energy Saving Assistance program • Replaced one(1)A/C in unit#7 through Edison's Energy Saving Assistance program • Annual service and maintenance for all fire extinguishers • Power washed dumpster area and enclosures • De-webbed and cleaned debris and leaves throughout the property 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 10 0/0 0/0 1 1 Santa Rosa—20 Units 73-625 Santa Rosa Way • Detailed laundry room • Cleaned stairs throughout property • De-webbed,cleaned debris and leaves around parking lots,dumpster area and enclosures 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 1 0/0 0/0 0 0 Taos Palms-16 Units 44-830 Las Palmas • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed dumpster areas and enclosures • De-webbed,cleaned debris and leaves throughout the property 02/28/21 #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 7 0/0 0/0 0 0 02/28/21 TOTALS TOTALS TOTALS TOTALS TOTALS #of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s) Request(s) Replacement Replacement Replacement Replacement Service Request(s) Move Out(s) Service Request(s) Move Out(s) 296 0/6 11/11 7 6 5