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HomeMy WebLinkAboutAgenda packet 2022-05-12CITY OF PALM DESERT REGULAR PALM DESERT CITY COUNCIL (CC), SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA), AND HOUSING AUTHORITY (HA) MEETING. (VIRTUAL MEETING) Thursday, May 12, 2022 2:00 p.m. Study Session 3:00 p.m. Closed Session 4:00 p.m. Regular Session Note:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference and there will be no in­person public access to the meeting location.   City Council Meetings are live­streamed.  You can access and view through the City’s website at www.cityofpalmdesert.org, under the Council Agenda link at the top of the homepage. Options for participating in the meeting: To participate by email, internet or telephone, see detailed instructions on the last page. Accommodations for meeting attendance, such as assistive listening devices, closed caption viewing device, etc., are available upon request. Please contact the City Clerk’s Office, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA, 92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access to the agenda, materials, or participation at the meeting. I.CALL TO ORDER – 3:00 P.M. II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: Any person wishing to discuss any Closed Session business that is within the subject matter may participate utilizing one of the three options listed on the back page of this agenda. III.ADJOURN TO CLOSED SESSION IV.CLOSED SESSION ITEMS A.    Closed Session Meeting Minutes: April 14, 2022 B.    Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1)    (City) Property: North Sphere Land Acquisition (Northeast corner of Portola Avenue/Dinah Shore) (APN 640­120­025) City Negotiator: Todd Hileman/Eric Ceja Other Party Negotiator: N/A Property Owner: Palm Desert University Gateway 2)    (City) Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford) (APN 694­120­028)           City Negotiator: Todd Hileman/Martin Alvarez Other Party Negotiator: N/A Property Owner: City of Palm Desert 3)    (City) Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres) (APNs 694­510­013 and 694­130­027) City Negotiator: Todd Hileman/Eric Ceja Other Party Negotiator: N/A Property Owner: Freeway Lanes 4)    (Successor Agency) Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres) (APN 653­400­080)           City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Successor Agency to the Palm Desert Redevelopment Agency 5)    (City) Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres) (APN 620­170­009) City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Catavina Land 6)    (City) Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres) (APNs 694­413­014, 694­413­015, and 694­413­017) City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Palm Springs Unified School District 7)    (City and Housing Authority) Property: 42162 Verdin Lane (APN 624­440­004) City Negotiator: Todd Hileman/Veronica Chavez Other Party Negotiator: N/A Property Owner: First American Title Co. C.    Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1) Potential cases: Two (2) V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MEETING – 4:00 P.M. A.Roll Call B.Pledge of Allegiance to the Flag ­ Councilmember Karina Quintanilla C.Inspiration/Invocation – Mayor Jan C. Harnik VI.REPORT ON ACTION FROM CLOSED SESSION VII.AWARDS, PRESENTATIONS, AND APPOINTMENTS A.Presentation of Proclamation honoring National Public Works Week. VIII.CITY MANAGER COMMENTS IX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION X.NON­AGENDA PUBLIC COMMENTS This is an opportunity for the public to speak on issues that are not on the agenda for a maximum of three minutes. Speakers may utilize one of the three options listed on the back page of this agenda. Because the Brown Act does not allow the City Council, Successor Agency, and Housing Authority Boards to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority Meeting. XI.CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and may be approved by one (1) motion. A.Approve Minutes of the regular City Council, Successor Agency, and Housing Authority meeting of April 14, 2022. Rec.:  Approve the April 14, 2022, Minutes as listed and as presented. B.Second reading and adoption of Ordinance No. 1378 to approve Zoning Ordinance Amendment 22­0001 to modify Palm Desert Municipal Code Section 25.34.060 regarding Time­Share Projects. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING SECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA 22­0001.”  C.Second reading and adoption of Ordinance No. 1382 amending and updating various sections of the Palm Desert Municipal Code. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE.”  D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Rec.:  By Minute Motion, waive further reading and adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy.  E.Adopt a Resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. Rec.:  Waive further reading and adopt. F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., for Lake and Water Features Preventative Maintenance Services. Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc., dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and Water Features Preventative Maintenance Services in the annual amount of $61,728; 2.    Authorize extra repair work and services in an annual amount not to exceed $30,000; 3.    Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.    Authorize the City Manager to execute said agreement. G.Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920­23). Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of El Monte, California, for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2.  Authorize extra repair work and services in an annual amount not to exceed $17,000; 3.  Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.  Authorize the City Manager to execute said agreement. H.Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Rec.:  By Minute Motion, authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. I.Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; 2.  Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. J.Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000 (HA). Rec.:  By Minute Motion, that the Housing Authority Board, Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 1 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page. Accommodations for meeting attendance, such as assistive listening devices, closed caption viewing device, etc., are available upon request. Please contact the City Clerk’s Office, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA, 92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access to the agenda, materials, or participation at the meeting. I.CALL TO ORDER – 3:00 P.M. II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: Any person wishing to discuss any Closed Session business that is within the subject matter may participate utilizing one of the three options listed on the back page of this agenda. III.ADJOURN TO CLOSED SESSION IV.CLOSED SESSION ITEMS A.    Closed Session Meeting Minutes: April 14, 2022 B.    Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1)    (City) Property: North Sphere Land Acquisition (Northeast corner of Portola Avenue/Dinah Shore) (APN 640­120­025) City Negotiator: Todd Hileman/Eric Ceja Other Party Negotiator: N/A Property Owner: Palm Desert University Gateway 2)    (City) Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford) (APN 694­120­028)           City Negotiator: Todd Hileman/Martin Alvarez Other Party Negotiator: N/A Property Owner: City of Palm Desert 3)    (City) Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres) (APNs 694­510­013 and 694­130­027) City Negotiator: Todd Hileman/Eric Ceja Other Party Negotiator: N/A Property Owner: Freeway Lanes 4)    (Successor Agency) Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres) (APN 653­400­080)           City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Successor Agency to the Palm Desert Redevelopment Agency 5)    (City) Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres) (APN 620­170­009) City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Catavina Land 6)    (City) Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres) (APNs 694­413­014, 694­413­015, and 694­413­017) City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Palm Springs Unified School District 7)    (City and Housing Authority) Property: 42162 Verdin Lane (APN 624­440­004) City Negotiator: Todd Hileman/Veronica Chavez Other Party Negotiator: N/A Property Owner: First American Title Co. C.    Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1) Potential cases: Two (2) V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MEETING – 4:00 P.M. A.Roll Call B.Pledge of Allegiance to the Flag ­ Councilmember Karina Quintanilla C.Inspiration/Invocation – Mayor Jan C. Harnik VI.REPORT ON ACTION FROM CLOSED SESSION VII.AWARDS, PRESENTATIONS, AND APPOINTMENTS A.Presentation of Proclamation honoring National Public Works Week. VIII.CITY MANAGER COMMENTS IX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION X.NON­AGENDA PUBLIC COMMENTS This is an opportunity for the public to speak on issues that are not on the agenda for a maximum of three minutes. Speakers may utilize one of the three options listed on the back page of this agenda. Because the Brown Act does not allow the City Council, Successor Agency, and Housing Authority Boards to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority Meeting. XI.CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and may be approved by one (1) motion. A.Approve Minutes of the regular City Council, Successor Agency, and Housing Authority meeting of April 14, 2022. Rec.:  Approve the April 14, 2022, Minutes as listed and as presented. B.Second reading and adoption of Ordinance No. 1378 to approve Zoning Ordinance Amendment 22­0001 to modify Palm Desert Municipal Code Section 25.34.060 regarding Time­Share Projects. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING SECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA 22­0001.”  C.Second reading and adoption of Ordinance No. 1382 amending and updating various sections of the Palm Desert Municipal Code. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE.”  D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Rec.:  By Minute Motion, waive further reading and adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy.  E.Adopt a Resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. Rec.:  Waive further reading and adopt. F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., for Lake and Water Features Preventative Maintenance Services. Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc., dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and Water Features Preventative Maintenance Services in the annual amount of $61,728; 2.    Authorize extra repair work and services in an annual amount not to exceed $30,000; 3.    Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.    Authorize the City Manager to execute said agreement. G.Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920­23). Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of El Monte, California, for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2.  Authorize extra repair work and services in an annual amount not to exceed $17,000; 3.  Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.  Authorize the City Manager to execute said agreement. H.Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Rec.:  By Minute Motion, authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. I.Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; 2.  Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. J.Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000 (HA). Rec.:  By Minute Motion, that the Housing Authority Board, Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 2 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027) City Negotiator: Todd Hileman/Eric Ceja Other Party Negotiator: N/A Property Owner: Freeway Lanes 4)    (Successor Agency) Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres) (APN 653­400­080)           City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Successor Agency to the Palm Desert Redevelopment Agency 5)    (City) Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres) (APN 620­170­009) City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Catavina Land 6)    (City) Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres) (APNs 694­413­014, 694­413­015, and 694­413­017) City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja Other Party Negotiator: N/A Property Owner: Palm Springs Unified School District 7)    (City and Housing Authority) Property: 42162 Verdin Lane (APN 624­440­004) City Negotiator: Todd Hileman/Veronica Chavez Other Party Negotiator: N/A Property Owner: First American Title Co. C.    Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1) Potential cases: Two (2) V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MEETING – 4:00 P.M. A.Roll Call B.Pledge of Allegiance to the Flag ­ Councilmember Karina Quintanilla C.Inspiration/Invocation – Mayor Jan C. Harnik VI.REPORT ON ACTION FROM CLOSED SESSION VII.AWARDS, PRESENTATIONS, AND APPOINTMENTS A.Presentation of Proclamation honoring National Public Works Week. VIII.CITY MANAGER COMMENTS IX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION X.NON­AGENDA PUBLIC COMMENTS This is an opportunity for the public to speak on issues that are not on the agenda for a maximum of three minutes. Speakers may utilize one of the three options listed on the back page of this agenda. Because the Brown Act does not allow the City Council, Successor Agency, and Housing Authority Boards to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority Meeting. XI.CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and may be approved by one (1) motion. A.Approve Minutes of the regular City Council, Successor Agency, and Housing Authority meeting of April 14, 2022. Rec.:  Approve the April 14, 2022, Minutes as listed and as presented. B.Second reading and adoption of Ordinance No. 1378 to approve Zoning Ordinance Amendment 22­0001 to modify Palm Desert Municipal Code Section 25.34.060 regarding Time­Share Projects. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING SECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA 22­0001.”  C.Second reading and adoption of Ordinance No. 1382 amending and updating various sections of the Palm Desert Municipal Code. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE.”  D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Rec.:  By Minute Motion, waive further reading and adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy.  E.Adopt a Resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. Rec.:  Waive further reading and adopt. F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., for Lake and Water Features Preventative Maintenance Services. Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc., dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and Water Features Preventative Maintenance Services in the annual amount of $61,728; 2.    Authorize extra repair work and services in an annual amount not to exceed $30,000; 3.    Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.    Authorize the City Manager to execute said agreement. G.Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920­23). Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of El Monte, California, for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2.  Authorize extra repair work and services in an annual amount not to exceed $17,000; 3.  Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.  Authorize the City Manager to execute said agreement. H.Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Rec.:  By Minute Motion, authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. I.Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; 2.  Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. J.Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000 (HA). Rec.:  By Minute Motion, that the Housing Authority Board, Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 3 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co. C.    Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1) Potential cases: Two (2) V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MEETING – 4:00 P.M. A.Roll Call B.Pledge of Allegiance to the Flag ­ Councilmember Karina Quintanilla C.Inspiration/Invocation – Mayor Jan C. Harnik VI.REPORT ON ACTION FROM CLOSED SESSION VII.AWARDS, PRESENTATIONS, AND APPOINTMENTS A.Presentation of Proclamation honoring National Public Works Week. VIII.CITY MANAGER COMMENTS IX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION X.NON­AGENDA PUBLIC COMMENTS This is an opportunity for the public to speak on issues that are not on the agenda for a maximum of three minutes. Speakers may utilize one of the three options listed on the back page of this agenda. Because the Brown Act does not allow the City Council, Successor Agency, and Housing Authority Boards to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority Meeting. XI.CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and may be approved by one (1) motion. A.Approve Minutes of the regular City Council, Successor Agency, and Housing Authority meeting of April 14, 2022. Rec.:  Approve the April 14, 2022, Minutes as listed and as presented. B.Second reading and adoption of Ordinance No. 1378 to approve Zoning Ordinance Amendment 22­0001 to modify Palm Desert Municipal Code Section 25.34.060 regarding Time­Share Projects. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING SECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA 22­0001.”  C.Second reading and adoption of Ordinance No. 1382 amending and updating various sections of the Palm Desert Municipal Code. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE.”  D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Rec.:  By Minute Motion, waive further reading and adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy.  E.Adopt a Resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. Rec.:  Waive further reading and adopt. F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., for Lake and Water Features Preventative Maintenance Services. Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc., dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and Water Features Preventative Maintenance Services in the annual amount of $61,728; 2.    Authorize extra repair work and services in an annual amount not to exceed $30,000; 3.    Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.    Authorize the City Manager to execute said agreement. G.Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920­23). Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of El Monte, California, for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2.  Authorize extra repair work and services in an annual amount not to exceed $17,000; 3.  Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.  Authorize the City Manager to execute said agreement. H.Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Rec.:  By Minute Motion, authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. I.Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; 2.  Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. J.Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000 (HA). Rec.:  By Minute Motion, that the Housing Authority Board, Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 4 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal Code Section 25.34.060 regarding Time­Share Projects. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING SECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA 22­0001.”  C.Second reading and adoption of Ordinance No. 1382 amending and updating various sections of the Palm Desert Municipal Code. Rec.:  Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE.”  D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Rec.:  By Minute Motion, waive further reading and adopt a Resolution rescinding Resolution No. 2009­78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy.  E.Adopt a Resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. Rec.:  Waive further reading and adopt. F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., for Lake and Water Features Preventative Maintenance Services. Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc., dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and Water Features Preventative Maintenance Services in the annual amount of $61,728; 2.    Authorize extra repair work and services in an annual amount not to exceed $30,000; 3.    Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.    Authorize the City Manager to execute said agreement. G.Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920­23). Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of El Monte, California, for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2.  Authorize extra repair work and services in an annual amount not to exceed $17,000; 3.  Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.  Authorize the City Manager to execute said agreement. H.Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Rec.:  By Minute Motion, authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. I.Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; 2.  Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. J.Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000 (HA). Rec.:  By Minute Motion, that the Housing Authority Board, Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 5 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement. G.Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920­23). Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of El Monte, California, for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2.  Authorize extra repair work and services in an annual amount not to exceed $17,000; 3.  Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 4.  Authorize the City Manager to execute said agreement. H.Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Rec.:  By Minute Motion, authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. I.Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; 2.  Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. J.Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000 (HA). Rec.:  By Minute Motion, that the Housing Authority Board, Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 6 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement.G.Award Contract to Multi W Systems, Inc. from El Monte, California for IrrigationPump Preventative Maintenance in the annual amount of $43,000 (Project No.920­23).Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of ElMonte, California, for Irrigation Pump Preventative Maintenance in the annualamount of $43,000; 2.  Authorize extra repair work and services in an annualamount not to exceed $17,000; 3.  Authorize the City Manager or designee toreview and approve written contract amendment and change order requestsfor unanticipated conditions per Section 3.30.170 of the Palm DesertMunicipal Code; and 4.  Authorize the City Manager to execute saidagreement.H.Authorize City Manager to execute contract with Presentation Products Inc,DBA Spinitar for audio visual installation services for the Council ChamberADA remodel project.Rec.:  By Minute Motion, authorize City Manager to execute contract withPresentation Products Inc, DBA Spinitar for audio visual installation servicesfor the Council Chamber ADA remodel project for $68,326.09.I.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; 2.  Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize theCity Manager to execute any documents necessary to effectuate the actionstaken herewith.J.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000 (HA).Rec.:  By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith.  K.Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000. Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000.​​Funds are available in Account No. 1104331­42170000. M.Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Rec.:  By Minute Motion, appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. N.Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900. Rec.:  By Minute Motion, that the City Council appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 7 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement.G.Award Contract to Multi W Systems, Inc. from El Monte, California for IrrigationPump Preventative Maintenance in the annual amount of $43,000 (Project No.920­23).Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of ElMonte, California, for Irrigation Pump Preventative Maintenance in the annualamount of $43,000; 2.  Authorize extra repair work and services in an annualamount not to exceed $17,000; 3.  Authorize the City Manager or designee toreview and approve written contract amendment and change order requestsfor unanticipated conditions per Section 3.30.170 of the Palm DesertMunicipal Code; and 4.  Authorize the City Manager to execute saidagreement.H.Authorize City Manager to execute contract with Presentation Products Inc,DBA Spinitar for audio visual installation services for the Council ChamberADA remodel project.Rec.:  By Minute Motion, authorize City Manager to execute contract withPresentation Products Inc, DBA Spinitar for audio visual installation servicesfor the Council Chamber ADA remodel project for $68,326.09.I.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; 2.  Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize theCity Manager to execute any documents necessary to effectuate the actionstaken herewith.J.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000 (HA).Rec.:  By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. K.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701)to Contract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith.L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000.Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.​​Funds are available in Account No. 1104331­42170000.M.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.:  By Minute Motion, appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group.N.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.Rec.:  By Minute Motion, that the City Council appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives.O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use ofLowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non­functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022­2023 (HA). Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of The Sherwin­Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2.  Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569­20). Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice of Completion. R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete. Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and  2.    Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 8 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement.G.Award Contract to Multi W Systems, Inc. from El Monte, California for IrrigationPump Preventative Maintenance in the annual amount of $43,000 (Project No.920­23).Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of ElMonte, California, for Irrigation Pump Preventative Maintenance in the annualamount of $43,000; 2.  Authorize extra repair work and services in an annualamount not to exceed $17,000; 3.  Authorize the City Manager or designee toreview and approve written contract amendment and change order requestsfor unanticipated conditions per Section 3.30.170 of the Palm DesertMunicipal Code; and 4.  Authorize the City Manager to execute saidagreement.H.Authorize City Manager to execute contract with Presentation Products Inc,DBA Spinitar for audio visual installation services for the Council ChamberADA remodel project.Rec.:  By Minute Motion, authorize City Manager to execute contract withPresentation Products Inc, DBA Spinitar for audio visual installation servicesfor the Council Chamber ADA remodel project for $68,326.09.I.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; 2.  Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize theCity Manager to execute any documents necessary to effectuate the actionstaken herewith.J.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000 (HA).Rec.:  By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. K.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701)to Contract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith.L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000.Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.​​Funds are available in Account No. 1104331­42170000.M.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.:  By Minute Motion, appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group.N.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.Rec.:  By Minute Motion, that the City Council appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives.O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use ofLowe’s Home Centers, Inc., for the purchase of materials, supplies andappliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an amount not to exceed$220,000 (includes approximately $115,000 for the purchase of appliancesand approximately $105,000 for materials and supplies); 2) Authorize the useof Home Depot U.S.A., Inc., for the purchase of materials and suppliespursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert MunicipalCode, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize theuse of HD Supply Facilities Maintenance for the purchase of materials andsupplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm DesertMunicipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and4) Authorize the disposal and recycling of inefficient, damaged, obsolete andnon­functioning appliances as appropriate in accordance with EPA standardsand declare as surplus at the time of removal from the properties.P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 2022­2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of TheSherwin­Williams Company, for the purchase of paint and paint relatedmaterials and supplies for the Palm Desert Housing Authority (“Authority”)properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an annual amount not to exceed$75,000; and 2.  Authorize the Chairman and/or the Executive Director toexecute the Agreement and any documents necessary to effectuate the actionstaken herewith.Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 569­20).Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice ofCompletion.R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as complete.Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and  2.   Authorize the City Clerk to file the Notice of Completion.​  S.Accept off­site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium. Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25; and ​​3. Accept the Maintenance Bond in the amount of $26,669.95.​  T.Accept off­site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing. Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36; and 3. Accept the Maintenance Bond in the amount of $21,968.47. U.Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District.  V.Receive and file informational update on the 1992 Self Help Housing Program (Joint Consideration with Housing Authority). Rec.:  By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. XII.ACTION CALENDAR A.Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 9 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement.G.Award Contract to Multi W Systems, Inc. from El Monte, California for IrrigationPump Preventative Maintenance in the annual amount of $43,000 (Project No.920­23).Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of ElMonte, California, for Irrigation Pump Preventative Maintenance in the annualamount of $43,000; 2.  Authorize extra repair work and services in an annualamount not to exceed $17,000; 3.  Authorize the City Manager or designee toreview and approve written contract amendment and change order requestsfor unanticipated conditions per Section 3.30.170 of the Palm DesertMunicipal Code; and 4.  Authorize the City Manager to execute saidagreement.H.Authorize City Manager to execute contract with Presentation Products Inc,DBA Spinitar for audio visual installation services for the Council ChamberADA remodel project.Rec.:  By Minute Motion, authorize City Manager to execute contract withPresentation Products Inc, DBA Spinitar for audio visual installation servicesfor the Council Chamber ADA remodel project for $68,326.09.I.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; 2.  Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize theCity Manager to execute any documents necessary to effectuate the actionstaken herewith.J.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000 (HA).Rec.:  By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. K.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701)to Contract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith.L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000.Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.​​Funds are available in Account No. 1104331­42170000.M.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.:  By Minute Motion, appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group.N.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.Rec.:  By Minute Motion, that the City Council appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives.O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use ofLowe’s Home Centers, Inc., for the purchase of materials, supplies andappliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an amount not to exceed$220,000 (includes approximately $115,000 for the purchase of appliancesand approximately $105,000 for materials and supplies); 2) Authorize the useof Home Depot U.S.A., Inc., for the purchase of materials and suppliespursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert MunicipalCode, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize theuse of HD Supply Facilities Maintenance for the purchase of materials andsupplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm DesertMunicipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and4) Authorize the disposal and recycling of inefficient, damaged, obsolete andnon­functioning appliances as appropriate in accordance with EPA standardsand declare as surplus at the time of removal from the properties.P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 2022­2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of TheSherwin­Williams Company, for the purchase of paint and paint relatedmaterials and supplies for the Palm Desert Housing Authority (“Authority”)properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an annual amount not to exceed$75,000; and 2.  Authorize the Chairman and/or the Executive Director toexecute the Agreement and any documents necessary to effectuate the actionstaken herewith.Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 569­20).Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice ofCompletion.R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as complete.Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and  2.   Authorize the City Clerk to file the Notice of Completion.​ S.Accept off­site improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for Millennium.Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25; and ​​3. Accept the MaintenanceBond in the amount of $26,669.95.​ T.Accept off­site improvements, release the Faithful Performance and Labor andMaterials Bonds, and accept a Maintenance Bond for Monterey Crossing.Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release theFaithful Performance Bond in the amount of $219,684.73 and Labor andMaterials Bond in the amount of $109,842.36; and 3. Accept the MaintenanceBond in the amount of $21,968.47.U.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. V.Receive and file informational update on the 1992 Self Help Housing Program(Joint Consideration with Housing Authority).Rec.:  By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program.XII.ACTION CALENDARA.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re­establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022­23; and​​3. Resolution No. 2020­XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022­23.  B.Approve the start of proceedings to levy  and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. C.Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023. Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. D.Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts. Rec.:  Provide direction to staff as appropriate. E.Request for direction on sponsorship of mural installation at the McCallum Theatre. Rec.:  Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre.​  F.Request for direction regarding several updates to Palm Desert Municipal Code. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 10 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement.G.Award Contract to Multi W Systems, Inc. from El Monte, California for IrrigationPump Preventative Maintenance in the annual amount of $43,000 (Project No.920­23).Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of ElMonte, California, for Irrigation Pump Preventative Maintenance in the annualamount of $43,000; 2.  Authorize extra repair work and services in an annualamount not to exceed $17,000; 3.  Authorize the City Manager or designee toreview and approve written contract amendment and change order requestsfor unanticipated conditions per Section 3.30.170 of the Palm DesertMunicipal Code; and 4.  Authorize the City Manager to execute saidagreement.H.Authorize City Manager to execute contract with Presentation Products Inc,DBA Spinitar for audio visual installation services for the Council ChamberADA remodel project.Rec.:  By Minute Motion, authorize City Manager to execute contract withPresentation Products Inc, DBA Spinitar for audio visual installation servicesfor the Council Chamber ADA remodel project for $68,326.09.I.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; 2.  Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize theCity Manager to execute any documents necessary to effectuate the actionstaken herewith.J.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000 (HA).Rec.:  By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. K.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701)to Contract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith.L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000.Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.​​Funds are available in Account No. 1104331­42170000.M.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.:  By Minute Motion, appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group.N.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.Rec.:  By Minute Motion, that the City Council appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives.O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use ofLowe’s Home Centers, Inc., for the purchase of materials, supplies andappliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an amount not to exceed$220,000 (includes approximately $115,000 for the purchase of appliancesand approximately $105,000 for materials and supplies); 2) Authorize the useof Home Depot U.S.A., Inc., for the purchase of materials and suppliespursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert MunicipalCode, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize theuse of HD Supply Facilities Maintenance for the purchase of materials andsupplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm DesertMunicipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and4) Authorize the disposal and recycling of inefficient, damaged, obsolete andnon­functioning appliances as appropriate in accordance with EPA standardsand declare as surplus at the time of removal from the properties.P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 2022­2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of TheSherwin­Williams Company, for the purchase of paint and paint relatedmaterials and supplies for the Palm Desert Housing Authority (“Authority”)properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an annual amount not to exceed$75,000; and 2.  Authorize the Chairman and/or the Executive Director toexecute the Agreement and any documents necessary to effectuate the actionstaken herewith.Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 569­20).Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice ofCompletion.R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as complete.Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and  2.   Authorize the City Clerk to file the Notice of Completion.​ S.Accept off­site improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for Millennium.Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25; and ​​3. Accept the MaintenanceBond in the amount of $26,669.95.​ T.Accept off­site improvements, release the Faithful Performance and Labor andMaterials Bonds, and accept a Maintenance Bond for Monterey Crossing.Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release theFaithful Performance Bond in the amount of $219,684.73 and Labor andMaterials Bond in the amount of $109,842.36; and 3. Accept the MaintenanceBond in the amount of $21,968.47.U.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. V.Receive and file informational update on the 1992 Self Help Housing Program(Joint Consideration with Housing Authority).Rec.:  By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program.XII.ACTION CALENDARA.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding theproposed formation/re­establishment of the President's Plaza Property andBusiness Improvement District, pursuant to the provisions of part 7 of division18 of the California Streets and Highways Code, for Fiscal Year 2022­23;and​​3. Resolution No. 2020­XX, declaring the City's intention to form thePresident's Plaza Property and Business Improvement District, to levy andcollect assessments therein, and calling for an assessment ballot proceedingto submit to the qualified property owners within that district the question oflevying district assessments, commencing Fiscal Year 2022­23. B.Approve the start of proceedings to levy  and collect annual assessments andgrant preliminary approval of the 2022/23 Engineer’s Report for ConsolidatedPalm Desert Landscaping & Lighting Maintenance District No. 1.Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedingsfor the levy and collection of annual assessments for Consolidated PalmDesert Landscaping & Lighting Maintenance District No. 1 for fiscal year2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annualassessments granting preliminary approval of the 2022/2023 Engineer’sReport for Consolidated Palm Desert Landscaping & Lighting MaintenanceDistrict No. 1.C.Approve the start of proceedings to levy the annual assessment of City of PalmDesert Benefit Assessment District No. 1 for Fiscal Year 2022/2023.Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedingsfor the levy and collection of assessments for City of Palm Desert BenefitAssessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution todeclare its intention to levy the annual assessment for City of Palm DesertBenefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to theBenefit Assessment Act of 1982 and appointing a time and place for the publichearing on these matters.D.Request for Feedback and Direction Regarding a Potential Ballot MeasureRelated to City Council Districts.Rec.:  Provide direction to staff as appropriate.E.Request for direction on sponsorship of mural installation at the McCallumTheatre.Rec.:  Provide staff with direction on a potential joint sponsorship in an amountnot to exceed $20,000 for a mural installation at the McCallum Theatre.​ F.Request for direction regarding several updates to Palm Desert MunicipalCode. Rec.:  By Minute Motion, direct staff to draft code updates as presented herein. G.Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event.   XIII.PUBLIC HEARINGS A.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission) (1  reading).  Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). B.Approval of a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses (1  reading). Rec.:  Waive further reading and pass to second reading a City Council Ordinance approving Zoning Ordinance Amendment 22­0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 11 CITY OF PALM DESERTREGULARPALM DESERT CITY COUNCIL (CC),SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENTAGENCY (SA),AND HOUSING AUTHORITY (HA) MEETING.(VIRTUAL MEETING)Thursday, May 12, 20222:00 p.m. Study Session3:00 p.m. Closed Session4:00 p.m. Regular SessionNote:  Pursuant to Assembly Bill 361, this meeting may be conducted by teleconferenceand there will be no in­person public access to the meeting location.  City Council Meetings are live­streamed.  You can access and view through the City’swebsite at www.cityofpalmdesert.org, under the Council Agenda link at the top of thehomepage.Options for participating in the meeting: To participate by email, internet or telephone,see detailed instructions on the last page.Accommodations for meeting attendance, such as assistive listening devices, closedcaption viewing device, etc., are available upon request. Please contact the City Clerk’sOffice, at least 48 hours in advance, at 73510 Fred Waring Drive, Palm Desert, CA,92260; (760) 345­0611; or cityclerk@cityofpalmdesert.org for assistance with access tothe agenda, materials, or participation at the meeting.I.CALL TO ORDER – 3:00 P.M.II.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY:Any person wishing to discuss any Closed Session business that is within the subjectmatter may participate utilizing one of the three options listed on the back page of thisagenda.III.ADJOURN TO CLOSED SESSIONIV.CLOSED SESSION ITEMSA.    Closed Session Meeting Minutes: April 14, 2022B.    Conference with Real Property Negotiator pursuant to Government CodeSection 54956.8:1)    (City)Property: North Sphere Land Acquisition (Northeast corner of PortolaAvenue/Dinah Shore) (APN 640­120­025)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Desert University Gateway2)    (City)Property: City of Palm Desert 10­acres (Palm Communities ENA/Gerald Ford)(APN 694­120­028)          City Negotiator: Todd Hileman/Martin AlvarezOther Party Negotiator: N/AProperty Owner: City of Palm Desert3)    (City)Property: Northwest corner of Portola Avenue/Dinah Shore Drive (32 acres)(APNs 694­510­013 and 694­130­027)City Negotiator: Todd Hileman/Eric CejaOther Party Negotiator: N/AProperty Owner: Freeway Lanes4)    (Successor Agency)Property: Northwest corner of Portola Avenue/Frank Sinatra Drive (170 acres)(APN 653­400­080)          City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Successor Agency to the Palm Desert Redevelopment Agency5)    (City)Property: Southwest corner of Portola Avenue/Frank Sinatra Drive (80 acres)(APN 620­170­009)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Catavina Land6)    (City)Property: Southeast corner of Dick Kelly Drive/Gateway Drive (25.5 acres)(APNs 694­413­014, 694­413­015, and 694­413­017)City Negotiator: Todd Hileman/Martin Alvarez/Eric CejaOther Party Negotiator: N/AProperty Owner: Palm Springs Unified School District7)    (City and Housing Authority)Property: 42162 Verdin Lane (APN 624­440­004)City Negotiator: Todd Hileman/Veronica ChavezOther Party Negotiator: N/AProperty Owner: First American Title Co.C.    Conference with Legal Counsel regarding significant exposure to litigationpursuant to Government Code Section 54956.9(d)(2):1) Potential cases: Two (2)V.RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSINGAUTHORITY MEETING – 4:00 P.M.A.Roll CallB.Pledge of Allegiance to the Flag ­ Councilmember Karina QuintanillaC.Inspiration/Invocation – Mayor Jan C. HarnikVI.REPORT ON ACTION FROM CLOSED SESSIONVII.AWARDS, PRESENTATIONS, AND APPOINTMENTSA.Presentation of Proclamation honoring National Public Works Week.VIII.CITY MANAGER COMMENTSIX.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTIONX.NON­AGENDA PUBLIC COMMENTSThis is an opportunity for the public to speak on issues that are not on the agenda fora maximum of three minutes. Speakers may utilize one of the three options listed onthe back page of this agenda.Because the Brown Act does not allow the City Council, Successor Agency, andHousing Authority Boards to take action on items not on the Agenda, members maybriefly respond or instead refer the matter to staff for report and recommendation at afuture City Council, Successor Agency, or Housing Authority Meeting.XI.CONSENT CALENDARAll matters listed on the Consent Calendar are considered to be routine and may beapproved by one (1) motion.A.Approve Minutes of the regular City Council, Successor Agency, and HousingAuthority meeting of April 14, 2022.Rec.:  Approve the April 14, 2022, Minutes as listed and as presented.B.Second reading and adoption of Ordinance No. 1378 to approve ZoningOrdinance Amendment 22­0001 to modify Palm Desert Municipal CodeSection 25.34.060 regarding Time­Share Projects.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYINGSECTION 25.34.60 REGARDING TIME­SHARE PROJECTS, CASE NO. ZOA22­0001.” C.Second reading and adoption of Ordinance No. 1382 amending and updatingvarious sections of the Palm Desert Municipal Code.Rec.:  Waive the second reading of the ordinance text in its entirety and readby title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERTMUNICIPAL CODE.” D.Adopt a Resolution rescinding Resolution No. 2009­78, and approving arevised Expense Reimbursement Policy for Local Meeting and EventAttendance by Elected/Appointed Officials and City Employees Policy.Rec.:  By Minute Motion, waive further reading and adopt a Resolutionrescinding Resolution No. 2009­78, and approving a revised ExpenseReimbursement Policy for Local Meeting and Event Attendance byElected/Appointed Officials and City Employees Policy. E.Adopt a Resolution to authorize the destruction of paper records that havebeen digitally imaged from the Development Services Department(Planning/Land Development Division), to rely on the electronic record as theofficial record.Rec.:  Waive further reading and adopt.F.Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., forLake and Water Features Preventative Maintenance Services.Rec.:  By Minute Motion: 1.    Award a Contract to Desert Limnologists, Inc.,dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and WaterFeatures Preventative Maintenance Services in the annual amount of $61,728;2.    Authorize extra repair work and services in an annual amount not toexceed $30,000; 3.    Authorize the City Manager or designee to review andapprove written contract amendments and change order requests forunanticipated conditions per Section 3.30.170 of the Palm Desert MunicipalCode; and 4.    Authorize the City Manager to execute said agreement.G.Award Contract to Multi W Systems, Inc. from El Monte, California for IrrigationPump Preventative Maintenance in the annual amount of $43,000 (Project No.920­23).Rec.:  By Minute Motion: 1.  Award Contract to Multi W Systems, Inc., of ElMonte, California, for Irrigation Pump Preventative Maintenance in the annualamount of $43,000; 2.  Authorize extra repair work and services in an annualamount not to exceed $17,000; 3.  Authorize the City Manager or designee toreview and approve written contract amendment and change order requestsfor unanticipated conditions per Section 3.30.170 of the Palm DesertMunicipal Code; and 4.  Authorize the City Manager to execute saidagreement.H.Authorize City Manager to execute contract with Presentation Products Inc,DBA Spinitar for audio visual installation services for the Council ChamberADA remodel project.Rec.:  By Minute Motion, authorize City Manager to execute contract withPresentation Products Inc, DBA Spinitar for audio visual installation servicesfor the Council Chamber ADA remodel project for $68,326.09.I.Approval of a Memorandum of Understanding with Coachella ValleyAssociation of Governments formalizing the City’s participation and annual$100,000 contribution to the CV Housing First Program; and authorizepayment for fiscal year 21/22.Rec.:  By Minute Motion: 1.  Approve a Memorandum of Understanding withCoachella Valley Association of Governments for formalizing the City’sparticipation and annual $100,000 contribution to the CV Housing FirstProgram through June 30, 2023; 2.  Authorize payment of $100,000 toCoachella Valley Association for Fiscal Year 2021/22; and 3.  Authorize theCity Manager to execute any documents necessary to effectuate the actionstaken herewith.J.Approval of an extension to Contract No. HA37273 with John HarrisonContracting, Inc. for HVAC Mechanical Systems Maintenance Services at thePalm Desert Housing Authority properties in a total annual amount not toexceed $175,000 (HA).Rec.:  By Minute Motion, that the Housing Authority Board, Approve anextension to Contract No. HA37273 with John Harrison Contracting (“JHC”) forthe HVAC Mechanical Systems Maintenance Services at the Palm DesertHousing Authority (“Authority”) properties for a period of twelve (12) months inthe total amount not to exceed $175,000 for contract services; and Authorizethe Chairman or Executive Director and his designee to take all necessaryactions to execute the extension and any documents necessary to effectuatethe actions taken herewith. K.Approval of an Amendment to the Agreement with Riverside University HealthSystem for local homelessness services to extend the term by one (1) year.Rec.:  By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701)to Contract No. C41700 with the Riverside University Health System for localhomelessness services extending the term by one year, from July 1, 2022,through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorizethe City Manager to execute any documents necessary to effectuate theactions taken herewith.L.Approve Change Order No. 1 to Contract C41390 for Gas and Diesel FuelPurchase from Beck Oil, Inc. in the Amount of $30,000.Rec.:  By Minute Motion, approve Change Order No. 1 to Contract C41390 forGas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of$30,000.​​Funds are available in Account No. 1104331­42170000.M.Appropriate $269,743.87 from General Fund Reserves and authorize CityManager to purchase a DELL Cyber Recovery Vault from [RE]Design GroupRec.:  By Minute Motion, appropriate $269,743.87 from General FundReserves and authorize City Manager to purchase a DELL Cyber RecoveryVault from [RE]DESIGN Group.N.Appropriate from General Fund Reserves and authorize the City Manager toenter into an agreement with Environmental Systems Research Institute, Inc.(ESRI) for an Enterprise Advantage Program in the amount of $53,900.Rec.:  By Minute Motion, that the City Council appropriate from General FundReserves and authorize the City Manager to enter into an agreement withEnvironmental Systems Research Institute, Inc. (ESRI) for an EnterpriseAdvantage Program, in the amount of $53,900, to provide consulting, training,and technical assistance for GIS (Geographic Information Systems) initiatives.O.Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., andHD Supply Facilities Maintenance for Purchase of Materials, Supplies andAppliances for Palm Desert Housing Authority (“Authority”) Properties for FY2022/2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1) Authorize the use ofLowe’s Home Centers, Inc., for the purchase of materials, supplies andappliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an amount not to exceed$220,000 (includes approximately $115,000 for the purchase of appliancesand approximately $105,000 for materials and supplies); 2) Authorize the useof Home Depot U.S.A., Inc., for the purchase of materials and suppliespursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert MunicipalCode, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize theuse of HD Supply Facilities Maintenance for the purchase of materials andsupplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm DesertMunicipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and4) Authorize the disposal and recycling of inefficient, damaged, obsolete andnon­functioning appliances as appropriate in accordance with EPA standardsand declare as surplus at the time of removal from the properties.P.Authorize the use of The Sherwin­Williams Company for Purchase of Paint andPaint Related Materials and Supplies for the Palm Desert Housing AuthorityProperties for FY 2022­2023 (HA).Rec.:  By Minute Motion, that the Authority Board: 1.  Authorize the use of TheSherwin­Williams Company, for the purchase of paint and paint relatedmaterials and supplies for the Palm Desert Housing Authority (“Authority”)properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the PalmDesert Municipal Code, for FY 2022/2023 in an annual amount not to exceed$75,000; and 2.  Authorize the Chairman and/or the Executive Director toexecute the Agreement and any documents necessary to effectuate the actionstaken herewith.Q.Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California,for the Traffic Signal Hardware Upgrades as complete and authorize the CityClerk to file the Notice of Completion (Project No. 569­20).Rec.:  By Minute Motion:  1. Accept Contract No. C39260 with Elecnor BelcoElectric of Chino, California, for the Traffic Signal Hardware Upgrades (ProjectNo. 569­20) as complete, and  2. Authorize the City Clerk to file the Notice ofCompletion.R.Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. ofSanta Ana, California, for the Desert Willow Golf Resort Maintenance FacilityRoof Repairs as complete.Rec.:  By Minute Motion:  1.    Accept Contract No. C42170 with CommercialWaterproofing Systems, Inc. of Santa Ana, California, for the Desert WillowGolf Resort Maintenance Facility Roof Repairs as complete; and  2.   Authorize the City Clerk to file the Notice of Completion.​ S.Accept off­site improvements, release the Faithful Performance and the Laborand Materials Bonds, and accept a Maintenance Bond for Millennium.Rec.:  By Minute Motion:​​1. Accept off­site improvements; ​​2. Release theFaithful Performance Bond in the amount of $266,695.50 and Labor andMaterials Bond in the amount of $133,330.25; and ​​3. Accept the MaintenanceBond in the amount of $26,669.95.​ T.Accept off­site improvements, release the Faithful Performance and Labor andMaterials Bonds, and accept a Maintenance Bond for Monterey Crossing.Rec.:  By Minute Motion:1. Accept off­site improvements; 2. Release theFaithful Performance Bond in the amount of $219,684.73 and Labor andMaterials Bond in the amount of $109,842.36; and 3. Accept the MaintenanceBond in the amount of $21,968.47.U.Authorize the City Manager to Execute a Grant of Easement to SouthernCalifornia Edison for the Tamarisk Utility Undergrounding District.Rec.:  By Minute Motion, authorize the City Manager to Execute a Grant ofEasement to Southern California Edison (SCE) for the Tamarisk UtilityUndergrounding District. V.Receive and file informational update on the 1992 Self Help Housing Program(Joint Consideration with Housing Authority).Rec.:  By Minute Motion, receive and file the informational update on the 1992Self Help Housing Program.XII.ACTION CALENDARA.Approve the initiation of proceedings to form the President's Plaza Propertyand Business and Improvement District, and to levy and collect assessmentstherein; the Management District Plan and, preliminarily, the Engineer's Report;and an assessment ballot proceeding so that qualified property owners withinthe district may vote on the levying of district assessments.Rec.:  Waive further reading and adopt:​​1. Resolution No. 2022­XX, initiatingproceedings for the formation of the President's Plaza Property and BusinessImprovement District, and the levy and collection of assessments, pursuant tothe provisions of part 7 of division 18 of the California Streets and HighwaysCode, for Fiscal Year 2022­23;​​2. Resolution No. 2022­XX, describingproposed improvements and services, approving the Management DistrictPlan, and preliminarily approving the Engineer's Report, regarding theproposed formation/re­establishment of the President's Plaza Property andBusiness Improvement District, pursuant to the provisions of part 7 of division18 of the California Streets and Highways Code, for Fiscal Year 2022­23;and​​3. Resolution No. 2020­XX, declaring the City's intention to form thePresident's Plaza Property and Business Improvement District, to levy andcollect assessments therein, and calling for an assessment ballot proceedingto submit to the qualified property owners within that district the question oflevying district assessments, commencing Fiscal Year 2022­23. B.Approve the start of proceedings to levy  and collect annual assessments andgrant preliminary approval of the 2022/23 Engineer’s Report for ConsolidatedPalm Desert Landscaping & Lighting Maintenance District No. 1.Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedingsfor the levy and collection of annual assessments for Consolidated PalmDesert Landscaping & Lighting Maintenance District No. 1 for fiscal year2022/2023; and, 2.  A Resolution to declare the intent to levy and collect annualassessments granting preliminary approval of the 2022/2023 Engineer’sReport for Consolidated Palm Desert Landscaping & Lighting MaintenanceDistrict No. 1.C.Approve the start of proceedings to levy the annual assessment of City of PalmDesert Benefit Assessment District No. 1 for Fiscal Year 2022/2023.Rec.:  Waive further reading and adopt: 1.  A Resolution to initiate proceedingsfor the levy and collection of assessments for City of Palm Desert BenefitAssessment District No. 1 for Fiscal Year 2022/2023; and 2.  A Resolution todeclare its intention to levy the annual assessment for City of Palm DesertBenefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to theBenefit Assessment Act of 1982 and appointing a time and place for the publichearing on these matters.D.Request for Feedback and Direction Regarding a Potential Ballot MeasureRelated to City Council Districts.Rec.:  Provide direction to staff as appropriate.E.Request for direction on sponsorship of mural installation at the McCallumTheatre.Rec.:  Provide staff with direction on a potential joint sponsorship in an amountnot to exceed $20,000 for a mural installation at the McCallum Theatre.​ F.Request for direction regarding several updates to Palm Desert MunicipalCode.Rec.:  By Minute Motion, direct staff to draft code updates as presented herein.G.Consideration of fee waiver of facility use fees for the use of Civic Center Parkfor the 2022 Ride of Silence event.Rec.:  By Minute Motion, approve a fee waiver of facility use fees for the use ofthe Civic Center Park for the 2022 Ride of Silence event.  XIII.PUBLIC HEARINGSA.Approval of a Zoning Ordinance Amendment to modify Palm Desert MunicipalCode Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions bythe Architectural Review Commission) (1  reading). Rec.:  Waive further reading and pass to second reading a City CouncilOrdinance approving Zoning Ordinance Amendment 22­0003 to Chapter25.10 (Residential Districts and Chapter 25.68 (Decisions by the ArchitecturalReview Commission).B.Approval of a Zoning Ordinance Amendment to modify Palm Desert MunicipalCode Chapter 25 (Zoning) relating to land uses (1  reading).Rec.:  Waive further reading and pass to second reading a City CouncilOrdinance approving Zoning Ordinance Amendment 22­0004 to modify PalmDesert Municipal Code Chapter 25 (Zoning).​  XIV.INFORMATION ITEMS XV.ADJOURNMENT THREE OPTIONS FOR PARTICIPATING IN THE MEETING Option 1 ­ To participate by e­mail:   Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E­mails received by 12:00 noon prior to the start of the meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud. Option 2 ­ To provide verbal comments by using your internet: 1.    Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”.  or 2.    Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. Option 3 ­ To listen and provide verbal comments using your telephone: 1.    Dial any of the following based on your location: (669) 900­9128 or (213) 338­8477 or (669) 219­2599 or (971) 247­1195 or (253) 215­8782. If there are high volumes of calls, please continue dialing until you connect successfully. 2.    Enter the Meeting ID: 833 6744 9572 followed by #. 3.    Indicate that you are a participant by pressing # to continue. 4.    You will hear audio of the meeting in progress.  Remain on the line if the meeting has not yet started. 5.    During the meeting, Press *9 to add yourself to the queue and wait for City Clerk staff to announce your name/phone number.  The City Clerk will unmute your line when it is your turn to speak.  Limit your comments to three (3) minutes. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies regarding any item on this agenda, are available for public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Declaration of Posting: I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the meeting.  Dated this 6  day of May, 2022.  Note:  This agenda is subject to amendment up to 72 hours in advance of the meeting.                     /S/ Anthony J. Mejia, MMC, City Clerk  st st th AGENDA Thursday,May 12,2022 City Council,Successor Agency to the Palm Desert,Redevelopment Agency,and Housing Authority Meeting Page 12 Whereas, Public Works Professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Palm Desert and California; and Whereas, these infrastructure, facilities and services could not be provided without the dedicated efforts of Public Works Professionals, who are engineers, managers and employees from state and local governments and the private sector, and who are responsible for rebuilding, improving and protecting our nation's transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and Whereas, it is in the public interest for citizens, civic leaders and children to gain an understanding of the importance of Public Works programs in their respective communities; and Whereas, the American Public Works Association has celebrated National Public Works Week annually since 1960. Now, therefore I, Jan C. Harnik, Mayor of the City of Palm Desert, California, along with the entire City Council, do hereby recognize the week of May 15-21, 2022, as National Public Works Week in the City of Palm Desert, and urge all residents to recognize the substantial contributions made by our Public Works Professionals to protect our national health, safety, and quality of life. In Witness Whereof, I have hereunto set my hand and have caused the Official Seal of the City of Palm Desert, California, to be affixed this 12th day of May, 2022. 13 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Niamh Ortega, Deputy City Clerk APPROVING AUTHORITY:City Council, Successor Agency to the Palm Desert, Housing Authority REQUEST:Approve Minutes of the regular City Council, Successor Agency, and Housing Authority meeting of April 14, 2022 Recommendation: Approve the April 14, 2022, Minutes as listed and as presented. Background/Analysis: The meeting minutes are hereby included as an attachment to this staff report for the City Council’s consideration. Financial Impact: There is no direct financial impact associated with this item. Attachments: 1. Minutes of the regular meeting of April 14, 2022. 14 CITY OF PALM DESERT REGULAR PALM DESERT CITY COUNCIL (CC), SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA), AND HOUSING AUTHORITY (HA) MEETING (VIRTUAL MEETING) DRAFT MINUTES Thursday, April 14, 2022 CALL TO ORDER – 3:00 P.M. Mayor Harnik called the meeting to order at 3:00 p.m. ROLL CALL Present: Councilmember/Director/Member Kathleen Kelly Councilmember/Director/Member Gina Nestande Councilmember/Director/Member Karina Quintanilla Mayor/Chair/Chairman Jan C. Harnik Absent: Mayor Pro Tem/Vice Chair/Vice Chairman Sabby Jonathan Also Present: Todd Hileman, City Manager/Executive Director Robert W. Hargreaves, City Attorney Andrew Firestine, Assistant City Manager Veronica Chavez, Director of Finance Anthony J. Mejia, City Clerk Niamh M. Ortega, Deputy City Clerk ACTION TO ADD EMERGENCY ITEM Main Motion:Add Closed Session Item D1, Case No. 21-10036, finding that the matter came to the attention of the City after the posting of the agenda and there is a need to take immediate action. Moved by:Kelly/Quintanilla Vote and Action:4 Yes/0 No. Motion Carried PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY None.15 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 2 ADJOURN TO CLOSED SESSION The meeting was adjourned to closed session at 3:02 p.m. A. Closed Session Meeting Minutes: March 24, 2022 B. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) (City) Property: Consideration of Lease Amendment No. 1 between the State of California and the City of Palm Desert at the Parkview Office Complex (73-710 Fred Waring Drive, Suite No. 112, Palm Desert) City Negotiator: Todd Hileman/Stephen Aryan Other Party Negotiator: State of California - Coachella Valley Mountains Conservancy Property Owner: City of Palm Desert 2) (City) Property: 72-880 Highway 111, Palm Desert (APN 640-120-020) City Negotiator: Todd Hileman/Eric Ceja Other Party Negotiator: Seritage SRC Finance Property Owner: Seritage SRC Finance C. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1) Potential cases: Two (2) D. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(d)(1): 1)In re EHT US1, Inc., et al Lead Case No. 21-10036, U.S. Bankruptcy Court, District of Delaware RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MEETING Mayor Harnik reconvened the regular meeting at 4:00 p.m. a) Roll Call b) Pledge of Allegiance to the Flag – Councilmember Gina Nestande c) Inspiration/Invocation – Mayor Pro Tem Sabby Jonathan REPORT ON ACTION FROM CLOSED SESSION 16 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 3 City Attorney Hargreaves reported that, relative to Item B1, the City Council authorized by unanimous vote an Exclusive Negotiating Agreement with Palm Communities, LLC, for an initial term of 90 days. The Agreement will be available for public viewing once it has been finalized. No other reportable action was taken during Closed Session. AWARDS, PRESENTATIONS, AND APPOINTMENTS 1. ORAL PRESENTATION by Ms. Tammy Martin relative to the 2022 Wildflower Festival (CC) Ms. Martin presented a summary on the 2022 Wildflower Festival which occurred in early March 2022, and thanked the City of Palm Desert for continued support for Friends of the Desert Mountains and the Wildflower Festival. CITY MANAGER COMMENTS Mr. Thomas Soule, Public Affairs Manager, shared information on various events taking place in Palm Desert. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION Councilmember Quintanilla reported she attended the Salton Sea symposium at the UCR Palm Desert campus, and noted the video of the session would be available for public viewing. Councilmember Kelly shared that at the last meeting of the Southern California Association of Governments (SCAG), Mayor Harnik was elected to serve as President of the Regional Council for the coming year. She noted what an accomplishment this was, and noted she is the second Councilmember to serve in this position representing Palm Desert. Councilmember Kelly also shared a resident contacted her regarding a number of properties adjacent to his home being purchased by investors for long-term rentals, and he expressed concern regarding how to contact the owner for emergency issues. Councilmember Kelly requested staff to research any patterns that would address this situation by requiring absentee property owners to provide contact information to their immediate neighbors. Councilmember Quintanilla supported the request. Mayor Harnik attended the awards ceremony for young artists through the Artists Council at the Galen, and invited the public to view the art through May 15, 2022. She also mentioned that the City of Palm Desert continues to work and fight for its own California State University Palm Desert campus to serve the region. NON-AGENDA PUBLIC COMMENTS 17 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 4 Mr. Alex de la Cruz spoke in favor of allowing electric scooter companies such as Bird to operate in Palm Desert. CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and may be approved by one (1) Minute Motion. 2. MINUTES of the regular City Council, Successor Agency, and Housing Authority Meeting of March 10, 2022 (CC) (SA) (HA) Rec.: Approve as presented. 3. REQUEST TO AUTHORIZE findings that the State of California continues in a Governor-declared state of emergency (AB361) to combat the COVID epidemic, that state and local health officials are recommending social distancing, and consequently that the City Council and its other Brown-Act bodies may continue to employ remote teleconferencing under Government Code Section 54953(e) (CC) Rec.: The City Council hereby finds the State of California continues in a Governor- declared state of emergency to combat the COVID epidemic, that state and local health officials are recommending social distancing, and consequently that the City Council and its other Brown-Act bodies may continue to employ remote teleconferencing under Government Code Section 54953(e). 4. APPROVE CLAIMS AND DEMANDS WARRANTS: City: 3/18/2022 (CC); Successor Agency: 3/18/2022 (SA) Rec.: Receive and file. 5. ORDINANCE NO. 1381 amending Chapter 3.30 to include the Recovered Organic Waste Product Procurement Policy (2nd reading) (CC) Rec.: Waive further reading and adopt Ordinance No. 1381. 6. RESOLUTION NO. 2022-25 adopting a policy for ceremonial proclamations and recognitions (CC) Rec.: Waive further reading and adopt Resolution No. 2022-25. 18 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 5 7. AWARD Contract No. C42940 to HR Green of Palm Desert, California, for Traffic Engineering and Design Services of Traffic Signal Modifications and Hardware Upgrades in an amount not to exceed $300,000 (Project No. 596-22) (CC) Rec.: By Minute Motion: 1. Award Contract No. C42940 to HR Green of Palm Desert, California for Traffic Engineering and Design Services for Traffic Signal Modifications and Hardware Upgrades in an amount not to exceed $300,000; 2. Authorize the City Manager or designee to review and approve written contract amendment requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 3. Authorize the City Manager to execute said agreement. 8. AWARD Contract No. C42950 in the amount of $280,565 to TJKM Transportation Consultants of Pleasanton, California, for Professional Engineering and Design Services for the Highway Safety Improvement Program, Cycle 10, Traffic Signal Improvements (Project No. 600-21) (CC) Rec.: By Minute Motion: 1. Award Contract No. C42950 in the amount of $280,565 to TJKM Transportation Consultants of Pleasanton, California, for professional engineering and design services for the Highway Safety Improvement Program (HSIP) Cycle 10, Traffic Signal Improvements; 2. Authorize the City Manager or designee to review and approve written contract amendment requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and 3. Authorize the City Manager to execute the contract. 9. AWARD Contract No. C42960 to Knorr Systems International for Palm Desert Aquatic Center (PDAC) maintenance and repair (CC) Rec.: By Minute Motion: 1. Award Contract No. C42960 to Knorr Systems International of Santa Ana, California for the PDAC Maintenance and Repair Services in the amount of $178,200 for a 5-year term ($35,640 annually) (Project No. 882-23); 2. Authorize the City Manager to approve extra work and services in an annual amount not to exceed $25,000; and 3. Authorize the City Manager to execute the subject agreement, up to three (3) contract extensions in the amount of $35,640 annually, and any change orders or extra work associated with this contract based on staff’s recommendations. 19 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 6 10. APPROVE eighteen (18) sculptures and six (6) alternate sculptures for the 2023/2024 El Paseo Sculpture Exhibition (Contract Nos. C42970A – C42970R) (CC) Rec.: By Minute Motion: 1. Approve eighteen (18) sculptures and six (6) alternate sculptures for the 2023/2024 El Paseo Sculpture Exhibition (Contract Nos. C42970A-R); 2. Approve honorarium of $5,000 for each of the participating artists; 3. Authorize staff to finalize negotiations of the subject contracts with the eighteen (18) artists and authorize Mayor to execute same, subject to the satisfaction of the City Attorney; and 4. Authorize City Manager to make changes to sculpture selection based on staff recommendation. 11. APPROVE amendment to Contract Number C41660 with Same Day Express for maintenance of the City of Palm Desert’s permanent public art collection and the El Paseo Sculpture Exhibition (CC) Rec.: By Minute Motion: 1. Approve amendment to Contract Number C41660 with Same Day Express in the amount of $55,200 from the term of July 1, 2022 to June 30, 2023, for maintenance of the City of Palm Desert’s permanent public art collection and the El Paseo Sculpture Exhibition; 2. Authorize Mayor to execute the amendment; and 3. Approve payment up to $5,000 on an as needed basis for additional public art maintenance and repair services from Same Day Express. 12. AUTHORIZE the purchase of fourteen (14) traffic signal cabinets and related equipment from Econolite Control Products, Inc., in the amount of $238,283.16 (CC) Rec.: By Minute Motion, authorize the purchase of fourteen (14) traffic signal cabinets and related equipment from Econolite Control Products, Inc., in the amount of $238,283.16. 13. AUTHORIZE an increase to Contract with Curtis Allan Floorcovering, Inc., for procuring floor coverings and related supplies and services under Engineered Floors, LLC, at the Palm Desert Housing Authority properties for FY 2021-2022 (Contract No. HA38930) (HA) By Minute Motion, that the Authority Board: 1.Authorize an increase of $60,000 for Curtis Allan Floorcovering, Inc. (Contract No. HA38930) for the purpose of procuring floor coverings and related supplies and services under National Joint Powers Alliance Agreement Contract No. 02-60 with Engineered Floors, LLC (dba J+J Flooring Group and dba EF Contract), at the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.260 of the Palm Desert Municipal Code, for FY 2021/2022, making the annual total amount for the year not to exceed $185,000; 2.Authorize Staff and RPM Company (“RPM”), the Authority’s contracted management company, to assign additional services as determined to be necessary due to emergency actions and/or proactively responding to issues at 20 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 7 the Authority properties, including expenditures; and 3.Authorize the Chairman and/or the Executive Director to execute the Amendment and any documents necessary to effectuate and implement the actions taken herewith. 14. ACCEPT Contract No. C36570B with PCI of Azusa, California for the Citywide Bike-Golf Cart Lane Improvements as complete and authorize the City Clerk to file the Notice of Completion (Project No. 565-18) (CC) Rec.: By Minute Motion: 1. Accept Contract No. C36570B with PCI of Azusa, California for the Citywide Bike-Golf Cart Lane Improvements as complete; and 2. Authorize the City Clerk to file the Notice of Completion. 15. ACCEPT Contract No. C40670A with LC Paving, Inc. of Escondido, California for the Alessandro West Improvements – Phase II as complete and authorize the City Clerk to file the Notice of Completion (Project No. 817-21) (CC) Rec.: By Minute Motion: 1. Accept the Alessandro West Improvements – Phase II Project as complete; and 2. Authorize the City Clerk to file the Notice of Completion. 16. RECEIVE AND FILE the Cancellation of Lease and Sublease Agreement and Return of undisbursed prepaid rent from the McCallum Theatre (CC) Rec.: Receive and file the Cancellation of Lease and Sublease Agreement and Return of undisbursed prepaid rent from the McCallum Theatre. 17. RECEIVE AND FILE the General Fund Financial Report for February 2022 (CC) Rec.: Receive and file the General Fund Financial Report for February 2022. 18. RECEIVE AND FILE the Investment Report for February 2022 (CC) Rec.: Receive and file the Investment Report for February 2022. Main Motion:Approve all items on Consent Calendar with the inclusion of a modification to Item 6, outlined in the provided staff memorandum. Moved by:Kelly/Quintanilla Vote and Action:4 Yes/0 No. Motion Carried CONSENT ITEMS HELD OVER None. 21 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 8 ACTION CALENDAR 19. RESOLUTION NO. 2022-26 authorizing the submittal of an application to the California Natural Resources Agency Department of Parks and Recreation for the Palma Village Park Improvements Project (CC) Main Motion:1. Waive further reading and adopt Resolution No. 2022-26 authorizing the submittal of an application to the California Natural Resources Agency Department of Parks and Recreation for the Palma Village Park Improvements project; and 2.Authorize the City Manager or his Designee to execute all documents that may be necessary to facilitate the application or award. Moved by:Kelly/Nestande Vote and Action:4 Yes/0 No. Motion Carried 20. RESOLUTION NO. 2022-27 and request to sign the National Wildlife Federation’s Mayors’ Monarch Pledge to renew the City’s efforts to protect and enhance the pollinator population (CC) Main Motion:1. Waive further reading and adopt Resolution No. 2022-27 authorizing the City of Palm Desert to enter into the National Wildlife Federation’s Mayors’ Monarch Pledge and issue a proclamation on the City’s Monarch Day Pledge on or before April 30, 2022; and 2. By Minute Motion, authorize staff to work in collaboration with the Living Desert Zoo and Gardens and University of California, Riverside (UCR) Palm Desert Center to carry out the three specific actions listed below within the next year: a. Install a monarch butterfly mural within the City; b. Install educational signs within Civic Center Park regarding the demonstration garden completed in 2021 as part of the Mayors’ Monarch Pledge; and c. Plant milkweed at various City parks and medians, where advisable. Moved by:Quintanilla/Nestande Vote and Action:4 Yes/0 No. Motion Carried 21. APPROVE Amendment No. 4 to Contract No. C36620 with Family YMCA of the Desert for management and staffing at the Palm Desert Aquatic Center (CC) Main Motion:1. Approve Amendment No. 4 to Contract No. C36620 with the Family YMCA of the Desert (“YMCA”) of Palm Desert, California, for management and staffing of the Palm Desert Aquatic Center in the annual amount of $165,000 plus reimbursement of additional costs included in the agreement for an amount not to exceed $1,444,400; and 2.Authorize the Mayor to execute said amendment. Moved by:Kelly/Nestande Vote and Action:4 Yes/0 No. Motion Carried 22 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 9 22. APPROVE design for a permanent Lupine Plaza (CC) Mr. Paul Goodman, CODA Gallery, spoke in opposition to the project. Mr. Paul Goodman (2) spoke in opposition to the project. Mr. Bruce Bauer, SBEMP LLP, spoke on behalf of his client and in opposition to the project. Ms. Gayle Moore, Palm Desert resident, spoke in support of the project. Ms. Ruth Ann Moore, Palm Desert resident, spoke in support of the project. Mr. Samuel Heaton, CODA Gallery, spoke in opposition to the project. Main Motion:Approve the preliminary design of the pedestrian plaza excluding the El Paseo intersection with instruction to refine the solutions for delivery access. Moved by:Kelly/Nestande Vote and Action:4 Yes/0 No. Motion Carried 23. REQUEST for feedback and direction regarding proposed activities to celebrate the City’s 50th anniversary in 2023 (CC) In addition to the action taken, direction was given to explore the design of a new City seal. Main Motion:Approve plan as presented with the addition of providing organizations such as the Historical Society the option to provide displays at various events, and explore the design of a new City seal. Moved by:Quintanilla/Nestande Vote and Action:4 Yes/0 No. Motion Carried 24. AUTHORIZE the use of Rule 20A Credits for the Ironwood Park Utility Undergrounding Project (CC) Main Motion:Authorize the use of Rule 20A Credits for the Ironwood Park Utility Undergrounding Project. Moved by:Nestande/Kelly Vote and Action:4 Yes/0 No. Motion Carried 23 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 10 25. APPROVE the Unite Palm Desert Bicycle Incentive Program (CC) Main Motion:1. Approve the proposed Unite Palm Desert Bicycle Incentive Program for private commercial properties to receive a bicycle rack valued at up to $1,000 each from the City of Palm Desert; 2. Authorize the City Manager to implement the Unite Palm Desert Bicycle Incentive Program including the execution of all agreements required to meet the program requirements; 3.Authorize the City Attorney to make non-substantive changes to the Unite Palm Desert Bicycle Incentive Program agreement; and 4.Appropriate and approve the expenditure of $20,000 from AQMD expense account (Account No. 2384515-4400100). Moved by:Quintanilla/Kelly Vote and Action:4 Yes/0 No. Motion Carried PUBLIC HEARING 26. RESOLUTION NO. 2022-28 adopting a Notice of Exemption in accordance with the California Environmental Quality Act (CEQA), and approval of a Hillside Development Plan (HDP) to construct a 1,103-square-foot casita on a property located at 72240 West Upper Way (CC) The City Council received a report from staff. Mayor Harnik opened the public hearing, and with no public comment received, closed the public hearing. Main Motion:Waive further reading and adopt Resolution No. 2022-28. Moved by:Nestande/Kelly Vote and Action:4 Yes/0 No. Motion Carried 27. RESOLUTION NO. 2022-29 approving an Historic District Designation for Sandpiper Codominiums Circle #1 located on El Paseo (CC) The City Council received a report from staff. Mayor Harnik opened the public hearing. Ms. Ginnie Cronk, President of Sandpiper HOA, spoke in favor of the project. Ms. Diana Lamar, Sandpiper resident, spoke in favor of the project. 24 DRAFT MINUTES – FOR DISCUSSION ONLY APRIL 14, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Draft Minutes Page 11 Hearing no additional public comment, Mayor Harnik closed the public hearing. Main Motion:Waive further reading and adopt Resolution No. 2022-29 reaffirming the actions of the Cultural Resources Preservation Committee, designating the Sandpiper Condominiums Circle #1, located on El Paseo, with a Historic District designation in accordance with Section 29.50.010 of the Palm Desert Municipal Code (PDMC). Moved by:Quintanilla/Kelly Vote and Action:4 Yes/0 No. Motion Carried ADJOURNMENT With City Council, Successor Agency, and Housing Authority concurrence, Mayor Harnik adjourned the meeting at 5:47 p.m. JAN C. HARNIK MAYOR/CHAIR/CHAIRMAN ATTEST: NÍAMH M. ORTEGA, DEPUTY CITY CLERK AND SECRETARY Palm Desert City Council Successor Agency to the Palm Desert Redevelopment Agency Housing Authority 25 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Niamh Ortega, Deputy City Clerk APPROVING AUTHORITY:City Council REQUEST:Second reading and adoption of Ordinance No. 1378 to approve Zoning Ordinance Amendment 22-0001 to modify Palm Desert Municipal Code Section 25.34.060 regarding Time-Share Projects. Recommendation: Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1378 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING SECTION 25.34.60 REGARDING TIME-SHARE PROJECTS, CASE NO. ZOA 22- 0001.” Background/Analysis: On April 28, 2022, the City Council introduced Ordinance No. 1378 for first reading, as noted below: Motion by Councilmember Kelly, second by Councilmember Quintanilla, carried 3-1-1 (with Mayor Pro Tem Jonathan voting no and Councilmember Nestande recused), to waive further reading and pass to second reading Ordinance No. 1378 approving Zoning Ordinance Amendment 22-0001 to modify Palm Desert Municipal Code Section 25.34.60 regarding Time- Share Projects. This report provides for the City Council to waive further reading and adopt the ordinance. The ordinance shall be effective 30 days from adoption. Financial Impact: There is no direct financial impact associated with this item. Attachments: 1. Ordinance No. 1378 26 &nbsp;&nbsp;27&nbsp;&nbsp; STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Niamh Ortega, Deputy City Clerk APPROVING AUTHORITY:City Council REQUEST:Second reading and adoption of Ordinance No. 1382 amending and updating various sections of the Palm Desert Municipal Code. Recommendation: Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1382 entitled, ”AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE.” Background/Analysis: On April 28, 2022, the City Council introduced Ordinance No. 1382 for first reading as noted below: Motion by Councilmember Kelly, second by Mayor Pro Tem Jonathan, carried 5-0, to introduce, by title only, Ordinance No. 1382 entitled: An Ordinance of the City Council of the City of Palm Desert, California, Amending and Updating Various Sections of the Palm Desert Municipal Code, and pass to second reading. This report provides for the City Council to waive further reading and adopt the ordinance. The ordinance shall be effective 30 days from adoption. Financial Impact: There is no direct financial impact associated with this action. Attachments: 1. Ordinance No. 1382 28 &nbsp;&nbsp;29&nbsp;&nbsp; STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Heather Horning, Assistant to the City Manager APPROVING AUTHORITY:City Council REQUEST:Adopt a Resolution rescinding Resolution No. 2009-78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Recommendation: By Minute Motion, waive further reading and adopt a Resolution rescinding Resolution No. 2009-78, and approving a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy. Background/Analysis: Assembly Bill (AB) 1234 contains certain requirements and restrictions on local agency practices relating to reimbursing local elected and appointed officials' expenses. AB 1234 was subsequently codified as California Government Code Section 53232. In 2009, the City Council adopted Resolution No. 2009-78 approving the Expense Reimbursement Policy for Local Meeting/Events Attendance by Elected/Appointed Officials and City Employees Policy (Policy) to authorize reimbursable expenses, in accordance with Section 53232 et seq. A copy of the Adopted Policy is attached for reference. Staff has been reviewing the processes and procedures for event ticket and table purchases and identified a few areas that this Policy does not adequately address. There are also a few areas or that would benefit from further clarification or revision. On April 28, 2022, staff brought the following Policy issues identified by staff along with proposed policy revisions to the City Council and requested feedback and direction: 1. Lack of Definition of Local Meeting and Events – Staff recommended adding a definition of Local Meetings and Local Events that aligns with the definitions in the City’s Travel Policy, which is “Travel within a 75 mile radius of City hall which does not require an overnight stay.” 2. Local Meeting and Events are Grouped Together – Staff recommended separating local meetings and events to align with the budget and tracking. Local Meetings would be budgeted and paid using the Local Meetings Account in the City Council’s budget; and Local Events would be budgeted and paid using a separate account solely for these in the Contributions budget. 3. Process for event attendance cancellations is not addressed in Policy– Staff recommended adding language to the Attendance section in the Policy to address this. 4. Requests for the purchase of table sponsorships are not addressed in the Policy– Staff recommended adding a Table Sponsorship section in the Policy to address processes for Table Sponsorships. 5. Request for the purchase of local event tickets for Council Members is not addressed 30 May 12, 2022 – Staff Report Local Meetings and Events Policy Amendment Page 2 of 2 in the Policy– Staff recommended adding a section in the policy to allocate funds to each Council Member to use at their discretion to purchase individual tickets and establish procedures for this process. Based on the feedback received from the City Council, staff has incorporated the recommended language into a revised Policy and is requesting approval. A copy of the revised Policy is attached as Exhibit A to the attached Resolution. Financial Impact: There is no fiscal impact associated with this action. Any proposed changes to the budget, including new accounts and the amount of allocations will be brought to the City Council for approval during the budget process for fiscal year 2022/23. Attachments: 1. Resolution 2. Exhibit A - Revised Local Meeting and Event Policy 3. Adopted Local Meeting and Event Policy 31 RESOLUTION NO. 2022-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 2009-78 AND ADOPTING A REVISED EXPENSE REIMBURSEMENT POLICY FOR LOCAL MEETING AND EVENT ATTENDANCE BY ELECTED/APPOINTED OFFICIALS AND CITY EMPLOYEES WHEREAS, Assembly Bill (AB) 1234 (codified as California Government Code Section 53232) contains certain requirements and restrictions on local agency practices relating to reimbursing local elected and appointed officials' expenses; and WHEREAS, the City of Palm Desert City Council previously adopted Resolution No. 2009-78 approving a local meetings and events expense reimbursement policy that follows the guidelines of AB 1234; and WHEREAS, the City Council provided staff direction at the April 28, 2022 City Council meeting to revise this policy to address a few changes recommended by staff; and WHEREAS, a revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees is attached hereto as Exhibit “A” and establishes revised guidelines following AB 1234 for the reimbursement of allowable expenses for civic and governmental functions attended by City Officials and Employees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, State of California, hereby adopts the revised Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees, as attached hereto as Exhibit “A”. PASSED, APPROVED, AND ADOPTED on this 12th day of May, 2022 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: ANTHONY J. MEJIA, MMC, CITY CLERK 32 EXHIBIT A CITY OF PALM DESERT ADMINISTRATIVE PROCEDURES Subject Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed Officials and City Employees Policy No.CMGR-001 Date Issued: May 12, 2022 Approved by Resolution No. 2022- Authored by City Manager’s Office I. PURPOSE A. It is the policy of the City of Palm Desert that Officials and Employees are expected to exercise good judgment and show proper regard for economy when incurring expenses in connection with attending Local Meetings and Events on official City business. The principle of "reasonable and necessary" should be used when deciding to expend taxpayer money. The City complies with AB 1234, California Government Code Section 53232 (which applies to elected and appointed officials) and all other laws and regulations when authorizing and reimbursing the expenses of Elected and Appointed Officials and City Employees. The purpose of this policy is to: 1. Comply with AB 1234 and interpret the State law for the City of Palm Desert; 2. Define and clarify authorized reimbursable expenses in accordance with Section 53232 et seq. for attendance by Officials and Employees at Local Meetings and Local Events. It includes, but is not limited to, business meals, employee functions, and other related expenditures incurred while conducting City business; 3. To establish procedures and protocols for Officials and Employees attendance at Local Meetings and Local Events as representatives of the City of Palm Desert; 4. To establish and set parameters on the use of an Individual Council Member Budgetary Allocation to be used for Council Members discretionary purchase of tickets for Local Events; 5. To establish procedures for authorization and reimbursement of above expenses. II. SCOPE 33 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 2 of 9 A. This policy is applicable to Local Meetings and Local Events expenses incurred by the City Council, all Commissions, Committees, Boards and Agencies, (hereafter “Agencies”) of the City that are subject to the Brown Act and City Employees. Local Meetings and Local Events are those that require travel within a 75 mile radius of City Hall and do not require an overnight stay. Meetings and Events that exceed this radius or require an overnight stay are covered in the City’s Travel and Expense Policy for Elected/Appointed Officials and Employees adopted by Resolution No. 2013-58, or current version. B. In accordance with Government Code Section 53232.2(f), all Local Meeting and Local Event expenses that do not fall within this adopted policy must be approved by the City Council in a public meeting, and for Employees, by the City Manager or his/her designee, before the expense is incurred. C. This Policy is limited to those Local Meetings and Local Events attended by the Elected and Appointed Officials and City Employees in their capacities as representatives on behalf of the City. Nothing herein is intended to limit or govern personal attendance at events as an individual not on behalf of the City. D. Tickets and tables provided to the City gratuitously by an outside source or acquired as part of a sponsorship agreement or contract shall be addressed separately in the City of Palm Desert Distribution Policy of Tickets and/or Passes as approved by Resolution 2019-70, or the most current version. III. DEFINITIONS A. “Agency” means the City Council, and all Palm Desert Commissions, Boards and Agencies. B. “Appointed Officials” means members of all Palm Desert Commissions, Boards and Agencies appointed and subject to the Brown Act and City Manager, Assistant City Managers and Department Heads designated by the City Council to represent the City. C. “Employee” means an individual employed directly and solely by the City, excluding independent contractors, subcontractors, and other persons performing work on behalf of the City but self-employed or employed by other persons, corporations or entities. D. “Individual Council Member Budgetary Allocation” means the amount budgeted for a Council Member to use for the discretionary purchase of tickets to Local Events. E. “Elected Official” means those individuals elected to the City Council. F. “Local Events” means events (i.e. fundraisers and award ceremonies) within a 75 mile radius of the City of Palm Desert City Hall. 34 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 3 of 9 G. “Local Meetings” means meetings within a 75 mile radius of the City of Palm Desert City Hall, with government and business leaders and meetings associated with professional organizations, excluding Local Events by these groups. H. “Official” means Elected or Appointed Official. I. “Reimbursable Expense” means City business expenses incurred and paid for by Officials and Employees. J. “Table Sponsorship” means the purchase of a table at a Local Event, excluding the individual purchase of tickets at the same table. IV. PRE-PAYMENT BY CITY Whenever possible, Officials and Employees should arrange for the City to be directly billed or prepay for expenses incurred for official City business associated with Local Meetings or Local Events. Expenses paid directly by the City are not "reimbursable expenses" within the meaning of this Policy. V. SPECIFIC OCCURRENCES QUALIFYING FOR REIMBURSEMENT OF EXPENSES INCURRED IN OFFICIAL CITY BUSINESS AT LOCAL MEETINGS AND LOCAL EVENTS A. Government Code Section 53232.2(b) requires the City specify the types of occurrences that qualify an Official or Employee to receive reimbursement of expenses relating to travel, meals, and other actual and necessary expenses. Accordingly, the following non-exclusive list contains expense classifications for guidance in determining expenses authorized to be expended for official City business at Local Meetings or Local Events: 1. Local Meetings include attendance at meetings with government and business leaders (e.g. Coachella Valley Association of Governments, the Palm Desert Chamber of Commerce, and the Desert Valley Builders Association); and attendance at meetings/conferences/seminars associated with professional organizations (e.g. International City/County Management Association, California Society of Municipal Finance Officers, and the City Clerk's Association of California). 