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HomeMy WebLinkAbout00 Agenda Packet 2022-08-25 FinalCITY OF PALM DESERT PALM DESERT CITY COUNCIL (CC), SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA), AND HOUSING AUTHORITY (HA) MEETING (VIRTUAL MEETING) REGULAR MEETING AGENDA Thursday, August 25, 2022 3:30 p.m. Closed Session 4:00 p.m. Regular Session Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference, and there will be no in-person access to the meeting location. WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website www.cityofpalmdesert.org, under the “Council Agenda” link at the top of the homepage, or on the City’s YouTube Channel. OPTIONS FOR PARTICIPATING IN THIS MEETING: To participate by email, internet, or phone, please see the detailed instructions on the last page of this agenda. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 2 of 11 CLOSED SESSION: 3:30 P.M. CALL TO ORDER PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda within the three-minute time limit. Speakers may utilize one of the three options listed on the last page of this agenda. RECESS TO CLOSED SESSION CLOSED SESSION AGENDA A. Closed Session Meeting Minutes: July 14, 2022 B. Conference with Labor Negotiators pursuant to Government Code Section 54957.6: City Negotiator(s): Todd Hileman, City Manager Andrea Staehle, Human Resources Manager Employee Organization: Palm Desert Employee Organization 4:00 P.M. REGULAR MEETING ROLL CALL PLEDGE OF ALLEGIANCE: Councilmember Quintanilla INSPIRATION/INVOCATION: Councilmember Kelly REPORT OF CLOSED SESSION: City Attorney Hargreaves AWARDS, PRESENTATIONS, AND APPOINTMENTS CITY MANAGER COMMENTS A. GRAFFITI ABATEMENT PROGRAM: Public Works Deputy Director Ramirez MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION NON­AGENDA PUBLIC COMMENTS: This time has been set aside for the public to address the City Council on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the last page of the agenda. Because the Brown Act does not allow the City Council to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 3 of 11 1. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the City Council for a separate discussion. A. APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MINUTES RECOMMENDATION: Approve the Minutes of June 23, 2022. B. APPROVAL OF WARRANTS RECOMMENDATION: Approve the warrants issued for the period of 06/30/2022 to 8/11/2022. C. APPROVAL OF FINDINGS RELATIVE TO AB 361 – REMOTE TELECONFERENCING RECOMMENDATION: Make findings that the State of California continues in a Governor- declared state of emergency to combat the COVID epidemic, that state and local health officials are recommending social distancing, and that the City may continue to employ remote teleconferencing. D. APPLICATIONS FOR AN ALCOHOLIC BEVERAGE LICENSE FOR: 1. DESERT COWBOY USA LLC/COWBOY CANTINA, 72620 EL PASEO 2. OX KING, INC./BLAZING KING BBQ AND HOTPOT, 72600 DINAH SHORE DR RECOMMENDATION: Receive and file. E. LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE AND ALTERNATE VOTING DELEGATE RECOMMENDATION: Confirm the appointment of Councilmember Kelly as the Voting Delegate and Councilmember Quintanilla as the Alternate Voting Delegate for the business meeting of the League of California Cities Annual Conference to be held on Friday, September 9, 2022, in Long Beach. F. CONSIDERATION OF A RESOLUTION ADOPTING A RECORDS MANAGEMENT POLICY RECOMMENDATION: Adopt a Resolution adopting a Records Management Policy. G. CONSIDERATION OF A RESOLUTION SETTING THE REGULAR CITY COUNCIL MEETING SCHEDULE FOR 2023 RECOMMENDATION: Waive further reading and adopt a resolution establishing dates for regular meetings of the Palm Desert City Council during Calendar Year 2023 and January 2024. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 4 of 11 H. CONSIDERATION OF APPOINTMENT OF APPLICANTS TO THE CITY OF PALM DESERT’S ESTABLISHED COMMITTEES AND COMMISSIONS RECOMMENDATION: Consider appointment of applicants to various City of Palm Desert Committees and Commissions. I. APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C42020 FOR THE CLASSIFICATION AND COMPENSATION STUDY PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CPS­HR CONSULTING RECOMMENDATION: 1. Approve Amendment No. 1 to Contract No. C42020 with CPS-HR to extend the term through December 1, 2022, for the purpose of finalizing the classification and compensation study. 2. Authorize the City Manager to execute said amendment and any other documents necessary to effectuate the contract. J. AUTHORIZE THE PURCHASE OF BANQUET CHAIRS AND CHAIR CARTS FROM MITYLITE, INC., FOR DESERT WILLOW GOLF RESORT, AND SURPLUS THE EXISTING STOCK OF CHAIRS BEING REPLACED RECOMMENDATION: Authorize the purchase of three hundred (300) banquet chairs and two (2) chair carts from MityLite, Inc., in the amount of $77,964.51 plus freight surcharges, total not to exceed $85,000, and surplus of the existing stock of chairs being replaced. K. APPROVE A TEMPORARY WAIVER TO PALM DESERT MUNICIPAL CODE SECTIONS 9.58.010 AND 9.58.020 (CONSUMPTION/ POSSESSION OF ALCOHOLIC BEVERAGES ON PUBLIC PROPERTY) FOR THE SALE AND CONSUMPTION OF ALCOHOL AT THE GALEN BUILDING AND SCULPTURE GARDEN FOR FISCAL YEAR 2022/23 RECOMMENDATION: 1. Approve a temporary waiver to Palm Desert Municipal Code Sections 9.58.010 and 9.58.020 (Consumption/Possession of Alcoholic Beverages on Public Property) for the Artists Council’s Opening Season Reception and up to twelve (12) special events for fiscal year 2022/23. 2. Authorize the City Manager to execute the California Department of Alcoholic Beverage Control documents or other documents to effectuate the action herein, as required. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 5 of 11 L. SECOND READING AND ADOPTION OF ORDINANCE NO. 1385 RESCINDING ORDINANCE NO. 1266A, AND AMENDING SECTION 10.36.010 OF TITLE 10 OF THE CODE OF THE CITY OF PALM DESERT, CALIFORNIA, RELATIVE TO SPEED ZONES RECOMMENDATION: Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1385. M. APPROVE AN AGREEMENT WITH CARTEGRAPH SYSTEMS, LLC., FOR ASSET MANAGEMENT SOFTWARE IN THE AMOUNT OF $125,992.06 RECOMMENDATION: 1. Approve an agreement with Cartegraph Systems, LLC., for asset management software in the amount of $125,992.06. 2. Authorize the City Manager to approve change orders in an amount not to exceed $20,000. 3. Authorize the City Manager to execute said agreement and up to three, one-year contract amendments/extensions. N. RATIFY THE CITY MANAGER’S APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C40620 WITH PRO­CRAFT CONSTRUCTION IN THE AMOUNT OF $35,000 RECOMMENDATION: Ratify the City Manager’s approval of Change Order No. 1 to Contract No. C40620 with Pro-Craft Construction in the amount of $35,000. O. DECLARE LISTED VEHICLES AND EQUIPMENT AS SURPLUS PROPERTY AND AUTHORIZE STAFF TO SELL AT AUCTION OR DISPOSE AS NECESSARY RECOMMENDATION: Declare the vehicles and equipment listed in the staff report as surplus and authorize staff to sell said vehicles and equipment at auction or dispose as deemed necessary. P. AWARD A CONTRACT TO VECTOR RESOURCE, INC., DBA VECTOR USA, FOR THE INSTALLATION OF SECURITY CAMERAS AT VARIOUS CITY­OWNED FACILITIES IN THE AMOUNT OF $206,039.29 (PROJECT NO. 782­23) RECOMMENDATION: 1. Approve a contract to Vector USA for the installation of Security Cameras at various City-owned facilities in the amount of $206,039.29. 2. Authorize the Director of Finance to set aside a contingency amount of $20,000. 3. Authorize the City Manager or his designee to review and execute change orders up to the contingency amount for unanticipated conditions, per Section 3.30.170 Section A of Ordinance No. 1335. 4. Authorize the City Manager to execute the subject agreement. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 6 of 11 Q. APPROVE DESERT WINE FEST AT CIVIC CENTER PARK RECOMMENDATION: 1. Approve Desert Wine Fest at Civic Center Park, including temporary waiver of certain sections of the Municipal Code as follows: a. 11.01.20 (Hours of Use in City Parks); b. 11.01.140 (Amplified Sound in City Parks); c. 11.01.080 O (Placement of Advertising Signage in City Parks); d. 11.01.080 Q (Vendor Sales in City Parks); and e. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to PDMC 9.58.040. 2. Approve modification to Item 30 of Desert Recreation District Application – Rental Requirements providing an increase to the general liability insurance requirement based on assessed risk to $2,000,000 / $4,000,000; and waiving the Worker’s Compensation Insurance requirement, as the organizer indicates there is no paid staff. R. APPROVE EXPENDITURE FOR MURAL INSTALLATION LOCATED AT 44700 SAN PABLO AVENUE RECOMMENDATION: 1. Approve expenditure in the amount of $8,500 for the installation of a mural located at 44700 San Pablo Avenue. 2. Authorize the City Manager to execute subject contracts related to this project as they become available. S. APPROVE THE PURCHASE OF POLY PARFAIT BY ARTIST E. TYLER BURTON FROM THE 2021/2022 EL PASEO SCULPTURE EXHIBITION IN THE AMOUNT OF $25,000 RECOMMENDATION: 1. Approve the purchase of Poly Parfait by artist E. Tyler Burton from the 2021/2022 El Paseo Sculpture Exhibition in the amount of $25,000, exclusive of taxes, for inclusion in Palm Desert’s permanent public art collection. 2. Authorize the City Manager to execute the subject contract. T. APPROVAL OF MARTHA’S VILLAGE & KITCHEN 2022 THANKSGIVING DAY 5K RECOMMENDATION: 1. Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the Martha’s Village & Kitchen’s Thanksgiving Day 5K scheduled for November 24, 2022. 2. Permit the Consumption/Possession of Alcoholic Beverages on Public Property Pursuant to Palm Desert Municipal Code 9.58.040. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 7 of 11 U. APPROVAL OF THE 2022 PAINT EL PASEO PINK EVENT AND ROAD CLOSURE RECOMMENDATION: Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the Desert Cancer Foundation’s annual Paint El Paseo Pink charitable walk on Saturday, October 8, 2022. V. APPROVAL OF THE 2022 PALM DESERT GOLF CART PARADE RECOMMENDATION: 1. Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the Palm Desert Golf Cart Parade scheduled for Sunday, October 30, 2022. 2. Permit the sale, possession, and consumption of alcoholic beverages on Public Property Pursuant to Palm Desert Municipal Code 9.58.040. 3. Waive Palm Desert Municipal Code Section 11.01.140 – Amplified Sound. 4. Authorize the City Manager to execute any documents that may be necessary to facilitate the events and sponsorships to effectuate the actions taken herewith. W. AMENDMENT TO CONTRACTS WITH TRIPEPI SMITH AND ASSOCIATES FOR RANKED CHOICE VOTING AND ADVISORY MEASURE B INFORMATIONAL CAMPAIGN SERVICES RECOMMENDATION: 1. Approve Amendment No. 1 to Contract A43030 with Tripepi Smith and Associates for informational campaign services related to Ranked Choice Voting for a total amount not to exceed $86,530. 2. Approve Amendment No. 1 to Contract C43070 with Tripepi Smith and Associates for informational campaign services related to Advisory Measure B for a total amount not to exceed $75,080. 3. Authorize the City Attorney to prepare and the City Manager to execute the Contract Amendments. 4. Provide feedback on the draft mailer and other content related to Advisory Measure B. X. APPROVE THE DONATION OF ONE (1) EL PASEO COURTESY CART TO THE DESERT RECREATION DISTRICT AND ONE (1) EL PASEO COURTESY CART TO THE LIVING DESERT RECOMMENDATION: 1. Approve the donation of the City-owned standard Courtesy Cart to the Desert Recreation District. 2. Approve the donation of the City-owned ADA compliant Courtesy Cart to The Living Desert. 3. Authorize the City Manager to negotiate and execute all documents related to the donation. CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate discussion are considered at this time. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 8 of 11 2. ACTION CALENDAR: The public may comment on individual Action Items within the three- minute time limit. Speakers may utilize one of the three options listed on the last page of the agenda. A. INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING TITLE 11 (PARKS) OF THE PALM DESERT MUNICIPAL CODE AS RELATED TO USE OF PARK FACILITIES AND ADOPT A RESOLUTION TO APPROVE AN ADMINISTRATIVE POLICY FOR USE OF CITY­ OWNED FACILITIES RECOMMENDATION: 1. Waive further reading and pass to second reading an Ordinance amending Title 11 (Parks) of the Palm Desert Municipal Code as Related to Use of Park Facilities. 2. Adopt a Resolution to approve an Administrative Policy for Use of City-owned Facilities. B. AWARD A CONTRACT TO INTERWEST CONSULTING GROUP, INC., FROM PERRIS, CALIFORNIA, FOR PLANNING AND DESIGN SERVICES FOR THE NORTH SPHERE REGIONAL PARK IN THE AMOUNT OF $1,230,095 RECOMMENDATION: 1. Award a Contract to Interwest Consulting Group, Inc., from Perris, California, for Planning and Design Services for the North Sphere Regional Park in the amount of $1,230,095. 2. Authorize the Director of Finance to set aside a contingency amount of $100,000. 3. Appropriate $500,000 from the Restricted Capital Fund 451 to the appropriate capital improvement account. 4. Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions up to the contingency amount. 5. Authorize the Mayor to execute said agreement. C. AWARD A CONTRACT TO RED HAWK SERVICES, INC., OF PERRIS, CALIFORNIA, FOR THE NORTH SPHERE WIND FENCE INSTALLATION IN THE AMOUNT OF $311,696 (PROJECT NO. 767­22) RECOMMENDATION: 1. Award Contract No. C43400 to Red Hawk Services, Inc., of Perris, California for the North Sphere Wind Fence Installation in the amount of $311,696. 2. Authorize the Director of Finance to set aside a contingency for unforeseen conditions in the amount of $30,000. 3. Appropriate $341,696 from unobligated General Fund Reserves to the Capital Improvement Fund. 4. Authorize the City Manager or designee to review and approve written change order requests for the use of contingency for unanticipated conditions within the approved contingency amount. 5. Authorize the City Manager to execute the subject agreement. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 9 of 11 D. CONSIDERATION OF A RESOLUTION TO IMPLEMENT THE CLASSIFICATION AND COMPENSATION STUDY, APPROVE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE PALM DESERT EMPLOYEES’ ORGANIZATION (PDEO) FOR A COST­OF­LIVING ADJUSTMENT OF 3% OR A LUMP SUM PAYMENT UP TO $3,500, AND APPROVE A COST­OF­LIVING ADJUSTMENT OF 3% OR A LUMP SUM PAYMENT UP TO $3,500 FOR CONFIDENTIAL EMPLOYEE GROUP RECOMMENDATION: 1. Adopt a resolution adopting authorized classifications, allocated positions, salary schedule, and salary ranges as determined by the classification and compensation study and rescinding Resolution No. 2022-61. 2. Approve an MOU between the City of Palm Desert and PDEO for a Cost-of-Living Adjustment (COLA) of three percent (3%) or a lump sum payment of $3,500 for the Palm Desert Employees Organization (PDEO) Group, effective July 1, 2022. 3. Approve a COLA of three percent (3%) or a lump sum payment of $3,500 for the Confidential Employees, effective July 1, 2022. 4. Authorize the City Manager to take all actions necessary to implement the approved COLA or lump sum payment for Confidential Employees and the PDEO Groups. E. ADOPT COUNTY OF RIVERSIDE TRAFFIC IMPACT ANALYSIS GUIDELINES FOR LEVEL OF SERVICE AND VEHICLE MILES TRAVELED, AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ACTIVE TRANSPORTATION DESIGN GUIDELINES RECOMMENDATION: 1. Adopt a Resolution adopting County of Riverside guidelines for level of service and vehicle miles traveled for the City of Palm Desert. 2. Adopt a Resolution adopting Coachella Valley Association of Governments Active Transportation Design Guidelines for the City of Palm Desert. F. ADOPT A RESOLUTION DECLARING 73420 DINAH SHORE DRIVE, PALM DESERT, EXEMPT SURPLUS LAND, FOR PURPOSES OF THE SURPLUS LAND ACT RECOMMENDATION: Adopt a Resolution declaring 73420 Dinah Shore Drive, Palm Desert, Exempt Surplus land, for purposes of the Surplus Land Act. G. ADOPT A RESOLUTION TO APPROVE AN ENVIRONMENTAL INITIATIVES PLAN RECOMMENDATION: Adopt Resolution approving an Environmental Initiatives Plan. AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 10 of 11 H. APPROVE THE PURCHASE OF ONE ELECTRIC MINI STREET SWEEPER AND ONE FORKLIFT FOR THE TOTAL AMOUNT OF $329,854.24 RECOMMENDATION: 1. Authorize the purchase of an electric mini street sweeper from Haaker/Total Clean in the amount of $239,584. 2. Authorize the purchase of a forklift from Sonsray Machinery in the amount of $90,270.24. 3. Authorize the finance department to appropriate $130,000 from unobligated equipment replacement fund to Equipment Replacement Account No. 5304310- 4403000. 4. Authorize the City Manager to approve documents related to the purchase of the fleet and equipment. I. CONSIDERATION OF OPTIONS AND PROVIDE STAFF DIRECTION ON THE ESTABLISHMENT OF AN ABSENTEE LANDLORD PROPERTY REGISTRATION PROGRAM RECOMMENDATION: Staff seeks City Council direction on one of the following options regarding an Absentee Property Owner Registration Program: 1. Create a mandatory [or voluntary] Absentee Landlord Program for single-family and duplex properties in non-gated communities based on the examples summarized in Table 1. 2. Create a mandatory [or voluntary] Absentee Landlord and Unoccupied Residence Responsible Persons Voluntary Registration Program for single-family and duplex properties in non-gated communities based on the examples in Table 1 and Table 2. 3. Not create any mandatory or voluntary registration program. 3. PUBLIC HEARINGS: None INFORMATION ITEMS ADJOURNMENT AGENDA Thursday, August 25, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 11 of 11 THREE OPTIONS FOR PARTICIPATING IN THE MEETING OPTION 1: PARTICIPATE BY E­MAIL Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org. E-mails received prior to noon on the day of the City Council meeting will be made part of the record and distributed to the City Council. This method is encouraged because it will give Councilmembers the opportunity to reflect upon your input. Emails will not be read aloud at the meeting. OPTION 2: PARTICIPATE LIVE VIA ZOOM 1. Access via www.cityofpalmdesert.org/zoom and click “Launch Meeting,” or 2. Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. OPTION 3: PARTICIPATE LIVE VIA TELEPHONE 1. Dial any of the following: (669) 900-9128 or (213) 338-8477 or (669) 219-2599. 2. Enter the Meeting ID: 833 6744 9572 followed by #. 3. Indicate that you are a participant by pressing # to continue. 4. You will hear audio of the meeting in progress. Remain on the line if the meeting has not started. 5. During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk to announce your name/phone number. Press *6 to unmute your line and limit your comments to three minutes. ___________________________________________________________________________ PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. ___________________________________________________________________________ AFFIDAVIT OF POSTING I, Niamh M. Ortega, Deputy City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.palmdesert.org no less than 72 hours prior to the meeting. /S/ Níamh M. Ortega Deputy City Clerk [This page has intentionally been left blank.] Graffiti Abatement Program by Public Works AUGUST 25, 2022 How Graffiti is Reported ONLINE PHONE 760.346.0611 530/YR. ONLINE/PHONE 3,470/YR. PROACTIVE STAFF INSPECTIONS 4,000 areas abated each year ERNESTO NAVARRETE ON CABRILLO AVENUE All City locations are given the same attention to detail JESUS PADILLA I-10 & WASHINGTON BRIDGE Typical abatement 30-60 minutes Color matching preserves a clean City Benefits include: Reduction in CrimeA Safer EnvironmentImproved Quality of Life CITY INVESTMENT (1) STAFF (1) TRUCK (+) MATERIALS $157,920.63 FY 22/23 Closed graffiti issues notify the online reporting party [This page has intentionally been left blank.] CITY OF PALM DESERT REGULAR PALM DESERT CITY COUNCIL (CC), SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA), AND HOUSING AUTHORITY (HA) MEETING (VIRTUAL MEETING) DRAFT MINUTES Thursday, June 23, 2022 CLOSED SESSION: 3:00 P.M. CALL TO ORDER The meeting was called to order at 3:00 p.m. with all members of the City Council present. PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY None. RECESS TO CLOSED SESSION Seeing no public comment, the City Council adjourned to Closed Session at 3:01 p.m. CLOSED SESSION AGENDA A.Closed Session Meeting Minutes: June 9, 2022 B.Conference with Legal Counsel regarding Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2): Two (2) matters that, under the existing circumstances, the City Attorney believes create significant exposure to litigation. C.Conference with Labor Negotiators pursuant to Government Code Section 54957.6: City Negotiator(s): Todd Hileman, City Manager Employee Organization: Palm Desert Employee Organization D.Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(d)(1): Kimberly G Kilgo v. City of Palm Desert Case No. CVPS21020745 Superior Court of the State of California, County of Riverside Item 1A-1 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 2 of 15 4:00 P.M. REGULAR MEETING ROLL CALL Present: Councilmember/Director/Member Kathleen Kelly Mayor Pro Tem/Vice Chair/Vice Chairman Sabby Jonathan Councilmember/Director/Member Gina Nestande Councilmember/Director/Member Karina Quintanilla Mayor/Chair/Chairman Jan C. Harnik Also Present: Todd Hileman, City Manager/Executive Director Robert W. Hargreaves, City Attorney Andrew Firestine, Assistant City Manager Veronica Chavez, Director of Finance Anthony J. Mejia, City Clerk Niamh M. Ortega, Deputy City Clerk PLEDGE OF ALLEGIANCE: Councilmember Gina Nestande INSPIRATION/INVOCATION: Mayor Jan C. Harnik REPORT OF CLOSED SESSION: City Attorney Hargreaves reported that the City Council provided direction to staff but did not take any reportable action. AWARDS, PRESENTATIONS, AND APPOINTMENTS: A.Presentation on a proposal relative to Eisenhower Health Child Care Center The City Council received a presentation relative to a proposed child care center for the staff employed at Eisenhower Medical Center. CITY MANAGER COMMENTS City Manager Hileman introduced Public Affairs Manager Soule who reported on various events in and around Palm Desert. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION Councilmember Kelly shared an update from Sunline Transit Agency relative to planned usage of $22 million in grants recently received. Item 1A-2 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 3 of 15 Mayor Harnik noted her attendance at various conferences. She requested an urgency item to be added to the agenda, to be added as Item 1V on the consent calendar. This item is addressed under “Consent Items Held Over”, Item 1V. URGENCY ITEM: AUTHORIZE THE ISSUANCE OF A LETTER OF SUPPORT FOR SENATE BILL 1338 – COMMUNITY ASSISTANCE, RECOVERY AND EMPOWERMENT (CARE) COURT LETTER Main Motion: By a 2/3 vote, make the findings that the matter of a letter of support for Senate Bill 1338 came to the attention of the City after the posting of the agenda and that there is a need to take immediate action, to be added as Consent Item 1V. Moved by: Nestande/Kelly Vote and Action: 5 Yes/0 No. Motion Carried NON­AGENDA PUBLIC COMMENTS Mr. Brad Anderson, Rancho Mirage resident, spoke in opposition to the request from Eisenhower Foundation for funding for a childcare center, in opposition to the request for members of the public to supply their address for the record, and in opposition to the urgency item added and listed on the agenda as Consent Item 1V. 1.CONSENT CALENDAR A.APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MINUTES RECOMMENDATION: Approve the Minutes of May 26, 2022. B.APPROVAL OF WARRANTS RECOMMENDATION: Approve the warrants issued for the period of 05/31/2022 to 06/10/2022. C.APPLICATIONS FOR AN ALCOHOLIC BEVERAGE LICENSE FOR: 1.CASTILLO SON’S CORPORATION DBA KATRINA’S URBAN CANTINA, 73155 HIGHWAY 111 STE B 2.GIOGEN RESTAURANT GROUP, LLC., DBA BACKSTREET BISTRO, 44489 TOWN CENTER WAY STE D224 3.RAGLE BROS, INC., DBA GUADALAJARA CAFÉ & BAR, 74478 HIGHWAY 111 #C RECOMMENDATION: Receive and file. Item 1A-3 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 4 of 15 D. RESOLUTION NO. 2022-49: 2022 BIENNIAL NOTICE FOR CITY STAFF TO REVIEW THE CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT RECOMMENDATION: Adopt Resolution No. 2022-49 directing staff to review the Conflict of Interest Code and submit the 2022 Biennial Notice as required under the Political Reform Act. E. APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C35520F (SAN PABLO PHASE 1 ROUNDABOUT SCULPTURE) This item was removed for separate consideration under “Consent Items Held Over”. F. AWARD CONTRACT NO. C43330 TO WATERLINE TECHNOLOGIES, INC., FROM SANTA ANA, CALIFORNIA, FOR CHEMICAL ACQUISITION SERVICES IN THE ESTIMATED ANNUAL AMOUNT OF $119,248 (PROJECT NO. 883-23) RECOMMENDATION: 1. Award Contract No. C43330 to Waterline Technologies, Inc., (Waterline) from Santa Ana, California, for Chemical Acquisition Services in the estimated annual amount of $119,248. 2. Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions in an additional amount not to exceed $15,000 annually. 3. Authorize the City Manager to execute the subject agreement. G. CONSIDERATION OF WAIVER OF FACILITY USE FEES FOR THE USE OF CIVIC CENTER PARK SAND VOLLEYBALL COURTS FOR FALL SEMESTER OFF- SEASON TRAINING FOR COLLEGE OF THE DESERT BEACH VOLLEYBALL PROGRAM RECOMMENDATION: Approve a fee waiver of facility use fees for the use of the Civic Center Park sand volleyball courts for Fall semester off-season training for College of the Desert beach volleyball program.  H. ACCEPT CONTRACT NO. C42850 FOR THE PALM DESERT AQUATIC CENTER RESURFACING AND LIGHTING REPLACEMENT PROJECT AS COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: 1. Accept the Palm Desert Aquatic Center Resurfacing and Lighting Replacement Project as complete. 2. Authorize the City Clerk to file the Notice of Completion. Item 1A-4 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 5 of 15 I.AWARD CONTRACT NO. C43340 TO CHRISP COMPANY OF CHINO, CALIFORNIA, FOR CONSTRUCTION OF PD LINK PHASE I CLASS III BICYCLE FACILITIES & HAYSTACK ROAD TRAFFIC CALMING AND SAFETY IMPROVEMENTS PHASE I IN THE AMOUNT OF $389,120 (PROJECT NO. 708-20 & 667-21) RECOMMENDATION: 1.Award Contract No. C43340 to Chrisp Company of Chino, California, for the construction of PD Link Phase I Class III Bicycle Facilities & Haystack Road Traffic Calming and Safety Improvements Phase I in the amount of $389,120. 2.Authorize the Director of Finance to set aside a contingency for unforeseen conditions in the amount of $40,000. 3.Authorize the City Manager or designee to review and approve written requests for the use of the contingency for unforeseen conditions up to the contingency amount. 4.Authorize the City Manager or designee to execute the agreement. J.AWARD CONTRACT NO. C43350 TO CROSSTOWN ELECTRICAL & DATA, INC., OF IRWINDALE, CALIFORNIA, FOR CONSTRUCTION OF MONTEREY AVENUE AND FRED WARING DRIVE INTERSECTION MODIFICATIONS & HIGHWAY 74 AND HAYSTACK ROAD INTERSECTION MODIFICATIONS IN THE AMOUNT OF $213,483 (PROJECT NOS. 567-21 & 662-21) RECOMMENDATION: 1.Award Contract No. C43350 to Crosstown Electrical & Data, Inc., of Irwindale, California for the Monterey Avenue and Fred Waring Drive Intersection Modifications & Highway 74 and Haystack Road Intersection Modifications in the amount of $213,483. 2.Authorize the Director of Finance to set aside a contingency for unforeseen conditions in the amount of $21,300. 3.Authorize the City Manager or designee to review and approve written requests for the use of the contingency for unforeseen conditions up to the contingency amount. 4.Authorize the City Manager or designee to execute the agreement. K.AWARD CONTRACT NO. C43080 IN THE AMOUNT OF $446,370 TO SUPERIOR PAVEMENT MARKINGS, INC., OF CYPRESS, CALIFORNIA, FOR 2022 CITYWIDE RESTRIPING (PROJECT NO. 564-22) RECOMMENDATION: 1.Award Contract No. C43080 to Superior Pavement Markings, Inc., of Cypress, California, in the amount of $446,370. 2.Authorize the Director of Finance to set aside a contingency for unforeseen conditions in the amount of $25,000. 3.Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code. 4.Authorize the City Manager to execute said agreement. Item 1A-5 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 6 of 15 L.ADOPTION OF RESOLUTION NO. SA-RDA-094 OF THE BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SARDA) APPROVING A TEMPORARY RETENTION BASIN AND CONSTRUCTION EASEMENT AGREEMENT BY AND BETWEEN SARDA, AS GRANTOR, AND UNIVERSITY PARK INVESTOR, LLC, AS GRANTEE, IN CONNECTION WITH PROPERTY OWNED BY SARDA LOCATED NORTH OF FRANK SINATRA DRIVE AND EAST OF PORTOLA AVENUE IN THE CITY OF PALM DESERT; FINDING THAT THE EASEMENT AGREEMENT IS NOT SUBJECT TO THE SURPLUS LAND ACT; AND TAKING RELATED ACTIONS (SA) RECOMMENDATION: 1.Adopt Resolution No. SA-RDA-094 of the Board of the Successor Agency to the Palm Desert Redevelopment Agency approving a temporary retention basin and construction easement agreement by and between the Successor Agency to the Palm Desert Redevelopment Agency, as grantor, and University Park Investor, LLC, as grantee, in connection with property owned by the Successor Agency to the Palm Desert Redevelopment Agency located north of Frank Sinatra Drive and East of Portola Avenue in the City of Palm Desert; finding that the easement agreement is not subject to the Surplus Land Act; and taking related actions (the “Resolution”). 2.Authorize staff to submit a copy of the Resolution to the County Oversight Board for Riverside County (the “Oversight Board”). 3.Authorize the Executive Director and staff, in consultation with SARDA legal counsel, to take any other actions including making minor changes to the agreement they deem appropriate or necessary to effectuate the purposes of the Resolution, subject the agency Director and Counsel. M.AWARD CONTRACT NO. C43360 TO GOLD ARC, INC., DBA PASCO DOORS, OF POMONA, CALIFORNIA, FOR CITY HALL SECURITY DOOR IMPROVEMENTS IN THE AMOUNT OF $218,500 (PROJECT NO. 770-23) RECOMMENDATION: 1.Award Contract No. C43360 to Gold Arc, Inc., dba Pasco Doors, of Pomona, California, for City Hall Security Door Improvements in the amount of $218,500. 2.Authorize the Director of Finance to set aside a contingency for unforeseen conditions in the amount of $20,000. 3.Authorize the City Manager or designee to review and approve written change order requests for the use of contingency for unanticipated conditions within the approved contingency amount. 4.Authorize the City Manager to execute the subject agreement. N.SUBMISSION OF A LETTER OF OPPOSITION FOR ASSEMBLY BILL 1778 REGARDING STATE TRANSPORTATION FUNDING: FREEWAY PROJECTS: POVERTY AND POLLUTION: DEPARTMENT OF TRANSPORTATION RECOMMENDATION: Approve the submission of a letter of opposition for Assembly Bill 1778 regarding state transportation funding: freeway projects; poverty and pollution: Department of Transportation. Item 1A-6 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 7 of 15 O. ACCEPT OFF-SITE IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE AND THE LABOR AND MATERIALS BONDS, AND ACCEPT A MAINTENANCE BOND FOR EL PASEO MARKETPLACE RECOMMENDATION: 1. Accept off-site improvements for El Paseo Marketplace. 2. Release the Faithful Performance Bond in the amount of $23,500.80 and Labor and Materials Bond in the amount of $11,750.40. 3. Accept the Maintenance Bond in the amount of $2,350.08. P. APPROVE CONTRACT NO. C43370 WITH FG CREATIVE, INC., FOR ADVERTISING SERVICES FOR THE EL PASEO PARKING & BUSINESS IMPROVEMENT DISTRICT RECOMMENDATION: 1. Approve the award of Contract No. C43370 to FG Creative, Inc., from, July 01, 2022, through June 30, 2025, in the amount of $250,000, including $42,000 for advertising consulting services for the El Paseo Business Improvement District and a reimbursement in an amount not-to-exceed $208,000 for advertising production. 2. Authorize the City Attorney to make non-substantive changes to the contract and the City Manager to execute the agreement on behalf of the City. Q. AUTHORIZE THE INFORMATION SYSTEMS DEPARTMENT TO USE THE VENDOR LIST FOR TECHNOLOGY EQUIPMENT PURCHASES IN AN AGGREGATE AMOUNT NOT TO EXCEED $75,000 RECOMMENDATION: Approve the Information Systems Department Vendor List for technology equipment purchases in an aggregate amount not to exceed $75,000 and authorize City Manager to execute agreements. R. APPROVAL OF A PUBLIC SAFETY VENDORS LIST FOR EQUIPMENT REPAIRS, EQUIPMENT PURCHASES, AND SPECIALTY SERVICES UTILIZED BY THE PALM DESERT POLICE AND FIRE DEPARTMENTS IN FY 2022/23 RECOMMENDATION: 1. Approve and authorize staff to use vendors on the Palm Desert Public Safety Vendors List. 2. Approve an exception to the purchasing requirements as approved by Section 2.20.160(C)(D)(H) of the Palm Desert Municipal Code for Fiscal Year 2022/23. Item 1A-7 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 8 of 15 S.APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C37610 WITH WILLDAN FINANCIAL SERVICES FOR COMPREHENSIVE USER FEE STUDY AND COST ALLOCATION PLAN RECOMMENDATION: 1.Approve Amendment No. 1 to Contract No. C37610 with Willdan Financial Services for Comprehensive User Fee Study and Cost Allocation Plan. 2.Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions in an additional amount not to exceed $15,000. 3.Authorize the City Manager to execute the subject agreement. T.AWARD CONTRACT NO. C43210 TO PS COMMERCIAL PLAY DBA PLAY AND PARK STRUCTURES FOR THE CIVIC CENTER PARK FITNESS, SHADE & FURNISHINGS IMPROVEMENTS PROJECT, IN THE AMOUNT OF $207,954.25 (PROJECT NO. 718-22) RECOMMENDATION: 1. Award Contract No. C43210 to PS Commercial Play LLC dba Play and Park Structures, of Chattanooga, Tennessee, in the amount of $207,954.25 for the Civic Center Park Fitness, Shade & Furnishings Improvements Project (Project No. 718- 22). 2.Authorize the Director of Finance to set aside a 10% contingency in the amount of $20,795. 3.Authorize the City Manager or his designee to review and execute change orders up to the contingency amount for unanticipated conditions, per Section 3.30.170 Section A of Ordinance No. 1335. 4.Authorize the Mayor to execute the subject agreement. U.APPOINT AND REAPPOINT APPLICANTS TO THE CITY OF PALM DESERT’S ESTABLISHED COMMITTEES AND COMMISSIONS RECOMMENDATION: Appoint or reappoint the following individuals to serve on the City of Palm Desert’s committees and commissions for the term of July 1, 2022, through June 30, 2026, except as noted: 1.Building Board of Appeals: Karel Lambell 2.Cultural Arts: Elizabeth Hauer, Jeffrey Wallach, Thomas Mitze (filling a vacancy through June 30, 2023) 3.Finance Committee: Robert J. Leo 4.Homelessness Taskforce: Matt Johnson (filling a vacancy through June 30, 2023), Scott Marks (alternate) 5.Housing Commission: Dennis Guinaw, Van Tanner (filling a vacancy through June 30, 2025), Blair Armstrong (filling a vacancy through June 30, 2023) 6.Marketing Committee: Franchesca Forrer, Jeffrey Norman, Brian Simpson 7.Planning Commission: Ronald Gregory 8.Public Safety Commission: Evan Trubee (filling a vacancy through June 30, 2025) 9.Resource Preservation & Enhancement: Dennis Guinaw, Evan Trubee Item 1A-8 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 9 of 15 10. Parks & Recreation Commission: John Maldonado, David O’Donnell Main Motion: Approve the consent calendar, excluding Items 1E and 1V, which were removed for separate consideration. Moved by: Nestande/Quintanilla Vote and Action: 5 Yes/0 No. Motion Carried CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate discussion are considered at this time. 1E. APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C35520F (SAN PABLO PHASE 1 ROUNDABOUT SCULPTURE) Main Motion: 1. Approve Change Order No. 1 in the amount of $70,000 to Contract No. C35520F (San Pablo Phase 1 Roundabout Sculpture). 2. Authorize execution of change order. Moved by: Kelly/Nestande Vote and Action: 4 Yes/1 No (Jonathan). Motion Carried 1V. URGENCY ITEM: AUTHORIZE THE ISSUANCE OF A LETTER OF SUPPORT FOR SENATE BILL 1338 – COMMUNITY ASSISTANCE, RECOVERY AND EMPOWERMENT (CARE) COURT LETTER Main Motion: Authorize the Mayor to sign a letter of support for Senate Bill 1338, Community Assistance, Recovery, and Empowerment (CARE) Court. Moved by: Quintanilla/Nestande Vote and Action: 5 Yes/0 No. Motion Carried 2. ACTION CALENDAR: The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the last page of the agenda. A. ADOPTION OF RESOLUTION NOS. 2022-50, -51, -52 AND -53, CALLING THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, SUBMITTING AN ADVISORY MEASURE RELATING TO CITY COUNCIL DISTRICTS TO THE VOTERS, ORDERING SERVICES, AND ADOPTING REGULATIONS FOR CANDIDATE STATEMENTS Main Motion: Adopt four (4) resolutions (Resolution Nos. 2022-50, -51, -52, and -53) to: call the General Municipal Election to be held on November 8, 2022, for the purpose of electing two (2) Members of City Council nominated from District 2 for a full term of four years each using ranked choice voting and to submit to the voters one (1) advisory measure relating to City Council districts; requesting the Riverside County Board of Supervisors to consolidate the General Municipal Election with the Statewide General Item 1A-9 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 10 of 15 Election; directing the City Attorney to prepare an impartial analysis and establishing a process for the filing of written arguments and rebuttals relative to the advisory measure; and adopting regulations pertaining to candidate statements. Moved by: Kelly/Nestande Vote and Action: 4 Yes/1 No (Jonathan). Motion Carried B. AUTHORIZE REQUEST FOR PROPOSAL FOR DISCOVER PALM DESERT AND APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $1,800,000 FROM THE GENERAL FUND RESERVE FOR FINAL DESIGN AND CONSTRUCTION OF DISCOVER PALM DESERT Main Motion: 1. Authorize staff to release Request(s) for Proposals for the preparation of 2. Appropriate $1,800,000 of Unobligated General Fund Reserves for the construction of a new Discover Palm Desert. $1,200,000 has been set aside in Capital Bond Fund Account Number 45144419-4400100. Moved by: Quintanilla/Nestande Vote and Action: 5 Yes/0 No. Motion Carried C. REQUEST FOR DIRECTION REGARDING RECOMMENDED PRIORITIES AND PROGRAM BUDGET FOR DEVELOPMENT SERVICES LOBBY RENOVATIONS (PROJECT NO. 727-20) Main Motion: Provide City staff direction regarding which recommended priorities and program budget to proceed with for the Development Services Lobby Renovation. Moved by: Nestande/Quintanilla Vote and Action: 5 Yes/0 No. Motion Carried D. CONSIDERATION TO EXTEND A PROFESSIONAL SERVICES AGREEMENT NO. C43380 WITH COLDWELL BANKER RICHARD ELLIS (CBRE) FOR SERVICES RELATED TO A DEVELOPER’S FORUM FOR THE SHOPS AT PALM DESERT, FORMERLY WESTFIELD PALM DESERT, LOCATED AT 72-840 HIGHWAY 111 Main Motion: Approve Agreement No. C43380 with CBRE for services related to a developer’s forum in the amount of $117,000 for a potential partnership with the City and master developer to collaborate on the redevelopment (C42480) of The Shops at Palm Desert mall, formerly Westfield Palm Desert. Moved by: Nestande/Quintanilla Vote and Action: 5 Yes/0 No. Motion Carried Item 1A-10 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 11 of 15 E. REVIEW AND APPROVE OUTSIDE AGENCY FUNDING FOR FISCAL YEAR 2022/2023 Main Motion: 1. Approve the award of outside agency contributions in the amount of $186 2. Authorize the Finance Director to consider alternative requests during the year provided the request is consistent with the original request. 3. Pending approval of the FY 2022/23 City of Palm Desert Financial Plan, authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith. Moved by: Kelly/Nestande Vote and Action: 5 Yes/0 No. Motion Carried F. AWARD CONTRACT NO. C43130 FOR CONSTRUCTION OF THE COOK STREET REHABILITATION PROJECT (PROJECT NO. 752-21) Main Motion: 1. Award Contract No. C43130, including bid alternate #1, in the amount of 2. Authorize the Director of Finance to set aside a 10% contingency in the amount of $526,704. 3. Authorize the City Manager or designee to review and approve written change order requests for the use of contingency for unanticipated conditions within the approved contingency amount. 4. Authorize the City Manager to execute the Agreement. Moved by: Kelly/Quintanilla Vote and Action: 5 Yes/0 No. Motion Carried G. AWARD MARKETING SERVICES CONTRACT NO. C43390 TO IDEA PEDDLER, LLC Main Motion: 1. Concur with the Marketing Committee’s recommendation and award a t $24,000 for travel costs, plus a one-time budget of $30,000 for qualitative market research for a total budget of $670,000 for year one. 2. Authorize the City Attorney to make non-substantive changes to the contract and the City Manager to execute the contract on behalf of the City. Moved by: Nestande/Kelly Vote and Action: 5 Yes/0 No. Motion Carried H. AUTHORIZE REQUEST FOR PROPOSAL FOR LUPINE PLAZA AND APPROPRIATE FUNDING IN THE AMOUNT OF $4,000,000 FOR FINAL DESIGN AND CONSTRUCTION Ms. Cathy Green, 73100 El Paseo, spoke in opposition to Lupine Plaza. Mr. Samuel Heaton, CODA Gallery, 73400 El Paseo, spoke in opposition to Lupine Plaza. Item 1A-11 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 12 of 15 Main Motion: 1. Authorize staff to release Request(s) for Proposals as required for construction drawings, California Environmental Quality Act analysis, engineering services, traffic study, and all other services associated with the final design and construction of a permanent Lupine Plaza. 2. Appropriate $4,000,000 from General Fund Reserves in FY 2022/2023 for design and construction of a permanent Lupine Plaza. 3. Direct staff to seek grant funding for the design and construction of a permanent Lupine Plaza. Moved by: Quintanilla/Jonathan Vote and Action: 5 Yes/0 No. Motion Carried I. APPROVE ANNUAL COMPUTER SOFTWARE AND HARDWARE MAINTENANCE FOR THE LISTED VENDORS IN THE ESTIMATED AMOUNT OF $810,000 AND AUTHORIZE CITY MANAGER TO EXECUTE RENEWAL AGREEMENTS Main Motion: 1. Approve annual computer software and hardware maintenance costs for the listed vendors in the estimated amount of $810,000. 2. Authorize the City Manager to execute renewal agreements. Moved by: Kelly/Nestande Vote and Action: 5 Yes/0 No. Motion Carried J. ADOPTION OF SARDA RESOLUTION NO. SA-RDA 095 DECLARING APPROXIMATELY +/-1.342-ACRE PORTION OF APN 694-310-006 EXEMPT SURPLUS LAND AND AUTHORIZING A PURCHASE AND SALE AGREEMENT WITH THE CITY OF PALM DESERT WITH RESPECT TO THE PROPOSED SALE OF THE PROPERTY, AND RELATED ACTIONS AND CITY COUNCIL RESOLUTION NO. 2022-54 AUTHORIZING THE PURCHASE AND SALE AGREEMENT, AND RELATED ACTIONS (CC, SA) Main Motion: 1. Waive further reading and adopt a Successor Agency SARDA Resolution No. SA-RDA 095 finding that the real property owned by the Successor Agency to the Palm Desert Redevelopment Agency (“SARDA”) located in the City of Palm Desert South of Gerald Ford Drive and West of Portola Road, identified as the approximate +/-1.342- acre portion of APN 694-310-006 (the “Property”) is exempt surplus land pursuant to Government Code Sections 54221(B) and 54221(F)(1)(D), and authorizing the Executive Director to execute a Purchase and Sale Agreement (the “PSA”) by and between “SARDA”, as seller, and the City of Palm Desert (the “City”), as purchaser, for the Property . Such authorization is subject to approval of the PSA by the Countywide Oversight Board of the County of Riverside (the “Oversight Board”) and, if required, the approval or deemed approval by the State Department of Finance (the “DOF”). 2. Waive further reading and adopt a City Council Resolution No. 2022-54 approving the PSA. 3. Authorize the sales price of the Property at its fair market value Item 1A-12 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 13 of 15 ($50,000) determined pursuant to the appraisal performed by Novogradac Consulting, LLP, dated May 10, 2022. 4. Authorize the Executive Director/City Manager in consultation with SARDA legal counsel/City Attorney, to make changes to the PSA as they deem appropriate or necessary and are consistent with the purpose of the proposed resolution and the PSA. 5. Authorize the Executive Director/City Manager and staff, in consultation with SARDA legal counsel/City Attorney, to take any other actions they deem appropriate or necessary and are consistent to effectuate the purpose of the proposed resolutions and PSA. 6. Appropriate $50,000 from Unassigned General Fund Balance to account number 4004950-4400100. Moved by: Kelly/Quintanilla Vote and Action: 5 Yes/0 No. Motion Carried 3. PUBLIC HEARINGS: The public may comment on individual Public Hearing Items within the three-minute time limit. The applicant or appellant will be provided up to five minutes to make their presentation. Speakers may utilize one of the three options listed on the last page of this agenda. A. APPROVE THE ENGINEER’S REPORT FOR, AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN, CONSOLIDATED PALM DESERT LANDSCAPING AND LIGHTING DISTRICT NO. 1 FOR FISCAL YEAR 2022/2023 (RESOLUTION NOS. 2022-55 AND 2022-56) Mayor Harnik opened the public hearing, and seeing no public comment, the hearing was closed. Main Motion: 1. Conduct the public hearing and receive public testimony. 2. Adopt Resolution No. 2022-55 granting final approval of the 2022/2023 Engineer’s Report for Consolidated Palm Desert Landscaping and Lighting District No. 1. 3. Adopt Resolution No. 2022-56 ordering the levy and collection of annual assessments within Consolidated Palm Desert Landscaping and Lighting District No. 1 for fiscal year 2022/2023. Moved by: Nestande/Jonathan Vote and Action: 4 Yes/1 No (Quintanilla). Motion Carried B. APPROVE THE ENGINEER’S REPORT, ORDER THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2022/2023 (RESOLUTION NO. 2022-57) Mayor Harnik opened the public hearing, and seeing no public comment, the hearing was closed. Item 1A-13 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 14 of 15 Main Motion: 1. Conduct the public hearing and receive public testimony. 2.Adopt Resolution No. 2022-57 granting final approval of the Engineer’s Report, order the levy and collection of annual assessments within the City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2022/2023, pursuant to the provisions of The Benefit Assessment Act of 1982. Moved by: Kelly/Nestande Vote and Action: 5 Yes/0 No. Motion Carried C.ADOPT RESOLUTION NO. 2022-58 DESIGNATING ROBERT K. OVERPECK HOUSE LOCATED AT 45-656 MOUNTAIN VIEW AVENUE (APN 627-351-024) CASE NO. CRPC 22-02 A HISTORIC LANDMARK DESIGNATION Mayor Harnik recused herself due to a proximity conflict. Mayor Pro Tem Jonathan opened the public hearing, and seeing no public comment, the hearing was closed. Main Motion: Waive further reading and adopt Resolution No. 2022-58 reaffirming the action of the Cultural Resources Preservation Committee, designating the Robert K. Overpeck House located on 45-656 Mountain View Avenue, with a Historic Landmark Designation in accordance with Section 29.40.010 of the Palm Desert Municipal Code (PDMC). Moved by: Jonathan/Quintanilla Vote and Action: 4 Yes/0 No/1 Recuse (Harnik). Motion Carried D.REQUEST FOR APPROVAL OF RESOLUTION NOS. 2022-59, 2022-60, 2022-61 AND HA-108 RELATED TO THE ADOPTION OF THE FISCAL YEAR 2022/2023 FINANCIAL PLAN AND CAPITAL IMPROVEMENT PROGRAM (CC, SA, HA) Mayor Harnik opened the public hearing, and seeing no public comment, the hearing was closed. Main Motion: 1. Conduct a Joint Public Hearing and accept public comment on the proposed City and Housing Authority Financial Plan including the Capital Improvement Program. 2.Waive further reading and adopt Resolution 2022-59 approving the Financial Plan and Capital Improvement Program (CIP) for the Fiscal Year July 1, 2022, through June 30, 2023, and authorizing the use of General Fund reserves, to the extent needed, to cover any revenue shortfall. 3.Adopt Resolution No. 2022-60 establishing the Appropriations Limit for the Fiscal Year 2022/2023. 4. Waive further reading and adopt Resolution No. HA-108 approving the Palm Desert Housing Authority Financial Plan for the Fiscal Year Item 1A-14 DRAFT MINUTES Thursday, June 23, 2022 City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority Meeting Page 15 of 15 July 1, 2022, through June 30, 2023. 5.Waive further reading and adopt Resolution No. 2022-61 approving the Staffing Allocation and Salaries Resolution, setting the FY 2022/2023 Salary Schedules, Salary Ranges and Allocated Classifications. 6.Approve Out-of-State Travel as listed in attached memorandum. Moved by: Jonathan/Quintanilla Vote and Action: 5 Yes/0 No. Motion Carried INFORMATION ITEMS None. ADJOURNMENT The City Council adjourned at 7:05 p.m. JAN C. HARNIK MAYOR/CHAIR/CHAIRMAN ATTEST: NÍAMH M. ORTEGA DEPUTY CITY CLERK/ASSISTANT SECRETARY Palm Desert City Council Successor Agency to the Palm Desert Redevelopment Agency Housing Authority Item 1A-15 [This page has intentionally been left blank.] City of Palm Desert Check Register 6/30/2 0 22 -6/30/2022 Bank ID Check Number Check Date Vendor Name Account Number Transaction Desc Invoice Amount Paid 00 00004505 06/30/2022 BEST BEST & KRIEGER LLP 1104 11 4 4309000 Lgl Svc-Redistricting 936180 44,200.00 00 00004505 06/30/2022 BEST BEST & KRJ EGER LLP 11 04 120 4301500 Monthly retainer $23 ,570/mo. 937224 23 ,570 .00 00 00004505 06/30/2022 BEST BEST & KRIEGER LLP 11 04 12 1 4301500 Additiona l monthly legal serv i 937227-1 18 ,586 .9 0 00 00004505 06/30/2022 BEST BEST & KRIEGER LLP 11 0412 1 4301600 PERSONNEL LGL SVC-5 /22 937225 981.00 00 00004505 06/30/2022 BEST BEST & KRIEGER LL P 45 14692 4400100 CIP/PP LGL SVC-5/22 937227 -2 1,471.50 00 00004505 06 /30/2022 BEST BEST & KRIEGER LLP 6 100000 2286000 UPI LGL SVC-5/22 937226 3,237 .30 00 00004505 06/30/2022 BEST BEST & KRIEGER LLP 8714195 4301500 HA LGL SVC-5/22 937228-2 146 .50 00 00004505 06 /30/2022 BEST BEST & KRIEGER LLP 87341 95 430 1500 HAF LGL SVC-5/22 937228-1 673 .90 00 00004506 06/30/2022 CDW LLC 1104 190 4212000 Tech Equipment X4203 l 3 285.51 00 00004506 06 /30/2022 CDWLLC I 104190 4212000 Tech Equipment W9994098 124 .21 00 00004506 06 /30/2022 CDWLLC 11 04 190 42 12000 Tech Eq uip ment X644440 43 .8 5 00 00004506 06/30/2022 CDW LLC 11 04 190 4404000 Tech Eq uipment X311521 1,946 .42 00 00004507 06/30/2022 COUNTY OF RIVERSID E AN IMAL SERVICES ! 100000 3411700 LICENS ING CRE DIT AN0000002497 -3,815 .00 00 00004507 06/30/2022 COUNTY OF RIVERSIDE AN IMAL SERVICES ! 104230 4309000 PROFESS IONAL SERV ICES: AN0000002497 17,737 .20 00 00004507 06/30/2022 COUNTY OF RIVERSIDE ANIMAL SERVICES I 104230 4309000 Over-Time Field Services Estim AN0000002497 3,254.55 00 00004507 06/30/2022 COUNT Y OF RJV ERSIDE AN IMAL SERVI CES I 104230 4309000 Shelter Services AN0000002497 4,605 .00 00 00004507 06/30/2022 COU TY OF RJVERSIDE AN IMAL SERVICES I 104230 4309000 License Processing Estimate, B AN0000002497 1,990 .44 00 00004507 06/30/2022 COUNTY OF RJVERS ID E ANIMAL SERV ICES I 104230 4309000 Operation & Maintenance (Estim AN0000002497 417 .60 00 00004508 06/30/2022 DEL TA DENTAL OF CALIFORN IA 11 00000 1150300 Dental Garcia , S. for 04/2022 BE00492 7092 -22 .88 00 00004508 06/30/2022 DELTA DENTAL OF CALI FORNIA 11 00000 11 50300 Dental Lawson, B. for 04 /2022 BE004927092 -45.75 00 00004508 06/30/2022 DELTA DENTAL OF CALI FORN IA 11 00000 11 50 300 Denta l McCo rmi ck for 03 /2022 BE004927092 -1 37.25 00 00004508 06/30/2022 DELTA DENTAL OF CALIFORNIA 11 00000 2160900 Delta Dental Premium 05 /2022 BE004927092 12,676.75 00 00004508 06/30/2022 DELTA DENTAL OF CALIFORNIA l 104 111 4 11 2200 Dental Ru iz-Serrano 05 /2022 BE00492 7092 86.27 00 . 00004508 06/30/2022 DELTA DENT AL OF CALIFORNIA 11 04 150 4 11 2200 Denta l Hernandez, A 05 /2022 BE004927092 86.27 00 00004508 06/30/2022 DEL TA DENTAL OF CALIFORNIA 11 04430 4 11 2200 Dental Lopez, S. 05 /2022 BE004927092 86.27 00 00004508 06/30 /2022 D ELTA DENTAL OF CALIFORN IA I 104470 4 11 2200 Denta l Alleyne fo r 05 /2022 BE004927092 86.27 00 00004509 06/30/2022 ESRI 11 00000 143 0 100 ARC G IS 7/1 /22-5/12/22 9426 1822 46,602.58 Report Date 06 /30/2 022 Page City & Housing Item 1B-1 City of P a lm D esert Check Register 6/30/2022 - 6/30/2022 Bank ID Check N umber Check Date Vendor Name A ccount N umber Transaction Desc Invoice A mount Paid 00 00004509 06/30/2022 ESRI 1104190 4336000 ARC GIS 5/12 /22-6/30/22 94261822 7,297.42 00 000045 10 06/30/2022 GRANICUS INC 1104190 4336000 REAL TIME CLOSED CAPTIONING SV 15168 7 600.00 00 00004511 06/30/2022 HARTFORD LIFE AND ACCIDE T 1100000 2160700 LTD Premium 05 /2021 463783089098 3,442.99 00 00004511 06 /30/2022 HARTFORD LIFE AND ACCIDENT 1100000 2161000 Li fe and AD&D Premium 05/2022 463783089098 1,821.92 00 00004511 06/30/2022 HARTFORD LIFE AND ACCIDENT 1100000 2161800 STD Premium 05 /2022 463783089098 1,368.99 00 00004511 06/30/2022 HARTFORD UFE A D ACCIDENT 1104150 4112200 LTD ,LF ,AD ,STD Rounding 05 /2021 463783089098 32 .76 00 00004512 06/30 /2022 HEALTHEQUlTY INC I 104154 4309000 ADMIN FEE 04-2022 2052862-3695375 160 .25 00 00004512 06/30/2022 HEAL TH EQUITY INC 1104154 4309000 ADM IN FEE 05-2022 2052862-3807315 165.50 00 0000451 2 06/30/2022 HEALTHEQUITY INC 6 100000 2281900 HCFSA 2022 PAYMENTS WE 040822 2052862-3644046 550.49 00 00004512 06/30/2022 HEAL THEQUITY INC 6 100000 2281900 HCFSA 2022 PAYMENTS WE 04 I 522 2052862-366480 I 228 .28 00 00004512 06/30/2022 H EALTHEQUITY INC 6100000 2281900 HCFSA 2022 PAYM ENTS WE 042222 2052862-3688649 4 ,794 .38 00 00004512 06/30/2022 HEAL THEQUITY INC 6100000 2281900 HCFSA 2022 PAYMENTS WE 042922 2052 862-3725691 640.13 00 00004512 06/30/2022 HEAL THEQUITY INC 6100000 2281900 HCFSA 2022 PA YME TS WE 050622 2052862-3747049 53 .8 5 00 00004512 06/30/2022 HEAL TH EQUITY INC 6100000 2281900 HCFSA 2022 PA YME TS WE 051322 2052 862-3770772 1,057 .99 00 00004512 06/30/2022 HEAL THEQUITY INC 6 100000 2281900 HCFSA 2022 PAYMENTS WE 052022 2052862-3790413 173.90 00 00004512 06 /30/2022 HEAL THEQUITY INC 6 100000 2281900 HCFSA 2022 PAYMENTS WE 052722 2052862-3829446 606.99 00 00004512 06/30/2022 HEALTHEQUITY INC 6100000 2281900 HCFSA 2022 PAYMENTS WE 060322 2052862-3849324 538.10 00 00004512 06/30/2022 H EAL TH EQUITY INC 6100000 2281900 HCFSA 2022 PAYMENTS WE 061022 2052862-3871359 147 .03 00 00004512 06/30/2022 HEAL TH EQUITY INC 6 100000 2281900 HCFSA 2022 PAYM ENTS WE 061722 2052862-3893288 378 .82 00 00004512 06 /30/2022 HEAL THEQUITY INC 6100000 2281900 HCFSA 2022 PA YME TS WE 062022 2052862-3930091 411.34 00 00004513 06/30/2022 IDEAPEDDLER LLC 1104417 4322100 Media Buy Expenditures 1730 317,630.34 00 00004513 06/30 /2022 IDEAPEDDLER LLC 1104417 4322100 Media Buy Expenditures 1718 -4 .7 4 00 00004513 06 /30/2022 ID EA PED DLER LLC 1104417 4309000 MONTHLY AGENCY JUNE 2022 1731 4 ,768 .94 00 00004514 06 /30/2022 K2AUDIOLLC 5304190 4404000 A udio visual consultant for th 7975 6,375.00 00 00004515 06/30/2022 KIMLEY-HORN AND ASSOCIATES INC. 2134250 5000904 DESIGN SERVICES FOR HAYSTACK R 21385859 7,307.10 00 00004516 06/30/2022 MARIPOSA LA DSCAPES IN C 1104614 4337001 EL PASEO / BAJA PARK 97740 13,489.70 00 00004516 06/30/2022 MARIPOSA LANDSCAPES INC 1104614 4337001 CHANGE ORDER NO. I FOR LANDSCA 97740 6,563.00 Report Date 06 /3 0/2022 Page 2 City & Housing Item 1B-2 C ity of P alm Desert Check Register 6/30/2022 -6/30 /2022 Bank ID Check Numb e r Check Date Vendor Name A ccount N umber T ransaction Des c Invoic e A mount Paid 00 00004516 06/30/2022 MARIPOSA LANDSCAPES fNC 11 04614 4337001 LMA 1 ALLOWABLE EXTRA WORK AND 97707 4 ,228.86 00 000045 16 06/30/2022 MARIPOSA LANDSCAPES INC 1104614 433700 1 LMA 1 ALLOWABLE EXTRA WORK AND 97708 3,859.37 00 00004516 06/30/2022 MARJPOSA LANDSCAPES INC 1104614 433700 1 LMA I ALLOW ABLE EXTRA WORK AND 97711 2,623 .38 00 00004516 06/30/2022 MAR1POSA LANDSCAPES INC I 104614 4337001 LMA I ALLOW ABLE EXTRA WORK AND 97712 399.60 00 00004516 06/30 /2022 MARIPOSA LANDSCAPES fNC 1104614 4337001 ADD IT IONAL FUNDS FOR EXTRA REP 97713 883.76 00 00004516 06/30 /2022 MARIPOSA LANDSCAPES INC 1104614 4337001 ADDITIONAL FUNDS FOR EXTRA REP 97715 537.14 00 00004516 06/30/2022 MARIPOSA LANDSCAPES INC 1 104614 4337001 ADDITIONAL FUNDS FOR EXTRA REP 98005 789.49 00 00004516 06/30/2022 MARIPOSA LANDSCAPES INC 1104614 4392101 ENTRADA DEL PASEO 97740 5,042.88 00 00004517 06/30/2022 MICHAEL BAKER INTERNATIONAL INC 2 134633 5000103 ENGfNEERING SERVICES FOR THE 11 48307 6,475.60 00 000045 18 06/30/2022 US BANK 1100000 1150100 CC 5157-Train from airport/ E 4866914555529350 172.00 00 00004518 06/30/2022 US BANK 1100000 1150100 CC 5157-Flight SEU V . Chavez 4866914555529350 1,187.21 00 00004518 06 /30/2022 US BANK 1100000 1150100 CC 5157 -Train from Airport/V. 4866914555529350 94.00 00 00004518 06/30 /2022 USBANK I 100000 1150100 CC 2498-Flight ICMA/ T. Hilema 4866914555529350 643.20 00 00004518 06/30/2022 USBANK 1100000 1150100 CC 2498 -Travel Protection IC 4866914555529350 49 .33 00 000045 18 06/30/2022 US BANK 1100000 1430100 CC 5157-Notary Training/ M . Na 4866914555529350 807 .76 00 00004518 06/30/2022 US BANK 11 00000 1430100 CC 2498 -ICMA -T. Hi leman 9/1 4866914555529350 750.00 00 00004518 06 /30/2022 US BANK 1100000 1430 100 CC 2498 -Reg . LOCC/ K.Kelly&K 4866914555529350 1,200 .00 00 00004518 06/30/2022 US BANK 1100000 1430100 CC 2498 -Reg. LOCC/M . Alvarez 4866914555529350 600 .00 00 000045 18 06/30/2022 US BANK 1100000 1430100 CC 2498 -Reg . LOCC/L. Urban 9 4866914555529350 600.00 00 00004518 06/30/2022 US BANK 11 00000 1430100 CC 2498 -Reg. LOCC/E. Ceja 9/ 486691 4555529350 600.00 00 00004518 06/30 /2022 US BANK 1104 154 4219100 CC 7168-B lu e Cosmo 4866914555529350 54 .54 00 00004518 06/30/2022 US BANK 1104 154 431210 1 CC 5157-CD forTrain/ A. Fire 4866914555529350 -86.00 00 000045 18 06/30/2022 US BANK I 1044 16 430620 1 CC 4081-Balloons for Presiden t 4866914555529350 119.35 00 000045 18 06/30/2022 US BANK 11 04417 43 0 9000 CC 4081-Mailchimp/Monthly News 4866914555529350 97.99 00 00004518 06/30/2022 US BANK 1104470 43 12000 CC 4081 -Hyatt Regency/ D .Hur 4866914555529350 7.67 00 00004519 06/30/2022 V ISION SERV ICE PLAN fNC . 11 00000 1150300 Vision Lawson for 04/2022 814958694 -31.81 00 00004519 06/30/2022 V ISION SERVICE PLAN fNC. I 100000 1150300 Vision Mejia for 04 /2022 814958694 -31.81 Report Date 06/3 0/2 022 Page 3 ~ity & Housing Item 1B-3 Bank ID Check Number Check Date Vendor Name 00 00 00 00 000045 19 00004519 00004519 00004519 06/30/2022 06/30/2022 06/30 /2022 06/30/2022 Repo rt Date 06/3 0/20 22 V IS ION SE RVI CE PLAN INC. VIS ION SERVICE PLAN INC . VISION SERVICE PLAN INC . VISION SERVICE PLAN INC. City of Palm Desert Check Register 6/3 0/2 0 22 - 6/30/2022 Account Number I I 00000 1150300 11 00000 2161400 1104 150 4112200 I 104470 4112200 Transaction Desc Vision Na nce fo r 04/2022 VS P Premium 05 /2022 Vision Garcia, S . 05 /2022 Vision Alleyne, D. 05 /2022 prove d Invoice 8 14958694 814958694 814958694 814958694 Page 4 !f" & Housing Amount Paid -3 1.81 3,483 .20 31.8 I 15 .90 Total For Bank ID -00 594 ,648.49 Item 1B-4 Bank ID Check Number Check Date Vendor Name 00 00004603 07 /05 /2022 RHYTHM T ECH PRODUCTIONS LLC Report Date 07/05 /2022 City of Palm Desert Check Register 7/5/2022 -7/5/2022 Account Number Transaction Desc 11044 16 43 06101 Sound and Lighting proved -- 777 Invoice Page ~itv & Housing Amount Paid 3,500 .00 Total For Bank ID -00 3,500.00 Item 1B-5 City o f P a lm D esert Check Register 7/8/2022 -7/8/2022 Bank ID Check N umber Check Date Vendor Name Account N umber·· Transaction Desc Invoice Amount Paid WR 5 1 193875 07/08 /2022 DEPARTMENT OF THE TREASURY 1100000 2160100 Federal W/H P/D 06 /30/2022 02682747 17,961.57 WR 51193875 07 /08/2022 DEPARTMENT OF THE TREASURY 1100000 2160300 Medicare W/H P/D 06/30/2022 02682747 3,306.22 WR 52831880 07 /08/2022 ST A TE OF CALIFORNIA 1100000 2160200 PIT W/H PD : 06/30/2022 6455390 5,366.98 WR 54018709 07/08/2022 DEPARTMENT OF THE TREASURY l 100000 2160300 Medicare W/H P/D 07 /06/2022 34221570 12 ,556.02 WR 54018709 07 /08/2022 DEPARTMENT OF THE TREASURY 1100000 2160100 Federal W/H P/D 07 /06/2022 34221570 42,141.88 WR 54038433 07 /08/2022 I C M A RETIREMENT TRUST 1100000 2162300 Deferred Comp PayDay 06/30/202 774321 30 ,200.00 WR 54038433 07 /08/2022 I C M A RETIREMENT TRUST 6100000 1029300 Deferred Comp PayDay 06/30/202 774321 30 ,200.00 WR 54038433 07 /08 /2022 I C M A RETIREMENT TRUST 6 100000 2162300 Deferred Comp PayDay 06/30 /202 774321 -30,200 00 WR 54658904 07 /08 /2022 ST A TE OF CALIFORNIA 1100000 2160200 PIT W/H PD: 07/06/2022 6460462 17 ,348.79 WR 55092764 07/08 /2022 NATIONWIDE RETIREMENT SOLUTIONS 1 100000 2162100 DEFERRED COMP PAYDAY 07/06/22 3 706400 I 070622 7,423.38 WR 55092764 07 /08 /2022 NATIONWIDE RETIREMENT SOLUTIONS 6100000 1029100 DEFERRED COMP PAYDAY 07/06/22 3 706400 l 070622 7,423.38 WR 55092764 07/08 /2022 NATIONWIDE RETIREMENT SOLUTIONS 6100000 2162100 DEFERRED COMP PAYDAY 07 /06/22 3 706400 l 070622 -7 ,423.38 WR 55522113 07/08/2022 I C M A RETIREMENT TRUST 6100000 2162300 Deferred Comp PayDay 07 /06/202 775044 -11,303.09 WR 55522113 07/08/2022 I C M A RETIREMENT TRUST 6100000 1029300 Deferred Comp PayDay 07 /06/202 775044 11,303 .09 WR 55522113 07/08/2022 I C M A RETIREMENT TRUST II00000 2162300 Deferred Comp PayDay 07 /06/202 775044 11 ,303.09 WR 55522115 07 /08 /2022 I C M A RETIREMENT TRUST 11 00000 2162201 401-A Retire Pay Day: 07 /06/22 775052 8,743 .7 0 WR 55522115 07/08 /2022 I CM A RETIREMENT TRUST 6100000 1029201 401-A Retire PayDay: 07/06/22 775052 8,743.70 WR 55522115 07/08/2022 1 CM A RETIREMENT TRUST 6100000 2162201 401-A Retire PayDay: 07/06/22 775052 -8 ,743 .70 WR 55522117 07/08/2022 I C M A RETlREME TTRUST 6100000 2162200 Retire Hlth Sv-PayDay 07 /06/22 775050 -3,672.54 WR 55522117 07 /0 8/2022 I C M A RETIREME TTRUST 1100000 2162600 Retire Hlth Sv-PayDay 07 /06/22 775050 3,672.54 WR 55522117 07 /0 8/2022 I C MA RETIREMENT TRUST 6100000 1029200 Retire Hlth Sv-PayDay 07 /06/22 775050 3 ,672.54 Report Date 0 7/0 8/2022 Page City & Housing Item 1B-6 Bank ID Check Number Check Date Vendor Name Report Date 07 /08 /2022 City of Palm Desert Check Register 7/8/2022 -7/8/2022 Account Number Transaction Desc Invoice ------ Page 2 Citv & Housing Amount Paid Total For Bank ID -WR 160,024.17 Item 1B-7 City of P a lm D esert Check Register 7/8/2022 -7/8/2022 Bank ID C hec k N umb e r C heck D ate Ve ndor Na me Ac coun t N umb e r Tra nsactio n Desc In voic e A moun t Paid 00 01530409 07/08 /2022 A+ WfNDOW & GUTTER CLEANfNG 1104340 4331000 C fTY HALL 7392 R 1,500.00 00 01530409 07 /08 /2022 A+ WINDOW & GUTTER CLEANfNG 11 04340 4331000 CITY HALL 7392R 1,100 .00 00 01530409 07 /08 /2022 A+ WINDOW & GUTTER CLEANfNG 1104800 4388500 ARTISTS COUNCIL BUILDING 7380R 1,000.00 00 01530409 07 /08 /2022 A+ WINDOW & GUTTER CLEANING 5104195 4369800 HENDERSON BUILDING 7390R 1,085 .00 00 01530410 07/08 /2022 AIR EXCHANGE INC 2304220 433 1000 Preventative maintenance and m 91607336 1,461.33 00 01530410 07 /08 /2022 AIR EXCHANGE fNC 2304220 433 1000 Preventative maintenance an d m 91607337 1,227 .36 00 01530410 07 /08 /2022 AIR EXC HA NGE [NC 2304220 433 1000 Preventative maintenance and m 9 160733 8 540.15 00 01530411 07 /08 /2022 ALARM MONITORfNG SERVICES INC I 104340 4331000 alam1 system installation 21275 1,853.11 00 01530411 07/08 /2022 ALARM MON ITORING SERVICES fNC 1104340 4331000 troubleshoot fire system 95922 154 .00 00 015 30411 07 /08 /2022 ALARM MONITORING SERVIC ES INC 11 04340 433 1000 troubleshoot fire system 96049 204 .00 00 01530411 07 /08 /2022 ALARM MONITORING SERVICES INC 1104340 433 1000 troubleshoot test signa l 96090 154 .00 00 01530412 07/08 /2022 ALLEY, JEFFREY LYNN 1104211 4306001 COPS Donuts REIMB 6/1 4/22 24.68 00 01530413 07 /08 /2022 ALVAREZ, MART[N 1104470 4312500 OS STAFF MTG/APPRECIATION REIM 6/23-1 26.08 00 01530413 07 /08/2022 ALVAREZ, MARTfN I 104470 4312500 LUNCH MEETfNG W/A . RAMIREZ REIM 6/23-2 48.33 00 01530414 07 /08/2022 Amazon Capi tal Services Inc . 