HomeMy WebLinkAbout1999-01-13 HC Regular Meeting Agenda Packet HOUSING COMMISSION
MEETING OF JANUARY 13, 1999, 3:30 P.M.
NORTH WING CONFERENCE ROOM
SIGN-IN SHEET
NAME PLEASE SIGN
Carrie McLeod, Chair C h -G-
1/tri
Ben Kurtz, Vice Chair 1 /
G.A. Holmes, Secretary
1.?A77A--"`"?--=e--Roger Dash }'} -k i► pays ei'a+attf,
Philip Sladick
41F Larry Saindon
• CGS, to
Leo Sullivan, Alternate
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POSTED AGENDAHOUSING COMMISSION
• JANUARY 13, 1999
3:30 P.M.
NORTH WING CONFERENCE ROOM
DECLARATION OF POSTING
I,Diana Leal,Senior Office Assistant of the Palm Desert Redevelopment Agency,do hereby declare
that the foregoing agenda for the Housing Commission Meeting of Wednesday, January 13, 1999
was posted on the bulletin board by the outside entry to the Council Chambers, 73-510 Fred Waring
Drive, Palm Desert, on January 6, 1999.
Dated: anuary , 1999
Leal, Senior ffice Assistant
Palm Desert Redevelopment Agency
•
•
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE: JANUARY 6, 1999
TO: HOUSING COMMISSION MEMBERS �f
FROM: 4 O DIANA LEAL, SENIOR OFFICE ASSISTANT �
SUBJECT: NOTICE OF HOUSING COMMISSION MEETING
A Meeting of the Housing Commission will be held on Wednesday,January 13,1999 at 3:30 p.m.
in the North Wing Conference Room. Enclosed is the agenda.
Please call me at 776-6349 to let me know if you will be able to attend the meeting because a
quorum is necessary in order to conduct business.
Thank you for your cooperation in this matter.
•
POSTED AGENDA
HOUSING COMMISSION
January 13, 1999, 3:30 P.m.
North Wing Conference Room
xr,xxxxxr,xxxx*********************xxxlcxxxxxxxxxxxr,xxxxxxxxxr,xxxxxxx
I. CALL TO ORDER
II. ORAL COMMUNICATIONS
A. Any person wishing to discuss any item not otherwise on the Agenda may address
the Commission at this point by giving his/her name and address for the record.
Remarks shall be limited to maximum of five minutes unless additional time is
authorized by the Commission.
B. This is the time and place for any person who wishes to comment on nonhearing
Agenda items. It should be noted that at Commission discretion, these comments
may be deferred until such time on the Agenda as the item is discussed. Remarks
shall be limited to a maximum of five minutes unless additional time is authorized
by the Commission.
III. APPROVAL OF MEETING'S MINUTES - December 9, 1998
IV. NEW BUSINESS-NONE
• V. CONTINUED BUSINESS -NONE
VI. REPORTS
A. Acquisition/Rehab/Resale Program Update (Charlene)
B. Housing Authority Properties (Terre)
1. One Quail Place- Capital Improvement Update
Management Agreement Proposed Amendment
Roofs
Trees
Painting/Carports
C. Mobile Home Park Issues
1. Portola Palms Mobile home Park Sale of Lots-Update (Terre)
D. Home Improvement Program (Bryce)
E. Santa Rosa Apartments Rehabilitation Update (Charlene)
F. 40-Acre Site Update (Terre)
G. Habitat for Humanity Project(Terre)
H. Housing Projects Update(Terre)
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE: December 11, 1998
TO: SHEILA R. GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the minutes for:
+ Housing Commission Meeting of November 18, 1998 approved at the Housing Commission
Meeting held on December 9, 1998.
Please submit to the Agency Board.
Thank you.
cc: Carlos Ortega
CITY COUNCIL ACTION
APPROVED
RECEIVED 1, :f�. � OMSK
MEET I NO DATE • r _ .
AYES• ►vl-xYl
r'0,ES•
,13SENT' c _Yt
2 C TA I N
E RIFIED BY &fdi
.;gin File with City- ciorl 's Office
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE: February 11, 1999
TO: SHEILA R. GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
FROM: DIANA LEAL, SENIOR OFFICE ASSISTAN
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the minutes for:
+ Housing Commission Meeting of January 13, 1999 approved at the Housing Commission
Meeting held on February 10, 1999.
Please submit to the Agency Board.
Thank you.
cc: Carlos Ortega
....
