Loading...
HomeMy WebLinkAbout0 Agenda 2022-06-09 CITY OF PALM DESERT PALM DESERT CITY COUNCIL (CC), SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA), AND HOUSING AUTHORITY (HA) MEETING (VIRTUAL MEETING) REGULAR MEETING AGENDA Thursday, June 9, 2022 2:00 p.m. Study Session 3:00 p.m. Closed Session 4:00 p.m. Regular Session Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference, and there will be no in-person access to the meeting location. WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website www.cityofpalmdesert.org, under the “Council Agenda” link at the top of the homepage, or on the City’s YouTube Channel. OPTIONS FOR PARTICIPATING IN THIS MEETING: To participate by email, internet, or phone, please see the detailed instructions on the last page of this agenda. AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 2 of 9 CLOSED SESSION: 3:00 P.M. CALL TO ORDER PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda within the three-minute time limit. Speakers may utilize one of the three options listed on the last page of this agenda. RECESS TO CLOSED SESSION CLOSED SESSION AGENDA A. Closed Session Meeting Minutes: May 26, 2022 B. Conference with Legal Counsel regarding Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2): Two (2) matters that, under the existing circumstances, the City Attorney believes create significant exposure to litigation. C. Conference with Labor Negotiators pursuant to Government Code Section 54957.6: City Negotiator(s): L. Todd Hileman, City Manager Employee Organization: Palm Desert Employee Organization 4:00 P.M. REGULAR MEETING ROLL CALL PLEDGE OF ALLEGIANCE: Mayor Pro Tem Jonathan INSPIRATION/INVOCATION: Councilmember Kelly REPORT OF CLOSED SESSION: City Attorney Hargreaves AWARDS, PRESENTATIONS, AND APPOINTMENTS: A. Proclamation in Recognition of Purple Heart City ................................................ Page 11 B. Presentation by Lifestream relative to blood donations and the upcoming Nine Cities Challenge CITY MANAGER COMMENTS MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 3 of 9 NON­AGENDA PUBLIC COMMENTS: This time has been set aside for the public to address the City Council on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the last page of the agenda. The Brown Act does not allow the City Council to act on items not listed on the agenda. Members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 1. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the City Council for a separate discussion. A. APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MINUTES ....................................................................................... Page 13 RECOMMENDATION: Approve the Minutes of May 12, 2022. B. APPROVAL OF WARRANTS ............................................................................. Page 25 RECOMMENDATION: Approve the warrants issued for the period 05/13/2022 to 05/27/2022. C. APPROVAL OF FINDINGS RELATIVE TO AB 361 – REMOTE TELECONFERENCING ............................................................................................................................. Page 71 RECOMMENDATION: Make findings that the State of California continues in a Governor- declared state of emergency to combat the COVID epidemic, that state and local health officials are recommending social distancing, and that the City may continue to employ remote teleconferencing. D. APPLICATIONS FOR AN ALCOHOLIC BEVERAGE LICENSE FOR: .............. Page 73 1. RUBERRY SALSA, 73030 EL PASEO SUITE 103 2. TRAVEL TRADERS HOTEL STORES INC, 75 WILLOW RIDGE, SUITE 101 RECOMMENDATION: Receive and file. E. APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C41340 WITH DOKKEN ENGINEERING OF SAN DIEGO, CALIFORNIA, IN THE AMOUNT OF $199,800 FOR BRIDGE MAINTENANCE PROGRAM (PROJECT NO. 759­21) ........................ Page 79 RECOMMENDATION: 1. Approve Amendment No. 1 to Contract No. C41340 with Dokken Engineering of San Diego, California in the amount of $199,800. 