HomeMy WebLinkAboutCity Council Meeting - Agenda_20220503172439334.pdfCITY OF PALM DESERT
REGULAR
PALM DESERT CITY COUNCIL (CC),
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT
AGENCY (SA),
AND HOUSING AUTHORITY (HA) MEETING.
(VIRTUAL MEETING)
AG ENDA
Thursday, May 12, 2022
3:00 p.m. Closed Session
4:00 p.m. Regular Session
Note: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference
and there will be no inperson public access to the meeting location.
City Council Meetings are livestreamed. You can access and view through the City’s
website at www.cityofpalmdesert.org, under the Council Agenda link at the top of the
homepage.
Options for participating in the meeting: To participate by email, internet or telephone,
see detailed instructions on the last page.
Accommodations for meeting attendance, such as assistive listening devices, closed
caption viewing device, etc., are available upon request. Please contact the City Clerk’s
Office, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,
92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access to
the agenda, materials, or participation at the meeting.
I.CALL TO ORDER – 3:00 P.M.
II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:
Any person wishing to discuss any Closed Session business that is within the subject
matter may participate utilizing one of the three options listed on the back page of this
agenda.
III.ADJOURN TO CLOSED SESSION
IV.CLOSED SESSION ITEMS
V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MEETING – 4:00 P.M.
A.Roll Call
B.Pledge of Allegiance to the Flag – Councilmember Karina Quintanilla
C.Inspiration/Invocation – Mayor Jan C. Harnik
VI.REPORT ON ACTION FROM CLOSED SESSION
VII.AWARDS, PRESENTATIONS, AND APPOINTMENTS
VIII.CITY MANAGER COMMENTS
IX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
X.NONAGENDA PUBLIC COMMENTS
This is an opportunity for the public to speak on issues that are not on the agenda for
a maximum of three minutes. Speakers may utilize one of the three options listed on
the back page of this agenda.
Because the Brown Act does not allow the City Council, Successor Agency, and
Housing Authority Boards to take action on items not on the Agenda, members may
briefly respond or instead refer the matter to staff for report and recommendation at a
future City Council, Successor Agency, or Housing Authority Meeting.
XI.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and may be
approved by one (1) motion.
A.Appropriate from General Fund Reserves and authorize the City Manager to
enter into an agreement with Environmental Systems Research Institute, Inc.
(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.
Rec.: By Minute Motion, that the City Council: Appropriate from General Fund
Reserves and authorize the City Manager to enter into an agreement with
Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise
Advantage Program, in the amount of $53,900, to provide consulting, training,
and technical assistance for GIS (Geographic Information Systems) initiatives.
B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of
Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility
Roof Repairs as complete
Rec.: By Minute Motion: 1. Accept Contract No. C42170 with Commercial
Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow
Golf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorize
the City Clerk to file the Notice of Completion.
C.Appropriate $269,743.87 from General Fund Reserves and authorize City
Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group
Rec.: By Minute Motion: Appropriate $269,743.87 from General Fund
Reserves and authorize City Manager to purchase a DELL Cyber Recovery
Vault from [RE]DESIGN Group.
D.Approval of an extension to Contract No. HA37273 with John Harrison
Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the
Palm Desert Housing Authority properties in a total annual amount not to
exceed $175,000.
Rec.: By Minute Motion, that the Housing Authority Board, Approve an
extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for
the HVAC Mechanical Systems Maintenance Services at the Palm Desert
Housing Authority (“Authority”) properties for a period of twelve (12) months in
the total amount not to exceed $175,000 for contract services; and Authorize
the Chairman or Executive Director and his designee to take all necessary
actions to execute the extension and any documents necessary to effectuate
the actions taken herewith. Monies have been included in the FY 2022/2023
proposed Authority’s replacement reserve budget in the appropriate Authority
accounts. Housing Commission Recommendation The Housing Commission
will review this recommendation at its regular meeting of May 4, 2022. Upon
request, a verbal report will be provided at the Authority’s regular meeting of
May 12, 2022. Strategic Plan This request does not apply to a specific
strategic plan goal. Executive Summary By authorizing the continued use of
John Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical Systems
Maintenance Services (“Services”) at the Authority properties, the Authority will
work exclusively with JHC to ensure all HVAC systems are repaired and
replaced in accordance with the terms of the agreement. The work performed
under this contract meets the current prevailing wage requirements.
E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and
HD Supply Facilities Maintenance for Purchase of Materials, Supplies and
Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY
2022/2023.
Rec.: By Minute Motion, that the Authority Board,1) Authorize the use of
Lowe’s Home Centers, Inc., Contract No._______ for the purchase of
materials, supplies and appliances pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $220,000 (includes approximately $115,000 for the
purchase of appliances and approximately $105,000 for materials and
supplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.
__________ for the purchase of materials and supplies pursuant to Section
3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY
2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use of
HD Supply Facilities Maintenance, Contract No._____________ for the
purchase of materials and supplies pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $210,000; and 4) Authorize the disposal and recycling of
inefficient, damaged, obsolete and nonfunctioning appliances as appropriate
in accordance with EPA standards and declare as surplus at the time of
removal from the properties. Monies have been included in the FY 2022/2023
proposed Palm Desert Housing Authority’s operating budget, in the
appropriate Authority account.Housing Commission Recommendation The
Housing Commission will review this recommendation at its regular meeting of
May 4, 2021. Upon request, a verbal report will be provided at the Authority’s
regular meeting of May 12, 2022. Strategic PlanThis request does not apply to
a specific strategic plan goal.Executive Summary Each fiscal year the
Authority replaces inefficient, damaged, obsolete, or nonfunctioning
appliances and materials throughout all Authority owned residential rental
properties from several different suppliers (“Vendors”). The Authority would like
to use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“Home
Depot”) and HD Supply Facilities Maintenance (“HD”) as vendors through a
government purchasing cooperative contract for the purchase of materials,
supplies and appliances for the Authority owned residential rental properties
(“Properties”) for FY 2022/2023. Staff is requesting authorization to use the
named vendors to facilitate the continued routine, recurring maintenance at the
Properties for the purchase of materials, supplies and appliances as follows:
$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD.
F.Authorize the use of The SherwinWilliams Company for Purchase of Paint and
Paint Related Materials and Supplies for the Palm Desert Housing Authority
Properties for FY 20222023.
Rec.: test
G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel
Purchase from Beck Oil, Inc. in the Amount of $30,000
Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 for
Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of
$30,000.Funds are available in Account No. 110433142170000.
H.Receive and File informational update on the 1992 Self Help Housing Program
Rec.: By Minute Motion, receive and file the informational update on the 1992
Self Help Housing Program.
I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,
for the Traffic Signal Hardware Upgrades as complete and authorize the City
Clerk to file the Notice of Completion (Project No. 56920).
Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor Belco
Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project
No. 56920) as complete, and2. Authorize the City Clerk to file the Notice of
Completion.
J.Approval of an Amendment to the Agreement with Riverside University Health
System for local homelessness services to extend the term by one (1) year.
Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) to
Contract No. C41700 with the Riverside University Health System for local
homelessness services extending the term by one year, from July 1, 2022,
through June 30, 2023, in an amount not to exceed $168,000; and Authorize
the City Manager to execute any documents necessary to effectuate the
actions taken herewith.
K.Accept offsite improvements, release the Faithful Performance and the Labor
and Materials Bonds, and accept a Maintenance Bond for Millennium
Rec.: By Minute Motion:1. Accept offsite improvements 2. Release the
Faithful Performance Bond in the amount of $266,695.50 and Labor and
Materials Bond in the amount of $133,330.25.3. Accept the Maintenance Bond
in the amount of $26,669.95.