2. Local Events include attendance at Local Events hosted by non-profit 501(c)(3) organizations (e.g. Boys and Girls Club of the Coachella Valley, Palm Desert Sister Cities Foundation, and the United Way of the Desert) B. Examples of expenses that the City shall not reimburse include, but are not limited to: 35 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 4 of 9 1. The personal portion of any local travel; 2. Family expenses, (e.g. children or pet-related expenses); 3. Political or religious contributions; 4. Non-mileage personal automobile expenses including repairs, insurance, and traffic citations; 5. Personal losses incurred while on City business; 6. Meals purchased by Officials or employees when, at the same time, a breakfast, lunch, or dinner is provided as part of the meeting or event participation cost. I. CITY PAYMENT FOR EXPENSES- COMPANIONS The City will not provide any reimbursements for any companion accompanying an Official or Employee to a Local Meeting or Local Event, unless it is hosted by the City or otherwise authorized by the City of Palm Desert Distribution Policy of Tickets and/or Passes adopted by resolution 2019-70, or current version. Any other related expenses for companions shall be paid by the Official or Employee. II. ATTENDANCE POLICY A. If an Official who had previously provided an affirmative RSVP to an event and later cannot attend the event, the Official must notify both the Mayor and City Manager in writing as soon as is reasonably practical. At the discretion of the City Manager or Mayor, an appropriate Official or Employee replacement may be designated to attend the event in place of the Official on a case-by-case basis. B. If an Employee who had previously provided an affirmative RSVP to an event and later cannot attend the event, the Employee must notify the City Manager or his/her designee in writing as soon as reasonably practical. At the discretion of the City Manager or his/her designee, an appropriate Employee replacement may be designated to attend the event in place of the City Employee on a case-by- case basis. C. In situations where the Official or Employee is unable to attend a Local Meeting or Local Event, after incurring expenses for that function, it is the Official or the Employee’s responsibility to ensure that any unused prepaid fees are refunded to the City. For any fees not fully refunded, the Official or Employee shall attach a written explanation to the Expense Report form addressing the reason(s) the Official or Employee was unable to attend.36 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 5 of 9 III. TABLE SPONSORSHIPS A. Tickets available from the purchase of a City Table Sponsorship will be distributed in accordance with the City of Palm Desert’s Distribution Policy of Tickets and/or Passes adopted by Resolutions 2019-70, or most recent version. B. On an annual basis, the City Council will approve a budget for the purchase of Table Sponsorships for Local Events. The budget will include a listing of the Table Sponsorships to be approved for the fiscal year, and an amount for miscellaneous Table Sponsorships to be used for new sponsorship requests that occur during that year. C. If a Council Member would like to request approval of a Table Sponsorship outside of the budget approval process, the request should be sent to the City Manager, or his/her designee. The request will be reviewed by the Mayor and Mayo Pro Tem and approved by the City Manager. D. When the City Manager or his/her designee receives an invitation to a Local Event that has an approved Table Sponsorship in the adopted budget, the information will be distributed to all Council Members, with instructions on how to RSVP. E. When the City Manager or his/her designee receives an invitation to a Local Event that does not have an approved Table Sponsorship in the adopted budget, the information will be distributed to all Council Members, with instructions on how to request the purchase of ticket using the Individual Council Member Budgetary Allocation, or how to request a Table Sponsorship. F. Attendance by City Officials at Table Sponsored Local Events shall be documented by City staff designated by the City Manager and regularly reported to the City Council. IV. INDIVIDUAL COUNCIL MEMBER BUDGETARY ALLOCATION A. On an annual basis, each individual member of City Council shall be allocated an Individual Council Member Budgetary Allocation to be exclusively used at a Council Member’s discretion for attendance at Local Events that meet the requirements of this policy. B. The amount of the Individual Budgetary Allocation shall be approved by the City Council each year during the budget approval process. Additional funds may be allocated by the City Council on a case-by-case basis. C. Unused Individual Council Member Budgetary Allocation at the end of each calendar year will return to the General Fund. 37 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 6 of 9 D. The City Manager or his/her designee may determine to purchase a table at an Event instead of individual seats when four (4) or more Council Members have confirmed their attendance at the Event and/or it is more financially prudent to purchase a City table in lieu of individual seats. E. If a Council Member does not want an Event to come out of his or her Individual Council Member Budgetary Allocation, a request must either be made to the City Council, or the Council member may request a Table Sponsorship of the Local Event per the Section above. F. A Council Member may not use his or her Individual Council Member Budgetary Allocation to pay for a spouse or guest to attend an Event with the Council Member. G. Use of the Individual Council Member Budgetary Allocation to purchase a Local Event ticket shall be coordinated in advance with City Staff as designated by the City Manager. H. Individual Council Member Budgetary Allocations may only be expended on the purchase of Local Event tickets and may not be utilized for other purposes or other event-related expenses, such as travel, lodging and meals not included with an event ticket. I. No Council Member may transfer funds within his or her Individual Council Member Budgetary Allocation to another Council Member. J. Events attended and balances of the Individual Council Member Budgetary Allocations shall be documented by City Staff as designated by the City Manager and reported to the City Council. V. TRANSPORTATION, MEALS AND OTHER REIMBURSEMENT A.Private Automobile - Officials and Employees will be reimbursed for actual mileage for the use of their private cars in travel to and from Local Meetings or Local Events. The reimbursement rate will be at the current Internal Revenue Service rate. Officials and Employees who do not receive a monthly auto allowance shall be reimbursed for total round-trip miles. The number of miles used for reimbursement calculations will be either from the Official’s or Employee’s home or from City Hall, whichever is the least number of miles. Officials and Employees are required to verify mileage claimed via www.maps.google.com or www.mapquest.com and submit printed mileage verification to the Expense Report. Officials and Employees shall also review the City of Palm Desert's Fleet Policy for any further requirements, as related to this section. B.Use of City-Owned Vehicle - There shall be no allowance or reimbursement for transportation when a City-owned vehicle is used. However, any out-of-pocket expenses, including gas or maintenance costs incurred in operation the vehicle 38 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 7 of 9 during City business shall be reimbursed based upon presentation of receipts. Officials and Employees shall review the City of Palm Desert's Fleet Policy for any further requirements, as related to this section. C.Garage and Parking Expenses - Expenses for necessary parking and storage of private or City vehicles may be authorized. Receipts should be provided to obtain reimbursement. D.Taxi and Transit Fare - Local expenses for such transportation may be authorized where reasonable and necessary to conduct City business. Receipts must be provided to obtain reimbursement. Any reimbursement provided for taxi or other transit service is limited to $50.00 per day. E.General Business Meals - Officials and Employees who, during the normal course of performing their duties, must provide meals for representatives of other governmental agencies or other persons doing business with the City, in order to most effectively execute their responsibilities, must use prudent judgment and are subject to challenge for excessive amounts. In such cases, the meal must be documented with a description of the purpose of the meal(s), including an explanation of its necessity to the City; and a list of all persons, including other Officials and Employees who were in attendance, specifying their organization and/or title. Expenses for persons not related to the conduct of City business shall be deducted from the Expense Report form. F.Tips and Gratuities - Reasonable expenses for tips are allowable for general business meals and transportation purposes (i.e. taxi), with a receipt, not to exceed 20% of the allowable charge. G.Registration Fees - Local Meeting or Local Event registration fees qualify for reimbursement. The City will pre-pay registrations prior to the date of the event. In cases where early registration is not possible, a receipt or registration form documenting the fee must be provided with the reimbursement request. In all cases, a brochure or registration document must accompany the payment voucher or petty cash voucher. VI. PROCEDURES FOR REIMBURSEMENT OF EXPENSES A. Officials and Employees shall submit Expense Reports or forms designated by the Finance Department within 30 days after incurring the expense, and the reports shall be accompanied by the itemized receipts documenting each expense. Receipts are required for all expenses paid. B. Documentation is required to substantiate attendance and mileage. All required receipts and documentation must be submitted with the final Expense Report. Any expense not substantiated by the required receipts and documentation will not be reimbursed and will be considered a personal expense. Required documentation 39 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 8 of 9 to be submitted with Expense Reports or forms designated by the Finance Department may include, but is not limited to: 1. Credit card slip and/or cash payment receipt; 2. Transportation and other receipt; 3. Mileage Verification; 4. Meeting/event brochure or agenda; 5. Statement of trip or meeting purpose; 6. Other attendees at a meal or meeting; 7. Documentation of prior authorization as necessary. C. The reason for the expenses should be clearly documented on the Expense Report or in the attached documents, if not otherwise obvious. VII. PUBLIC TRIP MEETING REPORT In accordance with Government Code Section 53232.3(d), an Elected Official requesting reimbursement shall provide a brief report on any local meeting or event attended at the expense of the local Agency at the next regular meeting of the Agency. Routine business meetings may be reported in writing on the consent calendar of the agenda. The report may be made orally or in writing. VIII. DISTRIBUTION OF MULTIPLE TICKETS/PASSES FOR EVENTS The City of Palm Desert may receive multiple tickets/passes to attend a local event. In such occurrences, the City Manager may elect to distribute the tickets/passes to Officials or Employees, pursuant to the requirements as of the City’s Distribution Policy of Tickets and/or Passes established in City Resolution 2019-70, or most recent version. IX. MISCELLANEOUS It is the policy of the City that no Official or Employee shall sustain personal monetary loss as a result of duties performed in the service of the City. However, all expenditures and requests for reimbursement shall logically relate to the conduct of City business and shall be "necessary" to accomplish the purposes of such business and shall be "reasonable" in amount. X. ADVANCES Requests for advances should be submitted on the Request for Payment-Travel or Cash Advance form. The Finance Department requires ten (10) business days to process 40 Administrative Procedures Manual CMGR-001 Expense Reimbursement Policy for Local Meeting and Event Attendance by Elected/Appointed officials and City Employees Page 9 of 9 these requests PRIOR to the date it is needed. Advance requests must be approved by the department head or his/her authorized representative. XI. COMPLIANCE WITH LAWS A. Each Official shall receive at least two hours of training in general ethics principles and ethics laws relevant to his or her public service every two years. The form of such training shall meet the requirements of California Government Code Section 53234 et seq. B. Elected/Appointed Officials and City Employees should keep in mind that some expenditures may be subject to reporting under the Political Reform Act and other laws. All documents related to reimbursable agency expenditures, including, but not limited to, expense reports, receipts, and written evidence of direct City advances or payment for expenses, are public records and subject to disclosure winder the Public Records Art. XII. VIOLATION OF THIS POLICY A. Pursuant to California Government Code Section 53532.4 misuse of a public resources or falsifying expense reports in violation of this policy, may result in any or all of the following: 1. Loss of reimbursement privileges; 2. A demand for restitution to the City; 3. The City reporting the expenses as income, paid to the Official or Employee, to state and federal tax authorities; 4. Civil penalties of up to $1,000.00 per day and three times the value of the resources used; and 5. Prosecution for misuse of public resources, pursuant to Section 424 of the California Penal Code. 41 Resolution No. 09-78 Exhibit A City of Palm Desert November 12, 2009 Expense Reimbursement for Local Meetings and Events Page 1 of 6 City of Palm Desert Expense Reimbursement for Local Meetings/Events Attendance by Elected/Appointed Officials and City Employees PURPOSE AB 1234 contains certain requirements and restrictions on local agency practices relating to reimbursing local elected and appointed officials’ expenses. AB1234 was subsequently codified as California Government Code Section 53232. The purpose of this policy is to: a. Comply with AB1234 and interpret the State law for the City of Palm Desert; and b. Define and clarify authorized reimbursable expenses in accordance with Section 53232 et seq. for attendance by Officials and Employees at local meetings and events. It includes, but is not limited to tickets as gifts for meetings/events, business meals, employee functions, and other related expenditures incurred while conducting City business; and c. To establish procedures for authorization and reimbursement of such expenses. POLICY This policy is applicable to the City Council, all Commissions, Committees, Boards and Agencies, (hereafter “Agencies”) of the City that are subject to the Brown Act and City employees. In accordance with Government Code Section 53232.2(f), all expenses that do not fall within the adopted local meetings and events policy must be approved by the City Council in a public meeting, and for Employees, by the City Manager, before the expense is incurred. 1. Definitions For the purpose of this policy, the following definitions will be used: • Elected Officials – those individuals elected to the City Council • Appointed Officials – members of all Palm Desert Commissions, Boards and Agencies appointed and subject to the Brown Act and City Manager, Assistant City Managers and Department Heads designated by the City Council to represent the City • Agency – the City Council, and all Palm Desert Commissions, Boards and Agencies 42 Resolution No. 09-78 Exhibit A City of Palm Desert November 12, 2009 Expense Reimbursement for Local Meetings and Events Page 2 of 6 • Employee – an individual employed directly and solely by the City, excluding independent contractors, subcontractors, and other persons performing work on behalf of the City but self-employed or employed by other persons, corporations or entities • Reimbursable expense – City business expenses incurred and paid for by Officials and Employees 2. Pre-Payment by City Whenever possible, Officials and Employees should arrange for the City to be directly billed or prepay for expenses incurred for official City business associated with local meetings or events. Expenses paid directly by the City are not “reimbursable expenses” within the meaning of this Policy. 3. Specific Occurrences Qualifying for Reimbursement of Expenses Incurred in Official City Business at Local Meetings Government Code Section 53232.2(b) requires the City specify the types of occurrences that qualify an Official or Employee to receive reimbursement of expenses relating to travel, meals, and other actual and necessary expenses. Accordingly, the following non-exclusive list contains expense classifications for guidance in determining expenses authorized to be expended for official City business at local meetings or events. Officials and Employees are expected to exercise good judgment and show proper regard for economy when incurring expenses in connection with official City business. The principle of “reasonable and necessary” should be used when deciding to expend taxpayer money. • Attendance at meetings/events with government and business leaders (e.g. Coachella Valley Association of Governments, the Palm Desert Chamber of Commerce, and the Building Industry Association) • Attendance at meetings/events hosted by non-profit 501(c)(3) organizations (e.g. Boys and Girls Club of the Coachella Valley, Palm Desert Sister Cities Foundation, and the United Way of the Desert) • Attendance at meetings/events associated with professional organizations (e.g. International City/County Management Association, California Society of Municipal Finance Officers, and the City Clerk’s Association of California). Examples of expenses that the City shall not reimburse include, but are not limited to: • The personal portion of any local travel • Family expenses, (e.g. children or pet-related expenses) • Political or religious contributions 43 Resolution No. 09-78 Exhibit A City of Palm Desert November 12, 2009 Expense Reimbursement for Local Meetings and Events Page 3 of 6 •Non-mileage personal automobile expenses including repairs, insurance, and traffic citations •Personal losses incurred while on City business •Meals purchased by Officials or employees when, at the same time, a breakfast, lunch, or dinner is provided as part of the meeting or event participation cost. 4.City Payment for Expenses- Companions The City will not provide any reimbursements for any companion accompanying an Official or Employee to a local meeting or event, unless it is hosted by the City. Any other related expenses for companions shall be paid by the Official or Employee. 5.Transportation, Meals and Other Reimbursement Private Automobile Officials and Employees will be reimbursed for actual mileage for the use of their private cars in travel to and from local meetings or events. The reimbursement rate will be at the current Internal Revenue Service rate. Officials and Employees who do not receive a monthly auto allowance shall be reimbursed for total round-trip miles. The number of miles used for reimbursement calculations will be either from the Official or Employees home or from City Hall, whichever is the least number of miles. Officials and Employees are required to verify mileage claimed via www.maps.google.com or www.mapquest.com and submit printed mileage verification to the Expense Report. Officials and Employees shall also review the City of Palm Desert’s Fleet Policy for any further requirements, as related to this section. Use of City-Owned Vehicle There shall be no allowance or reimbursement for transportation when a City-owned vehicle is used. However, any out-of-pocket expenses, including gas or maintenance costs incurred in operation the vehicle during City business shall be reimbursed based upon representation of receipts. Officials and Employees shall review the City of Palm Desert’s Fleet Policy for any further requirements, as related to this section. Garage and Parking Expenses Expenses for necessary parking and storage of private or City vehicles may be authorized. Receipts should be provided to obtain reimbursement. Taxi and Transit Fare Local expenses for such transportation may be authorized where reasonable and necessary to conduct City business. Receipts must be provided to obtain reimbursement. Any reimbursement provided for taxi or other transit service is limited to $50.00 per day. 44 Resolution No. 09-78 Exhibit A City of Palm Desert November 12, 2009 Expense Reimbursement for Local Meetings and Events Page 4 of 6 General Business Meals Officials and Employees who, during the normal course of performing their duties, must provide meals for representatives of other governmental agencies or other persons doing business with the City, in order to most effectively execute their responsibilities, must use prudent judgment and are subject to challenge for excessive amounts. In such cases, the meal must be documented with a description of the purpose of the meal(s), including an explanation of its necessity to the City; and a list of all persons, including other Officials and Employees who were in attendance, specifying their organization and/or title. Expenses for persons not related to the conduct of City business shall be deducted from the Expense Report form. Tips and Gratuities Reasonable expenses for tips are allowable for general business meals and transportation purposes (i.e. taxi), with a receipt, not to exceed 20% of the allowable charge. Registration Fees Local meeting or event registration fees qualify for reimbursement. The City will pre-pay registrations prior to the date of the event. In cases where early registration is not possible, a receipt or registration form documenting the fee must be provided with the reimbursement request. In all cases, a brochure or registration document must accompany the payment voucher or petty cash voucher. No Shows and Late Cancellation This section addresses situations where an Official or Employee fails to attend a local meeting or event, after incurring expenses for that function. If an Official or Employee is unable to attend a local meeting or event, it is the Official or Employee’s responsibility to ensure that any prepaid fees are refunded to the City. For any fees not fully refunded, the Official or Employee shall attach a written explanation to the Expense Report form addressing the reason(s) the Official or Employee was unable to attend. Distribution of Multiple Tickets/Passes for Events The City of Palm Desert may receive multiple tickets/passes to attend a local event. In such occurrences, the City Manager may elect to distribute the tickets/passes to Officials or Employees, pursuant to the requirements as established in City Resolution No. 09-17. Miscellaneous It is the policy of the City that no Official or Employee shall sustain personal monetary loss as a result of duties performed in the service of the City. However, all expenditures and requests for reimbursement shall logically relate to the conduct of City business and shall be “necessary” to accomplish the purposes of such business and shall be “reasonable” in amount. 45 Resolution No. 09-78 Exhibit A City of Palm Desert November 12, 2009 Expense Reimbursement for Local Meetings and Events Page 5 of 6 6. Procedures for Reimbursement of Expenses Officials and Employees shall submit Expense Reports or forms designated by the Finance Department within 30 days after incurring the expense, and the reports shall be accompanied by the itemized receipts documenting each expense. Receipts are required for all expenses paid. Documentation is required to substantiate attendance and mileage. All required receipts and documentation must be submitted with the final Expense Report. Any expense not substantiated by the required receipts and documentation will not be reimbursed and will be considered a personal expense. Required documentation may include, but is not limited to: • Credit card slip and/or cash payment receipt • Transportation and other receipt • Mileage Verification • Meeting/event brochure or agenda • Statement of trip or meeting purpose • Other attendees at a meal or meeting, • Documentation of prior authorization as necessary The reason for the expenses should be clearly documented on the Expense Report or in the attached documents, if not otherwise obvious. Public Trip Meeting Report: In accordance with Government Code Section 53232.3(d), an Elected Official requesting reimbursement shall provide a brief report on any local meeting or event attended at the expense of the local Agency at the next regular meeting of the Agency. Routine business meetings may be reported in writing on the consent calendar of the agenda. The report may be made orally or in writing. 7. Advances Requests for advances should be submitted on the Request for Payment-Travel or Cash Advance. The Finance Department requires seven (7) business days to process these requests PRIOR to the date it is needed. Advance requests must be approved by the Department Head or his/her authorized representative. 8. Ethics Training Each Official shall receive at least two hours of training in general ethics principles and ethics laws relevant to his or her public service every two years. The form of such training shall meet the requirements of California Government Code Section 53234 et seq. 46 Resolution No. 09-78 Exhibit A City of Palm Desert November 12, 2009 Expense Reimbursement for Local Meetings and Events Page 6 of 6 9. Violation of This Policy Pursuant to California Government Code Section 53232.4 misuse of public resources or falsifying expense reports in violation of this policy, may result in any or all of the following: a. Loss of reimbursement privileges; b. A demand for restitution to the City; c. The City’s reporting the expenses as income, paid to the Official or Employee, to state and federal tax authorities; d. Civil penalties of up to $1,000.00 per day and three times the value of the resources used; and e. Prosecution for misuse of public resources, pursuant to Section 424 of the California Penal Code 47 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Monica O'Reilly, Management Specialist II APPROVING AUTHORITY:City Council REQUEST:Resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. Recommendation: Waive further reading and adopt. Background/Analysis: Resolution No. 2020-76 allows the destruction of certain records upon approval of the City Council by resolution. The proposed records have been digitally imaged and the City will rely on the electronic record as the official record. Financial Impact: This action does not have a direct financial impact. Attachments: 1. Resolution 2. Exhibit A 3. Exhibit B 48 RESOLUTION NO. 2022-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE DEVELOPMENT SERVICES DEPARTMENT (PLANNING/LAND DEVELOPMENT DIVISION), TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD WHEREAS, the Development Services Department of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said department; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the Coty Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit “A” and “B,” attached hereto, to rely on the images as the “Official Record” and will be retained for the applicable retention period. Section 3. That paper files dated 1979 to 2020 containing change of zones, color changes, conditional use permits, development plans, environmental impact reports, general plan amendments, landscape plans, miscellaneous, parcel maps, parcel map waivers, precise plans, RV permits, sign applications, temporary use permits, tentative parcel maps, and tentative tract maps have exceeded its retention period (Exhibit “A”). Section 4. That precise grading plans, rough grading plans, and storm drain plans dated 1972-2015 have exceeded its retention period (Exhibit “B”). 49 RESOLUTION NO. 2022-____ 2 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 12th day of May 2022, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 50 RESOLUTION NO. 2022-____ 3 EXHIBIT “A” DESTRUCTION OF FILES FROM THE DEVELOPMENT SERVICES DEPARTMENT (PLANNING/LAND DEVELOPMENT DIVISION) THAT HAVE EXCEEDED ITS RETENTION PERIOD RETENTION NO. CONDITIONAL USE PERMITS, PRECISE PLANS, SIGN PERMITS, TENTATIVE PARCEL MAPS, AND TENTATIVE TRACT MAPS (1995-2001) BOX NO. D-PL-43 PL-018 39000 DESERT WILLOW DRIVE-CONFERENCE CENTER HOTEL - TT 29528 PP/CUP 00-09 - 2000 PL-018 39000 DESERT WILLOW DRIVE - REDEVELOPMENT AGENCY - TT 29528 - 1996 PL-018 39000 DESERT WILLOW DRIVE - CUP 95-6 SECTION 4 NORTH GOLF COURSE - 1996 PL-018 DINAH SHORE - EDC CONSULTANTS - TPM 27419 - 2001 PL-017 72750 DINAH SHORE - THE OFFICE FURNITURE PLACE - SA 99-50 - 1999 PL-018 72300 DINAH SHORE - RVs OF MERRETT - CUP 99-14 - 2000 PL-017 72300 DINAH SHORE - HOME BASE - 4421 SA - 1995 PL-017 72350 DINAH SHORE - THE LIGHTHOUSE - SA 01-136 - 2001 PL-018 72600 DINAH SHORE - CASAER'S EMPEROR NIGHTCLUB - CUP 99-8 - 2000 RETENTION NO. COLOR CHANGES, CONDITIONAL USE PERMITS, MISCELLANEOUS, PRECISE PLANS, SIGN APPLICATIONS, AND TEMPORARY USE PERMITS (1993-2007) BOX NO. D-PL-44 PL-017 72600 - 72880 DINAH SHORE - MONTEREY SHORE PLAZA - SA 07-202 PROJECT 07-56 - 2007 PL-017 72600 DINAH SHORE - PAK INN BUFFET - 02-02 SA - 2002 PL-017 72650 DINAH SHORE - THE LIGHTHOUSE, SA 02-54, SA 02-79, SA 02-81, SA 02-110 - 2002 PL-017 72650 DINAH SHORE - THE PATIO PLACE - SA 05-164 - 2005 PL-017 72650 DINAH SHORE - THE LIGHTHOUSE - TUP 04-13, TUP 05-34 - 2005 PL-017 72650 DINAH SHORE - 610 EXECUTIVE SUITES - SA 06-124 - 2006 PL-017 72650 DINAH SHORE SUITE 5 - HARGATE TV - SA 03-55 - 2003 PL-017 72650 DINAH SHORE - ETHAN ALLEN - SA 04-126, MISC 04-27 - 2004 PL-018 72680 DINAH SHORE - JM MADERA LLC - PM 31134 - 2003 PL-017 72680 DINAH SHORE - LEISURE MAX - TUP 06-11, TUP 06-41, 04-51, 04-25, 04-03 - 2006 PL-017 72680 DINAH SHORE - LEISURE MAX - TUP 05-10, TUP 05-51 - 2005 PL-017 72680 DINAH SHORE - LISURE MAX - SA 03-144, SA 03-27 - 2003 PL-017 72680 DINAH SHORE #4 - FURNITURE PLACE - SA 05-120, SA 05-156 - 2005 PL-017 72680 DINAH SHORE #3 - LIVING STYLE - SA-2 - 2006 PL-017 72700 DINAH SHORE - COLOR CHANGE - MISC - 2005 PL-017 72700 DINAH SHORE - HOUSE 2 HOME - SA 00-55 - 2000 PL-017 72700 DINAH SHORE - ARIZONA TILE - SA 05-53 - 2003 PL-017 72700 DINAH SHORE - HOUSE TO HOME - MISC 03-22 - 2003 PL-017 73700 DINAH SHORE SUITE 207 - WALK IN BATHTUBS - SA 06-184 - 2006 PL-017 72750 DINAH SHORE SUITE 101 - L & D APPLIANCE - 4106 SA - 1993 PL-017 72750 DINAH SHORE #102 - DECORATORS DEPOT - SA 04-73 - 2004 PL-017 72750 DINAH SHORE #103 - FURNITURE STORE - SA 04-165 - 2004 PL-017/PL-018 72800 DINAH SHORE - PRICE CLUB - PP/CUP 96-12, 433 C - 1997 PL-017 72800 DINAH SHORE - PRICE CLUB - 4420 SA - 1995 PL-017 72800 DINAH SHORE - PRICE CLUB - 4656 SA - 1996 PL-017 72800 DINAH SHORE - NEWPORT BOATS - TUP 06-29 - 2006 PL-018 72820 DINAH SHORE - AMERICA'S TIRE COMPANY - PP 04-06 - 2004 51 RESOLUTION NO. 2022-____ 4 RETENTION NO. COLOR CHANGES, CONDITIONAL USE PERMITS, PARCEL MAPS, PARCEL MAP WAIVERS, PRECISE PLANS, SIGN PERMITS, AND TEMPORARY USE PERMITS (1998-2007) BOX NO. D-PL-45 PL-018 72800 DINAH SHORE - COSTCO - PP 01-19 - 2002 PL-018 72880 DINAH SHORE - TURNOCK - PP/CUP 97-5 - 1998 PL-017 72880 DINAH SHORE - GRAND PRIX CARWASH - SA 04-57 - 2004 PL-017 72650 DINAH SHORE - MONTEREY SHORE PLAZA - C 00-09 - 2002 PL-018 73100 DINAH SHORE - PMW 04-16, PMW 04-18, PMW 04-20, PMW 04-17 - 2004 PL-017 73501-1/2 DINAH SHORE - HELENE ORBAN - TUP 06-19 - 2006 PL-017 73501 DINAH SHORE - MONTEREY GATEWAY PARTNERS - TUP 05-63 - 2005 PL-017 75450 DINAH SHORE - S&S ICE - SA 06-128 - 2006 PL-018 73510 DINAH SHORE - PACIFIC PARK - PP 05-16 - 2005 PL-017 73550 DINAH SHORE - BEDROSIAN - 99-04-30 - MISC - 2004 PL-018 73500 DINAH SHORE - STONECREST - PP 04-28 - 2005 PL-017 73600 DINAH SHORE - WHITECAP - SA 06-107 - 2006 PL-017 73605 DINAH SHORE - CORNERSTONE RESTAURANT SUPPLY - SA 07-166 - 2007 PL-018 73605 DINAH SHORE - PRES DEVELOPMENT - PM 32867 - 2006 RETENTION NO. CONDITIONAL USE PERMIT AND PRECISE PLAN (2000-2007) BOX NO. D-PL-46 PL-018 73 DINAH SHORE DRIVE - BLT ENTERPRISE TRANSFER - CUP 00-8 - 2000 PL-018 73550 DINAH SHORE - BEDROSIAN TILE - PP 04-30 - 2007 RETENTION NO. PRECISE PLANS AND SIGN PERMITS (2005-2007) BOX NO. D-PL-47 PL-018 73650 DINAH SHORE - PROMINTORY LLC - PP 05-26 - 2006 PL-018 73760 DINAH SHORE - PALM DESERT ASSOCIATES - PP 05-14 - 2005 PL-018 73770 DINAH SHORE - SPYDER BUSINESS CENTER - PP 05-13, PM 33855 - 2005 PL-017 73850-74000 DINAH SHORE DRIVE - MONTEREY SHORE BUSINESS PARK - SA 07-49 - 2007 RETENTION NO. CONDITIONAL USE PERMITS, MISCELLANEOUS, PRECISE PLANS, SIGN PERMITS, AND TEMPORARY USE PERMITS (1988-2007) BOX NO. D-PL-48 PL-018 73600 DINAH SHORE - CMC WHITECAP - PP 05-02 - 2005 PL-017 73605 DINAH SHORE - ACTION GYMNASTICS - SA 06-98 - 2006 PL-017 73605 DINAH SHORE - ACTION GYMNASTICS - SA 06-98 - 2006 PL-018 73605 DINAH SHORE - ACTION GYMNASTICS - CUP 06-12 - 2006 PL-017 73684 DINAH SHORE - SANS SOURCE - SA 06-134 - 2006 PL-017 73700 DINAH SHORE #406 - WESTCOAST CLOTHING - SA 06-114 - 2006 PL-017 73750 DINAH SHORE - SELF STORAGE - SA 06-101 - 2006 PL-017 73771 DINAH SHORE - SIERRA LANDSCAPE - SA 07-90 -2007 PL-018 73700 DINAH SHORE - VENTURE COMMERCE CENTER - PP 04-33 - 2005 PL-017 73655 EL PASEO - EDENHURST GALLERY - SA 03-108 - 2003 PL-017 73655 EL PASEO - EDENHURST GALLERY - TUP 04-09 - 2004 PL-017 73575 EL PASEO - FIDELITY - SA 07-54 - 2007 PL-018 74475 DRIFTWOOD - NELSON - PP 88-5 - 1988 PL-017 37675 DRISCOLL STREET - MISC 05-21 - 2005 PL-017 77979 DUDLEY DRIVE - MISC - 2006 52 RESOLUTION NO. 2022-____ 5 RETENTION NO. GENERAL FILES (1979-2018) BOX NO. D-PL-374 GENERAL FILES: CW-025 SIGN ORDINANCE HISTORY - 1978 PL-023 SOUND STUDY - SOUTH BEACH - 2007 CW-025 HOUSING ELEMENT-5TH CYCLE GROWTH FORECAST - 2011 PL-013 CVAG MULTIPLE SPECIES HABITAT CONSERVATION PLAN-VOLUME 1 - 2007 PL-013 CVAG MULTIPLE SPECIES HABITAT CONSERVATION PLAN-VOLUME 2 - 2007 PL-013 CVAG MULTIPLE SPECIES HABITAT CONSERVATION PLAN-VOLUME 3 - 2007 PL-013 CVAG MULTIPLE SPECIES HABITAT CONSERVATION PLAN-VOLUME 4 - 2007 PL-013 CVAG MULTIPLE SPECIES HABITAT CONSERVATION PLAN/EIR - 2007 PL-013 ENVIRONMENTAL SUSTAINABILITY PLAN - 2010 CW-025 CATHEDRAL CITY SPHERE OF INFLUENCE-THOUSAND PALMS (CAT CITY STAFF REPORT) - 2018 CW-025 SANTA ROSA MOUNTAINS BIGHORN SHEEP HABITAT ACQUISITION APPLICATION - 1997 PL-023 MASTER DRAINAGE PLAN NORTH PALM DESERT AREA - 1979 PL-023 FRONTAGE ROAD STUDY - 1980 RETENTION NO. GENERAL FILES (2006-2020) BOX NO. D-PL-375 GENERAL FILES: CW-025 COMMUNITY ATTITUDE & INTEREST CITIZEN SURVEY - 2006 CW-025 BIGGI BUNGALOWS - 2016 CW-025 CANTERRA - 2016 CW-025 CV LINK - CEQA RFP - 2018 CW-025 SAN PABLO IMPROVEMENTS - 2020 CW-025 SARGENT TOWN PLANNING PO - SAN PABLO DESIGN SERVICES - 2016 CW-025 PALM DESERTCOUNTRY CLUB MAINTENANCE - 2008 CW-025 PALM DESERT COUNTRY CLUB ASSESSMENT DISTRICT - 2015 CW-025 PALM DESERT COUNTRY CLUB EXECUTIVE COURSE - 2015 CW-025 CHANGE OF ZONE - PER 2011 HOUSING ELEMENT - CZ 11-493 - 2012 CW-025 CHANGE OF ZONE - ZONING MAP - CZ 12-76 - 2012 PL-012 GENERAL PLAN AMENDMENT - HOUSING ELEMENT 2006-2004 - GPA 11-089 – 2011 PL-012 GENERAL PLAN UPDATE HOUSING ELEMENT 2014-2021 GPA 12-361 - 2013 PROJECT FILES: 45411 1/2 SAN LUIS REY AVENUE - SHADOWCLIFF CONDOS - LANDSCAPE PLAN - 2013 74125 SETTING SUN TRAIL - FENCE EXCEPTION - MISC 18-0024 - 2018 46310 SHADOW MOUNTAIN DRIVE - RV STORAGE - RV 18-0003 - 2018 RETENTION NO. TENETATIVE TRACT MAPS (2008-2009) BOX NO. D-PL-376 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 1 - 2008 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 2 - 2009 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 3 - 2008 53 RESOLUTION NO. 2022-____ 6 RETENTION NO. CHANGE OF ZONE, GENERAL PLAN AMENDMENT, AND TENETATIVE TRACT MAPS (2008-2013) BOX NO. D-PL-377 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 4 - 2008 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 5 -2008 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN (LITIGATION) - TT 31676 - FILE 6 - 2012 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 7 - 2013 PL-018 619 INDIAN COVE - CORNISHE OF BIGHORN - TT 31676 - FILE 8 - 2013 PL-012/PL- 018/PL-025 255 PALOWET DRIVE - BIGHORN CANYONS - TT 25296/TT 25875/CZ 96-7/GPA 96-1 - FILE 11 - 2012 RETENTION NO. DEVELOPMENT PLAN, ENVIRONMENTAL IMPACT REPORT, AND TENTATIVE TRACT MAP (1990-2014) BOX NO. D-PL-378 PL-013 255 PALOWET DRIVE - BIGHORN CANYONS - DP 12-371 - FILE 12 - 2013 PL-013 255 PALOWET DRIVE - BIGHORN CANYONS - DP 13-316 - FILE 13 - 2014 PL-010 255 PALOWET DRIVE - BIGHORN/ALTIMIRA EIR - FILE 16 - 1990 PL-018 NIGHT HAWK/STONE HAVEN - ESTATES - TTM 34305 - FILE 3 - 2010 54 RESOLUTION NO. 2022-____ 7 EXHIBIT “B” DESTRUCTION OF FILES FROM THE DEVELOPMENT SERVICES DEPARTMENT (PLANNING/LAND DEVELOPMENT DIVISION) THAT HAVE EXCEEDED ITS RETENTION PERIOD PRECISE GRADING PLANS, ROUGH GRADING PLANS, AND STORMWATER POLLUTION PREVENTION PLANS (MYLARS 1972-2015) BOX NO. D-PL-7 RETENTION NO.TYPE PROJECT NO. CASE NO.PROJECT NAME YEAR PW-017 ROUGH GRADING PLAN G-101 TR 15366 IRONWOOD COUNTRY CLUB 1980 PW-017 PRECISE GRADING PLAN G-111 PM 13635 1980 PW-017 PRECISE GRADING PLAN G-103 TR 5277-2 SHADOW MOUNTAIN RESORT 1977 PW-017 PRECISE GRADING PLAN G-129 TR 4274 1972 PW-017 ROUGH GRADIND PLAN G-1021 TR 31836 PALM DESERT COUNTRY CLUB 2005 PW-017 ROUGH GRADIND PLAN G-1277 TR 363421 UNIVERSITY PARK 2015 PW-017 PRECISE GRADING PLAN G-1348 PM 34211-1 FAIRFIELD INN 2015 PW-017 ROUGH GRADING PLAN G-1349 TR 36793 THE MILLENNIUM AT PALM DESERT 2015 PW-017 PRECISE GRADING PLAN G-1351 TR 25296-1 CANYONS AT BIGHORN 2015 PW-017 PRECISE GRADING PLAN G-1352 TR 36793 THE MILLENNIUM AT PALM DESERT 2015 PW-017 PRECISE GRADING PLAN G-1354 TR 31969 PASEO VISTA 2015 PW-017 ROUGH GRADING PLAN G-1355 TR 31969 EL PASEO HOTEL 2015 PW-017 STORM DRAIN PLAN G-1356 TR 29713 CANYON VIEW ESTATES 2015 PW-017 PRECISE GRADING PLAN G-1364 PMW 15-235 EXPRESSIONS AT THE GALLERY 2015 PRECISE GRADING PLANS AND ROUGH GRADING PLANS (MYLARS 2014-2015) BOX NO. D-PL-8 RETENTION NO.TYPE PROJECT NO. CASE NO.PROJECT NAME YEAR PW-017 PRECISE GRADING PLAN G-1322 TR 36554-1 ENCORE SERIES @ UNIVERSITY POINT 2014 PW-017 PRECISE GRADING PLAN G-1323 TR 31020 SIGNATURE SERIES @ UNIVERSITY POINTE 2014 PW-017 PRECISE GRADING PLAN G-1324 PM 06065 SHADOW MOUNTAIN PARK 2014 PW-017 ROUGH GRADING PLAN G-1325 TR 36404 VILLA PORTOFINO 2014 PW-017 PRECISE GRADING PLAN G-1326 TR 36404 VILLA PORTOFINO-MODEL COMPLEX 2014 PW-017 PRECISE GRADING PLAN G-1327 TR 36554-2 ENCORE SERIES @ UNIVERSITY POINT 2014 PW-017 ROUGH GRADING PLAN G-1328 PM 12-184 KATZ RESIDENCE 2015 PW-017 PRECISE GRADING PLAN G-1330 THE FIRST TEE OF THE COACHELLA VALLEY 2014 PW-017 PRECISE GRADING PLAN G-1331 PM 36363 CARLOS ORTEGA VILLAS 2014 PW-017 PRECISE GRADING PLAN G-1332 PM 33996 THE VAULT AT BIG HORN 2015 PW-017 PRECISE GRADING PLAN G-1333 PM 14-56 PANERA BREAD BAKERY RESTURANT 2014 PW-017 PRECISE GRADING PLAN G-1334 TR 36404 CVWD WELL SITE 2014 PW-017 PRECISE GRADING PLAN G-1335 TR 36404 VILLA PORTOFINO 2015 PW-017 PRECISE GRADING PLAN G-1337 TR 36554 ENCORE SERIES AT UNIVERSITY POINT 2014 PW-017 PRECISE GRADING PLAN G-1338 MAINTENCE YARD BUILDING 2015 PW-017 PRECISE GRADING PLAN G-1339 PM 36741 THE RESERVE CLUB 2014 PW-017 ROUGH GRADING PLAN G-1340 PM 36776 2014 PW-017 PRECISE GRADING PLAN G-1345 SHELL BUILDING 2015 PW-017 PRECISE GRADING PLAN G-1346 IRONWOOD 2015 55 RESOLUTION NO. 2022-____ 8 PRECISE GRADING PLANS (MYLARS 2013-2014) BOX NO. D-PL-9 RETENTION NO.TYPE PROJECT NO. CASE NO.PROJECT NAME YEAR PW-017 PRECISE GRADING PLAN G-1291 TR 36404 VILLA PORTOFINO 2014 PW-017 PRECISE GRADING PLAN G-1292 TR 21718 111 TOWN CENTER COMMERCIAL CENTER 2013 PW-017 PRECISE GRADING PLAN G-1294 PM 9123 SAN PABLO VILLAGE 2013 PW-017 PRECISE GRADING PLAN G-1295 PM 30502 GOODYEAR TIRE CENTER 2013 PW-017 PRECISE GRADING PLAN G-1296 TR 5553 IRONWOOD HEIGHTS ENTRY GATE 2013 PW-017 PRECISE GRADING PLAN G-1297 TR 20817 SANTA FE TRAIL LANDSCAPING 2013 PW-017 PRECISE GRADING PLAN G-1298 TR 31020 SIGNATURE DERIES @ UNIVERSITY POINTE 2013 PW-017 PRECISE GRADING PLAN G-1299 TR 13881-1 CHAPARRAL COUNTRY CLUB 2013 PW-017 PRECISE GRADING PLAN G-1300 TR 25296 BIGHORN DOG PARK 2013 PW-017 PRECISE GRADING PLAN G-1301 EL PASEO COLLECTION NORTH 2013 PW-017 PRECISE GRADING PLAN G-1302 TR 33837-1 SONRISA MODEL 2013 PW-017 PRECISE GRADING PLAN G-1303 TR 33837-1 SONRISA PHASE 1 2013 PW-017 PRECISE GRADING PLAN G-1304 TR 33837-1 ESPERANZA MODELS 2013 PW-017 PRECISE GRADING PLAN G-1305 TR 33837-1 ESPERANZA MODELS 2013 PW-017 PRECISE GRADING PLAN G-1306 TR 31490 TR 36335 EXPERESSIONS MODELS 2014 PW-017 PRECISE GRADING PLAN G-1307 PM 18942 WESTFIELD NORTHBOX 2013 PW-017 PRECISE GRADING PLAN G-1308 TR 36335 EXPERESSIONS 2013 PW-017 PRECISE GRADING PLAN G-1310 TR 1020 SIGNATURE SERIES @ UNIVERSITY POINTE 2013 PW-017 PRECISE GRADING PLAN G-1311 TR 18942 WESTFIELD SOUTHBOX 2013 PW-017 PRECISE GRADING PLAN G-1312 TR 33837-1 SPANISH WALK, SONRISA 2013 PW-017 PRECISE GRADING PLAN G-1313 TR 33837-1 SPANISH WALK, ESPERANZA 2013 PW-017 PRECISE GRADING PLAN G-1314 TR 31020 SIGNATURE DERIES AT UNIVERSITY POINTE 2013 PW-017 PRECISE GRADING PLAN G-1315 ENCORE SERIES AT UNIVERSITY POINT 2013 PW-017 PRECISE GRADING PLAN G-1316 TR 33837-1 SPANISH WALK, SONRISA, RECREATION AREA 2014 PW-017 PRECISE GRADING PLAN G-1317 TR 33837-1 SPANISH WALK, ESPERANZA 2014 PW-017 PRECISE GRADING PLAN G-1318 TR 33837-1 SPANISH WALK 2014 PW-017 PRECISE GRADING PLAN G-1319 TR 36554-1 ENCORE SERIES AT UNIVERSITY POINT 2014 PW-017 PRECISE GRADING PLAN G-1320 PRESAGE-RETAIL STORE 2014 PW-017 PRECISE GRADING PLAN G-1321 AUTOZONE STORE NO. L-908 2014 56 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Randy Chavez, Community Services Manager APPROVING AUTHORITY:City Council REQUEST:Award a Contract to Desert Limnologists Inc, dba Southwest Aquatics, Inc., for Lake and Water Features Preventative Maintenance Services Recommendation: By Minute Motion: 1. Award a Contract to Desert Limnologists, Inc., dba Southwest Aquatics, Inc., of Palm Desert, California for Lake and Water Features Preventative Maintenance Services in the annual amount of $61,728; 2. Authorize extra repair work and services in an annual amount not to exceed $30,000; 3. Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and, 4. Authorize the City Manager to execute said agreement. Funds are available in Account No. 1104610-4332001, R/M Civic Center Park, and 1104614-4392101, R/M Entrada del Paseo. Strategic Plan This project is in alignment with the Parks & Recreation strategic plan to, “prepare for the financial requirements of maintaining existing parks to the highest level of service.” Background/Analysis: The Lake and Water Features Preventative Maintenance Services contract includes the lake at Civic Center Park and two water features at Entrada del Paseo. The lake and water features are amenities to the many visitors who visit these facilities each year. Unfortunately, the lake at Civic Center Park is also serving as a default aquatic pet drop-off location. This unsolicited practice has resulted in an overpopulation of turtles and bacterial issues that affect the lake and the irrigation pump system. Due to the increase of these exotic animals, within the past 24 months the current vendor removed over 1,000 turtles from the lake. This work has been instrumental towards water quality improvement and a reduction in repairs to the irrigation pump impeller system. On April 4, 2022, staff advertised a Request for Proposals (RFP) for Lake and Water Features Preventative Maintenance Services. Staff updated the scope of services and maintenance frequencies to address the current challenges to the lake and water features. Additionally, the RFP included a program to humanely remove excess exotic animals, daily litter, and debris from the lake and its perimeter. To further balance the lake’s ecosystem and clarity, services such as adding aquatic plant material to the lake will be available under this Agreement. 57 May 12, 2022 – Staff Report Award Contract to Desert Limnologists dba Southwest Aquatics Page 2 of 2 The Request for Proposals was advertised on the City of Palm Desert’s online bidding portal, OpenGov. Sixteen vendors downloaded the RFP, and a mandatory Pre-Proposal meeting was held on April 11, 2022. The following two proposals were received: Contractor Location Score Desert Limnologists, Inc Palm Desert, CA 86.0 Diversified Waterscapes, Inc Laguna Niguel, CA 73.3 The internal selection committee comprised of representatives from the Public Works Department reviewed and scored proposals that were submitted. Staff determined that Desert Limnologists is the most qualified contractor to perform the services requested based on: Clarity and Conformance to the RFP, Content of the Proposal, Experience, References, and Fees. Desert Limnologists, Inc. submitted a detailed proposal which included daily, weekly, and monthly services that specifically caters to the Civic Center Lake and various water feature needs. In addition, staff contacted Desert Limnologists’ references, which included the City of La Quinta who provided favorable reviews and complimented the vendor for being proactive to lake maintenance needs. Therefore, staff recommends awarding the contract to Desert Limnologists, Inc., dba Southwest Aquatics for a term of five years, commencing July 1, 2022, with an option of three one-year extensions. Financial Impact: A total of $95,000 is included in the Public Works proposed operations budget for FY 2022/23 specifically for the Lake and Water Features Preventative Maintenance Services. The total annual amount including extra work for unforeseen repairs totals $91,728; therefore, there is no further impact to the General Fund beyond the contract amount. Attachments: 1. Agreement 2. Payment and Performance Bonds 3. Proposal 58 - 1 - CITY OF PALM DESERT MAINTENANCE SERVICES AGREEMENT LAKE AND WATER FEATURES PREVENTATIVE MAINTENANCE SERVICES I. PARTIES AND DATE. This Agreement is made and entered into this 12th day of May, 2022 by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and Desert Limnologists, Inc. dba Southwest Aquatics, A Corporation, with its principal place of business at P.O. Box 13212 Palm Desert, CA 92255 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. II. RECITALS. A. Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing maintenance services to public clients, that it and its subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 2.2 Project. City desires to engage Contractor to render such services for the Lake and Water Features Maintenance Services project (“Project”) as set forth in this Agreement. 1. TERMS. a. Scope of Services and Term. i. General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. ii. Term. The term of this Agreement shall be from July 1, 2022, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. b. Responsibilities of Contractor. i. Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine 59 Contract No. ______________ - 2 - the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Any personnel performing the Services under this Agreement on behalf of Contractor shall not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. ii. Schedule of Services. Contractor shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. iii. Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. iv. City’s Representative. The City hereby designates the Deputy Director of Public Works, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement except for increasing compensation. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee. v. Contractor’s Representative. Contractor hereby designates Chris Beaty, President, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. vi. Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times. vii. Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions 60 Contract No. ______________ - 3 - which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. viii. Period of Performance and Liquidated Damages. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of Two Hundred Fifty Dollars ($250.00) per day for each and every calendar day of delay beyond the Performance Time or beyond any completion schedule or Project milestones established pursuant to this Agreement. ix. Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law. x. Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with. 3.2.10.1 Employment Eligibility; Contractor. Contractor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Contractor certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake 61 Contract No. ______________ - 4 - self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 3.2.10.3 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.4 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to “portable equipment”, which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement. 3.2.10.5 Water Quality Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor to penalties, fines, or additional regulatory requirements. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting Contractor’s indemnification of City, and prior to commencement of the Services, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (B) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering 62 Contract No. ______________ - 5 - bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manager may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (a) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (b) Pay on behalf of wording as opposed to reimbursement; (c) Concurrency of effective dates with primary policies; and (d) Policies shall “follow form” to the underlying primary policies. (e) Insureds under primary policies shall also be insureds under the umbrella or excess policies. (D) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. (E) Reserved (F) Reserved . (G) Reserved 3.2.11.2 Other Provisions and Requirements. (A) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. 63 Contract No. ______________ - 6 - City reserves the right to require complete, certified copies of all required insurance policies, at any time. (B) Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, and shall require similar written express waivers and insurance clauses from each of its subcontractors. (G) Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H) Requirements Not Limiting. Requirements of specific coverage features, or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits 64 Contract No. ______________ - 7 - maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Contractor agrees to ensure that its sub-consultants, sub-contractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. 65 Contract No. ______________ - 8 - (Q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.13 Bonds. 3.2.13.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.13.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within ten (10) days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.13.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The 66 Contract No. ______________ - 9 - surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.2.15 Work Sites. 3.2.15.1 Inspection Of Site. Contractor shall visit sites where Services are to be performed and shall become acquainted with all conditions affecting the Services prior to commencing the Services. Contractor shall make such examinations as it deems necessary to determine the condition of the work sites, its accessibility to materials, workmen and equipment, and to determine Contractor’s ability to protect existing surface and subsurface improvements. No claim for allowances–time or money–will be allowed as to such matters after commencement of the Services. 3.2.15.2 Field Measurements. Contractor shall make field measurements, verify field conditions and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract, including any plans, specifications, or scope of work before commencing Services. Errors, inconsistencies or omissions discovered shall be reported to the City immediately and prior to performing any Services or altering the condition. 3.2.15.3 Hazardous Materials and Differing Conditions. Should Contractor encounter material reasonably believed to be polychlorinated biphenyl (PCB) or other toxic wastes, hazardous substances and hazardous materials as defined in California state or federal law at the site which have not been rendered harmless, the Contractor shall immediately stop work at the affected area and shall report the condition to the City in writing. The City shall contract for any services required to directly remove and/or abate PCBs, hazardous substances, other toxic wastes and hazardous materials, and shall not require the Contractor to subcontract for such services. The Services in the affected area shall not thereafter be resumed except by written agreement of the City and Contractor. 3.2.16 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City. 3.2.17 Warranty. Contractor warrants all Services under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or 67 Contract No. ______________ - 10 - warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Services or non-conformance of the Services to the Agreement, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total annual compensation shall not exceed Sixty-One Thousand Seven Hundred Twenty-Eight Dollars ($61,728.00) without written approval of the City Council or City Manager, as applicable. 3.3.2 Payment of Compensation. Contractor shall submit to City monthly invoices which provides a detailed description of the Services and hours rendered by Contractor. City shall, within thirty (30) days of receiving such statement, review the statement and pay all non-disputed and approved charges. Contractor shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Contractor to submit a timely invoice shall constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Contractor. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.2.1 Reserved 3.3.3 Deductions. City may deduct or withhold, as applicable, from each progress payment an amount necessary to protect City from loss because of: (1) stop payment notices as allowed by state law; (2) unsatisfactory prosecution of the Services by Contractor; (3) sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Agreement; and (4) any other sums which the City is entitled to recover from Contractor under the terms of the Agreement or pursuant to state law, 68 Contract No. ______________ - 11 - including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City's right to such sums. 3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.5 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.6 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify, and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. 3.3.7 Registration/DIR Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, and if the total compensation is $15,000 or more, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or 69 Contract No. ______________ - 12 - liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor. 3.4 Termination of Agreement. 3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5 General Provisions. 3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Contractor: Desert Limnologists, Inc. dba Southwest Aquatics P.O. Box 13212 Palm Desert, California 92255 Attn: Chris Beaty, President City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Attn: Randy Chavez, Community Services Manager Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.2 Indemnification. 70 Contract No. ______________ - 13 - 3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorneys’ fees and other related costs and expenses except such Claims caused by the sole or active negligence or willful misconduct of the City. 3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall reimburse the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the Contractor, the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. 3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all Agreement requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. 3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 71 Contract No. ______________ - 14 - 3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to the City include its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. 3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise. 3.5.11 No Third-Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third-party beneficiaries of any right or obligation assumed by the Parties. 3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 72 Contract No. ______________ - 15 - 3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.18 Reserved. [SIGNATURES ON NEXT PAGE] 73 Contract No. __________________ Exhibit B - 1 SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND DESERT LIMNOLOGISTS, INC., DBA SOUTHWEST AQUATICS IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: L. Todd Hileman City Manager ATTEST: By: Anthony J. Mejia City Clerk APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney DESERT LIMNOLOGISTS, INC. A CORPORATION By: Its: Printed Name: By: Its: Printed Name: ____________________________________ Contractor’s License Number and Classification ____________________________________ DIR Registration Number (if applicable) QC Insurance ID: _____________ __________ __________ 74 Contract No. ______________ Exhibit B-2 EXHIBIT “A” PROPOSED SCOPE OF SERVICES 1. SCOPE OF WORK The work to be done consists of furnishing all labor, materials, equipment, necessary tools and machinery, supervision, all utility and transportation services, and incidentals required for the maintenance of lake and water features necessary in accordance with the Specifications. This contract provides for the regular evaluation, maintenance, and biological water management of a lake, water features, and their associated equipment to assure optimal biological, operational, and aesthetic conditions. 2. LOCATION OF WORK A. Civic Center Park Lake is located in the Civic Center Park at 73-510 Fred Waring Drive in Palm Desert, California B. Entrada del Paseo Natural Water Feature is located in the Eric Johnson Memorial Garden at the Palm Springs Art Museum in Palm Desert located at 72567 Highway 111 near the southwest corner of the westerly end of El Paseo and Highway 111 in Palm Desert, California C. Entrada del Paseo Chlorinated Water Feature is located in the Eric Johnson Memorial Garden at the Palm Springs Art Museum in Palm Desert located at 72567 Highway 111 near the southwest corner of the westerly end of El Paseo and Highway 111 in Palm Desert, California 3. GENERAL SERVICES TO BE PERFORMED The work shall include, but is not limited to, all lake and water feature management practices, as defined by industry standards or as directed by the City of Palm Desert and designated in the following specifications per the Frequency Schedule. Services to be performed shall include, but shall not necessarily be limited to, the following: 3.1 Debris Removal A. Contractor shall remove all trash, such as paper, cans, bottles, broken glass, and any floating debris from water features and surrounding areas B. Contractor shall remove any organic matter such as leaves or branches that create an aesthetically unpleasant or biologically undesirable condition C. All refuse shall be removed and taken to a disposal facility in accordance with all Federal and State regulations 3.2 Chemical Applications A. Contractor shall provide complete and continuous control and/or eradication of all noxious aquatic plant or algae growth B. Contractor shall complete and furnish a pesticide application log to City. The log shall include the following information: 75 Contract No. ______________ Exhibit B-3 1. The target pest(s) 2. Method(s) of control, including concentration and quantity applied 3. Copies of product labels 4. SDS 5. Frequency schedule(s) 6. Copies of PCA recommendations 3.3 Water Quality/Clarity and pH A. The Civic Center Park Lake supports a variety of aquatic life and serves as a reservoir for the main park irrigation system. 1. Contractor shall maintain a water pH balance that promotes optimal health conditions of ornamental plants, aquatic life, waterfowl and wildlife in and around the lake. 2. Contractor shall maintain the level of water clarity such that the average Secchi disk measurement is at least 18 inches. B. Entrada del Paseo Natural Water Feature shall be maintained in “first-class condition,” in a natural state without the addition of chemicals to enhance water clarity or reduce aquatic plant growth. 1. “First-class condition” is defined as a body of water with the following characteristics: a. absence of objectionable odor and water discoloration b. absence of noxious aquatic plant growth and algae, above and below the surface c. absence of debris and trash 2. Contractor shall maintain a water pH balance to prevent corrosion to the plumbing system. The Contractor shall test for water pH balance on a weekly basis and submit a copy of the results to the City. C. Entrada del Paseo Chlorinated Water Feature shall be maintained at an aesthetic level acceptable to City. 3.4 Ornamental Plant and Invasive Animal Control A. Civic Center Lake 1. Contractor shall develop a program to stock the Civic Center Lake with non- invasive vegetation to create a balanced ecosystem. The stocking process may be charged based on time and material. 2. When plant material is established, once annually during peak growing season, Contractor shall thin out and remove excessive growth of water lilies. 3. Contractor will develop an ongoing program to humanely remove non-desired and invasive animals such as turtles and unwanted fish, from the lake. Contractor will follow all federal and state laws when removing and relocating such animals. This work will be considered contractual, and the price shall be included in the monthly 76 Contract No. ______________ Exhibit B-4 cost. Contractor will also educate the public, when requested, about the process and procedures. 3.5 Equipment A. Pumps and motors shall be visually inspected for abnormal conditions and lubricated per manufacturer’s specifications. B. Skimmers shall be visually inspected and emptied of debris. 3.6 Notification Contractor shall notify the Director of Public Works (or his designee) of any conditions noted that require further monitoring, investigation, or remedy for the safe and optimal operation of water features and related equipment. 3.7 Reports A. Contractor shall produce and deliver to Director of Public Works (or his designee) a report indicating all service activities performed, monthly. Contractor shall provide the following information: 1. Chemicals applied and quantity used. 2. Green waste tickets 3. Number and species of nuisance animals removed 4. Applicable water quality reports 4. SCHEDULES From the City’s notification of award of bid to Contractor, Contractor has 7 days within which to submit a schedule for maintenance activities at all locations for the coming term of contract. Contractor will complete the first service within 3 days of the start of the Fiscal Year. 5. EXTRA WORK AUTHORIZATION All extra work that would be billed to City in addition to the regular monthly payment shall be approved in writing on a City-issued extra work form by the Director of Public Works, or his designee, in advance. Contractor’s failure to obtain prior written authorization to order non-routine parts or to perform extra work shall constitute the City’s denial of payment for said work and parts. Upon Contractor’s submission of requests for extra work and/or parts the City reserves the right to reject quotations on each item, separately or as a whole. State and local taxes as applicable, shipping/handling/freight on board charges, applied discounts, and labor estimates shall be shown separately. All materials will be paid at cost plus an allowable 15% markup. Receipts are required to be submitted with approved invoice(s). Estimated dates for delivery and installation shall be noted. 77 Contract No. ______________ Exhibit B-5 Included in the Proposal, Contractor to provide Extra Work hourly fees and rates for the following personnel and equipment: • Suba Diver • Electrician • Supervisor • Laborer • Biologist 78 Contract No. ______________ Exhibit B-6 FREQUENCY SCHEDULE LAKE AND WATER FEATURES MAINTENANCE SERVICES FY 2023-2027 MAINTENANCE ACTIVITY LAGOON AND WATER FEATURE LOCATIONS Civic Center Park Lake Entrada del Paseo Natural Water Feature Entrada del Paseo Chlorinated Water Feature Remove debris 5 times per week* 5 times per week* 5 times per week* Visually inspect all equipment Monthly Monthly Monthly Inspect and empty skimmers Weekly Twice weekly Twice weekly Chemical applications Monthly Monthly Monthly Check motor(s) Monthly Monthly Monthly Pressure-check pump(s) Weekly Weekly Weekly Flush pump(s) Monthly Monthly Monthly Drain, clean, and descaling --- Annually Annually Water quality/clarity and pH maintenance Weekly Weekly Weekly pH balance test and adjustment Weekly Weekly Weekly Remove excessive plant material Annually Annually Annually Remove invasive animals Weekly Weekly Weekly Monday through Friday before 10:00 AM* 79 Contract No. ______________ Exhibit B-7 EXHIBIT “B” SCHEDULE OF SERVICES The term of this Agreement shall be from July 1, 2022, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 80 Contract No. ______________ EXHIBIT “C” COMPENSATION [In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties.] 81 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services PROPOSAL DOCUMENT REPORT Request For Proposal - Lake and Water Features Preventative Maintenance Services Page 6 Confirmed PRICE TABLES CONTRACTORS PROPOSAL PRICE BY LOCATION Line Item Description Quantity Unit of Measure Unit Cost Total 1 Civic Center Park Lake 60 Month $4,114.00 $246,840.00 2 Entrada del Paseo Natural Water Freature 60 Month $515.00 $30,900.00 3 Entrada del Paseo Chlorinated Water Feature 60 Month $515.00 $30,900.00 TOTAL $308,640.00 ADDITIONAL LABOR PRICE SHEET Line Item Description Quantity Unit of Measure Unit Cost Total 1 Scuba Diver 1 Hourly Rate $750.00 $750.00 2 Pump Maintenance Personnel 1 Hourly Rate $125.00 $125.00 3 Supervisor 1 Hourly Rate $125.00 $125.00 4 Laborer 1 Hourly Rate $95.00 $95.00 5 Biologist 1 Hourly Rate $150.00 $150.00 82 Contract No. ___________ PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to Desert Limnologists, Inc. dba Southwest Aquatics, (hereinafter referred to as the “Contractor”) an agreement for Lake and Water Features Preventative Maintenance Services (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated May 12, 2022, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, Desert Limnologists, Inc. dba Southwest Aquatics, the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the annual sum of Sixty-One Thousand Seven Hundred Twenty-Eight DOLLARS, ($61,728.00), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: 83 Contract No. ___________ (1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or (2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. (3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] 84 Contract No. ___________ IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) (Name and Address of Agent or Representative for service of process in California, if different from above) (Telephone number of Surety and Agent or Representative for service of process in California) NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. 85 Contract No. ___________ NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 86 Contract No. ___________ NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 87 Contract No. ___________ PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed May 12, 2022, has awarded to Desert Limnologists, Inc., dba Southwest Aquatics hereinafter designated as the “Principal,” a contract for the work described as follows: Lake and Water Features Preventative Maintenance Services (the “Project”); and WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated May 12, 2022, (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal annual sum of Sixty-One Thousand Seven Hundred Twenty-Eight DOLLARS, ($61,728.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or 88 Contract No. ___________ modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] 89 Contract No. ___________ IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto. NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. 90 Contract No. ___________ NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 91 Contract No. ___________ NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of- Attorney to local representatives of the bonding company must also be attached Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 92 City of Palm Desert PW - Operations & Maintenance Andy Ramirez, Deputy Director 73-510 Fred Waring Drive, Palm Desert, CA 92260 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services RESPONSE DEADLINE: April 25, 2022 at 10:00 am Report Generated: Wednesday, April 27, 2022 Desert Limnologists, Inc. dba Southwest Aquatics Proposal CONTACT INFORMATION Company: Desert Limnologists, Inc. dba Southwest Aquatics Email: cbeaty@swaquatics.com Contact: Chris Beaty Address: PO Box 13212 Palm Desert, CA 92255 Phone: (760) 568-5499 Website: www.swaquatics.com Submission Date: Apr 24, 2022 7:46 PM 93 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services PROPOSAL DOCUMENT REPORT Request For Proposal - Lake and Water Features Preventative Maintenance Services Page 2 ADDENDA CONFIRMATION No addenda issued QUESTIONNAIRE 1. Proposal (WITHOUT COST)* Pass Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall be organized, and include page numbers for all pages in the proposal. The proposal shall be uploaded here, in the following order and shall include: A. Cover Letter 1. This letter should briefly introduce the firm, summarize the firm’s general qualifications, include an executive summary of the specific approach which will be used to deliver the work scope; and identify the individual(s) name, address and phone number authorized to negotiate Agreement terms and compensation. B. Experience and Technical Competence 1. Background: Provide history of the firm’s consulting experience which specifically addresses the individual or firm’s experience with similar Service as described in this RFP. 2. References: The proposal shall include a list of recently completed projects that are similar in scope and function to this RFP. Provide a description of the project, client name, and the name, title, and telephone number of the primary contact person. C. Firm Staffing and Key Personnel 1. Staffing: Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed. 94 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services PROPOSAL DOCUMENT REPORT Request For Proposal - Lake and Water Features Preventative Maintenance Services Page 3 2. Key Personnel: Identify key persons that will be principally responsible for working with the City. Indicate the role and responsibility of each individual. 3. Team Organization: Describe proposed team organization, including identification and responsibilities of key personnel. 4. Subcontractors: The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function. D. Proposed Method to Accomplish the Work 1. Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described herein, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work. Lake_and_Water_Features_Preventative_Maintenance_Services_Proposal_-_City_of_Palm_Desert.pdf 2. Non-Collusion Declaration* Pass The undersigned declares: I am an authorized representative of my company, the party making the foregoing Bid, to certif y the following. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organizat ion, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induc ed or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any ma nner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any ove rhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged informa tion or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. 95 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services PROPOSAL DOCUMENT REPORT Request For Proposal - Lake and Water Features Preventative Maintenance Services Page 4 Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Confirmed 3. Enter your valid CA Contractors State License Board (CSLB) number* Pass Please enter your License Number here. This will be verified against the state database 931017 Click to Verify Value will be copied to clipboard 4. Enter your California Department of Industrial Relations (DIR) Registration number* Pass Please enter your Public Works Contractor DIR Number. This will be verified against the state database. 1000048439 Click to Verify Value will be copied to clipboard 5. Litigation* Pass Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A"). N/A 96 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services PROPOSAL DOCUMENT REPORT Request For Proposal - Lake and Water Features Preventative Maintenance Services Page 5 6. Changes to Agreement* Pass The City standard professional services agreement contract is included as an attachment herein. The Proposer shall identify any objections to and/or request changes to the standard contract language in this section of the proposal (or type "N/A"). If you are identifying changes here ALSO upload a copy of the redlined Language/Agreement with your Proposal. Changes requested may effect the City's decision to enter into an Agreement. N/A 7. No Deviations from the RFP* Pass In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions t o this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted here, and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein (or type "N/A"). N/A 8. Project Team Resumes* Pass Submit resumes of all key personnel/support staff that will produce work product for the Services. Describe their qualificati ons, education, and professional licensing. Chris_Beaty's_Resume.pdfSteven_Wolkowicz'_Resume.pdf 9. Certification of Proposal: The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.* Pass 97 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-103 Lake and Water Features Preventative Maintenance Services PROPOSAL DOCUMENT REPORT Request For Proposal - Lake and Water Features Preventative Maintenance Services Page 6 Confirmed PRICE TABLES CONTRACTORS PROPOSAL PRICE BY LOCATION Line Item Description Quantity Unit of Measure Unit Cost Total 1 Civic Center Park Lake 60 Month $4,114.00 $246,840.00 2 Entrada del Paseo Natural Water Freature 60 Month $515.00 $30,900.00 3 Entrada del Paseo Chlorinated Water Feature 60 Month $515.00 $30,900.00 TOTAL $308,640.00 ADDITIONAL LABOR PRICE SHEET Line Item Description Quantity Unit of Measure Unit Cost Total 1 Scuba Diver 1 Hourly Rate $750.00 $750.00 2 Pump Maintenance Personnel 1 Hourly Rate $125.00 $125.00 3 Supervisor 1 Hourly Rate $125.00 $125.00 4 Laborer 1 Hourly Rate $95.00 $95.00 5 Biologist 1 Hourly Rate $150.00 $150.00 98 Page 1 of 5 City of Palm Desert Lake and Water Features Maintenance Services PO Box 13212 Palm Desert, CA 92255 Phone: (760) 568-5499 Fax: (760) 568-4019 Chris Beaty, President – Cbeaty@SWAquatics.com PROJECT City of Palm Desert Lake and Water Features Preventative Maintenance Services SUBMITTED TO City of Palm Desert Bertha Gonzales, Management Analyst 73-510 Fred Waring Dr. Palm Desert, CA 92260 DATE April 25, 2022 SUBMITTED BY Chris Beaty, President Southwest Aquatics 99 Page 2 of 5 City of Palm Desert Lake and Water Features Maintenance Services PO Box 13212 Palm Desert, CA 92255 Phone: (760) 568-5499 Fax: (760) 568-4019 Chris Beaty – Cbeaty@SWAquatics.com DATE: April 25, 2022 PROJECT: City of Palm Desert – Lake and Water Features Maintenance Services Southwest Aquatics is pleased to submit this proposal for Lake and Water Features Preventative Maintenance Services – City of Palm Desert, located in Palm Desert, CA. GENERAL QUALIFICATIONS: Southwest Aquatics is a professional lake maintenance service company located in Palm Desert California. Southwest Aquatics is responsible for preventative maintenance of water features, lakes, ponds, and fountains at the most exclusive properties in the Coachella Valley. OUR APPROACH: Our maintenance service includes all labor, equipment, chemicals, and expertise. Our service is unique in that we attempt to do as much as possible naturally. Our background and methods of managing water features are based upon biological principals. By managing aquatic plants, phytoplankton, zooplankton, fish, and wildlife populations, we emulate Nature’s way of balancing lakes and ponds. By physically removing unwanted organisms, plant life, algae, and debris, we reduce the overall nutrient content of desert lakes and strive to provide our clients with clear water. By introducing desirable fish and aquatic plants we ensure long term health of the aquatic ecosystems we manage. We do use chemicals, but only when absolutely necessary. Our goal is to achieve a balanced ecology within each lake system. AUTHORIZED PERSONNEL: Chris Beaty is the Owner, President, and Aquatic Biologist authorized to negotiate the terms and compensation of this Agreement on behalf of Southwest Aquatics. Mr. Beaty may be reached at (760) 568-5499. The mailing address for Southwest Aquatics is PO Box 13212 Palm Desert, CA 92255. BACKGROUND: Southwest Aquatics has been servicing lakes, ponds, and water features in the Coachella Valley for over thirty years; we guarantee satisfaction and have a reliable group of over 30 employees to care for your water features. We have serviced the lake and water features at Civic Center Park and Entrada De Paseo continuously since 2017. During our time we have stocked the lake with top predator species to eliminate unwanted fish which are often introduced by residents who have aquariums they can no longer care for. We have stocked brim species to support the health of the top predator species and to control insects. We have introduced beneficial and decorative aquatic plants species with limited success due to the population of turtles in the lake. We have removed approximately 1000 turtles and safely transported them to the San Diego Turtle Society. As indicated in this RFP there are still more turtles to remove however since our 100 Page 3 of 5 City of Palm Desert Lake and Water Features Maintenance Services removal efforts began we have seen the clarity and health of the lake at Civic Center Park improve significantly. The water features at Entrada del Paseo have been maintained in first-class, pristine condition. REFERENCES: 1.) Project: Turtle Abatement, Fish Stocking Brad Chuck, Landscape Inspector City of Palm Desert (760) 346-0611 2.) Project: Water Feature Maintenance and Bio-Filter Cleaning Ruben Cirlos, Building and Landscape Supervisor City of Rancho Mirage (760) 324-4511 3.) Project: Water Feature Maintenance Dianne Hansen, Management Analyst, Public Works Department City of La Quinta (760) 777-7117 Our clientele includes Municipalities, Homeowners Associations, Private / Public Golf Courses and Private Residents. In the City of Palm Desert, we provide service to Bighorn Golf Club, Marriot Desert Springs, Stone Eagle, and many more exclusive clients. STAFFING: Southwest Aquatics staff consists of an accredited biologist, licensed pest control applicator, certified scuba diver, trained pump and equipment technicians, highly trained office staff and experienced laborers who are able to deliver the highest standards in water feature maintenance. Chris Beaty who’s contact information is outlined in this proposal will be the head biologist, scuba diver, QAL, holder and KEY CONTACT PERSON for ALL aspects of the project. OUR TEAM: Steven Wolkowicz is the Account Manager who will be assigned to the project. Steven will perform all tasks outlined in the scope of work including debris, removal, chemical applications, water quality / clarity and pH testing / reporting. Steven is also currently in the process of obtaining his QAL license as well as his PADI scuba diving certification. Mr. Wolkowicz may be reached at (760) 848-8747. Ulises Ibarra is the account Supervisor who will be in charge of the daily maintenance procedures, chemical applications, and debris removal. Mr. Ibarra may be reached at (760) 272-6980. Miguel Herrera is the laborer responsible for executing daily preventative maintenance tasks along with Mr. Ibarra. SUBCONTRACTORS: No sub- contractors are anticipated to carry out the project as described in the RFP issued by The City. Proposed Method to Accomplish the Work: Civic Center Lake - Daily: Maintain water feature in a clean and healthy condition. Skim and remove any foreign debris via dip nets and seine nets. Brush concrete apron and waterfall rocks. Monitor clarity and visually inspect water for signs of algae blooms or changing conditions. Weekly: Add any necessary chemicals, measure water quality and clarity via secchi disk, remove unwanted plant, algae, and/or invasive species. Pressure check pump, visually inspect motor / pump and equipment, and empty strainer basket. Monthly: introduce / stock submerged beneficial aquatic vegetation. Entrada del Paseo Water Features – Daily: Skim and remove all foreign debris via dip nets. Empty skimmer baskets. Check and adjust (apply) necessary chemicals including pH. Weekly: Pressure-check pumps, visually inspect and clean vaults, motors, pumps, and filters. Backwash filters. Annually: Drain and clean, power wash, and de-scale water features. 101 Page 4 of 5 City of Palm Desert Lake and Water Features Maintenance Services Draft first year schedule of tasks, milestones and deliverables: Our #1 goal is to re-balance the aquatic ecosystem which will increase water clarity and reduce planktonic algae that discolors the water. The natural lake at Civic Center Park has some immediate needs. 1). We must continue removal of turtles in order to establish submerged filtering aquatic vegetation. Establishment of aquatic plants is the key to improving clarity and to the long term health of the lake. Once the turtle population is further reduced (the turtles are consuming all vegetation), and plants are established, decorative water lilies should be re-introduced to add beauty to the lake. In 2016 we proposed introduction of floating wetlands which would not only add filtration to beautify the lake but also make the area more aesthetically pleasing. This is still a great recommendation; however, we need to further reduce the turtle population to ensure the investment in floating wetlands is not wasted. 2). The area around the pump intake is built up with sediment which can and should be removed to improve flow to the irrigation system. We will propose using our WeeDoo silt sucker plus to pump the built up sediment out of the lake. 102 Page 5 of 5 City of Palm Desert Lake and Water Features Maintenance Services Entrada del Paseo Water Features: The water features are due for draining / cleaning and power washing. We intend to work with city staff and asses ongoing drought conditions to determine the best time to perform this work. We are also currently working with City staff to repair or replace both automatic water level control devices. One additional item we intend to propose would be installation of an exhaust fan in the vault for the small water feature due to condensation in the vault taking a toll on the electrical controls. The opportunity to submit this proposal is greatly appreciated. Please do not hesitate to contact me with any questions you may have. Respectfully Submitted: Chris Beaty, President Aquatic Biologist 103 CHRIS BEATY P.O. BOX 13212, Palm Desert, California, 92255, US (760) 568-5499 cbeaty@swaquatics.com Chris Beaty is in charge of the day-to-day operations of Southwest Aquatics. Chris is in charge of the organization's finances. Chris holds a bachelor ’s degree in Biology / Aquatic Ecology from Northern Arizona University and has been maintaining, studying, designing, building, and repairing desert lakes and ponds for the past 24 years. Chris is also a certified Pest Control Applicator, Certified Scuba Diver, and a Licensed Contractor. Maintenance Work Account management Budgets Strategic planning Cost control Troubleshooting Program management PADI Certified Scuba Diver QAL C-27 Landscape License Forklift Supervision Team management Inventory control Customer service Supply Chain Management Set-up, Maintenance, and Repair Business Administration Financial Management Operations management Staff management Safety regulations OSHA compliance Regulatory compliance 1997 Bachelor of Science | Biology | Northern Arizona University | Flagstaff, AZ 6/97 to Present President | Southwest Aquatics | Palm Desert, CA Chris Beaty has been employed by Southwest Aquatics since 1997. In 2008 Chris purchased the business and became the Owner and President of this Professional Lake Maintenance company in Palm Desert, California. QAL - Pesticide Applicator C-27 - Landscape License PADI Certified Scuba Diver Professional Summary Skills Education Work History Certifications 104 Steven Wolkowicz wolkowicz20@yahoo.com | 760-848-8747 | Indio, CA 92203 Professional Summary: Hard working, motivate individual with exceptional customer service. Possess a well-built sense of ethics and eagerness to take the extra initiative. Excellent interpersonal skills with the ability to communicate effectively. Skills: • Written and oral communication • Multitasking • Personable • Organized • Word and Excel Trained Work History: Account Manager | Southwest Aquatics | Palm Desert, CA | October 2021-Current  Supervise staff to ensure each client receives exceptional service  Exceptional communication skills  Preform necessary repairs to meet each clients needs  Mange and supervise chemical usage Bartender | Ruth’s Chris Steak House | Palm Desert, CA | March 2011- October 2021 • Attending to guests throughout their stay ensuring they receive an experience they wouldn’t forget. • Strong communication with fellow colleagues and guests. • Built strong relationships with guests that ensured their return. • Ability to make excellent and unique drinks to ensure guest satisfaction • Cash handling Team Member | Tractor Supply | Indio, CA | March 2020 - October 2021 • Interact with customers and team members, supporting selling initiatives and performing assigned tasks, while providing legendary customer service. • As a Team Member I operated the cash register/computer following cash handling procedures as established by Tractor Supply. • Recovery merchandise, participate in the freight process, complete plan-o-grams, execute price changes/markdowns, operate the forklift, operate Cardboard Baler, assist customers with loading purchases, and complete all documentation associated with any of the above job duties. 105 Sales Associate | Desert Sands Realty | Palm Desert, CA | October 2017- December 2019 • Organizing all the paperwork for the files of the agents for the buyers and sellers. • Communicating with everyone involved with the transaction to get everything done for the buyers and sellers so that the transaction doesn’t take longer than usual. • Finding a home for a buyer that meets their needs and wants. • Selling a home in an appropriate time and selling it for the best price. Education: • 2013-Associates in Mathematics and Science College of the Desert | Palm Desert, CA • 2019-Real Estate License, Allied Schools | Online **References available upon requests. 106 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Randy Chavez, Community Services Manager APPROVING AUTHORITY:City Council REQUEST:Award Contract to Multi W Systems, Inc. from El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000 (Project No. 920-23) Recommendation: By Minute Motion: 1. Award Contract to Multi W Systems, Inc., of El Monte, California for Irrigation Pump Preventative Maintenance in the annual amount of $43,000; 2. Authorize extra repair work and services in an annual amount not to exceed $17,000; 3. Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and, 4. Authorize the City Manager to execute said agreement. Funds are available in Account No. 1104611-4332001, R/M Landscaping-Civic Center Park, and 1104611-4332001, R/M Landscaping-Parks. Strategic Plan This project is in alignment with the Parks & Recreation strategic plan to, “prepare for the financial requirements of maintaining existing parks to the highest level of service.” Background/Analysis: The Civic Center Campus, Hovley Soccer Park, and Freedom Park utilize booster pumps due to the low flow of water pressure that is required to irrigate over 87 acres of turf and landscape. Each park is unique and utilizes site specific systems to reduce the time needed to irrigate these areas. On April 6, 2022, the City of Palm Desert advertised a Request for Proposals (RFP) for Irrigation Pump Preventative Maintenance Services via the City’s online bidding portal, OpenGov. Due to the complexity and maintenance requirements of the pump systems, a mandatory Pre-Proposal and site meeting was held to underscore the importance of providing a detailed maintenance schedule and to give each Proposer an opportunity to survey the equipment. Eleven entities downloaded the RFP, two Proposers attended the mandatory Pre-Proposal meeting, and two proposals were received: Contractor Location Score Multi W Systems, Inc. El Monte, CA 90.67 PumpMan SoCal Baldwin Park, CA 51.00 107 May 12, 2022 – Staff Report Award Contract to Multi W Systems Page 2 of 2 The internal selection committee, comprised of representatives from the Public Works Department reviewed and scored each firm based on clarity and conformance of their proposal, content of the proposal, work plans, experience, references, fees, and key personnel. Staff determined that Multi W Systems, Inc., is the most qualified contractor to perform the required services and verified their municipal references which included the City of Los Angeles. The City of Los Angeles affirmed the vendor’s excellent customer service, responsiveness to pump repairs, and depth of engineering expertise. Additionally, Multi W Systems, Inc., was the only firm to submit a maintenance plan tailored to each specific pump station. Their familiarity with these systems will be beneficial to ensure City assets are maintained by a highly knowledgeable company. Therefore, staff recommends awarding the contract to Multi W Systems, Inc., for a term of five years, commencing July 1, 2022, with an option of three, one-year extensions. Financial Impact: A total of $60,000 is included in the Public Works proposed operations budget for Fiscal Year 2022/23 for the Irrigation Pump Preventative Maintenance Services, which is the total annual amount of this contract including extra work. Therefore, there is no further impact to the General Fund beyond the contract amount. Attachments: 1. Agreement 2. Payment and Performance Bonds 3. Contractor's Proposal 108 Revised 11-2-20 BBK 72500.00001\32374943.1 - 1 - CONTRACT NO. _____________ CITY OF PALM DESERT IRRIGATION PUMP PREVENTATIVE MAINTENANCE MAINTENANCE SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 12th day of May 2022 by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and Multi W Systems, Inc. a Corporation with its principal place of business at 2615 Strozier Avenue El Monte, California 91733 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing maintenance services to public clients, that it and its subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 2.2 Project. City desires to engage Contractor to render such services for the Irrigation Pump Preventive Maintenance (“Project”) as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from July 1, 2022, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one- year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 109 Contract No. __________________ - 2 - 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Any personnel performing the Services under this Agreement on behalf of Contractor shall not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City’s Representative. The City hereby designates Deputy Director of Public Works, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement except for increasing compensation. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee. 3.2.5 Contractor’s Representative. Contractor hereby designates Rosa Yu, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained 110 Contract No. __________________ - 3 - throughout the term of this Agreement. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Period of Performance. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of Two Hundred Fifty Dollars ($250.00) per day for each and every calendar day of delay beyond the Performance Time or beyond any completion schedule or Project milestones established pursuant to this Agreement. 3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law. 3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with. 3.2.10.1 Employment Eligibility; Contractor. Contractor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Contractor certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which 111 Contract No. __________________ - 4 - require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 3.2.10.3 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.4 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to “portable equipment”, which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement. 3.2.10.5 Water Quality Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor to penalties, fines, or additional regulatory requirements. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting Contractor’s indemnification of City, and prior to commencement of the Services, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. 112 Contract No. __________________ - 5 - (B) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manager may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (a) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (b) Pay on behalf of wording as opposed to reimbursement; (c) Concurrency of effective dates with primary policies; and (d) Policies shall “follow form” to the underlying primary policies. (e) Insureds under primary policies shall also be insureds under the umbrella or excess policies. (D) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. (E) Fidelity Coverage. Reserved (F) Cyber Liability Insurance. Reserved (G) Pollution Liability Insurance. Reserved (A) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. 113 Contract No. __________________ - 6 - (B) Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, and shall require similar written express waivers and insurance clauses from each of its subcontractors. (G) Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H) Requirements Not Limiting. Requirements of specific coverage features, or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. 114 Contract No. __________________ - 7 - (I) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Contractor agrees to ensure that its sub-consultants, sub-contractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (Q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 115 Contract No. __________________ - 8 - 3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.13 Bonds. 3.2.13.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.13.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient, or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within ten (10) days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.13.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with 116 Contract No. __________________ - 9 - Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.2.15 Work Sites. 3.2.15.1 Inspection Of Site. Contractor shall visit sites where Services are to be performed and shall become acquainted with all conditions affecting the Services prior to commencing the Services. Contractor shall make such examinations as it deems necessary to determine the condition of the work sites, its accessibility to materials, workmen and equipment, and to determine Contractor’s ability to protect existing surface and subsurface improvements. No claim for allowances–time or money–will be allowed as to such matters after commencement of the Services. 3.2.15.2 Field Measurements. Contractor shall make field measurements, verify field conditions and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract, including any plans, specifications, or scope of work before commencing Services. Errors, inconsistencies or omissions discovered shall be reported to the City immediately and prior to performing any Services or altering the condition. 3.2.15.3 Hazardous Materials and Differing Conditions. Should Contractor encounter material reasonably believed to be polychlorinated biphenyl (PCB) or other toxic wastes, hazardous substances and hazardous materials as defined in California state or federal law at the site which have not been rendered harmless, the Contractor shall immediately stop work at the affected area and shall report the condition to the City in writing. The City shall contract for any services required to directly remove and/or abate PCBs, hazardous substances, other toxic wastes and hazardous materials, and shall not require the Contractor to subcontract for such services. The Services in the affected area shall not thereafter be resumed except by written agreement of the City and Contractor. 3.2.16 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City. 3.2.17 Warranty. Contractor warrants all Services under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Services or non-conformance 117 Contract No. __________________ - 10 - of the Services to the Agreement, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total annual compensation shall not exceed Forty-Three Thousand Dollars ($43,000.00) without written approval of the City Council or City Manager, as applicable. 3.3.2 Payment of Compensation. Contractor shall submit to City monthly invoices which provides a detailed description of the Services and hours rendered by Contractor. City shall, within thirty (30) days of receiving such statement, review the statement and pay all non-disputed and approved charges. Contractor shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Contractor to submit a timely invoice shall constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Contractor. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.3 Deductions. City may deduct or withhold, as applicable, from each progress payment an amount necessary to protect City from loss because of: (1) stop payment notices as allowed by state law; (2) unsatisfactory prosecution of the Services by Contractor; (3) sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Agreement; and (4) any other sums which the City is entitled to recover from Contractor under the terms of the Agreement or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City's right to such sums. 3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 118 Contract No. __________________ - 11 - 3.3.5 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.6 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. 