1104111 4211000 Clerk Office Supplies ILMW-NI CJ-NCWT 6 1.8 I 00 01530414 07 /08 /2022 Amazon Capital Services Inc . 1104211 4306001 COPS Supplies IWPX-FIDJ-6TWD 584 .68 00 01530414 07 /08 /2022 Amazon Capital Services In c. 11042 1 I 430600 1 COPS Suppl ies I 9CJ-YP3 l-73XW 1,528 .79 00 01530415 07 /08/2022 AMELIA HADLEY I 104230 4309000 Pet Vaccination-Philip 250466 25 .00 00 01530415 07 /08 /2022 AMELIA HADLEY 1104230 4309000 Pet Vaccination-Fuddy R22-89514 I 18.00 00 01530416 07 /08 /2022 AMERICAN ASPHALT SOUTH [NC 2 110 000 2060000 RETENT PI 15748/C42450 RETENT 2022-686 -5 ,712.96 00 01530416 07 /08 /2022 AMERICAN ASPHALT SOUTH fNC 2 1143 II 4332000 GAS TAX-2022-686 114,259.20 00 01530417 0 7/08 /2022 BANNER BANK 2420000 1025000 PI 15742 RETNT HOLD IN ESC2023 5/1 1/22 -3 A 9,564 . IO 00 01530417 07 /08 /2022 BANNER BANK 2420000 1025000 Pl 15742 RETNT HOLD IN ESC2023 5/11 /22 -3 B 756.60 00 01530417 07 /08 /2022 BANNER BANK 242 0000 10 25000 Pl 15 742 RETNT HOLD IN ESC2023 5/11 /22-3 C 354.30 00 01530417 07/08/2022 BANNER BANK 2420000 2060000 Pl 15742 RETNT PA YBLE PP#3-l RETNT PP #03 A 9,564 .10 00 015 3041 7 07 /08 /2022 BANNER BANK 2420000 2060000 Pl 15742 RETNT PAYABLE PP #3-l 5/11 /22-3* A -9,564 .10 00 01530417 07 /08/2022 BANNER BANK 2420000 2060000 Pl 15742 RETNT PAYABLE PP#3-3 RET T PP#03 B 756.60 Report Date 07/08/2022 Page City & Housing Item 1B-8 C ity of P a lm D esert Check Register 7/8/2022 - 7/8/2022 B ank ID Check N umb er Ch eck Date V endor Nam e A ccount N umb e r T ran saction Des c Invoic e A mount Paid 00 01530417 07 /08 /2022 BANNER BANK 2420000 2060000 Pl 15742 RETNT PAYABLE PP#3-3 5/11 /22 -3* B -756.60 00 01530417 07 /08/2022 BANN ER BA K 2420000 2060000 Pl 15742 RETNT PAYABLE PP#3-4 RETNT PP #03 C 354 .30 00 01530417 07 /08 /2022 BANNER BANK 2420000 2060000 P 115 742 RETNT PAY ABLE PP#3-4 5/11 /22-3* C -354.30 00 01530418 07 /08 /2022 BURKE WILLIAMS & SORENSEN LLP 1104121 4301500 DESERT SURF LGL SVC-5 /22 286097 6,321.00 00 0 1530418 07 /08 /2022 BURKE WILLIAMS & SORENSEN LLP 1104159 4309000 WESTFIELD LGL SVC-5/22 286096 618.00 00 01530419 07/08/2022 CALIFORNIA COMMERCIAL POOLS INC 2420000 2060000 RETENT Pl 15742/C42850 LINE I RETENT PP#03 -9 ,564.10 00 01530419 07 /0 8/2022 CALIFORNIA COMMERCIAL POOLS INC 2420000 2060000 RETENT Pl 15742/C42850 LINE 3 RETENT PP#03 -756 .60 00 01530419 07/08 /2022 CALIFORNIA COMMERCIAL POOLS INC 2420000 2060000 RETENT Pl 15742/C42850 LINE4 RETENT PP #03 -354.30 00 0 1530419 07 /08 /2022 CALIFORNIA COMMERCIAL POOLS INC 2424549 4331101 PALM DESERT AQUA TIC CENTER POO PP #03 191 ,282.00 00 015 30419 07 /08 /2022 C ALI FORN IA COMMERCIAL POOLS INC 2424549 4331101 C HANG E ORDER 0. I TO REPLACE PP #03 15 ,132.00 00 01530419 07/08 /2022 CALIFORNIA C OMMERCIAL POOLS IN C 2424549 4331101 C HANG E ORD ER NO . 2 TO REPLA CE PP #03 7 ,086 .00 00 0 1530420 07/08 /2022 CALIFORNIA TRAVEL ASSOCIATION 1100000 1430100 DUES 7/1 /22 -3/31/23 13070 502 .50 00 01530420 07 /08 /2022 CALIFORNIA TRAVEL ASSOCIATION 1104417 4363000 DUES 4/1/22-6/30/22 13070 167 .50 00 01530421 07/08 /2022 CASC ENGINEERING A D CONSULTING !NO 104470 4309000 DEVELOPMENTSRVS-46507 6 ,88 0 .00 00 01530422 07/08/2022 CASH, PETTY I 104470 4312500 PERMIT CTR: LUNCH FOR TRAINING M RAMIREZ I 0/21 53 .70 00 01530423 07 /08 /2022 CHRIS WILSON PLUMBING HEATING & 2424549 4331101 plumbing repairs -Aquatic Cen 16948260 1,279 .58 00 01530423 07 /08 /2022 CHRIS WILSON PLUMBING HEATING & 2424549 4331101 plumbing rep ai rs -Aquatic Cen 18806550 830.00 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 1104310 4351000 26 Co nstruction 3068237680221N 295 .29 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER D IST. 11043 IO 4351000 68 Construction 3067497678781N 532.05 00 0 1530424 07 /08 /2022 COACHELLA VALLEY WATER DI ST. I 1043 IO 4351000 TOWN Ctr Way -Bus Shelter 3071138 I 3 I 50JU22 29.39 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. I 104340 4351000 44911 Cabrillo Avenue 7 I 2257390932JU22 130 .20 00 01530424 07 /08/2022 COACHELLA VALLEY WATER DIST. 110461 I 4351000 1131 HOVLEY SOCCER PARK 315303847830JU22 1,867.25 00 01530424 07 /08/2022 COACHELLA VALLEY WATER DIST. 11 04614 4351000 74 735 Hov ley Lane E -Soccer P l 27363 385426JU22 87.92 00 0 1530424 07 /08/2022 COACHELLA VALLEY WATER D IST. 11 04614 4351000 1089 MEDIANS 315239847764JU22 2,613 .06 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. I 104614 4351000 1149 ST MEDIANS NORTH 58665 184991 2JU22 208 .77 00 01530424 07 /0 8/2022 COACHELLA VALLEY WATER DIST. 1104614 4351000 11 50 WASHINGTON & I-10 5876 l 58499 I 4JU22 241.46 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2304220 4351000 44400 Town Ctr -FS 33 163253444356JU22 226.79 Rep ort Date 0 7/0 8/2022 Page 2 City & Housing Item 1B-9 City of P alm Desert Check Register 7/8/2022 -7/8/2022 Bank ID Check Number Check Date Vendor Name A ccount Number Transaction D es c Invoice Amount Paid 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2304220 4351000 73200 Mesa View Dr FS 67 I 76281476314JU22 264.29 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST . 2304220 4351000 73995 Country Club FS7 I 122335377974JU22 202 .22 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2734680 4351000 D. I 088 Desert Mirage (Cook) 315237847764JU22 134 .62 00 01530424 07 /08/2022 COACHELLA VALLEY WATER DIST. 2854374 4351000 C. I 088 Kaufman & Broad (Heath 31523784 7764JU22 67 .93 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2874374 4351000 H. 1088 College View Estates I 3l5237847764JU22 166 .99 00 0 15 30424 07 /08/2022 COACHELLA VALLEY WATER DIST. 2874680 4351000 F. I 088 The Boulders (Shepherd 3 1523 78 477 64JU2 2 38.68 00 01530424 07 /08/2022 COACHELLA VALLEY WATER DIST. 287468 1 4351000 B. I 088 Sundance W (Kokopelli) 315237847764JU22 73.78 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2874682 4351000 E. 1088 Petunia Place I (Petun 315237847764JU22 110 .12 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2874683 4351000 A. I 088 Sundance E. (Shepherd 31523 7847764JU22 85.55 00 01530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 2874684 4351000 G . 1088 College View Estates I 3l5237847764JU22 125.40 00 0 1530424 07 /08 /2022 COACHELLA VALLEY WATER DIST. 1104611 4351000 10049 FREEDOM PARK 3 1549 18480 I 8JU 22 7 ,643.00 00 01530424 07 /08/2022 COACHELLA VALLEY WATER DIST. 4254430 4395000 iHUB (5 /13-6/14) 72004 13091 040620 55.44 00 01530425 07 /08 /2022 CONSERVE LANDCARE IN C I 104611 4332001 LANDSCAPE IMPROVEMENTS-PARKS 87979 I 6 ,869.49 00 01530426 07 /08 /2022 Denise Hamet I 100000 1150100 ICS C 5/21-24/2022 D .HAMET CLR AIR 5/21 /22 -217 .96 00 01530426 07 /08 /2022 Denise Hamel 1100000 I 150100 ICSC 5/21-24/2022 D.HAMET CLR MILE 5/24/22 -13 .46 00 01530426 07 /08/2022 Deni se Hamel 1100000 I 150100 ICSC 5/2 1-24/2022 D .HAMET CLR PERDI EM 5/22 -241 .50 00 01530426 07 /08 /2022 Denise Harne! 1100000 1150100 ICSC 5/21-24/2022 D.HAMET CLR HOTEL5/24/22 -633.54 00 01530426 07 /08 /2022 Denise Hamet 11 04430 4311500 ICSC 5/21 -24 /2022 D.HAMET MILEAGE 5/24/22 13.46 00 01530426 07/08 /2022 Denise Hamet 1104430 43 12000 ICSC 5/21-24/2022 D.HAMET TAX! 5/24 /22 78.49 00 01530426 07/08/2022 Denise Hamet 1104430 4312000 ICSC 5/21-24/2022 D.HAMET AIR 5/24/22 217.96 00 01530426 07 /08/2022 Deni se Hamet 1104430 4312000 ICSC 5/21-24/2022 D.HAMET PERDIEM 5/24 /22 241.50 00 01530426 07 /08/2022 Denise Hamet 1104430 4312000 ICSC 5/21-24/2022 D .HAMET HOTEL MAY 2022 625.55 00 01530427 07 /08/2022 DEPARTMENT OF INDUSTRIAL RELATIONS2424549 4364000 Aquatic Ctr -Blue Open Slide Pl892517SN 608.75 00 01530427 07 /08 /2022 DEPARTMENT OF INDUSTRIAL RELATIONS2424549 4364000 Aquatic Ctr -White Closed Sli Pl892514SN 608.75 00 01530428 07 /08 /2022 DEPARTMENT OF JUSTICE 1104210 4390400 FY 21 /22 Blood alcohol analysi 587929 210 .00 00 01530429 07 /08/2022 DESERT AIR COND ITIONING INC . 1104340 4331000 HY AC - C ITY HALL 2276 16 14 8.50 00 01530429 07 /0 8/2022 DESERT AIR CONDITIONING INC. 5104195 4369601 HVA C -PARKVI EW BLDG 227520 180 .82 Report Date 07 /08 /2 022 Page 3 City & Housing Item 1B-10 C ity of P a lm D esert Check Register 7/8/2022 - 7/8/2022 Bank ID Chec k Numb e r Ch eck Date Ve ndor Na me Ac count N umb e r T ransa ction Desc In voic e A mount Paid 00 01530429 07 /08 /2022 DESERT AIR CONDITIONING INC. 5104195 4369601 HVAC -PARKVIEW BLDG 227520 17.18 00 01530430 07 /08 /2022 DESERT DISCOUNT CLEANERS LLC 1104211 4306001 COPS Dry Cleaning 6042022 381.02 00 015 3 0431 07 /08 /2022 DESERT PIPE & SUPPLY I 104340 4331000 toilet repairs 1643069 1,032.31 00 01530432 07 /08 /2022 DESERT RECREATION FOUNDATION 1104 800 4388000 OA FY 202 1-2022 C41650J 7,500.00 00 01530433 07 /08 /2022 DESERT SANDS UNIFIED SCHOOL DISTRICTI 104211 4309201 FY 2 l /22 Desert Sands Unified 2022/1340 35,910 .00 00 01530433 07/08 /2022 DESERT SANDS UNIFIED SCHOOL DISTRICTI 104211 4309201 FY 2 l /22 Desert Sands Unified 2022/1 340 4,170.00 00 01530434 07 /08 /2022 DESERT SUN INC . 1104111 4321000 AD#GCI08844 I 4 00046 54146 I 3,528 .00 00 01530434 07 /08 /2022 DESERT SUN INC . 1104111 4321000 AD #GCI0884575 0004654146 2 1,764.00 00 01530434 07 /08 /2022 DESERT SUN INC. 1104111 4321000 AD#0005255366 0004654146 3 1,091.20 00 01530434 07 /08 /2022 DESERT SUN INC . 1104111 4321000 AD#0005256923 0004654146 4 233 .20 00 01530434 07 /08 /2022 DESERT SUN INC. 1104111 4321000 AD#0005257147 0004654146 5 220 .00 00 01530434 07 /08 /2022 DESERT SUN INC. I 104111 4321000 AD #0005268288 0004654 146 6 1,170.40 00 01530434 07 /08 /2022 DESERT SUN INC. 1104111 4321000 AD#0005269265 0004654146 7 1,135.20 00 01530434 07/08 /2022 DESERT SUN INC. 1104111 4321000 AD #0005276953 0004654146 8 310.20 00 01530434 07 /08 /2022 DESERT SUN INC. 1104111 4321000 AD #0005263784 0004654146 9 250.80 00 01530435 07 /08 /2022 DESERT TREE SPRAYING 1104610 4332001 rodent control -CC Park 1076 -1 250 .00 00 01530435 07 /08 /2022 DESERT TREE SPRAYING I 10461 I 433200 1 rodent control -Parks 1076-2 215.00 00 01530435 07 /08 /2022 DES ERT TREE SPRAYING I 104611 4391000 roden contro l -Comm Gardens 1076-3 60 .00 00 01530435 07 /0 8/2022 DES ERT TREE SPRAYING 1104614 4392101 rodcn contro l -Entrnda I 076-4 110 .00 00 01530435 07 /08 /2022 DESERT TREE SPRAYING 2854374 4332100 rodcn control -various locati 10 76 -5 60.00 00 01530436 07 /08 /2022 DISABILITY ACCESS CONSULTANTS LLC 1100000 1430100 ACCESS SOFTWARE JY22-MY23 22-160 1,833.33 00 01530436 07 /08 /2022 DISABILITY ACCESS CO SULT ANTS LLC I 104190 4362001 ACCESSIBILITY SOFTWARE 6/2022 22-160 166 .67 00 01530437 07 /08 /2022 DRAGON'S EXTERMINATOR 1104610 4331000 PEST CONTROL -CIVIC CENTER PA 89216358 50.00 00 01530437 07 /08/2022 DRAGON'S EXTERMINATOR 1104611 4331000 PEST CONTROL -PARK BULDINGS 89216358 180.00 00 01530437 07 /08 /2022 DRAGON'S EXTERMINATOR 1104611 4391000 PEST CONTROL-COMMUNITY GARDE 89216358 10 .00 00 01530438 07 /08 /2022 EINOART INC 4364650 4400200 2021 /2022 El Paseo Sculpture C39520A-2 500 .00 00 01530439 07 /08 /2022 EIS EN HOWER MEDICAL CENTER I 104154 4391500 Ergonomic Workstation Ass . 6/22/2022 300.00 Report Date 07 /08 /2022 Page 4 City & Housing Item 1B-11 C ity of P alm Desert Check Register 7/8/2 022 -7/8/2022 Bank ID Check N umb er Ch eck Date Vendor N am e A ccount N umber T ran saction Desc Invoice 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 01530440 01530440 01530441 01530441 01530442 01530442 01530443 01530444 01530444 01530444 01530445 01530446 01530446 01530447 01530447 01530447 01530448 01530448 01530449 01530450 01530451 01530452 01530452 0 1530452 01530452 01530452 01530452 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07/08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07/08/2022 07 /08/2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 07 /08 /2022 Re port Date 07 /08 /2022 EIS ENHOWER OCCUPATIONAL HEAL TH SV<CID4 l 54 4305600 EISENHOWER OCCUPA T lONAL HEAL TH SV<CID4 l 54 4305600 ERC ROOFING & WATERPROOFING ERC ROOFING & WATERPROOFING FEDERAL EXPRESS CORP. FEDERAL EXPRESS CORP. FIESTA FORD FIRSTCHOICE COFFEE SERVICE FIRSTCHOICE COFFEE SERVICE FlRSTCHOICE COFFEE SERV ICE FRIEDMAN IMAGTN G GRANGER'S GRANGER'S 4414195 4809200 4414195 4809200 I 1041 IO 4366000 1104300 4366000 1104331 4334000 1104330 4219000 1104330 4219000 1104330 4219000 1104470 4361000 1104800 4388500 1104800 4388500 HAMMER PLUMBI NG AND PUMPTNG INC. 1104340 4331000 HAMMER PLUMBTNG AND PUMPING INC. 2304220 4331000 HAMMER PLUMBING AND PUMPING INC . 110461 1 4331000 HEADSPACE INC HEADSPACE INC HF&H CONSUL TA TS LLC HIGH TECH IRRIGATION INC. HORIZON LIGHTING l1 C. HORJZON PROFESSIONAL LANDSCAPE HORIZON PROFESSIONAL LANDSCAPE HORIZON PROFESS IONAL LANDSCAPE HORfZON PROFESSfO AL LANDSCAPE HORIZON PROF ESSIO AL LA DSCAPE HORIZON PROFESSIONAL LANDSCAPE 1100000 14 30100 1104154 4309000 2364195 4309000 1104310 4332000 2304220 4331000 2734680 4332100 2734682 4332100 2754683 4332100 2754693 4332100 2794374 4332100 2864374 4332100 Page 5 DOT DOT DESERT WILLOW GOLF RESORT CHANGE ORDER NO . I & 2 TO REPL Proc lamat ion Shipment FEDEX SHIP 5/27 /22 PERFORM VEHICLE REPAIRS AND SU COFFEE / KITCHEN SPL YS -CORPY COFFEE / KJTCHEN SPL YS -CORPY COFFEE / KITCHEN SPL YS -CORPY DIGITAL fMAGTNG SERVICES OF odor control smoke drain test 126957 123548 2039 2039 7-798 -8 35 45 7-783-42079 493353 709108 709108 709322 B 2022020 37968218 38960601 water leak detection 2 I 999-1 water leak detection -FS 7 I 23 I 93 -1 CAHUTLLA HILLS PARK RESTROOM T 22108-1 HEALTH SERV ICE 7/1/22-12 /31 /22 Health Service I /I /22-6/30/22 PROVIDE SOUD WASTE, RECYCLTNG Street Maint su pplies RIM ELECTRfCAL-F IRE STATIONS EXTRA WORK -DESERT MIRAGE EXTRA WORK -PRIMROSE II EXTRA WORK -SONAT A I EXTRA WORK-LA PALOMA III EXTRA WORK-WARING COURT EXTRA WORK -CANYON CREST 8640 8640 971933 1 718397 286609 6309 63 12 6308 6272 6307 6311 City & Housing A mount Paid 50.00 25 .00 77 ,000 .00 7,479.84 59 .82 92 .12 567.79 283 .00 92 .98 0.90 471.17 90.00 530.00 350.00 935 .00 380.00 892.50 892 .50 5,064 .75 34.49 1,492 .25 1,999.75 1,284 .89 1,783.26 400 .00 488 .77 1,440.00 Item 1B-12 City of Pa lm D esert Check Register 7/8/2022 -7/8/2022 Bank ID Check Number Ch eck Date Vendor Name A ccount N umb e r T ransaction Des c In voice Amount Paid 00 01530452 07 /08 /2022 HORIZON PROFESSIONAL LANDSCAPE 2994374 4332100 EXTRA WORK -PALM DESERT CC 6310 2,992.66 00 01530453 07 /08 /2022 Impact Southwest Riverside County 1104430 4312000 22 Riverside Innovation Spon . 1128 1,000.00 00 01530454 07/08 /2022 IMPERIAL SPRINKLER SUPPLY INC 1104611 4332001 irrigation locks -LMA 16 5146046-00 219.81 00 01530454 07 /08 /2022 IMPERIAL SPRINKLER SUPPLY INC 1104614 433700 1 irrigation flags -LMA 1 5146063-01 66.34 00 01530454 07/08 /2022 IMPERIAL SPRINKLER SUPPLY INC 1104614 4337001 marking paint -LMA 1 5164279-00 11.58 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 1104190 4336000 Media vaulting -offsite stora 202383200 289 .55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 1104190 4336000 Media va ulting -offsite stora 202358245 289.55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 1104190 4336000 Media vaul ting -offsite stora 202408709 289 .55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC l !04190 4336000 Media vaulting -offsite stora 202446505 289 .55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 1104190 4336000 Media vaulting -offsite stora 202457960 289 .55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 1104190 4336000 Media vaulting -offsite stora 202488268 289 .55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 11 04 190 4336000 Media vaulting -offsite stora 202507513 289.55 00 0 1530455 07 /08 /2022 IRON MOUNTAIN INC 11 04190 4336000 Media vaulting -offsite stora 202515638 289.55 00 01530455 07 /08 /2022 IRON MOUNTAIN INC 1104190 4336000 Media vaulting -offsite stora 202528166 417.73 00 01530456 07 /08 /2022 JOSLYN SENIOR CENTER 2204800 4391902 COVID-19 FUNDING 2/14/22 FINAL 18 ,101.00 00 0 1530457 07 /08 /2022 JR THOMAS GOLF CARS INC I 10433 1 4334000 Golf Can Repa irs 7814 135.00 00 01530458 07 /08 /2022 KART AL CORPORATION , THE 1104211 4306001 COPS Car Washes 270622-1 167.76 00 01530458 07 /08 /2022 KARTAL CORPORATION , THE 1104331 4334000 CITY FLEET WASH SERVICES DURIN 270622-2 139 .60 00 01530459 07 /08 /2022 Kassie Levine 1104154 4312500 Lunch for New Hires SOCM9HFFANV42 158 .38 00 0 1530460 07 /08 /2022 KEYSER MARSTON ASSOCIATES INC 87 14 195 4301500 Perform Financia l Ana lys is and 0036327 270.00 00 01530461 07 /08 /2022 KOA CORPORATION 23 14670 5000202 PRFSNL DES IGN SVC CV UN PNTRS JC02065-23 13 ,086 .68 00 01530462 07 /08 /2022 KOVARUSLLC 5304190 4404000 Cloud dis aster recovery li cens BD0032422 9,900.00 00 0 1530463 07 /08 /2022 LOCK SHOP INC . 1104340 4331000 keys and locks replacement - C AA00063456 597.67 00 0 1530463 07 /08 /2022 LOCK SHOP INC . 1104340 4331000 pan ic button keys -City Hall BB0055 194 1 44 .18 00 01530463 07 /08 /2022 LOCK SHOP INC. 1104610 4331000 door locks -LMA 17 Al34081 169 .00 00 01530463 07 /08 /2022 LOCK SHOP INC . 1104611 4332001 intallation of two slide bolts Al34080 565 .65 00 01530463 07 /08 /2022 LOCK SHOP INC. 11 04611 4332501 lock repairs -LMA 16 E630212 125 .70 Re port Date 0 7/08/2022 Page 6 City & Housing Item 1B-13 C ity of Pa lm D esert Check Register 7/8/2022 - 7/8/2022 Bank ID Check Number Ch eck Date Vendor Nam e A ccount N umber Transa ction De sc In voice A mount Pa id 00 01530463 07 /08 /2022 LOCK SHOP INC. 2304220 4331000 key dup licates -FS 67 Al34325 205.43 00 01530463 07 /08 /2022 LOCK SHOP INC. 2304220 4331000 key and locks repairs -FS 71 Al34327 169 .00 00 01530463 07 /08 /2022 LOCK SHOP INC. 2304220 4331000 key duplicates -FS 33 B800551926 21.17 00 01530464 07 /08 /2022 LOWE'S HOME CENTERS INC. 1104310 4219000 marking paint 909986-062011 68.55 00 01530464 07 /08 /2022 LOWE'S HOME CENTERS INC. 1104310 4219000 marking orange paint 910093 -061422 34.28 00 01530464 07 /08/2022 LOWE'S HOME CENTERS INC. I 104330 4219000 flex putty knife 902992-062122 30.88 00 01530464 07 /08 /2022 LOWE'S HOME CENTERS INC. 1104614 4337001 electrical conduit pipe -LMA 902969-061522 25 .70 00 01530464 07 /08/2022 LOWE'S HOME CENTERS INC. I 104614 4337001 electrical conduit pipe -LMA 902985-061522 23 .00 00 01530464 07 /08/2022 LOWE'S HOME CENTERS INC. 2304220 4404000 door stops -FS 71 94 7718-062122 17 .29 00 01530464 07 /08 /2022 LOWE'S HOME CENTERS INC. 1104310 4391502 Graffiti supplies 902899-06 I 522 91.48 00 01530465 07 /08 /2022 M & M SWEEPING INC. I 104310 4332000 COMMERCIAL AND RESIDE TIAL STR 63357 12 ,267.46 00 01530465 07 /08 /2022 M & M SWEEPING INC. 1104310 4332000 STREET SWEEPING 63357 509.66 00 01530466 07 /08 /2022 MARRIOTT'S DESERT SPRINGS RESORT I 104417 4322201 NEXT GEN PATIENT EXPERIENCE 6310-NGPX 1,908 .00 00 01530467 07 /08 /2022 MOLLER'S GARDEN CENTER 1104610 4332001 PLANT MATERIAL-CIVIC CTR PAR 468380 I 53.22 00 01530468 07 /08/2022 OCEAN BLUE ENVIRONMENTAL SERVICES,! 104154 4219100 Acid Spill Clean Up 35379 13 ,3 33 .6 0 00 01530469 07 /08 /2022 OZZIE'S INTERNATIONAL TIRE & AUTO 11 04331 4334000 SUPPLEMENT AL GENERAL FLEET REP 30541 265.82 00 01530469 07 /08/2022 OZZIE'S INTERNATIONAL TIRE & AUTO 1104331 4334000 SUPPLEMENTAL GENERAL FLEET REP 30559 423.41 00 01530469 07 /08 /2022 OZZIE'S I TERNATIONAL TIRE & AUTO 1104331 4334000 SUPPLEMENTAL GENERAL FLEET REP 30596 1,016 .64 00 01530470 07/08/2022 PACIFIC WEST AIR CONDITIONING 5104195 4331000 chiller in alarm repairs -SSS 136066 636.00 00 01530470 07 /08 /2022 PACIFIC WEST AIR CONDITION ING 5 104195 4369500 fan coil reset/u pdated -SSS 136076 477.00 00 01530470 07 /08 /2022 PACIFIC WEST AIR CONDITION ING 5 104195 4369500 i-vu reboot/updated -SSS 136352 636 .00 00 01530470 07 /08 /2022 PACIFIC WEST AIR CONDITIONING 5104195 4369500 air unit repairs -SSS 137735 676.00 00 01530471 07 /08 /2022 PALM DESERT ACE HARDWARE 1104340 4219000 building supplies 236735 136 .23 00 0 1530471 07 /08 /2022 PALM DESERT ACE HARDWARE 1104340 42 19000 wood chisel set 236742 56.0 1 00 01530471 07 /08 /2022 PALM DESERT ACE HARDWARE I 104340 4219000 building sup plies 23678 1 22.61 00 01530471 07 /08 /2022 PALM DESERT ACE HARDWARE I 104340 4331000 building material s 236719 41.94 00 0 153047 1 07 /08 /2022 PALM DESERT ACE HARDWARE 11 04340 4331000 nuts and bolds 236739 5.78 Re port Date 07 /08/2022 Page 7 City & Housing Item 1B-14 C ity of Palm D esert Check Register 7/8/2022 -7/8/2022 Bank ID Check Numb er Check Date Vendor N ame A ccount Number Transaction Desc Invoic e A mount Paid 00 0 1530471 07 /08 /2022 PALM DESERT ACE HARDWARE 2304220 4331000 building materials -FS 71 236798 23.67 00 01530472 07 /08 /2022 PALM DES ERT CHAMBER OF COMMERCE I 1041 IO 4312500 June Breakfast Jonath an 72575 30.00 00 01530472 07 /08 /2022 PALM DESERT CHAMBER OF COMMERCE 1104110 43 12 500 March Business Breakfast 72587 120 .00 00 01530472 07/08 /2022 PALM DESERT CHAMBER OF COMMERCE I 104110 4312500 Mixer-Kelly 72583 10 .00 00 01530473 07 /08 /2022 PALMER ELECTRIC 1104610 4332100 ELECT REPAIRS-CC PARK 3628 105.00 00 01530473 07 /08 /2022 PALMER ELECTRIC I 104610 4332100 ELECT REPAIRS-CC PARK 3661 105 .00 00 01530473 07 /0 8/2022 PALMER ELECTRIC 1104610 4337100 ELEC REPAIRS -TRI-CITIES SPOR 3645 315.00 00 01530473 07 /08 /2022 PALMER ELECTRIC I 10461 I 433250 1 ELECT REPAIRS-PARKS 3623 105.00 00 01530473 07 /08 /2022 PALMER ELECTRIC 110461 I 4332501 ELECT REPAIRS-PARKS 3624 105 .00 00 01530473 07 /08 /2022 PA LMER ELECTRIC 1104611 4332501 ELECT REPAIRS-PARKS 3662 550 .75 00 01530473 07 /0 8/2022 PALMER ELECTRIC I 10461 I 4332501 ELECT REPAIRS-PARKS 3663 563.10 00 0 1530473 07 /08 /2022 PALMER ELECTRIC I 104614 4332501 ELECT REPA IRS -MED IA s 367 1 420.00 00 01530473 07 /08 /2022 PALMER ELECTRIC 1104614 4332501 ELECT REPAIRS-MEDIANS 3596 126.75 00 01530473 07 /08 /2022 PALMER ELECTRIC 1104614 4332501 ELECT REPAIRS-MEDIA S 3597 105.00 00 01530473 07 /08 /2022 PALMER ELECTRIC 1104614 4332501 ELECT REPAIRS -MEDIANS 3626 105.00 00 01530473 07 /08 /2022 PALMER ELECTRIC 11 04614 4332501 ELECT REPAIRS-MEDIANS 3644 153.20 00 0 1530473 07 /08 /2022 PALMER ELECTRIC 1104614 4332501 ELECT REPAIRS -MEDIANS 3644 130 .7 1 00 01530473 07/08/2022 PALMER ELECTRIC 1104614 4392101 ELECT REPAIRS-ENTRADA EL PAS 3688 290.78 00 01530473 07 /0 8/2022 PALMER ELECTRIC 2424549 4331 IOI PERFORM ELECTRICAL A D LIGHTIN 3602 1,260.00 00 01530473 07 /08 /2022 PALMER ELECTRIC 2424549 4331101 PERFORM ELECTRICAL AND LIGHTIN 3625 840.00 00 01530473 07 /0 8/2022 PALMER ELECTRIC 2424549 4331101 PERFORM ELECTRICAL AND LIGI-ITIN 3665 298 .50 00 01530473 07 /08 /2022 PALMER ELECTRIC 2424549 4331101 PERFORM ELECTRICAL AND LIGHTIN 3687 330.16 00 01530473 07 /08 /2022 PALMER ELECTRIC 2424549 4331 IOI PERFORM ELECTRICAL AND LIGHTIN 3687 1,301.93 00 01530473 07 /08 /2022 PALMER ELECTRIC 2424549 4331101 PERFORM ELECTRICAL AND LIGHTIN 3643 6,487.72 00 01530474 07 /08/2022 PASCO DOORS I 104340 4331000 RIM DOORS -CITY HALL 93928 575 .00 00 01530474 07 /08 /2022 PASCO DOORS 5104195 4369602 RIM DOORS -STA TE BUILDING 95048 392.50 00 01530475 07 /08 /2022 PATTON DOOR & GATE 2304220 4331000 RIM OVERHEAD DRS -F IRE STA T IO 87412 25.00 Report Date 07/0 8/2022 Page 8 City & Housing Item 1B-15 C ity of Palm D esert Check Register 7/8/2022 -7/8/2022 Bank ID Check N umber Check Date Vendor Name A ccount N umber T ransaction Desc Invoice Amount Paid 00 0 1530475 07/08 /2022 PATTON DOOR & GA TE 2304220 4331000 RIM OVERHEAD DRS-F IRE STA T IO 874 12 450.00 00 01530476 07/08/2022 PLACENC IA MIRROR & GLASS I 104344 4331000 window replacement -Portola C 52321 550.00 00 01530477 07/08/2022 PPG ARCHITECTURAL FINISHES I 104310 4391502 Graffiti supplies 972203100345 29 .50 00 0 1530478 07/08 /2022 PRO-CRAFT CONSTRUCTION INC 1104610 4331000 PLUMBING SRV -CC PARK 21120.063 770 .77 00 0 1530478 07/08 /2022 PRO-CRAFT CONSTRUCTION INC 1104611 4331000 PLUMBING SRV -PARKS 21120.055 1,200.19 00 01530478 07/08 /2022 PRO-CRAFT CO STRUCTION INC 1104611 4331000 PLUMBING SRV -PARKS 21120.058 2,180.02 00 0 1530478 07/08 /2022 PRO-CRAFT CONSTRUCTION INC 1104611 4331000 PLUMBING SRV -PARKS 21120.065 1,372.23 00 0 1530478 07 /08 /2022 PRO-CRAFT CONSTRUCTION INC 1 104611 4331000 PLUMBING SRV -PARKS 21120.069 632.38 00 01530479 07/08 /2022 PROPER SOLUTIONS INC. 1104154 4303600 Temp Services 13431 1,911.60 00 0 1530479 07/08 /2022 PROPER SOLUTIONS INC. 1104154 4303600 Temp Services 13405 1,132 .80 00 01530480 07 /08/2022 PURE GOLD FORENSICS INC 1104210 4304200 DNA Hornocide Invi stigation 481 6 ,993 .00 00 0 153048 1 07 /08/2022 QUADIENT LEASING USA INC 11 04111 4366000 Quadient Postage Sea le r 16714482 53 .23 00 01530482 07/08/2022 QUINN COMPANY 1104340 4331000 GENERA TOR SRV -CITY HALL & JO WOG00013313 2,650.00 00 01530482 07/08/2022 QUINN COMPANY 1104330 4331000 EXTRA GEN SRVS -CORPORA T IO y WOG00013315 285 .00 00 01530482 07/08/2022 QUINN COMPANY 1104330 4331000 EXTRA GEN SRVS -CORPORATION Y WOG00013316 324.00 00 0 1530482 07/08 /2022 QUINN COMPANY 1104330 4331000 EXTRA GEN SRVS -CORPORATION Y WOG000133 17 675.00 00 01530482 07 /08/2022 QU INN COMPANY 11 04340 4331000 EXTRA GEN SRVS -CITY HALL WOG00013314 500.00 00 01530482 07 /08/2022 QUINN COMPANY 1104340 4331000 EXTRAS GEN SRVS-CITY HALL WOG00013314 156 .00 00 01530482 07 /08/2022 QU INN COMPANY 2304220 4331000 EXTRA GEN SRVS -FIRE STATIONS WOG000l3291 700 .00 00 0 1530482 07 /08/2022 QUINN COM PANY 2304220 4331000 EXTRA GEN SRVS -FIRE STA TI ONS WOG000l3292 278.51 00 0 1530482 07 /08 /2022 QUINN COMPANY 2304220 4331000 EXTRA GEN SRVS-FIRE STATIONS WOG000l3292 256.49 00 01530482 07/08 /2022 QUINN COMPANY 2304220 4331000 EXTRA GE SRVS-FIRE STATIONS WOG00013318 675 .00 00 0 1530483 07 /08 /2022 QUINTANILLA, KARINA 1 100000 1150100 ICSC 5/2 1-24 /22 QUINTAN ILLA CLR HOTEL5 /24 /22 -595.93 0 0 0 1530483 07 /08 /2022 QUINTANILLA, KARINA 11 00000 11 50100 ICSC 5/2 1-24/22 QUINTANILLA CLR ADV5 /24 /22 -24 1.50 00 0 1530483 07/08 /2022 QUINTANILLA, KARINA 1104110 4312000 ICSC 5/21-24/22 QUINTANILLA MILEAGE 5/24 /22 13.57 00 0 1530483 07/08 /2022 QUINTA ILLA , KARI A I 104110 4312000 ICSC 5/21-24/22 QU I NTANILLA HOTEL 5/24 /22 163 .71 00 0 1530483 07 /08 /2022 QU INTAN ILLA , KARI NA 11 04 11 0 4312000 ICSC 5/21-24/22 QUINTANILLA HOTEL 5/24 /22 595.93 Re po rt Date 07 /0 8/2022 Page 9 City & Housing Item 1B-16 C ity of P alm Desert Check Register 7/8/2022 -7/8/2022 Bank ID Check Number Ch eck Date Vendor N ame A ccount N umber Transaction Desc Invoice Amount Paid 00 0 1530483 07 /08 /2022 QUINTAN ILLA, KARINA I 104 11 0 4312000 ICSC 5/21-24/22 QU INTAN ILLA PERDIEM 5/24/22 24 1.50 00 0 1530484 07 /08/2022 REA TL Y RESOURCES INC 8734195 4309000 Appraisal of 45653 Portola Ave 225 1,250 .00 00 0 1530485 07 /0 8/2022 SERG IO SAMANIEGO 1104154 4312101 Tuition Reim . Sergio Samaniego 593378 298 .50 00 0 1530486 07 /08 /2022 SIMPLOT PARTNERS 110461 1 4332001 fertilizer -LMA I 208134963 183 .57 00 0 1530486 07 /08 /2022 SIM PLOT PARTNERS 110461 I 433200 1 irrigation supplies LMA I 6 208134965 192 .39 00 01530486 07 /08 /2022 SIMPLOT PARTNERS I 10461 I 4391000 irrigation s upplies 208134962 64.06 00 01530487 07 /08 /2022 SO CAL GAS 1104344 4351200 45480 Portola Avenue l 67525 l 2422-JU22 15 .78 00 0 1530487 07 /08 /2022 SO CAL GAS 2304220 4351200 44400 Town Ctr Wy -FS#33 06242756002-JU22 233 .97 00 0 1530487 07/08 /2022 SO CAL GAS 2304220 435 1200 73995 Country Club Dr -FS #7 l l 3562662000-JU22 104.54 00 01530487 07/08 /2022 SO CAL GAS 2304220 4351200 73200 Mesa View Dr. -FS#67 054 I 2483009-JU22 102 .07 00 01530487 07/08 /2022 SO CAL GAS 2424549 4351200 73751 Magnesia Falls -POOL 13 I 495 I 7933-JU22 204 .74 00 0 1530487 07/08 /2022 SO CAL GAS 5 104 195 4369800 72559 Hwy I I I-H enderson 08946430827-JU22 14.79 00 0 1530488 07/08 /2022 SOUTH COAST AIR QUALITY MGMT DIST 11 04330 4364000 Flat Fee -Last FY Em issions -4013926 151.85 00 01530488 07/08 /2022 SOUTH COAST A IR QUALITY MGMT DIST 1104330 4364000 Flat Fee -Last FY Emissions -4013927 151.85 00 0 1530488 07/08 /2022 SOUTH COAST AIR QUALITY MGMT DIST 11 04330 4364000 ICE EM ELEC GEN-DIESEL (2) & F 4011931 1,076.08 00 01530488 07/08 /2022 SOUTH COAST AIR QUALITY MGMT DIST I 104330 4364000 ICE EM ELEC GEN-DIESEL -Vari o 40119 32 468.76 00 01530488 07/08 /2022 SOUTH COAST AIR QUALITY MGMT DIST 2304220 4331000 Flat Fee -Last FY Emissions -4014929 151.85 00 015 30488 07/08 /2022 SOUTH COAST AIR QUALITY MGMT DIST 2304220 4331000 ICE EM ELEC G E -DIESEL -FS-67 4012203 468.76 00 0 1530489 07 /08 /2022 SOUTHERN CALIFORN IA EDISON 1104340 4351400 44911 Cabrillo Avenue 700471509061JU22 78 .21 00 0 1530489 07 /08 /2022 SOUTHERN CALIFORN IA EDISON I 1046 11 4351400 73510 FW PARKS AL-2 700383536327JU22 3,350.5 1 00 0 1530489 07 /08 /2022 SOUTHERN CALIFORN IA ED ISON 11 0461 I 4351400 73510 FW PARKS 7005308 l l 124JU22 1,204 .8 0 00 0 1530489 07 /08 /2022 SOUTHERN CALlFORNlA EDISON 2304220 4351400 FlRESTATION 33, 67 , & 71 700028290904JU22 8,833 .27 00 01530489 07 /08 /2022 SOUTHERN CALIFORN IA EDISON 5104195 4369800 72559 Hwy 11 1 Unit A 700044643888JU22 2,237.53 00 0 1530490 07 /08 /2022 SOUTHWEST AQUATICS 11046 10 433200 1 RIM LAGOON -CIVIC CENTER PAR K 06-192 13 2,320.75 00 0 1530490 07 /08/2022 SOUTHWEST AQUATICS 1104614 4392101 RIM WATER FEATURE ENTRADA DEL 06-19213 773.53 00 0153049 1 07 /08 /2022 STAPLES BUSINESS ADVANTAGE 1104300 4211000 SUPPLY AS NEEDED V ARJOUS OFF IC 3510190800 75 .10 00 0 153049 1 07 /08 /2022 STAPLES BUS INESS ADVANTAGE I 104300 42 11000 SUPPLY AS NEE DED V ARJOUS OFF IC 3511151322 39.43 Report Date 07/0 8/2022 Page 10 City & Housing Item 1B-17 City of P alm Desert Check Register 7/8/2022 -7/8/2022 Bank ID Ch eck N umber Ch eck D ate Ve ndor Nam e A ccount N umb er Transa ction D esc Invoice A mount Paid 00 01530491 07 /08 /2022 STAPLES BUSINESS ADVANTAGE I 104417 4211000 LAPTOP TRAY DESK STAND 3510172534 38.78 00 01530491 07 /08 /2 022 STAPLES BUSINESS ADVANTAGE I 104154 4391500 Versa PWR DSKTOP 3507867388 441.76 00 01530491 07 /08 /2022 STAPLES BUSINESS ADVANTAGE 1104470 4211000 OFFICE SUPPLIES : PERMIT CENTER 3507410831 44 .17 00 01530491 07 /08 /2022 STAPLES BUSINESS ADVANTAGE l 104470 42 11000 OFFICE SUPPLIES : PLANNI G/CODE 3509751029 77.69 00 01530491 07 /08 /2022 STAPLES BUSINESS ADVA TAGE 1104470 4211000 OFFICE SUPPLIES: PLANNING/CODE 3509751027 43.81 00 01530491 07 /08 /2022 STAPLES BUSINESS ADV ANT AG E I 104470 4404000 privacy screen 3508386673 655 .10 00 01530492 07 /08 /2022 SUPERIOR READY MIX CONCRETE I 104310 4332000 ADD ADDITIONAL FUNDING TO DELI 287337 309 .7 9 00 01530493 07 /08 /2022 T-MOBlLE USA INC I 104331 4334000 GPS for Lea sed Vehicles 978220384-JN22 762.00 00 01530494 07 /08 /2022 TILDEN-COIL CONSTRUCTO RS INC 4500000 2060000 RETENT Pl 15697/C342400 RETENT PP#03 -935.37 00 01530494 07 /08 /2022 TILDEN-COIL CONSTRUCTORS INC 4504161 4400100 DESIGN-BUILD OF THE DEVELOPMEN PP #03 18,707.42 00 01530495 07 /08 /2022 TPX COM MUNI CATIONS 1104190 4365000 INTERNET/PHONE S ERVIC E 158253442-0 4 ,388. 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430 1500 WESTFIELD LGL SVC-4/22 237785-7 380 .63 00 00004616 07/14/2022 RICHARDS WATSON & GERSHON INC 1104121 4301500 ADDT'L C !TY LGL SVC-4/22 2376 83-1 1,109 .07 00 00004616 07/14 /2022 RICHARDS WATSON & GERSHON INC 8714 19 5 4301500 HA LGL SVC -Through 4/22 2376 83-2 1,167.43 00 00004616 07/14/2022 RICHARDS WATSON & GERSHON INC 8734 195 4301500 HAF LGL SVC -Through 4/22 237683-3 402.56 00 00004617 07 /14/2022 RIVERSIDE COUNTY FIRE D EPT. 2304220 4304500 FY 21 /22 Fire Services Coopera 234781 1,190 ,918.44 00 00004618 07/14 /2022 SANT MADE 1104417 4321900 Website Ho sting & Maintenance 2441 700 .00 00 00004618 0 7/14/2022 SANT MADE 1104417 4322301 Brightsidc Redesi gn 2458 2,000.00 00 00004619 07 /14/2022 ZOOM VIDEO COMMUNICATIO NS INC 1100000 1430100 Zoom License Exp 4/9/2023 INVl5290538 1,880 .55 00 00004619 07/14 /2022 ZOOM VIDEO COMMUNICA T !ONS INC 11041 90 4336000 Zoom License 6/14/22 -6/30 /22 INVl5290538 92 .05 00 01530526 07 /14/2022 BIG BROTHERS BIG SISTERS OF 2204800 43 88 000 CDBG FUNDS PROGRAM YEAR 2021 /2 12/16/21 INV#00I 2,500.00 00 01530527 07/14 /2022 MIKE LINARES INC 2204800 4309000 Administration of the Communit 4 2,200.00 00 01530527 07/14/2022 MIKE LINARES INC 2204800 4309000 Administration of the Communit 5 350 .00 00 01530527 07/14/2022 MIKE LINARES INC 2204800 4309000 Administration of th e Communit 6 850.00 00 01530527 07/14/2022 M[KE LINARES INC 2204800 4309000 Admini stration of the Communit 7 300 .00 00 01530527 07/14/2022 MIKE LINARES INC 2204800 4309000 Administration of the Communit 8 2,150.00 Report Date 07 /14 /2022 Page 2 City & Housing Item 1B-22 Bank ID Check Number Check Date Vendor Name 00 01530527 07/14/2022 MIKE LINARES INC Report Date 07/14/2022 City of Palm Desert Check Register 7/14/2022 -7/14/2022 Account Number Transaction Desc 2204800 4309000 Administration of the Communit Invoice 9 Page 3 City & Housing Amount Paid 750.00 Total For Bank ID -00 1,354,922.32 Item 1B-23 C ity of P a lm Des ert Check Register 7/15 /2022 -7/1 5/2022 Bank ID Check Number Check Date Vendor Name Account N umber Transaction Desc Invoice Amount Paid WR 50659402 07 /15/2022 I C M A RETIREMENT TRUST 1100000 2 162600 Ret ire Hlth Sv-PayDay 07/08/22 778605 128.28 WR 50659402 07/15 /2022 ICM A RETIREMENT TRUST 6100000 1029200 Retire Hlth Sv-PayDay 07/08/22 778605 128 .28 WR 50659402 07 /15 /2022 I C M A RETIREMENT TRUST 6 100000 2 162200 Retire H lth Sv-PayDay 07 /08 /22 778605 -128.28 WR 5 1381270 07/15 /2022 PE R S 1104 159 4111500 UNFND ACCRD LIAB 06/30/20 VAL 1000000 16852335 2,982 ,995.00 WR 58521503 07/15 /2022 STA TE OF CALIFORN IA 11 00000 2160200 PIT W/H PD : 07 /08/2022 64732 11 69 .74 WR 58863035 07/15 /2022 PERS 11 00000 2 16 1 JOO PERS 07 /06/2022 10021 49778 53,322 .90 WR 58863035 07/15 /2022 PERS 11 04 150 41 11 500 Round ing 07/06 /2022 10021 49778 0.60 WR 58863037 07/15 /2022 PERS 11 00000 2 16 1100 PERS 07 /06/2022 1002149779 3 1,458.37 WR 58952358 07 /15/2022 DE P ARTMENT OF THE TREASURY 11 00000 2160100 Federal W/H P/D 07 /08 /2022 85605034 662.63 WR 58952358 07/15 /2022 DEPARTMENT OF THE TREASURY 11 00000 2160300 Medicare W/1-l P/D 07 /08 /2022 85605034 437.08 Total For Bank ID -WR 3 ,069,074.60 Report Date 07 /15 /2022 Pag e City & Housing Item 1B-24 Bank ID Check N umb er Check Date Vendor N ame 00 00 00 00 00 00 00 00 00 00 00 00 00 00004620 00004621 00004622 00004622 00004622 00004622 00004622 00004623 00004624 00004624 00004625 00004626 00004627 ff J 07/15 /2022 07 /1 5/2022 07/15 /2022 07 /15 /2022 07 /15 /2022 07 /1 5/2022 07/15 /2022 07 /15 /2022 07 /15 /2022 07 /1 5/2022 07 /1 5/2022 07/15 /2022 07 /1 5/2022 ct Re port Date 07 / l 5/202 2 ALLIANT INSURANCE SERV ICES INC CVAG CALIFORNIA JPIA CALIFORNIA JPIA CALIFORNIA JPIA CALIFORNIA JPIA CALIFORNIA JP IA CITYSOURCED INC COACHELLA VALLEY CONSERVATION C OAC HELLA VALLEY CONSERVATION GRANICUS INC PAGEFREEZER SOFTWARE INC RICHARDS WATSON & GERSHON INC C ity of Palm D esert Check Register 7/15/2022 -7/15 /2022 Account N umber Transaction Desc Invoice Amount Paid 1104 192 4371000 ACIP Crime Renewa l 1974119 7,475 .00 6100000 2282500 JUNE 2022 TUMF PDTUMF062022 52 ,I89 .58 1104192 4371000 FY22-23 Property Ins -City PROP22l3 288,094.26 1104192 4371000 FY22-23 Liability Ins. PR!M02069 511 ,241.00 I I 04l92 4371000 Excess Pool Distributio n PR IM02069 -20 ,873.00 I 104192 4371100 FY22-23 Workers Comp Ins. PRIM02069 243 ,249.00 87 14192 4372000 FY22-23 Property Ins -Apts . PROP22l3 358,614.14 I 104190 4362001 Enterprise Plus Subscription CS -000362SI 10 ,861.20 6 100000 2280800 JUNE 2022 MSHCP PDMSHCP062022 21 ,000 .00 6 100000 2280800 LESS I % AD MIN FEE PDMSH C P062022 -210 .00 1104190 4362001 Encoding Software/Streamin g 153264 12,886.45 11 04 190 4362001 Financial Services INV -I 1825 5,016.00 6 100000 2286000 UPI LGL SVC-4/22 237785-8 2,307.60 Total For Bank ID -00 1,491,851.23 Page City & Housing Item 1B-25 C ity of Palm D esert Check Register 7/22/2022 -7/22 /2022 Bank ID Check N umber Ch eck Date V endor Na me A ccount N umb er Transaction Des c Invoic e A mount Paid WR 55777530 07 /22 /2022 DEPARTMENT OF THE TREASURY 11 00000 2160100 Federal W/H P/D 07/15 /2022 63050456 6,530.64 WR 55777530 07 /22 /2022 DEPARTMENT OF THE TREASURY 1100000 2160300 Medicare W/H P/D 07/15 /2022 63050456 989 .68 WR 5696 1135 07 /22/2022 STATE OF CALIFORNIA 11 00000 2160200 PIT W/H PD: 07/15 /2022 6487806 2,125 .66 WR 57108863 07 /22/2022 PERS 1100000 216 1100 PERS 07/31/2022 1002156489 1,686 .32 WR 57108865 07 /22/2022 PERS 1100000 2161100 PERS 07/31 /2022 1002156490 442.91 WR 57108865 07 /22 /2022 PERS 11 04150 4111500 Rounding 07 /31 /2022 1002156490 0.05 WR 57615895 07/22/2022 DEPARTMENT OF THE TREASURY 1100000 2160300 Medicare W/H P/D 07 /20/2022 70088107 12,562.42 WR 57615895 07/22/2022 DEPARTMENT OF THE TREASURY I 100000 2160100 Federal W/H P/D 07/20/2022 70088107 42 ,292.08 WR 57630103 07 /22/2022 ICM A RETIREMENT TRUST 1100000 2162201 40 I -A Retire Pay Day: 07 /15 /22 782923 1,000 .54 WR 57630103 07 /22/2022 I C M A RETIREMENT TRUST 6100000 1029201 40 I-A Retire Pay Day : 07/15 /22 782923 1,000.54 WR 57630103 07 /22 /2022 I CM A RETIREMENT TRUST 6100000 2162201 401-A Retire PayDay : 07/15 /22 782923 -1,000.54 WR 57630105 07 /22/2022 I C M A RETIREMENT TRUST 6100000 2162200 Retire H lth Sv-PayDay 07/15 /22 782922 -166.74 WR 57630105 07 /22/2022 I C M A RETIREMENT TRUST 1100000 2162600 Retire Hlth Sv-PayDay 07/15/22 782922 166.74 WR 57630105 07 /22/2022 I CM A RETIREMENT TRUST 6 100000 1029200 Retire Hlth Sv-PayDay 07/15/22 782922 166.74 WR 5804584 1 07 /22/2022 ST A TE OF CALIFORNIA I 100000 2160200 PIT W/H PD: 07/20 /2022 6490180 17 ,612.78 WR 58515674 07 /22/2022 NATIONWIDE RETIREMENT SOLUTIONS I 100000 2162100 DEFERRED COMP PAYDAY 07 /20 /22 37064001 072022 7,423.38 WR 58515674 07 /22/2022 NA Tl ON WIDE RETIREMENT SOLUTIONS 6100000 1029100 DEFERRED COMP PAYDAY 07 /20/22 3 706400 I 072022 7,423 .38 WR 5 8515674 07 /22/2022 NAT IONWIDE RET IREMENT SOLUTIONS 6100000 2162 100 DEFERRED COMP PAYDAY 07/20/22 3 706400 I 072022 -7 ,423.38 WR 58868785 07 /22/2022 I C M A RETIREMENT TRUST 6 100000 2162300 Deferred Comp PayDay 07/20/202 783497 -11,140.39 WR 58868785 07 /22 /2022 I C M A RET IREMENT TRUST 6100000 1029300 Deferred Comp Pay Day 07/20/202 783497 11 ,140.39 WR 58868785 07 /22/2022 I C M A RET IREMENT TRUST 1100000 2162300 Deferred Comp PayDay 07/20 /202 783 497 11,140 .39 WR 58868789 07 /22/2022 I C M A RETIREMENT TRUST 11 00000 2162201 401-A Retire PayDay: 07 /20/22 783512 7,792.00 WR 58868789 07/22 /2022 I C M A RETIREMENT TRUST 6 100000 2162201 401-A Retire Pay Day : 07 /20/22 783512 -7 ,792.00 WR 58868789 07/22/2022 I C M A RETIREMENT TRUST 6 100000 1029201 401-A Retire PayDay: 07/20/22 783512 7,792.00 WR 58868794 07 /22 /2022 ICM A RETIREMENT TRUST 6100000 1029200 Retire Hlth Sv-PayDay 07 /20/22 783502 3,617.04 WR 58868794 07/22/2022 I C M A RETIREMENT TRUST 6 100000 2162200 Retire Hlth Sv-PayDay 07/20/22 783502 -3 ,617.04 WR 58868794 07/22/2022 I C MA RETIREMENT TRUST 1100000 2162600 Retire Hlth Sv-PayDay 07/20/22 783502 3,617 04 Report Date 07 /22 /2022 Page ~,t" & Housing Item 1B-26 Bank ID Check Number Check Date Vendor N ame WR 5943 1839 WR 59431839 WR 5943 184 1 WR 93054678 07/22/2022 07/22/2022 07/22/2022 07/22/2022 Re po rt Date 0 7/22 /2022 PERS PERS PERS FORESITE ESCROW C ity o f Palm D esert Check Register 7/22/2 022 -7/22 /2022 Account N umber 11 04150 41 11 500 1100000 2 16 1100 1100000 216 1100 8734492 4400100 Transaction Des c Rounding 07 /20/2022 PERS 07 /20/2022 PERS 07 /20/2022 HA PURCHASE GOFORTH Invoice 1002159044 100 2 15 9044 1002159045 ESCROW 079959-EL Amount Paid 0.60 51,960.46 32,071.48 260,5 11 .00 Total For Bank ID -WR 459,926 .17 Page 2 City & Housing Item 1B-27 City of Pa lm Desert Check Register 7/22/2022 -7/22 /2022 Bank ID Check Number Ch eck Date Vendor Name A ccount N umb e r Transaction Desc Invoice A mount Paid 00 01530530 07 /22 /2022 A+ WrNDOW & GUTTER CLEANrNG 1104330 4331000 solar pa nel cleaning 7421R 800.00 00 0 1530530 07 /22/2022 A+ WINDOW & GUTTER CLEANrNG 5104195 4369500 roof cleaned -SSS 7407R 500 .00 00 01530531 07 /22/2022 ADVANCED PERMIT SERVICES rNC 1100000 3221100 80% REFUND -PERMIT CXLD WIND22-0123 2 I l.20 00 01530532 07 /22/2022 AUTOZO E 2364195 4219000 OIL DRAIN CONTAINER-EVENT RE 5567585278 96.98 00 01530533 07 /22 /2022 BAKER, WALLACE V . I 104470 4309000 Professional SVC Code Enforcem 47 1,308.00 00 01530534 07 /22 /2022 BECERRA,ROBERT I 104300 4391500 Safety Footwear Reimb BOOTREIMB-RB0622 102 .3 5 00 01530535 07 /22 /2022 BLYTHE, BARBARA 1104419 4219000 Graphic Sub scription 03105-16866239 12 .95 00 01530535 07 /22 /2022 BLYTHE, BARBARA 1104419 4219000 Graphic Subscription 03136-2564 7097 12.95 00 01530535 07 /22/2022 BLYTHE, BARBARA 1104419 4219000 Graphic Subscription 03167-28075321 12 .95 00 01530535 07 /2 2/2022 BLYTHE, BARBARA I 104419 4219000 Graphic Subscription 03197-20273 235 12 .95 00 01530535 07 /22/2022 BLYTH E, BARBARA I 104419 4219000 Graphic Subscription 03228-32814133 12 .95 00 01530535 07 /22/2022 BLYTHE, BARBARA 1104419 4219000 Graphic Subscription 03258-32246060 12.95 00 01530535 07 /22/2022 BLYTHE, BARBARA I 104419 4219000 Graphic Subscription 03289-26559765 12 .9 5 00 01530535 07 /22/2022 BLYTHE, BARBARA I 104419 4219000 Graphic Subscription 03320-33753999 12 .9 5 00 0 1530535 07 /22/2022 BLYTHE, BARBARA 1104419 4219000 Graphic Subscription 03348-34674340 12 .95 00 0 1530535 07 /22/2022 BLYTHE, BARBARA I 1044 19 4219000 Graphic Subscri ption 03379-22578010 12 .95 00 01530535 07 /22 /2022 BLYTHE, BARBARA I 104419 4219000 Graphic Subscription 03409-19453935 12.95 00 01530535 07 /22/2022 BLYTHE, BARBARA I 104419 4219000 Graphic Subscription 03440-26297241 12 .95 00 0 1530535 07 /22/2022 BLYTHE, BARBARA 1104419 4219000 Streaming Software F3F84A5D-00 15 25 .00 00 0 1530535 07 /22/2 022 BLYTHE, BARBARA I 104419 4219000 Streaming Software F3F84A5D-00 16 25.00 00 01530535 07 /22/2022 BLYTHE, BARBARA 11 04419 4219000 Streaming Software F3F84A5D-0017 25.00 00 01530535 07 /22/2022 BLYTHE, BARBARA 1104419 4219000 Streaming Software F3F84A5D-00 18 25 .00 00 01530535 07 /22/2022 BLYTHE, BARBARA 1104419 4219000 Streaming Software F3F84A 5D-00 19 25.00 00 0 1530535 07/22/2022 BLYTHE, BARBARA 1104419 4219000 Streaming Software F3F84A5D-0020 25 .00 00 0 1530535 07/22/2 022 BLYTHE, BARBARA I 1044 19 4219000 Stream ing Software F3F84A5D-002 I 25.00 00 01530535 07/22/2022 BLYTHE, BARBARA 11 04419 4219000 Streaming Software F3F84A5D-0022 25.00 00 0 1530535 07 /22/2022 BLYTHE, BARBARA I 104419 4219000 Stream ing Software F3F84A5D-0023 25.00 Report D ate 07/22/2022 Page City & Housing Item 1B-28 City of Palm D esert Check Register 7/22/2022 -7/22/2 022 Bank ID Check Number Check Date Vendor Name Account N umb e r Transaction D esc Invoice Amount Paid 00 0 1530535 07 /22/2022 BLYTHE, BARBARA 11 044 19 42 19000 Streaming Software F3F84A5D-0024 25.00 00 01530535 07/22/2022 BLYTHE, BARBARA I 104419 4219000 Streaming Software F3F84A5D-0025 25 .00 00 01530535 07/22/2022 BLYTHE, BARBARA I 104419 4219000 Streaming Software F3F84A5D-0026 25 .00 00 01530536 07 /22/2022 CBRE INC 8734 195 4309000 0071478-1-22 0071478-1-22 2,500 .00 00 01530537 07 /22/2022 COACHELLA VALLEY ASSOC IATION 2384515 4363000 AB2766 Ol /01 /22-03 /31 /22 C V22236-22 13 ,000.37 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 1104610 4351000 1093 CIVlC CENTER PARK 315245847772JU22 8,491.15 00 01530538 07 /22/2022 COACHELLA VALL EY WATER DIST. I 104330 4351000 1052 CORPORATION YARD 3 151778477041 U22 474.97 00 0 1530538 07/22/2022 COACHELLA VALLEY WATER DIST. 11 04340 4351000 (A) I 057 C ity Hall 315 l878477l4JU22 242 .83 00 0 1530538 07 /22/2022 COACH ELLA VALLEY WATER DIST. I 104344 4351000 (B) I 057 Po rtola CC 3 l 51878477l4JU22 404.86 00 0 1530538 07 /22 /2022 COAC HELLA VALLEY WATER DIST. I 104610 4351000 248 RAC WELL RMT BY LAKE 332429853l74JU22 3,700.15 00 01530538 07 /22/2022 COACH ELLA VALLEY WATER DIS T. I 10461 I 435 1000 1054 CITY PARKS 3I518 I 847708JU22 2,973 .29 00 01530538 07 /22/2022 COACHELLA VALL EY WATER DIST. 110461 I 4351000 10364 HOVL EY SOCCER PARK 3l6695849222JU22 9,206.41 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. I 104614 4351000 1055 ST MEDIANS "5" 3 l 5183847710JU22 6 ,710.58 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. I 104614 4351000 I 0528 Entrada /Eric Johnson 3 I 72878498 I 4JU22 1,513.36 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. I 104614 4351000 1051 ST MEDIANS "4" 3l5175847702JU22 2,990.01 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DI ST. 2424549 4351000 1141 AQUATIC CENTER 5l254 1849896JU22 988.78 00 0 1530538 07 /22/2022 COAC HELLA VALLEY WATER DIST. 2734682 4351000 13 1050 Primro se II 3 1517384 7700JU 22 117.10 00 01530538 07 /22/2022 COACH ELLA VALLEY WATER DIST. 2754643 4351000 1 1050 Di amondback 315l73847700JU22 41.02 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754680 4351000 I 8 I 050 Monterey Meadows 31517384 7700JU22 59.98 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 275468 1 4351000 17 I 050 The Glen 31517384 7700JU22 85.48 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754682 4351000 2 1050 Hovley Estates 3 I 5173847700JU22 37 .51 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754682 4351000 15 1050 Hovley Es tates 3l5173847700JU22 37 .5 1 00 0153053 8 07 /22/2022 COACHELLA VALLEY WATER DI ST. 2754683 4351000 22 I 050 Sonata I 3 I 5 I 73847700JU22 82.69 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIS T. 275 4684 4351000 20 I 050 Sonata n 3l5 1738 47700JU22 128.14 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754685 4351000 16 1050 Hov ley Collection 315l73847700JU22 49.21 00 01530538 07 /22/2022 COACHELLA VALL EY WATER DIST. 2754685 4351000 21 I 050 Hovl ey Collection 315l73847700JU22 29.32 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754686 4351000 5 I 050 La Paloma I 315 I 73847700JU22 31.66 R eport Date 07 /22 /2022 Page 2 City & Housing Item 1B-29 C ity of P a lm Desert Check Register 7/22/2022 - 7/22/2022 Bank ID Check Number Check Date Vendor N ame Account Number Transaction De sc Invoice Amount Paid 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754686 435 1000 19 I 050 La Paloma I 315173847700JU22 32.83 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754687 4351000 6 I 050 La Paloma II 3 I 517384 7700JU22 73 .85 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754693 4351000 3 1050 La Paloma 111 315173847700JU22 41.02 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754694 4351000 7 I 050 Sandpiper 315 I 73847700JU22 75.02 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754695 4351000 8 l 050 Sandpiper 315173847700JU22 65.66 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754696 4351000 4 1050 Hov ley Court West 3 I 5173847700JU22 50.38 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2754697 4351000 14 1050 Palm Court 315173847700JU22 30.49 00 01530538 07 /22 /2022 COACHELLA VALLEY WATER DIST. 2764374 4351000 I 0560 HAYSTACK 33055 I 849952JU22 2,084.43 00 01530538 07 /22 /2022 COACHELLA VALLEY WATER DIST. 2764374 4351000 10561 HAYSTACK 330559849954JU22 2,722.30 00 01530538 07 /22 /2022 COACHELLA VALLEY WATER D IST. 2774373 4351000 (3) I 056 Presidents Plaza 315 I 85847712JU22 416 .70 00 0153053 8 07 /22/2022 COACHELLA VALLEY WATER DIST. 2774373 4351000 (5) I 056 Presidents Plaza 3!5185847712JU22 59 .57 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2784374 4351000 (I) 1056 Vineyards 3 I 5185847712JU22 50.53 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2784374 4351000 (7) I 056 Vineyards 3151858477!2JU22 98.50 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2794374 4351000 12 1050 Waring Court 315 I 73847700JU22 75 .67 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2804374 4351000 11 I 050 Palm Gate 315173847700JU22 35.17 00 0 1530"538 07 /22/2022 COACHELLA VALLEY WATER DI ST. 28 14374 4351000 (4) 1056 T he Grove 3151858477 12JU22 537.13 00 0 1530538 07 /22/2022 COACH ELLA VALLEY WATER DIST . 2824373 4351000 (2) I 056 Presidents Plaza 3 315185847712JU22 235.24 00 01530538 07/22/2022 COACHELLA VALLEY WATER DIST. 2824373 4351000 (8) I 056 Presidents Plaza 3 315185847712JU22 78.61 00 01530538 07/22/2022 COACHELLA VALLEY WATER D IST. 2834374 4351000 (6) 1056 Portola Place 3 l 5185847712JU22 47.02 00 0 1530538 07/22/2022 COACHELLA VALLEY WATER DIST. 2864374 4351000 IO I 050 Canyon Crest 3 I 517384 7700JU22 64.42 00 01530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 2994374 4351000 9 1050 PDCC 31517384 7700JU22 337.43 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 5 104!95 436960 1 (!) 1161 -73710 FW 652499886934JU22 110.97 00 0 1530538 07 /22/2022 COACHELLA VA LLEY WATER DIST. 5 104 195 4369601 (3) 11 61 -737 10 FW FP 652499886934 JU22 86.99 00 0 153 0 538 07 /22/2022 COACHELLA V A LLEY WATER DIST. 5 104 195 4369602 (2) 11 6 1 -73720 FW 652499886934JU22 72.64 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 5 104 195 4369800 (4) 11 61 -72559 Hwy 111 652499886934JU22 61.79 00 0 1530538 07 /22/2022 COACHELLA VALLEY WATER DIST. 5104 195 4369800 (5) I 16 1 -72559 Hwy 111 FP 652499886934JU22 40.65 00 01530539 0 7/22/2022 COUNTY OF RIVERSIDE SHERIFF DEPT I 104210 4217000 FY 21 /22 PD Police Motors Fuel SH000004!212 695 .59 R e port D ate 07/22/2022 Page 3 City & Housi na Item 1B-30 City of Palm D esert Check Register 7/22/2022 -7/22 /2022 Bank ID Check Number Check D ate Vendor Na me Ac count N umb e r T ran sac tion Desc In voic e A mount Paid 00 0 1530539 07/22/2022 COUNTY OF RIVERSIDE SHERIFF DEPT 1104210 4217000 FY 21 /22 PD Police Motors Fue l SH0000041216 710.79 00 01530539 07 /22/2022 COUNTY OF RIVERSID E SH ERIFF DEPT 1104210 4217000 FY 2 I /22 Burgl ary Suppres sion SH00000412 I I 1,160 .74 00 01 53 053 9 0 7/22/2022 CO UN TY OF RlVERSlD E SH ER1FF D EPT I 104210 4217000 FY 21 /22 Burg lary Suppressio n SH0000041 2 15 1,13 8.33 00 01530540 07 /22/2022 CPS HR CONSUL TING 1104154 4309000 C lass and Compensa tion Study 000 67 62 5,100 .00 00 01530540 07/22/2022 CPS HR CONSUL TING I 104154 4309000 Class and Compensation Study 0006763 4 ,685 .00 00 01530541 07/22 /2022 D& BVISIONS 2364195 4309000 Con sulting services for the Ci 839 1,870 .00 00 01530542 07 /22/2022 DD PAINT ING INC 2304220 4331000 paint perimeter wall FS67 A432 95618 2,800 .00 00 0 1530543 07 /22/2022 DAN IEL HURTADO 1100000 1150100 CACEO 5/22 -26/22 HURTADO CLR M&IE 5/27 /22 -333 .00 00 01530543 07 /22/2022 DANIEL HURTADO I 100000 1150100 CACEO 5/22-26/22 HURTADO CLR LOG 5/27 /22 -1 ,019 .20 00 01530543 07 /22/2022 DANIEL H U RTADO I 104470 4312000 CA CEO 5/22-26/22 HURTADO M&IE 5/27/22 407 .00 00 01530543 07 /22/2 022 DANI EL HURTADO 1104470 4312000 C ACEO 5/22-26/22 HURTADO LOG 5/27/2 2 1,019.20 00 01530543 07 /2 2/2022 DANIEL HURTADO 1104470 4312000 CACEO 5/22-26/22 HU RTADO MIS C 5/27/22 -7.67 00 01530544 07 /22/2022 DAT A T ICKET INC 1104470 4309000 PROF SVC PARKING TICKET PROCES 140211 298.12 00 01530545 07 /22/2022 DEPARTMENT OF JUSTICE I 104210 4390400 FY 21 /22 Blood alcohol analys i 588850 210.00 00 01530545 07 /22/2022 DEPARTMENT OF WSTICE I 104210 4390400 FY 21 /22 Blood al cohol analysi 588963 35.00 00 01530546 07 /22/2022 DESERT PIPE & SUPPLY I 10461 I 433200 1 irrigation supplies -LMA 16 16489950 ISO.I I 00 01530547 07 /22/2022 DESERT RECREATION DISTRICT I 104344 4309000 SERVICES FOR PORTOLA COMMUNITY 3226 8,896 .79 00 01530547 07/22/2022 DESERT RECREATION DISTRJCT 1104344 4309000 SERVICES FOR PORTOLA COMMUNITY 3215 8,902 .28 00 01530547 07/22/20 22 DESERT RECREATION DISTRICT I 104610 4309200 SERVICES FOR CITY PARKS AND 3214 33 ,105 .91 00 01530547 07/22/2022 DESERT RECREATION DISTRJCT 1104610 4309200 ADDITIONAL FUNDS DUE TO INCREA 3225 40,561.40 00 0 1530547 07 /22/2022 DESERT RECREATIO D ISTRICT I 104610 4309200 ADD ITIONAL FUNDS D UE TO IN C REA 3214 6 ,924 .72 00 0 1530548 07 /22/2022 DESERT TREE SPRAYING 1104610 4332001 rodent control -CC Park 1105-1 250 .00 00 01530548 07 /22/2022 DESERT TREE SPRAYING 1104611 4332001 rodent control -Parks 1105-2 215 .00 00 01530548 07 /22/2022 DESERT TREE SPRAYING 1104611 4391000 roden contro l -Comm Gardens I 105-3 60.00 00 0 1530548 07 /22/2022 DESERT TREE SPRAYING 1104614 4392101 roden contro l -Entrada I 105-4 110.00 00 01530548 07 /22/2022 DESERT TREE SPRAYING 2854374 4332100 roden control -K&B 1105-5 60 .00 00 0 1530549 07 /22/2022 DIVISION OF THE STATE ARCHITECT I 100000 3166010 SB 1186 DISABILITY ACCESS & ED 7122022 22 .80 Report Date 07/22 /2022 Page 4 City & Housing Item 1B-31 C ity of Pa lm D esert Check Register 7/22/2022 -7/22 /2022 Bank ID Check Number Check Date Vendor Name Account Number Transaction Desc Invoice Amount Paid 00 0 1530550 07 /22/2022 DOKKEN ENGINEERJNG 2 134359 4400!00 PROVIDE ENGINEERING AND 41376 2,050.00 00 01530551 07 /22 /2022 DOVE PRINTING 1104417 4302600 Brightside Design /Printing Ser 3790 6 ,02700 00 01530551 07 /22/2022 DOVE PRINTING 1104417 4302600 Brightside Design/Printing Ser 3788 6,125 .00 00 0153055 1 07 /22/2022 DOVE PRINTING 11044 17 4302600 Brightside Design/Printing Ser 3789 4,174.00 00 01530551 07 /22/2022 DOVE PRINTING 11 044 17 4302600 Brightside Design/Printing Ser 3789 2,145.00 00 0 1530552 07 /22/2022 DUDEK & ASSOCIATES INC. 45 14692 4400100 AMENDMENT NO. 4 FOR ADDITIONA 202204440 17,543.75 00 0 1530553 07 /22/2022 EXCEL LANDSCAPE INC 11 04610 4332001 LMA 17 -CIVIC CENTER PARK 103787 16,242.82 00 0 1530553 07 /22/2022 EXCEL LANDSCAPE INC 11 04610 4337100 EXTRAS -TRI-CITIES SPORTS FIE 104008 2,665.02 00 01530553 07 /22/2022 EXCEL LANDSCAPE INC 11 04610 4337100 LMA 17 -TRI-C ITIES SPORTS FIE 103787 7,575.00 00 01530553 07 /22 /2022 EXCEL LANDSCAPE INC 1104611 4332001 EXTRAS -MAGNESIA FALLS PARK 103984 651.50 00 01530553 07/22/2022 EXCEL LANDSCAP E INC 1104611 4332001 LMA 17-MAGNES IA FALLS PARK 103787 1,909.00 00 01530554 07 /22/2022 FAMILY YMCA OF THE DESERT 2424549 4309000 AQUAT IC CENTER: OTHER EXPENSES 6421 19,948.34 00 01530554 07 /22/2022 FAMILY YMCA OF THE DESERT 2424549 4309300 AQUATIC CENTER: MANAGEMENT FEE 6421 13,750.00 00 01530554 07/22/2022 FAM ILY YMCA OF THE DESERT 2424549 4801100 AQUATIC CENTER: FOOD/MERCHAND I 6421 6,340.80 00 015305 54 07 /22 /2022 FAMILY YMCA OF THE DESERT 2424549 4802101 AQUA TIC CENTER: CONTRACTED LAB 6421 174,301.72 00 0 1530555 07 /22/2022 FEDERAL EXPRESS CORP. 1104470 4366000 FEDEX CHARGE 6/8/2022 7-790-76215 68.59 00 0 1530556 07 /22/2022 FG CREATIVE INC 11044 16 4306101 Advertisement for Concerts in 10042 1,000.02 00 01530557 07 /22/2022 FRONTIER COMMUNICATIONS INC 11 04159 4365000 D/U Circuit Fred Waring 7605686932-JU22 56 .65 00 0 1530557 07 /22 /2022 FRONTIER COMMUN ICA T!ONS INC I 104210 4306001 Phone Svc 7608629848-JU22 121.18 00 0 1530557 07 /22 /2022 FRONTIER COMMUNICATIONS INC 11 04250 4365000 Traffic Signal line SVC 7603459 l 46-J U22 56.65 00 0 1530557 07 /22 /2022 FRONTIER COMMUN ICATIONS INC 1104344 4365000 PCC Phone Srv 7605682560-J U22 135.12 00 01530557 07 /22/2022 FRONTIER COMMUN ICATIONS INC 2294210 4391400 Va ll ey Crimestoppers Hotline 76034 I 7867-JU22 15 1.99 00 0 1530557 07 /22/2022 FRONTIER COMMUN ICATIONS INC 27 14491 4369500 EP Phone Svc 76067490 l 2-JU22 99.86 00 0 153 0 557 07 /22/2022 FRONTIER COMMUNICAT IONS INC 5 104 195 4369601 Parkv iew Bldg A larm Srv 7603468393-W22 158.17 00 0 1530557 07 /22/2022 FRONTIER COMMUNICATIONS INC 5 104195 4369601 Parkv iew Bldg Phone Srv 760674 I 960-W22 84.66 00 0 1530557 07 /22 /2022 FRONTIER COMMUN ICATIONS INC 5 104195 4369601 Parkview Bl dg Fi re Alann 760779 I 904-J U22 75.20 00 0 1530557 07 /22 /2022 FRONTIER COMMUNICAT IONS INC 5 104195 436960 1 Parkview Bl dg Alann Srv 760836 I I 42-JU22 81.39 Report D ate 07 /22 /202 2 Page 5 City & Housing Item 1B-32 City of P alm D esert Check Register 7/22/2022 -7/22 /2022 Bank ID Check N umb e r Check Date Vendor N ame Account N umb er Trans action Desc Invoice A mount Paid 00 01530557 07 /22/2022 FRONTIER COMMUNICATIONS INC 5 104 195 4369602 State Bldg Internet Srv 3 IO I 746 I 65-JU22 55.98 00 01530557 07 /22 /2022 FRONTIER COMMUNICATIONS TNC 5 104195 4369800 Henderson Bldg Phone Srv 76077667 I 5-JU22 206.25 00 01530558 07 /22/2022 FULTON DISTRIBUTING 1104610 4337100 TRASH CAN LINERS -TRI-C ITIES 575298 769.53 00 01530558 07 /22/2022 FULTON DISTRIBUTING 11 04611 4219000 TRASHCAN LINERS-PARKS 575298 52 .95 00 01530558 07 /22 /2022 FULTON DISTRIBUT!NG I 104614 4337001 TRASHCAN LINERS -MEDIANS 575298 1,344.32 00 0 1530559 07 /22 /2022 GALLS LLC 1104211 4306001 COPS Uniforms 021392530 64.43 00 01530560 07 /22/2022 GAME TIME 1104610 4332100 PLAYGROUND-CC PARK PJ l-0165974 23.69 00 0 1530560 07 /22 /2022 GAME TIME 1104611 4332501 PLAYGROUND -PARKS PJI-0 165974 5,126 .00 00 0 1530561 07 /22 /2022 GLODE,JOHN 1100000 3511100 REFUND PARKING FEES REISSUE PD80859 50.00 00 0 1530562 0 7/22/2022 GOMEZ, N IC HOLAS 1104250 4312000 6/2 9-30/22 IMSA Fiber Optic Ce 0622NG-MEALS 96.00 00 01530562 07/22/2022 GOMEZ, N IC HOLAS 1104250 4312000 6/2 9-30/22 IMSA Fiber Optic Ce 0622NG-LODGING 132.18 00 01530562 07 /22/2022 GOMEZ, NICHOLAS 1104250 4312000 6/29-30/22 IMSA Fiber Optic Ce 0622NG-M ILEAGE 97.70 00 0 1530563 07 /22/2022 GRIFFITHS FENCE 1104610 4332100 FENCE REPAIRS -CC PARK 3593 405.00 00 01530564 07 /22/2022 HAMMER PLUMBING AND PUMPING INC. 110461 I 4331000 CAHUILLA HILLS PARK RESTROOM T 22109-1 380.00 00 01530565 07 /22/2022 HDS WHITE CAP CONSTRUCTION SUPPLY I 104610 4219000 irrigation s upplies -CC 50018958241 185.77 00 01530565 07/22/2022 HDS WHITE CAP CONSTRUCTION SUPPLY 1104610 4219000 irrigation supplies -CC 50019003097 138.05 00 01530566 07/22 /2022 HEAL TH NET LIF E 2300000 3412400 EMS 12/18/21 RefRun22-31370 U9292 l 0150 1 1,825.48 00 01530567 07 /22 /2022 HERITAGE PROVIDER NETWORK INC 2300000 3412400 EMS 9/22 /21 Ref Run 21-51 8357 20150100341900 64.11 00 01530568 07 /22 /2022 HF&H CONSULTANTS LLC 2364 195 4309000 PROVIDE SOLID WASTE, RECYCLING 9719373 2,881.25 00 0 1530569 07 /22/2022 HIGH TECH IRRIGATION INC. 1104610 4332001 irr igation sup plies -CC 720687 156.44 00 0 1530569 07 /22 /2022 HIGH TECH IRRIGATION INC . 1104614 4337001 fertil izer -LMA 9 720148 182.49 00 0 1530570 07 /22/2022 HILEMAN, TODD 1100000 1150100 ESRI 7/9-10/22 I.HILEMAN CLRM&IE7/I0/22 -111.00 00 01530570 07 /22 /2022 HILEMAN, TODD I 100000 1150100 ESRI 7/9-10/22 I.HILEMAN CLR MILE 7/10/22 -145.08 00 01530570 07 /22/2022 HILEMAN, TODD 11 00000 1150 100 ESRI 7/9-10/22 I.HILEMAN CLR LOGE 7/10/22 -204 .54 00 0 1530570 07/22/2022 HILEMAN, TODD 11 04130 431 1500 ESRI 7/9-10/22 T .HILEMAN MILEAGE 7/10/22 145 .08 00 0 1530570 07 /22/2022 HILEMAN, TODD I 104 130 43 12000 ESRJ 7/9-10/22 T .H ILEMAN M&IE 7/10/22 111.00 00 0 1530570 07 /22 /2022 HILEMAN, TODD 11 04 130 43 12000 ESRJ 7/9-10/22 T .HI LEMAN LOGE 7/10/22 203 .99 Report Date 07 /22 /2022 Page 6 City & Housina Item 1B-33 C ity of P a lm D esert Check Register 7/22/2022 - 7/22 /2022 Bank ID Check Number Check Date Vendor Na me Account N umb er Tra nsaction D esc Invoice A mount Paid 00 01530570 07 /22/2022 HILEMAN, TODD I 104 130 4312000 ES RI 7/9-10/22 T.HILEMAN PARK 7/10/22 87.00 00 01530571 07 /22/2022 HOLT ARCHITECTS INC 4504161 4400100 AMENMENT NO . I FOR DESIGN 22-06-009 900.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2824373 4332100 irrigation repairs -LMA 7 C40 6334 540.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2994374 4332100 irrigation repairs -LMA 7 C40 6332 2,867.32 00 01530572 07/22/2022 HORIZON PROFESSIONAL LANDSCAPE I 104614 4337001 DESERT WILLOW LOWER PARKING LO 6323 996 .00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2734680 4332000 LMA 7 DESERT MIRAGE 6317 500.00 00 01530572 07 /22/2022 HORIZON PROFESS IONAL LANDSCAPE 2734682 4332000 LMA 7 PRIMEROSE II 6317 300.00 00 01530572 07 /22/2022 HORIZON PROFESSlONAL LANDSCAPE 2754643 4332000 LMA 7 DIAMONDBACK 6317 100.00 00 0 1530572 07 /22 /2022 HORIZON PROFESSIONAL LANDSCAPE 2754680 4332000 LMA MONTEREY MEADOWS 6317 125.