HomeMy WebLinkAbout2022-04-06 HC Regular Meeting Agenda Packet
PALM DESERT HOUSING AUTHORITY
PALM DESERT HOUSING COMMISSION MEETING
PRELIMINARY MINUTES
WEDNESDAY, MARCH 2, 2022 – 3:30 P.M.
(VIRTUAL MEETING)
CITY OF PALM DESERT, CALIFORNIA
I. CALL TO ORDER
Chair Buller called the meeting to order at 3:30 p.m.
II. ROLL CALL
Commissioners Current Meeting Fiscal Year to Date
Present Absent Present Absent
Jann Buller, Chair X 7
Dennis Guinaw, Vice Chair X 7
Carol Marcuse X 7
Greg Ballard X 3 4
(2 Excused)
Melody Morrison X 6 1
Also Present:
Kathleen Kelly, City Councilmember Liaison
Jessica Gonzales, Senior Management Analyst
Teresa Vakili, RPM Company Vice President
Kevin Collins, Recording Secretary
Martin Alvarez, Director of Development
Veronica Chavez, Finance Manager
Andy Firestine, Assistant City Manager
Randy Chavez, Landscape Supervisor
Azalia Gomez, participant
III. ORAL COMMUNICATIONS
Senior Management Analyst, Jessica Gonzales, advised the Commission no
comments or inquiries were received by email, nor were any requests for public
participation received for the meeting.
PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING MARCH 2, 2022
2
IV. CONSENT CALENDAR
A. MINUTES of the virtual Regular Housing Commission meeting of March 2, 2022.
Rec: Approve as presented.
Upon a motion by Commissioner Morrison, seconded by Commissioner
Marcuse, and a 4-0 vote of the Housing Commission the Consent Calendar was
approved as presented (AYES: Buller, Guinaw, Morrison, Marcuse; NOES: None;
ABSENT: Ballard).
V. ACTION ITEMS
A. REQUEST FOR CONSIDERATION to recommend approval of the Palm Desert
Housing Authority Proposed Budget for FY 2022-2023
Senior Management Analyst, Jessica Gonzales, introduced Finance Manager
Veronica Chavez, who provided a brief introduction of herself and moved onto
acknowledge the budget memo and report provided.
Ms. Chavez reminded commissioners that one of the responsibilities of the
Housing Authority is to monitor the costs associated with operating the properties.
Pursuant to that, RPM Company provided expenditure estimates for budget
consideration on the 15 properties for the 2022-2023 period. The budget expenses
provided to the Commission within the agenda packet were reviewed by staff for
submission to Council for consideration pending Commission review and approval.
She further advised the Commission the overall projected net income for all fifteen
properties is expected to be approximately $1.2M and the net increase was
positive based on rental income increases and is approximately $273,000.
Ms. Chavez then stated an update to the reserve study on the properties had been
included in the budget because the current study used was about ten years old
and should be updated to reflect improvements and additional complexes not
completed when the original study was conducted. With that, Ms. Chavez
concluded her remarks and invited questions.
Commissioner Marcuse asked why the advertising line item of the budget had
increased from $2,886 in 2021 to a projected amount for 2022 of $12,900. Ms.
Vakili responded stating advertising costs were reduced because fewer
promotional events could be held under COVID, such as back to school
promotions. Further, that occupancy attrition rates were not changing as in prior
years so a need for advertising had decreased.
Commissioner Guinaw inquired on three questions. The first related to the overall
budget increase, specifically asking if it was approximately eight percent.
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VIRTUAL HOUSING COMMISSION MEETING MARCH 2, 2022
3
Ms. Chavez deferred to Teresa Vakili, who said she did not have the exact
percentage, but it may be about eight percent. She added that there had been an
income increase in part due to a change in rental rates, however the proposal was
based on actuals.
Commissioner Guinaw then clarified his question and asked if the higher inflation
rates were accounted for in the budget. Ms. Vakili said yes, but this year turnover
was lower during the pandemic. People were not moving as much as in past years.
She further stated delinquency rates increased and RPM had been working with
Lift-to-Rise to assist residents with rental assistance to offset.
Commissioner Guinaw then stated that during 2021 One Quail had a significant
deficit, but in 2022 the property anticipated a surplus of $504,000. He asked if the
estimated surplus would be enough to offset deficits reflected on some of the other
properties.
Ms. Chavez replied stating to keep in mind that there were capital improvements
made to One Quail in 2021; and those costs are generally not considered an
operating expense. If he were to look at the rest of the budget compared to other
operating costs, they are pretty much in line with 2021.
Last, Commissioner Guinaw asked about securing RDA funds. Ms. Chavez said
the process for qualifying for those funds changed and at this point the City of Palm
Desert did not qualify as in past years, but we would look for other opportunities in
the future.
Commissioner Morrison asked about laundry room income listed on the report for
Carlos Ortega in the amount of $42,000. Ms. Chavez mentioned it was on the
report provided by RPM under income, but it was for One Quail Place, not Carlos
Ortega. Ms. Vakili replied stating there was no increase in pricing. The laundry
income listed was actual income generated.
Chair Buller then inquired on the age of the reserve study and was concerned
about a statement on the report. The statement indicated sufficient funds deposited
covered the immediate costs, but no long-term source had been identified for
adequate support. She further asked if the commission needed to be concerned
or attentive to that statement.
Ms. Gonzales responded stating we were looking for other opportunities that may
be available as a source to assist, but if there were opportunities Commissioners
became aware of, to provide it so it could be reviewed.
Councilmember Kelly stated Palm Desert was not the only city facing this
challenge and that the League of Cal Cities, an advocacy voice for housing, was
highly aware of the issue and had raised it with the Governor and legislature.
Ms. Gonzales then mentioned that a guest joined the call, Azalia Gomez and
thereafter Chair Buller called a vote on recommending approval of the budget
presented.
PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING MARCH 2, 2022
4
Upon a motion by Commissioner Guinaw, seconded by Commissioner
Marcuse, and a 4-0 vote of the Housing Commission, the request to recommend
approval of the Palm Desert Housing Authority Proposed Budget for FY 2022-2023
is approved as presented (AYES: Buller, Guinaw, Marcuse and Morrison; NOES:
None; ABSENT: Ballard).
B. REQUEST FOR CONSIDERATION to recommend approval of an Amendment to
Contract No. HA38270 with Liberty Landscaping, Inc. for Landscape Maintenance
Services at the Palm Desert Housing Authority Properties for a two-year term in
an annual amount not to exceed $348,553.
Ms. Gonzales introduced Randy Chavez, Landscaping Supervisor for the City of
Palm Desert, who provided an overview of the recommendation to extend the
contract.
Mr. Chavez stated Liberty had been providing maintenance services for 15
properties for the past three years, however Liberty’s current term expires June
30, 2022. He informed the Commission that Liberty had two (1) year extensions
remaining under the terms of agreement. Liberty requested a CPI increase and
staff negotiated a 4.2% increase for the remaining two years. The final proposal
was reviewed by staff and approval recommended. With that he opened for
questions from the Commission.
Commissioner Guinaw asked if the additional $88,000 was included in the
$348,000 increase requested or a separate contingency fund. Mr. Chavez said it
was in fact a separate contingency fund for unforeseen items that could arise
during the year.
There were no additional question and Chair Buller called for a vote.
Upon a motion by Commissioner Guinaw, seconded by Commissioner
Marcuse, and a 4-0 vote of the Housing Commission, the request to recommend
approval of the Amendment to Contract HA38270 with Liberty Landscaping, Inc.,
for Landscaping Maintenance Services at the Palm Desert Housing Authority
Properties for a two-year term in an annual amount not to exceed $348,553. is
approved as presented. (AYES: Buller, Guinaw, Marcuse and Morrison; NOES:
None; ABSENT: Ballard).
VI. REPORTS AND REMARKS
A. Commissioners Reports and Remarks
Chair Buller provided a brief overview on her recent participation with the
Homelessness Taskforce kick-off meeting, sharing information on her role as a
member.
PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING MARCH 2, 2022
5
B. Commission Reports
Senior Management Analyst, Jessica Gonzales opened the discussion with a
reminder to Commissioners that the 700 Statement on Economic Interests, which
was provided to all Commissioners from the City Clerk’s office, should be
completed by April 1, 2022. Ms. Gonzales then informed the Commission the City
Council would be considering approval for our Housing Element at the March 10th
City Council meeting.
Ms. Gonzales provided a summary of actions from the Authority Board. She
advised Commission meetings would continue to be held in virtual format until
further notice due to ongoing construction and improvements to the meeting
rooms.
Ms. Gonzales also informed that Commissioner Donna Ault’s resignation from the
Housing Commission effective January 25, 2022, had been forwarded and
accepted by the Housing Authority Board. She also stated the City would not be
considering replacements until May as part of the broader selection process. There
were no follow-up questions on any of the items.
C. RPM Company Monthly Reports for December 2021
• Monthly Occupancy Status Report
• Monthly Occupancy and Average Rent Summary
• Report#1 – Monthly Occupancy and Average Rent Statement
• Report#2 – Monthly Net Operating Income Statement
• Palm Desert Housing Authority Project Report for January 2022
RPM Company Vice President, Teresa Vakili acknowledged the RPM reports
before the Commission, stating the occupancy rate was 98.2%. Further that in
December, 63 re-certifications had been conducted, 178 individuals were added
to the property waitlist and 751 individuals were contacted. She then summarized
the remaining reports stating the information related to Average Median Income
(AMI) would be updated in July.
Commissioner Morrison asked what allowances were provided by RPM with
respect to utilities. Ms. Vakili responded, stating allowances vary from $39 to $78
a month. Ms. Morrison then asked if allowances were incorporated in the rent.