3.3.7 Registration/DIR Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, and if the total compensation is $15,000 or more, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor. 119 Contract No. __________________ - 12 - 3.4 Termination of Agreement. 3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5 General Provisions. 3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Contractor: Multi W Systems, Inc. 2615 Strozier Avenue El Monte, CA 91733 Attn: Rosa Yu City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Attn: Randy Chavez, Public Works Department Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.2 Indemnification. 3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, 120 Contract No. __________________ - 13 - liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorneys’ fees and other related costs and expenses except such Claims caused by the sole or active negligence or willful misconduct of the City. 3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall reimburse the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the Contractor, the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. 3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all Agreement requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. 3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the 121 Contract No. __________________ - 14 - prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to the City include its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. 3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise. 3.5.11 No Third-Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third-party beneficiaries of any right or obligation assumed by the Parties. 3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 122 Contract No. __________________ - 15 - 3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. [SIGNATURES ON NEXT PAGE] 123 Contract No. __________________ - 16 - SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND MULTI W SYSTEMS, INC. IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: L. Todd Hileman City Manager ATTEST: By: Anthony J. Mejia City Clerk APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney MULTI W SYSTEMS, INC. A CORPORATION [Corporations, TWO SIGNATURES, President OR Vice President AND Secretary OR Treasurer REQUIRED] By: Its: Printed Name: By: Its: Printed Name: ____________________________________ Contractor’s License Number and Classification ____________________________________ DIR Registration Number (if applicable) EXHIBIT “A” QC Insurance ID: _____________ __________ __________ 124 Contract No. __________________ Exhibit A-1 SCOPE OF SERVICES IRRIGATION PUMP QUATERLY PREVENTATIVE MAINTENANCE SCOPE OF SERVICES 1. GENERAL SCOPE OF WORK The City of Palm Desert currently has three (3) parks that utilize irrigation pumps, Variable Frequency Drives, SCADA systems, filters, screens, and other ancillary equipment. The pumps are essential to irrigate highly visited areas such as baseball fields, soccer fields, amphitheater, open turf spaces, and other greenbelt and landscaped areas. Maintaining the irrigation pump systems is critical to ensure city parks and landscape are maintained at a world class level. The City is looking for a qualified Contractor to inventory the City's irrigation infrastructure and develop a Preventive Maintenance Program and perform the necessary work to keep these city assets operational. Contractor shall also maintain pump rooms, enclosed areas, and adjacent critical areas clean and free of debris. Maintenance shall be performed a minimum of once every three (3) months. Contractor shall also supply the necessary tools, equipment, and qualified staff necessary to perform the job. In addition, contractor will report issues discovered and submit estimates for repairs. 2. SERVICES TO BE PERFORMED City Staff conducted a preliminary inventory of the pump room and stations and noted: Six (6) irrigation booster pumps, three (3) VFD’s, two (2) SCADA systems, and one (1) well pump. In addition, pressure regulating valves, filters, fertigation pumps, and supporting components were also noted. Contractor shall conduct an independent inventory of the entire irrigation systems and submit a Preventive Maintenance Program Proposal based on the findings. Equipment locations and approximate quantities: A. Civic Center Park: Three (3) irrigation booster pumps, three (3) VFD’s, two (2) SCADA systems, Amiad filter, and one (1) well pump. In addition, there is a fertigation system at this location. B. Hovley Soccer Park: One (1) irrigation booster pump and one (1) pressure regulating valve. In addition, there is a fertigation system at this location. C. Freedom Park: Two (2) irrigation booster pumps and inline master valves. Contractor is to perform industry standard maintenance, including but not limited to: Cleaning the filters associated with the pumps to ensure proper flow. Checking amps on motor controls and VFD’s, Checking seals and gaskets. Oil and lubricating equipment per manufacturer's recommendations. 125 Contract No. __________________ Exhibit A-1 SCADA systems review and testing. Checking valves, hoses, and equipment to ensure they operate correctly. Contractor shall be on-site to respond to emergency repairs within 24 hours of receiving notification. 3. PERFORMANCE OF EXTRA WORK Contractor shall not perform extra work without City authorization. Authorization shall be in writing, on a completed City Work Request Form, and signed by an authorized City representative. Additional Work labor shall be paid at the hourly rate listed on the Price Sheet Schedule unless otherwise agreed upon. Additional Work materials shall be paid at the rate of “cost plus fifteen percent (15%) mark- up. Invoicing for Additional Work shall include an itemized invoice describing the unit cost and/or labor hours at the contract rate, materials costs, and copies of materials invoices from the supplier(s). IRRIGATION PUMP QUARTERLY PREVENTATIVE MAINTENANCE SPECIAL PROVISIONS 1. PRE-COMMENCEMENT CONFERENCE A pre-commencement conference shall be conducted at the Palm Desert City Hall, 73-510 Fred Waring Drive, Palm Desert, California, 92260 prior to the start of construction. The job-site foreman or superintendent assigned by the Contractor for this project shall be present at the Pre- commencement Meeting. The Contractor shall prepare a tentative maintenance schedule for submission and review at the Pre-Construction Meeting. The discussion shall include but not be limited to: project supervision; progress schedules and reports; payments to Contractor; safety; and other anticipated issues pertinent to the contract. At this conference, the Contractor shall designate, in writing, a representative who shall have authority to act for the Contractor with the City of Palm Desert. An alternate representative may be designated. The representative or alternate shall be present at the job site whenever work is in progress or whenever actions of the elements necessitate its presence to take measures necessary to protect the project, persons, or property. Any order or communication given to this representative shall be deemed delivered to the Contractor. In the absence of the Contractor or its designated representative, necessary or desirable directions or instructions may be given by the Engineer to the superintendent or person having charge of the specific work to which the order applies. Such order shall be complied with promptly and referred to the Contractor or its representative. Those attending the meeting shall include, but not be limited to the following: 1. Contractor 2. City of Palm Desert Department Project Manager 3. City of Palm Desert Landscape Staff 4. Pertinent Subcontractor(s) 126 Contract No. __________________ Exhibit A-1 2. PUBLIC CONVENIENCE The Contractor shall conduct operations as to offer the least possible obstruction and inconvenience to the public and shall have under active maintenance no greater length or amount of work then can be prosecuted properly with due regard to the rights of the public. Contractor must obey City directives. Pedestrian paths of travel must be maintained free of obstructions and hazardous conditions, except where the condition is necessary for completion of the work. To the extent any portion of the work requires obstructing pedestrian paths of travel, the work shall be performed so as to minimize the extent of the obstruction. Where Contractor’s operations may create hazardous conditions to pedestrian paths of travel, appropriate signing and barricades shall be installed to safely route pedestrians around the impacted area. 3. HOURS OF WORK Unless otherwise approved by City of Palm Desert, Contractor shall not work outside the established hours of operation under this contract: May 1 through September 30 Weekdays (MTWTF): 5:30 AM to 7:00 PM Weekends (Saturday): *8:00 AM to 5:00 PM Weekends (Sunday): No Work Government Code Holidays: No Work October 1 through April 30 Weekdays (MTWTF): 7:00 AM to 5:30 PM Weekends (Saturday): *8:00 AM to 5:00 PM Weekends (Sunday): No Work Government Code Holidays: No Work *Work is permitted on Saturdays only with prior approval by City of Palm Desert or its agent. Work is not permitted on Sundays and during City of Palm Desert holidays. Failure to observe these work hours may result in a citation being issued to the offenders by the police department. (Emergency work directed by City of Palm Desert is not held to these restrictions.) 4. UTILITY REQUIREMENTS The Contractor is advised of the existence of the utility notification service provided by UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the Contractor with the precise locations of their substructures in the construction area when the Contractor gives at least 48-hours’ notice to the Underground Service Alert by calling 1-800-227-2600. The location and existence of utilities and improvements shown on the plans are approximate and taken from available records. The Contractor shall verify the location of existing improvements and shall take all precautions to protect them whether shown or not. 127 Contract No. __________________ Exhibit A-1 The California Public Utilities Commission mandates that, in the interest of public safety, main line gas valves be maintained in a manner to be readily accessible and in good operating condition. The Contractor shall notify the Southern California Gas Company's Headquarters Planning Office at (909) 335-7581 at least two (2) working days prior to the start of construction. The Contractor shall coordinate installation of utility facilities within the project with the inspector listed above as contact. Requests for information not shown on the specific utility installation plan shall be directed to the contact for that utility. The exact location and identification of all existing utilities shall be determined by the Contractor prior to the start of any work. The Contractor shall protect-in-place all utilities unless otherwise noted on the plans. 5. USE OF AND PROTECTION OF PREMISES AND REMOVAL OF DEBRIS The Contractor shall be responsible for all damages to persons or property that occurs as a result of the work. Contractor shall be responsible for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the City of Palm Desert. All work shall be solely at the Contractor’s risk. Contractor shall adequately protect adjacent property from settlement or loss of lateral support as necessary. Contractor shall comply with all applicable safety laws and building codes to prevent accidents or injury to persons on, about, or adjacent to the Project site where work is being performed. Contractor shall erect and properly maintain at all times, as required by field conditions and progress of work, all necessary safeguards, signs, barriers, lights, and watchmen for protection of workers and the public, and shall post danger signs warning against hazards created in the course of construction. Contractor shall remove at its own expense all rubbish and waste materials resulting from its operations, including any material that may fall in swimming pools, lagoons, or other water features. If on private property, Contractor must obtain permission from the property owner prior to removing debris. All debris must be removed before the end of the day unless otherwise directed by City of Palm Desert or City of Palm Desert’s agent. 6. CHANGES IN THE WORK/EXTRA WORK Contractor shall make no changes in the work without written direction from City of Palm Desert. Contractor shall not be compensated for any change made without City of Palm Desert’s written direction. Contractor shall not perform Extra Work without City of Palm Desert approval and work order. Contractor shall submit extra work invoices with a copy of the approved City of Palm Desert work order and applicable receipts. If City of Palm Desert requests Contractor in writing for extra work, the Agreement price will be adjusted based on the following: 1. Price Sheet Hourly Rates. 2. Parts and materials will be billed at cost with an allowable 15% markup. The cost for extra or changed work performed on a Time and Materials basis shall be determined as follows: 128 Contract No. __________________ Exhibit A-1 1. Labor: Contractor will be paid cost of labor for workers used in actual and direct performance of extra work, including only the actual wages paid which shall include any employer payments to or on behalf of workers for health and welfare, pension, vacation, and similar purposes. 2. Material: Only materials furnished by Contractor and necessarily used in performance of extra Work will be paid for. Cost of such materials will be cost, including sales tax and delivery charges. 3. Equipment: For Contractor-owned equipment, payment will be made at rental rates listed for equipment in California Department of Transportation official equipment rental rate schedule which is in effect on the date upon which the extra Work is accomplished, and which schedule is incorporated herein by reference as though fully set forth herein. (a) For rented equipment, payment will be made based on actual rental invoices. Equipment used on extra work shall be of proper size and type. (b) Rental rates paid shall be deemed to cover cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance, and all incidentals. Unless otherwise specified, manufacturer's ratings, and manufacturer-approved modifications, shall be used to classify equipment for determination of applicable rental rates. Rental time will not be allowed while equipment is inoperative due to breakdowns. (c) Individual pieces of equipment or tools having a replacement value of $100 or less, whether or not consumed by use, shall be considered to be small tools. If no agreement can be reached on a change order, City of Palm Desert shall have the right to issue a unilateral change order setting forth its determination of the reasonable additions or savings in costs and time attributable to the extra or deleted work. Such determination shall become final and binding if the Contractor fails to submit a claim in writing to City of Palm Desert within seven (7) days of the issuance of the unilateral change order, disputing the terms of the unilateral change order and providing sufficient supporting documentation for its position as City of Palm Desert may reasonably require. 7. CLAIMS The Contractor will indemnify and save the City of Palm Desert, City and their agents harmless from all claims growing out of the lawful demand of Subcontractors, laborers, workmen, mechanics, material supplier, and furnishers of machinery and parts thereof, equipment tools, and supplies, incurred in the furtherance of the performance of the work. The Contractor shall, at the City of Palm Desert's request, furnish satisfactory evidence that all obligations of the nature designated above have been paid, discharged, or waived. If the Contractor fails to do so the City of Palm Desert may, after having notified the Contractor, either pay unpaid bills or withhold from the Contractor's unpaid compensation a sum of money deemed reasonable and sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the Contractor shall be resumed, in accordance with the terms of the Contract Documents, but in no event shall the provisions of this sentence be constructed to impose any obligations upon the City of Palm Desert to either the Contractor his Surety, or any third party. In paying any unpaid bills of the Contractor, any payment so made by the City of Palm Desert shall be considered as a payment made under the Contract Documents 129 Contract No. __________________ Exhibit A-1 by the City of Palm Desert to the Contractor and the City of Palm Desert shall not be liable to the Contractor for any such payment made in good faith. 8. DISPUTE RESOLUTION Notwithstanding any other provision herein, provisions and procedures in this Section, claims of $375,000 or less shall be resolved pursuant to the procedures set forth in California Public Contract Code §§ 20104, et seq. Contractor shall comply with the claim procedures set forth in Government Code section 900 et seq. prior to filing any lawsuit against the City of Palm Desert. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a lawsuit against the City of Palm Desert. 9. PROJECT SAFETY The Contractor shall take all responsible precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to: 1. All employees on the project and all other persons who may be affected thereby; 2. All the work and all materials and equipment to be incorporated therein, whether in storage on or off the site, under the care, custody or control of the Contractor or any of his Subcontractor or Sub-Subcontractors; 3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction; and 4. Vehicular and pedestrian traffic on or near the project site. This requirement shall apply continuously and not be limited to normal working hours. The Contractor is responsible to design, construct and maintain all safety devices as required by law or manufacture. The Contractor shall give all notices and comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public City of Palm Desert bearing on the safety of persons or property or their protection from damage, injury or loss. Neither the City of Palm Desert nor the City of Palm Desert’s Representative shall enforce safety measures or regulations. The contractor must submit a comprehensive written safety program covering all aspects of onsite and applicable offsite operations and activities associated with the contract. The Contractor shall erect and maintain, as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities. The Contractor shall use proper safety signing and barricading as required by the California Manual on Uniform Traffic Control Devices (CA MUTCD) and the W.A.T.C.H. handbook. The Contractor shall use such foresight and shall take such steps and precautions as operations make necessary to protect the public from danger or damage, or loss of life or property, which would result from the interruption or contamination of public water supply, irrigation or other public service or from the failure of partly completed work. The Contractor shall take all necessary precautions to protect the public, especially children, from the hazards of open excavations. Trenches, slopes, and excavations requiring shoring shall 130 Contract No. __________________ Exhibit A-1 either be covered or adequately fenced at night and on weekends or whenever operations are not in actual progress. High visibility clothing shall be worn at all times when working on the project. It is the Contractor's responsibility to ensure that this requirement is enforced. Contractor shall ensure that all working personnel are identified by a work uniform that, at a minimum, consists of a shirt that identifies the company. All work vehicles used on the project shall also be identified, at a minimum, with the company name adequately displayed on the vehicles. All safety devices and all guards for equipment shall be in place and in proper working order during equipment use. No safety device or guards shall be removed, modified or altered in any way, except in strict accordance with the manufacturer’s recommendation. In case of an emergency, which threatens loss or injury to property or life, Contractor shall act without previous instructions as the situation may warrant. Contractor shall notify Engineer immediately thereafter. Any compensation for emergency work claimed by Contractor, together with substantiating documentation, shall be submitted to City of Palm Desert. Whenever, in the opinion of the City of Palm Desert, an emergency exists against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property or if immediate action shall be considered necessary in order to protect public or private personnel or property interest, or prevent likely loss of human life or damage on account of the operations under the contract, then and in that event, the City of Palm Desert may provide suitable protection to said interest by causing such work to be performed and material to be furnished, as, in the opinion of the City of Palm Desert, may seem reasonable and necessary. The cost and expense of said labor and material together with the cost and expense of such repairs as may be deemed necessary shall be borne by the Contractor. If he shall not pay said cost and expense upon presentation of the bills therefor, duly certified by the Engineer, then said costs and expense will be paid by the City of Palm Desert and shall thereafter be deducted from any amounts due, or which may become due said Contractor. Failure of the City of Palm Desert to take such precautionary measure shall not relieve the Contractor of his full responsibility for public safety. 10. WORK AREA APPEARANCE The Contractor shall maintain the work area in a neat and orderly fashion. When practical, debris developed during maintenance operations shall be disposed of concurrently with its removal. If stockpiling is necessary, the material shall be removed or disposed of daily. No tarps shall be left unattended in parking areas without express permission from the City of Palm Desert. No tarps shall be permitted in any area overnight. 11. CLEANUP AND RESTORATION OF SURFACES The Contractor shall, as directed by the Engineer, remove from all public and private property, at its own expense, all temporary structures, rubbish, and waste materials resulting from its operations. This includes temporary work area(s) obtained by the Contractor. 131 Contract No. __________________ Exhibit A-1 All existing surfaces, whether asphaltic or concrete, Portland Cement concrete, permanent fencing and barriers, landscape material such as turf, trees, shrubs, gravel, etc., or other, shall, after operations, be restored to a condition at least equal to that which existed prior to landscape maintenance activity. All restoration shall be in-kind. Restoration shall include, but not be limited to, the replacement of landscape planting and irrigation system, and pavement striping which are disturbed by the Contractor’s operations in the course of work. 12. RECYCLING SPECIFICATIONS Contractor shall segregate the following materials generated by this job and shall haul, or have the material hauled, to recycling, composting or other properly permitted and County-licensed, diversion facilities: Dirt; Sod; Grass; Wood; Concrete (with and without rebar); masonry; landscape irrigation piping and fittings; asphalt; gravel and rock. Contractor shall submit weight tickets to the City of Palm Desert on a monthly basis showing the quantity (tons) delivered to each diversion facility. Contractor shall also submit to City of Palm Desert, on a monthly basis, all weight tickets showing the tons of all non-divertible material that have been delivered to landfill. Contractor shall include the costs for the diversion of the above-listed materials in its bid for the job. All other debris generated that is beyond the scope of normal and routine maintenance shall be paid as an extra. Contractors are responsible for doing their own research in contacting the recycling, composting and other processing and diversion facilities to confirm the tipping fees for the various types of materials. Contractor may utilize any recyclers or processors provided that Contractor submits written evidence that said facilities are operating in compliance with all state, federal and local laws. Contractor is liable and responsible for any illegal dumping activities for any and all materials generated at the job site. Contractor shall remove all green waste generated from maintenance operations on a daily basis. No green waste will be allowed to remain on site after work hours. Disposal of green waste shall not be allowed in any City of Palm Desert trash can, bin or other City of Palm Desert facility (i.e. corporation yard or satellite yards), or in any park refuse container unless other arrangements have been authorized by City of Palm Desert. Contractor shall recycle all green waste removed from City of Palm Desert landscaped areas at a County-licensed facility. If any compost is used in the execution of the landscape maintenance contract, it must be from a facility that receives and composts City or City of Palm Desert green waste. Said products shall be approved by the Engineer or his designee before use. Contractor shall submit verification of green waste disposal in the Green Waste Monthly Report. 132 Contract No. __________________ Exhibit A-1 13. PERMITS AND LICENSES a.Permits: Contractor, and any subcontractors shall obtain permits for all work within the City, City of Palm Desert, and State public right-of-way, and the project area and will maintain proper safety and regulatory signs for such work. b.Licenses: Contractor shall obtain and pay all costs incurred for licenses necessitated by his operations. Prior to starting any work, the Contractor and all subcontractors shall be required to have a City of Palm Desert Business Tax Registration valid for the time they are engaged in work. The cost of these fees shall be included in the price and no additional compensation will be allowed therefor. c.Fees: Contractor shall be responsible for all inspection and permit fees required by agencies (other than the City of Palm Desert, Public Works Department) necessitated by his operations for this project. This includes fees required for inspection work within the right-of-way of these other agencies and other public right-of-way. The cost of these fees shall be included in the lump sum contract bid price and no additional compensation will be allowed therefor. 14. INSPECTION OF THE WORK There will be inspection of this work to ensure strict adherence to the specifications and work schedule submitted by the Contractor. It shall be the responsibility of the Contractor to notify the City of Palm Desert should any deviation of said work schedule become necessary. Any work done in unauthorized areas or in a manner unacceptable to the inspector shall not be accepted or paid for by the City of Palm Desert. 15. PROTECTION OF PUBLIC The Contractor shall take all necessary precautions to protect the public, especially children, from the hazards of their maintenance operations. Unusual conditions may arise during the scope of work, which will require that immediate and special provisions be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the progression of the work. It is part of the service required of the Contractor to make such provisions and to furnish such protection. Whenever, in the opinion of the City of Palm Desert, an emergency exists against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property or if immediate action shall be considered necessary in order to protect public or private personnel or property interest, or prevent likely loss of human life or damage on account of the operations under the contract, then and in that event, the City of Palm Desert may provide suitable protection to said interest by causing such work to be performed and material to be furnished, as, in the opinion of the City of Palm Desert, may seem reasonable and necessary. Materials and equipment shall be stored so as to not create a public nuisance and to ensure the preservation of their quality and fitness for the work. No materials or equipment shall be stored at the project site unless its use is imminent. 133 Contract No. __________________ Exhibit A-1 The Contractor is responsible to design, construct and maintain all safety devices and be responsible for conforming to all local, state and federal safety and health standard, laws and regulation 16. TRAFFIC CONTROL Contractor shall comply with the State of California and Cal-OSHA Safety Rules and Regulations and the American National Standards Institute (ANSI) 2133.1 standards. Contractor shall supply all delineation, signing and clothing as required by the State of California Department of Transportation. Contractor shall provide and maintain work zone traffic control devices at all times in accordance with the WATCH Manual, the California MUTCD, and as directed by the City of Palm Desert’s Representative or his/her designee. All roadway signs, delineators, channelizers, cones and barricades shall be in “like new” condition. All roadway signs used for nighttime traffic control shall have retroreflective sheeting that meet or exceed ASTM Standard D 4956 Type III. A minimum of a four-foot (4’) wide ADA compliant pedestrian path of travel must be maintained in the sidewalk area at all times. The area under maintenance in the sidewalk areas must be maintained free of hazardous conditions. The immediate area must be barricaded in such a manner that pedestrian traffic cannot enter. The compensation for furnishing, placing, maintaining and removing traffic cones, telescoping tree flags, advance warning signs, flagmen, barricades, temporary striping and other safety devices, as required for public safety or as directed by the City Engineer, shall be considered as included in the in the contract bid price, and no additional compensation will be made therefor. 17. MEASUREMENT AND PAYMENT City of Palm Desert has specific criteria by which to evaluate the performance of Contractor on a weekly basis. If performance by Contractor is deficient, City of Palm Desert reserves the right to subtract an associated amount form the monthly billing. Since it is difficult to quantify and assess a value to every aspect of the work, City of Palm Desert may implement liquidated damages of $250 per day per incident until the deficiency is corrected. The following is a brief summary of possible deficiencies: 1. Failure to comply with Contract Documents. 2. Failure to comply in a timely manner with contractually legitimate requests made by City of Palm Desert. 3. Failure to provide specified reports or falsification of reports. 4. Failure to supply adequate equipment, labor or supervision. 5. Failure to repair deficiencies in the allotted time frame. 6. Failure to comply with schedules. 7. Failure to protect public health and safety. 8. Failure to provide adequate identification on vehicles or employees. In the event Contractor fails to perform contractual obligations to the satisfaction of City of Palm Desert, City of Palm Desert many choose to obtain the services of a separate landscape maintenance provider to fulfill Contractor’s obligations, and any and all associated charges shall be the responsibility of the Contractor. 134 Contract No. __________________ Exhibit A-1 18. VEHICLES ON SIDEWALK AND TURF Contractor vehicles shall not drive on sidewalks or turf without prior City of Palm Desert approval. 19. REFUSE DISPOSAL All refuse collected shall be removed and taken to a sanitary landfill at Contractor’s expense. Disposal of debris shall not be allowed in any City of Palm Desert trash can, bin or other City facility (i.e., corporation yard or satellite yards), or in any park refuse container unless other arrangements have been authorized by City of Palm Desert. 20. GREEN WASTE Contractor shall remove all green waste generated from maintenance operations on a daily basis. No green waste will be allowed to remain on site after work hours. Disposal of green waste shall not be allowed in any City of Palm Desert trash can, bin or other City facility (i.e., Corporation Yard or satellite yards), or in any park refuse container unless other arrangements have been authorized by City of Palm Desert. Contractor shall recycle all green waste removed from City of Palm Desert landscaped areas at a County-licensed compost facility. If any compost is used in the execution of the landscape maintenance contract, it must be from a facility that receives and composts City of Palm Desert green waste. Said products shall be approved by the City of Palm Desert or his designee before use. Contractor shall submit verification of green waste disposal in the Green Waste Monthly Report. 21. SCHEDULES At the pre-commencement conference, Contractor and City of Palm Desert staff will review the Work Schedule submitted by the Contractor. This schedule will be considered the permanent schedule. If, during the first thirty (30) days, an adjustment in the schedule needs to be made, Contractor may submit a revised schedule for approval. In addition, Contractor shall submit a weekly report by 1:00 p.m. every Friday showing work performed in the current week and work scheduled for the following week. Failure to submit the required report by 1:00 p.m. every Friday may result in a $250 fine. Contractor shall adhere to the schedule. City of Palm Desert must receive notification of changes at least 24 hours in advance. Reports may be transmitted electronically to either rchavez@cityofpalmdesert.org or bgonzalez@cityofpalmdesert.org or a facsimile (Fax) to 760-341-7098. 22. LICENSE AND CERTIFICATION REQUIREMENTS Contractor shall possess all permits and licenses required to comply with city, county, state or federal laws for the work activities performed, including the use of any chemicals. Contractor assumes responsibility and liability for use of all chemical controls and shall at all times perform chemical applications in accordance with governmental regulations and industry standards for their safe and appropriate use. At the time that the Proposal is submitted, Contractor shall possess current licensure and certification as follows, and the same shall be maintained current and valid for the term of the contract: 1. C-61, subcategory D-21 135 Contract No. __________________ Exhibit B - 1 EXHIBIT “B” SCHEDULE OF SERVICES The term of this Agreement shall be from July 1, 2022, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 136 Contract No. __________________ Exhibit D - 1 EXHIBIT “C” COMPENSATION In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties. 137 Contract No. ___________ PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to Multi W Systems, Inc., (hereinafter referred to as the “Contractor”) an agreement for Irrigation Pump Preventative Maintenance (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated May 12, 2022, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, Multi W Systems, Inc., the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the annual sum of Forty-Three Thousand DOLLARS, ($43,000.00), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: (1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or 138 Contract No. ___________ (2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. (3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] 139 Contract No. ___________ IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) (Name and Address of Agent or Representative for service of process in California, if different from above) (Telephone number of Surety and Agent or Representative for service of process in California) NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. 140 Contract No. ___________ NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 141 Contract No. ___________ NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 142 Contract No. ___________ PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed May 12, 2022, has awarded to Multi W Systems, Inc. hereinafter designated as the “Principal,” a contract for the work described as follows: Irrigation Pump Preventative Maintenance (the “Project”); and WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated May 12, 2022, (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal annual sum of Forty-Three Thousand DOLLARS, ($43,000.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or 143 Contract No. ___________ modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] 144 Contract No. ___________ IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto. NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. 145 Contract No. ___________ NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 146 Contract No. ___________ NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of- Attorney to local representatives of the bonding company must also be attached Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER Individual DESCRIPTION OF ATTACHED DOCUMENT Corporate Officer Title(s)Title or Type of Document Partner(s)Limited General Number of Pages Attorney-In-Fact Trustee(s) Guardian/Conservator Date of Document Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above 147 City of Palm Desert PW - Operations & Maintenance Andy Ramirez, Deputy Director 73-510 Fred Waring Drive, Palm Desert, CA 92260 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance RESPONSE DEADLINE: April 25, 2022 at 10:00 am Report Generated: Thursday, April 28, 2022 Multi W Systems, Inc Proposal CONTACT INFORMATION Company: Multi W Systems, Inc Email: pa@multiwsystems.com Contact: Rosa Yu Address: 2615 Strozier Ave El Monte, CA 91733 Phone: (626) 401-2627 Website: www.multiwsystems.com Submission Date: Apr 25, 2022 9:58 AM 148 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance PROPOSAL DOCUMENT REPORT Request For Proposal - Irrigation Pump Preventative Maintenance Page 2 ADDENDA CONFIRMATION No addenda issued QUESTIONNAIRE 1. Proposal (WITHOUT COST)* Pass Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall be organized, and include page numbers for all pages in the proposal. The proposal shall be uploaded here, in the following order and shall include: A. Cover Letter 1. This letter should briefly introduce the firm, summarize the firm’s general qualifications, include an executive summary of the specific approach which will be used to deliver the work scope; and identify the individual(s) name, address and phone number authorized to negotiate Agreement terms and compensation. B. Experience and Technical Competence 1. Background: Provide history of the firm’s consulting experience which specifically addresses the individual or firm’s experience with similar Service as described in this RFP. 2. References: The proposal shall include a list of recently completed projects that are similar in scope and function to this RFP. Provide a description of the project, client name, and the name, title, and telephone number of the primary contact person. C. Firm Staffing and Key Personnel 1. Staffing: Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed. 149 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance PROPOSAL DOCUMENT REPORT Request For Proposal - Irrigation Pump Preventative Maintenance Page 3 2. Key Personnel: Identify key persons that will be principally responsible for working with the City. Indicate the role and responsibility of each individual. 3. Team Organization: Describe proposed team organization, including identification and responsibilities of key personnel. 4. Subcontractors: The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function. D. Proposed Method to Accomplish the Work 1. Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described herein, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work. Prev._Maint._City_of_Palm_Dessert.pdfCity_of_Palm_Dessert_CL.pdfEXP.pdfMWS_Staff.pdf 2. Non-Collusion Declaration* Pass The undersigned declares: I am an authorized representative of my company, the party making the foregoing Bid, to certify the following. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organizat ion, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or so licited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any ove rhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements con tained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged informa tion or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. 150 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance PROPOSAL DOCUMENT REPORT Request For Proposal - Irrigation Pump Preventative Maintenance Page 4 Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Confirmed 3. Enter your valid CA Contractors State License Board (CSLB) number* Pass Please enter your License Number here. This will be verified against the state database 956026 Click to Verify Value will be copied to clipboard 4. Enter your California Department of Industrial Relations (DIR) Registration number* Pass Please enter your Public Works Contractor DIR Number. This will be verified against the state database. PW-LR-1000844390 Click to Verify Value will be copied to clipboard 5. Litigation* Pass Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A"). N/A 151 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance PROPOSAL DOCUMENT REPORT Request For Proposal - Irrigation Pump Preventative Maintenance Page 5 6. Changes to Agreement* Pass The City standard professional services agreement contract is included as an attachment herein. The Proposer shall identify any objections to and/or request changes to the standard contract language in this section of the proposal (or type "N/A"). If you are identifying changes here ALSO upload a copy of the redlined Language/Agreement with your Proposal. Changes requested may effect the City's decision to enter into an Agreement. N/A 7. No Deviations from the RFP* Pass In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions t o this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted here, and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein (or type "N/A"). N/A 8. Project Team Resumes* Pass Submit resumes of all key personnel/support staff that will produce work product for the Services. Describe their qualificati ons, education, and professional licensing. YikangHuangResume.pdfMike_Resume.pdf 9. Certification of Proposal: The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.* Pass 152 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance PROPOSAL DOCUMENT REPORT Request For Proposal - Irrigation Pump Preventative Maintenance Page 6 Confirmed PRICE TABLES COST PROPOSAL Total Equals Yearly Cost Line Item Description Quantity Unit of Measure Unit Cost Total 1 Civic Center Park Pump Station 4 Quarterly Maintenance. $4,750.00 $19,000.00 2 Hovley Soccer Park Pump Station 4 Quarterly $3,000.00 $12,000.00 3 Freedom Park Pump Station 4 Quarterly $3,000.00 $12,000.00 TOTAL $43,000.00 PRICE SHEET Additional Work Line Item Description Quantity Unit of Measure Unit Cost Total 1 Pump Station Technician 1 Hourly Rate $125.00 $125.00 2 Electrician 1 Hourly Rate $155.00 $155.00 3 Laborer 1 Hourly Rate $100.00 $100.00 153 PROPOSAL DOCUMENT REPORT RFP No. 2022-RFP-106 Irrigation Pump Preventative Maintenance PROPOSAL DOCUMENT REPORT Request For Proposal - Irrigation Pump Preventative Maintenance Page 7 Line Item Description Quantity Unit of Measure Unit Cost Total 4 After Hours Response 1 Hourly Rate $185.00 $185.00 5 Additional Service Request Civic Center Park 1 Each $3,500.00 $3,500.00 6 Additional Service Request Hovley Soccer Park 1 Each $2,000.00 $2,000.00 7 Additional Service Request Freedom Park 1 Each $2,000.00 $2,000.00 154 Preventive Maintenance Service – Scope of Work: A.Civic Center Park Scope of Work: -Vertical turbine irrigation pumps motor lubrication oil/grease check. Lubricate per motor manufacturer’s instruction. -Vacuum cleaning service on (3) VFD cabinets. -Infrared inspection of pump power circuit for potential issues. -Measure and record (3) irrigation pumps – pump run current (A) and voltage (V). -Verify SCADA system is reading and logging irrigation pump system status. Calibrate SCADA and/or pump system as needed. -Simulate alarm condition and verify alarm messages are received by email and/or text message. -Operate irrigation pumps in hand mode and visually inspect each pump. For example: noise level, pump packing rings condition, pressure reading, and flow rate reading. -Adjust and tighten irrigation pump packing glands as needed. -Visually inspect and record fertigation pump – pump run current (A) and voltage (V). -Lubricate fertigation pump’s motor bearings per motor manufacturer’s instruction. -Check and record well pump – pump run current (A) and voltage (V). -If pressure gauges are available, check and record well pump discharge pressure (PSI). -Check and clean (1) Amiad SAF-6000 water filter. -Test run vertical turbine irrigation pumps and well pump in automatic mode and verify proper operation. -Perform vacuum cleaning in Irrigation Pump Room and Well Pump Room (Underground). -Submit Maintenance Service Report to Customer. B.Hovley Soccer Park Scope of Work: -Visually check (1) irrigation booster pump and (1) pressure regulating valve. -If pressure gauges are available, check upstream and downstream pressure of pressure regulating valve. Fine tune pressure setting by the pilot valve as needed. -Test operation of the irrigation pump in hand and timer modes and verify proper operation. -Measure and record the irrigation pump – pump run current (A) and voltage (V). -Check and lubricate irrigation pump’s motor bearings per motor manufacturer’s instruction. -Infrared inspection of pump power circuit for potential issues. -Vacuum cleaning service for the irrigation pump control panel and irrigation pump enclosure. -Fine tune (1) pressure regulating valve’s pilot valve pressure setting as needed. -If pressure gauges are available, check and record water pressure at upstream and downstream of pressure regulating valve. -Inspect and record irrigation pump’s suction and discharge pressure. -Visually inspect and record fertigation pump – pump run current (A) and voltage (V). -Lubricate fertigation pump’s motor bearings per motor manufacturer’s instruction. -Submit Maintenance Service Report to Customer. 155 C.Freedom Park Scope of Work: -Visually inspect (2) irrigation booster pumps and inline master valves. -Test run irrigation boosterpumps in hand and timer modes, and verify proper operation. -Measure and record (2) irrigation pumps – pump run current (A) and voltage (V). -Inspect and lubricate (2) irrigation pumps’ motor bearings per motor manufacturer’s instruction. -Infrared inspection of pump power circuit for potential issues. -Inspect and record irrigation pump’s suction and discharge pressure. -Vacuum cleaning service for the irrigation pump control panel and irrigation pump enclosure. -Submit Maintenance Service Report to Customer . 156 April 22, 2022 Mrs. Bertha Gonzalez Project ID: 2022-RFP-106 73510 Fred Waring Drive Palm Dessert CA 92260 Department of Public Works- Operations & Maintenance Irrigation Pump Preventative Maintenance Dear Mrs. Gonzalez Multi W Systems has been in the pump industry for over 30 years, with experience in repairs, sales, maintenance, design and fabrication. We currently work with other municipalities such as City of Los Angeles, Rancho Palos Verdes, County of Los Angeles and many others. We also service the commercial and private community. With our expertise and knowledge of irrigation pump systems we would like to work alongside with the City of Palm dessert PW, to maintain, diagnose, and repair existing irrigation systems. Such as those at the Civic Center Park, Holey Soccer Park and Freedom Park irrigation systems. 157 April 22, 2022 Mrs. Bertha Gonzalez Project ID: 2022-RFP-106 73510 Fred Waring Drive Palm Dessert CA 92260 Department of Public Works- Operations & Maintenance Irrigation Pump Preventative Maintenance Experience Dear Mrs. Gonzalez, Please see the following recent projects related to this RFP City of Palm Dessert Civic Center Pump Station (2/18/22) Randy Chavez rchavez@cityofpalmdesert.org 760-346-0611 -MWS to replace Triplex Control Panel -MWS to replace SCADA system -MWS to replace 50HP VFD’s -MWS to replace Aluminum retrofit Angle Frame hatch cover -Install new hardware, pressure gauges and gadgets -All this to be performed by MWS City of Palm Dessert Aquatic Center (1/26/22) Shawn Muir smuir@cityofpalmdesert.org 760-346-0611 -Perform maintenance on pump -Replace 50HP Lap Pool Pump Seal -Replace gasket kit -Replace sleeve kit -Replace bearing kit -Remove pump and reinstall -All work performed by MWS techs 158 City of Palm Dessert 50HP and 10HP Lap Pool Replacement (1/13/22) Shawn Muir smuir@cityofpalmdesert.org 760-346-0611 -Replace 50HP and 10HP VFD -Replace electrical wire -All work performed by MWS Techs -Demonstrate new VFD’s working in accordance with customers’ requirements Harbor Department City of Los Angeles (3/12/22) Blair Nelson bnelson@portla.org 310-723-3345 -TraPac port -Inspect conditions of pump station and panel -Replace existing control panel -Replace existing pumps -Replace existing hardware -Maintain pump station -All work performed by MWS Techs Harbor Department City of Los Angeles (3/21/21) Blair Nelson bnelson@portla.org 310-723-3345 -Berth 34 rejuvenation -Inspect pump station -Replace existing pumps -Clean out pump station -Replace hardware -Replace control panel -All work performed by MWS Techs 159 Harbor Department City of Los Angeles (3/12/21) Blair Nelson bnelson@portla.org 310-723-3345 -Cal Cottage -Inspect and maintain pump station -Replace existing control panel -Replace existing pump -Replace exiting hardware -Replace hatch cover -All work performed by MWS Techs 160 April 22, 2022 Mrs. Bertha Gonzalez Project ID: 2022-RFP-106 73510 Fred Waring Drive Palm Dessert CA 92260 Department of Public Works- Operations & Maintenance Irrigation Pump Preventative Maintenance Staffing Dear Mrs. Gonzalez, Please see the following recent projects related to this RFP Mike Gan Mechanical Engineer PE Project Lead Electrical Diagnostics and supervisor Supervisor Yi-Kang Huang Electrical Engineer Project Electrical Lead Electrical Diagnostics and supervisor Charlie Yan Electro/mechanical technician Lead technician Perform repairs and diagnostics Omar Cervantes Electro/Mechanical Technician Technician Perform repairs and diagnostics Roger Xia Electro/Mechanical Technician Technician Perform repairs and diagnostics 161 162 Yi-Kang Huang 2544 San Clemente Ave., Alhambra, CA 91803 Phone: (626) 586 – 2278 yikang.huang@outlook.com Education California State Polytechnic University, Pomona Pomona, California B.S. in Electronics and Computer Engineering Technology Graduated June 2014 Core Cumulative GPA: 3.418 Dean’s List: Spring 2012, Winter 2013, Spring 2013 Relevant Coursework Vector Statics, Vector Dynamics, Engineering Graphics, Materials for Engineering Tech, C Programming for Technology, Electronic Manufacturing/PCB Fabrication, Feedback Systems of Engineering Tech, Microcontroller System and Application, Robotics, Motion Control Computer Skills C++, Microsoft Office, SolidWorks, AutoCAD LT, PLC ladder logic Other Skills Wire soldering, oscilloscope, spectrum analyzer, fluent in Mandarin Relevant Work Experience Electrical Engineer, Multi W Systems Inc., Alhambra, CA December 2015 to Current Provide estimates and budgets for new projects Manage and supervise ongoing municipal, commercial, and residential projects Cooperate in team setting for large projects Communicate with end user to determine end user needs and requirements, and develop project specifications Design and build U.L. listed industrial control panels Troubleshoot and repair control systems Write new and alter existing PLC programs Commission pump stations Pump selection per design criteria Purchasing project materials 163 (Mike) Cheng Shan Gan, PE Address: 4209 Walnut Grove Ave, Rosemead, CA 91770 Phone: (626) 254-3738 Email: mikegan1@gmail.com OBJECTIVE:Seeking an engineering position so that I can apply my professional experience to overcome challenges, to complete tasks on time with high quality and customer satisfaction EDUCATION Bachelor of Science in Mechanical Engineering, May 2001 Oklahoma State University, Stillwater, Oklahoma Graduated with a cumulative GPA of 3.838 on a 4.0 scale.Upper 8%of the Mechanical Engineering class. TECHNICAL CAPABILITIES Software Application:Proficient in AutoCAD 2000-2014, Fortran, QuickBooks, Microsoft Office [Word, Excel, Power Point], MathCAD, MathLad, Pump Selection Software. Languages:Fluent in spoken and written English, Mandarin, Cantonese, Taiwanese and Malay. PROJECTS & DESIGNS Pier 400, Long Beach, Port of Los Angeles Sewer pump station, pumps selection, and start-up Home Depot Project Sewer Pump Station Design, City of Fullerton Storm Drain Pump Station Design, City of Tehachapi Los Angles Department of General Service, Building Service Sewer Pump Station & Sump Pump Station Design & System Upgrade, City Hall Building East Domestic Booster Pump Station Design & System Upgrade, City Hall Building East Los Angeles Department of Recreation and Park, USA Westwood City Booster Irrigation Pump Station Design & System Upgrade Venice Beach Front Walk Sewer Pump Station Design & System Upgrade Hyperion Waste Water Treatment Plan, City of Los Angeles Vertical Turbine Pump Station Upgrade & Equipment Supply WORKING EXPERIENCES Engineering Manager - Multi W Systems Inc., El Monte, CA (October 2001 to present) Oversee more than 20 employees in company Water/wastewater pump equipments selection,pump station field start-up experiences Designing and AutoCAD drafting construction plan. Expect in pump performance curve & NPSH curve analysis. Water booster pump system design, sewer & sump pump system design per UPC &UBC standards. Seismic calculation, hydrology & hydraulics calculation, retention basin sizing calculation. Bidding municipal jobs, job budget/cost estimation, inside & outside sales experiences, project scheduling. Familiar with building code and construction code Electrical control panel trouble-shooting & field modification experiences. Control system design, wiring diagram drafting, PLC Programming Experience in Variable Frequency Drive & Solid State Starter application and trouble-shooting. Plan check & city permit obtain experiences, such as electrical permit, mechanical/plumbing permit Technical support, field/project supervising experiences. Prepare specification, bidding document, quotation/purchase order for pump equipment. Preparation includes defining scope of works, bill of materials, term of services, and general fabrication drawing. Experiences in after-sales service, such as: pump station maintenance service, equipment operation training class. Associate with Engineers in City/County/Civil Engineering Firm/Contractor/Developer in design to meet client’s need, such as: MWH, RBF, Kiewit Pacific, Lennar, Shea Homes, LADWP, LADRP, etc. Project scheduling & work arrangement. HONORS & ACTIVITIES Member of Pi Tau Sigma Mechanical Engineering Honors Society Member of Golden Key National Honor Society Member of Phi Kappa Phi Honor Society Member of Tau Beta Pi Engineering Honors Society President’s and Dean’s Honor Roll Confined Space Entry Permit, Pioneer Pump School Certificate, Peerless Pump Course Certificate Cutler-Hammer Variable Frequency Drive Start-up Certificate, Danfoss VFD Startup Course Certificate 164 Relevant Mechanical Courses: CODE COURSE DESCRIPTION CREDIT HOURS GRADE ENSC-2142 STRENGTH OF MATERIALS 3 B ENSC-2613 INTRO ELECTRICAL SCIENCE 3 A ENSC-3233 FLUID MECHANICS 3 A ENSC-3313 MATERIALS SCIENCE 3 A EGR102 ENGINEERING GRAPHICS 3 B EGR-205 THERMODYAMICS I 3 A EGR-204 ENGINEERING MECHANICS II-DYNAMICS 3 A EGR203 ENGINEERING MECHANICS I-STATICS 3 A MAE-3223 THERMODYNAMICS II 3 A MAE-3323 MECHANICAL DESIGN I 3 A MAE-3723 SYSTEM I 3 A STAT-4033 ENGINEERING STATISTICS 3 A MAE-3033 ENGINEERING DESIGN 3 B MAE-3113 MEASUREMENT & INSTRUMENTATION 3 A MAE-3233 HEAT TRANSFER 3 A MAE-3403 COMP METH IN ANALYSIS DESIGN 3 A MAE-4063 MECHANICAL VIBRATIONS 3 B ENGL-3323 TECHNICAL WRITING 3 A MAE-3123 MANUFACTURING PROCESS 3 A MAE-3293 COMPRESSIBLE FLUID FLO 3 A MAE-4353 MECHANICAL DESIGN II 3 B MAE-4323 DESIGN FOR MANUFACTURING 3 A MAE-4374 AEROSPACE SYSTEM DESIGN 4 A GPA: 3.838/4.0 165 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Clay Von Helf, Information Technology Manager APPROVING AUTHORITY:City Council REQUEST:Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project. Recommendation: By Minute Motion: Authorize City Manager to execute contract with Presentation Products Inc, DBA Spinitar for audio visual installation services for the Council Chamber ADA remodel project for $68,326.09. Background/Analysis: The Council Chambers is currently going through a remodel to bring the facility up to current ADA standards. This proposal from Spinitar will add some important updates to the audio-visual system to make participation in our meetings easier for all members of the public. We will add a hearing assist loop under the carpet, making it easy for people with hearing aids to hear the conversation clearly and easily. The hearing assist loop will send the audio signal from our system directly to most hearing aids automatically. We will also be adding equipment for hybrid virtual meetings, allowing members of the public to continue to participate in their city government from a virtual location. Spinitar is the contractor who completed our audio-visual remodel of the council chambers in 2019. This proposal will add to the system they have already installed and service. Using Spinitar for this work is in the best interest of the City, staff is requesting an exception to competitive bidding under PDMC 3.30.160.I. Financial Impact: The cost of the installation and equipment is $68,326.09. Funds are available in 4004161-4400100. Attachments: 1. Proposal 141809 166 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 AUDIOVISUAL PROPOSAL PREPARED BY Spinitar Kirk Bolling Account Manager (714)367-2900 kirk.bolling@spinitar.com ISSUED TO City Of Palm Desert Clayton Helf 73-510 Fred Waring Drive Palm Desert, CA 92260 PROPOSAL NO.141809 DATE:May 3, 2022 EXPIRES:May 13, 2022 167 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 Who We Are Spinitar is an industry-leading AV systems integrator with a history of excellence in system design, spanning more than 30 years. We specialize in AV systems design, integration and support for a broad range of industries and applications. We believe our success begins with a deep understanding of your industry, organization, vision, goals, and end users. Our Specialties Design Build Train Support What We Do AV Solutions AV Systems Design Project Management System Integration Support Services AV Staffing "Our commitment to quality and craftsmanship is deeply ingrained in our culture." www.spinitar.com © 2022 Spinitar. All Rights Reserved 168 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 SCOPE OF WORK Scope Per -2022-03-21_100% Council Chambers ADA Remodel AV Specifications -2022-03-21_100% Council Chambers ADA Remodel AV Drawings Functional Scope per Spec- Council Chambers As part of the ADA remodel of the City of Palm Desert Council Chambers, the current AV systems shall be amended. This shall include the addition of an underfloor induction loop system for hearing assist, additional network cameras for Zoom conferencing, a compact PTZ controller (for conferencing), new dais desktop member/council stations, and the replacement of several failing broadcast components. The ADA remodel shall also include a new custom lectern for better accessibility and flexibility. The scope of the AV work shall include the removal and temporary storage (in location designated by City of Palm Desert) of existing AV equipment to allow for the architectural and finishes work to be done by the project general contractor. This shall include the removal and storage of the broadcast cameras, the 86” TV, and all the dais (desktop) equipment (desk units, monitors, etc.). Additional scope shall include adding new dais member station, conference cameras, and equipment to allow for simultaneous Zoom meetings for remote/hybrid council meetings. This shall include a compact PTZ controller/switch, additional AV over IP encoders, HDMI distribution amplifier, a fan-less network switch, and all required cabling. The system shall also be supplied with a new underfloor induction loop system for hearing assist in the primary Council Chambers seating area. The intent is to provide hearing assistance for people sitting in the audience area that have telecoil equipped hearing aids. A high level of coordination with the project general contractor as well as seating contractor shall be required to ensure that the hearing assist system is installed properly and is not damaged when the seats and carpet are installed. New systems shall also include a new secondary press output panel to be installed in a floor box in the rear of the primary seating area. All materials, cable, and labor shall be included the AV contractor’s scope except for Control System programming. Control System programming shall be provided by K2 upon completion of the systems (both new install and all put-back of existing equipment). Executive Conference Room As part of a larger ADA remodel of the City of Palm Desert Council Chambers, the Council Chambers Executive Conference Room shall be equipped with a new 75” TV and a Logitech Rally Bar Conference System. The TV shall be provided and installed by the AV contractor, but all other conference equipment (conference computer, Logitech Rally Bar, and Barco Clickshare systems) shall be provided by the City of Palm Desert. The AV contractor shall install all system in coordination with the City of Palm Desert. This shall include, but not limited to, mounting of the conference components behind the television and supply and AV patch cords or power extension cables required (HDMI, DisplayPort, etc.) for a fully functioning system. Exclusions: The following work is not included in our Scope of Work: www.spinitar.com © 2022 Spinitar. All Rights Reserved 169 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 •All conduit, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc. •Pathway for hearing loop system •Concrete saw cutting and/or core drilling. •Fire wall, ceiling, roof and floor penetration. •Necessary gypsum board replacement and/or repair. •Necessary ceiling tile or T-bar modifications, replacements and/or repair. •All millwork (moldings, trim, cut outs, etc.) •Patching and painting. •Permits (unless specifically provided for and identified within the contract.) ACCEPTANCE OF SCOPE OF WORK Name (Please Print): Authorized Signature: Date: www.spinitar.com © 2022 Spinitar. All Rights Reserved 170 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 TECHNICAL SERVICES APPROACH Spinitar provides a turnkey audiovisual system included but not limited to the following services: •Design Engineering: •Preparation of system functional interconnection diagrams, circuit details, equipment rack elevations and testing/commissioning of the system for optimal performance. •Project Management: •Attends construction and client meetings throughout the duration of the project •Provides status reports •Develop project schedule and oversight of the Spinitar team •Oversee the training needs and documentation of the customer •Supervise end-user training on systems operation •Facilitate completion of final punch list items and close out package •Shop Installation: Labor performed in-house. •Racking of equipment, mounting equipment within rack and wiring interconnects •Testing components within rack for proper operation and custom wall plates and/or custom electronic devices, etc. •Field Installation: Labor performed on the job site. •Pulling, labeling and terminating cable with-in the room(s) •Mounting and terminating all wall plates •Installing structural systems for audiovisual equipment •Mounting equipment in millwork, walls, floors and/or ceilings •System level testing and de-bugging •Site cleanup and disposal, etc. •Programming: Labor performed off-site to develop software programmed to specific approved design for human interface control of the audio-visual system. •Base program from function list •Base touch panel layout from drawings •Client-approved layout and functionality •Loading program and test functions (in-shop) •Modifying program to reflect field conditions. www.spinitar.com © 2022 Spinitar. All Rights Reserved 171 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 PART NUMBER MANUFACTURER PART DESCRIPTION QTY UNIT PRICE TOTAL PRICE Council Chambers MX418/C SHURE Cardioid-18" Gooseneck Condenser Microphone, Attached Preamp with XLR, Shock Mount, Flange Mount, Sn 1 $267.69 $267.69 A412MWS SHURE Black Locking Metal Windscreen for Microflex® Gooseneck Microphones 1 $21.00 $21.00 W3-1335SB TANGBAND 3" Titanium Full Range Speaker (UNAVAILABLE) 0 $0.00 $0.00 W3-1878 TANGBAND Tang Band W3-1878 3" Full-Range Driver 1 $199.97 $199.97 PANEL CRAFTERS 3" Speaker Custom Grill 1 $117.33 $117.33 E155645 ELOTOUCH 1502L 15" Touchscreen Monitor 1 $672.93 $672.93 60-1482-01 EXTRON Six Output HDMI Distribution Amplifier 1 $961.54 $961.54 70-1028-01 EXTRON Primary Shelf, gray 1 $72.31 $72.31 C10-2N SYS 1 WILLIAMS AV C10-2[N/D] MultiLoop hearing loop driver 1 $6,699.33 $6,699.33 ACFB200U20 WILLIAMS SOUND Copper Foil Tape, 656 ft (200m) reel UL approved 3.0mm²oil Tape 20mm wide 1 $636.92 $636.92 FWT 001 WILLIAMS SOUND Cloth-based, protective loop warning tape. 2" x 165 spool. 4 $130.00 $520.00 PLW 014 WILLIAMS SOUND Power loop wire. 14ga. 500 spool. Black. For induction loop, non-direct burial applications. 1 $310.00 $310.00 PLR BP1 WILLIAMS SOUND Induction loop body-pack receiver. No earphones. No batteries. 4 $190.38 $761.52 BAT 001-2 WILLIAMS SOUND Two (2) 1.5-volt AA alkaline batteries.4 $6.00 $24.00 EAR 022 WILLIAMS SOUND Surround earphone. Hangs on outside of ear. Mono 3.5 mm plug 4 $22.00 $88.00 DIN-AMP JENSEN 1x4 Audio Distribution Amp (1 Direct+3 ISO Outs) 1 $375.00 $375.00 DIN-PS JENSEN 1x4 Audio Distribution Amp (1 Direct+3 ISO Outs) - Power Supply 1 $157.14 $157.14 PSL-20V DSAN Podium Signal Light 1 $208.00 $208.00 E683204 ELOTOUCH 1302L 13" Touchscreen Monitor 1 $537.49 $537.49 PW DSAN External Power Supply 1 $20.00 $20.00 CB18 XANTECH Strip-IR Parallel Connecting Block 1 $85.46 $85.46 CONVNTRM/AB/HSD I BLACKMAGIC DESIGN Mini HDMI to SDI 12G Converter 1 $582.35 $582.35 The following is a summary of costs for each area of the project. The AV equipment cost reflects all of the major components necessary to meet the project’s functional goals. The technical services cost includes the applications engineering, project engineering, CAD, project management, shop installation and field installation labor required for the project. Materials cost include the cable, connectors, plate, panels and miscellaneous incidental components required to integrated the AV equipment into the final system. SUMMARY OF TECHNOLOGY INVESTMENT www.spinitar.com © 2022 Spinitar. All Rights Reserved 172 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 HYPERD/ST/DAHM BLACKMAGIC HyperDeck Studio HD Mini 1 $582.35 $582.35 NC-12x80 QSC 12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output. In 1 $3,642.86 $3,642.86 NC-20x60 QSC 20x Optical Zoom 60° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output. In 1 $4,371.43 $4,371.43 PTZ-FLY-V1 SKAARHOJ PTZ Fly Controller with Hall-Effect Joystick 1 $1,826.91 $1,826.91 I/O USB BRIDGE QSC Q-SYS PoE bridging endpoint for AV-to-USB Bridging. Delivers driverless USB 2.0 connection. Includes 1 $1,714.29 $1,714.29 70-1028-01 EXTRON Primary Shelf, gray 1 $72.31 $72.31 PANEL CRAFTERS MEMBER STATION CUSTOM PLATE FOR MICROPHONE AND ON/OFF BUTTON 1 $132.00 $132.00 PANEL CRAFTERS COUNCIL STATION CUSTOM PLATE FOR MICROPHONE AND ON/OFF BUTTON 5 $132.00 $660.00 C750Q-AVT3 NEC MultiSync C750Q-AVT3 - 75" LED LCD Public Display Monitor, 3840 x 2160 (UHD), 24/7, High Haze, 350 c 1 $3,815.95 $3,815.95 XSM1U CHIEF Micro-Adjust Fixed Wall Mount X-Large 2 $301.66 $603.32 CSMP9X12 CHIEF PROXMOUNT PLATE9X12 1 $49.98 $49.98 Council Chambers Total:$30,789.38 Ungrouped Items OFE - Desktop Members Station Wooden Enclosure 9 $0.00 $0.00 OFE - Desktop Council Station Wooden Enclosure 5 $0.00 $0.00 OFE - Lecturn Station Wooden Enclosure 1 $0.00 $0.00 INSTALL_MATERIAL _VR VARIABLE Install Material 1 $2,359.99 $2,359.99 FREIGHT Spinitar Freight charges 1 $528.00 $528.00 Professional Services DESIGN_M SPINITAR System Design 32 $120.00 $3,840.00 CADD_M SPINITAR CAD Drawing 32 $75.00 $2,400.00 PROGRAM_M SPINITAR Programming 0 $120.00 $0.00 PROJMGMT_M SPINITAR Project Management 36 $110.00 $3,960.00 FIELDINSTALL_M SPINITAR Field Installation 148 $90.00 $13,320.00 TESTING_M SPINITAR Testing & Commissioning 36 $120.00 $4,320.00 TRAVEL_M SPINITAR Travel Time 28 $50.00 $1,400.00 MISC-TRAVEL SPINITAR Misc Travel 1 $1,333.33 $1,333.33 Professional Services Sub-total $30,573.33 www.spinitar.com © 2022 Spinitar. All Rights Reserved 173 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 SUBTOTAL:$65,610.70 TAX:$2,715.39 TOTAL:$68,326.09 Taxable Professional Services SHOPINSTALL_M SPINITAR Shop Installation 8 $90.00 $720.00 DOCUMENT_M SPINITAR Documentation 8 $80.00 $640.00 Taxable Professional Services Sub-total $1,360.00 SS-SUPPORT-PG SPINITAR One Year Performance Guarantee 1 $0.00 $0.00 Total:$34,821.32 www.spinitar.com © 2022 Spinitar. All Rights Reserved 174 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 Taxes and Shipping Applicable taxes and shipping charges will be added to invoices issued for the project. Standard Payment Terms 40% - due upon project commencement 40% - due upon delivery of equipment to Spinitar warehouse and initiation of in-shop installation 20% - due at substantial completion and/or sign off Invoices will be submitted in accordance with standard terms. The project will be invoiced based on a contract price of $68,326.09. Spinitar is committed to improving how our clients present, receive and exchange important information in their communication environments. We have the experience and expertise to provide City Of Palm Desert with multimedia systems that will serve as models for innovative presentation, training and conferencing environments. The Spinitar team looks forward to working with you on this project. Sincerely, SPINITAR Kirk Bolling Account Manager Name/Title (please print) Client Approval Date www.spinitar.com © 2022 Spinitar. All Rights Reserved 175 A U D I O , V I S U A L A N D C O M M U N I C A T I O N S O L U T I O N S . S I N C E 1 9 8 6 Thank You! www.spinitar.com © 2022 Spinitar. All Rights Reserved 176 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Heather Horning, Assistant to the City Manager APPROVING AUTHORITY:City Council REQUEST:Approval of a Memorandum of Understanding with Coachella Valley Association of Governments formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program; and authorize payment for fiscal year 21/22. Recommendation: By Minute Motion: 1. Approve a Memorandum of Understanding with Coachella Valley Association of Governments for formalizing the City’s participation and annual $100,000 contribution to the CV Housing First Program through June 30, 2023; and 2. Authorize payment of $100,000 to Coachella Valley Association for Fiscal Year 2021/22; and 3. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. Background/Analysis: The City Council has funded homelessness services coordinated regionally through the Coachella Valley Association of Governments (CVAG) for several years. These contributions initially went towards the operation of Roy’s Desert Resource Center, which permanently closed in July 2017. Since then, CVAG has allocated its regional financial commitments to programs that follow the Housing First Model, which is designed to place homeless person(s) in housing first, and address support services once housing has been established. CVAG’s current regional homelessness program is called CV Housing First Program, and it is operated by CVAG staff. A summary of the services provided in the 2021 calendar year including statistics is attached. In December 2018, the Desert Healthcare District/Foundation approved a dollar-for-dollar match of local jurisdiction contributions of at least $100,000 to fund CVAG’s regional efforts to end homelessness in the Coachella Valley. Subsequently, CVAG has requested financial contributions of $100,000 annually from participating jurisdictions, including the City of Palm Desert. The City has paid this amount each year following the request. In March 2022, CVAG sent an invoice formally requesting the $100,000 contribution for Fiscal Year (FY) 21/22. The letter is attached for reference. This year CVAG also sent a request to approve a Memorandum of Understanding (MOU) between the City and CVAG to formalize the City’s participation in this program and assist CVAG with planning the operations of it. The MOU expires on June 30, 2024, and commits the City to continue its $100,000 annual contribution. A copy of the MOU is attached for reference. CVAG will provide quarterly reports on this program that will be shared with the Homelessness Taskforce and City Council. 177 May 12, 2022 – Staff Report CVAG for CV Housing First MOU and FY 21/22 Payment Page 2 of 2 Staff recommends authorizing the payment of $100,000 to CVAG for FY 21/22 services and approving the MOU formalizing the City’s participation and annual contribution to CV Housing First Program through June 30, 2024. Homelessness Taskforce Recommendation This item was presented to the Homelessness Taskforce on May 2, 2022. The Taskforce unanimously voted to recommend approval of this action. Financial Impact: Approval of the MOU commits the City to paying $100,000 annually for FY 21/22, 22/23, and 23/24, for a total commitment amount of $300,000. Funds for the FY 21/22 contribution are available in Account No. 1104211-4392100 (Homeless Outreach Team), and funds for the FY 22/23 contribution are included in this account in the proposed budget. Attachments: 1. Invoice 2. MOU 3. CV Housing First – 2021 Year in Review 178 179 180 181 182 183 184 185 ITEM 6B Coachella Valley Association of Governments Homelessness Committee February 16, 2022 STAFF REPORT Subject: CV Housing First: 2021 Year in Review Contact: Tom Kirk, Executive Director (tkirk@cvag.org) and Anyse Smith, Management Analyst (asmith@cvag.org) Recommendation: Information Background: After nearly two decades of providing regional homelessness services, 2021 marked the first year where CVAG directly operated a program using its own staff. Based on the direction and feedback from the CVAG Homelessness and Executive Committees, the CV Housing First program focused on the CV200, a by-name list of chronically homeless individuals residing in desert cities that have frequent contacts with law enforcement and who are likely to be shelter resistant or who have already fallen out of housing. The list was developed in partnership with CVAG’s member jurisdictions and local law enforcement. CVAG staff has committed to adjusting CV Housing First programming based on the data, and provides quarterly updates to its members about the program. The CV Housing First team uses two primary methods to get clients to housing solutions: rapid resolution and crisis stabilization units: • Rapid resolution is an urgent, cost-saving solution that the Housing First staff use to help overcome the barriers that keep people from getting housing. This could include options such as helping them secure their identifying paperwork, which then can help them qualify for benefits. It also includes sorting out the process for housing, medical, mental health, substance abuse, employment, and mainstream benefits. • The crisis stabilization units allow CVAG to connect CV200 individuals to housing. These are apartments and hotel rooms where clients stay, generally up to 90 days, that keep them off the streets. Through case management and frequent interactions with the team, CVAG is helping them achieve the goal of permanent housing, programs, and family reunifications On a weekly basis, staff also conducts valley-wide coordinated outreach, and participates in regular planning meetings with law enforcement, healthcare providers, county behavioral health teams, and other service providers. By working collaboratively, staff can respond directly when unsheltered CV 200 individuals are located in the field and desiring services. Some of this work will be done by the mobile access center, which launched in 2021 to bring services to the unsheltered service-resistant homeless population where they are located and progressively provide the necessary assessments, interventions, and services. By bringing the access center into the field, the project has expanded services to individuals residing in places not meant for habitation and those who are unsheltered that may not be in the Coordinated Entry System or Homeless Management Information System (HMIS). CVAG staff is collaborating with partners including healthcare providers, county agencies, and legal service providers to offer medical services, referrals and assessments for housing, and assistance with vital documents and public benefits. 186 CVAG staff set a lofty internal goal of getting 90 individuals into permanent housing solutions in its first year. By the end of the year, 75 CV200 clients were in permanent housing solutions and another 32 non- CV200 clients were housed. CV Housing First Clients – By the Numbers through December 31, 2021 CV200 as of 12/31/2021 Q1 Q2 Q3 Q4 TOTAL Clients housed in Crisis Stabilization Units (CSH) 50 22 35 32 139 Clients being helped through Rapid Resolution (RR) 3 2 0 5 Clients returned to the street (failures) 6 11 5 10 32 Clients moved into permanent housing from CSH (successes) 20 21 12 12 65 Clients moved into permanent housing from RR (successes) 5 3 2 0 10 TOTAL HOUSED FROM LIST OF 200 25 24 14 12 75 NON CV200 as of 12/31/2021 Q1 Q2 Q3 Q4 TOTAL Households Housed in CSH Units 5 3 0 3 11 Households being helped through RR 0 0 3 3 Households returned to the street (failures) 0 1 0 3 4 Households moved into permanent housing from CSH (successes) 3 2 0 0 5 187 Households moved into permanent housing from RR (successes) 2 0 0 2 4 TOTAL HOUSEHOLDS HOUSED 5 2 0 2 9 TOTAL INDIVIDUALS HOUSED 19 11 0 2 32 CVAG staff continues to track program metrics, such as the length of stay in the units. For the fourth quarter, the CV200 clients who successfully exited the program into permanent housing stayed in a crisis stabilization unit for 104 days. Those CV200 clients who exited the program unsuccessfully stayed 78 days. Since the end of the third quarter the length of stay for permanent resolutions has increased (up from 82 days), and the length of stay for returns to the street has also increased slightly (up from 71 days). Part of the reason for the extended length of stay has been due to the availability of permanent bed space, as well as challenges in securing necessary behavioral health services. Throughout the year, CVAG staff also added additional program metrics to track the permanent housing resolutions. Knowing the type of housing where clients resolve will help with identifying future opportunities and options for housing, while also highlighting where we face challenges in finding placement for clients. Of the 12 permanent housing resolutions in the fourth quarter, the breakdown of clients’ Exit Destination is as follows: • Family/Friends – 1 • Permanent Supportive Housing (PSH) – 1 • Rental With Ongoing Subsidy (Low Income Senior Housing) – 3 • Rental With Ongoing Subsidy (VASH Voucher) – 1 • Rental With Ongoing Subsidy (Housing Choice Voucher) – 5 • Shared Housing - 1 The Housing First team has, over the past year, worked diligently to connect individuals experiencing homelessness to services and permanent housing. Case managers focused on each individual or household to determine their unique needs, and provided linkages to services as part of a collaborative effort. CVAG also established new partnerships with organizations – such as Inland County Legal Services – to assist with acquiring clients’ vital documents, mainstream benefits, Social Security, SSI, and SSDI. Staff worked diligently to be responsive to landlords and to maintain the needed units valleywide. The efforts to house individuals on the CV200 is a unique challenge, as these clients are often the toughest of the tough cases. CVAG staff will also be tracking the housing status of permanently resolved clients at the six- and 12- month period after they were initially housed to determine which clients still remain in housing and which have returned to homelessness. As of December 31, 2021, three people have reported having returned to homelessness and CVAG staff is working closely with these clients to determine additional housing opportunities. For the clients who are still in housing, CVHF staff remains ready and available to assist our clients with transitioning into independent living and to help prevent a return to homelessness. Looking forward to 2022, and as detailed to the Homelessness Committee in November, CVAG staff is working with partners in law enforcement and the county to review the CV200 list for names that should be removed and update with new clients who are chronically homeless and high utilizers of public services. Those clients on the CV 200 who have not yet been housed and who have been contacted within the last 90 days will remain part of the list and staff will continue to engage these individuals through 188 street outreach. CVAG staff is still awaiting some feedback from local law enforcement, but anticipates the list will be finalized this month. Additionally, CVAG staff this month met with Riverside County Sheriff Chad Bianco and the department’s leadership in the Coachella Valley to provide a detailed update on CVAG’s efforts to address homelessness. CVAG staff will continue to follow up with the Sheriff and department staff as the department is working on programs that may provide additional opportunities for collaboration with the CV Housing First team. CVAG staff continues to identify areas of need and gaps. In 2022, staff anticipates exploring partnerships that improve outreach efforts. CVAG staff also is exploring ways to bolster the available behavioral health services, which can ultimately help get clients into permanent housing solutions. The availability of beds – whether it is retaining crisis stabilization units or having permanent supportive housing and affordable housing units – will also be critical to the program’s long-term success. Fiscal Analysis: The CV Housing First program, including the staffing and CV200 program, is incorporated into the CV Housing First budget, which has been funded by contributions from cities, Riverside County, the Desert Healthcare District/Foundation, and grants. 189 STAFF REPORT PALM DESERT HOUSING AUTHORITY Housing Department MEETING DATE:May 12, 2022 PREPARED BY:Jessica Gonzales, Senior Management Analyst APPROVING AUTHORITY: Housing Authority REQUEST:Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000. Recommendation By Minute Motion, that the Housing Authority Board, 1) Approve an extension to Contract No. HA37273 with John Harrison Contracting (“JHC”) for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority (“Authority”) properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and 2) Authorize the Chairman or Executive Director and his designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith. Monies have been included in the FY 2022/2023 proposed Authority’s replacement reserve budget in the appropriate Authority accounts. Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of May 4, 2022. Upon request, a verbal report will be provided at the Authority’s regular meeting of May 12, 2022. Strategic Plan This request does not apply to a specific strategic plan goal. Executive Summary By authorizing the continued use of John Harrison Contracting, Inc. (“JHC”) for HVAC Mechanical Systems Maintenance Services (“Services”) at the Authority properties, the Authority will work exclusively with JHC to ensure all HVAC systems are repaired and replaced in accordance with the terms of the agreement. The work performed under this contract meets the current prevailing wage requirements. 190 May 12, 2022 – Staff Report Housing Authority – Extension to Contract No. HA37273 with JHC Page 2 of 3 Background/Analysis On July 12, 2018, the Authority approved a contract with John Harrison Contracting for the purpose of providing Mechanical Systems Maintenance Services at the Authority properties for a one-year contract with four (4) one-year extensions. JHC has continued to perform satisfactorily under its current contract obligations, therefore, to maintain continuity in the quality of services that currently exists; staff is requesting the Authority Board to approve extending the contract for one (1) additional year. In addition, as part of the approval, the Authority authorized participation in the Energy Savings Assistance Program (“ESAP”). As a cooperative party to the program, the Authority was required to pay for a small co-pay and coil replacement costs. Prior to participating in the ESAP, the average cost to replace an HVAC system ranged from $5,432 to $7,333 per system (including permits and testing). By participating in the ESAP, the Authority has been able to recognize a cost savings of approximately $5,866 to $6,306 per system. Not all systems qualify, but for those that do, this is a considerable cost savings that ultimately benefits the residents. The Authority properties collectively have approximately 1,114 AC systems. Of those units, at least 388 have qualified through ESAP and have been replaced. Even with all those completed, many systems remain that may or may not require repair and/or replacement in the immediate future. The Services also include equipment maintenance and repair. The equipment to be maintained includes, but is not limited to, air handlers, condensing units, split systems, pumps, gas fired unit heaters, package units and forced air systems. JHC also continues to be an approved contractor for the ESAP program. They have done an exemplary job over the past years in meeting both the program and Authority’s needs to allow tenants to participate. See average cost breakdown below for benefits of qualifying tenants through ESAP: Fiscal Year No. of Units Replaced* Average Cost/ Unit Total Expensed 2015/2016 23 $4,807 $110,563 2016/2017 75 $1,819 $136,419 2017/2018 99 $1,476 $146,138 2018/2019 96 $1,192 $114,454 2019/2020 42 $2,001 $84,052 2020/2021 23 $1,738 $39,968 2021/2022 6 $7,161 $42,968 This request will extend JHC’s contract for HVAC maintenance services at the Authority properties for an additional twelve (12) months beginning July 1, 2022. This will be the FOURTH extension to the original contract. While the ESAP participant fees remain relatively the same, the current contract fee per system will increase by approximately 6% to 9% for the extended contract period for those systems that do not qualify. JHC has adjusted the price for their costs of goods, fuel, materials, or required prevailing wages associated with installation of new units. They will not apply any other markup during the extension period. 191 May 12, 2022 – Staff Report Housing Authority – Extension to Contract No. HA37273 with JHC Page 3 of 3 JHC’s extension proposal, for those systems that do not qualify, has an average cost of $7,200/system (an average $530 increase/system compared to FY 2021/2022), while the second lowest bidder (in 2015) required $7,200/system. All other provisions of the contract remain unchanged and continue in full force and effect. Staff is recommending approval of an extension to Contract No. HA37273 with JHC for an additional twelve (12) months for HVAC mechanical maintenance services, effective July 1, 2022, in an annual amount not to exceed $175,000. Financial Impact The fiscal impact to the Authority of the contract extension is the same as it is currently. Although there has been a slight increase in the per system cost, staff believes the not to exceed amount is sufficient to accommodate the needs of the complexes for the extended contract period. Actual expenditures will be paid from the FY 2022/2023 Housing Authority’s replacement reserve approved budget. Attachments 1. JHC Renewal Proposal Cost Form 2. Draft Amendment Agreement 192 193 194 195 Contract No. HA37274 Page 1 of 4 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services PALM DESERT HOUSING AUTHORITY EXTENSION TO HVAC MECHANICAL SYSTEMS MAINTENANCE, REPAIR, AND REPLACEMENT SERVICES CONTRACT CONTRACT No. HA37273 This FOURTH EXTENSION (“Extension”) to the HVAC Mechanic Systems Maintenance, Repair, and Replacement Services Contract No. HA37270 is made as of July 1, 2022, (“Effective Date”) by and between the PALM DESERT HOUSING AUTHORITY, a public body, corporate and politic having a principal place of business at 73-510 Fred Waring Drive, Palm Desert, California, (the "Authority") and JOHN HARRISON CONTRACTING, INC., a corporation, having a principal place of business at 1143 West Lincoln Street, Suite 2, Banning, California 92220 (the "Contractor"). The Authority and the Contractor may be referred to herein individually as a "Party" and collectively as the "Parties." RECITALS A. The Authority is a public body, corporate and politic. B. The Contractor is engaged in the business of HVAC Mechanic Systems Maintenance, Repair, and Replacement Services, and has represented to the Authority that the Contractor is experienced and competent in said business. C. The Authority and Consultant desire to enter into this Extension to the Agreement. D. The Parties entered into that certain HVAC Mechanic Systems Maintenance, Repair, and Replacement Services Contract No. HA37270, by and between Palm Desert Housing Authority and John Harrison Contracting, Inc., dated July 12, 2018 (“Contract”). E. The Parties entered into that certain HVAC Mechanic Systems Maintenance, Repair, and Replacement Services Extension Contract No. HA37271, by and between Palm Desert Housing Authority and John Harrison Contracting, Inc., dated June 13, 2019 (“First Extension Contract”). F. The Parties entered into that certain HVAC Mechanic Systems Maintenance, Repair, and Replacement Services Extension Contract No. HA37272, by and between Palm Desert Housing Authority and John Harrison Contracting, Inc., dated June 13, 2020 (“Second Extension Contract”). G. The Parties entered into that certain HVAC Mechanic Systems Maintenance, Repair, and Replacement Services Extension Contract No. HA37273, by 196 Contract No. HA37274 Page 2 of 4 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services and between Palm Desert Housing Authority and John Harrison Contracting, Inc., dated July 1, 2021 (“Third Extension Contract”). NOW, THEREFORE, the Parties agree to amend the Contract as follows: 1.Term. The parties agree that the term ("Term") of the Contract shall be extended, for an additional twelve (12) month term beginning July 1, 2022 and ending June 30, 2022 or to such later date as may be agreed in writing between parties. The Contract allows for an option of an extension based on Contractor’s performance and mutual agreement, this Extension is the Fourth Contract extension. Any additional extensions will be contemplated based on performance. 2.Compensation. Compensation shall be paid on an on call basis for actual work performed and shall not exceed One Hundred Seventy Five Thousand Dollars and Zero Cents ($175,000) annually, including any related fees associated with the repairs performed. 3.Schedule of Charges. For furnishing services, as specified in the Contract, the Authority will pay and Contractor shall receive in full compensation, for all Work rendered under the Contract at the rates as amended and set forth in Exhibit “A” to this Extension of the Contract which is attached hereto and incorporated herein by reference. All other terms of the Contract to remain unchanged and in full force and effect. [Signatures to follow on the next page] 197 Contract No. HA37274 Page 3 of 4 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services IN WITNESS THEREOF, the Parties have executed this FOURTH Extension on the date first above written. CONTRACTOR: JOHN HARRISON CONTRACTING, INC., a corporation By: ______________________________ ___________________________________ Name and Title By: ______________________________ ___________________________________ Name and Title ___________________________________ Contractor’s License Number and Classification ___________________________________ DIR Registration Number AUTHORITY: PALM DESERT HOUSING AUTHORITY, a public body, corporate and politic By: _______________________________ Jan C. Harnik, Chairman ATTEST: By: __________________________________ Anthony J. Mejia, Secretary APPROVED AS TO FORM: By: Best Best & Krieger LLP Authority Counsel 198 Contract No. HA37274 Page 4 of 4 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services State of California ) ) SS. County of Riverside ) On , 20 before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. __________________________________ Signature State of California ) ) SS. County of Riverside ) On , 20 before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. __________________________________ Signature A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 199 Contract No. HA37273 Page 1 of 3 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services Exhibit A 200 Contract No. HA37273 Page 2 of 3 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services 201 Contract No. HA37273 Page 3 of 3 BBK: August 2014 - 77802.00000\24392264.1 Palm Desert Housing Authority – HVAC Mechanic Systems Maintenance, Repair, and Replacement Services 202 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Heather Horning, Assistant to the City Manager APPROVING AUTHORITY:City Council REQUEST:Approval of an Amendment to the Agreement with Riverside University Health System for local homelessness services to extend the term by one (1) year. Recommendation: By Minute Motion: 1. Approve Amendment No. 1 (Contract No. C41701) to Contract No. C41700 with the Riverside University Health System for local homelessness services extending the term by one year, from July 1, 2022, through June 30, 2023, in an amount not to exceed $168,000; and 2. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. Background/Analysis: In 2019, the City Council approved an agreement with Riverside University Health System- Behavioral Health (RUHS) from July 1, 2019, through December 31, 2020 (Contract No. C38300). The services included RUHS’ assignment of two full-time County staff positions (Behavioral Health Specialist and/or a Mental Health Peer Support Specialist), known as the HHOPE Team, that focus on providing homelessness services in Palm Desert. The HHOPE Team conducts continual street outreach and provides resources to a diverse group of individuals, who range in situations from at-risk to chronically homeless. Staff has worked closely with the HHOPE Team to work collectively with numerous stakeholders, including City Code Compliance staff, Coachella Valley Association of Governments’ homeless outreach staff, and the Police Department. Through weekly meetings with these stakeholders, the City has been able to increase communication and coordinate efforts and resources to better serve Palm Desert residents and businesses. The HHOPE Team provides monthly statistics on their efforts and this information is shared with the Homelessness Taskforce and the City Council. A summary of the service provided through March 2022 is attached. On December 10, 2020, the City Council approved an agreement (Contract No. 41700) to continue partnering with RUHS to have the HHOPE Team provide local homelessness services. This agreement allows for two one-year extensions. Staff is recommending approving an amendment to the agreement to extend the term by one year, from July 1, 2022, through June 30, 2023. Homelessness Taskforce Recommendation This item was brought before the City’s Homelessness Taskforce on May 2, 2022. The Taskforce recommended approval of the Amendment. 203 May 12, 2022 – Staff Report Amendment to the Agreement with Riverside University Health System for local homelessness services Page 2 of 2 Financial Impact: The fiscal impact of this action will be up to the contract amount of $168,000 for Fiscal Year (FY) 2022/23. This amount is included in Account No. 1104211-4392100 (Homeless Outreach Team) in the proposed budget. In 2020, the City applied for funding for this program through the Permanent Local Housing Allocation (PLHA) administer by the California Department of Housing and Community Development. The City’s Five-Year PLHA Plan was approved and the City will receive approximately $1,028,000 over the five-year funding period to reimburse the cost associated with this program. The City has submitted the request for Funding to receive the FY 2020/21 funding and the request is being processed. Please note the funding amounts are estimates since PLHA funds are generated through a fee on real estate transactions, which may fluctuate annually. Attachments: 1. Amendment 2. Approved Agreement 3. HHOPE Team Statistics 204 Contract No. C41701 AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND THE COUNTY OR RIVERSIDE, RIVERSIDE UNIVERSITY HEALTH SYSTEM-BEHAVIORAL HEALTH 1. Parties and Date. This Amendment No. 1 to the Professional Services Agreement dated the 24th day of June, 2021 is made and entered into as of this 12th day of May, 2022, by and between the City of Palm Desert (“City”) and the County of Riverside, Riverside University Health System-Behavioral Health, a County in the State of California, with its principal place of business at 4080 Lemon Street, 5th Floor, Riverside, California 92501-3609 (“County”). City and County are sometimes individually referred to as “Party” and collectively as “Parties.” 2. Recitals. 2.1 Agreement. The City and County have entered into an agreement entitled Professional Services Agreement dated the 24th day of June, 2021 (“Agreement” or “Contract”) for the purpose of retaining the services of County to provide homeless outreach team services. 2.2 Amendment. The City and County desire to amend the Agreement to extend the term of the Agreement by one (1) year. 2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 3.1.3 of the Agreement. 3. Terms. 3.1 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows: “The term of this agreement shall be from July 1, 2022, to June 31, 2023, unless earlier terminated as provided herein. County shall complete the Services within the term of this Agreement, and shall meet any other established schedules and guidelines.” 3.2 Extension. Section 3.1.3 of the Agreement is hereby amended in its entirety to read as follows: “The City, at its option, may extend the term of this Agreement for one year at the discretion of the City Council of the City, by giving written notice of the exercise of such option to the County prior to June 30, 2023. In the event of the excise of such option by the City, all other terms of this Agreement shall remain the same, except for the new termination date in Section 3.1.2 thereof.” 