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1999-06-09 HC Regular Meeting Agenda Packet
CITY OF P . EI] DESERT ``0,c, . iShi 73-510 FRED WARING DRIVE !VI 111 PALM DESERT, CALIFORNIA 92260-2 5 7 8 TEL: 760 346-061 i 0•1/,��, FAX: 76o 340-0574 `ar�I7E '' 'Z9-r info@palm-desert.org June 1, 1999 Mr. G.A. Holmes 43-871 Via Granada Palm Desert, California 92260 Dear Mr. Holmes: In accordance with City Council policy with regard to Committee/Commission member attendance, three (3) absences constitute an automatic resignation of any member of a City board, with the exception of the Planning Commission, Parks & Recreation Commission and the Architectural Review Commission which are allowed five (5) absences because they meet twice a month. Our records indicate that you have missed two Housing Commission meetings in 1999 - March 10th and May 12th. This letter is to make you aware that the next absence will be the one that constitutes automatic resignation. The City Council is very aware of the time constraints that many members have with regard to serving the City, and it appreciates the efforts those members put forth. If your schedule does not allow attendance at this time, you may reapply in the future when it is more convenient for you. If you have any questions or need further clarification of this policy, please do not hesitate to call me. in rely, r f SHEILA . G LIGAN, DIRECTOR OF COMM ITY AFFAIRS/CITY CLERK SRG:nb IIIDIID OM DCCMCMFD PAPER HOUSING COMMISSION MEETING OF JUNE 9,1999, 3:30 P.M. NORTH WING CONFERENCE ROOM SIGN-IN SHEET NAME PLEASE SIGN Carrie McLeod, Chair /Me Ben Kurtz, Vice Chair G.A. Holmes, Secretary Roger Dash Philip Sladick 'thy Larry Saindon Leo Sullivan, Alternate ,1111 O POSTED AGENDA HOUSING COMMISSION JUNE 9, 1999 3:30 P.M. NORTH WING CONFERENCE ROOM DECLARATION OF POSTING I,Diana Leal, Senior Office Assistant of the Palm Desert Redevelopment Agency,do hereby declare that the foregoing agenda for the Housing Commission Meeting of Wednesday, June 9, 1999 was posted on the bulletin board by the outside entry to the Council Chambers, 73-510 Fred Waring Drive, Palm Desert, on June 2, 1999. Dated: ned2, 9 D ana Le enior Office Assistant O Palm Desert Redevelopment Agency I ® PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: June 2, 1999 TO: HOUSING COMMISSION MEMBERS FROM: DIANA LEAL, SENIOR OFFICE ASSISTAN SUBJECT: NOTICE OF HOUSING COMMISSION MEETING A meeting of the Housing Commission will be held on Wednesday,June 9, 1999 at 3:30 p.m. in the North Wing Conference Room. Enclosed is the agenda. Please call me at 776-6349 to let me know if you will be able to attend the meeting because a quorum is necessary in order to conduct business. Thank you for you cooperation in this matter. • • POSTED AGENDA HOUSING COMMISSION O June 9, 1999, 3:30 P.M. North Wing Conference Room ****************************************************************** I. CALL TO ORDER II. ORAL COMMUNICATIONS A. Any person wishing to discuss any item not otherwise on the Agenda may address the Commission at this point by giving his/her name and address for the record. Remarks shall be limited to maximum of five minutes unless additional time is authorized by the Commission. B. This is the time and place for any person who wishes to comment on nonhearing Agenda items. It should be noted that at Commission discretion,these comments may be deferred until such time on the Agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the Commission. III. APPROVAL OF MEETING'S MINUTES - May 12, 1999 Adjourned Meeting - May 24, 1999 IV. NEW BUSINESS A. Commissioners Fundamentals Seminar- Phoenix,Arizona-Apr. 23 &24, 1999. IIB. RPM Performance Evaluation. C. Housing Authority Properties Resident's Survey. D. One Quail Fire Update. E. Reserve Study. V. CONTINUED BUSINESS A. Make a Difference Day-June, 1999 (Bryce) B. Acquisition/Rehab/Resale Program Update(Charlene) - Rebecca Road Properties C. Housing Authority Properties (Terre) 1. One Quail Place - Capital Improvement Update - Roofs Rey Crest Roofing - Installation of Plywood Deck Replacement, and Recovery Board Insulation and Ceiling Joist Replacement (Action required) III - Notice of Completion- Contract No. HA14870 (Rey Crest Roofing) One Quail Place(Action required) Landscape - Painting/Carports 2. Neighbors Gardens, Desert Pointe and Taos Apartments • - Roofs Change Order No. 2 To Contract No. HA15310 (Al Miller& Sons) for the Installation of Gravel Edge Metal For Desert Pointe(Action required) - Notice of Completion- Contract No. HA 15310 (Al Miller& Sons Roofing) for Neighbors Gardens, Desert Pointe, and Taos Palms (Action required) D. Mobile Home Park Issues 1. Portola Palms Mobile home Park Sale of Lots -Update (Terre) Sale of Lots 5, 67 and 114 (Action required) VI. REPORTS A. Home Improvement Program Update (Bryce) B. Santa Rosa Apartments Rehabilitation Update (Charlene) C. 40-Acre Site Update (Terre) D. Habitat for Humanity Project Update (Terre) E. Housing Projects Update(Terre) S S PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: July 16, 1999 TO: SHEILA R. GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/ CITY CLERK FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT ' ' `2 t SUBJECT: HOUSING COMMISSION MINUTES Attached is a copy of the minutes for: + Housing Commission Meeting of June 9, 1999 approved at the Housing Commission Meeting held on July 14, 1999. Please submit to the Agency Board. Thank you. cc: Carlos Ortega feez.Nat , Minutes 024:-I�iXSSI N CONVENE 3:40 p.m., Wednesday, June 9, 1999 ROLL CALL Members Present: Carrie McLeod, Larry Saindon, Roger Dash, Leo Sullivan, Ben Kurtz Members Absent: G.A. Holmes, Philip Sladick Others Present: Carlos Ortega, Teresa La Rocca, Dennis Coleman, Bryce White, Diana Leal Guest(s): Terry Parker, RPM Regional Manager Tenants from One Quail Place ORAL COMMUNICATIONS The following tenants spoke relative to One Quail Place, 72-600 Fred Waring Dr., Palm Desert, California: 1. Rose Del Rio 2. Shirley Coffee 3. Harold "Skip" Bailen Chairperson McLeod thanked the tenants for attending the meeting. MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of: 1. Regular meeting of May 12, 1999 2. Adjourned meeting of May 24, 1999 Motion was carried to approve the minutes. NEW BUSINESS A. Commissioners Fundamentals Seminar - Phoenix, AZ April 23 and 24, 1999 The following Housing Commission members and staff: Carrie McLeod, Philip Sladick, Lawrence Saindon, Leo Sullivan, Charlene Sumpter, and Carlos Ortega attended the Commissioners Fundamentals Seminar on April 23 and 24, 1999. The Commissioners which attended indicated that they found the seminar to be informative and beneficial. Minutes Jun. 9 , 1999 SOUSING COMMISSION r NEW BUSINESS Chairperson McLeod suggested that when new commissioners are (CONTD) appointed, a tour of the Housing Authority properties and an informational meeting should be part of the orientation. Staff concurred. B. RPM PERFORMANCE EVALUATION Terre stated that the Finance Department and the Agency will further define changes of the RPM agreement. Items which will be looked at include, but are not limited to, capital improvements schedule for future needs and audit, the recertification and internal controls. Further, staff will come back to the commission with the new management agreement, management fee recommendation and proposed changes to the agreement. The new start date for the RPM contract is expected to be August 1, 1999. C. HOUSING AUTHORITY PROPERTIES RESIDENTS' SURVEY Terre reported that the Housing Authority Properties Residents' Survey was mailed out to all occupied units (740 mailed) with a requested return date of June 7. To date, approximately 260 have been returned. The results of the survey will be given to the commission at their next regularly scheduled meeting. D. ONE QUAIL FIRE UPDATE Staff informed the Commission that RPM Company will be doing a walk through of all the Housing Authority properties to ensure that all smoke alarms are working properly. It was moved by L. Sullivan and seconded by B. Kurtz to direct staff to conduct an alarm needs assessment of the Housing Authority properties and determine cost for an alarm battery back-up system. Further, that the Fire Department be requested to perform an annual or semi-annual inspection of the fire sprinklers at all of the Authority properties. Motion unanimously carried. 2 Minutes Jun. 9 , 1999 11017SING CC_ MISS O NEW BUSINESS E. RESERVE STUDY (CONTD) Terre stated that a Reserve Study was needed for all the Housing Authority properties to determine future needs for capital improvements. A Request for Proposal will go out to companies that perform this type of work. The results will be presented to the Housing Commission at a future meeting. CONTINUED A. MAKE A DIFFERENCE DAY - JUNE, 1999 (BRYCE) BUSINESS Bryce stated that on Saturday, June 19, 1999, from 7:00 a.m. to 11 :00 a.m. RDA will be holding its Third Make A Difference Day event where homeowners and volunteers come together to improve our community. Landscaping improvements will be made to homes needing assistance on Timothy Circle and Merle Drive. Bryce said that in addition to the four houses that will be improved on June 19, one house had been painted on May 26, 1999, by Americorp volunteers, as part of the Make A Difference Day. The Palm Desert Redevelopment Agency is providing the funds for the materials for the event. Home Depot is sponsoring the event and providing the majority of the volunteers. Marriott's Desert Springs Resort is a co-sponsor providing financial assistance. Staff anticipates the participation of 50-75 volunteers. Bryce extended an invitation to the Housing Commission to stop by to observe and/or participate in the event. Also, before and after photos will be taken so that everyone can see the difference the event made. B. ACQUISITION/REHAB/RESALE PROGRAM - UPDATE REBECCA ROAD PROPERTIES Terre reported drywalling of the 2 units has started. The units were gutted and windows were retrofitted. Rehab will be done to the interior and exterior of the two properties. C. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL PLACE - CAPITAL IMPROVEMENT UPDATE Roofs Rey Crest Roofing Change Order No. 2, Installation of Plywood Deck Replacement, and 3 Minutes Jun. 9, 1999 $O-ii ` - G COMMISSION CONTINUED Recovery Board Insulation and Ceiling BUSINESS Joist Replacement (Action Required) (CONTD) Notice of Completion- Contract No. HA14870 (Rey Crest Roofing) One Quail Place (Action required) It was moved by L. Sullivan and seconded by L. Saindon to forward Change Order No. 2, Installation of Plywood Deck Replacement, and Recovery Board Insulation and Ceiling Joist Replacement to the Housing Authority as an informational item as the work was previously approved. Further to forward a recommendation to approve the Notice of Completion. Motion unanimously carried. 2. Neighbors Gardens, Desert Pointe and Taos Apartments Roofs - Change Order No. 2 To Contract No. HA15310 (Al Miller & Sons) for the Installation of Gravel Edge Metal for Desert Pointe (Action required) - Notice of Completion- Contract No. HA 15310 (AI Miller & Sons Roofing) for Neighbors Gardens, Desert Pointe, and Taos Palms (Action required) It was moved by L. Saindon and seconded by L. Sullivan to recommend approval of Al Miller & Sons' Change Order No. 2 and the Notice of Completion. Motion unanimously carried. 4 Minutes Jun. 9, 1999 ELOVSING COMMISSIGN CONTINUED D. MOBILE HOME PARK ISSUES BUSINESS (CONTD) 1. PORTOLA PALMS MOBILE HOME PARK - UPDATE PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS - (UPDATE) The sale of Lots 5, 67 and 114 are scheduled for action by the Redevelopment Agency and City Council at their meeting of June 10, 1999. It was moved by L. Saindon and seconded by L. Sullivan to forward to the Redevelopment Agency Board for approval of the sale of lots 5, 67 & 14 at their meeting of June 10, 1999. Motion unanimously carried. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) Bryce reported that 10 homes were receiving grants or loans. Bryce stated that staff is working with homeowners to construct an 8' wall that will replace a substandard wall along Hovley Lane East from Kansas Avenue to Warner Trail. B. SANTA ROSA APARTMENTS REHABILITATION - UPDATE Commission was provided with a copy of the Santa Rosa Apartments Rehabilitation status report prepared by Charlene Sumpter. C. 40-ACRE SITE UPDATE Terre stated that the Redevelopment Agency is proposing the development of affordable single-family and multi-family units on a 40 acre site located east of Portola Country Club between 42nd Avenue and Merle Drive. Staff has been working on developing a site plan with input from a development team including Community Dynamics, Palm Desert Development Company and City staff. The preliminary site plan proposes the development of 166 single family detached homes and 144 multi-family rental units along with a potential child care component on site, for a total production of 300 5 Minutes Jun. 9 , 1999 EEOVSING COMMISSION REPORTS affordable units available to families of very low and low income. An (CONTD) analysis of the concept will be conducted prior to final decision. It was moved by L. Saindon and seconded by L. Sullivan to recommend to the Redevelopment Agency Board to have the Concept Team proceed with the concept plan to build low and moderate housing. Motion unanimously carried. D. HABITAT FOR HUMANITY Terre reported that Ms. Lini Handy, President of Habitat for Humanity is in charge of the Palm Desert project. She advised that the foundation, underground plumbing and the cement slab are in place on the Palm Desert House, located at 43-945 Buena Circle. E. HOUSING PROJECTS UPDATE Commission was provided with a copy of the housing projects status report. ADJOURNMENT Motion was made by L. Sullivan and seconded by B. Kurtz to adjourn the meeting. Meeting was adjourned at 5:11 p.m. Carlos L. Ortega Secretary CLO/TLR/dcl 6 RESIDENTS' SURVEY qkqw The Palm Desert Housing Authority is requesting your assistance in assisting us to evaluate the past year's performance (2/98 to current) of its property management company, RPM Company. Please take a few moments to review and complete this survey and return in the self-addressed stamped envelope by June 7, 1999. Please do not include your name or apartment number, as this is a confidential survey. The goal of the Palm Desert Housing Authority is to own and operate premier properties within our City and to work with the tenants to enhance your quality of life by making the property in which you live an enjoyable place to be. Given this, your timely response to this survey will be most appreciated. Please read each of the following items and circle the response which best suits your personal opinion: 1. Availability of on-site management team. Outstanding Good Fair Poor 2. Number of times you had personal contact with on-site management in the last year. 1 - 5 6 - 10 11 - (+) 3. Responsiveness to tenant inquiries by on-site management team. Outstanding Good Fair Poor 4. Friendliness of on-site management team. Outstanding Good Fair Poor 5. Timely response to maintenance requests. Outstanding Good Fair Poor 6. Quality of maintenance work performed. Outstanding Good Fair Poor 7. General appearance of property, including common areas. Outstanding Good Fair Poor 1 CUESTIONAR/O PARA RESIDENTES L El Palm Desert Housing Authority le pide su ayuda para asistirnos con la evaluacion del trabajo que ha llevado acabo la compania del manejamiento de la propiedad, RPM Company durante 2/98 hasta el presente. Por favor tome unos cuantos minutos para revisar y completar este cuestionario y regreselo en el sobre con estampia para el Dia 7 de Junio, 1999. Por favor no incluya su nombre o numero de apartamento,porque este cuestionario es confidencial. La meta del Palm Desert Housing Authority es de ser dueno y operador de propiedades de primera calidad dentro de nuestra ciudad y de trabajar con inquilinos para aumentar la calidad de sus vidas en haciendo la propiedad donde vive un lagar que pueda disfrutar. Por esta razon su respuesta es muy agradecida. Por favor lea cada uno de los temas y marque un circulo para la respuesta que mas refleje su opinion personal: 1. Disponibilidad del equipo de manejadores de la propiedad. Excepcional Bueno Justo Mal 2. Numero de veces que usted a tenido contacto personal con los manejadores de la propiedad en el ultimo ano. 1 - 5 6 - 10 11 - (+) 'k'""s Como cree que los manejadores responden a sus preguntas. Excepcional Bueno Justo Mal 4. Simpatia de los manejadores. Excepcional Bueno Justo Mal 5. Responden a tiempo los manejadores cuando se trata del mantenimiento de la propiedad. Excepcional Bueno Justo Mal 6. Que es la calidad de trabajo de mantenimiento. Excepcional Bueno Justo Mal 7. Que es la aparencia general de la propiedad, incluyendo las areas en comun. Excepcional Bueno Justo Mal 8. Aparencia,calidad,y limpieza de las comodidades(alberca,cuartos de levanta-pesas, lavanderia,facilidades, area en comun). Excepcional Bueno Justo Mal 1 O PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: JUNE 2, 1999 TO: HOUSING COMMISSION FROM: TERESA LA ROCCA, HOUSING MANAGER SUBJECT: FIRE - ONE QUAIL PLACE On May 12, 1999, at approximately 12:00 p.m., they reported a fire at one of the units at One Quail Place. Unfortunately,there was a fatality as a result of smoke inhalation. In this particular fire, it was impossible to determine the performance of the smoke detector system due to heat damage. Per the fire report,the form of the heat was due to a cigarette. The factor was "recklessness/failure to use ordinary care;"the contributing factor was"careless act." It appears that the resident fell asleep on the couch with a cigarette, thereby causing the fire. 111 As a result of the above, and due to some concerns expressed by tenants, a letter has been sent to RPM Company requesting information regarding the annual inspection of smoke detectors (see attached). In addition, I contacted Riverside County Fire Department and was informed as follows: • Battery-backup fire smoke alarms are not required. • Hard-wire systems are required. • Smoke alarm systems can be tested by pushing the exposed red button to test the system. • Smoke alarms in adjacent units may or may not go off during a fire dependant upon the amount of smoke generated into the adjacent unit. The insurance claim has been turned over to our Risk Management for follow-up. TL/db Attachment (as noted) IIIH\DBRADLEY\W R.DA\PDHA\1QFIREWPD • x �. Pfl [ DESERT REDEVELOPMENT AGENCY 4 73-510 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260-2578 ,'_ TEL: 760 346-061 I Wr' , FAX: 760 341-6372 info4palm-deserr.org June 1, 1999 Mr. Jim Foley RPM Company 9320 Baseline, Suite B Professional Building 1 Rancho Cucamonga, CA. 91730 FAX: (909) 483-2685 RE: One Quail Place Inquiries Dear Jim: After meeting with Carlos Ortega to discuss the concerns of One Quail Place residents expressed at the last Community meeting regarding the above subject, we are requesting the following information: 1. How are the smoke alarms wired? 