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HomeMy WebLinkAbout2022-05-04 HC Regular Meeting Agenda Packet PALM DESERT HOUSING AUTHORITY PALM DESERT HOUSING COMMISSION MEETING PRELIMINARY MINUTES WEDNESDAY, APRIL 6, 2022 – 3:30 P.M. (VIRTUAL MEETING) CITY OF PALM DESERT, CALIFORNIA I. CALL TO ORDER Chair Buller called the meeting to order at 3:30 p.m. II. ROLL CALL Commissioners Current Meeting Fiscal Year to Date Present Absent Present Absent Jann Buller, Chair X 8 Dennis Guinaw, Vice Chair X 8 Carol Marcuse X 7 Greg Ballard X 4 4 (2 Excused) Melody Morrison (Joined the meeting at 3:45 p.m.) X 7 1 Also Present: Kathleen Kelly, City Councilmember Liaison Jessica Gonzales, Senior Management Analyst Teresa Vakili, RPM Company Vice President Stephanie Lopez, Recording Secretary Martin Alvarez, Director of Development Services Department Randy Chavez, Community Services Manager III. ORAL COMMUNICATIONS Senior Management Analyst, Jessica Gonzales, advised the Commission no comments or inquiries were received by email for participation. PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING April 6, 2022 2 IV. CONSENT CALENDAR A. MINUTES of the Regular Housing Commission meeting of March 2, 2022. Rec: Approve as presented. Upon a motion by Vice Chair Guinaw, seconded by Commissioner Ballard, and a 4-0 vote of the Housing Commission the Consent Calendar was approved as presented (AYES: Buller, Guinaw, Ballard, Marcuse; NOES: None; ABSENT: Morrison). V. ACTION ITEMS A. REQUEST FOR CONSIDERATION to recommend approval of an Amendment to Contract No. C38850 with West Coast Arborist, Inc. of Grand Terrace, California, for Arboricultural Services in an annual amount not to exceed $975,000 and approval of Change Order No. 1 to C38850 for additional services during FY21/22 in the amount of $100,000 (Project No. 933-19). Senior Management Analyst, Jessica Gonzales informed the Commission that the item is part of a joint effort with the City of Palm Desert’s Public Works Department. Ms. Gonzales introduced Public Work’s Community Services Manager, Randy Chavez. Mr. Chavez acknowledged the staff report before the Commission and provided details on the item. Discussion ensued with Commissioners providing comments and questions. After thorough discussion the item was concluded with no opposition from the Commission. B. REQUEST FOR CONSIDERATION to recommend approval of an increase to Contract No. HA38930 with Curtis Allan Floorcovering, Inc. for procuring floor coverings and related supplies and services under Engineered Floors, LLC (dba J+J Flooring Group and dba EF Contract), at the Palm Desert Housing Authority properties for FY 2021-2022. Senior Management Analyst, Jessica Gonzales acknowledged the staff report before the Commission and provided a presentation on the item. She invited questions and comments regarding the item and recommendation. Discussion ensued with Commissioners providing comments and concerns. Upon a motion by Commissioner Ballard, seconded by Commissioner Marcuse, and a 5-0 vote of the Housing Commission, a recommendation to approve an increase to Contract No. HA38930 with Curtis Allan Floorcovering, Inc. for procuring floor coverings and related supplies and services under Engineered Floors, LLC (dba J+J Flooring Group and dba EF Contract), at the Palm Desert Housing Authority properties for FY 2021-2022 was approved as presented. (AYES: Buller, Guinaw, Ballard, Morrison, and Marcuse; NOES; None). C. REQUEST FOR CONSIDERATION to recommend approval of an Amendment to Contract No. HA38930 with Curtis Allan Floorcovering, Inc., for purposes of procuring floor coverings and related supplies and services with Engineered Floor, PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING April 6, 2022 3 LLC (dba J+J Flooring Group and dba EF Contract), for the Palm Desert Housing Authority properties for a two-year term in a total annual amount not to exceed $250,000. Senior Management Analyst, Jessica Gonzales acknowledged the staff report before the Commission and informed the Commission the Amendment is relevant to the contract previously discussed and approved for item B, for an additional two- year term. She invited questions and comments regarding the item and recommendation. No discussion or concerns were raised for this item. Upon a motion by Commissioner Ballard, seconded by Commissioner Marcuse, and a 5-0 vote of the Housing Commission, a recommendation to approve an Amendment to Contract No. HA38930 with Curtis Allan Floorcovering, Inc., for purposes of procuring floor coverings and related supplies and services with Engineered Floor, LLC (dba J+J Flooring Group and dba EF Contract), for the Palm Desert Housing Authority properties for a two-year term in a total annual amount not to exceed $250,000 was approved as presented. (AYES: Buller, Guinaw, Ballard, Morrison, and Marcuse; NOES; None). VI. REPORTS AND REMARKS A. Commissioners Reports and Remarks Chair Buller beckoned the Commission for Reports and Remarks. Commissioner Marcuse inquired about bathroom/shower conversions in the senior apartments, and possibly discussing the matter on a regular basis and working through the legal process with the Commission. Ms. Gonzales advised Commissioner Marcuse the item is not on the agenda; therefore, the Commission is unable to discuss it at this time. Additionally, the item will be deferred to the following regular Housing Commission meeting in which a response will be provided by staff. No additional Reports and Remarks were provided. B. Commission Reports Chair Buller prompted Senior Management Analyst, Jessica Gonzales, to provide any Commission Reports. Ms. Gonzales provided an oral summary of the Housing Authority actions, reporting the Liberty renewal contract that was presented to the Authority board was approved as recommended by the Commission. No additional reports were provided. C. RPM Company Monthly Reports for January 2022 RPM Company Vice President, Teresa Vakili acknowledged the RPM reports before the Commission, stating the occupancy rate was at 98%. Furthermore, approximately 500 individuals were contacted from the property wait list, and over 80 recertifications were conducted. Ms. Vakili informed 321 services requests were received for the month of February, primarily for standard maintenance such PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING April 6, 2022 4 as ADA accommodations. Ms. Vakili presented the photos of the completion of Taos Palms and Desert Pointe Roofing, noting additional insulation was installed on the Desert Pointe roof to address the numerous complaints from residents on the second floor regarding excessive heat. Commissioner Morrison queried on the estimated warranty/guarantee on the new insulation on these roofs. Senior Management Analyst, Jessica Gonzales, informed the Commission that the roof warranty is for about 30 years, and the specific insulation’s warranty is about 15 years. Commissioner Morrison asked whether the Riverside County Income Eligibility Guidelines, which were last updated 7/1/2021, would be updated this year. Ms. Vakili informed the Commissioner that the California Department of Housing and Community Development (“HCD”) publishes the income limits typically in April but with the process of estimating the new rental rates per property, the annual rental rates are implemented on July 1st of every year. Chair Buller inquired with Ms. Vakili if there will be changes expected this year with the lift on COVID-19 restrictions. Ms. Vakili informed the Chair there was an eviction rent moratorium enacted in 2020, in which they were not allowed to evict residents due to non-payment of rent. Additionally, there was also a rental assistance program residents had to apply for, and they have been working diligently with residents who are behind or delinquent on rent to get them through the application process and approval for emergency rental assistance. Ms. Vakili continued by describing the eviction moratorium & rental assistance. Chair Buller reiterated what Ms. Vakili stated and acknowledged the anticipated increase in activity for the month of June with upcoming evictions. Additionally, Ms. Vakili informed the Commission that RPM has opened all amenities, such as pools and restrooms. As of this moment they have decided not to plan for community functions to bring people together, especially in the senior communities. Ms. Vakili explained that for now, they are going to remain as is, without functions that bring groups of people together. Commissioner Morrison asked if they expect to have events this year, Ms. Vakili could not confirm that they will, but they are waiting for changes to current state guidelines. Commissioner Morrison then followed up if it will be okay to have outside events, Ms. Vakili responded outside events will need to be evaluated individually to remain cautious. Ms. Vakili finished her report and Chair Buller expressed her appreciation for the informative report. D. Update on the Home Improvement Program ACTIVITY February 2022 Inquiries (Calls, Walk-Ins, Emails): 0 Applications Provided: 0 Applications Received 1 Applications being processed: 0 Eligible (Possibly meets criteria): 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING April 6, 2022 5 Ineligible (Does not meet criteria): 0 Energy Savings Assistance Programs Referrals: 1 (JHC Construction – SCE/Gas Co) Ms. Gonzales provided a summary of the Home Improvement Program activity, noting a few inquiries were made for the month. They do expect activity in the coming months due to the heat and anticipate an increase in requests for Air Conditioning units. Ms. Gonzales finished by saying they will be trying to aid the eligible residents with those repairs. VII. ADJOURNMENT With Commission concurrence, Chair Buller adjourned the meeting at 4:11 p.m. Stephanie Lopez, Recording Secretary / STAFF REPORT . PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE: May 12, 2022 PREPARED BY: Jessica Gonzales, Senior Management Analyst A.PPROVING AUTHORITY: Housing Authority · REQUEST: 1· Authorize the use of The Sherwin-Williams_ Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm_ Desert Housing_ Authority Properties for FY 2022-2023. . Recommendation By Minute Motion, tt)at the Authority Board, 1) 2) Authorize· the use of The Sherwin-Williams Company, for the purchase of . paint and paint related materials and supplies for the Palm Desert Housing Authority ("Authority") properties pursuant· to Section . 