2. Authorize the City Manager or designee to execute the amendment and to review and approve written requests for the use of the contingency for unforeseen conditions up to the contingency amount. AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 4 of 9 F. AWARD CONTRACT TO RECREATION BRANDS SOUTHERN CALIFORNIA FOR THE CIVIC CENTER PARK FITNESS, SHADE & FURNISHINGS IMPROVEMENTS PROJECT, IN THE AMOUNT OF $207,954.25 (PROJECT NO. 718­22). .......... Page 91 RECOMMENDATION: 1. Award a Contract to Recreation Brands of Southern California of Escondido, California, in the amount of $207,954.25 for the Civic Center Park Fitness, Shade & Furnishings Improvements Project (Project No. 718-22). 2. Authorize the Director of Finance to set aside a 10% contingency in the amount of $20,795. 3. Authorize the City Manager or his designee to review and execute change orders up to the contingency amount for unanticipated conditions, per Section 3.30.170 Section A of Ordinance No. 1335. 4. Authorize the Mayor to execute the subject agreement. G. RESOLUTION TO AUTHORIZE THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE DEVELOPMENT SERVICES DEPARTMENT (PLANNING/LAND DEVELOPMENT DIVISION), TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD ................................... Page 193 RECOMMENDATION: Waive further reading and adopt the resolution to authorize the destruction of paper records that have been digitally imaged from the Development Services Department (Planning/Land Development Division), to rely on the electronic record as the official record. H. AWARD CONTRACT TO FLOCK SAFETY FOR A FIXED LOCATION AUTOMATED LICENSE PLATE RECOGNITION (ALPR) SYSTEM ........................................ Page 199 RECOMMENDATION: 1. Award contract to Flock Safety, in substantial form, for a fixed location Automated License Plate Recognition (ALPR) system in the amount of $140,050 in the first year and $126,000 each year thereafter, subject to annual budget appropriation. 2. Authorize the City Manager or designee to negotiate, finalize and execute a contract with Flock Safety. I. SUBMISSION OF A LETTER OF OPPOSITION FOR ASSEMBLY BILL 2011 REGARDING AFFORDABLE HOUSING AND HIGH ROAD JOBS ACT OF 2022 .......... ........................................................................................................................... Page 309 RECOMMENDATION: Approve the submission of a letter of opposition for Assembly Bill 2011 regarding Affordable Housing and High Road Jobs Act of 2022. AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 5 of 9 J. STREAMLINE THE USE OF VENDORS FOR THE DESERT WILLOW GOLF RESORT BY GRANTING AN EXCEPTION TO THE BIDDING REQUIREMENTS AND APPROVE THE OPERATING EXPENSE VENDORS LIST FOR FISCAL YEAR 2022/23. ............... ........................................................................................................................... Page 341 RECOMMENDATION: 1. Grant an exception to the bidding requirements, as provided for by Section 3.30.160 (K) of the Municipal Code, not to exceed $50,000 for any one vendor during Fiscal Year (FY) 2022/23. 2. Approve the Desert Willow Golf Resort’s Operating Expense Vendors List. K. PURCHASE OF GOLF COURSE IRRIGATION SUPPLIES FROM HIGH TECH IRRIGATION, INC., OF INDIO, CALIFORNIA. .................................................. Page 349 RECOMMENDATION: 1. Grant an exception to the bidding requirements, as provided for by Section 3.30.160(J) of the Municipal Code. 2. Authorize the City Manager or his designee to purchase Rain Bird golf course irrigation supplies from High Tech Irrigation, Inc., of Indio, California, for Fiscal Year 2022/23, in an annual amount not to exceed $80,000. L. APPROVE AN AMENDMENT TO CONTRACT NO. HA38940 WITH GARLAND/DBS, INC., FOR ROOF REPAIRS AND RELATED SERVICES AT THE PALM DESERT HOUSING AUTHORITY PROPERTIES IN A TOTAL ANNUAL AMOUNT NOT TO EXCEED $75,000 (HA). .................................................................................... Page 353 RECOMMENDATION: 1. Approve the Amendment (“Amendment”) to Contract No. HA38940 with Garland/DBS, Inc., for roof repairs and related services (includes costs for roof repairs, permit fees for those repairs that may require one and other repair related costs) at the Palm Desert Housing Authority properties (“Properties”), effective July 1, 2022, for a two- year term under the Omnia Partners Contract No. PW-1925 pursuant to Section 3.30.160 (E) and (L) of the City of Palm Desert Municipal Code in a total annual amount not to exceed $75,000. 