HomeMy WebLinkAbout00 Agenda 2022-08-25CITY OF PALM DESERT
PALM DESERT CITY COUNCIL (CC),
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA),
AND HOUSING AUTHORITY (HA) MEETING
(VIRTUAL MEETING)
REGULAR MEETING AGENDA
Thursday, August 25, 2022
3:30 p.m. Closed Session
4:00 p.m. Regular Session
Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference, and there will be
no in-person access to the meeting location.
WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website
www.cityofpalmdesert.org, under the “Council Agenda” link at the top of the homepage, or on the
City’s YouTube Channel.
OPTIONS FOR PARTICIPATING IN THIS MEETING: To participate by email, internet, or phone,
please see the detailed instructions on the last page of this agenda.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 2 of 11
CLOSED SESSION: 3:30 P.M.
CALL TO ORDER
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: This time has been set aside for
members of the public to address the City Council on items contained only on the Closed
Session Agenda within the three-minute time limit. Speakers may utilize one of the three options
listed on the last page of this agenda.
RECESS TO CLOSED SESSION
CLOSED SESSION AGENDA
A. Closed Session Meeting Minutes: July 14, 2022
B. Conference with Labor Negotiators pursuant to Government Code Section 54957.6:
City Negotiator(s): Todd Hileman, City Manager
Andrea Staehle, Human Resources Manager
Employee Organization: Palm Desert Employee Organization
4:00 P.M. REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE: Councilmember Quintanilla
INSPIRATION/INVOCATION: Councilmember Kelly
REPORT OF CLOSED SESSION: City Attorney Hargreaves
AWARDS, PRESENTATIONS, AND APPOINTMENTS
CITY MANAGER COMMENTS
A. GRAFFITI ABATEMENT PROGRAM: Public Works Deputy Director Ramirez
MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
NONAGENDA PUBLIC COMMENTS: This time has been set aside for the public to address
the City Council on issues that are not on the agenda for up to three minutes. Speakers may
utilize one of the three options listed on the last page of the agenda. Because the Brown Act
does not allow the City Council to act on items not listed on the agenda, members may briefly
respond or refer the matter to staff for a report and recommendation at a future meeting.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 3 of 11
1. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine
and may be approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by the City
Council for a separate discussion.
A. APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MINUTES
RECOMMENDATION: Approve the Minutes of June 23, 2022.
B. APPROVAL OF WARRANTS
RECOMMENDATION: Approve the warrants issued for the period of 06/30/2022 to
8/11/2022.
C. APPROVAL OF FINDINGS RELATIVE TO AB 361 – REMOTE TELECONFERENCING
RECOMMENDATION: Make findings that the State of California continues in a Governor-
declared state of emergency to combat the COVID epidemic, that state and local health
officials are recommending social distancing, and that the City may continue to employ
remote teleconferencing.
D. APPLICATIONS FOR AN ALCOHOLIC BEVERAGE LICENSE FOR:
1. DESERT COWBOY USA LLC/COWBOY CANTINA, 72620 EL PASEO
2. OX KING, INC./BLAZING KING BBQ AND HOTPOT, 72600 DINAH SHORE DR
RECOMMENDATION: Receive and file.
E. LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE AND ALTERNATE VOTING
DELEGATE
RECOMMENDATION: Confirm the appointment of Councilmember Kelly as the Voting
Delegate and Councilmember Quintanilla as the Alternate Voting Delegate for the
business meeting of the League of California Cities Annual Conference to be held on
Friday, September 9, 2022, in Long Beach.
F. CONSIDERATION OF A RESOLUTION ADOPTING A RECORDS MANAGEMENT
POLICY
RECOMMENDATION: Adopt a Resolution adopting a Records Management Policy.
G. CONSIDERATION OF A RESOLUTION SETTING THE REGULAR CITY COUNCIL
MEETING SCHEDULE FOR 2023
RECOMMENDATION: Waive further reading and adopt a resolution establishing dates
for regular meetings of the Palm Desert City Council during Calendar Year 2023 and
January 2024.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 4 of 11
H. CONSIDERATION OF APPOINTMENT OF APPLICANTS TO THE CITY OF PALM
DESERT’S ESTABLISHED COMMITTEES AND COMMISSIONS
RECOMMENDATION: Consider appointment of applicants to various City of Palm Desert
Committees and Commissions.
I. APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C42020 FOR THE
CLASSIFICATION AND COMPENSATION STUDY PROFESSIONAL SERVICE
AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CPSHR CONSULTING
RECOMMENDATION:
1. Approve Amendment No. 1 to Contract No. C42020 with CPS-HR to extend the term
through December 1, 2022, for the purpose of finalizing the classification and
compensation study.
2. Authorize the City Manager to execute said amendment and any other documents
necessary to effectuate the contract.
J. AUTHORIZE THE PURCHASE OF BANQUET CHAIRS AND CHAIR CARTS FROM
MITYLITE, INC., FOR DESERT WILLOW GOLF RESORT, AND SURPLUS THE
EXISTING STOCK OF CHAIRS BEING REPLACED
RECOMMENDATION: Authorize the purchase of three hundred (300) banquet chairs
and two (2) chair carts from MityLite, Inc., in the amount of $77,964.51 plus freight
surcharges, total not to exceed $85,000, and surplus of the existing stock of chairs being
replaced.
K. APPROVE A TEMPORARY WAIVER TO PALM DESERT MUNICIPAL CODE
SECTIONS 9.58.010 AND 9.58.020 (CONSUMPTION/ POSSESSION OF ALCOHOLIC
BEVERAGES ON PUBLIC PROPERTY) FOR THE SALE AND CONSUMPTION OF
ALCOHOL AT THE GALEN BUILDING AND SCULPTURE GARDEN FOR FISCAL
YEAR 2022/23
RECOMMENDATION:
1. Approve a temporary waiver to Palm Desert Municipal Code Sections 9.58.010 and
9.58.020 (Consumption/Possession of Alcoholic Beverages on Public Property) for
the Artists Council’s Opening Season Reception and up to twelve (12) special events
for fiscal year 2022/23.
2. Authorize the City Manager to execute the California Department of Alcoholic
Beverage Control documents or other documents to effectuate the action herein, as
required.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 5 of 11
L. SECOND READING AND ADOPTION OF ORDINANCE NO. 1385 RESCINDING
ORDINANCE NO. 1266A, AND AMENDING SECTION 10.36.010 OF TITLE 10 OF THE
CODE OF THE CITY OF PALM DESERT, CALIFORNIA, RELATIVE TO SPEED
ZONES
RECOMMENDATION: Waive the second reading of the ordinance text in its entirety and
read by title only; and adopt Ordinance No. 1385.
M. APPROVE AN AGREEMENT WITH CARTEGRAPH SYSTEMS, LLC., FOR ASSET
MANAGEMENT SOFTWARE IN THE AMOUNT OF $125,992.06
RECOMMENDATION:
1. Approve an agreement with Cartegraph Systems, LLC., for asset management
software in the amount of $125,992.06.
2. Authorize the City Manager to approve change orders in an amount not to exceed
$20,000.
3. Authorize the City Manager to execute said agreement and up to three, one-year
contract amendments/extensions.
N. RATIFY THE CITY MANAGER’S APPROVAL OF CHANGE ORDER NO. 1 TO
CONTRACT NO. C40620 WITH PROCRAFT CONSTRUCTION IN THE AMOUNT OF
$35,000
RECOMMENDATION: Ratify the City Manager’s approval of Change Order No. 1 to
Contract No. C40620 with Pro-Craft Construction in the amount of $35,000.
O. DECLARE LISTED VEHICLES AND EQUIPMENT AS SURPLUS PROPERTY AND
AUTHORIZE STAFF TO SELL AT AUCTION OR DISPOSE AS NECESSARY
RECOMMENDATION: Declare the vehicles and equipment listed in the staff report as
surplus and authorize staff to sell said vehicles and equipment at auction or dispose as
deemed necessary.
P. AWARD A CONTRACT TO VECTOR RESOURCE, INC., DBA VECTOR USA, FOR
THE INSTALLATION OF SECURITY CAMERAS AT VARIOUS CITYOWNED
FACILITIES IN THE AMOUNT OF $206,039.29 (PROJECT NO. 78223)
RECOMMENDATION:
1. Approve a contract to Vector USA for the installation of Security Cameras at various
City-owned facilities in the amount of $206,039.29.
2. Authorize the Director of Finance to set aside a contingency amount of $20,000.
3. Authorize the City Manager or his designee to review and execute change orders up
to the contingency amount for unanticipated conditions, per Section 3.30.170
Section A of Ordinance No. 1335.