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for •FY 2022/2023 in an · annual amount not to exceed $75;000; and ' ' Authorize the Chairman and/or the Executive Director to execute the . Agreement and any documents necessary to effectuate the actions taken herewith. · , . Monies have been -included in the FY 2022/2023 proposed Palm Desert Housing. Authority's operating budget, in the appropriate Authority account. Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of May 4, 2022. Upon request, l:l verbal report will be provided at the Authority.'s regular meeting of May 12, 2022. Strategic Plan This request does not apply to a specific strategic plan goal. Executive Summary " ' Each fiscal year the Palm Desert Housing Authority ("Authority") purchases paint and paint related materials and supplies for all Authority properties from several different suppliers ("Vendors"). The Authority would like to use The Sherwin-Williams Company ("Sherwin Williams") as a vendor through a government purchasing cooperative contract for the purchase of paint and ·paint related materials and supplieit,, on an as needed basis, ) May 12, 2022 -Staff Report Housing Authority-FY 2022/2023 Sherwin Williams NTE Page 2 of 3 for the Authority properties ("Properties") for FY 2022/2023. Staff is requesting authorization to use the named -vendor to facilitate the continued routine, recurring maintenance at the Properties for the purchase of paint and paint related materials and suppfies, on an as needed basis·, in an annual amount not to exceed $75,00Q. Background Analysis The Authority owns and operates approximately 1i100 residential rental units~ Annually the Authority purchases varying materials, supplies and appliances for the Properties from local vendors. :To assist the Authority's contracted Management Company, RPM Company, to purchase routine and recurring items from vendors expeditiously, the Authority would like to use Sherwin Williams as a vendor during the 2022/2023 fiscal year through a government purchasing cooperative contract, National Cooperative Purchasing Alliance Agreement ("NCPA"). Sherwin Williams has been utilized by RPM for the purchase of varying items such as paint, building materials, supplies (gloves, trays, tape, brushes, etc.), general building items, handheld general-purpose tools, and other miscellaneous supplies. Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3:30.160(L), the _Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the Executive Director/City Manager. The paint products, materials and supplies solicited from -Sherwin Williams have been accepted as purchases for continued routine and recurring maintenance. Further, the provisions of the City· of Palm Desert Municipal Code Section 3.30.160(E) allow the Authority to participate as a government entity with NCPA under their cooperative pricing _ for purchases through the named vendor. Sherwin Williams has,·confirmed they will provide to the Authority, as a_ participating entity, NCPA contract terms, ,products, product warranty, services, and pricing. Any increases in the pricin·g of materials, supplies and appliances will be pursuant· to the terms and price·s · of the government purchasing cooperative contract. Supplies when possible are being procured from the local Palm Desert location for the desired materials and supplies: · .Staff recommends approval of this request to facilitate/ the continued routine, recurring maintena_nce at the Properties for the fiscal year 2022/2023. Fiscal Analysis Approval of staffs recommendation would result in an annual am0unt not to exceed $75,000, for Sherwin Williams to faqilitate the continued routine, recurring maintenance - for the propertie~ for the purchase of paint and paint related materials and supplies. May 12, 2022 -Staff Report Housing Authority -FY 2022/2023 Sherwin Williams NTE Page 3 of 3 LEGAL REVIEW DEPT. REVIEW N/A Special Counsel to Martin Alvarez the Authority Director of Community Development Executive Director, Todd Hileman : Attachments FINANCIAL REVIEW Veronica Chavez Director of Finance 1 . Sherwin Williams, Participation Letter {April 28, 2022) ASSISTANT CITY MANAGER Andy Firestine Ass istant City Manager STAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE: . May 12, 202,2 PREPARED BY: . Jessica Gonzales, Senior Management Analyst APPROVING AUTHORITY: Housing .A.u_thority. REQUEST: Authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase· of Materials, Supplies and Appliances for Palm Desert Housing Authority ("Authority'') Properties for , FY 2022/2023. Recommendation By Minute Motion, that the Authority Board,. · 1) Authorize the use of Lowe's Home Centers, Inc., Contract No. ___ for the · purchase of materials, supplies and appliances pursuant to.Section 3.30.160(L) and 3.30.160(E) ·of the Palm Desert Municipal Code, for FY 2022/2023 in an amount not . to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); and· . . 2) Authorize the use of Home Depot U:S.A., Inc. Contract No. ____ for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, for FY 2022,/2023 in an amount not to exceed , · $45,000; arid, ' 3) Authorize the use of HD Supply Facilities Maintenance, Contract No. · for the purchase of materials and supplies pursuant to Sectiqn · 3.30.160(L) and 3.30.160(E) .of the Palm Desert .Municipal Code, for FY 2022/2023 in an amount not to exceed $210,000; and · 4) Authorize the· disposal and recycling of inefficient, damaged, : obsolete and non- functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time of removal from the properties. Monies have been included in the FY 2022/2023 proposed Palm Desert Housing Authority's operating budget, in the appropriate Authority account. Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of May 4, 2021. Upon.request, a verbal report will be provided at the Authority's regular meeting of May 12, 2022. Strategic Plan May 12, 2022 -Staff Report Housing Authority-FY 2022/2023 Lowe's, Home Depot & HD NTE Page 3 of 3 · This request does not apply to a specific strategic plan goal-.· Executive Summary Each fiscal year the Authority replaces ineffiqient, damaged, obsolete, or non-functioning appliances and materials throughout all Authority owned residential rental properties from several different suppliers ("Vendors"). The Authority would like to use Lowe's Home Centers, Inc. ("Lowe's"), Home Depot U.S.A., Inc. ("Home Depot") and HD Sµpply Facilities Maintenance ("HD") as vendors through a government purchasing cooperative cot1tract for the purchase of materials, supplies and appliances for the Authority owned residential rental properties ("Properties") for FY 2022/2023 .. ·. · · · · · · Staff is requesting authorization to use the named vendors to facilitate the continued routine, recurring maintenance· at the Properties for · the purchase of materials, supplies and appliances as follows: $220,000 for Lowe's, $45,000 for Home Depot, and $210,000 for HD. Background/Analysis The Authority owns and operates approximately 1,100 residential rental units. Annually the Authority purchases varying materials, supplies and appliances for. the Authority owned residential rental properties from local vendors. To assist the Authority's contracted Management Company, RPM Company, to purchase routine and recurring items from these vendors expeditiously and efficiently, the Authoritywould lil~e to use Lowe's, Home Depot and HD ·as vendors during . the 2022/2023 fiscal ·year through a governm_ent purchasing cooperative contract, "Omnia· Partners," which ·includes the Region 4 Education Service Center, National IPA and U.S. Communities. The named vendors have been utilized by RPM for the purchase of varying items such as cabinets, countertops, garbage disposals, light fixtures,. paint, building materials, some flooring, A/C ·compressors, plumbing supplies, plumbir:ig parts (toilet seats, stoppers, faucet spouts, etc.), hardware, bathroom fixtures (toilets, sinks, vanities, medicine. cabinets), janitorial supplies (gloves, vacuum bags, cleaners, etc.), light bulbs, thermostat controls, A/C filters, general building items, hand held general purpose tools, varying appliances (including but not limited to refrigerators with freezer, microwaves,• freestanding ranges, range hoods, dishwashers. and .other appliance accessories),· and any _other necessary miscellaneous maintenance, repair and operating supplies. Staff is requesting authorization to use the named vendors ~or the purchase· of -materials, supplies· and appliances as follows: $220,Q00 for Lowe's, $45,000 for Home Oepot, and $210,000 for HD. _ The not to exceed amounts establish_ed and being requested for each respective vendor is based on actual expenditures purchased in the previous fiscal year. With Lowes and HD established at higher. amounts for the twelve (12) month period due to .the nature of purchases from these two vendor~; specifically appliances and more industry specific items for apartments. Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.30: 160(L), the Authority may obtain routine and recurring services,.· supplies, and maintenance by adopting a procedure approved by the Executive Director/City Manager. The materials, supplies and appliances solicited from the named vendors have been accepted as purchases for continued routine and recurring maintenance. Further, the provisions of the City of ~aim May 12, 2022 -Staff Report Housing Authority -FY 2022/2023 Lowe's , Home Depot & HD NTE Page 3 of 3 Desert Municipal Code Section 3 .30 .160(E), allows the Authority to participate as a government entity with Omn ia Partners under their cooperative prici ng for purchases through the named vendors . The named vendors have confirmed they will provide, to the Authority, as a participating entity, Omnia Partners contract terms , products , product warranty, services and pricing . Any increases in the pricing of materials, supplies and appliances will be pursuant to the terms and prices of the government purchasing cooperative contract. The procurement of appliances from the named vendors includes delivery and whenever appropriate, the removal and recycling of old appliances. The condition of the appliances to be hauled away may range from non -functioning to non-efficient or obsolete to repair. Staff is requesting authorization to dispose of or recycle all appliances removed from the Properties in accordance with Environmental Protection Agency (EPA) standards for responsible appliance disposal at the appropriate recycling centers. Any appliances not eligible to be dispose of or recycled as part of the purchase of a new appliance through the named vendors , the Authority will dispose of or recycle in accordance with EPA standards . Such disposed of or recycled inefficient, damaged , obsolete, and non-functioning appliances are hereby declared as surplus at the time they are removed from the Properties . When possible , supplies are procured from the local Palm Desert location for the desired supplies and services. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance at the Properties for the fiscal year 2022/2023. Financial Impact Approval of staff's recommendation would result in an amount not to exceed for the named vendors to facilitate the continued routine , recurring maintenance at the Properties for the purchase of materials , supplies and appliances as follows : $220,000 for Lowe's , $45,000 for Home Depot, and $210 ,000 for HD. LEGAL REVIEW DEPT. REVIEW N/A FINANCIAL REVIEW Martin Alvarez Veronica Chavez Special Counsel to Director of Development Directo r of Finance the Authority Services Executive Director, L. Todd Hileman : Attachments 1. Omn ia Partners Participation Letter (dated April 26, 2021) SSISTANT CITY MANAGER ndy Firestine ssistant City Manager MEETING DATE: PREPARED BY: APPROVING AUTHORITY: REQUEST: Recommendation - STAFF REPORT PALM DESERT HOUSING AUTHORITY Housing Department May 12,·2022. Jessica Gonzales, Senior Management Analyst · Housing Authority Approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000. By Minute Motion, that the Housing Authority Board, 1) Approve an extension to Contract No. HA37273 with John Harrison Contracting ("JHC") for the HVAC Mechanical Systems Maintenance Services at the Palm ·. , Desert Housing Authority ("Authority") properties'for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; and 2) -Authorize the Chairman or Executive Director and her designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith. Monies have been included in the FY 2022/2023 proposed Auth9rity's replacement reserve budget in the appropriate Authority accounts. Housing Commission Recommendation Tne Housing Commission will review this recommendation at its regular meeting of May 4, 2022. Upon request, a verbal report will be provided at the Authority's regular meeting of May 12, 2022. Strategic Plan This request does not apply to a specific strategic plan goal. Executive Summary - By authorizing the-continued use of John Harrison Contracting, Inc. ("JHC") for HVAC Mechanical Systems Maintenance Services ("Services") at· the Authority properties, the Authority will work exclusively with JHC to ensure all HVAC systems are repaired and replaced in accordance with the terms of the agreement. The work performed under this contract meets the current prevailing wage requirements. May 12, 2022 -Staff Report Housing Authority -Extension to Contract No, HA37273 with JHC Page 2 of 3 Background/Analysis On July 12, 2018, the Authority approved a contract with John Harrison Contracting for the purpose of providing Mechanical Systems Maintenance Services at the Authority properties for a one-year contract with four (4) one-year extensions. JHC has continued to perform· satisfactorily under its current contract obligations, therefore, to maintain continuity in the quality of services that currently exists; staff is requesting the Authority Board to approve extending the contract for one (1) additional year. In addition, as part of the approval, the Authority authorized participation in the Eriergy1 Savings Assistance Program ("ESAP"). As a cooperative party to the program, the.Authority was required to pay for a small co-pay and coil replacement costs. , I Prior to participating in the ESAP, the average cost to replace an HVAC system ranged from $5,432 to $7,333 per system (including permits and testing). By participating in the ESAP, the Authority has been able to recognize a cost savings of approximately $5,866 to $6,306 per system. Not all systems qualify, but for those that do, this is a considerable cost savings that ultim~tely ~enefits the residents. The Authority properties collectively have approximately 1,114 AC systems. Of those units, at least 388 have qualified through ESAP and have been replaced. Even with all those completed, many systems remain that may or may not reqllire repair and/or replacement in the immediate future. . ' The Services also include equipment maintenance and repair. The equipment to be maintained includes, but ,is not limited to, air handlers, condensing units,. split systems, pumps, gas fired unit heaters, package units and forced air systems. · JHC also continues to be an approved contractor for the ESAP program. They have done an exemplary job over the past years in meeting both the program and Authority's, needs to allow tenants to participate. See average cost breakdown beltjw for benefits of qualifying tenants through ESAP: . ~~~[ex~ 2015/2016 23 $4,807 · $110,563 2016/2017 75 $1,819 $136,419 2017/2018 99 $1,476 $146,138 2018/2019 96 $1,192 $1·14,454 2019/20-40 . 42 $2,001 $84,052 2020/2021 23 $1,738 $39,968 2021/2022 6 $7,161 $42,968 This request will extend JHC's contract for HVAC maintenance services at the Authority properties for an additional twelve (12) months beginning July 1, 2022; This will be the FOURTH extension to the original contract. While the ESAP participant fees remain relatively the same; the current contract fee per system will increase by approximately 6% to 9% for the extended contract period for those systems that do not qualify.· JHC has adjusted the· price for their costs of goods, fuel, materials, or required prevailing wages associated with. installation of new units .. They will not apply any other markup during the extension period .. May 12, 2022 - Staff R eport Ho usin g Auth o rity-Ext ensio n t o Contract No. HA 37273 with J HC Page 3 of 3 JHC's extension proposal , for those systems that do not qualify, has an average cost of $7,200/system (a n average $530 i ncrease/system compared to FY 2021 /2022), wh il e the second lowest bidde r (in 2015) required $7 ,200/system . All other provisions of the contract rema in unchanged and co ntinue in full force and effect. Staff is reco mmending approval of an extension to Contract No . HA37273 with J HC for an additional twelve (12) mo nths fo r HVAC mechan ica l maintenance services , effective Jul y 1, 2022 , in an a nnua l amoun t not to exceed $175 ,000. Financi al Impact The fiscal impact to the A ut hori ty of t he co ntract extension is the same as it is currently. Althoug h there has been a slight increase in the per system cost, st aff believes the not to exceed amount is sufficient to accommodate the needs of the comp lexes for the extended contract pe riod . A ctual expenditures wi ll be paid from the FY 2022/2023 Housing Authority's replacement reserve approved budget. LEGAL REVIEW DEPT. REVIEW FINANC IAL ASS ISTANT CITY MANAGER REVIEW N/A ~* Martin Alvarez Special Counsel to the Director of Development Veronica Chavez Andy Fires tine Housing Authority Services Department Director of Finance Assistant City Manager City ManaQer, L. Todd Hileman : Attachments 1. JHC Renewal Proposal Cost Form 2. Draft Am end ment A greement -· Contract No. C38851 MEETING DATE: PREPARED BY: . Recommendation STAFF REPORT CITY OF PALM DESERT PALM DESERT HOUSING AUTHORiTV Joint ~onsiderati.on Request PUBLIC WORKS DEPARTMENT May 4, 2022 Randy Chavez, Community Services Mfnager Jessica Gonzalez, Senior Management Analyst Ratify Approval of Amendment No. 1 (Contract No. C38851) to Contract No. C38850 for Arboricultural Services with West Coast Arborist$, Inc. of Grand Te·rrace, California, in ah annual amount not to exceed $975,000 (Project No. 933-23), and approval of Change Order No. 1 to C38850 for adc:litional services during FY21/22 in the amount of $100,000 (Project No. 93~-19) By Minute Motion, that the Housing Commission ratify and recommend: 1. Appr,oval of the Am13ndment ("Amendment") to· Contract No. C38850 with West Coast Arborists, Inc. of Grand Terrace, California, for Arboricultural Services for City of Palm Desert_ ("City"), Desert Willow Golf Resort ("Desert Willow") a,nd Palm Desert Ho_using Authority ("Authority"), effective July 1, 2022, for a tVl(o-year term in an annual amount not to exceed $975,000. 2. Approval of ,Change Order No. 1 .to Contract No. C38850 for additional tree pruning services during FY21/22 in the amo1,.1nt of $100,000. 