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Minutes
CONVENE 3:35 p.m., Wednesday, January 13, 1999
ROLL CALL Members Present: Carrie McLeod, Philip Sladick,
G.A. Holmes, Lawrence Saindon, Ben Kurtz
Members Absent: Roger Dash, Leo Sullivan
Others Present: Teresa La Rocca, Bryce White, Charlene Sumpter,
Diana Leal
Guest(s): Ingrid Baddour and Vera Gillis of Ingrid Baddour and
Associates
ORAL
COMMUNICATIONS Introduction of Ingrid Baddour and Vera Gillis of Ingrid Baddour and
Associates who are working on the sale of the Portola Palms Mobile
Home lots.
MINUTES It was moved by Ben Kurtz and seconded by G.A. Holmes to
approve the minutes of the Housing Commission meeting of
December 9, 1998. Motion was carried to approve the minutes.
NEW BUSINESS NONE.
REPORTS A. ACQUISITION/REHAB/RESALE PROGRAM - UPDATE
Catalina Way lot has closed escrow and will be landbanked for
future development. Charlene is researching other possible
acquisitions at this time and inquired if anyone had any suggestions
that she could follow-up on she would be happy to do so.
Rebecca Road property rehab is out to bid. A contractor walk-
through is scheduled for January 28, 1999. Bid closing is February
8, 1999. Information on the successful bidder will be presented to
the Housing Commission for recommendation before taking it to the
Agency Board for action.
1
Minutes
Jan. 13, 1999 11017SING COMMISSION
REPORTS B. Housing Authority Properties
(CONTD) 1. One Quail Place - Capital Improvement Update
Roofs
Re-roofing is scheduled to begin February 1, 1999.
Contracts have been signed and the Notice to Proceed
mailed out. At this time, staff is working with an asbestos
removal company to remove the asbestos. The re-roofing
work is expected to be completed within 120 days. Successful
bidders are: Rey Crest Roofing for One Quail Place and Al
Miller & Son for Desert Pointe, Neighbors and Taos Palms.
Contracts were approved by the Housing Authority on
December 11, 1998.
Residents will be notified by the management office as to
when and what buildings will be done. Hours in which work
can be performed is regulated by city ordinance. Working
hours are from 7:00 a.m. to 5:00 p.m. and during the summer
months it is from 6:00 a.m. to 7:00 p.m. A letter is being
prepared to inform the tenants of the activity that will be going
on and where to park etc.
Trees
At this time, shrub removal and replanting is being done.
Tree pruning will be done at One Quail Place to prepare for
roof replacement. 50 trees will be removed in the first phase
of the tree removal program within the next 6 months. The
City's Urban Forester estimates that there are approximately
4,000 trees and that about 2,000 trees will need to come out
within a period of 4 years as a result of overcrowding.
Management Agreement Proposed
Amendment
RPM has requested an amendment to the management
agreement which provides for a payment of 5% of the total
cost of capital improvement construction to the Housing
Authority properties. RPM will provide general contractor
services for the following improvements:
Roof replacement
Painting exterior
Carport installation
Tree removal
2
Minutes
Jan, 13, 1999 acaTTSING COMMISSION
OSSON
REPORTS It was moved by L. Saindon and seconded by P. Sladick
(CONTD) to forward the Management Agreement proposed
amendment to the Housing Authority for approval.
Motion unanimously carried.
C. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
1. Portola Palms Mobile Home Park Sale of
Lots - (Informational)
Five lots have sold and one lot is in escrow. The lots
are being marketed by Baddour and Associates. They
have placed a sign and advertising in local
newspapers. Weekend open houses have been held
with lithe to no response. Consequently, several mobile
home distributors were contacted. One distributor is
interested in installing a model at the park, but wants
• the Agency to bear the cost of installation ($9,500) and
flooring ($384/month). The flooring cost would not be
refundable. After a 13 month, the Agency would be
expected to begin making principal and interest
payments of $962 for 6 months after which the total
balance would have to be paid in full and the Agency
would own the coach. Carrie asked if information on
mobile home sales in the valley could be provided so
that she can compare the cost of mobile homes to see
if the cost is feasible.
In order for someone to buy a mobile home from
another park and have it placed at Portola Palms
Mobile Home Park, the cost to move a coach could run
about $8,000 - $10,000. Terre said that the only way a
move would be feasible, would be if the buyers were
being displaced from another park. Then, that
displacing city would be required to pay the relocation
cost.
3
Minutes
Jan. 13 , 1999 no r� JC$ COMMISSION
REPORTS Phil Sladick will check on the Cathedral City park to see if
(CONTD) that park is being closed.
The Commission's consensus was that the proposal was not
financially feasible given the total costs which the Agency
would have to incur.
It was moved by G.A. Holmes and seconded by P. Sladick
recommended that Ingrid Baddour contact other mobile
home and request proposals.
D. Home Improvement Program (Bryce)
Bryce White provided a Home Improvement Program Update report.