4. Authorize the City Manager to execute the subject agreement.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 6 of 11
Q. APPROVE DESERT WINE FEST AT CIVIC CENTER PARK
RECOMMENDATION:
1. Approve Desert Wine Fest at Civic Center Park, including temporary waiver of certain
sections of the Municipal Code as follows:
a. 11.01.20 (Hours of Use in City Parks);
b. 11.01.140 (Amplified Sound in City Parks);
c. 11.01.080 O (Placement of Advertising Signage in City Parks);
d. 11.01.080 Q (Vendor Sales in City Parks); and
e. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to
PDMC 9.58.040.
2. Approve modification to Item 30 of Desert Recreation District Application – Rental
Requirements providing an increase to the general liability insurance requirement
based on assessed risk to $2,000,000 / $4,000,000; and waiving the Worker’s
Compensation Insurance requirement, as the organizer indicates there is no paid staff.
R. APPROVE EXPENDITURE FOR MURAL INSTALLATION LOCATED AT 44700 SAN
PABLO AVENUE
RECOMMENDATION:
1. Approve expenditure in the amount of $8,500 for the installation of a mural located at
44700 San Pablo Avenue.
2. Authorize the City Manager to execute subject contracts related to this project as they
become available.
S. APPROVE THE PURCHASE OF POLY PARFAIT BY ARTIST E. TYLER BURTON
FROM THE 2021/2022 EL PASEO SCULPTURE EXHIBITION IN THE AMOUNT OF
$25,000
RECOMMENDATION:
1. Approve the purchase of Poly Parfait by artist E. Tyler Burton from the 2021/2022 El
Paseo Sculpture Exhibition in the amount of $25,000, exclusive of taxes, for inclusion
in Palm Desert’s permanent public art collection.
2. Authorize the City Manager to execute the subject contract.
T. APPROVAL OF MARTHA’S VILLAGE & KITCHEN 2022 THANKSGIVING DAY 5K
RECOMMENDATION:
1. Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the
Martha’s Village & Kitchen’s Thanksgiving Day 5K scheduled for November 24, 2022.
2. Permit the Consumption/Possession of Alcoholic Beverages on Public Property
Pursuant to Palm Desert Municipal Code 9.58.040.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 7 of 11
U. APPROVAL OF THE 2022 PAINT EL PASEO PINK EVENT AND ROAD CLOSURE
RECOMMENDATION: Approve road closures on El Paseo between Highway 74 and
Portola Avenue, for the Desert Cancer Foundation’s annual Paint El Paseo Pink
charitable walk on Saturday, October 8, 2022.
V. APPROVAL OF THE 2022 PALM DESERT GOLF CART PARADE
RECOMMENDATION:
1. Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the
Palm Desert Golf Cart Parade scheduled for Sunday, October 30, 2022.
2. Permit the sale, possession, and consumption of alcoholic beverages on Public
Property Pursuant to Palm Desert Municipal Code 9.58.040.
3. Waive Palm Desert Municipal Code Section 11.01.140 – Amplified Sound.
4. Authorize the City Manager to execute any documents that may be necessary to
facilitate the events and sponsorships to effectuate the actions taken herewith.
W. AMENDMENT TO CONTRACTS WITH TRIPEPI SMITH AND ASSOCIATES FOR
RANKED CHOICE VOTING AND ADVISORY MEASURE B INFORMATIONAL
CAMPAIGN SERVICES
RECOMMENDATION:
1. Approve Amendment No. 1 to Contract A43030 with Tripepi Smith and Associates for
informational campaign services related to Ranked Choice Voting for a total amount
not to exceed $86,530.
2. Approve Amendment No. 1 to Contract C43070 with Tripepi Smith and Associates for
informational campaign services related to Advisory Measure B for a total amount not
to exceed $75,080.
3. Authorize the City Attorney to prepare and the City Manager to execute the Contract
Amendments.
4. Provide feedback on the draft mailer and other content related to Advisory
Measure B.
X. APPROVE THE DONATION OF ONE (1) EL PASEO COURTESY CART TO THE
DESERT RECREATION DISTRICT AND ONE (1) EL PASEO COURTESY CART TO
THE LIVING DESERT
RECOMMENDATION:
1. Approve the donation of the City-owned standard Courtesy Cart to the Desert Recreation
District.