2. Confirm participation with the Omnia Partners (“Omnia”). 3. Authorize the Chairman and/or the Executive Director to execute the Amendment and any documents necessary to effectuate and implement the actions taken herewith. M. ADOPT A RESOLUTION AMENDING AND RESTATING THE BYLAWS FOR THE PALM DESERT HOUSING COMMISSION (HA)............................................... Page 371 RECOMMENDATION: Waive further reading and adopt a Resolution amending and restating the Bylaws for the Palm Desert Housing Commission (“Bylaws”) which adopts the second Wednesday of the month as a regular meeting date. AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 6 of 9 N. ADOPT A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE PALM DESERT HOUSING COMMISSION DURING FISCAL YEAR 2022­2023 (HA). ................................................................................................................. Page 377 RECOMMENDATION: Waive further reading and adopt a Resolution establishing dates for regular meetings of the Palm Desert Housing Commission during the fiscal year 2022- 2023. CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate discussion are considered at this time. 2. ACTION CALENDAR: The public may comment on individual Action Items within the three- minute time limit. Speakers may utilize one of the three options listed on the last page of the agenda. A. AWARD A CONTRACT FOR JANITORIAL SERVICES AT CITY­OWNED FACILITIES TO MERCHANTS BUILDING MAINTENANCE, LLC., OF POMONA, CALIFORNIA, FOR THE ANNUAL AMOUNT OF $436,743.97 (PROJECT NO. 771­23) ........ Page 383 RECOMMENDATION: 1. Award a five-year contract, for Janitorial Service at City-Owned Facilities to Merchants Building Maintenance, LLC., of Pomona, California, for the annual amount of $436,743.97 (Project No. 771-23). 2. Authorize extra services for unforeseen circumstances in the annual amount of $10,000. 3. Authorize the City Manager or designee to review and approve written contract amendments and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code. 4. Authorize the City Manager to execute the subject contract. B. APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C41380 WITH KIMLEY­HORN AND ASSOCIATES, INC., OF INDIAN WELLS, CALIFORNIA, IN THE AMOUNT OF $350,000 FOR TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS (PROJECT NO. 553­20). ................................................................................... Page 441 RECOMMENDATION: 1. Approve Amendment No. 1 to Contract No. C41380 with Kimley-Horn and Associates, Inc., of Indian Wells, California, for additional traffic engineering and design services in an amount not to exceed $350,000. 2. Authorize the City Manager or designee to execute the amendment and to review and approve written requests for the use of the contingency for unforeseen conditions up to the contingency amount. AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 7 of 9 C. APRROVE AGREEMENT BETWEEN THE CITY OF PALM DESERT, KEMPER SPORTS MANAGEMENT, LLC., AND THE PALM DESERT RECREATIONAL FACILITIES CORPORATION FOR THE MANAGEMENT, OPERATIONS, AND MAINTENANCE OF THE DESERT WILLOW GOLF RESORT. ....................... Page 457 RECOMMENDATION: 1. Approve Agreement between the City of Palm Desert, Kemper Sports Management, LLC., (“Kemper”) and the Palm Desert Recreational Facilities Corporation for the management, operations, and maintenance of the Desert Willow Golf Resort, in substantial form.  2. Authorize the Mayor to execute the Agreement and any documents necessary to effectuate and implement the actions taken herewith.  D. REQUEST TO EXTEND THE TEMPORARY USE PERMITS FOR DINING DECKS THAT COMPLY WITH THE ADOPTED DINING DECK DESIGN GUIDELINES WITHIN THE CITY OF PALM DESERT THROUGH JUNE 30, 2024. ............................ Page 527 RECOMMENDATION: Direct staff to extend the Temporary Use Permits (TUPs) for the outdoor dining decks for an additional two years through June 30, 2024, for those restaurants who comply as of June 30, 2022. E. DISPOSITION OF PROPERTIES IDENTIFIED IN THE CITY’S CENTRAL INVENTORY OF THE SURPLUS LAND ACT. ....................................................................... Page 571 RECOMMENDATION: Approve staff’s recommendation for a work plan related to the disposition of properties identified in the City’s Central Inventory of the Surplus Land Act. F. APPROVE PURCHASE OF 160,000 POUNDS OF GRASS SEED FROM THE LOWEST RESPONSIBLE BIDDER FOR FISCAL YEAR 2022/23 (PROJECT NO. 921­23). ......... ........................................................................................................................... Page 577 RECOMMENDATION: 1. Authorize the City Manager to approve the purchase of 160,000 pounds of grass seed from the lowest responsible bidder for Fiscal Year 2022/23 (Project No.921-23). 2. Authorize the City Manager to execute the agreement. G. APPROVE AGREEMENT BETWEEN CHILDREN’S DISCOVERY MUSEUM OF THE DESERT AND THE CITY OF PALM DESERT AS IT RELATES TO FUNDING OF THE REOPENING AND REIMAGINATION PLAN. .................................................. Page 579 RECOMMENDATION: 1. Authorize the Mayor to execute an agreement between the Children’s Discovery Museum of the Desert (“CDMOD”) and the City of Palm Desert relative to funding the reopening and reimagination plan of the Museum. 2. Approve $150,000 payment in the 2022/23 fiscal year to fund this agreement. This amount has been included in the revised 2022/23 Financial Plan. AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 8 of 9 3. PUBLIC HEARINGS: The public may comment on individual Public Hearing Items within the three-minute time limit. The applicant or appellant will be provided up to five minutes to make their presentation. Speakers may utilize one of the three options listed on the last page of this agenda. A. ADOPT RESOLUTION REQUESTING THE COUNTY OF RIVERSIDE TO COLLECT THE SOLID WASTE CHARGES FOR INDIVIDUALLY BILLED RESIDENCES ON THE TAX ASSESSOR’S PROPERTY TAX ROLL FOR FISCAL YEAR (FY) 2022­23. .......... ........................................................................................................................... Page 655 RECOMMENDATION: 1. Conduct a majority protest public hearing to receive public comment related to the collection of solid waste charges for individually billed residences for FY 22-23 on the County of Riverside Assessor’s Property Tax Roll, and related items stipulated therein. 2. Waive further reading and adopt Resolution requesting the County of Riverside to collect the associated costs for individually billed residences on the Tax Assessor’s Property Tax Roll for FY 22-23 and authorize the City Manager to execute any documents necessary to effectuate the actions take herewith. INFORMATION ITEMS ADJOURNMENT AGENDA Thursday, June 9, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 9 of 9 THREE OPTIONS FOR PARTICIPATING IN THE MEETING OPTION 1: PARTICIPATE BY E­MAIL Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E-mails received prior to noon on the day of the City Council meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud at the meeting. OPTION 2: PARTICIPATE LIVE VIA ZOOM 1. Access via www.cityofpalmdesert.org/zoom and click “Launch Meeting,” or 2. Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. OPTION 3: PARTICIPATE LIVE VIA TELEPHONE 1. Dial any of the following: (669) 900-9128 or (213) 338-8477 or (669) 219-2599. 2. Enter the Meeting ID: 833 6744 9572 followed by #. 3. Indicate that you are a participant by pressing # to continue. 4. You will hear audio of the meeting in progress. Remain on the line if the meeting has not started. 5. During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk to announce your name/phone number. Press *6 to unmute your line and limit your comments to three minutes. ___________________________________________________________________________ PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. ___________________________________________________________________________ AFFIDAVIT OF POSTING I, Níamh M. Ortega, Deputy City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.cityofpalmdesert.org no less than 72 hours prior to the meeting. /S/ Níamh M. Ortega Deputy City Clerk