He said that at the last Housing Commission meeting, the
commission inquired about a house on the corner of Warner and
Hovley Lane east. That particular house does not qualify for the
program due to the income bracket. The Charitable Contribution
Committee has approved an additional $50,000 of CDBG money for
the Home Improvement Program.
E. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Charlene provided an update of the on-going renovation at Santa
Rosa Apartments. She reported that the rehabilitation of the project
was nearing completion. Grading to begin in 20 days. Change Order
#3 (balconies and laundry room) was approved. The Authority
directed staff to obtain proposals for the construction of block walls
along the east, west and southern property line of the project.
F. 40 ACRE SITE UPDATE
G.A. Holmes reported that the Concept Team (RDA, planning staff.
architect, landscape architect, engineer and housing consultants)
met on December 15, 1998. G.A. Holmes said that the meeting was
very productive and the development possibilities discussed made
for a good layout. He will keep the Commission posted on the
development of the 40 acre site. Terre briefly informed the
Commission about the development possibilities discussed to date.
4
Minutes
Jan. 13 , 1999 EROVG C0SIONT
REPORTS G. HABITAT FOR HUMANITY
(CONTD) Terre contacted Boyd Sharp and requested that Habitat for Humanity
submit a letter indicating their progress on the construction of the two
homes in Palm Desert. Mr. Sharp informed Terre that Habitat for
Humanity is working on homes in Coachella and as soon as they
completed the homes (approximately 2 weeks) they would start the work
in Palm Desert. Permits have been pulled for the Palm Desert homes.
Funds are available. As soon as the Agency receives a written response
from Habitat for Humanity, it will be forwarded to the Commission.
H. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing projects status
report.
Information: The Third Annual Arts and Wine Tour of El Paseo, a
Soroptimist sponsored event, will be held on February 26, 1999 from
5:00 to 8:00 p.m.
ADJOURNMENT Motion was made by P. Sladick and seconded by L. Saindon to
adjourn the meeting. Meeting was adjourned at 5:15 p.m.
Carlos L. Ortega
Secretary
CLO/TLR/dcl
5
PALM DESERT REDEVELOPMENT AGENCY
7 II
COMBINING BALANCE SHEET Ci
HOUSING AUTHORITY SPECIAL REVENUE FUND Cli
1 June 30, 1998 tCl
Now
Cli
Complexes Cli
Desert C 11
Capital Catalina Point C
ASSETS Cash—checking $ — $ 41.007 S 52.464 C '
Cash—trust — 19,213 14,550 C 1
Cash—petty — 150 150 G
Cash—reserve 1,799,742 — — 1
Accounts receivable — 550 2,569 Ci 1
Interest receivable 8.083 — C
TOTAL ASSETS $ 1,807.825 S 60.920 S 69,733 C,
C
C
LIABILITIES AND FUND BALANCES C
LIABILITIES: C
Accounts payable S — $ 5,016 S 4,422 C
Security deposits — 19.573 15.155 C
Accrued management fees — 2.480 2.520
' Accrued payroll — 2,654 2.171 C.
fir Deferred revenue 834 1.253 C
TOTAL LIABILITIES — 30,557 25.521 C'
C
FUND BALANCES: C
Reserved:
Low income purposes 1,807,825 30.363 44,212 C
e
TOTAL LIABILITIES C
AND FUND BALANCES S 1.807.825 S 60.920 S 69.733
C
e
C
C
C
C
C
C
C
See independent auditors' report.
C
C
—32— C
C
a
a
Complexes (Continued)
a Las One Total Combined
a Serenas Neighbors Quail Pueblos Taos Complexes Total
$ 1.52,364 $ 16.523 $ 496,629 $ 7,687 S 11,228 $ 777,902 $ 777,902
a 41,121 3,583 105,288 3,611 3,390 190,756 190,756
350 - 350 - - 1.000 1.000
- - - - - - 1.799.742
181 1.361 9,418 1.341 269 15,689 15,689
a - - - - - - 8,083
$ 194,016 S 21,467 S 611,685 $ 12,639 S 14,887 S 985,347 S 2.793,172
4
i
S 6,404 S 3.120 $ 35.707 $ 752 S 1,003 $ 56,424 5 56,424
41,321 4,203 104,145 3,611 3,390 191,398 191,398
5.740 900 15,000 600 640 27,880 27,880
7 4,389 - 15,728 - - 24,942 24,942
7 3,190 2.075 23,681 478 2.308 33.819 33.819
w 61,044 10,298 194,261 5,441 7,341 334,463 334,463
132.972 11,169 417,424 7,198 7,546 650.884 2,458,709
4
^
^!
4 S 194,016 5 21,467 5 611,685 S 12,639 S 14,887 5 985,347 $ 2.793,172
!