3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the 205 Contract No. C41701 Page 2 of 3 Revised 11-2-20 BBK 72500.00001\32445060.1 parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1. 3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1. 3.5 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6 Counterparts. This Amendment No. 1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument. [SIGNATURES ON FOLLOWING PAGE] 206 Contract No. C41701 Page 3 of 3 Revised 11-2-20 BBK 72500.00001\32445060.1 SIGNATURE PAGE FOR AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND THE COUNTY OR RIVERSIDE, RIVERSIDE UNIVERSITY HEALTH SYSTEM- BEHAVIORAL HEALTH IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 1 to the Professional Services Agreement as of the day and year first above written. CITY OF PALM DESERT Approved By: L. Todd Hileman City Manager Attested By: Anthony J. Mejia, City Clerk Approved As To Form: By: Best Best & Krieger LLP City Attorney COUNTY OR RIVERSIDE Signature Name Title Approved As To form: Signature Name Title QC Insurance ID: _____________ __________ __________ 207 -1- CITY OF PALM DESERT PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 24th day of June, 2021, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and the County of Riverside, Riverside University Health System-Behavioral Health, with its principal place of business at 4080 Lemon Street, 5th Floor, Riverside, California 92501-3609, County of Riverside, State of California (“County”). City and County are sometimes individually ref erred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 County. County desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. County represents that it is experienced in providing professional homeless outreach services. 2.2 Homeless Outreach Program. City desires to engage County to render such professional services for homeless outreach ("Program") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services, Term, and Extension. 3.1.1 General Scope of Services. County promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply homeless outreach services necessary for the Program ("Services"). The Services are more particularly described in Exhibit A attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from July 1, 2021, to June 31, 2022, unless earlier terminated as provided herein. County shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.1.3 Extension. The City, at its option, may extend the term of this Agreement for two one-year successive extensions at the discretion of the City Council of the City, by giving written notice of the exercise of such option to the County prior to June 30, 2022, for the first extension and prior to June 30, 2023, for the second extension. In the event of the exercise of such option by the City, all other terms of this Agreement shall remain the same, except for the new termination date in Section 3.1.2 hereof. 208 -2- 3.2 Responsibilities of County. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by County or under its supervision. County will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains County on an independent contractor basis and not as an employee. County retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of County shall also not be employees of City and shall at all times be under County’s exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of County or any of County’s officers, employees, or agents, except as set forth in this Agreement. County shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agr eement and as required by law. County shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. County shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit B attached hereto and incorporated herein by reference. County represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate County’s conformance with the Schedule, City shall respond to County’s submittals in a timely manner. Upon request of City, County shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by County shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. County has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, County may substitute other personnel of at least equal competence upon written approval of City. In the event that City and County cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Program or a threat to the safety of persons or property, shall be promptly removed from the Program by the County at the request of the City. 3.2.5 City's Representative. The City hereby designates the City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by County but not the authority to enlarge the scope of work or change the total compensation due to County under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the scope of work or change the County’s total compensation subject to the provisions contained in Section 3.3 of this Agreement. County shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.2.6 County's Representative. County hereby designates the Behavioral Health 209 -3- Services Supervisor, or his/her designee, to act as its representative for the performance of this Agreement ("County’s Representative"). County’s Representative shall have full authority to represent and act on behalf of the County for all purposes under this Agreement. The County’s Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. County agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. County shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. County represents and maintains that it is skilled in the professional calling necessary to perform the Services. County warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, County represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, County shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the County’s failure to comply with the standard of care provided for herein. Any employee of the County or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Program, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Program by the County and shall not be re-employed to perform any of the Services or to work on the Program. 3.2.9 Period of Performance. County shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (Term). County shall also perform the Services in strict accordance with any completion schedule or Program milestones described in Exhibits A or B attached hereto, or which may be separately agreed upon in writing by the City and County (Performance Milestones). 3.2.10 Laws and Regulations; Employee/Labor Certification. County shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Program or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. County shall be liable for all violations of such laws and regulations in connection with Services. If County performs any work knowing it to be contrary to such laws, rules and regulations, County shall be solely responsible for all costs arising therefrom. County shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10.1 Employment Eligibility; County. By executing this Agreement, County verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and 210 -4- restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the County. County also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. County shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. County shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to County’s compliance with the requirements provided for in Section 3.2.10 or any of its sub-sections. 3.2.10.2 Employment Eligibility; Subcontractors, Consultants, Sub- subcontractors and Subconsultants. To the same extent and under the same conditions as County, County shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work relating to the Program or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1. 3.2.10.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of County verifies that they are a duly authorized officer of County, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of County or its subcontractors, consultants, sub-subcontractors or subconsultants to meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the County under Section 3.2.10.2); or (3) failure to immediately remove from the Program any person found not to be in compliance with such requirements. 3.2.10.4 Equal Opportunity Employment. County represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. County shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.5 Safety. County shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the County shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or 211 -5- injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting County’s indemnification of City, and prior to commencement of work, County shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. County shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (B) Automobile Liability Insurance. County shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the County arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manger may modify this requirement if it is determined that County will not be utilizing a vehicle in the performance of his/her duties under this agreement. (C) Workers’ Compensation Insurance. County shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). County shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City of Palm Desert, its officers, agents, employees and volunteers. (D) Umbrella or Excess Liability Insurance. County may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, County shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (1) A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (2) Pay on behalf of wording as opposed to reimbursement; (3) Concurrency of effective dates with primary policies; and (4) Policies shall “follow form” to the underlying primary policies. 212 -6- (5) Insureds under primary policies shall also be insureds under the umbrella or excess policies. If coverage is maintained on a claims-made basis, County shall maintain such coverage for an additional period of three (3) years followin g termination of the Contract. 3.2.11.2 Other Provisions or Requirements. (A) Proof of Insurance. County shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (B) Duration of Coverage. County shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by County, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by County shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by County, or City will withhold amounts sufficient to pay premium from County payments. In the alternative, City may cancel this Agreement. (E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City of Palm Desert, its elected or appointed officers, agents, officials, employees and volunteers, or shall specifically allow County or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. County hereby waives its own right of recovery against the City of Palm Desert, its elected or appointed officers, agents, officials, 213 -7- employees and volunteers, and shall require similar written express waivers and insurance clauses from each of its sub-contractors. (G) Enforcement of Contract Provisions (non estoppel). County acknowledges and agrees that any actual or alleged failure on the part of the City to inform County of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage norm ally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the County maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the County. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I) Notice of Cancellation. County agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City of Palm Desert and its officers, officials, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that County’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. County agrees to ensure that its sub- consultants, sub-contractors, and any other party involved with the Program who is brought onto or involved in the Program by County, provide the same minimum insurance coverage and endorsements required of County. County agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. County agrees that upon request, all agreements with consultants, sub-contractors, and others engaged in the Program will be submitted to City for review. (N) City’s Right to Revise Specifications. The City or Risk Manager reserves the right at any time during the term of the contract to change the amounts and 214 -8- types of insurance required by giving the County ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the County, the City and County may renegotiate County’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. County shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from County’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (Q) Additional Insurance. County shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. 3.3 Fees and Payments. 3.3.1 Compensation. County shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed one hundred and dollars ($168,000.00) without prior authorization from City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. County shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by County. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of County’s fees, the City shall give written notice to County within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. County shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination in accordance with section 3.6.1 and failure by the County to submit a timely invoice may constitute a waiver of its right to final payment. 3.3.3 Reimbursement for Expenses. County shall be reimbursed up to eight hundred dollars ($800.00) monthly for County vehicle leasing actual cost. County shall be reimbursed up to one hundred dollars ($100.00) monthly for County cell phone actual cost. County shall be reimbursed up to one thousand two hundred dollars ($1,200.00) annually for outreach items including, but not limited to, program staff attire, consumer related promotional items, outreach materials and signage. County shall not be reimbursed for any other expenses unless authorized in writing by City, or included in Exhibit C of this Agreement. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that County perform Extra Work. As used herein, "Extra Work" means any work, which is determined by City to be necessary for the Program. County shall not perform, nor be 215 -9- compensated for, Extra Work without written authorization from the City. 3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit C may be adjusted each year at the time of renewal as set forth in Exhibit C. 3.4 [Reserved] 3.5 Accounting Records. 3.5.1 Maintenance and Inspection. County shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. County shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. County shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.6 General Provisions. 3.6.1 Termination of Agreement. 3.6.1.1 Grounds for Termination. City may, by written notice to County, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to County of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, County shall be compensated only for those Services which have been adequately rendered to City, and County shall be entitled to no further compensation. County may not terminate this Agreement except for cause. 3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require County to provide all finished or unfinished Documents and Data and other information of any kind prepared by County in connection with the performance of Services under this Agreement. County shall be required to provide such document and other information within fifteen (15) days of the request. 3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: County: Riverside University Health System – Behavioral Health Program Support Unit 4095 Country Circle Drive Riverside, CA 92503 City: City of Palm Desert 216 -10- 73-510 Fred Waring Drive Palm Desert, CA 92260 Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.6.3 Ownership of Materials and Confidentiality. 3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by County under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by County on other programs without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, County shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the County is entitled under the termination provisions of this Agreement, County shall provide all Documents & Data to City upon payment of the undisputed amount. County shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, County shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Program, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, County shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.6.3.2 Subconsultants. County shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. County represents and warrants that County has the legal right to license any and all Documents & Data. County makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than County or its subconsultants, or those provided to County by the City. 3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Program or another program, provided that any such use not within the purposes intended by this Agreement or on a Program other than this Program without employing the services of County shall be at City’s sole risk. If City uses or reuses the Documents & Data on any program other than this Program, it shall remove the County’s seal from the Documents & Data and indemnify and hold harmless County and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other program. County shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City 217 -11- upon completion, suspension, abandonment or termination. County shall not be responsible or liable for any revisions to the Documents & Data made by any party other than County, a party for whom the County is legally responsible or liable, or anyone approved by the County. 3.6.3.4 Indemnification – Proprietary Information. County shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Program by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to County in connection with the performance of this Agreement shall be held confidential by County. Such materials shall not, without the prior written consent of City, be used by County for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Program. Nothing furnished to County which is otherwise known to County or is generally known, or has become known, to the related industry shall be deemed confidential. County shall not use City's name or insignia, photographs of the Program, or any publicity pertaining to the Services or the Program in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.6.3.6 Confidential Information. The City shall refrain from releasing County’s proprietary information ("Proprietary Information") unless the City's leg al counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify County of its intention to release Proprietary Information. County shall have five (5) working days after receipt of the Release Notice to give City written notice of County’s objection to the City's release of Proprietary Information. County shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) County fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information. 3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.6.5 [Reserved] 3.6.6 Indemnification. 3.6.6.1 To the fullest extent permitted by law, County shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, 218 -12- costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of County, its officials, officers, employees, subconsultants or agents in connection with the performance of the County’s Services, the Program or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. County’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by County, the City, its officials, officers, employees, agents, or volunteers. 3.6.6.2 If County’s obligation to defend, indemnify, and/or hold harmless arises out of County’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, County’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the County, and, upon County obtaining a final adjudication by a court of competent jurisdiction, County’s liability for such claim, including the cost to defend, shall not exceed the County’s proportionate percentage of fault. 3.6.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.6.8 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, County must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by County. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, County shall be barred from bringing and maintaining a valid lawsuit against the City. 3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Program. 3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.6.12 Assignment or Transfer. County shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 219 -13- 3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to County include all personnel, employees, agents, and subconsultants of County, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.6.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6.18 Prohibited Interests. County maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for County, to solicit or secure this Agreement. Further, County warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for County, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.6.19 Authority to Enter Agreement. County has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.7 Subcontracting. Prior Approval Required. County shall not subcontract work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 220 CONTRACT NO. C41700 SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM DESERT AND COUNTY OF RIVERSIDE ' CITY OF PALM DESERT T: d i eman City Manager ATTEST: By: Ai~ l &ha? Norma I. Alley, MMC City Clerk APBD AS TO F: By: Est & K Cit' Attorney 14- COUNTY OF RIVERSIDE By: Matthew Chang Director COUNTY COUNSEL Gregory P. Priamos APPROVED AS TO FORM: By: Deputy nty Counsel 221 Exhibit A EXHIBIT A SCOPE OF SERVICES 1. COUNTY RESPONSIBILITIES 1.1. County staff will assign 2.0 full-time equivalent (FTE) staff: one full-time Behavioral Health Specialist II/III and one full-time Mental Health Peer Support Specialist, or two (2.0) Behavioral Health Specialist II/III, or two (2.0) Mental Health Peer Support Specialist. Total staffing shall be 2.0 FTE. 1.2. County staff will work directly with City staff, including police personnel (Sheriff), to provide behavioral health resource knowledge and experience. 1.3. County staff will provide the appropriate electronic equipment, including cell phones that have email functionality. 1.4. County staff will work to find alternatives to divert behavioral health consumers into mental health services and supports including emergency housing, hospitalization, outpatient mental health services and other mental health services. 1.5. County staff will provide alternatives to incarceration and arrest through referral and linkage to other community based mental health, substance use, and/or social services resources. 1.6. County staff will provide alternatives to mental health involuntary treatment through referral and linkage to other community based mental health and/or substance use and social services resources. 1.7. County staff will provide crisis intervention service planning for homeless individuals with mental health issues. 1.8. County staff will provide engagement and outreach services to homeless mentally ill persons who come in contact with Sheriff. 1.9. County staff will provide assistance in dealing with calls involving homeless disturbances or violence that involve potential mentally ill or substance use consumers. County staff will provide assistance and support to homeless children and families in crisis, and linkage to appropriate community services. 1.10. County staff will visit local homeless service providers and engage homeless persons. 1.11. County staff will identify and engage homeless individuals on a routine basis. Upon request, County staff will accompany Sheriff to work with homeless people where they congregate in order to identify and engage persons that may be eligible for County services and/or to facilitate referrals and linkage to community resources that may assist general population and homeless persons. 1.12. County staff will work in the office to arrange social service supports and coordinate services with other agencies and programs. 222 Exhibit A 1.13. County staff will coordinate with jail incarceration diversion teams and programs including mental health and drug courts to intervene and help to divert persons with a serious mental health disorder into appropriate and recommended mental health treatment services and supports, and persons with impairing substance use disorders into substance use treatment services and supports. 1.14. County staff may work directly with County Detention staff to coordinate mental health and/or substance use services and assist with issues involving inmates detained through City in post-booking, pre-trial diversion and linkage to community resources upon release from incarceration. 1.15. County staff may work with other mental health crisis response services involving 9-1- 1 calls relating to homelessness. 1.16. County staff will work directly with City staff to identify and engage homeless persons who appear to suffer from a serious mental health and/or substance use disorder. 1.17. County staff assigned to City shall have lead County liaison responsibilities, providing linkage, coordination and follow-up communication with all County programs that would be appropriate to provide services and support to the homeless individuals, including family, as needed, for both new and existing consumers of service. 1.18. County staff shall submit regular monthly progress reports to the City, and shall make themselves available upon request for presentations. 1.19. And other duties as agreed upon between both Parties. 2. CITY RESPONSIBILITIES 2.1. City staff will provide County staff general access into the appropriate facilities. 2.2. City will reimburse County for salary and benefit cost incurred for the positions. 2.3. City will reimburse County for vehicle leasing cost, cell phone cost and outreach items incurred with the services. 2.4. And other duties as agreed upon between both parties. 223 Exhibit B EXHIBIT B SCHEDULE OF SERVICES The County shall provide the Scope of Services as defined under Exhibit “A” through the term of the Agreement as defined in Section 3.1.2. 224 Exhibit C EXHIBIT C COMPENSATION Compensation shall only be for direct operational costs associated with providing the Scope of Services defined in Exhibit A. Personnel Costs (12 Months) Month and Year County Payment (May Fluctuate) July 2021 $13,000.00 August 2021 $13,000.00 September 2021 $13,000.00 October 2021 $13,000.00 November 2021 $13,000.00 December 2021 $13,000.00 January 2022 $13,000.00 February 2022 $13,000.00 March 2022 $13,000.00 April 2022 $13,000.00 May 2022 $13,000.00 June 2022 $13,000.00 Subtotal: $156,000.00 Vehicle Leasing Costs (12 Months) Month and Year County Payment (May Fluctuate) January 2021 $ 800.00 February 2021 $ 800.00 March 2021 $ 800.00 April 2021 $ 800.00 May 2021 $ 800.00 June 2021 $ 800.00 July 2021 $ 800.00 August 2021 $ 800.00 September 2021 $ 800.00 October 2021 $ 800.00 November 2021 $ 800.00 December 2021 $ 800.00 January 2022 $ 800.00 February 2022 $ 800.00 March 2022 $ 800.00 April 2022 $ 800.00 May 2022 $ 800.00 June 2022 $ 800.00 Subtotal: $9,600.00 225 Exhibit C Cellular Phone Costs (12 Months) Month and Year County Payment (May Fluctuate) July 2021 $100.00 August 2021 $100.00 September 2021 $100.00 October 2021 $100.00 November 2021 $100.00 December 2021 $100.00 January 2022 $100.00 February 2022 $100.00 March 2022 $100.00 April 2022 $100.00 May 2022 $100.00 June 2022 $100.00 Subtotal: $1,200.00 Outreach Item Costs (12 Months) Month and Year County Payment (May Fluctuate) July 1, 2021 – June 30, 2022 $1,200.00 Subtotal: $1,200.00 Total Costs (12 Months) Personnel $156,000.00 Vehicle Lease $ 9,600.00 Cellular Phones $ 1,200.00 Outreach Items $ 1,200.00 $168,000.00 226 2019 2020 2021 Monthly Service Contacts 1494 3666 5914 Unduplicated Individuals 89 163 96 "Doc Ready" Individuals 2 13 24 Home Connections Made 2 6 14 Housed (permanent)0 7 15 Housed (emergency)0 44 20 Housed (bridge)0 6 27 Housed (shelter)9 4 0 Referred to Behavioral Health Clinic 99 163 97 Referred to Substance Use Clinic/Treatment 99 163 97 Client made contact with Behavioral Health Clinic 4 5 7 Client made contact with Substance Use Clinic/Treatment 2 6 5 SPDATs Done 6 14 31 City of Palm Desert Homelessness Assistance Program YTD 940 15 4 1 2 10 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 2 410 0 1 0 0 13 37 74 24 23 2 43 363 12014230 2 61 14 17 377 37819 18 1 1 10 4 0 1 3 2 1 0 3 4 10 10 10 1 1 0 1 6 0 0 1 300 6 6 3 0 0 0 2 4 1 0 2 227 228 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:David Reyes, Street Maintenance Supervisor Marisol Lopez, Management Specialist II APPROVING AUTHORITY:City Council REQUEST:Approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the Amount of $30,000 Recommendation: By Minute Motion, approve Change Order No. 1 to Contract C41390 for Gas and Diesel Fuel Purchase from Beck Oil, Inc. in the amount of $30,000. Funds are available in Account No. 1104331-42170000. Background/Analysis: City fleet vehicles and heavy equipment depend on gasoline and diesel fuels to perform daily operations for the City. On June 10, 2021, the City Council awarded Contract No. C41390 to Beck Oil Inc., for the purchase of gas and diesel fuel for Fiscal Year 2021/2022 in the amount of $100,000. Due to regular use and additional operations that included fueling the COVID testing site, this amount has been expended. As the price for gas and diesel fuel has substantially increased due to unforeseen inflation, limited production, and demand, staff proposes a change order to add more funds to the Beck Oil, Inc. contract for the remainder of Fiscal Year 2021/2022. Fiscal Impact: The change order request for an additional $30,000 to purchase automotive fuel is above the $100,000 approved for the Fiscal Year 2021/2022 budget. However, staff expects to offset the additional cost at the end of this Fiscal Year with cost savings in the Auto Fleet and the Streets Maintenance accounts. Therefore, there is no appropriation required for this request and this action will not impact the general fund. Attachments: 1. Change Order No. 1 2. Executed Contract - C41390 229 Contract # / P.O. #C41390 P115481 Change Order No.01 Contingency:YES NO Contract Purpose Fuel and Gas Diesel Purchase Account No.1104331-42170000 Consultant’s Name Beck Oil, Inc.Project No.n/a Address:16640 D Street, Victorville CA 92395 Vendor No.V0013288 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPT ION OF CHANGES DECREASE INCREASE In Contrac t Price In Contrac t Pric e Additional funding for the gas and dies el fuel puc has e for the 30,000.00 remainder of the Fis c al Year 21/22. TOTALS: -30,000.00 NET CHANGE IN CONTRACT PRICE: 30,000.00 JUSTIFICATION: Additional funds for fuel purchase during Fiscal Year 2021/22 due to increase in fuel costs and fueling of COVID testing site. TOTAL BUDGET FOR PROJECT:+130,000.00 CONTINGENCY: Les s : Expend. & Enc umb. To Date:-100,000.00 Amount Approved by Council:+- Les s : This Amendment Amount :-30,000.00 Les s : Prior Change Order(s ):-- BALANCE OF BUDGET Les s : This Change Order:-- REMAINING FOR PROJECT:0.00 Balance Remaining of Contingenc y :- The amount of the Contract will be increased by the Sum of: Thirty Thousand and 00/100 Dollars ($30,000.00). 230 Contract C41390 Contract Change Order No. 01 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for time and materials and/or a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days Revised Contract Total $130,000.00 The undersigned Contractor approves the foregoing Change Order No. 01 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order No. 01. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1.REQUESTED BY:2.ACCEPTED BY: ANDY FIRESTINE ASSISTANT CITY MANAGER CONTRACTOR Date Accepted 3.CERTIFIED FUNDS AVAILABLE:4.APPROVED BY: VERONICA CHAVEZ FINANCE DIRECTOR L. TODD HILEMAN CITY MANAGER Date Approved NOTE: No payments will be made prior to City Manager and Council approval 231 CITY OF PALM DESERT SHORT -FORM SERVICES AGREEMENT Contract No. C41390 CONTRACT NO. C41390 I" 1. Parties and Date. This Agreement is made and entered into this 10th day of June; 2021, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, Califomia 92260-2578, California ("City") and Beck Oil Inc., a Corporation with its principal place of business at 1660D Street, Victorville, California, 92395 ("Vendor"). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as Parties." 2. Terms and Conditions. The Parties shall comply with the Terms and Conditions attached hereto as Exhibit "A" and incorporated herein by this reference. 3. Scope of Services; Schedule. The Vendor shall be solely responsible for providing all materials, labor, tools, equipment, water, light, power, transportation, and superintendence of every nature and all other services and all facilities necessary to execute, complete, and deliver the services as particularly described in the Scope of Services ("Services") attached hereto as Exhibit "B" and incorporated herein by this reference. The Services shall be completed timely and in accordance with the Schedule of Services set forth in Exhibit "B". 4. Term. The term of this Agreement shall be from July 1, 2021 to June 30,2022, unless earlier terminated as provided herein. 5. Compensation. Vendor shall receive compensation for Services rendered under this Agreement at the rates set forth in Exhibit "B" attached hereto and incorporated herein by this reference. Vendor's invoices shall include a detailed description of the Services performed. The City shall review and pay all non -disputed and approved charges on such invoices in a timely manner. Vendor shall submit its final invoice to the City within thirty (30) days from the last date of Services performed and failure to do so shall result in a waiver of payment from the City. 6. Insurance: In accordance with Exhibit A, -Section C of the Terms and Conditions, Vendor shall, at its expense, procure and maintain for the duration of the Agreement such insurance policies as checked below and provide proof of such insurance policies in a form satisfactory to the City. Commercial General Liability Insurance: 1,000,000 per occurrence/$2,000,000 aggregate. 2,000,000 per occurrence/$4,000,000 aggregate. Automobile Liability: 1,000,000 combined single limit for bodily injury and property damage. Workers' Compensation: Statutory Limits / Employer's Liability $1,000,000 per accident or disease and a waiver of subrogation in favor of the City and its respective officers, agents, employees, volunteers and representatives. Professional Liability (Errors and Omissions): Reserved. Pollution Liability: ' ' '_ Vie: Revised 03-08-2021 . . BBK 72500.00001132374915.1 232 2 CONTRACT NO. C41390 Environmental Impairment Liability Insurance written on a Contractor's Pollution Liability form or other form acceptable to the City providingcoverage for liability arising out of sudden, accidental and gradual pollution and remediation. Policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as "covered operations." The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non -owned disposal sites. Fidelity Coverage: Reserved. Cvber Liability: Reserved. Revised 03-08-2021 BBK 72500.000D11323T4915.1 SIGNATURES ON THE NEXT PAGE] 1 233 CONTRACT NO. C41390 IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: KathleenIy Mayor Attest: M. G on S nc ez% Acting t Clerk -- Approved as to Form: • Best Best rieger LLP City Attorney Reviewed By: Andy Firestine Assistant City Mar%,ga Revised 03.08-2021 BBK 72500,00001132374915.1 Beck Oil, Inc. IF CORPORATION, TWO SIGNATURES; PRESIDENT OR VICE PRESIDENT AND SECRETARY_ _ R. TREASURER REQUIRED] By: Ji Its: g U i I2`J t Y_ Printed Name: .72v- dif14LvEj By: Its: GC' GC' dL: Printed Name: h4,tiR. / 3 234 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT do TRA cr JO CIVIL CODE § 1189 C.'1 13 / o A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California) County of San Bernardino) On ©&v ,3 o' 2 a e / before me, C. Lindorfer, Notary Public, Personally Appeared STCPH E41 elq,edticv esca ,e o who proved to me on the basis of satisfactory evidence to be the persorr whose name i subscribed to the within instrument and acknowledged to me that he/sl9e executed the same in Ws/her uthorized capacit ,R ! and that by his/hersignature(n the instrument the person or the entity upon behalf of which the persocted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. C. LINDORFER Notary Public - California San Bernardino County g Commission # 2329027 My Comm. Expires May 25, 2024 E WITNESS my hand and off ial seal. Signature OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: The UPS Store #6396 / 16808 Main St., Ste D, Hesperia, CA 92345 / 760.995.4546 235 CONTRACT NO. C41390 EXHIBIT "A" TERMS AND CONDITIONS FOR SERVICES 1. Compliance with Law. Vendor shall comply with all applicable laws and regulations of the federal, state and local govemment. Vendor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. By its signature hereunder, Vendor certifies that it is aware of the provisions of Section 3700 of the Califomia Labor Code which require every employer to be insured against.liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. Vendor represents that it is an equal opportunity'employer and it shall not discriminate against any subcontractor, employee or applicant for employment in violation of state or federal law. Vendor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and maintenance" projects. If the work is being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Vendor agrees to fully comply with such Prevailing Wage Laws, including, along with subcontractors, being registered with the Department of Industrial Relations (Labor Code §§ 1725.1; 1771.1). It shall be mandatory upon the Vendor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code §§ 1771; 1774; 1775), employment of apprentices (Labor Code § 1777.5), certified payroll records (Labor Code §§ 1771.4; 1776), hours of labor (Labor Code §§ 1813; 1815) and debarment of contractors and subcontractors Labor Code § 1777.1). This Agreement may be subject to compliance monitoring and enforcement. 2. Standard of Care. The Vendor shall perform the Services in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession practicing under similar conditions. 3. Insurance. If required by Section 6 of this Agreement, the Vendor shall take out and maintain during this Agreement: A. Commercial General Liability insurance for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability coverage Occurrence Form CG 0001). The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted; B. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non - owned, rented, and hired vehicles, at least as broad as Insurance Services Office Form Number CA 0001 (ed. 10/13) covering automobile liability, Code 1 (any auto); C. Workers' Compensation Insurance (Statutory Limits) and Employer's Liability lnsurance; and if applicable, as determined by the City's Risk Manager, D. Professional Liability (Errors and Omissions), if applicable, shall cover the Services to be performed in connection with this Agreement. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Vendor agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City of Palm Desert, and its elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically allow Vendor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against the City of Palm Desert and its elected or appointed officers, agents, officials, employees, volunteers and representatives and shall require similar written express waivers and insurance clauses from each of its subcontractors. Workers compensation coverage shall have a waiver of subrogation endorsement in favor of the City of Palm Desert, and its respective officers, agents, employees, volunteers and representatives. Insurance carriers shall be licensed and authorized to do business in California. Such insurance carrier shall have not less than an "A-:VII" rating according to the latest Best Key Rating, unless otherwise approved by City's Risk Manager. Vendor shall acid the City, and its respective officers, officials, employees, agents, volunteers and representatives as additional insureds on Vendor's Commercial General Liability, Automobile Liability, and if applicable, Pollution Liability and Cyber Liability policies. Coverage provided by Vendor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Vendor advance written notice of such change. If such change results in substantial additional cost to the Vendor, the City and Vendor may renegotiate Vendor's compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. 4. Indemnification. To the fullest extent permitted by law, Vendor shall defend (with counsel of City's choosing), indemnify and hold the City, and its respective officials, officers, employees, volunteers, agents and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death (collectively, "Claims"), in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Vendor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Vendor's Services, the project, or this Agreement, including without limitation the payment of all expert witness fees, attomey's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Vendor's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, or its respective officials, officers, employees, agents, volunteers or representatives. if Vendor's obligation to defend, indemnify, and/or hold harmless arises out of Vendor's performance as a "design professional" (as that term is defined under Civil Code § 2782.8), then, and only to the extent required by Civil Code § 2782.8, which is fully incorporated herein, Vendor's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Vendor, and, upon Vendor obtaining a final adjudication by a court of competent jurisdiction, Vendor's liability for such claim, including the cost to defend, shall not exceed the Vendor's proportionate percentage of fault. 5. Laws: Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Riverside, State of Califomia. 6. Termination. The City may 'terminate the whole or any part of this Agreement for any or no reason by giving three (3) calendar days written notice to Vendor. In such event, the City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for the work. The City shall pay Vendor the reasonable value as determined by the City of any portion of the Services completed prior to termination. The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Vendor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of the Services. Vendor may terminate its obligation to provide further work under this Agreement upon thirty (30) calendar day's written notice to the City only in the event of the City's failure to perform in accordance with the terms of this Agreement through no fault of Vendor. Ex. A-1 Revised 03-08-2021 BBK 72500.00001%32374915.1 236 CONTRACT NO. C41390 7. Chanaes. By written notice, the City may from time to time, make changes to the Services fumished to the City by Vendor. If such change causes an increase or decrease in the Agreement Price or in the time required for performance, Vendor or the City shall promptly notify the other party thereof and assert its claim for adjustment within fifteen (15) days after the change is ordered, and an equitable adjustment shall be made, However, nothing in this clause shall excuse the Vendor from proceeding immediately with the Agreement as changed. 8. Miscellaneous Terms. Vendor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City. This Agreement may not be modified or altered except in writing signed by the Parties. There are no Intended third party beneficiaries of any right or obligation of the Parties. This is an integrated Agreement representing the entire understanding of the Parties as to those matters contained herein, and supersedes and cancels any prior oral or written understanding or representations with respect to matters covered hereunder. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. The captions of the various paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. The unenforceabitty, invalidity or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal. Notice may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the Parties to the addresses set forth in this Agreement. Vendor is retained as an independent contractor and is not an employee of the City. No employee or agent of Vendor shall become an employee of the City. Vendor warrants that the individual who has signed this Agreement has the legal power, right and authority to make this Agreement and bind the Vendor hereto. Ex. A-2 Revised 03-08-2021 BBK 72500.00001132374915.1 237 EXHIBIT "B" Contract No. C41390 SCOPE OF SERVICES AND COMPENSATION REQUEST FORVENDOR QUOTES' GAS AND DIESEL FUEL PURCHASE FOR FY 2021/22 ATTACHMENT B VENDOR .QUOTE FORM. VENDOR .NAME: Back 'i%. L 1rie . ADDRESS: /e64'.o. oo 37: //'%ITn,edi //e G.0.. 9Z39 PHONE: 760 =39I3 • aa5 / EMAIL: T;14 Bic/ o//#:hc The undersigned, hereby .declare that they have carefully examined the 'location of the proposed work, familiarized themselves with the local conditions affecting the cost of the work, and have read and examined the terms and conditions for the following Project: GAS AND DIESEL FUEL PURCHASE FOR FY 2021/22 The undersigned, hereby propose to furnish all labor, 'materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict accordance with the Vendor Price Quote for the ELECTRONICALLY SUBMITTED TOTAL VENDOR QUOTE PRICE. Instructions: The vendor shall insert per -gallon prices in every line that is applicable. If a line item is not applicable, the line may be left blank. To calculate -the Total Delivered Cost, the vendor shall add the amounts in rows 1 through 11.. 87 UNLEADED: _ I CLEAR DIESEL 1. EXAMPLE OPIS FUEL PRICE WITH CAR COST) 5/14/2020 2. FEDERAL EXCISE TAX 3. FEDERAL LUST TAX oo / 4. FEDERAL OIL SPILL FEE ,. o o 1 (-'/ 3 5. CALIFORNIA EXCISE TAX 6. CALIFORNIA LEAD POISON , o o/ 7. CALIFORNIA AB32 FEE , 04°6 973 oat /y3. D68261 8. DELIVERY See Arr.4 4 9. MARKUP/PROFIT . 2 3 Gas and Diesel Fuel Purchase far FY 21/22 5 OF 7 Revised .10-29-19). 238 REQUEST FOR VENDOR QUOTES GAS AND DIESEL FUEL PURCHASE FOR FY 2021122 10. ENVIRONMENTAL, FEE _ ,5ee Arrge. 4944'4 ' c- ll. OTHER FEE (SPECIFY) TOTAL DELIVERED COST 2. /1,6.(//‘ A 89'3929 Weighted Amount Total Delivered Cost for 87 Unleaded: Z. /sews multiply by 3 = ‘. 5652:4' 8 A Total Delivered Cost for Clear Diesat 93 72 S• multiply by 1 = 1. e9 3 9? Y B Total Delivered Cost for Red -Dyed Diesel: J. 7C7/9 multiply by 1 = 72 C Total Weighted Bid Amount A + B + C: 9 ,97Vet:( Total Number of Additional Pages: 1 hereby declare under penalty of perjury that the foregoing is true and correct. Sulqmitted By: . 631 Title: .ea.r-/ AuthOtized Reprete tative Signature) Print 1Vante: dee, 4: an715 contractor's License Number and 'Classification: N 1/4 DIR. Registration Numb& Of applicable): GO. and Dietet Fitlei Purchase for FY21/22 6 OF T 13o4iped 10,29-19) 239 4,112 /a. REQUEST FOR VENDOR QUOTES GAS. AND DIESEL FUEL PURCHASE FOR FY 2021/22 ATTACHMENT C live 1. °nee), .0 cisafe..s 5E,re A p4d. 44A . o,wi,i'T?itide Pea' Z-into 1-441 7— e-e)a- /104 Gasand Diesel 601Purchasb torFY 21/22 ifk. 21.9) II, c #4,1e...5 4#i.s'q ri;tie 7. OF 7. 240 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Clay Von Helf, Information Technology Manager APPROVING AUTHORITY:City Council REQUEST:Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]Design Group Recommendation: By Minute Motion: Appropriate $269,743.87 from General Fund Reserves and authorize City Manager to purchase a DELL Cyber Recovery Vault from [RE]DESIGN Group. Background/Analysis: Malicious cyber activity is on the rise and poses a great threat to the modern operations of our City government. The average cost to an organization of a ransomware attack in 2021 was $1.85 million, and that does not measure the loss in reputation the organization faces. One of the attack targets for ransomware is an organizations data backup. By placing malicious code in the backup, or otherwise spoiling the backup data, the ransomware makes it impossible to recover without an extortion payment. The City of Palm Desert is investing heavily in our cyber security to prevent this. The Cyber Recovery Vault will be part of our overall cyber security portfolio. The Cyber Recovery Vault provides a secure, separated backup for our data center. The vault will copy data from the data center, use machine learning and security software to check the backups for malicious software, and store the data securely - completely removed from our production network. If a cyber-attack is successful against our network, the Vault will provide a clean backup of all our servers and data. This clean backup will be used to quickly rebuild our data center without an extended downtime or any ransom payments. The cyber recovery vault is different from other backup solutions, purpose built to recover from a cyber-attack. By keeping the backup data separate from the production network (air gapped) and with the advanced file diagnostics, the vault can ensure the backup data is free from malicious code. After an attack, all systems can be wiped clean and rebuilt using the clean backup data. The Cyber Recovery Vault is a Dell product, sold and installed through [RE]DESIGN Group, a Dell Platinum Partner. The Cyber Recovery Vault will be purchased using the NASPO government pricing contract, fulfilling the competitive bidding requirement (PDMC 3.30.160.E). Financial Impact: Appropriate $269,743.87 from General Fund Reserves to Account Number 1104190-4404000. Attachments: 1. Cyber Recovery Vault Proposal and Quote 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Clay Von Helf, Information Technology Manager APPROVING AUTHORITY:City Council REQUEST:Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program in the amount of $53,900.00. Recommendation: By Minute Motion, that the City Council: Appropriate from General Fund Reserves and authorize the City Manager to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for an Enterprise Advantage Program, in the amount of $53,900, to provide consulting, training, and technical assistance for GIS (Geographic Information Systems) initiatives. Background/Analysis: GIS software is integral to many processes and services the City provides. Its most visible use is the creation of maps for presentations; however, it also underpins our permitting and licensing software, is part of asset management and tracking, provides valuable data for budgeting and is used in complex analysis of issues ranging from short term rentals to active transportation. GIS software provides staff with powerful ways to communicate information to the public in understandable and accessible ways. Environmental Systems Research Institute (ESRI) is the global leader of GIS software and services. The City of Palm Desert utilizes a suite of ESRI software products for our GIS services. To harness the powerful capabilities of the ESRI software, staff requires significant training, and assistance. The ESRI Enterprise Advantage Program (EEAP) provides direct access to global experts at ESRI and will help us identify areas for training needs and goals, develop a work plan to address those, and provide a bank of professional service hours to accomplish the goals. Under the proposed EEAP, Palm Desert would be assigned a team of project and program managers and issued a supply of “credits” to use for various services. The requested agreement will give the City 50 learning and services credits. The EEAP credits can be used for a wide variety of trainings – both in person and virtual, and services offered by ESRI – from management workshops to configuration of GIS enabled smartphone applications. By joining the EEAP we will have access to ESRI experts and the tools needed for our staff to use our GIS environment to its full capabilities. Financial Impact: Appropriate $53,900.00 from General Fund Reserves to account number 1104190-4336000. Attachments: 1. ESRI Advantage Program Overview/Quote 271 272 273 Quotation # Q-460612 Date: April 19, 2022 Environmental Systems Research Institute, Inc. 380 New York St Redlands, CA 92373-8100 Phone: (909) 793-2853 Fax: (909) 307-3049 DUNS Number: 06-313-4175 CAGE Code: 0AMS3 Customer # 6677 Contract # City of Palm Desert Information Systems 73510 Fred Waring Dr Palm Desert, CA 92260-2524 To expedite your order, please attach a copy of ATTENTION:CLAYTON Von Helf this quotation to your purchase order. PHONE:(760) 346-0611 Quote is valid from: 1/10/2022 To: 7/9/2022 EMAIL:cvonhelf@cityofpalmdesert.org Material Qty Term Unit Price Total 161877 1 Year 1 $53,900.00 $53,900.00 Small Government and Local Utility EA Esri Enterprise Advantage Program (EEAP): 50 Technical Advisor Hours/ 50 Learning and Services Credits - Annual subscription designed to provide enterprise-wide visioning and geospatial enablement through technical advisory, an annual planning meeting, a collaboratively developed technical work plan, and access to exclusive quarterly technology webcasts. The program also provides access to a combination of consulting, premium support, and training services. This configuration includes a one day annual planning session; up to 50 Technical Advisor hours; Quarterly Technology Webcasts and 50 Learning and Services Credits. The Esri Advantage Program terms and conditions shall apply. If not attached, or already incorporated into an existing and current Esri master contract, these terms and conditions can be viewed on the web at https://www.esri.com/en-us/legal/terms/services. All travel specified in this quote is subject to Esri’s business continuity measures regarding COVID-19, including the most current Federal, State, and Local Government restrictions and Centers for Disease Control and Prevention (CDC) travel advisory recommendations. All proposed project schedules are tentative and will be adjusted based on the most current COVID-19 information available, and mutual agreement of the parties. Subtotal:$53,900.00 Sales Tax:$0.00 Estimated Shipping and Handling (2 Day Delivery):$0.00 Contract Price Adjust:$0.00 Total:$53,900.00 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. For questions contact: Natalie Carter Email: ncarter@esri.com Phone: (909) 793-2853 x7419 The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, then unless otherwise stated in this quotation, Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA. CARTERN This offer is limited to the terms and conditions incorporated and attached herein. 274 Quotation # Q-460612 Date: April 19, 2022 Environmental Systems Research Institute, Inc. 380 New York St Redlands, CA 92373-8100 Phone: (909) 793-2853 Fax: (909) 307-3049 DUNS Number: 06-313-4175 CAGE Code: 0AMS3 Customer # 6677 Contract # City of Palm Desert Information Systems 73510 Fred Waring Dr Palm Desert, CA 92260-2524 To expedite your order, please attach a copy of ATTENTION:CLAYTON Von Helf this quotation to your purchase order. PHONE:(760) 346-0611 Quote is valid from: 1/10/2022 To: 7/9/2022 EMAIL:cvonhelf@cityofpalmdesert.org _________________________________________________________________________________________________________________________________ If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request. If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $___________, PLUS SALES TAXES IF APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. Please check one of the following: ___ I agree to pay any applicable sales tax. ___ I am tax exempt, please contact me if exempt information is not currently on file with Esri. ___________________________________________ ________________________ Signature of Authorized Representative Date ___________________________________________ Name (Please Print) ___________________________________________ Title _________________________________________________________________________________________________________________________________ The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri). Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. For questions contact: Natalie Carter Email: ncarter@esri.com Phone: (909) 793-2853 x7419 The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, then unless otherwise stated in this quotation, Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA. CARTERN This offer is limited to the terms and conditions incorporated and attached herein. 275 Advantage Program Agreement E204AP Page 1 of 18 August 5, 2021 Agreement No. __________ This Advantage Program Agreement ("Agreement") is between the entity shown below ("Customer") and Environmental Systems Research Institute, Inc. ("Esri"), a California corporation with a place of business at 380 New York Street, Redlands, California 92373-8100 USA. This Agreement sets forth the terms under which Esri provides the Advantage Program to the Customer. This Agreement does not apply to Software, Online Services, Data, or Maintenance, or to development Professional Services. The terms of use for these Esri Offerings are set forth in the applicable signed master agreement or, if the Customer has no such agreement, the terms of Esri's Master Agreement found at ***********.esri.com/legal/software-license. This Agreement is the sole and entire agreement of the parties as to the subject matter of this Agreement and supersedes any previous agreements, understandings, and arrangements relating to such subject matter. Neither party has relied on any statement, representation, or warranty not expressly stated in this Agreement. This Agreement comprises this signature page, the terms and conditions that begin on the following page, and all referenced attachments. Except for Product or Service descriptions, quantities, pricing, and delivery instructions, or as agreed in an Ordering Document signed by both parties, all terms included in any Ordering Document are void and of no effect. Any modification(s) or amendment(s) to this Agreement must be in writing and signed by both parties. The parties may sign this Agreement in counterparts or via electronic signatures; such execution is valid even if an original paper document bearing both parties' original signatures is not delivered. This Agreement is executed and effective as of the last date signed below. The authorized representatives of each party accept and agree to the terms of this Agreement by signing below: ENVIRONMENTAL SYSTEMS RESEARCH (Customer) INSTITUTE, INC. (Esri) Legal Address: 380 New York Street, Redlands, CA 92373-8100 By: By: Authorized Signature Authorized Signature Printed Name: Printed Name: Title: Title: Date: Date: Customer Contact Information Contact: Telephone: Address: Fax: City, State, ZIP: Email: 276 E204AP Page 2 of 18 August 5, 2021 Attachment A contains definitions of capitalized terms used throughout this Agreement. Each section of this Agreement may include additional definitions that are used exclusively within that section. 1.0 GENERAL GRANT OF RIGHTS AND RESTRICTIONS 1.1 Grant of Rights. In consideration of Customer's payment of all applicable fees and in accordance with this Agreement, Esri a. Provides Services as set forth in this Agreement; b. Grants to Customer a nonexclusive, nontransferable right and license or subscription to access and use Esri Offerings as set forth in the Specifications and applicable Ordering Documents; and c. Authorizes Customer to copy and make derivative works of the Documentation for Customer's own internal use in conjunction with Customer's authorized use of Esri Offerings. Customer will include the following copyright attribution notice acknowledging the proprietary rights of Esri and its licensors in any derivative work: "Portions of this document include intellectual property of Esri and its licensors and are used under license. Copyright © [Customer will insert the actual copyright date(s) from the source materials.] Esri and its licensors. All rights reserved." The grants of rights in this section (i) continue for the duration of the subscription or applicable Term or perpetually if no Term is applicable or identified in the Ordering Documents and (ii) are subject to additional rights and restrictions in this Agreement including Attachment B. 1.2 Consultant or Contractor Access. Customer may authorize its consultants or contractors to (i) host Esri Offerings for Customer's benefit and (ii) use Esri Offerings exclusively for Customer's benefit. Customer will be solely responsible for its consultants' and contractors' compliance with this Agreement and will ensure that each consultant or contractor discontinues use of Esri Offerings upon completion of work for Customer. Access to or use of Esri Offerings by consultants or contractors that is not exclusively for Customer's benefit is prohibited. 1.3 Reservation of Rights. All Esri Offerings are the copyrighted works of Esri or its licensors; all rights not specifically granted in this Agreement are reserved. 1.4 Customer Content. Esri does not acquire any rights in Customer Content under this Agreement other than as needed to provide Esri Offerings and Services to Customer. 2.0 PROFESSIONAL SERVICES 2.1 Definitions. The following definitions supplement the definitions provided in Attachment A: a. "Invention(s)" means a patentable invention, discovery, innovation, or improvement, excluding Deliverables, relating to the subject matter of a Task Order. b. "Inventor(s)" means a party's principal, employee, consultant, or independent contractor that solely or jointly develops Inventions during Esri's performance under a Task Order. c. "Professional Service Package(s)" means a predefined unit of Professional Services, including travel- related expenses, provided at a firm fixed price. 2.2 Permitted Uses. Customer may use, copy, and modify Deliverables solely in conjunction with Customer's authorized use of Products. 2.3 Task Orders and Project Schedule. a. Esri will provide Professional Services and Deliverables as specified in the Task Order. b. Each Task Order will reference this Agreement and specify the commencement date and, if known, the period of performance. c. Task Orders may have the format shown in Attachment C or any other agreed-upon format. 277 E204AP Page 3 of 18 August 5, 2021 d. Each party will identify, in writing, the project manager who is responsible for Professional Services and Deliverables described in Task Orders. By written notice to the other party's technical administrator, either party may replace the project manager at any time with a similarly qualified person. e. Other than pricing and descriptions of Professional Services to be performed, terms and conditions in a Task Order are not binding unless both parties have signed the Task Order. The terms of a signed Task Order take precedence over conflicting terms in this Agreement. 3.0 ESRI MANAGED CLOUD SERVICES 3.1 Definitions. The following definitions supplement the definitions provided in Attachment A: a. "Esri Managed Cloud Services Environment" means the hardware, Software, Data, and network platform that Esri or its third-party supplier provides as part of Esri Managed Cloud Services. b. "Hosting" means the business of housing and making accessible Customer Content via the Internet. 3.2 Provision of Esri Managed Cloud Services. a. General Terms. Use of Esri Managed Cloud Services is subject to the Cloud Services terms found in Attachment B of this Agreement. b. Requirements Planning. It is Customer's responsibility to plan for and address with Esri changes to Customer's requirements, such as the need for additional capacity, the update of an application or dataset, or increased level of system availability. c. Compensation and Expenses. Esri will invoice Customer for the one-time setup fee upon Task Order execution. Thereafter, Esri will invoice Customer monthly for the Esri Managed Cloud Services to be provided the following month. Customer will pay invoices within 30 days of receipt. Customer is responsible for any shipping or temporary storage costs incurred during the delivery of Customer Content to Esri or removal of Customer Content from the Esri Managed Cloud Services Environment. This paragraph does not apply to Esri Managed Cloud Services provided under the Advantage Program (see the section entitled "Advantage Program" in this Agreement). d. Risk of Loss. Risk of loss for all Customer Content shall at all times remain with Customer, and it is Customer's sole responsibility to maintain regular backups of Customer Content. Risk of loss for the Esri Managed Cloud Services Environment shall at all times remain with Esri. e. Personally Identifiable Information. Prior to providing any Customer Content under this Agreement, Customer shall notify Esri if Customer Content includes personally identifiable information. f. Public Software. Customer may not use, and may not authorize its end users or contractors to combine or use any Esri Offerings with any software (including any underlying dependencies), documentation, or other material distributed under an open source or other similar licensing or distribution model that requires as a condition of such model that any component of the Esri Offering to be (1) disclosed or distributed in source code form, (2) made available free of charge to third parties, or (3) modifiable without restriction by third parties. g. Monitoring. Customer will provide information and other materials related to its Customer Content as reasonably requested by Esri or its Hosting partner to verify Esri's or Customer's compliance with this Agreement. Esri or its Hosting partner, as applicable, may browse, index, or otherwise monitor the external interfaces of any Customer Content solely for the purpose of verifying compliance with this Agreement. 4.0 TRAINING 4.1 Definitions. The following definitions supplement the definitions provided in Attachment A: a. "Customer-Supplied Training Data" means any digital dataset(s) including, but not limited to, geographic vector data, coordinates, raster data reports, or associated tabular attributes supplied by Customer for use in training. b. “Esri Academy LMS Integration Subscription” means an optional term-limited subscription to Esri Academy enabling a specific number of unique Customer student(s) access to Self-Paced E-Learning through the Customer's learning management system. 278 E204AP Page 4 of 18 August 5, 2021 c. “Esri E-Learning Content (SCORM Format) License” means an optional term-limited license that provides Esri customers with Esri’s e-learning content in SCORM (Shareable Content Object Reference Model) format to import into their learning management system. d. "Esri Mobile Lab" means a service in which Esri will deliver and set up a training environment at the Customer's site for use in conjunction with scheduled Esri Training Events only. The Esri Mobile Lab will include certain hardware, software, power cords, and network switches necessary for the instructor to set up the environment. e. "Esri Training Event(s)" means an Esri site class, Esri instructor-led online class, a Customer site/private class, workshop, or coaching services. f. "Esri Training Representative" means Customer's primary Esri liaison in organizing private Esri Training Events. g. "Student(s)" means a Customer employee or agent who is a registered participant in a specific Esri Training Event or Training-related services. If Customer is an individual, then Student means Customer. h. "Training Pass" means a nonrefundable, nontransferable block of prepaid training days with a fixed price per day throughout the Term of the Training Pass. i. "Esri Mobile Router" means a service in which Esri will deliver and setup a mobile router at the Customer's site for use in conjunction with a scheduled Esri Training Event only. The mobile router provides high-speed wireless internet access needed to run the Esri Training Event. 4.2 Permitted and Prohibited Uses. a. Esri provides Training Materials for Training purposes only and for the exclusive use of the Student who attends the Training course for which the Training Materials are provided. b. Customer may reproduce copies of Training Materials for registered Students. c. Customer may not and may not permit any Student to (i) separate the component parts of Training Materials for any use or (ii) use audio or video recording equipment during an Esri Training Event. d. Esri may issue temporary Product authorizations if Customer has an insufficient number of Products available for Training. Customer may use such Products as Training Materials under the terms of this Agreement. Customer will uninstall all deployed Products and return any media provided by Esri upon conclusion of the Esri Training Event. e. Customer will retain ownership of any Customer-Supplied Training Data. 4.3 Esri's Responsibilities. Esri will a. Provide an instructor qualified to conduct Training; b. Provide all necessary Training Materials for Student; and c. Confirm Esri Training Events approximately 10 business days prior to the scheduled start date. Esri will only confirm Student registrations that include a payment method. Registrations without a confirmed payment method are placed on the reservation waiting list. All reservations on the waiting list are subject to availability. Customer site/Private class and coaching services confirmation is also dependent on receipt of the completed Customer site training request form. 4.4 Customer's Responsibilities. Customer will a. Ensure that all Students have received confirmation from Esri to participate in an Esri Training Event. Esri reserves the right to disconnect any Student who permits unregistered student access to an online classroom Esri Training Event. In such case, the full Esri Training Event fee will be invoiced and payable; b. Ensure that all Students meet the minimum prerequisites for the applicable Esri Training Event as listed on Esri's training website; c. Submit Student registrations with payment method information at least 15 business days before the scheduled start date; 279 E204AP Page 5 of 18 August 5, 2021 d. Provide the Esri Training Representative with a list of names and email addresses of any Students who are to attend an Esri Training Event at least 3 business days before the scheduled start date, for compliance with the US embargoed country lists and the various US Government Lists of Parties of Concern or Specially Designated Nationals lists; e. For classes held at the Customer-designated facility, complete a client-site training request form; consult with Esri personnel to determine classroom, computer, and network requirements; and provide all such required classrooms, computers, and network access; f. Ensure that Student use of Training Materials provided by Esri complies with the terms of this Agreement; and g. Assume full liability and responsibility for Student attending Training course(s) under this Agreement. h. If the Esri Mobile Lab or Mobile Router is used, Customer will 1. Take delivery of the Esri Mobile Lab or Mobile Router from the shipping agent, and keep it in a secure, locked area at all times; 2. Immediately report any previously damaged Esri Mobile Lab or Mobile Router equipment to the Esri Training Representative upon receipt of the shipment; and 3. Be financially responsible for loss of, damage to, or theft of Esri Mobile Lab or Mobile Router equipment while in Customer's possession. 4.5 Student Registration and Training Event Change Policy. a. Customer will provide advance written notice to Esri Customer Service at service@esri.com to reschedule or cancel any Esri Training Event or to substitute a student in a scheduled Esri Training Event. b. A replacement Student must be from the same Customer organization as the Student being replaced. c. If Customer reschedules an Esri Training Event three or fewer days before the scheduled start date, Esri will charge Customer 50 percent of the fee plus the cost of the rescheduled Esri Training Event. d. If Customer (i) cancels an Esri Training Event 3 or fewer days before the scheduled start date without concurrently rescheduling or (ii) is absent without notice from the Esri Training Event, Customer will be liable for the full Esri Training Event fee. e. If cancellation of an Esri Training Event is necessary due to causes beyond the party's reasonable control, the affected party may reschedule or cancel the Esri Training Event without incurring any liability. f. Termination of Agreement. Students who are currently registered for an Esri Training Event as of the date of termination of this Agreement may attend the scheduled Esri Training Event, subject to the terms and conditions of this Agreement. 4.6 Invoicing; Prepaid Fees. a. Esri will invoice Customer upon completion of the Esri Training Event or on purchase of a Training Pass. On Customer request, Esri will invoice in advance for an Esri Training Event. b. If Customer is invoiced and pays that invoice prior to the scheduled Esri Training Event, then Customer has 1 year from the date of the invoice to consume training days. For a multiyear order, training days must be consumed by the end date specified on the Esri quotation. Thereafter, all prepaid fees are forfeited. c. Training Pass redemption rates are described at https://www.esri.com/training/training-for-organizations/. This section 7.6 does not apply to Training provided under the Advantage Program. 4.7 Availability and General Provision of Wireless Service a. Esri will not be liable for any failure of or delay in the performance of this Agreement for the period that such failure or delay is due to wireless service interruptions or unavailability. 4.8 Esri E-Learning in the Customer’s Learning Management System a. Esri E-Learning Content (SCORM format) License, specific terms of use incorporated by reference are found at https://www.esri.com/en-us/legal/overview 280 E204AP Page 6 of 18 August 5, 2021 b. Esri Academy LMS Integration Subscription, specific terms of use incorporated by reference are found at ***********.esri.com/en-us/legal/overview 5.0 ADVANTAGE PROGRAM 5.1 Definitions. The following definitions supplement the definitions provided in Attachment A: a. "Activity Description" means a mutually agreed upon written statement that confirms the number of Learning and Services Credits that Esri estimates is required to perform an activity and authorizes Esri to begin work based on such estimate. The Activity Description serves as the Task Order for Services provided under the Advantage Program. b. "Advantage Program" means either Advantage Program, as described at ***.esri.com/services/eeap/components, or the Advantage Program for Partners, as described at ***.esri.com/partners/bpap/components. c. "Authorized Contact" means Customer's point of contact for the Advantage Program identified below. d. "Learning and Services Credits" means a contracted unit of exchange that Customer may use to acquire Professional Services, Training, PSS, Esri Managed Cloud Services, or related travel expenses as described below. e. "Premium Support Services" or "PSS" means a prioritized incident management and technical support program further described at https://support.esri.com/en/support/premium. f. "Advisor" means an Esri consultant assigned to work with Customer to provide Professional Services such as advising Customer on GIS strategies, facilitating annual planning, and developing and coordinating a collaborative work plan under the Advantage Program. 5.2 Advantage Program Description. The Advantage Program is provided on an order-by-order, annual subscription basis and provides strategy and planning support in addition to a menu of items including Professional Services, Training, PSS, and Esri Managed Cloud Services that Customer can select to best meet its needs with guidance from Advisor. The Advantage Program may change from time to time. The Advantage Program includes the following: a. Advisor. Customer will receive up to the number of Advisor hours ordered. Customer may elect to retain additional Advisor hours for a supplemental price. b. Annual Planning Meeting. A 1-day annual planning meeting is included. c. Work Plan. A collaboratively developed document is designed to drive the program's implementation through definition of Customer's GIS vision, goals, and objectives. d. Learning and Services Credits. Customer will receive the number of Learning and Services Credits ordered. Customer may use the credits toward any combination of Professional Services, Training, PSS, Esri Managed Cloud Services, or related travel expenses. Customer may order, for an additional price, additional Learning and Services Credits. Learning and Services Credits may be exchanged as described at the applicable Advantage Program website. Esri will provide a monthly report outlining usage of Learning and Services Credits to date to the Authorized Contact. e. Technology Webcasts. Esri will provide an email invitation to the Authorized Contact for webcasts presenting business and technical information related to enterprise GIS. f. No Project Services. The Advantage Program is not designed for Esri to provide project-specific Professional Services such as custom application or database development for solutions or applications. Esri will not provide these types of Professional Services under the Advantage Program and does not warrant that Deliverables provided under an Advantage Program will comply with Specifications. 281 E204AP Page 7 of 18 August 5, 2021 5.3 Authorized Contact Information. Customer identifies the following person as its initial Authorized Contact. (to be completed by Customer): Contact Name: Address: City, State, ZIP: Email: Telephone: Fax: 5.4 Current on Maintenance. Customer must remain current on standard Software Maintenance during the Advantage Program term. 5.5 Authorization of Learning and Services Credits Use. Customer will contact its account manager or Advisor to consume Learning and Services Credits for a particular request. Esri will submit an Activity Description by email to Customer for confirmation and authorization to use Learning and Services Credits. Customer may authorize the consumption of Learning and Services Credits by submitting an email. Esri will begin work and deduct the estimated credit amount stated in the Activity Description from the unused Learning and Services Credits available. 5.6 Activity Descriptions for Esri Managed Cloud Services. The Activity Description for Esri Managed Cloud Services orders must include the following: a. The Esri Managed Cloud Services Term. The time period in which Esri provides the Esri Managed Cloud Services to Customer. The Esri Managed Cloud Services term does not begin until setup and deployment of the data and application are complete. b. Targeted System Availability. The minimum percentage of time that Customer has external access to the application and associated Customer Content through the Internet. Examples of supported levels of system availability are 95 percent, 99 percent, and 99.9 percent. Not all EMCS offerings include a Targeted System Availability. c. Number of Anticipated Requests. A The number of requests made by an end user through a client (e.g., desktop computer, web application, mobile device) and sent to a server(s) that is set up in the Esri Managed Cloud Services Environment by Esri and performs computational tasks on behalf of the end user. An example of a common request used in a GIS is a map request. A map request is made every time a user pans, zooms, or queries a map service. d. Amount of Data Storage. The storage capacity required to retain digital data, which is to be used and consumed in Customer GIS applications or Cloud Services. e. Learning and Services Credits Consumption. The price for the Esri Managed Cloud Services in Learning and Services Credits. The Data storage location may be defined in the Activity Description. 5.7 Travel and Per Diem Expenses. Any Esri travel and per diem expenses will be quoted separately. Travel expenses will include a 15 percent burden, and per diem will be determined in accordance with the full daily limits specified on the government General Services Administration (GSA) website at https://www.gsa.gov/. Customer will use Learning and Services Credits for travel and per diem expenses. 5.8 Notification of Consumed Credits. Esri will notify Customer if the authorized Learning and Services Credits are consumed prior to completion of the requested work. Customer may elect to direct the use of additional Learning and Services Credits, if available; procure additional Learning and Services Credits; or notify Esri to stop work on such requested work. Esri reserves the right to stop work if Customer has consumed all its Learning and Services Credits. 5.9 Review of Proposed Activities. Any activities proposed to be completed under the Advantage Program will be subject to Esri's review and approval to ensure alignment with the intent of the program. 282 E204AP Page 8 of 18 August 5, 2021 5.10 Invoicing. a. Esri shall invoice Customer as quoted for the Advantage Program subscription, additional Learning and Services Credits, or Advisor services upon receipt of Customer's order. Subsequently, Esri will invoice annually at least 30 days in advance of the Advantage Program subscription expiration date. Esri will extend the Advantage Program subscription for a subsequent annual term upon receipt of Customer's payment of the renewal invoice. Esri will invoice fees for additional Learning and Services Credits or Advisor services upon receipt of Customer's order. b. Pricing for program renewals and new or additional Services will be in accordance with Esri's standard pricing at the time of purchase or renewal. 5.11 Termination and Expiration. Upon termination or expiration of an Advantage Program subscription: a. Services will end as of the expiration or termination date stated; and b. Unless either party terminates the Advantage Program subscription for cause, Customer may apply any unused Learning and Services Credits toward any Professional Services, Training, PSS, or related travel expenses that are scheduled as of the termination or expiration date, provided that the Learning and Services Credits are used within 3 months after the termination or expiration date. Any other unused Learning and Services Credits will expire 30 days after the expiration or termination date; if Customer renews the Advantage Program subscription within this time period, any unused Learning and Services Credits will remain valid for up to 2 years from the purchase date or termination of this Agreement, whichever comes first. 283 E204AP Page 9 of 18 August 5, 2021 ATTACHMENT A GLOSSARY OF TERMS The following glossary of terms applies to all Esri Offerings and Services that Esri may provide to its customers. Certain Esri Offerings or Services may not be within the scope of this Agreement. Please disregard any terms that are not applicable to Esri Offerings or Services offered under this Agreement. "Affiliate" means any entity that directly or indirectly (i) Controls; (ii) is Controlled by; or (iii) is under common Control with a party, where "Control" means having more than 50 percent of the voting stock or other voting interest in the Controlled entity. "API" means application programming interface. "ArcGIS Website" means www.arcgis.com and any related or successor websites. "Authorization Code(s)" means any key, authorization number, enablement code, login credential, activation code, token, user name and password, or other mechanism required for use of Esri Offerings. "Beta" means any alpha, beta, or other prerelease version of a Product. "Cloud Services" means Online Services and Esri Managed Cloud Services. "Content" means data, images, photographs, animations, video, audio, text, maps, databases, data models, spreadsheets, user interfaces, graphics components, icons, software, and other resources used in connection with Esri Offerings and Services. "Control" means having more than 50 percent of the voting stock or other voting interest in the Controlled entity. "Customer Content" means any Content that Customer provides, uses, or develops in connection with Customer's use of Esri Offerings or Services, including Value-Added Applications. Customer Content excludes any feedback, suggestions, or requests for improvements that Customer provides to Esri. "Data" means any commercially available digital dataset(s) including, but not limited to, geographic vector data, raster data reports, or associated tabular attributes that Esri bundles with other Esri Offerings or delivers independently. "Deliverables" means anything that Esri delivers to Customer as a result of performance of Professional Services. "Documentation" means all user reference documentation that Esri provides with a Deliverable or an Esri Offering. "Esri Managed Cloud Services" means a Customer-specific cloud infrastructure, Software, Data, and network platform that Esri hosts, manages, and makes available to Customer or Customer's end users via the Internet. "Esri Offering(s)" means any Product or Documentation. If Esri provides Training or Professional Services directly to Customer, then Esri Offerings also include Deliverables and Training Materials. Esri Offerings exclude Services and Third-Party Content. "GIS" means geographic information system. "Maintenance" means a subscription program that Esri provides and that entitles Customer to Product updates and other benefits such as access to technical support and self-paced, web-based learning resources. 284 E204AP Page 10 of 18 August 5, 2021 "Malicious Code" means software viruses; worms; time bombs; Trojan horses; or any other computer code, files, denial of service, or programs designed to interrupt, destroy, or limit the functionality of any computer software, hardware, or telecommunications equipment. "Online Services" means any commercially available, Internet-based geospatial system that Esri provides, including applications and associated APIs for storing, managing, publishing, and using maps, data, and other information. Online Services exclude Data and Content. "Ordering Document(s)" means a sales quotation, Maintenance renewal quote, purchase order, proposal, Task Order, or other document identifying Esri Offerings, updates, or Services that Customer orders. "Perpetual License" means a license to use a version of the Esri Offering for which applicable license fees have been paid, indefinitely, unless terminated by Esri or Customer as authorized under this Agreement. "Product(s)" means Software, Data, and Online Services. "Professional Services" means any development or consulting services that Esri provides to Customer. "Sample(s)" means sample code, sample applications, add-ons, or sample extensions of Products. "Service(s)" means Maintenance. If Esri provides Esri Managed Cloud Services, Training, or Professional Services directly to Customer, then Services also include Esri Managed Cloud Services, Training, and Professional Services. "Software" means any proprietary commercial off-the-shelf software, excluding Data, accessed or downloaded from an Esri-authorized website or that Esri delivers on any media in any format including backups, updates, service packs, patches, hot fixes, or permitted merged copies. "Specification(s)" means (i) the Documentation for Software and Online Services, (ii) the scope of work set forth in any Task Order, or (iii) Esri's published course descriptions for Training. "Task Order(s)" means an Ordering Document for Services. "Term License" means a license for use of an Esri Offering for a limited time period ("Term"). "Third-Party Content" means any Content that Customer may obtain from a third-party website or that persons other than Esri employees, suppliers, or contractors may directly contribute to Esri's website. "Training" means (i) Product training or (ii) related training that Esri provides under this Agreement. "Training Materials" means digital or printed Content required to complete Training, which may include, but is not limited to, workbooks, data, concepts, exercises, assessments, and exams. "Value-Added Application(s)" means an application developed by Customer for use in conjunction with the authorized use of any Software, Data, or Online Services. 285 E204AP Page 11 of 18 August 5, 2021 ATTACHMENT B GENERAL TERMS AND CONDITIONS The following general terms and conditions apply to all Esri Offerings and Services that Esri may offer to its customers. Certain Esri Offerings or Services may not be available under this Agreement. Please disregard any terms that are not applicable to Esri Offerings or Services offered under this Agreement. ARTICLE B.1—GENERAL USE RESTRICTIONS Except as expressly permitted in this Agreement, Customer will not a. Sell, rent, lease, sublicense, distribute, lend, time-share, or assign Services or Esri Offerings; b. Distribute or provide direct access to Services or Esri Offerings to third parties, in whole or in part, including, but not limited to, extensions, components, or DLLs; c. Distribute Authorization Codes to third parties; d. Reverse engineer, decompile, or disassemble any Product or Deliverable delivered in compiled form; e. Make any attempt to circumvent the technological measure(s) that controls access to or use of Esri Offerings; f. Store, cache, use, upload, distribute, or sublicense Content or otherwise use Esri Offerings in violation of Esri's or a third-party's rights, including intellectual property rights, privacy rights, nondiscrimination laws, export laws, or any other applicable law or regulation; g. Remove or obscure any Esri or its licensors' patent, copyright, trademark, proprietary rights notices, or legends contained in or affixed to any Esri Offerings, output, metadata file, or online or hard-copy attribution page of any Data or Documentation; h. Unbundle or independently use individual or component parts of Esri Offerings; i. Incorporate any portion of Esri Offerings into a product or service for third-party use that competes with the Esri Offerings; j. Publish or in any other way communicate the results of benchmark tests run on Beta Products without the prior written permission of Esri and its licensors; or k. Use, incorporate, modify, distribute, provide access to, or combine any Esri Offerings in a manner that would subject any Esri Offering to open-source or open-database license terms (e.g. GPL) that require any part of the Esri Offering to be subject to additional terms, for example 1. Disclosed in source code form to third parties; 2. Licensed to third parties for the purpose of making derivative works; or 3. Redistributable to third parties at no charge; or l. Generate revenue by providing access to Software or Online Services through a Value-Added Application. These restrictions will not apply to the extent that they conflict with applicable law or regulation. ARTICLE B.2—TERM AND TERMINATION B.2.1 Customer may terminate this Agreement or any Esri Offerings license or subscription at any time upon written notice to Esri. Termination without cause does not entitle Customer to receive any refund of fees paid. Any right to terminate pending Services engagements for convenience is set forth in the applicable section in the body of this Agreement. Either party may terminate this Agreement or any license or subscription for a material breach that is not cured within 30 days of written notice to the breaching party. Upon any termination of this Agreement for breach, Esri will stop providing Services. Any licenses in Esri Offerings that survive termination of this Agreement continue under the terms of this Agreement. B.2.2 If Esri terminates this Agreement following Customer's breach, then Esri may also, at its election, terminate Customer's licenses or subscriptions to Esri Offerings. If Customer terminates this Agreement for cause or convenience, then Customer may, at its election, also terminate Customer's licenses or subscriptions to Esri Offerings. 286 E204AP Page 12 of 18 August 5, 2021 B.2.3 Upon any termination or expiration of a license or subscription, Customer will a. Stop accessing and using the terminated or expired Esri Offerings; b. Clear any client-side data cache derived from the terminated or expired Cloud Services; and c. Stop using and uninstall, remove, and destroy all copies of the terminated or expired Esri Offerings in Customer's possession or control, including any modified or merged portions thereof, in any form, and execute and deliver evidence of such actions to Esri or its authorized distributor. Esri may stop performing Services immediately upon written notice to Customer if a bankruptcy or insolvency proceeding is commenced by or against Customer until the trustee cures any existing defaults and provides adequate assurance of future performance under this Agreement. This Agreement terminates upon the insolvency, liquidation, or dissolution of either party. ARTICLE B.3—LIMITED WARRANTIES AND DISCLAIMERS B.3.1 Limited Warranties. Except as disclaimed below, Esri warrants to Customer that (i) Products and Training will substantially comply with the applicable Specifications and (ii) Services will substantially conform to the professional and technical standards of the industry. The warranty period for Esri Offerings offered under a Perpetual License and for Services runs for 90 days from the date of delivery or from the date of acceptance if this Agreement provides an acceptance period. The warranty period for Esri Offerings offered under a subscription or Term License basis runs for the lesser of (i) the duration of the subscription or term or (ii) 90 days from delivery or acceptance if this Agreement provides an acceptance period. B.3.2 Special Disclaimer. Third-Party Content; Data; Samples; hot fixes; patches; updates; Online Services provided at no charge; and trial, evaluation, and Beta Products are delivered "as is" and without warranty of any kind. B.3.3 General Disclaimer. Except for the express limited warranties set forth in this Agreement, Esri disclaims all other warranties or conditions of any kind, whether express or implied, including, but not limited to, warranties or conditions of merchantability, fitness for a particular purpose, and noninfringement of intellectual property rights. Esri is not responsible for any nonconformities with Specifications or loss, deletion, modification, or disclosure of Customer Content caused by Customer's modification of any Esri Offering other than as specified in the Documentation. Esri does not warrant that Esri Offerings, or Customer's operation of the same, will be uninterrupted, error free, fault tolerant, or fail- safe or that all nonconformities can or will be corrected. Esri Offerings are not designed, manufactured, or intended for use in environments or applications that may lead to death, personal injury, or physical property or environmental damage. Customer should not follow any navigational route suggestions that appear to be hazardous, unsafe, or illegal. Any such uses will be at Customer's own risk and cost. B.3.4 Disclaimers. a. Internet Disclaimer. Neither party will be liable for damages under any theory of law related to the performance or discontinuance of operation of the Internet or to regulation of the Internet that might restrict or prohibit the operation of Cloud Services. b. Third-Party Websites; Third-Party Content. Esri is not responsible for any third-party website or Third- Party Content that appears in or is referenced by Esri Offerings or Esri websites, including ***.esri.com and ***.arcgis.com. Providing links to third-party websites and resources does not imply an endorsement, affiliation, or sponsorship of any kind. B.3.5 Exclusive Remedy. Customer's exclusive remedy and Esri's entire liability for breach of the limited warranties in this section will be to replace any defective media and to (i) repair, correct, or provide a workaround for the applicable Esri Offering or Services or (ii) at Esri's election, terminate Customer's right to use and refund the fees paid for Esri Offerings or Services that do not meet Esri's limited warranties. 