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HomeMy WebLinkAbout1996-10-09 HC Regular Meeting Agenda Packet POSTED AGENDA HOUSING ADVISORY COMMITTEE OCTOBER 9, 1996 DECLARATION OF POSTING I, Maria Hunt, Secretary to the Executive Director of the Palm Desert Redevelopment Agency, do hereby declare that the foregoing agenda for Housing Advisory Committee meeting of Wednesday, October 9, 1996, was posted on the bulletin board by the outside entry to the Council Chambers, 73-510 Fred Waring Drive, Palm Desert, on October 3, 1996. Dated: October 3, 1996 4 MARIA HUNT, Secretary to Executive Director Palm Desert Redevelopment Agency PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE: October 3, 1996 TO: HOUSING ADVISORY COMMITTEE MEMBERS FROM: MARIA HUNT SUBJECT: NOTICE OF COMMITTEE MEETING The next regularly scheduled meeting of the Housing Advisory Committee will be held on Wednesday, October 9, at 3:30 p.m. in the North Wing Conference Room. Enclosed is the agenda packet for your review. Please call me at 776-6306 and let me know whether or not you will be able to attend the meeting because we need a quorum in order to conduct business. If we do not have a quorum, the meeting will be cancelled. Jean Benson has informed us that she will not be able to attend the meeting. Thank you for your cooperation in this matter. Thanks. POSTED AGENDA HOUSING ADVISORY COMMITTEE OCTOBER 9, 1996 - 3:30 P.M. NORTH WING CONFERENCE ROOM * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER II. ORAL COMMUNICATIONS A. Any person wishing to discuss any item not otherwise on the Agenda may address the Committee at this point by giving his/her name and address for the record. Remarks shall be limited to maximum of five minutes unless additional time is authorized by the Committee. B. This is the time and place for any person who wishes to comment on nonhearing Agenda items. It should be noted that at Committee discretion, these comments may be deferred until such time on the Agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the Committee. III. APPROVAL OF SEPTEMBER 11, 1996 MEETING'S MINUTES IV. CONTINUED BUSINESS A. Portola Palms Mobilehome Park 1. Final Survey Results 2. Review of Board's Bylaws regarding Election Section B. Proposed Rehabilitation Program Update 1. Review of Pictures Depicting Problem Areas in the City V. REPORTS A. Desert Rose Update B. Housing Projects Update VI. ADJOURNMENT ..... ...... _ ... tit • Minutes I ivy kir !? i •:°4 4... HOUSING ADVISORY COMMITTEE fro D��0��•i' CONVENE 3:45 p.m., Wednesday, October 9, 1996 ROLL CALL Members Present: G. Holmes, W. Winfield Members Absent: J. Richards, R. Murphy Others Present: T. LaRocca, M. Hunt DUE TO THE LACK OF QUORUM, NO 'OFFICIAL BUSINESS WAS CONDUCTED. Informal discussion was held on the following topics: Housing Authority Audit, Jean M. Benson ChildCare Center, Desert Rose and Housing Projects Update. mh/ PORTOLA PALMS MOBILE HOME PARK I. LABELS RECEIVED FROM CASA MANAGEMENT SERVICE: 118 DOMESTIC 5 CANADIAN 19 VACANT LOTS 142 TOTAL II. ACKNOWLEDGED RECEIPT: Total Domestic: 118 Received: 100 Percentage: 84 % Total Canadian: 5 Received: 4 Percentage: 80 % III. RETURNED TO SENDER: Total Domestic: 118 Received: 8 `- Percentage: 6 % Total Canadian: 5 Received: 1 Percentage: 20 % IV. QUESTIONNAIRES: Total Mailed: 123 Response: 64 Percentage: 52 % �"' As at October 2, 1996 PORTOLA PALMS MOBILE HOME PARK ' RESIDENTS' QUESTIONNAIRE RESPONSE YES NO ? 1. Would you support an initial reduction in sales prices of Acquisition Association owned spaces as an incentive to potential buyers? 39 18 7 2. As Acquisition Association spaces are sold, the remaining space prices can be increased slightly based on demand, do you agree? 39 17 8 3. Do you support a review of current Homeowners Association fees? 34 24 6 4. If Homeowners Association fees are determined to be too low, do you support an increase? 16 41 7 5. Are Park amenities, i.e. pool and clubhouse, etc., in good condition? 54 4 6 6. If not, what improvements need to be done? Please list: [SEE ATTACHED LIST] 7. Is outside management a help to residents? Please explain: 9 28 27 8. Per ballot released in February 1996, the annual meeting and election __%sr of the Homeowners Association Board was moved from June 1996 52 4 8 to February 1997. Do you support the change in dates? 