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2754681 4332000 LMA 7 THE GLEN 6317 260.00 00 01530572 07 /22/2022 HORIZON PROFESSIO AL LANDSCAPE 2754682 4332000 LMA 7 HOV LEY EST A TES 6317 135 .00 00 01530572 07 /22/2022 HORIZON PROFESSIO AL LA DSCAPE 2754683 4332000 LMA 7 SO ATA I 6317 325.00 00 01530572 07 /22/2022 HORIZON PROFESSIO AL LANDSCAPE 2754684 4332000 LMA 7 SONATA 11 6317 450.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2754685 4332000 LMA 7 HOVLEY COLLECTION 6317 350.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2754686 4332000 LMA 7 LA PALOMA I 6317 145.00 00 01530572 07 /22 /2022 HORIZON PROFESS IONAL LANDSCA PE 2754687 4332000 LMA 7 LA PALOMA II 6317 145.00 00 01530572 07 /22 /2022 HOR IZON PROFESSIONAL LANDSCAPE 2754693 4332000 LMA 7 LA PALOMA III 6317 125.00 00 01530572 07/22/2022 HORIZON PROFESSIONAL LANDSCAPE 2754694 4332000 LMA 7 SANPIPER COURT 6317 150.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2754695 4332000 LMA 7 SANPIPER COURT WEST 6317 155 .00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LA DSCAPE 2754696 4332000 LMA 7 HOVLEY COURT WEST 6317 225.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2754697 4332000 LMA 7 PALM COURT 63 17 100.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2784374 4332000 LMA 7 VINEY ARDS 6317 200.00 00 0 1530572 07 /22 /2022 HORIZON PROFESS lONAL LANDSCAPE 2794374 4332000 LMA 7 WARING COU RT 6317 195.00 00 0 1530572 07 /22 /2022 HORIZON PROFESSIONAL LANDSCAPE 2804374 4332000 LMA 7 PALM GATE 6317 120.00 00 0 1530572 07/22/2022 HORIZON PROFESSIONAL LANDSCAPE 28 14374 4332000 LMA 7 THE GROVE 6317 460 .00 00 01530572 07/22/2022 HORIZON PROFESS IONAL LA DSCAPE 2824373 4332000 LMA 7 PRESLDENTS PLAZA III 6317 460.00 00 01530572 07/22/2022 HORIZON PROFESSION AL LA DSCAPE 2834374 4332000 LMA 7 PORTOLA PLACE 6317 190 .00 Report Date 07/22 /2022 Page 7 Ciw & Housing Item 1B-34 C ity of P a lm D esert Check Register 7/22/2022 -7/22/2022 Bank ID C hec k N umb er C hec k D ate Ve nd or Na me Accoun t N umb er T ransac tion Desc In voice A mount Paid 00 0 1530572 07/22/2022 HORIZON PROFESS IONAL LANDSCAPE 2854374 4332000 LMA 7 KAUFMAN & BROAD 6317 900.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2864374 4332000 LMA 7 CANYON CREST 6317 260.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2874374 4332000 LMA 7 COLLEGE VIEW ESTATES II 6317 290.00 00 0 1530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 2874680 4332000 LMA 7 THE BOULDERS 6317 460.00 00 01530572 07 /22/2022 HORIZON PROFESSIO AL LANDSCAPE 2874681 4332000 LMA 7 SUN DA CE WEST 6317 255.00 00 01530572 07/22/2022 HORIZON PROFESSIO AL LA DSCAPE 2874682 4332000 LMA 7 PETUNIA I 6317 300.00 00 01530572 07/22/2022 HORIZON PROFESSIO AL LANDSCAPE 2874683 4332000 LMA 7 SUNDANCE EAST 6317 140.00 00 01530572 07/22/2022 HORIZON PROFESSIONAL LANDSCAPE 2874684 4332000 LMA 7 COLLEGE VIEW ESTATES I 6317 260.00 00 01530572 07/22/2022 HORLZON PROFESSIONAL LANDSCAPE 2994374 4332000 LMA 7 PALM DESERT CC 6317 480.00 00 01530572 07/22/2022 HORIZON PROFESSIONAL LA DSCAPE 44 14195 4332000 DESERT WILLOW PERIMETER 6287 180.00 00 01530572 07 /22/2022 HORIZON PROFESSIONAL LANDSCAPE 4414195 4332000 DESERT WILLOW PERIMETER 6290 403.39 00 01530572 07 /22 /2022 HORIZON PROFESSIONAL LA DSCAPE 44 14195 4332000 DESERT WILLOW PERIMETER 6323 7,640.00 00 01530573 07 /22/2022 IMPERIAL lRRIGATLON DISTRICT I 104250 4351400 S/W COR CC WSH 50 l 55645-JU22 54.22 00 0 1530573 07 /22/2022 IMPERIAL IRRIGATION DISTRICT 11 04250 4351400 S/W COR CC WSH 50155642-JU22 48 .63 00 01530573 07 /22/2022 IMPERIAL IRRIGATION DISTRICT I 104250 4351400 40996 WASH ST TRF SIGNAL 50524526-JU22 68.76 00 0 1530573 07 /22/2022 IMPERIAL IRRIGATION DISTRICT 11 04250 435 1400 Dinah Shore Dr/Shopper 500874 02-JU22 30.56 00 01530573 07/22/2022 IMPERIAL JRRJGA TION DISTRICT 1 104250 4351400 Dinah Shore Dr/Miriam 5008741 l-JU22 [2.34 00 0 1530573 07 /22/2022 IMPERIAL IRRJGA TION DISTRICT I 104250 4351400 72800 Dinah Shore Drive 50087423-JU22 53 .96 00 0 1530573 07 /22/2022 IMPERIAL IRRIGATION DISTRICT I 104250 4351400 Dinah Shore Dr/Monterrey 50087432-JU22 62 .03 00 0 1530573 07 /22/2022 IMPERIAL IRRIGATIO DISTRICT I 104250 4351400 Dinah Shore Dr/Monterey 50087443-JU22 30.96 00 0 1530573 07/22/2022 IMPERIAL IRR IGATION DISTRICT I 104250 4351400 Dinah Shore Dr/Miriam 50087452-JU22 54 .36 00 0 1530573 07/22/2022 IMPERIAL lRRlGATION DISTRICT 1104250 4351400 3 7998 Gerald Ford Dr 505 I 4026-JU22 27 .12 00 0 1530573 07/22/2022 IM PERIAL IRRIGATION DISTRICT I 104250 435 1400 37996 Gerald Fo rd Dr Signal LT 505 I 4028-JU22 49.72 00 01 53 0 573 07/22/2022 IMPE RIA L IRRIGATION DIST R ICT 11 04250 435 1400 75396 Frank S in atra Dr 50540835-JU22 30.96 00 01530573 07 /22/2022 IMPERIAL IRRIGATION DISTRICT I 104250 4351400 75394 Frank Si natra Dr St Ligh 50540839-JU22 29.60 00 01530573 07 /22/2022 IMPERIAL IRRIGATION D ISTRICT I 104250 4351400 75398 Frank Si natra Dr 50540840-JU22 40.94 00 01530573 07/22/2022 IMPERIAL IRRIGATION DISTRICT I 104250 4351400 33108 Mont Safety Lt 50650535-JU22 93 .16 Report Date 07/2 2/2022 Page 8 City & Housing Item 1B-35 C ity of P a lm D esert Check Register 7/22/2022 -7/22 /2 022 Bank ID Check Number Check Date Vendor Name Account N umb er Transaction Desc Invoice Amount Paid 00 0 1530573 07 /22/2022 IMPERIAL IRRIGATION DISTRICT 11 04614 4351400 34249 Monterey Ave 50488446-JU22 18.49 00 0 1530574 07 /22/2022 INTERNATIONAL ECONOM IC DEVELOPMENT 00000 1430100 IEDC Dues 7/1/22-3 /31 /23 292168 341.25 00 01530574 07 /22/2022 I TERNATIONAL ECONOM IC DEVELOPMENT 04430 4363000 IEDC Dues 4 /01 /22-6/30/22 292168 113.75 00 01530575 07 /22/2022 James E Carter Elementary School PTO I 104800 4388100 OA-FY 21-22 C41650C 4 ,3 75 .08 00 01530576 07 /22/2022 JESUS CENTENO I 100000 1150100 CACEO 5/22 -26/22 CENTENO CLR M&IE 5/27 /22 -333 .00 00 01530576 07 /22/2022 JESUS CE TENO 1100000 1150100 CACEO 5/22-26/22 CENTENO CLR LOG 5/27 /22 -1,019.20 00 01530576 07 /22/2022 JESUS CENTENO 1104470 43 12000 CACEO 5/22-26/22 CENTENO M&IE 5/27/22 407.00 00 01530576 07 /2 2/2022 JESUS CENTENO 11 04470 4312000 CACEO 5/22-26/22 CENTENO LOG 5/27/22 1,0 19.20 00 01530577 07 /22/2022 JOSLYN SEN IOR CENTER 4504 164 4400100 Jos lyn Ce nter Improvements 12553 27,600 .00 00 0153057 8 07 /22/2022 LIVING DESERT, THE 4004800 4389800 Funding Agrcemen1 Year 4 of 5 PYMT4 OF 5 200 ,000.00 00 01530579 07 /22/2022 LOCK SHOP INC. 1104340 4331000 keys and locks -City Hall B800552061 38.47 00 0 1530580 07 /22/2022 LOW E'S HOME CENTERS I C. 1104310 4332000 Street Maint supp lies 902129-062822 313.82 00 01530580 07 /22/2022 LOWE'S HOME CENTERS INC. 1104310 4391502 Graffiti supplies 902577-063022 147.76 00 01530580 07 /22 /2022 LOWE'S HOME CENTERS INC. 1104340 4331000 ac diffu se r-Ci ty Ha ll 979267-060922 25 7.91 00 0 1530580 07 /22/2022 LOWE'S HOME CENTERS INC. 1104610 4219000 safety vest 902645-062422 33 .78 00 0 1530580 07 /22/2022 LOWE'S HOME CENTERS INC. 110461 1 4332001 ca niet -Fredom Prk 901701-050322 405.15 00 0 1530580 07 /22/2022 LOWE'S HOME CENTERS INC. 5 104 195 4369601 microwave return 917683-052722 -275 .37 00 0 1530580 07 /22/2022 LOWE'S HOME CENTERS INC . 5 104 195 4369601 kit appliances-Prkvw Approved 976915-052422 2,185.87 00 01530581 07 /22/2022 M & M SWEEP ING INC. 1104310 4332000 PARKING LOT SWEEPING -CORPY AR 63356 300.00 00 01530581 07 /22/2022 M & M SWEEPING INC . 11 04610 4332100 PARK.ING LOT SWEEPING -CC PARK 63356 675 .00 00 0153058 1 07 /22 /2022 M & M SWEEPING INC . 1104611 4332501 PARKING LOT SWEEPI NG -PARKS 63356 550 .00 00 0153058 1 07 /22/2022 M & M SWEEPING INC . 1104614 4392101 PARK.lNG LOT SWEEPING -ENTRADA 63356 216.67 00 0 153058 1 07 /22/2022 M & M SWEEPI NG INC . 2424549 433 1100 PARKING LOT SWEEPING -AQUA TIC 63356 120.83 00 0 153058 1 07 /22/2022 M & M SWEEPING INC. 27 743 73 43 0 9 10 3 PARKING LOT SWEEPING -PRES ID E 63356 43 .83 00 0 153058 1 07 /22/2022 M & M SWEEPING INC . 28243 73 4309 103 PARKING LOT SWEEPING -PRESIDE 63356 405 .00 00 0 153058 1 07 /22/2022 M & M SWEEPI NG INC . 5 104 195 436960 1 PARKING LOT SWEEPING -PARK.V IE 63356 166 .67 00 0 1530582 07 /22/2022 MSA CONSUL TING 1104614 4337001 LANDSCAPE ARC HITECT DESIGNS 2765 .001-03 4,200 .00 Re port Date 07 /22 /2022 Page 9 City & Housing Item 1B-36 City of Palm Desert Check Register 7/22/2022 -7/22/2022 Bank ID Check N umber Check Date Vendor Name Account N umb er Transaction D esc Invoice A mount Paid 00 0 1530582 07/22 /2022 MSA CONSUL TING 1104614 4337001 ALLOWABLE EXTRA WORK FOR LANDS 2765.001 -03 4,000.00 00 01530583 07 /22 /2022 MULTI W SYSTEMS INC 1104674 4400100 CJVI C CENTER PUMP STATION 32230835 89,800.00 00 01530583 07/22/2022 MUL Tl W SYSTEMS INC 2424549 4802101 repair sp lash pool pump A43050 32230834 8,329.99 00 01530584 07 /22/2022 NIELSEN MERKSAMER PARRl ELLO GROSS 104121 4301500 Lg! Svc thru 6/30/22 244 745 637 .25 00 01530585 07/22/2022 OZZIE'S INTERNATIONAL TIRE & AUTO I 104331 4334000 SUPPLEMENTAL GE ERAL FLEET REP 30651 909.97 00 01530586 07 /22/2022 PACIFIC WEST ATR CONDITIO ING 5104195 4369500 PROVIDE HV AC PREVE TA TIVE 137813 2,183.42 00 01530587 07 /22/2022 PALMER ELECTRIC 1104610 4332100 ELECT REPAIRS-CC PARK 3705 1,311.26 00 0 1530587 07 /22/2022 PALMER ELECTRIC 11 04610 4332100 ELECT REPAIRS-CC PARK 3706 109.00 00 0 1530587 07 /22/2022 PALMER ELECTRIC 2734680 4332100 electrical repairs -LMA 7 3664 210.00 00 0 1530588 07 /22/2022 PRIMECARE MEDICAL NETWOR K IN C 2300000 3412400 EMS 5/2/2 1 Ref Run 21-21 1254 3 116 8556901 404 .87 00 01530589 07 /22/2022 PRO-CRAFT CO 1STRUCTION IN C 2304220 4331000 water leaking repair -Fire St 21120.072 311.34 00 01530589 07 /22/2022 PRO-CRAFT CO 1STRUCTIO INC 1104610 4331000 PLUMBING SRV -CC PARK 21120.068 104.80 00 01530589 07 /22/2022 PRO-CRAFT CO STRUCTIO INC 1104610 4331000 PLUMBING SRV -CC PARK 21120 .068 42.20 00 0 1530589 07 /22/2022 PRO-CRAFT CONSTRUCTION INC I 104610 4331000 PLUMBING SRV -CC PARK 21120.070 955.50 00 0 1530589 07 /22/2022 PRO-CRAFT CONSTRUCTION INC 1104610 433 1000 PLUMBING SRV -CC PARK 21120.074 278.33 00 01530589 07 /22/2022 PRO-CRAFT CONSTRUCTION INC 1104610 4331000 PLUMBING SRV -CC PARK 21120076 605.19 00 01530589 07/22 /2022 PRO-CRAFT CONSTRUCTION INC 1104611 4331000 PLUMBING SRV -PARKS 21120.071 126.48 00 01530589 07 /22/2022 PRO-CRAFT CONSTRUCTION I C 1104611 4331000 PLUMBING SRV -PARKS 21120.071 94.02 00 0 1530589 07 /22/2022 PRO-CRAFT CO STRUCTION I C 1104611 4331000 PLUMBING SRV -PARKS 21120.052 815.82 00 0 1530589 07/22/2022 PRO-CRAFT CONSTRUCTION INC 1104611 4331000 PLUMBING SRV -PARKS 21120.073 496.74 00 0 1530589 07 /22/2022 PRO-CRAFT CONSTRUCTION IN C 1104611 4331000 PLUMBING SRV -PARKS 21 120.075 913 .57 00 01530590 07 /22/2022 PROFORMA SOCAL I 104211 4306001 CO PS Pens BH49002763A 552.60 00 01530590 07 /22/2022 PROFORMA SOCAL I 104154 4219000 Business Cards BH49002784A 59.38 00 01530591 07 /22/2022 PROPER SOLUTIONS INC. I 104154 4303600 Temp Services 13456 2,194.80 00 01530592 07/22/2022 R DEPENDABLE CONSTRUCTION INC 4000000 2060000 RETNT C37960E/PI 15723 RETNT 3197 -6,7 16 .22 00 01530592 07/22/2 022 R DEPEN DABLE CO STRUCTION INC 4004161 4400100 CONSTRUCTION OF THE CITY COUNC 3197 134 ,324.55 00 01530593 07/22/2022 RT K REFRIGERTATION I 1046 10 4332001 appliance maintenance -snack 2099 132.33 Report Date 07/22 /2022 Pa ge 10 Citv & Housing Item 1B-37 City of P a lm Desert Check Register 7/22/2022 -7/22 /2022 Bank ID Check Number Check Date V endor Name Account Number Transaction Desc Invoice Amount Paid 00 01530594 07 /22/2022 RAMIREZ, ANDY 1104340 4331000 TradeWindPart -VQT200 Mcchani ORDER#6363 410 .00 00 01530595 07 /22/2022 ROJAS , JOE I 104I54 4312101 Inspector Course/J. Rojas M&IE PERDIEM 6/30/22 185.00 00 01530595 07 /22/2022 ROJAS, JOE 1104154 4312101 inspector Course/J . Rojas LODG PERDlEM 6/30/22 503 .86 00 01530596 07 /22/2022 SAME DAY EXPRESS 4364650 4337200 Maintenance of the City's perm 070122 4,600.00 00 01530597 07 /22/2022 SILLMA WRIGHT ARCHITECTS 4504161 4400100 AMENDMENT 0. I FOR DESIGN OF 19020-0622 2,570 00 00 01530598 07 /22/2022 SIMPLOT PARTNERS I 104310 4332000 Weed abatement supplies 208135438 178 .30 00 01530598 07 /22/2022 SIMPLOT PARTNERS I 104611 4391000 irrigation supplies -Comm Ga r 208135500 432 .78 00 01530599 07 /22 /2022 SITEONE LANDSCAPE SUPPLY LLC I 104610 4332001 irrigation repairs -CC 120926623-00 I 1,338.94 00 01530599 07 /22 /2022 SITEONE LANDSCAPE SUPPLY LLC 1104610 4332001 irrigation repairs -CC 120928086-00 I 420.40 00 01530599 07 /22/2022 SITEONE LANDSCAPE SUPPLY LLC 1104614 4337001 irrigation supplies -LMA 9 I I 9525595-00 I -677.42 00 0 1530600 07 /22/2022 SO CAL GAS 1104330 4351200 74605 42nd Ave SHOP 05382896 I 49-JE22 29 .98 00 0 15 30600 07 /22/2022 SO CAL GAS 1104340 4351200 73510 FW City Hall 20092710001 -J U22 32 .26 00 01530601 07 /22/2022 SOUTH COAST AIR QUALITY MGMT DIST I 104330 4364000 July 2021-June 2022 AQMD Fee -3986378 151.07 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 4254430 4395000 !HUB (6/6-7/5) 700423102627JU22 4,072.01 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA ED IS ON 1104250 4351400 PD Srv Area 19 LS-1-E 700400365524JU22 3,175 .62 00 0 1530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 11 04250 4351400 Traffic lamps LS -2 700524045271JU22 288.76 00 0 1530602 07 /22/2022 SOUTHERN CALIFORN IA EDISON 1104250 435 1400 Street lites LS-3 600001510277JU22 3,710.36 00 01530602 07 /22/2022 SOUTHERN CALIFORN IA EDISON 1104250 4351400 TRAFFIC SIGNALS TC-I 60000 I 002544JU22 7,706 .96 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON I 104330 4351400 74705 42nd PED 700117253442JE22 3,417.35 00 01530602 07 /22/2022 SOUTHERN CALIFOR IA ED IS O 1104340 4351400 43980 I /2 San Pablo Rd 700339281893JE22 4,429.77 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 11 04340 4351400 73510 FW City Hall 700116008610JE22 18,381.61 00 01530602 07 /22/2022 SOUTHERN CALlFORNlA EDlSON 1104344 4351400 45480 Portola CC 700418878578JU22 1,988 .63 00 01530602 07 /22 /2022 SOUTHERN CALIFORNIA ED ISO N 1104610 4351400 737 10 FW Pumpstation 700169234934JE22 9,871.93 00 0 1530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 11046 10 4351400 CC Park -San Pablo 700 16 7703344JE22 4,200.65 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 1104614 435 1400 Street Power PEDESTALS 700019019320JU22 2,454.41 00 01530602 07 /22/2022 SOUTHERN CALIFOR IA EDISON 1104614 435 1400 43556 1/2 San Pablo 700654070741JE22 90.81 00 01530602 07 /22/2022 SOUTHERN CALIFOR IA EDISON 2424549 4351400 73751 Magnesia Falls Dr POOL 700019219986JE22 9,364.14 Report Date 07/2 2/2022 Page 11 ity & Housing Item 1B-38 C ity of Palm D esert Check Register 7/22/2022 -7/22 /2022 Bank ID Check N umb er Ch eck Date V endor N ame A ccount N umb e r Transa ction D esc Invoice A mount Paid 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2734680 4351000 (3) Desert Mirage 7000 l 7585033JU22 20.94 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2734682 4351000 (4) Primrose 70 0017585033JU 22 18.10 00 01530602 07 /22/2022 SOUTHERN CALlFORNlA EDISON 2754680 4351000 (21) Monterey Meadows 7000 l 7585033JU22 17.85 00 01530602 07 /22/2022 SOUTHERN CALIFORNlA EDISON 2754681 4351000 (20) The G len 7000 I 7585033JU22 18.28 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2754682 4351000 ( I 8) Hovley Estates 700017585033JU22 38 .38 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2754683 4351000 ( I 9) Sonata I 7000 I 7585033ru22 18.28 00 01530602 07 /22/2022 SOUTHERN CALIFORN IA EDISON 2754683 4351400 SONA TA-HOVLEY 70041395027 IJU22 4,338.35 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2754684 4351000 (5) Sonata 11 7000l 7585033JU22 19 .01 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2754685 4351000 (7) Hovley Collection 7000l 7585033JU22 36.56 00 0 1530602 07 /22 /2022 SOUTHERN CALIFORNIA EDISON 2754686 4351000 (8) La Pa loma I 7000 I 7585 033JU22 39 .16 00 01530602 07 /22 /2022 SOUTHERN CALIFORNIA EDISON 2754687 4351000 (10) La Paloma 11 700017585033JU22 18 .28 00 01530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 2754693 4351000 ( 14) La Pa loma Ill 700017585033JU22 18 .07 00 01530602 07 /22/2022 SOUTHERN CALIFORNlA EDISON 2754694 4351000 (11) Sandpiper 7000l7585033ru22 36.35 00 01530602 0 7/22 /2022 SOUTHERN CALIFORNIA EDISON 2754695 4351000 (12) Sandpiper West 7000l7585033JU22 36.35 00 01530602 07 /22 /2022 SOUTHERN CALIFORNIA EDISON 2754696 4351000 (13) Hovley West 100017585033ru22 18 .79 00 0 1530602 07 /22 /2022 SOUTHERN CALIFORNIA EDISON 2764374 435 1000 (I) Canyon Cove 7000 I 7585033ru22 41.80 00 01530602 07 /22 /2022 SOUTHERN CALIFORN IA EDISON 2774373 435 1400 (22) Presidents Plaza E/W 7000 I 7585033JU22 259.97 00 01530602 07 /22/2022 SOUTHERN CALIFORN IA EDISON 2784374 4351000 (2) Vineyards 7000 I 7585033 JU22 17 .85 00 01530602 07/22 /2022 SOUTHE RN CALIFORNIA EDISON 28 14374 4351000 (6) The Grove 7000 I 7585033JU22 27 .87 00 0 1530602 07 /22 /2022 SOUTHERN CALIFORN IA EDISON 2824373 435 1400 ( I 5) Presidents Pla za Ill 7000 I 7585033JU22 40 1.24 00 01530602 07 /22 /2022 SOUTHERN CALIFORNIA EDISON 2824373 435 1400 (23) Presidents Pl aza Ill 100011535033ru22 4 1.36 00 0 1530602 07 /22/2022 SOUTHERN CALIFORNlA EDISON 2834374 4351000 ( 17) Portola P lace 7000l7585033JU22 18.28 00 0 1530602 07 /22/2022 SOUTHERN CALIFORN IA EDISON 2854374 4351000 (9) K& B atP D 7000l 7585033JU22 19.43 00 0 1530602 07/22 /2022 SOUTHERN CALIFORNIA EDISON 2994374 4351000 ( I 6) Palm Desert CC 7000l 7585033ru22 22.69 00 0 1530602 07 /22/2022 SOUTHERN CALIFORNIA EDISON 5104195 4351400 73710 FW Dr Ste I 16 700339417188JE22 302 .77 00 01530602 07 /22/2022 SOUTH ERN CALIFORN IA ED ISON 5 104195 4351400 73720 FW STE I00A 700066496069JE22 2,782 .59 00 01530602 07 /22 /2022 SOUTHERN CALIFORNIA EDISON 5 104 195 4351400 73710 & 73720 FW STE 700485l07855JE22 8,743 .51 Report Date 07 /22 /2 022 Page 12 City & Housing Item 1B-39 City of P alm Desert Check Register 7/22/2 022 -7/22/2 0 22 Bank ID Check N umb er Ch eck D a te Vendor N ame A ccount N umb e r T ran sa 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FRANCIS ELECTRIC LLC I 104250 4332500 CHANGE ORDER NO . 2 TO ADD FUND 200 16823 I 5,585.59 00 0 1530604 07 /22/2022 ST. 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I 010-51623 707.87 00 01530656 07 /22/2022 WILLDAN FINA CIAL SERVICES 3124350 4309000 FY22-23 AD 2001-01 Silver Spur 010-51626 529 .58 00 01530656 07 /22/2022 WILLDAN FINANCIAL SERVICES 3144350 4309000 FY22-23 AD 2004-0 I Highl ands 010-51626 355.81 00 0 1530656 07 /22/2022 WlLLDAN FfNANCIAL SERVICES 3154350 4309000 FY22-23 AD 2004-02 SEC 29 010-51626 2,143 .14 00 01530656 07 /22/2022 WILLDAN FINANCIAL SERVICES 3534394 4309000 FY22-23 CFO 2005-1 Univ Park 010-5 1624 1,582.05 00 01530656 07 /22/2022 WILLDAN FINANCIAL SERVICES 3544394 4309000 FY22-23 CFO 2021-1 Univ Park 010 -5 1624 1,099.26 00 01530657 07 /22/2022 Zoho Corporation 1104 190 4336000 Endpoint management software 2339867 5,697.00 Total For Bank ID -00 1,496,551.29 Report Date 07/22/2022 Page 17 City & Housing Item 1B-44 Bank ID Check N umber Check Date Vendor N ame 10 10 00001546 00001547 07 /22/2022 07 /22/2022 Report Date 07 /22 /2022 RICHARDS WATSON & GERSHON INC CALIFORNIA JPIA C ity of P alm D esert Check Register 7/22 /2022 - 7/22 /2022 Account Number Transaction Desc 7034121 4301500 SARDA LGL 4/22 7034195 4309000 FY22-23 PROPERTY INS-SARDA Invoice 237683 -4 PROP2213-SA Amount Paid Total For Bank ID - 4,506.70 341.60 10 4,848.30 Page 18 Successor Agency Item 1B-45 City of Palm D esert Check Register 7/28/2022 -7/28 /2022 Bank ID Check Number Check Date Vendor Na me A ccount N umber Transaction Desc Invoice Amount Paid 00 00004629 07/28/2022 ABTECH TECHNOLOGIES IN C I 104190 4404000 DESKTOP COMPUTER PURCHASE 2204017-IN 14,423.24 00 00004630 07/28 /2022 AVENU MUNISERVICES LLC 1104159 4309000 SUTA SVC 09 .30.22 INV06-0l3687 1,801.05 00 00004631 07/28/2022 COUNTY OF RJVERSIDE ANIMAL SERVICES! 100000 3411700 LICENSING CREDIT AN00000025l5 -3,377.00 00 00004631 07 /28 /2022 COUNTY OF RIVERSIDE ANIMAL SERVICES! 104230 4309000 PROFESSIONAL SERVICES: AN0000002515 17,737.20 00 00004631 07 /28 /2022 COUNTY OF RJVERSIDE ANIMAL SERVICES! 1042 30 4309000 Over-Time Field Services Estim AN00000025 l 5 2,856.61 00 00004631 07 /28 /2022 COUNTY OF RIVERSIDE ANIMAL SERVICES ! 104230 4309000 Shelter Services AN00000025 I 5 5,802.80 00 00004631 07 /28 /2022 COUNTY OF RIVERSIDE ANIMAL SERVICES I 104230 4309000 License Processing Estimate, B AN00000025 I 5 1,826.28 00 00004631 07/28/2022 COUNTY OF RIVERSIDE ANIMAL SERVICES! 104230 4309000 Operation & Maintenance (Estim AN00000025 l 5 501.12 00 00004632 07/28/2022 County of Riverside Sheriff Department 1104210 4304000 FY 21 /22 Law Enforcement Servi SH000004 l l 78 1,414,224.03 00 00004633 07 /28 /2022 MARIPOSA LANDSCAPES INC 1104614 4337001 EL PASEO / BAJA PARK 98125 13,489.70 00 00004633 07 /28/2022 MARJPOSA LANDSCAPES INC 11046 14 4337001 CHANGE ORDER NO. I FOR LANDSCA 98125 6,563.00 00 00004633 07 /28 /2022 MARJPOSA LANDSCAPES INC I 104 614 4392101 ENTRADA DEL PASEO 98125 5,042.88 00 00004634 07 /28/2022 CDWLLC 1104190 4212000 Tech Eq uipm ent BH75513 332.61 00 00004634 07/28/2022 CDWLLC 11 04190 42 12000 Tech Equipment BH77537 332.61 00 00004634 07 /28 /2022 CDWLLC 11041 90 4212000 Tech Equipment BG08054 71.44 00 00004634 07 /28 /2022 CDW LLC 1104190 4362001 Adobe software BG75238 16,194.75 00 00004635 07 /28 /2022 GRAN ICUS INC 1104470 4309000 PROFESSIONAL SERVICES FOR 153915 3,572.83 00 00004636 07/28 /2022 HEALTHEQUITY INC I 104 154 4309000 ADMIN FEE 06-2022 2052862-3909240 176.00 00 00004636 07/28 /2022 HEAL TH EQUITY INC 6 100000 228 1900 HCFSA 2022 PAYMENTS WE 070122 2052862-3949085 802.76 00 00004636 07 /28 /2022 HEAL THEQUITY INC 6100000 228 1900 HCFSA 2022 PAYMENTS WE 070822 2052862-3972034 364. 79 00 00004636 07 /28 /2022 HEAL THEQUITY INC 6 100000 228 1900 HCFSA 2022 PAYMENTS WE 071522 2052862-3995433 346.90 00 00004636 07 /28 /2022 HEAL THEQUITY INC 6 100000 2281900 HCFSA 2022 PAYMENTS WE 071522 2052862-4018486 597 .96 00 00004637 07/28/2022 NEOGOV 1100000 14 30100 BCKGRND CHECKS 7/1/23-8/24/23 INV-28023 275.63 00 00004637 07 /28 /2022 NEOGOV 1104154 4305600 BCKGRND CHECKS 8/25 /22-6/30/23 INV-28023 1,378.12 Report Date 07 /28/2022 Page City & Housing Item 1B-46 Bank ID Check Number Check Date Vendor Name Report Date 07 /28 /2022 City of Palm Desert Check Register 7/28/2 022 -7/28 /2022 Account Number Transaction Desc Invoice Page 2 Citv & Housing Amount Paid Total For Bank ID -00 1,505 ,337.31 Item 1B-47 [This page has intentionally been left blank.] City of P a lm D esert Check Register 8/5/2022 -8/5/2022 Bank ID C heck Numb e r Ch eck D ate Ve ndor Na me A cco unt N umb er T ransaction Desc In voic e A mount Pai d 00 00004639 08/05 /2022 ALLEN, FRANK 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 174 .70 00 00004640 08/05 /2022 ARZAGA , MARIA 5764192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 130 .50 00 00004641 08/05 /2022 AVERY.ANN 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 399.67 00 00004642 08/05 /2022 BASSLER, THOMAS 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 461.16 00 00004643 08/05 /2022 BISHOP, ROBERT 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 430.42 00 00004644 08/05/2022 BO CHEN 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 389.91 00 00004645 08/05 /2022 BRADLEY .DEBRA 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 1,183.30 00 00004646 08/05 /2022 BROWN, MICHAEL 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 535.78 00 00004647 08/05 /2022 CECH IN , TERRY 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 548 .15 00 00004648 08/05 /2022 CEHR, DAVID 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 461.16 00 00004649 08/05 /2022 C ICCHIN I, SUZANNE 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 822.23 00 00004650 08/05 /2022 CONLON, PATRICK C. 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 461.16 00 00004651 08/05 /2022 CRAWFORD, DANNY 5764192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 1,362 .24 00 00004652 08/05 /2022 CRITES, BUFORD 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 174 .70 00 00004653 08 /05/2022 CROY,HOMER 5764192 41 I 9000 RETIREE HEAL TH STIPEND August-8/1/2022 307.44 00 00004654 08 /05 /2022 DARLING, GLORIA 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 174.70 00 00004655 08 /05 /2022 HOLLINGER, DIAN E 5764192 4119000 RETIREE H EAL TH STIPEND August-8/1 /2022 822.23 00 00004656 08/05 /2022 DIERCKS, MARK 5764192 4119000 RETIREE H EAL TH STIPEND August-8/1/2022 115 .15 00 00004657 08/05 /2022 DOYLE, KAREN 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 513.23 00 00004658 08/05 /2022 DRELL, PHILIP D. 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 461.16 00 00004659 08 /05 /2022 FANNTNG , JODI 5764192 4119000 RETIREE H EALTH STIPEND August-8/1 /2022 838.86 00 00004660 08 /05/2022 FENSKE, C HARLES 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 461. I 6 00 00004661 08 /05/2022 FERGUSON, JAMES C . 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,025.53 00 00004662 08 /05/2022 FLINT, DAVID 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 151.41 00 00004663 08 /05/2022 FOLKERS , RICHARD J. 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 461.16 00 00004664 08 /05 /2022 GARNER, PAGE 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 1,57 1.82 00 00004665 08 /05 /2022 GIBSON, PAULS . 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 1,183.30 Report Date 08 /05 /2022 Page Ci ty & Housing Item 1B-49 C ity of P alm D esert Check Register 8/5/2022 -8/5/2022 Bank ID Check Number Ch eck Date Vendor Na me Account N umb e r Transaction Des c Invoice Amount Paid 00 00004666 08 /05 /2022 GODFREY , BEN ORRIN 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 46116 00 00004667 08 /05 /2022 GOMEZ, DONNA 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,183 .30 00 00004668 08/05 /2022 GRANC E, RUSSELL 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 702.42 00 00004669 08/05 /2022 GREENWOOD, MARK 5764192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 1,183.30 00 00004670 08/05 /2022 GRIFFIN, ROSALVA 5764192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 273.64 00 00004671 08/05 /2022 HENDERSON,RHONDA 5764 192 41 19000 RETIREE HEAL TH STIPEND August-8/1/2022 1,096 .98 00 00004672 08/05 /2022 HERMANN , DAVID 5764 192 4 11 9000 RETIREE HEAL TH STIPEND August-8/1 /2022 I, I 04.42 00 00004673 08/05 /2022 HERNANDEZ, ANTHONY 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 535.78 00 00004674 08/05 /2022 HERNANDEZ, CARLOS 5764192 41 19000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,183 .30 00 00004675 08/05 /2022 HOGELE, ROCHELLE G . 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 115.15 00 00004676 08/05 /2022 HOLTZ, GREGG 5764192 41 19000 RETIREE HEAL TH STIPEND August-8/1/2022 461.16 00 00004677 08/05 /2022 JOHNSON , SONDRA 5764192 41 I 9000 RETIREE HEAL TH STIPEND August-8/1/2022 461.16 00 00004678 08/05 /2022 JOY, PHILLIPE. 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 967.92 00 00004679 08/05 /2022 JUDY, JANINE MARJE 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 163.06 00 00004680 08/05 /2022 KARIMI , BASHIER AHMAD 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 174.70 00 00004681 08 /05 /2022 KILPATRICK, SHAWN 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,159.81 00 00004682 08 /05 /2022 KLASSEN , RACHELLE D. 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 822.23 00 00004683 08 /05 /2022 KNIGHT, SPENCER 5764 192 41 19000 RETIREE HEALTH STIPEND August-8/1 /2022 461.16 00 00004684 08 /05 /2022 KNUTSON, LAUREL 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 101.95 00 00004685 08 /05 /2022 LEAL, DIANA 5764 192 41 I 9000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,058.05 00 00004686 08/05 /2022 LONGMAN, ELIZABETH M. 5764 192 4119000 RET IREE HEAL TH STIPEND August-8/1/2022 139 .76 00 00004687 08/05 /2022 MCBRIDE, CRAIG 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 174 .70 00 00004688 08 /05 /2022 MCCARTHY, JUSTIN 5764192 4 11 9000 RETIREE HEAL TH STIPEND August-8/1/2022 368.93 00 00004689 08/05 /2022 MCCORMICK, ROBIN 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 163.06 00 00004690 08 /05 /2022 METZ, THOMAS 5764 192 4 11 9000 RETIREE HEAL TH STIPEND August-8/1/2022 1,210.75 · 00 0000469 1 08 /05/2022 MONROE, TONY A 5764 192 4 119000 RETIREE HEALTH STIPEND August-8/1 /2022 535.78 00 00004692 08/05 /2022 MOORE, JANET 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,571.82 , Report Date 08/05 /2022 Page 2 Cit¥ & Housing Item 1B-50 C ity of P a lm D esert Check Register 8/5/2022 -8/5/2022 Bank ID Ch eck N umb e r Check Date Vendor Name A ccount N umbe r Transaction D es c Invoic e A mount Paid 00 00004693 08/05 /2022 MOORE, RUTH ANN 5764192 4 119000 RETIREE HEALTH STIPEND August-8/1 /2022 535.78 00 00004694 08 /05 /2022 NEELY, MICHAEL 5764192 41 !9000 RET IREE HEALTH STIPEND August-8/1 /2022 810.49 00 00004695 08/05 /2022 N IEMCZAK, JAY 5764192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 413.17 00 00004696 08/05 /2022 ORTIZ, WENDELL 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 430.42 00 00004697 08/05 /2022 OSBORN , LINDA 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 174 .70 00 00004698 08/05 /2022 PONDER, HART 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 378.52 00 00004699 08/05 /2022 PRUSINOWSKI, KAREN 5764192 4119000 RET IREE HEALTH STIP EN D Augu st-8/1 /2022 399.67 00 00004700 08/05 /2022 REAM , LISA 5764192 4119000 RET IREE HEALTH STIPEND August-8/1 /2022 234 .6 1 00 00004701 08/05 /2022 RIDDLE, FRANKIE 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1/2022 524.03 00 00004702 08/05 /2022 RO C HA , GRACE L. 5764192 4119000 RETIREE HEAL TH STIPEND Au g ust-8/1/2022 665.75 00 00004703 08/0 5/2022 ROSAS , SERGIO 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 l ,!83 .30 00 00004704 08/05 /2022 RUSSELL, LINDA 5764192 4119000 RETIREE HEAL TH STIP EN D August-8/1/2022 535.78 00 00004705 08/05 /2022 SCULLY, PATRICIA H . 5764192 4119000 RETIREE HEALTH STIPEND August-8/1 /2022 174 .7 0 00 00004706 08/05 /2022 CHRI STIANSEN , SHARON 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 535.78 00 00004707 08/05 /2022 SMITH, STEPHEN R. 5764 192 4119000 RETIREE HEAL TH STIPEND Augu st-8/1 /2022 461.16 00 00004708 08/05 /2022 STANLEY, JANE 5764192 4 119000 RETIREE HEAL TH STIPEND August-8/1/2022 286.19 00 00004709 08 /05/2022 SZYMANSKI, BETTY 5764 192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 931.86 00 00004710 08 /05 /2022 TOWNSEND, ALANA 5764192 4119000 RETIREE HEALTH STIPEND August-8/1/2022 198 .00 00 000047 1 l 08/05 /2022 TUCKER,RON 5764192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 1,1 83.3 0 00 000047 !2 08/05 /2022 WALKER, DEL 5764192 4! 19000 RETIREE HEAL TH STIPEND August-8/1 /2022 319.24 00 00004713 08/05 /2022 WE LLER, DENI 5764 192 4! 19000 RETIREE HEAL TH STIPEND August-8/1 /2022 46!.16 00 00004714 08/05 /2022 WHITE, BRYCE 5764192 4! l 9000 RETIREE HEALTH STIP EN D August-8/1/2022 16 3.06 00 00004715 08/05 /2022 WILCOX, DARIN 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 342.86 00 00004716 08/05 /2022 WITTE, LOCK 5764 192 4119000 RETIREE HEAL TH STIPEND August-8/1 /2022 842.63 00 00004717 08 /05 /2022 WOHLMUTH, JOHN 5764 192 4119000 RETIREE HEAL TH STIPEND Au g ust-8/1/2022 1,211.52 00 00004718 08 /05 /2022 ZAMARRIPA, AARON 5764192 4119000 RET IREE HEALTH STIPEND August-8/1 /2022 535.78 00 000047!9 08/05 /2022 ZAMORA, FLORENTINO G. 5764192 4 119000 RETIREE HEALTH STIPEND Augu st-8/1 /2022 342 .04 Report D ate 08 /05 /2022 Page 3 City & Housing Item 1B-51 C ity of P a lm D esert Check Register 8/5/2022 -8/5/2022 Bank ID Check N umb e r Ch eck D ate Vendor N ame A ccount N umb er T ransaction Des c Invoice Amount Paid 00 00004720 08/05 /2022 ZATARA [N, ABEL 5764 192 4 119000 RET [REE HEAL TH STIPEND August-8/1 /2022 1,119 .58 00 0000472 1 08/05 /2022 ZATARA IN, GERARDO 5764 192 4 119000 RETI REE HEAL TH STIPEND Aug ust-8/1 /2022 1,183 .30 00 0 1530659 08 /05 /2022 A+ WINDOW & GUTTER CLEANING 5104 195 4369601 PARK.VIEW OFF ICE COMPLEX 7429R 1,250.00 00 0 1530659 08 /05 /2022 A + WI DOW & GUTTER CLEANING 5104 195 4369601 PARK.VIEW OFFICE COMPLEX 7429 R 450 .00 , 00 0 15 30660 08 /05 /2022 ADKINS, MICHAEL 1104614 4311500 6/27 -30/22 CPRS Playground Sft 0622MA -MI LEAGE 139 .23 00 01530660 08 /05 /2022 ADKINS, M ICHAEL 11 04614 4312000 6/27-30/22 CP RS Pl aygrou nd Sft 0622MA-MEALS 259.00 00 01530660 08 /05 /2022 ADKINS, MICHAEL I 104614 4312000 6/27-30/22 CPRS Playgro und Sft 0622MA-LODG ING 430 .17 00 0153066 1 08 /05 /2022 ALARM MONITORING SERVICES INC 1104 340 4331000 battery replacement -City Hal 97053 1,009 72 00 0 1530662 08 /05 /2022 B-OK LOCKSMITH 110433 1 4334000 Transponder Yeh #98 9579 134.69 00 01530663 08 /05 /2022 BECK O IL INC 110433 1 4217000 APPROVED CONTRACT CHANGE ORDER 507272 2,899.35 . 00 01530663 08/05 /2022 BECK OIL INC 11 0433 1 4217000 ADDITIO AL GAS AND DIESEL FUEL 507272 4,751.91 00 01530664 08/05 /2022 BLYTHE, BARBARA 1104417 4302600 Additonal Postage Bri ghtside 10/28 /2021 149.33 00 0 1530665 08/05 /2022 BURKE WILLIAMS & SORENSEN LLP 1104 121 4301500 DESERT SURF LGL SV C-6/22 287783 588.00 00 0 1530666 08 /05 /2022 BURRTEC 2364195 4309000 OPERA TfNG COSTS FOR THE HOUSEH 53122 21,460.35 00 0 1530666 08/05 /2022 BURRTEC 2364 195 4309000 OPERA TING COSTS FOR T HE HOUSEH 63022 14 ,074 .60 00 01530667 08 /05 /2022 BURRTEC 2304220 433 1000 portable wash sta ti o n -FS 67 45 -PU 524920 55.93 , 00 01530668 08 /05 /2022 CASC ENG INEERING AND CONSUL T ING ING I 04470 4309000 DEVELOPMENTSRVS-0046639 10,845 .00 • 00 0 1530669 08 /05 /2022 CDW LLC 2304220 4404000 outdoor TV wa ll mount -FS 33 BB25 l 5I 197 .06 00 0 1530670 08/05 /2022 CITY OF LA QUINT A 2 13 4617 5000501 CITY'S PORTION (25 %) OF COOPER INVOl306 8,704.00 00 01530671 08 /05 /2022 COMMERCIAL DOOR M ETAL SYSTEMS INC2304220 433 1000 RE PLACE THREE EXTERIOR DOORS A 56123 15 ,20 3.82 00 0 1530672 08 /05 /2022 CONSERVE LANDCARE INC 1104 611 4332001 LANDSCAPE IMPROVEMENTS -PARKS 93993 29 ,282 .51 00 01530672 08 /05 /2022 CONSERVE LANDCARE INC 1104611 4332001 LANDSCAPE IMPROVEMENTS-PARKS 93993 22 ,019 .63 • 00 01530672 08/05 /2022 CONSERVE LA DCARE INC 1104614 433700 1 LANDSCAPE IMPROVEM ENTS -MEDIA 93994 11,742 .08 00 01530672 08/05 /2022 CONSERVE LAND CA RE INC 11046 14 433700 1 LANDSCAPE IMPROVEMENTS -MEDIA 10 28 49 800 .00 \ 00 01530672 08/05 /2022 CONSERVE LANDCARE INC I 1046 14 4337001 LANDSCAPE IMPROVEMENTS -MEDIA 106837 51 ,152 .89 00 01530672 08/05 /2022 CONSERVELANDCARE IN C I 104 6 14 4337001 LANDSCAPE IMPROVEMENTS -MEDIA 106838 58 ,904.00 I 00 01530672 08/05 /2022 CONSERVELANDCAREINC 11 046 14 4337001 LANDSCAPE IMPROVEMENTS -MEDIA 112026 589 .10 · Report Date 08 /05 /2022 Page 4 City & Housing Item 1B-52 C ity of P a lm D ese rt Check Register 8/5/2022 -8/5/2022 Bank ID Check N umber Check Date Vendor N ame Account N umb er Transaction Desc Invoice Amount Paid 00 0 1530672 08/05 /2022 CONSERVELANDCARE INC I 104614 433700 1 LANDSCAPE IMPROVEMENTS -MEDIA 112028 52,041.35 4 00 0 1530673 08 /05 /2022 CONSERVELANDCARETNC 2824373 4332100 infill =PP3 P934-22 106836 4,916.75 , 00 0 1530674 08 /05 /2022 CONSOLIDATED ELECTR1CAL DIST. INC . 1104340 4219000 electrica l supplies -City Hal 5725-1053652 100.44 00 01530675 08 /05 /2022 DEDICATED BU ILDING SERVICES LLC 1104330 433 1000 JANITOR1AL -CORPY ARD INVI656I 2,735.64 . 00 01530675 08 /05 /2022 DED ICATED BU ILDING SERVICES LLC 1104340 4332600 JAN ITORIAL -CITY HALL INVl6561 7,500.00 . 00 01530675 08 /05 /2022 DEDICATED BUILDING SERVICES LLC 1104344 433 1000 JANITOR IAL -PORTOLA CC TNV1656I 1,311.78 · 00 01530675 08 /05 /2022 DED ICATED BU ILDING SERV ICES LLC 4254430 4395000 CHANGE ORDER NO. I TO PROVIDE INVI656I 2 ,800.00 ' 00 01530675 08 /05 /2022 DEDICATED BU ILD ING SERVICES LLC 5104195 4369500 CHANGE ORDER NO. 2 TO INCREASE TNVI6561 5,750.00 , 00 01530675 08 /05 /2022 DED ICATED BU ILDING SERVICES LLC 5104195 4369601 JAN ITORIAL -PARK.VIEW OFFICE TNV16561 11,500.00 • 00 01530675 08 /0 5/2022 D EDICATED BU ILDING SERV ICES LLC 5 104195 4369800 JAN ITORIAL -HENDERSON CC TNVl6561 500.00 : --00 01530676 08/05 /2 022 DESE RT A IR CON D ITIONING INC . I 104340 4331000 HV AC -C ITY HALL 2262 15 187.6 0 · 00 01530676 08 /05 /2022 DESERT A IR CONDITIONING INC. I 104340 4331000 HV AC -C ITY HALL 226548 245.00 , 00 01530676 08 /05 /2022 DESERT A IR CONDITIONING INC. 1104340 4331000 I-IV AC -CITY HALL 227791 335 .99 , 00 01530676 08/05 /2022 DESERT A IR CONDITIONING INC . 1104340 4331000 I-IV AC -CITY HALL 22 78 03 1,554.00 , 00 01530676 08 /05 /2022 DESERT AIR CONDITIONING INC. 11 04340 4331000 HVAC - C ITY HALL 228334 294.00 • 00 01530676 08 /05 /2022 DESERT AIR CONDITIONING INC. 2304220 433 1000 HV AC -FIRE ST A TIONS 228358 1,027.33 j 00 01530676 08 /05 /2022 DESERT AIR CONDITIONING INC. 2304220 433 1000 I-IV AC -FIRE STATIONS 228358 178.00 • 00 01530676 08 /05 /2022 DESERT AIR CONDITIONING INC. 5 104 195 4369601 HVAC-PARK.V IEW BLDG 227842 147 .00 • 00 01530676 08 /05 /2022 DESERT AIR CONDITIONING INC. 5 104 195 4369800 HV AC -HENDERSON BLDG 226209 137.80 I 00 01530676 08 /05 /2022 DESERT AIR CONDITIONING INC. 4254430 4395000 HVAC repairs - I-Hub 227822 346.50 • -00 01530677 08 /05 /2022 DESERT P IPE & SUP PLY 1104340 4331000 faucets - C ity Ha ll 16430690 1,032 .31 • 00 01530678 08 /05 /2022 DESERT RECYCLING INC 1104310 4332000 RECYCLING FACILITY FOR D ISPOSA 15600 50.00 00 01530679 08 /05 /2022 D ESERT SUN INC. 1104111 4321000 AD #GCI0896970 0004 728719 1 1,680 .00 , 00 01530679 08 /05 /2022 DESERT SUN INC . 1104 11 I 4321000 AD #GCT0896977 0004 728719 2 1,134.00 , 00 01530679 08 /05 /2022 DESERT SUN INC . 11 041 11 4321000 AD#0005279778 0004 728719 3 1,188 .00 / 00 0 1530679 08 /05 /2022 DESERT SUN INC. 11041 11 4321000 AD#0005286957 0004 7287 I 9 4 704.00 / 00 01530679 08 /05 /2022 DESERT SUN INC. 1104 111 432 1000 AD #000528403 0 0004 728719 5 242.00 ., Repo rt Date 0 8/05 /2022 Page 5 City & Housin ~ Item 1B-53 C ity o f P a lm D esert Check Register 8/5/2022 -8/5/2022 B ank ID Chec k Numb er C heck D ate Ve ndo r Na me A ccoun t N umb e r T ransac ti o n D es c In voice A mount Pa id 00 0 1530679 08 /05 /2022 DESERT SUN INC. 11 04 111 4321000 AD #000529232 I 0004 728719 6 572.00 - 00 0 1530679 08 /05 /2022 DESERT SUN INC. 11 04 111 4321000 AD #0005264888 0004728719 7 352.00 00 0 1530679 08 /05 /2022 DESERT SUN INC. 1104 11 1 4321000 AD #0005264901 00047287 I 9 8 638.00 .,. 00 01530679 08 /05 /2022 DESERT SUN INC . 11 04 111 4321000 A D#00052967 l 4 0004728719 9 264.00 ~ 00 0 1530679 08/05 /2022 D ESERT SUN INC. 11 04 111 4321000 A D#0005302277 0004728719 10 184.80 - 00 0 1530679 08 /05 /2022 DESERT SUN INC . 11 04 11 1 4321000 AD#00053 I I 958 0004728719 11 294.80 ~ 00 0 1530679 08 /05 /2022 DESERT SUN INC. 11 04 111 4321000 AD#00053 I 2250 0004728719 12 334.40 ,, 00 0 1530680 08/05 /2022 DOKKEN ENGINEERING 2 134359 4400100 PROVIDE ENG INEERING AND 41586 2,460.00 I 00 0153068 1 08/05 /2022 EXCEL LANDSCAPE INC 11 046 10 4337 100 EXTRAS -TRI-CITIES SPORTS FIE 104006 3,238.98 00 0153068 1 08 /05 /2022 EXCEL LANDSCAPE INC 11 046 11 4332001 EXTRAS-MAGNES IA FALLS PARK 103488 192.48 00 01530682 08/05 /2022 FIRSTCHO ICE COFFEE SERVICE 11 04340 4219000 COFFEE / KITCHEN SPL YS - CITY 710468 87 .91 00 01530683 08 /05 /2022 FOSTER GARDNER INC. 11 046 11 4332001 FERTILIZER -PARKS 259669 26.37 • 00 0 1530683 08 /05 /2022 FOSTER GARDNER INC . 11 046 11 4332001 FERTILIZER -PARKS 259669 3,547.67 00 01530684 08/05 /2022 FRJEDMAN IMAGING 11 04 111 436 1000 Q uestys to Laserfiche Disk 007 2022021 200.00 00 01530685 08/05 /2022 FULTON DISTRJBUTING 11 04340 4219000 SUPPLY AS NEEDED VARIOUS JANIT 575297 787.05 00 01530685 08/05 /2022 FULTON DISTRIBUTING 11 04340 4219000 SU PPLY AS NEEDED VARI O US JANIT 575297 38 2.66 00 0 1530686 08/05 /2022 GAME T IME 11 046 11 433250 1 playground eq uip . repair-LMA I PJI-018857 1 3,384.00 c.. 00 0 1530687 08/05 /2022 GDG INC 11 044 16 4368100 Adding funds per amendment No. 906 14,070.00 • 00 0 1530688 08/05 /2022 HAAKER EQU IPMENT COMPANY 1104310 4332000 Broom sweeper rental 6/7 /22 -E I A02Q 12,190.50 , 00 0 1530689 08 /05 /2022 H ISTORICAL SOCIETY OF PALM DESERT 11 04800 4388000 OA FY 202 1-2022 C4 1650B 13,000.00 , 00 0 1530690 08 /05 /2022 HORIZON LIGHTING INC. 1104340 433 1000 RIM ELECTRICAL -C ITY HAL L 288408 376.80 • 00 0 153069 1 08 /05 /2022 HR GREEN PACIFIC INC 11 04420 4309000 Senior Bui lding P lan Checker 154376 45 ,569.89 • 00 0 1530692 08 /05 /2022 IM PRESS ION D ES IGN I 1043 10 42 14000 25 C ity hats - Logo 13784 4 17.26 • 00 01 53069 3 08/05 /2022 KEYSER MARSTON ASSOC IA TES INC I 104430 4309102 Review and consult on develop m 0036943 540.00 I 00 0 1530693 08 /05 /2022 KEYSER MARSTON ASSOCIATES INC 11 04430 4309102 Review and consult on developm 0036381 1,485.00 ' 00 01 530693 08/05 /2022 KEYSE R MARSTON ASSOC IATES INC 11 04430 4309102 Review and consult on develop m 0036452 540.00 . 00 0 1530693 08 /05 /2022 KEYS ER MARSTON A SSOC IAT ES INC I 104430 4309102 Review and consul t on developm 0037004 8,820.00 ~ Report Date 0 8/05 /2022 Pag e 6 City & Housing Item 1B-54 C ity of P alm D esert Check Register 8/5/2022 - 8/5/2022 Bank ID Check N umb e r Check Date Vendor N ame A ccount N umber Transaction D es c Invoice A mount Paid 00 01530693 08/05/2022 KEYSER MARSTON ASSOCIATES INC 11 04430 4309102 Review and consu lt on developm 0036786 2 ,310.00 • 00 01530694 08/05 /2022 KOA CORPORAT ION 2134565 5000903 TRAFFIC ENGINEERING SERVICES F JCl2091-3 11,403.69 • 00 01530694 08/05 /2022 KOA CORPORATION 2134565 5000903 TRAFFIC ENGINEERING SERV ICES F JCI209l-4 11,151.1 7 00 01530695 08/05 /2022 LOCK SHOP INC. 2304220 4331000 alarm lock -FS 33 Al34336 1,434.25 ,, 00 01530696 08/05 /2022 MSA CONSUL TING 1104614 4337001 LANDSCAPE ARCHITECT DESIGNS 2765 .001 -02 3 ,600.00 / 00 0 1530696 08/05 /2022 MSA CONSUL TING 1104614 4337001 LANDSCAPE ARCHITECT DESIGNS 2765.00 l-04 1,200 .0 0 ,, 00 01530697 08 /05/2022 Municipal Re sou rce Group , LLC 1104111 4309000 City Clerk Department Operatio 03-2 2-398 6,000 .00 ' 00 01530698 08/05 /2022 PACIFIC WEST AIR CONDITIONING 5104195 4331000 HY AC repairs -SSS 137838 507.00 00 0 1530698 08 /05/2022 PACIFIC WEST AIR CONDITIONING 5104195 4369500 pump repairs fuses -SSS 136747 1,053.87 00 OJ 530699 08 /05 /2022 PALM DES ERT ACE HARDWARE 1104340 4331000 building materials - C ity Hall 236849 33 .14 , 00 01530700 08 /05 /2022 PALM SPRINGS AIR MUS EU M 1104800 4388000 OA FY 2021-2022 C41650 K 5,012.00 • 00 01530701 0 8/05 /2022 PALMER ELECTRJC 1104611 4332501 ELECT REPAIRS -PARKS 3712 109.00 00 01530701 08 /05 /2022 PALMER ELECTRJC 4414195 4332000 ELECT REPAIRS -DESERT WILLOW 371 l 109 .00 00 01530702 08/05/2022 PLACENCIA M IRROR & GLASS 2304220 4331000 window in stallation -FS 33 52376 277.00 ' 00 01530703 08/05 /2022 PRO-CRAFT CONSTRUCTION INC l 104340 4331000 re stroom repl acements -CC Park 21120.067 5,633.71 • 00 01530704 08/05 /2022 QUADIENT LEASING USA INC 1100000 1430100 Quadient Lease 7 /22 /22 N9475738 293.37 • 00 01530704 08/05 /2022 QUADIENT LEASING USA INC I 104159 4342000 Qu ad ient Lease 5/22 thru 6/22 N9475738 586.75 '• ..,J 00 01530705 08/05 /2022 QUINN COMPANY 1104330 4331000 generators repairs -Corp Yrd WOG00012942 2,274 .08 • 00 01530705 08 /05 /2022 QUINN COMPANY 11 04330 4331000 EXTRA GEN SRVS-CORPORATION Y WOG000 12942 4,441 .25 , 00 01530705 08/05 /2022 QU INN COMPANY l 104331 4334000 Repairs #2 42 City owned PCA30018929 296.50 , 00 01530705 08/05 /2022 QU INN COMPANY 1104340 4331000 generators repairs -Ci ty Hall WOG000l3478 1,984.00 , 00 01530705 08/05 /2022 QUINN COMPANY 2304220 4331000 generators repairs -FS 71 -P WOG000!3290 306.00 • 00 01530705 08 /05 /2022 QUINN COMPANY I 104330 4331000 GENERATOR SRV -CORPORATION YA WOG000!33l9 1,150.00 ' -00 01530706 08 /05/2022 REFRIGERATION SUPPLIES DISTRIBUTOR I 104340 4331000 restroom fan motor -C ity Hall 62212676-00 309.15 , 00 01530707 08 /05/2022 RJVERSIDE COUNTY CLERK/RECORDER I 104 111 4364000 May 2022 Recorder 22-171629 10 .00 I 00 01530708 08/05 /2022 RIVERSIDE UNIVERS ITY HEALTH SYSTEM I 10421 l 4392100 Home lessne ss Assistance Progra MA Y22 CLAIM # 11 6 ,687 .97 I 00 0 1530708 08 /05 /2022 RIVERSIDE UNIVERS ITY HEALTH SYSTEM 11 0421 1 4392100 Home lessness Ass istance Progra JUNE CLAIM #12 5,290 .55 , Report Date 08 /0 5/2022 Page 7 City & Housing Item 1B-55 City of P a lm D esert Check Register 8/5/2022 -8/5/2022 Bank ID Check N umb e r Ch eck Date V endor Na me A ccoun t N umb e r Tran saction D esc In voic e Amoun t Paid 00 01530709 08/05 /2022 SANCHEZ, GLORIA 1104111 4312000 Notary Exam Fee -Gsanchez 736694 5-2 40.00 I 00 0 1530710 08/05 /2022 SHRED-IT USA 1104111 4309000 City Clerk 6/24 8001968671 I 14 .18 00 01530710 08 /05 /2022 SHRED-IT USA I 104111 4309000 City C lerk 5/27, 6/10 8001771204 I 28.35 00 01530710 08/05 /2022 SHRED-IT USA 1104111 4309000 City Clerk 4/29 , 5/13 8001575590 I 28 .35 00 01530710 08 /05 /2022 SHRED-IT USA 11 04111 4309000 Cty Clrk 3/18, 4/1, 4/15, 4/15 8001375077 I 47 .70 00 01530710 08 /05 /2022 SHRED-IT USA 11 04111 4309000 Cty Clrk 1/24 , 2/4 8000977200 I 28.35 00 01530710 08 /05 /2022 SHRED-IT USA I 104150 4211000 Finance 6/24 800 I 968671 3 14 .17 00 0 1530710 08 /05 /2022 SHRED-IT USA I 104150 4211000 Finance 5/27 , 6/10 8001771204 3 28.35 00 01530710 08 /0 5/2022 SHRED-IT USA 11 04 150 4211000 Fina nce 4/29 , 5/13 8001575590 3 28.35 00 01530710 08 /05 /2022 SHRED-IT USA I 1041 50 4211000 Finance 3/18 , 4/1 , 4/15 , 4/15 8001375077 3 47.70 ' 00 0 1530710 08 /05 /2022 SHRED-IT USA I 104150 4211000 Finance 1/24, 2/4 8000977200 3 28.35 00 0 1530710 08 /05 /2022 SHRED-IT USA 11 04 154 4309000 HR 6/24 800 I 968671 2 14.18 00 01530710 08/05 /2022 SHRED-IT USA 1104154 4309000 HR 5/27, 6/10 8001771204 2 28 .35 , 00 01530710 08/05 /2022 SHRED-IT USA 1104154 4309000 HR 4/29 , 5/13 800 I 575590 2 28 .35 ' 00 0 15307 10 08/05 /2022 SHRED-IT USA I 1041 54 4309000 HR 3/18, 4/1, 4/15 , 4/15 800 I 375077 2 47.70 00 01530710 08/05 /2022 SHRED-IT USA 11041 54 4309000 HR 1/24, 2/4 8000977200 2 28.35 00 0 1530710 08 /05 /2022 SHRED-IT USA 1104300 4309000 Pub Works 6/24 800 I 968671 4 14.17 00 0 1530710 08 /05 /2022 SHRED-IT USA 11 04300 4309000 Pub Works 5/27 , 6/10 8001771204 4 28.35 00 01530710 08 /05 /2022 SHRED-IT USA 1104300 4309000 Pub Works 4/2 9 , 5/13 8001575590 4 28.35 • 00 0 15 30710 08/05 /2022 SHRED-I T USA 1104300 4309000 Pub Wks 3/1 8, 4/1, 4/15, 4/1 5 80013 75077 4 47.70 00 0 1530710 08 /05 /2022 SHRED-IT USA 11 04300 4309000 Pub Wks 1/24 , 2/4 8000977200 4 28.35 00 0 1530710 08/05 /2022 SHRED -IT USA I 104430 4211000 Econ Dev 6/24 800 1968671 6 14.17 ' 00 01530710 08/05 /2022 SHRED-IT USA 11 04430 4211000 Econ Dev 5/27, 6/10 800 1771204 6 28.34 ' 00 01530710 08/05 /2022 SHRED-IT USA 1104430 4211000 Eco n Dev 4/29 , 5/13 800 15 75590 6 28 .34 ' 00 0 15307 10 08/05 /2022 SHRED-IT USA 11 04430 42 11000 Econ Dev 3/18 , 4/1 , 4/15 , 4/15 800 I 375077 6 47.70 . 00 0 1530710 08/05 /2022 SHRED-IT USA I 104430 4211000 Econ D ev 1/24 , 2/4 8000977200 6 28.34 00 0 1530710 08/05 /2022 SHRED-IT USA 1104470 4309000 Code 6/24 800196867 1 5 14 .17 Report Date 08 /05 /2022 Page 8 City & Housing Item 1B-56 City of P a lm D esert Check Register 8/5/2022 -8/5/2022 Ba nk ID Chec k N umb er Check D ate Ve nd or Na me Ac count N umb er T ra nsac tio n D esc In voice A mount Paid 00 015 30710 08/05 /2022 SHRED-IT USA 110447 0 4309000 Code 5/27 , 6/10 8001771204 5 28.34 ' 00 01530710 08 /05 /2022 SHRED-IT USA 1104470 4309000 Code 4/29 , 5/13 8001575590 5 28 .34 00 0 1530710 0 8/05 /2022 SHRED-IT USA 11 04470 4309000 Code 3/18, 4/1, 4/15, 4/15 8001375077 5 47.70 00 0 1530710 08 /05 /2022 SHRED-IT USA 110447 0 4309000 Code 1/24 , 2/4 8000977200 5 28.34 00 01530711 08 /05 /2022 SIGNARAMA 5104195 4369602 directory exchange -State Bl IN V-1115 31 474.90 00 01530712 08 /05 /2022 SINATRA & COOK PROJECT LLC 4254430 4345000 iHub property taxes 1883 8,268.70 I 00 01530713 08 /05/2022 SONSRA Y MACHINERY LLC 1104331 4334000 Repairs #270 C ity owned SW0008850-I 6,947.06 00 01 530714 08 /05 /2022 SOUTHWEST AQUATICS 1104 610 4332001 turtle removal 06-19314 2,500.00 ' 00 01530715 08 /05 /2022 ST. FRANCIS ELECTRIC LLC 1104250 4332500 CHANGE ORDER NO. 2 TO ADD FUND 200 16825 2,320.00 00 01530715 08 /05 /2022 ST. FRANCIS ELECTRIC LLC 1104250 4332500 CHANGE ORDER NO . 2 TO AD D FUND 200 16826 4,582 .00 00 01530716 08 /05 /2022 STAPLES BUSINESS ADVANTAGE 11 041 11 42 11000 Office Suppli es -C lerk 351 11 20370 496.60 • 00 01530716 08 /05 /2022 STAPLES BUSINESS ADVANTAGE 1104111 4211000 Office Supplies -C lerk 351 11 20372 45.45 , 00 01530717 08 /05 /2022 STRYKER SALES CO RPORATIO N 2304220 4404000 bol ste r matrss .-FS 3795584 M 543 .38 00 01530718 08 /05 /2022 THE G IRLFRI END FACTOR 1104800 4388 000 OA FY 202 1-2022 C41650L 10,000.00 • 00 01530719 08 /05 /2022 TIME WARNER CABLE 11041 90 4365000 C ity Hall Internet 034509306 1622 1,035.00 , 00 01530720 08 /05 /2022 TOP OF THE LINE SIGNS 4364650 4309200 REPLACE SIGN EL PASEO 8286 334.08 . 00 01530721 08 /05 /2022 TRANSTECH ENG INEERS IN C 1104 25 0 4309000 ON-CALL TRAFF IC ENG INEERING 20214752 2,255.00 00 01530721 08 /05 /2022 TRANSTECH ENG INEERS INC 1104250 4309000 ON-CALL TRAFF IC ENGIN EERING 20214753 9,350 .00 00 01530721 08 /05 /2022 TRANSTECH ENG INEERS INC 1104250 4309000 ON-CALL TRAFF IC ENG INEERING 20214754 6 ,900.00 ' 00 01530721 08/05 /2022 TRANSTECH ENGINEERS INC 1104250 4309000 ON-CALL TRAFFI C ENG INEE RING 20214755 3,40 0 .00 I 00 01530721 08 /05 /2022 TRANSTECH ENG INEERS INC 1104250 4309000 ON-CALL TRAFFIC ENG INEERING 20214756 1,260.00 00 01530722 08 /05 /2022 TRI PEPI SMITH & AS SOCIA TES INC 110411 4 4309000 Genera l outreach services for 8300 1,262 .50 • 00 01530722 08 /05 /2022 TRI PEPI SMITH & ASSOC IA TES INC 1104114 4309000 G enera l outreach services for 8220 476.25 00 01530723 08 /05 /2022 VELASQUEZ AUTO BODY SPECIALISTS 2304220 4404000 FS no. 67 Medic U nit Repair 10 80 1,593.2 1 I 00 01530724 08 /05 /2022 VERIZON WIRELESS 2294210 439 1400 Sheriff Dept. Cell Ph ones 9909516648 2 14 .39 00 01530725 08 /05 /2022 VINTAGE ASSOC IATES 1104 61 1 433200 1 EXTRAS-PARKS 225497 403 .68 , 00 01530726 08 /05 /2022 WAT ERLIN E TECHNOLOGIES IN C 2424549 4211100 AQUATIC CENTER: 558928 1 1,267.14 I Report Date 08 /05 /2022 Page 9 City & Housing Item 1B-57 C ity of Palm D esert C heck Register 8/5/2022 -8/5/2022 Bank ID Check N umber Ch ec k Date Vendor Name Account N umb er Transaction D esc Invoice A mount Paid 00 01530726 08 /05 /2022 WATERLINE TECHNOLOGIES INC 2424549 4331101 Pool Vacuum 5588869 12 ,8 2 1.17 • 00 01530727 08/05 /2022 WEST COAST ARBORISTS IN C 1104610 4332001 PALMS -CIVIC CENTER PARK 187879-A .--5,016.00 00 01530727 08 /05 /2022 WEST COAST ARBORISTS IN C I 1046 14 4337001 PALMS -M EDIANS 187 879-A 1,496.00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 1104614 4337001 M I SC TREE WORK -MEDIANS 188088-A-A 2,956.00 00 OJ 530727 08 /05 /2022 WEST COAST ARBORISTS INC 1104614 4337001 PALMS -MED IANS 187248-A 16 ,236 .00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 2754680 4309500 PALMS-MONTEREY MEADOWS 187248-A 6 16.00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 2754681 4309500 PALMS -THE GLEN 187248-A 264.00 00 01530727 08 /05 /2022 WEST COAST ARBORISTS INC 2754682 4309500 PALMS-HOYLEY ESTATES 187248-A 748.00 00 01530727 08 /0 5/2022 WEST COAST ARBORISTS INC 2754684 4309500 PALMS -SONATA 11 187248-A 1,496 .00 ,I 00 01530727 08/05 /2022 W EST COAST ARBORISTS IN C 2754685 4309500 pa lm pruning-Hovley Collection 188 298 264.00 00 01530727 08 /05 /2022 WEST COAST ARBORISTS IN C 2754693 4309500 PALMS -DIAMONDBAC K 187248-A 264.00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 2754696 4309500 PALMS -HOYLEY COURT WEST 187248-A 484.00 00 01530727 08 /05 /2022 WEST COAST ARBORISTS INC 2754697 4309500 PALMS -PALM COURT 187248-A 176.00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 2814374 4309500 palm inspection -The Grove 188 096 615.00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 2874681 4309500 PALMS -SUNDANCE WEST 187248-A 220.00 00 01530727 08/05 /2022 WEST COAST ARBORISTS INC 2994374 4309500 PALMS -PALM DESERT CC 187879-A 748.00 .. 00 01530728 08/05 /2022 ZUMAR INDUSTRIES INC. I 104610 4219000 park signs -CC Prk 97170 l ,201.Q6 . 00 01530729 08/05 /2022 BEDROSIAN , PATRI CK 5764 192 4119000 RETIREE HEAL T H ST IPEN D August-8/1/2022 163 .06 • 00 01530730 08 /05 /20 22 WRIGHT, BARBARA 5764192 4119000 RET IREE H EAL TH STIPEND August-8/1/2022 174 .7 0 / / 00 01530731 08 /05 /2022 YRJGOYEN, DA YID L. 5764192 4119000 RETIREE H EALTH STIPEND August-8/1 /2022 461.16 00 01530732 08 /05 /2022 PENTA, RYLAND 1104417 4311500 ESRI 7/10-15 /22 R.PENTA MILE 7/15 /22 151.25 / 00 01530732 08 /05 /2022 PENTA, RYLAND I 10441 7 4312000 ESRI 7/1 0-15 /22 RPENTA PERDIEM 7/15/22 407 .00 , 00 01530732 08 /05 /2022 PENTA, RYLAND 110441 7 4312000 ESRI 7/10-15 /22 R.PENTA LDG 2885247 1,617.65 / 00 0 1530732 08 /05 /2022 PENTA, RYLAND 1104417 4312000 ESRI 7/10-15 /22 R.PENTA PRKNG 7/15 /22 120.00 ,, 00 0 1530733 0 8/05 /2022 AIR & HOSE SOURCE INC I 104310 4332000 Street maint supplies 469934 746.03 ✓ 00 01530734 08 /05 /2022 Am azon Capital Services Inc . I 104111 42 11000 Castellano Chair Cush ion 1430-JFRP-DX IM 49.51 / 00 01530735 08 /05 /2022 ANDERSON COMMUN ICATION INC I 104 800 4306201 Radios for 4th of Jul y 19440 175 .oo I Report Date 08 /05 /2022 Page 10 City & Housing Item 1B-58 City of P a lm D esert Ch eck Register 8/5/2022 -8/5/2022 B ank ID Check N umb e r Ch eck Date Ve ndor Na me A ccount N umb e r Transa ction D esc Invoice Amoun t Paid 00 01530736 08 /05 /2 022 BECK OIL INC 1104331 42 17000 SUPPLY OF GAS A ND DIESEL FUEL 508735 6,462.97 , 00 01530736 08 /05 /2022 BECK OIL INC 1104 33 1 4217000 SUPPLY OF GAS AND DIESEL FUEL 510310 5,622.48 , 00 01530737 08 /05 /2022 BLYTHE, BARBARA 110411 0 4309000 Pastries for Coffee with mayor 9870895247 • 20 .98 00 01530737 08 /05 /2022 BLYTHE, BARBARA 1104110 4309000 Coffee for Coffee with mayor 659237 60.00 t 00 01530738 08/05 /2022 BRIAN K . STEMMER CONSTRUCTION 2304220 4331000 captai ns shower door rep a irs -5526 1,100.00 , 00 01530739 08 /05 /2022 CALIFORNIA BUILDING OFFICIALS 1104422 4312000 CALBO Ed Wk L.BOOKER 15423 I 26 0.00 ,- 00 01530739 08/05 /2022 CALIFORNIA BUILDING OFFICIALS I 104422 4312000 CALBO Ed Wk D .O LSON 15423 2 260.00 00 01530739 08 /05 /2022 CA LIFORNIA BUILDING OFFICIALS 1104422 4312000 CALBO Ed Wk A.VASQUEZ 15423 3 390.00 00 01530739 08 /05 /2022 CALIFORN IA BUILDING OFFICIALS 1104422 ./ 4312000 CALBO Ed Wk J.JIMEMEZ 15423 4 390.00 00 01530739 08 /05 /2022 CALIFORN IA BUILDING OFFICIALS 11044 22 4312000 CALBO Ed Wk J.FREY 15423 5 390 .00 00 01530739 08/05 /2022 CA LIFORNIA BUILDING OFFICIALS 1104422 4312000 CALBO Ed Wk S.OLSON 15423 6 390 .00 ✓ 00 01530740 08 /05 /2022 CA LIFORNIA BUILDING STANDARDS 6100000 2281000 Green Bldg Fees - I st Qtr 2022 7/15 /2022 4,056.00 / 00 01530740 08/05 /2022 CALIFORNIA BUILDING STANDARDS 6100000 2281000 10% Administration Fees 7/15/2022* -405 .60 / 00 01530741 08/05 /2022 CALIFORNIA PARK & RECREATION 1104300 4363000 CPRS Membershi p Dues 22/23 l 43 l 75-MA2022 165 .00 ..... 00 01530742 08 /05 /2022 CALIFORNIA TRA YEL ASSOCIATION 1104417 4363000 Board Member Assess ment 151 74 500.00 ' 00 01530743 08 /05 /2022 CANALES, CHRISTINA 1104470 4363000 Cert#25132 SWPPP 7/22-7/24 871190 95.00 • 00 01 53 0744 08 /0 5/2022 COACH ELLA VALLEY ECONOMIC 1104430 4322100 THE SUMMIT SPONSORSHIP 0822 -SUMMIT 3,000.00 , 00 01530745 08 /05 /2022 COACHELLA VALLEY WAT ER DIST. I 104310 435 1000 26 Construction Meter 306823768022JL22 i«.89 / 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST . 1104310 4351000 68 Construction Meter 306749767878JL22 1,9 52 .54 • 00 01530745 08/05 /2022 COACHELLA VALLEY WATER DIST. 1104340 4351000 44911 Cabrillo Avenue 712257390932JL22 132 .1 2 ,, 00 01530745 08/05 /2022 COACHELLA VALLEY WAT ER DIST . 1104611 4351000 1131 HOVL EYSOCCERPARK 315303847830JL22 2,087 .91 / 00 01530745 08/05 /2022 COACHELLA VALLEY WATER DIST. 110461 I 4351000 10049 FREEDOM PARK 3!5491848018JL22 9,856 .14 ' 00 01530745 08/05 /2022 COACHELLA VALLEY WATER DIST. I 104614 4351000 74735 Hov ley Lane E -Soccer P 127363385426JL22 87 .92 I 00 01530745 08/05 /2022 COACHELLA VALLEY WATER DIST. 1104614 4351000 I 089 MEDIANS 315239847766JL22 4,403.31 / 00 01530745 08/05 /2022 COACHELLA VALLEY WATER DIST. 1104 6 14 4351000 1149 ST MEDIANS NORTH 586651849912JL22 245 .04 " 00 01530745 08/05 /2022 COACHELLA VALLEY WATER DIST. I 1046 14 4351000 I 150 WASHINGTON & 1-10 587615849914JL22 217.00 / 00 01530745 0 8/05 /2022 COACHELLA VALLEY WATER DIST. 2304220 4351000 732 00 Mesa View Dr FS 67 176281476314JL22 259.61 t' Report Date 08 /05 /2022 Page 1 1 City & Housing Item 1B-59 City of P alm D esert C heck Reg ister 8/5/2 022 -8/5 /2022 Ba nk ID Ch eck N umb er Ch eck D ate V endor Na me A ccount N umb e r T rans action D esc In voice A mount Paid 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER D IST. 2304220 4351000 73995 Country Club FS7 I 1223353 77974JL22 220.94 , 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST. 2734680 4351000 D. I 088 Desert Mirage (Cook) 3 I 5237847764JL22 156 .85 / 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST. 2854374 4351000 C. l 088 Kaufman & Broad (Heath 3 I 5237847764JL22 70.27 ,, 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST. 2874374 4351000 H. 1088 College View Es tates I 315237847764JL22 138.27 , 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST . 2874680 4351000 F. I 088 The Boulders (Shepherd 315237847764JL22 34.00 / 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST. 2874681 4351000 B. 10 88 Sundance W (Kokopelli) 315237847764JL22 71.44 " 00 01530745 08 /05 /2022 COAC HELLA VALLEY WATER DIST. 2874682 4351000 E. I 088 Petunia Place l (Petu n 315237847764JL22 122.14 - 00 01530745 08 /05 /2022 COAC HELLA VALLEY WATER DIST. 2874683 4351000 A. l 088 Sundance E. (Shepherd 315237847764JL22 90.23 ;- 00 01530745 08 /05 /2022 COACHELLA VALLEY WATER DIST. 2874684 4351000 G . 1088 College View Estates I 315237847764JL22 868. I 9 ' 00 01530746 08 /05 /2022 CONSOLIDATED ELECTRICAL DIST . INC. 1104614 433250 1 lights -El Paseo 5725-1054 11 8 24 .29 ,I' 00 01530746 08 /05 /2022 CONSOLI DA TED ELECTRJCAL DIST. INC. 1104614 433250 1 li ghts -El Paseo 5725-10 54366 57 .08 / 00 01530747 08 /05 /2022 CONVERSE CONSULTANTS 4504164 4400100 asbestos/lead pa int survey 21-16160-02-01 5,161.92 / 00 01530748 08 /05 /2022 DEPARTMENT OF CONSERVATION 6100000 2284000 SMIP Fees -l st Qtr 2022 7/15 /2022 7,577.37 - 00 01530748 08 /05 /2022 DEPARTMENT OF CONSERVATION 6 100000 2284000 5% Administration Fees 7/15 /2022* -378.86 / 00 01530749 08/05 /2022 DESERT ALARM INC 2424549 4331 101 a larm monitoring svcs -Aquati 411247 177.00 ✓ 00 01530750 08 /05 /2022 DESERT SUN, THE 1100000 1430100 Desert Sun 7/l /23 -8/31/23 DS0 I 66629 23 /24 182 .91 ,,. 00 01530750 08/05 /2022 DESERT SUN, THE 110411 l 4362000 Desert Sun -9/1 /22-6/30/23 DS0 l 66629 22 /23 914.56 / 00 01530751 08 /05 /2022 DETAIL 110441 6 4306101 Security Services for 4th of J INV0553 3,990.00 / 00 01530752 08 /05 /2022 ENDURA STEEL IN C 2304220 4404000 steel product -FS 33 11845 572.16 ✓ -00 0 1530753 08 /05 /2022 FEDERAL EXPRESS CORP. I 104150 4366000 FEDEX Ship 7/13 /2022 7-8 26 -89658 30.29 00 0 1530753 08 /05 /2022 FEDERAL EXPRESS CORP. 1104150 4366000 FEDEX Ship 7/13 /2022 7-826 -89658 45 .83 00 01530753 08 /05 /2022 FEDERAL EXPRESS CORP. 11 04300 4366000 LATE FEE INVOICE 7-783-42079 7-8 I 9-88729 5.53 j 00 01530753 08 /05 /2022 FEDERAL EXPRESS CORP. 1104416 4306101 FEDEX SH IP 7/11 /22 7-8 I 9-88729 78 .82 00 01530753 08 /05 /2022 FEDERAL EXPRESS CORP. 1104422 4366000 LATE FEE INVOICE 7-790-76215 7-826-89658 4 .12 00 01530753 08 /05 /2022 FEDERAL EXP RESS CORP. 1104422 4366000 FEDEX Ship 7/07 /2022 7-8 I 9-88729 34.41 00 01530753 08 /05 /2022 FEDERAL EXPRESS CORP. 1104430 4366000 FEDEX SHIP 7/26/22 7-834-85738 30.4 1 --00 01530754 08 /05 /2022 FIND FOOD BANK 2364195 4309000 Food recovery per SB I 383 SB 1383 JULY 2022 1,875.00 ~ Report Date 08 /05 /2022 Page 12 City & Housin~ Item 1B-60 City of Palm D e sert Check Register 8/5/2 022 -8/5/2 022 B ank ID Chec k Numb er C heck D ate Ve nd o r N am e Ac co un t N um ber T ran sacti o n D esc In vo ice A mount Paid 00 0 1530755 08 /05 /2022 FRONT IER COMMUN ICATIONS TNC 11 04 159 4365000 D/U C ircu it Fred Wa ring 7605686932-0722 57.78 / 00 0 1530755 08 /05 /2022 FRONTIER COMMUN ICATIONS INC I 104210 430600 1 Phone Svc 7608629848-0722 123.69 ,,- 00 0 1530755 08 /05 /2022 FRONTIER COMMUN ICATIONS INC 11 04250 4365000 Traffic Signal line SVC 7603459146-0722 57.78 ,,. 00 0 1530755 08/05/2022 FRONTIER COMMUN ICATIONS INC 11 04344 4365000 PCC Phone Srv 7605682560-0722 136 .41 / 00 0 15 30755 08/05 /2022 FRONTIER CO M MUN ICAT IONS INC 22942 10 439 1400 Vall ey Crimestoppers Hot li ne 760 341 7867-0722 164.74 I' 00 0 1530755 08/05 /2022 FRONTIER COMMUNTCA TI ONS INC 27 14491 4369500 EP Phone Svc 7606749012-0722 102.74 / 00 01530755 08/05 /2022 FRONTIER COMMUN ICAT IONS INC 5 104 195 436960 1 Pa rkview Bldg Alann Srv 7603468393-0722 160.43 / 00 01530755 08/05/2022 FRONTIER COMMUN ICATIONS INC 5 104 195 436960 1 Parkv iew B ldg Phone Srv 7606741960-0722 87.63 r 00 0 1530755 08/05/2022 FRONTIER COMMUN ICATIONS INC 5 104 195 436960 1 Parkview Bldg Fi re Alam, 760779 I 904 -0722 77.71 ,, 00 01530755 08/05 /2022 FRONTIER COMMUNICATIONS INC 5 104 195 436960 1 Pa rkview Bldg Alann Srv 7608361142-0722 84.36 r 00 0 1530755 08/05 /2022 FRONTIER COMMUN ICAT IONS INC 5 104 195 4369602 State Bldg Internet Srv 3 IO 1746165-0722 55 .98 / 00 0 1530755 08/05/2022 FRONTIER COMMUNICATIONS INC 5 104 195 4369800 He nderson Bldg Phone Srv 7607766715-0722 212.58 < 00 0 1530756 08/05 /2022 GREEN DESERT NU RSERY 2734680 4332 100 infills -LMA 7 Desert M irage 94950 734.06 / I 00 0 1530756 08/05 /2022 GREEN DESE RT NURSERY 2864374 4332100 infills -LMA 7 Canyon Crest 94951 804.75 / 00 0 1530757 08 /05 /2022 HIG H TECH IRR IGATION INC. 11 046 10 42 19000 irri gatio n su pplies -CC 722059 110.29 / 00 0 1530757 08/05 /2022 HI GH TECH IRRlGATI ON INC. 11 046 10 4332001 irrigation repairs -CC 722135 80.17 c .