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2022-06-01 HC Regular Meeting Agenda Packet
PALM DESERT HOUSING AUTHORITY 5 REGULAR PALM DESERT HOUSING COMMISSION MEETING AGENDA . . _. . WEDNESDAY, JUNE 1, 2022 I. CALL TO ORDER II. ROLL CALL (VIRTUAL MEETING) 3:30 P.M. CITY OF PALM DESERT, CALIFORNIA Ill. ORAL COMMUNICATIONS Pursuant to Assembly Bill No . 361 , the Housing Commission may be conducted via TeleconferenceNirtual Meeting and there will be no in -person public access to the meeting location . Any person wishing to discuss any it em not appearing on th e agen da may address th e Housing Commission v ia th e Zoom sess ion at th is poin t by giving hi s/her name and a ddress fo r th e reco rd. Rem arks shall be lim it ed to a maximum of three (3) minutes unl ess the H ousi ng Comm iss ion authorizes add itiona l t ime. Beca use the Brown Act does not a ll ow t he Housi ng Commission t o t ake acti o n on items not on th e Ag enda , members will not en t er into di scussion with speakers but may briefly respond or instead ref er th e matter to staff for a repo rt and recommendation at a future Housing Comm iss ion meetin g. THREE OPTIONS FOR PARTICIPATING IN THE MEETING Opti on 1 -To Participate by Email: • Send your comments by email to sestrada@c ityofpa lmdese rt .o rg . Emails received by 12 :30 p.m. prior to th e m eeting wil l be made part of t he record and will be distribu t ed to Housing Commiss ioners . This method is encourage d because it wi ll give Commiss ioners th e oppo rt unity to ref lect on you r input. Emai ls wi l l n ot be read aloud . Option 2 -To Participate and Provide Verbal Comments Using Your Internet : 1. Click th e lin k: https://pa lmd esert .zoom. us/j/8420811 5544 ?pwd=NWtG NWR j UX F5 R25 LZG 4 2 K2 RK e UJ MZ z09 2 . Meet ing ID : 842 0811 5544 Passcode: 958086 AGENDA REGULAR HOUSING COMMISSION MEETING -VIRTUAL JUNE 1, 2022 Option 3 -To Listen and Provide Verbal Comments Using Your Telephone: 1. Dial one of the foll owing telephone numbers provided : (For higher quality, dial a telephone number based on your current location.) US: +1669219 2599 US (San Jose) or +1 213338 8477 US (Los Angeles ) or + 1 602 753 0140 US (Phoen ix) QI + 1 971 247 1195 US (Portland) or + 1 253 215 8782 US (Tacoma) 2. Enter th e Meeting ID : 831 9901 3210 Passcode : 655029 fol lowed by#. 3. Ind icate that you are a parti cipant by pressing # to continue. 4. You w ill hear audio of the meeting in progress . Remain on the line if the meeting has not yet started. 5. During the meeting, press *6 to mute or unmute yourself to speak. Reports and documents relating to each of the following items listed on the agenda are available for public inspection at the Development Services Department, Housing Division and on the City's website at www.cityofpalmdesert.org. IV. CONSENT CALENDAR A. MINUTES of the Virtual Regular Housin g Commission meeting of May 4, 2022. Rec: Approve as presented. V. ACTION ITEMS A. SELECTION of a Chairperson and Vice Chairperson. Rec : Nominate and appoint positions. A ction : B. REQUEST FOR CONSIDERATION a recommend to adopt a Resolution No. HA- __ , amending and restating the Bylaws for the Palm Desert Housing Commission ("Bylaws") which adopts the Second Wednesday of the month as a regular meeting date th at is mutually acceptable to th e Hous ing Commission . Rec: By Minute Motion , a recommendation to Adopt Resolution No . HA- __ , amending and restating the Bylaws for the Palm Desert Housing Commission ("Bylaws") which adopts the Second Wednesday of the month as a regular meeting date that is mutually accept ab le to the Housing Comm ission C. REQUEST FOR CONSIDERATION for recommendation t o Adopt Resolution No . HA-__ , establishing dates for regular meetings of the Palm Desert Housing Commission during fiscal year 2022-2023 . 2 0 0 0 AGENDA REGULAR HOUSING COMMISSION MEETING -VIRTUAL JUNE 1, 2022 Rec: By Minute Motion, a recommendation to Adopt Resolution No. HA-__ establishing dates for regular meetings of the Palm Desert Housing Commission c;:furing fiscal year 2022-2023. D. REQUEST FOR CONSIDERATION to recommend approval of an Amendment to Contract No. HA38940 with Garland/DBS, Inc., for roof repairs and related services at the Palm Desert Housing Authority properties in a total annual amount not to exceed $75,000. Rec: By Minute Motion, recommend approval of an Amendment ("Amendment") to Contract No. HA38940 with Garland/DBS, Inc., for roof repairs and related services (includes costs for roof repairs, permit fees for those repairs that may require one and other repair related costs) at the Palm Desert Housing Authority properties ("Properties"), effective July 1, 2022, for a two-year term under the U.S. Communities Agreement Contract No. 14-5903 pursuant to Section 3.30.160 (L) of the City of Palm Desert Municipal Code in a total annual amount not to exceed $75,000. VI. REPORTS AND REMARKS A. Commissioners Reports and Remarks 8. Commission Reports • Summary of City Council and Housing Authority Actions C. RPM Company Monthly Reports for March 2022 • Monthly Occupancy Status Report • Monthly Occupancy and Average Rent Summary • Report#1 -Monthly Occupancy and Average Rent Statement • Report#2 -Monthly Net Operating Income Statement • Palm Desert Housing Authority Project Report for April 2022 D. Update on the Home Improvement Program ACTIVITY: April 2022 Inquiries (Calls, Walk-Ins, Emails): Applications Provided: Applications Received: Applications being processed: Eligible (Possibly meets criteria): Ineligible (Does not meet or fit criteria): Energy Savings Assistance Programs Referrals: (JHC Construction -SCE/Gas Co) 3 2 0 0 0 0 1 1 AGENDA REGULAR HOUSING COMMISSION MEETING -VIRTUAL JUNE 1, 2022 VII. ADJOURNMENT I hereby certif y under pena lty of perjury under the laws of the State of California that the