Ms.Vakili stated no, the rental amounts are reduced by the utility allowance. Ms.
Gonzales then stated utility allowances are established by the Housing Authority
of the County of Riverside and that source is used as a basis in determining utility
allowances depending on the unit size.
PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING MARCH 2, 2022
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D. Update on the Home Improvement Program
ACTIVITY January 2022
Inquiries (Calls, Walk-Ins, Emails): 3
Applications Provided: 0
Applications Received 0
Applications being processed: 0
Eligible (Possibly meets criteria): 0
Ineligible (Does not meet criteria): 0
Energy Savings Assistance Programs Referrals: 1
(JHC Construction – SCE/Gas Co)
Ms. Gonzales provided a summary of the Home Improvement Program activity,
noting there were three inquiries and one referral made related to the Energy
Savings Assistance Program.
VII. ADJOURNMENT
With Commission concurrence, Chair Buller adjourned the meeting at 4:07 p.m.
Kevin Collins, Recording Secretary
Contract No. C38851
STAFF REPORT
CITY OF PALM DESERT
PALM DESERT HOUSING AUTHORITY
Joint Consideration Request
PUBLIC WORKS DEPARTMENT
MEETING DATE: April 28, 2022
PREPARED BY: Randy Chavez, Landscape Supervisor
Jessica Gonzalez, Senior Management Analyst
REQUEST: Approval of Amendment No. 1 (Contract No. C38851) to Contract No.
C38850 for Arboricultural Services with West Coast Arborists, Inc. of
Grand Terrace, California, in an annual amount not to exceed $975,000,
and approval of Change Order No. 1 to C38850 for additional services
during FY21/22 in the amount of $100,000 (Project No. 933-19)
___________________________________________________________________________
Recommendation
By Minute Motion:
1. Approve the Amendment (“Amendment”) to Contract No. C38850 with West
Coast Arborists, Inc. of Grand Terrace, California, for Arboricultural Services
for City of Palm Desert (“City”), Desert Willow Golf Resort (“Desert Willow”)
and Palm Desert Housing Authority (“Authority”), effective July 1, 2022, for a
two-year term in an annual amount not to exceed $975,000;
2. Approve Change Order No. 1 to Contract No. C38850 for additional tree
pruning services during FY21/22 in the amount of $100,000;
3. Authorize staff to assign additional services/extra work as determined to be
necessary due to emergency work to mitigate hazardous conditions and
proactively respond to unforeseen issues; and,
4. Authorize the Mayor and/or Executive Director to execute the Amendment
Agreement.
Funds have been included in the FY 2022/2023 proposed operating budget in the appropriate
City, Desert Willow, Assessment Districts, and Housing Authority accounts.
Committee/Commission Recommendation
The Housing Commission reviewed this recommendation at its regular meeting of April 6,
2022. Upon request, a verbal report is provided at the Authority’s regular meeting of April 28,
2022.
April 28, 2022 - Staff Report
Approve Contract No. C38851 to West Coast Arborists, Inc. (Project No. 933-23)
Page 2 of 3
Strategic Plan Objective
Parks & Recreation, Priority 1 states in part, “Prepare for the financial requirements of
maintaining existing parks to the highest level of service”. This request also furthers the
Authority’s mission “to serve the citizens of Palm Desert by providing decent, safe, sanitary,
and affordable housing”.
Background Analysis
On July 11, 2019, the City Council approved Contract No. C38850 with West Coast Arborist,
Inc., for a term of three years, with an option of two, one-year extensions. This contract
consolidates several annual tree maintenance services such as palm tree pruning, broadleaf
tree pruning, emergency removal, and tree planting work into one comprehensive contract. It
also covers the City’s entire Urban Forest, which includes parks, medians, City-maintained
properties, Desert Willow Golf Resort, and the Palm Desert Housing Authority properties.
Neighboring cities such as Indio, Coachella, and Palm Springs adopted this unified tree
maintenance model and have found this type of agreement beneficial.
The contract is set to expire on June 30, 2022; therefore, WCA has agreed to extend the
contract for the remaining two contract extensions commencing July 1, 2022, and ending
June 30, 2024. Due to the increase in the State’s mandated minimum wage and related
operating costs, WCA is requesting a contract increase of 4.5% for the extended two-year
term. The total not to exceed annual contract amount will be increased from $890,000 to
$975,000 to accommodate work performed for the City, Desert Willow Golf Resort and the
Housing Authority properties. City staff determined the requested amount is sufficient for the
performance of the various arboricultural services needed throughout the City.
The proposed Amendment to WCA will continue to provide the same scope of services for
annual palm tree pruning and hardwood tree pruning, consistent with existing practices.
Emergency work due to vandalism, accidents, and other unforeseen work will be performed
on an as needed basis. Under this contract, staff will issue work orders for maintenance and
emergency repairs that detail the work to be performed and the timeframe to complete it per
the proposed pricing schedule.
In addition, during the current Fiscal Year 2021-22, wind events, excessive heat, compliance
with ADA requirements necessitated the removal of several trees that were not part of tree
maintenance schedule. Specialty work such as the removal of dead plant material and
excessive brush in the Haystack channel was also performed. To accomplish this unforeseen
work in a timely manner, $50,000 earmarked for the annual palm tree pruning program was
used.
Due to increased development and above average visitor turnout at the Desert Willow Golf
Resort, staff expanded the tree pruning program along the club house and perimeter areas.
This work addressed tree encroachment, viewing corridors, and safety issues for a cost of
$50,000. Therefore, staff requests approval of Change Order No. 1 in the amount of $100,000
to replenish the palm tree annual contract amount that is scheduled to commence at the end
May.
April 28, 2022 - Staff Report
Approve Contract No. C38851 to West Coast Arborists, Inc. (Project No. 933-23)
Page 3 of 3
Fiscal Analysis
The amount of $981,625 is included in the City’s proposed budget for Fiscal Year (FY)
2022/23 exclusively for tree maintenance. This budget includes annual pruning and
emergency work (wind damage, vandalism, vehicle accidents) that occurs throughout the
year. Staff will allocate the $975,000 between the City, Desert Willow and Housing Authority
according to actual work performed. The following is the estimated allocation budget for each
account; however, this does not necessarily mean the full amount will be allocated to each
budget nor that the full amount will be spent:
FY 2022-23 Account # Budget Total
Civic Center Park 1104610- $125,000
Parks 1104611- $125,000
Medians 1104614- $300,000
LLDs 200 Accounts $ 76,625
Desert Willow 4414195-4809200 $225,000
Housing Authority Authority’s Operating
Budget Accounts
$130,000
$981,625
The additional $100,000 under Change Order No. 1 for Fiscal Year 2021-22 will be allocated to
the Desert Willow Golf Resort account and in various Landscape Services Accounts as follows:
FY 2021-22 Account Budget Total
Civic Center Park 1104610-4337100 $10,000
Parks 1104611-4332001 $10,000
Medians 1104614-4332001 $30,000
Desert Willow GR 4414195-4332000 $50,000
$100,000
LEGAL
REVIEW
DEPT.
REVIEW
DEPT. REVIEW FINANCIAL
REVIEW
ASSISTANT
CITY MANAGER
N/A
Robert W.
Hargreaves
City Attorney
Martin Alvarez
Martin Alvarez
Director of
Development Srvs
Andy Ramirez
Andy Ramirez
Deputy Director
of Public Works
Veronica Chavez
Director of
Finance
Andy Firestine
Assistant City
Manager
City Manager, L. Todd Hileman:
CONTRACTOR: West Coast Arborists, Inc.
21718 Walnut Avenue
Grand Terrace, CA 92313
ATTACHMENTS: Contract No. C38851, First Amendment to C38850
Payment and Performance Bonds
Contractor’s Acceptance Letter
Contractor’s Operating Costs Comparison
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
MEETING DATE: April 14, 2022
PREPARED BY: Jessica Gonzales, Senior Management Analyst
REQUEST: Authorize an increase to Contract No. HA38930 with Curtis Allan
Floorcovering, Inc., for procuring floor coverings and related supplies
and services under Engineered Floors, LLC (dba J+J Flooring Group
and dba EF Contract), at the Palm Desert Housing Authority properties
for FY 2021-2022.
______________________________________________________________________
Recommendation
By Minute Motion, that the Authority Board,
1) Authorize an increase of $60,000 for Curtis Allan Floorcovering, Inc. (Contract
No. HA38930) for the purpose of procuring floor coverings and related
supplies and services under National Joint Powers Alliance Agreement
Contract No. 02-60 with Engineered Floors, LLC (dba J+J Flooring Group and
dba EF Contract), at the Palm Desert Housing Authority (“Authority”) properties
pursuant to Section 3.30.260 of the Palm Desert Municipal Code, for FY
2021/2022, making the annual total amount for the year not to exceed
$185,000; and
2) Authorize Staff and RPM Company (“RPM”), the Authority’s contracted
management company, to assign additional services as determined to be
necessary due to emergency actions and/or proactively responding to issues
at the Authority properties, including expenditures; and
3) Authorize the Chairman and/or the Executive Director to execute the
Amendment and any documents necessary to effectuate and implement the
actions taken herewith.
Monies are available in the current FY 2021/2022 approved Palm Desert Housing
Authority’s operating budget, in the appropriate Authority accounts.
Housing Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of April 6,
2022. A verbal report will be provided at the Authority’s regular meeting of April 14, 2022.
Strategic Plan
This request does not apply to a specific strategic plan goal.