• 00 0 1530758 08 /05 /2022 IM PERJAL SPRJNKLER SU PPLY INC 11 046 1 I 433200 1 irrigation supplies -Park 5202249-00 296.35 ,. 00 0 1530758 08 /05 /2022 IM PERJAL SPRINKLER SUPP LY INC 2874374 4332 100 irrigation co ntrollers -Colle 5189857-00 1,158 .63 / 00 0 153 0 759 08 /05/2022 IM PRESS ION DES IGN 1104 114 42 11 000 Shirts fo r C ity C lerk Staff 139 17 184.63 / 00 0 153 0 760 08/05 /2022 IS PALM DESERT LP 7034 12 1 4374000 Sewer rent payme nt pursuant to AUG2022 11,639 .40 ✓ 00 0153076 1 08/05 /2022 J.L. EN DI COTT INC I 104 11 0 42 19000 Name plates -CC C hamber 9898 564 .63 ' 00 01530762 08 /05 /2022 JOE GONSALVES & SON CORP I 104 112 4309000 Legislative advocates. $3 ,000/ 159950 3,000.00 ,✓ 00 0 153 0762 08/05 /2022 JOE GONSALVES & SON CORP I 104 11 2 4309000 Legis lati ve advocates. $3 ,000/ 160023 3,000.00 / 00 01 53 0763 08/0 5/2022 JTB SUPPLY COMPANY INC . I 104250 4 332500 traffic sup pli es 110667 1,95869 / 00 0 153 0764 08 /05 /2022 Kassie Lev ine 11 04 154 4312500 Re fershments for empl oyee HH 7/25 /2022 79.87 / 00 0 153 0764 08 /05 /2022 Kassie Lev in e 1104 154 4312500 Re fershments for employee HH 034 10D 18.42 / 00 0 153 0765 08 /05 /2022 Kitchen 86 4254430 4393000 DINI NG D ECK GRAN T KIT CHN86 5,000.00 ../ Report Date 0 8/05 /2022 Pag e 13 City & Housing Item 1B-61 C ity o f Palm De sert Check Re gi st er 8/5/2022 -8/5/2022 Bank ID Ch eck Number C heck Date Vendor N ame Acco unt Number Transaction Desc Invoic e Amount Pa id 00 0 1530766 08 /05 /2022 LOCK SHOP INC. 8734492 4400100 FC 42 162 VERDIN LANE-REKEY C0I02 160.39 ,,,- 00 0 1530766 08/05 /2022 LOCK SHO P INC. 11 04340 4219000 spare keys fo r facilities AA00063738 30.60 / 00 01530766 08 /05 /2022 LOCK SHOP INC . 1104340 4219000 extra keys -City Hall BB00552 I95 31.57 / 00 01530766 08 /05 /2022 LOCK SHOP INC . I 104340 4331000 classroom lever -City Hall BB00552244 999.32 ,.. 00 01530766 08 /05 /2022 LOCK SHOP INC. I 104340 4331000 rekey lever -City Hall E630257 119.00 / 00 01530766 08 /05 /2022 LOCK SHOP INC. 1104610 4219000 keys-LMA 17 BB00552279 34.37 / 00 01530766 08 /05 /2022 LOCK SHOP INC . 1104611 42 19000 locks -Magnesia Fall s BB00552l35 396 .14 t' 00 01530766 08 /05 /2022 LOCK SHOP INC. 1104611 4332001 locks door repair -Freedom Pr Al34375 129.00 , 00 01530766 08 /05 /2022 LOCK SHOP INC. 1104614 4392101 locks for trash enclosure door BB00552128 85 .98 , -00 01530767 08 /05 /2022 LOWE'S HOME CENTERS INC . 1104250 4219000 traffic su pplies 902385-070522 113 .06 .,, 00 015 30767 08 /05 /2022 LOW E'S HOME CENTERS INC. 11 04250 4219000 traffic supp lies 902478-070622 33.39 ,,- 00 01530767 08 /05 /2022 LOWE'S HOME CENTERS INC. 11 04250 42 19000 return traffic supplies 917671 -070622 -43 .3 0 /" 00 01530767 08 /05 /2022 LOWE'S HOME CENTERS INC . 11 04310 4332000 Street maint supplies 902098 -071422 509.77 / 00 01530767 08 /05 /2022 LOWE'S HOME CENTERS INC. 11 04330 4219000 Corp yard supp lie s 902999-071422 15.45 / 00 01530767 08/05 /2022 LOWE'S HOME CENTERS INC. I 104340 4219000 mosquito spray -City hall 901279-071822 141.97 ,..... 00 01530767 08/05 /2022 LOWE'S HOME CENTERS INC . I 104340 4219000 EOC supplies -City Ha ll 902332-072 122 375.8 8 f' 00 0 1530767 08/05 /2022 LOWE'S HOME CENTERS INC. 2304220 4404000 laundry sink -FS 71 983780-07 1422 635.46 / -00 0 1530768 08 /05 /2022 Mark Allen Orn1e 11 04154 4309000 Reim . for interview 7.15.22 7/15/2022 372.30 ,,, 00 0 153 0769 08/05 /2022 Mo sa ic Pub li c Partners LLC 11 04154 4309000 Ex ecutive Recruitme nt Services 1076 7,500.00 ~ 00 0 1530769 08 /05 /2022 Mosaic Public Partners LLC 11 04 154 4309000 Executive Recrui tmen t Serv ices 1077 7,500.00 / 00 0 1530770 08 /05 /2022 NANCE, MICHELLE 11 04 111 4312000 Notary Exam Fee -Mnance 278 17528476 40 .00 / 00 0 1530771 08 /05 /2022 OZZ IE'S INTERNATIONAL TIRE & AUTO 1104331 4334000 SUP PLEMENTAL GENERAL FLEET REP 30657 454 .98 / 00 0 1530772 08 /05 /2022 PA INTERS WAREHOUSE OF PALM DESERT 1104310 4391502 Graffitti supplies 2207-176861 24.35 /' 00 0 1530773 08 /05 /2022 PA LM DESERT ACE HARDWARE 11 04340 4219000 buildi ng suppl ies -City Hall 236956 74.40 , 00 0 1530773 08 /05 /2022 PALM DESERT ACE HARDWARE 11 04340 42 19000 too ls/s upp lies - C ity Hall 237074 74.70 ✓ 00 0 1530773 08/05 /2022 PALM D ESERT AC E HARDWARE 11 04340 433 1000 building materials -City Hall 23 7017 47 .13 / 00 0 1530773 08/05 /2022 PALM DESERT ACE HARDWARE 11 04340 433 1000 build ing materials -C ity Ha ll 237083 1.28 ,,- Re po rt Date 0 8/05 /202 2 Page 14 City & Housing .,_ Item 1B-62 C ity of P a lm D e sert Check Register 8/5/2 022 -8/5/2022 B ank ID C hec k N umb er C hec k D ate Ve nd or Na me Acco un t N umb er T ransa ction D esc Inv oic e A mo un t Pa id 00 01 530773 08 /05 /2022 PALM D ESERT ACE HARDWARE 11 04340 433 1000 bulb s -C ity Hall 237098 9 8.08 r 00 01530773 0 8/05 /2 022 PALM D ESERT ACE HARDWARE 11 04340 4331000 nuts and bolts -Civic Center 237189 5.28 /' 00 01530773 08/05 /2022 PALM DESERT ACE HARDWARE 11 0461 I 4219000 nuts and bolt s -Freedom Prk 237034 17 .94 r 00 0 1530773 08 /05 /2022 PALM DESERT ACE HARDWARE 11 046 11 4219000 has p for tool box -Freedom Pr 237040 21.85 / ,_.- 00 0 1530774 08 /05 /2022 PA LM DESERT CH AMBER OF COMMERCE 11 041 10 4312500 PDACC Ju ly Business Breakfast 72678 90.00 / 00 0 1530775 08 /05 /2022 PATTON DOOR & GATE 11 046 10 4337 100 door repa ir -CC 87735 250 .00 ' 00 01530775 08 /05 /2022 PATTON DOOR&GATE 2304220 4331000 door repairs -FS 7 1 87703 300.00 ,. 00 0 1530775 08 /05 /2022 PATTON DOOR & GATE 2304220 4331000 door repairs -FS 71 87739 221.98 / 00 01530776 08 /05 /2022 POW ERSTRIDE BATTERY COMPANY INC I 104250 42 19000 battery rep lacement P695706 267.3 1 ✓ 00 015 30777 08 /05 /2022 PRJNET.CO M 4364650 4309200 Web Ho st 8/15 /2022-11 /15 /2 02 2 6873 54 .oo r 00 0 1530778 08 /05 /2022 PROPER SOLUTIONS fNC. I 104 154 4303600 Temp Services 13507 2,152.32 .,,,. 00 0 1530778 08 /05 /2022 PROPER SOLUTIONS fNC. I 104 154 4303600 Tem p Services 1353 1 2,208.96 ./ 00 0 1530779 08/05 /2022 QUADIENT LEASING USA INC I 104 111 4366000 Q uadien t -postage supplies 16743516 245.06 ,,,-- 00 01530780 08/05 /2022 RT K REFR IGERTATION I 104610 4332001 replaced pump valve -LMA 17 2117 142.51 .,r 00 OJ 530781 08 /05 /2022 RAM IREZ, ANDY 1104300 4312500 "Thank an Outs ide Worker" Day RE IMB-A R0722 355 .58/ 00 0 15 30782 08 /05/2022 SAM'S FENCE COMPANY 1104310 4332000 Snow fence 19746 1,989.50 ' 00 0 1530783 08 /05 /2022 SAME DAY EXPRESS 4364650 4337200 Maintenance of the City's penn 080 122 4,600.00 / 00 0 1530784 08/05 /2022 SENSERA SYSTEMS I NC I 104300 4362000 sitecloud serv ic e Pl 3427 2,792.88 / ,.., 00 01530785 08/05 /2022 SHRED-IT USA 11 04 1 11 4309000 City Clerk 7/8 8001968671 I• 15 .17 00 0 1530785 08 /05 /2022 SH RE D-IT USA 11 04 150 4211000 Fina nce 7/8 800196867 1 3* 15.17 00 0 1530785 08 /05 /2022 SHRED-IT USA 1104 154 4309000 H R 7/8 800 196867 1 2* 15 .17 / 00 0 1530785 0 8/05 /2022 SHRED-IT USA I 104300 4309000 Pub Works 7/8 8001968671 4* 15.16 00 0 153 0785 08/05 /2022 SHRE D-IT USA 11 04430 42 11 000 Econ Dev 7/8 800 I 968671 6* 15.16 00 01 53 0 785 08/05 /2022 SHRED-IT USA 11 04470 43 09000 Code 7/8 800 1968671 5* 15 .16 ..,,,., 00 0 1530786 0 8/05 /2022 SITEONE LANDSCAPE SUPPLY LLC I 1046 11 4332001 irrigation supp lies -Freedom 121277061-00 1 1,071.27 / 00 0 1530787 0 8/05 /2022 SO CAL GAS 11 04344 4351200 45480 Portola Ave nue l67525l2422-JL22 14.79 / 00 0 1530787 08 /05 /2 022 SO CAL GAS 2304220 4351200 44400 Town Ctr Wy -FS #33 06242756002-J L22 226.98 / Re po rt Date 0 8/05 /2022 Page 15 City & Housinp Item 1B-63 C ity of Palm D esert Check Register 8/5/2022 -8/5/2022 Bank ID Check Number Check Date Vendor N ame Account N umb e r Transaction De sc Invoic e Amount Paid 00 01530787 08/05/2022 SO CAL GAS 2304220 4351200 73995 Country Club Dr -FS#7 I 13562662000-JL22 85.51 / 00 0 1530787 08/05/2022 SO CAL GAS 2304220 435 1200 732 00 Mesa View Dr. -FS#67 054!2483009-JL22 79.76 / 00 01530787 08/05/2022 SO CAL GAS 2424549 4351200 73751 Magnesia Falls -POOL 13l49517933-JL22 192.l3 r 00 01530787 08/05/2022 SO CAL GAS 5 104195 4369800 72559 Hwy 111-Henderson 08946430827-JL22 15 .78 / 00 01530788 08/05 /2022 SOULE, THOMAS 1 104417 4311500 ESRI 7/10-15 /22 TSOULE MILE 7/15/22 1~50 / 00 01530788 08/05/2022 SOULE, THOMAS 1 104417 4312000 ESRI 7/10-15/22 T.SOULE PERDIEM 7/15 /22 407.00 / 00 01530788 08/05/2022 SOULE, THOMAS 1104417 4312000 ESRI 7/10-15/22 T .SOULE LOG 531428 1,401.75 ./ 00 01530788 08/05/2022 SOULE, THOMAS 1104800 4306201 Food for staff 4th of July 136812 428.84 / 00 01530789 08/05/2022 SOUTHERN CALIFORNIA EDISON 1104340 4351400 44911 Cabrillo Avenue 70047150906!JL22 70.95 / 00 01530789 08/05/2022 SOUTHERN CALIFORNIA EDISON 11 04611 4351400 73510 FW PARKS AL -2 700383536327JL22 2,745.98 / 00 01530789 0 8/05 /2022 SOUTH ERN CALIFORNIA EDISON 2304220 4351400 FIRESTATION 33 , 67, & 71 700028290904JL22 10,721.56 / 00 01530790 08/05 /2022 STAPLES BUSINESS ADVANTAGE 11 04 150 4211000 General Supp lies for Finance 806691181 I 192.99 / 00 01530790 08/05/2022 STAPLES BUSINESS ADV ANT AGE 11 04111 421 l000 Staples Office Supplies 3512875114 53.86 / 00 01530790 08/05 /2022 STAPLES BUSINESS ADVANTAGE 11 04211 4306001 COPS Paper 3512875115 44.75 / 00 01530790 08/05/2022 STAPLES BUSINESS ADVANTAGE 1 104420 421 l000 Office Supplies 3512875086 76 .90 / 00 0 1530791 08/05/2022 TAG/AMS INC. 1104154 4305600 RND -Clinic Collection 2812 173 11.50 / 00 0 1530792 08 /05 /2022 TARGET SPEC IALTY PRODUCTS I 104614 4312000 9/ I 4 /2022 PD Turf Conference 0922BC-REG 80.00 -' 00 01530793 08/05 /2022 T IME WARN E R CABLE 1104 190 4365000 City Hall Internet 0345093071622 1,035 .00 ./ 00 01530794 08 /05 /2022 U S POSTMASTER I 104417 4302600 Brightside Postage AUG/SEPT 2022 6,450.69 / 00 0 1530795 08/05/2022 UNIFIRST CORPORATION 1 104310 4214000 INDUSTRIAL UNIFORM RENTAL AND 3251818256 156.22 / 00 01530795 08/05/2022 UNIF IRST CORPORATION 11 04310 4214000 INDUSTRIAL UN IFORM RENTAL AND 32518208 10 156.22 / 00 01530795 08/05 /2022 UNIFIRST CORPORATION I 104310 4214000 INDUSTRIAL UNIFORM RENTAL AND 3251823382 174.58 / 00 01530795 08/05/2022 UN I FIRST CORPORATION 11 04310 4214000 INDUSTRIAL UN IFORM RENTAL AND 3251825920 151.00 I 00 01530796 08/05/2022 Verizon Connect NWF Inc 11 04331 4334000 GPS -City owned veh icles -J u OSV000002802521 573.85 I 00 01530797 08/05/2022 VON HELF, CLAYTON 11 04190 4311500 ESRI 7/10-15 /22 C.VONHELF M ILE 7/15/22 138.75 / 00 OJ 530797 08/05/2022 VON HELF, CLAYTON I 104190 4312000 ESRI 7/10-15/22 C .VONHELF PERDIEM 7/15/22 407.00 / 00 01530797 08/05/2022 VON HELF, CLAYTON 1 104190 4312000 ESRI 7/10-15/22 C.VONHELF LOG 7772378 1,623.15 / Report Date 08/0 5/2022 Page 16 City & Hou sir.t ~ Item 1B-64 Bank ID Check Number Check Date Vendor Name 00 0 15 30797 08 /05 /2022 VON HELF , CLAYTON Audited and Fo und Correct ~h.-f~ rrector O mance Report Date 08 /05 /2022 City of Palm Desert Check Register 8/5/2022 -8/5/2022 Account Number Transaction Desc 1104190 4312000 ESRI 7/10-15 /22 C.VONHELF proved ----~--'--+-,,<+----'---- Invoice Amount Paid • PRKNG 7/15/22 92.00 7 Total For Bank ID -00 869,782.24 Page 17 City & Housing Item 1B-65 City o f Palm Desert Check Register 8/8/202 2 -8/8/2022 Bank ID Check Number Check Date Vendor Name Account Number Transaction Desc Invoice Amount Paid 10 93053433 08 /08/2022 U .S . BANK NATIONAL ASSOC IATION 7030000 1026900 INTEREST DUE $15.745 20 12432 384,503. I 3 IO 93054236 08 /08 /2022 U .S. BANK NATIONAL ASSOC IAT ION 7030000 102800 1 P RI N DUE 2042559 215,000 .00 I O 93054236 08 /08 /2022 U .S. BANK NATIONAL ASSOCIATION 7030000 1028001 INT DUE 2042559 124,509 .38 IO 93054248 08/08 /2022 U.S . BANKNATIO AL ASSOCIATION 7030000 1028102 PRIN DUE 2042549 4,702 ,500 .00 IO 93054248 08/08 /2022 U .S. BAN K NATIO AL ASSOClA T l ON 7030000 1028102 TNT DUE 2042549 1,928 ,08 1.26 IO 93054260 08/08 /2022 U .S. BA K NATIONAL ASSOCIATION 7030000 1028002 PRTN DUE 2042568 3,007 ,500 .00 IO 93054260 08/08 /2022 U.S. BANK NAT IONAL ASSOC IAT ION 7030000 1028002 INT DUE 2042568 175 ,631.25 IO 9305427 1 08/08 /2022 U.S. BANK NA T IO AL ASSOCIATION 7030000 102810 1 PRIN DUE 2042520 1,597 ,500.00 IO 93054271 08/08 /2022 U.S. BA K NATIO AL ASSOCIATION 7030000 1028101 INT DUE 2042520 990,000 .00 Aud ited a nd Fo und Correc t Total For Bank ID -10 13,125,225.02 Report Date 0 8/0 8/20 22 P age -:"> • • ~cessor Agency Item 1B-66 Bank ID Check umber Check Date Vendor Name WR 52503842 08 /08 /2022 DEPARTM ENT OF THE TREASURY WR 52503842 08 /08 /2022 DEPA RTM ENT OF THE T REASU RY WR 52943373 08 /08 /2022 STATE OF CALIFORN IA WR 53460572 08 /08 /2022 NATIONWIDE RETIREMENT SOLUTIO s WR 53460572 08 /0 8/2022 NATIONWIDE RETIREMENT SOLUTIONS WR 534605 72 08 /08/2022 NATIONWIDE RETIREMENT SOLUTIO NS Audited and Found Co rr ec t Director of Finance Report Date 08 /08/2022 City of Palm D esert Check Register 8/8/2022 -8/8/2022 Account Number Transaction Desc 1100000 2 160100 Federal W/H P/D 08 /03 /2022 1100000 2 160300 Med ica re W /H P/D 08 /03 /2022 11 00000 2 160200 PIT W/H PD : 08/03 /2022 11 00000 2162100 DEFERRED COMP PAYDAY 08/03 /22 6 100000 10 29100 DEFERRED COMP PAYDAY 08/03 /22 6 100000 2162100 DEFERRED COMP PAYDAY 08/03 /22 Invoice Amount Paid 22734207 44,530.82 22734207 12 ,927 .92 6522400 18,533.73 3 706400 I 080322 7,423 .38 3 70 6400 I 080322 7,423.38 3706400 I 080322 -7 ,423 .38 Total For Bank ID -WR 83,415.85 Page 2 Citv & Housing Item 1B-67 City of Palm D esert Check Register 8/l 0/2022 -8/ I 0/2022 Bank ID Check Number Check Date Vendor Name Account Number Transaction Desc Invoice WR 50277315 08 /10/2022 WR 50277315 08/10/2022 WR 50277315 08 /10/2022 WR 51452897 08 /10/2022 WR 5 1452897 08/10/2022 WR 51452897 08/10/2022 WR 51452899 08/10/2022 WR 5 1452899 08/10/2022 WR 5 1452899 08/10/2022 WR 57197367 08/10/2022 WR 57197367 08 /10/2022 WR 571973 69 08/10/2022 WR 57197369 08/10/2022 WR 57197369 08/10/2022 Report Date 08/10 /2022 1 C M A RETIREMENT TRUST 1100000 I C M A RETIREMENT TRUST 6 100000 I C M A RETIREMENT TRUST 6 100000 I C M A RETIREMENT TRUST 6 100000 I C M A RETIREMENT TRUST 11 00000 I C M A RET IREMENT TRUST 6 100000 1 C M A RET IREMENT TRUST 11 00000 1 C M A RET I REMENT TRUST 6 100000 I CM A RETIREMENT TRUST 6 100000 PERS 11 04150 PERS 1100000 PERS I 100000 PERS 1100000 PERS 11 04 150 pprov od~ Mayor or Mayo r Pro-Tern 2162300 2162300 1029300 2162201 2162201 1029201 2162600 1029200 2162200 4111500 2161100 2161100 2161100 41 11 500 Page Deferred Comp PayDay 08/03 /22 796436 Deferred Comp PayDay 08 /03 /22 796436 Deferred Comp PayDay 08/03 /22 796436 401-A Retire Pay Day: 08/03/22 796557 40 1-A Re ti re Pay Day: 08/03/22 796557 401-A Retire Pay Day : 08/03/22 796557 Retire Hlth Sv-Pay Day 08/03 /22 796452 Retire Hlth Sv-PayDay 08/03 /22 79645 2 Retire Hlth Sv-PayDay 08/03 /22 796452 Rounding 08/03 /2022 1002173242 PERS 08 /03 /2022 1002173242 PERS 08 /03 /2022 1002173243 Overwithheld Retro PEPRA Limit 1002173243 Rounding 08 /03 /2022 1002173243 City & Housing Amount Paid 12,2 72 .92 -12 ,272.92 12 ,272.92 -8 ,276.27 8,276 .27 8,276.27 3,751.26 3,75 1.26 -3,75 1.26 0.55 53 ,471.83 29,568 .27 -24.25 0 .01 Total For Bank ID -WR 107,316.86 Item 1B-68 City of Palm Desert Check Register 8/1 1/2022 - 8/ I I /2022 Bank ID Check N umb e r Ch eck D ate Ve ndor Nam e Ac count N umb er Transaction Desc In voic e Amoun t Paid 00 00004722 08/11 /2022 County of Riverside Sheriff Department 11042 10 4304000 BILLING PERIOD 5/5/22-6/1 /22 SH0000041479 1,441,423.98 00 00004722 08 /11 /2022 County of Riversid e Sheri ff Department 1104210 4304000 BILLING PERIOD 6/2/22-6/30/22 SH000004 I 588 1,508,674 .72 00 00004723 08/11/2022 FG CREA TJVE INC 27 14491 4321500 Advertising Services-EPPBID 10045 7,450.00 00 00004723 08/11 /2022 FG CREATIV E INC 2714491 4321500 Advertising Services-EPPBID 10047 2,946 .36 00 00004724 08/11/2022 IDEAP EDDLER LLC I 104417 4309000 Marketing Services -Jde apeddl 1773 15 ,998 .41 00 00004724 08/11/2022 IDEAPEDDLER LLC I 104417 4309000 Marketing Services -Ideaped dl 1774 4,999 .74 00 00004725 0 8/11 /2022 K2 AUDIO LLC 5304 190 4404000 Audio Vi sual equipment upgrade 8123 765.00 00 00004726 08/11 /2022 MARIPOSA LANDSCAPES IN C I 104614 4337001 EXTRAS -EL PASEO / BAJA PARK 98516R 1,862.86 00 00004726 0 8/11 /2022 MARIPOSA LANDSCAPES INC 1104 6 14 4392101 EXTRAS -ENTRADA DEL PASEO 98183 192.50 00 00004727 08/11 /2022 DELTA DENTAL OF CA LIFORNIA 1100000 1150300 Dental A. Hernandez 05 /2022 BE004991479 -86.27 00 00004727 0 8/1 1/2022 DELTA DENTAL OF CALIFORN IA I 100000 11 50300 Dental Panuzzo for 06/2022 BE004991479 45.75 00 00004727 08/1 l /2022 DELTA DENTAL OF CALIFORNIA I 100000 1150300 Dental Zamarripa for 06/2022 BE00499l479 86.27 00 00004727 08/11 /2022 DELTA DE T AL OF CALIFORNIA 1100000 2160900 Delta Dental Premium 06/2022 BE00499l479 13 ,0 50.41 00 00004727 0 8/1 1/2022 DELTA DENTAL OF CALIFORN IA I 104150 4112400 Dental Rounding 06/2022 BE00499l479 -0.05 00 00004727 08/11 /2022 DELTA DENT AL OF CALIFORNIA 1104300 4112200 Dental Cech in for 06 /2022 BE004991479 45 .75 00 00004727 08 /11 /2022 DELTA DENTAL OF CALIFORNIA 1104430 4112200 Dental S. Lopez for 06 /2022 BE004991479 86.27 00 00004727 08/11 /2022 DELTA DENTAL OF CALIFORN IA 1104470 4112200 Dental Thompson credit BE004991479 -40 .52 00 00004728 08/11 /2022 HARTFORD LIFE AND ACCIDENT 1100000 2160700 LTD Premium 06/2022 463783588830 3,384 .13 00 00004728 08/1 1/2022 HARTFORD LIFE AND ACCIDENT 1100000 2161000 Life and AD&D Premium 06/2022 463783588830 1,788.08 00 00004728 08 /11 /2022 HARTFORD LIFE AND ACCIDENT 1100000 2161800 STD Premium 06/2022 463783588830 1,315 .24 00 00004728 08/1 1/2022 HARTFORD LIFE AND ACCIDENT 1104150 4112200 L TD,LF,AD,STD Rounding 06/2022 463783588830 110.47 00 00004729 0 8/11 /2022 VISION SERVICE PLAN INC. l 100000 1150300 Vision Panuzzo for 06/2022 815199061 3 l.8 l 00 00004729 08/11 /2022 VISION SERVICE PLAN INC. I 100000 1150300 Vision Za marripa for 06/2022 815199061 3 l.8 I 00 00004729 08/11 /2022 VISION SERVICE PLAN INC. 1100000 2 161400 VSP Premium 06/2022 815 199061 3,626.34 00 00004729 08/11 /2022 VISfON SERVICE PLAN INC . 1104150 4 11 2200 Vision S. Garcia for 05 /2022 815199061 -31.81 00 00004729 08/11 /2022 VISION SERVICE PLAN INC . I 104470 4112200 Vision Cechin for 06/2022 815199061 31.8 I 00 00004730 08/11 /2022 Amazon Capital Services In c . 1104159 4211000 Colored Copy Paper I PYM-9Q3N-WTTR 101.17 Report Date 08/11 /2022 Page ~,tv & Housing Item 1B-69 City of Palm De sert Check Register 8/11/2022 -8/1 l /2 022 Bank ID Check N umber Check Date Vendor Na me Account N umb e r Transaction Desc Invoic e Amount Paid 00 00004731 08/11 /2022 CVAG 6 100000 2282500 JULY 2022 TUMF PDTUMF072022 162 ,836.00 00 00004732 08/11 /2022 CDWLLC I 104190 4212000 Tech Equipment BM20290 432.49 00 00004732 08 /11/2022 CDW LLC 11041 90 4212000 Tech Equipment BJ87035 115.30 00 00004732 08 /11/2022 CDWLLC I 104190 4212000 Tech Equipment BQ76147 76 .07 00 00004732 08/11 /2022 CDWLLC I 104190 4212000 Tech Equipment BP49324 65.77 00 00004732 08/11 /2022 CDWLLC 11 04190 4212000 Tech Equipment BP09316 48.79 00 00004732 08/11 /2022 CDW LLC 5304190 4404000 Computer Equipment BQ82732 3,784 23 00 00004732 08/11/2022 C DW LLC 5304190 4404000 Computer Equipment BK60982 285.73 00 00004732 08/11 /2022 C DW LLC 5304190 4404000 Comp ute r Equipment BN8428 7 1,081.56 00 00004732 08 /11 /2022 CDWLLC 5304190 4404000 Computer Equipment BH87635 2,751.77 00 00004733 08/11 /2022 CHILDREN'S DISCOVERY MUSEUM 1104800 4389900 One-Time contribution 001 7/1/22 150 ,000 .00 00 00004734 08 /11 /2022 CITY EMPLOYEES ASSOCIATES LLC 1100000 2161300 PDEO DUES PayDay 08/03 /22 PDEA080322 848.00 00 00004734 08/11 /2022 CITY EMPLOYEES ASSOCIATES LLC 1100000 2161300 PDEO D UES PayDay 07 /20/22 PDEA072022 848 .00 00 00004735 08 /11 /2022 COACHELLA VALLEY CONSERVATION 6100000 2280800 JULY 2022 MS HCP PDMSHCP072022 99 ,875.00 00 00004735 08/11 /2022 COACHELLA VALLEY CONSERVATION 6 100000 2280800 LESS I % AD MIN FEE PDMSHCP072022 -998.75 00 00004736 08/11 /2022 DELTA DENTAL OF CALIFORNIA I 100000 1150300 Dental Panuzzo for 06/2022 BE0050 17092 -45.75 00 00004736 08/11 /2022 DEL TA DENTAL OF CALIFORN IA I 100000 11 50300 Dental Ve la for 07 /2022 BE005017092 14 5.67 00 00004736 08 /11 /2022 DELTA DENTAL OF CALIFORN IA 1100000 1150300 Dental Zamarripa for 06/2022 BE005017092 -86 .27 00 00004736 08/11 /2022 DELTA DENTAL OF CALIFORNIA 1100000 2160900 Delta Dental Premium 07 /2022 BE005017092 12,249.48 00 00004736 08/1 1/2022 DELTA DENTAL OF CALIFORNIA I 104150 4112200 Denta l Ramont for 07 /2022 BE0050 I 7092 145.67 00 00004736 08/11 /2022 DELTA DENTAL OF CALIFORNIA 1104150 4112400 Dental Rounding 07/2022 BE0050 I 7092 -0 09 00 00004736 08/11 /2022 DELTA DENTAL OF CALIFORNIA I 104300 4112200 Dental for Cechin 07 /2022 BE005017092 45.75 00 00004736 08/11 /2022 DEL TA D ENTAL OF CALIFORN IA I 104430 4 112200 Dental S. Lopez for 07 /2022 BE00501 7092 86.27 00 00004736 08/11/2022 DELTA DENT AL OF CALIFORNIA 8704 195 4112200 Dental Cabrera fo r 06-07 /2022 BE005017092 291.34 00 00004737 08 /11 /2 022 FG CREATIVE INC I 104416 4306101 Advertisement for Concerts in 10046 200 .00 00 00004738 08 /11 /2022 GRANICUS INC I 104470 4309000 PROFESSIONAL SERV ICES FOR 154515 3,572.83 00 00004739 08/11/2022 HARTFORD LIFE AND ACCIDE T 1100000 2160700 LTD Premium 07/2022 463782966700 3,374.8 I Report D ate 08/11/2022 Page 2 City & Housing Item 1B-70 City of P a lm D esert Check Register 8/11 /2 022 -8/11/2022 Bank ID Ch eck N umb er Check Date Ve ndor Na me A ccount N umb e r T ransac tio n Des c In voice A mount Pa id 00 00004739 08/11 /2022 HARTFORD LIF E AND ACCIDENT 1100000 2161000 Life and AD&D Premiu m 07/2022 463782966700 1,78 1.8 1 00 00004739 08/11 /2022 HARTFORD LIFE A D ACCIDENT 110 0000 2161800 STD Premium 07 /2022 463782966700 1,343 .53 00 00004739 08 /11 /2022 HARTFORD LIFE AND ACCIDENT 1104150 4112200 LTD ,LF,AD,STD Rounding 07 /2022 463782966700 82 .86 00 00004740 08 /11 /2022 IDEAPEDDLER LLC 11044 17 4309000 Social M ed ia Servi ces 1795 2,416.66 00 00004740 08/11 /2022 ID EA PEDDLER LLC 110441 7 4309000 M ed ia Management Service 1796 3,333 .33 00 00004740 08/11 /2022 IDEAPEDDLER LLC 11 04417 4322 100 Media Buys 1777 4,628.16 00 00004741 08/11 /2022 JOSLYN SENIOR CENTER 11 04800 4389300 FY 22/23 Joslyn Center Quarter 12594 300 .00 00 0000474 1 08/11 /2022 JOSLYN SENIOR CENTER 1104800 4389300 FY 22/23 Jos lyn Center Quarter 12556 58,581.21 00 00004742 08/11 /2022 STAPLES BUSINESS A DV ANTAGE 11 04 150 4211000 General Supplies 8066984944 214.30 00 00004743 08/11 /2022 US BANK 11 00000 1150100 CC 7 168 -ICMA PROT ECT M.ALVAR 4866914555529350 58 .61 00 00004743 08/11 /2022 US BANK 1100000 1150100 CC 716 8-IC MA AIR M.ALVAREZ 4866914555529350 764.20 00 00004743 08/11 /2022 US BANK 11 041 14 4309000 CC 5 157 -Plasti c Yard Si g n St 486691 4 555529350 498 .7 4 00 00004743 08 /11 /2022 US BANK 11041 54 4219 100 CC 7168 -Blue Cosmo 4866914555529350 54.54 00 00004743 08/11 /2022 US BANK 1104154 4312000 CC 4081 -Tra ining fo r M . Rios 4866914555529350 200 .00 00 00004743 08/11 /2022 USBA K I 104190 4336000 CC 71 68 -MISK 48669 14 555529350 376.00 00 00004743 08 /11 /2022 US BANK 1104310 42 19000 CC 0301 -Two Knox padlockes f 48669145555 2935 0 299.55 00 00004743 08 /11 /2022 US BANK I 10441 7 4309000 CC 408 1 -Mailchimp/Monthly New 48669 14 555529350 97.99 00 00004743 08/11 /2022 US BANK 11 04417 4312000 CC 4081 -ESTO/ T. Soule 8/6 4866914555529350 925 .00 00 00004743 08/11 /2022 US BANK 11 04470 4312000 CC 7 168-ICMA / M . Alvarez 09 4866914555529350 450 .00 00 00004743 08/11 /2022 USBANK 4364650 432 170 1 CC 4081 -Public Art Job Posti 4866914555529350 139.00 00 00004744 08/11 /2022 VISION SERVICE PLAN INC. 1100000 1150300 Vision Leal 07 /2022 8 15426992 127 .24 00 00004744 08 /11 /2022 VISION SERVICE PLAN INC. 11 00000 I 150300 Vision Panuzzo for 06/2022 815426992 -31.81 00 00004744 08/11 /2022 VISION SERVICE PLAN INC . 11 00000 11 50300 Vision Vela for 07 /2022 815426992 31.81 00 00004744 08/11 /2022 VISION SERVICE PLAN INC . 1100000 11 50300 Vi sion Zamarripa for 06/2022 8 15426992 -31.8 1 00 00004744 08 /11 /2 022 VISION SERVICE PLAN INC . 1100000 2161400 VSP Premium 07 /2022 8 15426992 3,340.10 00 00004744 08/11 /2022 VISION SERV ICE PLAN I C . I 104 150 4 11 2200 Vi sion S. Garcia for 07 /2022 8 15426992 31.81 00 00004744 08/1 1/2022 VISIO N SERVICE PL AN INC. I 104150 4112200 Vi sio n Ramon! for 07 /2022 8 15426992 31.81 Report Date 08/11 /2022 Page 3 City & Housing Item 1B-71 Bank ID Check Number Check Date Vendor Name 00 00 00004744 00004744 08 /11 /2022 08/11 /2022 Audited and Found Correct Report Date 08/1 1/2 022 VISION SERVICE PLAN rNC. VISION SERVICE PLAN rNC. City of P a lm Desert Check Register 8/11/2022 -8/11 /2022 Account N umber I 1041 50 4 112200 1104470 4112200 Transaction Desc Vision Rounding 06/2022 Vision Cechin for 07 /2022 Invoice 815426992 815426992 Page 4 City & Housing Amount Paid -0 .05 31.81 Total For Bank ID -00 3,529,996.30 Item 1B-72 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Robert Hargreaves, City Attorney REQUEST: MAKE FINDINGS TO SUPPORT THAT THE STATE OF CALIFORNIA CONTINUES IN A GOVERNOR-DECLARED STATE OF EMERGENCY AND THAT THE CITY MAY CONTINUE TO EMPLOY REMOTE TELECONFERENCING RECOMMENDATION: Make findings that the State of California continues in a Governor-declared state of emergency to combat the COVID epidemic, that state and local health officials are recommending social distancing, and consequently that the City Council and its other Brown-Act bodies may continue to employ remote teleconferencing under Government Code Section 54953(e). BACKGROUND/ANALYSIS: AB 361 (Government Code Section 54953(e)) provides that a local agency may employ remote teleconferencing upon a finding by the governing board that certain circumstances exist, among those that there is a Governor-declared emergency and state or local officials are recommending social distancing. The City Council will need to make those findings each month in which it continues to implement remote teleconferencing. The alternative is to revert to the preexisting Brown Act standards for teleconferencing which require that: (1) all teleconferencing locations be identified on the agenda; (2) agendas be posted at all teleconferencing locations; (3) all teleconferencing locations be open to the public; and (4) a majority of the City Council participate from locations within the City. FINANCIAL IMPACT: There is no direct fiscal impact associated with this item. REVIEWED BY: City Attorney: Robert W. Hargreaves, City Attorney City Manager: Todd Hileman, City Manager Item 1C-1 [This page has intentionally been left blank.] Item 1D-1 Item 1D-2 Item 1D-3 Item 1D-4 Item 1D-5 Item 1D-6 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Michelle Nance, Office Specialist REQUEST: LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE AND ALTERNATE VOTING DELEGATE RECOMMENDATION: Confirm the appointment of Councilmember Kelly as the Voting Delegate and Councilmember Quintanilla as the Alternate Voting Delegate for the business meeting of the League of California Cities Annual Conference to be held on Friday, September 9, 2022, in Long Beach. BACKGROUND/ANALYSIS: The League of California Cities Annual Conference will be held in Long Beach, California, on September 7-9, 2022. The Annual Business Meeting will take place on Friday, September 9, to consider and take action on resolutions that establish League policy. A packet of resolutions for consideration will be distributed at a later date and will subsequently be agendized for the City Council to provide direction to the Voting Delegate. In 2021, the City Council designated Councilmembers Kelly and Harnik as the Voting Delegate and Alternate Voting Delegate, respectively. However, this year Councilmembers Kelly and Quintanilla are scheduled to attend the conference therefore it is recommended Councilmember Kelly and Quintanilla serve as the Voting Delegate and Alternate Voting Delegate, respectively. FINANCIAL IMPACT: There is no fiscal impact associated with this action. REVIEWED BY: City Clerk: Anthony J. Mejia Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1.Voting Delegate Packet Item 1E-1 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022 TO: City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference. Please view Cal Cities’ event and meeting policy in advance of the conference. •Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. •Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. Council Action Advised by August 31, 2022 Attachment 1 Page 2 of 5 Item 1E-2 •Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. •Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254. Attachments: •Annual Conference Voting Procedures •Voting Delegate/Alternate Form Page 3 of 5 Item 1E-3 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org Annual Conference Voting Procedures 1.One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2.Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee. 3.Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4.Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5.Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6.Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7.Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. Page 4 of 5 Item 1E-4 CITY:________________________________________ 2022 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name: Title: Title: ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: ____________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Friday, September 2, 2022 to: Darla Yacub, Assistant to the Administrative Services Director E-mail: dyacub@calcities.org; Phone: (916) 658-8254 Page 5 of 5 Item 1E-5 [This page has intentionally been left blank.] CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Anthony J. Mejia, City Clerk REQUEST: CONSIDERATION OF A RESOLUTION ADOPTING A RECORDS MANAGEMENT POLICY RECOMMENDATION: Adopt a Resolution adopting a Records Management Policy. BACKGROUND/ANALYSIS: On October 29, 2020, the City Council adopted Resolution No. 2020-76, which updated the City of Palm Desert’s (City) Records Retention Schedule and criteria for destroying records that were no longer needed. However, a records retention schedule is only one component of a comprehensive Records Management Program. A Records Management Policy has been prepared for the City Council’s consideration that establishes record-keeping authority, assigns responsibilities for carrying out the Records Management Program, and creates the administrative framework through which the purposes of the Records Management Program are to be achieved. Analysis The City Council has the ultimate responsibility for establishing policies that govern the retention, production, and management of all City records. As such, the proposed Records Management Policy provides for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, retention, and disposition of City records. The City Council’s adoption of the proposed Records Management Policy formally supports the establishment of a comprehensive Records Management Program by: •Identifying the ownership and custody of City records; •Outlining the duties and responsibilities of the City officers and employees as it relates to the City records; •Establishing records management standards, policies, and procedures for the administration of the City records and the Records Retention Schedule; •Addressing proper electronic mail retention and storage management; and •Permitting the conversion of hard copy records to electronic records, consistent with the California Secretary of State’s Local Government Records Management Guidelines. Item 1F-1 In addition, the proposed policy will enhance business practices in the following areas: •Conversion to Digital Records: Allowing for the conversion of hard copies to digital records will enhance the staff’s ability to research and retrieve records. In addition, the conversion will allow for existing storage areas to be used for a higher purpose and reduce off-site storage costs. •Regular Training Program: The third component of a comprehensive Records Management Program is a regular training program. With the establishment of a policy, the City Clerk team will begin developing a regular training program to include topics such as Best Practices in Records Management, Public Records Act 101, and the Implementation of a Common File Naming Convention. •Disposition of Obsolete Records: The proposed policy sets the expectation that each department is responsible for reviewing all records in its custody to determine if the records have reached the end of their retention period and may be destroyed. The routine destruction of obsolete records ensures that the city is efficiently managing records and will reduce the need for off-site storage and continuously expanding data storage. It should be noted that the final determination on whether to destroy records will continue to sit with the City Council. The combination of a Records Management Policy and Records Retention Schedule will constitute a comprehensive City Records Management Program. The City Clerk’s Office will facilitate the development and circulation of instructions for the necessary and proper implementation of the Records Management Program and provide the necessary training for City officers and employees. FINANCIAL IMPACT: No fiscal impact is associated with this matter. REVIEWED BY: City Clerk: Anthony J. Mejia City Attorney: Robert Hargreaves Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Resolution Item 1F-2 RESOLUTION NO. 2022- ___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A RECORDS MANAGEMENT POLICY WHEREAS, the City Council recognizes its responsibility and obligation to foster efficient and cost-effective government and further recognizes the importance of the management and protection of City of Palm Desert (City) records; and WHEREAS, it is the policy of the City Council to provide for the efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, retention, and disposition of City records; and WHEREAS, the City’s Records Management Program, a comprehensive program of integrated policies, records retention schedules, and instructions for the management of records from their creation to their ultimate disposition, is consistent with federal, state, and local regulations as well as accepted records management practices; and WHEREAS, the declared purpose of the Records Management Policy is to establish the authority and assign responsibility for carrying out the comprehensive Records Management Program and to create the administrative framework through which the purposes are to be achieved; and WHEREAS, an effective Records Management Program demonstrates to legal and regulatory authorities that the City is making every reasonable effort to retain and dispose of its records in a responsible manner and in accordance with federal, state, and local regulations, applicable guidelines, and good business practices. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the foregoing Recitals are true and correct and are incorporated herein by this reference. Section 2. The Records Management Policy as set forth in Exhibit “A” is hereby adopted in its entirety. Section 3. The City Clerk shall certify the adoption of this resolution. Item 1F-3 PASSED, APPROVED, AND ADOPTED BY THE PALM DESERT CITY COUNCIL THIS ___ DAY OF _______, 2022. JAN C. HARNIK, MAYOR ATTEST: ANTHONY J. MEJIA, CITY CLERK CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM DESERT ) I, ANTHONY J. MEJIA, City Clerk of the City of Palm Desert, hereby certify that Resolution No. ____ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on ________, 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, this ______ day of ______________, _________. ANTHONY J. MEJIA, CITY CLERK Item 1F-4 CITY OF PALM DESERT ADMINISTRATIVE PROCEDURES Subject Citywide Records Management Policy Policy No. CLRK-001 Date Issued: August 25, 2022 Amended: N/A Approved by Resolution No. _____ Authored by Office of the City Clerk I. PURPOSE The purpose of records management is to ensure that information is available when it is needed. To do this efficiently and thoroughly, records must be identified, organized, maintained for the requisite number of years, and then documented when destroyed. Records management encompasses all the record-keeping requirements that allow an organization to establish and maintain control over information flow and administrative operations, seeking to control and manage records through the entirety of their life cycle, from creation to final disposition. A sound records management program doesn't cost—it pays. It pays by improving customer service, increasing staff efficiency, allocating scarce resources, and providing a legal foundation for how an agency conducts its daily mission. It helps identify and justify opportunities for new technology. Microfilm, optical disk, optical character recognition, workflow, e-mail, and other related technologies cannot be adequately evaluated and cost-justified without a good records management program. Other benefits include: • Providing public access to and protecting the public's rights to inspect public records in accordance with the California Public Records Act; • Preservation of records with long-term or permanent value; • Protection of records vital to City government in the event of a disaster; • Protection of records essential to City government, but which are referenced infrequently; • Demonstration of compliance with legal retention requirements established by federal, state, and local authorities; • Orderly destruction of records no longer required by statute to be retained or needed for reference; • Elimination of duplicate records filed in several departments; • Ensuring proper administration of records not subject to disclosure; • Providing protection in litigation, audits, and other disputes; • Saving space; and • Increased efficiency in information retrieval. Item 1F-5 A good records management program establishes policies and procedures for the efficient and economical management of the creation, utilization, maintenance, retention, preservation, and disposal of City records, based on federal and state statutes governing public records and ensures that a responsible program of records management is practiced within the City organization. II. DEFINITIONS 1. Public Record: Any writing containing information relating to the conduct of the City’s business prepared, owned, used, or retained by the City regardless of physical form or characteristics. 2. Active Record: Records kept in the office and referenced on a regular basis. 3. Archives: A repository for housing historical records (whether in paper, microfilm, or digital) that should be protected or preserved. 4. Disposition: The length of time a record is kept, which may be permanent. 5. Historical Record: The retention of records that have enduring value because they reflect significant historical events or document the history and development of the City. 6. Inactive Record: Any public record transferred to a records center for storage until disposition is reached. 7. Non-Record: Materials that are not retained in the normal course of business, such as records that contain no information of significant or lasting value such as transmittal letters, acknowledgments, drafts, rough notes, and calculations created and used in the preparation or analysis of other documents. 8. Records Management: The systematic control of the creation, processing, use, protection, storage, and final disposition of all public records pursuant to federal, state, and local laws and regulations. 9. Records Retention Schedule: The document identifying the length of time a record is maintained, including disposition. 10. Transitory Records: Records whose value is comparatively short-lived should be discarded when they have fulfilled the purpose for which they were created. Examples: 1) copies of reproduced/printed material of general information; 2) originals/copies of documents kept solely for tickler, suspense, or follow-up; 3) preliminary work materials used for the preparation of reports, studies, etc.; 4) duplicates/extra copies of records; and 6) appointment logs/calendars. 11. Vital Record: Records with information essential for the resumption of operation after a disaster or the reestablishment of the legal and financial status of the organization. Item 1F-6 III. OWNERSHIP OF PUBLIC RECORDS All public records are the property of the City and shall be delivered by outgoing officials and employees to their successors. Public records are to be maintained in active file areas, electronic data management system, or in a designated records center. IV. RECORD-KEEPING RESPONSIBILITIES City Council The policies for the keeping, producing, permitting copies, and management of all public records of the City shall rest with the City Council. Officers and Employees Each officer and employee of the City has the duty to protect, preserve, store, transfer, destroy or otherwise dispose of, use, and manage public records in accordance with applicable federal and state regulations, or such rules as may be approved by the City Council. City Attorney The duty of the City Attorney shall be to review and consent to requests to dispose of records in accordance with the City’s adopted Records Retention Schedule; and to provide legal guidance to the City Clerk in any review of, and amendment, to the retention schedule, in accordance with federal, state, and local regulations. City Clerk The City Clerk is designated as the City’s Records Manager and as such is the City’s official custodian of records. The City Clerk may, for the proper and efficient management of the public records: 1. Develop and circulate instructions necessary and proper to implement the Records Management Program. 2. Advise City departments in the preparation of records inventories, retention periods, records destruction authorization forms, and make recommendations to the City Attorney. 3. Maintain archives to protect records of historic nature, which should not be destroyed. City Department Director Each City Department Director shall establish and maintain an active, continuing program for the economical and efficient management of the public records of that department in accordance with this Policy. Such program shall, among other things, provide for: 1. Effective controls over the creation, maintenance, and use of public records in the conduct of business. 2. The maintenance and security of records. 3. Segregation and disposal of records of temporary value in accordance with the established retention schedule and this policy. Item 1F-7 V. HANDLING DOCUMENTS FROM INCEPTION TO DESTRUCTION Creating Files Department personnel is advised to begin new files with an eye to the future disposition of the file being created. For example, by knowing that the information/materials contained within a new file will be retained for a specific number of years, it would be prudent to create the file on a calendar year or perhaps fiscal year basis. Planning ahead avoids separating files later when it comes time for storage or destruction. Also, reviewing the department's retention schedule beforehand can avoid the necessity and time- consuming activity of separating permanent information/documents from short-term materials prior to the time of destruction. Converting Hard Copy Paper to Electronic Formats Government Code Section 34090.5 authorizes the conversion of hard copy materials and records onto other electronic media if the following conditions are met: 1. The record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images, recorded in electronic data management system (Laserfiche), recorded on an optical disk, or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document. 2. The device or method used to reproduce the record, paper, or document reproduces the original in all details and does not permit additions, deletions, or changes to the original document images. 3. The reproductions are made accessible for public reference as the original records were. 4. A true copy of the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. If the above conditions are met, subject to system verification by the City Clerk, the public official having custody of the records (Department Director) may convert the hard copy paper to a permissible electronic format and dispose of the original hard copy. VI. ELECTRONIC MAIL RETENTION The City’s email system is intended to be a medium of communication. The email system is not intended to be and may not be used for the electronic storage or maintenance of City records. The email system, to function as intended, anticipates and requires that employees regularly delete communications from the system. Routine email messages comparable to telephonic communications are non-records. They are not intended to be retained in the ordinary course of City business, and the informational content of such communications is neither necessary nor intended to be preserved for future City-use or reference. For file management and storage purposes, email messages that are non-records or transitory documents should only be retained for as long as needed. In most instances, this means deleting messages as soon as you have read them, and shortly after you have sent them. Item 1F-8 However, depending on its purpose and record type, some email messages are subject to longer retention periods based on adopted retention schedules. In this case, email messages should be stored outside of the email system, either by saving them to the appropriate network drive and folder; or by printing hard copies of the message and filing them in an appropriate hard copy file. The email message themselves should then be deleted. An email is considered destroyed as soon as it has been deleted from a user’s mailbox, even though it is temporarily stored in the trash folder before being purged from the email system. This action is analogous to throwing a paper document into an office trashcan. External Personal/Business Email Accounts City officers and employees that receive City-business related emails through personal/business email accounts shall store and retain such emails in accordance with this policy and provide responsive records when requested by the City Clerk’s Office pursuant to a Public Records Act request, Human Resources investigation, or subpoena. VII. DISASTER PREVENTION AND STORAGE OF INACTIVE RECORDS To ensure that records are protected from natural and man-made disasters and neglect, the public official having custody of the records (Department Director) shall be responsible to ensure that all reasonable efforts are taken to prevent damage to said records. While temporary on-site storage of inactive records may be appropriate, all efforts should be taken to avoid storing records near water pipes, air conditioning units, heat sources, direct sunlight, or directly on the floor. The public official having custody of the records (Department Director) shall be responsible for preparing an accurate inventory of records to be transferred to an off-site record center. If records are damaged, records should be assessed and reasonable recovery procedures should be performed. Unrecoverable records (such as records damaged with mold) may be disposed of immediately. Unrecoverable and disposed records shall be reported to the City Clerk’s Office and a final disposition report shall be distributed to the City Council for notification purposes. VIII. DISPOSITION OF PUBLIC RECORDS At least annually, each Department is responsible for reviewing all records in its custody. Records that have reached the end of their retention period are to be destroyed pursuant to the Destruction of Public Records section of this manual. Electronic versions of those records must also be deleted at the same time. The City Council, by adopting the Records Retention Schedule, authorizes City Department Directors to destroy duplicate records less than two years old if the records are no longer required in accordance with adopted retention schedules. Item 1F-9 All original records to be destroyed must be inventoried. Requests for the destruction of original records must receive consent to the destruction by the City Clerk and City Attorney and approval by the City Council prior to destruction. Original requests for Authority to Destroy Obsolete Records (Sample 1) shall be filed with the City Clerk’s Office. Note: Once authority has been received to destroy records, all forms of that record must be destroyed (or deleted): paper, microfilm/fiche, electronic format. This section does not authorize the destruction of the following original records: 1. Records affecting the title to real property or liens. 2. Records required to be kept by statute. 3. Records less than two years old. 4. Minutes, ordinances, or resolutions of the City Council or of a City Board, Commission, or Committee. The City has identified that shredding and recycling paper produced from the destruction of these records is the most appropriate method of disposal. Accordingly, although the specific method used for destruction shall be at the discretion of the Department Director, it shall reflect a method of destruction that recycles any paper products and avoids the use of sanitary landfill sites. IX. PRESERVATION OF PERMANENT/HISTORICAL RECORDS A fundamental obligation of the City is to care for records with historical significance. Such records typically have enduring administrative, fiscal, legal, or historical value, or are otherwise required to be maintained permanently by statute. Examples include minutes, resolutions, and ordinances of the City Council and City Boards, Commissions, and Committees. When a record is being evaluated for final disposition, City staff should take into consideration the historical relevance of the record. It is encouraged that records that have been identified as permanent and/or historical be transferred to the designated off- site records storage facility. When appropriate, permanent records may be converted and retained in electronic format pursuant to Section 5 of this policy. Item 1F-10 Sample 1 – Request to Destroy Obsolete Records CITY OF PALM DESERT AUTHORITY TO DESTROY OBSOLETE RECORDS I consent to the destruction of these obsolete records according to accepted policies and procedures. City Clerk Date City Attorney Date Approved by City Council: XX/XX/XXXX Original: City Clerk’s Office Copy: Department Dept. Retention No. Description of Record Years Covered Retention Period Shred or Discard Item 1F-11 Sample 2 – Conversion to Electronic Records MEMORANDUM DATE XX/XX/XX TO: City Clerk FROM: Department Director SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS In accordance with the City’s Records Management Policy, certain records have been identified as being eligible for conversion from hard copy to electronic copy and will be maintained with a trusted system as described in the California Secretary of State Guidelines for Trustworthy Electronic Document or Records Preservation Standards. Record Titles to be eligible for electronic retention: Example: Payroll • Payroll Charges • Payroll Reports • Time Sheets Please sign below indicating that the record titles are appropriate for electronic retention and the retention system meets the requirements of the records retention policy. Department Director Date City Clerk Date Original: City Clerk’s Office Copy: Department Item 1F-12 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Níamh M. Ortega, Deputy City Clerk REQUEST: RESOLUTION SETTING THE REGULAR CITY COUNCIL MEETING SCHEDULE FOR 2023 RECOMMENDATION: Waive further reading and adopt a resolution establishing dates for regular meetings of the Palm Desert City Council during Calendar Year 2023 and January 2024. BACKGROUND/ANALYSIS: Palm Desert Municipal Code Section 2.36.020 authorizes the City Council to adopt a resolution to establish the dates and times for its regular meetings. The City Council’s regular meetings are generally held on the second and fourth Thursday of each month. Traditionally, the City Council cancels one regular meeting in July and August for a summer recess. To address other scheduling conflicts, staff has drafted a proposed meeting schedule for 2023, as outlined in Attachment 1. Alternatively, the City Council may provide direction on additional modifications to the meeting schedule. In preparing for the draft schedule, staff considered the following events although it found no conflicts with the typical meeting dates: •Cal Cities New Mayors and Council Member Academy o January 18-20, 2023, or o February 1-3, 2023 •Innovating Commerce Serving Communities (ICSC) o May 21-23, 2023 •League of California Cities Annual Conference (LOCC) o September 20-22, 2023 FINANCIAL IMPACT: There is no financial impact associated with the adoption of this resolution. REVIEWED BY: City Clerk: Anthony J. Mejia Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Resolution w/ meeting schedule Item 1G-1 RESOLUTION NO. 2022-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING THE CITY COUNCIL REGULAR MEETING SCHEDULE FOR 2023 WHEREAS, pursuant to Palm Desert Municipal Code Section 2.36.020, the City Council regular meetings are generally held on the second and fourth Thursday of each month, except as otherwise set by City Council resolution; and WHEREAS, the City Council desires to confirm its meeting schedule for 2023 as the second and fourth Thursday of each month unless otherwise rescheduled or canceled. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: SECTION 1. That the foregoing Recitals are true and correct and are incorporated herein by this reference. SECTION 2. Regular meetings of the City Council shall be held in the Council Chamber, located at 73-510 Fred Waring Drive, Palm Desert, California, on the second and fourth Thursday of each month at the hour of 4:00 p.m. When the regular meeting falls on a legal holiday, the meeting shall be held on the following day unless otherwise determined by the City Council at a regular meeting of the City Council. SECTION 3. Regular meetings of the City Council acting as the governing boards of the successor agency, housing authority, and/or financing authority, shall be held in the Council Chamber, located at 73-510 Fred Waring Drive, Palm Desert, California, concurrently with the regular City Council meeting. SECTION 4. Closed sessions of the City Council and/or the governing boards as provided in this Resolution may be conducted prior to the 4:00 p.m. business portion of regular meetings and as noticed from time to time on the agenda for such meetings. The time scheduled will depend upon the number of items to be considered and the complexity of the issues to be discussed. If necessary, closed sessions not completed prior to the business portion of the meeting may be considered at the conclusion of the business portion of the meeting or as otherwise determined by the City Council. SECTION 5. The City Council has canceled and/or rescheduled certain meetings as outlined in Exhibit A. SECTION 6. The Mayor/Mayor Pro Tem is hereby given authority to take up items on the agenda in the order deemed most appropriate in consideration of public interest and/or time constraints. Item 1G-2 RESOLUTION NO. 2022-_____ 2 ADOPTED ON ______, 2022. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2022-__ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on _____, 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ________________, 2022. ANTHONY J. MEJIA CITY CLERK Item 1G-3 RESOLUTION NO. 2022-_____ 3 EXHIBIT “A” City of Palm Desert 2023 City Council Meetings Dates The City Council meetings are typically held on the second and fourth Thursday of each month at 4:00 p.m. in the Council Chamber, located at 73-510 Fred Waring Drive, Palm Desert, California. This schedule is subject to change. CURRENT MEETING DATES PROPOSED MEETING DATES Thursday, January 12, 2023 Thursday, January 26, 2023 Thursday, February 9, 2023 Thursday, February 23, 2023 Thursday, March 9, 2023 Thursday, March 23, 2023 Thursday, April 13, 2023 Thursday, April 27, 2023 Thursday, May 11, 2023 Thursday, May 25, 2023 Thursday, June 8, 2023 Thursday, June 22, 2022 Thursday, July 13, 2022 Thursday, July 27, 2023 Cancel (Summer Recess) Thursday, August 10, 2023 Cancel (Summer Recess) Thursday, August 24, 2023 Thursday, September 14, 2023 Thursday, September 28, 2023 Thursday, October 12, 2023 Thursday, October 26, 2023 Thursday, November 9, 2023 Reschedule to Thursday, November 16, 2022 Thursday, November 23, 2023 Cancel Thursday, December 14, 2023 Item 1G-4 RESOLUTION NO. 2022-_____ 4 CURRENT MEETING DATES PROPOSED MEETING DATES Thursday, December 28, 2023 Cancel Thursday, January 11, 2024 Thursday, January 25, 2024 Approved by the City Council on __/__/2023 Item 1G-5 [This page has intentionally been left blank.] Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Níamh M. Ortega, Deputy City Clerk on behalf of the Mayor and City Council REQUEST: CONSIDER APPOINTMENT OF APPLICANTS TO THE CITY OF PALM DESERT’S ESTABLISHED COMMITTEES AND COMMISSIONS RECOMMENDATION: Appoint applicants to serve on the City of Palm Desert’s committees and commissions as determined following interviews to be conducted on August 22, 2022. BACKGROUND/ANALYSIS: The City Council has received applications from community members wishing to serve the City of Palm Desert on its various City Commissions and Committees. A study session to conduct interviews for vacant positions has been scheduled for August 22, 2022, and any resulting recommendations will be presented to the City Council in a supplemental report prior to the City Council meeting of August 25, 2022. Vacancies are as follows: • Architectural Review Commission 2 positions • Building Board of Appeals 2 positions • Cultural Arts Committee 1 position (alternate) • Housing Commission 2 positions o 1 position to be filled by a Palm Desert Housing Authority tenant • Resource Preservation & Enhancement Committee 2 positions In addition to the vacancies listed above, two additional positions are available on the El Paseo Parking and Business Improvement District Board (EPPBID Board). Due to member prerequisites, these positions are appointed by the EPPBID Board and presented to the City Council for confirmation. FINANCIAL IMPACT: The requested action does not have a direct financial impact on the City’s budget. REVIEWED BY: Department Director: Anthony J. Mejia City Manager: Todd Hileman [This page has intentionally been left blank.] Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Andrea Staehle, Human Resources Manager REQUEST: APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C42020 FOR THE CLASSIFICATION AND COMPENSATION STUDY PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CPS-HR CONSULTING RECOMMENDATION: 1.Approve Amendment No. 1 to Contract No. C42020 with CPS-HR to extend the term through December 1, 2022, for the purpose of finalizing the classification and compensation study. 2.Authorize the City Manager to execute said amendment and any other documents necessary to effectuate the contract. BACKGROUND/ANALYSIS: On August 26, 2021, the City Council approved executing a contract with CPS-HR Consulting to conduct a classification and compensation study. Following approval, CPS-HR Consulting conducted a classification and compensation study, which encompassed a review of all positions, employees completing current employee position questionnaires, interviews with employees and supervisors, analysis of position descriptions, and a comparison of compensation of the City’s competitors (market basket), conducting presentations for all employees, and preparing a compensation schedule. The contract was scheduled to conclude in June 2022, but an extension is needed to finalize the report and provide tools to maintain the City’s classification and compensation structure. The final report and tools will consider the City’s internal processes and employee input from data and information. FINANCIAL IMPACT: There is no additional fiscal impact. This expenditure has been budgeted. REVIEWED BY: Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENT: 1.Contract Amendment No.1 Item 1I-1 Contract No. C42020 AMENDMENT NO. 01 TO THE CLASSIFICATION AND COMPENSATION STUDY PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CPS HR CONSTULTING 1. Parties and Date. This Amendment No. 01 to the Professional Services Agreement is made and entered into as of this 25th day of August, 2022, by and between the City of Palm Desert (“City”) and CPS HR Consulting, a Public Agency with its principal place of business at 2450 Del Paso Road, Ste 220, Sacramento, CA 95834 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.” 2. Recitals. 2.1 Agreement. The City and Consultant] have entered into an agreement entitled “Classification and Compensation Study Professional Services Agreement” dated August 26, 2021 (“Agreement” or “Contract”) for the purpose of retaining the services of Consultant to provide professional services for the City’s Classification and Compensation Study. 2.2 Amendment. The City and Consultant desire to amend the Agreement to extend the term of services. The original term has expired. 