foregoing agenda for the Housing Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 26th day of May 2022. Stephanie E trada, Recording Secretary 4 I. CALL TO ORDER PALM DESERT HOUSING AUTHORITY PALM DESERT HOUSING COMMISSION MEETING PRELIMINARY MINUTES WEDNESDAY, May 4 , 2022 -3 :30 P.M . (VIRTUAL MEETING) CITY OF PALM DESERT, CALIFORN IA Honor able Chair Buller ca ll ed the meeting to order at 3 :31 pm II. ROLL CALL Commissioners Current Meeting Fiscal Year to Date Present Absent Present Absent Jann Buller, Chair Dennis Guin aw, Vice Chair Carol Marcuse Greg Ballard X X X 9 9 8 X 4 5 (2 Excused) Melody Morrison Also Present: Kath leen Kell y , City Council Member Liaison Jessica Gonzales, Senior Management Analyst Teresa Vakili , RPM Company Vice President Mi chele Bedard , Local Resid ent Stephan ie Estrada , Recording Secretary 111. ORAL COMMUNICATIONS X 8 Senior Management Anal yst, Jessica Gonzales advised the commission no comments or inquiries were re ce ived by email or voicemail , nor were any requests for public partici pation received for the meeting . Mrs. Gonzales orally in troduced Stephanie Estrada, the new Recording Secretary for the Housing Commission, and the newest team member in the H ousing Di vision. Lastly, Senior Management Analyst , Jessica 1 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 0 Gonzales advised the commission of a participant virtually joining the commission meeting via Zoom, that identified themselves as a resident. 0 0 IV. CONSENT CALENDAR V. A. MINUTES of the Regular Housing Commission meeting of April 6, 2022. Rec: Approve as presented. Upon a motion by Commissioner Morrison, second by Vice-Chair Guinaw, and a 4-0 vote of the Housing Commission the Copsen,t Calendar was approved as presented (AYES: Buller, Guinaw, Morrison a_pc:(~Jfrcuse; NOES: None; ABSENT: AC;.:l:r~~MS . ,/f2f f#ii<>., A. REQUEST FOR CONSIDERA TION':fo:.recommend appro.v.a,t to authorize the use of ,, ~,., .. ,'.' ,!' ...... ;, <c.,-.J,, The Sherwin-Williams Company f6(;f!,1:1rchase of Paint ancKflaipt Related Materials and Supplies for the Palm Desert Hdti§~Tg,,(uth;~trf ropertielf~--~~ 2022-2023. ,1,--:~,~,.., '\. C' I:'\,•<",,. •"·}f~,,' ,r •,\: s< ~- Senior Management Ar{aiy'st;-,{essica, a'ckpf>'!'{li?dged the staff re~dt before the Commission and provide~ qetWlst:~n the itern:;'.i;)tscussion ensued with Commissioners providing co~rrieQ~tcl.!'~d queS'ti~o.n~-After thorough discussion the item was concluded with nd\9ppositiij>Q,:froQ1 the 'G:Q01Q1ission. '\<-, -, ~:-,___, -~,., -·1 "'; ,.~: .,.,!_",_ ""'\ -~ ' ',, Upon .a<rriptioh~.tiy!Mce Ch~ti\~uip(w;;,s~i:::?ritj);,y'c·bmmissioner Morrison, and a 4-0 vof~tof the H6t/iiQg Com'n)\~~1q.h;'to retbnjrilend approval to authorize the use of The,~Sh~rwin-Wil!i,ams Corhk~i;tY for Purchase of Paint and Paint Related Materials and·Sup1;>liestfdr:·the Palm Desert Housing Authority Properties for FY 2022-___ .,,.,.. ___ ~_ .... ,-_ "", ~r ::',··"·-:: ·. --""-,.,__ <·\ ,<;~023. :(A~ES: BiJlle.fit~uina.Wt-•f\!1,orrispn,. and Marcuse; NOES: None; ABSENT: ::'.,;B·······1·1·~-';.i)' :;_',.f/::;..,___ '-,;· _,,( ··"·::.">'~"~.::,_, \·i) ,,_ ·"· -, a aru . "",,,._;,.,i '• ,: .... :...._ ''v·,--'/\ ..,._,l "--;: /}('-.,._ ._~ / ,,t-''i::\~.:'.'\\_ ''\:{}>, '"-':t:~;) B:;<:REQUEST FORCONSIDERATION to recommend approval to authorize the use of \, " .. . . . . . . to~e:~ Home Cer,J~~~• lnc:-,'J!9me Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Pu'fc.hase ofMaterials, Supplies and Appliances for Palm Desert ' ;.. ' .. \ Housing_ 1~,!hority ("A □-t~ority") Properties for FY 2022/2023. "'',(t):),,, /:J/ Senior Mari~geHn6'nJ/Analyst, Jessica Gonzales acknowledged the staff report before the Comr:p\~sion and provided an oral summary on the item. Mrs. Gonzales stated this action-item/is an annual request to authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority ("Authority") Properties. This request allows the daily operations of the Authority's properties to be conducted. Mrs. Gonzales provided the commission with information regarding Lower's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities are all under a government cooperative. Mrs. Gonzales invited questions and comments regarding the item and recommendation. · 2 0 0 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 Upon a motioh by Vice-Chair Guinaw, second by Commissioner Morrison, and a 4-0 vote of the Housing Commission, the recommendation to authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority ("Authority") Properties for FY 2022/2023. (A YES: Buller, Guinaw, Morrison and Marcuse; NOES: None; ABSENT: Ballard). C. REQUEST FOR CONSIDERATON to recommend approval of an extension to Contract No. HA37273 with John Harrison Contr~cting, Inc. for HVAC Mechanical Systems Maintenance Services at the Palm De~efr:(bf'ousing Authority properties in a total ann_ual amount not to exceed $175,0001:I\/ /<,:: ;:,~;,>:"', Senior Management Analyst, Jessica OQnijles, ac,!<nqwledged the staff report before the Commission, stating this .~e:g~~st for consid,erc!tion is to extend the contract with John Harrison Contr~.~ti~g(lnc. Mrs. Gonz~I¢$, stated that this is the Housing Authority ("Authority") last:'exfension allowed under,:the original solicitation that the Authority did for our HVAC"'~~~t-~ms. Disp~ssion en'su~'c;i-:~ith Commissioners Morrison asking clarifyipg~qu~$fjp_r;i's regarding'tbe"~xtension timeline. A~e~ thorough ,~}~fl,J~~ion the ite11:E~~'~Jc6ncluded with nc:(opposition from the Comm1ss1on \: .~'<> ):~~. """ ·;;;,. r \,,. ', '\_ ~~:;: ;t~\-;:b '-,,)',;),:'?,,,_ . Upon a motion by CornniissfciW~'R;M9rrison;~~i~c9nded by Vice-Chair Guinaw, '•, < '\ "'."•'· .> '"· .. ' and a 4-,0 vgJe-otJ~e HousiQ9\ Commifa$i0,IJ.~. a re~OfT!_mendation to approve an extensi~n )~fG:~_ntt@.