3. Authorize staff to assign additional services/extra work as determined to be necessary dl.i'e to emergency work to mitigate hazardous conditions and · proactively respond to unforeseen issues; and, · · 4. Authorize the Mayor arid/or Executive Director to execute· the Amendment Agreement. . . " Funds have been included in the FY 2022/2023 proposed operating l;>udget in the appropriate City, Desert Willow, Assessment Districts, and Housing Authority accounts. Funds ·for additional pruning in FY 2021/2022 will be allocated to the appropriate Desert Willow and Landscape· Services accounts; · · Committee/Commission Recommendation The Housing Commission reviewed this recommendation at its regular meeting of April 6, · 2022. The Authority Board reviewed and approved this recommendation at its regular meeting of April 28, 2022. May 4, 2022 -Staff Report Ratify Approval of Contract No. C38851 to West Coast Arborists, Inc. (Project No. 933-23) Page 2 of 4 · Strategic Plan Objective Parks & Recreation, Priority 1 states in part, ''Prepare· for the financial requirements of maintaining existing parks to the .highest level of service". _This request also furthers the Authority's mission "to serve the citizens· of Palm Desert by providing decent, safe, sanitary, and affordable housing". · Executive Summary: On April 28, 2022, the Palm Desert Housing Authority Board consider the Amendment ("Amendment") to Contract No. C38850 with West Coast Arborists, Inc. of Grand Terrace, California, for Arboricultural Services fo(City of Pain, Desert ("City"), Desert Willow Golf Resort ("Desert Willow") and Palm Desert Housing Authority ("Auth.ority''), effective July 1, 2022, for a two-yew.term in an annu~I amount not to exceed $975,0bq. ' -. ' ' . . . ~ At its regular meeting of April 6, 2022, the-Palm Desert Housing Commission considered and discussed the agenda recommendation to approve the Amendment to Contract No. C38850 and related actions. The Housing Commission members had no opposition to the· recommendation, only no motion was made. Approval of staff's recommendation will ratify the Amendment and related actions as approved by the Housing Authority Board. · Background Analysis·· On July 11, 2019, the City Council approved Contract No. C38850 With West Coast Arborist, Inc., for a term· of th fee years, with an option of two, one-year extensions. This contract consolidates several annual tree maintenance services such as palm tre.e pruning, broadleaf tree pruning, emergency removal, and tree planting work into one comprehensive contract. It also covers the City's entire Urban Forest, which includes parks, medians; City-maintained properties, Desert Willow .Golf Resort, and the Palm Desert Housing Authority properties. Neighboring cities such as Indio, Coachella, and Palm Springs adopted this .unified tree maintenance model and have found this type of agreement beneficial. -- The contract is ·set ·to expire on June 30, 2022: therefore, WCA has agreed to extend the contract for the remaining two contract extensions commencing July 1, 2022 and ending June 30, 2024. Due to the increase in the State's mandated minimum wage and related operating costs, WCA is requesting a contract increase of 4.5% totaling $85,000 for the extended two- year term.· The total not to exceed annual contract amount will be increased from $890,000 to $975,000 to accommodate work performed for the City, Desert Willow Golf Resort, and the Housing Authority properties. City staff determined the requested amount is sufficient for the. performance of the .various arboricultural services needed throughout the City. The proposed Amendment to WCA will continue to provide the-same scope.of services for annual palm tree pruning and hardwood tree pruning, consistent with existing practices. Emergency work due to vandalism, accidents, and other unforeseen work will be performed on an as needed basis. Under this contract, staff will issue work orders for maintenance and emergency repairs that detail the work to be performed and the timeframe to complete. it per the proposed pricing schedule. .• May 4, 2022 -Staff Report Ratify Approval of Contract No. C38851 to West Coast Arborists, Inc. (Project No. 933-23) Page 3 of 4 In addition, during the current Fiscal Year 2021-22, wind events, excessive heat, compliance with ADA requirements necessitated the removal of several trees that were not part of tree maintenance schedule. Specialty work such as the removal of dead plant material and excessive brush in the Haystack channel was also performed. To accomplish this unforeseen work in a timely manner, $50,000 earmarked for the annual palm tree pruning program was us~d. · Due to increased development and above average visitor turnout at the Desert Willow Golf Resort, staff expanded the tree pruning program along the club house and perimeter areas. This work addressed tree encroachment, viewing corridors, and safety issues for a cost of $50,000. Therefore, staff requests approval of Change Order No. 1 in the amount of-$100,000 to replenish the palm tree annual contract amount that is scheduled to commence at the end May. . Fiscal Analysis The amount of $981,625 is included in the City's proposed budget for Fiscal Year (FY) 2022/23 exclusively for tree maintenance. This budget includes annual pruning and emergency work (wind damage, vandalism, vehicle accidents) that occurs throughout the year. Staff will allocate the $975,000 between the City, Desert Willow, and Housing Authority according to actual work performed. The following is the estimated allocation budget for each account; however, this does not necessarily mean the full amount will be allocated to each budget nor that the full amount will be spent: . FY·2022~23 ,. Accqunt # •,. ' -,, :Budget .,, .-Total;:_ > •"' d') ,- Civic Center Park 1104610-$125,000 Parks 1104611-$125,000 Medians 1104614-$300,000 LLDs 200 Accounts $76,625 Desert Willow 4414195-4809200 $225,000 Housing Authority Authority's Operating $130,000 Budget Accounts $981,625 The additional $100,000 under Change Order No. 1 for Fiscal Year 2021-22 will be allocated to the Desert Willow Golf Resort account and in various Landscape Services Accounts as follows: FY 2021-22 Civic Center Park Parks Medians Desert Willow GR LEGAL REVIEW DEPT. REVIEW Account Budqet 1104610-4337100 $10,000 1104611-4332001 $20,000 1104614-4332001 $20,000 4414195-4332000 $50,000 DEPT. REVIEW FINANCIAL REVIEW Total $100,000 ASSISTANT CITY MANAGER May 4, 2022 -Staff Report Ratify Approval of Contract No. C38851 to West Coast Arborists, Inc. (Project No. 933-23) Page 4 of 4 N/A /\ll~Awa.r-e-z cw,.~ ' ' ~ 'Veronica Cliave.z RobertW. Martin Alvarez · Andy Ramirez Veronica Chavez Hargreaves Director pf Deputy Director Director of City Attorney Development Srvs of Public Works Finance City Manager, L. Todd Hileman: . ' L. Todd H{lew.,et !II, CONTRACTOR: ATTACHMENTS: West Co~st Arborists, Inc. 21718 Walnut Avenue Grand Terrace, CA 92313 Contract No. C38851, First Amendment to C38850 Payment and Performance Bonds Contractor's Acceptance Letter Contractor's Operating Gosts Comparison .'A.nay :Firestine ' Andy Firestine Assistant City Manager MONTHLY OCCUPANCY STATUS REPORT REPORTING MONTH: Feb-22 REPORT DATE: 3/1/2022 TERESA VAKILI "MULTI-FAMILY PROPERTIES"Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 California Villas a. Total Units in Complex 141 141 141 141 141 141 141 141 141 141 141 141 141 b. Vacant Units 4 2 2 5 5 2 1 1 2 0 2 3 4 c. Occupied Units 137 139 139 136 136 139 140 140 139 141 139 138 137 d. Pending Leases 2 2 2 1 2 1 0 1 1 1 1 2 0 e. Ending Occupied & Pre-leased 139 141 141 137 138 140 140 141 140 142 140 140 137 f. Down Units 1 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 80 68 70 34 46 65 40 33 40 35 22 45 60 h. Re-Cert Pkts Sent Out During Month 5 13 17 14 9 3 15 11 16 15 8 16 12 i. Number of Traffic Qualified 5 2 5 4 5 22 13 14 10 14 6 10 15 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 2 0 0 0 0 0 2 Desert Pointe a. Total Units in Complex 64 64 64 64 64 64 64 64 64 64 64 64 64 b. Vacant Units 3 3 3 4 3 2 2 2 2 2 2 3 3 c. Occupied Units 61 61 61 60 61 62 62 62 62 62 62 61 61 d. Pending Leases 0 0 0 0 1 2 1 1 1 0 0 0 0 e. Ending Occupied & Pre-leased 61 61 61 60 62 64 63 63 63 62 62 61 61 f. Down Units 3 3 3 3 2 1 1 1 1 1 1 2 2 g. Number of Wait List Contactees 0 0 0 25 37 10 46 33 76 30 33 49 19 h. Re-Cert Pkts Sent Out During Month 1 3 3 5 8 4 6 2 8 5 6 6 2 i. Number of Traffic Qualified 12 11 10 12 9 24 20 13 21 17 11 7 23 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Laguna Palms a. Total Units in Complex 48 48 48 48 48 48 48 48 48 48 48 48 48 b. Vacant Units 1 1 1 1 1 1 3 4 3 1 1 2 1 c. Occupied Units 47 47 47 47 47 47 45 44 45 47 47 46 47 d. Pending Leases 0 1 0 1 0 0 0 2 2 0 0 0 1 e. Ending Occupied & Pre-leased 47 48 47 48 47 47 45 46 47 47 47 46 48 f. Down Units 0 0 0 0 0 0 1 1 0 0 0 0 0 g. Number of Wait List Contactees 25 20 15 50 70 75 65 70 60 40 45 30 35 h. Re-Cert Pkts Sent Out During Month 2 2 3 7 4 4 5 6 4 4 4 4 4 i. Number of Traffic Qualified 25 20 15 8 5 6 7 4 10 5 11 6 10 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Neighbors a. Total Units in Complex 24 24 24 24 24 24 24 24 24 24 24 24 24 b. Vacant Units 1 1 1 1 1 1 1 1 2 1 1 1 0 c. Occupied Units 23 23 23 23 23 23 23 23 22 23 23 23 24 d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0 e. Ending Occupied & Pre-leased 23 23 23 23 23 23 23 23 22 23 23 23 24 f. Down Units 1 1 1 1 1 1 1 1 2 1 1 1 0 g. Number of Wait List Contactees 0 0 0 7 0 0 0 0 12 10 0 0 0 h. Re-Cert Pkts Sent Out During Month 0 2 2 0 1 1 3 2 0 3 3 1 3 i. Number of Traffic Qualified 8 9 6 7 9 12 9 12 8 12 9 6 11 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 One Quail Place a. Total Units in Complex 384 384 384 384 384 384 384 384 384 384 384 384 384 b. Vacant Units 6 5 7 9 11 12 14 17 17 16 10 9 6 c. Occupied Units 378 379 377 375 373 372 370 367 367 368 374 375 378 d. Pending Leases 7 5 5 6 4 9 8 11 7 14 8 5 5 e. Ending Occupied & Pre-leased 385 384 382 381 377 381 378 378 374 382 382 380 383 f. Down Units 2 2 4 4 5 3 2 2 1 1 1 2 4 g. Number of Wait List Contactees 16 27 85 94 110 90 168 140 101 260 280 196 190 h. Re-Cert Pkts Sent Out During Month 29 37 30 25 26 17 34 21 25 26 24 30 31 i. Number of Traffic Qualified 61 92 59 39 86 118 66 44 43 36 71 61 53 j. Number of Traffic Non-Qualified 1 1 3 1 2 2 14 8 3 11 11 9 6 03/01/2022 Page 1 of 11 MOS Multi-Family 2.22 MONTHLY OCCUPANCY STATUS REPORT "MULTI-FAMILY PROPERTIES"Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Palm Village a. Total Units in Complex 36 36 36 36 36 36 36 36 36 36 36 36 36 b. Vacant Units 1 3 3 3 3 3 3 4 4 3 3 3 2 c. Occupied Units 35 33 33 33 33 33 33 32 32 33 33 33 34 d. Pending Leases 0 0 0 1 1 2 2 1 2 1 2 2 2 e. Ending Occupied & Pre-leased 35 33 33 34 34 35 35 33 34 34 35 35 36 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 40 20 15 40 70 75 65 70 60 48 45 30 35 h. Re-Cert Pkts Sent Out During Month 1 1 5 2 6 6 3 2 6 3 1 3 6 i. Number of Traffic Qualified 8 20 15 5 3 5 0 2 0 4 6 3 5 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Santa Rosa a. Total Units in Complex 20 20 20 20 20 20 20 20 20 20 20 20 20 b. Vacant Units 0 1 1 1 3 4 4 4 4 4 3 3 3 c. Occupied Units 20 19 19 19 17 16 16 16 16 16 17 17 17 d. Pending Leases 0 0 0 0 0 0 2 1 2 2 1 1 1 e. Ending Occupied & Pre-leased 20 19 19 19 17 16 18 17 18 18 18 18 18 f. Down Units 0 0 0 1 1 1 0 1 2 2 2 2 2 g. Number of Wait List Contactees 0 20 15 30 70 55 65 52 60 45 48 30 35 h. Re-Cert Pkts Sent Out During Month 2 0 0 0 1 2 2 0 1 2 1 1 1 i. Number of Traffic Qualified 2 15 15 3 0 0 2 0 0 2 3 2 2 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Taos Palms a. Total Units in Complex 16 16 16 16 16 16 16 16 16 16 16 16 16 b. Vacant