2.3 Amendment Authority. This Amendment No. 01 is authorized pursuant to Section 3.6.14 of the Agreement. 3. Terms. 3.1 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows: “The term of this Agreement shall be from June 15, 2022 to December 1, 2022 unless earlier terminated as provided herein. Consultant shall complete the services within the terms of this Agreement, and shall meet any other established schedules and deadlines.” 3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 01, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 01. From and after the date of this Amendment No. 01, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 01. 3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 01. 3.4 Severability. If any portion of this Amendment No. 01 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. Item 1I-2 Contract No. C42020 Page 2 of 3 Revised 11-2-20 BBK 72500.00001\32445060.1 3.5 Counterparts. This Amendment No. 01 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument. [SIGNATURES ON FOLLOWING PAGE] Item 1I-3 Contract No. C42020 Page 3 of 3 Revised 11-2-20 BBK 72500.00001\32445060.1 SIGNATURE PAGE FOR AMENDMENT NO. 01 TO THE CLASSIFICATION AND COMPENSATION STUDY PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CPR HR CONSULTING IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 01 to the Classification and Compensation Study Professional Services Agreement as of the day and year first above written. CITY OF PALM DESERT Approved By: L. Todd Hileman, City Manager Attested By: Anthony J. Mejia, City Clerk Approved As To Form: By: Best Best & Krieger LLP City Attorney CPS HR CONSULTING Signature Name Title QC Insurance: __________ __________ Item 1I-4 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: John Ramont, Deputy Director of Finance REQUEST: AUTHORIZE THE PURCHASE OF BANQUET CHAIRS AND CHAIR CARTS FROM MITYLITE, INC., FOR DESERT WILLOW, AND SURPLUS THE EXISTING STOCK OF CHAIRS BEING REPLACED RECOMMENDATION: Authorize the purchase of three hundred (300) banquet chairs and two (2) chair carts from MityLite, Inc., in the amount of $77,964.51 plus freight surcharges, total not to exceed $85,000, and surplus of the existing stock of chairs being replaced. Funds are available in the Desert Willow Capital Fund Account No. 4414195-4809200, Desert Willow Golf Resort Capital Account (DWGR). BACKGROUND/ANALYSIS: Desert Willow Golf Resort is seeking to replace three hundred banquet chairs and two chair carts in their event facility. The existing chairs were purchased in 2011 and are in need of replacement to meet the expectations of venue guests. The items are requested be purchased under an existing contract under the California Multiple Award Schedule (CMAS) Contract No. 4-22-07-1020. Municipal Code 3.30.160 (E) provides for the exception to the formal bid process when an existing contract has already been awarded by the State of California through a competitive bid process. Therefore, staff recommends approval of this request. FINANCIAL IMPACT: The purchase of new chairs is included in the approved Capital Improvement Project (CIP) list for Fiscal Year 2022/2023 for the Desert Willow Golf Resort. Funds of $85,000 have been budgeted for this project; therefore, approval of this purchase has no fiscal impact to the general fund. REVIEWED BY: Department Director: Veronica Chavez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENT: 1.Vendor Quote Item 1J-1 Item 1J-2 Item 1J-3 [This page has intentionally been left blank.] Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Heather Horning, Assistant to the City Manager REQUEST: APPROVE A TEMPORARY WAIVER TO PALM DESERT MUNICIPAL CODE SECTIONS 9.58.010 AND 9.58.020 (CONSUMPTION/ POSSESSION OF ALCOHOLIC BEVERAGES ON PUBLIC PROPERTY) FOR THE SALE AND CONSUMPTION OF ALCOHOL AT THE GALEN BUILDING AND SCULPTURE GARDEN FOR FISCAL YEAR 2022/23 RECOMMENDATION: 1. Approve a temporary waiver to Palm Desert Municipal Code Sections 9.58.010 and 9.58.020 (Consumption/Possession of Alcoholic Beverages on Public Property) for the Artists Council’s Opening Season Reception and up to twelve (12) special events for fiscal year 2022/23. 2. Authorize the City Manager to execute the California Department of Alcoholic Beverage Control documents or other documents to effectuate the action herein, as required. BACKGROUND/ANALYSIS: On March 25, 2021, the City Council approved a lease agreement between the Artists Council for the Galen Building and garden/pavilion located at 72567 Highway 111 (APN 640-370-002 and 640-370-001). The Artists Council uses the building as a public destination for art, education and entertainment for residents and visitors, as well as a location for collaboration between art and civic organizations, educational intuitions, and the area businesses. The Artists Council is requesting a temporary waiver of the Palm Desert Municipal Code (PDMC) relating to the consumption and possession of alcohol on public property for their Season Opening Reception and other special events. The Season Opening Reception is scheduled for October 21, 2022, and they expect to entertain 600 to 900 guests at the site, with a special viewing reception starting at 4:00 p.m. The Artists Council would like to have the option to serve alcohol at this and future events. They currently have reception events scheduled on January 7, 2023, and February 4, 10, and 17, 2023, and plan to schedule more soon. Therefore, staff is requesting approval of the Season Opening Reception and up to a total of 12 other events that include serving alcohol. Staff will work with the Artists Council to ensure they will have the required liquor liability insurance information on file with the City prior to any events, and the events will be subject to final approval by the City Manager. Section 9.58.040 of the Palm Desert Municipal Code authorizes waivers by the City Council and/or the City Manager. Staff is recommending the City Council adopt the recommendations provided in this report to allow FINANCIAL IMPACT: There is no fiscal impact with this action. Item 1K-1 City of Palm Desert Temporary Waiver of PDMC for the Galen Building & Sculpture Garden Page 2 of 2 REVIEWED BY: Finance Director: Veronica Chavez City Manager: Todd Hileman Item 1K-2 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Niamh M. Ortega, Deputy City Clerk REQUEST: SECOND READING AND ADOPTION OF ORDINANCE NO. 1385 RESCINDING ORDINANCE NO. 1266A, AND AMENDING SECTION 10.36.010 OF TITLE 10 OF THE CODE OF THE CITY OF PALM DESERT, CALIFORNIA, RELATIVE TO SPEED ZONES RECOMMENDATION: Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1385. BACKGROUND/ANALYSIS: On July 14, 2022, the City Council introduced Ordinance No. 1385 for first reading. This report provides for the City Council to waive further reading and adopt the ordinance. The ordinance shall be effective 30 days from adoption. FINANCIAL IMPACT: There is no direct financial impact associated with this action. REVIEWED BY: City Clerk: Anthony J. Mejia City Manager: Todd Hileman ATTACHMENTS: 1.Ordinance No. 1385 Item 1L-1 ORDINANCE NO. 1385 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING ORDINANCE NUMBER 1266A, AND AMENDING SECTION 10.36.010 OF TITLE 10 OF THE CODE OF THE CITY OF PALM DESERT, CALIFORNIA, RELATIVE TO SPEED ZONES WHEREAS, the California Vehicle Code allows local jurisdictions to establish speed zones on local streets by use of an Engineering and Traffic Survey; and WHEREAS, an Engineering and Traffic Survey, as required, has been conducted and the need to establish a speed zone has been determined; and WHEREAS, the City Council of the City of Palm Desert finds that all the recitations are true and correct and does constitute the findings and considerations of the Council in this case, THE CITY COUNCIL OF THE CITY OF PALM DESERT DOES HEREBY ORDAIN AS FOLLOWS: Section 1. That Section 10.36.010 of the Code of the City of Palm Desert, California, is hereby amended to read as follows: “10.36.010 Speed Zones: Miles per Hour Roadway Segment 35 Magnesia Falls Drive from Monterey Avenue to Portola Avenue 35 Magnesia Falls Drive from Portola Avenue to Deep Canyon Road 45 Park View Drive from Highway 111 to Monterey Avenue 25 San Pablo Avenue from Magnesia Falls Drive to Fred Waring Drive Section 2. That Ordinance Number 1266A is rescinded. Section 3. That the City Clerk is hereby directed to publish this ordinance in the Desert Sun, a newspaper of general circulation, circulated in the City of Palm Desert, California, and shall be in full force and effective thirty (30) days after its adoption. ADOPTED ON ________________, 20___. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK Item 1L-2 ORDINANCE NO. 1385 I, Anthony J. Mejia, City Clerk of the City of Palm Desert, California, do hereby certify that Ordinance No. 1385 is a full, true, and correct copy, and was introduced at a regular meeting of the Palm Desert City Council on July 14, 2022, and adopted at a regular meeting of the City Council held on August 25, 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ______________, 20___. ANTHONY J. MEJIA CITY CLERK Item 1L-3 [This page has intentionally been left blank.] Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Andy Ramirez, Deputy Director of Public Works Clay von Helf, Information Systems Manager Bertha A. Gonzalez, Management Analyst REQUEST: APPROVE AN AGREEMENT WITH CARTEGRAPH SYSTEMS, LLC., FOR ASSET MANAGEMENT SOFTWARE IN THE AMOUNT OF $125,992.06. RECOMMENDATION: 1.Approve an agreement with Cartegraph Systems, LLC., for asset management software in the amount of $125,992.06. 2.Authorize the City Manager to approve change orders in an amount not to exceed $20,000. 3.Authorize the City Manager to execute said agreement and up to three, one-year contract amendments/extensions. Funds are available in Account No. 1104300-4309000, Prof-Tech Other, and 1104190-4362001, Software License. BACKGROUND/ANALYSIS: To successfully manage the City’s assets, Public Works and Information Systems collaborated to research software solutions capable of cataloging the City’s growing infrastructure assets. Parks, facilities, streets, traffic lights, and other Public Works assets will be inventoried to manage and maintain said infrastructure more effectively. Cartegraph Systems, LLC. (Cartegraph), presented software options that met City goals. Staff intends to utilize Cartegraph in a similar capacity as it does for its urban forest asset management software that provides GIS (geographic information system) coordinates to locate and successfully manage maintenance of the City’s urban forest. Cartegraph will also assist staff in establishing proactive maintenance programs and work order integration for City assets. Project Description: Through Cartegraph’s asset management software, staff be able to implement the following: • Centralized task and maintenance management • Asset replacement planning and forecasting • Streamline Public Works internal and external operations • Retrieve historical work order information and associated costs • Improve decision making through real-time data and information • View asset and activity trends visually through ESRI GIS mapping capabilities • Integrate with the City’s online Rock Solid request management system • Mobile work order scheduling and management for field staff Item 1M-1 City of Palm Desert Approve an agreement with Cartegraph Solutions Page 2 of 2 • Pre-built operations templates suited for small to medium agencies • Improve compliance with regulatory standards • Improve safety and risk management Cartegraph Systems, LLC, is a member of the NASPO ValuePoint Cooperative Purchasing Organization that provides the highest standard of excellence in public cooperative contracting. By leveraging the state-wide leadership and expertise with the purchasing power of their public entities, NASPO delivers reliable, competitively sourced contracts at the best value. Therefore, in accordance with Palm Desert Municipal Code 3.30.260, the bidding process is satisfied. Therefore, staff requests approval to enter into an agreement with Cartegraph Systems, LLC, to implement the said asset management software. FINANCIAL IMPACT: The approved Public Works and Information Services Operations Budget for Fiscal Year 2022/23 includes a total of $159,393 for the implementation and subscription of the Cartegraph software. Therefore, there is no further financial impact to the General Fund. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hile ATTACHMENTS: 1. Agreement 2. Cartegraph Agreement – Exhibit A Item 1M-2 Contract No. ____________ CITY OF PALM DESERT PROFESSIONAL SERVICES AGREEMENT CARTEGRAPH SYSTEMS, LLC. 1.PARTIES AND DATE. This Agreement is made and entered into this 25th day of August, 2022, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and Cartegraph Systems, LLC., a Limited Liability Company, with its principal place of business at 3600 Digital Drive, Dubuque, IA 53003- 8962 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2.RECITALS. 2.1 Project. The City is a public agency of the State of California and is in need of professional services for the following project: ASSET MANAGEMENT SOFTWARE (hereinafter referred to as “the Project”). 2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant is duly licensed and has the necessary qualifications to provide such services. 3.TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from August 15, 2022, to August 14, 2023, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Item 1M-3 Contract No. ____________ Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit "A" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Dalton Gilbert, Business Development Manager. 3.2.5 City's Representative. The City hereby designates Andy Ramirez, Deputy Director of Public Works, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the scope of services or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.2.6 Consultant's Representative. Consultant hereby designates Dalton Gilbert, Business Development Manager, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the Item 1M-4 Contract No. ____________ standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibit “A” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, and shall give Item 1M-5 Contract No. ____________ all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 3.2.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.3 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting Consultant’s indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (B) Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manger may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. Item 1M-6 Contract No. ____________ (C) Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. (D) Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, volunteers and representatives. (E) Umbrella or Excess Liability Insurance. Consultant may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (1) A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (2) Pay on behalf of wording as opposed to reimbursement; (3) Concurrency of effective dates with primary policies; and (4) Policies shall “follow form” to the underlying primary policies. (5) Insureds under primary policies shall also be insureds under the umbrella or excess policies. (F) Fidelity Coverage. Consultant shall provide evidence of fidelity coverage on a blanket fidelity bond or other acceptable form. Limits shall be no less than $1,000,000 per occurrence. (G) Cyber Liability Insurance. Consultant shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss, which shall include the following coverage: (1) Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. Item 1M-7 Contract No. ____________ (2) Network security liability arising from the unauthorized use of, access to, or tampering with computer systems. (3) Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended. (4) Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights. (5) Liability arising from the failure to render professional services If coverage is maintained on a claims-made basis, Consultant shall maintain such coverage for an additional period of three (3) years following termination of the Agreement. 3.2.11.2 Other Provisions or Requirements. (A) Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (B) Duration of Coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may terminate this Agreement. (E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, Item 1M-8 Contract No. ____________ with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, volunteers and representatives and shall require similar written express waivers and insurance clauses from each of its subconsultants. (G) Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, volunteers and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. Item 1M-9 Contract No. ____________ (M) Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subconsultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City and the City’s Risk Manager reserve the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (Q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. 3.2.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. Failure to comply with laws, regulations, and ordinances listed in this Section is a violation of federal and state law. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies of this Section. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Twenty-Five Thousand Nine Hundred Ninety-Two Dollars and 06/100 Item 1M-10 Contract No. ____________ ($125,992.06) without written approval of the City Council or City Manager, as applicable. 3.3.2 Payment of Compensation. Consultant shall submit to City monthly invoices which provide a detailed description of the Services and hours rendered by Consultant. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Consultant to submit a timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City or included in Exhibit "B" of this Agreement. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and representatives, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with Item 1M-11 Contract No. ____________ all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Accounting Records. 3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.6 General Provisions. 3.6.1 Termination of Agreement. 3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.6.1.3 Early Termination. Notwithstanding any provision herein to the contrary, if for any fiscal year of this Agreement the City Council fails to appropriate or allocate funds for future payment under the Agreement after exercising reasonable efforts to do so, the City may upon seven (7) days’ written notice, order work on the Project to cease. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Item 1M-12 Contract No. ____________ 3.6.1.4 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: Cartegraph Systems, LLC 3600 Digital Drive Dubuque, IA 52003-8962 ATTN: Dalton Gilbert, Business Development Manager City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 ATTN: Andy Ramirez, Deputy Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.6.3 Ownership of Materials and Confidentiality. 3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants Item 1M-13 Contract No. ____________ that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.6.3.4 Indemnification – Documents and Data. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers, agents and representatives free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, agents, volunteers and representatives from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Item 1M-14 Contract No. ____________ Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information. 3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.6.5 [Reserved] 3.6.6 Indemnification. 3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, agents, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, volunteers or representatives. 3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. 3.6.7 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.6.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. 3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.6.11 Successors and Assigns. This Agreement shall be binding on the Item 1M-15 Contract No. ____________ successors and assigns of the Parties. 3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, volunteers and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.6.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and Item 1M-16 Contract No. ____________ authority to make this Agreement and bind each respective Party. 3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE] Item 1M-17 Contract No. ____________ SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM DESERT AND CARTEGRAPH SYSTEMS, LLC IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: L. TODD HILEMAN CITY MANAGER ATTEST: By: Anthony J. Mejia City Clerk APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney CARTEGRAPH SYSTEMS, LLC LIMITED LIABILITY COMPANY By: Its: Printed Name: QC Insurance: __________ __________ Initial Review Final Approval Item 1M-18 Contract No. ____________ EXHIBIT "A" SCOPE OF SERVICES & SCHEDULE OF SERVICES REFERENCE CARTEGRAPH MASTER AGREEMENT MA-21-03792 Item 1M-19 EXHIBIT "B" COMPENSATION In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties. Item 1M-20 EXHIBIT A Item 1M-21 Item 1M-22 Item 1M-23 Item 1M-24 Item 1M-25 Item 1M-26 Item 1M-27 Item 1M-28 Item 1M-29 Item 1M-30 Item 1M-31 Item 1M-32 Item 1M-33 Item 1M-34 Item 1M-35 Item 1M-36 Item 1M-37 [This page has intentionally been left blank.] Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Bertha A Gonzalez, Management Analyst REQUEST: RATIFY THE CITY MANAGER’S APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C40620 WITH PRO-CRAFT CONSTRUCTION IN THE AMOUNT OF $35,000. RECOMMENDATION: Ratify the City Manager’s approval of Change Order No. 1 to Contract No. C40620 with Pro- Craft Construction in the amount of $35,000. BACKGROUND/ANALYSIS: On October 15, 2020, the City Council awarded Contract No. C40620 to Pro-Craft Construction for On-Call Plumbing Services for Park and Landscape Facilities in the annual amount of $40,000 for a term of 30 months. The contract expires June 30, 2023, and has an option of three, one-year extensions. With the addition of the Aquatic Center and Fire Stations to the Public Works Department and emergency repairs at City Hall, the annual contract amount does not currently meet the plumbing needs of the Department. For this reason, staff requested the City Manager’s approval of Change Order No.1 in the amount of $35,000 to increase the annual amount to $75,000 and include additional facilities commencing in Fiscal Year 2021-22. This approval allowed staff to process payment for outstanding invoices for FY 20/21, and thereafter. FINANCIAL IMPACT: A total of $100,000 was included in the approved Public Works Operations Budget for miscellaneous plumbing services in various R/M Buildings accounts. Therefore, there is no further impact to the General Fund with this action. Funds will only be expended to the extent necessary. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1.City Manager’s Approval 2.Change Order No. 1 Item 1N-1 Purchasing Approval Form Requester Name Department Item/Service List Description Are you buying a: Vendor: Amount: Justification Account Number Amount Account 1 Account 2 Account 3 Account 4 Account 5 Manually Inputted Account Numbers (If Needed) Account Number Amount Bertha Gonzalez Public Works Please list the items/services you wish to purchase: Authorize Change Order 1 to C40620 with Pro-Craft Construction Provide a short summary describing your purchasing needs: Approve Change Order No. 1 to Contract No. C40620 with Pro-Craft Construction to increase the annual contract amount to $75,000. Commodity Service Pro-Craft Construction 75,000.00$ Include information on potential risks to the City: On October 15, 2020, the City Council awarded Contract No. C40620 to Pro-Craft Construction for On-Call Plumbing Services for Park and Landscape Facilities in the annual amount of $40,000 for a term of 30 months. The contract expires June 30, 2023, and has an option of three, one year extensions. With the addition of the Aquatic Center and Fire Stations to the Public Works Department, along with emergency repairs at City Hall, the annual contract amount does not currently meet the plumbing needs for the department. For this reason, staff requests approval to increase the annual amount to $75,000 to include the additional facilities commencing in Fiscal Year 2021-22. This will allow staff to process payment for outstanding invoices in FY 20/21, and thereafter. Staff will present a staff report at the City Council meeting of August 25th requesting ratification of this approval. A total of $100,000 was included in the approved Public Works Operations Budget for miscellaneous plumbing services in various R/M Buildings accounts. Funds will only be expended to the extent necessary. 1104340-4331000 - R/M-Buildings 10,000.00$ 1104610-4331000 - R/M-Buildings 20,000.00$ 1104611-4331000 - R/M-Buildings 20,000.00$ 2424549-4802101 - Aquatic Contracted Labor 15,000.00$ 2304220-4331000 - R/M-Buildings 10,000.00$ Item 1N-2 Account 1 Budget Contract Bids Three Bids Bid Selection 3. $ Is this included in the budget? Yes No I am using cost savings from: If the answer above is no, briefly describe what monies are available to pay for this request: Provide contract number, if one exists: C40620 Were three bids obtained: Yes No If bids were not obtained, upload quotes or any other associated documents: ASR C40620 - On-call Plumbing Svcs for Park- Lndscp Facilities.pdf 72.96KB C40620 - Executed Agreement.pdf 685.51KB Was the lowest bid selected? Yes No Justification Information Exception to the Purchasing Policy is justified under City of Palm Desert Municipal Code Section 3.30.160. Briefly explain why this request qualifies for an exception: Check here if this qualifies as Professional Services under $10,000 Quotes Not Required Item 1N-3 Exceptions Finance Approval City Manager Approval * Approval Date * C - Emergency. While the need for occasional emergency purchases is recognized, the practice must be curtailed as much as possible by anticipating needs so that normal purchasing procedures may be used.1. “Emergency” means a sudden, unexpected occurrence that poses a clear, eminent danger requiring immediate action to protect the health and safety of the public, including to prevent or mitigate the loss or impairment of life, health, property or public services. D - No Competitive Market. When the city council determines that a competitive market does not exist or that the city will not gain a competitive advantage by using the formal bidding procedure, the city may use any other procurement method. E - Competitive Bidding Already Completed. When the purchasing officer, with the approval of the city manager, determines that: (1) a competitive bid procedure has been conducted by another public agency, including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), or a joint powers agency, authority or alliance that procures competitive contracts; and (2) the price to the city is equal to or better than the price to that public agency. F - State Purchase. When the purchase is made on behalf of the city by the State Department of General Services. G - Mandated Expenditures. When expenditures are mandated by law or regulation, such as county booking fees, utilities, postage (for delivery charges through the U.S. Postal Service), waste disposal fees or other non-negotiable permit, use or application fees. H - Shared Services. When the city council or city manager authorizes the award and execution of contracts for services, subject to the dollar limits consistent with this chapter, that are provided by another government, public entity, joint powers authority, quasi-governmental entity, special district or nonprofit entity that will maximize efficiency, increase cost effectiveness, increase range of services, minimize duplication, provide training or education encourage collaboration or standardize efforts, or leverage government resources. I - Best Interest of City. When the city council or city manager authorizes the award and execution of contracts, subject to the dollar limits consistent with this chapter, without competitive bidding provided that the city council or city manager finds that such award is in the best interest of the city, or of the public health, safety, and welfare. J - Sole Source*. When the city manager determines that there is only one source that provides the needed public project, contractual service, professional service or materials, supplies, and equipment or a product to ensure compatibility with other city products and equipment, the city shall work to procure these items in the best interest of the city. *This is rare. Confirm it meets ALL requirements in the code. K - Authorized Vendor List. The City or any of its departments may create an open vendor list for the purposes of providing recurring and routine contractual services, professional services, and materials, supplies, and equipment for the fiscal year. Finance Signature City Manager Signature 07/27/2022 Item 1N-4 Item 1N-5 Item 1N-6 Item 1N-7 Item 1N-8 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Bertha A. Gonzalez, Management Analyst Andy Ramirez, Deputy Director of Public Works REQUEST: DECLARE LISTED VEHICLES AND EQUIPMENT AS SURPLUS PROPERTY AND AUTHORIZE STAFF TO SELL AT AUCTION OR DISPOSE AS NECESSARY RECOMMENDATION: Declare the vehicles and equipment listed in the staff report as surplus and authorize staff to sell said vehicles and equipment at auction or dispose as deemed necessary. BACKGROUND/ANALYSIS: Following the City Council’s goal of developing a 5-year plan for environmental initiatives, staff identified several gas-powered vehicles that are no longer in use or have reached their useful life cycle. To accomplish this, staff requests that the City Council approve the surplus of the following vehicles to help offset the purchase of electric vehicles. Project Description: The following vehicles have reached the end of their useful life, are no longer reliable, or have been replaced. Therefore, disposal through a licensed salvage company or auction is recommended: Vehicle No. Description Status #265 COPS Golf Cart Replaced in FY 20/22 #267 Paint/Stencil Truck Replaced in FY 21/22 #341 Bucket Truck Replaced in FY 21/22 #M-873 Cop Motorcycle No longer reliable #M-874 Cop Motorcycle No longer reliable #M-875 Cop Motorcycle No longer reliable #M-877 LP#3003007 Cop Motorcycle No longer reliable #M-878 LP#3001761 Cop Motorcycle No longer reliable *Photographs attached The following vehicles are also no longer in use or will be replaced by electric vehicles. Therefore, selling through a licensed salvage company or auction is recommended: Unit # Year Make Model License Plate Status 45 2014 Ford F150 1459870 Not in use 50 2014 Ford F150 1459872 Not in use Item 1O-1 City of Palm Desert Declare Equipment and Vehicles as Surplus Page 2 of 2 51 2014 Ford F150 1459875 Not in use 52 2014 Ford F150 1459876 Not in use 53 2014 Ford F150 1459874 Not in use 57 2016 GMC 1500 1494571 Not in use 58 2016 GMC 1500 1484572 Not in use 61 2016 GMC 1500 1494573 Not in use 55 2016 Ford Flex 1473567 Carpool 54 2016 Ford Fusion 1473510 Carpool Most of the vehicles and equipment outlined in the above tables are stored at the City’s Corporation Yard. Since there are a considerable number of vehicles and equipment to be disposed of, the City will acquire more value by selling them now. This process will require the licensed salvage company or companies to retrieve surplus vehicles at the Corporation Yard during normal business hours and sell the vehicles to the highest bidder at auction. Staff will also explore the feasibility of selling unused vehicles through the City’s current vehicle lease company, Enterprise. Staff recommends that the vehicles and equipment listed above be declared as surplus and that the City Council authorize staff to dispose of said vehicles and equipment. FINANCIAL IMPACT: Approval of this request does not have a negative fiscal impact to the General Fund. The sale of said vehicles and equipment expects to generate approximately $175,000 - $250,000 and will be added to the City’s Equipment Replacement Fund. These funds will help offset costs for the purchase of new equipment and electric vehicles which will be presented to the City Council at a future date. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1.Photographs of Surplus Vehicles Item 1O-2 Staff Report – August 28, 2022 Attachment – Surplus Vehicles The following vehicles have reached the end of the useful life, are no longer reliable, or have been replaced: #265 Cops golf cart replaced FY20/21 #267 Paint/stencil truck replaced FY21/22 #341 Bucket truck replaced FY20/21 M-878 LP# 3001761 M-877 LP # 3003007 M-875 M-873 LP # 3003008 M-874 LP # 3001969 Item 1O-3 [This page has intentionally been left blank.] Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Andy Ramirez, Deputy Director of Public Works REQUEST: Clay von Helf, Information Systems Manager Bertha Gonzalez, Management Analyst AWARD A CONTRACT TO VECTOR RESOURCE, INC., DBA VECTOR USA, FOR THE INSTALLATION OF SECURITY CAMERAS AT VARIOUS CITY-OWNED FACILITIES IN THE AMOUNT OF $206,039.29 (PROJECT NO. 782-23) RECOMMENDATION: 1.Approve a contract to Vector USA for the Installation of Security Cameras at various City- owned facilities in the amount of $206,039.29. 2.Authorize the Director of Finance to set aside a contingency amount of $20,000. 3.Authorize the City Manager or his designee to review and execute change orders up to the contingency amount for unanticipated conditions, per Section 3.30.170 Section A of Ordinance No. 1335. 4.Authorize the City Manager to execute the subject agreement. Funds are available in Account No. 4504161-4400100, Building Maintenance, and 5104361- 44001000, Office Complex Capital Projects. BACKGROUND/ANALYSIS: On May 26, 2022, the City Council adopted Resolution No. 2022-45, amending the City of Palm Desert’s Video Surveillance Policy to include improvements in technology like accessing video data in real-time, improved resolution, and data storage, while safeguarding privacy. Recently, security cameras were installed at the Palm Desert Aquatic Center, which has minimized unauthorized after hour uses and has significantly reduced overall vandalism and theft at the facility. In response to theft and vandalism at various City-owned facilities, staff explored options to upgrade and strategically install security cameras at the Civic Center campus, the Corporation Yard, and the Parkview Office Complex. In collaboration with the City’s Information Systems Department, the City obtained an assessment and a competitive government bid from Vector USA, a member of the California Multiple Award Schedules (CMAS) Program. For reference, CMAS is a state program that allows public agencies to acquire a wide variety of commodities and services at prices that have been assessed to be fair, reasonable, and competitive. Therefore, in accordance with Palm Desert Municipal Code 3.30.260, the bidding process is satisfied. Project Description: The proposal for the Security Cameras Installation Project includes the following requirements: Item 1P-1 City of Palm Desert Award Contract for the Security Camera Installation Project Page 2 of 2 •Replacement of eleven (11) existing analog cameras and three (3) new cameras at the Parkview Office Complex that view various parking and building areas, the Desert Holocaust Memorial, and entryways. •Replacement of eight (8) existing cameras and install one (1) new camera at the Corporation Yard to capture various parking lot angles, entryways, and fence lines. •Installment of eighteen (18) new cameras around the perimeter of City Hall Buildings to capture various parking lot angles, office windows, doors, and side buildings. Therefore, staff requests approval to enter into an agreement with Vector USA for the installation of the cameras at the Parkview Office Complex, Civic Center, and Corporation Yard in the amount of $206,039.29. FINANCIAL IMPACT: The Capital Improvement Project (CIP) List for Fiscal Year 2022/23 includes a carryover of $137,401, for the City Hall Roof Improvements Project. However, the City Hall roof is currently under warranty, thus making funds available for the Civic Center Security Cameras Project. The cameras at the Parkview Office Complex will be funded using the carryover of capital project funds intended for building improvements. Therefore, there will be no further impact to the General Fund. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Agreement 2.Payment and Performance Bonds 3. Proposal – Vector USA Item 1P-2 - 1 - CONTRACT NO. _____________ CITY OF PALM DESERT MAINTENANCE SERVICES AGREEMENT SECURITY CAMERA INSTALLATION 1.PARTIES AND DATE. This Agreement is made and entered into this 25th day of August 2022 by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and Vector Resources, Inc. dba VectorUSA, a Corporation, with its principal place of business at 8647 E 9th Street, Rancho Cucamonga, CA 91730 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. 2.RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing maintenance services to public clients, that it and its subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 2.2 Project. City desires to engage Contractor to render such services for the City Hall Sliding Door Replacement project (“Project”) as set forth in this Agreement. 3.TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 120 Days from the commencement date as stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. Item 1P-3 Contract No. __________________ - 2 - 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Any personnel performing the Services under this Agreement on behalf of Contractor shall not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City’s Representative. The City hereby designates Deputy Director of Public Works, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement except for increasing compensation. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee. 3.2.5 Contractor’s Representative. Contractor hereby designates Scott Shiffer, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained Item 1P-4 Contract No. __________________ - 3 - throughout the term of this Agreement. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Period of Performance and Liquidated Damages. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of Five Hundred Dollars ($500.00) per day for each and every calendar day of delay beyond the Performance Time or beyond any completion schedule or Project milestones established pursuant to this Agreement. 3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law. 3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with. 3.2.10.1 Employment Eligibility; Contractor. Contractor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Contractor certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which Item 1P-5 Contract No. __________________ - 4 - require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 3.2.10.3 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.4 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to “portable equipment”, which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement. 3.2.10.5 Water Quality Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor to penalties, fines, or additional regulatory requirements. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting Contractor’s indemnification of City, and prior to commencement of the Services, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. Item 1P-6 Contract No. __________________ - 5 - (B) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manager may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (a) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (b) Pay on behalf of wording as opposed to reimbursement; (c) Concurrency of effective dates with primary policies; and (d) Policies shall “follow form” to the underlying primary policies. (e) Insureds under primary policies shall also be insureds under the umbrella or excess policies. (D) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. (E) Fidelity Coverage. RESERVE (F) Cyber Liability Insurance. RESERVE (G) Pollution Liability Insurance. RESERVE 3.2.11.2 Other Provisions and Requirements. (A) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. Item 1P-7 Contract No. __________________ - 6 - City reserves the right to require complete, certified copies of all required insurance policies, at any time. (B) Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, and shall require similar written express waivers and insurance clauses from each of its subcontractors. (G) Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H) Requirements Not Limiting. Requirements of specific coverage features, or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits Item 1P-8 Contract No. __________________ - 7 - maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Contractor agrees to ensure that its sub-consultants, sub-contractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. Item 1P-9 Contract No. __________________ - 8 - (Q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.13 Bonds. 3.2.13.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.13.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient, or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within ten (10) days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.13.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The Item 1P-10 Contract No. __________________ - 9 - surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.2.15 Work Sites. 3.2.15.1 Inspection Of Site. Contractor shall visit sites where Services are to be performed and shall become acquainted with all conditions affecting the Services prior to commencing the Services. Contractor shall make such examinations as it deems necessary to determine the condition of the work sites, its accessibility to materials, workmen and equipment, and to determine Contractor’s ability to protect existing surface and subsurface improvements. No claim for allowances–time or money–will be allowed as to such matters after commencement of the Services. 3.2.15.2 Field Measurements. Contractor shall make field measurements, verify field conditions and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract, including any plans, specifications, or scope of work before commencing Services. Errors, inconsistencies, or omissions discovered shall be reported to the City immediately and prior to performing any Services or altering the condition. 3.2.15.3 Hazardous Materials and Differing Conditions. Should Contractor encounter material reasonably believed to be polychlorinated biphenyl (PCB) or other toxic wastes, hazardous substances and hazardous materials as defined in California state or federal law at the site which have not been rendered harmless, the Contractor shall immediately stop work at the affected area and shall report the condition to the City in writing. The City shall contract for any services required to directly remove and/or abate PCBs, hazardous substances, other toxic wastes and hazardous materials, and shall not require the Contractor to subcontract for such services. The Services in the affected area shall not thereafter be resumed except by written agreement of the City and Contractor. 3.2.16 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City. 3.2.17 Warranty. Contractor warrants all Services under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or Item 1P-11 Contract No. __________________ - 10 - warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Services or non-conformance of the Services to the Agreement, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred Eighteen Thousand Five Hundred Dollars ($206,039.29) without written approval of the City Council or City Manager, as applicable. 3.3.2 Payment of Compensation. Contractor shall submit to City monthly invoices which provides a detailed description of the Services and hours rendered by Contractor. City shall, within thirty (30) days of receiving such statement, review the statement and pay all non-disputed and approved charges. Contractor shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Contractor to submit a timely invoice shall constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Contractor. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.2.1 Retainer. From each approved progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder will be paid to Contractor. All Agreement retainage shall be released and paid to the Contractor and subcontractors pursuant to California Public Contract Code Section 7107. Contractor shall furnish City with labor and material releases from all subcontractors performing work on, or furnishing materials for, the work governed by this Agreement prior to final payment by City. Item 1P-12 Contract No. __________________ - 11 - 3.3.3 Deductions. City may deduct or withhold, as applicable, from each progress payment an amount necessary to protect City from loss because of: (1) stop payment notices as allowed by state law; (2) unsatisfactory prosecution of the Services by Contractor; (3) sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Agreement; and (4) any other sums which the City is entitled to recover from Contractor under the terms of the Agreement or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City's right to such sums. 3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.5 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.6 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify, and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. 3.3.7 Registration/DIR Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, and if the total compensation is $15,000 or more, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Item 1P-13 Contract No. __________________ - 12 - Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor. 3.4 Termination of Agreement. 3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5 General Provisions. 3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Contractor: Vector Resources, dba VectorUSA 8647 E 9th Street Rancho Cucamonga, CA 91730 Attn: Scott Shiffer, Sr. Account Executive City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Attn: Andy Ramirez, Deputy Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to Item 1P-14 Contract No. __________________ - 13 - the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.2 Indemnification. 3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorneys’ fees and other related costs and expenses except such Claims caused by the sole or active negligence or willful misconduct of the City. 3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall reimburse the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the Contractor, the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. 3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all Agreement requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. 3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement. Item 1P-15 Contract No. __________________ - 14 - 3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to the City include its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise. 3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third-party beneficiaries of any right or obligation assumed by the Parties. 3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. Item 1P-16 Contract No. __________________ - 15 - 3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. [SIGNATURES ON NEXT PAGE] Item 1P-17 Contract No. __________________ Exhibit A - 1 SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND VECTOR RESOURCES, INC., DBA VECTORUSA IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: L. TODD HILEMAN City Manager ATTEST: By: ANTHONY J. MEJIA City Clerk APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney VECTOR RESOURCES, INC. DBA VECTORUSA A CORPORATION [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary OR Treasurer REQUIRED] By: Its: Printed Name: By: Its: Printed Name: ____________________________________ Contractor’s License Number and Classification ____________________________________ DIR Registration Number (if applicable) QC Insurance: __________ __________ Initial Review Final Approval Item 1P-18 Contract No. __________________ Exhibit A-2 EXHIBIT “A” SCOPE OF SERVICES • Replacement of eleven (11) existing analog cameras and three (3) new cameras at the Parkview Office Complex that view various parking and building areas, the Desert Holocaust Memorial, and entryways. • Replacement of eight (8) existing cameras and install one (1) new camera at the Corporation Yard to capture various parking lot angles, entryways, and fence lines. • Installment of eighteen (18) new cameras around the perimeter of City Hall Buildings to capture various parking lot angles, office windows, doors, and side buildings. Item 1P-19 Contract No. __________________ Exhibit B - 1 EXHIBIT “B” SCHEDULE OF SERVICES Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 120 Days from the commencement date as stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. Item 1P-20 Contract No. __________________ EXHIBIT “C” COMPENSATION Item 1P-21 Contract No. __________________ Exhibit D-2 VectorUSA provides, for all work completed under this contract our Vector USA warranty. This warranty coverers all workmanship for a period of one year unless specifically extended in writing. Item 1P-22 CONTRACT NO. _________ PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to Vector Resources dba VectorUSA, (hereinafter referred to as the “Contractor”) an agreement for Installation of Security Cameras at Various Facilities, Project No. 782-23 (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated August 25, 2022, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, Vector Resources dba VectorUSA, the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of Two Hundred Six Thousand Thirty-Nine DOLLARS and 29/100, ($206,039.29), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: Item 1P-23 CONTRACT NO. _________ (1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or (2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. (3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] Item 1P-24 CONTRACT NO. _________ IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) (Name and Address of Agent or Representative for service of process in California, if different from above) (Telephone number of Surety and Agent or Representative for service of process in California) NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. Item 1P-25 CONTRACT NO. _________ NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 1P-26 CONTRACT NO. _________ NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 1P-27 CONTRACT NO. _________ PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed August 25, 2022, has awarded to Vector Resources dba VectorUSA, hereinafter designated as the “Principal,” a contract for the work described as follows: Installation of Security Cameras at Various Facilities, Project No. 782-23 (the “Project”); and WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated August 25, 2022 (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of Two Hundred Six Thousand Thirty- Nine Dollars and 29/00 ($206,039.29) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement Item 1P-28 CONTRACT NO. _________ pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] Item 1P-29 CONTRACT NO. _________ IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto. NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. Item 1P-30 CONTRACT NO. _________ NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 1P-31 CONTRACT NO. _________ NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of- Attorney to local representatives of the bonding company must also be attached. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 1P-32 Vector Resources, Inc dba VectorUSA 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential VRN 106572-005 August 4, 2022 Prepared For: City of Palm Desert Clayton Von Helf 73510 Fred Waring Dr Palm Desert, CA 92260 Project Description: Parkview Building Camera Upgrade and City Hall Additions Proposal 1, Ver 005 CMAS – 3-15-84-0018B, 3-17-70-0876AN, 3-17-70-0876AP, 3-08-70-0876W, 3-15-70-0876AM, 3-19-70-0876AS, 3-20-00-0267G, 3-08-70-0876Y, 3-20-00-0276G, 3-21-10-1007 Prepared By: Scott Shiffer Sr. Account Executive 909-303-7732 sshiffer@vectorusa.com Item 1P-33 2 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Table of Contents Company Overview ...................................................................................................................................................... 3 Executive Summary ...................................................................................................................................................... 4 Statement of Work ........................................................................................................................................................ 5 Scope of Work for Parkview Building ..................................................................................................................... 5 Camera Installation ............................................................................................................................................... 5 POE Switch Installation ........................................................................................................................................ 5 Wireless Bridge Installation .................................................................................................................................. 5 Pathway Installation .............................................................................................................................................. 5 Horizontal Cabling Installation ............................................................................................................................. 6 Scope of Work for City Hall Perimeter Cameras ..................................................................................................... 6 Camera Installation ............................................................................................................................................... 6 Pathway Installation .............................................................................................................................................. 6 Horizontal Cabling Installation ............................................................................................................................. 6 Scope of Work for City Corporation Yard ............................................................................................................... 7 Camera Installation ............................................................................................................................................... 7 Pathway Installation .............................................................................................................................................. 7 Assumptions ............................................................................................................................................................. 7 Exclusions ................................................................................................................................................................. 7 Project Parameters / Caveats......................................................................................................................................... 8 Price Guarantee ............................................................................................................................................................. 9 Lead Time Disclaimer .................................................................................................................................................. 9 Project Pricing ............................................................................................................................................................ 10 Warranty ..................................................................................................................................................................... 12 Maintenance and Managed Services ........................................................................................................................... 13 Terms & Conditions ................................................................................................................................................... 14 Signature & Acceptance ............................................................................................................................................. 17 Appendices ................................................................................................................................................................. 18 Cut Sheets ............................................................................................................................................................... 18 Design Drawings .................................................................................................................................................... 