April 14, 2022 – STAFF REPORT
Housing Authority – Amendment to Contract No. HA38930 with Curtis Allan
Page 2 of 3
Background Analysis
The Authority owns and operates approximately 1,100 residential rental units. Annually the
Authority replaces inefficient, damaged, deteriorated flooring for the Authority owned
residential rental properties. On June 27, 2019, the Authority Board approved Contract No.
HA38930 with Curtis Allan to replace damaged, deteriorated, or inefficient flooring
throughout all Authority Properties (“Contract”), in the annual amount not to exceed
$125,00. The Contract uses Curtis Allan under the NCPA Agreement Contract No. 02-60
with Engineered Floors (dba J+J Flooring Group and dba EF Contract) (“Engineered
Floors”) as the primary supplier and installer for purchases of various floor coverings
(“Flooring”), installation and related supplies, equipment and services at the Authority
Properties.
The Authority in 2019 concurrently approved a contract with Curtis Allan as a supplier
through Mohawk Carpet Distribution, Inc. (“Mohawk”), in the annual amount not to exceed
$125,00 under a government purchasing contract. Mohawk’s pricing and quality of the
product declined during the current fiscal year, and staff stopped using Mohawk as a
supplier. Staff does not propose to renew that contract further.
Additionally, in this fiscal year there has been an increase in the annual anticipated
expenditures due to emergency repairs of occupied units and reasonable ADA
accommodation requests. The units have required more replacement than normally
projected to make units available at varying authority properties.
Staff is requesting an increase of $60,000 to Contract No. HA38930 for replacement of
Flooring at the properties for the remainder of the current fiscal year. Under the provisions
set forth in the City of Palm Desert Municipal Code, Section 3.30.260 of the Municipal Code,
the Authority may procure floor coverings and related supplies, equipment and services.
Staff recommends approval of this request to continue Flooring procurement, installation
and related services at the properties for the remainder of the 2021/2022 fiscal year.
Fiscal Analysis
Approval of staff’s recommendation would increase the not-to-exceed amount on Contract
No. HA38930 Curtis Allan for Flooring, installation and related services by $60,000.
Currently, only $ 17,690 of the approved $125,000 contract with Mohawk has been used.
Discontinuing the use of Mohawk has provided savings for the increase to this Contract.
Actual expenditures will be paid from the monies available in the approved FY 2021/2022
Housing Authority’s operating budget.
April 14, 2022 – STAFF REPORT
Housing Authority – Amendment to Contract No. HA38930 with Curtis Allan
Page 3 of 3
CONTRACTOR: Curtis Allan Floorcovering, Inc.
132 West 8th Street
National City, CA 91950
ATTACHMENTS:
1. Draft Amendment No. 1 to Contract No. HA38930
LEGAL REVIEW DEPT. REVIEW FINANCIAL
REVIEW
ASSISTANT CITY
MANAGER
Special Counsel to
the Authority
Martin Alvarez
Martin Alvarez
Director of
Development Services
Department
Veronica Chavez
Director of Finance
Andy Firestine
Assistant City
Manager
Executive Director, Todd Hileman:
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
DEVELOPMENT SERVICES DEPARTMENT
MEETING DATE: April 28, 2022
PREPARED BY: Jessica Gonzales, Senior Management Analyst
REQUEST: Approval of an Amendment to Contract No. HA38930 with Curtis Allan
Floorcovering, Inc., for purposes of procuring floor coverings and
related supplies and services with Engineered Floors, LLC (dba J+J
Flooring Group and dba EF Contract), at the Palm Desert Housing
Authority properties for a two-year term in a total annual amount not to
exceed $250,000.
___________________________________________________
Recommendation
By Minute Motion, that the Authority Board,
1) Approve an Amendment No. 1 (“Amendment”) to Contract No. HA38930
with Curtis Allan Floorcovering, Inc., (“Curtis Allan”) for purposes of
procuring floor coverings and related supplies and services (includes costs
for non-warrantee partial replacements and repairs) (“Contract” or
“Agreement”, interchangeable), effective July 1, 2022, at the Palm Desert
Housing Authority (“Authority”) properties for a two-year term under the
National Cooperative Purchasing Alliance Agreement, Flooring & Outdoor
Surfaces Solutions Contract No. 02-60, with Engineered Floors, LLC (dba
J+J Flooring Group and dba EF Contract) pursuant to Section 3.30.160 (L)
and 3.30.160 (E) of the City of Palm Desert Municipal Code in a total
annual amount not to exceed $250,000; and
2) Authorize Staff and RPM Company (“RPM”), the Authority’s contracted
management company, to procure the services as determined to be
necessary and assign any additional non-warrantee partial replacements
and repairs due to emergency actions and/or proactively responding to
issues at the Authority properties (“Properties”), including expenditures;
and
3) Authorize the Chairman and/or the Executive Director to execute the
Amendment and any documents necessary to effectuate and implement
the actions taken herewith.
Funds have been included in the FY 2022/2023 proposed Authority’s operating
budget, in the appropriate accounts.
April 28, 2022 – STAFF REPORT
Housing Authority – Amendment to Contract No. HA38930 with Curtis Allan
Page 2 of 4
Housing Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of April
6, 2022. A verbal report will be provided at the Authority’s regular meeting of April 28,
2022.
Strategic Plan
This request does not apply to a specific strategic plan goal.
Executive Summary
On June 27, 2019, the Authority Board approved a contract with Curtis Allan to replace
damaged, deteriorated, or inefficient flooring throughout all Authority Properties for an
initial three (3) year term (July 1, 2019 - June 30, 2022). The Agreement allows the
parties to extend the effective period for an additional two (2) one-year terms. The
current Contract uses Curtis Allan under the NCPA Agreement Contract No. 02-60 with
Engineered Floors (dba J+J Flooring Group and dba EF Contract) (“Engineered Floors”)
as the primary vendor for purchases of various floor coverings (“Flooring”), installation
and related supplies, equipment and services at the Authority Properties.
By authorizing the use of Curtis Allan for the Authority Properties, the staff and RPM are
able to establish an account to procure, deliver, install and whenever appropriate, haul
away and recycle inefficient, damaged, deteriorated flooring and any other related
supplies, equipment and services more expeditiously and maintain continuity in the
Flooring during the term of the Agreement. Staff recommends that the Authority
continue to contract with Curtis Allan and extend the term for the additional two (2) one-
year terms.
Background Analysis
To operate more efficiently and effectively, the Authority entered into a Contract with
Curtis Allan as a supplier through Engineered Floors’ government purchasing Contract
No. 02-60 under the NCPA for the purchase, delivery, installation and related supplies,
equipment and services and whenever appropriate, removal and recycling of flooring
materials during the term of the contract in an annual amount not to exceed $125,000.
The Authority’s annual procurement with Curtis Allan includes purchasing of various
flooring materials (i.e., vinyl, carpet, carpet tile, tile, etc.), installation, ancillary flooring
materials (i.e., underlayment, adhesives) and other related supplies, equipment and
services. In addition, the Authority uses Curtis Allan as necessary to complete repairs
and non-warranty services which include partial replacements, repairing seams,
stretching, etc.
April 28, 2022 – STAFF REPORT
Housing Authority – Amendment to Contract No. HA38930 with Curtis Allan
Page 3 of 4
This request will extend Curtis Allan’s Contract at Authority Properties beginning July 1,
2022 through June 30, 2024, and increase the annual not to exceed amount to
$250,000. The Contract fee is based on the cooperative pricing under the NCPA
contract (A copy is on file with the City of Palm Desert’s City Clerk’s Office). With the
necessary replacements, repairs and reasonable ADA accommodation requests, the
annual not to exceed amount being requested will meet the needs. Any additional
increases that may occur during the term of the contract will be pursuant to the terms of
the NCPA contract including any prevailing wage adjustments to labor installation rates.
The Authority entered into Contract with Curtis Allan as a supplier through Engineered
Floors’ and Mohawk Carpet Distribution, Inc. (“Mohawk”), each in the amount of
$125,000 under a government purchasing contract. Mohawk’s pricing and quality of the
product declined in the past year and staff stopped using Mohawk as a supplier and
does not propose to renew that contract further. The increase to Engineered Floors’
contract is to continue to meet the needs of all the Authority Properties.
Under the provisions set forth in the City of Palm Desert Municipal Code (“Municipal
Code”), Section 3.30.160 (L), the Authority may obtain routine and recurring services,
supplies, and maintenance by adopting a procedure approved by the City Manager. The
procurement of Flooring and related supplies and services solicited from Curtis Allan,
have been accepted as routine and recurring. Further, the provisions of the Municipal
Code Section 3.30.160 (E), allow the Authority to participate as a government entity with
the NCPA Agreement Contract No. 02-60 (Active from 8/6/2018 – 8/31/2020; a copy is
on file with the City of Palm Desert’s City Clerk’s Office, as amended thereafter.). Curtis
Allan has confirmed it will provide to the Authority, as a participating entity, the services
pursuant to the NCPA contract terms, products, product warranty, services, and pricing.
The type of services being requested require day-to-day responses, staff is
recommending that the Authority Board authorize staff and RPM to procure the needed
services as provided in the Contract with Curtis Allan.
Being that Curtis Allan has been performing satisfactorily under its current Contract
obligations, staff recommends that the Authority Board approve the Amendment to
Contract No. HA38930 with Curtis Allan, for the procurement of these services with
Engineered Floors products for the remaining two (2) one-year terms for Properties,
effective July 1, 2022 through June 30, 2024. The Contract will be in a total annual
amount not to exceed $250,000 including any non-warranty partial replacements and
repairs.
Fiscal Analysis
The fiscal impact to the Housing Authority of the Amendment extending the term of the
Agreement is the same as it is currently. Although there has been a slight increase in
the per property per month cost, staff believes the not to exceed amount is sufficient to
accommodate the needs of the Properties for the extended term of the Agreement.