7
7
-33-
i
N'
PALM DESERT REDEVELOPMENT AGENCY
..........,- .
COMBINING STATEMENT OF REVENUES.EXPENDITURES AND
CHANGES IN FUND BALANCES—HOUSING AUTHORITY SPECIAL REVENUE FUND
For the year ended June 30, 1998
1.
Complexes WI
Desert
Capital Catalina Point
REVENUES: 1 I
Rental income S — $ 80.732 $ 94,318 'W I
Fees collected — 1,066 899 •I
Resident services — 54 25
Reimbursements — 1,060 1.022 w I
Miscellaneous income — 190 1.686 V I
Interest income 30,491 430 482
TOTAL REVENUES 30.491 83,532 98.432 sr 11
wj
EXPENDITURES: • I
Current:
Payroll — w I
Y15,594 14,063
Administrative 59,554 3,550 3.076 • I
Management — 6 800 6,360
rr
Advertising promotion — 5 134
Contract services — 5,368 4,767 wI
Utilities — 14,350 12.568 V l
Maintenance — 7,502 13.252 r 1
Capital outlay 45,674,896 587 1.000
TOTAL EXPENDITURES 45,734,450 53,756 55,220 I
CI
EXCESS OF REVENUES OVER C I
(UNDER) EXPENDITURES (45,703.959) 29,776 43.212 C
l
OTHER FINANCING SOURCES(USES): C 1
Operating transfers in 47,537,213 587 1,000
Operating transfers out (25,429) — — C
TOTAL OTHER FINANCING C 9
SOURCES (USES) 47,511,784 587 1.000 C J+
EXCESS OF REVENUES AND C ,
OTHER FINANCING SOURCES C i
OVER(UNDER) EXPENDITURES
C
AND OTHER FINANCING USES 1,807.825 30,363 44,212 C
J
FUND BALANCES—BEGINNING OF YEAR — — — C I
ivJ
FUND BALANCES—END OF YEAR S 1.807,825 $ 30,363 $ 44,212 C
CI
�J
See independent auditors' report. J
C
—34— C
C
C
Q
Q
'''i► Complexes (Continued)
Las One Total Combined
zo Serenas Neighbors Quail Pueblos Taos Complexes Total
71.00
S 230,884 5 30,682 S 790,330 $ 17,139 S 22,290 S 1,266,375 5 1,266,375
350 534 5.976 - 86 8,911 8.911
Z - - 25 1 - 105 105
1,537 - 7,724 - 386 11.729 11,729
254 20 1.967 439 215 4,771 4,771
1,371 131 4,182 80 89 6.765 37,256
234.396 31,367 810,204 17,659 23,066 1,298,656 1,329,147
28,389 - 106,882 - 33 164.961 164.961
4.391 1,089 9,362 867 605 22,940 82,494
14,680 2,340 37,940 1,500 1,600 71,220 71,220
ill 1,084 - 12.803 - - 14-.026 14,026
11.498 2,343 44,183 1.811 1.956 71,926 71,926
33,953 7,116 145,602 3.155 3,305 220,049 220,049
7.429 7,310 36,008 3,128 8,021 82,650 82,650
3.521 173 19,640 - 508 25,429 45,700,325
s' 104,945 20,371 412,420 10,461 16,028 673.201 46,407,651
', 129,451 10,996 397,784 7,198 7,038 625,45.5 (45.078.504)
3.521 173 19,640 - 508 25,429 47.562,642
4 - - - - - - (25,429)
AD 3.521 173 19,640 - 508 2.5.429 47,537,213
�
`
I
132,972 11,169 417,424 7,198 7,546 6.50,884 2,458.709
S 132.972 S 11,169 S 417,424 S 7,198 S 7,546 S 650,884 5 2,458,709
7'41ft.
-35-
7
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
TO: Carlos Ortega, Executive Director
Terre La Rocca, Housing Manager
FROM: Bryce Lynn White, Rehabilitation Construction Specialist
DATE: January 5, 1999
SUBJECT: Make a Difference Day, November 11, 1998
The total estimated value of improvements for the November 11, 1998 Make a Difference
Day was $36,800.
The total Agency cost was $9,196.28 (See recap sheet attached). The benefit to cost ratio
is 4.0 to 1.