19 Item 1P-34 3 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Company Overview VectorUSA’s corporate vision is to become the unsurpassed standard in “connecting people to information and the world.” We build our business one customer at a time through our family of dedicated employees providing reliable, high quality communications designs and solutions that exceed our customers’ expectations. Headquartered in Torrance, CA, with offices in San Diego, CA, Rancho Cucamonga, CA, Scottsdale, AZ and Charlotte, NC, VectorUSA maintains an industry-wide reputation for delivering the highest quality products and services while executing projects on time and on budget in all types of production environments. VectorUSA employs more than 350 people trained and certified to support the products and services we offer. Through continuous training and education, we maintain numerous certifications in the areas of Data Center Design and implementation, Collaboration / Video Conferencing, Unified Communications / VoIP, Cloud, Network Infrastructure, Wireless Networking, Cyber Security, Physical Layer - Fiber and Copper Infrastructure, Surveillance & Analytics, Access Control as well as Commercial and Professional Audio-Visual Systems. Customer service and support is paramount; to provide the best service possible, VectorUSA has two network operation centers one in California and another in North Carolina. This allows us to provide 24/7/365 coverage to our clients. VectorUSA has established partnerships with the industry leading manufacturers included in our products and service portfolio. Our partnerships include Cisco Gold, Cisco Data Center Architecture, Cisco Collaboration Architecture, HP Enterprise / Aruba Platinum, Microsoft, VMWare, Veeam, Fortinet, Qognify, Milestone Gold, Avigilon, Axis, Hanwa Gold, Siemon Company, CommScope, Corning, Sumitomo, Hitachi, Crestron, Extron as well as other industry leading manufacturers. Item 1P-35 4 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Executive Summary The intent of this project is to provide and install new surveillance cameras at the Parkview Professional Building, City Hall Perimeter, and Corporate yard, adding all new cameras to the existing Qognify VMS system. Parkview Professional Building: Remove the existing analog camera system located in the Parkview Professional Building and replace with new Axis IP cameras and tie into the existing City VMS system. There are eleven (11) existing cameras that will be replaced and three (03) new cameras that will be added for a total of fourteen (14) cameras and licenses. To support the Parkview installation a new wireless bridge connection will be established between the Parkview building and City Hall. City Hall Perimeter: Provide and install eighteen (18) new cameras around the perimeter of the City Hall buildings based on a site walk conducted with the client. All new cameras will include supporting category 6 cabling. City Corporate Yard: There are eight (08) existing cameras that will be replaced and one (01) new camera that will be added for a total of nine (09) new cameras and one (01) new license. Item 1P-36 5 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Statement of Work Scope of Work for Parkview Building Camera Installation VectorUSA will replace the existing eleven (11) analog cameras and add three (03) new cameras to the Parkview building as follows: • (09) Axis Q1647-LE 5 MP Network Camera (-40°F to 140°F) o (05) On top of Parkview building (existing locations) ▪ View East parking lot o (02) On top of light poles (existing locations) ▪ View Desert Holocaust Memorial from East entrance o (01) Pole mounted in fenced in parking area (existing location) ▪ View fenced in parking on South / East of building o (01) On Top of State of California building ▪ View East parking lot and fenced in parking area • (02) Axis M2025-LE Network Camera o (02) In pedestal outside of Desert Holocaust Memorial • (03) Axis P3247-LVE 1080p Fixed Dome Camera o (03) In Building Entryways ▪ View each of (03) entry doors POE Switch Installation VectorUSA will provide and install one (01) HP 2390F switch in the Parkview Building to support the new cameras installation. Wireless Bridge Installation VectorUSA will provide and install an Aruba wireless mesh link between the Main City Hall building and the Parkview building to provide network connection to support the new Parkview camera installation. Pathway Installation VectorUSA will use existing conduit pathway on the Rooftop of the Parkview building and underground pathways feeding light poles and pedestal locations to support the new camera cabling installation. New conduit pathway will be added to the existing conduit system on the rooftop of the Parkview building to support the “point” end of the new wireless mesh. New conduit pathway will be installed on the rooftop of the City Hall building to support the “portal” end of the new wireless mesh. Item 1P-37 6 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Horizontal Cabling Installation VectorUSA will install approximately fourteen (14) new Category-6 cables in support of the new Parkview building camera installation. Cable - Data Applications: All horizontal data cables designated for camera applications will be Unshielded Twisted Pair (UTP) 4 pair 24 AWG Cat-6 rated. All horizontal data cables shall terminate on a modular patch panel in the IDF room located in room 221. Note all existing coaxial cables will be removed and disposed of. Existing cameras will be removed and returned to the client. Scope of Work for City Hall Perimeter Cameras Camera Installation VectorUSA will provide and install eighteen (18) new cameras around the perimeter of the City Hall buildings as follows: • (07) Axis Q6010-E 360° cameras with one click PTZ control, 4 x 5 MP sensors, total 20 MP resolution. Included Axis Q6075-E PTZ Network Camera with HDTV 1080p and 40x optical Zoom, Light Finder 2.0 ▪ View West (San Pablo Ave) and South (Fred Waring Dr.) sides of building • (09) Axis P3247-LVE 1080p Fixed Dome Camera ▪ View rear office windows and access doors • (02) Axis P3715-PLVE 2x2 MP Dual sensor multidirectional cameras with 360° IR, Pan, Tilt, Rotate capabilities ▪ View Visitor parking and City vehicle parking stalls Pathway Installation VectorUSA will use existing conduit pathway as available on the Rooftop and breezeway of the Civic Center buildings to support the new camera cabling installation. VectorUSA technicians will perform a pathway survey to determine how much of the existing pathway may be utilized and how much new pathway will be required to complete the installation. New conduit pathway may be added to the existing conduit system or installed as new pathway to provide cabling path to each new camera location. Horizontal Cabling Installation VectorUSA will install approximately eighteen (18) new Category-6 cables in support of the new Civic Center camera installation. Cable - Data Applications: All horizontal data cables designated for camera applications will be Unshielded Twisted Pair (UTP) 4 pair 24 AWG Cat-6 rated. All horizontal data cables shall terminate on a modular patch panel in the nearest IDF room. Item 1P-38 7 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Scope of Work for City Corporation Yard Camera Installation VectorUSA will provide and replace eight (08) existing cameras and provide and install one (01) new camera that will be added for a total of nine (09) new cameras and one (01) new license. as follows: • (02) Axis Q1798-LE 4K network bullet cameras ▪ View South East (rear) parking area and fence line ▪ View South West (rear) parking area and fence line • (05) Axis Q3538-LVE Advanced Dome 4K camera with deep learning ▪ View visitor parking area and front entrance ▪ View Front office area and East entrance ▪ View Fuel tank area and North entrance ▪ View North West front parking and trash areas ▪ View North East front parking and vehicle wash area • (01) Axis P3715-PLVE 2x2 MP Dual sensor multidirectional cameras with 360° IR, Pan, Tilt, Rotate capabilities ▪ View West side parking and fence line • Axis P3719-PLE 15 MP multidirectional camera with IR for 360° coverage ▪ View West side parking and fence line and rear parking area Pathway Installation VectorUSA will use existing conduit pathway for existing eight (08) cameras. The client will provide and install new conduit pathway and pole to mount the one (01) new Axis P3719-PLE multidirectional camera. Assumptions • Installation of equipment to occur during normal business hours, Monday – Friday. VectorUSA is assuming that our installation team will have full access to all related locations during normal working hours. • VectorUSA will at the time of contract award perform a Camera Mount and Pathway Survey. This will allow VectorUSA to better understand the camera mount needs at each camera location. Once the survey is completed, VectorUSA will update the customer on actual requirements for conduit pathways and camera mounting requirements, and VectorUSA will provide a change-order for any additional needed pathway and/or camera mounts. • Installation scheduling to be coordinated with client based on receipt of equipment from distribution. • Adequate space is available to complete the work required. • Labor and materials are included to perform the Scope of Work only as listed above. • The client will provide a point of contact prior to project start to work with VectorUSA’s project manager to confirm installation and project schedule. Exclusions • Weekend or Holiday labor. • Permit Fees. • Bonds. Item 1P-39 8 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Project Parameters / Caveats Change Order: Any work that is added to or deleted from the original scope of this proposal that alters the original costs or completion date must be agreed upon by both parties in the form of a written change order. Proprietary Information: The information contained in this document is proprietary to VectorUSA and intended to be used as evaluative and / or bidding information only. No part of this document may be disclosed, reproduced and/or distributed to anyone except the listed recipients within this package without written permission from VectorUSA. Add & Delete: Any additional work requested outside of the scope of work will be considered as separate work and addressed in the form of a written change order. This proposal is not to be used as an "add & delete" schedule. Defective Materials: If, due to problems with the existing hardware and / or materials provided by the client or other third parties, here is a delay and / or VectorUSA is unable to perform the work outlined in the scope of work it will be addressed in the form of a written change order. Extraordinary Service: Certain additional charges related to extraordinary levels of support or out-of-pocket costs incurred by VectorUSA, through no fault of its own, shall be reimbursed to VectorUSA by the client under this agreement. Examples of costs reimbursable under this section include, but are not limited to 1) shipping expenses relat ed to unusual site handling fees (e.g., extra distance, no loading dock, extra stairs, extra demurrage charges); 2) storage or special handling expenses incurred if an installation site is not able to accept delivery as scheduled; 3) expenses incurred by VectorUSA to resolve network compatibility issues caused by a client’s election to substitute non- VectorUSA provided equipment or services; and 4) expenses incurred by VectorUSA for additional installation time and / or materials caused by a site not being prepared as called for in this proposal. VectorUSA shall promptly notify the client in writing of such charges. Notification will be provided, when feasible, prior to the incurrence of such charges, unless circumstances preclude such prior written notification (by way of example, but not limited to, unusual site handling charges). Provided the incurrence of such charges is not due to VectorUSA’s fault or negligence, VectorUSA shall be entitled to an equitable adjustment in the prices herein, the delivery schedule, or both, to reflect such charges and any related delay. Schedule: VectorUSA plans to implement this project in a continuous fashion or following the baselined schedule if submitted as part of this project. If delays or changes are introduced that are outside of VectorUSA’s control, and those changes result in additional cost those costs will be addressed in the form of a written change order. Delays: The client must provide five (5) working days advance notice of any delays that will impact this project. If proper notice is not provided VectorUSA reserves the right to issue a work stoppage change order. Additionally, idle time incurred due to the absence of required escorts, clearance, permits, inability to enter the workplace, delays by other trades or other factors beyond VectorUSA’s control will be addressed in the form of a written change order. Workdays / Overtime: All work will be performed during VectorUSA's standard business hours of 7am - 5pm, Monday – Friday, or as specified in the statement / scope of work. If changes to the stated work hours are required due to conditions outside of VectorUSA’s control result in additional cost those costs will be addressed in the form of a written change order. Item 1P-40 9 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Price Guarantee Due to the volatility in markets affecting material costs across all product lines we can only guarantee material costs for 30 days unless otherwise specified. If a purchase order is not received within the guaranteed window any increases will be addressed through a new proposal. Lead Time Disclaimer At the time of this proposal lead time for the materials specified was up to 90 Days. Lead times on material orders are verified at the time we submit our proposals based on our understanding of the anticipated project period of performance. With the current volatility in the market driven by supply and demand those lead times cannot be guaranteed past the date of the proposal. Lead times will be refreshed once a purchase order is received and if any items have lead times that impact the project timeline a Stakeholder notification will be sent. If needed alternative “equivalent” products may be discussed and if agreed upon substituted to maintain the desired period of performance. Item 1P-41 10 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Project Pricing Item 1P-42 11 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Item 1P-43 12 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Warranty VectorUSA provides, for all work completed under this contract our Vector USA warranty. This warranty coverers all workmanship for a period of one year unless specifically extended in writing as part of this agreement. While this agreement extends the manufacturer’s warranty for all items installed that warranty does not include labor required to replace, return, remove, install, or configure those items. If a product or item requires replacement under the manufacturer’s warranty VectorUSA will provide the labor to replace that item on a time & material basis. Materials covered under that warranty will be provided under the warranty, if any additional supporting materials are required that are not covered, they would be billed. Please note that RMAs typically require the product to be returned in the original packaging. It is recommended that packaging be retained if possible. This warranty does not include any damages or cost related to unforeseen environmental evens including but not limited to fire, water, rodents, construction, abuse, or misuse. VectorUSA can address and repair issues of this nature through a service request at an additional cost. If VectorUSA responds to a warranty request and upon arriving on site or at any time during that warranty call determines that the issue is related to an uncovered event or condition work will stop and the client shall be notified. If the client authorizes the repairs the warranty call will be converted to a service call and billed accordingly Item 1P-44 13 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Maintenance and Managed Services Maintenance Services VectorUSA offers a full complement of proactive maintenance services to ensure the systems and software within this proposal are kept in a healthy and available state throughout the systems lifecycle. VectorUSA maintenance services can be created on a customized basis to ensure the right level of care matches the client’s business objectives and budgeting. Maintenance services are fulfilled by VectorUSA’s Service Center, backed by a full complement of Systems Technicians, Application Specialists and Network Engineers. Maintenance Services are typically packaged into offerings based on expected lifecycle maintenance tasks or in a looser Time and Materials basis. All maintenance services provided by VectorUSA include priority queueing and 24x7 phone and email support lines, with maintenance tasks receiving proactive, flexible and predictable scheduling. VectorUSA maintenance services can be bundled with Axis, Qognify, Aruba Software & Hardware support to provide a complete systems maintenance solution for organizations. Managed Services VectorUSA provides enterprise-level IT managed services over a nationwide footprint via our (2) U.S. based Network Operations Centers (NOC)s and best-in-class services partnerships. VectorUSA employs a ITIL-based services portfolio grouped into (3) tiers of packages based on business criticality for each individual system. VectorUSA managed services alleviates the stress on organizations to maintain a fully staffed 24x7 IT support structure, even when the pace of their business operates in a non-stop environment. By empowering their organizations with VectorUSA managed services, our clients are able to make data-driven decisions to synchronize technology with their business objectives. Our full complement of core infrastructure managed services is able to support a heterogenous and hybrid IT footprint across geographies. In addition to its core infrastructure services, VectorUSA manages client programs providing organizations with a single point of contact for its user helpdesk, endpoint & desktop services, and cybersecurity operational services partnerships. Item 1P-45 14 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Terms & Conditions Assumptions and Exclusions: The above stated assumptions and exclusions are fully integrated and incorporated within the below terms and conditions and are to be treated as one inclusive document. Scope of Services: VectorUSA agrees to provide the services stated in this Agreement for all Customer Premise Equipment (“Equipment”). VectorUSA does not warrant that the operation of any listed Equipment shall be uninterrupted. The services to be supplied by VectorUSA for the total charge set forth on this Agreement shall consist of personnel services required to respond appropriately to Customer incidents and issues, and requests for additional professional services and materials as required. Charges for materials and services outside the scope of this Agreement but still required to resolve Customer requests shall be due and payable upon receipt of an invoice after the completion of the installation, repair, or other service. The charges and all other charges payable to VectorUSA under this Agreement are exclusive of federal, state or local tax, other than a tax on net income now or hereafter in effect or become applicable to any payment due under this Agreement, or to the Customer’s equipment. The Customer shall file all necessary tax returns and shall pay all such taxes. Access: Customer agrees to maintain, where required, a full time, dedicated Internet connection and to allow VectorUSA access to the Customer’s network via that Internet connection. Customer agrees to allow VectorUSA employees or subcontractors access to its facilities in order to perform services under this Agreement. Customer agrees to allow VectorUSA access to the covered Equipment. Customer agrees to allow VectorUSA to load any necessary management software on their systems and / or install a Vector-owned device on the Customer network as required. Customer agrees to furnish VectorUSA with Administrator-level password access for all covered Equipment and servers, where necessary. VectorUSA agrees not to prevent Customer from accessing any Equipment owned by the Customer. If persons other than VectorUSA representatives shall perform maintenance, or repair the Equipment, and as a result further repair by VectorUSA is required to restore the Equipment to good operating condition, such repair will be made at rates for additional onsite service established in this Agreement. Limited Warranty: VectorUSA warrants to the Customer that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. VECTOR USA MAKES NO OTHER WARRANTIES, WHETHER WRITTEN, ORAL, OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Excusable Delays: VectorUSA shall not be liable for any failure or delay in furnishing maintenance or spare parts hereunder resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by Customer to provide full and appropriate access to the covered Equipment, failure of monitoring hardware or software, Customer Internet connection failure, or other causes beyond VectorUSA’s reasonable control. Exclusions: THIS AGREEMENT DOES NOT INCLUDE THE REPAIR OR REPLACEMENT OF ANY HARDWARE PRODUCT, OR ANY SOFTWARE LICENSING EXCEPT SOFTWARE INSTALLED AND USED EXCLUSIVELY BY VECTOR USA TO PROVIDE MONITORING AND REPORTING SERVICES. Charges for the above will be on a Time and Materials basis. The Customer is advised to maintain hardware warranties on covered equipment at their own discretion and expense. Customer is responsible to assure all software used by the Customer is appropriately licensed. Item 1P-46 15 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Limitation of Liability: The Customer agrees that VectorUSA will not be liable for any special, incidental, indirect, or consequential damages hereunder, including but not limited to the loss of profit, or liability to third parties, however caused, whether by the act or negligence of VectorUSA or otherwise. It is recognized that the Equipment contains memories or other devices which have accumulated substantial data. In no event shall VectorUSA be liable to the Customer if any such data is lost or rendered inaccurate, regardless of the cause of any such loss or inaccuracy. VectorUSA’s liability on any claim of loss or liability, arising out of or connected with this Agreement (including, but not limited to, loss or liability arising from VectorUSA’s breach of contract of any alleged act or negligence of Vector) shall in no case exceed the total purchase price of services covered under this Agreement. In no event shall VectorUSA’s liability for any services under this Agreement exceed $25,000. VectorUSA will in no way be held responsible and / or liable for damages, monetary or otherwise, by customer, or any other affected party, in the event of a security breach or network security-related outages, damages, losses, etc. In no event shall either VectorUSA or the Customer be liable to the other for any indirect, special, punitive, exemplary, incidental or consequential damages (including, but not limited to, lost profits, lost business opportunities, or loss of use or equipment down time, and loss of or corruption to data) arising out of or relating to any portion of this Agreement, regardless of the legal theory under which such damages are sought, and even if VectorUSA has been advised on the possibility of such damages or loss. Software and Operating System Errors: This Agreement is limited to services specifically defined in this Agreement. It is the responsibility of the Customer to ensure that all of its files are adequately backed up and that all necessary materials are available, including manufacturer recovery media for software and other software to be reloaded. In no way is VectorUSA liable for defects or “bugs” in software, or for correcting errors introduced into the data, programs, or any other software due to hardware failure, or for any cost of reconstructing software or lost data. Any technical support required to restore data integrity or to make the system function, such as, but not limited to, rebuilding corrupted records, examining files, re-installation of O / S or Software, or re-indexing databases, will be billed separately on a Time and Materials basis. Indemnification: Both the Customer and VectorUSA agrees to defend, indemnify, and hold harmless the other party, its vendors, and their respective directors, officers, employees and agents from and against all claims and expenses, including attorneys' fees, arising out of the Customer's use of the services in this Agreement. Scope of Agreement: If the scope of any of the provisions of the Agreement is too broad in any respect whatsoever to permit enforcement to its full extent, then such provisions shall be enforced to the maximum extent permitted by law, and both the Customer and VectorUSA hereto consent and agree that such scope may be judicially modified accordingly and that the whole of such provisions of this Agreement shall not hereby fail, but that the scope of such provisions shall be curtailed only to the extent necessary to conform to the law. Assignment: This Agreement may not be assigned by either the Customer or VectorUSA without the prior written consent of the other party. Except for the prohibition on assignment contained in the preceding sentence, this Agreement shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto. Integration Clause: This instrument contains the entire agreement between the parties hereto and supersedes any and all prior written and / or oral agreements. This Agreement may be altered or modified only in writing signed by the parties hereto. Applicable Law: This Agreement shall be governed by the laws of the State of California. It constitutes the entire Agreement between the Customer and VectorUSA. Its terms and conditions shall prevail should there be any variance with the terms and conditions of any order submitted by the Customer for the repair or maintenance of the Equipment in the Equipment. Either party may terminate this Agreement at any time for failure of the other to comply with any of its Terms and Conditions. Item 1P-47 16 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Confidentiality, Publication and Non-Compete: VectorUSA and the Customer agree that any and all information identified by the other as "Confidential" and / or "Proprietary", or which, under all of the circumstances, ought reasonably to be treated as Confidential and / or Proprietary, will not be disclosed to any third person without the express written consent of the other party. Confidential Information includes, but is not limited to, information about the respective entities' products and services, information relating to purchasing, accounting, pricing, marketing and customers not generally known in the business in which the entity has been, is or may become engaged and which is developed by, disclosed to, or becomes known as a consequence of or through each party's relationship with the other. Confidential Information does not include any information or development: (i) which is or subsequently becomes available to the general public other than through a breach by the receiving party; (ii) which is already known to the receiving party before disclosure by the disclosing party; (iii) which is developed through the independent efforts of the receiving party; or (iv) which the receiving party rightfully receives from third parties without restriction as to use. Upon the expiration of the term of this Agreement, VectorUSA shall, and shall instruct its agents to whom Confidential Information was disclosed pursuant hereto, continue to treat as confidential and preserve the confidentiality of all Confidential Information received from the Customer. Neither VectorUSA nor Customer shall directly or indirectly, solicit, recruit or hire any Customer or VectorUSA personnel, whether or not such personnel performed work for the Customer, during the term of this agreement and for a period of one (1) year after the termination of this agreement. The provisions of this Section shall survive the termination or expiration of the Agreement. The Customer represents that he is owner of the Equipment subject to this Agreement or if not the owner, he has authority to enter into the Agreement. Prevailing Wage: Unless specifically stated in the scope of work VectorUSA has based this proposal on non-prevailing wage labor rates. If we are informed or it is determined later that the project is subject to prevailing wage rates for the performance of the public work portion of the contract, VectorUSA will submit those changes / additional costs that the project may incur will be address in the form of a written change order. Sales Tax: If Sales tax is applicable, it shall be is calculated and billed based on the effective tax rates at the date of invoice. Payment and Termination: All payments are due net 30 from the date of invoice. VectorUSA reserves the right to stop work, delay delivery of services and / or products for failure by customer to pay within terms of this agreement. VectorUSA reserves the right to deem this contract in default immediately and terminate it if the payment is delinquent more than thirty (30) days. If customer is in default in the payment of the Agreement charge(s) and fails to cure such default within ten (10) days after receiving written notification of such default, the Customer agrees to pay reasonable collection costs, late charges and / or Attorney Fees. Late charges, if levied, shall be assessed at 1.5% monthly or 18% annually. Contract: Unless otherwise agreed upon in writing this contract will be executed as a fixed price contract. Acceptance of Order: This quote is valid for 30 days. The prices, specifications and conditions are satisfactory and are hereby accepted. VectorUSA is authorized to do the work as specified. Signature and Purchase Order due upon acceptance. Item 1P-48 17 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Signature & Acceptance Material Total $ 105,333.01 Labor Total $ 93,072.50 Tax Total $ 7,633.78 Proposal Total $ 206,039.29 Accepted and Approved for: City of Palm Desert VectorUSA 73510 Fred Waring Dr 8647 9th Street Palm Desert, CA 92260 Rancho Cucamonga, Ca. 91730 (Date) (Date) (Printed Name) (Printed Name) (Printed Title) (Printed Title) (Signature) (Signature) Item 1P-49 18 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Appendices Cut Sheets Aruba JL557A 2930F Switch https://www.arubanetworks.com/assets/ds/DS_2930FSwitchSeries.pdf Aruba R4H23A AP-577 https://www.arubanetworks.com/assets/ds/DS_AP570Series.pdf Axis Q6010-E Network Camera https://www.axis.com/dam/public/69/bf/45/datasheet-axis-q6010-e-network-camera-en-US-353861.pdf Axis Q6075-E PTZ Network Camera https://www.axis.com/dam/public/39/6d/c8/datasheet-axis-q6075-e-ptz-network-camera-en-US-353779.pdf Axis P3267-LVE Network Dome Camera https://www.axis.com/dam/public/ba/3d/dc/datasheet-axis-p3267-lv-dome-camera-en-US-371245.pdf Axis P3715-PLVE Multidirectional Network Camera https://www.axis.com/dam/public/ba/6f/88/datasheet-axis-p3715-plve-network-camera-en-US-353859.pdf Axis Q1656-LE Network Bullet Camera https://www.axis.com/dam/public/22/a1/8a/datasheet-axis-q1656-le-box-camera-en-US-368567.pdf Axis M2035-LE Network Mini-Bullet Camera https://www.axis.com/dam/public/2b/84/38/datasheet-axis-m2035-le-bullet-camera-en-US-367672.pdf AXIS Q1798-LE 4K Network Camera https://www.axis.com/dam/public/54/e9/17/datasheet-axis-q1798-le-network-camera-en-US-367642.pdf AXIS Q3538-LVE 4K Dome Camera https://www.axis.com/dam/public/b1/41/9d/datasheet-axis-q3538-lve-dome-camera-en-US-367663.pdf Axis P3719-PLE Network Multidirectional Camera https://www.axis.com/dam/public/86/4f/16/datasheet-axis-p3719-ple-network-camera-en-US-359705.pdf Item 1P-50 19 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Design Drawings Item 1P-51 20 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Item 1P-52 21 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Item 1P-53 22 | P a g e VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730Confidential Item 1P-54 Page 1 of 3 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Shawn Muir, Management Analyst Randy Chavez, Community Services Manager REQUEST: APPROVE DESERT WINE FEST AT CIVIC CENTER PARK RECOMMENDATION: 1) Approve Desert Wine Fest at Civic Center Park, including temporary waiver of certain sections of the Municipal Code as follows: a.11.01.20 (Hours of Use in City Parks); b.11.01.140 (Amplified Sound in City Parks); c.11.01.080 O (Placement of Advertising Signage in City Parks); d.11.01.080 Q (Vendor Sales in City Parks); and e. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to PDMC 9.58.040. 2) Approve modification to Item 30 of DRD Application – Rental Requirements providing an increase to the general liability insurance requirement based on assessed risk to $2,000,000 / $4,000,000; and waiving the Worker’s Compensation Insurance requirement, as the organizer indicates there is no paid staff. BACKGROUND/ANALYSIS: The LA Wine Fest is an annual event that began in 2006 with the goal to “bring wine and people together in a fun, inviting and accessible way”. This organization has expanded to create the Santa Clarita Wine Fest in 2010, the OC Wine Fest in 2016, and now has planned to host its first Desert Wine Fest at Civic Center Park. If approved, Desert Wine Fest would be a wine tasting event that provides a sampling of different wines from 40-50 wineries from around the world. The gathering of exhibitors includes wineries, breweries, food vendors, and lifestyle brands. This is a ticketed, for-profit event. However, the organizers plan to work with two local charities that would receive funds generated from the event. Charities currently being considered include the Desert AIDS Project and the Family YMCA of the Desert. The event would take place Saturday, February 25, 2023, from 12 pm to 5 pm and Sunday the 26th from 12 pm to 4 pm, with load-in on the 23rd and 24th and tear-down on the 27th. The preferred area of the Park for the event includes the Rose Garden and adjacent grass area up to the pond. Other Civic Center Park locations are also being considered to find the best fit for the event. Since alcohol will be served, the event will be completely fenced off from the rest of the park during its operating hours. Attendees will be required to wear bracelets verifying that they are Item 1Q-1 City of Palm Desert APPROVE DESERT WINE FEST Page 2 of 3 part of the event and are over 21 years of age. At the organizer’s expense, additional security will be provided. Public Works staff identified that there will likely be an impact to the turf in the festival area due to the amount of vehicular and pedestrian traffic needed to carry out the event. The organizer will be responsible for the costs to repair excessive wear and tear to the park and facilities. After review by the City’s Risk Management staff, a $2,000,000 / $4,000,000 General Liability insurance certificate would be required. General Liability covers bodily injury, property damage liability, and personal injury. This is the most basic coverage and is required for most projects. Accidents such as trip and falls, injury of a volunteer, etc. are covered under General Liability. A waiver must also be completed for Worker’s Compensation as the organizer does not have any paid staff. Risk Management staff will break down the endorsements needed for General Liability and ensure they are submitted along with the Worker’s Compensation waiver prior to sign off. Strategic Plan Approval of the Desert Wine Fest event would help address the following priorities outlined in the 2013-2033 Strategic Plan, Envision Palm Desert – Forward Together: •Economic Development Priority 3: Create and attract entertainment and events to enhance and expand the Palm Desert economy and lifestyle. •Tourism and Marketing Priority 2: Grow existing events and develop new events to enhance the desirability of Palm Desert as a year-round destination. FINANCIAL IMPACT: This ticketed event would provide a positive impact to the City by increasing the number of premier events within the City and potential sales tax revenue from visitors. The organization would also contribute to local charities. A $230 per day per area facility use fee, $40 per hour maintenance worker fee, and $20 administrative fee will be assessed. In addition, a $100 per area per day refundable cleaning deposit is collected prior to the event. Description Duration Rate Total Pavilion 2 5 days $230 / day $1,150.00 Pavilion 5 5 days $230 / day $1,150.00 Main Field 5 days $230 / day $1,150.00 Maintenance Worker 40 hours (8 hrs./day for 5 days) $40 $1,600.00 Total Facility Use Fees $5,050.00 Administration Fee $20.00 Cleaning Deposit $1,500.00 Total $6,570.00 Item 1Q-2 City of Palm Desert APPROVE DESERT WINE FEST Page 3 of 3 REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Desert Recreation District Application 2. Tentative Event Map Item 1Q-3 Item 1Q-4 Item 1Q-5 Item 1Q-6 Item 1Q-7 Item 1Q-8 Item 1Q-9 Item 1Q-10 Item 1Q-11 Item 1Q-12 Item 1Q-13 Item 1Q-14 Check in Load in Entrance Item 1Q-15 [This page has intentionally been left blank.] Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Amy Lawrence, Special Programs Manager REQUEST: APPROVE EXPENDITURE FOR MURAL INSTALLATION LOCATED AT 44700 SAN PABLO AVENUE RECOMMENDATION: 1. Approve expenditure in the amount of $8,500 for the installation of a mural located at 44700 San Pablo Avenue. 2. Authorize the City Manager to execute subject contracts related to this project as they become available. Funds are available in the FY 2022/2023 budget in Account Number 4364650-4309200. BACKGROUND/ANALYSIS: At its June 8, 2022, meeting the Cultural Arts Committee recommended partnering with property owner John DeVita on installation of a mural located at 44700 San Pablo Avenue (southeast corner of San Pablo and San Gorgonio – barber shop wall). Specifically, the Committee recommended approval of funding in the amount of $7,500 towards the mural with the property owner paying $2,500 and requested that staff contact Flat Black Art Supply/CV C.A.R.E. Corp. to request three (3) to four (4) mural options for the wall including the following themes: pollinators, native desert plants, Native American, and historic Palm Desert. After the meeting, Flat Black Art Supply informed staff that they inadvertently omitted from its proposal the cost of a scissor lift to install the mural and requested approval for an additional $1,000. Flat Black Art Supply also submitted four (4) mural renderings and bios from their artist affiliates for the Cultural Arts Committee’s review and consideration. Upon review of the four (4) mural options at its July 13, 2022, meeting, the Cultural Arts Committee unanimously recommended artist Kathleen Goff’s proposal for the mural installation (with the request that she replace the saguaro cactus with ocotillos as the latter is native to the area). Additionally, the Committee unanimously approved the additional $1,000 expenditure bringing the City’s total cost of the project to $8,500. If the City Council approves this expenditure, staff will work on a contract with Flat Black Art Supply to install the mural, as well as a Memorandum of Understanding (MOU) with the property owner approving use of the wall for the mural installation for at least two years. Timeline for mural installation would be September/October. Strategic Plan: Installation of art along the San Pablo corridor is in line with the Arts & Culture Mini-Vision contained in the Strategic Plan, which states: Item 1R-1 City of Palm Desert Mural Installation at 44700 San Pablo Avenue Page 2 of 2 “Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts education, ensuring a well-rounded population that possesses high levels of creativity and critical thinking skills.” Commission Recommendation: At its regular meeting of July 13, 2022, the Cultural Arts Committee unanimously recommended an expenditure in the amount of $8,500 for a mural installation by artist Kathleen Goff at 44700 San Pablo Avenue. FINANCIAL IMPACT: Funds in the amount of $8,500 for this project have been included in the 2022/2023 Public Art budget – Account Number 4364650-4309200. No General Fund monies will be expended. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Image of proposed mural and bio by artist Kathleen Goff 2. Image of proposed mural installation location 3. Mural installation proposal from Flat Black Art Supply/CV C.A.R.E. Corp. Item 1R-2 Item 1R-3 Kathleen Goff Bio In my mural concept I have chosen native plant life and their pollinators to showcase the beauty in what the desert can offer to us to add to the community bringing bright eye -catching colors, textures and life we all relate in showing appreciation for. I would be honored to be chosen for this project here in Palm Desert to add vivid imagery for all residents and visitors to enjoy for years to come. Much appreciation, Kathleen Goff Past Work Item 1R-4 2 Item 1R-5 3 Item 1R-6 4 Item 1R-7 Item 1R-8 Item 1R-9 Item 1R-10 Item 1R-11 Item 1R-12 Item 1R-13 Item 1R-14 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Amy Lawrence, Special Programs Manager REQUEST: APPROVE THE PURCHASE OF POLY PARFAIT BY ARTIST E. TYLER BURTON FROM THE 2021/2022 EL PASEO SCULPTURE EXHIBITION IN THE AMOUNT OF $25,000 RECOMMENDATION: 1.Approve the purchase of Poly Parfait by artist E. Tyler Burton from the 2021/2022 El Paseo Sculpture Exhibition in the amount of $25,000, exclusive of taxes, for inclusion in Palm Desert’s permanent public art collection. 2. Authorize the City Manager to execute subject contract. Funds are available in the FY 2022/2023 budget in Account Number 4364650-4400100. BACKGROUND/ANALYSIS: The City of Palm Desert frequently purchases artwork from its El Paseo Sculpture Exhibitions to add to the beauty of the City and the prestige of its public art collection. This also serves as an incentive to artists to participate in future exhibits. The sculpture recommended for purchase from the 2021/2022 El Paseo Sculpture Exhibition, Poly Parfait from the Fossils of the Future collection by Palm Springs based artist E. Tyler Burton consists of three separate columns that are all 1’ in diameter at various heights with the tallest being 6’. Each column is made of concrete, resin, hydrocal (plaster), acrylic paint, and found plastic objects. According to the artist, she rescues plastic from its problematic destructive fate and layers it with dried paint, resin, and other materials creating unique works. As you look at the sculptures you will see different pieces of plastic garbage including single-use water bottles, bottle caps, plastic spoons, plastic toys, and plastic food containers embedded in the clear layers of resin. The artist strives to create works that are aesthetically appealing and thought provoking. She wants her pieces to inspire deeper conversations about the world in which we live. The Cultural Arts Committee and staff have selected an installation location at the northeast area of the Civic Center Park between Restroom A and the Palm Desert Aquatic Center. The proposed location is near a seating area just south of the newly installed pollinator garden. There is currently no public art located in this area of the park and the proposed installation location is on the walking path which will allow for the interactive sculpture to be viewed closely by parkgoers. If purchased, the sculpture will stay in place on El Paseo through the end of the Exhibition in October 2022, after which it would be installed in its permanent location. Item 1S-1 City of Palm Desert Purchase of Poly Parfait by E. Tyler Burton Page 2 of 2 Strategic Plan: Purchase of E. Tyler Burton’s sculpture for addition to Palm Desert’s permanent public art collection is in line with the Arts & Culture Mini-Vision contained in the Strategic Plan, which states: “Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts education, ensuring a well-rounded population that possesses high levels of creativity and critical thinking skills.” Commission Recommendation: At its regular meeting of July 13, 2022, the Cultural Arts Committee recommended the purchase of Poly Parfait by E. Tyler Burton for addition to the City’s permanent public art collection with a vote of 5-2-0, Commissioners Boren, Flint, Higgins, Mitze, and Wallach in favor and Commissioners Adney and Hauer opposed. Member Adney’s opposition was due to her preference to not purchase a sculpture this year and Member Hauer’s opposition was in favor of a different sculpture. Additionally, upon presentation of an informational report regarding the sculpture purchase and potential install location to the Parks and Recreation Commission at its regular meeting of August 2, 2022, staff received a positive response on the project from the Commission. FINANCIAL IMPACT: If the purchase of Poly Parfait by E. Tyler Burton is approved, the City will be responsible for the $25,000 purchase price (exclusive of taxes). Additional costs associated with this request include pad fabrication, artwork installation, and incidental costs which should not exceed $2,000. Funds for this have been included in the 2022/2023 Public Art budget – Account Number 4364650-4400100. No General Fund monies will be expended. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Image of Poly Parfait by E. Tyler Burton 2. Images of proposed sculpture installation location 3. Contract for sculpture purchase Item 1S-2 Poly Parfait by Artist E. Tyler Burton Photos Item 1S-3 Poly Parfait by Artist E. Tyler Burton Photos Item 1S-4 Poly Parfait by Artist E. Tyler Burton Photos Item 1S-5 Poly Parfait by Artist E. Tyler Burton Photos Item 1S-6 Poly Parfait by Artist E. Tyler Burton Photos Item 1S-7 Poly Parfait by Artist E. Tyler Burton Photos Item 1S-8 Poly Parfait Proposed Sculpture Installation Location in Civic Center Park Item 1S-9 Poly Parfait Proposed Sculpture Installation Location in Civic Center Park Item 1S-10 CONTRACT NO. CONTRACT TO PURCHASE ARTWORK This Agreement is made as of August 25, 2022 by and between the City of Palm Desert, a municipal corporation ("CITY"), and E. Tyler Burton, a sole proprietor and resident of Palm Springs, California (“ARTIST”) who agree as follows: RECITALS Section 1. As part of the City’s Art in Public Places program, certain funds are available for the establishment of artworks in public places and for the purchase or commissioning of artworks and; Section 2. History of Work. Poly Parfait by E. Tyler Burton has been and will be displayed on El Paseo as part of the 2021/2022 El Paseo Exhibition from November 2020 through October 2021. The Work was selected for purchase by CITY through review by the Cultural Arts Committee, and is therefore being purchased by CITY. NOW, THEREFORE, the parties mutually agree as follows: Section 1. Price. CITY shall pay ARTIST a firm fixed price of $25,000.00, exclusive of taxes, for the sculpture described as Poly Parfait (“Work”). It is agreed that City has no obligations regarding commissions or any agreements with galleries or agents with whom ARTIST may have contracted. Section 2. Warranty of Originality. ARTIST warrants that the performance, design, and Work being purchased is original and the product of ARTIST’S own creative efforts and does not infringe the right of any persons. ARTIST also warrants that, unless otherwise stipulated in writing and attached hereto, the Work is original, that it is an edition of one (1), and that ARTIST shall not sell, license, perform, or reproduce a substantially identical copy of the Work without the prior consent of CITY. Section 3. Warranty on Workmanship. ARTIST shall warrant and maintain his/her Work free from all faults or defects arising from material and workmanship for a period of one (1) year after purchase. Section 4. Alteration of Work. Pursuant to the provisions of the California Art Preservation Act, California Civil Code section 987 et seq., CITY agrees that it will not intentionally destroy, damage, alter, modify, or change the Work in any way. If an alteration should occur, either intentionally or unintentionally, then the Work will no longer be represented as the work of the ARTIST without his/her written permission. CITY agrees to reasonably assure that the Work is properly preserved, maintained, and protected. CITY shall, however, have the right to move or relocate the Work or remove it from display without the consent of ARTIST. Section 5. Repair. Insofar as is practical, in the event repair of the Work is required, CITY shall give ARTIST, during his or her lifetime, the opportunity to do that work for a reasonable fee. In the case of disagreement between CITY and ARTIST as to what constitutes a reasonable fee, the fee determined by an independent conservator Item 1S-11 CONTRACT NO. selected by CITY shall be considered a reasonable fee. In the event ARTIST refuses to make the repair for such fee, CITY may proceed to arrange for such repair by a person qualified to accomplish the restoration. When emergency repairs are necessary in order to prevent the loss of or further damage to the Work, such repairs shall be undertaken or arranged by CITY without advance notice to ARTIST, and such repairs shall not be deemed to constitute an artistic alteration. Section 6. Authorship of Work. ARTIST shall retain the right to claim authorship of the Work. CITY shall assure that ARTIST’S name shall be publicly displayed on, at, or near the Work. In the event the Work is substantially damaged or artistically altered in a substantial manner, CITY shall no longer represent the Work to be the Work of ARTIST if ARTIST gives written notice to CITY that it is the position of ARTIST that ARTIST has the right to deny authorship on the grounds stated in this paragraph. In the event CITY disputes the right of ARTIST to deny authorship, the matter shall be submitted to the Arbitration Service of California Lawyers for the Arts which shall determine the issue of whether the Work is substantially damaged or artistically altered in a substantial manner. Such determination shall be binding upon CITY and ARTIST and neither shall have any further recourse or cause of action regarding the matters so determined. Section 7. Indemnification. ARTIST shall assume the defense of, and indemnify and save harmless, the City, its officers, agents, employees and volunteers, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, and expenses of every type and description to which any or all of them may be subjected, by reason of, or resulting from, directly or indirectly, the performance of this Agreement by ARTIST, whether within or without the scope of this Agreement, whether or not it is caused in part by a party indemnified hereunder. The foregoing shall include, but not be limited to, any attorney fees reasonably incurred by CITY. The obligation to defend and indemnify the CITY shall terminate upon the completion of the one year warranty period. Section 8. Copyright. Upon purchase of ARTIST’S Work, copyright of the Work will be owned jointly by CITY and ARTIST and no further use of the copyright will be made by ARTIST or CITY without the written consent of the other, which consent will not be unreasonably withheld. CITY has the right to reproduce and distribute in printed form and on commercial documents and/or brochures or any other literature of CITY describing or dealing with its real estate holdings, photographs, realistic renderings, videotapes, or films of the Work. Such reproductions and use of the images of the Work for promotional purposes shall not constitute a breach of copyright and no royalty shall be due and payable by CITY to ARTIST for such use. Section 9. Credit to the Artist. Such reproduction and images of the Work which feature the Work as art for publicity, promotion, and educational purposes shall, to the extent reasonably possible and appropriate, give reference to the artist. Reproduction and images of Work in which the purpose of the reproduction or image is predominantly unrelated to the Work shall not require reference to artist. Item 1S-12 CONTRACT NO. Section 10. Artist Reproduction Rights. Pursuant to Section 8, CITY agrees that ARTIST shall have the right to reproduce and distribute in printed form and on non-commercial educational materials and brochures advertising or promoting ARTIST and ARTIST’S career, two-dimensional images such as photos, slides, or realistic renderings, video tapes, or films of the Work as installed. Such reproductions and use of the images of the Work for promotional and educational purposes shall be deemed to not constitute a breach of copyright in any way and no royalty fee shall be due and payable to ARTIST for such use. Such reproduction and images of the Work for publicity, promotion, and educational purposes shall, to the extent reasonably possible and appropriate, give reference to City of Palm Desert. Section 11. Records. CITY agrees to maintain for a reasonable period of time a record of this Agreement and of the location and disposition of the Work. Section 12. Breach of Agreement; Arbitration. (a) In the event ARTIST or CITY believes that the other has failed to faithfully perform this Agreement, the aggrieved party shall notify the other in writing of such failure. Such notice shall specify in detail each and every failure and the reason such failure is a breach of the Agreement. In the event that the parties cannot resolve the dispute, the Arbitration Service of the California Lawyers for the Arts shall determine whether or not there has been a failure to perform this Agreement and such determination shall be final and binding upon both ARTIST and CITY. (b) If any matter is to be submitted to a third party for resolution, all fees, expenses, and costs connected therewith shall be borne jointly and equally by CITY and ARTIST. Each and every obligation under this Agreement to submit any matter to a third party for resolution is conditioned upon the foregoing provision of this paragraph. If any matter is to be submitted to the Arbitration Service of the California Lawyers for the Arts for resolution pursuant to the Agreement, and if, at the time such submission is called for, the Arbitration Service of the California Lawyers for the Arts is not in existence or is not able or willing to provide such resolution service, then the matter shall be submitted for resolution to the American Arbitration Association in accordance with their procedures then in use. Section 13. Artist's Rights; Notification of Change of Address. ARTIST shall notify the CITY of any change of address and failure to do so shall constitute a waiver of ARTIST’S rights pursuant to this Agreement during the time such omission prevails. Any waiver of a right pursuant to this Agreement for failure to maintain ARTIST’S current address so aforesaid may be cured prospectively only by notifying the CITY of ARTIST’S current address. All rights of ARTIST pursuant to this Agreement shall be personal to ARTIST and shall terminate upon either the legal disability or incompetence of ARTIST or upon the death of ARTIST, except as provided ARTIST under the Copyright Laws. No right of ARTIST pursuant to this Agreement may be assigned or transferred in any manner, including without limiting the generality of the foregoing any hypothecation or pledge or any grant of any security interest, except as provided by ARTIST under the Copyright laws. Section 14. Notice. All notices shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: Item 1S-13 CONTRACT NO. City: City of Palm Desert Amy Lawrence, Special Programs Manager 73-510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611 Artist: E. Tyler Burton 213 Avenida La Cuesta San Clemente CA 92262 (310)592-6095 Section 15. Entire Agreement; Amendment. This Agreement is the entire agreement of the parties and supersedes all prior negotiations and agreements whether written or oral. This Agreement may be amended only by written agreement and no purported oral amendment to this Agreement shall be valid. CITY OF PALM DESERT, a municipal corporation: L. Todd Hileman, City Manager Date ATTESTED TO: Anthony J. Mejia, City Clerk ARTIST: E. Tyler Burton Date APPROVED AS TO FORM: Robert W. Hargreaves, City Attorney Item 1S-14 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2021 PREPARED BY: Vanessa Mager, Management Analyst REQUEST: APPROVAL OF THE MARTHA’S VILLAGE & KITCHEN 2022 THANKSGIVING DAY 5K RECOMMENDATION: 1.Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the Martha’s Village & Kitchen’s Thanksgiving Day 5K scheduled for Thursday, November 24, 2022. 2.Permit the Consumption/Possession of Alcoholic Beverages on Public Property Pursuant to Palm Desert Municipal Code 9.58.040. BACKGROUND/ANALYSIS: Martha’s Village & Kitchen (MVK) is requesting to hold their 16th annual Thanksgiving Day 5K on Thursday, November 24, 2022, utilizing the City’s certified course on El Paseo, with road closures between Highway 74 and Portola Avenue. The proceeds of this event allow MVK to continue providing 225,000 meals to the hungry every year. The event will continue to utilize the City’s certified 5K course with the start/finish line and main event placed on the south side of El Paseo at San Pablo. Additionally, MVK has worked with The Gardens on El Paseo management on approval to place portable restrooms, sinks, and trash/recycle bins in the El Paseo Village parking lot. They will continue to be required to notify nearby residents on San Pablo in advance of the event. Upon approval of the 2022 event, staff will ensure that all these conditions are met. As with previous years, for safety precautions, hard closures will be utilized at all major intersections and sworn police officers will be required at designated locations along the route. It is anticipated that all roads will be open by 11 a.m. Strategic Plan: Approval of the Martha’s Village & Kitchen’s 2022 Thanksgiving 5K would help address the following priorities as specified in the 2013-2033 Strategic Plan, Envision Palm Desert – Forward Together: •Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all public spaces. FINANCIAL IMPACT: A sponsorship in the amount of $2,500 was previously approved by the City Council as part of the Community Promotions – City Sponsored events 2022/23 Adopted Budget. No further impact to the General Fund is expected. REVIEWED BY: Item 1T-1 City of Palm Desert APPROVAL OF THE MARTHA’S VILLAGE & KITCHEN 2022 THANKSGIVING DAY 5K Page 2 of 2 Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Proposed Route Item 1T-2 Item 1T-3 Item 1T-4 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Vanessa Mager, Management Analyst REQUEST: APPROVAL OF THE 2022 PAINT EL PASEO PINK EVENT AND ROAD CLOSURE RECOMMENDATION: Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the Desert Cancer Foundation’s annual Paint El Paseo Pink charitable walk on Saturday, October 8, 2022. BACKGROUND/ANALYSIS: Desert Cancer Foundation (DCF) plans to hold their 16th annual Paint El Paseo Pink charitable walk on Saturday, October 8, 2022. This event, which raises funds for screening, diagnosis, and treatment of breast cancer, has become a much-anticipated occasion in our community. In 2021 the event hit its highest number of participants at just under two thousand. DCF is requesting approval of road closures on El Paseo. Both the north and south lanes of El Paseo between Portola and Highway 74 will be closed during the event. This will once again allow DCF to move their stage and other activities out into the street and make it possible to continue to increase participation and funds raised. As with previous events requiring road closures, for safety precautions, hard closures will be utilized at all major intersections and police officers will be stationed at designated locations along the route. Tops N’ Barricades will follow the last participant to open the roads as close to 10 a.m. as possible. Strategic Plan: Approval of Desert Cancer Foundation’s 2022 Paint El Paseo Pink charitable walk and road closure would help address the following priorities as specified in the 2013-2033 Strategic Plan, Envision Palm Desert – Forward Together: • Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all public spaces. • Economic Development Priority 3: Create and attract entertainment and events to enhance and expand the Palm Desert economy and lifestyle. • Tourism and Marketing Priority 2: Grow existing events and develop new events to enhance the desirability of Palm Desert as a year-round destination. FINANCIAL IMPACT: A sponsorship in the amount of $2,500 was previously approved by the City Council as part of the Community Promotions – City Sponsored events in the 2022/23 Adopted Budget. No further Item 1U-1 City of Palm Desert APPROVAL OF THE 2022 PAINT EL PASEO PINK EVENT AND ROAD CLOSURE Page 2 of 2 impact to the City’s Budget is expected. REVIEWED BY: Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Proposed Route Item 1U-2 Item 1U-3 Item 1U-4 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Vanessa Mager, Management Analyst REQUEST: APPROVAL OF THE 2022 PALM DESERT GOLF CART PARADE RECOMMENDATION: 1.Approve road closures on El Paseo between Highway 74 and Portola Avenue, for the Palm Desert Golf Cart Parade scheduled for Sunday, October 30, 2022. 2.Permit the sale, possession, and consumption of alcoholic beverages on Public Property Pursuant to Palm Desert Municipal Code 9.58.040. 3. Waive Palm Desert Municipal Code Section 11.01.140 – Amplified Sound. 4.Authorize the City Manager to execute any documents that may be necessary to facilitate the events and sponsorships to effectuate the actions taken herewith. BACKGROUND/ANALYSIS: The 58th annual Palm Desert Golf Cart Parade, themed Masquerade, is scheduled to take place on Sunday, October 30, 2022, on El Paseo. The Palm Desert Area Chamber of Commerce (PDACC) and Parade Charities is excited to bring back this annual tradition after two years of cancellations due to the COVID-19 pandemic. This year’s event will once again include a Kids Zone, food vendors, two beer gardens, car show, business expo, Senior seating area, VIP seating area, live music, floats and much more. PDACC is seeking approval to utilize the 2019 parade route, which requires road closures on El Paseo, from Portola to Ocotillo Drive. All closures will open as soon as safely possible once the parade ends. Upon City Council approval, staff will work with the producer and other City departments to ensure that an adequate traffic control plan is in place prior to the event and that advance notification is given to residents off Sage Lane, who will be impacted by floats at the end of the parade. Additionally, staff will ensure that sufficient police services are provided and that all insurance, inspections, and permits are in place (i.e., encroachment, ABC, etc.) The City has been a title sponsor of the parade and a strong supporter of this event for several years through financial contribution, as well as in-kind services by City staff. At the July 14, 2022, Special Meeting, council approved a $25,000 monetary sponsorship, plus in-kind services offered by the Public Works Department to handle traffic control and road closures for the event. As well as trash and recycling services offered by Burrtec, and public safety services offered by the Riverside County Sheriff’s Department and the Citizens on Patrol group. This in-kind sponsorship was approved at a maximum of $15,000. Additionally, as part of the 2022/23 budget, City Council approved $5,000 to have the City’s golf cart float constructed. Strategic Plan: Approval of the 2022 Palm Desert Golf Cart Parade would help address the following priorities as specified in the 2013-2033 Strategic Plan, Envision Palm Desert – Forward Together: Item 1V-1 City of Palm Desert APPROVAL OF THE 2022 PALM DESERT GOLF CART PARADE Page 2 of 2 • Economic Development Priority 3: Create and attract entertainment and events to enhance and expand the Palm Desert economy and lifestyle. • Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all public spaces. • Tourism and Marketing Priority 2: Grow existing events and develop new events to enhance the desirability of Palm Desert as a year-round destination. FINANCIAL IMPACT: Parade sponsorship in the amount of $25,000 and $5,000 for the City’s golf cart float construction are available in Account No. 1104800-4302601 and 1100416-4306101. REVIEWED BY: Finance Director: Veronica Chavez City Manager: Todd Hileman Item 1V-2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Anthony J. Mejia, City Clerk REQUEST: AMENDMENT TO CONTRACTS WITH TRIPEPI SMITH AND ASSOCIATES FOR RANKED CHOICE VOTING AND ADVISORY MEASURE B INFORMATIONAL CAMPAIGN SERVICES RECOMMENDATION: 1.Approve Amendment No. 1 to Contract A43030 with Tripepi Smith and Associates for informational campaign services related to Ranked Choice Voting for a total amount not to exceed $86,530. 2.Approve Amendment No. 1 to Contract C43070 with Tripepi Smith and Associates for informational campaign services related to Advisory Measure B for a total amount not to exceed $75,080. 3.Authorize the City Attorney to prepare and the City Manager to execute the Contract Amendments. 