Units 0 1 1 1 2 2 2 2 1 1 1 0 0 c. Occupied Units 16 15 15 15 14 14 14 14 15 15 15 16 16 d. Pending Leases 0 0 0 0 1 1 0 0 1 1 1 0 0 e. Ending Occupied & Pre-leased 16 15 15 15 15 15 14 14 16 16 16 16 16 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 0 30 53 72 68 54 88 48 0 0 0 h. Re-Cert Pkts Sent Out During Month 0 2 2 2 0 0 2 1 2 1 1 1 0 i. Number of Traffic Qualified 7 7 3 5 8 9 15 17 5 9 6 3 10 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 SUMMARY MULTI-FAMILY PROPERTIES Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 a. Total Units in Complex 733 733 733 733 733 733 733 733 733 733 733 733 733 b. Vacant Units 16 17 19 25 29 27 30 35 35 28 23 24 19 c. Occupied Units 717 716 714 708 704 706 703 698 698 705 710 709 714 d. Pending Leases 9 8 7 9 9 15 13 17 16 19 13 10 9 e. Ending Occupied & Pre-leased 726 724 721 717 713 721 716 715 714 724 723 719 723 f. Down Units 7 6 8 9 9 6 5 6 6 5 5 7 8 g. Number of Wait List Contactees 161 155 200 310 456 442 517 452 497 516 473 380 374 h. Re-Cert Pkts Sent Out During Month 40 60 62 55 55 37 70 45 62 59 48 62 59 i. Number of Traffic Qualified 128 176 128 83 125 196 132 106 97 99 123 98 129 j. Number of Traffic Non-Qualified 1 1 3 1 2 2 16 8 3 11 11 9 8 03/01/2022 Page 2 of 11 MOS Multi-Family 2.22 MONTHLY OCCUPANCY STATUS REPORT REPORTING MONTH: Feb-22 REPORT DATE: 3/1/2022 TERESA VAKILI "SENIOR PROPERTIES"Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Candlewood a. Total Units in Complex 30 30 30 30 30 30 30 30 30 30 30 30 30 b. Vacant Units 0 0 1 3 2 2 0 0 0 0 0 0 0 c. Occupied Units 30 30 29 27 28 28 30 30 30 30 30 30 30 d. Pending Leases 0 0 1 1 0 2 0 0 0 0 0 0 0 e. Ending Occupied & Pre-leased 30 30 30 28 28 30 30 30 30 30 30 30 30 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 5 16 11 60 80 77 0 30 0 0 0 0 8 h. Re-Cert Pkts Sent Out During Month 1 2 2 2 1 1 5 2 2 4 4 2 1 i. Number of Traffic Qualified 0 8 0 6 2 6 7 3 0 5 2 3 4 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Carlos Ortega a. Total Units in Complex 73 73 73 73 73 73 73 73 73 73 73 73 73 b. Vacant Units 2 1 1 1 1 0 2 1 2 2 1 0 0 c. Occupied Units 71 72 72 72 72 73 71 72 71 71 72 73 73 d. Pending Leases 2 1 1 1 1 1 2 0 1 1 1 0 0 e. Ending Occupied & Pre-leased 73 73 73 73 73 74 73 72 72 72 73 73 73 f. Down Units 0 0 0 0 0 0 0 1 0 0 0 0 0 g. Number of Wait List Contactees 30 34 40 43 64 36 45 45 40 25 48 48 28 h. Re-Cert Pkts Sent Out During Month 5 8 8 9 4 7 7 9 0 4 1 2 5 i. Number of Traffic Qualified 14 20 20 15 16 30 30 22 10 6 7 28 26 j. Number of Traffic Non-Qualified 7 6 7 12 19 1 3 10 15 10 18 9 0 Catalina Gardens a. Total Units in Complex 72 72 72 72 72 72 72 72 72 72 72 72 72 b. Vacant Units 1 3 2 2 0 1 2 2 2 1 2 3 2 c. Occupied Units 71 69 70 70 72 71 70 70 70 71 70 69 70 d. Pending Leases 0 2 1 2 0 0 1 0 1 0 0 2 1 e. Ending Occupied & Pre-leased 71 71 71 72 72 71 71 70 71 71 70 71 71 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 18 37 34 28 40 112 121 124 92 106 86 42 66 h. Re-Cert Pkts Sent Out During Month 5 3 3 1 5 10 7 12 3 2 2 7 5 i. Number of Traffic Qualified 2 8 5 5 6 5 10 4 3 4 3 9 18 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 La Rocca Villas a. Total Units in Complex 27 27 27 27 27 27 27 27 27 27 27 27 27 b. Vacant Units 0 0 0 0 0 0 1 2 2 1 1 0 0 c. Occupied Units 27 27 27 27 27 27 26 25 25 26 26 27 27 d. Pending Leases 0 0 0 0 0 0 0 0 0 1 1 0 0 e. Ending Occupied & Pre-leased 27 27 27 27 27 27 26 25 25 27 27 27 27 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 0 0 0 0 35 80 25 3 0 0 7 h. Re-Cert Pkts Sent Out During Month 2 4 2 2 4 1 3 0 4 2 1 1 2 i. Number of Traffic Qualified 14 13 26 16 10 22 12 14 12 10 9 14 11 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Las Serenas a. Total Units in Complex 150 150 150 150 150 150 150 150 150 150 150 150 150 b. Vacant Units 1 1 3 3 3 3 5 6 5 6 6 5 5 c. Occupied Units 149 149 147 147 147 147 145 144 145 144 144 145 145 d. Pending Leases 1 0 1 1 0 1 3 2 1 1 5 3 2 e. Ending Occupied & Pre-leased 150 149 148 148 147 148 148 146 146 145 149 148 147 f. Down Units 0 1 1 2 3 3 2 2 2 3 3 4 3 g. Number of Wait List Contactees 48 50 65 8 215 92 210 154 126 229 144 31 52 h. Re-Cert Pkts Sent Out During Month 3 6 10 17 7 16 12 19 8 8 7 11 2 i. Number of Traffic Qualified 36 32 27 31 34 38 39 39 67 28 32 38 30 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 03/01/2022 Page 3 of 11 MOS Senior 2.22 MONTHLY OCCUPANCY STATUS REPORT "SENIOR PROPERTIES"Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Pueblos a. Total Units in Complex 15 15 15 15 15 15 15 15 15 15 15 15 15 b. Vacant Units 0 1 0 0 0 0 1 1 0 0 0 0 1 c. Occupied Units 15 14 15 15 15 15 14 14 15 15 15 15 14 d. Pending Leases 0 1 0 0 0 0 0 1 0 0 0 0 0 e. Ending Occupied & Pre-leased 15 15 15 15 15 15 14 15 15 15 15 15 14 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 1 10 0 0 0 0 16 9 0 9 0 0 4 h. Re-Cert Pkts Sent Out During Month 2 2 1 1 2 4 1 4 0 0 0 1 1 i. Number of Traffic Qualified 0 5 0 0 0 2 0 4 2 2 1 0 2 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 Sage Crest Sr. a. Total Units in Complex 14 14 14 14 14 14 14 14 14 14 14 14 14 b. Vacant Units 0 0 1 1 1 1 0 0 0 0 0 0 0 c. Occupied Units 14 14 13 13 13 13 14 14 14 14 14 14 14 d. Pending Leases 0 0 0 0 0 1 0 0 0 0 0 0 0 e. Ending Occupied & Pre-leased 14 14 13 13 13 14 14 14 14 14 14 14 14 f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0 g. Number of Wait List Contactees 0 0 9 70 40 48 0 5 0 9 0 0 2 h. Re-Cert Pkts Sent Out During Month 3 1 1 1 1 2 2 0 0 1 0 1 1 i. Number of Traffic Qualified 1 0 0 2 0 0 2 0 2 0 1 1 0 j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0 SUMMARY SENIOR PROPERTIES Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 a. Total Units in Complex 381 381 381 381 381 381 381 381 381 381 381 381 381 b. Vacant Units 4 6 8 10 7 7 11 12 11 10 10 8 8 c. Occupied Units 377 375 373 371 374 374 370 369 370 371 371 373 373 d. Pending Leases 3 4 4 5 1 5 6 3 3 3 7 5 3 e. Ending Occupied & Pre-leased 380 379 377 376 375 379 376 372 373 374 378 378 376 f. Down Units 0 1 1 2 3 3 2 3 2 3 3 4 3 g. Number of Wait List Contactees 102 147 159 209 439 365 427 447 283 381 278 121 167 h. Re-Cert Pkts Sent Out During Month 21 26 27 33 24 41 37 46 17 21 15 25 17 i. Number of Traffic Qualified 67 86 78 75 68 103 100 86 96 55 55 93 91 j. Number of Traffic Non-Qualified 7 6 7 12 19 1 3 10 15 10 18 9 0 03/01/2022 Page 4 of 11 MOS Senior 2.22 MONTHLY OCCUPANCY AND AVERAGE RENT SUMMARY SHEET February 2022 AMI % Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent 20%10,850 226 12,400 258 13,950 291 15,500 323 25%13,563 283 15,500 323 17,438 363 19,375 404 30%16,600 346 19,000 396 21,960 458 26,500 552 35%18,988 396 21,700 452 24,413 509 27,125 565 40%21,700 452 24,800 517 27,900 581 31,000 646 45%24,413 509 27,900 581 31,388 654 34,875 727 50%27,650 576 31,600 658 35,550 741 39,500 823 55%29,838 622 34,100 710 38,363 799 42,625 888 60%32,550 678 37,200 775 41,850 872 46,500 969 65%35,263 735 40,300 840 45,338 945 50,375 1,049 70%37,975 949 43,400 1,085 48,825 1,221 54,250 1,356 75%40,688 1,017 46,500 1,163 52,313 1,308 58,125 1,453 80%44,250 1,106 50,600 1,265 56,900 1,423 63,200 1,580 85%46,113 1,153 52,700 1,318 59,288 1,482 65,875 1,647 90%48,825 1,221 55,800 1,395 62,775 1,569 69,750 1,744 95%51,538 1,288 58,900 1,473 66,263 1,657 73,625 1,841 100%54,250 1,356 62,000 1,550 69,750 1,744 77,500 1,938 105%56,963 1,424 65,100 1,628 73,238 1,831 81,375 2,034 110%59,675 1,492 68,200 1,705 76,725 1,918 85,250 2,131 115%62,388 1,560 71,300 1,783 80,213 2,005 89,125 2,228 120%65,100 1,628 74,400 1,860 83,700 2,093 93,000 2,325 Riverside County Income Eligibility as of 7/1/2021. Monthly rent is exclusive of Utility Allowance. Extremely Low 0-30% Very Low 31-50% Low 51-80% Moderate 81%-120% Total 714 290 524 849 1,210 718 188 202 214 110 Average Mo. RentNo. of Units Multi-Family Complexes HOUSEHOLD SIZE 1 2 3 4 Extremely Low 0-30% Very Low 31-50% Low 51-80% Moderate 81%-120% Total 137 158 64 Senior Complexes Average Mo. RentNo. of Units 14 373 281 495 795 1,166 684 03/01/2022 Page 5 of 11 Summary Rpt #1 2.22 REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT REPORTING MONTH: REPORT DATE:REPORTED BY:TERESA VAKILI "MULTI-FAMILY" 141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR 1. VERY LOW: 20% OF MEDIAN a. Studio 2 185 2 185 b. 1 BR, 1 BA 2 214 1 193 15 202 18 203 c. 2 BR, 1 BA 2 198 3 220 2 227 2 210 9 214 d. 2 BR, 2 BA 2 213 8 220 10 218 e. Totals 20%2 3 2 2 26 2 0 2 39 2. VERY LOW: 21-25% OF MEDIAN a. Studio 4 238 4 238 b. 1 BR, 1 BA 19 276 4 258 6 257 29 261 58 265 c. 2 BR, 1 BA 1 278 5 284 2 279 8 282 d. 2 BR, 2 BA 1 285 9 287 10 287 e. Totals 21-25%19 8 7 1 43 2 0 0 80 3. VERY LOW: 26-30% OF MEDIAN a. Studio 2 305 2 305 b. 1 BR, 1 BA 13 345 3 321 2 332 11 340 29 340 c. 2 BR, 1 BA 4 379 7 388 6 368 1 372 3 379 21 379 d. 2 BR, 2 BA 2 379 15 388 17 387 e. Totals 26-30%13 5 6 2 33 6 1 3 69 4. VERY LOW: 31-35% OF MEDIAN a. Studio 2 355 2 355 b. 1 BR, 1 BA 10 404 2 383 2 391 10 396 24 398 c. 2 BR, 1 BA 2 440 3 437 4 413 2 425 11 427 d. 2 BR, 2 BA 2 419 9 437 11 434 e. Totals 31-35%10 4 2 2 21 3 4 2 48 5. VERY LOW: 36-40% OF MEDIAN a. Studio 1 399 1 411 2 405 b. 1 BR, 1 BA 6 461 2 453 1 449 10 461 19 459 c. 2 BR, 1 BA 1 503 4 506 2 497 1 497 1 490 9 501 d. 2 BR, 2 BA 2 497 10 509 12 507 e. Totals 36-40%6 3 3 2 24 2 1 1 42 6. VERY LOW: 41-45% OF MEDIAN a. Studio 2 461 2 461 b. 1 BR, 1 BA 11 531 3 516 10 526 24 527 c. 2 BR, 1 BA 1 576 6 574 4 562 1 554 12 569 d. 2 BR, 2 BA 14 575 14 575 e. Totals 41-45%11 2 4 0 30 4 1 0 52 7. VERY LOW: 46-50% OF MEDIAN a. Studio 3 535 3 535 b. 1 BR, 1 BA 15 607 3 576 1 602 7 600 26 601 c. 2 BR, 1 BA 2 663 10 659 1 657 3 646 1 631 17 656 d. 2 BR, 2 BA 4 647 10 655 14 653 e. Totals 46-50%15 6 3 4 27 1 3 1 60 Total very low =76 31 27 13 204 20 10 9 390 ·Percent of total 55.47%50.82%57.45%54.17%53.97%58.82%58.82%56.25%54.62% 8. LOWER: 51-55% OF MEDIAN a. Studio 2 581 2 581 b. 1 BR, 1 BA 9 660 3 648 9 648 21 653 c. 2 BR, 1 BA 1 693 2 721 7 719 3 702 1 701 14 712 d. 2 BR, 2 BA 2 721 12 725 14 724 e. Totals 51-55%9 3 5 2 28 3 0 1 51 9. LOWER: 56-60% OF MEDIAN a. Studio 3 631 3 631 b. 1 BR, 1 BA 11 729 1 711 12 717 24 722 c. 2 BR, 1 BA 2 794 11 784 6 822 2 777 1 794 22 795 d. 2 BR, 2 BA 2 783 10 799 12 796 e. Totals 56-60%11 4 2 2 33 6 2 1 61 NEIGHBORS Feb-22 3/1/2022 