HomeMy WebLinkAboutAgenda 2022-0414
CITY OF PALM DESERT
REGULAR
PALM DESERT CITY COUNCIL (CC),
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA),
AND HOUSING AUTHORITY (HA) MEETING
(VIRTUAL MEETING)
THURSDAY, APRIL 14, 2022
3:00 p.m. Closed Session
4:00 p.m. Regular Session
Note: Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference
and there will be no in-person public access to the meeting location.
City Council Meetings are live-streamed. You can access and view the meetings through
the City’s website at https://www.cityofpalmdesert.org and click on “Council Agenda” at
the top of the page.
Options for participating in the meeting: To participate by email, internet, or telephone,
see detailed instructions on the last page.
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 2
CALL TO ORDER
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY – Any person wishing to
discuss any Closed Session business that is within the subject matter may participate utilizing
one of the three options listed on the back page of this agenda.
ADJOURN TO CLOSED SESSION
A.Closed Session Meeting Minutes: March 24, 2022
B.Conference with Real Property Negotiator pursuant to Government Code Section
54956.8:
1)(City)
Property:Consideration of Lease Amendment No. 1
between the State of California and the City of
Palm Desert at the Parkview Office Complex
(73-710 Fred Waring Drive, Suite No. 112, Palm
Desert)
City Negotiator: Todd Hileman/Stephen Aryan
Other Party Negotiator: State of California - Coachella Valley Mountains
Conservancy
Property Owner: City of Palm Desert
2)(City)
Property:72-880 Highway 111, Palm Desert
(APN 640-120-020)
City Negotiator: Todd Hileman/Eric Ceja
Other Party Negotiator: Seritage SRC Finance
Property Owner: Seritage SRC Finance
C.Conference with Legal Counsel regarding significant exposure to litigation
pursuant to Government Code Section 54956.9(d)(2):
1)Potential cases: Two (2)
RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY
MEETING
a)Roll Call
b)Pledge of Allegiance to the Flag – Councilmember Gina Nestande
c)Inspiration/Invocation – Mayor Pro Tem Sabby Jonathan
REPORT ON ACTION FROM CLOSED SESSION
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 3
AWARDS, PRESENTATIONS, AND APPOINTMENTS
1. ORAL PRESENTATION by Ms. Tammy Martin relative to the 2022 Wildflower Festival
(CC)
CITY MANAGER COMMENTS
MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
NON-AGENDA PUBLIC COMMENTS: This is an opportunity for the public to speak on
issues that are not on the agenda for up to three minutes. Speakers may utilize one of the
three options listed on the back page of this agenda.
Because the Brown Act does not allow the City Council, Successor Agency, and Housing
Authority Boards to take action on items not on the Agenda, members may briefly respond or
instead refer the matter to staff for report and recommendation at a future City Council,
Successor Agency, or Housing Authority Meeting.
CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and may be approved
by one (1) Minute Motion.
2.MINUTES of the regular City Council, Successor Agency, and Housing Authority
Meeting of March 10, 2022 (CC) (SA) (HA) ..................................................... Page 10
Rec.: Approve as presented.
3.REQUEST TO AUTHORIZE findings that the State of California continues in a
Governor-declared state of emergency (AB361) to combat the COVID epidemic, that
state and local health officials are recommending social distancing, and consequently
that the City Council and its other Brown-Act bodies may continue to employ remote
teleconferencing under Government Code Section 54953(e) (CC) ................. Page 19
Rec.: The City Council hereby finds the State of California continues in a Governor-
declared state of emergency to combat the COVID epidemic, that state and
local health officials are recommending social distancing, and consequently
that the City Council and its other Brown-Act bodies may continue to employ
remote teleconferencing under Government Code Section 54953(e).
4.APPROVE CLAIMS AND DEMANDS WARRANTS: City: 3/18/2022 (CC); Successor
Agency: 3/18/2022 (SA) ..................................................................................Page 21
Rec.: Receive and file.
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 4
5.ORDINANCE NO. 1381 amending Chapter 3.30 to include the Recovered Organic Waste
Product Procurement Policy (2nd reading) (CC) ......................................................Page 47
Rec.: Waive further reading and adopt Ordinance No. 1381.
6.RESOLUTION adopting a policy for ceremonial proclamations and recognitions
(CC) ...........................................................................................................................Page 49
Rec.: Waive further reading and adopt.