~t=-~.o_. HA37~J~ ~Jli),9-hQ/ltl§!gison,Contracting, I ~c. for HV ~C Mechanical;.Systems,Mamtenance 'Services at'-the :!?aim Desert Housing Authority propertie~'itt~JP.tal an~8-~,I amount1~~t;t6 exceed $'175,000. (AYES: Buller, Guinaw, Morrison, ana:~[Vla~cus~kNQ~S: Nor'r~/~BSENT: Ballard). · A'.'c:=:~::l{it, .. _ "\,.~~:~)/i:"--:;::~t':•S:·:-:\~]) \~~}~EQUEST'<F,,O~-C0~.Slf ERA TIO~)for ratificati~n of a recommendation of ~~<L~Hproval for ArrJ~eh~meht~!'J.o, 1 (Contract No. C38851) to Contract No, C38850 for 1\tDOficultural Se'f\(i'C~,s with Y!Je~t Coast Arborists, Inc. of Grand Terrace, California, in aQ··~l'.J..,nual amouhtrwt to exceed $975,000 (Project No. 933-23), and approval of Chang~)Q.rder No.\tJo-C38850 for additional services during FY21/22 in the '., ' '' -, -amount of$1.,00,000\Rroject No. 933-19). ·,;;\\---_/i-,'}! . -- Senior Manag~me,pt Analyst, Jessica Gonzales, acknowledged the staff report before the Commission, stating this item was discussed in the Housing Commission's last month's meeting on, April 6, 2022. Although no opposition to this item was given, a full motion and rollcall vote were not taken or recorded. This item • did move forward to the Authority Board's for consideration and was approved. This is just a ratification of the motion. , Upon a motion by Commissioner Morrison, seconded-by Vice-Chair Guinaw and a 4-0 vote of the Housing Commission, approved a ratification of a recommendation of approval for Amendment No. 1 (Contract No. C38851) to Contract No. C38850 for Arboricultural Services with West Coast Arborists, -Inc. of Grand Terrace, 3 PRELIMINARY MINUTES VIRTUAL HOUSING COM~ISSION MEETING May 4, 2022 0 California, in an annual amount not to exceed $975,000 (Project No. 933-23), and approval of Change Order No. 1 to C38850 for additional services during FY21/22 in the amount of $100,000 (Project No. 933-19) (AYES: Buller, Guinaw, Morrison, and Marcuse;.NOES: None; ABSENT: Ballard). 0 0 VI. REPORTS AND REMARKS A. Commissioners Reports and Remarks ./~{r-<~\) Vice-Chair Guinaw acknowledged the Comll)i~(slon; stating he had two reports to •• •• C "/ provide. Vice-Chair Guinaw stated he att~f!qed:Jhe Homelessness Task Force ,, --,•;;--'·'.. meeting at 9 am on May 2, 2022. He J:fro;i(.idea,:a"summary of the meeting. He '1:;." ....... ,,."'- expressed his gratitude regarding th~~'people whd'•~re,part of the Homelessness ,< .•. ) ,i: ...... ' Task Force. The HomelessnE;;lfs: ... Task Force ··t1as., dedicated, creative, knowledgeable staff members w~§}~te thinking about' thYs.J~Jilc outside of the box. He stated that in the meeting there~~~le three ~Qtion items{J\NP contracts and a planning item. The first contract is wIthJhe .. U1Ji{e;t§ity of Riversic!,e--~ublic Services. They are r~sponsiblelgJ~§i1~ffing our'<~~-?~u~feach workers>"the c~mmunity workers go mto the Crty~}~Q_tjq" one on OQ~)¥'(1th persons who essential needs including services and suppli~s,;~~-~,.t.etal of tH~]cR~tract is $160,000. The second contract is with the C_oachell~;V~lle)A!(soctations:.~f:~pvernment ('CVAG"). CVAG has two pre>gJ'ahls>~oachella-_-"X7c;1lley-)ob,_t'.Q~Y-20H~f)CV-200's goal is to assist 200 indiyl9b~ls' irrn~~c:!_ of em~fo~.n9y;.tJimpo(~lY"-and permanent housing when \"< ,! .• _.., ""· ··'' ·'' \,, -:-.-:· -•. '-~_, ' c, .• _\ a_b_le. "!"he(~j~y-~f Palri\~~sert's sh~(~J~r$1 oo,oao whic~ is shared with other CVAG , cItIes m the"Goachella,!Jtalley. The t~r:rn of the contract rs three years. -\._\ :"\.-."'. /~,:/,1?\l;_~:~ \.(;<:}\ ,4~liffe{fm~hq.Rtion·,n~rr{w;~s'to::~_efyeilpp ~f:#hedule of planning committee sessions to <f:J;}c5'pe·oall_~-~~! tffe;,~!~~-~ force{-:Gl];::qf:~nd bring those. efforts to the council to \i:;t:;.,develop common goaI$,,and common efforts. All these ,terns were all approved ·y't '!',-·•'\ ¾. : '·., •• ,. ,, ' "<,(:unanimously. \".\ ',;;::._::"'. '·*;)>>~ . \~ )\ ···\_:9 B. Co~~j§\J£?n Repo~ii 'c~::fi,7)>, /{~~>;~ • Summ~:cy)>t¢ity,;Council and Housing Authority Actions ·:·,<-.:.:j/'' Chair Buller moved on to the next agenda item, the summary of City Council anci Housing Authority Actions. Senior Management Analyst, Jessica Gonzales provided an oral summary to. the Commission advising the Authority Board approved · the one action item, adopt Housing Commission meeting the City Council and Housing Authority Board meeting held on said dates. C. RPM Company Monthly Reports for February 2022 • Monthly Occupancy Status Repqrt 4 0 0 0 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING May 4, 2022 VII. • Monthly Occupancy and· Average Rent Summary • Report#1 -Monthly Occupancy and Average Rent Statement • Report#2 -Monthly Net Operating lnco111e Statement ,. Palm Desert Housing Authority Project Report for March 2022 RPM Company Vice President, Teresa Vakili, acknowledged the RPM reports provided to commissioners for the month of February 2022. M~. Vakili currently reported the occupancy rate is at 99% for Authority properties. She reported in the months of February 2022 RPM staff contacted 541 individuals and added 220 individuals to the interest waitlist. Ms. Vakili furth,ef,reported RPM staff completed ,?. .... , :\ 76 re-certifications. .,ff:.// /<~::;\:,-it Ms. Vakili acknowledged the _Housing Au,ttfortf9;_.Pr~perties Projects report for the months of March 2022. She reported 3_4K~~rvice:r~q4ests were completed during the month throughout RPM's portf9Jlf JV1s. Vakili"t~pb[!ed that the services are routine maintenance at the comn;i~:~itj,es. ',";_':\",. . i~t'~~.?.?,;l ·i!;..," ~;;,>:.> Commissioner _Morrison addressed~J~-resa VakjJJ with a q'i!f~~ti,c~m. Commissioner Morrison asked what the turnaroundfirrie, of a .u'~il·•is after a teriant moves out and -., ~ ./ ','.~,: .. "j ' ~ another moves in. Ter~sJrV9 kili replied·tifat4RRJ\.11 1s policy is 5-?''d~}s make ready after move-out dependi'Fl9 •OQ~the conditio'ri~o{~~e unit's condition. . ~~( '\\ ,,., .~~~~-~~ .'