CALIFORNIA VILLAS DESERT POINTE LAGUNA PALMS ONE QUAIL PLACE PALM VILLAGE SANTA ROSA TAOS PALMS TOTALS 03/01/2022 Page 6 of 11 Rpt #1 Multi-Family 2.22 REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT "MULTI-FAMILY"141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR NEIGHBORS CALIFORNIA VILLAS DESERT POINTE LAGUNA PALMS ONE QUAIL PLACE PALM VILLAGE SANTA ROSA TAOS PALMS TOTALS 10. LOWER: 61-65% OF MEDIAN a. Studio 3 681 1 694 4 684 b. 1 BR, 1 BA 7 786 9 776 16 780 c. 2 BR, 1 BA 1 859 4 876 2 849 7 866 d. 2 BR, 2 BA 7 862 7 862 e. Totals 61-65%7 4 1 0 20 0 2 0 34 11. LOWER: 66-70% OF MEDIAN a. Studio 4 853 1 908 5 864 b. 1 BR, 1 BA 4 1,015 1 1,021 4 955 9 989 c. 2 BR, 1 BA 3 1,131 2 1,137 5 1,133 d. 2 BR, 2 BA 2 1,127 6 1,141 8 1,138 e. Totals 66-70%4 5 1 2 13 2 0 0 27 12. LOWER: 71-75% OF MEDIAN a. Studio 2 875 1 835 3 861 b. 1 BR, 1 BA 7 1,030 4 1,019 11 1,026 c. 2 BR, 1 BA 1 1,239 1 1,224 1 1,230 3 1,231 d. 2 BR, 2 BA 4 1,235 4 1,235 e. Totals 71-75%7 2 1 0 9 0 1 1 21 13. LOWER: 76-80% OF MEDIAN a. Studio 0 - b. 1 BR, 1 BA 5 1,018 6 1,019 11 1,018 c. 2 BR, 1 BA 1 1,321 1 1,306 2 1,314 d. 2 BR, 2 BA 7 1,251 7 1,251 e. Totals 76-80%5 0 0 0 14 0 1 0 20 Total lower =43 18 10 6 117 11 6 3 214 ·Percent of total 31.39%29.51%21.28%25.00%30.95%32.35%35.29%18.75%29.97% 14. MODERATE: 81-120% OF MEDIAN a. Studio 2 895 2 895 b. 1 BR, 1 BA 17 1,048 7 1,050 18 1,052 42 1,050 c. 2 BR, 1 BA 1 1,390 2 1,347 10 1,323 13 1,327 3 1,390 1 1,390 4 1,312 34 1,335 d. 2 BR, 2 BA 1 1,390 5 1,343 26 1,298 32 1,308 Total moderate =18 12 10 5 57 3 1 4 110 Percent of total 13.14%19.67%21.28%20.83%15.08%8.82%5.88%25.00%15.41% 15. Total units occupied:137 61 47 24 378 34 17 16 714 16. Occupancy rate =97%95%98%100%98%94%85%100%97% NOTE: For each project, to calculate average rent for a unit type at an income level, divide the total rental income of that unit type at that income level by the number of occupied units of that unit type at that income level.Occ Rate excluding properties under const/renov 99% 03/01/2022 Page 7 of 11 Rpt #1 Multi-Family 2.22 REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT REPORTING MONTH: REPORT DATE:REPORTED BY:TERESA VAKILI "SENIOR PROPERTIES"30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR 1. VERY LOW: 20% OF MEDIAN a. Studio 2 255 5 171 6 188 13 192 b. 1 BR, 1 BA 2 192 3 224 3 205 8 209 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 20%2 2 5 3 9 0 0 21 2. VERY LOW: 21-25% OF MEDIAN a. Studio 14 315 13 228 19 256 46 266 b. 1 BR, 1 BA 4 245 1 363 2 259 6 294 4 279 1 261 3 249 21 274 c. 2 BR, 1 BA 1 282 1 282 d. 2 BR, 2 BA 0 - e. Totals 21-25%5 15 15 6 23 1 3 68 3. VERY LOW: 26-30% OF MEDIAN a. Studio 4 387 10 290 11 324 25 321 b. 1 BR, 1 BA 1 332 5 325 3 371 8 373 2 326 4 320 23 347 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 26-30%1 4 15 3 19 2 4 48 4. VERY LOW: 31-35% OF MEDIAN a. Studio 6 446 4 338 14 390 24 395 b. 1 BR, 1 BA 6 379 1 494 4 380 4 421 5 425 2 385 2 388 24 402 c. 2 BR, 1 BA 1 416 1 416 d. 2 BR, 2 BA 0 - e. Totals 31-35%7 7 8 4 19 2 2 49 5. VERY LOW: 36-40% OF MEDIAN a. Studio 5 517 2 393 10 451 17 464 b. 1 BR, 1 BA 2 453 1 581 2 453 5 484 5 489 2 449 17 480 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 36-40%2 6 4 5 15 2 0 34 6. VERY LOW: 41-45% OF MEDIAN a. Studio 6 578 4 456 12 514 22 521 b. 1 BR, 1 BA 3 512 1 654 3 517 1 556 7 565 3 515 1 504 19 542 c. 2 BR, 1 BA 1 573 1 573 d. 2 BR, 2 BA 0 - e. Totals 41-45%4 7 7 1 19 3 1 42 7. VERY LOW: 46-50% OF MEDIAN a. Studio 9 651 3 523 6 583 18 607 b. 1 BR, 1 BA 3 575 2 706 3 585 4 657 1 596 2 594 15 620 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 46-50%3 11 6 0 10 1 2 33 Total very low =24 52 60 22 114 11 12 295 ·Percent of total 80.00%71.23%85.71%81.48%78.62%78.57%85.71%79.09% 8. LOWER: 51-55% OF MEDIAN a. Studio 3 703 6 642 9 663 b. 1 BR, 1 BA 1 646 4 710 1 631 1 646 7 680 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 51-55%0 3 1 0 10 1 1 16 9. LOWER: 56-60% OF MEDIAN a. Studio 7 766 2 607 6 710 15 722 b. 1 BR, 1 BA 2 711 2 872 1 711 1 750 2 777 1 711 9 766 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 56-60%2 9 3 1 8 0 1 24 Feb-22 3/1/2022 PUEBLOS TOTALS SAGE CREST SR.CANDLEWOOD LAS SERENASCARLOS ORTEGA LA ROCCA VILLASCATALINA 03/01/2022 Page 8 of 11 Rpt #1 Senior 2.22 REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT "SENIOR PROPERTIES"30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR PUEBLOS TOTALS SAGE CREST SR.CANDLEWOOD LAS SERENASCARLOS ORTEGA LA ROCCA VILLASCATALINA 10. LOWER: 61-65% OF MEDIAN a. Studio 2 828 1 662 2 754 5 765 b. 1 BR, 1 BA 1 776 2 776 1 792 1 778 5 780 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 61-65%1 2 3 1 2 1 0 10 11. LOWER: 66-70% OF MEDIAN a. Studio 4 1,058 1 896 1 1,023 6 1,025 b. 1 BR, 1 BA 0 - c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 66-70%0 4 1 0 1 0 0 6 12. LOWER: 71-75% OF MEDIAN a. Studio 2 1,068 1 971 3 1,036 b. 1 BR, 1 BA 1 1,224 1 1,224 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 71-75%0 2 0 0 2 0 0 4 13. LOWER: 76-80% OF MEDIAN a. Studio 1 902 1 902 b. 1 BR, 1 BA 1 968 1 1,081 1 1,306 3 1,118 c. 2 BR, 1 BA 0 - d. 2 BR, 2 BA 0 - e. Totals 76-80%1 0 1 1 1 0 0 4 Total lower =4 20 9 3 24 2 2 64 Percent of total 13.33%27.40%12.86%11.11%16.55%14.29%14.29%17.16% 14. MODERATE: 81-120% OF MEDIAN a. Studio 3 1,065 3 1,065 b. 1 BR, 1 BA 1 1,042 1 968 2 1,094 4 1,278 1 1,044 9 1,150 c. 2 BR, 1 BA 1 1,390 1 1,390 d. 2 BR, 2 BA 1 1,390 1 1,390 Total moderate =2 1 1 2 7 1 0 14 Percent of total 6.67%1.37%1.43%7.41%4.83%7.14%0.00%3.75% 15. Total units occupied:30 73 70 27 145 14 14 373 16. Occupancy rate =100%100%97%100%97%93%100%98% NOTE: For each project, to calculate average rent for a unit type at an income level, divide the total rental income of that unit type at that income level by the number of occupied units of that unit type at that income level.Occ Rate excluding properties under const/renov 99% 03/01/2022 Page 9 of 11 Rpt #1 Senior 2.22 REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT: REPORTING MONTH:Feb-22 "MULTI-FAMILY PROPERTIES"REPORTED BY: Teresa Vakili REPORT DATE: 3/1/2022 CALIFORNIA DESERT LAGUNA ONE QUAIL PALM SANTA TAOS MONTHLY INCOME LEVEL AVAILABLE VILLAS POINTE PALMS PLACE VILLAGE ROSA PALMS TOTALS OF OCCUPANT UNITS 141 64 48 24 384 36 20 16 733 REVENUE VERY LOW Up to 50% Occupied units 76 31 27 13 204 20 10 9 390 Total rental income 31,909 11,156 10,593 5,889 83,889 8,430 5,013 3,375 160,254 Per occupied unit 420 360 392 453 411 422 501 375 411 LOWER: 51% --> 80% Occupied units 43 18 10 6 117 11 6 3 214 Total rental income 35,821 13,544 7,411 5,262 101,811 9,312 5,581 2,725 181,467 Per occupied unit 833 752 741 877 870 847 930 908 848 MODERATE: 81% --> 120% Occupied units 18 12 10 5 57 3 1 4 110 Total rental income 19,206 13,224 13,230 6,715 69,935 4,170 1,390 5,248 133,118 Per occupied unit 1,067 1,102 1,323 1,343 1,227 1,390 1,390 1,312 1,210 Summary Income: Rental 86,936 37,924 31,234 17,866 255,635 21,912 11,984 11,348 474,839 Other Income: Laundry 1,047 1,090 315 384 2,390 611 434 400 6,671 Other (4,268) (6,983) (6,841) (155) 14,276 (3,774) 4,777 (208) (3,177) Total Operating Income 83,715 32,031 24,708 18,095 272,301 18,749 17,195 11,540 478,333 Occupied Units 137 61 47 24 378 34 17 16 714 Income per occupied unit 611 525 526 754 720 551 1,011 721 670 EXPENSES Operating Expenses: Payroll 19,344 9,564 8,079 3,395 64,543 4,525 2,192 2,726 114,368 Per occupied unit 141 157 172 141 171 133 129 170 160 Administrative 7,658 3,460 2,637 2,220 21,161 4,090 1,183 937 43,345 Per occupied unit 56 57 56 92 56 120 70 59 61 Advertising/Promotion - - - - 195 - - - 195 Per occupied unit - - - - 1 - - - 0 Contract Services 4,506 2,061 2,097 1,120 10,516 1,240 1,000 745 23,286 Per occupied unit 33 34 45 47 28 36 59 47 33 Utility Services 14,377 3,276 6,872 1,652 34,044 13,434 1,355 3,110 78,120 Per occupied unit 105 54 146 69 90 395 80 194 109 Maintenance 7,139 4,503 4,422 7,098 35,242 2,173 1,454 1,148 63,179 Per occupied unit 52 74 94 296 93 64 86 72 88 Replacement expense - 7,096 3,287 - 63,618 2,411 - - 76,412 Per occupied unit - 116 70 - 168 71 - - 107 Capital expense - - - - - - - - - Per occupied unit - - - - - - - - - Total Operating Expenses 53,024 29,960 27,394 15,485 229,320 27,873 7,183 8,666 398,905 Per occupied unit 387 491 583 645 607 820 423 542 559 Summary Revenue and Expenses Total Operating Income 83,715 32,031 24,708 18,095 272,301 18,749 17,195 11,540 478,333 Total Operating Expenses 53,024 29,960 27,394 15,485 229,320 27,873 7,183 8,666 398,905 Monthly Net Operating Income 30,691 2,071 (2,686) 2,610 42,981 (9,125) 10,011 2,875 79,428 Per occupied unit 224 34 (57) 109 114 (268) 589 180 111 FYTD Net Operating Income* 264,403 61,559 21,276 19,301 744,113 46,457 (6,844) (1,207) 1,149,059 Previous Fiscal Year NOI (6/30/2021)*496,300 40,494 35,319 18,778 775,130 58,169 21,650 (9,331) 1,436,510 NEIGHBORS * For comparison purposes, Net Operating Income YTD excludes all capital expenditures and corresponding reimbursement, as those are typically paid from replacement reserve funds and/or bond funds at this time (not PDHA revenue). 