April 28, 2022 – STAFF REPORT
Housing Authority – Amendment to Contract No. HA38930 with Curtis Allan
Page 4 of 4
Actual expenditures will be paid from the FY 2022/2023 monies that have been included
in the proposed FY 2022/2023 Authority’s operating budget, in the appropriate Authority
account.
CONTRACTOR: Curtis Allan Floorcovering, Inc.
132 West 8th Street
National City, CA 91950
ATTACHMENTS:
1. Curtis Allan Floorcovering, Inc., Letter Confirming NCPA
participation
2. Draft Amendment
LEGAL REVIEW DEPT. REVIEW FINANCIAL
REVIEW
ASSISTANT CITY
MANAGER
N/A
Special Counsel
to the Authority
Martin Alvarez
Martin Alvarez
Director of Development
Services Department
Veronica Chavez
Director of Finance
Andy Firestine
Assistant City
Manager
Executive Director, Todd Hileman:
MONTHLY OCCUPANCY STATUS REPORT
REPORTING MONTH: Jan-22
REPORT DATE: 2/1/2022 TERESA VAKILI
"MULTI-FAMILY PROPERTIES"Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
California Villas
a. Total Units in Complex 141 141 141 141 141 141 141 141 141 141 141 141 141
b. Vacant Units 6 4 2 2 5 5 2 1 1 2 0 2 3
c. Occupied Units 135 137 139 139 136 136 139 140 140 139 141 139 138
d. Pending Leases 3 2 2 2 1 2 1 0 1 1 1 1 2
e. Ending Occupied & Pre-leased 138 139 141 141 137 138 140 140 141 140 142 140 140
f. Down Units 3 1 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 89 80 68 70 34 46 65 40 33 40 35 22 45
h. Re-Cert Pkts Sent Out During Month 6 5 13 17 14 9 3 15 11 16 15 8 16
i. Number of Traffic Qualified 8 5 2 5 4 5 22 13 14 10 14 6 10
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 2 0 0 0 0 0
Desert Pointe
a. Total Units in Complex 64 64 64 64 64 64 64 64 64 64 64 64 64
b. Vacant Units 3 3 3 3 4 3 2 2 2 2 2 2 3
c. Occupied Units 61 61 61 61 60 61 62 62 62 62 62 62 61
d. Pending Leases 1 0 0 0 0 1 2 1 1 1 0 0 0
e. Ending Occupied & Pre-leased 62 61 61 61 60 62 64 63 63 63 62 62 61
f. Down Units 1 3 3 3 3 2 1 1 1 1 1 1 2
g. Number of Wait List Contactees 36 0 0 0 25 37 10 46 33 76 30 33 49
h. Re-Cert Pkts Sent Out During Month 5 1 3 3 5 8 4 6 2 8 5 6 6
i. Number of Traffic Qualified 15 12 11 10 12 9 24 20 13 21 17 11 7
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Laguna Palms
a. Total Units in Complex 48 48 48 48 48 48 48 48 48 48 48 48 48
b. Vacant Units 2 1 1 1 1 1 1 3 4 3 1 1 2
c. Occupied Units 46 47 47 47 47 47 47 45 44 45 47 47 46
d. Pending Leases 0 0 1 0 1 0 0 0 2 2 0 0 0
e. Ending Occupied & Pre-leased 46 47 48 47 48 47 47 45 46 47 47 47 46
f. Down Units 0 0 0 0 0 0 0 1 1 0 0 0 0
g. Number of Wait List Contactees 55 25 20 15 50 70 75 65 70 60 40 45 30
h. Re-Cert Pkts Sent Out During Month 5 2 2 3 7 4 4 5 6 4 4 4 4
i. Number of Traffic Qualified 9 25 20 15 8 5 6 7 4 10 5 11 6
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Neighbors
a. Total Units in Complex 24 24 24 24 24 24 24 24 24 24 24 24 24
b. Vacant Units 1 1 1 1 1 1 1 1 1 2 1 1 1
c. Occupied Units 23 23 23 23 23 23 23 23 23 22 23 23 23
d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0
e. Ending Occupied & Pre-leased 23 23 23 23 23 23 23 23 23 22 23 23 23
f. Down Units 1 1 1 1 1 1 1 1 1 2 1 1 1
g. Number of Wait List Contactees 0 0 0 0 7 0 0 0 0 12 10 0 0
h. Re-Cert Pkts Sent Out During Month 1 0 2 2 0 1 1 3 2 0 3 3 1
i. Number of Traffic Qualified 7 8 9 6 7 9 12 9 12 8 12 9 6
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
One Quail Place
a. Total Units in Complex 384 384 384 384 384 384 384 384 384 384 384 384 384
b. Vacant Units 12 6 5 7 9 11 12 14 17 17 16 10 9
c. Occupied Units 372 378 379 377 375 373 372 370 367 367 368 374 375
d. Pending Leases 12 7 5 5 6 4 9 8 11 7 14 8 5
e. Ending Occupied & Pre-leased 384 385 384 382 381 377 381 378 378 374 382 382 380
f. Down Units 1 2 2 4 4 5 3 2 2 1 1 1 2
g. Number of Wait List Contactees 94 16 27 85 94 110 90 168 140 101 260 280 196
h. Re-Cert Pkts Sent Out During Month 28 29 37 30 25 26 17 34 21 25 26 24 30
i. Number of Traffic Qualified 76 61 92 59 39 86 118 66 44 43 36 71 61
j. Number of Traffic Non-Qualified 5 1 1 3 1 2 2 14 8 3 11 11 9
02/01/2022 Page 1 of 11 MOS Multi-Family 1.22
MONTHLY OCCUPANCY STATUS REPORT
"MULTI-FAMILY PROPERTIES"Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
Palm Village
a. Total Units in Complex 36 36 36 36 36 36 36 36 36 36 36 36 36
b. Vacant Units 1 1 3 3 3 3 3 3 4 4 3 3 3
c. Occupied Units 35 35 33 33 33 33 33 33 32 32 33 33 33
d. Pending Leases 0 0 0 0 1 1 2 2 1 2 1 2 2
e. Ending Occupied & Pre-leased 35 35 33 33 34 34 35 35 33 34 34 35 35
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 50 40 20 15 40 70 75 65 70 60 48 45 30
h. Re-Cert Pkts Sent Out During Month 1 1 1 5 2 6 6 3 2 6 3 1 3
i. Number of Traffic Qualified 25 8 20 15 5 3 5 0 2 0 4 6 3
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Santa Rosa
a. Total Units in Complex 20 20 20 20 20 20 20 20 20 20 20 20 20
b. Vacant Units 0 0 1 1 1 3 4 4 4 4 4 3 3
c. Occupied Units 20 20 19 19 19 17 16 16 16 16 16 17 17
d. Pending Leases 0 0 0 0 0 0 0 2 1 2 2 1 1
e. Ending Occupied & Pre-leased 20 20 19 19 19 17 16 18 17 18 18 18 18
f. Down Units 0 0 0 0 1 1 1 0 1 2 2 2 2
g. Number of Wait List Contactees 0 0 20 15 30 70 55 65 52 60 45 48 30
h. Re-Cert Pkts Sent Out During Month 5 2 0 0 0 1 2 2 0 1 2 1 1
i. Number of Traffic Qualified 0 2 15 15 3 0 0 2 0 0 2 3 2
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Taos Palms
a. Total Units in Complex 16 16 16 16 16 16 16 16 16 16 16 16 16
b. Vacant Units 0 0 1 1 1 2 2 2 2 1 1 1 0
c. Occupied Units 16 16 15 15 15 14 14 14 14 15 15 15 16
d. Pending Leases 0 0 0 0 0 1 1 0 0 1 1 1 0
e. Ending Occupied & Pre-leased 16 16 15 15 15 15 15 14 14 16 16 16 16
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 30 53 72 68 54 88 48 0 0
h. Re-Cert Pkts Sent Out During Month 2 0 2 2 2 0 0 2 1 2 1 1 1
i. Number of Traffic Qualified 6 7 7 3 5 8 9 15 17 5 9 6 3
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
SUMMARY
MULTI-FAMILY PROPERTIES Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
a. Total Units in Complex 733 733 733 733 733 733 733 733 733 733 733 733 733
b. Vacant Units 25 16 17 19 25 29 27 30 35 35 28 23 24
c. Occupied Units 708 717 716 714 708 704 706 703 698 698 705 710 709
d. Pending Leases 16 9 8 7 9 9 15 13 17 16 19 13 10
e. Ending Occupied & Pre-leased 724 726 724 721 717 713 721 716 715 714 724 723 719
f. Down Units 6 7 6 8 9 9 6 5 6 6 5 5 7
g. Number of Wait List Contactees 324 161 155 200 310 456 442 517 452 497 516 473 380
h. Re-Cert Pkts Sent Out During Month 53 40 60 62 55 55 37 70 45 62 59 48 62
i. Number of Traffic Qualified 146 128 176 128 83 125 196 132 106 97 99 123 98