7.AWARD Contract to HR Green of Palm Desert, California, for Traffic Engineering and
Design Services of Traffic Signal Modifications and Hardware Upgrades in an amount
not to exceed $300,000 (Project No. 596-22) (CC) ..........................................Page 53
Rec.: By Minute Motion:
1.Award Contract to HR Green of Palm Desert, California for Traffic
Engineering and Design Services for Traffic Signal Modifications and
Hardware Upgrades in an amount not to exceed $300,000;
2.Authorize the City Manager or designee to review and approve written
contract amendment requests for unanticipated conditions per Section
3.30.170 of the Palm Desert Municipal Code; and
3.Authorize the City Manager to execute said agreement.
8.AWARD Contract in the amount of $280,565 to TJKM Transportation Consultants of
Pleasanton, California, for Professional Engineering and Design Services for the
Highway Safety Improvement Program, Cycle 10, Traffic Signal Improvements
(Project No. 600-21) (CC) ...............................................................................Page 109
Rec.: By Minute Motion:
1.Award Contract in the amount of $280,565 to TJKM Transportation
Consultants of Pleasanton, California, for professional engineering and
design services for the Highway Safety Improvement Program (HSIP)
Cycle 10, Traffic Signal Improvements;
2.Authorize the City Manager or designee to review and approve written
contract amendment requests for unanticipated conditions per Section
3.30.170 of the Palm Desert Municipal Code; and
3.Authorize the City Manager to execute the contract.
9.AWARD Contract to Knorr Systems International for Palm Desert Aquatic Center
(PDAC) maintenance and repair (CC) ...............................................................Page 159
Rec.: By Minute Motion:
1.Award Contract to Knorr Systems International of Santa Ana, California for
the PDAC Maintenance and Repair Services in the amount of $178,200 for
a 5-year term ($35,640 annually) (Project No. 882-23);
2.Authorize the City Manager to approve extra work and services in an annual
amount not to exceed $25,000; and
3.Authorize the City Manager to execute the subject agreement, up to three
(3) contract extensions in the amount of $35,640 annually, and any change
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 5
orders or extra work associated with this contract based on staff’s
recommendations.
10.APPROVE eighteen (18) sculptures and six (6) alternate sculptures for the 2023/2024
El Paseo Sculpture Exhibition (CC) ................................................................Page 223
Rec.: By Minute Motion:
1.Approve eighteen (18) sculptures and six (6) alternate sculptures for the
2023/2024 El Paseo Sculpture Exhibition;
2.Approve honorarium of $5,000 for each of the participating artists;
3.Authorize staff to finalize negotiations of the subject contracts with the
eighteen (18) artists and authorize Mayor to execute same, subject to the
satisfaction of the City Attorney; and
4.Authorize City Manager to make changes to sculpture selection based on
staff recommendation.
11.APPROVE amendment to Contract Number C41660 with Same Day Express for
maintenance of the City of Palm Desert’s permanent public art collection and the El
Paseo Sculpture Exhibition (CC) ......................................................................Page 263
Rec.: By Minute Motion:
1.Approve amendment to Contract Number C41660 with Same Day Express
in the amount of $55,200 from the term of July 1, 2022 to June 30, 2023,
for maintenance of the City of Palm Desert’s permanent public art collection
and the El Paseo Sculpture Exhibition;
2.Authorize Mayor to execute the amendment; and
3.Approve payment up to $5,000 on an as needed basis for additional public
art maintenance and repair services from Same Day Express.
12.AUTHORIZE the purchase of fourteen (14) traffic signal cabinets and related equipment
from Econolite Control Products, Inc., in the amount of $238,283.16 (CC) ......Page 267
Rec.: By Minute Motion, authorize the purchase of fourteen (14) traffic signal cabinets
and related equipment from Econolite Control Products, Inc., in the amount of
$238,283.16.
13.AUTHORIZE an increase to Contract with Curtis Allan Floorcovering, Inc., for procuring
floor coverings and related supplies and services under Engineered Floors, LLC, at
the Palm Desert Housing Authority properties for FY 2021-2022 (Contract No. HA38930)
(HA).....................................................................................................................Page 273
By Minute Motion, that the Authority Board:
1.Authorize an increase of $60,000 for Curtis Allan Floorcovering, Inc. (Contract No.