03/01/2022 Page 10 of 11 Rpt #2 Multi-Family 2.22 REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT: REPORTING MONTH:Feb-22 "SENIOR PROPERTIES"REPORTED BY: Teresa Vakili REPORT DATE: 3/1/2022 CANDLEWOOD CARLOS CATALINA LA ROCCA LAS PUEBLOS SAGECREST MONTHLY INCOME LEVEL AVAILABLE ORTEGA GARDENS VILLAS SERENAS SR.TOTALS OF OCCUPANT UNITS 30 73 72 27 150 15 14 381 REVENUE VERY LOW: Up to 50% Occupied units 24 52 60 22 114 11 12 295 Total rental income 9,408 24,521 20,125 8,209 45,054 4,722 4,495 116,534 Per occupied unit 392 472 335 373 395 429 375 395 LOWER: 51% --> 80% Occupied units 4 20 9 3 24 2 2 64 Total rental income 3,166 17,239 6,583 2,623 18,538 1,409 1,357 50,915 Per occupied unit 792 862 731 874 772 705 679 796 MODERATE: 81% --> 120% Occupied units 2 1 1 2 7 1 - 14 Total rental income 2,432 1,390 968 2,188 8,307 1,044 16,329 Per occupied unit 1,216 1,390 968 1,094 1,187 1,044 1,166 Summary Income: Rental 15,006 43,150 27,676 13,020 71,899 7,175 5,852 183,778 Other Income: Laundry 128 - 134 - 1,425 1 - 1,688 Other 11 (1,591) 597 (299) 791 528 751 788 Total operating income 15,145 41,559 28,407 12,721 74,115 7,704 6,603 186,254 Occupied Units 30 73 70 27 145 14 14 373 Income per occupied unit 505 569 406 471 511 550 472 499 EXPENSES Operating Expenses: Payroll 5,005 12,858 11,969 4,347 16,306 3,047 2,252 55,784 Per occupied unit 167 176 171 161 112 218 161 150 Administrative 1,825 4,116 4,038 1,453 8,308 874 850 21,465 Per occupied unit 61 56 58 54 57 62 61 58 Advertising/promotion - 32 - - - - - 32 Per occupied unit - 0 - - - - - 0 Contract services 930 1,930 2,780 1,505 4,727 530 425 12,827 Per occupied unit 31 26 40 56 33 38 30 34 Utility services 4,267 2,989 6,359 2,539 11,213 2,938 985 31,291 Per occupied unit 142 41 91 94 77 210 70 84 Maintenance 3,142 2,020 5,262 1,400 8,171 1,075 552 21,623 Per occupied unit 105 28 75 52 56 77 39 58 Replacement expense 23,501 619 - 1,710 5,077 - - 30,907 Per occupied unit 783 8 - 63 35 - - 83 Capital expense - - - - - - - - Per occupied unit - - - - - - - - Total Operating Expenses 38,670 24,564 30,409 12,955 53,802 8,464 5,064 173,928 Per occupied unit 1,289 336 434 480 371 605 362 466 Summary Revenue and Expenses Total Operating Income 15,145 41,559 28,407 12,721 74,115 7,704 6,603 186,254 Total Operating Expenses 38,670 24,564 30,409 12,955 53,802 8,464 5,064 173,928 Monthly Net Operating Income (23,525) 16,995 (2,002) (234) 20,313 (760) 1,539 12,326 Per occupied unit (784) 233 (29) (9) 140 (54) 110 33 FYTD Net Operating Income* 4,689 118,533 (14,549) (14,519) 191,123 (8,674) 7,118 283,721 Previous Fiscal Year NOI (6/30/2021)* (25,254) 128,625 (82,847) (11,939) 265,208 (10,459) 2,761 266,095 * For comparison purposes, Net Operating Income YTD excludes all capital expenditures and corresponding reimbursement, as those are typically paid from replacement reserve funds and/or bond funds at this time (not PDHA revenue) 03/01/2022 Page 11 of 11 Rpt #2 Senior 2.22 Palm Desert Housing Authority Project Report March 2022 1 California Villas - 141 Units 77-107 California Drive • Completed three (3) make ready units which include painting, cleaning and maintenance • Refinished kitchen counter and bath vanity in unit #F-14 • Repaired and refinished tub and enclosure, vanity and kitchen counter in unit #D-12 • Detailed office, clubhouse, restrooms and laundry room • Cleaned and detailed pool, exterior light fixtures, dumpsters and enclosures • Cleaned debris and leaves around sidewalks, parking lots and carports 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 22 0 / 0 2 / 2 0 0 Candlewood - 30 Units 74-000 Shadow Mountain Drive • Repaired ceiling drywall in unit #2 due to water leak • Converted tub to walk-in shower in the bathroom of unit #B, reasonable accommodation. Tile in the bathroom was also replaced. • Inspected all fire extinguishers • Cleaned debris and leaves around parking lots and carports • Cleaned and detailed top railings, elevator, pools, laundry room, dumpsters and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 20 0 / 1 0 / 0 1 0 Carlos Ortega Villas – 73 Units 77-915 Avenue of the States • Replaced separating shower tile in the bathroom of units #105 and unit #801 • Repaired slow toilet leak in unit #307 • Put new pool hand rail covers • Removed bulky item at the dumpster • Irrigation repair behind Building 6 • Annual inspection and maintenance of all fire extinguishers • Installed motion-sensor lighting outside the office storage rooms of Building 9 • Detailed clubhouse, office, pool and laundry rooms • Cleaned debris and leaves around sidewalks, parking lots and carports 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 20 0 / 0 0 / 0 1 0 Palm Desert Housing Authority Project Report March 2022 2 Catalina Gardens - 72 Units 73-600 Catalina Way • Completed two (2) make ready units which include painting, cleaning and maintenance • Unclogged water main line in unit #A-2 • Annual inspection and maintenance of all fire extinguishers • Irrigation repair by Buildings A, D, G, H, K, L and O • Repaired underground electric for landscape security lighting by Buildings O, P, Q and R • Detailed office, clubhouse, pool, restrooms, mailboxes and laundry room • Cleaned debris and leaves around walkways, carports, dumpster and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 34 0 / 0 0 / 0 0 0 Desert Pointe - 64 Units 43-805 Monterey Avenue • Completed one (1) make ready unit which includes painting, cleaning and maintenance • Replaced interior electrical wiring in the kitchen of unit #32 • Irrigation repairs by parking space #35 and North of Leasing office • Repaired and refinished tub and enclosure, vanity and kitchen counter in unit #59 • Cleaned and detailed mailbox area, pool area and furniture • Cleaned debris and leaves around walkways, dumpster area, parking lots and carports 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 5 0 / 0 0 / 0 0 0 Laguna Palms - 48 Units 73-875 Santa Rosa Way • Completed two (2) make ready units which include painting, cleaning and maintenance • Refinished tub in unit #35 • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed laundry, pool area, dumpsters and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 8 0 / 1 1 / 0 0 0 Palm Desert Housing Authority Project Report March 2022 3 La Rocca Villas - 27 Units 72-135 Golden Eagle Lane • Detailed clubhouse, restrooms and laundry room • Inspected all fire extinguishers • Repaired landscape lighting near the clubhouse due to electrical short • Cleaned walkways, benches, lamp posts, exterior light fixtures and carports throughout the property • Cleaned debris and leaves around walkways, dumpster areas, parking lots and carports 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 16 0 / 0 0 / 0 0 0 Las Serenas - 150 Units 73-315 Country Club Drive • Completed three (3) make ready units which include painting, cleaning, and maintenance • Annual inspection and maintenance of all fire extinguishers • Refinished kitchen counter, vanity, tub and enclosure in units #137, #165 and #220 • Irrigation repair by units #214, #248, Building Q, front of leasing office and South of the property • Cleaned office, clubhouse, pool furniture, laundry and restrooms • Cleaned debris and leaves in carports and throughout the property • Cleaned and detailed lamp posts, exterior light fixtures, dumpsters and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 36 0 / 0 0 / 1 0 0 Neighbors - 24 Units 73-535 Santa Rosa Way • Replaced flooring in living room and kitchen of unit #5, damaged from roof leak. Also repaired ceiling and roof. • Cleaned and detailed pool, stairs, exterior light fixtures, dumpsters and enclosures • De-webbed, cleaned debris and leaves throughout the property 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 1 0 / 0 0 / 0 0 0 Palm Desert Housing Authority Project Report March 2022 4 One Quail Place - 384 Units 72-600 Fred Waring Dr. • Completed five (5) make ready units which include painting, cleaning, and maintenance • Replaced faulty shower valves in the bathroom of units #2707, #3010 and #4101 • Repaired and refinished tub and enclosure, vanity and kitchen counter in unit #3407 • Installed wheelchair ramp for unit #2201 • Renovation for unit #2707 complete • Repaired water leak due to defective copper elbow in unit #1903 • Repaired vinyl seams at the kitchen, living room, bedroom and bathroom entry in unit #3907 due to trip hazard • Replaced two (2) broken J-boxes near playground area, damaged by vandalism • Repaired East exit gate, replaced loop detectors • Checked and inspected filters for all boilers, replaced filters if needed • De-webbed, cleaned debris and leaves throughout the property • Cleaned and detailed boiler area, pools, sidewalks, parking areas, dumpsters and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 125 0 / 0 1 / 1 5 3 Palm Village - 36 Units 73-650 Santa Rosa Way • Completed two (2) make ready units which include painting, cleaning, and maintenance • Detailed laundry • Annual inspection and maintenance of all fire extinguishers • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed stairs, dumpster areas and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 10 0 / 0 1 / 0 0 0 Pueblos - 15 Units 73-695 Santa Rosa Way • Completed one (1) make ready unit which includes painting, cleaning, and maintenance • Detailed laundry room • Replaced leaking garbage disposal in unit #111 and cleaned carpet that was water damaged from the leak • Repaired and refinished tub and enclosure, vanity and kitchen counter in unit #105 • Cleaned and detailed pool, pool furniture, dumpster area and enclosures • De-webbed and cleaned debris and leaves throughout property 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 10 0 / 0 0 / 0 1 0 Palm Desert Housing Authority Project Report March 2022 5 Sage Crest Senior - 14 Units 73-811 Santa Rosa Way • Detailed elevator • Inspected all fire extinguishers • Power washed dumpster area and enclosures • De-webbed and cleaned debris and leaves throughout the property 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 17 0 / 0 0 / 0 0 0 Santa Rosa – 20 Units 73-625 Santa Rosa Way • Completed one (1) make ready unit which includes painting, cleaning, and maintenance • Detailed laundry room • Emergency transfer for resident at unit #4 to One Quail Place due to plumbing issues in current unit • Cleaned stairs throughout property • De-webbed, cleaned debris and leaves around parking lots, dumpster area and enclosures 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 3 0 / 0 0 / 0 0 0 Taos Palms - 16 Units 44-830 Las Palmas • Replaced cracked window in the living room of unit #10 • Stucco patch work around the property • Cleaned and checked all light fixtures throughout the property • Cleaned and detailed roofs, dumpster areas and enclosures • De-webbed, cleaned debris and leaves throughout the property 02/28/22 # of Service Request(s) #Carpet/Vinyl Replacement Service Request(s) #Carpet/Vinyl Replacement Move Out(s) #Appliance(s) Replacement Service Request(s) #Appliance(s) Replacement Move Out(s) 1 0 / 0 0 / 0 0 0 PDHA PROPERTIES: • Tree trimming throughout all properties 02/28/22 TOTALS # of Service Request(s) TOTALS #Carpet/Vinyl Replacement Service Request(s) TOTALS #Carpet/Vinyl Replacement Move Out(s) TOTALS #Appliance(s) Replacement Service Request(s) TOTALS #Appliance(s) Replacement Move Out(s) 328 0 / 2 5 / 4 8 3 I. CA L L TO ORDER PALM DESERT HOUSING AUTHORITY PALM D ESERT HOUSI NG COMMISSION MEETING PRELIMINARY MINUTES W