-.<~f ~~):-, . D. Update on the Home lmprb~~g1erit.Jfl9~I_~m ~.;{'>:~ . , ,~;:-~>•-. \,/::), '<'/:}·t!'-~ ''<:~\>': ACTIVITY_)~Jlf9 __ h 2oi2 . ;_··:.\ -~ · ,.••'-""-:."-'> .. ',., ,, __ ,,. i<:f;~~:,;:,:~// ~-~· . ..:;.:,~~\ '\~'e{\ 1/'i :~ ·~-~·r'/·' 1._,,,~-.t~~/;,:;~~:,} lriquiries"(qa1,1s, Wall<\li:l's, Emails}:J.'.;;;'f>,,. --,,.~::,~:J 2 ApplicatioriiJ>,rq~idedf;;l}/ \t.J\ 1 Appl,i.G,ations Receivei;t-· '--i->·..,___ ~(\ O ~,;;,<;. • -~. :,._ ~ -.....,~• .~•w•,• ,'/ ; .,... 'i;r <•,\ _,1;Applicati~11~ being pro;<::e·s·sed:. >':.. ,,;•-'\ o ,,.,:'.:-,:;;-A~.-•~-,..::..;,"'""-/",,-... '\"l ' ( ■ '-"'.,., '\, ,,:y" .. t\ 7✓ .. ff'.,J:hg1ble (R:~,§Sl~ly m~etp, cntena)<·tI:I':-, -.,.-0 \t~/t;Jneligible (Do~s"\11ot me~t·qriteria): '~~::'! 0 '"<~~~n-~rgy Saving's;f;)~istan~e'·~fograms Referrals: 0 (-JHC Constructt6n ~,SCEIG,as,Co) Mrs. ~~li1.~ 1 ~ provi~~i}~ sum:;ry of the Home Improvement Program activity for March 2021':-:'.She repoiiea there were two inquiries during the month of March. One inquiry was ;eg~t,djn'g {ii'e Home Improvement Program. The second inquiry was regarding the applipation process itself. The caller was provided the application. ,_:,/ , ADJOURNMENT With Commission concurrence, Honorable Chair Buller adjourned the meeting at 4:10 p.m. Stephanie Estrada, Recording Secretary 5 0 Q 0 PALM, DES_~~1~0~:~iiiUTHQ'RITY ~ ' •• < ., •• ' 'MEETING'I)AiE: :PREPAREO'BY:, .R.,l;QUEST: Jesiica.Gorizales~-:SeniotMariagenierit:Anaiyst ~ --, ' ; -' RECOMMENDATION: .1. ·Waive fortnet reaging and adopt Resolu#on No. HA~ __ ; ~mending and restating the ·Eayl~ws fp(·lh,~: Pa'lrn De~~rt Housing Cpmm1_$sion (''B_yl~ws") which ·aq.opt$ -th~ s~90nq Weciriesd~y.ofthe'.rriorith m'rat~gtilar'rneetlng date.. . . . ... . ':•· . , '~ :'B:A.CKGROUNDIA.NA'LYSIS: '.0n,June 27, 20-19,._the;Board-ofthe Pa!m:De.sert Housing Authority_(ttl~.''Authority") considere4 ,an~f,agqple,~ , t~e. Re~0lut10.~: ~9-, ,HA~,s~~ ~rne.n,djng 8f;19 ,f~f>taii11£J < th~: ~x!~W~':Of 19~, p aJrn O,~~e-~- : Housing . co_mrnissidn ("Ct?mmi~siorf.}. The-commission's-Bylaws Ct,Jrrently pr9vi9~s:th~t;the_ r?g_td~r m~etings: sbali ije ht;il~ on-the first \1Vedi1e$d~y of each niqnth.. Memo~rs· of the G6.frlr.nissjon bave_ expr:e~se_d thafcthe regularly_ s.9heoyh:~d ' me~tingf)' qt.< t~f:? Qo!llmls$!on. 99nfli9~ with :9th~r, :¢ity J~.f P~lm b.~s:er:t: tCify!f.) .qornmittee rne¢tings_ .and_ t~gibtial ,cpm_m,itte~f: me~t_iMgs'l!ja,t ~a.re h e,k:f ,:at ''thersarne':.tirne. Th~e~ie ~onflids 'prohibits _routihe. -attendance meeUrygs~. Staff fa, reoonim?n_~ing_ that'thff ,Regula:t Meetirigs -~ep(i~n ,Of.;tli1:t Byl~W.,S p:eJ.aniend(\tj td: hl.QY,ff}he regul~r ·m~(¢~!ngj:if!lEf td' thf:J' :second ·Wednesday:cifthe -month. . -. Staff reqqmtn~nds tne. ~uthority,·-~d:<:>'pt the. a.tt~cii~d fe~oltJtion, :arnenqirig ,ahq r$stating the ·commission Bylaws. . ·,, :·strategic,Plan: This· requl;!st Jepre$ents routine adm!nistr~tiye business of. the ·Palm ;De_sert: Housing Authorify: Thi~-reqt1e$t does notapply: directly t<:ra specificrstrategicJJlan gp~r. -. ., -. . , , Commission Re.commendation: th~ Hausiri~ Comm i~$:lqn;will. r~viewthis:r~comrr1enq,aiion .ati~ feglJla,r'm~~ting'pfJµn'e ;1\-202·2. ,Upon request, a verbal reportwill.be .. providecf atthe Authority's regu!ar.meeting·of June·,g, 2022.,. ,FINANCIAL IMPACT.; ."fhe,r:~ i·a-. no d1jrect fi&~~i iry,p~.ct '!Vith thj's fegu~st_. 0 :city of Palm: t:>eser,t Hci,t1~ing,A4;11'grity-..:. R~splµtion tc> A_m~n~ a~'icf R~$J~te Bylaws ·ofth~ Palm, o~~~rt Ht1!J~irl9,;Q9n'.l~i~lqn: REVIEWEO,BV: O'eip~rtfuefifOireotor: · :t!m-tl;iA!Pttia; l:'.lt1r.ift/J11PN!J:•f.U1• 'tfL'.Jtf.U U:h;-jtuf) ,SfJ.¢¢i~I :c:o:i;ins~f-t<t\tli.~ · ,Ho-usintb~\uthority~: • :AnAcHMisNrrs:. 't ·-Resol_u'tfij,n ;1,J5~ 'HA.-__ . __ ___,:.;i ·-1ricludiht;1:,Exfii8ilA,,Amendecl;:at:1d:Resia\ekf BylawsJcfr:ithe .P.aim Seser:t. Housing G'omrriission. Q Q Q RESOLUTION NCLHA ---- A RESOLUTION. '.OF. THff', .P~lM .. D;.st:a.r . ,H~USJN~l AUTHORITY AMENDING .AND RESTATING THE. BYLAWS OF THE· HOUSING COMMISSION REClTALS . A. The Pal'm Desert' H~usin,9 Authority f'Authority•1 ) was establish~d under the, Housin·g i\.ut~orities Ulw (the1.0flaw"), be.irig Chapter 1 .of P~f;t 2 'pf DMsloj1 24 of _the C~lifornia . . Health and.·:Safety Cqde, to ensure,.safe, sah.itacy dwelling. untts availa:bie>at rents whi.ch persons .qf low inc9111e can afford whiie n_ot being overcr9\/w'.ded .. · B·'. Section 342Si1 ·of the Law Jrntt:iorizes the ·city Council of the. City of Palm' Desert(tti~ '1Gity q9tJlitil").tq:c_rE;i§te .. ~ ho,usin_g_ oornmiss_jor, b,y ordinf1nce, ··c. .section .34292 ·of the·· Law provides that: the-Junction .of ·the Housir:ig COl)11)1isslon is Jb fE3>Vi~w and ".1-~~~ :re~mm~nQ~tions .¢1'.i'· t:jH O)~tt~~ to', c;:c>Oie. b~fo~ the: Authority · prior to Auttior.ity action; except ,eme~gency matters and matters which the ·Q9mn:i1~sioti,.by r~§olu:tipn; ¢x9lqd$s·,from it~ :~'?1¢w •. , D. Qn Jl\lhUijl)I ~. 19:~8, .the City CQl!JiCil ·;a~Qpts~ Qtc(ini;ln¢¢. No .. :86J tht;ff~by .creatin~. the-Palm Desert.H◊using-Cornmission Ohe·lt:Cbmmlssibn 11k . ·-' . . . E. Set:rtio:n 9·ot0tdioi3nce. No. ,;ae 1 deijties fhe.d.utie:s_;of ltie: 'Ccfrnmissior::(td'tevi~w :and rnake r~commendation.s .on al,! matters·.:,o com~ -before the /,\utl1ol"ity except ,emergency · mait¢ts :and matte~~:i: which the',;¢ommiss1on., b,y--:re~oluHo'ri, ~x6tude~ · fr:qm, tlie Commlssipn's ·review. 'F. On June 22~ ;2000, the Author\ly adopted 'its Resolu~ion HA.,13 to ,establish the -BYJ~w:sioUhe, Comnii:s.sion, ·G. On ,Jun.e·.27, 40.1.~; the Auttr()rity ad_opt$.9 Re~olution HA.,93:-(i)';t~ apf?rbye. Amencled' an·a Re:stated 'Byl~Ws of the, Housing ¢0:mrnissipri;,.·amending,prcivisions r.elated t6:the: ·dissolution of .the Palm Desert Redevelopment Agency and the conduct of Commission !T)eetings' ~ocl (ii) tp r~visa _thfJ duties,,:9f the-C.ommi~sion Jf1,1r§lJ~l;lt to. Sec:t19n 34g92·-of th.