HA38930) for the purpose of procuring floor coverings and related supplies and
services under National Joint Powers Alliance Agreement Contract No. 02-60 with
Engineered Floors, LLC (dba J+J Flooring Group and dba EF Contract), at the
Palm Desert Housing Authority (“Authority”) properties pursuant to Section 3.30.260
of the Palm Desert Municipal Code, for FY 2021/2022, making the annual total
amount for the year not to exceed $185,000;
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 6
2.Authorize Staff and RPM Company (“RPM”), the Authority’s contracted
management company, to assign additional services as determined to be
necessary due to emergency actions and/or proactively responding to issues at
the Authority properties, including expenditures; and
3.Authorize the Chairman and/or the Executive Director to execute the Amendment
and any documents necessary to effectuate and implement the actions taken
herewith.
14.ACCEPT Contract No. C36570B with PCI of Azusa, California for the Citywide Bike-Golf
Cart Lane Improvements as complete and authorize the City Clerk to file the Notice of
Completion (Project No. 565-18) (CC) .............................................................Page 281
Rec.: By Minute Motion:
1.Accept Contract No. C36570B with PCI of Azusa, California for the Citywide
Bike-Golf Cart Lane Improvements as complete; and
2.Authorize the City Clerk to file the Notice of Completion.
15.ACCEPT Contract No. C40670A with LC Paving, Inc. of Escondido, California for the
Alessandro West Improvements – Phase II as complete and authorize the City Clerk to
file the Notice of Completion (Project No. 817-21) (CC) ....................................Page 285
Rec.: By Minute Motion:
1.Accept the Alessandro West Improvements – Phase II Project as complete;
and
2.Authorize the City Clerk to file the Notice of Completion.
16.RECEIVE AND FILE the Cancellation of Lease and Sublease Agreement and Return
of undisbursed prepaid rent from the McCallum Theatre (CC) ........................Page 289
Rec.: Receive and file the Cancellation of Lease and Sublease Agreement and
Return of undisbursed prepaid rent from the McCallum Theatre.
17.RECEIVE AND FILE the General Fund Financial Report for February 2022 (CC)
............................................................................................................................Page 291
Rec.: Receive and file the General Fund Financial Report for February 2022.
18.RECEIVE AND FILE the Investment Report for February 2022 (CC) .............Page 295
Rec.: Receive and file the Investment Report for February 2022.
CONSENT ITEMS HELD OVER
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 7
ACTION CALENDAR
19.RESOLUTION authorizing the submittal of an application to the California Natural
Resources Agency Department of Parks and Recreation for the Palma Village Park
Improvements Project (CC) ............................................................................Page 323
Rec.: By Minute Motion:
1.Waive further reading and adopt a resolution authorizing the submittal of an
application to the California Natural Resources Agency Department of
Parks and Recreation for the Palma Village Park Improvements project;
and
2.Authorize the City Manager or his Designee to execute all documents that
may be necessary to facilitate the application or award.
20.RESOLUTION and request to sign the National Wildlife Federation’s Mayors’ Monarch
Pledge to renew the City’s efforts to protect and enhance the pollinator population
(CC) ................................................................................................................Page 339
Rec.: 1. Waive further reading and adopt Resolution authorizing the City of Palm
Desert to enter into the National Wildlife Federation’s Mayors’ Monarch
Pledge and issue a proclamation on the City’s Monarch Day Pledge on or
before April 30, 2022; and
2.By Minute Motion, authorize staff to work in collaboration with the Living
Desert Zoo and Gardens and University of California, Riverside (UCR)
Palm Desert Center to carry out the three specific actions listed below within
the next year:
a.Install a monarch butterfly mural within the City;
b.Install educational signs within Civic Center Park regarding the
demonstration garden completed in 2021 as part of the Mayors’
Monarch Pledge; and
c.Plant milkweed at various City parks and medians, where advisable.
21.APPROVE Amendment No. 4 to Contract No. C36620 with Family YMCA of the Desert
for management and staffing at the Palm Desert Aquatic Center (CC) ...........Page 359
Rec.: By Minute Motion:
1.Approve Amendment No. 4 to Contract No. C36620 with the Family YMCA
of the Desert (“YMCA”) of Palm Desert, California, for management and
staffing of the Palm Desert Aquatic Center in the annual amount of
$165,000 plus reimbursement of additional costs included in the agreement
for an amount not to exceed $1,444,400; and
2.Authorize the Mayor to execute said amendment.