287 E204AP Page 13 of 18 August 5, 2021 ARTICLE B.4—LIMITATION OF LIABILITY B.4.1 Disclaimer of Liability. Neither Customer, Esri, nor any Esri distributor or third party licensor will be liable for any indirect, special, incidental, or consequential damages; lost profits; lost sales; loss of goodwill; costs of procurement of substitute goods or services; or damages exceeding the applicable license fees, or current subscription fees, or Services fees paid or owed to Esri for the Esri Offerings or Services giving rise to the cause of action. B.4.2 The limitations and exclusions of liability in the preceding paragraph do not apply to Customer's infringement, misuse, or misappropriation of Esri's or Esri's licensors' intellectual property rights, either party's indemnification obligations, gross negligence, willful misconduct, or violations of the Export Compliance clause of this Agreement or any applicable law or regulation. B.4.3 Applicability of Disclaimers and Limitations. Esri or its authorized distributor has set its fees and entered into this Agreement in reliance on the disclaimers and limitations in this Agreement; the fees reflect an allocation of risk that is an essential basis of the bargain between the parties. These limitations will apply whether or not a party is aware of the possibility of any damage and notwithstanding any failure of essential purpose of any exclusive, limited remedy. B.4.4 The foregoing disclaimers, limitations, and exclusions may be invalid in some jurisdictions and apply only to the extent permitted by applicable law or regulation in Customer's jurisdiction. Customer may have additional rights that may not be waived or disclaimed. Esri does not seek to limit Customer's warranty or remedies to any extent not permitted by law. ARTICLE B.5—INDEMNIFICATIONS B.5.1 Definitions. The following definitions supplement the definitions provided in Attachment A: a. "Claim" means any claim, action, or demand by a third party. b. "Indemnitees" means Customer and its directors, officers, and employees. c. "Infringement Claim(s)" means any Claim alleging that Customer's use of or access to any Esri Offering or Service infringes a patent, copyright, trademark, or trade secret. d. "Loss(es)" means expenditure, damage award, settlement amount, cost, or expense, including awarded attorneys' fees. B.5.2 Infringement Indemnity. a. Esri will defend, hold all Indemnitees harmless from, and indemnify any Loss arising out of an Infringement Claim. b. If Esri determines that an Infringement Claim is valid, Esri may, at its expense, either (i) obtain rights for Customer to continue using the Esri Offerings or Services or (ii) modify the Esri Offerings or Services while maintaining substantially similar functionality. If neither alternative is commercially reasonable, Esri may terminate Customer's right to use the Esri Offerings or Services and will refund any (a) license fees that Customer paid for the infringing Esri Offerings or Services acquired under a Perpetual License, prorated on a 5-year, straight-line depreciation basis beginning from the initial date of delivery or (b) unused portion of fees paid for Term Licenses, Subscriptions, and Maintenance. c. Esri has no obligation to defend an Infringement Claim or to indemnify Customer to the extent the Infringement Claim arises out of (i) the combination or integration of Esri Offerings or Services with a product, process, system, or element that Esri has not supplied or specified in the Specification; (ii) alteration of Esri Offerings or Services by anyone other than Esri or its subcontractors; (iii) compliance with Customer's specifications; or (iv) use of Esri Offerings or Services after Esri either provides a modified version to avoid infringement or terminates Customer's right to use the Esri Offerings or Services. B.5.3 General Indemnity. Esri will defend and hold all Indemnitees harmless from, and indemnify any Loss arising out of, any Claim for bodily injury, death, or tangible or real property damage brought against any of the Indemnitees to the extent arising from any negligent act or omission or willful misconduct by Esri or its directors, officers, employees, or agents performing Services while on Customer's site. 288 E204AP Page 14 of 18 August 5, 2021 B.5.4 Conditions for Indemnification. As conditions for indemnification, Indemnitee will (i) promptly notify Esri in writing of the Claim, (ii) provide all available documents describing the Claim, (iii) give Esri sole control of the defense of any action and negotiation related to the defense or settlement of any Infringement Claim, and (iv) reasonably cooperate in the defense of the Infringement Claim at Esri's request and expense. B.5.5 This section sets forth the entire obligation of Esri, its authorized distributor, and its third party licensors regarding any Claim for which Esri must indemnify Customer. ARTICLE B.6—INSURANCE If Esri is providing Services, Esri will carry, at a minimum, the following coverage: a. Comprehensive general liability or commercial general liability with a minimum coverage of $1,000,000.00 (US dollars) combined single limit per occurrence for bodily injury, including death, and property damage liability to include the following: 1. Premises and operations; 2. Blanket contractual liability; 3. Broad form property damage; 4. Independent contractors; 5. Personal injury, with employee exclusion deleted; and 6. Completed operations. b. Workers' compensation insurance, with waiver of subrogation, in an amount that complies with statutory limits. ARTICLE B.7—SECURITY AND COMPLIANCE B.7.1 Security. Esri publishes its security capabilities at https://trust.arcgis.com. Customer may give Esri personnel access to Customer systems or to Customer or third-party personal information, controlled information, or sensitive data if access is essential for Esri's performance of Services and if Esri expressly agrees to such access. Esri will use reasonable administrative, technical, and physical safeguards to protect such data and guard against unauthorized access. Customer bears responsibility to (i) confirm that Esri's published security and privacy controls meet all applicable legal requirements for protection of Customer Content and (ii) upload or share Customer Content through Cloud Services only when it is legal to do so. Esri is not responsible to review Customer Content to ensure compliance with applicable laws and regulations. Customer must contact Esri at securesupport@esri.com for further instruction before providing any Customer Content that requires security measures other than Esri's published security capabilities. B.7.2 Malicious Code. Esri will use commercially reasonable efforts to ensure that Esri Offerings will not transmit any Malicious Code to Customer. Esri is not responsible for Malicious Code that Customer introduces to Esri Offerings or that is introduced through Third-Party Content. B.7.3 Export Compliance. Each party will comply with all applicable export laws and regulations, including the US Department of Commerce's Export Administration Regulations (EAR), the US Department of State's International Traffic in Arms Regulations (ITAR), and other applicable export laws. Customer will not export, reexport, transfer, release, or otherwise dispose of, in whole or in part, or permit access to or transfer or use of Services or Esri Offerings to any United States embargoed countries or denied entities or persons except in accordance with all then-current applicable US government export laws and regulations. Customer will not export, reexport, transfer, or use Services or Esri Offerings for certain missile, nuclear, chemical, or biological activities or end uses without proper authorization from the US government. Customer shall immediately notify Esri in writing if any US government entity or agency denies, suspends, or revokes Customer's export privileges. Customer will not upload, store, or process in Cloud Services any Customer Content that (i) has an Export Control Classification Number (ECCN) other than EAR99 or (ii) is controlled for export from the United States under ITAR. Customer will notify Esri in advance if Esri's performance of any Services or provision of any Esri Offerings is related to any defense article, defense service, or technical data, as defined under the ITAR Sections 120.6, 120.9, and 120.10, respectively; Esri will not perform any such Services or provide any such Esri Offerings until Esri obtains any 289 E204AP Page 15 of 18 August 5, 2021 necessary export license from the US government. Customer will reasonably assist Esri in applying for and obtaining an export license if needed. B.7.4 Privacy. Esri will process personal data according to the terms of the Data Processing Addendum available at https://www.esri.com/en-us/privacy/overview. ARTICLE B.8—CLOUD SERVICES B.8.1 Prohibited Uses. Customer shall not provide Customer Content or otherwise access or use Cloud Services in a manner that a. Creates or transmits spam, spoofings, or phishing email or offensive or defamatory material; or stalks or makes threats of physical harm; b. Stores or transmits any Malicious Code; c. Violates any law or regulation; d. Infringes or misappropriates the rights of any third party; e. Probes, scans, or tests the vulnerability of Cloud Services or breach any security or authentication measures used by Cloud Services without written approval from Esri's Product Security Officer; or f. Benchmarks the availability, performance, or functionality of Cloud Services. B.8.2 Service Interruption. System failures or other events beyond Esri's reasonable control may interrupt Customer's access to Cloud Services. Esri may not be able to provide advance notice of such interruptions. B.8.3 Customer Content. a. Customer grants Esri and its subcontractors a nonexclusive, nontransferable, worldwide right to host, run, modify, and reproduce Customer Content as needed to provide Cloud Services to Customer. Esri will not access, use, or disclose Customer Content without Customer's written permission except as reasonably necessary to support Customer's use of Cloud Services. Except for the limited rights granted to Esri under this Agreement, Customer retains all its rights, title, and interest in the Customer Content. b. If Customer accesses Cloud Services with an application provided by a third party, Esri may disclose Customer Content to such third party as necessary to enable interoperation between the application, Cloud Services, and Customer Content. c. Esri may disclose Customer Content if required to do so by law or regulation or by order of a court or other government body, in which case Esri will reasonably attempt to limit the scope of disclosure. d. When Customer's use of Cloud Services ends, Esri will either 1. Make Customer Content available to Customer for download for a period of 30 days unless Customer requests a shorter window of availability or Esri is legally prohibited from doing so; or 2. Download all Customer Content in Esri's possession to a medium of Customer's choosing and deliver such Customer Content to Customer. Esri will have no further obligations to store or return Customer Content at the conclusion of the Cloud Services. B.8.4 Removal of Customer Content. Esri may remove or delete Customer Content if there is reason to believe that uploading Customer Content to or using it with Cloud Services materially violates this Agreement. If reasonable under these circumstances, Esri will notify Customer before removing Customer Content. Esri will respond to any Digital Millennium Copyright Act takedown notices in accordance with Esri's copyright policy, available at www.esri.com/legal/dmca_policy. B.8.5 Service Suspension. Esri may suspend access to Cloud Services (i) if Customer materially breaches this Agreement and fails to timely cure the breach; (ii) if Esri reasonably believes that Customer's use of Cloud Services will subject Esri to immediate liability or adversely affect the integrity, functionality, or usability of the Cloud Services; (iii) for scheduled maintenance; (iv) to enjoin a threat or attack on Cloud Services; or (v) if Cloud Services become prohibited by law or regulated to a degree that continuing to provide them would impose a 290 E204AP Page 16 of 18 August 5, 2021 commercial hardship. When feasible, Esri will notify Customer of any Cloud Services suspension beforehand and give Customer reasonable opportunity to take remedial action. Esri is not responsible for any damages, liabilities, or losses that may result from any interruption or suspension of Cloud Services or removal of Customer Content as described above. B.8.6 Notice to Esri. Customer will promptly notify Esri if Customer becomes aware of any unauthorized use of Customer's subscription or any other breach of security regarding Cloud Services. ARTICLE B.9—GENERAL PROVISIONS B.9.1 Payment. Customer will pay each correct invoice no later than 30 days after receipt and will remit payment to the address stated on the invoice. Customers outside the United States will pay the distributor's invoices in accordance with the distributor's payment terms. B.9.2 Feedback. Esri may freely use any feedback, suggestions, or requests for Product improvement that Customer provides to Esri. B.9.3 Patents. Customer may not seek, and may not permit any other user to seek, a patent or similar right worldwide that is based on or incorporates any Products. This express prohibition on patenting will not apply to Customer's software and technology except to the extent that Products, or any portion thereof, are part of any claim or preferred embodiment in a patent application or a similar application. B.9.4 Restrictions on Solicitation. Neither party will solicit for hire any employee of the other party who is associated with the performance of Services during the performance of the Services and for a period of 1 year thereafter. This does not restrict either party from publicly advertising positions for hire in newspapers, professional magazines, or Internet postings. B.9.5 Taxes and Fees; Shipping Charges. Pricing of Esri Offerings and Services that Esri quotes to Customer is exclusive of any and all applicable taxes or fees including, but not limited to, sales tax, use tax, or value-added tax (VAT); customs, duties, or tariffs; shipping and handling charges; and vendor enrollment fees. Esri will add any fees that it is required to pay to the total amount of its invoice to Customer. Esri may include estimated taxes and shipping and handling charges in its quotations but may adjust these fees on invoicing. For Customers outside the United States, the distributor may quote taxes or fees in accordance with its own policies. B.9.6 Compliance Review. Customer will keep accurate and complete records and accounts pertaining to its compliance with its obligations under this Agreement. Esri or its authorized distributor may conduct a compliance review of these records and accounts with no less than 14 business days' written notice or may appoint an independent third party to conduct such a compliance review on its behalf. Customer will promptly correct any noncompliance identified during the compliance review. Neither Esri nor Esri's distributor may conduct a compliance review of Customer within 12 months after the conclusion of any prior compliance review that does not reveal any material Customer noncompliance. B.9.7 No Implied Waivers. The failure of either party to enforce any provision of this Agreement is not a waiver of the provisions or of the right of such party thereafter to enforce that or any other provision. B.9.8 Severability. If any provision of this Agreement is held to be unenforceable for any reason, (i) such provision will be reformed only to the extent necessary to make the intent of the language enforceable, and (ii) all other provisions of this Agreement will remain in effect. B.9.9 Successor and Assigns. Customer will not assign, sublicense, or transfer Customer's rights or delegate Customer's obligations under this Agreement without Esri's and its authorized distributor's prior written consent, and any attempt to do so without consent will be void. This Agreement will be binding on the respective successors and assigns of the parties to this Agreement. Notwithstanding, a contractor under contract to the government to deliver Products may assign this Agreement and Products acquired for delivery to its government customer upon written notice to Esri, provided the government customer assents to the terms of this Agreement. 291 E204AP Page 17 of 18 August 5, 2021 Upon mutual agreement, Esri's Affiliates may provide Services under the terms of this Agreement; in such cases, the Ordering Documents will identify the Affiliate as the party that provides the Services. Esri's distributors are not Affiliates of Esri. B.9.10 Survival of Terms. The Glossary of Terms and provisions of the following Articles of these General Terms and Conditions will survive the expiration or termination of this Agreement: "Limited Warranties and Disclaimers," "Limitation of Liability," "Indemnifications," and "General Provisions." B.9.11 US Government Customer. The Products are commercial items, developed at private expense, provided to Customer under this Agreement. If Customer is a US government entity or US government contractor, Esri licenses or provides subscriptions to Customer in accordance with this Agreement under FAR Subparts 12.211/12.212 or DFARS Subpart 227.7202. Esri Data and Online Services are licensed or subscribed under the same DFARS Subpart 227.7202 policy as commercial computer software for acquisitions made under DFARS. Products are subject to restrictions, and this Agreement strictly governs Customer's use, modification, performance, reproduction, release, display, or disclosure of Products. Agreement provisions that are inconsistent with federal law regulation will not apply. A US government Customer may transfer Software to any of its facilities to which it transfers the computer(s) on which it has installed such Software. If any court, arbitrator, or board holds that a US government Customer has greater rights to any portion of Products under applicable public procurement law, such rights will extend only to the portions affected. ArcGIS Online has been granted FedRAMP tailored low authorization but does not meet higher security requirements including those found in DFARS 252.239-7010. B.9.12 Governing Law. This Agreement is not subject to the United Nations Convention on Contracts for the International Sale of Goods. a. Government Entities. If Customer is a government entity, the applicable laws of Customer's jurisdiction govern this Agreement. b. Nongovernment Entities. US federal law and the law of the State of California exclusively govern this Agreement, excluding their respective choice of law principles. B.9.13 Dispute Resolution. The parties will use the following dispute resolution processes: a. Equitable Relief. Either party will have the right to seek an injunction, specific performance, or other equitable relief in any court of competent jurisdiction without the requirement of posting a bond or proving injury as a condition for relief. b. US Government Agencies. This Agreement is subject to the Contract Disputes Act of 1978, as amended (41 USC 601–613). c. Other Government Entities. Esri will comply with mandatory dispute resolutions under applicable law. d. Arbitration. Except as noted above, the parties will submit to binding arbitration to resolve any dispute arising out of or relating to this Agreement that cannot be settled through negotiation. If Customer is in the United States or one of its territories or outlying areas, the Commercial Arbitration Rules of the American Arbitration Association will govern the arbitration proceedings. If Customer is outside the United States, the Rules of Arbitration of the International Chamber of Commerce will govern the proceedings. The parties will select a single arbitrator in accordance with the applicable arbitration rules. The language of the arbitration will be English. Arbitration will be at an agreed-upon location. Either party will, at the request of the other, make available documents or witnesses relevant to the major aspects of the dispute. B.9.14 Force Majeure. A party will not be liable for any failure of or delay in the performance of this Agreement for the period that such failure or delay is due to causes beyond the party's reasonable control. Such causes may include, but are not limited to, acts of God, war, strikes, labor disputes, cyber attacks, laws, regulations, government orders, or any other force majeure event. B.9.15 Independent Contractor. Esri is and at all times will be an independent contractor. Nothing in this Agreement creates an employer/employee, principal/agent, or joint venture relationship between Esri or its authorized distributor and Customer. No party has any authority to enter into contracts on behalf of another party or otherwise act on behalf of another party. 292 E204AP Page 18 of 18 August 5, 2021 B.9.16 Notice. Customer may send notices required under this Agreement to Esri at the following address: Environmental Systems Research Institute, Inc. Attn.: Contracts and Legal Department 380 New York Street Redlands, CA 92373-8100 USA Tel.: 909-793-2853 Email: LegalNotices@esri.com 293 STAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE:May 12, 2022 PREPARED BY:Jessica Gonzales, Senior Management Analyst APPROVING AUTHORITY:Housing Authority REQUEST:Authorize the use of Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority (“Authority”) Properties for FY 2022/2023. Recommendation By Minute Motion, that the Authority Board: 1) Authorize the use of Lowe’s Home Centers, Inc., for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) Authorize the use of Home Depot U.S.A., Inc., for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $45,000; 3) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and 4) Authorize the disposal and recycling of inefficient, damaged, obsolete and non- functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. Background/Analysis Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of May 4, 2021. Upon request, a verbal report will be provided at the Authority’s regular meeting of May 12, 2022. Executive Summary Each fiscal year the Authority replaces inefficient, damaged, obsolete, or non-functioning 294 May 12, 2022 – Staff Report Housing Authority – FY 2022/2023 Lowe’s, Home Depot & HD NTE Page 3 of 3 2 8 1 appliances and materials throughout all Authority owned residential rental properties from several different suppliers (“Vendors”). The Authority would like to use Lowe’s Home Centers, Inc. (“Lowe’s”), Home Depot U.S.A., Inc. (“Home Depot”) and HD Supply Facilities Maintenance (“HD”) as vendors through a government purchasing cooperative contract for the purchase of materials, supplies and appliances for the Authority owned residential rental properties (“Properties”) for FY 2022/2023. Staff is requesting authorization to use the named vendors to facilitate the continued routine, recurring maintenance at the Properties for the purchase of materials, supplies and appliances as follows: $220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. Background The Authority owns and operates approximately 1,100 residential rental units. Annually the Authority purchases varying materials, supplies and appliances for the Authority owned residential rental properties from local vendors. To assist the Authority’s contracted Management Company, RPM Company, to purchase routine and recurring items from these vendors expeditiously and efficiently, the Authority would like to use Lowe’s, Home Depot and HD as vendors during the 2022/2023 fiscal year through a government purchasing cooperative contract, “Omnia Partners,” which includes the Region 4 Education Service Center, National IPA and U.S. Communities. The named vendors have been utilized by RPM for the purchase of varying items such as cabinets, countertops, garbage disposals, light fixtures, paint, building materials, some flooring, A/C compressors, plumbing supplies, plumbing parts (toilet seats, stoppers, faucet spouts, etc.), hardware, bathroom fixtures (toilets, sinks, vanities, medicine cabinets), janitorial supplies (gloves, vacuum bags, cleaners, etc.), light bulbs, thermostat controls, A/C filters, general building items, hand held general purpose tools, varying appliances (including but not limited to refrigerators with freezer, microwaves, freestanding ranges, range hoods, dishwashers and other appliance accessories), and any other necessary miscellaneous maintenance, repair and operating supplies. Staff is requesting authorization to use the named vendors for the purchase of materials, supplies and appliances as follows: $220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. The not to exceed amounts established and being requested for each respective vendor is based on actual expenditures purchased in the previous fiscal year. With Lowes and HD established at higher amounts for the twelve (12) month period due to the nature of purchases from these two vendors, specifically appliances and more industry specific items for apartments. Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.30.160(L), the Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the Executive Director/City Manager. The materials, supplies and appliances solicited from the named vendors have been accepted as purchases for continued routine and recurring maintenance. Further, the provisions of the City of Palm Desert Municipal Code Section 3.30.160(E), allows the Authority to participate as a government entity with Omnia Partners under their cooperative pricing for purchases through the named vendors. The named vendors have confirmed they will provide, to the Authority, as a participating entity, Omnia Partners contract terms, products, product warranty, services and pricing. Any increases in the pricing of materials, supplies and appliances will be pursuant 295 May 12, 2022 – Staff Report Housing Authority – FY 2022/2023 Lowe’s, Home Depot & HD NTE Page 3 of 3 2 8 1 to the terms and prices of the government purchasing cooperative contract. The procurement of appliances from the named vendors includes delivery and whenever appropriate, the removal and recycling of old appliances. The condition of the appliances to be hauled away may range from non-functioning to non-efficient or obsolete to repair. Staff is requesting authorization to dispose of or recycle all appliances removed from the Properties in accordance with Environmental Protection Agency (EPA) standards for responsible appliance disposal at the appropriate recycling centers. Any appliances not eligible to be dispose of or recycled as part of the purchase of a new appliance through the named vendors, the Authority will dispose of or recycle in accordance with EPA standards. Such disposed of or recycled inefficient, damaged, obsolete, and non-functioning appliances are hereby declared as surplus at the time they are removed from the Properties. When possible, supplies are procured from the local Palm Desert location for the desired supplies and services. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance at the Properties for the fiscal year 2022/2023. Financial Impact Approval of staff’s recommendation would result in an amount not to exceed for the named vendors to facilitate the continued routine, recurring maintenance at the Properties for the purchase of materials, supplies and appliances as follows: $220,000 for Lowe’s, $45,000 for Home Depot, and $210,000 for HD. Attachments 1. Omnia Partners Participation Letter (dated April 26, 2021) 296 840 Crescent Centre Drive, Suite 600 Franklin, TN 37067 866.875.3299 April 28th, 2022 To Whom It May Concern: The City of Palm Desert is a member of OMNIA Partners as of 9/26/2012. The OMNIA Partners Participation Number assigned to the City of Palm Desert is 1039580. The City of Palm Desert is currently participating in the Omnia Partners Contract with Lowe’s Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance. Your dedicated Member Development Manager, Charissa Ricker may be reached at 629-231- 3818, or at charissa.ricker@omniapartners.com. Thank you for your participation with OMNIA Partners. Sincerely, Bishop Theroff Manager, Member Services 297 STAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE:May 12, 2022 PREPARED BY:Jessica Gonzales, Senior Management Analyst APPROVING AUTHORITY:Housing Authority REQUEST:Authorize the use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022-2023. Recommendation By Minute Motion, that the Authority Board, 1) Authorize the use of The Sherwin-Williams Company, for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022/2023 in an annual amount not to exceed $75,000; and 2) Authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith. Monies have been included in the FY 2022/2023 proposed Palm Desert Housing Authority’s operating budget, in the appropriate Authority account. Background Analysis Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of May 4, 2022. Upon request, a verbal report will be provided at the Authority’s regular meeting of May 12, 2022. Executive Summary Each fiscal year the Palm Desert Housing Authority (“Authority”) purchases paint and paint related materials and supplies for all Authority properties from several different suppliers (“Vendors”). The Authority would like to use The Sherwin-Williams Company (“Sherwin Williams”) as a vendor through a government purchasing cooperative contract for the purchase of paint and paint related materials and supplies, on an as needed basis, for the Authority properties (“Properties”) for FY 2022/2023. 298 May 12, 2022 – Staff Report Housing Authority – FY 2022/2023 Sherwin Williams NTE Page 2 of 2 2 8 6 Staff is requesting authorization to use the named vendor to facilitate the continued routine, recurring maintenance at the Properties for the purchase of paint and paint related materials and supplies, on an as needed basis, in an annual amount not to exceed $75,000. Background The Authority owns and operates approximately 1,100 residential rental units. Annually the Authority purchases varying materials, supplies and appliances for the Properties from local vendors. To assist the Authority’s contracted Management Company, RPM Company, to purchase routine and recurring items from vendors expeditiously, the Authority would like to use Sherwin Williams as a vendor during the 2022/2023 fiscal year through a government purchasing cooperative contract, National Cooperative Purchasing Alliance Agreement (“NCPA”). Sherwin Williams has been utilized by RPM for the purchase of varying items such as paint, building materials, supplies (gloves, trays, tape, brushes, etc.), general building items, handheld general-purpose tools, and other miscellaneous supplies. Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.30.160(L), the Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the Executive Director/City Manager. The paint products, materials and supplies solicited from Sherwin Williams have been accepted as purchases for continued routine and recurring maintenance. Further, the provisions of the City of Palm Desert Municipal Code Section 3.30.160(E) allow the Authority to participate as a government entity with NCPA under their cooperative pricing for purchases through the named vendor. Sherwin Williams has confirmed they will provide to the Authority, as a participating entity, NCPA contract terms, products, product warranty, services, and pricing. Any increases in the pricing of materials, supplies and appliances will be pursuant to the terms and prices of the government purchasing cooperative contract. Supplies when possible are being procured from the local Palm Desert location for the desired materials and supplies. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance at the Properties for the fiscal year 2022/2023. Fiscal Analysis Approval of staff’s recommendation would result in an annual amount not to exceed $75,000, for Sherwin Williams to facilitate the continued routine, recurring maintenance for the properties for the purchase of paint and paint related materials and supplies. Attachments 1. Sherwin Williams, Participation Letter (April 28, 2022) 299 300 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Chris Gerry, Project Manager APPROVING AUTHORITY:City Council REQUEST:Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades as complete and authorize the City Clerk to file the Notice of Completion (Project No. 569-20). Recommendation: By Minute Motion: 1. Accept Contract No. C39260 with Elecnor Belco Electric of Chino, California, for the Traffic Signal Hardware Upgrades (Project No. 569-20) as complete, and 2. Authorize the City Clerk to file the Notice of Completion. Background/Analysis: On December 10, 2020, the City Council awarded Contract No. C39260 for the Traffic Signal Hardware Upgrades with Elecnor Belco Electric of Chino, California, in the amount of $287,912.00. At that time, the City Council authorized a ten percent (10%) contingency and authorized the City Manager to approve such changes up to that amount. There were no change orders associated with this project. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. Financial Impact: There is no fiscal impact regarding the acceptance of this project and filing of the Notice of Completion. Attachments: 1. Notice of Completion 301 To be recorded with the Riverside County Recorder on or within 15 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. APN 000-000-000 R/W NOTICE OF COMPLETION (Cal. Civ. Code § 9200 et seq. – Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is FEE. 4. That on the 3 day of May, 2022 work of improvement described as the Traffic Signal Hardware Upgrade, Project No. 569-20 Contract No. C39260, on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Elecnor Belco Electric, 14320 Albers Way, Chino, CA 91710. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as Exhibit 1-A. CITY OF PALM DESERT A MUNICIPAL CORPORATION Date: By: Jan C. Harnik, Mayor When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 VERIFICATION I, Jan C. Harnik, Mayor of the City of Palm Desert, am authorized to execute and file this Notice of Completion with the Coun ty Recorder of the County of Riverside on behalf of the City of Palm Desert. I have read the Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on , ,20 , at, California. (Date of signature) (City where signed) __________________________________________________ (Personal signature of the individual who is swearing that the contents of the notice of completion are true) 302 Exhibit A-1 Project Locations Traffic Signal Upgrades (Intersections) 303 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Andy Ramirez, Deputy Director of Public Works APPROVING AUTHORITY:City Council REQUEST:Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete Recommendation: By Minute Motion: 1. Accept Contract No. C42170 with Commercial Waterproofing Systems, Inc. of Santa Ana, California, for the Desert Willow Golf Resort Maintenance Facility Roof Repairs as complete; and, 2. Authorize the City Clerk to file the Notice of Completion. Background/Analysis: On February 10, 2022, the City Council awarded Contract No. C42170 for the Desert Willow Golf Resort Maintenance Facility Roof Repairs to Commercial Waterproofing Systems, Inc. of Santa Ana, California. Construction began on April 4, 2022, and was completed on April 14, 2022. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. Financial Impact: There is no fiscal impact associated with this action. Attachments: 1. Notice of Completion 2. Vicinity Map 304 To be recorded with the Riverside County Recorder on or within 15 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. APN 620-400-029 NOTICE OF COMPLETION (Cal. Civ. Code § 9200 et seq. – Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3.That the nature of the title of the stated owner, as set forth in paragraph 1, is FEE. 4. That on the 22nd day of April 2022 work of improvement described as the Desert Willow Facility Roof Improvements, Project No. 851-22 Contract No. C42170, on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Commercial Waterproofing Systems, Inc., 1630 Palm Street, Santa Ana, CA 92701. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 38-400 Portola Avenue, Palm Desert, California 92260. 7. I, Jan C. Harnik, Mayor of the City of Palm Desert, am authorized to execute and file this Notice of Completion with the County Recorder of the County of Riverside on behalf of the City of Palm Desert. I have read the Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. CITY OF PALM DESERT A MUNICIPAL CORPORATION Date: By: Jan C. Harnik, Mayor When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } On __________ __________, 2022, before me, Anthony J. Mejia, City Clerk of the City of Palm Desert, personally appeared Jan C. Harnik, Mayor of the City of Palm Desert, a Municipal Corporation, and acknowledged to me that the City of Palm Desert executed the same. Anthony J. Mejia, City Clerk Rev. May 2020 305 DESERT WILLOW CTPORTOLA AVEDESERT WILLOW CTPORTOLA AVEDate:2/2011 Desert WillowMaintenance Facility I Desert WillowMaintenance Facility APN: 620-400-029 VICINITY MAP 38650 Portola AveAPN: 620-400-029 306 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Christina Canales, Land Development Technician APPROVING AUTHORITY:City Council REQUEST:Accept off-site improvements, release the Faithful Performance and the Labor and Materials Bonds, and accept a Maintenance Bond for Millennium Recommendation: By Minute Motion: 1. Accept off-site improvements 2. Release the Faithful Performance Bond in the amount of $266,695.50 and Labor and Materials Bond in the amount of $133,330.25. 3. Accept the Maintenance Bond in the amount of $26,669.95. Strategic Plan This action has no impact on the Strategic Plan. Background Analysis On March 12, 2015, City Council approved by Resolution No. 2015-15, a request by Palm Desert University Gateway, LLC (“Developer”) for a Specific Plan and Development Agreement for a mixed use development of 152 acres consisting of single family residential homes, multifamily units, retail/commercial including a hotel, industrial/business park, and a regional park (Millennium project) to be completed in phases generally located at the northeast corner of Gerald Ford Drive and Portola Avenue. On April 18, 2022, the Public Works Department verified the completion of offsite improvement obligations for Parcel Map 36792 and Tract Map 36793, as stated in the condition of approvals of Resolution No. 2015-15 inclusive of the following: 1) extension of Technology Drive; 2) the installation of a sidewalk on Gerald Ford Drive; 3) the installation of a bike lane on Gerald Ford Drive; 4) the construction of a landscaped median on Dinah Shore Drive; 5) the installation of a traffic signal at Dinah Shore Drive and Portola Avenue; 6) the street extension of Dinah Shore Drive; 7) the construction of traffic circles on Dinah Shore Drive; and 8) the construction of an island on the corner of Dinah Shore Drive and Portola Avenue. A Record Drawing of the improvements is on file in the Development Services Department. Per the approved Development Agreement, the extension of Technology Drive will be completed concurrent with the development of adjacent parcels by those parcel owners. It should be noted that the Millennium project has been completed in phases since 2015 and reduction 307 May 12, 2022 – Staff Report Accept off-site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Millennium Page 2 of 2 2 6 4 of bond amounts have been released by City Council on April 8, 2017, June 14, 2018, and July 11, 2019. This latest acceptance of the offsite improvements warrants release of the remaining bond amounts posted for the Faithful Performance Bond and Labor and Materials Bonds originally submitted by the developer prior to the final map approval. The following remaining bond amounts are recommended for release of this project: $266,695.50 of the $2,906,577.00 for Faithful Performance $133,330.25 of the $1,453,288.50 for Labor and Materials Pursuant to the Palm Desert Municipal Code Section 26.28.140, the city requires a hold of a ten percent Maintenance Bond for a one-year period after completion of improvements. The Developer has submitted a Maintenance Bond in the amount of $26,669.95, which is 10% of the remaining bond amount of $266,659.50 to meet this requirement. Staff recommends that the City Council authorize the acceptance of off-site improvements, the release of the Faithful Performance and Labor and Material Bonds, and the acceptance of the Maintenance Bond. Financial Impact: There is no fiscal impact associated with this action. Applicant Mr. Mario Gonzalez Palm Desert University Gateway, LLC 30875 Date Palm Drive, Ste. C-2 Cathedral City, CA 92234 Attachments: 1. Faithful Performance and Labor and Materials Bonds Nos. 4399817 2. Maintenance Bond No. 4399817M 308 &nbsp;&nbsp;309&nbsp;&nbsp; &nbsp;&nbsp;310&nbsp;&nbsp; &nbsp;&nbsp;311&nbsp;&nbsp; &nbsp;&nbsp;312&nbsp;&nbsp; &nbsp;&nbsp;313&nbsp;&nbsp; &nbsp;&nbsp;314&nbsp;&nbsp; &nbsp;&nbsp;315&nbsp;&nbsp; &nbsp;&nbsp;316&nbsp;&nbsp; &nbsp;&nbsp;317&nbsp;&nbsp; &nbsp;&nbsp;318&nbsp;&nbsp; &nbsp;&nbsp;319&nbsp;&nbsp; &nbsp;&nbsp;320&nbsp;&nbsp; &nbsp;&nbsp;321&nbsp;&nbsp; &nbsp;&nbsp;322&nbsp;&nbsp; &nbsp;&nbsp;323&nbsp;&nbsp; &nbsp;&nbsp;324&nbsp;&nbsp; STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Christina Canales, Land Development Technician APPROVING AUTHORITY:City Council REQUEST:Accept off-site improvements, release the Faithful Performance and Labor and Materials Bonds, and accept a Maintenance Bond for Monterey Crossing Recommendation: By Minute Motion: 1. Accept off-site improvements. 2. Release the Faithful Performance Bond in the amount of $219,684.73 and Labor and Materials Bond in the amount of $109,842.36. 3.Accept the Maintenance Bond in the amount of $21,968.47. Background/Analysis: On April 4, 2017, Planning Commission approved by Resolution No. 2693, a request from Monterey Crossing, L.P. (“Developer”) for a development of 73,200 square feet of commercial space and a hotel use (Monterey Crossing Project) on 18 acres of vacant land located at the northeast corner of Monterey Avenue and Dinah Shore Drive. On April 18, 2022, the Public Works Department verified the completion of offsite improvement obligations for Parcel Map No. 37157, as stated in the condition of approvals of Resolution No. 2693 inclusive of the following: traffic signal modification, curb and gutter installation, and a median modification. A Record Drawing of the improvements is on file in the Development Services Department. Acceptance of the offsite improvements warrants release of the Faithful Performance Bond and Labor and Materials Bonds submitted by the developer prior to the final map approval. The following bonds are recommended for release of this project: $219,684.73 for Faithful Performance $109,842.36 for Labor and Materials Pursuant to the Palm Desert Municipal Code Section 26.28.140, the city requires a hold of a ten percent Maintenance Bond for a one-year period after completion of improvements. The Developer has submitted a Maintenance Bond in the amount of $21,968.47 to meet this requirement. Staff recommends that the City Council authorize the acceptance of off-site improvements, the release of the Faithful Performance and Labor and Material Bonds, and the acceptance of the Maintenance Bond. 325 May 12, 2022 – Staff Report Bonds for Monterey Crossing Page 2 of 2 Financial Impact: There is no fiscal impact associated with this action. Applicant: Ms. Vasanthi Okuma Monterey Crossing, L.P. 1401 Quail Street, Suite 100 Newport Beach, CA 92260 Attachments: 1. Faithful Performance Bond No. PB00621100032 2. Labor and Materials Bond No. PB00621100032 3. Maintenance Bond No. PB00621100074 326 &nbsp;&nbsp;327&nbsp;&nbsp; &nbsp;&nbsp;328&nbsp;&nbsp; &nbsp;&nbsp;329&nbsp;&nbsp; &nbsp;&nbsp;330&nbsp;&nbsp; &nbsp;&nbsp;331&nbsp;&nbsp; &nbsp;&nbsp;332&nbsp;&nbsp; &nbsp;&nbsp;333&nbsp;&nbsp; &nbsp;&nbsp;334&nbsp;&nbsp; &nbsp;&nbsp;335&nbsp;&nbsp; &nbsp;&nbsp;336&nbsp;&nbsp; 337 338 339 340 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Ryan Gayler, Project Manager APPROVING AUTHORITY:City Council REQUEST:Authorize the City Manager to Execute a Grant of Easement to Southern California Edison for the Tamarisk Utility Undergrounding District. Recommendation: By Minute Motion, authorize the City Manager to Execute a Grant of Easement to Southern California Edison (SCE) for the Tamarisk Utility Undergrounding District. Background/Analysis: The Tamarisk Utility Undergrounding District (UUD) was formed in 2014. The project will underground the overhead utilities for the 101 properties in the UUD. The project has overcome several setbacks and is now entering the final stages before the property owners of the district will vote on whether to fund the improvements. The design for the Tamarisk UUD has been completed. SCE needs easements from sixteen different property owners before they can advertise the project for bids. The City of Palm Desert is the property owner at one location near the intersection of Heliotrope Drive and Calliandra Street. Staff is working with a consultant to acquire the easements from various property owners. If all property owners are amenable to providing the easements, this portion of the project could be completed within approximately four months. However, the time frame could be extended if a property owner refuses to provide the easement. SCE would then need to redesign that portion of the project, and a new easement would need to be obtained from an adjacent property owner. The remaining steps for project completion are as follows: 1. All easements are executed and provided to SCE. 2. SCE bids the project and prices are obtained from the other utility companies. 3. The assessment engineer calculates the assessment amount for each property. 4. A resolution is brought before the City Council to send ballots to the District membership. 5. Votes are submitted and the district passes with greater than 50% approval. The timeline for the remainder of the project is estimated to be nine to twelve months. Staff recommends that the City Council authorize the City Manager to execute the subject Grant of Easement to SCE for the Tamarisk UUD. Financial Impact: There is no fiscal impact associated with this action. Attachments: 1. Grant of Easement 2. Vicinity Map for the Tamarisk UUD 341 RECORDING REQUESTED BY SOUTHERN CALIFORNIA EDISON An EDISON INTERNATIONAL Company WHEN RECORDED MAIL TO SOUTHERN CALIFORNIA EDISON COMPANY 2 INNOVATION WAY, 2nd FLOOR POMONA, CA 91768 Attn: Title and Real Estate Services SCEDoc. No. GRANT OF EASEMENT DOCUMENIABY TRANSFER TAX I NONE VALUE AND CONSIDERATION LESS THAN 1100.00} SCE Company SIG. OF OECLARANT OR AGENT DETERMINING TAX FIRM NAME SPACE ABOVE THIS LINE FOR RECORDER'S USE u,~onM ~~o vov~ vou~o QL;.n.,,..1..l'IIU. -u-~ Palm Springs TD922685 FIM ,n,0-h;;,~-u ... ~ -................. : " u,uc APN 630-190-051 , VEGETATION & SLS/SM 12/23 /21 LAND 630-250-050 MANAGEMENT CITY OF PALM DESERT, a California municipal corporation (hereinafter referred to as "Grantor"), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as "Grantee"), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems (hereinafter referred to as "systems"), consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence, data and/or communications (eg. through fiber optic cable), in, on, over, under, across and along that certain real property in the County of Riverside, State of California, described as follows: FOR LEGAL DESCRIPTION, SEE EXHIBIT "A" A TT ACHED HERETO AND MADE A PART HEREOF. Grantor further grants, bargains, sells and conveys unto the Grantee the right of assignment, in whole or in part, to others, without limitation, and the right to apportion or divide in whatever manner Grantee deems desirable, any one or more, or all, of the easements and rights, including but not limited to all rights of access and ingress and egress granted to the Grantee by this Grant of Easement. Grantor agrees for himself, his heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the above described real property. The Grantee, and its contractors, agents and employees, shall have the right to trim or cut tree roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable. 342 EXECUTED this __ day of ________ __, 20 . GRANTOR CITY OF PALM DESERT, a California municipal corporation Signature Print name Title A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of ______ ) On __________ before me, ________________ _, a Notary Public, personally appeared ________________________________ _, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalfofwhich the person(s) acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature _____________ (Seal) 2 DSR802 I 12864 TD922685 343 EXECUTED this __ day of ________ ~ 20 __ GRANTEE SOUTHERN CALIFORNIA EDISON COMPANY, a corporation Signature Print name Title A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of _____ ) On __________ before me, _______________ _, a Notary Public, personally appeared _______________________________ _, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalfofwhich the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature _____________ (Seal) 3 DSR802 II 2864 TD922685 344 EXHIBIT "A" IN THE CITY OF PALM DESERT, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: THE NORTHERLY 10.00 FEET OF LOT E OF TRACT NO. 11636-l, AS PER MAP ON FILE IN BOOK 103, PAGES 22 THROUGH 26, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, TOGETHER WITH THE NORTHERLY 10.00 FEET OF THE WESTERLY 28.00 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 6 EAST, SAN BERNARDINO MERIDIAN. AS SHOWN ON EXHIBIT "B" A TT ACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. It is understood and agreed that the above description is approximate only, it being the intention of the Grantor(s) to grant an easement for said systems as constructed. The centerline of the easement shall be coincidental with the centerline of said systems as constructed in, on, over, under, across, and along the Grantor(s) property. This legal description was prepared by Spectrum Land Services pursuant to Sec. 8730(c) of the Business & Professions Code. 4 DSR802 l l 2864 TD922685 345 25' ' ' EXHIBIT "B" IL (Q) 'if' 'J>rl 'if'!Pi{~(C'if' INJ(Q)0 ~ ~ ®'JJ@o~ l&-0 0 ~0 ~ ~ 4l/~~ o~'JJ NW COR. SW 1/4, SE/14 SEC 29 LOTE TRACT NO. 11636-1 M.B. 103/22-26 1 o· w I I POR. SW 1/4, SE 1/4 SEC 29, TSS, R6E, SBM .......___ _______________________________ _ HAYSTACK ROAD 1--_.___---------------------<t------ LEGEND 30 0 30 60 D DENOTES SCE EASEMENT AREA ----scale 1"= 30' feet DSR802112864 I TD922685 SLS/St.1 I 12/23/21 346 WILLOW ST BURSERA WAY RODLAVER LN BILLTILDEN LN DONBUDGE LN TA MARISK ST GOLDFLOWER ST SALT CEDAR ST PURSLANESTDESERT HOLLY ST AMIR DRSANDSAGE CTFRANKFELTROPCIRSROSESAGE CTGOLDENBUSH CTBLAZING STAR LNHELIOTROPE DRDESERTLILYDRDESERT ROSE DR SOMIA CTMINZAH WAY MALABATA DR E L M E N A R A C IR EL HASSONCI RAMIR DRAMIR DRPRINCESPLUMELNCALICOCACTUSLNCALLIANDRA ST HAYSTACK RD A M B E R S T 72 7174751732 6 7066 43 78 696867 6064616362912 16 55 51 4914525354 11 5 65 5013 10 47 36 484241 15 35 27 37 31 28 2633 39 2930 4440 46453843 3234 25 13 19 567 181615 412 17 3119 2 14 1810 21 24222320 35 36 37 5 4 3 34 1 2 56 57 58 59 13 WILLOW ST BURSERA WAY RODLAVER LN BILLTILDEN LN DONBUDGE LN TA MARISK ST GOLDFLOWER ST SALT CEDAR ST PURSLANESTDESERT HOLLY ST AMIR DRSANDSAGE CTFRANKFELTROPCIRSROSESAGE CTGOLDENBUSH CTBLAZING STAR LNHELIOTROPE DRDESERTLILYDRDESERT ROSE DR SOMIA CTMINZAH WAY MALABATA DR E L M E N A R A C IR EL HASSONCI RAMIR DRAMIR DRPRINCESPLUMELNCALICOCACTUSLNCALLIANDRA ST HAYSTACK RD A M B E R S T 72 7174751732 6 7066 43 78 696867 6064616362912 16 55 51 4914525354 11 5 65 5013 10 47 36 484241 15 35 27 37 31 28 2633 39 2930 4440 46453843 3234 25 13 19 567 181615 412 17 3119 2 14 1810 21 24222320 35 36 37 5 4 3 34 1 2 56 57 58 59 13 Date:3/2014 Tamarisk Combined(Lot #s) I VICINITY MAP 347 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Veronica Chavez, Director of Finance APPROVING AUTHORITY:City Council, Housing Authority REQUEST:Receive and File informational update on the 1992 Self Help Housing Program Recommendation: By Minute Motion, receive and file the informational update on the 1992 Self Help Housing Program. Background/Analysis: At the meeting of June 11, 1992, City Council approved an Agreement with the Coachella Valley Housing Coalition to complete (11) eleven single-family affordable housing units within the Palma Village area. The homes were made available to first-time homebuyers of very low and low incomes, through a self-help or sweat equity program. The Program was funded by the California Housing Finance Agency and the former Palm Desert Redevelopment Agency (“Agency”), with the Agency providing second trust deeds in the amount of $39,000 to each household. Through the dissolution process, the Housing Authority was named the successor housing entity and retained responsibility for the program. At its regular meeting of June 26, 2003, the City Council approved a Modification Agreement that would provide for the principal and interest of the loans from the Agency to be forgiven at the end of the 30- year loan term. The Modification Agreement, Deed of Trust and Promissory Note (“Loan Documents”) recorded against the properties have a maturity date expiring May 13, 2022. It appears all original homeowners have remained in the properties to date and eagerly await their maturity date. Notices have been delivered to all homeowners to confirm residency before a request to satisfy the program and loan documents would be considered. 348 May 12, 2022 – Staff Report 1992 Self Help Housing Program Page 2 of 2 Staff is very excited to acknowledge that this is not only our first Palm Desert Affordable Housing program to be completely satisfied, but also the fact that the original owners have maintained their homes and truly benefited from our investment in the community. Staff recommends the information be received and filed. Financial Impact: There are 11 (former Agency) loans at $39,000 each that will be forgiven pursuant to the agreements. There is no impact to the General Fund. Attachments: None 349 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Chris Gerry, Project Manager APPROVING AUTHORITY:City Council REQUEST:Approve the initiation of proceedings to form the President's Plaza Property and Business and Improvement District, and to levy and collect assessments therein; the Management District Plan and, preliminarily, the Engineer's Report; and an assessment ballot proceeding so that qualified property owners within the district may vote on the levying of district assessments. Recommendation: Waive further reading and adopt: 1. Resolution No. 2022-XX, initiating proceedings for the formation of the President's Plaza Property and Business Improvement District, and the levy and collection of assessments, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022-23; 2. Resolution No. 2022-XX, describing proposed improvements and services, approving the Management District Plan, and preliminarily approving the Engineer's Report, regarding the proposed formation/re-establishment of the President's Plaza Property and Business Improvement District, pursuant to the provisions of part 7 of division 18 of the California Streets and Highways Code, for Fiscal Year 2022-23; and 3. Resolution No. 2020-XX, declaring the City's intention to form the President's Plaza Property and Business Improvement District, to levy and collect assessments therein, and calling for an assessment ballot proceeding to submit to the qualified property owners within that district the question of levying district assessments, commencing Fiscal Year 2022-23. Background/Analysis: The Presidents’ Plaza Property and Business Improvement District (District) consists of all parcels located in the commercial business area known as Presidents’ Plaza. The District includes properties located south of Highway 111, north of El Paseo, east of Portola Avenue, and west of Larkspur Lane. The District includes 42 assessed commercial parcels, three non-contiguous and non-assessed parking lot parcels, and one non-assessed easement/walkway parcel. The District boundaries can be found in the Engineer's Annual Levy Report for Fiscal Year 2022-23 (page A-2). The City of Palm Desert (City) collects annual assessments from property owners to pay for landscape maintenance and watering, street sweeping, solid waste/recycling and parking lot lighting within the common parking lot areas. The district levy is expiring June 30, 2022, and consideration for renewal must be approved and submitted to the County of Riverside by August 10, 2022. 350 May 12, 2022 – Staff Report PBID Page 2 of 3 History: The history of these parking lots dates back over 75 years. In June 1946, the County of Riverside initially approved a subdivision of land, including identifying an undefined Driveway, Parking and Utility Easement. The City and Palm Desert Redevelopment Agency (Agency) did not incorporate until 1973 and 1974, respectively. According to the Agency’s Redevelopment Plan (1975), 1 of 4 reasons for the development of the Project Area #1 is, “A considerable portion of the Project Area is characterized by inadequate parking facilities both in the number of parking spaces and in their arrangement and accessibility (disuse resulting from fault planning).” Note these parking lots are located within the Redevelopment Plan and Project Area #1. Since the adoption of the Redevelopment Plan, the City has continually provided financial support for short and long-term capital improvements of the parking lots, as these business areas have long been considered integral parts of the commercial core. In the late 1970s, the Agency acquired and disposed of multiple properties for future parking lot improvements. In the early 1980s, the Agency reconstructed the parking lots in an amount of $742,000 (CPI adjusted $2.56 million). Initial costs for the operation and maintenance of the parking lots were funded under a Lighting and Landscaping District (LLD), which was requested by property owners and established by the City in 1980. The LLD collected annual assessments from property owners to pay for landscape maintenance and watering, street sweeping, solid waste/recycling and parking lot lighting within the common parking lot areas. In 1998, the City requested MuniFinancial (now Willdan) to review all districts to ensure the City complies with Proposition 218. In its review, MuniFinancial determined that Presidents‘ Plaza was not in compliance since a substantial portion of the budget was not lighting and landscape (instead, solid waste removal). As a result, the property owners and City established a Property and Business Improvement District (PBID) as a funding mechanism for maintenance and operations. During the same period, the City improved the parking lots in the amount of $498,000 (CPI adjusted $878,000). In June 2021, a major renovation was undertaken by the City of the east and west parking lots. This project, which costs approximately $11.5 million is anticipated to be completed in summer 2022. Approximate improvements include, but are not limited to: Grading to address drainage issues Asphalt concrete pavement and striping (260,000 square feet) Upgrades to water, wastewater, communications, and underground electrical systems Enhanced pedestrian walkways (20,000 square feet) Water lines (15,000 linear feet) Curb and gutter (11,000 linear feet) Decorative pavers (10,000 square feet) Drought-tolerant landscaping and planters Lighting fixtures (174) Parking shade structures (22)351 May 12, 2022 – Staff Report PBID Page 3 of 3 Trash enclosures (14) Benches and chairs (5) During construction, the contractor encountered various existing public and private utilities in conflict with the project, which had to be relocated by the contractor and/or utility companies as well. PBID Formation and Renewals: Since the PBID formation (1998), the District was renewed for three consecutive five-year terms through Fiscal Year 2012-13. However, due to a lack of support from property owners, the District dissolved for two consecutive years through Fiscal Year 2014-15. As a result, the City used the Reserve Fund Balance to cover costs for six months (until the funds were exhausted) and then property owners were responsible for costs moving forward. At the request of the property owners, the District was then reformed for five consecutive years and renewed for two consecutive years through Fiscal Year 2021- 22. This request is for renewal of an additional five-year term through Fiscal Year 2026-27. Capital Improvement Project Reserve: As previously mentioned, the approved subdivision of land did not define the responsibilities relating to the Driveway, Parking and Utility Easement. While responsibilities remain unclear, the City has established precedent for financially supporting short and long-term capital improvements for the betterment of the District and image of Palm Desert. To date, the City and former Agency have invested over $12.66 million in these parking lots (CPI adjusted $17.02 million). To clarify responsibility during this renewal period, the City shall fund activities and costs associated with the Capital Improvement Project Reserve. Next Steps: Contingent upon Council action this evening, the City and consultant will distribute ballots for renewal consideration to property owners. The property owners have 45 days to submit a ballot vote, in which the returned ballots that represent a “yes vote” must outweigh the returned “no vote” to renew the District (only the returned ballots are considered in the proceedings). City staff anticipates scheduling a public hearing to count the ballots on July 14, 2022. Financial Impact: The City shall fund activities and costs associated with the Capital Improvement Project Reserve during the five-year renewal period. During this period, the City is recommended to budget $370,340 total ($74,068 annually) for future capital improvements in Presidents‘ Plaza. This amount will need to be added to the 2022/23 CIP Budget, contingent on PBID approval. Attachments: 1. Resolution No. 2022-XX 2. Resolution No. 2022-XX 3. Resolution No. 2022-XX 4. Fiscal Year 2022-23 Engineer’s Annual Levy Report (Preliminary) 352 RESOLUTION NO. 2022 - ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, INITIATING PROCEEDINGS FOR THE RENEWAL OF THE PRESIDENT’S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT DISTRICT AND THE LEVY AND COLLECTION OF ASSESSMENTS THEREIN, PURSUANT TO THE PROVISIONS OF PART 7 OF DIVISION 18 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, FOR FISCAL YEAR 2022/2023 The City Council of the City of Palm Desert, California (hereafter referred to as the “City Council”), does resolve as follows: WHEREAS, the City Council desires to initiate proceedings for the renewal of President’s Plaza I Property and Business Improvement District (hereafter referred to as the “District”), pursuant to the provisions of the Property and Business Improvement District Law of 1994, part 7 of division 18 of the Streets and Highways Code of California (hereafter referred to as the “Act”), and for the levy and collection of assessments by the County of Riverside for the City of Palm Desert, in order to pay for the improvements and activities that are described in the Management District Plan (hereafter referred to as the “Plan”) and in the Engineer’s Report (hereafter referred to as the “Report”), which are combined; and WHEREAS, pursuant to the Act, a written petition of the property owners within the District, representing more than 50 percent of the proposed assessments to be levied, has been presented to the City Council; and WHEREAS, the City Council has retained Willdan Financial Services (hereafter referred to as the “Assessment Engineer”) for the purposes of assisting with the renewal of the District and the establishment of assessments; preparing and filing the Plan with the City Clerk, in accordance with the Act; and preparing and filing the Report with the City Clerk, in accordance with the requirements of California Constitution Article XIII D; NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS: Section 1. The above recitals are true and correct. Section 2. Filing of Plan and Report. The City Council hereby orders the Assessment Engineer to prepare and file with the City Clerk the Plan and Report and, which addresses the renewal of and the establishment of assessments for the District, in accordance with the Act. 353 RESOLUTION NO. 2022 - ____ Section 3. Improvements: The improvements and activities within the District include street and landscape maintenance, street sweeping, utilities and solid waste/recycling within the common parking lot areas. These improvements and activities are more specifically described in the Plan and Report that will be filed annually, which is attached hereto and incorporated herein by reference. Section 4.Boundaries and Designation: The proposed District will consist of all parcels located in the commercial business area known as the President's Plaza I within the City of Palm Desert, the County of Riverside, and the State of California. The territory of the proposed District is generally located South of Palm Desert Drive at Highway 111; North of El Paseo; West of Portola Avenue; and East of Larkspur Lane. President’s Plaza is commonly referred to as President’s Plaza East (the area east of San Luis Rey Avenue); and President’s Plaza West (the area west of San Luis Rey Avenue). PASSED, APPROVED, AND ADOPTED by the Palm Desert City Council on the 12th day of May 2022, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ________________________________ JAN C. HARNIK, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: __________________________________ ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 354 RESOLUTION NO. 2022 - ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DECLARING THE CITY’S INTENTION TO RENEW THE PRESIDENT’S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT DISTRICT AND TO LEVY AND COLLECT ASSESSMENTS THEREIN, AND TO CALL FOR AN ASSESSMENT BALLOT PROCEEDING TO SUBMIT, TO QUALIFIED PROPERTY OWNERS WITHIN SUCH DISTRICT, THE QUESTION OF LEVYING ASSESSMENTS FOR SUCH DISTRICT, COMMENCING FISCAL YEAR 2022/2023 WHEREAS, the City Council, pursuant to the provisions of the Property and Business Improvement District Law of 1994, part 7 of division 18 of the Streets and Highways Code of California (hereafter referred to as the “Act”), did, by previous resolution, initiate proceedings for the formation of the President’s Plaza I Property and Business Improvement District (hereafter referred to as the “District”), pursuant to the provisions of the Act, and did order the preparation of a Management District Plan (hereafter referred to as the “Plan”) and an Engineer’s Report (hereafter referred to as the “Report”) for the District; and WHEREAS, the Plan and the Report, which are combined and which address the renewal of the District and the establishment of assessments, has been prepared and filed with the City Clerk, in accordance with the provisions of the Act and California Constitution article XIII D, presented to the City Council, and incorporated herein by reference; and WHEREAS, the City Council has, by previous resolution, approved the Plan and Report, which contains a full-and-detailed description of improvements and services, the boundaries of the District, the estimated costs of improvements and services, and the proposed assessments upon assessable lots and parcels within the District; NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS: Section 1. The above recitals are true and correct. Section 2. Intention to Renew District: The City Council hereby declares its intention to renew the District for a period of five years and to levy and collect assessments within the District, pursuant to the Act, to pay the annual costs of the services and improvements that are described in the Plan and Report. The City Council has determined at this time to call for an assessment ballot proceeding. Section 3. Call for Assessment Ballot Proceeding: The City Council hereby calls for an assessment ballot proceeding, on behalf of the District, to authorize the levy of assessments for a five-year term on the properties within the District, pursuant to the provisions of California Constitution article XIII D. Section 4.Assessment Ballot Process: The assessment ballot proceeding to authorize the levy of assessments within the District will consist of a ballot and a notice that are distributed together, by mail, to the property owners of record within the 355 RESOLUTION NO. 2022 - ____ District as of the close of the Intent Meeting, in accordance with the provisions of California Constitution article XIII D, Section 4, and California Government Code Section 54954.6. Each property owner may return the ballott, by mail or in person, to the City Clerk not later than the conclusion of the Public Hearing on July 14, 2022. The Public Hearing will be scheduled to begin on Thursday, July 14, 2022, at 4:00 p.m., at the City Council Chambers, 73-510 Fred Waring Drive, Palm Desert. At the close of the Public Hearing, the City Clerk will authorize Willdan Financial Services to open and count the ballots to determine if a majority protest exists. The ballots will be weighted according to the proportional financial obligation of the affected property. If, upon the conclusion of the hearing, the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment, then a majority protest will exist. Section 5.District Boundaries: The District will consist of all parcels located in the commercial business area known as the President's Plaza I within the City of Palm Desert, the County of Riverside, and the State of California. The territory of the proposed District is generally located south of Palm Desert Drive at Highway 111; north of El Paseo; west of Portola Avenue; and east of Larkspur Lane. President’s Plaza is commonly referred to as President’s Plaza East (the area east of San Luis Rey Avenue); and President’s Plaza West (the area west of San Luis Rey Avenue) as described in the Plan and Report, which are incorporated herein by reference. The District will remain designated as the “President’s Plaza I Property and Business Improvement District.” Section 6. Description of Services and Improvements: The improvements and activities within the District include street and landscape maintenance, street sweeping, utilities and solid waste/recycling within the common parking lot areas. These improvements and activities are more specifically described in the Plan and Report attached hereto and incorporated herein by reference. Section 7.Proposed Assessment Amounts: The proposed assessments and the assessment range formula are shown, in detail, in the Plan and Report Section 8.Notice of Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing on the levy of assessments for the District, in accordance with the provisions of California Constitution article XIII D, Section 4, and Government Code Section 54954.6. Notice is hereby given that a Public Hearing on these matters will be scheduled to begin on July 14, 2022 at 4:00 p.m., in the City Council Chambers, which are located at 73-510 Fred Waring Drive, Palm Desert. Section 9.Notice of Right to File Written Protest. Property owners will be provided an assessment ballot and notice of the Public Hearing at least 45 days prior to the Public Hearing. Completed ballots must be received by the City Clerk prior to the conclusion of the Public Hearing, after which they will be opened and counted. In addition to the ballots, District property owners may file a written 356 RESOLUTION NO. 2022 - ____ protest regarding the District renewal with the City Clerk prior to the conclusion of the hearing, or, having previously filed a protest, may file a written withdrawal of that protest. A written protest must state all grounds of objection and a protest by a property owner must contain a description sufficient to identify the property owned by the protesting property owner. At the Public hearing, all interested persons will be afforded the opportunity to hear and to be heard. Section 10.The City Clerk is hereby authorized and directed to give notice of such hearing as provided by law. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 12th day of May 2022, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ________________________________ JAN C. HARNIK, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: ________________________________ ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 357 RESOLUTION NO. 2022 - ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DESCRIBING PROPOSED IMPROVEMENTS AND SERVICES AND PRELIMIMARILY APPROVING THE MANAGEMENT DISTRICT PLAN AND ENGINEER’S REPORT REGARDING THE PROPOSED RENEWAL OF THE PRESIDENT’S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT DISTRICT, PURSUANT TO THE PROVISIONS OF PART 7 OF DIVISION 18 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, FOR FISCAL YEAR 2022/2023 The City Council of the City of Palm Desert, California (hereafter referred to as the “City Council”), does resolve as follows: WHEREAS, the City Council, pursuant to the provisions of the Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and Highways Code of California (hereafter referred to as the “Act”), did, by previous resolution, initiate proceedings for the renewal of the President’s Plaza I Property and Business Improvement Assessment District (hereafter referred to as the “District”), pursuant to the provisions of the Act, and did order the preparation of a Management District Plan (hereafter referred to as the “Plan”) and in the Engineer’s Report (hereafter referred to as the “Report”), which are combined, for the District; and WHEREAS, the City Council has retained Willdan Financial Services (hereafter referred to as the “Assessment Engineer”) for the purposes of assisting with the renewal of the District and the establishment of assessments; preparing and filing the Plan and Report with the City Clerk, in accordance with the provisions of the Act; and preparing and filing the Report, in accordance with the provisions of California Constitution article XIII D; and WHEREAS, the Assessment Engineer has presented to the City Council the Plan and Report, which are combined and is incorporated herein by reference; and WHEREAS, the City Council has examined and reviewed the Plan and Report, as presented, and is satisfied with the District, the budget items and documents as set forth therein, and is satisfied that the assessments have been spread in accordance with the special benefits received from the improvements, operation, maintenance, and services to be performed within the District; NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS: Section 1. The above recitals are true and correct. Section 2. That the Plan, as presented, consists of the following: A. A description of improvements and services to be provided by the District. B. The annual budget (estimates of costs and expenses of services, operations, and maintenance). 358 RESOLUTION NO. 2022 - ____ C. The district roll containing the levy of assessments for each assessor parcel within the District. D. A boundary map for the boundaries of the District. Section 3. That the Report, as presented, consists of the following: A. A description of improvements. B. The annual budget (costs and expenses of services, operations, and maintenance). C. The method of apportionment. D. A boundary map for the boundaries of the District. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 12th day of May 2022, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ________________________________ JAN C. HARNIK, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTESTED: __________________________________ ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 359 City of Palm Desert Presidents’ Plaza Property and Business Improvement District MANAGEMENT DISTRICT PLAN AND ENGINEER’S REPORT FISCAL YEAR 2022/2023 TO 2026/2027 INTENT MEETING: MAY 12, 2022 PUBLIC HEARING: JULY 14, 2022 PUBLIC HEARING: JUNE 25, 2020 27368 Via Industria Suite 200 Temecula, CA 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 www.willdan.com 360 ENGINEER'S REPORT AFFIDAVIT City of Palm Desert Presidents’ Plaza I Property and Business Improvement District City of Palm Desert Riverside County, State of California This Report describes the District and defines improvements, budget and method of assessment apportionment, and the parcels proposed to be levied commencing in Fiscal Year 2022/2023 for a period of five fiscal years as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this ____________ day of ______________, 2022. Willdan Financial Services Assessment Engineer On Behalf of the City of Palm Desert By: ________________________________ Stacee Reynolds, Senior Project Manager By: ________________________________ Tyrone Peter PE # C81888 361 TABLE OF CONTENTS I. OVERVIEW........................................................................................................................ 1 Introduction 1 Renewal/Formation 2 II. DESCRIPTION OF THE DISTRICT .................................................................................... 3 District Boundary 3 Improvements and Activities 3 Capital Improvement Projects 4 Special Benefits 4 III. METHOD OF APPORTIONMENT ..................................................................................... 6 Method of Apportionment Rationale 6 Parking Lot Improvements and Services 6 Solid Waste (Refuse) Collection Services 6 Method of Apportionment Calculations 8 Apportionment of Direct Costs 9 Apportionment of Indirect Costs 10 Total Annual Assessment 10 Annual Budget Adjustments 11 IV. DESCRIPTION OF BUDGET ITEMS ................................................................................ 12 Direct Benefit Costs 12 Indirect Benefit Costs 12 Levy Breakdown 13 District Statistics 13 District Budget 14 APPENDIX A — ASSESSMENT DIAGRAM ................................................................................ A1 APPENDIX B – PARCEL LEVY INFORMATION ........................................................................... B1 APPENDIX C —ASSESSMENT ROLL ....................................................................................... C1 362 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 1 I. Overview Introduction The City of Palm Desert (City) previously formed and established the Presidents’ Plaza Property and Business Improvement Assessment District (District) beginning in Fiscal Year (FY) 1998/1999 to provide improvements and activities that confer special benefits upon real property within the boundaries of the District. The District was established and levied pursuant to Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the California Streets and Highways Code (the Act). Pursuant to the Act, property owners within the District submitted a signed petition requesting formation of the District. For each term, a maximum assessment was approved by the property owners through an assessment ballot proceeding, conducted according to provisions of the California Constitution Article XIIID (Proposition 218). The District was successfully formed for a term of five years ending in FY 2002/2003. Subsequently, the District was renewed for a five-year term in FY 2003/2004, 2008/2009 and 2015/2016. In FY 2020/2021, the District was renewed for two years as the cost of improvements could not be estimated for a five -year time period. Under the provisions of the Act, property owners within the District may renew the District for a maximum term of ten (10) years. This combined Management District Plan and Engineer’s Report hereinafter referred to as “Plan” or “Report” is presented for consideration by the property owners within the area known and commonly referred to as Presidents’ Plaza, to seek their support for the organization of a business improvement district in accordance with the provisions of the Property and Business Improvement District Law of 1994, Streets and Highways Code Section 36600 et. seq., hereinafter referred to as the Act. This is the Management Dis trict Plan and Engineer’s Report required by Section 36622 of the Act, for the proposed formation and establishment of the Presidents’ Plaza Property and Business Improvement District hereinafter referred to as “District” or “PBID”, to fund services and activities to improve and convey special benefits to properties located within the boundaries of the District. This Report describes the PBID, improvements and activities, method of apportionment, proposed assessments for the current fiscal year, and maximum assessment proposed for the five-year duration of the re-formed District. The proposed assessments are based on the estimated cost to provide the improvements, activities, and operations that provide a direct and special benefit to properties within the D istrict. The costs of improvements, activities, and operations include all expenditures, deficits, surpluses, revenues , and reserves. The word “property,” for the purposes of this Plan, refers to real property situated within the District, and identified as an individual property or parcel assigned its own Assessor’s Parcel Number (APN) by the County of Riverside Assessor’s Office. The County of Riverside Auditor/Controller uses APNs to identify on the tax roll parcels and properties assessed for taxes, special assessments, and fees and charges. All benefits derived from the assessments outlined in the Management District Plan and Engineer’s Report are for services directly benefitting the property and business owners within this specialized dist rict and are intended to support and enhance commerce, business and the overall safety, image, and functionality within this commercial core. All services, projects, maintenance, and professional and administration services are provided solely to properties within the PBID to enhance the image and viability of properties and businesses within the PBID boundaries and are designed only for the direct special benefit of the assessed properties. No services will be provided to non-assessed parcels outside the PBID boundaries. 363 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 2 Renewal/Formation A written petition of the property owners within the PBID, representing more than 50 % of the proposed assessment to be levied was submitted to the Palm Desert City Council in order to proceed with the District renewal/formation. After the required signatures have been submitted to the City, the City Council initiated proceedings for the renewal of the District by adopting a resolution expressing its intention to form the PBID and ballot the property owners for the proposed assessments in accordance with the provisions of the Constitution. The resolution of intention references the Management District Plan and Engineer’s Report and provides notice of the time and place of a public hearing on the re -establishment of the PBID and levy of assessments. Within 90 days of adopting the resolution of intention, the City Council will hold a public hearing on the matter and caused notice to the property owners pursuant to Section 54954.6 of the Government Code. Assessment ballots (property owner protest ballots) will be mailed to each property owner at least 45 days prior to the public hearing pursuant to the California Constitution. Pursuant to the Code, the City Council will also cause the publication of the resolution of intention in a newspaper of general circulation; mail the resolution of intention by first-class mail to each property owner in the District and to each local chamber of commerce and business organization located within the District. At the public hearing, the City Council will provide the public and property owners an opportunity to provide oral protests and written protests prior to the adoption of the Management District Plan. Pursuant to the California Constitution, the City Council will tabulate property owner as sessment ballots received from property owners to determine whether a majority protest exists. If it is determined and declared by resolution that majority protest does not exist, then the property owners will have confirmed and approved the assessments. If the property owners approve the renewal of the District and imposition of the assessments, the City Council can appoint an owner’s association for the District. This owner’s association shall make recommendations to the City Council regarding the expenditures of revenue derived from the levy of assessments and on the classification of properties as applicable. This owner’s association can cause to be prepared an annual report each fiscal year for which assessments are to be levied and collected. Said annual report shall be filed with the City Clerk and shall contain: any proposed changes to the district boundary; the improvements and activities to be provided that year; the estimated costs for that year; the method of assessment; the amount of any surplus or deficit; and contributions from other sources. The City Council may approve the report as submitted or as modified. 364 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 3 II. Description of the District District Boundary The District consists of all parcels located in the commercial business area known as the Presidents ’ Plaza within the City of Palm Desert, County of Riverside. The District includes forty-two (42) assessed commercial parcels, three (3) non-contiguous and non-assessed parking lot parcels, and one (1) non-assessed easement/walkway parcel. The boundary of the District and parcels therein are located south of Palm Desert Drive at Highway 111; north of El Paseo; west of Portola Avenue; and east of Larkspur Lane. Presidents’ Plaza is commonly referred to as Presidents’ Plaza East (area east of San Luis Rey Avenue); and Presidents ’ Plaza West (area west of San Luis Rey Avenue) located within the boundaries of the District. Improvements and Activities To enhance and improve business opportunities and the appearance of Presidents’ Plaza, the City financed and managed capital improvements of the parking lot and landscaped and common areas related to this commercial business center. Additional information regarding the improvements is found in the next section. It has been determined the properties within the District and the businesses associated with those properties receive special and distinct benefits from the improvements and activities to be funded through the assessments. The improvements include the necessary activities, services, operation, administration, and maintenance required to keep the improvements in satisfactory condition including labor, material, and equipment. The services may include, but are not limited to, regular maintenance, repair, removal or replacement of all or any part of the improvements, including patching of asphalt, slurry sealing, and striping of the parking lot areas; removal of trimmings, rubbish, debris and other solid waste; the cleaning, sandblasting, and repainting of walls and other improvements to remove or cover graffiti; prov iding for the growth, health and beauty of landscaping and lighting including cultivation, trimming, spraying, fertilizing or treating for disease or damage; as well as supplying necessary irrigation and electrical energy. The specific improvements and activities include:  Parking Lot Landscaped Areas: Includes, but not limited to, ground cover, shrubs, trees, plants, irrigation, and drainage systems and associated appurtenant facilities.  Parking Lot Lighting Facilities: Includes, but not limited to, bulbs, fixtures, poles, wiring, and electrical energy.  Debris Removal: Includes, but not limited to solid waste containers, refuse collection services, and continual sweeping services of the parking lot.  Parking Lot Maintenance: Includes, but not limited to, short and long-term maintenance improvements such as patching of asphalt, slurry sealing, and parking lot striping required to properly maintain and ensure the satisfactory condition of parking lots and appurtenant facilities. The costs associated with the improvements are equitably spread among all benefiting parcels in the District utilizing the method of apportionment described in the Method of Apportionment section of this Plan. The total funds collected shall be dispersed and used for only the service s and operations provided to the District. 365 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 4 Capital Improvement Projects As a privately owned shared parking facility, Presidents’ Plaza east and west parking lots were last rehabilitated in 1997. Since then, these aging and heavily used parking lots required a major rehabilitation, including to its asphalt concrete pavement, utility infrastructure, landscape areas and pedestrian walkways. As a result of the conditions, a major renovation was undertaken by the City of the east and west parking lots. This project, which costs approximately $11.5 million, began in June 2021, and is anticipated to be completed in summer 2022. Approximate improvements include, but are not limited to:  Grading to address drainage issues.  Asphalt concrete pavement and striping (260,000 square feet).  Upgrades to domestic water, wastewater, communications, and underground electrical systems.  Enhanced pedestrian walkways (20,000 square feet).  Water lines (15,000 linear feet).  Curb and gutter (11,000 linear feet).  Decorative pavers (10,000 square feet).  Drought-tolerant landscaping and planters.  Lighting fixtures (174).  Parking shade structures (22).  Trash enclosures (14).  Benches and chairs (5). During construction, the contractor encountered various existing public and private utilities in conflict with the project, which had to be relocated by the contractor and/or utility companies as well. Special Benefits All assessed properties within the District receive special benefits from one or more of the improvements and activities funded through the District assessments. Specifically, utilities (lighting and water), landscape maintenance and repairs, sweeping services, short and long-term parking lot maintenance, and refuse collection services. Lighting The special benefits of lighting (parking lot lights) are for the convenience, safety, and security of property, improvements, and goods. Specifically:  Enhanced deterrence of crime and the aid to police protection.  Increased evening safety for patrons and employees.  Improved visibility for pedestrians and motorists.  Improved ingress and egress to property.  Reduced vandalism and other criminal acts and damage to improvements or property .  Enhanced aesthetic appeal of parking areas and adjacent properties. 366 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 5  Increased promotion of business activities and opportunities during evening hours.  The special economic enhancement to the properties and their ability to attract and sustain business and commercial activity because of the benefits identified above. Landscape The special benefits of landscaped islands and medians within the parking lots include:  Improved aesthetic appeal of the parking areas and adjacent properties.  Enhanced adaptation of the urban environment within the natural environment .  A positive representation of the businesses within the District.  The special economic enhancement to the properties and their ability to attract and sustain business and commercial activity because of the benefits identified above. Debris Removal Debris removal (parking lot sweeping) and refuse collection are essential and necessary activities for all properties, especially for commercial properties. These activities and services are proposed to be funded through the assessments solely for the special benefit of properties within the District. The benefits of these services include:  Enhanced aesthetic appeal of the parking areas and adjacent properties.  Improved dust control.  A positive representation of the businesses within the District.  A centralized location of refuse collection facilities.  Availability of refuse collection services that would otherwise require individual facilities that could be cost prohibitive and physically restrictive. Parking Lot Maintenance Parking lot maintenance is an essential and necessary activity for all properties, especially for commercial properties. This improvement is funded through the assessments solely for the special benefit of properties within the District. The benefits of these services include:  Increased safety to automobile, truck, and pedestrian traffic and to properties.  Improved traffic circulation within the parking areas.  Enhanced aesthetic appeal of the parking areas and adjacent properties.  Improved dust control.  The special economic enhancement to the properties and their ability to attract and sustain business and commercial activity because of the benefits identified above. The continual operation and maintenance of the landscaping, lighting, debris, and parking lot areas provide no measurable general benefit to other properties outside the boundaries of the District, or to the public at large; therefore, these improvements and the corresponding assessments have been identified as providing 100% special benefit to parcels within the District. 367 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 6 III. Method of Apportionment Method of Apportionment Rationale The costs of the District improvements have each been apportioned by a formula and method which fairly distributes the net amount to be assessed among all assessed parcels in proportion to the estimated special benefits to be received by each parcel from the improvements. Parking Lot Improvements and Services Assessed parcels in Presidents’ Plaza are adjacent to centralized parking facilities (lots) that provide access, parking, and delivery areas for the businesses and parcels within th e District. Each parcel derives special benefit from the parking lot improvements and services necessary to maintain the parking lot. The improvements and services include landscape maintenance of several islands and medians; maintenance and operation of lighting facilities, short and long-term parking lot maintenance, and sweeping services. Each assessed parcel within the District receives a direct and special benefit from these improvements and will share proportionately in the cost of maintaining the parking lots. The parking areas consists of the three - complete parking lot areas along with portion of parking areas throughout the District. The three parcels that are entirely parking lots (627-212-016; 627-221-011; and 627-222-043), and one easement/walkway parcel (627-222-042) receive no special benefit from the improvements and will not be assessed. In determining the method of apportionment for these improvements, each parcel’s benefit is based on the parking area adjacent to, and associated with, each parcel. Therefore, it has been determined that a fair and reasonable reflection of each parcel’s benefit for the parking lot improvements shall be based on the approximate front footage adjacent to the parking areas. Most parcels within the District front the parking lots on only one side. To ensure a reasonable and equitable apportionment of special benefit, parcels that front the parking lot on more than one side (corner properties), are only assessed for their front footage along the side of their property adjacent to the parking lot. Solid Waste (Refuse) Collection Services Establishing separate refuse receptacles for each parcel or business within Presidents ’ Plaza, and thereby allowing for separate charges and agreements for this service, is not practical due to limited space and accessibility. Therefore, several common refuse containers have been placed within the parking lot area for use by all the properties and businesses, and patrons of these businesses, within the District. Historically, all developed properties within Presidents’ Plaza have shared proportionately in the costs associated with refuse collection based on the building square footage of the structures on each parcel. In determining the method of apportionment for refuse collection services, the possibility of factoring in business types as well as building square footage was considered. However, the inclusion of business types in the calculation of an annual assessment poses several problems. First, many of the parcels assessed include multiple business types, which could require a complex calculation to identify potential use of the service. Second, businesses often change from year-to-year or even month to month, making specific business-related assessments difficult to track and time-consuming and expensive to administer. Third, establishing a method of apportionment that is business-specific rather than parcel-specific would likely result in annual changes for each parcel’s assessment even if the cost of the service were unchanged. Finally, the level of service (number of pick-ups and receptacles) has changed very little over the last several years. Although many of the businesses and busin ess types have changed within the District, the total cost of providing this service has remained fairly constant. 368 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 7 In contrast to the total cost, it is not reasonable to assume that all developed parcels utilize or require the same level of refuse service; typically, the larger the building, the greater amount of refuse that is generated. Therefore, it has been determined that a fair and reasonable estimate of each parcel’s benefit for refuse collection is the building square footage determined for each parcel. As noted previously, due to limited space and accessibility, it is not practical for each parcel or business within Presidents’ Plaza to have separate containers or agreements with the waste hauler. However, it is recognized the baseline level of service (number of bins, size of the bins and frequency of service) established for the District may not be adequate or appropriately reflect the needs of changing business within the District. Therefore, the following considerations and criteria shall be followed when the level of service provided requires modifications:  If the level of service is reduced, the incremental cost savings (if any) will be reviewed and applied , as follows: o Reserve Fund Account: City staff and the owners’ association will evaluate the existing available Reserve Fund to ensure an acceptable amount of money is being retained for normal annual operation of the District. Based on this evaluation, the owners’ association will modify the annual plan (recommendation to the City Council) to apply all or a portion of the cost savings to the Reserve Account. A fully funded Reserve is an amount equal to approximately one half of all annual operating expenses. o Reduced Assessments: After reviewing the Reserve Account, any cost savings not applied to the Reserve Account (Reserve Fund Collection) will be passed on to each parcel within the District by reducing their annual assessment for the next fiscal year, in proportion to their estimated benefit (from the method of apportionment).  If the level of service is increased, the incremental cost increase (if any) will be reviewed and applied, as follows: o Increased Service District-wide: When the current District was renewed/formed, an assessment range formula was approved. This formula provided for anticipated cost of living increases, but also allowed some flexibility for increased costs due to increased levels of service. If an increased level of service is required for the entire District, the increase is reflected in the annual budget. This budget increase will typically cause a proportional increase of the annual assessment. If the increased cost results in an assessment rate that exceeds the maximum assessment allowed, then reserve funds will be used to reduce the annual assessment to the maximum assessment allowed. If the reserve fund is not sufficient to cover the cost increase, the City Council may provide a temporary loan to the District or conduct a property owner ballot proceeding for an assessment increase. o Increased Service for One Parcel: When the current District was renewed/formed, a baseline assessment rate and level of service was established for all properties within the District. As businesses within the District change or continue to grow, these businesses may generate a need for an increased level of service, but it is not fair or equitable to spread the cost of this increased service to other properties within the Dis trict. Therefore, if a business requires an increased level of service, the respective business owner or owner of the property on which the business is located, must pay the resulting cost increase as a surcharge. Either the City or property owner may init iate the need for an increased service level. The City Council shall make the final determination as to the appropriate mechanism 369 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 8 by which the increased level of service will be provided. The increased level of service may include result in: ▪ Increasing number of pick-ups on a specific bin(s) used by the property or business. ▪ Increasing size of specific bin(s) used by the property or business if space permits. ▪ Providing separate bin(s) for property or business if space and accessibility permits. ▪ Any combination of the services above. The costs associated with the increased level of service shall be the obligation of the business and/or property owner which is provided with the additional service. Payment for the increased level of service shall be reviewed by the owner’s association, which will make a recommendation to the City Council for approval. The additional cost of providing the increased level of service may be added to the annual assessment for the property as a surcharge (in addition to their annual assessment), upon written petition of the property owner and approval by the City Council. The request may require a signed agreement between the property owner and City. However, before any action is taken to add a surcharge to the pro perty tax roll as part of the property’s annual assessment, the property owner/business shall work with City staff and owner’s association to establish the necessary level of additional service and arrange for direct payment for the service to the waste hauler or the City, if possible. Method of Apportionment Calculations The apportionment of benefit within the District utilizes a weighting factor known as an Equivalent Benefit Unit (EBU). Each parcel’s EBU represents a percentage of the total EBU applied for the entire District. Depending on the improvement or activity provided, the EBU assigned to each parcel is based on either the parcel’s development (approximate building square footage) or the parcel’s area of improvement (front footage to the parking lots). The cost of refuse collection services is apportioned based on each parcel’s approximate building square footage. All other improvements and services funded through the District are associated with the parking lots. The total cost of the parking lot improvements and services is apportioned to each parcel based on their front footage to the parking lots. The sum of each parcel’s proportionate share of refuse collection and parking lot costs represents the parcel’s Total Direct Cost. In addition to a parcel’s Total Direct Cost, each parcel is assessed for administration expenses and a reserve fund collection (Indirect Costs). Indirect Costs for each parcel have been apportioned by a percentage of the parcel’s Direct Costs, not to exceed fifteen percent (15%). Therefore, each parcel’s Total Annual Assessment is the sum of its proportionate share of the Total Direct Cost and Total Indirect Costs. Although each parcel’s proportional benefit and assessment for each improvement is calculated individually, each parcel’s maximum assessment is based on the parcel’s combined assessment for all costs and services. The rate applied to any one improvement or service may exceed the maximum rate originally established, provided the parcel’s combined assessment does not exceed the combined maximum assessment established for the property (excluding changes in land use or development). The County requires that all annual assessments levied and submitted for collection on tax bills be rounded to the nearest even penny, thus allowing the total assessment to be split into two installments. To comply with the County’s requirements, the calculation of each assessment component is rounded to the nearest even penny and subsequently added together for the parcel’s Total Annual Assessment. A description of the general method used to arrive at each parcel’s proposed assessment is found below. 