4.Provide feedback on the draft mailer and other content related to Advisory Measure B. BACKGROUND/ANALYSIS: Ranked Choice Voting On May 3, 2022, the City Manager approved Contract No. A43030 with Tripepi Smith and Associates (TSA) for an initial amount of $10,000 to commence work on the informational campaign related to Ranked Choice Voting (RCV). RCV is an innovative voting method, and the City of Palm Desert is the first governmental entity to utilize RCV in Riverside County. As such, it is critically important that the city make efforts to inform residents about the new voting method in advance of the November 8, 2022, General Municipal Election. TSA services include project management, content development, graphic design, social media management, advertisement placement services, and video production. Over the past several months, staff and TSA have developed a robust informational campaign and a proposed budget to carry out the campaign through the end of the election. TSA Labor Costs Project Management $11,500 Content Development $ 8,500 Graphic Design $11,900 Social Media Management $ 4,500 Advertising Placement $ 2,600 Animated Video Production $ 6,500 Subtotal $45,500 Hard Costs Citywide Mailer $27,500 Facebook Advertisements $ 3,300 Google Advertisements $ 3,630 Radio Advertisements $ 6,600 Subtotal $41,030 TOTAL $86,530 Item 1W-1 City of Palm Desert Contract Amendments with Tripepi Smith and Associates Page 2 of 3 Below is a description of the proposed activities: •Animated Explainer Video: An animated video that explains the method for completing the RCV ballot and a summary of how RCV ballots are tabulated. This video is produced in English and Spanish with subtitles for ADA accessibility. •Citywide Mailer: An English and Spanish mailer explaining how to complete the RCV ballot will be mailed to every residence as well as registered voters with a mailing address outside of the city. •Facebook & Google Advertisements: English and Spanish boosted posts with geofencing to target viewers within the city limits. •Radio Advertisements: Advertisements with local English and Spanish radio stations. •Website: The City purchased the URLs, VotePalmDesert.org and VotarPalmDesert.org, as a redirect to the Engage Palm Desert website. The web pages will include content in English and Spanish with downloadable flyers, explainer video(s), and FAQs. •Community Presentations: The City Clerk’s Office continues to solicit ideas for community presentations and events where we can inform voters about RCV. Below is a snapshot of the presentations and events already scheduled: o Coffee with the Mayor: September 7, October 4, & November 2 o City Council Study Session: September 15 o East Valley Republican Women Patriots: September 12 o Palm Desert Greens Country Club: September 13 o Neighbors Together: September 22 o Palm Desert Rotary: October 11 o Palm Desert Certified Farmers Market Booth: October TBD o Concerts in the Park Booth: October 6 & 20 o Palm Desert Golf Cart Parade: October 30 o Contact the City Clerk’s Office with any other ideas! Advisory Ballot Measure B On April 20, 2022, the City Manager approved Contract No. C43070 with TSA for an initial amount of $35,000 to commence work on an informational campaign related to a potential ballot measure regarding voting districts. On June 23, 2022, the City Council called the election and submitted Advisory Ballot Measure B to the voters. The Fair Political Practices Commission (FPPC) provides guidance to local agencies regarding informational materials related to ballot measures using public funds. Any mass communication sent by the city must give a fair presentation of facts serving only an informational purpose. Furthermore, the informational materials may not contain words of advocacy or unambiguously urges a particular result in an election. City staff and TSA have developed informational materials for the City Council’s consideration and feedback. Staff believes these materials comply with FPPC regulations and notes these materials do not contain express advocacy and are proposed to be funded by the City’s general fund, not a special appropriation. Further, the mailers are generally informational and raise awareness to voters that an advisory measure has been submitted for their consideration. Item 1W-2 City of Palm Desert Contract Amendments with Tripepi Smith and Associates Page 3 of 3 Below is a summary of the proposed budget associated with this informational campaign: TSA Labor Costs Project Management $10,250 Content Development $10,100 Graphic Design $6,600 Social Media Management $ 4,500 Advertising Placement $ 2,600 Subtotal $34,050 Hard Costs Citywide Mailer $27,500 Facebook Advertisements $ 3,300 Google Advertisements $ 3,630 Radio Advertisements $ 6,600 Subtotal $41,030 TOTAL $75,080 Below is a description of the proposed activities and draft content is provided in “Attachment 2”: • Citywide Mailer: An English and Spanish mailer notifying voters about Advisory Measure B and a Frequently Asked Questions section to ensure voters understand what an advisory measure is and what their vote will mean. • Facebook & Google Advertisements: English and Spanish boosted posts with geofencing to target viewers within the city limits. • Radio Advertisements: Advertisement with local English and Spanish radio stations. • Website: Staff will develop a webpage about Measure B on EngagePalmDesert.com. FINANCIAL IMPACT: If approved, the TSA agreement for RCV would increase from $10,000 to $86,530 and the agreement regarding Measure B would increase from $35,000 to $75,080, for a net increase of $116,610. Sufficient funds are available in Account 110-4114-4309000 (Elections). However, upon the conclusion of the election, it is anticipated that the cost of conducting the election may exceed the budget. An appropriation may be necessary at that time. The increased cost is largely attributable to the implementation of Ranked Choice Voting. REVIEWED BY: City Clerk: Anthony J. Mejia City Attorney: Robert Hargreaves Finance Director: Veronica Chavez City Manager: L. Todd Hileman ATTACHMENTS: 1. Original Agreements 2. Advisory Measure B Draft Content Item 1W-3 Item 1W-4 Item 1W-5 Item 1W-6 Item 1W-7 Item 1W-8 Item 1W-9 Item 1W-10 Item 1W-11 Item 1W-12 Item 1W-13 Item 1W-14 Item 1W-15 Item 1W-16 Item 1W-17 Item 1W-18 Item 1W-19 Item 1W-20 Item 1W-21 Item 1W-22 Item 1W-23 Item 1W-24 Item 1W-25 Item 1W-26 Item 1W-27 Item 1W-28 Item 1W-29 Item 1W-30 Item 1W-31 Item 1W-32 Item 1W-33 Item 1W-34 111 74 10 2 1 *******ECRWSSEDDM******* POSTAL CUSTOMER Printer to provide postal permit 73510 Fred Waring Drive Palm Desert, CA 92260 DOES PALM DESERT NEED MORE DISTRICTS? ¿DEBE PALM DESERT AGREGAR MÁS DISTRITOS? Learn More About Palm Desert’s Measure B Advisory Question Obtenga Más Información Sobre la Pregunta de Asesoramiento de la Medida B de Palm Desert Attention Palm Desert voters, in the upcoming November 8th election, you will be asked a simple “yes” or “no” question for Measure B: Should District 2 be divided into four smaller districts, with all voters selecting a single Council representative from their smaller district to serve a four-year term? Currently, in Palm Desert, there are two geographical City Council districts. District 1 comprises approximately 20% of the City’s population and elects one (1) member to the City Council every four years. District 2 contains approximately 80% of the City’s population and elects a total of four members to the City Council, with terms staggered so that two members of the City Council are elected every two years. Atención votantes de Palm Desert, en las próximas elecciones del 8 de noviembre, se les hará una simple pregunta de “sí” o “no” para la Medida B: ¿Debería dividirse el Distrito 2 en cuatro distritos más pequeños, con todos los votantes seleccionando un solo representante del Consejo de su distrito más pequeño para servir un término de cuatro años? Actualmente, en Palm Desert, hay dos distritos geográficos del Ayuntamiento. El Distrito 1 comprende aproximadamente el 20% de la población de la Ciudad y elige un (1) miembro para el Concejo Municipal cada cuatro años. El Distrito 2 contiene aproximadamente el 80% de la población de la Ciudad y elige un total de cuatro miembros para el Concejo Municipal, con mandatos escalonados para que se elijan dos miembros del Concejo Municipal cada dos años. Existing District Boundaries Map Mapa de los Límites Existentes de Distritos Item 1W-35 Learn About Measure B Aprenda sobre la Medida B Why did the City Council place Measure B on the November 2022 ballot? As district elections are relatively new for the City of Palm Desert, the City Council seeks to better understand the voters’ sentiment on the district election structure. What does a ‘Yes’ vote on Measure B mean? A “yes” vote on Advisory Measure B will recommend dividing District 2 into four smaller districts to create a total of five districts, with voters from each district electing a Council Member from the district they reside in. What does a ‘No’ vote on Measure B mean? A “no” vote on Advisory Measure B will indicate that voters want to maintain the existing two district election system. What is an Advisory Measure? Measure B is only an advisory question, meaning that voters are submitting their opinion on a non- binding question. Think of it as a survey of what voters in the general election think about how the City elects members of the City Council. The outcome of the vote can help inform the City Council’s future decision-making process but the outcome of the advisory question will not directly affect the number of districts in Palm Desert. ¿Por qué el Concejo Municipal colocó la Medida B en la boleta electoral de noviembre de 2022? Como las elecciones distritales son relativamente nuevas para la ciudad de Palm Desert, el Concejo Municipal busca comprender mejor el sentimiento de los votantes sobre la estructura de las elecciones distritales. ¿Qué significa un voto de ‘Sí’ en la Medida B? Un voto de “sí” a la Medida Consultiva B recomendará dividir el Distrito 2 en cuatro distritos más pequeños para crear un total de cinco distritos, con votantes de cada distrito que elijan a un Concejal del distrito en el que residen. ¿Qué significa un voto de “No” a la Medida B? Un voto “no” a la Medida Consultiva B indicará que los votantes desean mantener el sistema electoral existente de dos distritos. ¿Qué es una Medida Consultiva? La Medida B es solo una pregunta de asesoramiento, lo que significa que los votantes envían su opinión sobre una pregunta no vinculante. Piense en ello como una encuesta de lo que piensan los votantes en las elecciones generales acerca de cómo la Ciudad elige a los miembros del Concejo Municipal. El resultado de la votación puede ayudar a informar el futuro proceso de toma de decisiones del Concejo Municipal, pero el resultado de la pregunta consultiva no afectará directamente la cantidad de distritos en Palm Desert. For more information, visit www.engagepalmdesert. Para más información, visite www.engagepalmdesert.com Item 1W-36 ATTACHMENT 2 WEBSITE CONTENT Currently, in Palm Desert, there are two geographical City Council districts. District 1 comprises approximately 20% of the City's population and elects one (1) member to the City Council every four years. District 2 contains approximately 80% of the City's population and elects a total of four (4) members to the City Council, with terms staggered so that two members of the City Council are elected every two years. When Palm Desert voters go to the polls on November 8, 2022, they will have the choice to vote on Measure B. Measure B is a simple “yes” or “no” question: Should District 2 be divided into four smaller districts, with all voters selecting a single Council representative from their smaller district to serve for a four year term? Measure B is an advisory question, meaning that the outcome will not change the current number of Palm Desert districts, but it can inform the City Council’s future decision- making process regarding the number of City Council districts. Click on the FAQs below to learn more about Measure B: What is the advisory question Palm Desert is asking us to vote on? In Palm Desert now, District 1 (the area surrounding Civic Center with 20% of the population) selects one Council representative every four years, and District 2 (the other 80% of the City) votes for a total of four Council representatives, picking two representatives every two years. Should District 2 be divided into four smaller districts, with all voters electing a single person from their smaller district every four years? How are Palm Desert Council Members currently elected? In District 1, one Council Member is elected every four years. The current incumbent was elected in November 2020 for a term of four years. The next election for District 1 will occur on Tuesday, November 5, 2024. In District 2, four Council Members are elected in staggered terms with two Councilmembers elected every two years. The next election for two Councilmembers will occur on Tuesday, November 8, 2022. Why did the City Council place Measure B on the November 2022 ballot? As district elections are relatively new for the City of Palm Desert, the City Council seeks to better understand the resident sentiment on the district election structure. What does a ‘Yes’ vote on Measure B mean? A "yes" vote on Advisory Measure B will recommend dividing District 2 into four smaller districts to create a total of five districts, with voters from each district electing a Council Member from the district they reside in. Item 1W-37 ATTACHMENT 2 What does a ‘No’ vote on Measure B mean? A "no" vote on Advisory Measure B will indicate that voters want to maintain the existing two district election system. What is an advisory question? How is an advisory question different from a ballot measure? An advisory question is a type of ballot measure in which citizens vote on a non-binding question. The difference between an advisory vote and any other type of ballot measure is that the outcome of the advisory question will not result in a new, changed, repealed, or rejected local ordinance. Rather, advisory questions allow voters to voice their preferences and allow the local government to gauge public opinion on the issue being presented. If this advisory ballot measure passes, will it change how Palm Desert voters elect the City Council? No. The decision to modify the election process in Palm Desert will remain a choice of the City Council or could be accomplished through a voter initiative. Where can I find the City Attorney’s impartial analysis and the formal arguments in favor of and in opposition to Measure B? City Attorney Impartial Analysis [link to analysis] In Favor Of [link to argument] In Opposition To [link to argument] Item 1W-38 ATTACHMENT 2 RADIO ADVERTISEMENT CONTENT 1. In November, Palm Desert voters can vote on Measure B. Measure B will gather voter input on whether the City Council should expand the number of Palm Desert Districts from two to five districts. Learn more about Measure B by visiting www.engagepalmdesert.com 2. Hey Palm Desert Residents! On November 8th, you will be voting on Measure B to inform your City Council if you would like City Council District 2 to be divided into four smaller districts. Learn more about Measure B at www.engagepalmdesert.com today! SOCIAL MEDIA CONTENT 1. Hey, Palm Desert Voters! In the upcoming November election, Palm Desert will ask residents to give their input on the following Measure B Advisory Question: Should District 2 be divided into four smaller districts, with all voters selecting a single Council representative from their smaller district to serve for four years? Learn more about Measure B at www.engagepalmdesert.com 2. Did you know that Palm Desert voters can provide their input on whether District 2 should be divided into four smaller districts in the upcoming November election? To provide more information on Measure B, the City has launched a new webpage with frequently asked questions, resources, and more! Visit the new webpage today: www.engagepalmdesert.com 3. Wondering what the upcoming Measure B would mean for Palm Desert districts? District 2 is a large district with four members of the City Council representing its shared interests. Measure B asks if District 2 should be divided into four smaller districts where residents would only vote every four years for a single Council member from their smaller district who would serve for a term of four years. For more information on Measure B, please go to www.engagepalmdesert.com 4. Have you heard about the upcoming advisory question, Measure B, but you still aren't clear on what an advisory question is? An advisory question is a type of ballot measure in which citizens vote on a non-binding question. The difference between an advisory vote and any other type of ballot measure is that the outcome of the advisory question will not result in a new, changed, repealed, or rejected local ordinance. Still, have more questions? Visit www.engagepalmdesert.com 5. Are you unsure how to fill out the advisory question Measure B this upcoming November? Here's what a "yes" and a "no" vote entail: A ‘yes’ vote means that you prefer smaller districts where residents only vote for a single Council member every four years. A ‘no’ vote means that you prefer District 2 to remain a large district from which four members of the City Council represent District 2 and all residents vote to elect two members of the City Council every two years. Learn more about Measure B at www.engagepalmdesert.com. Item 1W-39 ATTACHMENT 2 PRESS RELEASE PALM DESERT LAUNCHES NEW UPCOMING ADVISORY QUESTION INFORMATION HUB PALM DESERT, CA — In the upcoming November 8 Election, Palm Desert voters will be asked for their opinion on the following question: Should District 2 be divided into four smaller districts, with all voters selecting a single Council representative from their smaller district to serve a four year term? Currently, in Palm Desert, there are two geographical City Council districts. District 1 comprises approximately 20% of the City's population and elects one member to the City Council every four years. District 2 contains approximately 80% of the City's population and elects a total of four members to the City Council, with terms staggered so that two members of the City Council are elected every two years. In order to help voters understand the advisory ballot measure and what their vote will mean, the City encourages voters to visit www.engagepalmdesert.com for information and resources. The website includes flyers, frequently asked questions, and additional information about the advisory question. Notably, Measure B is only an advisory question. Think of it as a survey of what voters in the general election think about how the City elects members of the City Council. The outcome of the vote can help inform the City Council’s future decision-making process but the outcome of the advisory question will not directly affect the number of districts in Palm Desert. For Measure B, a "yes" vote will recommend dividing District 2 into four smaller districts to create a total of five districts, with voters from each district electing a Council Member from the district they reside in. A "no" vote will indicate that voters want to maintain the existing two district election system. The City encourages all residents to inform themselves about the advisory question and to vote on the measure. For more information, visit www.engagepalmdesert.com Item 1W-40 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Deborah Glickman, Management Analyst REQUEST: APPROVE THE DONATION OF ONE (1) EL PASEO COURTESY CART TO THE DESERT RECREATION DISTRICT AND ONE (1) EL PASEO COURTESY CART TO THE LIVING DESERT. RECOMMENDATION: 1.Approve the donation of the City-owned standard Courtesy Cart to the Desert Recreation District. 2. Approve the donation of the City-owned ADA compliant Courtesy Cart to The Living Desert. 3.Authorize the City Manager to negotiate and execute all documents related to the donation. BACKGROUND/ANALYSIS: Since 2004, the City has operated Courtesy Carts along El Paseo annually from October through May. For this purpose, the City purchased three (3) Courtesy Carts two (2) standard size and one (1) ADA compliant) and contracted with a vendor to operate them. The contract with the most recent vendor expired on May 30, 2022, and staff went out to bid for cart operations for the FY 2022/2023 season. At its meeting on July 14, 2022, the City Council selected Circuit Transit, Inc., as the Courtesy Cart operator for FY 2022/2023. As part of its contract with the City, Circuit Transit, Inc., will provide its own carts; therefore, the City-owned Courtesy Carts are no longer needed on El Paseo. After the approval of the contract with Circuit, Economic Development staff met with Public Works staff to see if it had any use for the carts. Public Works staff has indicated that it would like to retain one (1) of the standard-size carts for City use. This leaves two (2) carts that are not needed for the City’s use - one (1) standard size and one (1) ADA compliant. As a result, staff reached out to the following five (5) youth and community-oriented local organizations to see if they would be interested in a donation of one (1) or both carts, to determine their need for them, and to determine their ability to house and maintain them. •Desert Recreation District •Desert Sands Unified School District •Palm Desert Youth Sports Association •The Living Desert •YMCA of the Desert The YMCA of the Desert responded that it does not need carts, and the Palm Desert Youth Sports Association did not respond. The Desert Sands Unified School District responded that it would be interested in the carts but did not indicate a specific use for them and its ability to house and maintain them. Item 1X-1 City of Palm Desert Courtesy Cart Donations Page 2 of 2 The Desert Recreation District (DRD) indicated that it is interested in both carts. If donated to the DRD, the standard cart would be used by its staff to assist with planning and executing City and special events in the Civic Center. The DRD is also interested in the ADA-compliant cart for use at The First Tee. The donation of one (1) or both carts would assist DRD staff with its efficiency in serving the public. The Living Desert also responded that it was interested in both carts, but if only one was available it prefers the ADA-compliant cart for use for its Private Safari and Animal Care and Conservation tours. Both tours can be booked by the public and are intended to teach visitors about the mission of the zoo. The Living Desert staff feels that the addition of the ADA-compliant cart to their fleet would enable the zoo to deepen its commitment to being a more welcoming and inclusive facility. Both The Living Desert and the DRD indicated that they have appropriate storage for the carts and funding to maintain them. Based on interest from the organizations, staff recommends that the City donate the standard cart to the DRD and the ADA-compliant cart to The Living Desert. Splitting the carts between the two (2) organizations allows the City’s donations to assist a wider range of community members and visitors than if both carts were donated to a single organization. If approved by the City Council, staff will work with the City Manager to negotiate the donations and execute a related agreement. FINANCIAL IMPACT: Donation of the two (2) carts will save the City an estimated total of $2,000 annually in maintenance costs. REVIEWED BY: Department Director: Eric Ceja City Attorney: Robert Hargreaves Finance Director: Veronica Chavez City Manager: Todd Hileman Item 1X-2 Page 1 of 3 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Shawn Muir, Management Analyst REQUEST: INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING TITLE 11 (PARKS) OF THE PALM DESERT MUNICIPAL CODE AS RELATED TO USE OF PARK FACILITIES AND ADOPT A RESOLUTION TO APPROVE AN ADMINISTRATIVE POLICY FOR USE OF CITY OWNED FACILITIES RECOMMENDATION: 1.Waive further reading and pass to second reading an Ordinance amending Title 11 (Parks) of the Palm Desert Municipal Code as Related to Use of Park Facilities. 2.Adopt a Resolution to approve an Administrative Policy for Use of City Owned Facilities. BACKGROUND/ANALYSIS: On April 28, 2022, the City Council directed staff to amend Title 11 and prepare an administrative policy on the permitting process for park use permits together with any necessary fee resolutions. Additionally, the City Council provided direction on the scope of such changes. Staff and City contract partners met regarding the use of parks and other City-owned facilities to assess needed updates to Title 11 and to draft an Administrative Policy for Use of City-owned Facilities. Staff now recommends that the City Council adopt these updates (refer to Attachments 1,2, and 3) to Title 11 of the Palm Desert Municipal Code and the new Administrative Policy for Use of City-owned Facilities. Key Changes: •Amendment to Title 11 regarding ParksoIncreases the threshold for the number of people in a gathering that requires a park use permit from thirty to fifty.o Authorizes the Parks and Recreation Commission to ratify fee changes for park use permitsoAuthorizes the City Manager to approve fee waivers. Appeals to the City Manager’s decision will be directed to City CounciloUpdates the list of persons to be notified upon granting a park use permit Include Public Affairs and Director of Development Services, update name of Coachella Valley Recreation and Park District to Desert Recreation District •Administrative PolicyoClarifies the areas/spaces within the City that may be reserved for useoDefines key terms such as Event, League, and Community UseoOutlines the reservation process Item 2A-1 City of Palm Desert Amend to Title 11 & Adopt Administrative Policy Page 2 of 3 o Provides a master fee schedule Added increased reservation fees for groups of 100 or more people Increases the amount of the refundable deposit required for amphitheater reservationsoDefines the process for requesting fee waivers and park use waivers, and outlines an appeals process Commission Recommendation: The Parks & Recreation Commission has reviewed the proposed changes and concurs with the Staff recommendation. FINANCIAL IMPACT: The Staff recommendation will have a fiscal impact related to decreased pavilion rental fees for parties of 30-50 people, and increased fees for parties of 100 or more people. These changes are not expected to have a significant financial impact. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman Item 2A-2 City of Palm Desert Amend to Title 11 & Adopt Administrative Policy Page 3 of 3 ATTACHMENTS: 1. Parks Ordinance (Redline Version) 2. Parks Ordinance (Clean Version) 3. Administrative Policy Item 2A-3 Attachment 1 PARKS ORDINANCE (REDLINE VERSION) ORDINANCE NO. ______________________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING TITLE 11 (PARKS) OF THE PALM DESERT MUNICIPAL CODE AS RELATED TO USE OF PARK FACILITIES WHEREAS, Title 11 (Parks) of the Palm Desert Municipal Code establishes provisions for use of City of Palm Desert (“City”) parks; and WHEREAS, on April 28, 2022, the City Council directed City staff to amend Title 11 of the Palm Desert Municipal Code and prepare an administrative policy on the permitting process for park use permits together with any necessary fee resolutions, and provided direction on the scope of such changes; and WHEREAS, City staff met both internally and with City partners on the use of parks and other City-owned facilities to seek input and develop needed updates to Title 11 and to draft an Administrative Policy for Use of City-Owned Facilities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Recitals. The City Council finds that the above recitals are true and correct and, accordingly, are incorporated as a material part of this Ordinance. Section 2. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) because this ordinance is merely clarifying existing law and making minor changes to the City’s existing Municipal Code and pursuant to 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because these clarifications and minor modifications to the City’s Municipal Code have no potential for resulting in physical change to the environment, directly or indirectly. Section 3. Amendment to Municipal Code. Sections 11.01.010, 11.01.060, 11.01.210, 11.04.020, 11.04.040, 11.04.060, and 11.04.090 of Title 11 of the Palm Desert Municipal Code are hereby amended to read as follows: “11.01.010 Definitions. “Group gathering” means any music festival, art festival, public dance, political rally, organized meetings, with or without speakers or entertainment or food, or similar gatherings at which music, entertainment or speeches are provided for professional or Item 2A-4 Attachment 1 – Parks Ordinance (Redline Version) Page 2 of 5 amateurs or by prerecorded or other means, to which members of the public are invited or admitted for a charge or free of charge, or which is attended by thirty fifty or more persons. Parades and outdoor athletic contests which are otherwise permitted or approved by the city council, or the city manager, or director of public works, or chief of police, are not included within this definition.” “11.01.060 Permits for group gatherings. No person shall hold, conduct, participate in, attend or address any meeting, organized gathering or assemblage, group picnic celebration, parade, service or exercise, of thirty fifty or more persons, in any park or recreation area without a written permit granted by the director as provided herein. Competitive recreation events on or off trails in the Santa Rosa Mountains, including the use of developed trailheads in association with a competitive event, are prohibited. The application process for a park use permit for group gatherings is described in detail in Section 11.04.030.” “11.01.210 Amphitheater—Reservation, permit application C. The city manager director shall be responsible for final approval of all applications.” “11.04.020 Park use without formal park use permit. B. Groups of less than thirty fifty persons desiring to have an activity in the park may utilize the park areas on a first-come, first-served basis as long as the park area is not reserved and the proposed activity meets all other City requirements for park use and the use is reasonable in relation to the use of the park by other persons or as to the effect of such use upon the peace of the neighborhood. desiring the use of park areas or structures, deemed by the director as reservable, may request the director to reserve designated park areas for such use. If the group of less than thirty fifty desires to reserve a specific park area, the group must make application for a formal park use permit. If the group of less than thirty desires to have an activity in the park, the group may utilize the park areas on a first-come, first-served basis as long as the park area is not reserved and the proposed activity meets all other city requirements for park use and the use is reasonable in relation to the use of the park by other persons or as to the effect of such use upon the peace of the neighborhood. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)” “11.04.040 Reservation fee and cleaning deposit. C. The applicant shall submit a reservation fee at the time of the park use application submittal. The amount of reservation fee shall be determined by the director, based on the number of people expected to attend the group gathering, type of applicant organization, actual cost of posting the permit, supervising the group gathering Item 2A-5 Attachment 1 – Parks Ordinance (Redline Version) Page 3 of 5 and inspecting the recreation area after the conclusion of the group gathering. The director may establish a fee schedule for the use of reservable open spaces and City facilities discounting the reservation fee for applicants residing within Palm Desert. Changes to the fee schedule may be initiated by the director in coordination with the authorized facility management contractor. Fee changes shall be reviewed and ratified by the Parks and Recreation Commission prior to going into effect. In the event that the Parks and Recreation Commission objects to a fee change, the change shall be presented to the City Council for ratification. To the maximum extent possible, amendments to the fee schedule shall be timed with the City’s annual budgeting process. The reservation fee shall be refundable only when: 1. The director receives a written notice from the responsible person or chairman of the group canceling the permit; and 2. The notice canceling the permit is received a minimum of one day (twenty-four hours) prior to the permitted event; and 3. No city or public entity funds were expended for recreation improvements prior to the written cancellation. If funds were expended by the permitted organization or group, the group is entitled to the difference between the fee and the expenditures, if any. F. Requests for waiver of park and facility use fees will be directed to the City Manager. Appeals to the City Manager’s decision on fee waivers will be directed to the City Council.” “11.04.060 Notice of rejection. The director shall act upon the application for a group gathering permit within ten days after the filing thereof. If the director disapproves the application, he shall mail to notify, in writing, the applicant within fifteen days after the date upon which the application has been filed a notice of his action, stating the reasons for his denial of the permit. Such notice shall be in writing and mailed to the address by the applicant on the application for permit.” “11.04.090 Persons to be notified. Immediately upon the granting of a permit for a group gathering, the director shall send a copy of the approved permit to the following: A. City Manager; B. Public Affairs Department C. Director of Development Services Coachella Valley recreation and park district Item 2A-6 Attachment 1 – Parks Ordinance (Redline Version) Page 4 of 5 D. Desert Recreation District, or current park management contractor; CE. Fire Chief; DF. YMCA; E. Planning director; FG. Riverside County Sheriff’s Department; GH. Any public official whose authority or functions may be affected by the holding of a group gathering or problems which may arise as a result of the group gathering.” Section 5. Severability. If any section, subsection, clause or phrase of this Ordinance or any part thereof is for any reason held to be invalid, unconstitutional, or unenforceable by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of the Ordinance. The City Council declares that it would have passed each section, subsection, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsection, sentence, clause or phrase would be declared invalid, unconstitutional or unenforceable. Section 6. Publication. The City Clerk of the City of Palm Desert, California, is hereby directed to publish this Ordinance in the Desert Sun, a newspaper of general circulation, published and circulated in the City of Palm Desert, California, and shall be in full force and effective thirty (30) days after its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held this 25th day of August, 2022, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ________________________________ JAN C. HARNIK, MAYOR Item 2A-7 Attachment 1 – Parks Ordinance (Redline Version) Page 5 of 5 ATTEST: _________________________________ ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Item 2A-8 Attachment 2 PARKS ORDINANCE ORDINANCE NO. ______________________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING TITLE 11 (PARKS) OF THE PALM DESERT MUNICIPAL CODE AS RELATED TO USE OF PARK FACILITIES WHEREAS, Title 11 (Parks) of the Palm Desert Municipal Code establishes provisions for use of City of Palm Desert (“City”) parks; and WHEREAS, on April 28, 2022, the City Council directed City staff to amend Title 11 of the Palm Desert Municipal Code and prepare an administrative policy on the permitting process for park use permits together with any necessary fee resolutions, and provided direction on the scope of such changes; and WHEREAS, City staff met both internally and with City partners on the use of parks and other City-owned facilities to seek input and develop needed updates to Title 11 and to draft an Administrative Policy for Use of City-Owned Facilities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Recitals. The City Council finds that the above recitals are true and correct and, accordingly, are incorporated as a material part of this Ordinance. Section 2. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) because this ordinance is merely clarifying existing law and making minor changes to the City’s existing Municipal Code and pursuant to 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because these clarifications and minor modifications to the City’s Municipal Code have no potential for resulting in physical change to the environment, directly or indirectly. Section 3. Amendment to Municipal Code. Sections 11.01.010, 11.01.060, 11.01.210, 11.04.020, 11.04.040, 11.04.060, and 11.04.090 of Title 11 of the Palm Desert Municipal Code are hereby amended to read as follows: “11.01.010 Definitions. “Group gathering” means any music festival, art festival, public dance, political rally, organized meetings, with or without speakers or entertainment or food, or similar gatherings at which music, entertainment or speeches are provided for professional or Item 2A-9 Attachment 2 – Parks Ordinance Page 2 of 4 amateurs or by prerecorded or other means, to which members of the public are invited or admitted for a charge or free of charge, or which is attended by fifty or more persons. Parades and outdoor athletic contests which are otherwise permitted or approved by the city council, or the city manager, or director of public works, or chief of police, are not included within this definition.” “11.01.060 Permits for group gatherings. No person shall hold, conduct, participate in, attend or address any meeting, organized gathering or assemblage, group picnic celebration, parade, service or exercise, of fifty or more persons, in any park or recreation area without a written permit granted by the director as provided herein. Competitive recreation events on or off trails in the Santa Rosa Mountains, including the use of developed trailheads in association with a competitive event, are prohibited. The application process for a park use permit for group gatherings is described in detail in Section 11.04.030.” “11.01.210 Amphitheater—Reservation, permit application C. The director shall be responsible for final approval of all applications.” “11.04.020 Park use without formal park use permit. B. Groups of less than fifty persons desiring to have an activity in the park may utilize the park areas on a first-come, first-served basis as long as the park area is not reserved and the proposed activity meets all other City requirements for park use and the use is reasonable in relation to the use of the park by other persons or as to the effect of such use upon the peace of the neighborhood. If the group of less than fifty desires to reserve a specific park area, the group must make application for a formal park use permit.” “11.04.040 Reservation fee and cleaning deposit. C. The applicant shall submit a reservation fee at the time of the park use application submittal. The amount of reservation fee shall be determined by the director, based on the number of people expected to attend the group gathering, type of applicant organization, actual cost of posting the permit, supervising the group gathering and inspecting the recreation area after the conclusion of the group gathering. The director may establish a fee schedule for the use of reservable open spaces and City facilities. Changes to the fee schedule may be initiated by the director in coordination with the authorized facility management contractor. Fee changes shall be reviewed and ratified by the Parks and Recreation Commission prior to going into effect. In the event that the Parks and Recreation Commission objects to a fee change, the change shall be presented to the City Council for ratification. To the maximum extent possible, amendments to the fee schedule shall be timed with the City’s annual budgeting Item 2A-10 Attachment 2 – Parks Ordinance Page 3 of 4 process. The reservation fee shall be refundable only when: 1. The director receives a written notice from the responsible person or chairman of the group canceling the permit; and 2. The notice canceling the permit is received a minimum of one day (twenty-four hours) prior to the permitted event; and 3. No city or public entity funds were expended for recreation improvements prior to the written cancellation. If funds were expended by the permitted organization or group, the group is entitled to the difference between the fee and the expenditures, if any. F. Requests for waiver of park and facility use fees will be directed to the City Manager. Appeals to the City Manager’s decision on fee waivers will be directed to the City Council.” “11.04.060 Notice of rejection. The director shall act upon the application for a group gathering permit within ten days after the filing thereof. If the director disapproves the application, he shall notify, in writing, the applicant within fifteen days after the date upon which the application has been filed a notice of his action, stating the reasons for his denial of the permit. Such notice shall be in writing and mailed to the address by the applicant on the application for permit.” “11.04.090 Persons to be notified. Immediately upon the granting of a permit for a group gathering, the director shall send a copy of the approved permit to the following: A. City Manager; B. Public Affairs Department C. Director of Development Services D. Desert Recreation District, or current park management contractor; E. Fire Chief; F. YMCA; G. Riverside County Sheriff’s Department; H. Any public official whose authority or functions may be affected by the holding of a group gathering or problems which may arise as a result of Item 2A-11 Attachment 2 – Parks Ordinance Page 4 of 4 the group gathering.” Section 5. Severability. If any section, subsection, clause or phrase of this Ordinance or any part thereof is for any reason held to be invalid, unconstitutional, or unenforceable by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of the Ordinance. The City Council declares that it would have passed each section, subsection, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsection, sentence, clause or phrase would be declared invalid, unconstitutional or unenforceable. Section 6. Publication. The City Clerk of the City of Palm Desert, California, is hereby directed to publish this Ordinance in the Desert Sun, a newspaper of general circulation, published and circulated in the City of Palm Desert, California, and shall be in full force and effective thirty (30) days after its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held this 25th day of August, 2022, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ________________________________ JAN C. HARNIK, MAYOR ATTEST: _________________________________ ANTHONY J. MEJIA, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Item 2A-12 RESOLUTION NO. 2022-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING AN ADMINISTRATIVE POLICY FOR USE OF CITY OWNED FACILITIES WHEREAS, the City of Palm Desert owns, operates, manages, and leases a variety of indoor and outdoor spaces; and WHEREAS, the City makes many of these spaces available for public use for a variety of purposes such as youth sports leagues, birthday parties, and large community events; and WHEREAS, the City may contract with private organizations such as Desert Recreation District and YMCA to manage and operate these spaces, including taking reservations and collecting fees; and WHEREAS, the uses of these spaces and the fees administered for their use are guided by the Palm Desert Municipal Code, Policies & Procedures, and those policies and fees of contracted private organizations; and WHEREAS, the City finds a need to provide clarity on this matter by consolidating provisions and guidance related to the use of City owned facilities through the development and implementation of an administrative policy; and WHEREAS, the City Council directed staff to develop such policy, including a fee schedule and process for consideration of fee waivers, during a duly held City Council meeting on May 12, 2022. NOW THEREFORE, the City of Palm Desert, State of California, hereby finds and resolves that it approves and adopts the Administrative Policy for use of City Owned Facilities, as attached hereto as Exhibit “A”. Item 2A-13 Resolution No. 2022-_______ PASSED, APPROVED, AND ADOPTED on this 25th day of August, 2022 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: ANTHONY J. MEJIA, MMC, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Item 2A-14 Resolution No. 2022-_______ Page 1 of 15 Exhibit A CITY OF PALM DESERT ADMINISTRATIVE PROCEDURES Subject ADMINISTRATIVE POLICY FOR USE OF CITY OWNED FACILITIES Policy No. [Assign] Date Issued: August 25, 2022 Approved by Resolution No. 2022- Authored by Public Works Department I. PURPOSE The City of Palm Desert owns, operates, manages, and leases a variety of indoor and outdoor space. The intended purpose of those spaces ranges from indoor spaces that are dedicated solely for the conduct of City business to outdoor spaces that promote a diversity of uses. Such spaces include the pavilions and playing fields that can be reserved in advance at the Palm Desert Civic Center Park, Hovley Soccer Park, and Freedom Park together with the Palm Desert Civic Center Park amphitheater that can be rented for larger events. The Palm Desert Community Center and Portola Community Center, both operated by the Desert Recreation District, are additional facilities that can be rented, along with the Palm Desert Aquatic Center, operated by the Family YMCA of the Desert. The purpose of this policy is to support the: • City regulations adopted as Chapter 11.04, Park Reservations and Park Use Permit, as part of the Palm Desert Municipal Code; • Existing agreements with the Desert Recreation District for annual park services and the lease of the Palm Desert Community Center (Contract No. C32410, as amended, and Contract No. C39690); • Existing Facility Use Agreement for lease of space within the Portola Community Center; • Existing agreement with the Family YMCA of the Desert for the management and staffing of the Palm Desert Aquatic Center (Contract No. C36620, as amended); • Existing City Resolutions 2015-34 and 2015-96, establishing a sports facilities use policy and authorizing modifications to the Facility Use Agreement for Youth Sports Organizations, respectively; and • Rules, regulations, and policies of the Desert Recreation District and the Family YMCA of the Desert. Item 2A-15 Resolution No. 2022-_______ Page 2 of 15 It also serves to create a consistent and uniform City policy directed to the prioritization of uses within certain spaces, including the restriction of some uses that would either interfere with the operation of the Palm Desert Civic Center or the simultaneous use and enjoyment of other outdoor spaces within the City’s parks. This policy clarifies those fees and charges that are due to reserve and use a space by each agency, as may be applicable, and establishes a procedure by which fee waivers may be requested for the waiver of City fees. This policy is intended to complement the existing policies adopted by the Desert Recreation District and the Family YMCA of the Desert and has been carefully reviewed to avoid any intentional conflict. Should conflict be identified in the future, the City reserves its ability to interpret this policy or to make amendments to it at a later date under the authority granted to the City Manager under the Palm Desert Municipal Code. II. SCOPE This policy and procedure addresses all indoor and outdoor spaces owned, operated, managed, and leased by the City of Palm Desert. III. DEFINITIONS A. “Amusement Activities” means rock walls, rollercoasters, funhouses, gaming trucks, laser tag, ice skating, or other rides or amenities. B. “City” means the City of Palm Desert, California. C. “Commercial Use” means any event organized and conducted by a person, organization or company that does not qualify as a tax-exempt, non-profit organization or governmental agency, and is not a youth recreation/sports league (Class IV). D. “Commercial Recreation League” means a recreation/sports league that does not qualify as a tax-exempt, non-profit organization or governmental agency, including organized adult leagues (Class III). E. “Community Use” means any event organized and conducted by a person, organization or company that qualifies as a tax-exempt, non-profit organization or governmental agency, and that is open to the public (Class II). F. “Community Recreation League” means a recreation/sports league that qualifies as a tax-exempt, non-profit organization or governmental agency (Class I). G. “Event” means an occurrence of a local celebration, fundraiser, athletic, cultural, or educational activity. Item 2A-16 Resolution No. 2022-_______ Page 3 of 15 H. Inflatables” means temporary air-filled play structures commonly known as bounce houses, jumpers, blow-up slides, etc., with or without water features. I. “League” means a group of sports teams or individual athletes that compete against each other in officiated games in a specific sport. J. “Open to the public” means any area on City property where the public is allowed to be present and may move unfettered. Areas that are open to the public include, but are not limited to, City parks, City parking lots, and any areas of City facilities that provide direct services to the public. K. “Private Use” means an event that is not open to the public. Private Use events include those organized by both residents and non-residents of Palm Desert. IV. RESERVABLE AND OPEN USE SPACES AND FACILITIES Reservable spaces within the City are limited. Due to this limitation, there is a potential that not all requests for reservation will be granted. In the event that the City receives multiple applications for the use of the same facility on the same date, the application that was filed first shall receive priority. In addition, should an organization successfully make a reservation, this does not guarantee availability for future use. Special event requests that also encompass areas outside of the City parks or facilities are subject to approval of a separate Special Events Application. The following spaces are available for reservation and use within the City: A. Palm Desert Civic Center a. Civic Center Park Pavilions (3 pavilions) b. Ball fields and courts (4 baseball fields*, 6 tennis courts, 4 beach volleyball courts, 3 basketball courts) c. Civic Center Park Amphitheater d. Palm Desert Aquatic Center B. Palm Desert Community Center & Gymnasium (Gymnasium (basketball/volleyball/pickleball), 2 multipurpose rooms) C. Portola Community Center (2 Multipurpose rooms) – only Class I or Class II non-profit community groups based in the City of Palm Desert D. Freedom Park Baseball Fields* (3 baseball fields, 1 football field, 1 soccer field) E. Hovley Soccer Park Fields* (5 soccer fields) F. Palm Desert City Council Chambers – only Class II governmental organizations G. Other Parks & Open Spaces not listed above * Use of these spaces by Class I (Community Recreation Leagues) also may permit the use of the corresponding snack bar. The use of the snack bars is subject to approval by the Director of Public Works and contingent upon the user organization providing adequate maintenance and care of City property per the Facility Use Agreement. Item 2A-17 Resolution No. 2022-_______ Page 4 of 15 V. RESERVATION PROCESS A. Application and Fees Facility rentals for activities or events are required for groups with an anticipated attendance of 50 people or more. Applications must be completed and submitted to the organization contracted by the City for management of the facility. Additional fees apply for groups of over 100 people. Organizations requesting use of both City parks and areas within the public right-of-way are required to complete a Special Event Application. City facilities must be used for the purpose stated in the application, or the event/use is subject to cancellation without refund. Applications must be completed at least 30 days in advance for all reservations. For amphitheater rental, applications may be submitted up to 180 days in advance. For all sports fields and courts, applications may be submitted 120 days in advance for the season or year. Other facility rentals may also be submitted 120 days in advance of the event or use. The City reserves the right to refuse the use of any facility if the applicant fails to comply with the terms of this Policy, any applicable laws, rules, and regulations, or if the planned event is not an appropriate usage of the requested facility. Any infraction of the terms of this Policy, any applicable laws, rules, and regulations shall be cause for refusal of any further use of City facilities for a period of 3 years. B. Fees will be assessed based on the City of Palm Desert Master Fee Schedule (Attachment A). Fees are calculated based on the following Class system: • Class I: Community Recreation League • Class II: Community Use • Class III: Commercial Recreation League • Class IV: Commercial Use • Class V: Private Use Fees for the use of City facilities are set in Attachment A and Attachment B. Changes to the fee schedule for the use of reservable open spaces and City facilities may be initiated by the Public Works Director in coordination with the authorized facility management contractor. Fee changes shall be reviewed and ratified by the Parks and Recreation Commission prior to going into effect. In the event that the Parks and Recreation Commission objects to a fee change, the change shall be presented to the City Council for ratification. To the maximum extent possible, amendments to the fee schedule shall be timed with the City’s annual budgeting process. Item 2A-18 Resolution No. 2022-_______ Page 5 of 15 C. Insurance The City requires a minimum of $1M liability insurance policy with the City named as additional insured for certain uses. Based on the event type, this amount may be increased and/or the City may require additional insurance policies. Insurance is required for the following use types: • All Commercial events and uses (Class III and Class IV) • Events anticipating attendance of 50 people or more • All amphitheater rentals If inflatables or amusement activities are planned for any type of use, the inflatable company must provide a $1M liability policy with the City named as additional insured. D. Alcoholic Beverages a. Section 11.01.080 of the City of Palm Desert Municipal Code prohibits bringing into, consuming or having in their possession in any park an alcoholic beverage as defined in Section 11.01.010, unless waived as provided by Section 9.58.040 of the Municipal Code. b. Section 9.58.040 allows the City Manager, or designee, or City Council to waive this provision in certain circumstances. The City Council may approve such a waiver if the facility use is associated with a community event that is open to the public and is receiving City funding. Examples of these include, but are not limited to, Concerts in the Park, the Wildflower Festival, and the Palm Desert Half Marathon. The City Manager may approve such a waiver if the facility use is associated with a community event that is open to the public but is not receiving City funding and no other waivers of the Municipal Code are needed. Requests for waiver must be received at least 30 days prior to the event. c. Waiver of this provision must ensure that all State and County guidelines and permits are obtained, and any conditions imposed on the applicant must be followed. d. A copy of all permits must be provided to the City prior to the facility use. E. Requests for Fee Waiver a. Waiver of fees administered by the City may be requested in writing to the Parks and Recreation division by emailing parks@cityofpalmdesert.org. b. Fee waivers must be requested at least 30 days prior to the event and will be considered and approved or denied by the City Manager. Item 2A-19 Resolution No. 2022-_______ Page 6 of 15 F. Requests for Park Use Waivers a. Section 11.04.050 of the City of Palm Desert Municipal Code restricts the issuance of permits for park use for certain situations. Waiver of any of these provisions may be requested in writing to the Parks and Recreation division by emailing parks@cityofpalmdesert.org. b. Park use waivers must be requested at least 30 days prior to the event and will be added to the next available City Council meeting agenda for consideration. G. Appeals a. In the event a Request for Fee Waiver or a Request for a Park Use Waiver is denied, an appeal may be requested to a Request for Fee Waiver or Request for Park Use Waiver decision by emailing parks@cityofpalmdesert.org. b. Appeals will be added to the next available City Council meeting agenda for consideration. Item 2A-20 Resolution No. 2022-_______ Attachment A – MASTER FEE SCHEDULE City of Palm Desert District Master Fee Schedule $20 administrative fee for all rentals Fee Description Class I Class II Class III Class IV Class V Cleaning Deposit 1 Pavilions* (50-100 people) N/A $115 $230 $230 $80 $100 * Residents of the City of Palm Desert are assessed an $80 fee for pavilion rental. Pavilions** (100 people or more) N/A $230 $460 $460 $160 $200 ** Residents of the City of Palm Desert are assessed an $160 fee for pavilion rental. 2 Amphitheater (50-100 people) N/A $230 $230 $230 $230 $2,500 Amphitheater (100 people or more) N/A $460 $460 $460 $460 $5,000 3 Fields & Courts Baseball N/A $30/hour $20/hour $250 Soccer Basketball Tennis Pickleball (2 courts) Football Other (i.e. volleyball, horseshoes, petanque, etc.) Item 2A-21 Resolution No. 2022-_______ Full 8-hour day use N/A $150/day $150/day for field $75/day for courts 4 Lights N/A $30/hour $30/hour $30/hour $10/hour Full 8 hour day use N/A $150/day $150/day $150/day $150/day for field $75/day for courts 5 Palm Desert Community Center Monday through Thursday Gymnasium $70/hour $70/hour $140/hour $140/hour $70/hour $1,000 Multipurpose Room $45/hour $45/hour $90/hour $90/hour $45/hour $275 Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275 Friday through Sunday Gymnasium $130/hour $130/hour $260/hour $260/hour $130/hour $1,000 Multipurpose Room $75/hour $75/hour $150/hour $150/hour $75/hour $275 Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275 6 Portola Community Center Multipurpose Room N/A N/A N/A N/A N/A $275 (non profit/ community groups only) Item 2A-22 Resolution No. 2022-_______ City of Palm Desert Non-District Master Fee Schedule $20 administrative fee for all rentals Fee Description Class I Class II Class III Class IV Class V Cleaning Deposit 1 Pavilions (50-100 people) N/A $115 $230 $230 $130 $100 Pavilions (100 people or more) N/A $230 $460 $460 $260 $200 2 Amphitheater (50-100 people) N/A $230 $230 $230 $230 $2,500 Amphitheater (100 people or more) N/A $460 $460 $460 $460 $5,000 3 Fields & Courts N/A Baseball N/A $30/hour $25/hour $250 Soccer Basketball Tennis Pickleball (2 courts) Football Other (i.e. volleyball, horseshoes, petanque, etc.) Item 2A-23 Resolution No. 2022-_______ Full 8-hour day use N/A $150/day $170/day for field $85/day for courts 4 Lights N/A $30/hour $30/hour $30/hour $20/hour Full 8 hour day use N/A $170/day $170/day $170/day $170/day for field $85/day for courts 5 Palm Desert Community Center Monday through Thursday Gymnasium $70/hour $70/hour $140/hour $140/hour $80/hour $1,000 Multipurpose Room $45/hour $45/hour $90/hour $90/hour $55/hour $275 Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275 Friday through Sunday Gymnasium $130/hour $130/hour $260/hour $260/hour $150/hour $1,000 Multipurpose Room $75/hour $75/hour $150/hour $150/hour $85/hour $275 Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275 6 Portola Community Center Multipurpose Room N/A N/A N/A N/A N/A $275 (non profit/ community groups only) Item 2A-24 Resolution No. 2022-_______ Attachment B – PALM DESERT AQUATIC CENTER FEE SCHEDULE City of Palm Desert Palm Desert Aquatic Center Fee Schedule Fee Description Resident Non-Resident 1 Admissions Adult (13-59) $4 $6 Youth/Senior (6-12 & 60+) $3 $4.50 Adult Punch Card 25 $94 $142 Youth/Senior Punch Card 25 $65 $98 Adult 3-Month Pass $150 $225 Youth/Senior 3-Month Pass $110 $165 Adult Annual Pass $550 $825 Youth/Senior Annual Pass $420 $630 2 Water Exercise One Class $6 $8 10 Punch Pass $60 $80 Monthly Pass $65 $85 3 Swim Lessons Group Lessons $63 $84 Recreational Swim Team $87 $116 Private/Semi-Private 30 min. $36 $48 Private/Semi-Private 1 hour $54 $72 Private/Semi-Private 30 min. 10 pack $324 $432 Private/Semi-Private 1 hour 10 pack $486 $648 4 Specialty Rates Full Facility Rental (2-hour minimum) $650/hour $800/hour Item 2A-25 Resolution No. 2022-_______ Home team swim meet $2,600/day Add’l lifeguards (as required by PDAC) $20/hour Multi-Use Room Rental $75/hour $150 refundable security deposit Organization (Summer Camps) $3 per person School Field Trip $5 per child 5 Pool / Lane Rental Recreation Pool (25-yard) $12 per lane per hour Catch pool only (no slides) $12 per hour Slides $105/hour $130/hour Full pool with slides (<50 people) $175 $200 Full pool with slides (51-75) $200 $225 Full pool with slides (76-100) $225 $250 Full pool with slides (101-125) $250 $275 Splash Playground Full pool $80/hour $105/hour Lap Pool (50-meter) 25-yard short course $12 per lane per hour 50-meter long course $24 per lane per hour Item 2A-26 Resolution No. 2022-_______ Shallow section only $50/hour $60/hour Two (2) Diving boards $100 $125 Four (4) Diving boards $200 $250 Full pool without diving boards and starting blocks $350 $450 Full pool with diving boards and starting blocks $400 $525 Item 2A-27 [This page has intentionally been left blank.] Page 1 of 4 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Randy Chavez, Community Services Manager Shawn Muir, Management Analyst Andy Ramirez, Deputy Director of Public Works REQUEST: AWARD A CONTRACT TO INTERWEST CONSULTING GROUP, INC., FROM PERRIS, CALIFORNIA, FOR PLANNING AND DESIGN SERVICES FOR THE NORTH SPHERE REGIONAL PARK IN THE AMOUNT OF $1,230,095 RECOMMENDATION: 1. Award a Contract to Interwest Consulting Group, Inc., from Perris, California, for Planning and Design Services for the North Sphere Regional Park in the amount of $1,230,095. 