9. Are you aware that the State of California has designated this Park as a `family park' as a result of loans made to residents, which prohibits 53 7 3 a change in designation? As at October 2, 1996 WHAT IMPROVEMENTS NEED TO BE DONE? ► Need onsite manager to oversee daily park operations and enforce rules. ► Motion detector lighting as security at entrance. ► Restroom at laundry needed floor washed and supplies replaced. Park entrance lights not working. ► Vacant lots need clearing up. ► Older coaches need improvements. ► Better security at storage area and the park. ► Management company should follow through on maintenance repair, eg. Broken pool gate, decking around pool. ► Speed bumps should be installed in the park. ► Work needed where row of trees were cut down. ► Streets are not cleaned of debris at times. war Grass around clubhouse is not kept up - gardeners not supervised. ► Some occupied spaces not complying with CC&R's - junk around properties. ► Existing substandard mobiles need to be cited & citation enforced. ► Speed limit and stop signs need enforcement - children driving golfcarts. ► There is a need for a `playground' for children in pool area or elsewhere (too many restrictions against children). ► Suggest hiring the previous managers (they did an outstanding job). ► I pay for manager service and did not vote for a non-manager park. Please get one. ► Pool should be emptied and painted; decking on pool was replaced last year& already chipping; pool area infested with ants. ► HOA fees not wisely used. As at October 2, 1996 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM Nur.- DATE: October 3, 1996 TO: Members of the Housing Advisory Committee FROM: Teresa L. La Rocca, Housing Programs Coordinator SUBJECT: BYLAWS - PORTOLA PALMS HOME OWNERS ASSOCIATION I have reviewed the subject Bylaws with respect to annual meeting and election of Board Members. Section 4.3 Annual Meeting states: "Annual meetings of the owners shall be held on the same day of the same month of each year after the organizational meeting. At such meeting, there shall be elected by secret written ballot, a Board, members as herein after described and whose duties shall be as hereinafter provided ". In this case, the annual meeting had been held in the month of June and has been amended to be held in February. Section 4.4 Special Meeting states: "A special meeting of the members of this Association shall be promptly called by the Board upon: 1. The vote of such a meeting by majority of a quorum of the Board; or 2. Receipt of a written request for a special meeting signed by members representing of at least five percent (5%) of the total voting power of the Association." In response to a written request of five percent (5%) of the Association, Casa Management has sent out notification to all residents as prescribed in Section 4.5 Notice of Meetings, which calls for the mailing of said notice, at least 10 days nor more than 90 days before such meeting is held. Notification was mailed September 18, calling for a special meeting on October 29 at 7:00 pm. Page 1 of 2 BYLAWS- PORTOLA PALMS HOME OWNERS ASSOCIATION October 3, 1996 vow Section 6.2 Removal of Board of Directors states: "The entire Board may be removed from office by affirmation vote of 51% of the owners entitled to vote at any election of the Board. Unless the entire Board is removed from office by the vote of members of the Association, no individual Director shall be removed prior to the expiration of his term of office if the votes cast against removal are sufficient to elect Director if voted cumulatively at an election " This means the entire Board can be removed by 51% of voters. Individual Director removal uses a different formula. Section 11.2 Amendment or Repeal of the Bylaws states: "These Bylaws, and any provisions hereof, or of the Articles of Incorporation, may be amended or repealed by vote or written assent of owners representing at least fifty-one (51%) of the voting power of the Association " r.., Based on discussions with our attorney, and reviewing the method used to change the Annual Meeting date by the current Board, it appears that the Board has followed all the legal requirements, thereby complying with the Articles and with the law. Hence, the residents who are currently opposed to the change of the Annual Meeting date will