22.APPROVE design for a permanent Lupine Plaza (CC) .........................................Page 469
Rec.: By Minute Motion, approve the final preliminary design for a permanent Lupine
Plaza and direct the Public Works Department to commence with the
preparation of construction drawings for the build-out of the Plaza.
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 8
23.REQUEST for feedback and direction regarding proposed activities to celebrate the
City’s 50th anniversary in 2023 (CC) .................................................................Page 509
Rec.: By Minute Motion, provide staff feedback and direction on proposed activities
to celebrate the City’s 50th anniversary in 2023.
24.AUTHORIZE the use of Rule 20A Credits for the Ironwood Park Utility Undergrounding
Project (CC) ....................................................................................................Page 511
Rec.: By Minute Motion, authorize the use of Rule 20A Credits for the Ironwood Park
Utility Undergrounding Project.
25.APPROVE the Unite Palm Desert Bicycle Incentive Program (CC) ..................Page 515
Rec.: By Minute Motion:
1.Approve the proposed Unite Palm Desert Bicycle Incentive Program for
private commercial properties to receive a bicycle rack valued at up to
$1,000 each from the City of Palm Desert;
2.Authorize the City Manager to implement the Unite Palm Desert Bicycle
Incentive Program including the execution of all agreements required to
meet the program requirements;
3.Authorize the City Attorney to make non-substantive changes to the Unite
Palm Desert Bicycle Incentive Program agreement; and
4.Appropriate and approve the expenditure of $20,000 from AQMD expense
account (Account No. 2384515-4400100).
PUBLIC HEARING
26.RESOLUTION adopting a Notice of Exemption in accordance with the California
Environmental Quality Act (CEQA), and approval of a Hillside Development Plan
(HDP) to construct a 1,103-square-foot casita on a property located at 72240 West
Upper Way (CC) .............................................................................................Page 527
Rec.: Waive further reading and adopt.
27.RESOLUTION approving an Historic District Designation for Sandpiper Codominiums
Circle #1 located on El Paseo (CC) .................................................................Page 593
Rec.: Waive further reading and adopt a Resolution reaffirming the actions of the
Cultural Resources Preservation Committee, designating the Sandpiper
Condominiums Circle #1, located on El Paseo, with a Historic District
designation in accordance with Section 29.50.010 of the Palm Desert Municipal
Code (PDMC).
ADJOURNMENT
AGENDA APRIL 14, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Agenda Page 9
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 - To Participate by E-mail:
1.Send your comments by email to:
CouncilMeetingComments@cityofpalmdesert.org
E-mails received by 12:00 noon prior to the start of the meeting will be made part
of the record and distributed to the City Council. This method is encouraged
because it will give Councilmembers the opportunity to reflect upon your input.
Emails will not be read aloud.
Option 2 - To Participate and Provide Verbal Comments by Using Your Internet:
1.Access via https://www.cityofpalmdesert.org/zoom and click “Launch Meeting”
or
2.Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572
Option 3 - To Listen and Provide Verbal Comments Using Your Telephone:
1.Dial any of the following based on your location: (669) 900-9128 or (213) 338-8477
or (669) 219-2599 or (971) 247-1195 or (253) 215-8782. If there are high volumes
of calls, please continue dialing until you connect successfully.
2.Enter the Meeting ID: 833 6744 9572 followed by #.
3.Indicate that you are a participant by pressing # to continue.
4.You will hear audio of the meeting in progress. Remain on the line if the meeting
has not yet started.
5.During the meeting, Press *9 to add yourself to the queue and wait for City Clerk
staff to announce your name/phone number. The City Clerk will unmute your line
when it is your turn to speak. Limit your comments to three (3) minutes.
Staff reports for all agenda items considered in open session, and documents provided
to a majority of the legislative bodies regarding any item on this agenda, are available for
public inspection at City Hall and on the City’s website at https://www.cityofpalmdesert.org
by clicking “Council Agenda” at the top of the page.
Declaration of Posting:
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of
the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm
Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72
hours prior to the meeting. Dated this 7th day of April 2022. Note: This agenda is subject to amendment up to 72 hours
in advance of the meeting.
_ Anthony J. Mejia, MMC, City Clerk