2. Do they all have battery back up systems? 3. Which units or buildings are equipped with fire sprinklers? 4. How often are the batteries and/or the systems checked on an annual basis? 5. Is there an office log of dates when systems were checked? If so,please provide a copy. In addition, on another subject, have there been any instances in the past year where due to plumbing or other problems, residents have been allowed to shower at the outdoor pool shower? Also, are there property policies in the form of rules and regulations that are given to tenants upon the renewal of a lease, recertification of income, or upon the signing of a new lease? If so,please provide a copy. Thank you for your attention to this matter. Sincerely, T RESA L. LA ROCCA Housing Manager TLR:dcl ccc: Terry Parker .. �=PAINTED ON AE(Y(llD PAPER Cif N MN tun NUtl/C CM111islM ONE QUAIL PLACE Effi :1Z . Landscaping Improved 10Ok A.Dead trees and bushes removed. B.Ugly dirt has been filled with grass. I had a dead tree and bushes that were unattractive outside of my front window.There is now beautiful grass and flowers that cover me ranascape cuisine ormy aparmnesx. G Plant have been properly trimmed and pruned. Before the plants were pruned there was a potential safety concern because the shrubs were overgrown and ping windows.There was also tom of dead foliage under the overgrown shrubs which has all beer removed and kept clean since new management took over. A.Roofs finally repaired after 4_years of complaints about leaks. B. Grass is beautifully maintained for the fast time in years and looks healthy. C. Walkways are kept clean. D. 2 service requests I called into the office were completed on the same day I called them is E. The whole complex finally looks cared for and lights that haven't worked for years have been fixed. EMPLOYEES A. Monthly resident meetings have bear implemented for resided input B. I'm impressed by courteous,businesslike helpful attitude of jl( the office staff C. Maideasnoe responds promptly and office calls residents to make sure work was completed satisfactorily. D. I appreciate the quiet surroundirkgs and peaceful atmosphere of One Quail Place. A.Complex now reflects proactive care rather than passive deferred maintenance. B. 1 have lived here since June 20th, 1988. C. $50.00 early bird rent drawing is really neat for the residents.(Even though I haven't won yet). Rose del Rio D. Boiler improvements have improved water pressure in my shower.I am no p longer expaiencing such drastic variations between hat and cold water.The / I temperature is now consistent. 101/1,i( , ,, bL3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: JUNE 10, 1999 TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE PALM DESERT HOUSING AUTHORITY FROM: CHARLENE SUMPTER, SENIOR REHABILITATION CONST. SPECIALIST SUBJECT: NOTICE OF COMPLETION-CONTRACT NO. HA 14870 (REY CREST ROOFING) ONE QUAIL PLACE RECOMMENDATION: That the Palm Desert Housing Authority, by minute motion, authorize the City Clerk to file a Notice of Completion on the subject project. BACKGROUND: On December 10, 1999, the Palm Desert Housing Authority, by minute motion, awarded Contract for the re-roofing at One Quail Place to Rey Crest Roofing. `kw Rey Crest Roofmg has completed the re-roofing contract. Staff and its consultants have inspected the project and have found the work to be fully completed and in compliance with the contract documents and specifications. Staff recommends that the Housing Authority, by minute motion, authorize the City Clerk to file a Notice of Completion on the subject project. REVIEWED AND CONCUR CHARLENE SUMPTER ' ousing Manager Senior Rehabilitation Construction Specialist Finance Director Executive Director To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. 1 When recorded,return to: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA. 92260 (For Recorder's Use Only) Notice of Completion (C.C.C. 3093 - Public Works) NOTICE IS HEREBY GIVEN by the undersigned owner,a political subdivision of the State of California, that a public work of improvement described as has been completed and was accepted by the undersigned awarding authority on the date hereof. The contractor on such work was: Rey Crest Roofing The surety on his bond is: Employers Insurance of Wausau,A Mutual Company The real property upon which said work was performed in the City of Palm Desert, County of Riverside, State of California, and described as: (Provide Legal Description or Street Address 41 Other Specific Location) Re-roofing at One Quail Place Li 72-600 Fred Waring Drive,Palm Desert, CA. 92260 Dated: June 10, 1999 (Date of Acceptance) (Name of Political Subdivision) By: Title: STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss I hereby certify that I am the of the governing board of the the political subdivision which executed the foregoing notice and on whose behalf I make this verification: That I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of , 19 . PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM ')ATE: JUKE 10, 1999 TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE PALM DESERT HOUSING AUTHORITY FROM: CHARLENE SUMPTER, SENIOR REHAB. CONSTRUCTION SPECIALIST RE: CHANGE ORDER NO. 2 TO CONTRACT NO. HA15310 (AL MILLER& SONS) FOR THE INSTALLATION OF GRAVEL EDGE METAL FOR DESERT POINTE RECOMMENDATION: That the Palm Desert Housing Authority, by minute motion, approve Change Order No. 2 for Contract No. HA15310 (Al Miller& Sons Roofing) for the installation of the gravel edge metal to the roof at Desert Pointe, and authorize the transfer of$2,900.00 from the contingency fund balance (Account No. 871-8630-466-4001) to the base contract. BACKGROUND: On December 10, 1998, the Palm Desert Housing Authority awarded Contract No. HA15310 to Al Miller& Sons for the re-roofing of Desert Pointe. Upon tear off of the old roofs, it became necessary to replace the following: * The stuccoed fascia board was installed flush against the existing gravel edge metal. The stucco in most cases covers the raised edge of the metal creating an elevation change in the edge of the roof, causing the water to remain on the roof and not drain properly. To alleviate the transition problem, a custom made gravel edge metal was installed which extends over the roof's edge to ensure a better fit. All of the work listed above has been inspected by the Building Department, the roofing manufacturer, RPM, and the Housing Authority Property Management Firm's Construction Consultant. All are in agreement as to the necessary change, and t e method of installation of the new gravel edge. NI.— ,P+IL REVIEWED CONCUR v CHARLENE SUMPTER Senior Rehabilitation Construction Specialist o sing Manager Executive Director Finance Director PALM DESERT HOUSING AUTHORITY Contract#/ P.O. # HA15310 6343 CONSTRUCTION CHANGE ORDER Change Order No. 2 Contingency: YES X NO itract Purpose: Account No. 871 8630 466 4001 Contractor's Name: Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Desert Pointe roofing project: Add installation of gravel edge metal to the roof as approved by the Housing Authority June 10, 1999 $2,900.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $2,900.00 JUSTIFICATION: TQTAL BUDGET FOR PROJECT: + CONTINGENCY: Expend. & Encumb. To Date: - Amount Approved by Council: + $ 7,950.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 2,900.00 REMAINING FOR PROJECT: Balance Remaining of Contingency: $ 5,050.00 The amount of the Contract will be (Decreased) (Increased) by the Sum of: Two Thousand, nine hundred and NO/100 Dollars ($ 2,900.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR PRESIDENT Date Approved NOTE: No payments will be made prior to Exec. Dir. and Housing Authority approval SECRETARY Date Approved PALM DESERT REDEVELOPMENT AGENCY trolw MEMORANDUM DATE: DUNE 10, 1999 TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE PALM DESERT HOUSING AUTHORITY FROM: CHARLENE SUMPTER, SENIOR REHABILITATION CONST. SPECIALIST SUBJECT: NOTICE OF COMPLETION-CONTRACT NO. HA 15310 (AL MILLER& SONS ROOFING) FOR NEIGHBORS GARDENS, DESERT POINTE, AND TAOS PALMS RECOMMENDATION: That the Palm Desert Housing Authority,by minute motion, authorize the City Clerk to file a Notice of Completion on the above listed properties. BACKGROUND: On December 10, 1999, the Palm Desert Housing Authority, by minute motion, awarded Contract No. HA 15310 (Al Miller& Sons Roofing) for the re-roofing at Neighbors Gardens, Desert Pointe `ter— and Taos Palms. Al Miller& Sons have successfully completed the re-roofing contract. Staff and its consultants have inspected the project and have found the work to be fully completed and in compliance with the contract documents and specifications. Manufacturer's warranty cards have been received. Staff recommends that the Housing Authority, by minute motion, authorize the City Clerk to file a Notice of Completion on the subject project. REVIEWED AND CONCUR CHARLENE SUMPTER using Manager Senior Rehabilitation Construction Specialist A rj 1 " "- Finance Director Executive Director To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. ' NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded,return to: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA. 92260 (For Recorder's Use Only) Notice of Completion (C.C.C. 3093 - Public Works) NOTICE IS HEREBY GIVEN by the undersigned owner,a political subdivision of the State of California, that a public work of improvement described as has been completed and was accepted by the undersigned awarding authority on the date hereof. The contractor on such work was: Al Miller& Sons The surety on his bond is: Allied Mutual Insurance Company The real property upon which said work was performed in the City of Palm Desert, County of Riverside, State of California, and described as: (Provide Legal Description or Street Address or Other Specific Location) L. Roofing for Neighbors Gardens, Desert Pointe and Taos Palms Palm Desert, CA. 92260 Dated: June 10, 1999 (Date of Acceptance) (Name of Political Subdivision) By: Title: STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss I hereby certify that I am the of the governing board of the the political subdivision which executed the foregoing notice and on whose behalf I make this verification: That I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of , 19 . PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: JUNE 10, 1999 TO: CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE REDEVELOPMENT AGENCY BOARD SUBJECT: PUBLIC HEARING FOR THE SALE OF MOBILE HOME LOT NO. 5 (APN 622-351-005-6), LOT NO. 67 (APN 622-351-067-2) AND LOT NO. 114 (APN 622-351-114-1) LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AT FAIR MARKET VALUE Recommendation: 1. That the City Council adopt Resolution No. authorizing Palm Desert Redevelopment Agency to sell mobile home Lot No. 5 (APN 622-351-005-6), Lot No. 67 (APN 622-351-067-2), and Lot No. 114 (APN 622-351-114-1) located at 43-155 Portola Avenue (Portola Palms Mobile Home Park) at fair market value. 2. That the Redevelopment Agency adopt Resolution No. making and finding that the sales price for the lot is not less than its fair market value in accordance with the highest and best use under the Redevelopment Plan for Project Area No. 1, Amended. Background: On March 10, 1998, the Portola Palms Mobile Home Park Acquisition Association Board of Directors approved the conveyance of 37 lots from the Acquisition Association to the Redevelopment Agency by Deed in lieu of foreclosure in consideration for full satisfaction of all obligations secured by Deed of Trust dated September 25, 1992 (Ring Note) and Deed of Trust dated September 22, 1992 (Natter Note). The Corporate Grant Deed, in favor of the Agency dated February 25, 1998, was recorded on March 31, 1998 by Instrument No. 120533. Health and Safety Code §33433 requires that before any property of the Agency is sold or leased, the conveyance must first be approved by the City Council by resolution at a public hearing. The purpose of the public hearing is to receive public testimony as prescribed by law. Notice of the time and place of the public hearing must be published in a newspaper of general circulation in the community for at least two weeks prior to the public hearing. L Fair market value was established by an appraisal dated April 15, 1998 prepared by R.F. Sweet and Associates which establishes the average price per lot at $22,500 with a minor pricing differential depending on lot orientation within the park. Fair market value of Lot No. 67 and Lot No. 114 herein described is established at $22,500 each. Funds for payment of taxes and closing costs are available in the housing fund balance account from funds transferred to the Agency from the Portola Palms Mobile Home Acquisition at close of escrow. On August 10, 1998, the Agency authorized staff to bid on Lot No. 5 at public auction. The lot contains a double-wide mobile home. The property was listed for$37,500. A full price offer has been received. The buyer of Lot No. 114 has been a park resident for several years and wishes to purchase the lot which his mobile home occupies from the Agency at fair market value as established by appraisal. Report required by Health and Safety Code §33433 (a) is attached hereto for your review and information, and has been available to the general public as required by law. REVIEW D AND CONCUR: a L. aRocca ousin Manager g g Executive Director mh Attachments (as noted) City Manager 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA AUTHORIZING THE PALM DESERT REDEVELOPMENT AGENCY TO SELL MOBILE HOME LOT NO.5, LOT NO. 67 AND LOT NO. 114 LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AND MAKING A FINDING THAT THE MONETARY CONSIDERATION RECOVERED FOR THE SALE IS NOT LESS THAN FAIR MARKET VALUE RECITAI„S: A. Pursuant to Health and Safety Code §33433, the City Council, is required to hold a public hearing before any property of the Agency acquired in whole or in part, directly or indirectly, with tax increment money is sold or leased for development pursuant to the Redevelopment Plan, said sale shall first be approved by the City Council by resolution after public hearing. B. Pursuant to Health and Safety Code §33433 (b)the City Council must make a finding that the price to be paid for the property is not less than its fair market value at the highest and best use under the Redevelopment Plan. C. Pursuant to Health and Safety Code §33433 (a), the Agency is required to make available for inspection a report containing; proposed sale; cost to the Agency, value of interest to be sold, sales price for inspection and available to the public. NOW, THEREFORE,the City Council of the City of Palm Desert hereby finds, determines, resolves and orders as follows: Section 1. That a duly noted public hearing in conformity with the requirement of Health and Safety Code §33433 (a) was held on June 10, 1999. Section 2. The City Council has reviewed and considered all written and oral comments, questions and concerns regarding the Agency's proposed sale of mobile home Lot No. 5, Lot No. 67 and Lot No. 114 received prior to and at the public hearing on said sale. Section 3. The City Council accepts and has filed with the Office of the City Clerk, the report required by Health and Safety Code §33433 (a). Section 4. The City Council finds that the price to be paid for the property is not less than fair market value at the highest and best use under the Redevelopment Plan for Project Area No. 1, Amended. L RESOLUTION NO. Section 5. The City Council hereby authorizes the Agency to sell the subject lot at fair market value and authorizes the Executive Director of the Agency to execute all required documents to complete the transaction. PASSED, APPROVED AND ADOPTED this 10th day of June, 1999. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: Sheila R. Gilligan, City Clerk • RESOLUTION NO. A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY AUTHORIZING THE SALE OF MOBILE HOME LOT NO. 5, LOT NO. 67 AND LOT NO. 114 LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AT FAIR MARKET VALUE RECITALS: A. Pursuant to Health and Safety Code §33433,the Redevelopment Agency, is required to hold a public hearing before any property of the Agency acquired in whole or in part, directly or indirectly, with tax increment money is sold or leased for development pursuant to the Redevelopment Plan, said sale shall first be approved by the Agency by resolution after public hearing. B. Pursuant to Health and Safety Code §33433 (b), a report shall be made available for inspection by the public no later than the first publication of the first notice of the hearing mandated by subsection(a). A resolution approving the sale shall be adopted and shall contain a finding that the consideration received for the sale of the property is not less than its fair market value the highest and best use under the Redevelopment Plan for Project Area No. 1, Amended. C. Pursuant to Health and Safety Code §33433, the Agency shall obligate purchaser(s) of real property acquired in redevelopment projects to refrain from restricting the rental, sale, or 41110- lease of the property on the basis of race, color, religion, sex, marital status, ancestry, or national origin of any person. NOW, THEREFORE, the Palm Desert Redevelopment Agency hereby finds, determines, resolves and orders as follows: Section 1. A duly noted public hearing in conformity with the requirement of Health and Safety Code §33433 (a)was held on June 10, 1999. Section 2. The Agency finds the consideration received for the sale of the property is not less than its fair market value at the highest and best use under the Redevelopment Plan for Project Area No. 1, Amended. Section 3. The Grant Deed shall contain language prescribed by Health and Safety Code §33433 as required. RESOLUTION NO. '`ur, Section 4. The Agency hereby authorizes the conveyance of Lot No. 5, Lot No. 67 and Lot No. 114 at Portola Palms Mobile Home Park for a fair market value. PASSED, APPROVED AND ADOPTED this 10th day of June, 1999. AYES: NOES: ABSENT: ABSTAIN: Chairman ATTEST: Sheila R. Gilligan, Secretary i 33433 REPORT LOT NO. 5 (APN NO. 622-351-005-6), LOT NO. 67 (APN NO. 622-351-067-2) AND LOT NO. 114 (APN NO. 622-351-114-1) LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) Pursuant to Health and Safety Code §33433 (a) and(b), the Agency provides the following summary: A. Agreement cost to the Agency includes: Jot No. 5 ♦ Acquisition price, Lot No. 5: $29,000 ♦ Value of agency note: $ 9,817 ♦ Value of mobile home: $ 7,183 ♦ Purchase price to be paid by buyer of Lot No. 5: $39,500 ♦ Appraised fair market value of lot based on 4/13/98 appraisal: $22,500 Lot No. 67 and Lot No. 114 ♦ Estimated acquisition cost plus interest per Lot: $32,900 + Purchase price to be paid by the buyers of Lot No. 67 and 114 each: $22,500 + Appraised fair market value of the interest being conveyed through the sale based on an appraisal dated 4/13/98 for Lots No. 67 and 114 each: $22,500 + Elimination of blight: The lot is one(1) of 141 mobile home spaces located at Portola Palms Mobile Home Park, a low and moderate income park developed prior to the 1973 incorporation of the City. The park was converted from private ownership to resident-ownership in 1992 with assistance from the State MPROP Program and the Palm Desert Redevelopment Agency. Thirty seven of the spaces were not purchased by the occupant tenants and are now owned by the Palm Desert Redevelopment Agency. The Agency wishes to sell the spaces to create 100% resident stability of the park, thereby eliminating the vacant spaces scattered throughout the park and encouraging ownership of rental spaces thereby turning total control of the park over to its ``�` residents. • PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: JUNE 2, 1999 TO: CARLOS L. ORTEGA, EXECUTIVE DIRECTOR FROM: TERESA LA ROCCA, HOUSING MANAGER SUBJECT: HOUSING PROJECTS UPDATE PORTOI,A PALMS MOBII,EHOME PARK - $ Escrows closed - Escrow open - Baddour and Associates are marketing the vacant lots and holding an open house on the weekend. Model mobile home is in place. • HOME IMPROVEMENT PROGRAM Completed: 1 Grants _2_ Matching Fund Grants ▪ Loans _L County EDA Loan In progress: Grants ▪ Loans ▪ County EDA loan Processing: Grants L Loan County EDA Loans HOUSING AUTHORITY RENTAL UNITS As of May 24, 1999: One Quail Place 89.06%occupied(34 down units) Neighbors 83.33%occupied(4 down units) Catalina 98.61 % occupied 1 Desert Pointe 98.48% occupied Taos Palms 93.75%occupied (1 down unit) • Las Serenas 97.33% occupied Pueblos 100% occupied Monthly tenant meetings are being held with One Quail Place residents. Staff is attending to observe. SANTA ROSA APARTMENTS - SEE ATTACHED SUMMARY REPORT. DESERT ROSE One resale in progress and one available unit. HABITAT FOR HUMANITY Will begin construction once completed with Coachella home construction. PROPOSED ACQUISITION ► CATALINA WAY - Landbanking for future development ► VIRGINIA AVENUE - Landbanking for future development • ► REBECCA ROAD (REHAB) - Rehab has begun. HOUSING AUTHORITY PROPERTIES - COMPLETED IMPROVEMENTS- • Re-roofing of One Quail awarded to Rey Crest Roofing in progress. ► Re-roofing of Taos Palms, Desert Pointe and Neighbors Apartments awarded to Al Miller & Sons in progress. ► Perimeter landscaping in progress. ► Painting and carport installation. Award of contract approved. Work to begin 4/15/99. S 2 UPDATE: June 2, 1999 SANTA ROSA APARTMENTS: • Building Number 1,2,&3 Color Coating- Completed. • Installation of the block walls- completed. • Final Grading- completed. • Landscaping is scheduled to begin once all grading and color coating is completed. • Carports material has been ordered, and will be installed once material arrives. • Counter top installation is in progress. • Installation of carpeting will occur after the counter-tops have been installed. This will be the very last item to be installed in the apartments after which they will be considered complete. HOUSING AUTHORITY PROPERTIES: ROOFING: One Quail Place: Roofing- complete. Neighbors Gardens: Roofing is complete. Taos Palms: Roofing is complete. Desert Pointe: Roofing-complete. DEFERRED MAINTENANCE: • I am currently working with Mark Boroch, RPM's representative, on the maintenance of One Quail Place. We have received a detailed deferred maintenance list and are currently working off the list, addressing liability issues first. Mark is currently working on preparing a schedule outlining when items will be taken care of See attached report. PROPERTY ACQUISITION: • Catalina Way- Escrow closed. • Virginia Ave- Escrow closed. • Rebecca Road- Escrow closed. Work in progress • • Currently viewing other properties to purchase. REBECCA ROAD PROPERTIES: Construction has begun. The interior demolition has been completed and the existing roofs are being stripped. The removal of the face block has been completed on the exterior of the buildings, and the new windows have been installed and appliances have been ordered. Construction is on schedule at this time. • • aPa•.I mid' • h. • • a % ; il la , : 2 ® ;,' a it .... • Qy • .., . , ................_..... N -z-, .. _..., , . „ /„...,-• . ..._._. --) t‘ to . .. © r k .. 9 <1.) or C Si _ t 7..-d13--A Sill O- • et, 1 Oye two is •13 .1- ' 2 ; 0 :4° ' 461 • al w ..--- „,,. ' 4 • V 0 • A 4 104. It el 1 U Qv 0 I< of /((@r ~ ~ 1 44 Ot •-' O. el —,__;__ --- - _if33WA — .-- ,.. 44 1 • / • =II �= ��= �= = III�I III_ N itc) National Association of Housing and Redevelopment Officials No. ()30 Eve street. NortIme>t. A:thington• D.C. 211001-3-30 l?U_'t 2.811-3',11u building communities together Fax l_'O?l May 25, 1999 Dear NAHRO Seminar Attendee: Thank you for attending NAHRO's Commissioners Foundamentals seminar and hope you found the seminar beneficial. Your evaluation of the seminar will be useful in determining areas of interest and improvements for next year's calendar. The information you requested on other NAHRO seminars is enclosed. These seminars are all part of our on-going effort to provide housing and community development professionals with the education needed to better serve their local housing communities. In addition to our continuing educational programs,NAHRO offers three professional certification designations: Public Housing Manager(PHM), Section 8 Housing Manager (SHM) and Senior Public Housing Manager(SPHM). Visit NAHRO's web site at www.nahro.org for upcoming seminars, examination dates, and a complete listing of available software packages and publications. Please feel free to contact the Professional Development Services Department at (202) 289-3500 ext. 273, 268 or 270 for further information. Registrations can be faxed to (202) 289-8181 or mailed by using the envelope provided. We look forward to seeing you again at one of our seminars. Sincerely, 16 .uu W.H. "Bill" Barnetson, PHM Vice President, Professional Development Enclosure • Deborah M.l'rlan.on,I'II\I I'tr.xlcnt Karen Thoreson, I'I I\I Nennr\i.e I're.idcnt W.H."Bill"Barnetson. I'l l\1 \uc I to idrnt-1'! Ic..0 n,tl De,cluiuncnt Edna Dorothy Carty-Daniel. \ c !'. -;,:rn!- ,,nnu ..;,,i:::, Jon \l. Gutzmann, 1'1I`.I \ , I'ie alci!-I I. m_ Bill Fiala kins. \tic President-t.minimum Rr, . I) \ ,IMIL n: Hobert I.. Horn kin:,, \ I•n.ment-\ •r!\i,. • \tarn E. Bitumen. \i.e Pre.tdeni-Intern,lunn.ti.Richard Y.Nelson. Jr.. I�r,inn I ttte it e-m,iil nails c, \\\\�� n.tlutm; ADVANCED COMMISSIONERS' SEMINAR 0 An In-Depth Look at the Challenges Facing Commissioners Today _ _ - -- You'll learn about • Budget creation, - _-_ administration and contrail- _ - New=ventures — new '" =- ortunities (and risks Strategic and long-range- _` punning - • And more_ ,,_,,"A._ „_. lir I -�w r1 v -" 'f� —die _ -- W ;It3 g _ic _ -._ z - _ - --. - k` F ----=--- ---- ---- 0 _ - � f a. ` -- 0-1 —.:-= NAHRO Professional DevelopmentServices 99 AD i t , • t4, - - Location Instructor Dates 1999 Washington,D.C. Bill Crowne/Leo Dauwer March 6-7 JW Marriott Hotel 1331 Pennsylvania Avenue Washington,DC 20004 • " Atlanta,GA Joseph Albanese June 11-12 Sheraton Gateway Hotel Atlanta Airport 1900 Sullivan Road College Park,GA 30337 (770) 997-1100 Rate: $124s/d,Tax: 13%,Rate cut-off date: 5/27/99 *Minneapolis,MN Bill Crowne July 23-24 aS-a't: Minneapolis Hilton&Towers 1001 Marquette Avenue Minneapolis,MN 55403 Monterey, CA Leo Dauwer October 29-30 { Monterey Hilton 1000 Aguajito Road Monterey,CA 93940 (408) 373-6141 Rate:$129s/$139d,Tax: 10%,Rate cut-off date: 10/14/99 *Please note the Washington,DC and the Minneapolis seminars will be held in conjunction with National • NAHRO's Legislative and Summer Conferences.Reservations for hotel accommodations will not be accepted directly by the hotel for these particular seminars.All hotel reservation requests must be done through Executive Meeting&Travel (EMT).Call EMT at 312-782-2958 between 8:00 a.m.-6:00 p.m.CDT. TUITION Early Price Regular Price Both Agency and Individual Member $420 $470 Either Agency or Individual Member $450 $505 Non-Member $525 $575 Register 30 days before the session to pay the early price and save. Airline Savings Airline—Executive Meeting&Travel (EMT) EMT can offer savings up to 15 percent off the airlines published fares.EMT is committed to research for you the most convenient flight schedule,preferred airline and the lowest applicable fare at time of ticketing. EMT will offer electronic ticketing,send you a fax confirmation and can also clear preferred seat assignments.Call 1-800-323-6735 between 8:00 a.m.-6:00 p.m.CDT or their after hours service at 1-800- 358-1223 to make your reservations today. Hotel Accommodations Special discounted rates have been negotiated for the seminars.Please contact the hotel directly to make your reservation. 