2. Approve the donation of the City-owned ADA compliant Courtesy Cart to The Living
Desert.
3. Authorize the City Manager to negotiate and execute all documents related to the
donation.
CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate
discussion are considered at this time.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 8 of 11
2. ACTION CALENDAR: The public may comment on individual Action Items within the three-
minute time limit. Speakers may utilize one of the three options listed on the last page of the
agenda.
A. INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, AMENDING TITLE 11 (PARKS) OF THE PALM DESERT
MUNICIPAL CODE AS RELATED TO USE OF PARK FACILITIES AND ADOPT A
RESOLUTION TO APPROVE AN ADMINISTRATIVE POLICY FOR USE OF CITY
OWNED FACILITIES
RECOMMENDATION:
1. Waive further reading and pass to second reading an Ordinance amending Title 11
(Parks) of the Palm Desert Municipal Code as Related to Use of Park Facilities.
2. Adopt a Resolution to approve an Administrative Policy for Use of City-owned
Facilities.
B. AWARD A CONTRACT TO INTERWEST CONSULTING GROUP, INC., FROM
PERRIS, CALIFORNIA, FOR PLANNING AND DESIGN SERVICES FOR THE NORTH
SPHERE REGIONAL PARK IN THE AMOUNT OF $1,230,095
RECOMMENDATION:
1. Award a Contract to Interwest Consulting Group, Inc., from Perris, California, for
Planning and Design Services for the North Sphere Regional Park in the amount of
$1,230,095.
2. Authorize the Director of Finance to set aside a contingency amount of $100,000.
3. Appropriate $500,000 from the Restricted Capital Fund 451 to the appropriate capital
improvement account.
4. Authorize the City Manager or designee to review and approve written contract
amendment and change order requests for unanticipated conditions up to the
contingency amount.
5. Authorize the Mayor to execute said agreement.
C. AWARD A CONTRACT TO RED HAWK SERVICES, INC., OF PERRIS, CALIFORNIA,
FOR THE NORTH SPHERE WIND FENCE INSTALLATION IN THE AMOUNT OF
$311,696 (PROJECT NO. 76722)
RECOMMENDATION:
1. Award Contract No. C43400 to Red Hawk Services, Inc., of Perris, California for the
North Sphere Wind Fence Installation in the amount of $311,696.
2. Authorize the Director of Finance to set aside a contingency for unforeseen conditions
in the amount of $30,000.
3. Appropriate $341,696 from unobligated General Fund Reserves to the Capital
Improvement Fund.
4. Authorize the City Manager or designee to review and approve written change order
requests for the use of contingency for unanticipated conditions within the approved
contingency amount.
5. Authorize the City Manager to execute the subject agreement.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 9 of 11
D. CONSIDERATION OF A RESOLUTION TO IMPLEMENT THE CLASSIFICATION AND
COMPENSATION STUDY, APPROVE A MEMORANDUM OF UNDERSTANDING
(MOU) WITH THE PALM DESERT EMPLOYEES’ ORGANIZATION (PDEO) FOR A
COSTOFLIVING ADJUSTMENT OF 3% OR A LUMP SUM PAYMENT UP TO $3,500,
AND APPROVE A COSTOFLIVING ADJUSTMENT OF 3% OR A LUMP SUM
PAYMENT UP TO $3,500 FOR CONFIDENTIAL EMPLOYEE GROUP
RECOMMENDATION:
1. Adopt a resolution adopting authorized classifications, allocated positions, salary
schedule, and salary ranges as determined by the classification and compensation
study and rescinding Resolution No. 2022-61.
2. Approve an MOU between the City of Palm Desert and PDEO for a Cost-of-Living
Adjustment (COLA) of three percent (3%) or a lump sum payment of $3,500 for the
Palm Desert Employees Organization (PDEO) Group, effective July 1, 2022.
3. Approve a COLA of three percent (3%) or a lump sum payment of $3,500 for the
Confidential Employees, effective July 1, 2022.
4. Authorize the City Manager to take all actions necessary to implement the approved
COLA or lump sum payment for Confidential Employees and the PDEO Groups.