370 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 9 Apportionment of Direct Costs Refuse Collection Assessment The Total Refuse Cost estimated for refuse collection services is based on the City’s contract with a waste hauler for service to Presidents’ Plaza. This Total Refuse Cost divided by the estimated Total Building Square Footage establishes a Rate per building square foot. Th e Rate is multiplied by each parcel’s estimated building square footage to calculate the parcel’s proportionate share of the refuse service cost. Total Refuse Cost / Total Building Square Footage = Rate per Building Square Foot Rate x Parcel Building Square Footage = Refuse Assessment Note: For purposes of calculating the refuse assessment, the building square footage for each parcel has been rounded to the nearest hundred square feet. Refer to Appendix “B” for building square footage applied. The refuse assessment rates based on fiscal year and building size is found below as Table 1. Table 1: Building Size Proposed Rates Proposed Building Maximum Rates (per Square Foot) FY 2022/2023 $0.7179 FY 2023/2024 $0.7394 FY 2024/2025 $0.7616 FY 2025/2026 $0.7845 FY 2026/2027 $0.8080 There are currently forty-two (42) developed commercial properties within the District that are assessed for refuse collection services based on approximate building square footage. Individual parcel refuse assessments can be found on the Assessment Roll (Appendix C). Parking Lot Assessment The total Lot Cost estimated for parking lot improvements and services is based on the estimated annual costs to maintain the landscaping, utilities (lighting and water), and parking lot (short and long-term maintenance and sweeping services) within Presidents’ Plaza. This Total Lot Cost divided by the applied parking lot Total Front Footage, establishes a Rate per front foot. The Rate is multiplied by each parcel’s applied front footage to calculate the parcel’s proportionate share of the parking lot maintenanc e costs. Total Lot Cost / Total Front Footage = Rate per Front Foot Rate per Front Foot x Parcel Front Footage = Parking Lot Assessment Note: For purposes of calculating the parking lot assessment, each parcel’s front footage is based on the parcel’s footage rounded to the nearest five feet. Refer to Appendix “B” for front footage applied. 371 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 10 The parking lot assessment rates based on fiscal year and linear feet is found below as Table 2. Table 2: Parking Lot Proposed Rates Proposed Parking Maximum Rates (per Linear Foot) FY 2022/2023 $37.3494 FY 2023/2024 $38.4699 FY 2024/2025 $39.6240 FY 2025/2026 $40.8127 FY 2026/2027 $42.0371 All parcels within the District receive direct and special benefits from the parking lot improvements and services. Each parcel is assessed proportionately based on their front footage adjacent to the parking lot. Apportionment of Indirect Costs To ensure the improvements, activities, and services provided and funded through the District are continued, each parcel will be assessed for its proportional share of administrative and reserve costs (Indirect Costs). Indirect Costs include all expenses related to the administration of the District as well as the collection of money toward a Reserve Fund. The annual assessment for Indirect Costs has been established at fifteen percent (15%) of the Total Direct Costs assessed to each parcel. The sum of each parcel’s proportionate share of refuse collection and parking lot costs represents the parcel’s Direct Cost. This Direct Cost multiplied by fifteen percent (15%) represents each parcel’s proportionate share of the Indirect Costs. Parcel’s Total Direct Cost x 15% = Indirect Assessment The Indirect Cost for each fiscal year is found below as Table 3. Table 3: Proposed Indirect Costs Indirect Cost (Total Dollars) FY 2022/2023 $52,035.00 FY 2023/2024 $53,596.05 FY 2024/2025 $55,203.93 FY 2025/2026 $56,860.05 FY 2026/2027 $58,565.85 The Indirect Cost with Reserve Fund Credit for each fiscal year is found below as Table 4. Table 4: Proposed Indirect Costs after Reserve Credit Indirect Cost with Reserve Credit (Total Dollars) FY 2022/2023 $14,728.80 FY 2023/2024 $16,289.85 FY 2024/2025 $17,897.73 FY 2025/2026 $19,553.85 FY 2026/2027 $21,259.65 372 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 11 Total Annual Assessment Each parcel’s Total Annual Assessment is the sum of their proportionate share of the Direct Costs and Indirect Costs. The preceding description of the method of app ortionment outlines the estimated cost and rates applied for the District and the maximum amount projected. The maximum projected amounts were determined by applying an annual inflationary factor of three percent (3%) on the remaining four years of the five-year period, with the first year based on actuals and forecasting. Annual Budget Adjustments For the subsequent years of the five-year term of the PBID renewal, annual assessments may be adjusted by the owners’ association up to three percent (3%) per ye ar. Actual annual adjustments may range from zero (0) to three percent (3%). Adjustments may differ from year to year depending on the service needs identified by the owners’ association. In any event, assessments will not exceed the levels illustrated by the District Budget (Table 5). Any annual budget surplus or deficit will be accrued into the following year’s PBID budget. Assessments will be set accordingly, within the constraints of the annual adjustment, to adjust for surpluses or deficits that are carried forward. 373 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 12 IV. Description of Budget Items Direct Benefit Costs Landscape Maintenance: Includes all regularly scheduled labor, material (e.g., pipe, fertilizer, insecticides), and equipment required to properly maintain and ensure the satisfactory condition of all landscaping, irrigation and drainage systems, and appurtenant facilities. All landscaping improvements within the District are contracted for maintenance and service on a regular basis. The frequency and specific maintenance operations required within the District is determined by City staff but is generally scheduled weekly. The costs include annual tree and palm pruning, and tree replacement as well . Landscape Repairs: Includes repairs costs that are not normally included in the yearly maintenance contract costs. This may include repair of damaged amenities due to vandalism and storms. Planned upgrades (irrigation system improvements) may also be included as well. Water: Includes utility costs to furnish water required for landscape irrigation. Lighting: Includes utility costs for the operation of lighting facilities in the parking lots and landscaped areas, excluding lighting maintenance. Sweeping Services: Includes bi-weekly cleaning of the parking lots and gutters using a contracted service. Solid Waste Removal Services: Includes the furnishing of bins and bi-weekly collection of solid waste. The City contracts with a waste hauler for this service. Only developed properties (with a structure) receive special benefit from this service and are assessed for this service accordingly. Miscellaneous Direct: Includes repairs costs for waterlines, benches, tables, trash enclosures, graffiti removal, lighting, and other unanticipated costs on an as-needed basis. Indirect Benefit Costs District Administration: Includes costs for the City to provide the coordination of District services, operations and maintenance of the District, response to public concerns and education, and procedures associated with the levy and collection of assessments. This cost also includes contracting with professionals to provide additional administrative, legal, or engineering services specific to the District. County Administration Fee: Includes costs for the County to collect District assessments on the property tax bills. This charge is based on a flat rate per fund number. County Per Parcel Fee: Includes costs for the County to collect assessments on the property tax bills. This charge is on a per assessment basis at $0.36 per assessment, plus flat fee of $87.23 per FY 2021/2022 County Packet (at the time of this report FY22/23 rates were not available) and is in addition to the County Administration Fee. Miscellaneous Indirect: Includes costs related to District administration, including required formation, documentation, recordation, and legal fees. Reserve Fund Collection: Includes collection of funds to operate the District from July 1 (beginning of the fiscal year) through January when the County provides the City with the first installment of assessments collected from the property tax bills. The Reserve Fund eliminates the need for the City to transfer funds from non-District accounts to pay for District charges during the first half of the fiscal year. The Reserve Fund ma y 374 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 13 also be used to offset any unforeseen costs such as repairs, legal fees, revenue deficits, or increased costs due to inflation or contractual agreements that are greater than originally planned. Reserve Fund Credit: Proceeds from Reserve Fund utilized to bring down the annual expenses of the District. Capital Improvement Project Reserve: Includes collection for unscheduled, unforeseen expense that may occur throughout the life of the District’s five-year maintenance period, including short and long-term parking lot maintenance such as all regularly scheduled labor, material, and equipment for patching of asphalt, slurry sealing, and parking lot striping required to properly maintain and ensure the satisfactory condition of the parking lots and appurtenant facilities. The frequency and specific maintenance operations required within the District is determined by City staff, but slurry sealing, and parking lot striping are generally scheduled annually, while patching of asphalt is performed on an as-needed basis. Parking lot maintenance for slurry sealing and parking lot striping within the District is contracted for service on a regular basis, while patching of asphalt may be performed by City staff or contracted for service as needed. The City shall be responsible for activities and costs associated with the Capital Improvement Project Reserve. Levy Breakdown Total District and Indirect Costs: Represents the sum total of all budgeted Direct and Indirect costs. Anticipated Deficit/Surplus: Represents anticipated costs of the District that exceeds the amount to be collected. This item also reflects beginning balance deficits. When the actual cost and expenditures for the District are greater than the amount budgeted and collected in the prior fiscal year, the District has a Beginning Balance Deficit. This deficit may be the result of unforeseen and extraordinary costs incurred, or assessments collected being less than anticipated. When a deficit occurs, the deficit amount may be added to the amount to be collected through the levy for the current fi scal year or recovered through use of the Reserve Fund. When the actual costs and expenditures for the District are less than the amount budgeted and collected in the prior fiscal year, the District has a Beginning Balance Surplus. When a surplus occurs, t he amount may be used to reduce assessments for the following year or may be added to the Reserve Fund. Reserve Credit: Represents additional fund designated for use by the District to reduce assessments Balance to Levy: Represents the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct Costs, Indirect Costs, Reserve Fund Credit, Revenue Deficits, Other Revenue Sources, Revenue Surpluses, and Contribution Replenishments. District Statistics Total Parcels: Represents the total number of parcels within the District. Total Parcels To Levy: Represents the total number of parcels within the District that will be assessed. Non- assessed lots or parcels include easements, common areas, and parcels within the boundaries of the District that currently do not benefit from the improvements. Total Building Square Footage: Represents the sum total of the building square footage applied to parcels within the District. Total Front Footage (Parking Lot): Represents the sum total of the parking lot front footage applied to parcels within the District. 375 2022/2023 Presidents’ Plaza Property and Business Improvement District Page 14 Levy Rate per Building Square Foot: Represents the Rate being applied to each parcel’s individual building square footage (calculation of each parcel’s proportionate share of refuse collection services). The Levy Rate per Square Foot is the result of dividing the estimated total refuse cost for that year by the sum of the District’s Total Building Square Footage. The rate is calculated to four decimal places. Levy Rate per Front Foot: Represents the Rate being applied to each parcel’s individual parking lot front footage (calculation of the parcel’s proportionate share of parking lot maintenance costs). The Levy Rate per Front Foot is the result of dividing the estimated total parking lot costs for that year by the sum of the District’s Total Parking Lot Front Footage. The rate is calculated to four decimal places. Indirect Cost Percentage: Represents the percentage applied to each parcel’s Direct Costs to determine the parcel’s proportionate share of the amount to be assessed for administrative expenses and Reserve Fund Collection. A maximum rate of fifteen percent (15%) has been established. An even Reserve Fund Credit has been applied for each year (five-years). District Budget The District Budget (Table 5) lists the estimated costs of providing the various improvements and services. The costs and the resulting rate for each fiscal year is based on the estimated costs to provide the improvements and services that year. The projected annual costs anticipated over the five -year duration of the District assessments have been calculated based on actuals, forecasting and an annual inflationar y factor of three percent (3%) from the first fiscal year. However, this inflation factor does not mean the assessments will increase annually by three percent (3%). The owners’ association appointed by the City Council, will annually review the District costs, and make recommendations for any changes or adjustments to the budget. Changes to the budget, could result in changes to the annual assessment, but the resulting total assessment may not exceed the maximum rates established in the original Engineer’s Report without first obtaining property owner approval through assessment ballots. 376 2022/2023 Presidents’ Plaza Property and Business Improvement District Page A-1 Table 5: District Budgets FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Direct Benefit Costs Landscape Maintenance 54,000.00$ 55,620.00$ 57,288.60$ 59,007.26$ 60,777.48$ Landscape Repairs 6,000.00 6,180.00 6,365.40 6,556.36 6,753.05 Miscellaneous Direct (waterlines, benches, tables, trash enclosures, graffiti removal, etc.) 20,000.00 20,600.00 21,218.00 21,854.54 22,510.18 Water 25,000.00 25,750.00 26,522.50 27,318.18 28,137.72 Lighting 28,200.00 29,046.00 29,917.38 30,814.90 31,739.35 Sweeping Services 6,300.00 6,489.00 6,683.67 6,884.18 7,090.71 Service Subtotal (Based on parking lot footage)139,500.00$ 143,685.00$ 147,995.55$ 152,435.42$ 157,008.48$ Solid Waste Removal Services 207,400.00$ 213,622.00$ 220,030.66$ 226,631.58$ 233,430.53$ Total Direct Benefit 346,900.00$ 357,307.00$ 368,026.21$ 379,067.00$ 390,439.01$ Indirect Costs District Administration 16,107.76$ 16,590.99$ 17,088.72$ 17,601.38$ 18,129.43$ County Administration Fee 210.42 216.73 223.24 229.93 236.83 County Per Parcel Fee 102.35 105.42 108.58 111.84 115.20 Miscellaneous Indirect 18,269.47 18,817.55 19,382.08 19,963.54 20,562.45 Administrative Subtotal 34,690.00$ 35,730.70$ 36,802.62$ 37,906.70$ 39,043.90$ Reserve Fund Collection (5%)17,345.00 17,865.35 18,401.31 18,953.35 19,521.95 Subtotal Indirect Cost (1)52,035.00 53,596.05 55,203.93 56,860.05 58,565.85 Reserve Fund Credit (37,306.20) (37,306.20) (37,306.20) (37,306.20) (37,306.20) Total Indirect Cost 14,728.80$ 16,289.85$ 17,897.73$ 19,553.85$ 21,259.65$ City Funded Capital Improvement Project Reserve (Parking Lot Maintenance, etc.) 74,100.00 76,323.00 78,612.69 80,971.07 83,400.20 Levy Breakdown Total Direct Costs and Indirect Costs 398,935.00$ 410,903.05$ 423,230.14$ 435,927.05$ 449,004.86$ Anticipated Deficit or Surplus - - - - - Reserve Credit (37,306.20) (37,306.20) (37,306.20) (37,306.20) (37,306.20) Balance to Levy 361,628.80$ 373,596.85$ 385,923.94$ 398,620.85$ 411,698.66$ District Statistics Total Parcels 46 46 46 46 46 Total Parcels To Levy 42 42 42 42 42 Total Building Square Footage 288,900.00 288,900.00 288,900.00 288,900.00 288,900.00 Total Front Footage (Parking Lot)3,735.00 3,735.00 3,735.00 3,735.00 3,735.00 Levy Rate per Building Square Foot 0.7179$ 0.7394$ 0.7616$ 0.7845$ 0.8080$ % increase Levy Rate per Front Foot 37.3494$ 38.4699$ 39.6240$ 40.8127$ 42.0371$ % increase Indirect Cost Percentage(1)4.24583%4.55906%4.86317%5.15842%5.44506% Capital Improvement Project Reserve Fund Balance Previous Balance -$ 74,100.00$ 150,423.00$ 229,035.69$ 310,006.76$ Capital Improvement Project Reserve 74,100.00 76,323.00 78,612.69 80,971.07 83,400.20 Estimated Ending Balance 74,100.00$ 150,423.00$ 229,035.69$ 310,006.76$ 393,406.96$ Reserve Fund Balance Previous Balance 186,531.00$ 203,876.00$ 221,741.35$ 240,142.66$ 259,096.01$ Reserve Collection 17,345.00 17,865.35 18,401.31 18,953.35 19,521.95 Estimated Reserve Ending Balance 203,876.00$ 221,741.35$ 240,142.66$ 259,096.01$ 278,617.96$ Sources: City of Palm Desert; Willdan Financial Services Maximum Proposed Assessment for Fiscal Years 2022/23 through 2026/27 (Five Years) Budget Item (1) Subtotal Indirect costs are 15% of the total direct benefit costs, including the 5% collection for reserves. With Reserve Credit added Indirect Cost ranges from 4.25 to 5.45% over five years represented under Total Indirect Cost 377 2022/2023 Presidents’ Plaza Property and Business Improvement District Page A-2 Appendix A — Assessment Diagram The Assessment Diagram for the District is shown in reduced format and inclusive of all parcels identified on the County of Riverside Assessor’s Parcel Maps as Book 627, Pages 212, 221 , and 222. The Assessment Diagram will be kept on file with the City Clerk of the City of Palm Desert. 378 2022/2023 Presidents’ Plaza Property and Business Improvement District Page A-3 379 2022/2023 Presidents’ Plaza Property and Business Improvement District Page B-1 Appendix B – Actual Parcel Information The actual parcel information is shown in Table 6, includes building square footage and front footage, which are used in calculating each parcel’s proportionate share of all District Costs. 380 2022/2023 Presidents’ Plaza Property and Business Improvement District Page B-2 Table 6: Actual Parcel Information 381 2022/2023 Presidents’ Plaza Property and Business Improvement District Page C-1 Appendix C —Assessment Roll Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor’s Map for the year in which this Plan is prepared. The Assessment Roll, which includes a listing of assessor parcels assessed within this District, along with their assessment amounts, is shown in Table 7. 382 2022/2023 Presidents’ Plaza Property and Business Improvement District Page C-2 Table 7: Assessment Roll Note: Total Assessment slightly different then total levy in budget due to rounding and County even penny rule. Assessor Parcel Number Refuse Collection Assessment FY 2022/2023 Parking Lot Assessment FY 2022/2023 Indirect Cost Assessment FY 2022/2023 Total Assessment FY 2022/2023 627-212-002 73669 HIGHWAY 111 $2,799.81 $1,867.47 $198.16 $4,865.44 627-212-003 73677 HIGHWAY 111 6,245.73 7,469.88 $582.34 14,297.94 627-212-004 73731 HIGHWAY 111 6,102.15 3,734.94 $417.66 10,254.74 627-212-005 73640 EL PASEO 8,686.59 6,349.39 $638.40 15,674.38 627-212-006 73660 EL PASEO 4,163.82 1,867.47 $256.07 6,287.36 627-212-009 73690 EL PASEO 5,886.78 1,867.47 $329.23 8,083.48 627-212-010 73700 EL PASEO 2,297.28 1,867.47 $176.82 4,341.56 627-212-011 73710 EL PASEO 3,589.50 1,867.47 $231.69 5,688.66 627-212-012 73722 EL PASEO 1,722.96 1,867.47 $152.44 3,742.86 627-212-014 73730 EL PASEO 3,589.50 1,867.47 $231.69 5,688.66 627-212-015 73625 HIGHWAY 111 15,075.90 8,216.86 $988.97 24,281.72 627-212-016 - - - - 627-212-017 73670 EL PASEO 7,322.58 3,734.94 469.48 11,527.00 627-221-001 73741 HIGHWAY 111 3,445.92 1,867.47 225.59 5,538.98 627-221-002 73759 HIGHWAY 111 3,445.92 1,867.47 225.59 5,538.98 627-221-004 73760 EL PASEO 13,065.78 8,030.12 895.69 21,991.58 627-221-008 73740 EL PASEO 3,804.87 1,867.47 240.83 5,913.16 627-221-009 73750 EL PASEO 3,302.34 1,867.47 219.50 5,389.30 627-221-010 73801 HIGHWAY 111 1,148.64 8,403.61 405.57 9,957.82 627-221-011 - - - - 627-222-002 73845 HIGHWAY 111 3,158.76 1,867.47 213.40 5,239.62 627-222-003 73851 HIGHWAY 111 2,369.07 1,867.47 179.87 4,416.40 627-222-004 73861 HIGHWAY 111 2,369.07 1,867.47 179.87 4,416.40 627-222-005 73871 HIGHWAY 111 2,153.70 1,867.47 170.73 4,191.90 627-222-008 73891 HIGHWAY 111 4,809.93 3,734.94 362.80 8,907.66 627-222-014 73965 HIGHWAY 111 3,374.13 1,867.47 222.54 5,464.14 627-222-015 73981 HIGHWAY 111 2,799.81 1,867.47 198.16 4,865.44 627-222-021 73880 EL PASEO 2,728.02 1,867.47 195.11 4,790.60 627-222-024 73900 EL PASEO 3,661.29 1,867.47 234.74 5,763.50 627-222-025 73910 EL PASEO 3,589.50 1,867.47 231.69 5,688.66 627-222-026 73920 EL PASEO 3,589.50 1,867.47 231.69 5,688.66 627-222-027 73930 EL PASEO 3,733.08 1,867.47 237.78 5,838.32 627-222-028 73940 EL PASEO 3,589.50 1,867.47 231.69 5,688.66 627-222-029 73950 EL PASEO 3,445.92 1,867.47 225.59 5,538.98 627-222-030 73956 EL PASEO 3,589.50 1,867.47 231.69 5,688.66 627-222-034 73925 HIGHWAY 111 4,522.77 3,734.94 350.60 8,608.30 627-222-038 73890 EL PASEO $7,107.21 $3,734.94 460.33 $11,302.48 627-222-041 73885 HIGHWAY 111 4,235.61 2,801.20 298.77 7,335.58 627-222-042 - - - - 627-222-043 45211 PORTOLA AVE - - - - 627-222-044 73990 EL PASEO 9,548.07 5,228.91 627.40 15,404.38 627-222-048 73941 HIGHWAY 111 5,599.62 3,734.94 396.32 9,730.88 627-222-052 73820 EL PASEO 8,399.43 9,337.35 753.07 18,489.84 627-222-053 73833 HIGHWAY 111 5,886.78 5,602.41 487.81 11,977.00 627-222-055 73970 EL PASEO 10,768.50 3,734.94 615.79 15,119.22 627-222-058 73993 HIGHWAY 111 6,676.47 5,228.91 505.48 12,410.86 $207,401.31 $139,499.97 $14,728.64 $361,629.76 Situs Address 383 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Randy Chavez, Community Services Manager Bertha Gonzalez, Management Analyst APPROVING AUTHORITY:City Council REQUEST:Approve the start of proceedings to levy and collect annual assessments and grant preliminary approval of the 2022/23 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 Recommendation: Waive further reading and adopt: 1. A Resolution to initiate proceedings for the levy and collection of annual assessments for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for fiscal year 2022/2023; and, 2. A Resolution to declare the intent to levy and collect annual assessments granting preliminary approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. Background/Analysis: The City of Palm Desert (“City”) administers 35 landscaping & lighting maintenance districts (“LLDs”) that comprise Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1. These LLDs pay for the maintenance of perimeter landscaping and streetlight benefits for residential subdivisions. The City created these LLDs pursuant to the provisions of the Landscaping & Lighting Act of 1972, part 2 of division 15 of the California Streets and Highways Code. District boundaries are shown on the attached map. LLDs are intended to recover all costs that the City incurs in their administration and maintenance. In some cases, however, there is a “finding of general benefit.” A general benefit would be any improvement that benefits either properties outside LLD No. 1 or the public at large. Examples of general benefits include the landscaped median on Haystack Road (Zone #2, Canyon Cove) and perimeter streetlights that directly illuminates parcels outside the Sonata development (Zone #6, Sonata 1). The City‘s General Fund will pay for $135,473 in general benefits that are listed preliminarily in the 2022/2023 Engineer’s Report (“Report”). Eighty-Four percent of this balance will be allocated to maintaining the Canyon Cove District (Haystack Greenbelt). The remainder will be allocated to LLDs with a benefit, such as street landscaping or lighting that fronts a major arterial street and that benefits the community at large. Each year, the City proceeds to levy and collect annual assessments from LLDs. As part of this process, a noticed public hearing for public comments and testimony is scheduled. Attached is the prepared 384 May 12, 2022 – Staff Report Intent Meeting for Consolidated LLD No. 1 Page 2 of 2 Report that details the proposed budget and the appropriation method to levy each LLD. Staff recommends that the City Council approve the attached resolutions to commence the levy and collection of the annual assessments for the forementioned LLDs. If both resolutions are approved, a noticed public hearing will be scheduled for Thursday, June 23, 2022, to receive public comments and testimony, grant final approval of the Engineer’s Report, and order the levy and collection of the annual assessments for Fiscal Year 2022/2023. Financial Impact: The assessment and collection of the levy amount will finance both ongoing maintenance of LLDs and associated administrative costs. Attachments: 1. Initiation Resolution 2. Intent Resolution 3. 2022/2023 Engineer's Report 4. Vicinity Map 385 386 387 388 389 390 City of Palm Desert Consolidated Palm Desert Landscaping and Lighting District No. 1 2022/2023 ENGINEER’S ANNUAL LEVY REPORT Intent Meeting: May 12, 2022 Public Hearing: June 23, 2022 27368 Via Industria Suite 200 Temecula, CA 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 ***.willdan.com 391 392 TABLE OF CONTENTS I. OVERVIEW ...................................................................................... 1 A. Introduction .............................................................................. 1 B. Compliance with the Current Legislation ............................... 2 C. General Description of the District and Services................... 2 D. Improvements Authorized by the 1972 Act ............................ 3 II. SPECIFIC IMPROVEMENTS AND SPECIAL BENEFIT ZONES ..... 4 III. METHOD OF APPORTIONMENT .................................................. 16 A. General ................................................................................... 16 B. Benefit Analysis ..................................................................... 17 C. Assessment Methodology ..................................................... 19 D. Assessment Range Formula ................................................. 21 IV. DISTRICT BUDGETS ..................................................................... 22 A. Description of Budget Items .................................................. 22 B. District Budgets ..................................................................... 25 APPENDIX A — DISTRICT BOUNDARY MAPS ................................. 31 APPENDIX B — 2022/2023 ASSESSMENT ROLL ............................. 32 393 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 1 I. Overview A. Introduction The City of Palm Desert (hereafter referred to as “City”) annually levies and collects special assessments in order to provide and maintain improvements within the Consolidated Palm Desert Landscaping and Lighting Maintenance Assessment District No.1 (hereafter referred to as the “District”). The District was formed in 1993, through the consolidation of several individual landscaping and lighting maintenance districts that previously existed within the City. The original districts and subsequent annexations of various territories and developments to the Consolidated District are identified as separate Zones and/or Sub-zones (hereafter referred to jointly as “Zones”). The District and the Zones therein have been established and are levied annual assessments pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereafter referred to as the “1972 Act”). This Engineer’s Annual Levy Report (hereafter referred to as the “Report”) describes the District and improvements, any proposed changes to the District or improvements and the proposed budgets and assessments for Fiscal Year 2022/2023. The proposed assessments are based on the City’s estimated cost to maintain the improvements that provide special benefit to properties within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately for each Zone, including the expenditures, deficits, surpluses, revenues, and reserves. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the Riverside County Assessor’s Office. The Riverside County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments. Each parcel within a Zone is assessed proportionately for only those improvements provided in that Zone from which the parcel receives special benefit. At a noticed Public Hearing, the City Council will consider all testimony and written comments presented and may direct any necessary modifications to the Report and approve the Report as submitted or amended. Following approval of the Report, the City Council by resolution, shall order the improvements to be made, and confirm the levy and collection of assessments pursuant to the 1972 Act. The assessment rates and method of apportionment described in this Report as approved by the City Council defines the assessments to be applied to each parcel within the District for Fiscal Year 2022/2023. The assessments as approved will be submitted to the Riverside County Auditor/Controller to be included on the property tax roll for each parcel for the fiscal year. 394 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 2 B. Compliance with the Current Legislation The City Council annually conducts a public hearing to accept public comments and testimony, to review the Report and adopt the annual assessments to be levied on the County tax roll for the fiscal year. The assessments described in this Report and subsequently approved by the City Council have been prepared in accordance with the 1972 Act and in compliance with the provisions of the California Constitution, Article XIIID (hereafter referred to as the “Article XIIID”), which was enacted by the passage of Proposition 218 in November 1996. In compliance with the provisions of Article XIIID, in Fiscal Year 1997/1998, the City conducted property owner ballot proceedings for the special benefit assessments applicable to each of the existing Zones within the District. At that time, the assessments presented to property owners included the assessment range formula previously established for the District and described in this Report. Upon tabulation of the ballots returned, it was determined that majority protest did not exist, and the City Council approved and adopted the assessments and assessment range formula balloted and approved by the property owners. Similar proceedings have been conducted for all new or increased assessments including any annexations to the District. C. General Description of the District and Services The City annually levies and collects assessments in order to maintain and service various improvements within the District. For Fiscal Year 2022/2023, the District is comprised of thirty-three (33) separate benefit Zones, each funding specific improvements and services. The District provides for the maintenance and operation of local landscaping and lighting improvements and associated appurtenances located within the public right-of-ways and dedicated landscape easements. The improvements and the annual costs of those improvements are identified and budgeted separately for each Zone, including the expenditures, deficits, surpluses, revenues, and reserves. The improvements provided and for which parcels are levied special benefit assessments within the District can be categorized as three (3) improvement types. 1. Local street lighting (residential street lighting associated with the properties within the Zone and specific subdivisions). 2. Local landscaping improvements including parkways, perimeters, entryways, local medians, and internal landscaped amenities. 395 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 3 3. Special Zone services including tree trimming, graffiti and weed abatement and landscape maintenance of flood control areas (retention and detention basins). The costs associated with the improvements authorized by the provisions of the 1972 Act are equitably spread among the benefiting parcels in proportion to the special benefit they receive. Only parcels that receive special benefits from the improvements are assessed, and each Zone consists of parcels that benefit from those specific improvements. Landscape improvements maintained by the District and associated with each Zone were either installed as a condition of development or were installed for the benefit of the properties assessed. The landscape improvements associated with each Zone may include, but are not limited to: open space areas; medians; parkways; slopes; retention or detention basin areas; and public right-of-ways or easements that provide special benefits to the parcels. These improvements may include, but are not limited to: turf, ground cover, shrubs and trees, irrigation systems, decorative lighting, water features, entry monuments, drainage systems, hardscapes and associated appurtenances. Similar to landscape improvements, street lighting improvements funded through District assessments were installed for the benefit of properties within each of the Zones and the assessments provide for the maintenance, operation and energy costs related to those street light improvements. D. Improvements Authorized by the 1972 Act As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:  The installation or planting of landscaping.  The installation or construction of statuary, fountains, and other ornamental structures and facilities.  The installation or construction of public lighting facilities.  The installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.  The maintenance or servicing, or both, of any of the foregoing.  The acquisition of any existing improvement otherwise authorized pursuant to this section. Incidental expenses associated with the improvements including, but not limited to:  The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; 396 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 4  The costs of printing, advertising, and the publishing, posting and mailing of notices;  Compensation payable to the County for collection of assessments;  Compensation of any engineer or attorney employed to render services;  Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;  Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.  Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:  Repair, removal, or replacement of all or any part of any improvement.  Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.  The removal of trimmings, rubbish, debris, and other solid waste.  The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. II. Specific Improvements and Special Benefit Zones The boundaries of each Zone, the location of improvements and special benefit received by the properties and property owners within each Zone are described in this section of the Report. In any given fiscal year, City staff will determine the scope of work for each Zone as assessment revenues allow. Any necessary reductions in the scope of work will likely include but are not limited to; the frequency of mowing and edging turf areas; the application of fertilizers and aeration of turf; trimming and pruning of shrubs, trees and ground cover; trash pick- up in landscaping areas; and weed and litter control. The allocation of special benefit and general benefit of the improvements provided within the District are summarized in the Method of Apportionment section of this Report and are identified in the budget for each Zone. A description of the District improvements and the level of annual service each Zone will receive are provided in the following: Zone #2 (Canyon Cove): Zone #2 includes Tracts 11636-1, 2, 3, & 4 and Tract 23485, generally located South of Deep Canyon Tennis Club, North of Haystack Road, West of Marrakesh Country Club, and East of Highway 74. The streets within the Zone include 397 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 5 Ambrosia Street, Sweetbrush Lane, Deer Grass Drive, Lotus Court, Calliandra Street, Aber Street and Alamo Drive. These parcels benefit from the maintenance and operation of street lighting encompassing the streets within the Zone, the landscaped parkway along the East side of Highway 74 and the landscaped areas on the North side of Haystack Road, adjacent to the above-mentioned tracts and installed as part of these residential developments. The interior local street lighting has been identified and allocated as 100% special benefit with no general benefit allocation. The parkway landscaping along Highway 74 has been identified as 100% special benefit to the parcels within the Zone. However, it has been determined that the landscaped median on Haystack Road (although installed as part of the development) not only provides a special benefit to properties within Canyon Cove, but also provides a general benefit. The proportionate general benefit of this improvement has been identified and eliminated from the Zone assessments. Although there is a general benefit component, the majority (83%) of the median landscaping on Haystack Road is a flood control channel and was required for development of the homes within Canyon Cove. Therefore, pursuant to Article XIIID Section 5a (assessments used to fund flood control and drainage systems) the majority of the costs for this landscaped area could be considered exempt. However, in recognition of the general benefit this improvement area provides and the previous assessments applied to properties within the Zone, it was determined that the City would fund a large portion of the costs associated with this landscaped median area. Refer to the budget section of this Report for details on the allocation of benefit and related assessments. Zone #3 (Vineyards): Zone #3 consists of the parcels in Tracts 12181-1 and 12181-2 on the West side of Portola Avenue. The streets within the Zone include Martini Court, Heitz Court, Mondavi Court, Callaway Court, Stony Hill Court, Masson Street, Krug Avenue, Sebastian Way, and San Pasqual Avenue/Rutledge Way. These parcels receive special benefits from the operation and maintenance of street lighting improvements within the Zone boundaries and the landscaped area along the West side of Portola Avenue, from the northern boundary to the southern boundary of the two tracts. Both the street lighting and landscape improvements identified for this Zone were installed as part of the residential development and the ongoing maintenance and operation of these improvements provide special benefits to properties within the Zone. It has further been determined that these improvements were installed and are maintained solely for the benefit of properties within the Zone and the improvements provide no measurable benefit to properties outside the Zone. Any 398 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 6 benefit conveyed to other properties or to the public at large (general benefit) is incidental. Therefore, both the interior tract street lighting and the parkway (perimeter) landscaping costs have been identified and apportioned 100% as a special benefit to the parcels within the Zone. Zone #4 (Parkview Estates): Zone #4 consists of the parcels in Tract 8237, South of Magnesia Falls Drive, North of Fred Waring Drive, West of Deep Canyon Road, and East of Portola Avenue. These parcels receive special benefits from the operation and maintenance of street lighting along Primrose Drive, Desert Star Boulevard, Vanda Circle, Palmilla Circle, Myrsine Avenue, Gazania Place, Rutledge Avenue, Buttonwood Drive, Silktree Lane, Santolina Drive, Balsam Lane, and Erin Street. The street lighting improvements were installed as part of the residential development and are considered a special benefit to the properties within the development (i.e., Zone). The ongoing operation and maintenance of interior residential street lighting provides no measurable general benefit to properties outside the Zone or to the public at large. To the extent that some streetlights associated with the Zone are located on the perimeter of the residential development and provides direct illumination to parcels outside the Zone, a portion of the maintenance costs has been identified as a general benefit. This Zone has twenty interior streetlights and five perimeter streetlights resulting in an allocation of the Zone costs as 90% special benefit and 10% general benefit. Zone #5 (Cook and Country Club): Zone #5 consists of three (3) separate residential subdivisions identified as Sub- zones. These three Sub-zones are known and identified as:  Desert Mirage (Tract 25639)  Sandcastles (Tract 21338-1)  Primrose II (Tract 25436) Each of these Sub-zones has specific local improvements maintained by the District that were installed as part of these residential developments. These three subdivisions were originally part of a larger Zone known as Cook and Country Club and were proportionately assessed for median landscaping in the area as well as their local (tract specific) improvements. In fiscal year 1997/1998 it was determined that the median landscaping in the Cook and Country Club area was largely a general benefit and this portion of the assessment was eliminated. However, it was determined that the parcels within these three (3) Sub-zones receive special benefit from tract maintained by the District, and each parcel within the respective Sub-zones should continue to be assessed proportionately for the cost of services associated with those local improvements. The parcels in all three 399 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 7 (3) Sub-zones receive special benefits from tract street lighting; the parcels in the Primrose II Sub-zone also receive special benefits from parkway landscaping; and the parcels in the Desert Mirage Sub-zone also receive special benefits from parkway landscaping, detention basin landscaping, and entrance landscaping. Upon review of the specific street lighting improvements associated with each of these Sub-zones, the street lighting facilities have been identified as interior tract streetlights. These streetlights provide little or no direct illumination to parcels outside the Sub-zones and therefore the costs of maintaining these improvements are allocated as 100% special benefit with no general benefit. The property owners in the Sub-zone known as Desert Mirage were balloted in Fiscal Year 2004/2005 for an increase in their maximum assessment rates. The proposed levy increase would fund new maintenance costs required after the City of Palm Desert renovated the improvements with water efficient landscaping and irrigation systems. Majority protest did not exist; therefore, the City moved forward with the plans to renovate and maintain the improvements in the Desert Mirage Sub-zone. The 2004/2005 reballoting determined that 15% of the improvements within the Desert Mirage Sub-Zone are of a general benefit to those properties outside of the Sub-zone. Therefore, this percentage of the costs of maintaining the Sub-zone has been removed from the assessment and must be funded from other sources. Refer to the budget for Zone 5 in Section IV of this Report for specifics regarding the proposed assessment for the current fiscal year and the maximum assessment. Zone #6 (Hovley Lane): Parcels within this Zone are located generally East of Monterey Avenue and West of Portola Avenue and includes parcels and tracts along Hovley Lane West. Zone 6 includes the following subdivisions and Sub-zones:  Monterey Meadows (Tracts 21791 and 22741)  Hovley Glen (Tract 25217)  Hovley Estates (Tract 24591)  Sonata I (Tract 23982)  Sonata II (Tracts 24254 -1, 2, 3)  Hovley Collection (Tract 24603)  La Paloma I (Tract 24773-1)  La Paloma II (Tract 24773)  La Paloma III (Tract 29045)  Sandpiper Court (Tract 27370)  Hovley Court West (Tract 29585)  Sandpiper West (Tract 29579)  Diamondback Road (Tract 29893)  Palm Court (Tract 25373) 400 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 8 The parcels within each of the fourteen (14) Sub-zones of Zone 6 (Hovley Lane) receive benefit from various improvements that were installed as part of the separate residential developments and are specific to each tract and subdivision. The assessment for each Sub-zone funds and provides for the parkway landscaping improvements adjacent to each tract along Hovley Lane as well as specific in-tract improvements. The in-tract improvements may include street lighting; dry well and retention basin landscape maintenance; and landscaping of additional parkway areas. The improvements within Zone 6 include street lighting on Clover Lane, Meadow Lane, Hovley Lane West, Centennial Circle, Posada Court, Via Fonda, Sonata Court, Avenida Arcadia, Avenida Solana, Sandpiper Court, Avenida Rosario, Sandpiper Court West Hovley Court, Diamondback Road, and Palm Court; landscaped parkways along Hovley Lane West, Monterey Avenue, Portola Avenue and landscaped retention basins located within Hovley Estates, Hovley Collections, La Paloma 1, La Paloma 2, Sandpiper Court, and Sandpiper Court West. Upon review of the specific street lighting improvements associated with each of these Sub-zones, the street lighting facilities have been identified as tract specific streetlights. To the extent that some streetlights associated with Hovley Glen, Sonata I and Hovley West Sub-zones are located on the perimeter of the development and provide direct illumination to parcels outside the subdivision, a portion of the maintenance costs (15%) have been identified as a general benefit component. Therefore, the cost of maintaining the street light improvements is allocated as 85% special benefit to properties within these Sub-zones. Similarly, it has been determined that a portion of the parkway landscape improvements associated with Hovley Glen, Sonata I and Hovley Court West Sub- zones provide a general benefit to properties outside of these Sub-zones. Therefore, 15% of the costs of maintaining these landscaped areas has been removed from the assessments and will be funded from other sources. Also, a portion of Hovely Collection has been determined to provide some general benefit, which has been set at 7.97%.The landscape improvements associated with each of the remaining Sub-zones provide no measurable general benefit to properties outside the Zone or to the public at large, and therefore, their specific local landscaping improvements and the corresponding assessments have been identified 100% as a special benefit to parcels within the Sub-zones. The property owners in the nine (9) Sub-zones known as Hovely Glen, Hovley Estates, Sonata I, Sonata II, La Paloma I, Sandpiper Court, Sandpiper West, Hovley West and Hovley Collection, were balloted in Fiscal Year 2004/2005 for an increase in their maximum assessment rates. In conjunction with the assessment increase, the City proposed to renovate the existing improvements with more water efficient landscaping and modifications to the irrigation system. For seven (7) of the nine (9) Sub-zones balloted, majority protest did not exist and the City has moved forward with the plans to renovate and maintain the 401 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 9 improvements in those Sub-zones. However, majority protest existed in Hovley West and Hovley Collection, and the proposed assessment increase for these two Sub-zones will not be imposed. Without the additional maintenance funding, the City will not be able to renovate the improvements for these two Sub-zones, but will continue to maintain the existing improvements at a level of service compensatory with the available assessment revenues at the existing assessment rates. Refer to the budgets for Zone 6 in Section IV of this Report for specifics regarding the proposed assessment for the current fiscal year and the maximum assessment. In Fiscal Year 2004/2005 the Palm Court Sub-zone was annexed to Zone 6 through property owner protest hearing proceedings. Upon conclusion of a noticed Public Hearing, it was determined that a majority protest did not exist. Upon review of the specific improvements associated within this Sub-zone, benefit conveyed to other properties or to the public at large (general benefit) has been determined by comparison to be incidental. Therefore, the costs of the on-going operation and maintenance of the improvements have been identified and apportioned 100% as a special benefit to the parcels within the Sub-zone. Zone #7 (Waring Court): Zone 7 consists of Tract 25304, North of Fred Waring Drive and East of Phyllis Jackson Lane. These parcels receive special benefit from the ongoing maintenance of landscaped parkways along Fred Waring Drive and Phyllis Jackson Lane adjacent to the tract. The improvements were installed as part of the residential development, and it has been determined that the operation and maintenance of the landscape improvements provide no measurable general benefit to other properties outside the Zone or to the public at large. Therefore, the local landscaping improvements associated with this Zone and the costs of providing these improvements have been identified as 100% special benefit to parcels within Zone 7. Zone #8 (Palm Gate): Zone 8 consists of the parcels in Tract 24287 located East of Deep Canyon Road, and North of Fred Waring Drive, on Coral Bells Circle, Daylily Circle, and Moss Rose Drive. These parcels receive benefit from the maintenance and operation of local street lighting at the entrances to the development at the corners of Deep Canyon Road and Coral Bells Circle, Daylily Circle, and Moss Rose Drive. These parcels also receive special benefit from the maintenance of the landscaped parkways adjacent to the development on Deep Canyon Road. 402 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 10 Both the street lighting and landscape improvements identified for this Zone were installed as part of the residential development and the ongoing maintenance and operation of these improvements provide special benefit to properties within the Zone. It has been determined that these improvements were installed and are maintained solely for the benefit of properties within the Zone and provide no measurable benefit to properties outside the Zone or to the public at large. Therefore, both the interior tract street lighting and the parkway (perimeter) landscaping costs have been identified and apportioned 100% as a special benefit to the parcels within the Zone. In conjunction with a proposed renovation and upgrade of the existing landscape improvements the property owners in Zone 8 were balloted in Fiscal Year 2004/2005 for an increase in their maximum assessment rates. Majority protest existed and the maximum assessment rate was not increased over the amount previously approved for the Zone. Since the assessment increase was not approved the City did not move forward with the proposed renovations, but continued to maintain the existing improvements at a level of service compensatory with the available assessment revenues at that time. The property owners in Zone 8 were balloted again during Fiscal Year 2017/2018 for an increase in their maximum assessment rate effective beginning Fiscal Year 2018/2019. Majority protest did not exist and based on the approval of the new assessment rate, the City has moved forward with the proposed renovations. Zone #9 (The Grove): Zone 9 consists of the parcels in Tract 24984 South of Goleta Avenue and West of Deep Canyon Road. These parcels receive special benefits from the improvements and maintenance of street lighting at the entrance to the development at the corner of Deep Canyon Road and Royal Canyon Lane as well as interior street lighting on Kings Canyon Lane, Indian Canyon Lane, Hazel Canyon Lane, and Royal Canyon Lane. These parcels also receive special benefits from the improvements and maintenance of parkway landscaping adjacent to the tract on Deep Canyon Road, and interior landscaping, including an entryway median, parkway landscaping and palm tree trimming within the public right-of-ways on Royal Canyon Lane that were installed as part of the residential tract development. Both the street lighting and landscape improvements identified for this Zone were installed as part of the residential tract development and the ongoing maintenance and operation of these improvements provide special benefit to properties within the Zone. It has further been determined that these improvements were installed and are maintained solely for the benefit of properties within the Zone and the improvements provide no measurable benefit to properties outside the Zone or to the public at large. Therefore, both the tract street lighting and the landscaping 403 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 11 costs (parkways and interior landscaping) have been identified and apportioned 100% as a special benefit to the parcels within the Zone. As part of the overall landscaping costs for this Zone, specialized maintenance (palm tree trimming) is budgeted separately as this service is not covered under the regular maintenance contract the City has with its landscape contractor. However, like other landscape maintenance within the Zone this service benefits only the properties within the Zone and has been identified as 100% special benefit. Zone #11 (Portola Place): Zone 11 is generally located South of Santa Rosa Way and East of Portola Avenue and consists of the parcels in Tract 27692. These parcels receive special benefits from the servicing and maintenance of the landscaped parkways adjacent to the tract on Portola Avenue and Santa Rosa Way, and interior tract landscaping on Olive Court installed as part of the residential development. The developer (D & F Development) was conditioned to form the necessary District Zone for the public improvements that would be installed as part of subdivision tract 27692. In a letter to the City dated April 4, 1994, the developer (sole owner of the property at that time) requested inclusion of the parcels within the tract into the District and to be assessed annually for the cost of maintaining the improvements. This letter constitutes a 100% landowner petition pursuant to Article XIIID and supports a position that the assessments imposed prior to July 1, 1997 were exempt from the requirements of Article XIID. Although the assessments for these improvements were identified as exempt in fiscal Year 1997/1998 and not subject to the procedural requirements of a protest balloting procedure, the improvements and the related assessments for this Zone were identified as 100% special benefit. It has been determined that the ongoing operation and maintenance of the improvements provide no measurable general benefit to other properties outside the Zone or to the public at large. Therefore, these improvements, the corresponding assessments and the annual inflationary adjustment previously approved by landowner petition are in compliance with the substantive requirements of Article XIID. However, any future increases to the assessments will require property owner ballot proceedings. Zone #13 (Palm Desert Country Club): Zone 13 is located generally South of Hovley Lane East, North of Fred Waring Drive, West of Warner Trail, and West of Washington and is commonly referred to as the Palm Desert Country Club area. 404 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 12 The parcels within this Zone receive special benefits from the servicing and maintenance of entryway landscaping on State Street and Washington Avenue, parkway landscaping along Fred Waring Drive and local residential street lighting within the Zone. Parcels within Zone 13 were annexed into the City in Fiscal Year 1994/1995. Prior to City annexation the local improvements within this Zone were assessed and collected by the County through a County Service Area (CSA). When the properties were annexed to the City, the City established this territory as Zone 13 within the District and the CSA fund balance was transferred to the Zone 13 account. For the first two years, the City used the fund balance to fully cover the annual cost of providing the improvements. In Fiscal Year 1996/1997 the remaining fund balance was designated as reserves and the District levied its first annual assessment for the Zone. Because the reserve fund balance was greater than the amount typically held in reserves, the City Council determined that a portion of the reserves would be used each year to offset the annual expenditures thereby allowing the annual assessments to remain fairly constant and also gradually reduce the reserve fund to normal levels. In Fiscal Year 1997/1998, in compliance with Article XIIID, a property owner ballot proceeding was conducted to approve the existing annual assessment. At that time, the property owners approved the proposed assessment amount plus an annual inflation adjustment. The assessment amount approved by the property owners was based on the continued policy of utilizing reserve fund contributions to offset the actual expenses for the Zone. In Fiscal Year 1999/2000, property owners within Zone 13 were re-balloted for an increased assessment to cover the maintenance costs associated with the new landscaping improvements to be installed on Fred Waring Drive. Property owners were balloted for an amount sufficient to cover the actual Zone expenses, although a portion of the existing reserves continued to be used to reduce the annual assessments. Majority protest did not exist; therefore, the City has moved forward with the landscaping improvements plans for Zone 13. The street lighting and landscape improvements assessed within this Zone clearly provide special benefits to properties within the Zone, therefore, both the street lighting and the landscaping costs (parkways and interior landscaping) have been identified and apportioned 100% as a special benefit to parcels within the Zone. Zone #14 (K & B at Palm Desert): Zone 14 is located generally North of Frank Sinatra Drive, West of Portola Avenue, East of Monterey Avenue and South of Gerald Ford Drive. The Zone includes the parcels in Tracts 28258 and 28258-1. The properties within the boundaries of Zone 14 benefit from street lighting within the development located on Drexell Drive, Heatherwood Drive, Emerson Drive and 405 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 13 Jamerson Road, and Colebridge Street, as well as landscaping associated with the retention basin area located on Heatherwood Drive and dry well areas within the subdivisions installed by the developer as part of the residential development. In conjunction with a proposed renovation and upgrade of the existing landscape improvements, the property owners in Zone 14 were balloted in Fiscal Year 2004/05 for an increase in their maximum assessment rates. Majority protest did not exist, and based on the approval of the new assessment rate, the City has moved forward with the plans to renovate the improvements with more water efficient landscaping and modifications to the irrigation system. It has been determined that fifteen percent (15%) of the improvements within the K & B Palm Desert Sub-Zone are of a general benefit to those properties outside of the Sub-zone. Therefore, this percentage of the costs of maintaining the Sub- zone has been removed from the assessment and must be funded from other City funding sources. Zone #15 (Canyon Crest): Zone 15 consists of Tract 25102-1 and 25102 generally located east of Deep Canyon Road, south of the Whitewater River Channel, north of Moss Rose Drive, and west of the Palm Desert High School. This Zone was established and annexed to the District on March 11, 1999, pursuant to the Act and a property owner ballot proceeding. These parcels receive special benefit from the operation and maintenance of landscaped parkways along the east side of Deep Canyon Road from Magnesia Falls (Whitewater River Channel), south to the end of the development (approximately 100 feet north of Buttonwood Drive); perimeter landscaping along the Whitewater River Channel (the northern boundary of the development and District) from Deep Canyon Road eastward to the western boundary of the development (approximately 675 linear feet of the total 1275 feet is landscaped). The improvements for this Zone were installed as part of the residential developments. It has been determined that the ongoing operation and maintenance of the landscape improvements provide no measurable general benefit to other properties outside the Zone or to the public at large. Therefore, the local landscaping improvements associated with this Zone and the associated annual costs have been identified as 100% special benefit to parcels within Zone 15. 406 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 14 Zone #16 (Shepard Lane): Zone #16 consists of six (6) separate residential subdivisions identified as Sub- zones. These six Sub-zones are known and identified as:  College View Estates I (Tract 29444)  College View Estates II (Tract 30087)  Sundance West (Tract 30216)  Sundance East (Tract 30503)  Petunia I (Tract 30025)  Boulders (Tract 30030) Each of these Sub-zones has specific local improvements maintained by the District that were installed as part of these residential developments. There are several residential subdivisions within the area known as Shepherd Lane. The parcels within each of the six (6) Sub-zones of Zone 16 (Shepard Lane) receive benefit from various improvements that were installed as part of the separate residential developments and are specific to each tract and subdivision. Perimeter landscaping for the Shepherd Lane residential developments includes parkway/perimeter landscaping on the west side of Portola Avenue between Frank Sinatra Drive and Gerald Ford Drive, as well as landscaping on the north side of Frank Sinatra Drive and the south side of Gerald Ford Drive on either side of Shepherd Lane. These improvements benefit the property development within the Shepherd Lane area and each residential subdivision is assessed a proportional share of the costs associated with these landscaped areas as well as specific in- tract improvements. Specific in-tract improvements include: Sub-Zone College View Estates I:  This Sub-zone’s proportional benefit of parkway/perimeter landscaping along the west side of Portola Avenue adjacent to the residential subdivision (generally between Frank Sinatra Drive and Gerald Ford Drive);  Parkway landscaping along both sides of Shepherd Lane adjacent to the residential subdivision (generally between Frank Sinatra Drive and Gerald Ford Drive);  Streetlights within the residential subdivision and/or adjacent to the subdivision on both the east and west sides of Shepherd Lane and the west side of Portola Avenue installed as part of the residential subdivision. 407 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 15 Sub-Zone College View Estates II:  This Sub-zone’s proportional benefit of parkway/perimeter landscaping on both sides of Shepherd Lane and the west side of Portola Avenue adjacent to the residential subdivision, installed as part of the development of properties therein;  Streetlights within and adjacent to the residential subdivision. Sub-Zone Sundance West:  Two landscape easements located on the west side of Shepherd Lane at Kokopelli Circle.  Two landscape easements located on the west side of Shepherd Lane at Chinook Circle.  Parkway landscaping along Shepherd Lane adjacent to the residential subdivision. Specifically, the parkway area on the west side of Shepherd Lane which extends the length of Tract 30216.  Streetlights within the residential subdivision and/or adjacent to the subdivision on both the east and west sides of Shepherd Lane and the west side of Portola Avenue installed as part of the residential subdivision. Sub-Zone Sundance East:  This Sub-zone’s proportional benefit of perimeter/parkway landscaping on the west side of Portola Avenue between Frank Sinatra Drive and Gerald Ford Drive associated with the development.  Parkway landscaping on Shepherd Lane adjacent to the residential development installed as part of the development of properties therein.  Streetlights within and adjacent to the residential subdivision. Sub-Zone Petunia I:  Three landscape easements identified as the parkway landscaping on the east side of Shepherd Lane adjacent to the tract north and south of East Petunia Place and the parkway landscaping easement on the west side of Portola Avenue adjacent to the tract.  Two landscape easements identified as the parkway landscaping on the west side of Shepherd Lane adjacent to the tract north and south of West Petunia Place. 408 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 16 Sub-Zone The Boulders:  Parkway landscaping on Shepherd Lane adjacent to the residential development installed as part of the development of properties therein.  This Sub-zone’s proportional benefit of parkway/perimeter landscaping on the west side of Portola Avenue between Frank Sinatra Drive and Gerald Ford Drive, as well as landscaping on the north side of Frank Sinatra Drive and the south side of Gerald Ford Drive on either side of Shepherd Lane.  Streetlights within and adjacent to the residential subdivision. It has been determined upon review of the specific improvements that a portion of the street lighting and parkway landscape improvements associated with the College View Estates I, College View Estates II, Sundance East, and Petunia I Sub-zones provide some general benefit to properties outside of these Sub-zones. These improvements include the parkway/perimeter maintenance along Portola Avenue. A portion of the maintenance costs up to 15% have been identified by the City as a general benefit component have been removed from the assessments and will be funded from other sources. The improvements associated with the remaining Sub-zones provide no measurable general benefit to properties outside the Zone, therefore, their specific local landscaping improvements are allocated 100% as special benefit to parcels within the Sub-zones. III. Method of Apportionment A. General The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: “The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments in each Zone of the District therefore reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on estimated benefit to each parcel. 409 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 17 In addition, pursuant to Article XIIID Section 4 a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel and provides that only special benefits are assessable and the District must separate the general benefits from the special benefits. Therefore, in compliance with the new assessment requirements only assessments that are identified as either “Exempt Assessments” or “Special Benefit Assessments” are assessed. The costs of any improvements considered to be “General Benefit” have been eliminated from the District assessments. B. Benefit Analysis Each of the proposed improvements, the associated costs and assessments has been carefully reviewed by the City and has been identified and allocated based on benefit pursuant to the provisions of the 1972 Act and Article XIIID of the California Constitution. Each improvement and the associated costs have been identified as either “general benefits” or “special benefits”. Although some existing assessments within the District qualified as exempt assessments pursuant to Article XIIID, Section 5 of the Constitution and did not require a ballot proceeding under the provisions of Section 4, the improvements associated with these assessments are considered a special benefit to the assessed properties and are in compliance with the substantive requirements of Article XIIID Section 4. The maximum assessment rates shown in this report are consistent with the provisions of Article XIIID and any new or increased assessments shall be subject to the provisions of Section 4 therein. Special Benefits The method of apportionment (or method of assessment) is based on the premise that each of the assessed parcels within the District and Zones receives benefit from the improvements maintained and financed by District assessments. Specifically, the assessments associated with each Zone are for the maintenance of local street lighting and landscaped improvements installed as part of the original development of the parcels within the Zones or were later installed for the benefit of those properties. The desirability and security of properties within each Zone is enhanced by the presence of street lighting and well-maintained landscaping in close proximity to those properties. The landscape improvements provided by the District may include landscaped medians, parkways, entryways, slopes and appurtenant facilities. Street lighting improvements may include energy costs and necessary maintenance to the facilities related thereto. The annual assessments outlined in this Report are proposed to cover the estimated costs to provide necessary service, operation, administration and maintenance required each year to keep these improvements in a healthy, vigorous and satisfactory condition. The special benefits associated with the local landscaping improvements are specifically: 410 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 18  Enhanced desirability of properties through association with the improvements.  Improved aesthetic appeal of properties within the Zones providing a positive representation of the area.  Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.  Environmental enhancement through improved erosion resistance, and dust and debris control.  Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties.  Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities including abatement of graffiti.  Enhanced environmental quality of the parcels within the Zones by moderating temperatures, providing oxygenation and attenuating noise. The special benefits of street lighting are the convenience, safety and security of property, improvements and goods. Specifically:  Enhanced deterrence of crime and aid police protection.  Increased nighttime safety on roads and highways.  Improved ability of pedestrians and motorists to see.  Improved ingress and egress to property.  Reduced vandalism and other criminal acts and damage to improvements or property.  Improved traffic circulation and reduced nighttime accidents and personal property loss.  Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels. General Benefit Contributions Prior to the passage of Proposition 218, some of the District assessments included maintenance of landscaped medians on various arterial streets within the City. However, since the maintenance of most arterial medians within the City were funded by the City’s General Fund, it was determined that the existing 411 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 19 assessments for these improvements were not a special benefit and in Fiscal Year 1997/1998 the District assessments related to arterial medians were eliminated. In addition, any improvement and the associated costs that are considered a general benefit to properties outside the respective Zones or to the public at large have been identified and excluded from the annual assessments. The improvements and associated costs considered to be a general benefit for each Zone are described in Specific Improvements and Special Benefit Zones (Section II). The General Benefit Contribution amount excluded from the annual assessment for each Zone is reflected in the District Budgets (Section IV B). In making this determination it should be noted that parkway, perimeter landscaping and interior landscaping within the City is either funded or maintained by individual property owners or through some type of association, except those maintained and funded through a special District. The City does not usually maintain these types of improvements from General Fund Revenues and, like other similar improvements within the City, the ongoing maintenance of these improvements are a special benefit to the properties associated with the improvements. Additional General Fund Contributions In some cases, a Zone’s total operating cost may exceed the maximum assessment allowed. In such a case and at the City’s discretion, the annual shortfall may be funded through an Additional General Fund Contribution or steps may be taken to reduce the total operating cost for the Zone (such as reducing the service levels). The Additional General Fund Contribution amount for each Zone is reflected in the District Budgets (Section IV B). C. Assessment Methodology Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that fairly distributes the net amount to be assessed, among assessable parcels in proportion to the estimated benefits to be received by each such parcel from the improvements. The apportionment of costs used for each Zone should reflect the composition of the parcels, and the improvements and services provided based on each parcel’s estimated special benefit. Equivalent Benefit Units: To assess benefits equitably, it is necessary to relate the different type of parcel improvements to each other. The Equivalent Benefit Unit method of assessment apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Benefit Unit (EBU). Every other land use is converted to EBUs based on an assessment formula that equates the property’s specific development status, type of development (land use), and size of the property, as compared to a single-family home (SFR). 412 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 20 The EBU method of apportioning benefit is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size and development. Assessed parcels within Zones 2, 4, 5, 6, 7, 8, 9, 11, 14, 15 and 16 are single- family residential parcels and the application of the EBU method of spread results in an equal assessment. The following table reflects the various property types and applicable EBUs that may be applied to properties within Zones 3 and 13. LAND USE /EQUIVALENT BENEFIT UNITS (Zones 3 and 13) Property Type Land Use Code EBU Type Factor Multiplier to Calculate EBU Commercial COM 6.00 Acreage Residential and Commercial Vacant VAC 0.30 Acreage Single Family Residential SFR 1.00 Units Condominiums CON 0.80 Units Multifamily Residential (Apartment, Duplex, Triplex, etc.) MFR 0.80 Units Single Family Vacant Lot SFV 1.00 Lot Exempt NON 0.00 Parcels Exempt parcels include easements and landscaped areas or common areas. The benefit formula applied to parcels in each Zone is based on the preceding Equivalent Benefit Unit (EBU) tables. Each parcel’s EBU correlates the parcel’s special benefit received as compared to the other parcels in the Zone. Parcel Type EBU x Acres or Units = Parcel EBU Total Balance to Levy in Zone / Total EBU in Zone = Levy per EBU Parcel EBU x Levy per EBU = Parcel Levy Amount 413 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 21 D. Assessment Range Formula Any new or increase in assessments, require certain noticing and meeting requirements by law. The Brown Act defines the terms “new or increased assessment” to exclude certain conditions. These certain conditions included “any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed.” This definition was later confirmed by Senate Bill 919 (the Proposition 218 implementing legislation). An assessment range formula for the District assessments has been confirmed through property owner ballot proceedings in compliance with Article XIIID, except those existing assessments within the District which qualified as exempt assessments pursuant to Article XIIID, Section 5 of the Constitution and did not require a ballot proceeding under the provisions of Section 4. The assessment range formula shall be applied to the future assessments within the District. The following describes this assessment range formula: Wherein, if the proposed assessment (levy per unit or rate) is less than or equal to, the prior year’s maximum assessment plus the adjustments described in the following, then the proposed assessment is not considered an increased assessment. The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustments to the assessment amounts without requiring costly noticing and mailing procedures, which would be added to the District costs and assessments. If the proposed assessment is less than the maximum assessment approved in the previous fiscal year adjusted by a percentage no greater than three percent (3.0%), or the annual percentage increase of the Consumer Price Index (CPI), whichever is the lesser of the two, the assessment shall not be considered as an increase. Each year the City shall compute the percentage difference between the CPI on January 1, of each year and the CPI for the previous January 1, or a similar time period, as determined by the Bureau of Labor Statistics for all urban consumers for the Los Angeles, Anaheim and Riverside Area. This percentage difference shall then establish the range of increased maximum assessments allowed based on CPI each year. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the City shall use the revised index or comparable system as approved by the City Council for determining fluctuations in the cost of living. Starting fiscal year 2019/2020 the annual percentage change in the Consumer Price Index (CPI) of “All Urban Consumers” for the Riverside-San Bernardino-Ontario Area will be used. If CPI is less than three percent (3.0%), then the allowable adjustment to the maximum assessment for each Zone may be increased by CPI. If CPI is greater 414 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 22 than three percent (3.0%), then the allowable adjustment to the maximum assessment for each Zone may be increased by three percent (3.0%). The fact that an assessment range formula is adopted for District assessments does not require that the adjustment be applied each year, nor does it restrict the assessments to the adjustment amount. If the budget and assessments for a given Zone do not require an increase or the increase is less than the allowable adjustment, then the required budget and assessment shall be applied. If the budget and assessments for a given Zone require an increase greater than the allowable adjustment then the proposed assessment is considered an increased assessment and mailed notices, as well as property owner protest ballots are required by Article XIIID to impose the assessment increase. For Fiscal Year 2022/2023, the Bureau of Labor Statistics has established CPI at 8.59% for the January 2021 to January 2022 period. Therefore, the previous maximum assessment for each Zone within the District has been adjusted by 3% to establish the current maximum assessment allowed. IV. District Budgets A. Description of Budget Items The following describes the services and costs that are funded through the District, shown in the District Budgets. DIRECT COSTS: Maintenance Costs — Includes contracted labor, material and equipment required to properly maintain the landscaping, irrigation systems, drainage systems, fencing, and entry monuments within the Zone. Landscape Utilities— Includes utility costs for water required for irrigation of landscaped areas and the utility costs for electricity required to operate irrigation systems and ornamental lighting for landscaped areas. Landscape Extras — Includes the replacement of any materials and equipment needed to make repairs to irrigation systems. Tree Pruning — Includes the cost of trimming and pruning trees located within the landscaped area. Street Lighting — Utility costs for electricity required to operate streetlights, as well as the maintenance of the streetlights. 415 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 23 ADMINISTRATION COSTS: District Administration — The cost to particular departments and staff of the City, for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide administrative, legal or engineering services specific to the District including required notices, mailings or property owner protest ballot proceedings. County Administration Fee — This is the cost to the Zone for the County to collect District assessments on the property tax bills. Note: - The administrative costs of the District are borne by each Zone in proportion to the aggregate costs of the entire District. Costs related to direct administration are identified as exempt, general and special benefits in the same proportion as the benefit finding for the Direct Service costs. All costs related to the levy of assessments such as county fees and contract administration is applied to each Zone regardless of any benefit findings (no general benefit). LEVY BREAKDOWN: Reserve Collection/(Contribution)— This item includes funds collected or contributed by the Zone’s Reserve Fund in order to cover the cost of operation for the Zone. Negative amounts shown for this budget item are contributions from the Reserve Fund that are used to reduce the Balance to Levy. Positive amounts shown for this budget item are collections for the Reserve Fund that would be used in future years to reduce the Balance to Levy. The Reserve Fund eliminates the need for the City to transfer funds from non-District accounts. CIP Collection/(Contribution) — This item includes funds for the associated costs to perform Capital Improvements as indicated by the Zone’s Capital Improvement Plan (CIP), also referred to as improvement renovations, provided during a property owner ballot. If a majority protest does not exist for the proposed renovations, then a CIP collection may be included on the Zone’s budget to pay for future costs of the improvements. Positive amounts shown for this budget item are collections for CIP, and may be collected in installments over a period not to exceed five fiscal years. Negative amounts shown for this budget item are contributions to pay for CIP using funds previously collected and are used to reduce the Balance to Levy. The proposed Capital Improvements can include but are not limited to such things as maintenance and replacement of irrigation; maintenance and replacement of lighting; and replacement of shrubs, turf, trees, and other landscaping improvements. 416 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 24 General Benefit Contribution — This item includes funds for the associated costs of any improvements that are considered a general benefit to properties outside the respective Zones or to the public at large. The improvements and associated costs considered to be a general benefit for each Zone are described in Specific Improvements and Special Benefit Zones (Section II). These funds are added to the Zone account to reduce assessments and may be from either non-District or District sources including City General Fund Contributions and interest earnings. Additional General Fund Contribution — This item includes additional funds for Zones where the total operating cost exceeds the maximum assessment allowed by an amount greater than the maximum Reserve Collection. An additional General Fund Contribution is performed at the City’s discretion and in lieu of taking steps to reduce the total operating cost for the Zone, such as reducing the service levels. These funds may be from either non-District or District sources including City General Fund Contributions and interest earnings. Balance to Levy — This is the total amount to be collected for the current fiscal year through assessments (for special benefits) or from other revenue sources (for general benefits). The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Account/Other Revenue Source, the Beginning Balance, and the Contribution Replenishment. Only those costs related to the improvements identified as special benefits are levied and collected on the tax roll. DISTRICT STATISTICS: Active Parcels — The total number of parcels within the Zone boundary. Parcels Levied — The total number of parcels within the Zone that are assessed. Non-assessable lots or parcels may include parcels of land principally encumbered by public right-of-ways, easements, common areas, and/or parcels within the boundaries of the Zone that currently do not benefit from the improvements due possibly to development restrictions. Total Equivalent Benefit Units (EBU) — Equivalent Benefit Unit (EBU) is a numeric value calculated for each parcel based on the parcel’s land use and size. The EBU shown in the Zone budget (Section IV B) represents the sum total of the parcel EBUs that receive special benefits from the improvements. Applied Rate per EBU — This amount represents the rate being applied to each parcel’s individual EBU. The Levy per Equivalent Benefit Unit is the result of dividing the total Balance to Levy, by the sum of the Zone EBUs, for the fiscal year. 417 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 25 B. District Budgets Zone 02 Zone 03 Zone 04 Zone 05 DM Zone 05 SC Zo ne 05 PR Maintenance Costs $42,500.00 $2,500.00 $0.00 $6,200.00 $0.00 $3,775.00 Landscape Utilities (Water/Electrical)50,000.00 2,500.00 0.00 3,500.00 0.00 2,000.00 Landscape Extras (Materials/Special Maintenance)15,000.00 2,500.00 0.00 2,500.00 0.00 2,000.00 Tree Pruning 18,000.00 1,500.00 0.00 2,500.00 0.00 750.00 Street Lighting 450.00 1,500.00 3,500.00 850.00 1,500.00 250.00 Annual Direct Costs (Subtotal)$125,950.00 $10,500.00 $3,500.00 $15,550.00 $1,500.00 $8,775.00 District Administration $13,175.55 $2,147.46 $721.80 $2,683.76 $807.67 $1,739.91 County Administration Fees 191.57 149.27 168.07 100.86 106.50 104.62 Administration Costs (Subtotal)$13,367.12 $2,296.73 $889.87 $2,784.62 $914.17 1,844.53 Capital Improvement Expenditures Total Operating Costs $139,317.12 $12,796.73 $4,389.87 $18,334.62 $2,414.17 $10,619.53 Reserve Fund Collection/(Contribution)2,324.09 (1,808.73)1,540.18 (3,375.43)(159.17)(2,886.53) CIP Collection/(Contribution)0.00 0.00 0.00 0.00 0.00 0.00 General Benefit Contribution (General Fund)(113,306.62)0.00 (438.99)(2,750.19)0.00 0.00 General Fund Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 0.00 Levy Adjustments (Subtotal)($110,982.52)($1,808.73)$1,101.19 ($6,125.62)($159.17)($2,886.53) Balance To Levy $28,334.60 $10,988.00 $5,491.06 $12,209.00 $2,255.00 $7,733.00 District Statistics Active Parcels 225 147 176 29 41 37 Parcels Levied 222 132 172 29 41 37 Total Equivalent Benefit Units (EBU)222.00 134.00 172.00 29.00 41.00 37.00 Current Year Maximum Rate Per EBU 127.63 91.81 31.93 548.39 75.05 252.50 Current Year Applied Rate per EBU 127.63 82.00 31.92 421.00 55.00 209.00 Above/Below Maximum Rate $0.00 ($9.81)($0.00)($127.39)($20.05)($43.50) Prior Year Maximum Rate per EBU 123.92 89.14 31.00 532.42 72.86 245.14 Prior Year Applied Rate per EBU 123.90 82.00 30.98 421.00 55.00 209.00 CPI Increase for Fiscal Year 2022/2023 3.00%3.00%3.00%3.00%3.00%3.00% Reserve Fund Estimated Beginning Reserve Balance - June 30, 2022 $5,504.15 $12,046.13 ($1,551.18)$15,842.97 $2,090.51 $11,382.17 Reserve Fund Collection/(Contribution)2,324.09 (1,808.73)1,540.18 (3,375.43)(159.17)(2,886.53) Estimated Ending Reserve Balance - June 30, 2023 $7,828.25 $10,237.40 ($11.01)$12,467.54 $1,931.34 $8,495.63 CIP Fund Estimated Beginning CIP Fund Balance - June 30, 2022 $0.00 $25,007.11 $0.00 $20,545.10 $1,774.72 $11,890.66 CIP Fund Collection/(Contribution)0.00 0.00 0.00 0.00 0.00 0.00 Estimated Ending CIP Fund Balance - June 30, 2023 $0.00 $25,007.11 $0.00 $20,545.10 $1,774.72 $11,890.66 (1) De signate s a Percentage of Direct and Administrative Fees as General Benefit (2) De signate s 10% of Direct and Administrative Fees as General Benefit (3) De signate s 15% of Direct and Administrative Fees as General Benefit 418 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 26 Zone 06 MM Zone 06 HG Zone 06 HE Zone 06 S1 Zo ne 06 S2 Zone 06 HC Maintenance Costs $1,700.00 $3,250.00 $1,700.00 $4,075.00 $5,600.00 $4,400.00 Landscape Utilities (Water/Electrical)1,500.00 3,200.00 1,500.00 1,000.00 1,500.00 1,800.00 Landscape Extras (Materials/Special Maintenance)1,000.00 2,500.00 1,000.00 2,500.00 2,500.00 800.00 Tree Pruning 750.00 2,350.00 1,450.00 1,500.00 4,500.00 2,500.00 Street Lighting 850.00 0.00 0.00 200.00 350.00 400.00 Annual Direct Costs (Subtotal)$5,800.00 $11,300.00 $5,650.00 $9,275.00 $14,450.00 $9,900.00 District Administration $1,361.11 $1,775.54 $1,366.15 $1,668.27 $2,357.82 $1,652.49 County Administration Fees 106.03 94.75 94.75 94.75 131.41 105.09 Administration Costs (Subtotal)$1,467.14 $1,870.29 $1,460.90 $1,763.02 $2,489.23 $1,757.58 Capital Improvement Expenditures Total Operating Costs $7,267.14 $13,170.29 $7,110.90 $11,038.02 $16,939.23 $11,657.58 Reserve Fund Collection/(Contribution)(2,161.78)(4,646.07)(22.90)(1,774.88)(2,275.23)383.64 CIP Collection/(Contribution)0.00 0.00 0.00 0.00 0.00 0.00 General Benefit Contribution (General Fund)0.00 (1,975.54)0.00 (1,655.70)0.00 (929.11) General Fund Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 (4,050.95) Levy Adjustments (Subtotal)($2,161.78)($6,621.61)($22.90)($3,430.58)($2,275.23)($4,596.42) Balance To Levy $5,105.36 $6,548.68 $7,088.00 $7,607.43 $14,664.00 $7,061.16 District Statistics Active Parcels 40 16 17 16 94 38 Parcels Levied 40 16 16 16 94 38 Total Equivalent Benefit Units (EBU)40.00 16.00 16.00 16.00 94.00 38.00 Current Year Maximum Rate Per EBU 127.63 409.29 576.49 475.46 179.95 185.82 Current Year Applied Rate per EBU 127.63 409.29 443.00 475.46 156.00 185.82 Above/Below Maximum Rate $0.00 $0.00 ($133.49)$0.00 ($23.95)$0.00 Prior Year Maximum Rate per EBU 123.92 397.37 559.69 461.62 174.71 180.40 Prior Year Applied Rate per EBU 123.90 394.00 443.00 461.60 146.00 180.40 CPI Increase for Fiscal Year 2022/2023 3.00%3.00%3.00%3.00%3.00%3.00% Reserve Fund Estimated Beginning Reserve Balance - June 30, 2022 $7,975.50 $9,261.01 $5,711.63 $8,179.04 $8,659.16 ($550.89) Reserve Fund Collection/(Contribution)(2,161.78)(4,646.07)(22.90)(1,774.88)(2,275.23)383.64 Estimated Ending Reserve Balance - June 30, 2023 $5,813.71 $4,614.95 $5,688.73 $6,404.16 $6,383.93 ($167.25) CIP Fund Estimated Beginning CIP Fund Balance - June 30, 2022 $2,201.36 $0.00 $10,847.17 $0.00 $0.00 $0.00 CIP Fund Collection/(Contribution)0.00 0.00 0.00 0.00 0.00 0.00 Estimated Ending CIP Fund Balance - June 30, 2023 $2,201.36 $0.00 $10,847.17 $0.00 $0.00 $0.00 (1) De signate s a Percentage of Direct and Administrative Fees as General Benefit (2) De signate s 10% of Direct and Administrative Fees as General Benefit (3) De signate s 15% of Direct and Administrative Fees as General Benefit 419 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 27 Zone 06 L1 Zone 06 L2 Zone 06 L3 Zone 06 SP Zone 06 SW Zone 06 HW Maintenance Costs $1,850.00 $1,850.00 $1,600.00 $2,000.00 $2,000.00 $2,800.00 Landscape Utilities (Water/Electrical)1,500.00 1,500.00 1,500.00 2,000.00 1,500.00 1,000.00 Landscape Extras (Materials/Special Maintenance)1,500.00 1,250.00 1,500.00 2,000.00 1,500.00 1,000.00 Tree Pruning 800.00 500.00 950.00 1,500.00 3,500.00 500.00 Street Lighting 200.00 200.00 0.00 200.00 200.00 200.00 Annual Direct Costs (Subtotal)5,850.00 5,300.00 5,550.00 7,700.00 8,700.00 5,500.00 District Administration $1,315.20 $1,315.20 $1,295.11 $1,515.60 $1,488.78 $1,333.24 County Administration Fees 94.75 94.75 94.28 94.75 94.75 94.75 Administration Costs (Subtotal)$1,409.95 $1,409.95 $1,389.39 $1,610.35 $1,583.53 $1,427.99 Capital Improvement Expenditures Total Operating Costs $7,259.95 $6,709.95 $6,939.39 $9,310.35 $10,283.53 $6,927.99 Reserve Fund Collection/(Contribution)(2,139.95)(1,973.95)(2,364.39)(2,126.35)(3,291.53)(496.79) CIP Collection/(Contribution)0.00 0.00 0.00 0.00 0.00 0.00 General Benefit Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 (1,039.20) General Fund Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 0.00 Levy Adjustments (Subtotal)($2,139.95)($1,973.95)($2,364.39)($2,126.35)($3,291.53)($1,535.99) Balance To Levy $5,120.00 $4,736.00 $4,575.00 $7,184.00 $6,992.00 $5,392.00 District Statistics Active Parcels 17 19 17 19 19 18 Parcels Levied 16 16 15 16 16 16 Total Equivalent Benefit Units (EBU)16.00 16.00 15.00 16.00 16.00 16.00 Current Year Maximum Rate Per EBU 545.63 561.69 409.49 560.41 556.12 432.60 Current Year Applied Rate per EBU 320.00 296.00 305.00 449.00 437.00 337.00 Above/Below Maximum Rate ($225.63)($265.69)($104.49)($111.41)($119.12)($95.60) Prior Year Maximum Rate per EBU 529.74 545.33 397.56 544.09 539.92 420.00 Prior Year Applied Rate per EBU 320.00 296.00 315.00 449.00 425.00 337.00 CPI Increase for Fiscal Year 2022/2023 3.00%3.00%3.00%3.00%3.00%3.00% Reserve Fund Estimated Beginning Reserve Balance - June 30, 2022 $7,947.91 $7,341.91 $7,907.66 $9,574.63 $11,518.35 $5,207.83 Reserve Fund Collection/(Contribution)(2,139.95)(1,973.95)(2,364.39)(2,126.35)(3,291.53)(496.79) Estimated Ending Reserve Balance - June 30, 2023 $5,807.97 $5,367.97 $5,543.27 $7,448.28 $8,226.82 $4,711.04 CIP Fund Estimated Beginning CIP Fund Balance - June 30, 2022 $6,020.72 $10,412.40 $23,635.36 $10,254.82 $7,716.95 $11,561.09 CIP Fund Collection/(Contribution)0.00 0.00 0.00 0.00 0.00 0.00 Estimated Ending CIP Fund Balance - June 30, 2023 $6,020.72 $10,412.40 $23,635.36 $10,254.82 $7,716.95 $11,561.09 (1) Desig nates a Percentage of Direct and Administrative Fees as General Benefit (2) Desig nates 10% of Direct and Administrative Fees as General Benefit (3) Desig nates 15% of Direct and Administrative Fees as General Benefit 420 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 28 Zone 06 DB Zone 06 PC Zone 07 Zone 08 Zone 09 Zone 11 Maintenance Costs $1,300.00 $1,300.00 $2,500.00 $1,500.00 $5,850.00 $2,500.00 Landscape Utilities (Water/Electrical)900.00 750.00 750.00 600.00 5,250.00 1,500.00 Landscape Extras (Materials/Special Maintenance)1,000.00 850.00 750.00 750.00 10,000.00 500.00 Tree Pruning 1,500.00 750.00 800.00 850.00 6,000.00 1,250.00 Street Lighting 200.00 200.00 0.00 0.00 4,200.00 0.00 Annual Direct Costs (Subtotal)$4,900.00 $3,850.00 $4,800.00 $3,700.00 $31,300.00 $5,75 0.00 District Administration $1,183.75 $1,013.68 $1,276.75 $1,219.83 $3,001.74 $1,330.48 County Administration Fees 96.63 96.63 94.75 104.62 136.58 98.04 Administration Costs (Subtotal)$1,280.38 $1,110.31 $1,371.50 $1,324.45 $3,138.32 $1,428.52 Capital Improvement Expenditures Total Operating Costs $6,180.38 $4,960.31 $6,171.50 $5,024.45 $34,438.32 $7,17 8.52 Reserve Fund Collection/(Contribution)(1,200.38)(360.31)(395.50)0.00 (13,438.32)(2,854.52) CIP Collection/(Contribution)0.00 0.00 0.00 6,630.55 0.00 0.00 General Benefit Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 0.00 General Fund Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 0.00 Levy Adjustments (Subtotal )($1,200.38)($360.31)($395.50)$6,630.55 ($13,438.32)($2,854.52) Balance To Levy $4,980.00 $4,600.00 $5,776.00 $11,655.00 $21,000.00 $4,324.00 District Statistics Active Parcels 20 20 16 37 105 23 Parcels Levied 20 20 16 37 105 23 Total Equivalent Benefit Units (EBU)20.00 20.00 16.00 37.00 105.00 23.00 Current Year Maximum Rate Per EBU 550.12 382.11 628.36 335.18 307.99 284.16 Current Year Applied Rate per EBU 249.00 230.00 361.00 315.00 200.00 188.00 Above/Below Maximum Rate ($301.12)($152.11)($267.36)($20.18)($107.99)($96.16 ) Prior Year Maximum Rate per EBU 534.10 370.98 610.06 32 5.42 299.02 275.89 Prior Year Applied Rate per EBU 249.06 238.00 373.00 32 5.42 200.00 194.26 CPI Increase for Fiscal Year 2022/2023 3.00%3.00%3.00%3.00%3.00%3.00% Reserve Fund Estimated Beginning Reserve Balance - June 30, 2022 $6,144.69 $4,328.57 $5,332.70 $4,019.57 $40,988.97 $8,59 7.34 Reserve Fund Collection/(Contribution)(1,200.38)(360.31)(395.50)0.00 (13,438.32)(2,854.52) Estimated Ending Reserve Balance - June 30, 2023 $4,944.31 $3,968.25 $4,937.21 $4,019.57 $27,550.66 $5,742.8 1 CIP Fund Estimated Beginning CIP Fund Balance - June 30, 2022 $13,089.06 $22,294.61 $29,851.22 $27,033.72 $38,997.49 $22,133.47 CIP Fund Collection/(Contribution)0.00 0.00 0.00 6,630.55 0.00 0.00 Estimated Ending CIP Fund Balance - June 30, 2023 $13,089.06 $22,294.61 $29,851.22 $33,664.27 $38,997.49 $22 ,133.47 (1) Designates a Percentage of Direct and Administrative Fees as General Benefit (2) Designates 10% of Direct and Administrative Fees as General Benefit (3) Designates 15% of Direct and Administrative Fees as General Benefit 421 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 29 Zone 13 Zone 14 Zone 15 Zone 16 CV2 Zone 16 SD Zo ne 16 CV1 Maintenance Costs $6,000.00 $11,250.00 $3,350.00 $3,600.00 $3,175.00 $3,250.00 Landscape Utilities (Water/Electrical)7,500.00 1,800.00 1,000.00 2,500.00 800.00 1,500.00 Landscape Extras (Materials/Special Maintenance)15,000.00 13,000.00 3,000.00 5,000.00 5,000.00 5,000.00 Tree Pruning 4,500.00 6,500.00 1,200.00 2,400.00 1,225.00 2,500.00 Street Lighting 40,000.00 400.00 0.00 350.00 200.00 0.00 Annual Direct Costs (Subtotal)73,000.00 32,950.00 8,550.00 13,850.00 10,400.00 12,250.00 District Administration $11,839.62 $3,184.57 $1,703.29 $1,571.31 $1,470.48 $1,525.18 County Administration Fees 877.30 163.84 118.72 102.27 102.27 102.27 Administration Costs (Subtotal)$12,716.92 $3,348.41 $1,822.01 $1,673.58 $1,572.75 $1,627.45 Capital Improvement Expenditures Total Operating Costs $85,716.92 $36,298.41 $10,372.01 $15,523.58 $11,972.75 $13,877.45 Reserve Fund Collection/(Contribution)(18,792.26)(4,216.80)(2,399.01)(2,447.19)(996.75)(839.98) CIP Collection/(Contribution)0.00 (10,500.00)0.00 (3,900.00)(4,000.00)(3,500.00) General Benefit Contribution (General Fund)0.00 (5,444.76)0.00 (2,328.54)0.00 (2,081.62) General Fund Contribution (General Fund)0.00 0.00 0.00 0.00 0.00 0.00 Levy Adjustments (Subtotal)($18,792.26)($20,161.56)($2,399.01)($8,675.73)($4,996.75)($6,421.60) Balance To Levy $66,924.66 $16,136.85 $7,973.00 $6,847.85 $6,976.00 $7,455.85 District Statistics Active Parcels 1,865 165 71 32 36 32 Parcels Levied 1,681 163 67 32 32 32 Total Equivalent Benefit Units (EBU)2,158.86 163.00 67.00 32.00 32.00 32.00 Current Year Maximum Rate Per EBU 41.91 173.50 226.72 663.17 643.85 477.12 Current Year Applied Rate per EBU 31.00 99.00 119.00 214.00 218.00 233.00 Above/Below Maximum Rate ($10.91)($74.50)($107.72)($449.17)($425.85)($244.13 ) Prior Year Maximum Rate per EBU 40.69 168.45 220.11 643.85 625.10 463.23 Prior Year Applied Rate per EBU 30.99 102.24 122.70 220.84 224.94 240.26 CPI Increase for Fiscal Year 2022/2023 3.00%3.00%3.00%3.00%3.00%3.00% Reserve Fund Estimated Beginning Reserve Balance - June 30, 2022 $87,365.81 $28,899.72 $10,696.62 $13,003.23 $10,574.95 $10,276.65 Reserve Fund Collection/(Contribution)(18,792.26)(4,216.80)(2,399.01)(2,447.19)(996.75)(839.98) Estimated Ending Reserve Balance - June 30, 2023 $68 ,573.55 $24,682.92 $8,297.61 $10,556.04 $9,578.20 $9,436.67 CIP Fund Estimated Beginning CIP Fund Balance - June 30, 2022 $53,823.99 $82,244.83 $38,710.07 $72,049.83 $37,728.32 $59,935.66 CIP Fund Collection/(Contribution)0.00 (10,500.00)0.00 (3,900.00)(4,000.00)(3,500.00) Estimated Ending CIP Fund Balance - June 30, 2023 $53,823.99 $71,744.83 $38,710.07 $68,149.83 $33,728.32 $56,435.66 (1) De signate s a Percentage of Direct and Administrative Fees as General Benefit (2) De signate s 10% of Direct and Administrative Fees as General Benefit (3) De signate s 15% of Direct and Administrative Fees as General Benefit 422 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 30 Zo ne 16 P1 Zo ne 16 SE Zo ne 16 BD District Maintenance Costs $3,800.00 $1,750.00 $5,900.00 $144,825.00 Landscape Utilities (Water/Electrical)1,000.00 1,000.00 750.00 105,100.00 Landscape Extras (Materials/Special Maintenance)5,000.00 5,000.00 5,000.00 115,900.00 Tree Pruning 1,1 50.00 1,500.00 950.00 76,625.00 Street Lighting 350.00 200.00 200.00 57,150.00 Annual Direct Costs (Subtotal)$11,300.00 $9,450.00 $12,800.00 $499,600.00 District Administration $1,341.08 $1,197.20 $1,473.56 $74,053.16 County Administration Fees 102.27 93.81 94.75 4,400.45 Ad ministration Costs (Subtotal )$1,443.35 $1,291.01 $1,568.31 $78,453.61 Capital Improvement Expenditures Total Operating Costs $12,743.35 $10,741.01 $14,368.31 $578,053.61 Reserve Fund Collection/(Contribution)(756.00)(691.86)(6,586.31)(83,230.96) CIP Collection/(Contribution)(3,900.00)(4,00 0.00)(3,750.00)(26,919.45) General Benefit Contribution (General Fund)(1,911.50)(1,61 1.15)0.00 (135,472.92) General Fund Contribution (General Fund)0.00 0.00 0.00 (4,050.95) Levy Adjustmen ts (Subtotal )($6,567.50)($6,303.01)($10,336.31)(249,674.28) Balan ce To Levy $6,175.85 $4,438.00 $4,032.00 $328,379.33 District Statistics Active Parcels 32 14 16 3,469 Parcels Levied 32 14 16 3,238 Total Equivalent Benefit Units (EBU)32.00 14.00 16.00 3,717.86 Current Year Maximum Rate Per EBU 423.53 676.14 469.60 Current Year Ap plied Rate per EBU 193.00 317.00 252.00 Above/Below Maximum Rate ($230.54)($359.14)($217.60) Prior Year Maximum Rate per EBU 411.20 656.45 455.92 Prior Year Applied Rate per EBU 199.38 327.18 260.72 CPI In crease for Fiscal Year 2022/20 23 3.00%3.00%3.00% Reserve Fund Estimated Beginning Reserve Balance - June 30, 2022 $9,421.48 $7,995.75 $18,080.97 $399,775.50 Reserve Fund Collection/(Contribution)(756.00)(691.86)(6,586.31)(83,230.96) Estimated Ending Reserve Balance - June 30, 20 23 $8,665.48 $7,303.89 $11,494.66 $316,544.54 CIP Fund Estimated Beg inn ing CIP Fu nd Balance - June 30, 2022 $46,168.48 $30,959.96 $50,372.85 $767,261.03 CIP Fund Collection/(Contribution)(3,900.00)(4,00 0.00)(3,750.00)(26,919.45) Estimated End ing CIP Fu nd Balance - June 30, 2023 $42,268.48 $26,959.96 $46,622.85 $740,341.58 (1) De s ignate s a Pe rce ntag e o f Dire ct and Ad ministrative Fe es as Gene ral Be nefit (2) De s ignate s 10% o f Dire ct and Ad ministrative Fe es as Gene ral Be ne fit (3) De s ignate s 15% o f Dire ct and Ad ministrative Fe es as Gene ral Be ne fit 423 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 31 Appendix A — District Boundary Maps The Boundary Maps for the District and/or Zones are on file in the office of Public Works and are by reference made part of this Report. The Boundary Maps are also available for inspection at the Office of Public Works. 