L.Resolution to authorize the destruction of paper records that have been
digitally imaged from the Development Services Department (Planning/Land
Development Division), to rely on the electronic record as the official record.
Rec.: N/A
M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,
California for Irrigation Pump Preventative Maintenance in the annual amount
of $43,000 (Project No. 92023)
Rec.: By Minute Motion
N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving a
revised Expense Reimbursement Policy for Local Meeting/Events Attendance
by Elected/Appointed Officials and City Employees Policy.
Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 2019
70 and approving a revised Expense Reimbursement Policy for Local
Meeting/Events Attendance by Elected/Appointed Officials and City
Employees Policy.
O.Approval of a Memorandum of Understanding with Coachella Valley
Association of Governments formalizing the City’s participation and annual
$100,000 contribution to the CV Housing First Program; and authorize
payment for fiscal year 21/22.
Rec.: By Minute Motion: Approve a Memorandum of Understanding with
Coachella Valley Association of Governments for formalizing the City’s
participation and annual $100,000 contribution to the CV Housing First
Program through June 30, 2023; and Authorize payment of $100,000 to
Coachella Valley Association for Fiscal Year 2021/22; and Authorize the City
Manager to execute any documents necessary to effectuate the actions taken
herewith.
P.Award Contract No._________ to Desert Limnologists Inc, dba Southwest
Aquatics, Inc., from Palm Desert California for Lake and Water Features
Preventative Maintenance Services in the annual amount of $61,728 (Project
No. 90823)
Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
1
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closed
caption viewing device, etc., are available upon request. Please contact the City Clerk’s
Office, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,
92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access to
the agenda, materials, or participation at the meeting.
I.CALL TO ORDER – 3:00 P.M.
II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:
Any person wishing to discuss any Closed Session business that is within the subject
matter may participate utilizing one of the three options listed on the back page of this
agenda.
III.ADJOURN TO CLOSED SESSION
IV.CLOSED SESSION ITEMS
V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MEETING – 4:00 P.M.
A.Roll Call
B.Pledge of Allegiance to the Flag – Councilmember Karina Quintanilla
C.Inspiration/Invocation – Mayor Jan C. Harnik
VI.REPORT ON ACTION FROM CLOSED SESSION
VII.AWARDS, PRESENTATIONS, AND APPOINTMENTS
VIII.CITY MANAGER COMMENTS
IX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
X.NONAGENDA PUBLIC COMMENTS
This is an opportunity for the public to speak on issues that are not on the agenda for
a maximum of three minutes. Speakers may utilize one of the three options listed on
the back page of this agenda.
Because the Brown Act does not allow the City Council, Successor Agency, and
Housing Authority Boards to take action on items not on the Agenda, members may
briefly respond or instead refer the matter to staff for report and recommendation at a
future City Council, Successor Agency, or Housing Authority Meeting.
XI.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and may be
approved by one (1) motion.
A.Appropriate from General Fund Reserves and authorize the City Manager to
enter into an agreement with Environmental Systems Research Institute, Inc.
(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.
Rec.: By Minute Motion, that the City Council: Appropriate from General Fund
Reserves and authorize the City Manager to enter into an agreement with
Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise
Advantage Program, in the amount of $53,900, to provide consulting, training,
and technical assistance for GIS (Geographic Information Systems) initiatives.
B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of
Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility
Roof Repairs as complete
Rec.: By Minute Motion: 1. Accept Contract No. C42170 with Commercial
Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow
Golf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorize
the City Clerk to file the Notice of Completion.
C.Appropriate $269,743.87 from General Fund Reserves and authorize City
Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group
Rec.: By Minute Motion: Appropriate $269,743.87 from General Fund
Reserves and authorize City Manager to purchase a DELL Cyber Recovery
Vault from [RE]DESIGN Group.
D.Approval of an extension to Contract No. HA37273 with John Harrison
Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the
Palm Desert Housing Authority properties in a total annual amount not to
exceed $175,000.
Rec.: By Minute Motion, that the Housing Authority Board, Approve an
extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for
the HVAC Mechanical Systems Maintenance Services at the Palm Desert
Housing Authority (“Authority”) properties for a period of twelve (12) months in
the total amount not to exceed $175,000 for contract services; and Authorize
the Chairman or Executive Director and his designee to take all necessary
actions to execute the extension and any documents necessary to effectuate
the actions taken herewith. Monies have been included in the FY 2022/2023
proposed Authority’s replacement reserve budget in the appropriate Authority
accounts. Housing Commission Recommendation The Housing Commission
will review this recommendation at its regular meeting of May 4, 2022. Upon
request, a verbal report will be provided at the Authority’s regular meeting of
May 12, 2022. Strategic Plan This request does not apply to a specific
strategic plan goal. Executive Summary By authorizing the continued use of
John Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical Systems
Maintenance Services (“Services”) at the Authority properties, the Authority will
work exclusively with JHC to ensure all HVAC systems are repaired and
replaced in accordance with the terms of the agreement. The work performed
under this contract meets the current prevailing wage requirements.
E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and
HD Supply Facilities Maintenance for Purchase of Materials, Supplies and
Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY
2022/2023.
Rec.: By Minute Motion, that the Authority Board,1) Authorize the use of
Lowe’s Home Centers, Inc., Contract No._______ for the purchase of
materials, supplies and appliances pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $220,000 (includes approximately $115,000 for the
purchase of appliances and approximately $105,000 for materials and
supplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.
__________ for the purchase of materials and supplies pursuant to Section
3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY
2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use of
HD Supply Facilities Maintenance, Contract No._____________ for the
purchase of materials and supplies pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $210,000; and 4) Authorize the disposal and recycling of
inefficient, damaged, obsolete and nonfunctioning appliances as appropriate
in accordance with EPA standards and declare as surplus at the time of
removal from the properties. Monies have been included in the FY 2022/2023
proposed Palm Desert Housing Authority’s operating budget, in the
appropriate Authority account.Housing Commission Recommendation The
Housing Commission will review this recommendation at its regular meeting of
May 4, 2021. Upon request, a verbal report will be provided at the Authority’s
regular meeting of May 12, 2022. Strategic PlanThis request does not apply to
a specific strategic plan goal.Executive Summary Each fiscal year the
Authority replaces inefficient, damaged, obsolete, or nonfunctioning
appliances and materials throughout all Authority owned residential rental
properties from several different suppliers (“Vendors”). The Authority would like
to use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“Home
Depot”) and HD Supply Facilities Maintenance (“HD”) as vendors through a
government purchasing cooperative contract for the purchase of materials,
supplies and appliances for the Authority owned residential rental properties
(“Properties”) for FY 2022/2023. Staff is requesting authorization to use the
named vendors to facilitate the continued routine, recurring maintenance at the
Properties for the purchase of materials, supplies and appliances as follows:
$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD.
F.Authorize the use of The SherwinWilliams Company for Purchase of Paint and
Paint Related Materials and Supplies for the Palm Desert Housing Authority
Properties for FY 20222023.
Rec.: test
G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel
Purchase from Beck Oil, Inc. in the Amount of $30,000
Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 for
Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of
$30,000.Funds are available in Account No. 110433142170000.
H.Receive and File informational update on the 1992 Self Help Housing Program
Rec.: By Minute Motion, receive and file the informational update on the 1992
Self Help Housing Program.
I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,
for the Traffic Signal Hardware Upgrades as complete and authorize the City
Clerk to file the Notice of Completion (Project No. 56920).
Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor Belco
Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project
No. 56920) as complete, and2. Authorize the City Clerk to file the Notice of
Completion.
J.Approval of an Amendment to the Agreement with Riverside University Health
System for local homelessness services to extend the term by one (1) year.
Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) to
Contract No. C41700 with the Riverside University Health System for local
homelessness services extending the term by one year, from July 1, 2022,
through June 30, 2023, in an amount not to exceed $168,000; and Authorize
the City Manager to execute any documents necessary to effectuate the
actions taken herewith.
K.Accept offsite improvements, release the Faithful Performance and the Labor
and Materials Bonds, and accept a Maintenance Bond for Millennium
Rec.: By Minute Motion:1. Accept offsite improvements 2. Release the
Faithful Performance Bond in the amount of $266,695.50 and Labor and
Materials Bond in the amount of $133,330.25.3. Accept the Maintenance Bond
in the amount of $26,669.95.
L.Resolution to authorize the destruction of paper records that have been
digitally imaged from the Development Services Department (Planning/Land
Development Division), to rely on the electronic record as the official record.
Rec.: N/A
M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,
California for Irrigation Pump Preventative Maintenance in the annual amount
of $43,000 (Project No. 92023)
Rec.: By Minute Motion
N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving a
revised Expense Reimbursement Policy for Local Meeting/Events Attendance
by Elected/Appointed Officials and City Employees Policy.
Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 2019
70 and approving a revised Expense Reimbursement Policy for Local
Meeting/Events Attendance by Elected/Appointed Officials and City
Employees Policy.
O.Approval of a Memorandum of Understanding with Coachella Valley
Association of Governments formalizing the City’s participation and annual
$100,000 contribution to the CV Housing First Program; and authorize
payment for fiscal year 21/22.
Rec.: By Minute Motion: Approve a Memorandum of Understanding with
Coachella Valley Association of Governments for formalizing the City’s
participation and annual $100,000 contribution to the CV Housing First
Program through June 30, 2023; and Authorize payment of $100,000 to
Coachella Valley Association for Fiscal Year 2021/22; and Authorize the City
Manager to execute any documents necessary to effectuate the actions taken
herewith.
P.Award Contract No._________ to Desert Limnologists Inc, dba Southwest
Aquatics, Inc., from Palm Desert California for Lake and Water Features
Preventative Maintenance Services in the annual amount of $61,728 (Project
No. 90823)
Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
2
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and may be
approved by one (1) motion.
A.Appropriate from General Fund Reserves and authorize the City Manager to
enter into an agreement with Environmental Systems Research Institute, Inc.
(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.
Rec.: By Minute Motion, that the City Council: Appropriate from General Fund
Reserves and authorize the City Manager to enter into an agreement with
Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise
Advantage Program, in the amount of $53,900, to provide consulting, training,
and technical assistance for GIS (Geographic Information Systems) initiatives.
B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of
Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility
Roof Repairs as complete
Rec.: By Minute Motion: 1. Accept Contract No. C42170 with Commercial
Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow
Golf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorize
the City Clerk to file the Notice of Completion.
C.Appropriate $269,743.87 from General Fund Reserves and authorize City
Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group
Rec.: By Minute Motion: Appropriate $269,743.87 from General Fund
Reserves and authorize City Manager to purchase a DELL Cyber Recovery
Vault from [RE]DESIGN Group.
D.Approval of an extension to Contract No. HA37273 with John Harrison
Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the
Palm Desert Housing Authority properties in a total annual amount not to
exceed $175,000.
Rec.: By Minute Motion, that the Housing Authority Board, Approve an
extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for
the HVAC Mechanical Systems Maintenance Services at the Palm Desert
Housing Authority (“Authority”) properties for a period of twelve (12) months in
the total amount not to exceed $175,000 for contract services; and Authorize
the Chairman or Executive Director and his designee to take all necessary
actions to execute the extension and any documents necessary to effectuate
the actions taken herewith. Monies have been included in the FY 2022/2023
proposed Authority’s replacement reserve budget in the appropriate Authority
accounts. Housing Commission Recommendation The Housing Commission
will review this recommendation at its regular meeting of May 4, 2022. Upon
request, a verbal report will be provided at the Authority’s regular meeting of
May 12, 2022. Strategic Plan This request does not apply to a specific
strategic plan goal. Executive Summary By authorizing the continued use of
John Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical Systems
Maintenance Services (“Services”) at the Authority properties, the Authority will
work exclusively with JHC to ensure all HVAC systems are repaired and
replaced in accordance with the terms of the agreement. The work performed
under this contract meets the current prevailing wage requirements.
E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and
HD Supply Facilities Maintenance for Purchase of Materials, Supplies and
Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY
2022/2023.
Rec.: By Minute Motion, that the Authority Board,1) Authorize the use of
Lowe’s Home Centers, Inc., Contract No._______ for the purchase of
materials, supplies and appliances pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $220,000 (includes approximately $115,000 for the
purchase of appliances and approximately $105,000 for materials and
supplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.
__________ for the purchase of materials and supplies pursuant to Section
3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY
2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use of
HD Supply Facilities Maintenance, Contract No._____________ for the
purchase of materials and supplies pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $210,000; and 4) Authorize the disposal and recycling of
inefficient, damaged, obsolete and nonfunctioning appliances as appropriate
in accordance with EPA standards and declare as surplus at the time of
removal from the properties. Monies have been included in the FY 2022/2023
proposed Palm Desert Housing Authority’s operating budget, in the
appropriate Authority account.Housing Commission Recommendation The
Housing Commission will review this recommendation at its regular meeting of
May 4, 2021. Upon request, a verbal report will be provided at the Authority’s
regular meeting of May 12, 2022. Strategic PlanThis request does not apply to
a specific strategic plan goal.Executive Summary Each fiscal year the
Authority replaces inefficient, damaged, obsolete, or nonfunctioning
appliances and materials throughout all Authority owned residential rental
properties from several different suppliers (“Vendors”). The Authority would like
to use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“Home
Depot”) and HD Supply Facilities Maintenance (“HD”) as vendors through a
government purchasing cooperative contract for the purchase of materials,
supplies and appliances for the Authority owned residential rental properties
(“Properties”) for FY 2022/2023. Staff is requesting authorization to use the
named vendors to facilitate the continued routine, recurring maintenance at the
Properties for the purchase of materials, supplies and appliances as follows:
$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD.
F.Authorize the use of The SherwinWilliams Company for Purchase of Paint and
Paint Related Materials and Supplies for the Palm Desert Housing Authority
Properties for FY 20222023.
Rec.: test
G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel
Purchase from Beck Oil, Inc. in the Amount of $30,000
Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 for
Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of
$30,000.Funds are available in Account No. 110433142170000.
H.Receive and File informational update on the 1992 Self Help Housing Program
Rec.: By Minute Motion, receive and file the informational update on the 1992
Self Help Housing Program.
I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,
for the Traffic Signal Hardware Upgrades as complete and authorize the City
Clerk to file the Notice of Completion (Project No. 56920).
Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor Belco
Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project
No. 56920) as complete, and2. Authorize the City Clerk to file the Notice of
Completion.
J.Approval of an Amendment to the Agreement with Riverside University Health
System for local homelessness services to extend the term by one (1) year.
Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) to
Contract No. C41700 with the Riverside University Health System for local
homelessness services extending the term by one year, from July 1, 2022,
through June 30, 2023, in an amount not to exceed $168,000; and Authorize
the City Manager to execute any documents necessary to effectuate the
actions taken herewith.
K.Accept offsite improvements, release the Faithful Performance and the Labor
and Materials Bonds, and accept a Maintenance Bond for Millennium
Rec.: By Minute Motion:1. Accept offsite improvements 2. Release the
Faithful Performance Bond in the amount of $266,695.50 and Labor and
Materials Bond in the amount of $133,330.25.3. Accept the Maintenance Bond
in the amount of $26,669.95.
L.Resolution to authorize the destruction of paper records that have been
digitally imaged from the Development Services Department (Planning/Land
Development Division), to rely on the electronic record as the official record.