~. Law. Jind S_ectibn ·13 olOtdinance No'. 8$1.. . .. -. . . . . :H, The Authority now desires fo,-~pprove .. Amendecl ·and Restated Bylaws· ofthe- Houslng 'Commipsion, attfl¢11ed h~n:~tq a$· Exhibit A (ihe •tAmended :a,ncj Restated ·aylaws~) to: :;a,rne_n~-~royi~icins.r.~l~t~d .tp th~ r,e.·gu._l~r :~Bhe'd~l~~, me.etiog ;day.-·pt:.Cpn,mi'$siqn ni~~tfngs:. . . . . , .. NqW THl:aE,=o~F, JH1;;.:·P.'.AL.M rJJ:~EJfr :Hous1~9 •Auttto~•:rv .A1:~esv • FINDS;_ OROl;RS" RESOLVES-:AND DEGG\RES ·AS' F©,LLOWS: . -~· . . . ' . . . -· . · Seciibn 1. . The, Byia:w~, · of: the, 'Gomrpissicih ;:a're, her~by ·. a:(!1_~)1~¢d tb r$atl :,~s :provided!n'the,Amended and Restated 13:ytaws,·attachedJ1eteto asE:xliiibit A. PASS.ED.,:< f\PP~0'1El~.: ANl:) APPP'f'.E[l. py/the < P~!m pe3s~ttfRgus1ng,·Atithority~' {hi~/:81h•:<t13y, :9.f .J\;111(;(2022: py:the folloi)inQ· vd.te;-.towlt:. NOES: ,,ABSEf'iT~· ·--!· : -~ '', , • -. . • . . 0 a Q RESO~UTION NO.HA _____ _ EXHIBIT-A AMENDED AND-RESTATED BYLAWS OF-THE PALM.DESERT H.ou:s1NG COMMISSION, -., ' : ARTICLE r~ THE-HOUSING COMMISSION. · Section 1. -Name cif Commission; The, name of the :Housing· Commissiort shall be thg . 11Palm Desert Housing Commission'\ ' ·sectiqn 2. Office of Commission. TI:ie ~ffi~ ofth~ Hpusing Commis~lon·$hallbe·.af the·offioos of the.City-of P~lm Des.art. -. . . . . - S:~ction 3, Governing Bod1. The members df the Housing Commission , shall be app'ointe9 by theCiW Council qfthe:~ity of Palm Desert ~n~ ~h~II ~orfstitut~ the gqveming bocjy_ -of the Hou~ing:Commission; and·each metrlb$r shall beJtiown as.:-a Ho.u,sing Commissioner. ARTICLE II • dFFICERS Section 1,. Officers; The officers of:lhe Housing, Cb,mmjssion,shaf! be a Chairman, a VJc.e-Chairmari, ~. Secr-etaty, ·t:in~ -~'l Ex~cutiy~ Director.: , · · · · · ··· ·· · Section -2: . Chairman. The-: Chairman: shall be . the member of the. ·Housing· Commission elected bY vote of. the Housing Commission to hold the J>ffice of'Chalrman. The 'Chaitm.an' sha.ll:pt~si,d~ at aH m~etings ;of the Hou$J~g :comiiii$~idn~ ' . ' ,, ' . . S~ctlon 3. .·Vice-Chairman: The· Vice:..Chairman shall be the. m~moer of: the Housing · Commjssion tHec~ed, by vot,e ·qf·tlJe Housing· CornmissJooers:to hold·t,her.qffipe, of Vic;e-Ghairman:, The Vice-Ql)airmar:f sli?II p~rfotm tl;l~ .dutJe.~ ·of Chairman In th,e· abS!:inqe .qf. t~e ·chaitm~n. . . Section 4. _ Secretary. ·the· ,Secr.etary shall be the City Clerk· of the City of Palm; Desert or the ~City Glerk's desigr,ee; The -'.Secretary -shall. keep.· th!3 '-recqrds of 'the Houslng: Co111mis;:iron, shall a9t as ·secr~taryol ttier rneeting$·'·of ·.fhe Jfo.u ~iilg Cot:nmissiqners '~J)d record, :all vot~s. shall keep a r:ecord of the proce~~ings hf ,h~ ·Housing_ .Qqmmi~~iq_n Iii ·,~e-form 'bf minutes to: be lc.ept for -such purpose, arid shall perform au duties Incident to the-,·Qff1ce. of 'Secretary. The Secretary. may attest to sigpafures of other -6fflcers ofthe:Housing Commission. $ectlon 5. Executive. Dlrector .. The' E~ecutlye Dir~ctor ·sha.H be,. the then current Ex~cutJVe Dir~ctor bf the, Palm D.e$ert Housing AL!thority, Th~, E~ecutive Qirector shall conduct ,d;;iy-:-to:-<lay administration of the_ b(fsiness -and ,a.ff(lirs of ·the Ho~ising Comrpis$ion, subject to the direction of, the Hous'ing Commission. The Executive. DJrector may :appoint a, .depu,y to p.l?rforrr,:i ·sue~ duUe~ o,(the · Ex~cutivEl dir'.9ct0r ~s -mar be detegfited· to such deputy, from time, to. ti me .t?~r·th.$. E~eicu~ive, D i,rector .. Notic13 :of suctrapp.oint~ent:sha llbe, giYi3rt iii writi rig 'fo tha S:ecretf)ry:,~n~-$haJI P.~;J~fftfotiv,e ~s qfthe qate.p($uqh nqti_ye.- ARTICLE Ill -MEETINGS 0 0 0 Wedne$d?Y.::of:'e.ach· rn_onth at-.:3:aq. p; n;t;·Ji~·th~:,Qff!pes;•of the :¢1tY: gf Pal_rrf,D.e~ert. Th~ :ex~c1,1ttve; o;irecto_r ·an'.tj tne:·ch~frman ·may: :get€frmiri"~'.,th~t the Hoi.1_$ihg '¢8m'rnls,$i6n .. does-not ·h~\le':any, :bl.isinessto conductat:a reguiar riieeflnrfand cari'cel su.bh,regular rh~etiQg. 16 no event:sh·a11 the, ·chairman cancel. more than two consecutive regular. meetings.-without" prior approval af the C9rortiission. f,\ojour,nment of:}rr~g!Ji~r-.m~.etjpg ·w.r :lad( 0,f. a q~of1Jm shall not,:gjr:is,itJJte>a. '.:c~hcell~tipn by ttl;rf ·Cfra i'rrr\~ii-for. .th~·.purpo_S~l:fqMne0(previ64~:~~tit~!i¢J~·; . ., . . . . . . . . . . . . . ·.section ?~. , Ag,plicabUiti of· Ralph · M~-Brown Act Meetings:: ~f "th~; .fiqµsiiiQ: Cbrrutiissfoners. shall l:t:~ held·, notise given;' :'a.nd: the A,u·~1n·ess . 9f :fhe :Ho~sing Commission ··conduc\ed;·c\U.·as .. prov!ded in ·thll'·R~lph M;,.:Brown Act, b.~ing·Galifqrnia· Governm(;;nt :code· _s.~cti9_1-r~4,5:5Pi•~.t~~,9•. · ··· . · · .... , .. · · ·section 3. · duorum. F.our memhers<,ct ·11ie Housing c.omnilS$iorf shall constitute· a: .'quorum-for the-·purpo~~ of conducting its .busJn~.ss-and ex.1:.3rd,s{ng: its:·powers and for all. other. ,pu,rpp.se~; _tlut.,~r-s1;11~!i~rn.µ_111pef:Jt1~Y · ~pjp~(tj;ft<Jn:f :_Ur,ne; t~rJlrn~ ·u,ntif :~-,qµqru_rrrJ~ o,b~~in~5:j_.: ,l\qtipf1:iyiay-~-eJ$.'5.en:J>yJtie· Hqµ~iijg, G9rriJni.$§iqi;i ,.YPPti Jr:vpt~:'pf.'.EI rti.~tbrify :9f :'~-q V9rµm,"~n1es~, 'a: higher yqt~:·is r~quired by tfig:~'.;By!aW$:> ;i!JJe~o!_litioni:.!'.ifthe Hoqsi6ii Comm'is$Jon)it:5 bt .~pplitable,pr-ovislons.ofl;a1ifotriia:law. . . . sectlqn 4: : Manner of Voting. 'Th~-,n,_anner df'. voting on -r~s9l_uti9ns ':and_. :C)l'.Y <other: ni~t.te.~· s.r~n qrras.. p,~scriped. t:/9thtc? Ct\c!Jr:rrjaq; . -, · . ,.. . · ,, . . ,. . . . " . . . ·ARTICLE I\(-AMENDMENTS -Secticm 1. Amendments to Bylaws. The, Bylaws. of the -Housing.; Cornrnisslor.i may be . . • • .•• I .• • •. , · am~pdiacl by 'a· -r,~solµtlon o,f th~ HQL!$ing Aµthgrity and ·~y • ·'1 res9\ution of t~e H9using ¢pmmtp.