j. Number of Traffic Non-Qualified 5 1 1 3 1 2 2 16 8 3 11 11 9
02/01/2022 Page 2 of 11 MOS Multi-Family 1.22
MONTHLY OCCUPANCY STATUS REPORT
REPORTING MONTH: Jan-22
REPORT DATE: 2/1/2022 TERESA VAKILI
"SENIOR PROPERTIES"Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
Candlewood
a. Total Units in Complex 30 30 30 30 30 30 30 30 30 30 30 30 30
b. Vacant Units 0 0 0 1 3 2 2 0 0 0 0 0 0
c. Occupied Units 30 30 30 29 27 28 28 30 30 30 30 30 30
d. Pending Leases 0 0 0 1 1 0 2 0 0 0 0 0 0
e. Ending Occupied & Pre-leased 30 30 30 30 28 28 30 30 30 30 30 30 30
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 12 5 16 11 60 80 77 0 30 0 0 0 0
h. Re-Cert Pkts Sent Out During Month 3 1 2 2 2 1 1 5 2 2 4 4 2
i. Number of Traffic Qualified 3 0 8 0 6 2 6 7 3 0 5 2 3
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Carlos Ortega
a. Total Units in Complex 73 73 73 73 73 73 73 73 73 73 73 73 73
b. Vacant Units 2 2 1 1 1 1 0 2 1 2 2 1 0
c. Occupied Units 71 71 72 72 72 72 73 71 72 71 71 72 73
d. Pending Leases 1 2 1 1 1 1 1 2 0 1 1 1 0
e. Ending Occupied & Pre-leased 72 73 73 73 73 73 74 73 72 72 72 73 73
f. Down Units 0 0 0 0 0 0 0 0 1 0 0 0 0
g. Number of Wait List Contactees 46 30 34 40 43 64 36 45 45 40 25 48 48
h. Re-Cert Pkts Sent Out During Month 5 5 8 8 9 4 7 7 9 0 4 1 2
i. Number of Traffic Qualified 11 14 20 20 15 16 30 30 22 10 6 7 28
j. Number of Traffic Non-Qualified 7 7 6 7 12 19 1 3 10 15 10 18 9
Catalina Gardens
a. Total Units in Complex 72 72 72 72 72 72 72 72 72 72 72 72 72
b. Vacant Units 1 1 3 2 2 0 1 2 2 2 1 2 3
c. Occupied Units 71 71 69 70 70 72 71 70 70 70 71 70 69
d. Pending Leases 0 0 2 1 2 0 0 1 0 1 0 0 2
e. Ending Occupied & Pre-leased 71 71 71 71 72 72 71 71 70 71 71 70 71
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 19 18 37 34 28 40 112 121 124 92 106 86 42
h. Re-Cert Pkts Sent Out During Month 3 5 3 3 1 5 10 7 12 3 2 2 7
i. Number of Traffic Qualified 6 2 8 5 5 6 5 10 4 3 4 3 9
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
La Rocca Villas
a. Total Units in Complex 27 27 27 27 27 27 27 27 27 27 27 27 27
b. Vacant Units 0 0 0 0 0 0 0 1 2 2 1 1 0
c. Occupied Units 27 27 27 27 27 27 27 26 25 25 26 26 27
d. Pending Leases 0 0 0 0 0 0 0 0 0 0 1 1 0
e. Ending Occupied & Pre-leased 27 27 27 27 27 27 27 26 25 25 27 27 27
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 0 0 0 35 80 25 3 0 0
h. Re-Cert Pkts Sent Out During Month 1 2 4 2 2 4 1 3 0 4 2 1 1
i. Number of Traffic Qualified 18 14 13 26 16 10 22 12 14 12 10 9 14
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Las Serenas
a. Total Units in Complex 150 150 150 150 150 150 150 150 150 150 150 150 150
b. Vacant Units 1 1 1 3 3 3 3 5 6 5 6 6 5
c. Occupied Units 149 149 149 147 147 147 147 145 144 145 144 144 145
d. Pending Leases 1 1 0 1 1 0 1 3 2 1 1 5 3
e. Ending Occupied & Pre-leased 150 150 149 148 148 147 148 148 146 146 145 149 148
f. Down Units 0 0 1 1 2 3 3 2 2 2 3 3 4
g. Number of Wait List Contactees 50 48 50 65 8 215 92 210 154 126 229 144 31
h. Re-Cert Pkts Sent Out During Month 15 3 6 10 17 7 16 12 19 8 8 7 11
i. Number of Traffic Qualified 40 36 32 27 31 34 38 39 39 67 28 32 38
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
02/01/2022 Page 3 of 11 MOS Senior 1.22
MONTHLY OCCUPANCY STATUS REPORT
"SENIOR PROPERTIES"Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
Pueblos
a. Total Units in Complex 15 15 15 15 15 15 15 15 15 15 15 15 15
b. Vacant Units 0 0 1 0 0 0 0 1 1 0 0 0 0
c. Occupied Units 15 15 14 15 15 15 15 14 14 15 15 15 15
d. Pending Leases 0 0 1 0 0 0 0 0 1 0 0 0 0
e. Ending Occupied & Pre-leased 15 15 15 15 15 15 15 14 15 15 15 15 15
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 7 1 10 0 0 0 0 16 9 0 9 0 0
h. Re-Cert Pkts Sent Out During Month 1 2 2 1 1 2 4 1 4 0 0 0 1
i. Number of Traffic Qualified 2 0 5 0 0 0 2 0 4 2 2 1 0
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Sage Crest Sr.
a. Total Units in Complex 14 14 14 14 14 14 14 14 14 14 14 14 14
b. Vacant Units 1 0 0 1 1 1 1 0 0 0 0 0 0
c. Occupied Units 13 14 14 13 13 13 13 14 14 14 14 14 14
d. Pending Leases 0 0 0 0 0 0 1 0 0 0 0 0 0
e. Ending Occupied & Pre-leased 13 14 14 13 13 13 14 14 14 14 14 14 14
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 2 0 0 9 70 40 48 0 5 0 9 0 0
h. Re-Cert Pkts Sent Out During Month 1 3 1 1 1 1 2 2 0 0 1 0 1
i. Number of Traffic Qualified 2 1 0 0 2 0 0 2 0 2 0 1 1
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
SUMMARY
SENIOR PROPERTIES Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
a. Total Units in Complex 381 381 381 381 381 381 381 381 381 381 381 381 381
b. Vacant Units 5 4 6 8 10 7 7 11 12 11 10 10 8
c. Occupied Units 376 377 375 373 371 374 374 370 369 370 371 371 373
d. Pending Leases 2 3 4 4 5 1 5 6 3 3 3 7 5
e. Ending Occupied & Pre-leased 378 380 379 377 376 375 379 376 372 373 374 378 378
f. Down Units 0 0 1 1 2 3 3 2 3 2 3 3 4
g. Number of Wait List Contactees 136 102 147 159 209 439 365 427 447 283 381 278 121
h. Re-Cert Pkts Sent Out During Month 29 21 26 27 33 24 41 37 46 17 21 15 25
i. Number of Traffic Qualified 82 67 86 78 75 68 103 100 86 96 55 55 93
j. Number of Traffic Non-Qualified 7 7 6 7 12 19 1 3 10 15 10 18 9
02/01/2022 Page 4 of 11 MOS Senior 1.22
MONTHLY OCCUPANCY AND AVERAGE RENT SUMMARY SHEET
January 2022
AMI %
Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent
20%10,850 226 12,400 258 13,950 291 15,500 323
25%13,563 283 15,500 323 17,438 363 19,375 404
30%16,600 346 19,000 396 21,960 458 26,500 552
35%18,988 396 21,700 452 24,413 509 27,125 565
40%21,700 452 24,800 517 27,900 581 31,000 646
45%24,413 509 27,900 581 31,388 654 34,875 727
50%27,650 576 31,600 658 35,550 741 39,500 823
55%29,838 622 34,100 710 38,363 799 42,625 888
60%32,550 678 37,200 775 41,850 872 46,500 969
65%35,263 735 40,300 840 45,338 945 50,375 1,049
70%37,975 949 43,400 1,085 48,825 1,221 54,250 1,356
75%40,688 1,017 46,500 1,163 52,313 1,308 58,125 1,453
80%44,250 1,106 50,600 1,265 56,900 1,423 63,200 1,580
85%46,113 1,153 52,700 1,318 59,288 1,482 65,875 1,647
90%48,825 1,221 55,800 1,395 62,775 1,569 69,750 1,744
95%51,538 1,288 58,900 1,473 66,263 1,657 73,625 1,841
100%54,250 1,356 62,000 1,550 69,750 1,744 77,500 1,938
105%56,963 1,424 65,100 1,628 73,238 1,831 81,375 2,034
110%59,675 1,492 68,200 1,705 76,725 1,918 85,250 2,131
115%62,388 1,560 71,300 1,783 80,213 2,005 89,125 2,228
120%65,100 1,628 74,400 1,860 83,700 2,093 93,000 2,325
Riverside County Income Eligibility as of 7/1/2021. Monthly rent is exclusive of Utility Allowance.