Rec.: N/A
M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,
California for Irrigation Pump Preventative Maintenance in the annual amount
of $43,000 (Project No. 92023)
Rec.: By Minute Motion
N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving a
revised Expense Reimbursement Policy for Local Meeting/Events Attendance
by Elected/Appointed Officials and City Employees Policy.
Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 2019
70 and approving a revised Expense Reimbursement Policy for Local
Meeting/Events Attendance by Elected/Appointed Officials and City
Employees Policy.
O.Approval of a Memorandum of Understanding with Coachella Valley
Association of Governments formalizing the City’s participation and annual
$100,000 contribution to the CV Housing First Program; and authorize
payment for fiscal year 21/22.
Rec.: By Minute Motion: Approve a Memorandum of Understanding with
Coachella Valley Association of Governments for formalizing the City’s
participation and annual $100,000 contribution to the CV Housing First
Program through June 30, 2023; and Authorize payment of $100,000 to
Coachella Valley Association for Fiscal Year 2021/22; and Authorize the City
Manager to execute any documents necessary to effectuate the actions taken
herewith.
P.Award Contract No._________ to Desert Limnologists Inc, dba Southwest
Aquatics, Inc., from Palm Desert California for Lake and Water Features
Preventative Maintenance Services in the annual amount of $61,728 (Project
No. 90823)
Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
3
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Upon
request, a verbal report will be provided at the Authority’s regular meeting of
May 12, 2022. Strategic Plan This request does not apply to a specific
strategic plan goal. Executive Summary By authorizing the continued use of
John Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical Systems
Maintenance Services (“Services”) at the Authority properties, the Authority will
work exclusively with JHC to ensure all HVAC systems are repaired and
replaced in accordance with the terms of the agreement. The work performed
under this contract meets the current prevailing wage requirements.
E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and
HD Supply Facilities Maintenance for Purchase of Materials, Supplies and
Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY
2022/2023.
Rec.: By Minute Motion, that the Authority Board,1) Authorize the use of
Lowe’s Home Centers, Inc., Contract No._______ for the purchase of
materials, supplies and appliances pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $220,000 (includes approximately $115,000 for the
purchase of appliances and approximately $105,000 for materials and
supplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.
__________ for the purchase of materials and supplies pursuant to Section
3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY
2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use of
HD Supply Facilities Maintenance, Contract No._____________ for the
purchase of materials and supplies pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an
amount not to exceed $210,000; and 4) Authorize the disposal and recycling of
inefficient, damaged, obsolete and nonfunctioning appliances as appropriate
in accordance with EPA standards and declare as surplus at the time of
removal from the properties. Monies have been included in the FY 2022/2023
proposed Palm Desert Housing Authority’s operating budget, in the
appropriate Authority account.Housing Commission Recommendation The
Housing Commission will review this recommendation at its regular meeting of
May 4, 2021. Upon request, a verbal report will be provided at the Authority’s
regular meeting of May 12, 2022. Strategic PlanThis request does not apply to
a specific strategic plan goal.Executive Summary Each fiscal year the
Authority replaces inefficient, damaged, obsolete, or nonfunctioning
appliances and materials throughout all Authority owned residential rental
properties from several different suppliers (“Vendors”). The Authority would like
to use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“Home
Depot”) and HD Supply Facilities Maintenance (“HD”) as vendors through a
government purchasing cooperative contract for the purchase of materials,
supplies and appliances for the Authority owned residential rental properties
(“Properties”) for FY 2022/2023. Staff is requesting authorization to use the
named vendors to facilitate the continued routine, recurring maintenance at the
Properties for the purchase of materials, supplies and appliances as follows:
$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD.
F.Authorize the use of The SherwinWilliams Company for Purchase of Paint and
Paint Related Materials and Supplies for the Palm Desert Housing Authority
Properties for FY 20222023.
Rec.: test
G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel
Purchase from Beck Oil, Inc. in the Amount of $30,000
Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 for
Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of
$30,000.Funds are available in Account No. 110433142170000.
H.Receive and File informational update on the 1992 Self Help Housing Program
Rec.: By Minute Motion, receive and file the informational update on the 1992
Self Help Housing Program.
I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,
for the Traffic Signal Hardware Upgrades as complete and authorize the City
Clerk to file the Notice of Completion (Project No. 56920).
Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor Belco
Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project
No. 56920) as complete, and2. Authorize the City Clerk to file the Notice of
Completion.
J.Approval of an Amendment to the Agreement with Riverside University Health
System for local homelessness services to extend the term by one (1) year.
Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) to
Contract No. C41700 with the Riverside University Health System for local
homelessness services extending the term by one year, from July 1, 2022,
through June 30, 2023, in an amount not to exceed $168,000; and Authorize
the City Manager to execute any documents necessary to effectuate the
actions taken herewith.
K.Accept offsite improvements, release the Faithful Performance and the Labor
and Materials Bonds, and accept a Maintenance Bond for Millennium
Rec.: By Minute Motion:1. Accept offsite improvements 2. Release the
Faithful Performance Bond in the amount of $266,695.50 and Labor and
Materials Bond in the amount of $133,330.25.3. Accept the Maintenance Bond
in the amount of $26,669.95.
L.Resolution to authorize the destruction of paper records that have been
digitally imaged from the Development Services Department (Planning/Land
Development Division), to rely on the electronic record as the official record.
Rec.: N/A
M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,
California for Irrigation Pump Preventative Maintenance in the annual amount
of $43,000 (Project No. 92023)
Rec.: By Minute Motion
N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving a
revised Expense Reimbursement Policy for Local Meeting/Events Attendance
by Elected/Appointed Officials and City Employees Policy.
Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 2019
70 and approving a revised Expense Reimbursement Policy for Local
Meeting/Events Attendance by Elected/Appointed Officials and City
Employees Policy.
O.Approval of a Memorandum of Understanding with Coachella Valley
Association of Governments formalizing the City’s participation and annual
$100,000 contribution to the CV Housing First Program; and authorize
payment for fiscal year 21/22.
Rec.: By Minute Motion: Approve a Memorandum of Understanding with
Coachella Valley Association of Governments for formalizing the City’s
participation and annual $100,000 contribution to the CV Housing First
Program through June 30, 2023; and Authorize payment of $100,000 to
Coachella Valley Association for Fiscal Year 2021/22; and Authorize the City
Manager to execute any documents necessary to effectuate the actions taken
herewith.
P.Award Contract No._________ to Desert Limnologists Inc, dba Southwest
Aquatics, Inc., from Palm Desert California for Lake and Water Features
Preventative Maintenance Services in the annual amount of $61,728 (Project
No. 90823)
Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
4
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties
(“Properties”) for FY 2022/2023. Staff is requesting authorization to use the
named vendors to facilitate the continued routine, recurring maintenance at the
Properties for the purchase of materials, supplies and appliances as follows:
$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD.
F.Authorize the use of The SherwinWilliams Company for Purchase of Paint and
Paint Related Materials and Supplies for the Palm Desert Housing Authority
Properties for FY 20222023.
Rec.: test
G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel
Purchase from Beck Oil, Inc. in the Amount of $30,000
Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 for
Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of
$30,000.Funds are available in Account No. 110433142170000.
H.Receive and File informational update on the 1992 Self Help Housing Program
Rec.: By Minute Motion, receive and file the informational update on the 1992
Self Help Housing Program.
I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,
for the Traffic Signal Hardware Upgrades as complete and authorize the City
Clerk to file the Notice of Completion (Project No. 56920).
Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor Belco
Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project
No. 56920) as complete, and2. Authorize the City Clerk to file the Notice of
Completion.
J.Approval of an Amendment to the Agreement with Riverside University Health
System for local homelessness services to extend the term by one (1) year.
Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) to
Contract No. C41700 with the Riverside University Health System for local
homelessness services extending the term by one year, from July 1, 2022,
through June 30, 2023, in an amount not to exceed $168,000; and Authorize
the City Manager to execute any documents necessary to effectuate the
actions taken herewith.
K.Accept offsite improvements, release the Faithful Performance and the Labor
and Materials Bonds, and accept a Maintenance Bond for Millennium
Rec.: By Minute Motion:1. Accept offsite improvements 2. Release the
Faithful Performance Bond in the amount of $266,695.50 and Labor and
Materials Bond in the amount of $133,330.25.3. Accept the Maintenance Bond
in the amount of $26,669.95.
L.Resolution to authorize the destruction of paper records that have been
digitally imaged from the Development Services Department (Planning/Land
Development Division), to rely on the electronic record as the official record.
Rec.: N/A
M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,
California for Irrigation Pump Preventative Maintenance in the annual amount
of $43,000 (Project No. 92023)
Rec.: By Minute Motion
N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving a
revised Expense Reimbursement Policy for Local Meeting/Events Attendance
by Elected/Appointed Officials and City Employees Policy.
Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 2019
70 and approving a revised Expense Reimbursement Policy for Local
Meeting/Events Attendance by Elected/Appointed Officials and City
Employees Policy.
O.Approval of a Memorandum of Understanding with Coachella Valley
Association of Governments formalizing the City’s participation and annual
$100,000 contribution to the CV Housing First Program; and authorize
payment for fiscal year 21/22.
Rec.: By Minute Motion: Approve a Memorandum of Understanding with
Coachella Valley Association of Governments for formalizing the City’s
participation and annual $100,000 contribution to the CV Housing First
Program through June 30, 2023; and Authorize payment of $100,000 to
Coachella Valley Association for Fiscal Year 2021/22; and Authorize the City
Manager to execute any documents necessary to effectuate the actions taken
herewith.
P.Award Contract No._________ to Desert Limnologists Inc, dba Southwest
Aquatics, Inc., from Palm Desert California for Lake and Water Features
Preventative Maintenance Services in the annual amount of $61,728 (Project
No. 90823)
Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
5
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties(“Properties”) for FY 2022/2023. Staff is requesting authorization to use thenamed vendors to facilitate the continued routine, recurring maintenance at theProperties for the purchase of materials, supplies and appliances as follows:$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. F.Authorize the use of The SherwinWilliams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 20222023.Rec.: test G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.Funds are available in Account No. 110433142170000. H.Receive and File informational update on the 1992 Self Help Housing ProgramRec.: By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program. I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 56920).Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 56920) as complete, and2. Authorize the City Clerk to file the Notice ofCompletion. J.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) toContract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith. K.Accept offsite improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for MillenniumRec.: By Minute Motion:1. Accept offsite improvements 2. Release the
Faithful Performance Bond in the amount of $266,695.50 and Labor and
Materials Bond in the amount of $133,330.25.3. Accept the Maintenance Bond
in the amount of $26,669.95.
L.Resolution to authorize the destruction of paper records that have been
digitally imaged from the Development Services Department (Planning/Land
Development Division), to rely on the electronic record as the official record.
Rec.: N/A
M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,
California for Irrigation Pump Preventative Maintenance in the annual amount
of $43,000 (Project No. 92023)
Rec.: By Minute Motion
N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving a
revised Expense Reimbursement Policy for Local Meeting/Events Attendance
by Elected/Appointed Officials and City Employees Policy.
Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 2019
70 and approving a revised Expense Reimbursement Policy for Local
Meeting/Events Attendance by Elected/Appointed Officials and City
Employees Policy.
O.Approval of a Memorandum of Understanding with Coachella Valley
Association of Governments formalizing the City’s participation and annual
$100,000 contribution to the CV Housing First Program; and authorize
payment for fiscal year 21/22.
Rec.: By Minute Motion: Approve a Memorandum of Understanding with
Coachella Valley Association of Governments for formalizing the City’s
participation and annual $100,000 contribution to the CV Housing First
Program through June 30, 2023; and Authorize payment of $100,000 to
Coachella Valley Association for Fiscal Year 2021/22; and Authorize the City
Manager to execute any documents necessary to effectuate the actions taken
herewith.
P.Award Contract No._________ to Desert Limnologists Inc, dba Southwest
Aquatics, Inc., from Palm Desert California for Lake and Water Features
Preventative Maintenance Services in the annual amount of $61,728 (Project
No. 90823)
Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
6
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties(“Properties”) for FY 2022/2023. Staff is requesting authorization to use thenamed vendors to facilitate the continued routine, recurring maintenance at theProperties for the purchase of materials, supplies and appliances as follows:$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. F.Authorize the use of The SherwinWilliams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 20222023.Rec.: test G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.Funds are available in Account No. 110433142170000. H.Receive and File informational update on the 1992 Self Help Housing ProgramRec.: By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program. I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 56920).Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 56920) as complete, and2. Authorize the City Clerk to file the Notice ofCompletion. J.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) toContract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith. K.Accept offsite improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for MillenniumRec.: By Minute Motion:1. Accept offsite improvements 2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25.3. Accept the Maintenance Bondin the amount of $26,669.95. L.Resolution to authorize the destruction of paper records that have beendigitally imaged from the Development Services Department (Planning/LandDevelopment Division), to rely on the electronic record as the official record.Rec.: N/A M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,California for Irrigation Pump Preventative Maintenance in the annual amountof $43,000 (Project No. 92023)Rec.: By Minute Motion N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving arevised Expense Reimbursement Policy for Local Meeting/Events Attendanceby Elected/Appointed Officials and City Employees Policy.Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 201970 and approving a revised Expense Reimbursement Policy for LocalMeeting/Events Attendance by Elected/Appointed Officials and CityEmployees Policy. O.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.: By Minute Motion: Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; and Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and Authorize the CityManager to execute any documents necessary to effectuate the actions takenherewith. P.Award Contract No._________ to Desert Limnologists Inc, dba SouthwestAquatics, Inc., from Palm Desert California for Lake and Water FeaturesPreventative Maintenance Services in the annual amount of $61,728 (ProjectNo. 90823)Rec.: By Minute Motions:
Q.Authorize the City Manager to Execute a Grant of Easement to Southern
California Edison for the Tamarisk Utility Undergrounding District.
Rec.: By Minute Motion, authorize the City Manager to Execute a Grant of
Easement to Southern California Edison (SCE) for the Tamarisk Utility
Undergrounding District.
XII.ACTION CALENDAR
A.Request for Feedback and Direction Regarding a Potential Ballot Measure
Related to City Council Districts
Rec.: Provide direction to staff as appropriate.
B.Request for direction on sponsorship of mural installation at the McCallum
Theatre
Rec.: Provide staff with direction on a potential joint sponsorship in an amount
not to exceed $20,000 for a mural installation at the McCallum Theatre.
C.Request for direction regarding several updates to Palm Desert Municipal
Code
Rec.: By Minute Motion:Direct staff to draft code updates as presented herein.
D.Approve the initiation of proceedings to form the President's Plaza Property
and Business and Improvement District, and to levy and collect assessments
therein; the Management District Plan and, preliminarily, the Engineer's Report;
and an assessment ballot proceeding so that qualified property owners within
the district may vote on the levying of district assessments.
Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiating
proceedings for the formation of the President's Plaza Property and Business
Improvement District, and the levy and collection of assessments, pursuant to
the provisions of part 7 of division 18 of the California Streets and Highways
Code, for Fiscal Year 202223;2. Resolution No. 2022XX, describing
proposed improvements and services, approving the Management District
Plan, and preliminarily approving the Engineer's Report, regarding the
proposed formation/reestablishment of the President's Plaza Property and
Business Improvement District, pursuant to the provisions of part 7 of division
18 of the California Streets and Highways Code, for Fiscal Year 202223;
and3. Resolution No. 2020XX, declaring the City's intention to form the
President's Plaza Property and Business Improvement District, to levy and
collect assessments therein, and calling for an assessment ballot proceeding
to submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
7
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties(“Properties”) for FY 2022/2023. Staff is requesting authorization to use thenamed vendors to facilitate the continued routine, recurring maintenance at theProperties for the purchase of materials, supplies and appliances as follows:$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. F.Authorize the use of The SherwinWilliams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 20222023.Rec.: test G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.Funds are available in Account No. 110433142170000. H.Receive and File informational update on the 1992 Self Help Housing ProgramRec.: By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program. I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 56920).Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 56920) as complete, and2. Authorize the City Clerk to file the Notice ofCompletion. J.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) toContract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith. K.Accept offsite improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for MillenniumRec.: By Minute Motion:1. Accept offsite improvements 2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25.3. Accept the Maintenance Bondin the amount of $26,669.95. L.Resolution to authorize the destruction of paper records that have beendigitally imaged from the Development Services Department (Planning/LandDevelopment Division), to rely on the electronic record as the official record.Rec.: N/A M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,California for Irrigation Pump Preventative Maintenance in the annual amountof $43,000 (Project No. 92023)Rec.: By Minute Motion N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving arevised Expense Reimbursement Policy for Local Meeting/Events Attendanceby Elected/Appointed Officials and City Employees Policy.Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 201970 and approving a revised Expense Reimbursement Policy for LocalMeeting/Events Attendance by Elected/Appointed Officials and CityEmployees Policy. O.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.: By Minute Motion: Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; and Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and Authorize the CityManager to execute any documents necessary to effectuate the actions takenherewith. P.Award Contract No._________ to Desert Limnologists Inc, dba SouthwestAquatics, Inc., from Palm Desert California for Lake and Water FeaturesPreventative Maintenance Services in the annual amount of $61,728 (ProjectNo. 90823)Rec.: By Minute Motions: Q.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.: By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. XII.ACTION CALENDARA.Request for Feedback and Direction Regarding a Potential Ballot MeasureRelated to City Council DistrictsRec.: Provide direction to staff as appropriate. B.Request for direction on sponsorship of mural installation at the McCallumTheatreRec.: Provide staff with direction on a potential joint sponsorship in an amountnot to exceed $20,000 for a mural installation at the McCallum Theatre. C.Request for direction regarding several updates to Palm Desert MunicipalCodeRec.: By Minute Motion:Direct staff to draft code updates as presented herein.D.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 202223;2. Resolution No. 2022XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding theproposed formation/reestablishment of the President's Plaza Property andBusiness Improvement District, pursuant to the provisions of part 7 of division18 of the California Streets and Highways Code, for Fiscal Year 202223;and3. Resolution No. 2020XX, declaring the City's intention to form thePresident's Plaza Property and Business Improvement District, to levy andcollect assessments therein, and calling for an assessment ballot proceedingto submit to the qualified property owners within that district the question of
levying district assessments, commencing Fiscal Year 202223.
E.Approve the start of proceedings to levy
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of annual assessments for Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;
and, A Resolution to declare the intent to levy and collect annual assessments
within and granting preliminary approval of the 2022/2023 Engineer’s Report
for Consolidated Palm Desert Landscaping & Lighting Maintenance District
No. 1.
F.Approve the start of proceedings to levy the annual assessment of City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023
Rec.: Waive further reading and adopt: A Resolution to initiate proceedings for
the levy and collection of assessments for City of Palm Desert Benefit
Assessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution to
declare its intention to levy the annual assessment for City of Palm Desert
Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public
hearing on these matters.
XIII.PUBLIC HEARINGS
A.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25.10
(Residential Districts) and Chapter 25.68 (Decisions by the Architectural
Review Commission).
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220003 to
Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the
Architectural Review Commission).
B.Consideration of approval to the City Council for a Zoning Ordinance
Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)
relating to land uses.
Rec.: Waive further reading and pass to second reading City Council
Ordinance No. ______, approving Zoning Ordinance Amendment 220004 to
modify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
8
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties(“Properties”) for FY 2022/2023. Staff is requesting authorization to use thenamed vendors to facilitate the continued routine, recurring maintenance at theProperties for the purchase of materials, supplies and appliances as follows:$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. F.Authorize the use of The SherwinWilliams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 20222023.Rec.: test G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.Funds are available in Account No. 110433142170000. H.Receive and File informational update on the 1992 Self Help Housing ProgramRec.: By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program. I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 56920).Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 56920) as complete, and2. Authorize the City Clerk to file the Notice ofCompletion. J.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) toContract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith. K.Accept offsite improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for MillenniumRec.: By Minute Motion:1. Accept offsite improvements 2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25.3. Accept the Maintenance Bondin the amount of $26,669.95. L.Resolution to authorize the destruction of paper records that have beendigitally imaged from the Development Services Department (Planning/LandDevelopment Division), to rely on the electronic record as the official record.Rec.: N/A M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,California for Irrigation Pump Preventative Maintenance in the annual amountof $43,000 (Project No. 92023)Rec.: By Minute Motion N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving arevised Expense Reimbursement Policy for Local Meeting/Events Attendanceby Elected/Appointed Officials and City Employees Policy.Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 201970 and approving a revised Expense Reimbursement Policy for LocalMeeting/Events Attendance by Elected/Appointed Officials and CityEmployees Policy. O.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.: By Minute Motion: Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; and Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and Authorize the CityManager to execute any documents necessary to effectuate the actions takenherewith. P.Award Contract No._________ to Desert Limnologists Inc, dba SouthwestAquatics, Inc., from Palm Desert California for Lake and Water FeaturesPreventative Maintenance Services in the annual amount of $61,728 (ProjectNo. 90823)Rec.: By Minute Motions: Q.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.: By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. XII.ACTION CALENDARA.Request for Feedback and Direction Regarding a Potential Ballot MeasureRelated to City Council DistrictsRec.: Provide direction to staff as appropriate. B.Request for direction on sponsorship of mural installation at the McCallumTheatreRec.: Provide staff with direction on a potential joint sponsorship in an amountnot to exceed $20,000 for a mural installation at the McCallum Theatre. C.Request for direction regarding several updates to Palm Desert MunicipalCodeRec.: By Minute Motion:Direct staff to draft code updates as presented herein.D.