HIP - MAKE A DIFFERENCE DAY FOR NOVEMBER 11, 1998
RECAP
IDS COLLECTED AND/OR DONATED:
Donations of Goods or Services (Value for informational purposes only)
Tri-star Construction [Actual] 205.00
Eagle Hardware [Anticipated] 800.00
[Actual + Anticipated] Total Donations: 1,005.00
Funds Collected
Homeowners (See Income & Expense Itemization attached) 700.00
Production Group International [Anticipated] 1,590.24
Total Anticipated & Collected: 2,290.24
PAID:
Expenses - Non CDBG refundable
(See Income & Expense Itemization attached) $ 9,748.50
Less CDBG refundable $ (552.22)
Total Non-CDBG refundable: 9,196.28
Expenses - CDBG refundable
See "Expected CDBG refundable"
Total CDBG refundable: -
Total Cost: 9,196.28
UNPAID/EXPECTED:
Eagle Hardware 3,418.96
Total expected non-CDBG refundable: 3,418.96
Nordenstrom 552.22
Total expected CDBG refundable: 552.22
Total Expected Cost: 3,971.18
Income (Expenses): (10,877.22)
Less: CDBG refundable: 552.22
Anticipated Net Income (Expenses): $ (10,325.00)
1/4/99 Page 1 of 1
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
TO: Carlos Ortega, Executive Director
Terre La Rocca, Housing Manager
FROM: Bryce Lynn White, Rehabilitation Construction Specialist
DATE: December 4, 1998
SUBJECT: Make a Difference Day, November 11, 1998
The total estimated value of improvements for the November 11, 1998 Make a Difference
Day was $36,800. The scope of work and individual value of improvements is listed for
each of the fourteen properties improved.
I
MAKE A DIFFERENCE DAY
NOVEMBER 11, 1998
ESTIMATED VALUE OF IMPROVEMENTS
ADDRESS SCOPE OF WORK EST'D VALUE OWNER IMPV
74-548 Leslie Paint entire house. $ 2,400.00
74-530 Leslie Paint entire house. $ 1,800.00
42-564 Rebecca Road Paint entire house& front wall. $ 2,800.00
Rock landscape in front of wall. 450.00
$ 3,250.00
74-515 Merle Avenue Paint overhang & fascia. $ 850.00
Remove bushes, old rock landscaping, lower
grade elevation. 900.00
Install new colored rock& sand landscaping
in front yard. 2.700.00
$ 4,450.00
74-613 Merle Avenue Lower grade elevation. $ 350.00
Install new colored rock landscaping in
front yard. 1.600.00
$ 1,950.00
74-621 Merle Avenue Remove old rock landscaping & lower grade
elevation. $ 700.00
Install new rock landscaping in front yard. 1.800.00
$ 2,500.00
New mail box&post. $ 50.00
74-643 Merle Avenue Remove old grass landscaping& lower
grade elevation. $ 750.00
Install new colored sand landscaping in front
yard. 1.900.00
2,650.00
Install new septic system cleanout. $ 150.00
42-525 Audrey Circle Lower grade elevation. $ 250.00
Install new colored sand landscaping in front
yard north of driveway. 600.00
$ 850.00
Page 1 of 1
MAKE A DIFFERENCE DAY
NOVEMBER 11, 1998
ESTIMATED VALUE OF IMPROVEMENTS
`v,..)DRESS SCOPE OF WORK EST'D VALUE OWNER IMPV
42-550 Audrey Circle Lower elevation in front of driveway. $ 850.00
Install new rock landscaping in front of
carport&driveway. 450.00
$ 1,300.00
New wooden fence on north side of property. $ 600.00
42-524 Audrey Circle Lower grade elevation for owner to put grass
in front yard. $ 700.00
New wood fence north side of property. $ 800.00
Grass landscaping. 1,000.00
Enclose portion of carport. 1.200.00
$ 3,100.00
74-701 Merle Avenue Lower grade elevation. $ 250.00
Install new rock landscaping in front yard. 1,80000
Paint trim on front of house. 300.00
$ 2,350.00
-773 Merle Avenue Lower grade elevation on west side of
`.- driveway. $ 400.00
Install new rock lanscaping on west side of
driveway. 650.00
$ 1,050.00
Replace front yard landscaping. $ 1,400.00
42-601 Claudia Street Paint entire house. $ 2,200.00
Lower grade elevation&remove old grass. 1,050.00
Install new colored rock landscaping in front
yard. 2.700.00
$ 5,950.00
42-601 Claudia Street Paint fascia. $ 300.00
Totals: $ 31,500.00 $ 5,300.00
Grand Total: $ 36,800.00
Page 2 of 2
PALM DESERT REDEVELOPMENT AGENCY
e MEMORANDUM
DATE: JANUARY 6, 1999
TO: CARLOS L. ORTEGA, EXECUTIVE DIRECTOR
FROM: TERESA LA ROCCA, HOUSING MANAGE
SUBJECT: HOUSING PROJECTS UPDATE
BUILDING HORIZONS
On Hold.