4 Easy Ways To Register (VISA.MasterCard or Alfa accepted forall methods ofregistration). By Fax- (202) 289-8181 24 hours a day By Telephone- (202)289-3500 By E-Mail-nahro@nahro.org By Mail-Return registration form to: NAHRO Professional Development Services,PO Box 90487 Washington,DC 20090 REGISTRATION FO' ' ADVANCED COMMISSIONERS' SEMINAR n YES! I want to learn. Register me for the city I've checked below: ❑ Washington,DC March 6-7 ❑ Minneapolis,MN July 232.4 2s-a4 ❑ Atlanta,GA June 11-12 ❑ Monterey,CA October 29-30 PLEASE PRINT OR TYPE YOUR NAME AS IT SHOULD APPEAR ON THE CERTIFICATE. Register 3 and Please photocopy a separate form for each registrant. the 4th goes FREE! See registration information for details. Mr./Ms./Mrs. Title Individual Member Number Agency Member Number Organization Address City State Zip+Postal Code Telephone( ) Ext. Fax( Internet(E-mail Address) Social Security Number(For CEU credit) Special Services 'Now Please check here if you require special services.Attach a written description. Method of Payment Charge tuition to: VISA MasterCard American Express Card# Exp.Date Authorized Signature Check in the amount of$ is enclosed. (Make check payable to AAHRO.) NAHA' L_ . . Join NAHRO and Save Money Affiliate Individual Member Categories on Seminars and Other NAHRO J Consultants.developers,architects, Products and Services! manufacturers.suppliers,bankers, and others working for profit making J I'm enclosing a check for a NAHRO individual mem- organizations $175 bership to receive the reduced member tuition rate. J Full-time students $40 I've selected the following category: Name of college Active Individual Member Categories 17SA,MasterCard or AMEX Send this form today accepted for all methods of J Program administrators,technicians,and academics ,� _. By Fax registration. working for public and/or non-profit agencies(check — (202) 289-8181 24 hours a day salary category): Salary Dues By Telephone J Less than$20,000 $45 (202) 289-3500 J S20,000-$29,999 $65 By Mail J$30,000-$39,999 $85 Return registration form to: `or, J$40.000-$49,999 $110 NAHRO Professional Development Services J 150.000-169,999 $140 PO Box 90487 J$70,000 or more $175 Washington,DC 20090 J Commissioners,City Managers, gl By E-Mail elected officials $70 nahro@nahro.org AC • 111E-E 11Thi 177-•!.: NAHRONational Association of Housing and Redevelopment Officials 630 Eye Street, Northwest, Washington, D.C. 20001-3736 (202) 289-3500 building communities together Fax (202) 289-8181 May 25, 1999 Dear NAHRO Seminar Attendee: Thank you for attending NAHRO's Commissioners Foundamentals seminar and hope you found the seminar beneficial. Your evaluation of the seminar will be useful in determining areas of interest and improvements for next year's calendar. The information you requested on other NAHRO seminars is enclosed. These seminars are all part of our on-going effort to provide housing and community development professionals with the education needed to better serve their local housing communities. In addition to our continuing educational programs,NAHRO offers three professional certification designations: Public Housing Manager(PHM), Section 8 Housing Manager 11 (SHM) and Senior Public Housing Manager(SPHM). Visit NAHRO's web site at www.nahro.org for upcoming seminars, examination dates, and a complete listing of available software packages and publications. Please feel free to contact the Professional Development Services Department at (202) 289-3500 ext. 273, 268 or 270 for further information. Registrations can be faxed to (202)289-8181 or mailed by using the envelope provided. We look forward to seeing you again at one of our seminars. Sincerely, i,u W.H. "Bill"Barnetson, PHM Vice President, Professional Development Enclosure S Deborah M.Erlanson,PHM. President.Karen Thoreson,PHM,Senior Vice President.W.H."Bill"Barnetson,PHM,Vice President-Professional Development: Edna Dorothy Carty-Daniel,Vice President-Commissioners,Jon M. Gutzmann,PHM, Vice President-Housing. Bill Hawkins, Vice President-Community Revitalization and Development. Robert L. Hawkins, Vice President-Member Services. Mary E. Paumen, Vice President-International.Richard Y.Nelson,Jr.,Executive Director e-mail nahro@nahro.org web site www.nahro.org -_ ADVANCED COMMISSIONERS' SEMINAR An In-Depth Look at the Challenges Facing Commissioners Today - - = You'll learn about: =_ _ •• Budget creation, administration and control • New ventures— new opportunities (and risks) • Strategic and long-range planning • And more 1 :/// r ' ' _ 3 0 I ti,„, __ - _ a' 1I -- r NAHRO Professional Development Services Programs 1999 THE NATIONAL ASSOCIATION OF HOUSING AND REDEVELOPMENT OFFICIALS (NAHRO) PRESENTS ADVANCED COMMISSIONERS' SEMINAR This Advanced Commissioners'Seminar takes an in-depth look at some of the more intricate challenges faced by Commissioners today.Learn how your agency can diversify its activities through new ventures. Hear about the risks and rewards of alternative financing strategies to develop and preserve affordable housing.Examine your changing role as a policy maker in an environment of deregulation,welfare reform and reduced federal funding. 1.4 CEUs WHO SHOULD ATTEND? AGENDA This seminar is for seasoned Commissioners. Registration begins at 8:00 a.m. Executive Directors are also encouraged to attend. (Suggested prerequisite:NAHRO's Commissioners' Day One 8:30 a.m. —4:30 p.m. Fundamentals) • Creating Boards that Make a Difference • Forming Vision and Tone FACULTY • Clarifying and Sustaining the Agency's Mission • Redefining Excellence in Governance Joseph Albanese • Exercising Leadership Through Value-Laden Mr.Albanese is a veteran NAHRO Faculty member Policies with expertise in a wide variety of housing and . Monitoring the Agency community development and management topics. He has served his community for 12 years as • Defining the Chairperson's Role housing commissioner and was Vice President for • Reading and Understanding the Agency's Commissioners of the Mid-Atlantic Regional Council Financial Statements of NAHRO.Mr.Albanese owns his own consulting firm and brings forth 30 plus years of hands-on Day Two 8:30 a.m. —4:30 p.m. 1 ,experience in addressing a variety of business and human resource issues in conducting his training. • Dealing with Regulatory Agencies •Maintaining Relationships with Local Bill Crowne Government Mr.Crown is Vice President for Housing of • Defining the Chief Executive Officer's Role Knoxville's Community Development Corporation, and has been with the housing authority for • Establishing a Professional Relationship with over 26 years.He has been involved in the public the Agency's Executive Director housing program on a national level serving as • Appraising the Performance of the a consultant to HUD and the Urban Institute on Executive Director matters of administration and funding,and he is • Creating a Productive and Venturesome also a long-term member of NAHRO's National Non-Profit Organization Housing Committee.Before joining the housing authority,he taught undergraduate management .. courses at the University of Tennessee while earning ,.. Y t'- a masters degree in organizational psychology. • Desk Reference Manual Leo Dauwer • Continuing Education Units (CEUs) Mr.Dauwer is one of the nation's foremost writers •Course Certificate and presenters of seminar programs for elected • Participant Roster(for networking opportunity) and appointed housing officials.He is the author • Break-time refreshments and beverages of NAHRO's Commissioners Fundamentals and During Seminar Sessions: Advanced Commissioners seminars,and similar programs in Massachusetts and New Jersey.His • Audiotaping is permitted for personal use only. extensive background as an educator,public • Videotaping is not permitted at any time. administrator and management consultant,make • Smoking is prohibited. his programs effective,practical and humorous. NAHRO also provides a"Commissioners'Fundamentals"seminar for new commissioners.Topics include commissioner's roles and responsibilities,team building and strategic planning.Please call NAHRO at (202) 289-3500 for more information or see the NAHRO Web Site at www.nahro.org. ADVANCED COMMISSIONERS' DATES AND LOCATIONS Location Instructor Dates 1999 *Washington,D.C. Bill CrownelLeo Dauwer March 6-7 JW Marriott Hotel 1331 Pennsylvania Avenue 0 Washington,DC 20004 : Atlanta,GA Joseph Albanese June 11-12 Sheraton Gateway Hotel Atlanta Airport 1900 Sullivan Road College Park,GA 30337 (770)997-1100 Rate:$124s/d,Tax: 13%,Rate cut-off date: 5/27/99 *Minneapolis,MN Bill Crowne July 23 24 25"A•6 Minneapolis Hilton&Towers 1001 Marquette Avenue Minneapolis,MN 55403 Monterey, CA Leo Dauwer October 29-30 Monterey Hilton 1000 Aguajito Road Monterey,CA 93940 (408) 373-6141 Rate: $129s/$139d,Tax: 10%,Rate cut-off date: 10/14/99 *Please note the Washington,DC and the Minneapolis seminars will be held in conjunction with National . NAHRO's Legislative and Summer Conferences.Reservations for hotel accommodations will not be accepted directly by the hotel for these particular seminars.All hotel reservation requests must be done through Executive Meeting&Travel(EMT).Call EMT at 312-782-2958 between 8:00 a.m.-6:00 p.m.CDT. • TUITION Early Price Regular Price Both Agency and Individual Member $420 $470 Either Agency or Individual Member $450 $505 Non-Member $525 $575 Register 30 days before the session to pay the early price and save. Airline Savings Airline—Executive Meeting&Travel (EMT) EMT can offer savings up to 15 percent off the airlines published fares.EMT is committed to research for you the most convenient flight schedule,preferred airline and the lowest applicable fare at time of ticketing. EMT will offer electronic ticketing,send you a fax confirmation and can also clear preferred seat assignments.Call 1-800-323-6735 between 8:00 a.m.