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 202223;2. Resolution No. 2022XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding theproposed formation/reestablishment of the President's Plaza Property andBusiness Improvement District, pursuant to the provisions of part 7 of division18 of the California Streets and Highways Code, for Fiscal Year 202223;and3. Resolution No. 2020XX, declaring the City's intention to form thePresident's Plaza Property and Business Improvement District, to levy andcollect assessments therein, and calling for an assessment ballot proceedingto submit to the qualified property owners within that district the question oflevying district assessments, commencing Fiscal Year 202223. E.Approve the start of proceedings to levyRec.: Waive further reading and adopt: A Resolution to initiate proceedings forthe levy and collection of annual assessments for Consolidated Palm DesertLandscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;and, A Resolution to declare the intent to levy and collect annual assessmentswithin and granting preliminary approval of the 2022/2023 Engineer’s Reportfor Consolidated Palm Desert Landscaping & Lighting Maintenance DistrictNo. 1. F.Approve the start of proceedings to levy the annual assessment of City of PalmDesert Benefit Assessment District No. 1 for Fiscal Year 2022/2023Rec.: Waive further reading and adopt: A Resolution to initiate proceedings forthe levy and collection of assessments for City of Palm Desert BenefitAssessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution todeclare its intention to levy the annual assessment for City of Palm DesertBenefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to theBenefit Assessment Act of 1982 and appointing a time and place for the publichearing on these matters. XIII.PUBLIC HEARINGSA.Consideration of approval to the City Council for a Zoning OrdinanceAmendment to modify Palm Desert Municipal Code Chapter 25.10(Residential Districts) and Chapter 25.68 (Decisions by the ArchitecturalReview Commission).Rec.: Waive further reading and pass to second reading City CouncilOrdinance No. ______, approving Zoning Ordinance Amendment 220003 toChapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by theArchitectural Review Commission). B.Consideration of approval to the City Council for a Zoning OrdinanceAmendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)relating to land uses.Rec.: Waive further reading and pass to second reading City CouncilOrdinance No. ______, approving Zoning Ordinance Amendment 220004 tomodify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
9
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties(“Properties”) for FY 2022/2023. Staff is requesting authorization to use thenamed vendors to facilitate the continued routine, recurring maintenance at theProperties for the purchase of materials, supplies and appliances as follows:$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. F.Authorize the use of The SherwinWilliams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 20222023.Rec.: test G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.Funds are available in Account No. 110433142170000. H.Receive and File informational update on the 1992 Self Help Housing ProgramRec.: By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program. I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 56920).Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 56920) as complete, and2. Authorize the City Clerk to file the Notice ofCompletion. J.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) toContract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith. K.Accept offsite improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for MillenniumRec.: By Minute Motion:1. Accept offsite improvements 2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25.3. Accept the Maintenance Bondin the amount of $26,669.95. L.Resolution to authorize the destruction of paper records that have beendigitally imaged from the Development Services Department (Planning/LandDevelopment Division), to rely on the electronic record as the official record.Rec.: N/A M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,California for Irrigation Pump Preventative Maintenance in the annual amountof $43,000 (Project No. 92023)Rec.: By Minute Motion N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving arevised Expense Reimbursement Policy for Local Meeting/Events Attendanceby Elected/Appointed Officials and City Employees Policy.Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 201970 and approving a revised Expense Reimbursement Policy for LocalMeeting/Events Attendance by Elected/Appointed Officials and CityEmployees Policy. O.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.: By Minute Motion: Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; and Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and Authorize the CityManager to execute any documents necessary to effectuate the actions takenherewith. P.Award Contract No._________ to Desert Limnologists Inc, dba SouthwestAquatics, Inc., from Palm Desert California for Lake and Water FeaturesPreventative Maintenance Services in the annual amount of $61,728 (ProjectNo. 90823)Rec.: By Minute Motions: Q.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.: By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. XII.ACTION CALENDARA.Request for Feedback and Direction Regarding a Potential Ballot MeasureRelated to City Council DistrictsRec.: Provide direction to staff as appropriate. B.Request for direction on sponsorship of mural installation at the McCallumTheatreRec.: Provide staff with direction on a potential joint sponsorship in an amountnot to exceed $20,000 for a mural installation at the McCallum Theatre. C.Request for direction regarding several updates to Palm Desert MunicipalCodeRec.: By Minute Motion:Direct staff to draft code updates as presented herein.D.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 202223;2. Resolution No. 2022XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding theproposed formation/reestablishment of the President's Plaza Property andBusiness Improvement District, pursuant to the provisions of part 7 of division18 of the California Streets and Highways Code, for Fiscal Year 202223;and3. Resolution No. 2020XX, declaring the City's intention to form thePresident's Plaza Property and Business Improvement District, to levy andcollect assessments therein, and calling for an assessment ballot proceedingto submit to the qualified property owners within that district the question oflevying district assessments, commencing Fiscal Year 202223. E.Approve the start of proceedings to levyRec.: Waive further reading and adopt: A Resolution to initiate proceedings forthe levy and collection of annual assessments for Consolidated Palm DesertLandscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;and, A Resolution to declare the intent to levy and collect annual assessmentswithin and granting preliminary approval of the 2022/2023 Engineer’s Reportfor Consolidated Palm Desert Landscaping & Lighting Maintenance DistrictNo. 1. F.Approve the start of proceedings to levy the annual assessment of City of PalmDesert Benefit Assessment District No. 1 for Fiscal Year 2022/2023Rec.: Waive further reading and adopt: A Resolution to initiate proceedings forthe levy and collection of assessments for City of Palm Desert BenefitAssessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution todeclare its intention to levy the annual assessment for City of Palm DesertBenefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to theBenefit Assessment Act of 1982 and appointing a time and place for the publichearing on these matters. XIII.PUBLIC HEARINGSA.Consideration of approval to the City Council for a Zoning OrdinanceAmendment to modify Palm Desert Municipal Code Chapter 25.10(Residential Districts) and Chapter 25.68 (Decisions by the ArchitecturalReview Commission).Rec.: Waive further reading and pass to second reading City CouncilOrdinance No. ______, approving Zoning Ordinance Amendment 220003 toChapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by theArchitectural Review Commission). B.Consideration of approval to the City Council for a Zoning OrdinanceAmendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)relating to land uses.Rec.: Waive further reading and pass to second reading City CouncilOrdinance No. ______, approving Zoning Ordinance Amendment 220004 tomodify Palm Desert Municipal Code Chapter 25 (Zoning).
XIV.INFORMATION ITEMS
XV.ADJOURNMENT
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 To participate by email:
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
Emails received by 12:00 noon prior to the start of the meeting will be made part of the
record and distributed to the City Council. This method is encouraged because it will give
Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud.
Option 2 To provide verbal comments by using your internet:
1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.
or
2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.
Option 3 To listen and provide verbal comments using your telephone:
1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or
(669) 2192599 or (971) 2471195 or (253) 2158782.
If there are high volumes of calls, please continue dialing until you connect successfully.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has
not yet started.