PORTOLA PALMS MOBILEHOME PARK
- 5 Escrows closed
- 1 Escrow open
- 2 Additional potential sales
• - Baddour and Associates will be submitting a proposal for installation of a unit on one of the
vacant lots for Agency consideration.
HOME IMPROVEMENT PROGRAM
Completed: 9 Grants
2 Matching Fund Grants
3 Loans
1 County EDA Loan
In progress: 3 Grants
1 Loans
1 County EDA loan
Processing: 3 Grants
1 Loans
2 County EDA Loan
® 1
HOUSING AUTHORITY RENTAL UNITS
• As of January 4, 1999:
One Quail Place 88.28%occupied(34 down units)
Neighbors 79.16%occupied (4 down units)
Catalina 94.44 %occupied
Desert Pointe 98.43%occupied
Taos Palms 93.75% occupied (1 down unit)
Las Serenas 96.57%occupied
Pueblos 100%occupied
Name change for One Quail Place has been tabled.
SANTA ROSA APARTMENTS - SEE ATTACHED SUMMARY REPORT.
DESERT ROSE
Resales- Of the 2 possible resales, one seller has elected not to sell and a qualified buyer has
been identified for the second resale and is currently going through escrow.
HABITAT FOR HUMANITY
Habitat for Humanity is currently working on two homes in Coachella and two homes in Cathedral
• City which are nearing 50%completion. Fees and licenses have been paid and trenches have been
dug for the foundation of the home at Buena Circle. Habitat for Humanity expects to complete the
home on Buena Circle by the end of June, 1999.
PROPOSED ACQUISITION
► CATALINA WAY - In escrow to close 1/26/99.
► VIRGINIA AVENUE - Holding for future development
► REBECCA ROAD (REHAB) - Preparing to go out for bid and advertising
public notice.
► HOUSING AUTHORITY PROPERTIES - COMPLETED IMPROVEMENTS-
- Re-roofing of One Quail awarded to Rey Crest Roofing.
- Re-roofing of Taos Palms, Desert Pointe and Neighbors Apartments awarded to Al
Miller& Sons
- Management preparing One Quail via the trimming of trees to begin re-roofing about
1/20/99.
RPM proposing Management Service Agreement Amendment for Capital
Improvement work coordination.
2
UPDATE
`ew SANTA ROSA APARTMENTS:
• Building Number 1, 2, 3 & 4 -Installation of cabinetry is currently being installed.
Carpeting will be installed when we are near completion of the project.
• Building Number 5-Drywall is scheduled to begin this week.
• The roofs are being completed this week on the laundry rooms and water heater closets.
This will complete the installation of all roofs.
• Laundry room has been re-built and rough electrical and plumbing have been installed.
Awaiting mechanical inspection and then drywall will begin.
• A three-week delay has occurred on the project due to the fact that the roof sheeting and
the fascia boards had to be replaced.
• Landscaping- I am currently working with Eric Johnson on the trees that need to be
removed and the plant material needed for the project. The majority of the trees that
needed to be removed have been. I'm still trying to get him to agree to save some of the
Now. • Tree trimming was necessary so that we could install the new roofs. Additionally, nine
dead trees have been completely removed.
• A decision has been made to remove the swimming pool so we can now begin to award
the grading contract and prepare to start the work.
• Color coating of the outside of the buildings will begin once the scratch and brown coat
have occurred on building number five which should be started next week.
DEFERRED MAINTENANCE:
• I am currently working with RPM on the re-roofing projects for One Quail Place, Desert
Pointe,Neighbors Gardens and Taos Palms. The contracts have been let out for the re-
roofs and we should be ready to begin work on or about the 8th of January.
• I am currently working with Mark Boroch representing RPM on the maintenance of One
Quail Place. We have received a detailed deferred maintenance list and are currently
working off the list -- addressing liability issues first. Mark is currently working on
preparing a schedule outlining when items will be taken care of.
L
• I am currently working with RPM's representatives and Eric Johnson to review the
updated and revised planting for the exterior perimeter of the buildings of One Quail
Place.
PROPERTY ACQUISITION:
• Catalina Way- Escrow closed.
• Virginia Ave- Property closed escrow.
• Rebecca Road- Closed escrow. Advertising for bids now. Working with Eric Johnson on
landscape design.
• Currently viewing other property to purchase.
AGENDA
ITEMS
CITY OF PALM DESERT
INTEROFFICE MEMORANDUM
TO: Executive Director, Honorable Chairman, and Members of the
Redevelopment Agency Board
FROM: Richard J. Folkers, ACM/Public Works Director
SUBJECT: AUTHORIZATION TO ADVERTISE AND CALL FOR BIDS FOR TOPPING
AND PRUNING TAMARISK TREES (CONTRACT NO. R )
DATE: January 14, 1999
RECOMMENDATION:
By minute motion, authorize the City Clerk to advertise and call for bids for the subject
project.