-6:00 p.m.CDT or their after hours service at 1-800- 358-1223 to make your reservations today. Hotel Accommodations Special discounted rates have been negotiated for the seminars.Please contact the hotel directly to make your reservation. 4 Easy Ways To Register (17sA,MasterCard or AMEX accepted for all methods of registration). By Fax- (202) 289-8181 24 hours a day By Telephone- (202)289-3500 By E-Mail-nahro@nahro.org By Mail-Return registration form to: NAHRO Professional Development Services,PO Box 90487 Washington,DC 20090 ABOUT NAHRO The National Association of Housing and Redevelopment Officials (NAHRO) is a 65-year old membership organization of over 9,300 housing and community development professionals throughout the United States whose mission is to create affordable housing Mgri and safe viable communities that enhance the quality of life for all Americans, especially those of low- and moderate-income. Through a variety of programs and seminars, NAHRO ensures that housing and community development professionals have the leadership skills and education to serve communities; advocate for appropriate laws and policies; and foster the highest standards of ethical behavior, service and accountability. For more information on NAHRO and its services, call (202) 289-3500 or visit our Web Site at www.nahro.org. REGISTRATION INFORMATION • Register 30 days prior to the session to • Register three individuals from the same pay the early price and save. organization,for the same seminar, at the • If you register within 30 days of the start same time, and the fourth registrant attends of the seminar,you pay the regular price. for free. • One registration form per person. Copy • You will receive an official written confirmation. form for additional registrants. • On-Site registration may be available.To • Payment by check or credit card must be be sure, contact NAHRO 72 hours before the received at least 30 days prior to the seminar is scheduled to begin to confirm session; otherwise,there is no guarantee of availability. seminar space,materials or hotel discount. • Seminar expenses may be tax deductible. •• Registration fee does not include meals or To determine eligibility, refer to IRS publication hotel accommodations. #508,Educational Expenses. a SUBSTITUTIONS, REFUNDS,CANCELLATIONS& NO SHOWS • To transfer, substitute, or cancel a • NAHRO will not be responsible for registration written notice is required. participant hotel and transportation costs. • If you cancel 15 working days prior to the • In no event will NAHRO be liable or assume course,NAHRO will credit the full amount any obligations to any persons who have not towards another seminar within a one-year registered with NAHRO or otherwise received period of your cancellation or provide you written confirmation of registration. with a full refund at your option. • If you do not attend the seminar,after • NAHRO reserves the right to cancel, having registered, and do not notify NAHRO reschedule or change the location of any Professional Development Services via fax seminar.In the rare event that NAHRO should (202)289-8181 within 15 working days prior find it necessary to cancel the seminar,you to the scheduled seminar,no refunds will be will be notified 15 working days prior to the made. first day of the scheduled seminar. HERE'S WHAT ONE ATTENDEE HAD TO SAY ABOUT NAHRO'S ADVANCED COMMISSIONERS'SEMINAR "Excellent teacher.Simple,informative,practical,and organized." Dewain Steadman Commissioner Las Vegas Housing Authority Las Vegas,NV REGISTRATION FORM ADVANCED COMMISSIONERS' SEMINAR YES! I want to learn. Register me for the city I've checked below: "41,► ❑ Washington,DC March 6-7 ❑ Minneapolis,MN July 33-24 2S-26 ❑ Atlanta,GA June 11-12 ❑ Monterey,CA October 29-30 PLEASE PRINT OR TYPE YOUR NAME AS IT SHOULD APPEAR ON THE CERTIFICATE. Register 3 and Please photocopy a separate form for each registrant. the 4th goes FREE! See registration information for details. Mr./Ms./Mrs. Title Individual Member Number Agency Member Number Organization Address City State Zip+Postal Code Telephone( ) Ext. Fax( ) Internet(E-mail Address) Social Security Number(For CEU credit) CSpecial Services ❑Please check here if you require special services.Attach a written description. Method of Payment Charge tuition to: ❑VISA ❑ MasterCard ❑ American Express Card# Exp.Date Authorized Signature ❑Check in the amount of$ is enclosed. (Make check payable to NAHRO.) NAHRO MEMBERSHIP APPLICATION Join:NAHRO and Save Money Affiliate Individual Member Categories on Seminars and Other VAILIZO 0 Consultants,developers,architects, Products and Services! manufacturers,suppliers,bankers, and others working for profit making J I'm enclosing a check for a NAHRO individual mem- organizations. $175 bership to receive the reduced member tuition rate. ❑ Full-time students $40 I've selected the following category: Name of college Active Individual Member Categories Send this form VISA,MasterCard or AMEX J Program administrators,technicians,and academics today accepted gistrat on.or all methods of working for public and/or non-profit agencies(check c By Fax registration. o (202) 289-8181 24 hours a day salary category): By Telephone Salary Dues J Less than$20,000 $45 (202) 289-3500 so J$20,000-$29,999 $65 ® By Mail $30,000-$39,999 $85 Return registration form to: $40,000-$49,999 $110 NAHRO Professional Development Services ❑$50,000-$69,999 $140 PO Box 90487 ❑$70,000 or more $175 Washington,DC 20090 J Commissioners,City Managers, By E-Mail elected officials $70 nahro@nahro.org AC PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM Now DATE: DUNE 10, 1999 TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE PALM DESERT HOUSING AUTHORITY FROM: CHARLENE SUMPTER, SENIOR REHAB. CONSTRUCTION SPECIALIST RE: CHANGE ORDER NO. 2 TO CONTRACT NO. HA14870 (REY CREST ROOFING) FOR THE INSTALLATION OF PLYWOOD DECK REPLACEMENT, RECOVERY BOARD INSULATION, AND CEILING JOIST REPLACEMENT RECOMMENDATION: That the Palm Desert Housing Authority, by minute motion: 1. Approve Change Order No. 2 for Contract No. HA14870 (Rey Crest Roofing) for the following additional work at One Quail Place: 1) Additional construction services in the amount of$16,596.00 for the replacement of `.. plywood roof sheeting. 2) Additional construction services in the amount of$81,440.00 for the recovery board insulation. 3) Additional construction services in the amount of$ 5,830.00 for the replacement of ceiling joist. 2. Authorize the transfer of$103,866.00 from the contingency fund balance (Account No. 871-8660-466-4001) to the base contract. BACKGJ OUND: On December 10, 1999,the Palm Desert Housing Authority awarded Contract No. HA14870 to Rey Crest Roofing for the re-roofing of One Quail Place. Upon tear off of the old roofs, it became necessary to replace the following: 1. Plywood Sheeting It was determined that some of the existing sheeting was dry-rotted due to the condition of the roofs on buildings: 7, 30, 31, 37, 34, 35, 39, 19, 20, 32, 36A, 4, 5, 6, 13, 14, 15, 16, 17, 21, 23, 27, 40, 41, 42, 43, 18, 22, and 29 and are in need of replacement. MEETING OF DUNE 10, 1999 CHANGE ORDER NO. 2 TO CONTRACT NO. HA14870 (REY CREST ROOFING) 1111' FOR THE INSTALLATION OF PLYWOOD CRICKETS, PLYWOOD DECK REPLACEMENT, AND RECOVER BOARD INSULATION Page 2 2. Recovery Board The roofing manufacturer inspected the decking after tear off and made a determination that in order for the roofing warranty to be issued, the installation of recovery board insulation was necessary for buildings: 34, 35, 39, 19,20, 32, 36A, 7, 30, 31, 37,4, 5, 6, 13, 40,41, 42, 43, 18, 22, 29, 21, 23, 27, 14, 15, 16, and 17. This would allow the roofing material to be installed on a solid surface and would stop any separation that may occur between the roofing material and the decking. 3. REPLACEMENT OF CEILING JOIST Upon replacement of the plywood sheeting, the existing ceiling joist became visible on building number 19 and 34. In both buildings the existing ceiling joist was failing, thus necessitating immediate attention. To correct the problem, a new ledger board was attached to the side of the building and joist hanger was attached to the ridge beam. Then,new ceiling joists were attached and the existing ceiling joists were sistered to the new ceiling joist. • All of the work listed above has been inspected by the Building Department, the roofing manufacturer, and RPM, the Housing Authority Property Management Firm's Construction Consultant. All are in agreement as to the necessary changes. REVIEWED AND CONCUR CHARLENE SUMPTER Senior Rehabilitation Construction Specialist ousing Manager 4/ Executive Director Finance Director PALM`DESERT HOUSING AUTHORITY Contract#/P.O. # HA14870 6342 CONSTRUCTION CHANGE ORDER Change Order No. 2 Contingency: YES X NO tract Purpose: Re-roof One Quail Place Account No. 871 8660 466 4001 Contractor's Name: Rey-Crest Roofing Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional roofing services including plywood sheeting, recovery board and ceiling joists as approved by Housing Authority on 6/10/99 $103,866.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $103,866.00 r JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: _ss: Expend. & Encumb. To Date: - Amount Approved by Council: + $106,452.75 Less: This Change Order Amount: - Less: Prior Change Order(s): - -0- BALANCE OF BUDGET Less: This Change Order: - 103,866.00 REMAINING FOR PROJECT: Balance Remaining of Contingency: $ 2,586.75 The amount of the Contract will be (Decreased) (Increased) by the Sum of: One Hundred Three Thousand,Eight Hundred Sixty-six and NO/100 Dollars ($ 103,866.