424 2022/2023 Consolidated Palm Desert Landscape and Lighting District No.1 Page 32 Appendix B — 2022/2023 Assessment Roll Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor's map for the year in which this Report is prepared. Non-assessable lots or parcels may include areas of public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and rights-of-ways including public greenbelts and parkways; utility rights-of-ways; common areas; landlocked parcels, small parcels vacated by the County, bifurcated lots, and any other property that cannot be developed. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment. Properties outside the District boundary receive no direct or special benefits from the improvements provided by the District and are not assessed. Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor's map for the year in which this Report is prepared. The land use classification for each parcel is based on the Riverside County Assessor’s Roll. A listing of parcels assessed within this District, along with the proposed assessment amounts, shall be submitted to the City Clerk, under a separate cover, and by reference is made part of this Report. Approval of this Report (as submitted or as modified) confirms the method of apportionment and the maximum assessment rate to be levied against each eligible parcel and thereby constitutes the approved levy and collection of assessments for the fiscal year. The parcels and the amount of assessment to be levied shall be submitted to the County Auditor/Controller and included on the property tax roll for the fiscal year. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment. 425 GE RALD FORD DR TAMARISK ROW DR OASIS CLUB DRELDORADO DRPITAHAYA ST COOK STTOWN CENTERWAYS H A DOWMOUNTAIN D R 42ND AVE FRANK SINATRA DR FRE D WARING DR WASHINGTON STWARNER TRLMAGNESIA FALLS DR HOV LE Y LN W COOK ST FRE D WARING DR EL PAS EO HAYSTACK RD HOV LE Y LN E PORTOLA AVE PORTOLA AVEVARNER RD FRE D WARING DR ELDORADODRMILES AVE FRANK SINATRA DR GER A LDFO RDDR GERALDFOR D DR COOK ST COUNTRY CLUB DR PORTOLA AVEVARNER RD FRE D WARING DR PORTOLA AVE COOK ST MONTEREY AVE HOV LE Y LN E VARNER RD ELDORADO DRFRANK SINATRA DR COOK STHOV LE Y LN E HOV LE Y LN E MERLE DRPORTOLAAVE MONTEREY AVEDINAH SHORE DR ECLECTICSTMONTEREY AVECORPORATEWAYCALIFORNIA AV E AVENUEOF THESTATES TENNESSEEAVEKANSASST RUTLEDGE WAY SAN PASCUAL AVEPARK V IE W DR FAIRWAY DRSAN PABLO AVEDE ANZA WAY ALE SSANDRO DR DEEP CANYON RDSAN GORGONIO WAY CALLE DELOS CAMPESINOSSAN LUISREY AVECOUNTRY CLUB DR COUNTRY CLUB DR HARRISLN HWY 111 WASHINGTON STBAD No. 1 WARING COURT PARK WAY S THE GROVEPARKWAYS PORTOLAPLACEPARKWAYS PALM GATEPARKWAYS CANYON CREST PRIM ROSE II PARKWAYS DESE RT M IRA GE PARKWAYAND E NTRA NCE IS LANDS COLLE GEVIEW ES TATE SI PARK WAY S COLLE GE VIEW IIPARKWAYS SUNDANCE WES T PARK WAYS SUNDANCE E AST PARKWAYS PETUNIA I PARK WAY S BOULDERS PA RKWAYS KAUFMA N A ND B ROADDEVELOPMENT PARKWAY S PALM DE SERTCC PE RIM ETERLANDSCAPE PRES IDENT'S P LAZA I PRES IDENT'S P LAZA II PRES IDENT'S P LAZA III THE GLEN PARK WAY MONTE REY M EADOWSPARKWAY SONATA II PARKWAY HOV LEY ESTATES PARKWAY HOV LEYCOLLECTIONPARKWAY HOV LEYCOURT WES TPARKWAY SONATA I PA RKWAY DIAM ONDBACKPARKWAY LA PALOMA II PA RKWAY LA PALOMA I PARK WAY SANDP IPE RCT WE STPARKWAY LA PALOMA III PARK WAY SANDP IPE R CT PARKWAY PALM COURT PARK WAY VINE YAR DSPARKWAYS Consolidated Palm D esertLandscape & LightingDistrict No. 1 City Boundary IPAGE 31 A 426 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Randy Chavez, Community Services Manager Bertha Gonzalez, Management Analyst APPROVING AUTHORITY:City Council REQUEST:Approve the start of proceedings to levy the annual assessment of City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023 Recommendation: Waive further reading and adopt: 1. A Resolution to initiate proceedings for the levy and collection of assessments for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023; and, 2. A Resolution to declare its intention to levy the annual assessment for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the Benefit Assessment Act of 1982 and appointing a time and place for the public hearing on these matters. Background/Analysis: City of Palm Desert (“City”) Benefit Assessment District No. 1 was formed to assess property owners for the maintenance of the drainage system within Section 29. It was formed pursuant to state law, and maximum levy amounts were established at that time. Each parcel is assessed based on a weighted measure of apportionment known as Equivalent Benefit Unit (“EBU”), which may take into consideration land use, development status, size of the property, location of the property, development plans or restrictions, vehicular trip generation, street frontage, densities, or other property-related factors. The full levy amount of $574.02 per EBU is being proposed for Fiscal Year 2022/2023. BAD No.1 street boundaries are shown on page 12 of the Engineer’s Report. Staff recommends that the City Council declare its intention to levy the full assessment and to set the public hearing date for June 23, 2022, pursuant to state law. Financial Impact: The assessment and collection of the full levy amount covers the ongoing maintenance of the Section 29 retention basin, a potential system expansion, and associated administrative costs. Attachments: 1. Resolution of Initiation 2. Resolution of Intent 3. 2022/2023 Engineer's Report 427 428 429 430 431 27368 Via Industria Suite 200 Temecula, California 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 ***.willdan.com City of Palm Desert Benefit Assessment District No. 1 2022/2023 ENGINEER’S ANNUAL LEVY REPORT Intent Meeting: May 12, 2022 Public Hearing: June 23, 2022 432 433 TABLE OF CONTENTS INTRODUCTION ..................................................................................................1 PART I — PLANS AND SPECIFICATIONS ...............................................3 A. Benefiting Properties within the District ...................................... 3 B. Funding authorized by the 1982 Act ........................................... 3 C. Description of Services .............................................................. 4 PART II — METHOD OF APPORTIONMENT ............................................5 A. General ...................................................................................... 5 B. Benefit Analysis .......................................................................... 6 C. Assessment Methodology .......................................................... 6 D. Assessment Range Formula ...................................................... 8 PART III — DISTRICT BUDGET..................................................... 10 PART IV — DISTRICT DIAGRAMS ............................................................ 11 PART V — ASSESSMENT ROLL .................................................. 13 434 2022/2023 Benefit Assessment District No. 1 Page 1 INTRODUCTION Pursuant to the provisions of the Benefit Assessment Act of 1982, being Chapter 6.4 of the California Government Code, commencing with Section 54703 (hereafter referred to as the “1982 Act”), and in compliance with the substantive and procedural requirements of the California State Constitution Article XIIID (hereafter referred to as the “California Constitution”), the City Council of the City of Palm Desert, County of Riverside, State of California (hereafter referred to as “City”), proposes to levy special benefit assessments for the district designated as: City of Palm Desert Benefit Assessment District No. 1 Benefit Assessment District No. 1 (hereafter referred to as “District”), which includes lots and parcels of land within the subdivisions known as Monterey 170 and subdivision known as Section 29, within the City limits of Palm Desert. The areas included in the District are also known as Parcel Map No. 24255 (Monterey 170) / Assessment District 2004-02 (Section 29). The Engineer’s Annual Levy Report (hereafter referred to as the “Report”) describes the District, the services, and the proposed assessments to be levied against properties in connection with the special benefits that the properties will receive from the maintenance and servicing of the District improvements and facilities for Fiscal Year 2022/2023. The District and the assessments described herein will provide a funding source (annual assessments) for the continued operation, maintenance and servicing of the drainage basin, including expansions thereto. The services and assessments described in this Report are based on the current and planned development of properties within the District and represent an estimate of the direct expenditures, incidental expenses, and fund balances that will be necessary to operate, maintain and service the drainage basin that provides special benefits to properties within the District. The structure of the District (organization), the proposed services, the method of apportionment, and assessments described herein are based on the current and proposed development within the District; and by reference, the plans and specifications for the drainage basin and expansion thereto are made part of this Report. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (APN) by the Riverside County Assessor’s Office. The Riverside County Auditor-Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties to be assessed on the tax roll for the special benefit assessments. As part of this District, the City of Palm Desert conducted a Property Owner Protest Ballot proceeding for the proposed levy of a new assessment pursuant to the provisions of the California Constitution, Article XIIID Section 4. In conjunction with this ballot proceeding, the City Council conducted a noticed public hearing to consider public testimonies, comments and written protests regarding the formation of the District and levy of 435 2022/2023 Benefit Assessment District No. 1 Page 2 assessments. At the public hearing, property owner protest ballots received were tabulated and a majority protest did not exist for the proposed assessments and the assessment range formula presented and described herein. The City Council approved the Report, ordered the formation of the District, and approved the levy and collection of assessments. Each subsequent fiscal year, a Report is prepared and presented to the City Council describing any changes to the proposed services, the annual budget and assessments for that fiscal year, and the City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the proposed levy of assessments. If the proposed assessments for the District exceed the maximum assessment described herein (as approved by the property owners), the new or increased assessment must be confirmed through another property owner protest ballot proceeding before such an assessment may be imposed. It should be noted that an increased assessment of an individual property resulting from changes in development or land use does not constitute an increased assessment. This Report consists of five (5) parts: Part I Plans and Specifications: A description of the District boundaries and the proposed improvements associated with the District. Part II The Method of Apportionment: A discussion of benefits the services provided to properties within the District and the method of calculating each property’s proportional special benefit and annual assessment. This section also identifies and outlines an Assessment Range Formula that provides for an annual adjustment to the Maximum Assessment Rate that establishes limits on future assessments, but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings. Part III The District Budget: An estimate of the annual costs to operate, maintain and service the drainage basin improvements and facilities installed and constructed to support current and proposed development within the District. This budget includes an estimate of anticipated direct maintenance costs and incidental expenses including, but not limited to administration expenses and the collection of appropriate fund balances. The special benefit assessments are based on the overall operation, maintenance and servicing costs minus any costs that are considered general benefit or not assessed as special benefit. The proposed assessments for the Fiscal Year 2022/2023, shall be based on the estimated net annual cost of operating, maintaining and servicing the District improvements for that fiscal year. The Maximum Assessments Rate (Rates per 436 2022/2023 Benefit Assessment District No. 1 Page 3 Equivalent Benefit Unit) identified in the budget of this Report shall be adjusted annually by the Assessment Range Formula described in the method of apportionment. Part IV District Diagram: A Diagram showing the exterior boundaries of the District is provided in this Report and includes all parcels that will receive special benefits from the services. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the Riverside County Assessor's Parcel Maps as they existed at the time of the passage of the Resolution of Intention, and shall include all subsequent subdivisions, lot line adjustments or parcel changes therein. Reference is hereby made to the Riverside County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District. Part V Assessment Roll: A listing of the proposed assessment amount to be applied to each parcel within the District for the Fiscal Year 2022/2023. The proposed assessment amount for each parcel is based on the parcel’s proportional special benefit as outlined in the method of apportionment and the Maximum Assessment Rates. PART I — PLANS AND SPECIFICATIONS A. Benefiting Properties within the District The territory within the District consists of all lots, parcels and subdivisions of land within the subdivision known as Monterey 170 and the proposed subdivision known as Section 29, which encompasses an area of land totaling approximately four hundred sixty acres (460 acres). The subdivisions are generally located: North of Gerald Ford; Southwest of Interstate 10; West of Portola Avenue; and, East of Monterey Avenue. B. Funding authorized by the 1982 Act As generally defined by the 1982 Act and applicable to this District, the City may impose a benefit assessment to finance the maintenance, operation and servicing costs associated with the drainage basin described below. 437 2022/2023 Benefit Assessment District No. 1 Page 4 C. Description of Services The purpose of this District is to fund the activities necessary to operate, maintain and service the drainage basin constructed in a portion of Section 29, Township 4 South, Range 6 East SBM and to be enlarged in connection with current and new development of properties. The maintenance, operation and servicing of these improvements may include but are not limited to all materials, equipment, labor, and incidental expenses deemed necessary to keep the drainage basin in satisfactory condition. The maintenance of the improvements and related activities shall be funded entirely through the District assessments. The District services are generally described as:  Drainage basin maintenance that may include but is not limited to inspection, repair, removal and replacement, and servicing of drainage basins, inlets, catch basins, manholes, outlets, drywells, pumps, filters and storm drain pipes installed in connection with the development of benefiting properties as well as any off-site improvements and facilities directly associated with the aforementioned infrastructure that is deemed necessary to service or protect the properties;  All appurtenant, equipment, materials and service contracts related to the operation, maintenance and servicing of the aforementioned improvements and facilities;  Detailed maps and descriptions of the location and extent of the specific improvements to be maintained by the District are on file in the Office of Public Works and by reference are made part of this Report. The annual cost to provide the services determined to be of special benefit shall be allocated to each property in proportion to the special benefits received from those various services. Drainage Basin Maintenance The drainage basin maintenance may include but is not limited to: grading of access perimeter roads, repair of erosion of slopes to access roads, debris clearance, anchor mat repairs, dust control through the application of soil stabilization agents, weed abatement, mosquito and vector control, storm drain inlets and outlets, pumps, filters and pipes. The annual assessments for this District are intended to support the drainage basin and the maintenance program that will adequately regulate and control storm water runoff resulting from current and proposed development within the District. This maintenance program may include but is not limited to: inspection and documentation of the system; cleaning, servicing or repair of the facilities and equipment; and the partial removal, replacement or rehabilitation of equipment and facilities. The drainage basin will cover an area of approximately 4 acres. The Public Works Department shall authorize and schedule all operational activities and maintenance of the drainage basin. 438 2022/2023 Benefit Assessment District No. 1 Page 5 A portion of the services described above might not be performed on an annual basis but due to an extraordinary event, such as replacement of the anchor mats and other major facility repairs, the funds necessary for these activities are collected as part of the annual assessments. The monies collected each year for these extraordinary services shall be accumulated in a special fund of the District (Reserve/Capital Improvement Fund). The monies accumulated for these activities shall be spent as needed to perform the services deemed necessary by the City. This process of providing a reserve/capital improvement shall continue until such time the District is dissolved; or the City determines that such funding procedures require modification. Changes in the process of providing a reserve/capital improvement that would result in an increase in the annual assessment rate must be presented to the property owners for approval prior to imposing such an increase. PART II — METHOD OF APPORTIONMENT A. General The 1982 Act permits the establishment of assessment districts by agencies for the purpose of providing for the maintenance, operation and servicing of drainage and flood control improvements as well as streets, roads, and appurtenant facilities. The 1982 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: “The amount of the assessment imposed on any parcel of property shall be related to the benefit to the parcel which will be derived from the provision of the service.” Furthermore: “The annual aggregate amount of the assessment shall not exceed the estimated annual cost of providing the service, except that the legislative body may, by resolution, determine that the estimated cost of work authorized … is greater than can be conveniently raised from a single annual assessment and order that the estimated cost shall be raised by an assessment levied and collected in installments…. The revenue derived from the assessment shall not be used to pay the cost of any service other than the service for which the assessment was levied.” The method of apportionment described in this Report for allocation of special benefit assessments utilizes commonly accepted engineering practices and in compliance with the provisions of the 1982 Act and the California Constitution. The formulas used for calculating assessments reflect the composition of parcels within the District and the improvements and services provided, to fairly apportion the costs based on the special benefits to each parcel. 439 2022/2023 Benefit Assessment District No. 1 Page 6 B. Benefit Analysis Each of the proposed services, and the associated costs and assessments have been carefully reviewed, identified, and allocated based on special benefit pursuant to the provisions of the 1982 Act and the California Constitution. The drainage basin improvements associated with this District are necessary and essential requirements for existing development, and the orderly development of future properties within the District to their full potential, consistent with the conditions for development of the properties, protection of downstream properties which would be negatively affected by increased storm runoff from the developed properties without the basin, and the applicable portions of the City General Plan. As such, the ongoing operation, servicing, and maintenance of those improvements would otherwise be the direct financial obligation of each individual property owner. Since the existing parcels and proposed new development to be assessed are directly served by the drainage basin, each parcel has a direct investment in the proper maintenance of the various improvements that is over and above any general benefits that may be conferred by such improvements and services. The construction and installation of these improvements are only necessary for the properties within the District. As such, these improvements were not required nor necessarily desired by any properties or developments outside the District boundary and any public access or use of the improvements by others is incidental. Therefore, it has been determined that the ongoing maintenance, servicing and operation of the District improvements provide no measurable general benefit to properties outside the District or to the public at large, but clearly provide distinct and special benefits to properties within the District. C. Assessment Methodology All costs associated with the services shall be fairly distributed among the parcels based upon the special benefit received by each parcel. Additionally, in compliance with the California Constitution Article XIIID Section 4, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based upon both the services that benefit the parcels within the District as well as the gross acreage of each property as compared to other parcels that benefit from those services. The method of apportionment established for this District and described herein, reflects the proportional special benefit each property receives from the services based on the gross acreage of that parcel as compared to the total gross acreage of all properties within the District except those that retain runoff on-site and do not receive any special benefit from those services. Equivalent Benefit Units In order to assess benefits equitably it is necessary to relate each property’s proportional 440 2022/2023 Benefit Assessment District No. 1 Page 7 special benefits to the special benefits of all other properties within the District. The method of apportionment established for this district, formed under the 1982 Benefit Act, will utilize a weighted method of apportionment known as an Equivalent Benefit Unit (EBU) methodology. This proportional weighting may be based on several factors that may include but are not limited to: the type of development (land use), development- status (developed versus undeveloped), size of the property, location of the property, development plans or restrictions, vehicular trip generation, street frontage, densities or other property related factors. Generally, for most districts the calculation of each parcel’s proportional special benefit can be reasonably determined by applying one or more of these factors. Since the drainage basin will be constructed to retain runoff from the properties within the District and the cost of maintenance is directly related to the size of the basin, each parcel’s proportional special benefit has been based on the parcel’s gross acreage as compared to the total gross acreage of all other parcels within the District except those that retain runoff on-site and do not receive any special benefit from those services. Generally, storm water runoff occurs from the entire parcel before and after development. Thus, the gross size of a parcel prior to development provides a relative comparison to the amount of runoff the parcel will contribute to the drainage basin and thus the cost of maintenance. Therefore, it has been determined that for this District, each parcel’s proportional benefit (Equivalent Benefit Units) shall be equal to the parcel’s gross acreage before development (rounded to two decimal places). Exempt Parcels — This land use identifies properties that are not assessed and are assigned 0.00 EBU. This land use classification may include but is not limited to:  Lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County) which are otherwise included in the gross acreage of the parcel prior to development.  Dedicated public easements including open space areas, utility rights-of-way, greenbelts, parkways, parks or other publicly owned properties that are part of the District improvements or may provide other benefits to private properties within the District.  Private properties that cannot be developed independently from an adjacent property, such as common areas, sliver parcels or bifurcated lots or properties with very restrictive development use but are included in the gross acreage prior to development.  Parcels owned by the school district, Coachella Valley Water District and private developers that will not be assessed as part of this benefit assessment district, since the runoff generated by these properties shall be captured and retained onsite through the construction and grading of the sites. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment but shall be reviewed annually by the 441 2022/2023 Benefit Assessment District No. 1 Page 8 assessment engineer to confirm the parcels’ current development status. Government owned properties or public properties are not necessarily exempt properties and shall be subject to special benefit assessment unless it qualifies for an exempt status. The following formula is used to calculate each parcel’s EBU (proportional benefit). Total Budget / Total EBU (Gross Acres) = Assessment Rate per EBU (Parcel’s Acreage / Total Net Acreage) x Total EBU = Parcel’s EBU Assessment Rate per EBU x Parcel’s EBU = Parcel Levy Amount For all subsequent parcel subdivisions that result in a final map of buildable residential lots, the number of EBUs assigned to such lots shall be calculated by taking the EBU initially calculated for the original Parcel (identified at the time of this Report) and apportioning the original assigned EBUs equally to the new buildable residential lot(s) or by equivalent gross acreage for non-residential lots created by a subdivision map. The corresponding assessment shall be levied against the applicable corresponding Assessor’s Parcel Number(s). D. Assessment Range Formula Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (Proposition 218 implementing legislation). If the proposed annual assessment (levy per EBU) for the upcoming fiscal year is less than or equal to the adjusted Maximum Assessment Rate, then the proposed annual assessment is not considered an increased assessment. The purpose of establishing an Assessment Range Formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. As part of the District formation, the notice and assessment ballots presented to the property owners for approval, included a maximum assessment amount for Fiscal Year 2007/2008 (initial maximum assessment), identification of the corresponding Maximum Assessment Rate and a summary of the Assessment Range Formula described herein. The Assessment Range Formula for this District shall be applied to all future assessments and is generally defined: 442 2022/2023 Benefit Assessment District No. 1 Page 9 The Maximum Assessment Rate is equal to the (Initial) Maximum Assessment Rate established for Fiscal Year 2007/2008 adjusted annually by the greater of three percent (3%) or the annual percentage change in the Consumer Price Index (CPI) of “All Urban Consumers” for the Los Angeles- Long Beach-Anaheim Area for March. Starting fiscal year 2019/2020 the Maximum Assessment Rate will be adjusted annually by the greater of three percent (3%) or the annual percentage change in the Consumer Price Index (CPI) of “All Urban Consumers” for the Riverside-San Bernardino-Ontario Area. Beginning in the second fiscal year (Fiscal Year 2008/2009) and each fiscal year thereafter, the Maximum Assessment Rate will be recalculated, and a new Maximum Assessment Rate established for the fiscal year utilizing the Assessment Range Formula described above. The adjusted Maximum Assessment Rate shall be calculated independent of the District’s annual budget and proposed assessment. The annual percentage change in CPI shall be based on available data provided by the U.S. Department of Labor; Bureau of Labor Statistics at the time the annual Report is prepared. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the City shall use the revised index or comparable system as approved by the City Council for determining fluctuations in the cost of living. Any proposed annual assessment (rate per EBU) less than or equal to the calculated (adjusted) Maximum Assessment Rate is not considered an increased assessment, even if the proposed assessment is greater than the assessment applied in the prior fiscal year. To impose a new or increased assessment other than the annual inflationary adjustment provided by the preceding Assessment Range Formula, the City must comply with the provisions of the California Constitution Article XIIID Section 4c, that requires a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Property owners, through the balloting process, must approve a proposed new or increased assessment before such an assessment may be imposed. 443 2022/2023 Benefit Assessment District No. 1 Page 10 PART III — DISTRICT BUDGET Direct Costs Total Section 29 Storm Drain Repairs $ 150,000.00 Section 29 Capacity Analysis 75,000.00 $ 225,000.00 Administration City Administration Overhead $ 15,093.07 Professional fees for Administration 2,831.47 County Administration Fee 457.59 $ 18,382.13 RESERVE FUND /CIP FUND $ 17,027.78 BALANCE TO LEVY (1) $ 260,409.91 Parcels Levied 788 Total EBU's (Gross Acres) 453.66 FY 2022/2023 MAXIMUM LEVY PER EBU $ 673.82 FY 2022/2023 LEVY PER EBU $ 574.02 FY 2021/2022 MAXIMUM LEVY PER EBU $ 612.33 FY 2021/2022 LEVY PER EBU $ 557.30 Estimated Beginning Reserve Balance - June 30, 2022 $ 926,124.10 Reserve Fund Adjustments - Estimated Ending Reserve Balance - June 30, 2023 $ 926,124.10 Beginning CIP Fund Balance - June 30, 2022 $ 1,894,646.07 CIP Fund Adjustments 17,027.78 Estimated CIP Balance - June 30, 2023 $ 1,911,673.85 (1) Slight variance from Charge total sum on Assessment Roll due to rounding. 444 2022/2023 Benefit Assessment District No. 1 Page 11 PART IV — DISTRICT DIAGRAMS The parcels within Benefit Assessment District No. 1, Parcel Map No. 24255 (Monterey 170) / Assessment District 2004-02 (Section 29) consist of lots, parcels and subdivisions of land located in the planned residential and commercial development known as Section 29 and Monterey 170. The District covers approximately four hundred sixty acres (460 acres) in the City of Palm Desert. The following District Diagram is based on the Riverside County Assessor’s Maps and the Riverside County Assessor’s information and identifies all the parcels of land within the proposed District, as the same existed at the time this Report was prepared. The combination of this map and the Assessment Roll contained in this Report constitutes the District Assessment Diagram. 445 2022/2023 Benefit Assessment District No. 1 Page 12 446 2022/2023 Benefit Assessment District No. 1 Page 13 PART V — ASSESSMENT ROLL Parcel identification for each lot or parcel within the District is based on the Assessment Diagram presented herein and is based on available parcel maps and property data from the Riverside County Assessor’s Office at the time the Engineer’s Report was prepared. A listing of the proposed lots and parcels to be assessed within this District along with the assessment amounts is provided herein. Non-assessable lots or parcels may include, but are not limited to, public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas, right-of-ways, common areas; bifurcated lots, and any other property that cannot be developed or has little or no value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment. If any parcel submitted for collection is identified by the County Auditor-Controller to be an invalid parcel number for the fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor-Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate described in this Report as approved by the City Council. Therefore, if a single parcel is subdivided to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment. 447 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Anthony Mejia, City Clerk APPROVING AUTHORITY:City Council REQUEST:Request for Feedback and Direction Regarding a Potential Ballot Measure Related to City Council Districts Recommendation: Provide direction to staff as appropriate. Background/Analysis: On January 27, 2022, the City Council directed staff to prepare resolutions to submit to the voters a ballot question related to districting. On March 24, 2022, the City Council appointed Councilmembers Kelly and Nestande to an ad hoc subcommittee to work with staff related to developing a ballot question and directed staff to solicit proposals for an educational campaign related to the potential ballot measure. Advisory Ballot Measure In consultation with the City Council Subcommittee, it is recommended that the City Council submit to the voters an Advisory Ballot Measure. Pursuant to Elections Code §9603 the City Council may hold, at its discretion, an advisory election for the purpose of allowing voters to voice their opinions on substantive issues. The results of the advisory vote will not be binding on the City Council. Pursuant to Elections Code §13119(c), the ballot question shall be a true and impartial synopsis of the purpose of the proposed measure and shall be in language that is neither argumentative nor likely to create prejudice for or against the measure. Below is the draft ballot question: Advisory Vote Only (Limited to 75 words) YES “In Palm Desert now, District 1 (the area surrounding Civic Center with 20% of the population) selects one Council representative every four years, and District 2 (the other 80% of the city) votes for a total of four Council representatives, selecting two every two years. Should this system be kept rather than dividing District 2 up into four smaller districts, with all voters only able to select one of the five Council representatives?” NO Staff is seeking the City Council’s feedback on the draft ballot question and direction on whether it prefers to proceed with an Advisory Ballot Measure or a regular Ballot Measure. Once determined, staff will return to the City Council with the appropriate resolutions calling the election for both City Council seats and the ballot measure. Methods for Submitting Arguments Pursuant to Elections Code §9282, when a measure is placed on the ballot by the legislative body (in this case the City Council) it may authorize certain persons to author the argument for or against any city measure, including:448 May 12, 2022 – Staff Report Advisory Ballot Measure Page 2 of 2 2 6 2 A member or members of the City Council; Bona fide association of citizens; Individual voter(s) eligible to vote on the measure; or A combination of voters and associations. Therefore, the City Council may authorize itself or any subset to be signatories to the argument. The designated Councilmembers should prepare the arguments on their personal time and submit them directly to the City Clerk without further action or involvement by the City as public resources cannot be used for political activity. Staff is seeking City Council feedback on whether it desires to authorize itself or any subset to author the argument for and/or against the ballot measure. It is not necessary to make this determination now if additional time is needed. Educational Campaign Staff solicited proposals from three consultants, conferred with the subcommittee, and ultimately selected Tripepi Smith and Associates to assist the City with an educational campaign on the ballot measure. The scope of services includes: Strategic communications planning Facilitated community forums Dedicated website, including FAQ and other neutral and informative content Graphic design services Full video production capabilities Execution of print and digital advertising educational campaign Spanish translation services Media relations Timeline Below are the major deadlines related to submitting a ballot measure for the November 2022 Election: July 14: Last regular meeting to call an election for ballot measures. August 12: Last day to call the election for ballot measures. August 22: Deadline to submit arguments for or against the measure. September 1: Deadline to submit rebuttal arguments for or against the measure. November 8: Election Day Financial Impact: The estimated cost of placing the ballot measure on the November 2022 General Municipal Election is $35,000. Funds have been requested as part of the 2022/2023 Financial Plan. The agreement with Tripepi Smith and Associates is in an amount not to exceed $35,000. Attachments: None. 449 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Amy Lawrence, Special Programs Manager APPROVING AUTHORITY:City Council REQUEST:Request for direction on sponsorship of mural installation at the McCallum Theatre Recommendation: Provide staff with direction on a potential joint sponsorship in an amount not to exceed $20,000 for a mural installation at the McCallum Theatre. Background/Analysis: At its February 28, 2019, meeting, the City Council approved a funding agreement with the McCallum Theatre. Per the programmatic requirements listed in Exhibit B of the agreement, the City is to be included in the development of an “Instagrammable site” on the McCallum Theatre premises. Specifically, the agreement requires McCallum Theatre staff to work closely with the City’s public art staff to determine the most appropriate location, term of installation, and identify a piece that will accomplish this goal. In March of 2020, City staff was scheduled to meet with McCallum Theatre (McCallum) staff to discuss this project. However, due to the pandemic, discussions were put on hold. Recently, McCallum staff reached out to the City to commence discussion on this required element of the contract. The McCallum’s idea for an “Instagrammable site” was for a local artist to create a mural featuring celebrities that have performed at the McCallum Theatre. Using the City’s online artist registry, staff sourced artist Keith Blum based out of Palm Springs who specializes in portrait murals. After City and McCallum staff met with the artist onsite to discuss specifics of the project, the artist submitted a proposal and rendering of the mural. It included a group of 30 diverse celebrities that previously performed at the McCallum and is arranged to allow for "photo ops/selfies" to create an “Instagrammable site”. The mural would be painted onsite on a 19' x 12.5' panel which would be installed on the right wall adjacent to the front entrance to the Theatre. Completion of the mural is expected to take six (6) to eight (8) weeks barring weather delays. The McCallum agreed to install special lighting after the mural is completed. Additionally, potential media opportunities were discussed that would feature the artist while painting onsite in an effort to draw more attention to the project. At its April 13, 2022, meeting, the Cultural Arts Committee reviewed the artist’s mural rendering. Please note that the Committee did not review any funding requests for the mural. Members provided the following feedback: Possibly adding aspirational performers to draw in a younger crowd that uses Instagram. Making the mural more focused on the future than entirely historical. Adding a child that previously performed at the McCallum to the mural so that children are represented.450 May 12, 2022 – McCallum Theatre Mural Staff Report Page 2 of 2 Reducing the number of figures to those who are the most iconic, recognizable, and relevant. Adding “Fred Waring” to the mural because that is a landmark street in Palm Desert. Because the funding agreement between the City and the McCallum Theatre does not specify what type of “Instagrammable site” should be installed, nor does it specify a funding mechanism for the “Instagrammable site”, staff is seeking direction from the City Council regarding possible joint sponsorship of this project with the McCallum to meet the requirement of the contract. In consultation with the City’s Public Affairs Manager on the mural, staff concurs that this could be a great project for the City and the McCallum to collaborate on. If sponsorship funding is approved by the City Council, staff will take a revised rendering of the mural with suggested changes back to the Cultural Arts Committee for review. Financial Impact: The total cost of the mural is $30,000. McCallum staff is proposing a 50/50 cost split with the City for an expenditure of $15,000, as well as an amount not to exceed $5,000 for a 50/50 cost spilt for installation of the mural panel and identification signage. Funds are available in the Public Art budget. Attachments: 1. Mural Rendering 2. Mural Proposal 3. Proposed Location 4. Samples of Keith Blum's Murals 5. McCallum Theatre Agreement - Exhibit B 451 452 Keith Blum / Mural Ar t 16400 Bubbling Wells Rd #345 Desert Hot Springs, Ca 92240 8184375617 2keithblum@gmail.com ESTIMATE EST0014 DATE 03/15/2022 TOTAL USD $30,000.00 TO McCallum Theater/City of Palm Deser t alawrence@cityofpalmdeser t.org DESCRIPTION RATE QTY AMOUNT Celebrity mural. Approx 19' x 12.5'. Roughly 30 celebrities that have performed at McCallum Theater. Arranged to allow for "photo op/selfies" creating Instagram opportinities. As per Rendering provided. Artist to provide all paints and apply Protective Chem Seal topcoat upon completion. Installation of mural should take 6 - 8 weeks without weather delays. $30,000.00 1 $30,000.00 TOTAL USD $30,000.00 453 454 455 Samples of artist Keith Blum’s murals James Madison Elementary School in Indio - 2016 456 Samples of artist Keith Blum’s murals Amerischool in Phoenix, Arizona - 2016 457 Samples of artist Keith Blum’s murals Idyllwild Library - 2018 458 Samples of artist Keith Blum’s murals Dr. Carreon Academy Elementary School in Indio - 2021 459 Samples of artist Keith Blum’s murals Jackson Elementary School in Indio – 2021 460 Samples of artist Keith Blum’s murals Johnson Elementary School in Indio – 2020 461 Samples of artist Keith Blum’s murals Desert Ridge Academy in Bermuda Dunes - 2021 462 &nbsp;&nbsp;463&nbsp;&nbsp; STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Randy Bowman, Deputy Director of Public Works Martin Alvarez, Director of Development Services Andy Ramirez, Deputy Director of Public Works Eric Ceja, Deputy Director of Development Services Andy Firestine, Assistant City Manager/Director of Public Works APPROVING AUTHORITY:City Council REQUEST:Request for direction regarding several updates to Palm Desert Municipal Code Recommendation: By Minute Motion: Direct staff to draft code updates as presented herein. Background/Analysis: Strategic Plan The code updates requested for direction from the City Council support the following priorities of the Strategic Plan: Economic Development Priority 4: Expand and raise awareness of business-friendly services in order to retain and attract business. Land Use, Housing & Open Space Priority 5: Utilize progressive land use policies and standards to support ongoing and future needs. Transportation Priority 3: De-emphasize single/low-occupancy vehicles and optimize multiple modes of travel (bus, carpool, golf cart, bicycle and pedestrian). Background/Analysis Staff from Public Works, Economic Development and Development Services have identified the need to update portions of the Palm Desert Municipal Code (PDMC) either due to outdated code sections, or recent policy updates or adoption by Coachella Valley Association of Governments (CVAG), and the County of Riverside. Staff is requesting concurrence and direction from the City Council before drafting any code amendment ordinances for the following considerations: County of Riverside Traffic Impact Analysis and Vehicle Miles Traveled Guidelines CVAG Active Transportation Design Guidelines Encroachment Permit Code Landscape Code Update 464 May 12, 2022 – Staff Report Requesting Direction on Palm Desert Municipal Code Updates Page 2 of 3 County of Riverside Traffic Impact Analysis and Vehicle Miles Traveled Guidelines SB 743 was signed into law on September 27, 2013. A key element of this law is the elimination of auto delay, level of service (LOS), and other similar measures of vehicular capacity or traffic congestion as a basis for determining significant impacts. This change intended to assist in balancing the needs of congestion management with statewide goals related to infill development, promotion of public health through active transportation, and reduction of greenhouse gas emissions. SB 743 required the Governor's Office of Planning and Research (OPR) to update the CEQA Guidelines and establish criteria for determining the significance of transportation impacts. In December 2018, OPR released their final recommended guidelines based on feedback with the public, public agencies, and various organizations and individuals. OPR recommended Vehicle Miles Traveled (VMT) as the most appropriate measure of project transportation impacts for land use projects and land use plans. SB 743 does not prevent a city or county from continuing to analyze delay or LOS outside of CEQA review for other transportation planning or analysis purposes (i.e., general plans, impact fee programs, corridor studies, congestion mitigation, or ongoing network monitoring); but these metrics may no longer constitute the sole basis for CEQA impacts. The County of Riverside adopted Transportation Analysis Guidelines for Level of Service and Vehicle Miles Traveled in December 2020, which requires a Vehicle Miles Traveled (VMT) analysis to assess the impacts required by the California Environmental Quality Act (CEQA) process and the SB 743 mandate. The document provides guidance for both the LOS and VMT analyses. City staff have historically followed the County’s guidelines for reviewing traffic impact analyses. City staff reviewed the December 2020 County of Riverside Transportation Analysis Guidelines for Level of Service and Vehicle Miles Traveled, found the updates for VMT analysis acceptable, and have been applying the guidelines to new developments. Staff recommends the City Council officially adopts the guidelines and can present an ordinance for City Council adoption by July 2022. CVAG Active Transportation Design Guidelines On December 6, 2021, CVAG Executive Committee adopted Regional Active Transportation Design Guidelines largely adapted from current national bicycle design guidance and accepted industry practices, including sources such as the American Association of State Highway Transportation Officials (AASHTO), Federal Highway Administration (FHWA), The National Association of City Transportation Officials (NACTO), and the current version of the California Manual on Uniform Traffic Control Devices (CAMUTCD). CVAG intends the design guidelines to be a living document, with periodic reviews and updates, ensuring representation of best practices and emerging technologies. City staff participated in the development of the guidelines and recommends adopting the guidelines into the City’s standards to be used when constructing or improving public infrastructure. As the guidelines are adopted by CVAG, staff can present an ordinance for City Council consideration by July 2022. Encroachment Permit Code 465 May 12, 2022 – Staff Report Requesting Direction on Palm Desert Municipal Code Updates Page 3 of 3 The City Council adopted Ordinance 25 on April 11, 1974, which adopted Ordinance No. 499 of the County of Riverside as specifically made applicable to the roads, streets and highways of the City of Palm Desert. Ordinance 25 was subsequently codified into Section 12.04.010 of Title 12 of the Palm Desert Municipal Code (PDMC). This section of the PDMC has remained unchanged since its adoption 48 years ago. The County of Riverside Ordinance 499 has been amended eleven times since its enactment in 1965. In conjunction with the City Attorney, city staff have begun benchmarking nearby city encroachment permit codes to examine opportunities to contemporize the City’s regulations governing excavations, construction and use of the City’s public rights-of-way. In addition to Section 12.04.010, other sections of PDMC Title 12 give additional guidance on street and sidewalk construction and are being benchmarked in consideration of potential updates. The effort to benchmark comparable cities and draft the encroachment permit code will take several months to complete. Staff anticipates having a draft completed and submitted to the City Council for consideration later in 2022. Landscape Code Update Staff seeks the City Council’s direction to amend the Palm Desert Municipal Code Chapter 24.04, Water-Efficient Landscape. The purpose of this amendment would be to consolidate the various landscape regulations under a single municipal code chapter and provide plant palette guidelines for public and private projects and establish restrictions for nuisance, invasive, and non-compatible plant materials. Financial Impact: There is no anticipated impact to the General Fund from the code updates recommended herein. Attachments: None. 466 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Heather Horning, Assistant to the City Manager APPROVING AUTHORITY:City Council REQUEST:Consideration of fee waiver of facility use fees for the use of Civic Center Park for the 2022 Ride of Silence event. Recommendation: By Minute Motion, approve a fee waiver of facility use fees for the use of the Civic Center Park for the 2022 Ride of Silence event. Background/Analysis: The City has a contract with Desert Recreation District (DRD) for the management and operation of the Civic Center Park facilities. Under this contract, DRD issues facility use permits to the public for the use of the park facilities, including volleyball courts, baseball fields, amphitheater, pavilions, etc. Per the City’s Municipal Code Section 11.04.040 (Reservation Fee and Cleaning Deposit), the permits for park facility use are subject to reservation fees and a cleaning deposit. On April 28, 2022, staff asked for feedback and direction on fee waivers for park use permits and was given direction to move forward with establishing a process for handing these requests. Staff’s recommendation included the Palm Desert Municipal Code be amended to include a fee waiver process for park use permits, delegating such authority to the City Manager and with the provision that they are limited to: 1) non-profit organizations benefitting the Palm Desert community; 2) no more than one event per year per non-profit; and 3) waive only the City’s portion of the fee covering the facility rental and excluding any deposits or hourly rates for staff support to an event. A non-profit hosting a Ride of Silence event in Palm Desert at Civic Center park has requested a fee waiver. The Ride of Silence aims to raise awareness of motorists, police, and city officials that cyclists have a legal right to the public roadways; and show respect for and honor the lives of those who have been killed or injured on bicycles. The event will take place on May 18, 2022, and will start at 6:30 pm at Civic Center Park where there will be brief speeches by community leaders, including few local Mayors. At 7pm participants will ride their bikes in silence on a 5 mile loop. An event announcement containing more information and a map of the loop is attached for reference. The fees for this event include a $230 facility use fee, a $20 administration fee, and a refundable $100 cleaning deposit. The facility use fee is collected by DRD on the City’s behalf and remitted to the City, and the administration fee is retained by DRD. Staff recommends approving the waiver of the $230 facility fee, which is consistent with the previous staff recommendation regarding fee waivers, and only charge the $20 administration fee and the refundable $100 cleaning deposit. Financial Impact: The applicable fees for the use of the park for this event include a $230 facility use fee, a $20 administration fee, and a refundable $100 cleaning deposit. The facility use fee is collected by DRD on the City’s behalf and remitted to the City, and the administration fee is retained by DRD. Staff is 467 May 12, 2022 – Staff Report Facility Fee Waiver for Ride of Silence Page 2 of 2 recommending waiving this fee, and only charging the $20 administration fee and the refundable $100 cleaning deposit. Attachments: 1. 2022 Ride of Silence Event Information 468 On Wednesday evening, May 18, we will join the worldwide Ride of Silence. We will meet at the Palm Desert Civic Center at 6:30 pm, have a few brief comments from community leaders, and roll at 7:00 pm This will be appropriate for all levels of bicyclists, with a 5 mile loop. We will regroup when needed after intersections and stay together. The route is San Pablo to El Paseo, then behind Target to CV Link, and back on Parkview, along Monterey, then Magnesia Falls. Much of the route will be on new portions of CV Link. https://www.facebook.com/rideofsilence/ WHY DOES THIS ORGANIZATION EXIST? TO HONOR THOSE WHO HAVE BEEN INJURED OR KILLED TO RAISE AWARENESS THAT WE ARE HERE TO ASK THAT WE ALL SHARE THE ROAD THE RIDE OF SILENCE WILL NOT BE QUIET ON WED. MAY 18TH, 2022 AT 7:00 PM, THE RIDE OF SILENCE WILL TRAVERSE AND UNITE THE GLOBE AS NOTHING BEFORE IT. CYCLISTS WILL TAKE TO THE ROADS IN A SILENT PROCESSION TO HONOR CYCLISTS WHO HAVE BEEN KILLED OR INJURED WHILE CYCLING ON PUBLIC ROADWAYS. ALTHOUGH CYCLISTS HAVE A LEGAL RIGHT TO SHARE THE ROAD WITH MOTORISTS, THE MOTORING PUBLIC OFTEN ISN'T AWARE OF THESE RIGHTS, AND SOMETIMES NOT AWARE OF THE CYCLISTS THEMSELVES. IN 2003,CHRIS PHELAN ORGANIZED THE FIRST RIDE OF SILENCE IN DALLAS AFTER ENDURANCE CYCLIST LARRY SCHWARTZ WAS HIT BY THE MIRROR OF A PASSING BUS AND WAS KILLED. (READ THE FULL HISTORY HERE...) THE RIDE OF SILENCE IS A FREE RIDE THAT ASKS ITS CYCLISTS TO RIDE NO FASTER THAN 12 MPH, WEAR HELMETS, FOLLOW THE RULES OF THE ROAD AND REMAIN SILENT DURING THE RIDE. THERE ARE NO REGISTRATION FEES. THE RIDE, WHICH IS HELD 469 DURING NATIONAL BIKE MONTH, AIMS TO RAISE THE AWARENESS OF MOTORISTS, POLICE AND CITY OFFICIALS THAT CYCLISTS HAVE A LEGAL RIGHT TO THE PUBLIC ROADWAYS. THE RIDE IS ALSO A CHANCE TO SHOW RESPECT FOR AND HONOR THE LIVES OF THOSE WHO HAVE BEEN KILLED OR INJURED. 470 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Rosie Lua, Planning Manager APPROVING AUTHORITY:City Council REQUEST:Consideration of approval to the City Council for a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission). Recommendation: Waive further reading and pass to second reading City Council Ordinance No. ______, approving Zoning Ordinance Amendment 22-0003 to Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission). Background/Analysis: Planning Commission Recommendation On April 19, 2022, the Planning Commission considered Zoning Ordinance Amendment (ZOA) 22-0003 to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts and Chapter 25.68 (Decisions by the Architectural Review Commission) relating to second story projects in the R-2 Zoning District. There were two (2) public comments received in favor of the ZOA, Ms. Lindsey Harris provided a written letter of support, and Mr. Jared Portolesi spoke in favor of the ZOA. The Planning Commission approved Resolution No. 2810, recommending to the City Council approval by a vote 3-0 (two absent). Strategic Plan  Land Use, Housing & Open Space – Priority 5: “Utilize progressive land use policies and standards to support ongoing and future needs.” Background The Mixed Residential District (R-2) within the Palm Desert Municipal Code (PDMC) provides for moderate-intensity and density of 3.0 to 10.0 density units per acre (du/ac) for neighborhood development. Neighborhoods are characterized by a variety of housing choices and mixed uses. The R-2 development standards allows two-story homes (up to 30 feet high and 2.5 stories maximum) without public notification or design standards. A recent building permit approval of a second-story addition in an existing single-story residential home (within the R-2 zoning designation) raised concerns that the R-2 development standards do not consider a public hearing process, lacks a design review that considers the neighbor’s privacy, and a resident support to limit the existing permitted height and number of stories allowed. On March 10, 2022, the City Council reviewed staff’s recommendation in response to the public’s 471 May 12, 2022 – Staff Report Case No. ZOA 22-0003 R-2 – Mixed Residential Page 2 of 4 2 9 1 concerns and directed staff to initiate a ZOA. The following are recommendations to address second stories of residential structures in the R-2 zone: 1) Modify Table 25.10-3 (Residential Zoning District Development Standards) for R-2 as shown below: A. Reduce height to 15 feet and require a discretionary Architectural Review Commission (ARC) approval for heights above 15 feet up to 30 feet maximum. B. Reduce the number of stories from 2.5 to 2. C. Implement a public notification for projects above 15 feet within the R-2 Zoning District, requiring public notification to immediately adjacent property owners 10 days prior to the ARC meeting. Table 25.10-3: Residential Zoning District Development Standards RE3 R-13 Measurement/Zoning District ≥1 ac ≥15,000 sf ≥10,000 sf, but ≤15,000 sf <10,000 sf R-2 R-3 R-1M1 HPR4 P.R.5 Building Measurements Height, max 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC) 30′ 15’ (30’ ARC)8 40′18′_40′ Number of Stories, max.1 1 1 2 2.5 2 3 1 1 3 8 Allowable building height is 15 feet, above 15 feet to a max of 30 feet only with approval by the Architectural Review Commission (ARC). Public notification to immediately adjacent property owners 10 days prior to the ARC meeting. 2) Authorize the ARC to a decide on design review of second-story design elements to ensure impacts to the adjacent neighbors are minimized by modifying Chapter 25.68 (Decisions by the Architectural Review Commission). At the May 10, 2022 City Council Meeting, several written correspondences from the public were received favoring changes to the R-2 development standards. In summary, the concerns expressed by residents included the need for a public hearing process, design considerations for the privacy of neighboring properties, and revising the ordinance to limit heights in the R-2 zone. All written correspondences received for the May 10, 2022 meeting are attached to this staff report (Attachment 4). Analysis The R-2 development standards will continue to allow 30 feet height maximum with discretionary ARC approval. The ARC will have consideration of a design review approval and requirements that consider second-story design elements, privacy concerns, lighting placement, and neighbor’s concerns on the 472 May 12, 2022 – Staff Report Case No. ZOA 22-0003 R-2 – Mixed Residential Page 3 of 4 2 9 1 proposed project. The allowable building height is proposed 15 feet as a permitted use which is consistent with the R-1 (Single-Family Residential District). The proposed reduction from 2.5 to 2 maximum number of stories is to ensure that the maximum number of stories fits within the character of predominately single-family home residences and helps alleviate towering structures next to single- story homes. In addition, a public notification for projects above 15 feet would be required to notify the immediately adjacent property owners 10 days prior to the ARC meeting so that neighbors provide input early in the design process. It should be noted that the approval for a new single-family home or additions to a home proposed at 15 feet or below are allowed a ministerial approval. General Plan The General Plan promotes goals and policies to protect and enhance community value in neighborhoods and its surroundings. Land Use and Community Character Policy 1.1 (Scale of development) promotes the City’s corridors to use design techniques to a moderate height and use and ensure compatibility with surrounding development. Therefore, the proposed amendment to the R-2 ordinance supports the City’s goal of meeting the intent of the General Plan. Public Input Public noticing was conducted in accordance with state law. A public hearing notice was published on Friday, April 29, 2022, in The Desert Sun. Since the public notification published above, staff has not received any comments on this item. Environmental Review The adoption of this ordinance has been analyzed for compliance with the California Environmental Quality Act (CEQA) pursuant to CEQA (Pub. Resources Code, § 21000 et seq.) (“CEQA”) and the State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.). It has been determined that the amendments do not meet the definition of a project because the amendments do not have the potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment. The proposed amendments are consistent with the General Plan’s goals of ensuring the quality of life for the community. Because the amendment is not a project under CEQA, they are not subject to further environmental review. Findings of Approval Findings can be made in support of the amendment and in accordance with the City’s Municipal Code. Findings in support of this ZOA are contained in Ordinance No. _____, attached to this staff report. Financial Impact: There are no fiscal implications associated with Council’s discussion of this item. Attachments: 1. Draft City Council Ordinance No. _____ 2. Exhibit A – Ordinance 473 May 12, 2022 – Staff Report Case No. ZOA 22-0003 R-2 – Mixed Residential Page 4 of 4 2 9 1 3. Planning Commission Resolution No. 2810 4. Planning Commission Draft Minutes of April 19, 2022 and Public Comments 5. March 10, 2022, City Council Staff Report and Public Comments 6. City Council Public Hearing Notice 474 “EXHIBIT A” ZONING ORDINANCE AMENDMENT SECTION 1. Amendment to Palm Desert Municipal Code. Palm Desert Municipal Code section 25.10.050 is hereby amended as follows: 25.10.050 Development Standards Table 25.10-3: Residential Zoning District Development Standards RE3 R-13 Measurement/Zoning District ≥1 ac ≥15,000 sf ≥10,000 sf, but ≤15,000 sf <10,000 sf R-2 R-3 R-1M1 HPR4 P.R.5 Residential Density Density (du/ac), min – max 1 - 2 2 - 3 3 - 4 5 - 8 3 - 10 7 - 40 7 1/5 ac 4 - 40 Lot Dimensions Lot size, min 40,000 sf 15,000 sf 10,000 sf 8,000 sf 3,500 sf 3,000 sf 20 ac / 5,000 sf –– Lot size, max 1 ac No max 14,999 sf 9,999 sf No max No max No max –– Lot width, min 150′90′90′70′50′40′500′–– Lot depth, min 200′125′100′–--––– Setbacks Front yard, min 30′25′20′20′12′10′20′ / 5′–– Side yard, min 15′15′8′5′ 6 5′8′10′ / 5′–– Combined both sides, min 30′30′20′10′ 6 10′10′––– Street side yard, min 30′15′10′10′10′10′20′ / ––– Rear yard, min 50′20′20′15′15′10′10′ / 5′–– Residential accessory structures See Section 25.40.050 (Accessory Buildings and Structures) Coverage Lot coverage, max percentage of lot area 30%35%2 35%2 35%2 60%75%–10%50% Building Measurements Height, max 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC) 30′ 15’ (30’ ARC)8 40′18′_40′ 475 Number of Stories, max.1 1 1 2 2.5 2 3 1 1 3 Dwelling unit size, min 1,500 sf 1,250 sf 1,000 sf 1,000 sf 600 sf 450 sf ––– Dwelling unit size, max ––––4,000 sf 4,000 sf –4,000 sf – Site area per dwelling unit, min ––––4,000 sf 2,500 sf ––– Building pad area, max –––––––10,000 sf – Open Space Group usable open space per dwelling unit, min –––––300 sf ––– Notes 1. The dimension requirements included in this column apply to a manufactured home park project sites as well as individual sites within the park. The first dimension is for the larger project site. 2. Lot coverage may be increased to as much as 50 percent pending ARC approval, through the design review process. 3. All development standards are based on the square footage shown on the zoning map and not necessarily the physical lot size of a property. Properties only zoned R-1 without a square footage allocation shall comply with standards for < 10,000 square feet. Confirm standards with Planning Division staff for correct zoning designation and lot size development standards. 4. Hillside Development Plan approval process in Section 25.78.020 5. The standards and guidelines presented in this section provide design criteria for the achievement of functional and attractive developments that fit within the context of the City of Palm Desert. Exceptions to the criteria contained within the Development Plan may be appropriate with the application of innovative and unique design techniques in keeping with the character envisioned at the time of approval. 6. Setbacks within the Palm Desert Country Club in R-1 and R-2 have a 5 feet sideyard setback (See Figure 25.10-1 Palm Desert Country Club Setbacks) and a combined setback of 10 feet. 7. Allowable maximum building height is 18 feet with approval by the Architectural Review Commission (ARC). 8 Allowable building height is 30 feet with approval by the Architectural Review Commission for buildings exceeding 15 feet. Public notification to immediately adjacent properties 10 days prior to the ARC meeting. SECTION 2. Amendment to Palm Desert Municipal Code. Palm Desert Municipal Code section 25.68.20 (Design Review Required) is hereby amended as follows: Purpose and applicability. Design review allows for specified projects to be reviewed by the ARC to ensure that design objectives of Palm Desert as specified in the General Plan are achieved. Design review is required, as follows: A. Prior to permit issuance. No plan, elevation for buildings or structures, or alterations shall be approved and no permit shall be issued for any building, structure, sign, or other development of property or appurtenances or alterations thereto, except in single-family residential districts, without review and approval by the ARC. B. The ARC shall review all plans submitted with applications for moving buildings within or into the City. Photographs shall be included with the application showing all elevations, the structure proposed to be moved, the proposed site, and the buildings adjacent to the proposed site. The ARC shall determine whether the building proposed to be moved will fit harmoniously into the neighborhood wherein it is to be located. It may approve, approve with conditions, or disapprove the issuance of a permit to move such building. C. The ARC shall review all plans for new two-story residential dwellings and second story additions within the R-2 Zoning District as required by Table 25.10-3 (Residential Zoning District 476 Development Standards) to ensure second stories are compatible with surrounding homes including massing, materials, and considers privacy of adjacent neighbors. The ARC design review shall include the following: 1) The mass and bulk of the design should be reasonably compatible with the predominant neighborhood pattern. New construction should not be disproportionately larger than, or out of scale with, the neighborhood pattern in terms of building forms, roof pitches, eave heights, ridge heights, and entry feature heights. 2) Placement of windows and doors should have minimal impact to the neighboring property. 3) Line of sight analysis shall be provided 4)To mitigate privacy impacts of new two-story homes and additions, tree and/or shrub planting is required. a.Applicability. These requirements shall apply to new two-story homes, two- story additions, and/or new windows on existing two-story homes that increase privacy impacts on neighboring residents. 5)Planting Plan. Proposals for a new two-story homes, two-story additions, and/or new windows on existing two-story homes shall be accompanied by a planting plan which identifies the location, species and canopy diameter of existing and proposed trees or shrubs to meet the requirements. 477 478 479 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE, CHAPTER 25, MODIFYING CHAPTER 25.10 R-2 ZONING (MIXED RESIDENTIAL DISTRICT) AND CHAPTER 25.68 (DECISIONS BY THE ARCHITECTURAL REVIEW COMMISSION) REGARDING SECOND STORY PROJECTS CASE NO: ZOA22-0003 WHEREAS, the Planning Commission of the City of Palm Desert, California, did on the 19th day of April 2022, hold a duly noticed public hearing to consider the request by the City of Palm Desert for approval of the above-noted and adopted Resolution No. 2810, recommending that the City Council adopt the Zoning Ordinance Amendment (ZOA) for said projects relating to second story projects; and WHEREAS, the Zoning Ordinance Amendment (ZOA) modifies the Palm Desert Municipal Code (PDMC) Chapter 25.10 (Mixed Residential District) to update the development standards and Chapter 25.68 (Decisions by the Architectural Review Commission) relating to design review for second stories in R-2 Zoning Districts; and WHEREAS, The City Council finds that the adoption of this ordinance is not a “project,” as defined in the California Environmental Quality Act (CEQA) because it does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making; and WHEREAS, the City Council of the City of Palm Desert, did on the 12th day of May 2022, hold a duly noticed public hearing to, the City Council opened the public hearing, the City Council considered the request by the City of Palm Desert for approval of a ZOA is consistent with the City’s General Plan; and SECTION 1. Adoption of Recitals. The City Council hereby adopts the foregoing recitals as its findings in support of the following regulations and further finds that the following regulations are beneficial and appropriate to protect the health, safety, and welfare of the residents and businesses of Palm Desert within the City limits. A. The City of Palm Desert, California (“City”) is a municipal corporation duly organized under the constitution and laws of the State of California; and B. The Planning and Zoning Law authorizes cities to establish by ordinance the regulations for land use and development. SECTION 2. Amendment. The City Council of the City of Palm Desert, California, approve, and adopt the PDMC amendment to Chapter 25.10 (Mixed Residential District) and Chapter 25.68 (Decisions by the Architectural Review Commission) as shown in Exhibit A, which is attached hereto and incorporated herewith. 480 ORDINANCE NO. _____ 2 SECTION 3. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that one (1) or more subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, invalid, or ineffective. SECTION 4. Publication. The City Clerk of the City of Palm Desert, California, is hereby directed to publish this ordinance in The Desert Sun, a newspaper of general circulation, published and circulated in the City of Palm Desert, California, and shall be in full force and in effect thirty (30) days after its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held on the 12th day of May 2022, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 481 From:Lindsey L Harris To:Planning E-mail Subject:April 19, 2022, Planning Commission Agenda Item: 9.A. Date:Tuesday, April 19, 2022 12:04:28 PM Dear Commissioners, The purpose of this email is to express my support of the City of Palm Desert Planning Staff Report requesting a Zoning Ordinance Amendment relating to the R-2 zone, to be considered in the Public Hearing tonight. Myself and several of my neighbors have written to City Council previously to explain our concerns with the R-2 Zoning Ordinance as it exists today. I am encouraged and grateful for the prompt attention and action that Planning Staff, in particular Rosie Lua, have committed to addressing our concerns. Personally, I believe that the recommendations for the Amendment will help considerably in preventing misunderstandings and offer a vehicle for active participation by those negatively affected by proposed construction in existing residential neighborhoods that are now zoned R-2, but were previously built out as R-1 zones. Thank you for your thoughtful attention and prompt action in this matter. Sincerely, -Lindsey Harris, 43754 Fairhaven Dr, Palm Desert 482 CITY OF PALM DESERT PALM DESERT PLANNING COMMISSION PRELIMINARY MINUTES TUESDAY, APRIL 19, 2022 – 6:00 P.M. ZOOM VIRTUAL MEETING I. CALL TO ORDER Vice-Chair Nancy DeLuna called the meeting to order at 6:00 p.m. II. ROLL CALL Present: Absent: Vice-Chair Nancy DeLuna Chair John Greenwood Commissioner Lindsay Holt Commissioner Ron Gregory Commissioner Joseph Pradetto Also Present: Craig Hayes, Assistant City Attorney Martin Alvarez, Director of Development Services Rosie Lua, Planning Manager Nick Melloni, Associate Planner Monica O’Reilly, Management Specialist II III. PLEDGE OF ALLEGIANCE Commissioner Joseph Pradetto led the Pledge of Allegiance. IV. SUMMARY OF COUNCIL ACTIONS Director of Development Services Martin Alvarez summarized pertinent City Council actions from the meeting of April 14, 2022. V. ORAL COMMUNICATIONS None VI. CONSENT CALENDAR A. MINUTES of the Regular Planning Commission meeting of March 15, 2022. Rec: Approve as presented. 483 PRELIMINARY MINUTES PALM DESERT PLANNING COMMISSION APRIL 19, 2022 2 B. REQUEST FOR CONSIDERATION to approve a Parcel Map Waiver application for a lot line adjustment to meet the setback requirements within the Dolce community (APNs 694-150-027 and 694-150-028). Case No. PMW22-0003 (Heitec Consulting, Palm Springs, California, Applicant). Rec: By Minute Motion, approve Case No. PMW22-0003. C. REQUEST FOR CONSIDERATION to approve a Parcel Map Waiver application for a lot line adjustment to meet the setback requirements within the Dolce community (APNs 694-140-024 and 694-140-025). Case No. PMW22-0004 (Heitec Consulting, Palm Springs, California, Applicant). Rec: By Minute Motion, approve Case No. PMW22-0004. D. REQUEST FOR CONSIDERATION to approve a Parcel Map Waiver application for a lot line adjustment within the BIGHORN Golf Club (APNs 771-240-026, 771-240-051, and 771-280-073). Case No. PMW22-0005 (McGee Surveying, Inc, Indio, California, Applicant). Rec: By Minute Motion, approve Case No. PMW22-0005. E. REQUEST FOR CONSIDERATION to approve a one-year time extension for Precise Plan and Conditional Use Permit 16-394 for The Sands multi-family housing development on the south side of Hovley Lane East and east of Portola Avenue. Case No. PP/CUP 16-394 (Bravo Gardens, LLC, Palm Desert, California, Applicant). Rec: By Minute Motion, approve a one-year (until April 26, 2023) time extension for Case No. PP/CUP 16-394. F. REQUEST FOR CONSIDERATION to approve an 18-month time extension for Tentative Parcel Map 37234 for the MCP Specific Plan that subdivides 32+ acres into four (4) planning areas east of Monterey Avenue, south of Dick Kelly Drive, north of A Street, and west of Gateway Drive. Case No. TPM 37234 (MC Properties, LLC, Encinitas, California, Applicant). Rec: By Minute Motion, approve an 18-month (until September 12, 2023) time extension for Case No. TPM 37234. Upon a motion by Commissioner Pradetto, seconded by Commissioner Holt and a 3- 0 vote of the Planning Commission, the Consent Calendar was approved as presented (AYES: DeLuna, Holt, and Pradetto; NOES: None; ABSENT: Greenwood and Gregory). VII. CONSENT ITEMS HELD OVER None 484 PRELIMINARY MINUTES PALM DESERT PLANNING COMMISSION APRIL 19, 2022 3 VIII. NEW BUSINESS None IX. PUBLIC HEARINGS A.REQUEST FOR CONSIDERATION for a recommendation of approval to the City Council for a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission). Case No. ZOA22-0003 (City of Palm Desert, California, Applicant). Note, the staff report(s) and Zoom video of the meeting are available on the City’s website. Click on the following link to access: www.planning-commission- information-center. Planning Manager Rosie Lua presented the staff report and offered to answer any questions. Staff responded to questions from the Planning Commission. Vice-Chair DeLuna declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. Ms. Lindsey Harris, Fairhaven Drive, Palm Desert, sent an email in favor of the Zoning Ordinance Amendment (ZOA). Mr. Jared Portolesi, El Cortez Way, Palm Desert, spoke in favor of the ZOA. With no further testimony offered, Vice-Chair DeLuna declared the public hearing closed. Commissioner Pradetto moved to waive further reading and adopt Planning Commission Resolution No. 2810, recommending approval to the City Council for Case No. ZOA22-0003. The motion was seconded by Commissioner Holt and was carried by a 3-0 vote (AYES: DeLuna, Holt, and Pradetto; NOES: None; ABSENT: Greenwood and Gregory). B.REQUEST FOR CONSIDERATION for a recommendation of approval to the City Council for a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses. Case No. ZOA22-0004 (City of Palm Desert, California, Applicant). Ms. Lua presented the staff report and offered to answer any questions. Staff responded to questions from the Planning Commission. Vice-Chair DeLuna declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no testimony offered, Vice-Chair DeLuna declared the public hearing closed. 485 PRELIMINARY MINUTES PALM DESERT PLANNING COMMISSION APRIL 19, 2022 4 Commissioner Pradetto moved to waive further reading and adopt Planning Commission Resolution No. 2811, recommending approval to the City Council for Case No. ZOA22-0004. The motion was seconded by Commissioner Holt and was carried by a 3-0 vote (AYES: DeLuna, Holt, and Pradetto; NOES: None; ABSENT: Greenwood and Gregory). XI. MISCELLANEOUS None XII. COMMITTEE MEETING UPDATES A. CULTURAL ARTS COMMITTEE Commissioner Lindsay Holt commented that she emailed staff the San Pablo Public Art Development Plan, a report on the butterfly painting, and a mural to share with the Planning Commission. B. PARKS & RECREATION COMMISSION None XIII. REPORTS AND REMARKS Mr. Alvarez mentioned that the City Council approved the new El Paseo art exhibition, and the transition of new art installation would occur in October. XIV. ADJOURNMENT With the Planning Commission concurrence, Vice-Chair DeLuna adjourned the meeting at 6:33 p.m. NANCY DE LUNA, VICE-CHAIR ATTEST: MARTĺN ALVAREZ, SECRETARY MONICA O’REILLY, RECORDING SECRETARY 486 CITY OF PALM DESERT LEGAL NOTICE NOTICE OF A PUBLIC HEARING BEFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT TO CONSIDER APPROVAL FOR A ZONING ORDINANCE AMENDMENT TO MODIFY THE PALM DESERT MUNICIPAL CODE CHAPTER 25.10 (RESIDENTIAL DISTRICTS) AND CHAPTER 25.68 (DECISIONS BY THE ARCHITECTURAL REVIEW COMMISSION) The City of Palm Desert City Council (City), in its capacity as the Lead Agency, finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; it prevents changes in the environment pending the completion of the contemplated study of impacts. Project Location/Description: Project Location: R-2 Zoning (Mixed Residential District) Project Description: Zoning Ordinance Amendment (ZOA) as a regulatory response to the construction of a second story in the R-2 Zoning (Mixed Residential District) within the City. Recommendation: City Council to approve the first reading of the the R-2 Zoning and Architectural Review regulation changes and pass to second reading. Public Hearing: The public hearing will be held before the City Council on May 12, 2022, at 4:00 p.m. via Zoom. The hearing will be conducted in accordance with the City’s emergency protocols for social distancing. Options for remote participation will be listed on the Posted Agenda for the meeting at: https://www.cityofpalmdesert.org/our-city/mayor-and-city-council- /city-council-meeting-information-center. Comment Period: The public comment period for this project is from April 29, 2022 to May 12, 2022. Public Review: The plans and related documents are available for public review Monday through Thursday from 8:00 a.m. to 5:00 p.m. by contacting the project planner, Rosie Lua, Planning Manager. Please submit written comments to the Planning/Land Development Division. If any group challenges the action in court, issues raised may be limited to only those issues raised at the public hearing described in this notice or in written correspondence at, or prior to the City Council hearing. All comments and any questions should be directed to: Rosie Lua, Planning Manager City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611, Extension 480 rlua@cityofpalmdesert.org PUBLISH: DESERT SUN ANTHONY J. MEJIA, CITY CLERK APRIL 27, 2022 PALM DESERT CITY COUNCIL 487 From:Lindsey L Harris To:CouncilMeeting Comments Subject:City Council Meeting March 10, 2022, Agenda Item: Action Calendar Item 14 Date:Wednesday, March 9, 2022 11:56:03 AM Dear Mayor Harnik and Council Members, On your agenda for the City Council Hearing March 10, 2022, is Item 14 on the Action Calendar which particularly interests and affects me personally. My prior communication on the subject is included in your Staff Report for the item. The reason I'm writing to you today is that I would like to praise City Staff, in particular Rosie Lua, for being so engaged with our neighborhood and helping us to understand what our current zoning restrictions are, and for moving ahead with the serious study and consideration of possible alternatives. I would also ask that you please approve the Staff recommendations as stated in the report: "After review of the above stated items, staff is recommending the following to the City Council: 1) Modify Table 25.10-3 (Residential Zoning District Development Standards) for R-2 as shown below: A. Reduce height to 15 feet and require a discretionary ARC approval for heights above 15 feet up to 30 feet maximum. B. Reduce the Number of Stories from 2.5 to 2. C. Implement a public notification for projects above 15 feet within the R-2 Zoning District, requiring public notification to immediately adjacent property owners 10 days prior to the ARC meeting. 2) Authorize the ARC to review the second-story design elements to ensure impacts to the adjacent neighbors are minimized." It appears that this recommendation for changes would definitely, at a minimum, reduce the chances for a similarly horrid situation in our neighborhood as the one that is occuring in the Portolesi Family's backyard. Thank you for your thoughtful consideration of our concerns. -Lindsey Harris 488 STAFF REPORT CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT DATE: March 10, 2022 PREPARED BY: Rosie Lua, Planning Manager REQUEST: Review recommended changes to the development standards of the R-2 (Mixed Residential District) and direct staff to initiate a Zoning Ordinance Amendment in Chapter 25.10 of the municipal code. Recommendation By minute motion, direct staff to initiate a Zoning Ordinance Amendment (ZOA) to modify the development standards of the R-2 (Mixed Residential District) Zoning District in Chapter 25.10 of the municipal code. Strategic Plan • Land Use, Housing & Open Space – Priority 5: “Utilize progressive land use policies and standards to support ongoing and future needs.” Background Analysis The R-2 (Mixed Residential District) development standards related to height and number of stories are a focus of the City. Recently, concerns from the public have been raised related to the zoning designation changes of properties previously zoned R-1 and the development standard changes that increased the number of stories and heights in R-2 zoning that occurred in 2017. The recent construction of a second-story home addition on El Cortez Way has some residents concerned that the development standards of the R-2 zoning designation has allowances for two-story homes as a permitted use (up to 30 feet high and 2.5 stories maximum) without public notification or design standards. The concerns that have come forth are mainly related to the development standards of the R-2 zoning that changes the character of their existing neighborhoods. The staff’s recommendation to the City Council has considered these concerns. Table 1 below provides a historical timeline of zoning changes from R-1 (Single-Family Residential) to R-2 (Mixed Use Residential) including General Plan and Zoning District changes that occurred as a result of the Zoning Consistency Update on August 24, 2017. This change occurred directly after the adoption of the City’s General Plan Update which was accompanied by an Environmental Impact Report (EIR), that considered land uses and its impacts to those communities. These City actions, inclusive of a General Plan Update, EIR, and Zoning Consistency Update followed all proper state and municipal code procedures for public notifications and hearings requirements for adoption. 489 March 10, 2022 – Staff Report Recommendations to R-2 Development Standards Page 2 of 4 Table 1 History of Areas with Zoning Changes from R-1 (Single-Family Residential) to R-2 (Mixed Use Residential) Year General Plan/Zoning Land Use Designation Development Standards Prior to November 16, 2016 General Plan R-M, Medium Density Residential None Zoning R-1, Single-Family Residential District -Maximum height 15 feet (18 feet with approval of Architectural Review Commission (ARC)) -Single story -Design standards limited to screening of roof equipment -No public hearings required for ARC Post November 16, 2016 (General Plan adoption) General Plan Update Small Town Neighborhood 2.5 maximum No. of stories Zoning R-1, Single-Family Residential District -Maximum height 15 feet (18 feet with approval of ARC) -Single story -Design standards limited to screening of roof equipment -No public hearings required for ARC After August 24, 2017 General Plan Small Town Neighborhood 2.5 maximum No. of stories Zoning Consistency Update R-2, Mixed Residential District -Maximum height 30 feet -2.5 maximum no. of stories -Design standards limited to screening of roof equipment -No ARC process/No public hearings required As shown in Table 1, after August 24, 2017, the R-2 Zoning District included a modification to the development standards to align with the allowances provided in the General Plan land use designation of a Small Town Neighborhood, which increased the number of stories to a maximum of 2.5 stories. The R-2 development standards have an outright permitted height of 30 feet and a maximum of 2.5 stories. It should be noted that constructing a new single-family home or constructing a second story is a ministerial approval (staff level approval) so does not require a public hearing notice. The municipal code does not incorporate design standards to regulate ministerial type approvals except for requiring the screening of all roof equipment. On the other hand, if an applicant is constructing multiple units in an R-2 zoned property, a public hearing and approval of the Planning Commission is required, regardless if it is a single-story or multi-story building. 490 March 10, 2022 – Staff Report Recommendations to R-2 Development Standards Page 3 of 4 Discussion Staff has reviewed the concerns of the residents and criteria below for a recommendation to the City Council: 1) Analyzed the Small Town Neighborhood General Plan land use designation and current R-2 (Mixed Residential District) for consistency. 2) Evaluated the reduction of the height and number of stories for the R-2 that impacts the entire City. 3) Reviewed the public notification process for implementation. 4) Studied potential design guidelines for second story homes. After review of the above stated items, staff is recommending the following to the City Council: 1) Modify Table 25.10-3 (Residential Zoning District Development Standards) for R-2 as shown below: A. Reduce height to 15 feet and require a discretionary ARC approval for heights above 15 feet up to 30 feet maximum. B. Reduce the Number of Stories from 2.5 to 2. C. Implement a public notification for projects above 15 feet within the R-2 Zoning District, requiring public notification to immediately adjacent property owners 10 days prior to the ARC meeting. 2) Authorize the ARC to review the second-story design elements to ensure impacts to the adjacent neighbors are minimized. Table 25.10-3: Residential Zoning District Development Standards Measurement/Zoning District RE3 R-13 R-2 R-3 R-1M1 HPR4 P.R.5 ≥1 ac ≥15,000 sf ≥10,000 sf, but ≤15,000 sf <10,000 sf Building Measurements Height, max 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC) 30′ 15’ (30’ ARC)8 40′ 18′ _ 40′ Number of Stories, max. 1 1 1 2 2.5 2 3 1 1 3 8 Allowable building height is 15 feet, above 15 feet to a max of 30 feet only with approval by the Architectural Review Commission (ARC). Public notification to immediately adjacent property owners 10 days prior to the ARC meeting. Public Input 491 March 10, 2022 – Staff Report Recommendations to R-2 Development Standards Page 4 of 4 Staff has received several letters from the public concerning the R-2 development standards and questioning whether or not second stories should have a notification to its neighbors, design standards, and limitations to the existing permitted height and number of stories allowed. All written correspondences are attached to this staff report. Recommendation Staff seeks the City Council’s direction to initiate a ZOA to consider the changes discussed in this report or open the discussion for further recommendations and evaluation of the R-2 (Mixed Residential District). The amendment will require approval of the Planning Commission prior to consideration of the City Council. Staff anticipates the amendment for City Council consideration in late April 2022. Fiscal Analysis There is no fiscal impact related to the staff’s proposal. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW ASSISTANT CITY MANAGER N/A Robert W. Hargreaves City Attorney Martin Alvarez Martin Alvarez, Director of Development Services N/A Veronica Chavez Acting Director of Finance Andy Firestine Andy Firestine Assistant City Manager City Manager L. Todd Hileman: L. Todd Hileman ATTACHMENT: 1. R-2 Zoning Map 2. Public Correspondences 3. Chapter 25.10 (Residential Districts) 492 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, © OpenStreetMap contributors, and the GIS User Community Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, © OpenStreetMap contributors, and the GIS User Community R-2 - Residential Single Family 493 From:Kurt Linda Davis To:Rosie Lua Subject:Property located at 72764 Arboleda Dr, PD Date:Wednesday, February 16, 2022 3:21:50 PM Dear Ms Lua, We are writing to express our concerns regarding possible future development of the property at 72764 Arboleda Dr, PD. We understand you have been in conversation with our neighbor, Lindsey Harris, regarding concerns we share. We believe Lindsey has expressed our concerns quite effectively. We have owned our home in the Palm Dell Estates since 1978. We love our neighbors, the neighborhood, the area, and especially the beauty of our mountain views. With the R-2 zoning, we are concerned that we could possibly lose our privacy as well as our beautiful mountain view enjoyed for these many years, should a two-story structure be erected. We thank you, and the City of Palm Desert, for considering setting design standards that would protect neighbor privacy as well as protect view of the mountains, before it possibly becomes a negative issue in our neighborhood. -Kurt & Linda Davis 72814 Arboleda Dr, PD (760) 902-7981 494 From:Lindsey L Harris To:Martin Alvarez Cc:Rosie Lua Subject:Property located at 72764 Arboleda Dr, Palm Desert Date:Monday, February 14, 2022 3:18:30 PM Dear Mr Alvarez, The purpose of this email is to request some consideration by the City of Palm Desert in how the property located in the address above might possibly be developed. My interest in this is due to the fact that my husband and I live in the home that is immediately adjacent, located at 43754 Fairhaven Dr. We share a property line of approximately 120 ft with the Arboleda property. The previous owner recently died and his heirs have listed the property for sale. We had a wonderful long term relationship with the prior owner and are truly hoping to create an equally pleasant relationship with any new owner. In order to eliminate any potential for misunderstanding on our part, or anyone who is considering purchasing the Arboleda property, I would respectfully request that the City of Palm Desert consider the character of the Palm Dell Estates neighborhood. Those of us who have lived in this neighborhood are thoughtful, caring, respectful, and helpful to each other. We have a strong and active Neighborhood Watch Program that keeps us all informed and friendly. It is a joy to live here. I am aware of new development standards imposed by the State of California regarding development of R-2 property. I have had a very informative conversation with Rosie Lua of your staff, who was quite helpful. She is the one who suggested that I start this correspondence with you. I have copied this email to her as well. I hope that anyone else who is involved in the decision process for this property will also be alerted by one of you of our concern. Of course our hope is that one of the many people who have already expressed an interest in purchasing the property for use as a single family residence are able to follow through and keep the house in character with this neighborhood. However, hoping something might happen usually is a poor approach. So, since there are several neighbors who also have a vested interest in what happens with the future of the Aboleda property, and many others in the neighborhood who care deeply about this issue, we are wondering if there are some architectural and building restrictions that could be applied or overlayed to any request for permits on the Arboleda property. I have not contacted the Building Department, or the City Council yet. I believe there is a path that is best applicable in this case and I am hoping you will help us find the best avenue for bringing about a positive and proactively successful result. The past two City Council meetings I have heard the concerns expressed by Jered Pordaleschi (spelling may not be correct). He has a similar situation to ours, except that the damage has already been done and construction of a two story house with various windows and decking now overlook his backyard. We are certainly concerned and are trying to avoid a similar result here. There are many in our neighborhood who are more than willing to write letters to you or the City Council, whichever is appropriate. They will participate in resolving this issue successfully in any approach that you direct us to take. None of us want to wait until it's too late to make a difference. I would like to explore our options with you, or whomever is the best person to handle this situation. We want to be certain that at a minimum the adjacent neighbors will be notified of any activity or requests that are brought to the City regarding the Arboleda property. This would include demolition permitting, architectural review, building permit requests, or any other activity. We are especially concerned with hazards related to demolition due to the presence of a high level of black mold in the house. It would be appreciated if we could participate in or at least comment 495 on any development requested on the property. Our goal is to have an understanding of how we might be able to influence the development in a positive manner. Thank you so much for your thoughtful consideration and assistance in this issue. I will look forward to hearing back from you, or meeting, or speaking with you as soon as possible. Sincerely, -Lindsey Harris 43754 Fairhaven Dr, Palm Desert 92260, cell: 760-799-7175 496 My wife and I are writing you and indirectly the City Council regarding the R-2 zoning designation throughout the City of Palm Desert. It is our understanding that this issue will come before City Council for guidance, possibly at the March 10 th meeting. We would like to express our concerns regarding two story structures being built throughout the City as infill new homes or additions to existing homes in single story neighborhoods. We would suggest more restrictive design standards be applied in those areas so as to enhance the continuity of the neighborhood. Mixed story homes throughout a single -story neighborhood are not aesthetically pleasing and not, we hope, what the City of Palm Desert is promoting. Our home is located at 43840 Fairhaven Drive and is a prime example of what the build out of this type of infill or the remodeling of an existing home could do to a neighborhood. We have lived at this location since 1986 and have two very different situations affecting our residence. The home across the street is up for sale with a sale pending. Hence the reason for this communication. The house and the surrounding structures including the walls are simply put, an eye sore. We know, as we have had to look at it out our front door for 35 years. What a travesty it would be to us and the adjacent property owners, if a two-story house or houses were built in its place. An eyesore for 35 years replaced by yet a bigger one. The second property is a lot adjacent to our property, diagonally south east. Being a vacant lot, it has provided us with an unobstructed view of the mountains and City tree line. Again, more restrictive design standards would, to a certain level, protect our view but more importantly not allow a two-story structure with a view directly into ours’ and our neighbors’ backyard and the back of our homes. We understand that the City Council have been handcuffed by State of California housing mandates and new laws. We are not sure how the City of Palm Desert being a Charter City can impact decisions of this nature. But we do feel that the City Council has the ability to establish more restrictive design standards throughout our community and empower various city departments the ability to consider the impacts on a case by case basis to enhance the quality of life for all residents. We and many of our neighbors would be more than happy to express our concerns directly to the City Council, if you feel it appropriate and effective. Thank you for the opportunity to express our views regarding this issue. Jerry and Judi Rogers 43840 Fairhaven Drive Palm Desert, CA 92260 760 250 4948 497 498 From:David Middleton To:Rosie Lua Subject:Zoning and design standards for Palm Dell Estates Date:Friday, February 18, 2022 3:25:34 PM I ask you to consider an ordinance to regulate construction in residential neighborhoods. To use our own little community, Palm Dell Estates, as an example, we have seen a steady deterioration in the quality of life over the past 35 years. Originally we enjoyed the central location with easy access to shopping and work. We could easily bicycle or walk to many parts of Palm Desert. That has all changed as the priority seems to have been to move more cars faster, and we often find ourselves land-locked by the Fred Waring Speedway, the Parkview Drag Strip and the Monterey Autobahn. Trying to walk across the street requires the fearlessness of a daredevil or a genuine desire to end it all. We long ago gave up on trying to enjoy a bicycle ride. This along with the deafening noise at all hours and the light pollution destroying our sky views. We now face the prospect that a house in our neighborhood will be razed and replaced with new construction, that could include two dwellings up to 30 feet high. This would radically alter the look of our neighborhood, made up now of one-story dwellings. Such a house would intrude on the privacy of three adjoining homes and block the views of the mountains for many of us. We don’t see any way such structures could fit into the character of our community. I hasten to note that we have already been assaulted by the poorly planned development to our west. With inadequate parking in their gated community, many residents are now parking on Fairhaven. We note that the amount of trash strewn around the neighborhood has increased. Thankfully several of the neighbors go out and pick it up when it gets bad enough, a testament to the cohesiveness of our community. I think you are already well versed in the problems we face due to the street fair at COD and the use of Acacia to relieve traffic from Monterey. I think Palm Desert, as a charter city, has room to apply the spirit of the state requirements to permit more housing on residential lots. We residents of Palm Dell Estates think a main house and a small structure can fit onto our lots, and they can be kept to one story with a maximum height of 15 feet, and that is the guidance we ask you to direct to the City Council. Sincerely, Dave Middleton 72799 Arboleda DR Palm Desert 499 760 399 6855 dfmiddletonphd@gmail.com 500 From: Jared Portolesi <jaredportolesi@gmail.com> Sent: Thursday, January 27, 2022 11:43 AM To: Martin Alvarez <malvarez@cityofpalmdesert.org>; CouncilMeeting Comments <CouncilMeetingComments@cityofpalmdesert.org> Subject: Jared Portolesi 74057 el cortez way Hi Martine, As you can see by the attached pictures, my Wife, our 4 children, and myself are HIGHLY negatively impacted by the Contruction of a second floor next door. We have lost all privacy and all views. We now have 3 large windows or sliding doors on the second story next door looking directly over our entire yard and pool area. We are very disappointed with this ordinance and the lack of forethought that was given to the negative impact this has on home owners and their families. We have never been notified of these changes nor were we notified of the contruction of the second story next door to us seen in the pictures below. Were there even studies completed by the city as to how this might effect people’s privacy? Was there any consideration regarding how making this already extremely dense area even more dense would effect parking on streets that are already packed daily? I have also copied the city council email prior to 12pm so they are aware of the negative impact that this new ordinance has on surrounding homes. Ensuring it will be part of the record of todays meeting. Per our phone conversation this morning I look forward to hearing back from you with a solution to regaining our privacy in our yard. Thank you, Jared Portolesi 501 502 503 504 Palm Desert Municipal Code Up Previous Next Main Collapse Search Print No Frames Title 25 ZONING Chapter 25.10 RESIDENTIAL DISTRICTS* * CodeAlert: This topic has been affected by Ordinance No. 1374. To view amendments and newly added provisions, please refer to the CodeAlert Amendment List. 25.10.010 Purpose The purpose of this chapter is to establish residential zoning districts in the City, along with allowed use and development standards applicable to those districts. These districts are consistent with and implement the City’s General Plan neighborhood land use categories as indicated in Table 25.04-1 (Zoning Districts). (Ord. 1324 § 4, 2017; Ord. 1259 § 1, 2013) 25.10.020 Characteristics of the Residential Districts The following descriptions of each residential district identify the characteristic uses, density, intensity of uses and the types of development intended for that district. A. Estate Residential District (RE). The district is intended to provide low intensity and neighborhood development (0.5—1.0 du/ac) and generally is characterized by limited development on large properties and preservation of natural features and open space. B. Single-Family/Mobile Home Residential District (R-1M). This district provides for the permanent placement and occupancy of single family dwelling units, factory built or manfucatored dwelling units and mobile homes for residential purposes on purchased, rented or leased lots. The district is characterized as having moderated density (4.0—7.0 du/ac) focused around community space and amenities with walkable streetscapes. C. Single-Family Residential District (R-1). The intent of this district is to encourage the preservation and development of traditional residential neighborhoods. The district provides for low intensity development (2.0—8.0 du/ac) generally characterized by single-family homes on medium-sized lots organized around formal and walkable streetscapes. D. Mixed Residential District (R-2). The intent of this district is to provide moderate intensity and density (3.0 —10.0 du/ac) for neighborhood development. Neighborhoods are characterized by a variety of housing choices and mixed-uses. Buildings are organized around formal and walkable streetscapes with high levels of pedestrian connectivity. E. Multifamily Residential District (R-3). The intent of this district is to provide suitable areas for moderate to higher intensity and density (7.0—40.0 du/ac) for residential development and small scale commercial activity. The zoning district is characterized by higher density residential development and mixed-uses in proximity to retail and commercial services. Buildings are organized around formal streetscapes with a variety of plazas and other pedestrian amenites and open spaces that are highly connected to surrounding development. F. Hillside Planned Residential District (HPR). The purpose of the hillside planned residential district is to provide for the lowest intensity (0.2 du/ac) of residential development by minimizing the grading of hillside areas and to preserve the natural contours of the land by avoiding extensive cut and fill of slopes that result in a padding or staircase effect within the development. This district is characterized by the preservation of natural features and protected viewsheds, architecture and landscape design that blends with the natural terrain, and informal and natural streetscapes that follow the topography of the land. G. Planned Residential District (PR). The purpose of this district is to provide for flexibility in residential development, by encouraging creative and imaginative design, and the development of parcels of land as coordinated projects involving a mixture of residential densities (4.0—40.0 du/ac), mixed housing types, and community facilities. The district is charactersized as providing for the optimum integration of urban and natural505 amenities within developments and is organized around formal, walkable, and highly connected streetscapes. (Ord. 1324 § 4, 2017; Ord. 1259 § 1, 2013) 25.10.030 Allowed Land Uses and Permit Requirements Table 25.10-1 “Use Matrix for Residential Districts” below identifies land uses and corresponding permit requirements for residential districts and all other provisions of this title. Descriptions/definitions of the land uses can be found in Chapter 25.99 “Definitions”. The Special Use Provisions column in the table identifies the specific chapter or section where additional regulations for that use type are located within this title. Use regulations in the table are shown with a representative symbol by use classification listing: “P” symbolizes uses permitted by right, “A” symbolizes uses that require approval of an administrative use permit, “L” symbolizes uses that require approval of a large family day care use permit, “C” symbolizes uses that require approval of a conditional use permit, and “N” symbolizes uses that are not permitted. Uses that are not listed are not permitted. However, the Commission may make a use determination as outlined in Section 25.72.020 (Use Determinations). Table 25.10-1: Use Matrix for Residential Districts Residential Zoning District (P=Permitted; A=Administrative Use Permit; L=Large Family Day Care Use Permit; C=Conditional Use Permit; N=Not Permitted) RE R-1 R-2 R-3 R-1M HPR PR Special Use Provisions Residential Uses Assisted living N C C C N N C Accessory dwelling unit P P P P P N P 25.34.030 Condominium N N C C N N C Dwelling, duplex N N P P N N N Dwelling, multifamily N N P P N N C 25.10.040.A Dwelling, second P P P P N P P 25.34.030 Dwelling, single-family P P P N N P P Farmworker housing N N N N N N N Group home P P P N N P P 25.10.040.B Guest dwelling P P P N N P P Home-based business P P P P P P P Junior accessory dwelling unit P P P P P N P 25.34.030 Manufactured home parks N N N N C N N Planned unit development, residential N N C C N C C 25.10.040.C Transitional and supportive housing see Note 1 Agriculture-Related Uses Apiary P P P N N P P Botanical conservatory A N N N N N N Crops and horticulture, limited A N N N N N N Domestic animals P P P P P P P 506 Residential Zoning District (P=Permitted; A=Administrative Use Permit; L=Large Family Day Care Use Permit; C=Conditional Use Permit; N=Not Permitted) RE R-1 R-2 R-3 R-1M HPR PR Special Use Provisions Garden, private P P P P P P P Greenhouse, commercial C N N N N N N Greenhouse, private P P P A A P P Horticulture, private P P P P P P P Kennel C N N N N N C 25.10.040.D Livestock raising, noncommercial C N N N N N N Nursery C N N N N N N Orchard A N N N N N N Stable, boarding A N N N N N N 25.10.040.E Stable, private A N N N N N N 25.10.040.E Recreation, Resource Preservation, Open Space, and Public Assembly Uses Cemetery N N N N N N C Community facility N N N N N N C Club, private N N C C N N C Crematory N N N N N N N Day care, large family L L L L L L L 25.10.040.F Day care, small family P P P P P P P Institution, educational2 C C C C C N C Institution, general2 N N N C N N C Institution, religious C C C C N N C Public park P P P P P P P Recreational use, commercial N N N N N N C 25.10.040.G Recreational vehicle park N N N N C N C Recreation facility, commercial N N N N N N N Recreation facility, incidental C C C C C N C 25.10.040.H Recreation facility, private P N N P P N P Recreation facility, public C C C C C N C Utility, Transportation, Public Facility, and Communication Uses Electric substation N N N N N N N Fire station C C C C N N C Public service facility C C C C C N N Public utility C C C C C N N Utility facility N N N N N N C Retail, Service, and Office Uses Bed and breakfast C N N C N N N 507 Residential Zoning District (P=Permitted; A=Administrative Use Permit; L=Large Family Day Care Use Permit; C=Conditional Use Permit; N=Not Permitted) RE R-1 R-2 R-3 R-1M HPR PR Special Use Provisions Commercial parking lot N C N C N N N 25.10.040.I Condominium hotel, converted N N C C N N C Hospital N N C C N N C Hotel N N N C N N C 25.10.040.J Neighborhood government office N N C C N N N 25.10.040.K Office parking lot N C C C N N N 25.10.040.L Professional office N N C C N N N 25.10.040.M Resort hotel N N N C N N C 25.10.040.J Timeshares N N N N N N C Temporary Uses See Section 25.34.080 Notes: 1. Transitional and supportive housing shall be subject to only those restrictions that apply to other residential uses of the same type in the same zone. 2. Trade schools are not permitted. (Ord. 1358 § 2, 2020; Ord. 1324 § 4, 2017; Ord. 1304 § 1, 2016; Ord. 1279 § 1, 2015; Ord. 1259 § 1, 2013) 25.10.040 Specific Use Standards The following provisions apply as indicated to the uses listed in Table 25.10-1 (Use Matrix for Residential Districts): A. Multifamily. Multifamily dwelling units are permitted within the R-2 district up to a maximum of 10 dwelling units per acre, or as indicated on the zoning map. Multifamily dwelling units are permitted within the R-3 district at densities between 7 and 40 dwelling units per acre, or as indicated on the zoning map. B. Group Home. When permitted according to Table 25.10-1 (Use Matrix for Residential Districts), group homes are limited to 6 or fewer residents. C. Planned Residential. Cluster development and/or condominiums are permitted as part of a planned development. D. Kennel. Excluding domestic pets, all boarding for animals or fowl must be at least 100 feet away from any neighboring residential home. E. Stables. The stabling of horses (or mules) is permitted with an administrative use permit in the residential estate district subject to the following provisions: 1. Two standard horses (or mules) over 14.2 hands, 58 inches shall be permitted on a lot of 40,000 square feet minimum area with a total number of horses all sizes not exceeding three. (This would allow one additional pony or the temporary keeping of one foal). 2. Horses must be kept within a corral and/or enclosed stable of the following minimum dimensions: a. Corral. 288 square feet per horse; minimum dimensions of 12 by 24 feet, and one-third shaded. b. Stable. 144 square feet, minimum dimension 12 feet by 12 feet per horse. Stable shall be ventilated for the desert environment. c. Construction. Corrals and stables shall be constructed of material and in such a manner to adequately contain the horses. 508 3. Barns, corrals or stables constructed to maintain horses shall be located not less than 35 feet from any residence or habitable structure on the same lot and not less than 50 feet from any residence or habitable structure on adjacent lots. Barns, corrals, or stables may be located within 50 feet of a front property line if the finding can be made that the design and appearance of such structures are compatible with surrounding properties. No horses shall be permitted within 100 feet of an adjacent property not zoned RE (i.e., R1, O.P., PR). 4. Animal manure shall be stored in appropriate receptacles and properly disposed of not less than once per week. 5. Barns, corrals, or stables shall be cleaned and maintained such that dust, flies, and odors shall not create a nuisance for adjacent properties and not less than once per day. F. Large Family Day Care. Large family day care facilities require the issuance of a large family day care use permit in accordance with Section 25.64.020, and are permitted subject to the following requirements: 1. Space and Concentration. Properties proposed for use as large family day care homes shall be located no closer than 300 feet in all directions from another large family day care home. An adjustment may be granted according to Chapter 25.64.030 (Adjustments) of this ordinance to reduce this distance to no more than 100 feet. 2. Traffic Control. A traffic circulation plan shall be designed to diminish traffic safety problems. Residences located on major arterial streets (as shown on the General Plan circulation map) must provide a drop-off/pick-up area designed to prevent vehicles from backing onto the arterial roadway. The applicant may be required to submit a plan of staggered drop-off and pick-up time ranges to reduce congestion in neighborhoods already identified as having traffic congestion problems. 3. Parking. All homes used for large family day care facilities shall provide at least three automobile parking spaces, no more than one of which may be provided in a garage or carport. Parking may be on-street if contiguous to property. These may include spaces already provided to fulfill residential parking requirements. 4. Noise Control. Operation of the facility shall comply with all provisions of Chapter 9.24 (Noise Control) of the Palm Desert Municipal Code. Additional conditions may be placed on use permits to reduce noise impact if ongoing problems exist. 5. Signage. No signs or other exterior markings identifying a large family day care operation shall be allowed on the applicant’s home. 6. Residency. The applicant must be a primary resident of the home that is proposed as a large family day care home. 7. Contact Person. The current name(s) and telephone number(s) of the applicant, and all other operators if different from the applicant, of the family day care home shall be on file with the City at all times. 8. State Licensing. All appropriate licensing from the California Department of Social Services shall be obtained prior to commencing operation of any large family day care home in the City. 9. Building and Fire Code Compliance. Consistent with Section 1597.46 of the Health and Safety Code, the proposed large family day care home must comply with all building and fire code provisions applicable to single-family residences, and with such additional standards as the State Fire Marshal, from time to time, adopts pursuant to Section 1597.46(d) of the Health and Safety Code to promote the fire and life safety of children in large family day care homes. (See Title 22 of the California Code of Regulations.) 10. Smoking Restricted. Consistent with Section 1596.795 of the Health and Safety Code, smoking of tobacco and other substances—whether in pipe, cigar, or cigarette form—shall not be allowed in the applicant’s home during its hours of operation as a large family day care home with respect to those areas of the home where children are present. 11. Proof of Control. No use permit shall be issued unless the applicant can demonstrate legal authority and control over the real property proposed to be used as a large family day care home.509 G. Recreational Use, Commercial. Commercial recreation uses are limited to the PR zone only with the issuance of a conditional use permit when not directly related to a permitted residential development. H. Recreation Facility, Incidental. Limited commercial uses are authorized as part of this use classification which are commonly associated with and directly related to the primary use. I. Commercial Parking Lot. Parking lots that service commercial establishments are permitted within 300 feet of the related commercial establishment. J. Hotel and Resort Hotel. In the R-3 zoning district, these uses are permitted up to a maximum of 40 units per gross acre with the issuance of a conditional use permit. In the PR zoning district, the maximum density shall be approved by the Commission or Council. K. Government Office Building. Small neighborhood government office buildings are permitted up to 5,000 square feet in size. L. Office Parking Lot. Parking lots that serve office developments are permitted when located directly adjacent to the office professional zone and consistent with recommendations of the General Plan. M. Professional Office within Residential District. These uses are permitted with the issuance of a conditional use permit, provided property to be developed is abutting or across the street, or across an alley from commercially zoned property. Residential development standards are to be used to ensure compatibility. (Ord. 1324 § 4, 2017; Ord. 1279 § 2, 2015; Ord. 1259 § 1, 2013) 25.10.050 Development Standards The development standards on Table 25.10-3 (Residential Zoning District Development Standards) are applicable to the residential zoning districts. These standards, along with other development standards (e.g., landscaping requirements, signs, and parking standards) in this title, are intended to assist property owners and project designers in understanding the City’s minimum requirements and expectations for high-quality development. A. Hillside Planned Residential Development Standards. The following standards must be met prior to the approval of a hillside development plan as described in Section 25.78.020: 1. Density. Each lot shall be limited to a maximum of one unit per 5 acres. All lots will be entitled to at least one unit. 2. Grading. Location of building pads and access roads shall be evaluated, approved, or adjusted based on consistency with the following: a. Preserved natural contours of the land to avoid extensive cut and fill slopes to reduce the need for a staircase effect within developments. b. Architecture and landscape design which blends with the natural terrain to the greatest practical extent. c. Retention and protection of undisturbed viewsheds, natural landmarks, and features including vistas and the natural skyline as integral elements. d. Building Pad Area. The maximum area permanently disturbed by grading shall not exceed 10,000 square feet. e. Access Road or Driveway. Maximum permanent grading disturbance of natural terrain for development of access to the approved building pad shall be 3,000 square feet. Roads shall be located and designed to blend with the natural terrain to the greatest practical extent consistent with the grading provisions listed in this subsection A.2. f. Renaturalization. All cuts, fills, or other areas temporarily disturbed by grading shall be re- naturalized, colored, and landscaped to blend with the adjacent undisturbed natural terrain to the satisfaction of the City Council. 3. Maximum Dwelling Unit Size. Total dwelling unit, garage and accessory building size on any one lot shall not exceed 4,000 square feet. 4. Exception. The standards of subsections A.1 through A.3 of this section shall be required unless modified by one of the following: 510 a. Precise Plan. The Commission and Council may approve a precise plan of design through public hearing process that modifies the standards in subsection A.1 through A.3. Said precise plan shall take into consideration any and all circumstances, including, but not limited to, viewshed, topography, color, texture, and profile of any structure that the Commission or Council may determine to be in conformity with the purposes set forth in this section. b. Previously Approved Existing Building Pads. If a property owner can demonstrate that a previous building pad was approved by the City or County before incorporation, a home and accessory structure(s) may be built on a previously approved building pad without a public hearing. The building size shall be limited to 35 percent of the lot, which may be increased up to 50 percent with ARC approval. Enlarging a previously approved existing building pad shall require a new public hearing subject to the provisions of this chapter. 5. Previously approved existing building pads shall be subject to the standard coverage limitations of 35 percent, which may be increased up to 50 percent with ARC approval. Any change to an existing approved building pad shall require a new public hearing subject to the provisions of this chapter. 6. Development on or across ridges is prohibited. 7. Building pads and architecture shall be designed to eliminate or minimize any visual impact on the City to the maximum extent feasible. 8. All common open space shall be preserved for that purpose as shown in the development plan. The developer shall choose one or a combination of the following 3 methods of administering common open space: a. Dedication of common open space to the City, which is subject to formal acceptance. b. Establishment of an association or nonprofit corporation of all property owners or corporations within the project area to ensure perpetual maintenance of all common open space. c. Retention of ownership, control, and maintenance of all common open space by the developer; all privately owned common open space shall continue as such and shall only be used in accordance with the development plan; appropriate land use restrictions shall be contained in all deeds to ensure that the common open space is permanently preserved according to the development plan; said deed restrictions shall run with the land and be for the benefit of present as well as future property owners, and shall contain a prohibition against partition of common open space. 9. Design Criteria. The following design criteria are established: a. The overall plan shall achieve an integrated land and building relationship. b. Open spaces, pedestrian and vehicular circulation facilities, parking facilities, and other pertinent amenities shall be an integral part of the landscape and particular attention shall be given to the retention of natural landscape features of the site. c. The layout of structures and other facilities shall effect a conservation in street and utility improvements. d. Recreational areas, active and passive, shall be generally dispersed throughout the development and shall be easily accessible from all dwelling units. e. Architectural unity and harmony within the development and with the surrounding properties shall be attained. B. Planned Residential District Standards. 1. Purpose. It is the purpose of the PR district to provide for flexibility in development, creative and imaginative design, and the development of parcels of land as coordinated projects involving a mixture of residential densities and housing types, and community facilities. The PR district is further intended to provide for the optimum integration of urban and natural amenities within developments. The PR district is also established to give a land developer assurance that innovative and unique land development techniques will be given reasonable consideration for approval and to provide the City with assurances that the completed project will contain the character envisioned at the time of approval. 2. Filing Procedure. To initiate the review process, the applicant shall file applications for a change of zone (if needed) to a PR district along with a precise plan, tentative tract/parcel map and supporting environmental 511 documentation. 3. Maximum Project Densities. The maximum project density shall be as expressed in dwelling units per gross acre of not more than the number following the zoning symbol PR. The Council shall determine the densities to be allowed within each PR district at the time the involved properties are rezoned and as designated on the zoning map within the following range: one to 40 dwelling units maximum per average gross acre. The density designation shall mean dwelling units per average gross acre. For example, PR-7 means a planned residential development with seven units per gross acre. 4. Maximum Density for “Affordable Projects.” For projects containing at least 20 percent units affordable to low income households as defined by the Riverside County Housing Authority, a maximum density of 55 dwelling units per acre may be allowed by precise plan. To be eligible for this program, the developer must enter into a development agreement which will tie the zoning designation and the precise plan approval to affordable housing performance standards. 5. Development Standards Applicable. All areas within the project site shall be subject to the following: a. The standards for development of PR districts set forth in this chapter and any supplemental standards for the planned community designated in the precise plan. b. Off-street parking and loading requirements. All parking and loading shall comply with the provisions of Chapter 25.46. c. Utilities. For provisions regarding utilities, see Section 25.40.120. d. Signs. All signs shall be in compliance with Chapter 25.56. e. Outside Storage. No outside storage shall exceed the height of actual perimeter screening. f. Screening. All screening requirements for developments within the PR district shall be determined by the ARC during review of the precise plan. g. Trash Handling. Trash handling facilities shall be provided for all developments within the PR district with the exception of single-family detached dwellings. A trash enclosure will be provided for all but excepted uses, unless the proposed location of the trash area is completely enclosed by walls or buildings. The freestanding trash enclosure shall be constructed of masonry block. No trash shall be allowed to extend above or beyond the enclosure. 6. Site Plan Review. Review of a site plan by Planning Department staff shall be required before a building permit is issued for any development in the PR district. 7. Special Standards. In addition to requiring all development plans to comply with the following special standards the Council and/or Commission may impose such other conditions to the development plan as it deems necessary or desirable in carrying out the general purpose and intent of this chapter. a. Minimum Project Area. Projects of less than 7 dwelling units per acre shall have a minimum area of 5 acres. Projects of 7 to 18 dwelling units per acre shall have a minimum area of 10 acres. Projects with 18+ dwelling units per acre shall have a minimum area greater than 10 acres. b. Minimum Project Width. Projects of less than 7 dwelling units per acre shall have a minimum width of 200 feet. Projects of 7 to 18 dwelling units per acre shall have a minimum width of 250 feet. Projects with 18+ dwelling units per acre shall have a minimum width greater than 300 feet. c. Minimum Project Perimeter Setback. The minimum perimeter setback shall be 20 feet from all property lines adjacent to existing or proposed public streets. d. Minimum Project Building Coverage. Projects of less than 7 dwelling units per acre shall have a maximum building coverage of 40 percent. Projects of 7 to 18 dwelling units per acre shall have a maximum building coverage of 50 percent. Projects with 18+ dwelling units per acre shall have a maximum building coverage of 80 percent. e. Minimum Lot Area. For single-family detached, the minimum lot area shall be as approved by the development plan. For single-family attached, the minimum lot area shall be 2,500 square feet. For a two- story dwelling, the minimum lot area shall be 3,000 square feet. For multiple-family buildings, the minimum lot area shall be as approved on the tract map.512 8. Minimum Yards—Development Standards. For single-family attached, two-story family dwellings and multiple-family buildings, the minimum front, side and rear yards shall be as approved on the tract map. 9. Minimum Separation Between Sides of Buildings. For single-story, single-family detached buildings there shall be a minimum of 7 feet between sides. For two-story, single-family detached buildings there shall be a minimum of 10 feet between two-story elements. 10. Minimum Common Open Space. a. Projects of less than 7 dwelling units per acre shall have a minimum common open space of 30 percent of the net area. b. Projects of 7 to 18 dwelling units per acre shall have a minimum common open space of 20 percent of the net area. c. At least 50 percent of all required common open space shall be approximately level, defined as not more than 13.5 percent grade. d. The common open space shall be land within the total development site used for recreational, including buildings used for recreation purposes, parks or environmental purposes for enjoyment by occupants of the development and their guests, or dedicated to the City for public parks. e. Common open space shall not include public or private streets, driveways, private yards, or patios and parking areas. 11. Building Height. The maximum building height in a PR district shall be 40 feet or three-story, whichever is less, or as approved by the Planning Commission. 12. Maximum Dwelling Units per Building. The maximum number of dwelling units per building shall be as approved by the Planning Commission. 13. Required Width of Private Roads. With no parking, the private roads shall be 20 feet wide. With parking on one side, 32 feet wide. With parking on two sides, 40 feet wide. The roadways shall be a minimum of asphaltic concrete with concrete curbs and gutters as approved by the Director. Standards of design and construction of roadways, both public and private, within the project may be modified as is deemed appropriate by the City, especially where it is found that the development plan provides for the separation of vehicular and pedestrian circulation patterns and provides for adequate off-street parking facilities. 14. RV Park Standards. The following standards apply to recreational vehicle parks: a. Minimum project size of 5 acres; b. Maximum density of 12 spaces per acre; c. Minimum space area of 1,500 square feet, minimum dimension 30 feet by 50 feet; d. Minimum 40 percent common open space/recreation area; e. Front project setback adjacent to public street of 25 feet with combination of 6-foot masonry wall and landscaping to screen all recreation vehicles; f. Interior property lines to be bounded by 6-foot masonry wall and at least 10 feet of landscaping; g. Projects may be single-use or developed as part of a larger resort or residential development; h. RV parks shall be taxed as a transient occupancy use; i. Permitted Accessory Uses. Private recreational facilities and limited commercial directly associated with primary use as approved by Commission. 15. Building Setbacks from the Planned Street Line. The minimum setback in all residential developments within the PR district shall be the designated distances from the ultimate right-of-way line of the streets specified in this title unless otherwise provided in this section: Table 25.10-2: Setbacks from Planned Street Lines 513 Street Type Setback Distance Freeway 50 feet Major 32 feet Arterial 32 feet Collector 25 feet Local 25 feet 16. Two-story, single-family detached building setbacks from project perimeter: a. The minimum setback shall be 100 feet or one lot depth, whichever is more. b. The Commission may waive interior setback requirements when adjacent developments are planned simultaneously. 17. Development standards within the PR districts may be modified through the precise plan process as specified in Section 25.72.030. 18. Approval Criteria. The Commission and/or Council may approve a precise plan only after finding that the requirements of this title and other ordinances affecting the property have been satisfied. In granting such approval, the Commission/Council may impose and enforce such specific conditions as to site development, phasing and building construction, and maintenance and operation as it deems necessary to carry out the purposes of this title and the General Plan. All development within the PR district shall comply with the development plan as approved and adopted by the Commission/Council. Table 25.10-3: Residential Zoning District Development Standards Measurement/Zoning District RE3 R-13 R-2 R-3 R-1M1 HPR4 P.R.5≥1 ac ≥15,000 sf ≥10,000 sf, but ≤15,000 sf <10,000 sf Residential Density Density (du/ac), min – max 1 - 2 2 - 3 3 - 4 5 - 8 3 - 10 7 - 40 7 1/5 ac 4 - 40 Lot Dimensions Lot size, min 40,000 sf 15,000 sf 10,000 sf 8,000 sf 3,500 sf 3,000 sf 20 ac / 5,000 sf –– Lot size, max 1 ac No max 14,999 sf 9,999 sf No max No max No max –– Lot width, min 150′90′90′70′50′40′500′–– Lot depth, min 200′125′100′–--––– Setbacks Front yard, min 30′25′20′20′12′10′20′ / 5′–– Side yard, min 15′15′8′5′ 6 5′8′10′ / 5′–– Combined both sides, min 30′30′20′10′ 6 10′10′––– Street side yard, min 30′15′10′10′10′10′20′ / ––– Rear yard, min 50′20′20′15′15′10′10′ / 5′–– Residential accessory structures See Section 25.40.050 (Accessory Buildings and Structures)514 Coverage Lot coverage, max percentage of lot area 30%35%2 35%2 35%2 60%75%–10%50% Building Measurements Height, max 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC)7 15′ (18′ ARC) 30′40′18′_40′ Number of Stories, max.1 1 1 2 2.5 3 1 1 3 Dwelling unit size, min 1,500 sf 1,250 sf 1,000 sf 1,000 sf 600 sf 450 sf ––– Dwelling unit size, max ––––4,000 sf 4,000 sf –4,000 sf – Site area per dwelling unit, min ––––4,000 sf 2,500 sf ––– Building pad area, max –––––––10,000 sf – Open Space Group usable open space per dwelling unit, min –––––300 sf ––– Notes 1. The dimension requirements included in this column apply to a manufactured home park project sites as well as individual sites within the park. The first dimension is for the larger project site. 2. Lot coverage may be increased to as much as 50 percent pending ARC approval, through the design review process. 3. All development standards are based on the square footage shown on the zoning map and not necessarily the physical lot size of a property. Properties only zoned R-1 without a square footage allocation shall comply with standards for < 10,000 square feet. Confirm standards with Planning Division staff for correct zoning designation and lot size development standards. 4. Hillside Development Plan approval process in Section 25.78.020 5. The standards and guidelines presented in this section provide design criteria for the achievement of functional and attractive developments that fit within the context of the City of Palm Desert. Exceptions to the criteria contained within the Development Plan may be appropriate with the application of innovative and unique design techniques in keeping with the character envisioned at the time of approval. 6. Setbacks within the Palm Desert Country Club in R-1 and R-2 have a 5 feet sideyard setback (See Figure 25.10-1 Palm Desert Country Club Setbacks) and a combined setback of 10 feet. 7. Allowable maximum building height is 18 feet with approval by the Architectural Review Commission (ARC). Figure 25.10-1 Palm Desert Country Club Setbacks 515 (Ord. 1334 § 12, 2018; Ord. 1324 § 4, 2017; Ord. 1292 § 1, 2015; Ord. 1279 §§ 4, 5, 2015; Ord. 1259 § 1, 2013) View the mobile version. 516 STAFF REPORT CITY OF PALM DESERT MEETING DATE:May 12, 2022 PREPARED BY:Rosie Lua, Planning Manager APPROVING AUTHORITY:City Council REQUEST:Consideration of approval to the City Council for a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses. Recommendation: Waive further reading and pass to second reading City Council Ordinance No. ______, approving Zoning Ordinance Amendment 22-0004 to modify Palm Desert Municipal Code Chapter 25 (Zoning). Background/Analysis: Planning Commission Recommendation On April 19, 2022, the Planning Commission considered the Zoning Ordinance Amendment (ZOA) 22-0004 to modify Palm Desert Municipal Code Chapter 25 regarding land use changes and definition updates identified in the 2021 Commercial Broker’s report. There were no public comments related to the proposed ZOA. Planning Commission approved Resolution No. 2811, recommending to the City Council approval by a vote 3-0 (two absent). Strategic Plan · Land Use, Housing & Open Space – Priority 5: “Utilize progressive land use policies and standards to support ongoing and future needs.” Background On February 24, 2022, staff received direction from the City Council to initiate a Zoning Ordinance Amendment (ZOA) to execute the recommendations contained in the 2021 Commercial Broker’s Report (see Attachment 5), including adding new land use categories, removing certain land uses from requiring a Conditional Use Permit (CUP), and proposing new land use definitions to the Zoning Ordinance. The 2021 Report concluded that the removal of barriers contained in the existing Zoning Ordinance promotes desirable land uses and promotes business activities within the City. The report reviewed a variety of industries and potential new businesses, finding that certain land uses within the Palm Desert Municipal Code (PDMC) required a CUP to obtain a business license. The report recommended that the identified land uses replace the CUP with an Administrative Use Permit (AUP) process. A CUP is a quasi-judicial act requiring a public hearing prior to a meeting date and approval of a Planning Commission to allow a project-specific change in the uses allowed on a specific property. A CUP applies the provisions of the Zoning Ordinance and its standards to a specific set of circumstances depending on the intensity of the land use. The PDMC regulates CUPs in Chapter 25.72.050 (Conditional Use Permit), which authorizes the Planning Commission to consider if the use meets the findings and regulates the land uses by applying conditions and setting parameters of the use, including limiting 517 May 12, 2022 – Staff Report Case No. ZOA 22-0004 Land Use Changes – Broker’s Report Page 2 of 4 2 9 2 hours of operation, parking restrictions, and business operation activity. The City’s processing time for a CUP is approximately eight to ten weeks (see Attachment 6). An AUP is an administrative approval decided by the Zoning Administrator (ZA) and regulated by Chapter 25.64.040 of the PDMC. AUPs allow for approval of uses and activities whose effects on adjacent sites and surroundings need to be evaluated in terms of a specific development proposal. It is anticipated that uses qualifying for an administrative use review are minor in nature, only have an impact on immediately adjacent properties, and can be modified and/or conditioned to ensure compatibility. The City’s ZA is the Director of Development Services and/or an assignee. The ZA is required to evaluate the use through findings criteria similar to that of the CUP and may impose reasonable conditions of approval to ensure it complies with the findings required, performance criteria, and development standards contained within the code. An AUP may be referred to the Planning Commission for review and approval if the proposed use includes a more complex evaluation pursuant to Section 25.64.040(C). An AUP requires a notice of decision as the public notification providing the public a 15-day appeal period. The City’s processing time for an AUP is approximately 47 days (see Attachment 7). The report has identified the following land uses as desirable businesses to benefit from streamlined processes such as changing from a CUP to an AUP in certain zoning areas: i. Restaurants in the Planned Commercial (PC) and the Service Industrial (SI) Zoning designations. ii. Daycare centers in PC Zoning designation. iii. Health clubs in the SI Zoning designation. iv. Indoor automotive sales in SI Zoning designation. The report also recommended clarifying the existing land use definitions for “Animal Clinic” to make the distinction between veterinary services and pet boarding and adding these specific land uses to Table 25.16-1: Matrix for Commercial and Industrial Districts. In addition, staff is proposing to modify Chapter 25.34 (Special Use Provisions) more specifically for hotels to amend the requirement to provide a restaurant with three meals a day or designate a portion of their property for an attached or detached building within their site. Analysis Staff’s review of the recommended land uses determined that the impacts of the proposed uses can be mitigated through the AUP process to ensure compatibility with surrounding land uses. The AUP requires the project to be evaluated based on its effects on adjacent sites and can request the proposal to be modified or conditioned. Therefore, the level of scrutiny in reviewing proposed projects does not change. In fact, the PDMC allows for the ZA to refer the matter to the Planning Commission for a final decision at their discretion. The PC is a district that provides flexibility for commercial and mixed use with zoning designations. The PC zoning designations include more intense uses as permitted within the zone. In comparison, the intensity of the restaurant and daycare uses within the PC zoning can be mitigated through conditions of approval or modification to the plan. Similarly, in the SI zoning designation, restaurants, health clubs, and indoor automotive sales are uses with less intensity than allowed in the zoning. However, the parking requirements in SI have less parking demand than a commercial area; therefore, ensuring there is adequate parking will be a determining factor for these uses. Animal Clinic is a land use definition within the PDMC; however, it is not included in the Land Use Tables (Table 518 May 12, 2022 – Staff Report Case No. ZOA 22-0004 Land Use Changes – Broker’s Report Page 3 of 4 2 9 2 25.16-1: Matrix for Commercial and Industrial Districts) for any commercial or industrial districts. The City has received requests for pet boarding business operations not necessarily accompanied by an “Animal Clinic” as defined in Chapter 25.99, which allows pet boarding as incidental. This ordinance amendment clarifies the definition of “kennel” and “pet boarding” and includes these land use as an AUP for the PC Zoning designation. The City has received several proposals for hotels; however, the current PDMC presents challenges that have dissuaded developers. Chapter 25.34 (Special Use Provisions) requires that a hotel development provide a restaurant “either within the building itself, attached or adjacent to the building, together with room service for hotel guests (a continental breakfast may constitute one of the three meals).” As stated, if this restaurant component is not provided, then the developer must allocate a portion of the site for an attached or detached restaurant. The hotel developers are providing feedback that hotels are typically proposing to be in commercial areas that already have restaurants. In addition, most of the sites remaining in the City for hotels do not have the acreage needed to separate out a restaurant pad within the site. Public Input Public noticing was conducted in accordance with state law. A public hearing notice was published on Friday, April 29, 2022, in The Desert Sun. Since the public notification published above, staff has not received any comments on this item. Environmental Review The adoption of this ordinance has been analyzed for compliance with the California Environmental Quality Act (CEQA) pursuant to CEQA (Pub. Resources Code, § 21000 et seq.) (CEQA) and the State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.). It has been determined that the amendments do not meet the definition of a project because the amendments do not have the potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment. The proposed amendments are consistent with the General Plan’s goals of ensuring the quality of life for the community. Because the amendment is not a project under CEQA, they are not subject to further environmental review. Findings of Approval Findings can be made in support of the amendment and in accordance with the City’s Municipal Code. Findings in support of this ZOA are contained in Ordinance No. _____, attached to this staff report. Financial Impact: There are no fiscal implications associated with Council’s discussion of this item. Attachments: 1. Draft City Council Ordinance No. _____ 2. Exhibit A – Ordinance 3. Planning Commission Resolution No. 2811 4. Planning Commission Draft Minutes of April 19, 2022 5. February 24, 2022, City Council Staff Report 6. PDMC CUP and Processing Time 519 May 12, 2022 – Staff Report Case No. ZOA 22-0004 Land Use Changes – Broker’s Report Page 4 of 4 2 9 2 7. PDMC AUP and Processing Time 8. City Council Public Hearing Notice 520 Palm Desert, California Municipal Code Title 25 ZONING Chapter 25.72 DECISIONS BY THE PLANNING COMMISSION 25.72.050 Conditional Use Permit A. Purpose. In order to give the use regulations the flexibility necessary to achieve the objectives of this title, in certain districts, conditional uses are permitted, subject to the granting of a conditional use permit. Because of their unusual characteristics, conditional uses require special consideration so that they may be located properly with respect to the objectives of the zoning regulations and with respect to their effects on surrounding properties. In order to achieve these purposes, the Commission is empowered to grant or deny applications for conditional use permits for such conditional uses as are prescribed in the district regulations and to impose reasonable conditions upon the granting of conditional use permits subject to the right of appeal to the Council. B. Application requirements. Application for a conditional use permit shall be filed with the Department on a form prescribed by the Director and shall include materials as required. C. Investigation and report. The Department shall make an investigation of the application and shall prepare a report thereon which shall be submitted to the Commission and made available to the applicant prior to the public hearing. D. Hearings. The Commission shall hold at least one public hearing on each application for a conditional use permit. The hearing shall be set and notice given as prescribed in Section 25.60.060 (Public Hearing and Public Notice). At the public hearing, the Commission shall review the application and drawings submitted therewith and shall receive pertinent evidence concerning the proposed use and proposed conditions under which it would be operated or maintained. E. Action of the Commission. The Commission may grant a conditional use permit as the permit was applied for or in modified form, or the application may be denied. A conditional use permit may be granted for a limited time period, or may be granted subject to such conditions as the Commission may prescribe. Conditions may include, but shall not be limited to, payment of drainage fees; requiring special yards, open spaces, buffers, fences, and walls; requiring installation and maintenance of landscaping; requiring street dedications and improvements; regulation of points of vehicular ingress and egress; regulation of traffic circulation; regulation of signs; regulation of hours of operation and methods of operation; control of potential nuisances; prescribing standards for maintenance of buildings and grounds; prescription of development schedules and development standards; and such other conditions as the Commission deems necessary to ensure compatibility of the use with surrounding developments and uses and to preserve the public health, safety, and welfare. F. Findings. The Commission shall make the following findings before granting a conditional use permit: 521 1. That the proposed location of the conditional use is in accord with the objectives of this title and the purpose of the district in which the site is located. 2. That the proposed location of the conditional use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or be materially injurious to properties or improvements in the vicinity. 3. That the proposed conditional use will comply with each of the applicable provisions of this title, except for approved variances or adjustments. 4. That the proposed conditional use complies with the goals, objectives, and policies of the City’s General Plan. G. Effective date of the use permit. The decision of the Commission shall be final within 15 days from the date of the decision unless an appeal has been filed with the Council. H. Lapse of conditional use permit. A conditional use permit shall lapse and shall become void one year following the date on which the use permit became effective, unless prior to the expiration of one year a building permit is issued and construction is commenced and diligently pursued toward completion on the site which was the subject of the use permit application, or a certificate of occupancy is issued for the structure which was the subject of the use permit application, or the site is occupied if no building permit or certificate of occupancy is required; provided that a use permit for a public utility installation may be valid for a longer period is specified by the Commission. Prior to the expiration of the permit, the applicant may request a one year time extension by filing with the Commission. I. Modification of conditional use. Modification, expansion, or other change in a conditional use; provided, that minor revisions or modifications may be approved by the Director if he or she determines that the changes would not affect the findings prescribed in Section 25.72.050.F (Findings), and the application for revision or modification is filed within one year from the date the original conditional use permit becomes final, does not change the use designated in the original conditional use permit, does not increase, reduce, or alter the size or shape of the premises to which the original conditional use permit pertained, and does not extend the time in which the actual establishment of the conditional use permit or the commencement of construction under the conditional use permit shall take place. J. Suspension and revocation. Any conditional use permit issued pursuant to the provisions of this title may be modified, discontinued, suspended or revoked by the Commission upon receiving satisfactory evidence that the permittee, its agent(s), employee(s), or any person connected or associated with the permittee: (1) has failed to comply with any applicable provision of the Palm Desert Municipal Code, including but not limited to the City’s building, zoning, and health regulations; (2) has failed to comply with any condition imposed by the conditional use permit; or (3) has allowed the existence of or created a public nuisance in violation of the Palm Desert Municipal Code. The modification, discontinuance, suspension, or revocation shall be made only after a duly noticed hearing before the Commission, which hearing shall be conducted within 40 days of learning of the violation. K. Commission determination. 522 1. Not more than 30 days or less than 10 days prior to the hearing, written notice of the time and place of hearing shall be given to the permittee. The notice shall specify in general terms the grounds upon which the Commission intends to modify, discontinue, suspend, or revoke the conditional use permit. The notice shall be deemed complete when delivered to the permittee by personal service, when sent by certified mail to the permittee’s last known address, or when posted in a conspicuous place on the property for which the conditional use permit was issued. 2. Notice of the hearing shall also be mailed not more than 30 days or less than 10 days prior to the hearing to all persons whose names appear on the latest adopted tax roll of Riverside County as owning property within 300 feet of the exterior boundaries of the property subject to the hearing and all persons who have filed written complaints with the City regarding the subject property. 3. After giving notice and conducting the hearing, the Commission may modify, discontinue, suspend, or revoke the conditional use permit. As part of any such action, the Commission may impose such conditions as it deems appropriate, including those necessary to protect the best interests of the surrounding property to the neighborhood; to eliminate, lessen, or prevent any detrimental effect thereon; or to assure compliance with other applicable provisions of the law. Any such action shall be supported by written findings, including a finding that it does not impair the constitutional rights of any person. 4. The decision of the Commission shall become final 30 days following the date on which the conditional use permit was suspended or revoked unless an appeal has been filed with the Council in accordance with Section 25.60.080 (Appeals) of this code. L. New applications. Following the denial of a conditional use permit application or the revocation of a conditional use permit, no application for a conditional use permit for the same or substantially the same conditional use on the same or substantially the same site shall be filed within one year from the date of denial or revocation of the conditional use permit. M. Use permit to run with the land. A conditional use permit granted pursuant to the provisions of this chapter shall run with the land, and shall continue to be valid upon a change of ownership of the site or structure which was the subject of the conditional use permit application. However, the City shall be notified of any change of ownership within 90 days of its occurrence. (Ord. 1259 § 1, 2013) Contact: Anthony J. Mejia, City Clerk: 760-776-6304. Email: cityclerk@cityofpalmdesert.org Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use. 523 Submit Complete Application Planning Commission Meeting Review and Public Noticing Approval with Conditions City of Palm Desert Conditional Use Permit (CUP) One Day Six to Eight Weeks Two Weeks Five Days Eight to Ten Weeks Note: An appeal can be filed within 15 days of the date of decision pursuant to PDMC Section 25.60.080 524 Submit Complete Application Notice of Decision to Approve Review and Public Noticing Approval with Conditions City of Palm Desert Administrative Use Permit (AUP) One Day Thirty Days Fifteen Days One Day Forty-Seven Days Note: An appeal can be filed within 15 days of the date of decision pursuant to PDMC Section 25.60.080 525 CITY OF PALM DESERT LEGAL NOTICE NOTICE OF A PUBLIC HEARING BEFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT TO CONSIDER APPROVAL FOR A ZONING ORDINANCE AMENDMENT TO MODIFY THE PALM DESERT MUNICIPAL CODE CHAPTER 25 (ZONING) The City of Palm Desert City Council (City), in its capacity as the Lead Agency, finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; it prevents changes in the environment pending the completion of the contemplated study of impacts. Project Location/Description: Project Location: City-wide Project Description: Zoning Ordinance Amendment (ZOA) expanding certain land uses and their definitions to reduce city processing timeframes for business licensing within the City. Recommendation: City Council to approve the first reading of certain land use changes within Chapter 25 (Zoning) and pass to the second reading. Public Hearing: The public hearing will be held before the City Council on May 12, 2022, at 4:00 p.m. via Zoom. The hearing will be conducted in accordance with the City’s emergency protocols for social distancing. Options for remote participation will be listed on the Posted Agenda for the meeting at: https://www.cityofpalmdesert.org/our-city/mayor-and-city-council- /city-council-meeting-information-center. Comment Period: The public comment period for this project is from April 29, 2022 to May 12, 2022. Public Review: The plans and related documents are available for public review Monday through Thursday from 8:00 a.m. to 5:00 p.m. by contacting the project planner, Rosie Lua, Planning Manager. Please submit written comments to the Planning/Land Development Division. If any group challenges the action in court, issues raised may be limited to only those issues raised at the public hearing described in this notice or in written correspondence at, or prior to the City Council hearing. All comments and any questions should be directed to: Rosie Lua, Planning Manager City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611, Extension 480 rlua@cityofpalmdesert.org PUBLISH: DESERT SUN ANTHONY J. MEJIA, CITY CLERK APRIL 29, 2022 PALM DESERT CITY COUNCIL 526 ORDINANCE NO. ____ A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF PALM DESERT, CALIFORNIA, RECOMMENDING APPROVAL OF A ZONING ORDINANCE AMENDMENT TO MODIFY PALM DESERT MUNICIPAL CODE CHAPTER 25 (ZONING) RELATING TO LAND USES CASE NO: ZOA 22-0004 WHEREAS, the Planning Commission of the City of Palm Desert, California, did on the 19th day of April 2022, hold a duly noticed public hearing to consider the request by the City of Palm Desert for approval of the above-noted and adopted Resolution No. 2811, recommending that the City Council adopt the Zoning Ordinance Amendment (ZOA) for said land use changes and definition updates; and WHEREAS, the Zoning Ordinance Amendment (ZOA) modifies the Palm Desert Municipal Code (PDMC) Chapter 25 (Zoning) to land uses changes and definition updates; and WHEREAS, The City Council finds that the adoption of this ordinance is not a “project,” as defined in the California Environmental Quality Act (CEQA) because it does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making; and WHEREAS, the City Council of the City of Palm Desert, did on the 12th day of May 2022, hold a duly noticed public hearing to, the City Council opened the public hearing, the City Council considered the request by the City of Palm Desert for approval of a ZOA is consistent with the City’s General Plan; and SECTION 1. Adoption of Recitals. The City Council hereby adopts the foregoing recitals as its findings in support of the following regulations and further finds that the following regulations are beneficial and appropriate to protect the health, safety, and welfare of the residents and businesses of Palm Desert within the City limits. A. The City of Palm Desert, California (“City”) is a municipal corporation duly organized under the constitution and laws of the State of California; and B. The Planning and Zoning Law authorizes cities to establish by ordinance the regulations for land use and development. SECTION 2. Amendment. The City Council of the City of Palm Desert, California, approve, and adopt the PDMC amendment to Chapter 25 (Zoning) as shown in Exhibit A, which is attached hereto and incorporated herewith. SECTION 3. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, 527 ORDINANCE NO. _____ 2 subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that one (1) or more subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, invalid, or ineffective. SECTION 4. Publication. The City Clerk of the City of Palm Desert, California, is hereby directed to publish this ordinance in The Desert Sun, a newspaper of general circulation, published and circulated in the City of Palm Desert, California, and shall be in full force and in effect thirty (30) days after its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held on the 12th day of May 2022, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 528 “EXHIBIT A” ZONING ORDINANCE AMENDMENT SECTION 1. Amendment to Palm Desert Municipal Code. Palm Desert Municipal Code Chapter 25.16 is hereby amended as follows: Table 25.16-1: Use Matrix for Commercial and Industrial Districts Commercial/Industrial District (P=Permitted; A=Administrative Use Permit; C=Conditional Use Permit; N=Not Permitted) OP PC-1 PC-2 PC-3 PC-4 SI Special Use Provisions Residential Uses Caretaker housing N N N N N P 25.16.040.A Condominium C C C N C C 25.16.040.B Dwelling, duplex C C C C C C 25.16.040.B Dwelling, multifamily C C C C C C 25.16.040.B Dwelling, single-family C C C N C C 25.16.040.B Group home C C N N C C 25.16.040.B Single-room occupancies N N N N N C Homeless Shelter N N N N N P Recreation, Resource Preservation, Open Space, and Public Assembly Uses Amusement facility, indoors N N C C C N Amusement facility, outdoors N N N C C N Community facility N N N N N P Day care center N C A C A C A C A N Emergency shelters N P N N N P Entertainment facility, indoor N N N P P N Entertainment facility, outdoor N N N P P N Institution, educational C C C N N C Institution, general C N C N N C Institution, religious C N C N N C Open space (developed or natural)N P P N P N Recreation facility, commercial N N P P P N Recreation facility, private N N N P P N 529 Commercial/Industrial District (P=Permitted; A=Administrative Use Permit; C=Conditional Use Permit; N=Not Permitted) OP PC-1 PC-2 PC-3 PC-4 SI Special Use Provisions Theater/auditorium N N P P N N Utility, Transportation, Public Facility, and Communication Uses Commercial communication tower C C C C C C 25.16.040.C Commercial parking lot C N N N N N Public utility installation N N N N N P Public facility (utility or service)N N N N N P Utility facility N N C N N P Retail, Service, and Office Uses Adult entertainment N N N N N C 25.16.040.D Ancillary commercial A P P P N A 25.16.040.E Art gallery A P P P P C Art studio A P P P P C Bed and breakfast N A A A A N Business support services N N N N P P Cannabis retail N C C C C N 25.34.120 Cannabis testing and research laboratory C N N N N C 25.34.120 Convention and visitors bureau N N P N P N Drugstore N P P P N N Financial institution C P P P N N Grocery store N P P P N N 25.16.040.F Health club, gyms or studios N A P P P C A Hotel N A A A P N 25.34.070 Liquor store N P P P N N Liquor, beverage and food items shop N P P P P N Medical, clinic P N P P N N Medical, office P P P P N N Medical, hospital N N N N N C Medical, laboratory P N N N N P Medical office, accessory N N N N N P 25.16.040.G 530 Commercial/Industrial District (P=Permitted; A=Administrative Use Permit; C=Conditional Use Permit; N=Not Permitted) OP PC-1 PC-2 PC-3 PC-4 SI Special Use Provisions Medical, research facility P P N N N C Mortuary N N N N N P Office, professional P N P P P P Office, local government P N N N N P Office, travel agency P P P P P N Outdoor sales N N A A A A Personal services N P P P P N Restaurant A C A C A C A P C A 25.16.040.E / H Retail N P P P P N Retail, bulky items N N N P P N Spa N N P P P N Time-share project N N N C C N Veterinary clinics/animal hospitals A N A A N A Pet boarding N A A A N A Automobile and Vehicle Uses Automotive rental agency N N N N P P Automotive gasoline station N N C C N C 25.34.090 Automotive service facility N N C C N P 25.34.090 Automotive sales new and used (outdoor/indoor) N N N N N C (outdoor) A (indoor) Automotive sales of accessory parts and supplies N N N P P N Vehicle storage facility N N N N N P 25.16.040.I Industrial, Manufacturing, and Processing Uses Cannabis cultivation N N N N N C 25.34.120 Cannabis delivery N N N N N C 25.34.120 Cannabis distribution N N N N N C 25.34.120 531 Commercial/Industrial District (P=Permitted; A=Administrative Use Permit; C=Conditional Use Permit; N=Not Permitted) OP PC-1 PC-2 PC-3 PC-4 SI Special Use Provisions Cannabis manufacturing N N N N N C 25.34.120 Industrial planned unit development N N N N N P Light industrial and research and development N N N N N P Maintenance facility N N N N N P Pest control facility N N N N N P Preparation of foodstuffs N N N N N P Production of home and office decor accessories N N N N N P Warehouse or storage facility N N N N N P Temporary Uses See Section 25.34.080 1 The establishment may be permitted with an administrative use permit but may be elevated to a conditional use permit at the discretion of the ZA based on: parking, traffic, or other impacts. SECTION 2. Amendment to Palm Desert Municipal Code. Palm Desert Municipal Code Chapter 25.99 (Definitions) is hereby amended as follows: 25.99.020 Land Use Definitions Animal clinic. A place where animals no larger than the largest breed of dogs are given medical or surgical treatment; a facility primarily for treatment of outpatients and where for only a short time, critical patients are kept longer than 24 hours. Boarding of animals shall can be incidental to such clinic use. The term “Veterinary clinics or animal hospital” should be used interchangeably with “Animal Clinic”. Kennel. Any lot where four or more dogs or cats over the age of four months are kept or maintained. The term “Pet Boarding” should be used interchangeable with “Kennel.” SECTION 3. Amendment to Palm Desert Municipal Code. Palm Desert Municipal Code Chapter 25.34 (Special Use Provisions) is hereby amended as follows: Chapter 25.34.070 Hotels A. Purpose. The purpose of the special use regulations for hotels is to establish special site development and improvement standards. B. Minimum room size. The minimum guest room/suite size for any hotel shall be 330 square feet. Hotel projects shall have an overall average guest room/suite size of at least 375 square feet. 532 C. Restaurant required. All hotels shall provide a multipurpose (three-meal) restaurant either within the building itself, attached or adjacent to the building, together with room service for hotel guests (a continental breakfast may constitute one of the three meals). When the restaurant is detached from the hotel, it may be constructed before or after the hotel is developed. D. HVAC required. All hotel developments shall utilize central air conditioning systems or vertical fan coil systems, or other specifically approved systems. Window- or wall- installed air conditioning systems are prohibited. (Ord. 1259 § 1, 2013) 533 Palm Desert, California Municipal Code Title 25 ZONING Chapter 25.64 DECISIONS BY THE ZONING ADMINISTRATOR 25.64.040 Administrative Use Permits A. Purpose. Administrative use permits allow for approval of uses and activities whose effects on adjacent sites and surroundings need to be evaluated in terms of a specific development proposal. It is anticipated that uses qualifying for an administrative use review are minor in nature, only have an impact on immediately adjacent properties, and can be modified and/or conditioned to ensure compatibility. B. Applicability. This section applies to land use requiring an administrative use review as designated with an “A” on the allowed use tables, including Table 25.10-1 (Use Matrix for Residential Districts), and Table 25.16-1 (Use Matrix for Commercial and Industrial Districts). C. Review process. The ZA is the approving authority for administrative use permits. However, the ZA may refer an administrative use permit to the Commission for review and approval. 1. Public notice of the application submittal and pending determination shall be made in accordance with Section 25.60.060.C (notice of Zoning Administrator decision). 2. ZA determination shall be based on standards and criteria set forth within this code and shall be accompanied by brief, written findings and a determination. D. Findings. The ZA shall approve, or approve with conditions, an application for an administrative use permit after making all of the findings below. If the ZA does not make all of these findings, he/she shall deny the administrative use permit. 1. The proposed use is allowed within the applicable zoning district and complies with all other applicable provisions of this zoning code, municipal code, General Plan, and any applicable specific plans or City regulations/standards. 2. The site is physically suited for the type, density, and intensity of the proposed use, including access, utilities, and the absence of physical constraints, and can be conditioned to meet all related performance criteria and development standards. 3. Granting the permit would not be detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity in which the project is located. E. Conditions. In approving an administrative use review, the ZA may impose any reasonable conditions to ensure that the approval will comply with the findings required, as well as any performance criteria and development standards contained within this code. (Ord. 1259 § 1, 2013) 534 Contact: Anthony J. Mejia, City Clerk: 760-776-6304. Email: cityclerk@cityofpalmdesert.org Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use. 535 536 537 CITY OF PALM DESERT PALM DESERT PLANNING COMMISSION PRELIMINARY MINUTES TUESDAY, APRIL 19, 2022 – 6:00 P.M. ZOOM VIRTUAL MEETING I. CALL TO ORDER Vice-Chair Nancy DeLuna called the meeting to order at 6:00 p.m. II. ROLL CALL Present: Absent: Vice-Chair Nancy DeLuna Chair John Greenwood Commissioner Lindsay Holt Commissioner Ron Gregory Commissioner Joseph Pradetto Also Present: Craig Hayes, Assistant City Attorney Martin Alvarez, Director of Development Services Rosie Lua, Planning Manager Nick Melloni, Associate Planner Monica O’Reilly, Management Specialist II III. PLEDGE OF ALLEGIANCE Commissioner Joseph Pradetto led the Pledge of Allegiance. IV. SUMMARY OF COUNCIL ACTIONS Director of Development Services Martin Alvarez summarized pertinent City Council actions from the meeting of April 14, 2022. V. ORAL COMMUNICATIONS None VI. CONSENT CALENDAR A. MINUTES of the Regular Planning Commission meeting of March 15, 2022. Rec: Approve as presented. 538 PRELIMINARY MINUTES PALM DESERT PLANNING COMMISSION APRIL 19, 2022 2 B. REQUEST FOR CONSIDERATION to approve a Parcel Map Waiver application for a lot line adjustment to meet the setback requirements within the Dolce community (APNs 694-150-027 and 694-150-028). Case No. PMW22-0003 (Heitec Consulting, Palm Springs, California, Applicant). Rec: By Minute Motion, approve Case No. PMW22-0003. C. REQUEST FOR CONSIDERATION to approve a Parcel Map Waiver application for a lot line adjustment to meet the setback requirements within the Dolce community (APNs 694-140-024 and 694-140-025). Case No. PMW22-0004 (Heitec Consulting, Palm Springs, California, Applicant). Rec: By Minute Motion, approve Case No. PMW22-0004. D. REQUEST FOR CONSIDERATION to approve a Parcel Map Waiver application for a lot line adjustment within the BIGHORN Golf Club (APNs 771-240-026, 771-240-051, and 771-280-073). Case No. PMW22-0005 (McGee Surveying, Inc, Indio, California, Applicant). Rec: By Minute Motion, approve Case No. PMW22-0005. E. REQUEST FOR CONSIDERATION to approve a one-year time extension for Precise Plan and Conditional Use Permit 16-394 for The Sands multi-family housing development on the south side of Hovley Lane East and east of Portola Avenue. Case No. PP/CUP 16-394 (Bravo Gardens, LLC, Palm Desert, California, Applicant). Rec: By Minute Motion, approve a one-year (until April 26, 2023) time extension for Case No. PP/CUP 16-394. F. REQUEST FOR CONSIDERATION to approve an 18-month time extension for Tentative Parcel Map 37234 for the MCP Specific Plan that subdivides 32+ acres into four (4) planning areas east of Monterey Avenue, south of Dick Kelly Drive, north of A Street, and west of Gateway Drive. Case No. TPM 37234 (MC Properties, LLC, Encinitas, California, Applicant). Rec: By Minute Motion, approve an 18-month (until September 12, 2023) time extension for Case No. TPM 37234. Upon a motion by Commissioner Pradetto, seconded by Commissioner Holt and a 3- 0 vote of the Planning Commission, the Consent Calendar was approved as presented (AYES: DeLuna, Holt, and Pradetto; NOES: None; ABSENT: Greenwood and Gregory). VII. CONSENT ITEMS HELD OVER None 539 PRELIMINARY MINUTES PALM DESERT PLANNING COMMISSION APRIL 19, 2022 3 VIII. NEW BUSINESS None IX. PUBLIC HEARINGS A.REQUEST FOR CONSIDERATION for a recommendation of approval to the City Council for a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25.10 (Residential Districts) and Chapter 25.68 (Decisions by the Architectural Review Commission). Case No. ZOA22-0003 (City of Palm Desert, California, Applicant). Note, the staff report(s) and Zoom video of the meeting are available on the City’s website. Click on the following link to access: www.planning-commission- information-center. Planning Manager Rosie Lua presented the staff report and offered to answer any questions. Staff responded to questions from the Planning Commission. Vice-Chair DeLuna declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. Ms. Lindsey Harris, Fairhaven Drive, Palm Desert, sent an email in favor of the Zoning Ordinance Amendment (ZOA). Mr. Jared Portolesi, El Cortez Way, Palm Desert, spoke in favor of the ZOA. With no further testimony offered, Vice-Chair DeLuna declared the public hearing closed. Commissioner Pradetto moved to waive further reading and adopt Planning Commission Resolution No. 2810, recommending approval to the City Council for Case No. ZOA22-0003. The motion was seconded by Commissioner Holt and was carried by a 3-0 vote (AYES: DeLuna, Holt, and Pradetto; NOES: None; ABSENT: Greenwood and Gregory). B.REQUEST FOR CONSIDERATION for a recommendation of approval to the City Council for a Zoning Ordinance Amendment to modify Palm Desert Municipal Code Chapter 25 (Zoning) relating to land uses. Case No. ZOA22-0004 (City of Palm Desert, California, Applicant). Ms. Lua presented the staff report and offered to answer any questions. Staff responded to questions from the Planning Commission. Vice-Chair DeLuna declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no testimony offered, Vice-Chair DeLuna declared the public hearing closed. 540 PRELIMINARY MINUTES PALM DESERT PLANNING COMMISSION APRIL 19, 2022 4 Commissioner Pradetto moved to waive further reading and adopt Planning Commission Resolution No. 2811, recommending approval to the City Council for Case No. ZOA22-0004. The motion was seconded by Commissioner Holt and was carried by a 3-0 vote (AYES: DeLuna, Holt, and Pradetto; NOES: None; ABSENT: Greenwood and Gregory). XI. MISCELLANEOUS None XII. COMMITTEE MEETING UPDATES A. CULTURAL ARTS COMMITTEE Commissioner Lindsay Holt commented that she emailed staff the San Pablo Public Art Development Plan, a report on the butterfly painting, and a mural to share with the Planning Commission. B. PARKS & RECREATION COMMISSION None XIII. REPORTS AND REMARKS Mr. Alvarez mentioned that the City Council approved the new El Paseo art exhibition, and the transition of new art installation would occur in October. XIV. ADJOURNMENT With the Planning Commission concurrence, Vice-Chair DeLuna adjourned the meeting at 6:33 p.m. NANCY DE LUNA, VICE-CHAIR ATTEST: MARTĺN ALVAREZ, SECRETARY MONICA O’REILLY, RECORDING SECRETARY 541 STAFF REPORT CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT DATE: February 24, 2022 PREPARED BY: Eric Ceja, Deputy Director of Development Services Deborah Glickman, Management Analyst REQUEST: Request for direction regarding recommendations contained in the 2021 Broker’s Report Recommendation Receive and File the 2021 Business Report; and By Minute Motion, provide City staff direction to: 1) Initiate a Zoning Ordinance Amendment (ZOA) to execute the recommendations contained in the 2021 Commercial Broker’s Report to add new land use categories, remove certain land-uses from requiring a Conditional Use Permit, and to add new land use definitions to the Zoning Ordinance. Background Analysis In January 2021, the Economic Development division hosted an online Broker’s Forum for Coachella Valley’s commercial real estate brokers. At the forum, Economic Development and Planning division staff members introduced themselves to the brokers and presented the brokers with the following updates: • Presentation of pertinent Buxton matches • Discussion of potential City incentives • Highlights of upcoming commercial and residential projects • Outdoor dining opportunities The forum was extremely well received, with an attendance of fifteen (15) brokers from (nine) brokerages. Due to the positive reception, staff intends to host another Broker’s Forum, tentatively planned for March 2022. In the fall of 2021, staff scheduled individual meetings with the commercial broker’s listed in the report. The intent of these meetings was to: • Introduce new staff and organizational changes that better serve their needs • Gain additional insights to the commercial leasing and sales market through 2021 • Understand specific opportunities and challenges in Palm Desert • Solicit feedback in how the City can be helpful. 542 February 24, 2022 – Staff Report Direction on Broker’s Report Recommendations Page 2 of 3 W:\Staff Reports - Shared 2\Staff Reports 2022-0224\5 - Clerk's Office - 2022-0224\Business Report\0 CC Staff Report (Brokers_Bsuiness Report).doc The commercial brokers eagerly shared information with staff and they discussed specific challenges related to leasing. Staff was able to make suggestions on what process improvements would be beneficial in their leasing and sales efforts. The outcome of the meeting resulted in the preparation of the 2021 Commercial Broker’s Report, as well as recommendations to remove barriers contained in the existing zoning ordinance. As indicated in the report, staff is recommending changes to the zoning ordinance to identify desirable land uses and remove the Conditional Use Permit (CUP) requirements in lieu of Administrative Use Permits (AUP). The AUP process provides staff-level review and approvals for businesses with notification to adjoining properties, as opposed to the more lengthy public hearing process of a CUP. In addition, staff is recommending to expand land use definitions within the Zoning Ordinance and provide a distinction for Veterinary and pet boarding uses. A summary of the report is provided in the attached “2021 Commercial Broker’s Report.” Business Report Summary: Below is a summary of the content of the attached 2021 Business Report, which details City staff and business activities in roughly the last quarter of 2021. During this time, staff interacted with more than two-hundred and fifty (250) of the City’s businesses via email, phone and in-person. Through these interactions, staff discovered that the City’s businesses are recovering well from the difficulties they faced in 2020 and 2021 in relation to COVID-19. The areas in which businesses continue to struggle in are finding and retaining staff, and the increased costs associated with it. When businesses needed assistance with issues related to the City and its processes, the City assisted in the following ways: • Assistance with Business Licenses • Information on zoning for new businesses • Demographic information Over the course of this time, 166 new business licenses were issued and commercial vacancy rates dropped throughout the City. Staff researched Citywide vacancy rates, including north Palm Desert, and El Paseo, and found that rates were near or at a ten (10) year low across the board. To assist these new businesses, and existing ones, a “Doing Business in Palm Desert” page was added to the Engage Palm Desert website. This page details steps to opening a new business or navigating changes to an existing business, as well as resources for entities outside of the City. Next steps for business development in the City include the following: • Hosting a brokers’ forum in the first quarter of 2022 to touch base with the brokers and find out what business needs have come to their attention. • Continued outreach to Unite Palm Desert loan recipients. • Continued outreach and visits to both new and existing businesses including administering a survey to them requesting information on their future plans and ways in which the City can assist them. 543 February 24, 2022 – Staff Report Direction on Broker’s Report Recommendations Page 3 of 3 W:\Staff Reports - Shared 2\Staff Reports 2022-0224\5 - Clerk's Office - 2022-0224\Business Report\0 CC Staff Report (Brokers_Bsuiness Report).doc Economic Development Subcommittee On January 24, 2022, Development Services/Economic Development staff met with the Economic Development Subcommittee (Councilmember Kelly and Councilmember Jonathan) to review the 2021 Commercial Broker’s Report and the 2021 Business Report. Feedback from the subcommittee was significantly positive. Staff specifically sought the Subcommittees response to the recommended actions in the Broker’s Report, and after some discussion on the technical aspects of the changes to the zoning ordinance, the subcommittee did recommend that we bring the recommendations forward to the City Council. In addition, the Subcommittee suggested bringing both reports forward for City Council consideration and information. Request for Direction Staff is requesting direction from the City Council related to the recommendations contained in the 2021 Commercial Broker’s Report including: 1) Initiate a ZOA to: a. Review the Land Use Tables contained in the Zoning Ordinance and to identify desirable land-uses, including restaurants, daycare centers, health clubs, and indoor automotive sales, and change the requirement for a Conditional Use Permit (CUP) to an Administrative Use Permit (AUP). b. Review land use definitions and expand specific land use categories including: veterinarians and pet boarding. Fiscal Analysis There is no fiscal impact related to the staff’s recommendation. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW ASSISTANT CITY MANAGER N/A Robert W. Hargreaves City Attorney Martin Alvarez Martin Alvarez Dir. of Development Services N/A Janet Moore Director of Finance Andy Firestine Andy Firestine Assistant City Manager City Manager, L. Todd Hileman: L. Todd Hileman ATTACHMENTS: 1. 2021 Business Report 2. 2021 Commercial Broker’s Report 544 Economic Development December 2021 Business Report G:\Econ Development\Business Report\Business Report - CC Staff Report.docx Between late September and December 2021, Economic Development staff had more than 250 interactions with Palm Desert businesses. More than 125 of these interactions were in person, and the others were via phone or email. The interactions fell into the following categories • Ribbon Cuttings • Participation in the PDACC monthly membership and board meetings • Participation in the DVBA monthly meetings • Business Visits/Business Advocate Introductions • Businesses reaching out to me for assistance with opening a new business • Requests for Business License information • PPE Requests • Updates from Unite Palm Desert loan recipients • Outreach to businesses in CIP project areas (i.e., President’s Plaza and Alessandro Alley) Responses from Businesses Overall, businesses reported that they are doing well. • The prominent issue that businesses are having is difficulty with staffing. Businesses reported that they are setting up interviews and the applicants are not showing up. In cases where applicants attended interviews and were hired, businesses reported that the new employees were not committed and often stay only one to two weeks. • Businesses reported that their existing employees are salary shopping by interviewing with different employers that are willing to pay more. They are then using the higher-wage job offers to get a raise with their current employer. One restaurant reported that it is paying dishwashers $20 per hour. • If businesses had issues with the City of Palm Desert, it was that they were having a difficult time getting a Business License. This complaint primarily occurred at the beginning of my outreach. As HDL Consulting (the third-party processor of the City’s Business Licenses) has settled into its licensing process the complaints have diminished. These complaints were solved by staff reaching out to HDL on the business' behalf. • The other complaint staff heard on a couple of occasions is that businesses were having difficulty getting Fire Marshal inspections. To assist with these complaints, staff worked with the Permit Center and the Fire Marshal’s office to remedy permit issues and ensure a continuity of service Unite Palm Desert Loan Recipients • After the State of California mandatory shut down due to the COVID-19 virus, the City Council approved several different grants and forgivable loans to assist the City’s businesses pay for regular operating costs and for restaurants to expand 545 Economic Development December 2021 Business Report G:\Econ Development\Business Report\Business Report - CC Staff Report.docx their dining decks. Through these programs, the City gave its businesses more than 300 grants/loans valued at over $2 million dollars. • Outreach was conducted to select Unite Palm Desert loan recipients. Every recipient with whom staff spoke expressed gratitude to the City for the assistance. • One business said that the loan allowed it to remain open and not lay off any of its employees throughout the shutdown. • Staff only spoke with one loan recipient for which the shutdown took too high of a toll on its income and as a result had to close. Staff will continue to conduct outreach to the loan recipients to gain a better understanding of specific businesses needs and what assistance, form the City, is most helpful for their particular needs. Assistance Starting a Business Staff regularly speaks with businesses that are interested in locating or relocating in Palm Desert. • The most frequent question staff received from the business owners and commercial real estate brokers was about zoning and in which areas of the City their particular business can locate. • Other questions included what permits would be needed, and suggestions for marketing their business. • Through conversations with staff, businesses expressed that it would be helpful to have a step-by-step guide for how to open a business in Palm Desert. A guide already exists, but it is outdated. Staff is working on updating the information and publishing it on the Economic Development section of the City’s website by March 2022 Palm Desert Area Chamber of Commerce (PDACC) • The PDACC has been busy reaching out to new businesses and has been a good resource at directing businesses with questions to City staff. Business Survey • An updated business survey was completed in October 2021 and published on the City’s Engage Palm Desert webpage. Additionally, CV Strategies has been engaged to conduct further outreach to El Paseo businesses and encourage them to take the new City of Palm Desert Business Survey. To date, six (6) businesses have taken the survey. • A few of the answers from the responding businesses are as follows: o 3 of the businesses had been located on El Paseo for 2-3 years and 3 for 10+ year o 3 businesses identify as retail, 1 as hospitality, 1 personal services, and 1 as other (photography) o Located in Palm Desert because of the clientele or because it was close to their home 546 Economic Development December 2021 Business Report G:\Econ Development\Business Report\Business Report - CC Staff Report.docx o When their lease was going to expire, 3 of the businesses planned to renew, 2 responded “other” and one did not respond to this question. Business Licenses During this time, 166 new Business Licenses were issued to businesses within the City including home-based businesses (40). Notable business openings include: • El Paseo o Athleta o Be Seen Optics o Fig and Nash o Firebirds Retail Store o Goldfield home o Kyle X Shahida o Larkspur Grill o Olivier Napa Valley o Rebecca Taylor o Sundance • Around the City o D' Coffee Bouteaque (Country Club and Monterey) o Elder Love Thrift Shop (Bump and Grind Shopping Center) o European Flower Power (San Pablo) o Fusion Training Studio (Palms to Pines Shopping Center) o Habit Burger (North Sphere) o Haus of Fades (Washington and Country Club) o Holiday Inn Express (Technology Drive) o The Stretch Zone (Highway 111) o The Wellness Mode (Highway 111) Vacancies (Based on CoStar data) Citywide Vacancies throughout the City of Palm Desert in Q4 2021 are at 6.3%, which is down -1.3% from Q4 2020. This marks the second lowest vacancy rate in 10 years. The lowest vacancy rate was 5.8% in Q4 2019. 547 Economic Development December 2021 Business Report G:\Econ Development\Business Report\Business Report - CC Staff Report.docx 10-Year Vacancy Rate - Citywide El Paseo between Portola and Highway 74 548 Economic Development December 2021 Business Report G:\Econ Development\Business Report\Business Report - CC Staff Report.docx 10 Year Vacancy Rate – El Paseo North Sphere (Country Club between Monterey and Washington north to I10) 549 Economic Development December 2021 Business Report G:\Econ Development\Business Report\Business Report - CC Staff Report.docx 10 Year Vacancy Rate – North Sphere Next Steps • Update of the Economic Development section of the website. • Continued outreach to Unite Palm Desert loan recipients. • Continued outreach and visits to both new and existing businesses. 550 ECONOMIC DEVELOPMENT 2021 COMMERCIAL BROKERS REPORT As a follow-up to the January 2021 Broker’s Forum, the City’s Economic Development team initiated meetings with several commercial brokers active in Palm Desert and the Coachella Valley. The intent of these meetings was multifaceted: •Introduce City staff and recent organizational changes at City Hall. •Allow staff to better understand current market conditions: “What are you seeing?” •Understand specific opportunities and challenges in property transactions and leases. •Ask “How can the city help your efforts in leasing/sales?” The report below highlights feedback and themes provided by the participating firms. In addition, the Economic Development team is providing specific recommendations for implementation in the coming months. Commercial Brokers Engaged •Baxley Properties: Matthew Longstreth •Coldwell Banker: Steven Lyle •Desert Pacific Properties: Paula Turner •Johnson Commercial: Matt Johnson •Lee & Associates: Shawna Strange and Maggie Montes •NAI Capital: Lynn Coker and Nancy Portolesi •Smoketree Investments: Josef Jonathan •The Firm: Adam Gilbert •Wilson and Meade: Noel Ramos, Monique Millan, Heather Sharp, Matt Rifkin, and Bill Sanchez (Capital Building Services) Consistent Themes 1.Property Management Companies often manage commercial/office properties between Beaumont to Coachella. Some have larger regional, state, or national footprints. 2.At least three (3) relatively large office/retail buildings/sites are set to close escrow soon on Highway 111. 551 Sales and leasing 1.Commercial/retail space is performing well. 2.Leasing is slow as there is limited to no space available. 3.Less than 2% vacancy on warehousing 4.Less than 1% vacancy on industrial. Most potential tenants are looking for 1,000 square feet to 2,500 square feet with roll-up doors. 5.Even with industrial space scarce, rent prices do not justify new construction (at least not yet). The City could consider zoning more land for industrial type uses. Office 1.Office around 10% vacant. 2.There is an approximate 18-month lag until lenders come after owners for missing payments. There is a need for a bridge to help owners make missing payments and fill space. 3.Class A office space performs well with little to no vacancy. However, Class B/C spaces are too large, outdated, and require substantial investment. 4.Smaller office space and shared space are desired. Retail 1. Retail is around 10% vacant but performing well. On-Going Issues 1.Older building stock is outdated and not meeting the needs of today’s tenants 2.Commercial and office rents don’t justify investment into property. 3.Businesses want to locate in Palm Desert because of its central location; however, finding space is problematic and zoning hurdles impede this process. 4.Potential tenants are extremely hesitant to go through any city discretionary entitlement process. 5.Property owners are also hesitant to go through any city discretionary processes related to architectural design for building façade updates. 6.Difficulty with/understanding the One Eleven Development Code and requirements for parking. Although generally agreed that parking reductions are good, tenants still require ample parking available in proximity to the storefronts. PD gets gold stars on the development process and staff availability! 552 Staff Recommendations Based on the feedback provided staff is recommending minor changes to the City’s Zoning Ordinance and other process improvements that will assist in the opening of businesses within the City. 1.Provide Zoning Ordinance review and identify specific land use (i.e., restaurants, daycare centers, health clubs, and automotive sales) which would benefit from a reduction in City processing. Staff recommends reducing the Conditional Use Permit (CUP) process for these uses and supplant the CUP requirement with an Administrative Use Permit (AUP) process, which can be reviewed by Development Services staff. This process would result in a reduction of review time from 3-4 months for a CUP to 1-2 months for AUP approval. Requires Zoning Ordinance Amendment (ZOA) and approval by the Planning Commission and City Council. 2.Expansion of land uses and their definitions. Currently, the Zoning Ordinance identifies a broad range of land uses categorized as either: o Residential o Recreation, Resource Preservation o Utilities o Retail, Service, and Office Uses o Automotive Uses, and o Industrial, Manufacturing, and Processing Uses. The specific business types identified in these categories are narrow in their scope and may no longer correspond to changes in business practices. Specifically, the definition of Medical Offices is broad enough to include veterinarian use but prohibits overnight stays/boarding. Staff recommends identifying such desirable uses and either specifically calling them out in the land use table and/or expanding their definitions within the Zoning Ordinance to align with current business practices. Requires Zoning Ordinance Amendment (ZOA) and approval by the Planning Commission and City Council. 553 3.Development Process “Quick Notes.” Some of the feedback received was that a “quick notes” version of the City’s development process be prepared and available to brokers, potential businesses, and the public. By creating these “quick notes,” the City can abbreviate and accurately explain the development process. Staff is preparing these infographics now and will have them available online and at the permit center. Infographics will also be prepared explaining what improvements will trigger additional Americans with Disabilities Act (ADA) improvements and explain what the exception process entails. Requires Staff initiated and in process. Anticipated Completion February 2022 554