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BACKGROUND:
11.6 At the 40-acre parcel site on Merle Street and 42nd Avenue, the topping and pruning of the
tamarisk trees along the southern boundary is necessary. In addition, it is the City's desire
to trim and prune not only the trees along the western boundary of the forty acres, but also
those trees along the southern boundary which border Merle Drive. Staff will work with
thr� contractor to coordinate the trimming and pruning at the same time. In addition, staff
will r:'ake sure the neighborhood to the south is not negatively affected by the trimming of
the trees nor cause or create a situation involving situations with blow sand in front yards.
tt is anticipated that the cost for this project will not exceed $25,000, for the subject
project, and funds are available in Account No. 870-4195-466-3092.
RI HARD J. LKERS, P.E. REVIEWED AND CONCUR
EXECUTIVE DIRECTOR
REVIEWED AND CONCUR
FINANCE DIRECTOR
1 RJF:TT/ms
City of Palm Desert
R.D.A. Agenda Request
Meeting of JANUARY 14, 1999
1. To be considered under
Consent Calendar X Resolutions Ordinances New Business
Old Business Informational Items Public Hearings Other
2. Item Title: (Please provide the wording that should appear as the item's title on the agenda).
AUTHORIZATION TO ADVERTISE AND CALL FOR BIDS FOR TOPPING AND PRUNING TAMARISK TREES
(CONTRACT R )
3. Financial: (Complete if applicable) g.c_u_EAA,<_,C: r_l___ /fri177
(a) Account/Project# 870-4195-466-3092 (b) Amount Requested $25,000.00
(c) In the Current Budget? NO (c) Appropriation Required?
Approved by Director of Finance:
4. Submitted by: PUBLIC WO
5. Approvals: Department H Director
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Consent Calendar ,X "Nr` Resolutions Ordinances .-3" ew'Business '`f"" r� ..
Old Business'' ,, ; Informational Items Pub Hearings • ` her �3-g_ ' ,-.J. . ` 4 •`- ;
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2. Item Title: (Please provide the wording that should appear as the item'atidoon the agenda) . , 4'"
s FIRST AMENDMENT TO RPM PROPERTY MANAGE1iENT AGREEMENT - :"„
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(a) Account/Project• _ (b)4`A iountRequested ,k,-
(c) In the Current Budget? �t Appropriation Required? ' + `iv.� -Ai .
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-Approved byDirector ofFinatioe: ' : ,. i s r �:.`..µ ._ ;xr1 •
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Submitted4. by: - . TERESA LA ROCCA, HOUSING MANAGER ^.
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S. Approvals: Department Head {{{{{{,,,,,, .(i
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE: JANUARY 14, 1999
TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS
THE PALM DESERT HOUSING AUTHORITY
FROM: TERESA LA ROCCA, HOUSING MANAGER
SUBJECT: FIRST AMENDMENT TO RPM COMPANY
PROPERTY MANAGEMENT AGREEMENT
RECOMMENDATION:
That the Housing Authority approve and authorize the execution of an amendment
to the RPM Company Property Management Services Agreement ("Agreement")
executed by and between the Palm Desert Housing Authority and Ray,Douglas,Ann
and Patrick Inc., a.k.a., RPM Company on January 29, 1998.
I3ACKGROUND:
The Agreement calls for RPM Company to manage the seven (7) Housing Authority
rental properties including the day to day management and operations,recordkeeping,
leasing, and maintenance of the properties.
Section 14 of the Agreement calls for the manager to maintain the properties in good,
clean, safe and sanitary condition which includes all routine maintenance and repairs
to the property. It does not include any reference to deferred maintenance work or
necessary capital improvements inherited from the previous owners.
As evidenced by a preliminary survey of the conditions of the property prior to
acquisition, it was determined that extensive deferred capital improvements would
be required (i.e. roof replacement, carport installation, repainting, parking lot
improvement and tree removal). Housing staff has been working closely with RPM
Company preparing bid packages to begin addressing the above stated required
capital improvements. The existing Agreement does not address how capital
FIRST AMENDMENT TO RPM COMPANY
``- PROPERTY MANAGEMENT AGREEMENT
improvements will be handled or by whom. Based on this, staff recommends and
RPM is proposing an amendment to their existing Agreement which provides for the
Authority to pay RPM a management fee of 5% of the total cost of the capital
improvement completed, said work to be coordinated and monitored by the RPM
general contractor in conjunction with Housing staff. The contractor's salary and
benefits to be paid from the 5% percent fee. All other construction costs shall be
borne by the Authority.