E. ADOPT COUNTY OF RIVERSIDE TRAFFIC IMPACT ANALYSIS GUIDELINES FOR
LEVEL OF SERVICE AND VEHICLE MILES TRAVELED, AND COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS ACTIVE TRANSPORTATION DESIGN
GUIDELINES
RECOMMENDATION:
1. Adopt a Resolution adopting County of Riverside guidelines for level of service and
vehicle miles traveled for the City of Palm Desert.
2. Adopt a Resolution adopting Coachella Valley Association of Governments Active
Transportation Design Guidelines for the City of Palm Desert.
F. ADOPT A RESOLUTION DECLARING 73420 DINAH SHORE DRIVE, PALM DESERT,
EXEMPT SURPLUS LAND, FOR PURPOSES OF THE SURPLUS LAND ACT
RECOMMENDATION: Adopt a Resolution declaring 73420 Dinah Shore Drive, Palm
Desert, Exempt Surplus land, for purposes of the Surplus Land Act.
G. ADOPT A RESOLUTION TO APPROVE AN ENVIRONMENTAL INITIATIVES PLAN
RECOMMENDATION: Adopt Resolution approving an Environmental Initiatives Plan.
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 10 of 11
H. APPROVE THE PURCHASE OF ONE ELECTRIC MINI STREET SWEEPER AND ONE
FORKLIFT FOR THE TOTAL AMOUNT OF $329,854.24
RECOMMENDATION:
1. Authorize the purchase of an electric mini street sweeper from Haaker/Total Clean in
the amount of $239,584.
2. Authorize the purchase of a forklift from Sonsray Machinery in the amount of
$90,270.24.
3. Authorize the finance department to appropriate $130,000 from unobligated
equipment replacement fund to Equipment Replacement Account No. 5304310-
4403000.
4. Authorize the City Manager to approve documents related to the purchase of the fleet
and equipment.
I. CONSIDERATION OF OPTIONS AND PROVIDE STAFF DIRECTION ON THE
ESTABLISHMENT OF AN ABSENTEE LANDLORD PROPERTY REGISTRATION
PROGRAM
RECOMMENDATION: Staff seeks City Council direction on one of the following options
regarding an Absentee Property Owner Registration Program:
1. Create a mandatory [or voluntary] Absentee Landlord Program for single-family and
duplex properties in non-gated communities based on the examples summarized in
Table 1.
2. Create a mandatory [or voluntary] Absentee Landlord and Unoccupied Residence
Responsible Persons Voluntary Registration Program for single-family and duplex
properties in non-gated communities based on the examples in Table 1 and Table 2.
3. Not create any mandatory or voluntary registration program.
3. PUBLIC HEARINGS: None
INFORMATION ITEMS
ADJOURNMENT
AGENDA Thursday, August 25, 2022
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 11 of 11
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
OPTION 1: PARTICIPATE BY EMAIL
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
E-mails received prior to noon on the day of the City Council meeting will be made part of the record and
distributed to the City Council. This method is encouraged because it will give Councilmembers the
opportunity to reflect upon your input. Emails will not be read aloud at the meeting.
OPTION 2: PARTICIPATE LIVE VIA ZOOM
1. Access via www.cityofpalmdesert.org/zoom and click “Launch Meeting,” or
2. Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572.
OPTION 3: PARTICIPATE LIVE VIA TELEPHONE
1. Dial any of the following: (669) 900-9128 or (213) 338-8477 or (669) 219-2599.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. You will hear audio of the meeting in progress. Remain on the line if the meeting has not started.
5. During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk to
announce your name/phone number. Press *6 to unmute your line and limit your comments to three
minutes.
___________________________________________________________________________
PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for
inspection of records in connection with this meeting is the Office of the City Clerk,
City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open
session, and documents provided to a majority of the legislative bodies are available for public inspection
at City Hall and on the City’s website at www.cityofpalmdesert.org by clicking “Council Agenda” at the
top of the page.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the
Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting,
or in meetings on a regular basis, you will need special assistance beyond what is normally provided,
the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the
City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your needs and to
determine if accommodation is feasible.
___________________________________________________________________________
AFFIDAVIT OF POSTING
I, Niamh M. Ortega, Deputy City Clerk of the City of Palm Desert, do hereby certify, under penalty of
perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City
Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was
posted on the City Hall bulletin board and City website www.palmdesert.org no less than 72 hours prior
to the meeting.
/S/ Níamh M. Ortega
Deputy City Clerk