$iqr:L' · · · · · · -... -· · · · ·· · · · · ·· 0 0 0 MEETING DATE: PREPAREo:av:, :liEQ,UEST: PALM D,ESERT HOUSING AU':THdRITY' ' ' ' . ,,, ,$TAFF 'REPORT , , ' . ' .ADOPT RESOL.UTIPN, J~O. HJl•_-,--, ·,E§t,ABl,..ISfllN,G: OATES ;,FQR REGULAR MEETINGs-:oF THE'PALM DESERT'HdUSING,GOMM!'SSiGN PURING, Fls'-GA,L YI;/\Rii:g,?:~;.z.02:~., . . '.RECOMMENDATION: 1. ,W~iv·~·,.f1.,1rth~r r~aqing ·an·g addpt:Re$~Iujion No. HA-: __ ., e$tabti~hihg. oates:Jor tegµlaf mee'tings::tif th~ ,Palm Desert Hi:>uiin{j !J;ommissi,611. during fisdai y,eari2(}22-: 2,02a. .,.. · BACKGROUND/ANALYSIS: · b.n J.~n~· 27; 2019., 1h.e $oa,rd ·qfJpe .Palm. Q~~~rt .Housing· .. AtJ!horiiy (thfa ''AutMor1il) consider~d, . . aod ?atk>pJe.~ the Re&olu,tie,ri No'. H'.A:-,9.3' ameht11hg antj. t~sfatiog the ayl~ws·;of ·tne:· Pain, D~sijtl: Housin~J, Commission '(':G0mrriission'l The ·commission''s BylaWs, identify Wheri lhe· r~gul_ar tneetfrigs wm qe nel~ :~·ach.'nidnth. ·Oh>ah .. annµal ba§i,is, tn~ Cornmi~$fon ha,s ,ad.opte,dth~:sphet!ul~. pfit~ regularmeetfrig,forthe c~lem:t~:r )(e~r '.Sb tnaf Me.mb'¢fs.~9µt,d calect~~rJIJ~rr:(apq :p!a11 ·;3c¢ot~_irjgly· fot .otiJer jmpbrt~nt:ev~Dt$' :c1hd adiv1ties tiiroug,riout .th·e:year. Jn·202Q, i~ga( ~6unsei ·reoommenclGg lhatcge1~gJotw~rd,. it is:beijt J¢ f:,~_t Jn ey_dv~'f1R~ .th$)1p9~rnis~y~~~~-~ch.ecJµl~\o~ it,~-..r~·~µi~r meej\tlQ$:'~Y re.r,,o.~uttoiJ,. ·PendJpg ·staff's recdmmendatiorrth·at, th1:tregu1a:r rheeting· qay _1:>e moved to the::second-Weonesday 6ftlie Jl;lonth, \a~·, long ;a?• it is mutually ·c1.cceptat;>le tpit~e· · Ho~siDg Gorr.irr:ii~sion, :the ~doption. of-tni$: 'r~solutionWoutd m~m.9ri.~1!4e th¢-~ccept.ance;oy'tb.~~Hous:ittgfCom'mi.s~iJ>n ,t;fnd p r,q~iijejl)e. pµbli~, :advance riotice• of the; meetin~ schedule 'fckthEFfiscal yea'r''20'22/2023. The attach"ed res,oliJtion provides a::schedul~ blt}ie.sec.ond Wedriesday."~ates ·gene,1'$11y,;=.allowiog Commissk)nj th~ pu~lic., anq staffto.:plan ~ccordingly fC>r the conduct of:Aµthori½i·p~sJ11~ss .·~nq;;any -required noticing. TheFY·202•2/2023 sc;hequle,_¢onsiders: t~e·rOutin~ practic~;Qf,c~11celling the ·m·eeling in August for a. summer recess. ,Le.atty, whil¢)idoptidh of: this r~sqll:ltiotr sets::the r~gulat m,ee,ting ~¢h~dul$, it •i~ al$6; .. 41i(:iers.ttio,d. that if Autnodty buslness:.tieedstot)e~co·nducted,, the.Authority Boardr:etains autn6rity tticon.vene :or,suspe,nd:c;1·meeting 9n ar;iy.date·tnat i~not;·li~ted her¢in. . . . '' . , ,, . -' .,_ ' . ,,·•,-.. ' .st~ff recomm~nds the Authority. l;ldopt the-·c1~ached:Tesol~tkm~ ,Str,afeg1c Pfam . . . , . . This regµ, e.st repr~serit~,· r9utin(;JJ19mJr.itstr.?tiv€3 .~upi11e~.§.':qf '.ltie. Palm t>,~sert liPLI~Jrig Autl)R:rity .. Thi$.'req,~estac:1e$ not ~p'pl~ a1r~~t1fto:;a•sp~dfie, $.tr:i:itegt.~•:p1an.goa1. · · .'city of Palm Oe~ert · Ro.t.1$(ng,A4Jhcirijy· -R~$,Qlution tq-.S.et FY 221~.s··~phe(,,14I~ forR~gµlar. HOY$ing:_ 9ornmis.~ip11 M~etl.r)g,s 0 :Commi5'$'iqn<Rec9nimend~tion: .·. . . .. · . . . .. . .. . . . . . . . . ·.. . .... .., ... The Housing Commission will review this. recommendation ~tits regular meeting 6fJurte'1, 202·2·. _Upon r~qye$t, r;\ verb9Jrnpo.t1 wilLpept~viq~da(th,e .. Au.thprity:s r~gi:1t~J.JTIJ~~tJng.:citJqneg; .. ~OfG:· .FINANCIAL IMPACT: Jhere is .riP::-d)rec.f.fisc~tifQpact.with.this,req·u~st :Department Director: IMtldliiA!YatM . M,!rtin'.t'1k:..,r.i:tt\fa>J if1'..::,).t1.:i.3:'-tl P!lJi' . Sp.ecial ;ep:uhsel tQ" ·tlief: Housihg Authoiityr, Executive,Oirector: .A:TT ACHMENTS: 0 1:. Res6h.itldh' No; HA-. , incJUdlng Exfi1bff A, f.~(3~022/2023 S.bheicH,il_e fqf ijegular· Housing ,· Commission ·Meeting __ S_.:, --- 0 0 0 0 ,A. RE$0LUTION OF THE ,P~llVI ··DESERT ,t1QUSING AU.THQRIJ:V, SETTING THE-SCHEDULE FOR REGULAR MEETINGS C:>'F THE PALM. , DESERT, HO~.S-ING. C'OMMlSSIOJtiN FISCAL VJ;?:AR 2022:;2023 THE PALM QESERT HOUSING AUTHORITY HEREBY Flf)JDS;,• DETERMINES, RESOLVES AND,ORDERS AS FOLLOWS: . . . . WHEREASr the Palm O.esert Hqusfh:gAuthority (th$ "Auth6r:ity'') has.ijstablished' the time1 place,. and conducf fdr the P'aim bes,eit Housing, Commission '(the ~C.ommi_ss!on") reg1.1lar meetings .~m the-first We9_ne·sq~y, ·each mo,ith, t?urs1.1.:1nno ·the. Palm .Desert Housing Ccimrrffssion Bylaws adciptedioy,Resolutioh HA"'.93; and . WHEREAS,, it hasJ~eien acknb,Wle,dg~d .thaUt,~f Commi~$iqn· wishe·~: tp -~~opt .a sel annual schedule of'regulanileetings; :and. . . WHEREA$, the-schef;.lu!ewill'primf;irily·fqllowtherecogrtized routrn~'c5fm~etin·gs- on the first Wedhesd~y of each month, ."Vliitli some.-limi'ted exceptions. to account _for 'hqlid~ll:S and ey~nt~. where-ttie' GommiS$iO(j:or the·:A~th'qrity ao'cl.td,-_me.rnp~rs, W9ultj bt:1 i~bsentfrom ·.a regular scheclkll~d .nieeting:;'resulting 1frJess thartfKe full Ccimmtssion dr A,ut~ofl\y:Boc1rc;f niel'.TT~er:s C?d~e. cornplet~· !a9R.ol~;gLJpr4rn 9n..c.er:t;1iri-:qates: NOW, THEREFORE,. BE'IT RESQLVEllby the Flaim Desert HousingAuthority ~hat:: ,SECTION' t. Commission regular meetings will be:held generally on .the. second: Wedne.sd~y .oh)t;1¢h man.th, :pµcsuanttQ,th~ Palm De,~~rt Ho,usirig Co_mmis:sJcm Bylaws, as: amern;ied from tim~ to time, in the Comnjunity. Oevelopt:rient Conference Room located at the Palm Desert Civic Center, 735,1 d · Fred Wadng, Drive;• Palm Desert; California, with some limited excepti't:iris, with ,all reg1Jlar·, rhe.etings_ in fi$cal year 2022/2023 to be held. as -spe'cified herefrl on ·the .. attached Exhibit' 11A!' . . . . .. SECTION 2. E'ach-r$g_ular me~tingwi!H~e'conven~d at3:3.0 p.m. to cbnsid_<=rthe· if~ms::.li$te~'·i;f~.suob on lhe post?d ag'enq~ f9r the r~gular m.eeting orfth~t dal~.- . .BE.IT FURTHER·RESOLVED thatthe, r{ousing'C,ommissibrtChair j~,hareby:given: "authority to take 4p it!3ms qn the agenda in the order d~em~d most ,appropri~t~ iii:, 'con~H:leratiot{of p_Ljhli¢ interest ;and/ot time,·.ce1ostraint::;~ . . . 0 0 PAS.~EP, )KPPJ~.OV!=D){N(J. AD0PTEb:by_'.th¢:f?