Senior Complexes
Average Mo. RentNo. of Units
14
373
280
494
795
1,150
680
Average Mo. RentNo. of Units
Multi-Family Complexes
HOUSEHOLD SIZE
1 2 3 4
Extremely Low
0-30%
Very Low
31-50%
Low
51-80%
Moderate
81%-120%
Total
138
159
62
709
287
522
838
1,209
714
185
208
212
104
Extremely Low
0-30%
Very Low
31-50%
Low
51-80%
Moderate
81%-120%
Total
02/01/2022 Page 5 of 11 Summary Rpt #1 1.22
REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
REPORTING MONTH:
REPORT DATE:REPORTED BY:TERESA VAKILI
"MULTI-FAMILY"
141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
1. VERY LOW: 20% OF MEDIAN
a. Studio 2 185 2 185
b. 1 BR, 1 BA 3 214 1 193 14 201 18 203
c. 2 BR, 1 BA 2 198 4 219 2 227 2 210 10 214
d. 2 BR, 2 BA 2 210 8 220 10 218
e. Totals 20%3 3 2 2 26 2 0 2 40
2. VERY LOW: 21-25% OF MEDIAN
a. Studio 4 238 4 238
b. 1 BR, 1 BA 22 276 4 258 6 257 29 258 61 264
c. 2 BR, 1 BA 1 278 4 287 1 279 1 278 7 283
d. 2 BR, 2 BA 9 286 9 286
e. Totals 21-25%22 8 7 0 42 1 0 1 81
3. VERY LOW: 26-30% OF MEDIAN
a. Studio 2 305 2 305
b. 1 BR, 1 BA 12 343 2 316 2 332 11 338 27 338
c. 2 BR, 1 BA 4 379 6 388 4 360 1 372 3 379 18 377
d. 2 BR, 2 BA 2 379 15 388 17 387
e. Totals 26-30%12 4 6 2 32 4 1 3 64
4. VERY LOW: 31-35% OF MEDIAN
a. Studio 2 355 2 355
b. 1 BR, 1 BA 11 403 2 383 2 391 12 394 27 397
c. 2 BR, 1 BA 3 436 3 437 4 413 1 419 11 426
d. 2 BR, 2 BA 2 419 9 432 11 430
e. Totals 31-35%11 4 2 2 24 3 4 1 51
5. VERY LOW: 36-40% OF MEDIAN
a. Studio 1 399 1 399
b. 1 BR, 1 BA 5 459 3 449 1 449 9 460 18 457
c. 2 BR, 1 BA 1 503 5 504 3 508 1 497 1 490 11 503
d. 2 BR, 2 BA 2 497 10 504 12 503
e. Totals 36-40%5 4 2 2 24 3 1 1 42
6. VERY LOW: 41-45% OF MEDIAN
a. Studio 2 461 2 461
b. 1 BR, 1 BA 11 531 3 516 12 525 26 526
c. 2 BR, 1 BA 1 576 5 572 5 560 1 554 12 566
d. 2 BR, 2 BA 1 560 14 575 15 574
e. Totals 41-45%11 2 4 1 31 5 1 0 55
7. VERY LOW: 46-50% OF MEDIAN
a. Studio 3 527 3 527
b. 1 BR, 1 BA 13 605 3 576 1 602 7 600 24 600
c. 2 BR, 1 BA 1 663 10 656 2 641 3 646 1 631 17 651
d. 2 BR, 2 BA 4 639 12 653 16 649
e. Totals 46-50%13 6 2 4 29 2 3 1 60
Total very low =77 31 25 13 208 20 10 9 393
·Percent of total 55.80%50.82%54.35%56.52%55.47%60.61%58.82%56.25%55.43%
8. LOWER: 51-55% OF MEDIAN
a. Studio 2 581 1 581 3 581
b. 1 BR, 1 BA 10 657 3 648 9 648 22 652
c. 2 BR, 1 BA 1 693 3 714 7 719 3 702 1 701 15 711
d. 2 BR, 2 BA 2 721 11 725 13 724
e. Totals 51-55%10 3 7 2 27 3 0 1 53
9. LOWER: 56-60% OF MEDIAN
a. Studio 3 631 3 631
b. 1 BR, 1 BA 13 726 1 692 11 716 25 720
c. 2 BR, 1 BA 2 794 11 782 6 822 2 777 1 794 22 794
d. 2 BR, 2 BA 2 783 9 798 11 795
e. Totals 56-60%13 4 2 2 31 6 2 1 61
ONE QUAIL
PLACE
PALM
VILLAGE SANTA ROSA TAOS PALMS TOTALS NEIGHBORS
Jan-22
2/1/2022
CALIFORNIA
VILLAS
DESERT
POINTE
LAGUNA
PALMS
02/01/2022 Page 6 of 11 Rpt #1 Multi-Family 1.22
REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
"MULTI-FAMILY"141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
ONE QUAIL
PLACE
PALM
VILLAGE SANTA ROSA TAOS PALMS TOTALS NEIGHBORS CALIFORNIA
VILLAS
DESERT
POINTE
LAGUNA
PALMS
10. LOWER: 61-65% OF MEDIAN
a. Studio 4 679 1 694 5 682
b. 1 BR, 1 BA 6 780 10 773 16 776
c. 2 BR, 1 BA 1 859 3 876 2 849 6 864
d. 2 BR, 2 BA 1 842 7 858 8 856
e. Totals 61-65%6 5 1 1 20 0 2 0 35
11. LOWER: 66-70% OF MEDIAN
a. Studio 3 835 3 835
b. 1 BR, 1 BA 4 1,001 1 1,021 4 953 9 982
c. 2 BR, 1 BA 2 1,120 1 1,137 1 1,105 4 1,121
d. 2 BR, 2 BA 2 1,127 6 1,141 8 1,138
e. Totals 66-70%4 4 0 2 12 1 1 0 24
12. LOWER: 71-75% OF MEDIAN
a. Studio 2 875 1 835 3 861
b. 1 BR, 1 BA 7 1,020 4 1,019 11 1,019
c. 2 BR, 1 BA 1 1,239 1 1,224 1 1,230 3 1,231
d. 2 BR, 2 BA 4 1,235 4 1,235
e. Totals 71-75%7 2 1 0 9 0 1 1 21
13. LOWER: 76-80% OF MEDIAN
a. Studio 0 -
b. 1 BR, 1 BA 4 1,007 6 1,019 10 1,014
c. 2 BR, 1 BA 1 1,214 1 1,321 2 1,268
d. 2 BR, 2 BA 6 1,239 6 1,239
e. Totals 76-80%4 0 1 0 13 0 0 0 18
Total lower =44 18 12 7 112 10 6 3 212
·Percent of total 31.88%29.51%26.09%30.43%29.87%30.30%35.29%18.75%29.90%
14. MODERATE: 81-120% OF MEDIAN
a. Studio 2 895 2 895
b. 1 BR, 1 BA 16 1,047 7 1,050 16 1,044 39 1,046
c. 2 BR, 1 BA 1 1,390 2 1,347 9 1,325 13 1,317 3 1,390 1 1,390 4 1,312 33 1,331
d. 2 BR, 2 BA 1 1,390 3 1,338 26 1,300 30 1,307
Total moderate =17 12 9 3 55 3 1 4 104
Percent of total 12.32%19.67%19.57%13.04%14.67%9.09%5.88%25.00%14.67%
15. Total units occupied:138 61 46 23 375 33 17 16 709
16. Occupancy rate =98%95%96%96%98%92%85%100%97%
NOTE: For each project, to calculate average rent for a unit type at an income level, divide the total rental income of that unit type
at that income level by the number of occupied units of that unit type at that income level.Occ Rate excluding properties under const/renov 98%
02/01/2022 Page 7 of 11 Rpt #1 Multi-Family 1.22
REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
REPORTING MONTH:
REPORT DATE:REPORTED BY:TERESA VAKILI
"SENIOR PROPERTIES"30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
1. VERY LOW: 20% OF MEDIAN
a. Studio 2 255 5 171 6 187 13 191
b. 1 BR, 1 BA 2 192 3 224 3 205 8 209
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 20%2 2 5 3 9 0 0 21
2. VERY LOW: 21-25% OF MEDIAN
a. Studio 14 315 13 228 20 256 47 266
b. 1 BR, 1 BA 4 245 1 363 2 259 6 294 4 277 1 261 3 249 21 273
c. 2 BR, 1 BA 1 282 1 282
d. 2 BR, 2 BA 0 -
e. Totals 21-25%5 15 15 6 24 1 3 69
3. VERY LOW: 26-30% OF MEDIAN
a. Studio 4 387 10 290 11 324 25 321
b. 1 BR, 1 BA 1 332 5 325 3 371 8 373 2 326 4 320 23 347
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 26-30%1 4 15 3 19 2 4 48
4. VERY LOW: 31-35% OF MEDIAN
a. Studio 6 446 5 336 14 389 25 392
b. 1 BR, 1 BA 6 379 1 494 4 380 4 421 4 425 3 383 2 388 24 400
c. 2 BR, 1 BA 1 416 1 416
d. 2 BR, 2 BA 0 -
e. Totals 31-35%7 7 9 4 18 3 2 50
5. VERY LOW: 36-40% OF MEDIAN
a. Studio 5 517 1 387 9 450 15 468
b. 1 BR, 1 BA 2 453 1 581 2 453 4 482 5 489 2 449 16 479
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 36-40%2 6 3 4 14 2 0 31
6. VERY LOW: 41-45% OF MEDIAN
a. Studio 6 576 4 453 13 513 23 519
b. 1 BR, 1 BA 3 512 1 654 3 517 2 549 7 565 3 515 2 504 21 540
c. 2 BR, 1 BA 1 573 1 573
d. 2 BR, 2 BA 0 -
e. Totals 41-45%4 7 7 2 20 3 2 45
7. VERY LOW: 46-50% OF MEDIAN
a. Studio 9 648 3 523 6 583 18 605
b. 1 BR, 1 BA 3 575 2 706 3 585 4 657 1 596 2 594 15 620
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 46-50%3 11 6 0 10 1 2 33
Total very low =24 52 60 22 114 12 13 297
·Percent of total 80.00%71.23%86.96%81.48%78.62%80.00%92.86%79.62%
8. LOWER: 51-55% OF MEDIAN
a. Studio 3 703 6 640 9 661
b. 1 BR, 1 BA 1 646 4 710 1 631 6 686
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 51-55%0 3 1 0 10 1 0 15
9. LOWER: 56-60% OF MEDIAN
a. Studio 7 766 2 607 6 710 15 722
b. 1 BR, 1 BA 2 711 2 872 1 711 1 750 2 777 1 711 9 766
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 56-60%2 9 3 1 8 0 1 24
CANDLEWOOD LAS SERENASCARLOS
ORTEGA
LA ROCCA
VILLASCATALINA
Jan-22
2/1/2022
PUEBLOS TOTALS SAGE CREST
SR.