5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff
to announce your name/phone number. The City Clerk will unmute your line when it is your
turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided to
a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
10
CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)AG ENDAThursday, May 12, 20223:00 p.m. Closed Session4:00 p.m. Regular SessionNote: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no inperson public access to the meeting location. City Council Meetings are livestreamed. You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 3450611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSV.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag – Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSVIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NONAGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.00.Rec.: By Minute Motion, that the City Council: Appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives. B.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as completeRec.: By Minute Motion: 1. Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and,2. Authorizethe City Clerk to file the Notice of Completion. C.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.: By Minute Motion: Appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group. D.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000.Rec.: By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. Monies have been included in the FY 2022/2023proposed Authority’s replacement reserve budget in the appropriate Authorityaccounts. Housing Commission Recommendation The Housing Commissionwill review this recommendation at its regular meeting of May 4, 2022. Uponrequest, a verbal report will be provided at the Authority’s regular meeting ofMay 12, 2022. Strategic Plan This request does not apply to a specificstrategic plan goal. Executive Summary By authorizing the continued use ofJohn Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical SystemsMaintenance Services (“Services”) at the Authority properties, the Authority willwork exclusively with JHC to ensure all HVAC systems are repaired andreplaced in accordance with the terms of the agreement. The work performedunder this contract meets the current prevailing wage requirements. E.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023.Rec.: By Minute Motion, that the Authority Board,1) Authorize the use ofLowe’s Home Centers, Inc., Contract No._______ for the purchase ofmaterials, supplies and appliances pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $220,000 (includes approximately $115,000 for thepurchase of appliances and approximately $105,000 for materials andsupplies); and 2) Authorize the use of Home Depot U.S.A., Inc. Contract No.__________ for the purchase of materials and supplies pursuant to Section3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY2022/2023 in an amount not to exceed $45,000; and 3) Authorize the use ofHD Supply Facilities Maintenance, Contract No._____________ for thepurchase of materials and supplies pursuant to Section 3.30.160(L) and3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in anamount not to exceed $210,000; and 4) Authorize the disposal and recycling ofinefficient, damaged, obsolete and nonfunctioning appliances as appropriatein accordance with EPA standards and declare as surplus at the time ofremoval from the properties. Monies have been included in the FY 2022/2023proposed Palm Desert Housing Authority’s operating budget, in theappropriate Authority account.Housing Commission Recommendation TheHousing Commission will review this recommendation at its regular meeting ofMay 4, 2021. Upon request, a verbal report will be provided at the Authority’sregular meeting of May 12, 2022. Strategic PlanThis request does not apply toa specific strategic plan goal.Executive Summary Each fiscal year theAuthority replaces inefficient, damaged, obsolete, or nonfunctioningappliances and materials throughout all Authority owned residential rentalproperties from several different suppliers (“Vendors”). The Authority would liketo use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“HomeDepot”) and HD Supply Facilities Maintenance (“HD”) as vendors through agovernment purchasing cooperative contract for the purchase of materials,supplies and appliances for the Authority owned residential rental properties(“Properties”) for FY 2022/2023. Staff is requesting authorization to use thenamed vendors to facilitate the continued routine, recurring maintenance at theProperties for the purchase of materials, supplies and appliances as follows:$220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. F.Authorize the use of The SherwinWilliams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 20222023.Rec.: test G.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000Rec.: By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.Funds are available in Account No. 110433142170000. H.Receive and File informational update on the 1992 Self Help Housing ProgramRec.: By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program. I.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 56920).Rec.: By Minute Motion:1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 56920) as complete, and2. Authorize the City Clerk to file the Notice ofCompletion. J.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.: By Minute Motion: Approve Amendment No. 1 (Contract No. C41701) toContract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith. K.Accept offsite improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for MillenniumRec.: By Minute Motion:1. Accept offsite improvements 2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25.3. Accept the Maintenance Bondin the amount of $26,669.95. L.Resolution to authorize the destruction of paper records that have beendigitally imaged from the Development Services Department (Planning/LandDevelopment Division), to rely on the electronic record as the official record.Rec.: N/A M.Award Contract No.___________ to Multi W Systems, Inc. from El Monte,California for Irrigation Pump Preventative Maintenance in the annual amountof $43,000 (Project No. 92023)Rec.: By Minute Motion N.Adopt a Resolution rescinding Resolution No. 2019 70 and approving arevised Expense Reimbursement Policy for Local Meeting/Events Attendanceby Elected/Appointed Officials and City Employees Policy.Rec.: By Minute Motion, adopt a Resolution rescinding Resolution No. 201970 and approving a revised Expense Reimbursement Policy for LocalMeeting/Events Attendance by Elected/Appointed Officials and CityEmployees Policy. O.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.: By Minute Motion: Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; and Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and Authorize the CityManager to execute any documents necessary to effectuate the actions takenherewith. P.Award Contract No._________ to Desert Limnologists Inc, dba SouthwestAquatics, Inc., from Palm Desert California for Lake and Water FeaturesPreventative Maintenance Services in the annual amount of $61,728 (ProjectNo. 90823)Rec.: By Minute Motions: Q.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.: By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. XII.ACTION CALENDARA.Request for Feedback and Direction Regarding a Potential Ballot MeasureRelated to City Council DistrictsRec.: Provide direction to staff as appropriate. B.Request for direction on sponsorship of mural installation at the McCallumTheatreRec.: Provide staff with direction on a potential joint sponsorship in an amountnot to exceed $20,000 for a mural installation at the McCallum Theatre. C.Request for direction regarding several updates to Palm Desert MunicipalCodeRec.: By Minute Motion:Direct staff to draft code updates as presented herein.D.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.: Waive further reading and adopt:1. Resolution No. 2022XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 202223;2. Resolution No. 2022XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding theproposed formation/reestablishment of the President's Plaza Property andBusiness Improvement District, pursuant to the provisions of part 7 of division18 of the California Streets and Highways Code, for Fiscal Year 202223;and3. Resolution No. 2020XX, declaring the City's intention to form thePresident's Plaza Property and Business Improvement District, to levy andcollect assessments therein, and calling for an assessment ballot proceedingto submit to the qualified property owners within that district the question oflevying district assessments, commencing Fiscal Year 202223. E.Approve the start of proceedings to levyRec.: Waive further reading and adopt: A Resolution to initiate proceedings forthe levy and collection of annual assessments for Consolidated Palm DesertLandscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023;and, A Resolution to declare the intent to levy and collect annual assessmentswithin and granting preliminary approval of the 2022/2023 Engineer’s Reportfor Consolidated Palm Desert Landscaping & Lighting Maintenance DistrictNo. 1. F.Approve the start of proceedings to levy the annual assessment of City of PalmDesert Benefit Assessment District No. 1 for Fiscal Year 2022/2023Rec.: Waive further reading and adopt: A Resolution to initiate proceedings forthe levy and collection of assessments for City of Palm Desert BenefitAssessment District No. 1 for Fiscal Year 2022/2023; and, A Resolution todeclare its intention to levy the annual assessment for City of Palm DesertBenefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to theBenefit Assessment Act of 1982 and appointing a time and place for the publichearing on these matters. XIII.PUBLIC HEARINGSA.Consideration of approval to the City Council for a Zoning OrdinanceAmendment to modify Palm Desert Municipal Code Chapter 25.10(Residential Districts) and Chapter 25.68 (Decisions by the ArchitecturalReview Commission).Rec.: Waive further reading and pass to second reading City CouncilOrdinance No. ______, approving Zoning Ordinance Amendment 220003 toChapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by theArchitectural Review Commission). B.Consideration of approval to the City Council for a Zoning OrdinanceAmendment to modify Palm Desert Municipal Code Chapter 25 (Zoning)relating to land uses.Rec.: Waive further reading and pass to second reading City CouncilOrdinance No. ______, approving Zoning Ordinance Amendment 220004 tomodify Palm Desert Municipal Code Chapter 25 (Zoning). XIV.INFORMATION ITEMSXV.ADJOURNMENTTHREE OPTIONS FOR PARTICIPATING IN THE MEETINGOption 1 To participate by email: Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.Emails received by 12:00 noon prior to the start of the meeting will be made part of therecord and distributed to the City Council. This method is encouraged because it will giveCouncilmembers the opportunity to reflect upon your input. Emails will not be read aloud.Option 2 To provide verbal comments by using your internet:1. Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”. or2. Access www.zoom.us , click “Join Meeting” and enter Webinar ID 833 6744 9572.Option 3 To listen and provide verbal comments using your telephone:1. Dial any of the following based on your location: (669) 9009128 or (213) 3388477 or(669) 2192599 or (971) 2471195 or (253) 2158782.If there are high volumes of calls, please continue dialing until you connect successfully.2. Enter the Meeting ID: 833 6744 9572 followed by #.3. Indicate that you are a participant by pressing # to continue.4. You will hear audio of the meeting in progress. Remain on the line if the meeting hasnot yet started.5. During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staffto announce your name/phone number. The City Clerk will unmute your line when it is yourturn to speak. Limit your comments to three (3) minutes.Staff reports for all agenda items considered in open session, and documents provided toa majority of the legislative bodies regarding any item on this agenda, are available forpublic inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.orgby clicking “Council Agenda” at the top of the page.
Declaration of Posting:
The Anthony J. Mejie, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the
laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the
Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less
than 72 hours prior to the meeting. Dated this _____ day of ___________, 202X. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Anthony J. Mejia, MMC, City Clerk
AGENDA Thursday,May 12,2022
City Council,Successor Agency to the Palm Desert
Redevelopment Agency,and Housing Authority Meeting
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