Capital improvement costs are projected to be $1.8 million for which bond funds
were appropriated from the Series 1998 Tax Allocation(Housing Set-Aside)Revenue
Bonds. This equates to a total management fee to RPM of$90,000. -
REVIEWED AND CONCUR
A LA ROCCA Executive Director, RDA
Housing Programs Coordinator
TLR/dcl
Page 2
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FIRST AMENDMENT TO
AGREEMENT FOR PROPERTY MANAGEMENT SERVICES
THIS FIRST AMENDMENT TO AGREEMENT FOR PROPERTY MANAGEMENT
SERVICES (this"Amendment")is entered into as of , 1998 between the
Housing Authority of the City of Palm Desert a public body, corporate and politic,having a
principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578
(the"Owner") and RAY DOUGLAS ANN &PATRICK, a California Corporation doing
business as RPM Company,having a principal place of business at 617 S. Lower Sacramento
Road, Suite K,Lodi, California 95242 (the"Manager").
RECITALS
A. Owner and Manager entered into an Agreement for Property Management Services
(the "Agreement") effective as of January 29, 1998 whereby Owner engaged Manager to manage
certain multi-family apartment complexes (collectively, the "Property") owned by Owner and
located in the City of Palm Desert. The Property is more particularly described in the Agreement.
B. Owner is in the process of engaging contractors to perform major rehabilitation and
reconstruction work(the"Work")on the Property. A brief description of the tasks to be performed
as part of the Work is set forth on Exhibit A attached and incorporated by this reference.
C. Owner desires to engage Manager to perform certain duties with respect to the Work,
r... which duties are outside the scope of Manager's responsibilities set forth in the Agreement, and to
establish the compensation to be paid to Manager for the performance of such duties, all upon the
terms and conditions more specifically set forth below.
The parties therefore agree as follows:
1. Bid Packages. Manager shall assist Owner in developing bid packages to be used by
Owner to engage contractors for performance of the Work. Such duties shall include consultation
with Owner as to the description of the scope of work to be undertaken.
2. Review of Bids. Manager shall consult with Owner regarding conformance of bids
for the Work received by Owner to the applicable Request for Proposal or Purchase Orders issued
by Owner.
3. Coordination of the Work. Manager shall coordinate the work of the various
contractors and/or subcontractors that may be engaged by Owner to perform the Work in order to
complete the Work in an expeditious manner. In addition,Manager shall act as liaison with tenants
whose residences maybe impacted by the performance of the Work in order to reduce inconvenience
to tenants to the degree possible.
�`" 1
4. Review of Work Performed. Manager shall consult with and advise Owner on the
progress of the Work performed by individual contractors and subcontractors as the Work progresses
in order for Owner to make periodic payments to such contractors and subcontractors in accordance
with their contracts.
5. Compensation. In addition to the compensation set forth in Section 27 of the
Agreement,Manager shall receive for its services performed pursuant to this Amendment an amount
equal to five percent(5%)of the cost of the Work. Such compensation shall be paid as follows: On
or before the tenth(30th)day of each month, Owner shall make payment to Manager in an amount
equal to five percent (5%) of the aggregate payments made by Owner to its contractors an
subcontractors in performance of the Work. The first such payment to be made to Manager shall
encompass all Work performed up to the date of the first payment. Upon completion of the Work,
Manager shall also receive a payment equal to five percent (5%) of any retention paid to such
contractors and subcontractors.
Out of the percentage fee to be paid to Manager, Manager shall pay all salaries, benefits,
costs and expenses incurred by Manager in the performance of its duties set forth under this
Amendment, including without limitation the salary of Mark Boroch or any person employed to
replace Mark Boroch. Owner shall be responsible for payment of all of the costs of the Work except
for the fees and expenses to be paid by Manager as set forth in this paragraph.
6. No other Changes. Except as set forth in this Amendment, the Agreement shall
remain unmodified and in full force and effect in accordance with its terms.
IN WITNESS WHEREOF,the parties have executed this Amendment as of the date first set forth
above.
OWNER: Housing Authority of the as of the City of Palm Desert,
a public body, corporate and politic
By:
Its:
MANAGER: Ray, Douglas,Ann& Patrick,
a California Corporation doing business as RPM Company
By:
Its:
EXHIBIT A
CAPITAL IMPROVEMENTS
1. Re-roofing
One Quail Place
Desert Pointe
Neighbors Apartments
Taos Palms
2. Re-painting
- One Quail Place
- Desert Pointe
- Taos Palms
3. Tree Removal
- One Quail Place
4. Installation of Carports
Las Serenas
Catalina Gardens
5. Parking Lot Improvements
One Quail Place
Desert Pointe
Neighbors Apartments
Taos Palms