02/01/2022 Page 8 of 11 Rpt #1 Senior 1.22
REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
"SENIOR PROPERTIES"30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
CANDLEWOOD LAS SERENASCARLOS
ORTEGA
LA ROCCA
VILLASCATALINA PUEBLOS TOTALS SAGE CREST
SR.
10. LOWER: 61-65% OF MEDIAN
a. Studio 2 828 1 662 2 754 5 765
b. 1 BR, 1 BA 1 776 2 776 1 792 1 778 5 780
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 61-65%1 2 3 1 2 1 0 10
11. LOWER: 66-70% OF MEDIAN
a. Studio 4 1,058 1 1,023 5 1,051
b. 1 BR, 1 BA 0 -
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 66-70%0 4 0 0 1 0 0 5
12. LOWER: 71-75% OF MEDIAN
a. Studio 2 1,068 1 971 3 1,036
b. 1 BR, 1 BA 1 1,224 1 1,224
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 71-75%0 2 0 0 2 0 0 4
13. LOWER: 76-80% OF MEDIAN
a. Studio 1 902 1 902
b. 1 BR, 1 BA 1 968 1 1,006 1 1,306 3 1,093
c. 2 BR, 1 BA 0 -
d. 2 BR, 2 BA 0 -
e. Totals 76-80%1 0 1 1 1 0 0 4
Total lower =4 20 8 3 24 2 1 62
Percent of total 13.33%27.40%11.59%11.11%16.55%13.33%7.14%16.62%
14. MODERATE: 81-120% OF MEDIAN
a. Studio 3 1,020 3 1,020
b. 1 BR, 1 BA 1 1,042 1 968 2 1,094 4 1,254 1 1,044 9 1,139
c. 2 BR, 1 BA 1 1,390 1 1,390
d. 2 BR, 2 BA 1 1,390 1 1,390
Total moderate =2 1 1 2 7 1 0 14
Percent of total 6.67%1.37%1.45%7.41%4.83%6.67%0.00%3.75%
15. Total units occupied:30 73 69 27 145 15 14 373
16. Occupancy rate =100%100%96%100%97%100%100%98%
NOTE: For each project, to calculate average rent for a unit type at an income level, divide the total rental income of that unit type
at that income level by the number of occupied units of that unit type at that income level.Occ Rate excluding properties under const/renov 99%
02/01/2022 Page 9 of 11 Rpt #1 Senior 1.22
REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT:
REPORTING MONTH:Jan-22 "MULTI-FAMILY PROPERTIES"REPORTED BY: Teresa Vakili
REPORT DATE: 2/1/2022
CALIFORNIA DESERT LAGUNA ONE QUAIL PALM SANTA TAOS MONTHLY
INCOME LEVEL AVAILABLE VILLAS POINTE PALMS PLACE VILLAGE ROSA PALMS TOTALS
OF OCCUPANT UNITS 141 64 48 24 384 36 20 16 733
REVENUE
VERY LOW Up to 50%
Occupied units 77 31 25 13 208 20 10 9 393
Total rental income 31,264 11,242 9,519 6,126 85,950 9,090 5,013 3,375 161,579
Per occupied unit 406 363 381 471 413 455 501 375 411
LOWER: 51% --> 80%
Occupied units 44 18 12 7 112 10 6 3 212
Total rental income 35,860 13,291 8,998 6,104 96,886 8,175 5,581 2,725 177,620
Per occupied unit 815 738 750 872 865 818 930 908 838
MODERATE: 81% --> 120%
Occupied units 17 12 9 3 55 3 1 4 104
Total rental income 18,142 13,224 11,925 4,014 67,625 4,170 1,390 5,248 125,738
Per occupied unit 1,067 1,102 1,325 1,338 1,230 1,390 1,390 1,312 1,209
Summary Income:
Rental 85,266 37,757 30,442 16,244 250,461 21,435 11,984 11,348 464,937
Other Income:
Laundry - - 359 - 3,009 366 824 94 4,652
Other 1,581 (5,807) (4,844) (375) (2,407) (2,814) (3,297) (710) (18,672)
Total Operating Income 86,847 31,950 25,957 15,869 251,063 18,987 9,511 10,732 450,917
Occupied Units 138 61 46 23 375 33 17 16 709
Income per occupied unit 629 524 564 690 670 575 559 671 636
EXPENSES
Operating Expenses:
Payroll 19,968 9,006 8,654 3,453 63,261 4,991 2,481 2,791 114,604
Per occupied unit 145 148 188 150 169 151 146 174 162
Administrative 8,841 4,222 3,084 1,582 25,611 2,796 1,308 1,055 48,499
Per occupied unit 64 69 67 69 68 85 77 66 68
Advertising/Promotion - - - - - - - - -
Per occupied unit - - - - - - - - -
Contract Services 5,170 3,245 3,535 2,220 18,791 1,905 2,210 1,920 38,996
Per occupied unit 37 53 77 97 50 58 130 120 55
Utility Services 16,941 4,839 2,776 2,614 30,243 2,290 1,271 1,301 62,276
Per occupied unit 123 79 60 114 81 69 75 81 88
Maintenance 4,592 10,932 5,527 3,004 56,093 1,054 4,400 4,760 90,362
Per occupied unit 33 179 120 131 150 32 259 298 127
Replacement expense 3,431 - 3,154 19,638 12,476 - - - 38,700
Per occupied unit 25 - 69 854 33 - - - 55
Capital expense - - - - - - - - -
Per occupied unit - - - - - - - - -
Total Operating Expenses 58,944 32,242 26,730 32,511 206,476 13,036 11,670 11,827 393,437
Per occupied unit 427 529 581 1,414 551 395 686 739 555
Summary Revenue and Expenses
Total Operating Income 86,847 31,950 25,957 15,869 251,063 18,987 9,511 10,732 450,917
Total Operating Expenses 58,944 32,242 26,730 32,511 206,476 13,036 11,670 11,827 393,437
Monthly Net Operating Income 27,903 (292) (773) (16,642) 44,587 5,951 (2,159) (1,095) 57,479
Per occupied unit 202 (5) (17) (724) 119 180 (127) (68) 81
FYTD Net Operating Income* 233,712 52,392 20,676 16,691 637,514 53,171 (16,855) (4,082) 993,219
Previous Fiscal Year NOI (6/30/2021)*496,300 40,494 35,319 18,778 775,130 58,169 21,650 (9,331) 1,436,510
NEIGHBORS
* For comparison purposes, Net Operating Income YTD excludes all capital expenditures and corresponding reimbursement, as those are typically paid from replacement reserve funds and/or bond funds at this time (not PDHA revenue).
02/01/2022 Page 10 of 11 Rpt #2 Multi-Family 1.22
REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT:
REPORTING MONTH:Jan-22 "SENIOR PROPERTIES"REPORTED BY: Teresa Vakili
REPORT DATE: 2/1/2022
CANDLEWOOD CARLOS CATALINA LA ROCCA LAS PUEBLOS SAGECREST MONTHLY
INCOME LEVEL AVAILABLE ORTEGA GARDENS VILLAS SERENAS SR.TOTALS
OF OCCUPANT UNITS 30 73 72 27 150 15 14 381
REVENUE
VERY LOW: Up to 50%
Occupied units 24 52 60 22 114 12 13 297
Total rental income 9,408 24,521 20,042 8,259 44,904 5,101 4,999 117,234
Per occupied unit 392 472 334 375 394 425 385 395
LOWER: 51% --> 80%
Occupied units 4 20 8 3 24 2 1 62
Total rental income 3,166 17,239 5,687 2,548 18,526 1,409 711 49,286
Per occupied unit 792 862 711 849 772 705 711 795
MODERATE: 81% --> 120%
Occupied units 2 1 1 2 7 1 - 14
Total rental income 2,432 1,390 968 2,188 8,076 1,044 16,098
Per occupied unit 1,216 1,390 968 1,094 1,154 1,044 1,150
Summary Income:
Rental 15,006 43,150 26,697 12,995 71,506 7,554 5,710 182,618
Other Income:
Laundry - - - 277 676 30 - 983
Other (13) (1,684) 99 (238) 72 - 751 (1,012)
Total operating income 14,993 41,466 26,796 13,034 72,254 7,584 6,461 182,589
Occupied Units 30 73 69 27 145 15 14 373
Income per occupied unit 500 568 388 483 498 506 462 490
EXPENSES
Operating Expenses:
Payroll 5,209 13,028 12,138 4,333 16,376 3,241 2,337 56,662
Per occupied unit 174 178 176 160 113 216 167 152
Administrative 1,836 4,872 5,012 1,679 9,167 1,027 944 24,535
Per occupied unit 61 67 73 62 63 68 67 66
Advertising/promotion - 19 - - - - - 19
Per occupied unit - 0 - - - - - 0
Contract services 2,030 3,122 3,880 2,605 5,659 1,630 2,181 21,108
Per occupied unit 68 43 56 96 39 109 156 57
Utility services 3,903 7,829 6,110 4,052 9,923 940 961 33,718
Per occupied unit 130 107 89 150 68 63 69 90
Maintenance 6,811 1,210 3,414 677 10,320 844 - 23,276
Per occupied unit 227 17 49 25 71 56 - 62
Replacement expense 3,700 534 3,266 2,441 11,772 1,757 - 23,471
Per occupied unit 123 7 47 90 81 117 - 63
Capital expense - - - - - - - -
Per occupied unit - - - - - - - -
Total Operating Expenses 23,488 30,615 33,821 15,787 63,218 9,438 6,424 182,790
Per occupied unit 783 419 490 585 436 629 459 490
Summary Revenue and Expenses
Total Operating Income 14,993 41,466 26,796 13,034 72,254 7,584 6,461 182,589
Total Operating Expenses 23,488 30,615 33,821 15,787 63,218 9,438 6,424 182,790
Monthly Net Operating Income (8,495) 10,851 (7,025) (2,753) 9,037 (1,854) 37 (201)
Per occupied unit (283) 149 (102) (102) 62 (124) 3 (1)
FYTD Net Operating Income* 4,713 100,919 (12,547) (15,995) 165,733 (7,914) 5,579 240,489
Previous Fiscal Year NOI (6/30/2021)* (25,254) 128,625 (82,847) (11,939) 265,208 (10,459) 2,761 266,095
* For comparison purposes, Net Operating Income YTD excludes all capital expenditures and corresponding reimbursement, as those are typically paid from replacement reserve funds and/or bond funds at this time (not PDHA revenue)
02/01/2022 Page 11 of 11 Rpt #2 Senior 1.22
Palm Desert Housing Authority
Project Report
February 2022
1
California Villas - 141 Units
77-107 California Drive
Completed one (1) make ready unit which includes painting, cleaning and maintenance
Installed two (2) grab bars in the bathroom of unit #C-16, reasonable accommodation
Re-piped and installed new hot and cold copper water lines for unit #F-14
Flooring repair in occupied unit #G-5, re-stretched carpet and repaired tack strip