~im p~s.ert .l4qys)r1g. At,Jthorfty~ :'flijs;.9~ tiay '.bf.June 2,022_,bfttie'followin{tVOte, tc1:Wl~i ' ' -' ' " -' -' ' . ' ,, ' -. .. NOES! -ABSENT~-'. A.B.$TAJN;· · ,ATTEST: 0 EXHIBIT A MONJH o;t,,:y YEAR July > ,,',' 1.3 ·,2022 August 10 2022 $eptemb~r 14 2022 October 12 2022 Novemb~r· 9 2022 ·December ·14 20,~~ ·January 11 2023 F<?.PrLlEifY. $' 2023 :, ' ' Mart;h· 8 2023 April 1'2 ·2023 May 1P 2023 0 June. 1'4 2023 0 0 0 eALM. ll;ES.ERT HdUSJNG A.Ll'THORIT'i . STAFF·REPORt· MEETINGDAT.E: PREPARED'. BY:, .REQJJES'"f; ,J.essica.Gonzales 1 .·senior ManagemenfAnaiyst APPROVAi:. 0F AN· AMENDMENT'TO. CONTRACT NO; HA38940. ·WffH GARt:Afio,oBs\ ,&c::; F®R R00F REPA1Rs A.Nb RELArEo--sERv1cEs'. A! THE PALM DES'E.Rt HOUSING: AOl"HORITY PROPE.RTIES ·1N. A 1or,iL,ANNUALArv10uNr.Nbrto·Excr::Eo·$.15;ooo~ , ·· · · · · · · · ·· RECOMMENDATION:· 1.. f\pptbV$,_ ·the Am~uctrn~nt eA01~'rlc:)Jnenf') foi :Gqntr$J;t Nq~ HA3894P wit~ Garland/DBS~ :1ric .. , for ioof repair:s,:-~nd· related ser::vices'."'{fnciude's :Gbsts fof ,roef' rt3paira,. p~rmit ·fees -fodhose repai~ th~t. rn.ay r~quire• pne :a.n,d_-qtf1er rep~lr r;~ilafed cos,ts) atth1:tPali11 D~$eh Hou $ihg '.Autliorit~/pi-Qperfies .("Pfo,pertie$~'J,,<e'ffeotivEf July 1, '2022t :for a:two-year term under the Omnia Partners,·dontrapt No. fiW~f92.S pur~µ~nt:t9 ~eGtion~:.~0. .. 1 t)O (E).an.d (L) of\he City of Palm Qes_ertMunicip~I Qo,d~ in:_ a total,antmal amounfnofio'exceed :$:75,000; · and C.onfi n:rr participatiortwith .the. Qmn ia .Partner:$ ("O r:n ri.ia ~)(ah d AtJthori~~ th~ Ct,~irm_?!l. ·and/or ~h~ -ExE?cuJiv~:Direqtor ~P ):~x~cute, the: Amendm,~nt and any: :documents heiessa,y fo effeci:aate:-:and . implement the .actions: taken herewith. · · ,BACKGROUNDIANAL. YSJS: Qn Sept,~r:nb,er 1 o, 201:e~ th~ Au.thority apprpv,ed a. c:onrra~t·with :Gatlarr:d/OBSt lite. C'G~Hand~) :tor tlie.p_ur;pose .of prbifr!ihig roof'arid deck mltil ag~ment: ass~sstnent·anifiefa_ted;services.for. the .:~4fhority Pr ppa_rtie.s fqr'·a ~1-~:..rpbotti :tem1 wi_tlf ':_t~q-qr1e~y~11r ex.tenS:Jqns ~~fi;rg: ,tJia>,:cpntr~~t :tfirougt{June'3O,-201~. . . . . . . . . . . . . . . . . . . '•'' ·:Sev:eral. Properties ·1n 2~1'9 ha9 · robf le~ks affe,cting_ isc;m,~ ·'.of the:. 9nit$1 · interior. . Aittro.~gh tne 'irnrrleqi~w need ·ur,:~:d~re~$-:andrepa1( fa Ji µnd$r-'~mergen'.cy work,. Jtwa~:v:ecy ·diffiqµlf to .. ciblafrr roofing companies to perform the,,emergency· re'pafrs-neces~ary du~ to ,a)frrtited availabilttS,-of qompan:ie$ .. t_llllt me~~. the .prevailing .wag(;l• req\:1itements t}:1 9t stil,I'. apply in ari· .. e.rner,g~ncy circumstance: Since ~Giuland was irreeti'ng :±he prevamM,g wage:.requireint3hfahd pertorm,ibg $8lie;faqtority1 the Authqrtty Board··approved a new·Gontr~ct·with Garla1,1€1 qn June 27,2019/fcir these Servicer::L, . . . . .. . .. . . . . 0 0 0 ,City of P~lm Oe~ert Ho,usin,g, Authciriiy :._ Am,eiidmenf to Cbntf?ctNo., HA38940:Gaflaricl S~ctipn 3.~,0;:1'60 (L),, ine Authority.may obtain rot,.1tine:an_cLreqµrring 5;e,vices, S\JPPlie~iand maintenan.ce by adopting a proce,g_ure, appr:9vf;3d qy tt,e, G·ity Managr;:r. The roof repairs-~nd r~lateq:servic~s,··ahd p(od uq\s,•intE~,n~ed· to, :b~f sotidlteo fr9m · ~~ rland/DB,S, Ind. rGarJand'''). · h'ave ·:b~en accefi>led·as-ro'utine and tectir.r1ng, Further; the provisions ·of the Muh1dparbode-Sedibn 3:3P .. 1 §9 (E), .aUovv th~-Auttr:0rity :tcrpcidi;dp~Je. ,as·a gQv,¢rnment-entJty wl~tr OmniarGontraqt No. pw;.J9z5_ (Active' from Ja~uary {, ,2(H5 thrb~gh :□ece~be'r 3'1; 20't9.'u~der: u;~t-Communities -GOV$rf1ment Purchasing' Alliam:e._and ·now·9-ctive:ftom September 27;_:4019:tl')rough'Qctob~r 14, .2;024 uru:ier Qmnia;Pa.rthers);~W,am~nd~,q, a:~py·iS cm'file.-withth,e,qJty.of'PalM Pes~rt·s¢ity -Clerk's 'C)ffice, ) •. Und~r. their cooperath,e: pricing for roof repairs'and related servicesJ>rovided QY Garland. throLig~ _t_heir''.!'Do/Zon~tl' $ervice,:3, Prograrrr at '-~-~;AUY/tqrl(y,,. p;rcm~rtle~.' )~~rl,c3f)Q h~,s :confjrmed it will provide: to the Author,ity,-as:}~ pt:frticipatiflg: entity,. the O'mnia contracft~,11f.is·,, p~oduct~! -prociuct warragty ;:,servi¢~s •. ~.nd p!i'Qil)Q, Under tt1eOmn!:a. ·estab.ii~hed pridin_g,. t~e-tttre~-y~ar com{ract With-ithe Authoritts disqre'tiqn:to :~:xtencft~?--cpiitr,gctfor·twq qn~-Y~~f·ex.te.ns,iq~~) i~iU-~(;3 1in;~:tot:1·1· ci;hi14?1.·a'r'Qt:>:U.nt:)iot tq<e,Kqeeq :$75J'J{)OJonGi1r1~nd:t11{compiete:foot;re·paffsiw11icri:r;naffieirfoces$ary:i0i::a6,Y:un'f6'res~erfissues' -:'(i.e., :1ea~9.-et9~) Jha_tfo~tupe.-m~t~ri~t~· an.q · ggmpfj_tjtiveiy ·~19· ::Pr,oje_dtisp~qifl¢ (~ipor;tl1rough ~h~ ·"OryZqnef"·ptogram. -Shl~ll" individy~,1 · re'pijir$Jypically b,a◊Jiiiraiig~d'. ftom $:7:q,0.00 lo: $.~;.5QOJ)O per ooourrence, with larger·comprE!hl:lnsive, repairs:rai1ging'.fr0m .$1 o,ooo:to-$15,ciOd. Increases; if ·any! .d(lnng Jhe term.· wiU be p'Li'r~l18fl~ tp th~ }erm,s. 0f -,hei Qrp~i~ po~tt?C~ ·irj'cl~ding.(,'$riy previiilili,9; wage :actjusunelifo-to-l?ibbr' rate$: Staff_ has: reviewed :and delehrlinea that the .proposeq cost~1are reasonable an~. !n. accorqancec With ,tt:le 0cuJr~nf.1J.1~.r~et cqntji\!_on~:- Staff-recommends the Authority review and approve theattc.!ched amendment. Strategic Plan; , , , , . . Thls req_u~st·rep~e~ent~ rqµ~ine:-~d rnirjl$tra.tiv?,l;>.µ~ip~s.s:,9f,the·'.Pal_,m Qesert Hoµsing"'_i\4t11ori~y;. This,,requastqqes-n6t¥ipply:!-to a ~f'.l'e_¢ifictstrstegi¢ pl~h.:gpal. ' -Commission Recomn1endation:· The Housing,C6riiA1issit>n Will rE};/iewJhis :r<?cQtrnil:en9atiorf-afits regular meetihg:.ofJune· 1.-20~·2, IJpon re<:1uest, a.verbal r~porty,.,il_l b~ provi9ed::atth_~·Aut~ofittsre_guiar.'meeth1gof-June:-~,. 2022. FINANCIAL IMPACT:. The fiscal: im :act Jo the Ho1.:1sltF. Atithorit · Bf the .Amendm~nt:-,·extendin ·. -.the1 term of the' ' '' ' 'p.,,, ,,, '' '' '',,C ,,,,,,9 ' ,,, ,Y ,. <>'','' ,,,,,.,,' .,,. ,,,,,,,,,,,,,,_-Jl ,, ,' ,,, ',' ., ,•,,, Agreement is the same,.