EDNESDAY, Ma y 4, 2022 -3 :30 P.M . (VIRTUAL MEETING) CITY OF PALM DESERT, CALIFORNIA Honora ble Cha i r Bul le r ca ll ed th e meetin g t o orde r at 3 :31 pm II. RO LL CALL Commi ss ion e rs C urre nt Meetin g Fi scal Year t o Date J ann Bull er, Ch ai r Denn is Gui naw, V ice Cha ir Ca ro l Ma rc use Greg Ballard Melod y Mo rri son A lso P rese nt: Prese nt X X X X Kathleen K e lly , Cit y Co unc il Member Li aison Jessica Gonza les, Senior Ma nagem ent An alyst Teresa Vakili , RPM Com pany Vi ce P reside nt Mic hele Bedard , L ocal Res id en t St ephanie Estra da , Reco rdin g Sec ret ary Ill. ORAL COMMUNICATIONS Ab se nt P rese nt Ab sent 9 9 8 X 4 5 (2 Excused) 8 1 Se n ior Manageme nt An a lyst, J essica G onza les adv ise d the co mmi ss io n no co mment s o r inq ui ries we re rece ived by email or voice m ai l, no r were any req uest s fo r public parti cipat ion received f or the meet ing. Mrs. Gonzales ora lly introduced Stephanie Estrada , t he new Recording Sec reta ry for t he Ho us ing Commission, an d th e newest team m emb er in th e Hous in g Division . Last ly, Seni o r M anagem ent Analy st , J essica 0 0 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 IV. Gonzales advised the commission of a participant virtually joining the commission meeting via Zoom, that identified themselves as a resident. CONSENT CALENDAR A. MINUTES of the Regular Housing Commission meeting of April 6, 2022. Rec: Approve as presented. Upon a motion by Commissioner Morrison, second by Vice-Chair Guinaw, and a 4-0 vote of the Housing Commission the Consent Calendar was approved as presented (A YES: Buller, Guinaw, Morrison and Marcuse; NOES: None; ABSENT: Ballard). V. ACTION ITEMS A. REQUEST FOR CONSIDERATION to recommend approval to authorize the use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022-2023. Senior Manag.ement Analyst, Jessica, acknowledged the staff report before the Commission and provided details on the item. Discussion ensued with Commissioners providing comments and questions. After thorough discussion the item was ~oncluded with no opposition from the Commission. Upon a motion by Vice Chair Guinaw, second by Commissioner Morrison, and a 4-0 vote of the Housing Commission, to recommend approval to authorize the use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2022- 2023. (AYES: Buller, Guinaw, Morrison and Marcuse; NOES: None; ABSENT: Ballard). B. REQUEST FOR CONSIDERATION to recommend approval to authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority ("Authority") Properties for FY 2022/2023. -' Senior Management Analyst, Jessica Gonzales acknowledged the staff report before the Commission and provided an oral summary on the item. Mrs. Gonzales stated this action item is an annual request to authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority {"Authority") Properties. This request allows the daily operations of the Authority's properties to be conducted. Mrs. Gonzales provided the commission with · information regarding Lower's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities are all under.a government cooperative. Mrs. Gonzales invited questions and comments regarding the item and recommendation. 2 0 0 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 Upon a motion by Vice-Chair Guinaw, second by Commissioner Morrison, and a 4-0 vote bf the Housing Commission, the recommendation to authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Pur~hase of Materials, Supplies and Appliances tor Palm Desert Housing Authority ("Authority'') Properties for FY 2022/2023. (AYES: Buller, Guinaw, Morrison and Marcuse; NOES: None; ABSENT: Ballard). C. REQUEST FOR CONSIDERATON to recommend approval of an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000. · Senior Management Analyst, Jessica Gonzales, acknowledged the staff report before the Commission, stating this request for consideration is to extend the contract with John Harrison Contracting, Inc. Mrs. Gonzales stated that this.is the Housing Authority ("Authority") last extension allowed under the original solicitation that the Authority did for our HVAC systems. Discussion ensued with Commissioners Morrison asking clarifying questions regarding the extension timeline. After thorough discussion the item was concluded with no opposition from the Commission ,. Upon a motion by Commissioner Morrison, seconded by Vice-Chair Guinaw, and a 4.,.0 vote of the Housing Commission, a recommendation to approve an extension to Contract No. HA37273 with John Harrison Contracting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $175,000. (A YES: Buller, Guinaw, Morrison, and Marcuse;, NOES: None; ABSENT: Ballard). D. REQUEST FOR CONSIDERATION for ratification of a recommendation of approval for Amendment No. 1 (Contract No. C38851) to Contract No. C38850 for Arboricultural Services with West Coast Arborists, Inc. of Grand Terrace, California, in an annual amount not to exceed $975,000 (Project No. 933-23), and approval of Change Order No. 1 to C38850 for additional services during FY21/22 in the amount of $100,000 (Project No. 933-19). Senior Management Analyst, Jessica Gonzales, acknowledged the staff report before the Commission,· stating this item was discussed in the Housing Commission's last month's meeting on, April 6, 2022. Although no opposition to this iteni was given, a full motion and rollcall vote were not taken or recorded. This item did move forward to the Authority Board's for consideration and was approved. This is just a ratification of the motion. Upon a motion by Commissioner Morrison, seconded by Vice-Chair .Guinaw and a 4-0 vote of the Housing Commission, approved a ratification of a recommendation of approval for Amendment No. 1 (Contract No. C38851) to Contract No. C38850 for Arboricultural Services with West Coast Arborists, Inc. of Grand Terrace, 3 0 0 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 VI. California, in an annual amount not to exceed $975,000 (Project No. 933-23), and approval of Change Order No. 1 to C38850 for additional services during FY21/22 in the amount of $100,000 (Project No. 933-19) (AYES: Buller, Guinaw, Morrison, and Marcuse; NOES: None; ABSENT: Ballard). REPORTS AND REMARKS A .. Commissioners Reports and Remarks Vice-Chair Guinaw acknowledged the Commission, stating he had two reports to provide. Vice-Chair Guinaw stated he attended the Homelessness Task Force meeting at 9 am on May 2, 2022. He provided a summary of the meeting. He expressed his gratitude regarding the people who are part of the Homelessness Task Force. The Homelessness Task Force has dedic~ted, creative, knowledgeable staff members who are thinking about this topic outside of the box. He stated that in the meeting there were tnree action items. Two contracts and a planning item. The first contract is with the University of Riverside Public Services. They are responsible for staffing our two outreach workers. The community workers go into the City and do orie on one_ with persons who essential needs including services and supplies. The total of the contract is $160,000. The second contract is with the Coachella Valley Associations of Government ("CVAG"). CVAG has two programs: Coachella Valley-200 ("CV-200"). CV-200's goal is to assist 200 individuals in need of emergency, temporary, and permanent housing when able. The City of Palm Desert's share is $100,000 which is shared with other CVAG cities in the Coachella valley. The term of the contract is three years. The final action item was to develop a schedule of planning committee sessions to scope out what the task force can do and bring those efforts to the council to develop common goals and common efforts. All these items were all approved unanimously. 8. Commission Reports • Summary of City Council and Housing Authority Actions Chair Buller moved on to the next agenda item, the summary of City Council and Housing Authority Actions. Senior Management Analyst, Jessica Gonzales provided an oral summary to the Commission advising the Authority Board approved the one action item, adopt Housing Commission meeting the City Council and Housing Authority Board meeting held on said dates. C. RPM Company Monthly Reports for February 2022 • Monthly Occupancy Status Report 4 0 0 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 • Monthly Occupancy and Average Rent Summary • Report#1 -Monthly Occupancy and Average Rent Statement • Report#2-Monthly Net Operating Income Statement • Palm Desert Housing Authority Project Report for March 2022 RPM Company Vice President, Teresa Vakili, acknowledged the RPM reports provided to commissioners for the month of February 2022. Ms. Vakili currently reported the occupancy rate is at 99% for Authority properties. She reported in the months of February 2022 RPM staff contacted 541 individuals and added 220 individuals to the interest waitlist. Ms. Vakili further reported RPM staff completed 76 re-certifications. Ms. Vakili acknowledged the Housing Authority Properties Projects report for the months of March 2022. She reported 328 service requests were completed during the month throughout RPM's portfolio. Ms. Vakili reported that t_he services are routine maintenance at the communities. Commissioner Morrison addressed Teresa Vakili with a question. Commissioner Morrison asked what the turnaround time of a unit is after a tenant moves out and another moves in. Teresa Vakili replied that RPM's policy is 5-7 days make ready after move-out depending on the condition of the unit's condition. D. Update on the Home Improvement Program ACTIVITY March 2022 Inquiries (Calls, Walk-Ins, Emails): Applications Provided: Applications Received: Applications being processed: Eligible (Possibly meets criteria): Ineligible (Does not meet criteria): Energy Savings Assistance Programs Referrals: (JHC Construction -SCE/Gas Co) 2 1 0 0 0 0 0 Mrs. Gonzales provided a summary of the Home Improvement Program activity for March 2021. She reported there were two inquiries during the month of March. One inquiry was regarding the Home Improvement Program. The second inquiry was regarding the application process itself. The caller was provided the application. VII. ADJOURNMENT With Commission concurrence, Honorable Chair Buller adjourned the meeting at 4:10 p.m. Stephanie Estrada, Recording Secretary . 5