Fixed roof leak in unit #F-11, installed new pad and cleaned carpet that was damaged from the flood
Unclogged water main line in unit #F-19, installed new pad and cleaned carpet that was water
damaged
Installed new plants in front of Leasing office, near Buildings A, B, F and I
Rodent exclusion for Building B
Irrigation repair next to unit #C-16
Detailed office, clubhouse, restrooms and laundry room
Cleaned and detailed pool, exterior light fixtures, dumpsters and enclosures
Cleaned debris and leaves around sidewalks, parking lots and carports
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
29 0 / 0 0 / 0 0 0
Candlewood - 30 Units
74-000 Shadow Mountain Drive
Installed two (2) grab bars in the bathroom of unit #B, reasonable accommodation
Removed tree behind unit #3 to prevent further damage to sewer line
Inspected all fire extinguishers
Cleaned debris and leaves around parking lots and carports
Cleaned and detailed top railings, elevator, pools, laundry room, dumpsters and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
10 0 / 1 0 / 0 1 0
Carlos Ortega Villas – 73 Units
77-915 Avenue of the States
Annual testing for all fire alarm system and replaced sixteen (16) back-up batteries
Tree removal with stump between Buildings 7 and 8 due to safety reason
Detailed clubhouse, office, pool and laundry rooms
Cleaned debris and leaves around sidewalks, parking lots and carports
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
22 0 / 0 1 / 0 0 1
Palm Desert Housing Authority
Project Report
February 2022
2
Catalina Gardens - 72 Units
73-600 Catalina Way
Completed one (1) make ready unit which includes painting, cleaning and maintenance
Installed new check valve at the water heater return line in unit #J-2
Inspected all fire extinguishers
Detailed office, clubhouse, pool, restrooms, mailboxes and laundry room
Cleaned debris and leaves around walkways, carports, dumpster and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
16 0 / 1 0 / 0 1 1
Desert Pointe - 64 Units
43-805 Monterey Avenue
Completed one (1) make ready unit which includes painting, cleaning and maintenance
Touch-up painted walls in the hallways
Removed bulky items from the dumpster
Refinished kitchen counter, vanity and tub in unit #2
Cleaned and detailed mailbox area, pool area and furniture
Cleaned debris and leaves around walkways, dumpster area, parking lots and carports
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
11 0 / 1 0 / 0 0 0
Laguna Palms - 48 Units
73-875 Santa Rosa Way
Completed one (1) make ready unit which includes painting, cleaning and maintenance
Repaired leak at ¾” PEX water line overhead for water service at #43, replaced damaged section
Refinished tub and enclosure in unit #47
Irrigation repair in front of unit #1
Replaced water heater for unit #8
Cleaned and checked all light fixtures throughout the property
Cleaned and detailed laundry, pool area, dumpsters and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
14 0 / 0 0 / 0 0 0
Palm Desert Housing Authority
Project Report
February 2022
3
La Rocca Villas - 27 Units
72-135 Golden Eagle Lane
Detailed clubhouse, restrooms and laundry room
Inspected all fire extinguishers
Replaced water damaged baseboard next to shower in the bathroom of unit #42091
Irrigation repair next to unit #42077
Cleaned walkways, benches, lamp posts, exterior light fixtures and carports throughout the property
Cleaned debris and leaves around walkways, dumpster areas, parking lots and carports
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
13 0 / 0 0 / 0 1 0
Las Serenas - 150 Units
73-315 Country Club Drive
Completed one (1) make ready unit which includes painting, cleaning, and maintenance
Installed new water heater for units #141, #144 and #200
Refinished kitchen counter, vanity, tub and enclosure in unit #201
Irrigation repair next to unit #121
Bio-hazard cleaning in unit #201, resident passed away inside the unit
Renovation for unit #110 in progress
Cleaned office, clubhouse, pool furniture, laundry and restrooms
Cleaned debris and leaves in carports and throughout the property
Cleaned and detailed lamp posts, exterior light fixtures, dumpsters and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
60 0 / 1 2 / 1 0 0
Neighbors - 24 Units
73-535 Santa Rosa Way
Roof repair for unit #5
Cleaned and detailed pool, stairs, exterior light fixtures, dumpsters and enclosures
De-webbed, cleaned debris and leaves throughout the property
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
5 0 / 1 1 / 0 0 0
Palm Desert Housing Authority
Project Report
February 2022
4
One Quail Place - 384 Units
72-600 Fred Waring Dr.
Completed four (4) make ready units which include painting, cleaning, and maintenance
Installed new exhaust fan in the bathroom of unit #4205
Replaced water damaged drywall and baseboard for kitchen cabinet of unit #4101
Fixed leak behind the hallway wall of unit #2707 and replaced water damaged drywall
Repaired ceiling drywall in the bathroom of unit # 205, water damaged from the upstairs tub leak
Renovation in unit #2707 in progress
Repaired sewer lateral for Building #25, video inspected sewer lateral and located break in pipe
Replaced broken concrete step towards unit #3116, trip hazard
Replaced drinking fountain by pool #2
Installed new light post by Building 17 and #18, the old light post was corroded
Replaced deteriorated metal post for the dumpster door located in the back of the property
Gate repair for East entry, replaced key pad
Irrigation repair West of Building 42
De-webbed, cleaned debris and leaves throughout the property
Cleaned and detailed boiler area, pools, sidewalks, parking areas, dumpsters and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
114 0 / 0 4 / 2 4 4
Palm Village - 36 Units
73-650 Santa Rosa Way
Completed two (2) make ready units which include painting, cleaning, and maintenance
Detailed laundry
Refinished tub and enclosure in the bathroom of unit #311
Cleaned and checked all light fixtures throughout the property
Cleaned and detailed stairs, dumpster areas and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
10 0 / 0 0 / 0 0 0
Pueblos - 15 Units
73-695 Santa Rosa Way
Detailed laundry room
Irrigation repair in front of the property
Cleaned and detailed pool, pool furniture, dumpster area and enclosures
De-webbed and cleaned debris and leaves throughout property
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
7 0 / 0 0 / 0 0 0
Palm Desert Housing Authority
Project Report
February 2022
5
Sage Crest Senior - 14 Units
73-811 Santa Rosa Way
Detailed elevator
Annual maintenance for all fire extinguishers
Installed two (2) grab bars in the bathroom of unit #10, reasonable accommodation
Power washed dumpster area and enclosures
De-webbed and cleaned debris and leaves throughout the property
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
3 0 / 0 0 / 0 0 0
Santa Rosa – 20 Units
73-625 Santa Rosa Way
Completed one (1) make ready unit which includes painting, cleaning, and maintenance
Detailed laundry room
Installed new plants located South of the property
Cleaned stairs throughout property
De-webbed, cleaned debris and leaves around parking lots, dumpster area and enclosures
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
6 0 / 0 0 / 0 0 0
Taos Palms - 16 Units
44-830 Las Palmas
Installed new plants by the main entrance
Fixed A/C in unit #14, replaced blower motor
Repaired water leak in the bathroom of unit #14, extracted water and cleaned carpet from the water
damage in unit #14 and neighboring unit #15
Cleaned and checked all light fixtures throughout the property
Cleaned and detailed roofs, dumpster areas and enclosures
De-webbed, cleaned debris and leaves throughout the property
01/31/22
# of Service
Request(s)
#Carpet/Vinyl
Replacement
Service Request(s)
#Carpet/Vinyl
Replacement
Move Out(s)
#Appliance(s)
Replacement
Service Request(s)
#Appliance(s)
Replacement
Move Out(s)
1 0 / 0 0 / 0 0 0
01/31/22
TOTALS
# of Service
Request(s)
TOTALS
#Carpet/Vinyl
Replacement
Service Request(s)
TOTALS
#Carpet/Vinyl
Replacement
Move Out(s)
TOTALS
#Appliance(s)
Replacement
Service Request(s)
TOTALS
#Appliance(s)
Replacement
Move Out(s)
321 0 / 5 8 / 3 7 6
Housing Commission April 6, 2022
Desert Pointe
Before After
Desert Pointe
Before After
Desert Pointe
Before After
Desert Pointe
Before After
Taos Palms
Before After
Taos Palms
Before After