•as it is, currently~ AlthoUgh there has been ·a slighftncrease.,in the,,:,per :Pf¢p,e_rty, par m~;i~th cp,stj. ~taff beli~.ves i!)~ h_ot :\<:i':~~¢(;!E!Xlamo,t1nt:is,,~.µffici,¢n~t9• ~qp9mmcfd~te the need,sbf the Properties forth.a ·extended _oontr.a:ctterrri. "Actual exp~n ditu re~_wili h$.p:aic.Hiorri the .. FY _2022/2023· IT:)oniesJh~t h~ve·been fo9IUd~9 'ih th~·.prqBose,g.FY:!2022/2023 A:uthwity's: .qpe,r~ting bµdget, ih the_ appropriate _AµtliotitY ·acqotint · 0 0 City of Palm De~ert Housh:i:g Authqnw .:. Arnenilment to _t;;oti~crNci .. HA38940 ·G:ar;laiid ,REVIEWi:D BY:_ DepartmenfOirector:. zf/lvt!ll A/Kt?re,&; ~p~~i~l ·Q~µnsel 'ofi tt;J~Hb.U9ii1li Authori\y: Finance· Director: Executive ,Director: ; ~ -. , , ' . . ... . ' ATTACHMENTS:. ;({:tdln ,,h,,,~f lhfa>i•-:irr·,r:o; 1;,Ht:fi ?b7i t. _.G~rl~ndlD,13S.1 lhc'.:'.s.~Dfy4ohe" Pfogta,n, Propqs?.1 {dated Ma& tr, 2022) Proposal To: .PALM DESERT IIOUSINGAtiTflORITY. Leak. Response Il~pair Set-vice.s Presertted·By: Garland/DBS, Inc. © 20 \4, Gm·!:md/Di35, Int:.'"··' All ri~hts rns1:tvcI1 3800 E.i~t9.l'stStreet, Cleveland, Ohio •f.1tJJj5 Ti.ill Frt!tc: (866} 327-0'.lpi., F;1x: (216) flfJ3, Z05.5 0 0 May )7th;.2()22 Palm.Pesertflo.using Au~horlfy ,7~--51J) •Fi;ed•Wa..ririg-l;>riv~ Palm.b¢s¢rt; :¢a iifornia. :nt~o • ·Re: L~ak)~esp~rise ~ml Repairs'· . ( , -: -. • . -«' . . , ~· . • , Garkin:d/08$, h:ic. 3800 East:91'~tstreef ¢ievei~n~i OH 44·fo5 PJ,on~: (800) 1~2~22'5:'. Fax: c2.1·s')"s,si-205s w_e. hi,:veJh:~ _t~~~~1r,ceP.·to_'.ptovi~¢Jacm fy/sra, re/n~tiop~w~·qe ti?.Pf a~.~~~sg,i~~}ts"i i)isp'et~~ori ·an_c:Q~~k' . r~p~i.(s~i•vices; We·haye ciirnpleted:1n9re-than'ft\te hµn1:h·~g m1l\ion.squifr~:!¢:ettif 1.·c:>'of. evalu~tion . work.througtoµr, Diy ZoneTM'servfoe packages}rhese,hiv~ .. pe~ncompleted:t'or thous~'rlds1of :satisfied ·customers. including,the GSA.AH hr~nches of the:tfa ai:me'd forces, Lockheed· ~iartin, :t11mmins· Engine, 'toodyear;; Eaton ·Corporation. Red Ex, Capital One 'Bank, varihus dti'es, frlUOf<;ipaliti,e_s ano,_•ec,!ucati<:j!1~l-fa~lli~ies :arqu!l\ttbe .Uni~e.clStatt:\S._ . -bur. Dry Z,ime program ·ofservices Wl'l:s: e~tablishedto,help otir:-:~tfstomers n'l~nage their t:obf'antl . building enclosure maintenance:•and replacements more·effectively; 'Ci1stomerswho use .this '$ervic;e:are typica1lyfooi<i11g.to nteet ~pe or m~n,y:g(tjle gQal's ~eJ()w: . -• F,orriraliie:a·s~n4ard Ptogt~rrrAc'i~ossMI F~_dill~es, . . " . . '' ·!J Enlista--Team.ofSxper.ts-to Provide. the Best in ·Effidencyand Qualined.E.xperience. • _Btii~~-.a.J:li:?~fY:qf~uJI:gjQg;I?~rfop11,a_qe.e··· ,. · · • D,~fifretipd)}!~alif:y::a. Lishof'Prlbri'tie.s. ·ti! Reduce Reactive Expenditures-'- •· Dev~Imfa·Lgng"Tiirm B.udg¢,tPlan .• 9. . Exifend'tHe s<irv.f&e Life cif'.Fadiiti~s 11 ,_ r:ll~ure:Con;fste~tDeliverY · · · ,':.;, Our s·etvice.sJ1intat d~v~l~Rhtg a~4.~~1;iJtg~nKf!.'.g:~~,!lAs1~ ofallytjAr rJ~;ofi;nJI i~~e~ ~o tl1.a~lb~ _ _ . irifo.rmatiQn is,onltne>.alid:_at'yoi(rfilig~rtfps~ Th~~:Dry. Zone dafab'aseis·ai'fon;:Ihi~i.ft.dly'11i~grat,~d, proactiyely maintait1ed;:and completely,, customi1,abie asset·management program.with repo1tfog ·_ c~pabiHti.e~tthathelpJOU to ,be1fe'rmana;:w1nf9rm~tion~ ulti~a~l,r sayfr~-¥,()uJifi:e and,m.on~y,-,,, :.Aftet; r¢v;i~Wihg the-,~,rycl9se.dptop&salwith~c.op¢::o.f~ei0ces:~nd p~ii:ing,.~hpiiJcfyou,,ha~e ariy . questio,ns please foei.free to co0-wct J_ason Busanovitch:at 9;51 ~300~8377 or.inyselfifyou would Jike to:discuss in further-detail. ·w'.e appreciate the,opportunity to:provide.this:quote.tt).you ,and "look for,w~rd·to-serviJ1gyot1.. · -,· · · • • • • ,~ ) ' -s- ,·Re~pect:ftllly.subinihed; . d~ :?/ J':2· '41 #~tl-.. 4#:.,,, . . -J~ff i<o:zak - · P~ojectMa11age1· :bffi¢c:; 216,430:35-18 · Emaibjkozak@~1:iandind.com, 0 0 0 .S<;ope of Services LeakResponse Repail·s ThQ l~aR. re~ponse servir.;~ erfsures emergency qmtact within ·4a hQurs ana repair.:.service within 72 hours. AU leaks and .repairs are,reczorded ih-'the Dry Zot1e database. th.it helps: .priqritize and man~gE! .all r6pf atoasi:for 0µr ·d.ie.nts. .Q,ne qf the greatest benefits of leak . respqnse:Js that.you hav~ a blstp;ry of where yourl~~lcs are .. occ1:1.rring an:d hqw muih you. are _spending-to correcnriem. · · Leak Re~ponse program services include: • :on.demand buildiQg envelope repair s.erv:ices· * Eni~il reporting·$ystem alert·~-GDL ~nd ?):1th<;niz~d:con;~<.1-9tors ·ofl~;aks an4 repair§ ~ Emergency response to service calls within 48:hours or less/ non~emergency:response within:12 hours; ·· • Competiti~e labor and mated al rates guaranteed 'for calendar_year· o Befqre ?ildafter picfute~~ :s.tqpe ofwork,'p;eiforrned,.a,ii:d invoici,l}g;ar:e upli;radeijJQ th:e'. workorder report on the Dry Zone Database o Nottcic exceed :~ui1Q1,1nt.estab)ish_e~ for' r~p~frs r:equested, through the pi:cigrarn • Recommendations for improved performance prov:ided when frequent leaks occur 0 Dry Ztihe Datab~se cre~tjcm atrd ,<'\CC~S~ When responding to a reported leak1 'GDI and/ or the Authorized·Contractor will inspect the l¢a~ are~. d~tertnine the caus¢t ~!ld ·arrange for the repairs. Repair Cl)~~ will be. bUled tO' 'customer ona tirµe,and.material basis. Repairs·,p~rfor.med on roofareasare to temporary ·,ma}nt~in the root~ _n_ot provi,de a pennanen_t:~qlulion. A.~ ~ach n~paj1Js ce>mpleted, µpdates, · will' be(rnade fo the Program datalia~e to ind tide inforrriafiorfregardi:hg'.:tlie 'coii.'dltiori 6f tlie\ ,roof, tlte na~re ofthe,repair~,and_p~otoS·tO. helpvisuaily v:erify the:~nfprmation p,ro;vided_., For lea,ks,on ·i:oof <1reas with Gad~11d•wa.frariti~s, a11 Autliodzed.Cotitr.ador will·pei'form repair.am~ bill Garland Jor worl~ performed .. · ff the causeJs,neglect or~amage outside-~he terms m1d.'to~d~tib11s Phh~ G~rlandw;a1J}l]lcy ,_r_epair. cqsts;\,vil) be ,at_the::G~~i~m~r-s :exper{se'0fl a time and materi'a1 Q}1_Sis. -. . . ---. ,