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR PRESIDENT Date Approved NOTE: No payments will be made prior to Exec. Dir. and Housing Authority approval SECRETARY Date Approved co-cmm ha • City of Palm Desert I i t�� ' R.D.A. Agenda Request t �ll 111,A4 g 1 ,,~ >~�` Meeting of June 24, 1999 To be considered under. Consent Calendar Resolutions Ordinances New Business Old Business Informational Items Public Hearings Other • 2. Ilan Title: (Please provide the wording that should appear as the itcm's title on the agenda). NOTICE OF COMPLETION FOR CONTRACT NO. •R13320-D (CONTRERAS CONSTRUCTION COMPANY) FOR CONSTRUCTION SERVICES AT SANTA ROSA APARTMENTS 3. Financial: (Complete if applicable) (a) Account/Project # (b) Amount Requested (c) In the Currcnt Budget? (c) Appropriation Required? Approved by Director of Finance: 4. Submitted by: CHARLENE SUMPTER, SENIOR REHAB. CONSTRUCTION SPECIALIST 5. Approvals: Dcpartmcnt Head Executive Director PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM 1 DATE: JUNE 24, 1999 *4`TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE PALM DESERT REDEVELOPMENT AGENCY FROM: CHARLENE SUMPTER, SENIOR REHAB. CONSTRUCTION SPECIALIST RE: NOTICE OF COMPLETION FOR CONTRACT NO. R13320-D (CONTRERAS CONSTRUCTION COMPANY) FOR CONSTRUCTION SERVICES AT SANTA ROSA APARTMENTS RECOMMENDATION; That the Palm Desert Housing Authority,by minute motion, authorize the City Clerk to file a Notice of Completion for construction services at Santa Rosa Apartments. BACKGROUND; On February 8, 1999,the Palm Desert Redevelopment Agency,by minute motion, awarded Contract No. R13320-D (Contreras Construction) for construction services at Santa Rosa Apartments. Contreras Construction Company has successfully completed the construction services contract. Staff and its consultants have inspected the project and have found the work to be fully completed and in compliance with the contract documents and specifications. Staff recommends that the Redevelopment Agency, by minute motion, authorize the City Clerk to file a Notice of Completion on the subject project. REVIEWED AND CONCUR k"0-41(Z— CHARLENE SUMPTER •using anager Senior Rehabilitation Construction Specialist Finance Director Executive Director To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded,return to: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA. 92260 (For Recorder's Use Only) Notice of Completion (C.C.C. 3093 - Public Works) NOTICE IS HEREBY GIVEN by the undersigned owner,a political subdivision of the State of California, that a public work of improvement described as has been completed and was accepted by the undersigned awarding authority on the date hereof. The contractor on such work was: Contreras Construction Company The surety on his bond is: Frontier Pacific Insurance Company The real property upon which said work was performed in the City of Palm Desert, County of Riverside, State of California, and described as: (Provide Legal Description or Street Address or Other Specific Location) Construction Services at Santa Rosa Apartments Nap73-625 Santa Rosa Way, Palm Desert, CA. 92260 Dated: June 24, 1999 (Date of Acceptance) (Name of Political Subdivision) By: Title: STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss I hereby certify that I am the of the governing board of the the political subdivision which executed the foregoing notice and on whose behalf I make this verification: That I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of , 19 �► Habitat for Humanity of the Coachella Valley, Inc. P.O. Box 542 • Indio, California 92202 • (760) 342-2243 • Fax (760) 775-9053 RECEIVED June 2, 1999 J U N 0 7 1999 Ms.Beth Foley,Corp.Prog.,Direct Marketing PALM DESERT Habitat for Humanity,International REDEVELOPMENT AGENCY 121 Habitat Street Americus GA 31709 Dear Ms Foley; It gives me great pleasure to let you know that as of today's date,the foundation, including underground plumbing,and the cement slab are in place on the Fairfield House,located at 43945 Buena Circle,Palm Desert,Ca.,92236. We realize that this is not the schedule which our previous Executive Director,Boyd Sharp,had optimistically set as being "a mere six weeks",and we do apologize to everyone concerned. On June 19th, 1999,the entire framing,roof trusses and the preformed panels will be put into place. This will be the shell for the house,protecting our volunteers from the elements,so that work can continue to completion through the summer months when it is usually too hot to be working outdoors. We have our affiliate vice president voluntarily in charge of the complete project,our volunteers are better organized, and barring extreme heat,will continue until the house is finished. The major cause of our delay in going into the Fairfield home construction was created by our need to • complete two previously begun homes in Coachella,so as to secure first time Homeowner Grants for the two families. In this we were successful,and our new Coachella homeowners each received their grants, in excess of$18,000.00! This was a major cooperative effort,by the Board of Directors,our community in supporting various fundraising events,both big and small,and of course our wonderful volunteers. Our winter"snowbirds" have left for the year,but by the grace of God,we do have a nucleus of talented volunteers willing and eager to help on the Linarez'home. We will keep you informed as to the progress of the Fairfield home,and will supply pictures as we proceed. Thank you all for your patience and understanding,as you are well aware,this our affiliate's first attempt at building more than one home per year. We have certainly stumbled and fallen,but have also learned some valuable lessons. Under the able leadership of our new Executive Committee of the Board of Directors,and with God's continued help.we are already planning ahead,financially,and implementing the lessons we have learned from past mistakes. Sincerely, Lini Handy, President, Board of Directors ds cc: Robyn Carruthers, Communications,Fairfield Inns Bruce Bloom,Vice President Fairfield Inns by Marriott Terri La Rocca,Housing Programs Coordinator, City of Palm Desert • Mara Begley,Communications, Marriott Peg Minor,HfHI,United States projects JUN- 4-yy Flti '/:58 AM hAbITAT LUALHhLA VALL1;Y 1'AX NU. bly '!'15 yUSi Y. L 410, June 2, 1999 Ms.Beth Foley,Corp.Prog.,Direct Marketing Habitat for Humanity,International 121 Habitat Street Americus GA 31709 Dear Ms Foley; It gives me great pleasure to let you know that as of today's date,the foundation, including underground plumbing,and the cement slab are in place on the Fairfield House,located at 43945 Buena Circle,Palm Desert,Ca.,92236. We realize that this is not the schedule which our previous Executive Director,Boyd Sharp,had optimistically set as being"a mere six weeks",and we do apologize to everyone concerned. On June 19th, 1999,the entire framing,roof trusses and the preformed panels will be put into place. This will be the shell for the house,protecting our volunteers from the elements,so that work can continue to completion through the summer months when it is usually too bot to be working outdoors. We have our affiliate vice president voluntarily in charge of the complete project,our volunteers are better organized, and barring extreme heat,will continue until the house is finished. The major cause of our delay in going into the Fairfield home construction was created by our need to complete two previously begun homes in Coachella,so as to secure first time Homeowner Grants for the two families. In this we were successful,and our new Coachella homeowners each received their grants, in excess of$18,000.001 This was a major cooperative effort,by the Board of Directors,our community in supporting various fundraising events,both big and small,and of course our wonderful volunteers. Our winter "snowbirds"have left for the year,but by the grace of God,we do have a nucleus of talented volunteers willing and eager to help on the Linarez'home. We will keep you informed as to the progress of the Fairfield home,and will supply pictures as we proceed. Thank you all for your patience and understanding,as you are well aware,this our affiliate's first attempt at building more than one home per year. We have certainly stumbled and fallen,but have also learned some valuable lessons. Under the able leadership of our new Executive Committee of the Board of Directors,and with God's continued help,we are already planning ahead,financially,and implementing the lessons we have learned from past mistakes. Sincerely, /e6' }:;1-4'7eX/ 94, Lini Handy,President,Board of Directors ds cc:Robyn Carruthers, Communications,Fairfield Inns Bruce Bloom,Vice President Fairfield Inns by Marriott Terri La Rocca,Housing Programs Coordinator,City of Palm Desert Mara Begley, Communications, Marriott ,i. Peg Minor,HfHl, United States projects SUN 4-H9 Pk! 1:5/ AM HABITAT COACHELA VALLEY FAX NO. 6l9 775 9053 P. 1 • HABITAT FOR HUMANITY OF THE COACHELLA VALLEY, INC. P.O. Box 542 Indio CA 92202 PHONE(760)342-2243 FAX(750)775-9053 Facsimile Cover Sheet To: dJIAA,f Company: f ` � Phone: Fax: 76 -- 3 '7/1 7'2 Date: AA9 Number of Pages (including cover) ._ 'ye. Comments: 41'2-1t/ Le A-4e • S.- Pf-,4--•b ti/Wt/ 7-J44-- (1) 4-1!/ .61 jel-r , *eze, L NOTE: It this Fax has been received in error, please notify the sender. Thank you.