have to go through the same process. I have been in contact with Kay Eggars of Casa Management and expressed concerns relative to day-to-day operations of Portola Palms. She assures me that they are continuing to monitor the maintenance of the park and have recently contracted for tree trimming and street repairs and vacant lot clearing within the park. With respect to emergencies, the residents have been advised to call 911 which is the norm at most parks. Otherwise, depending on the degree of urgency, they will need to call the Sheriffs Department (836-1600). I have been in telephone cont t with Ray Wolfe advising her of these findings. RESA L. LA R CCA TLR:lw Page 2 of 2 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE: October 3, 1996 TO: CARLOS ORTEGA, Executive Director RDA FROM: TERESA L. LA ROCCA, Housing Programs Coordinator SUBJECT: DESERT ROSE UPDATE 10 Sales: 55 units (Phase 1 and 2) Average to date subsidy (exclusive of sales price reduction) Average mortgage subsidy $11,600 Average closing costs $ 2,300 Average interest buydown $ 2,950 '* Escrows: 34 Closed 12 Currently opened 8 Being processed for submittal to escrow Income Breakdown: 1 families of very low income 39 families of low income 15 families of moderate income ""* Phase I: 10 units available Phase I1: 36 units available ow Phase III: Will not be offered until substantial number of units sold in Phase II �» Average Sales Rate: 9 sales per month w Traffic: 116 walk-ins for week ending 09/27/96 49% mature prospective buyers 41% family prospective buyers I. Summary of media campaign: On 9/16/96 began a heavier advertising campaign including TV, Radio, Bus Shelter Ads and Newspapers. Have seen a dramatic increase in traffic. 66% generated from TV ads, half from the Hispanic stations. 1* Desert Rose Bonds Original 1994 Desert Rose Bonds redemmed as of 10/2/96. New 1996 Bonds will decrease cost of per unit to RDA thereby reducing the amount of Gap financing (difference between bank release price versus sales price). Lt,*. gedn, Ye ew a,‘4 in-e,e/a AF,ea c, ''•..Er."••' 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578 TELEPHONE(619)346-0611 FAX (619)340-0574 September 17, 1996 Ms. Patricia A. Long 43-155 Portola Avenue, Space #118 Palm Desert, CA 92260 Dear Ms. Long: I am in receipt of your September 3, 1996 letter. As you are aware, the Acquisition Association owns the space which you rent at Portola Palms Mobile Home Park. Your comments relative to rent being increased and "so outrageous" causes great concern. Therefore, I am herein requesting that you submit, at your convenience, verification of rental increases since the Park was converted to tenant ownership. Once I have received and reviewed this information, I will be happy to discuss this matter with the appropriate individuals. The purpose for the Palm Desert Redevelopment Agency's involvement in the conversion of this Park was, and continues to be, affordability. Based on this, I am surprised and concerned with your comments, and would like to investigate further. Now, In response to the sale of vacant spaces, this staff has been in contact with the current Board of Directors and has offered to reduce the vacant 'for sale' space prices as an incentive to potential buyers for the purpose of filling those spaces. As you are well aware, the real estate market has depreciated dramatically since 1990, with resale prices dropping drastically, 20% to 40% in most cases. In addition to this the Riverside County Assessors Office has recently reappraised property values and in many cases reduced assessed valuation compounding the resale problems. Understanding this, the Agency will consider absorbing some of the costs involved in reducing the sales price of the vacant spaces pending the Acquisition Association's written request to reduce the prices. As for future meetings, any matters relative to Portola Palms Mobile Home Park will first be discussed with the City's Housing Advisory Committee. That committee meets monthly, on the second Wednesday of each month, at 3:30 pm, in the North Wing Conference Room at City Hall and are open to the Public. Please feel free to call this office, at your convenience, to find out what is on the Agenda on the Monday preceding the meeting. • cerely, A L. LA ROCCA Housing Programs Coordinator TLR:lw b.G $11: RECYCLED PAPER