2. Authorize the Director of Finance to set aside a contingency amount of $100,000. 3. Appropriate $500,000 from the Restricted Capital Fund 451 to the appropriate capital improvement account. 4. Authorize the City Manager or designee to review and approve written contract amendment and change order requests for unanticipated conditions up to the contingency amount. 5. Authorize the Mayor to execute said agreement. Additional funds in the amount of $1,000,000 are available in Account No. 2334670-5000201, NS Park for this project. BACKGROUND/ANALYSIS: The North Sphere Regional Park (NSRP) was initially contemplated to be a 27-acre park that was included in the Millennium Specific Plan to provide residents of the development with outdoor recreational opportunities. The need for a regional park in this area is designated by the City of Palm Desert General Plan. On February 10, 2022, staff requested direction from the City Council on developing a Request for Proposals (RFP) for design work related to NSRP. Council directed staff to work with the Parks and Recreation Commission to collaborate with community partners such as Family YMCA of the Desert, The Joslyn Center, and Desert Recreation District on a community-needs- focused design for the park and investigate what potential designs and features of the new park would enable the implementation of their programs. The Council also charged the Parks and Recreation Commission to ensure public engagement was inclusive of the process. A sub-committee of the Parks & Recreation Commission was formed and held its first meeting on March 15, 2022. Discussion focused on the development of the RFP and suitability of the park site. The sub-committee made a recommendation to the full commission and Mayor Pro Item 2B-1 City of Palm Desert Award Contract to Interwest for NSRP Planning & Design Page 2 of 4 Tempore Jonathan that the City consider adding property or changing the park site to accommodate features typical of a regional park. On April 28, 2022, in discussions with the City Council, direction was given to explore an alternative regional park site that would limit impacts to surrounding residents and could accommodate the full complement of amenities to support regional recreational opportunities in the northern portion of the City. In addition, direction was provided to continue planning and conduct neighborhood outreach for the Millennium park site; although the park site would be reduced to a smaller neighborhood scale and with limited regional amenities. A neighborhood meeting was later conducted on June 28, 2022, at the iHUB with residents in vicinity of Millennium park. Residents were pleased with the reduced scale and impact of the Millennium park and supported a more passive park at the Millennium site. Staff developed and posted the North Sphere Regional Park Planning and Design RFP on OpenGov (the City’s online public bidding portal) on April 6th, 2022, with a due date of May 20th, 2022. A mandatory pre-bid meeting was held on April 13th and was well-attended with sixteen (16) firms present. After an additional site was identified to expand or replace the 27-acre site, the RFP was updated and the deadline was extended to June 24th. Community input on the park site selection was added to the Scope of Work in the RFP. A second mandatory pre-bid meeting was held on June 2nd to convey the new potential park location information and answer questions. Four (4) firms attended that meeting, and all four submitted proposals for the project as follows: Contractor Location Rank Proposal Amount Interwest Consulting Group Perris, CA 1 $1,230,095.00 Hermann Design Group Palm Desert, CA 2 $1,115,015.00 KTUA San Diego, CA 3 $5,130,655.00 STK Architecture, Inc. Temecula, CA 4 $1,854,090.00 A second meeting of the sub-committee was held on June 30th to discuss the proposals and provide scores based on the evaluation criteria established in the RFP. Staff scored the proposals separately, using the same criteria, on OpenGov. The criteria used to evaluate the proposals and their scoring weight is as follows: • Clarity and conformance of proposal to the RFP (10%) • Content of the proposal, including the work plan (25%) • Proposer’s experience and performance (35%) • Team members’ experience and performance (10%) • Comments by references (5%) • Fee proposal (15%) Staff also commissioned an independent financial review by HR Green Consulting to analyze the cost effectiveness of each proposal. This analysis provided an overview of how well the proposals met the criteria of the RFP. HR Green also conducted a fiscal analysis which included Item 2B-2 City of Palm Desert Award Contract to Interwest for NSRP Planning & Design Page 3 of 4 costs per labor unit, level of effort by task, methodologies, and expertise. The final report provided recommendations to assist staff in the decision-making process. The proposal submitted by Interwest ranked the highest by staff and the second highest by the sub-committee. The independent financial review identified Interwest as the consultant with the lowest rates but had included a lower level of effort (labor units) than other consultants. During two follow-up interview meetings with Interwest, staff vetted their commitment to the project and asked for a revised cost proposal to reflect the potential increase of labor units. These figures are reflected in their updated cost proposal. References: References for Interwest were contacted to verify their performance working with other municipalities. Four (4) references were contacted, and all were very positive in nature. No negative comments were given. Interwest was described as very professional, attentive, and serviceable. Several large projects were given as examples, including a 28-acre park with environmental compliance issues, and a park requiring ADA renovation that required extensive public engagement resulting in a positive outcome. Their park projects are known for the inclusion of unique features such as historical information printed on bronze insets in the sidewalks, a library park featuring regional authors, and a fishing bridge at a park near an archaeological Native American site. Interwest was also praised for their professional depth because they are capable of planning, building inspections, and construction support. The level of service, cultural and community sensitivity demonstrated by Interwest’s project portfolio were also key factors in determining staff’s recommendation. Strategic Plan: Parks & Recreation – Priority 1: “Prepare for the financial requirements of maintaining existing parks to the highest level of service. Planning efforts shall also address future costs of replacement and growth of the parks capital improvement fund.” Parks & Recreation – Priority 2: “Assure a continuing flow of innovative ideas by seeking creative partnerships, ensuring adequate staffing, and encouraging resident input.” Transportation – Priority 1: “Create walkable neighborhoods and areas within Palm Desert that would include residential; retail; services and employment centers; and parks, recreation and open space to reduce the use of low occupancy vehicles.” Commission Recommendation: During the August 2, 2022, Parks and Recreation Commission meeting, the Commission received updates from staff on the review process. Staff conveyed that the top two candidates were being considered and that the selection would be determined following the results of the independent financial review. Item 2B-3 City of Palm Desert Award Contract to Interwest for NSRP Planning & Design Page 4 of 4 FINANCIAL IMPACT: This project was included in the approved Capital Improvement Project (CIP) Carryover List for Fiscal Year 2022/23. The funding for the design and construction of the park is currently $1.5M, consisting of $1,000,000 under Account No. 2334670-5000201, and $500,000 set aside in Restricted Capital Improvement funds that require an appropriation. Therefore, there is no financial impact to the General Fund related to this action. Additional funding sources are likely needed for the full construction of the park; however, staff will pursue grants and other funding sources and present to the City Council at a future meeting. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Agreement 2. Interwest Proposal 3.Interwest Updated Cost Proposal 4.Vicinity Map Item 2B-4 Exhibit “A” Contract No. ____________ CITY OF PALM DESERT PROFESSIONAL SERVICES AGREEMENT 1.PARTIES AND DATE. This Agreement is made and entered into this 25th day of August, 2022, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and INTERWEST CONSULTING GROUP, INC., a CORPORATION, with its principal place of business at 1 JENNER, SUITE 160, SUITE 208, IRVINE, CA 92618 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2.RECITALS. 2.1 Project. The City is a public agency of the State of California and is in need of professional services for the following project: PLANNING AND DESIGN OF NORTH SPHERE REGIONAL PARK (hereinafter referred to as “the Project”). 2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant is duly licensed and has the necessary qualifications to provide such services. 3.TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from SEPTEMBER 1, 2022 to JUNE 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, Item 2B-5 Contract No. ____________ directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: JOE INDRAWAN, PRINCIPAL-IN-CHARGE and GIANNO FEOLI, PROJECT MANAGER. 3.2.5 City's Representative. The City hereby designates RANDY CHAVEZ, COMMUNITY SERVICES MANAGER, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the scope of services or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.2.6 Consultant's Representative. Consultant hereby designates JOE INDRAWAN, PRINCIPAL-IN-CHARGE and GIANNO FEOLI, PROJECT MANAGER, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the Item 2B-6 Contract No. ____________ State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. Item 2B-7 Contract No. ____________ 3.2.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.3 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting Consultant’s indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A)General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (B)Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manger may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C)Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. Item 2B-8 Contract No. ____________ (D)Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, volunteers and representatives. (E)Umbrella or Excess Liability Insurance. Consultant may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (1)A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (2)Pay on behalf of wording as opposed to reimbursement; (3)Concurrency of effective dates with primary policies; and (4)Policies shall “follow form” to the underlying primary policies. (5)Insureds under primary policies shall also be insureds under the umbrella or excess policies. (F)RESERVED (G)RESERVED If coverage is maintained on a claims-made basis, Consultant shall maintain such coverage for an additional period of three (3) years following termination of the Agreement. 3.2.11.2 Other Provisions or Requirements. (A)Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (B)Duration of Coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his/her agents, representatives, employees or subconsultants. (C)Primary/Non-Contributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City Item 2B-9 Contract No. ____________ shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured. (D)City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may terminate this Agreement. (E)Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (F)Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, volunteers and representatives and shall require similar written express waivers and insurance clauses from each of its subconsultants. (G)Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H)Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I)Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J)Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, volunteers and representatives shall be additional insureds with regard to liability and defense of suits or claims Item 2B-10 Contract No. ____________ arising out of the performance of the Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subconsultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City and the City’s Risk Manager reserve the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (Q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. 3.2.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. Failure to comply with Item 2B-11 Contract No. ____________ laws, regulations, and ordinances listed in this Section is a violation of federal and state law. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies of this Section. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE MILLION TWO HUNDRED THIRTY THOUSAND NINETY-FIVE DOLLARS ($1,230,095.00) without written approval of the City Council or City Manager, as applicable. 3.3.2 Payment of Compensation. Consultant shall submit to City monthly invoices which provide a detailed description of the Services and hours rendered by Consultant. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Consultant to submit a timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and representatives, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Item 2B-12 Contract No. ____________ 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Accounting Records. 3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.6 General Provisions. 3.6.1 Termination of Agreement. 3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. Item 2B-13 Contract No. ____________ 3.6.1.3 Early Termination. Notwithstanding any provision herein to the contrary, if for any fiscal year of this Agreement the City Council fails to appropriate or allocate funds for future payment under the Agreement after exercising reasonable efforts to do so, the City may upon seven (7) days’ written notice, order work on the Project to cease. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. 3.6.1.4 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: INTERWEST CONSULTING GROUP, INC. 24 SOUTH D STREET, SUITE 100 PERRIS, CA 92570 ATTN: JOE INDRAWAN, PRINCIPAL-IN-CHARGE City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 ATTN: RANDY CHAVEZ, COMMUNITY SERVICES MANAGER Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.6.3 Ownership of Materials and Confidentiality. 3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Item 2B-14 Contract No. ____________ Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.6.3.4 Indemnification – Documents and Data. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers, agents and representatives free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give Item 2B-15 Contract No. ____________ City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, agents, volunteers and representatives from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information. 3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.6.5 [Reserved] 3.6.6 Indemnification. 3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, agents, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, volunteers or representatives. 3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. 3.6.7 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.6.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. 3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. Item 2B-16 Contract No. ____________ 3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties. 3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, volunteers and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.6.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. Item 2B-17 Contract No. ____________ 3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE] Item 2B-18 Contract No. ____________ SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM DESERT AND INTERWEST CONSULTING GROUP, INC. IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: L. TODD HILEMAN CITY MANAGER ATTEST: By: ANTHONY J. MEJIA CITY CLERK APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney INTERWEST CONSULTING GROUP, INC. By: Its: Printed Name: By: Its: Printed Name: QC InsuranceID: _____________ __________ __________ Item 2B-19 Contract No. ____________ Exhibit “A” EXHIBIT "A" SCOPE OF SERVICES NORTH SPHERE REGIONAL PARK PLANNING & DESIGN – SCOPE OF WORK 1.GENERAL SCOPE OF WORK The City of Palm Desert is seeking to partner with a design firm to create a conceptual design for North Sphere Regional Park (Park), a world-class outdoor facility to be located in north Palm Desert. Several new communities in the area are currently in varying stages of development. The Park was incorporated into the City’s Millennium Specific Plan to provide residents of the development with outdoor recreational opportunities. The need for a regional park in this area is also designated by the City of Palm Desert General Plan. The City intends to create a park that will be frequented and enjoyed by locals and visitors alike. To accomplish this task, a design firm will be contracted to develop and execute a public engagement plan to understand the community needs for the facility. Periodically throughout the project, the Consultant will provide reports to the City summarizing progress including public engagement methods, events, and outcomes. The Consultant will receive and analyze this input to create a data-driven Park design. The City hopes this will create a park that meets the established community needs and is welcoming, inviting, and enjoyable for a variety of users. In addition, the Consultant will develop a Park Management Plan for facilities included in the design to ensure this new facility will be maintained to the City’s level of excellence for years to come. The City anticipates completion of Tasks I thru III of this scope of work within 12 - 15 months of project start. There will likely be an interval of time between completion of Task III and commencement of Task IV. Task IV is anticipated to require approximately 24 months. The project will be completed by accomplishing four (4) tasks as follows: •Task I – Public Engagement •Task II – Preliminary Design Planning and Conceptual Design •Task III – Construction Documents •Task IV – Bidding and Construction Support The final deliverables for the project include: •Public Engagement Plan •Public Engagement Report, including presentations to the City’s Parks and Recreation Commission and City Council •North Sphere Park Conceptual Design Plan, including preliminary cost estimate •Supplemental environmental studies: o Photovoltaic Study Addendum o Air Quality Study Addendum o Noise Addendum Item 2B-20 Contract No. ____________ Exhibit “A” •Construction documents, reviewed and approved by City of Palm Desert Building and Safety plan check •Construction Cost Estimate and Construction Management and Inspection Cost Estimate, including iterations based on varying designs and features •Flyover simulations showing proposed Park design and features •Park Management Plan •Final City Council presentation Any modifications proposed to this solicitation are welcome provided they are innovative, advanced, and well thought out methodologies and shall be identified as optional and priced out separately in the sealed fee proposal. 2.STANDARDS OF SERVICE AND QUALITY The selected Consultant for this project will demonstrate a level of service and quality expected of a world-class municipality. 2.1 Expertise and Knowledgeability The Consultant will provide professional engineering and design staff capable of completing this scope of work to the specifications of the City. The Consultant shall provide additional concepts and design principles based on experience. Previous expertise in the following areas is required (please provide references): •Civil Engineering •Geotechnical Engineering •Architectural design •Landscape architecture •Sports facility design •Public engagement •Hydrology and Stormwater retention design •Mechanical, Electrical and Plumbing, including LEED building design •Grant-writing The following professionals, through either direct affiliation or subcontractor services, shall be retained as part of the Consultant’s team: •Civil Engineer •Geotechnical Engineer •Architect •Landscape Architect •Structural Engineer •Mechanical Engineer •Electrical Engineer •Plumbing Consultant •Energy Consultant •Public Relations Consultant 2.2 Quality of Project Deliverables Item 2B-21 Contract No. ____________ Exhibit “A” The City of Palm Desert requests proposals from firms capable of delivering the highest quality design and construction planning services available. Proposers should convey the caliber of their work through examples, including photographs or drawings where available. Unique experience and characteristics of the firm should be included to demonstrate ingenuity, however a strong understanding of the City of Palm Desert’s goals for quality of life of its residents is a priority. Deliverables for this project should demonstrate the investment in data analysis and research for the project. Plans will be comprehensive and thorough, and presentations will include color drawings and renderings. Materials boards will be included where applicable. 3.SERVICES TO BE PERFORMED The Consultant will perform the following services in coordination with the City of Palm Desert Staff, the Parks and Recreation Commission, and the City Council. TASK I – PUBLIC ENGAGEMENT 3.1 Project Initiation In addition to necessary technical-focused meetings with City and utility owners, which may or may not need to be in person, the Consultant shall make provisions to conduct an in-person kick-of meeting; monthly in- person progress meetings with City; public involvement meetings as proposed in this scope of work; and one each in-person construction pre-bid and pre-construction meetings. •Consultant will plan and attend a kick-off meeting with City staff to ensure clarity and mutual understanding of the scope of work. This meeting will serve as an opportunity to acquire all relative input about the project area including phasing, site and budgetary constraints, and objectives. This meeting will also provide a review of the scope of services, goals, planning and design, maintenance and operation, utility improvements, construction planning and budget. •City staff will provide relevant technical documents that have been developed for the site, including a topographic survey including boundaries, utilities, easements, etc. •City staff will provide a budget range for the construction of the final Park design. The Consultant will ensure all Park design options are within the specified budget range. •A timeline will be established and agreed upon at the project kick-off meeting. This timeline will be followed for the duration of the project. Copies of the approved schedule shall be provided to all key members and City staff. Changes to the timeline will be submitted to the Public Works Director for review and approval. 3.2 Review and Data Gathering To familiarize the project team with existing conditions and adjacent land uses, research and data collection will be undertaken during this task. It will concentrate on a review of the physical limitations and opportunities of the site including drainage, existing vegetation, existing utilities, external influences, parking and access needs, pedestrian and vehicular circulation requirements, and the relationship of adjacent developments. This task will allow each ‘discipline” representative to make a site visit and perform a field investigation to familiarize themselves with the project site conditions. Item 2B-22 Contract No. ____________ Exhibit “A” 3.3 Public Engagement Plan The Consultant will develop and execute a Public Engagement Plan to understand the community needs for the Park. The Public Engagement Plan will be reviewed and approved for content and accuracy by City staff prior to execution. • The Public Engagement Plan will be modeled after the Institute for Local Government TIERS Public Engagement Framework (https://www.ca- ilg.org/tiers-public-engagement-framework) • The City of Palm Desert’s website https://www.engagepalmdesert.com/ will be incorporated, where possible • The Consultant will plan and attend a meeting with City staff and Parks and Recreation Commission to collect information for the Public Engagement Plan. • The Consultant will attend, present updates, and receive input at monthly Parks and Recreation Commission and Sub-Committee meetings for the duration of the contract term. • The Consultant will incorporate at least two (2) stakeholder meetings and at least two (2) community engagement meetings prior to and during the Park design process. The initial public meetings will be focused on information gathering, in which the project team will be introduced to the community to express ideas for Park improvements based on the City’s initial outline and goals. Presentation materials and supplies will be provided to encourage involvement in design and begin prioritization of the improvements. A general consensus on the approach for the Park design will be sought for incorporation into conceptual design options to be presented at subsequent meetings. • During secondary meetings, at least three (3) Park design and configuration options will be developed and presented during at least one (1) stakeholder meeting and one (1) community engagement meeting. This functional presentation of ideas will serve to receive and document feedback on actual Park layouts and features. • The Consultant will incorporate community input into the design drawings. An updated conceptual plan shall be prepared based upon input from staff, committees, and the community. Any modifications desired (and approved by the City) beyond what is presented in the revised plan, shall be incorporated during the preparation of the final concept design. • Initial Park design considerations will include but are not limited to facilities and features such as: o Adequate off-street parking o Onsite wayfinding signage and off-site signage directing residents and visitors to the park o On-site and off-site active transportation elements (hardscape, sidewalks, bike racks, bike fix-it stations, bike paths) o Connections, both vehicular and pedestrian, to adjacent developments o Trash facilities o Lighting design o Restrooms o Shade o Picnic facilities o Drinking fountains o Electric vehicle charging stations Item 2B-23 Contract No. ____________ Exhibit “A” o Community center o Youth playground facilities o Aquatic center o Sports facilities o Pickleball courts o Exercise equipment o Splash pads o Public art o Botanical and/or community gardens •Community engagement shall include obtaining input and/or feedback on potential Park names in accordance with City of Palm Desert Resolution No. 2015-33, A Resolution of the City Council of the City of Palm Desert, California, Establishing a Parks & Facilities Naming Policy for the City of Palm Desert. 3.4 Public Engagement Report The Consultant will provide a report to the City summarizing public engagement methods, events, and outcomes. •Consultant will document input from all stakeholder and engagement meetings. This information will be compiled and analyzed in a Public Engagement Report to derive data upon which design decisions will be based. All three (3) design options will be data-driven to varying extents. This information will be included in the presentation of each design option. •The Public Engagement Report is anticipated to be presented at a City Council meeting approximately three (3) months from the contract start date. This report will provide a list of amenities that are needed at the Park based on analysis of public engagement data. Input from the City Council will dictate whether additional public engagement is needed, or the Consultant may move forward with the final design. TASK II – PRELIMINARY DESIGN PLANNING AND CONCEPTUAL DESIGN 3.5 Final North Sphere Regional Park Conceptual Design Plan The Consultant will provide a Conceptual Design Plan consisting of renderings of the Park features that meets the established community needs and is welcoming, inviting, and enjoyable for a variety of users. The design plans developed during this task shall be presentation quality, color graphic representations of the proposed Park site improvements. •The final Conceptual Design Plan will facilitate and support both the surrounding community and regional needs. This includes a thorough understanding of the current and planned regional park facilities and related amenities in the Coachella Valley. •Any buildings proposed based upon public engagement and coordination with City staff will include presentation of the architectural concepts for the layout and character of the proposed Park structures. Individual buildings shall be developed through the schematic design phase and rendered (as part of the presentation materials) in sufficient detail to demonstrate the building configurations, siting/orientation, interior spaces, elevations of all sides, and labeled to identify building materials. The City anticipates that, at a minimum, restrooms and snack bar facilities will be included in the proposed Park structures. A recreation office and childcare facility are additional buildings Item 2B-24 Contract No. ____________ Exhibit “A” which must be considered. • A Mitigated Negative Declaration has been completed for the Millennium Specific Plan, of which the proposed Park is a component. The requirements specified by the Mitigated Negative Declaration for the Millennium Specific Plan will be incorporated to provide mitigation measures where applicable. • The Consultant will review all existing background technical reports for the site, including hydrology and drainage. Plans will include long term stormwater retention needs for the North Sphere region. Detention basins will be included in the Park plans as needed. • Energy conservation, use of solar energy, electric vehicle charging, environmental protection, and greenhouse gas emissions reductions will be incorporated in the design to the extent possible within the project budget. • The final Conceptual Design Plan is anticipated to be presented at a City Council meeting within six (6) months from the contract start date. 3.6 Preliminary Cost Estimate and Timeline The final Conceptual Design Plan will include construction cost estimates that are within the City’s budget range, as specified during the project initiation phase. Cost estimates for construction of the project, as well as construction management and inspection are deliverables for this project. Several variations of these estimates should be presented based on different potential Park designs and features. A timeline for the implementation of the Conceptual Design Plan will be included. • The Consultant will assemble cost data and prepare an initial project cost estimate at the completion of the conceptual design phase. The estimate shall clearly demonstrate an itemized cost for the development and construction of the Park features, systems, utilities, etc. indicated in the Conceptual Design Plan documents. City staff will be given the opportunity to review the estimate for comment or adjustments. The initial cost estimate will be modified accordingly upon completion of the final Conceptual Design Plan. • The proposed timeline will serve as a “road map” for the construction of the Park. This will include a breakdown of the phases of construction and an estimated cost associated with each phase. TASK III – CONSTRUCTION DOCUMENTS 3.7 Preparation of Construction Documents The Consultant shall perform professional and technical engineering, landscape design, and related design services to prepare design and feasibility studies, preliminary engineering, Plans, Specifications and Estimates (PS&E). This includes coordinating and finalizing formatting of construction and architectural documents that are required in the City Architectural Review Application. The Consultant will also coordinate with the City’s Building and Safety Division regarding building components for the project. One set of 24” x 36” plans to scale shall be submitted as well as by email in PDF electronic file format, plotted at the appropriate sheet size and scale. A red line hard copy of the City’s plan check review comments will be returned to the Consultant. Two (2) plan check reviews are anticipated prior to the submittal of the final product. The final submittal shall include: one (1) USB drive containing digital a set of the alignment formatted for 24” x 36” bond sheets and all electronic files of and relating to the approved alignment (AutoCAD, GIS data and PDF files). The City will use the PS&E to advertise, award and administer one or more construction contracts. • Topographic Survey Item 2B-25 Contract No. ____________ Exhibit “A” • Grading and drainage plan • Architectural Site Plan including ADA Path of Travel • CalGreen Compliance Specifications • Floor Plans for any facilities, including both Shell and Tenant Improvements, and structural engineering (ceiling, door/window, roofing, foundation framing, finishes etc.) • Site lighting plans • Photometric plans • Building lighting plans • Title 24 energy calculations • Utility plans (water, Air Conditioning, plumbing, and power) • Landscaping plans (landscape, hardscape, irrigation, landscape lighting) 3.8 Supplemental Addenda to the Millennium Specific Plan Mitigated Negative Declaration The Millennium Specific Plan is a 152-acre mixed-use development located on lands bounded by Gerald Ford Drive on the south, Technology Drive on the east, Portola Road on the west, and Interstate-10/Union Pacific Railroad to the north in the City of Palm Desert. The proposed North Sphere Regional Park is located within this planning area. A Mitigated Negative Declaration was submitted for this project, for which an expanse of environmental studies and analysis was performed. As more specific land uses and facilities are designed for the Park, there will be a need to supplement these environmental documents in the following areas: • Lighting: The Consultant will consider the need for adequate lighting in the Park while also protecting the privacy and minimizing disturbance to adjacent planned communities. A photovoltaic study will be required to ensure the optimization of lighting placement in the Park, especially considering potential sports fields and stadium lighting. • Air Quality: Due to the Park’s proximity to Interstate-10 and Union Pacific Railroad. There is a need to design barriers to air pollution at the Park. The Consultant will conduct an air quality study to determine the most appropriate mitigation measure, and the extent to which the mitigation is effective in protecting air quality for Park users. • Noise: The Park location is near both a major transportation corridor and residential neighborhoods. A noise study will be required to balance the need for a calm atmosphere within the Park, and mitigation of noise to residents during potential sporting activities or other events. 3.9 Park Management Plan The Consultant will develop a Park Management Plan which includes water management, electrical/lighting, landscape, and facility upkeep, including timelines, to adequately maintain Park facilities included in the final design. • The Park Management Plan will include the ongoing maintenance of mitigation measures identified in the Mitigated Negative Declaration for the Millennium Specific Plan. • The Consultant will coordinate with City Public Works Department to convey information about the management tasks related to the Park design. TASK IV – BIDDING AND CONSTRUCTION SUPPORT Item 2B-26 Contract No. ____________ Exhibit “A” While the City anticipates completion of Tasks I thru III of this scope of work within 12 - 15 months of project start, Task IV is expected to commence when the City begins preparing to invite bids for construction of the project. There will likely be an interval of time between completion of Task III and commencement of Task IV. To accommodate this time frame, the agreement for this project has been drafted with a five-year term, including the option to renew the agreement automatically for no more than three (3) additional one-year terms. Task IV is anticipated to require approximately 24 months. 3.10 Bidding The Consultant shall provide an electronic copy of the final approved plans. The electronic copy of the plans shall be provided as both AutoCAD files and PDF files, and the electronic copy of the specifications shall be provided in both Microsoft Word format and PDF format. The City will be responsible for making copies of contract documents and will distribute to plan rooms and contractors. The Consultant shall respond to questions that arise during the bid phase and prepare addendums which will be distributed by City as necessary. Bidding procedures will be the responsibility of the City. While the PS&E construction package is being advertised for bids, all questions concerning the intent shall be referred to City for resolution. In the event that any items requiring interpretation in the drawings or specifications are discovered during the bidding period or bid opening, said items shall be analyzed by the Consultant for decision by City as to the proper procedure required. Corrective action taken will either be in the form of an addendum prepared by the Consultant and issued by City, or by a covering change order after the award to the construction contract. The Consultant shall attend the pre-bid and pre-construction meetings upon notification by City. During construction and if authorized by City, the Consultant shall furnish all necessary drawings for corrections, requests for information (RFI) and change orders required by errors and omissions of the Consultant. The original tracing(s) of the drawings and contract wording for change orders shall be submitted to City for duplication and distribution. The Consultant may be assigned by City to review and approve submittals and shop plan drawings submitted by the construction contractor. 3.11 Construction Support City will serve as the contract manager and direct liaison between the Consultant and other city agencies and peer agencies. The Consultant shall be responsible for project management activities throughout the life of the contract. The scope of activities includes, but is not limited to, coordinating and being responsible for scheduling meetings, managing the project schedule, preparing and distributing minutes, field reviews, tracking action items for City and the Consultant sub-contractors, and preparing all exhibits and presentations for City to submit to City Council, peer agencies and public meetings (as applicable). Item 2B-27 Contract No. ____________ Exhibit “A” 4. NON-CONTRACTUAL SERVICES Services not described in this scope of work may be discovered during the project period. Upon written approval from the City as described below, the Consultant will provide services beyond the work identified above. On such occasions, the following criteria will be followed: 4.1 Non-contractual services will not be initiated without a contract amendment approved by the City of Palm Desert. 4.2 Labor will be billed per the hourly rates indicated in the Consultant’s proposal. 4.3 Non-contractual services may include but are not limited to: • Addition of new tasks • Increasing the work effort of the services as requested by the City • Contributing to grant application development and submittal 5. SCHEDULE Upon notice to proceed, the Consultant will be able to complete Tasks I thru III of this Scope of Work (excluding additional services) within 12 - 15 months of project start. Estimated milestones include delivery of the Public Engagement Report within three (3) months of the contract start date, and delivery of the final Conceptual Design Plan within six (6) months of the contract start date. Task IV is expected to commence when the City begins preparing to invite bids for construction of the project. There will likely be an interval of time between completion of Task III and commencement of Task IV. To accommodate this time frame, the agreement for this project has been drafted with a five-year term, including the option to renew the agreement automatically for no more than three (3) additional one-year terms. Task IV is anticipated to require approximately 24 months. The City’s expectation is that the satisfactory completion of this project remains a high priority for the Consultant for the duration of the agreement term. Item 2B-28 Contract No. ____________ Exhibit “A” ADDENDUM NORTH SPHERE REGIONAL PARK PLANNING & DESIGN – SCOPE OF WORK 1. GENERAL SCOPE OF WORK Changes to the General Scope of Work includes the addition of a component to the public engagement process. This new component will include selection of the future park site. In addition to the planned Millennium Park site, the City may offer a separate site to be utilized either in addition to, in conjunction with or in lieu of the Millennium site. The decision to utilize one, the other, or both of these sites must be the subject of community outreach from property owners and homeowners associations (HOAs) within the north sphere. With this change, initial studies for the park site may need to be augmented beyond those specified in the original Scope of Work. The Millennium Specific Plan included some limited environmental studies that may be used to inform park planning. Such studies do not yet exist for the new site option. Environmental studies needed for this project will be determined after the park site(s) has/have been established, and the park amenities are planned. The Consultant’s proposal will provide hourly rates for professionals to complete these studies on a time and materials basis. 2. STANDARDS OF SERVICE AND QUALITY No changes are proposed to the Standards of Service and Quality. 3. SERVICES TO BE PERFORMED The Consultant’s proposal will incorporate the following changes to the services to be performed under this Scope of Work: TASK I – PUBLIC ENGAGEMENT 3.1 Project Initiation City staff will provide information about the new site option, including acreage, location, and any other applicable information. 3.2 Review and Data Gathering The Consultant Project Team will familiarize themselves with existing conditions and adjacent land uses for each site to be considered. This will concentrate on a review of the physical limitations and opportunities of the site including drainage, existing vegetation, existing utilities, external influences, parking and access needs, pedestrian and vehicular circulation requirements, and the relationship of adjacent developments. This task will allow each ‘discipline” representative to conduct site visits and perform field investigations to familiarize themselves with the conditions of the potential project site(s). 3.3 Public Engagement Plan The Consultant will develop and execute a Public Engagement Plan to decide the Park location(s) and understand the community needs for the Park. Public engagement on the conceptual design will begin once the Park site(s) is/are established. 3.4 Public Engagement Report The Public Engagement Report is anticipated to be presented at a City Council meeting approximately six (6) months from the contract start date. This report will provide the planned Park location(s) and a list of amenities that are needed based on a detailed analysis of public engagement data. Input from the City Council will dictate whether additional public engagement is needed, or the Consultant may move forward Item 2B-29 Contract No. ____________ Exhibit “A” with the final design. TASK II – PRELIMINARY DESIGN PLANNING AND CONCEPTUAL DESIGN 3.5 Final North Sphere Regional Park Conceptual Design Plan No changes are proposed to the Final North Sphere Regional Park Conceptual Design Plan section. 3.6 Preliminary Cost Estimate and Timeline No changes are proposed to the Preliminary Cost Estimate and Timeline section. TASK III – CONSTRUCTION DOCUMENTS 3.7 Preparation of Construction Documents No changes are proposed to the Preparation of Construction Documents section. 3.8 Supplemental Addenda to the Millennium Specific Plan Mitigated Negative Declaration The Supplemental Addenda to the Millennium Specific Plan Mitigated Negative Declaration section will be renamed to New and Supplemental Environmental Studies. This includes performing environmental studies which are either new or supplemental to previously conducted studies. Should a separate site from that indicated in the Millennium Specific Plan be selected as a park development, the City anticipates additional environmental studies will be necessary. These studies include noise, traffic, air quality, biological, and stormwater/drainage. The Consultant proposal will provide cost estimates, including hourly rates for professionals to complete these studies on time and materials basis. 3.9 Park Management Plan The Park Management Plan will include all site(s) developed under this Scope of Work. TASK IV – BIDDING AND CONSTRUCTION SUPPORT While the City anticipates completion of Tasks I thru III of this scope of work within 15 - 18 months of project start, Task IV is expected to commence when the City begins preparing to invite bids for construction of the project. There will likely be an interval of time between completion of Task III and commencement of Task IV. To accommodate this time frame, the agreement for this project has been drafted with a five-year term, including the option to renew the agreement automatically for no more than three (3) additional one-year terms. Task IV is anticipated to require approximately 30 months. 4.NON-CONTRACTUAL SERVICES No Changes are proposed to the Non-Contractual Services section. 5.SCHEDULE Upon notice to proceed, the Consultant will be able to complete Tasks I thru III of this Scope of Work (excluding additional services) within 15 - 18 months of project start. Estimated milestones include delivery of the Public Engagement Report within six (6) months of the contract start date, and delivery of the final Conceptual Design Plan within nine (9) months of the contract start date. Task IV is anticipated to require approximately 30 months. Item 2B-30 Exhibit “B” EXHIBIT "B" SCHEDULE OF SERVICES The term of this Agreement shall be from SEPTEMBER 1, 2022 to JUNE 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. Item 2B-31 Exhibit “C” EXHIBIT "C" COMPENSATION SEE ATTACHED COST PROPOSAL In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties. Item 2B-32 Item 2B-33 Item 2B-34 Contract No. ____________ -1- PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to INTERWEST CONSULTING GROUP, INC., (hereinafter referred to as the “Contractor”) an agreement for PLANNING AND DESIGN OF NORTH SPHERE REGIONAL PARK (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, INTERWEST CONSULTING GROUP, INC., the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ONE MILLION TWO HUNDRED THIRTY THOUSAND NINETY-FIVE DOLLARS ($1,230,095.00), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: (1)Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or (2)Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such Item 2B-35 Contract No. ____________ -2- bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. (3)Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] Item 2B-36 Contract No. ____________ -3- IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____. (Corporate Seal) INTERWEST CONSULTING GROUP, INC. Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) (Name and Address of Agent or Representative for service of process in California, if different from above) (Telephone number of Surety and Agent or Representative for service of process in California) NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. Item 2B-37 Contract No. ____________ -4- NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 2B-38 Contract No. ____________ -5- NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 2B-39 Contract No. ____________ -6- PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed AUGUST 25, 2022 has awarded to INTERWEST CONSULTING GROUP, INC., hereinafter designated as the “Principal,” a contract for the work described as follows: PLANNING AND DESIGN OF NORTH SPHERE REGIONAL PARK (the “Project”); and WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated __________________ (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ONE MILLION TWO HUNDRED THIRTY THOUSAND NINETY-FIVE DOLLARS ($1,230,095.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to Item 2B-40 Contract No. ____________ -7- recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code. [SIGNATURES ON NEXT PAGE] Item 2B-41 Contract No. ____________ -8- IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) INTERWEST CONSULTING GROUP, INC. Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto. NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto. Item 2B-42 Contract No. ____________ -9- NOTE: This acknowledgment is to be completed for Contractor/Principal. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 2B-43 Contract No. ____________ -10- NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 2B-44 City of Palm Desert PW - Operations & Maintenance Andy Ramirez, Deputy Director 73-510 Fred Waring Drive, Palm Desert, CA 92260 PROPOSAL DOCUMENT REPORT RFP No. 744-23 Planning and Design of North Sphere Regional Park RESPONSE DEADLINE: June 24, 2022 at 2:00 pm Report Generated: Friday, June 24, 2022 Interwest Consulting Group, Inc. Proposal CONTACT INFORMATION Company: Interwest Consulting Group, Inc. Email: iw-bids@interwestgrp.com Contact: Jessica Berry Address: 1 Jenner, Suite 160 Suite 208 Irvine, CA 92618 Phone: N/A Website: http://www.interwestgrp.com Submission Date: Jun 24, 2022 11:05 AM Item 2B-45 PROPOSAL DOCUMENT REPORT RFP No. 744-23 Planning and Design of North Sphere Regional Park PROPOSAL DOCUMENT REPORT Request For Proposal - Planning and Design of North Sphere Regional Park Page 2 ADDENDA CONFIRMATION Addendum #1 Confirmed Jun 21, 2022 12:22 PM by Jessica Berry Addendum #2 Confirmed Jun 21, 2022 12:22 PM by Jessica Berry QUESTIONNAIRE 1.Proposal (WITHOUT COST)* Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall be organized, and include page numbers for all pages in the proposal. The proposal shall be uploaded here, in the following order and shall inc lude: A.Cover Letter 1.This letter should briefly introduce the firm, summarize the firm’s general qualifications, include an executive summary of the specific approach which will be used to deliver the work scope; and identify the individual(s) name, address and phone number authorized to negotiate Agreement terms and compensation. B.Experience and Technical Competence 1.Background: Provide history of the firm’s consulting experience which specifically addresses the individual or firm’s experience with similar Service as described in this RFP. 2.References: The proposal shall include a list of recently completed projects that are similar in scope and function to this RFP. Provide a description of the project, client name, and the name, title, and telephone number of the primary contact person. C.Firm Staffing and Key Personnel Item 2B-46 PROPOSAL DOCUMENT REPORT RFP No. 744-23 Planning and Design of North Sphere Regional Park PROPOSAL DOCUMENT REPORT Request For Proposal - Planning and Design of North Sphere Regional Park Page 3 1.Staffing: Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed. 2.Key Personnel: Identify key persons that will be principally responsible for working with the City. Indicate the role and responsibility of each individual. 3.Team Organization: Describe proposed team organization, including identification and responsibilities of key personnel. 4.Subcontractors: The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function. D.Proposed Method to Accomplish the Work 1.Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described herein, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work. Proposal_(WITHOUT_COST).pdf 2.Fee Proposal* Please provide a lump-sum, not-to-exceed fee proposal for the scope of Services. The fee proposal shall include hourly rates for all personnel for “Additional Work” (as such term is defined in the proposed Agreement attached herein). Fee_Proposal.pdf 3.Non-Collusion Declaration* The undersigned declares: I am an authorized representative of my company, the party making the foregoing Bid, to certify the following. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organizat ion, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Item 2B-47 PROPOSAL DOCUMENT REPORT RFP No. 744-23 Planning and Design of North Sphere Regional Park PROPOSAL DOCUMENT REPORT Request For Proposal - Planning and Design of North Sphere Regional Park Page 4 Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, so ught by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The B idder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has fu ll power to execute, and does execute, this declaration on behalf of the Bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Confirmed 4.Iran Contracting Act Certification* (Public Contract Code section 2200 et seq.) As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option selected below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct: Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the Califor nia Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years. The Contractor is not identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or a finan cial instruction that extends, for 45 calendar days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of Item 2B-48 PROPOSAL DOCUMENT REPORT RFP No. 744-23 Planning and Design of North Sphere Regional Park PROPOSAL DOCUMENT REPORT Request For Proposal - Planning and Design of North Sphere Regional Park Page 5 General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. 5.Litigation* Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A"). Interwest Consulting Group Chan v. City of Atherton; Plaintiff alleges that a road project initiated by Atherton caused severe injury to his business. P laintiff alleges that IW personnel were told about the potential impact and did nothing to mitigate it. Mike Kashiwagi and Mary Grace Houhlihan are personally named, IW is not.; February 21, 2021. Evans v. San Jacinto (Tri-Lake); Wrongful death claim related to an auto accident. The plaintiff and her husband were driving on a two - lane road when a car entered their lane to pass. A head on collision resulted, killing the husband. The allegation is that th e husband could not swerve to avoid the accident due to a ditch near the edge of the roadway. Allegation is professional negligence by, among others, Tri-Lake; September 16, 2021. Calvin, Giordano & Associates, Inc. Hummer v. CTS1, Inc., Russell Engineering, Inc., Calvin Giordano & Associates, Inc, and AE Engineering, Inc. CACE 16 -008549. This lawsuit relates to an alleged bicycle accident that occurred within the boundaries of the construction project known as the A1A washout project along A1A in Fort Lauderdale, Florida [Broward County]. The nature of the project related to widening sidewal ks, reducing traffic lanes, adding traffic signals, and adding a seawall along A1A Sunrise Boulevard North to NE 18th Street. Dis missed on 10/12/18 for Calvin, Giordano & Associates, Inc. Sage Beach Condo. Ass’n Inc. V. PMG Driftwood LLC, et al., Pending. Case No. CACE20017530 (Fla. 17th Cir. Ct.) (October 22, 2 020) Pending. (Allegation: Condominium alleged a construction defect case against the Developer and the General Contractor Calvin Giordano for poor construction of the building. Case against Calvin Giordano alleges negligence, breach of contract, and viol ation of the Florida Building Codes Act.) [Not Disclosed]. Item 2B-49 PROPOSAL DOCUMENT REPORT RFP No. 744-23 Planning and Design of North Sphere Regional Park PROPOSAL DOCUMENT REPORT Request For Proposal - Planning and Design of North Sphere Regional Park Page 6 6.Changes to Agreement* The City standard professional services agreement contract is included as an attachment herein. The Proposer shall identify a ny objections to and/or request changes to the standard contract language in this section of the proposal (or type "N/A"). If you are identifying changes here ALSO upload a copy of the redlined Language/Agreement with your Proposal. Changes requested may effect the City's decision to enter into an Agreement. N/A 7.No Deviations from the RFP* In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted here, and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein (or type "N/A"). N/A 8.Project Team Resumes* Submit resumes of all key personnel/support staff that will produce work product for the Services. Describe their qualifications, education, and professional licensing. Project_Team_Resumes.pdf 9.Certification of Proposal: The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.* Confirmed Item 2B-50 Interwest, A SAFEbuilt Company Gianno Feoli Project Manager 786.436.0418 gfeoli@cgasolutions.com Joe Indrawan, PE Principal-in-Charge 909.618.7384 jindrawan@interwestgrp.com City of Palm Desert, CA June 24, 2022 | 2:00 PM RFP 744-23 Planning and Design of North Sphere Regional Park ELECTRONIC 24 South D Street, Suite 100 Perris, CA 92570 Item 2B-51 CONTENTS Tab A - Cover Letter ..................................................................................................................................2 Cover Letter ............................................................................................................................................3 Tab B - Experience and Technical Competence .........................................................................................5 Background .............................................................................................................................................7 References .............................................................................................................................................17 Project Examples ...................................................................................................................................18 Tab C - Firm Staffing and Key Personnel .................................................................................................66 Staffing ..................................................................................................................................................67 Key Personnel ........................................................................................................................................68 Team Organization ................................................................................................................................70 Subcontractors ......................................................................................................................................71 Tab D - Proposed Method to Accomplish the Work ................................................................................72 Technical and Management Approach to Providing Services to the City ............................................73 Integrated Public Engagement and Outreach Approach .....................................................................73 Design Approach ..................................................................................................................................83 Overall Scope of Work Framework .......................................................................................................84 Key Scope Considerations ....................................................................................................................85 Quality Assurance / Quality Control Implementation ...........................................................................89 Cost Estimating .....................................................................................................................................91 Anticipated Schedule of Tasks ..............................................................................................................93 Tab E - Fee Proposal ................................................................................................................................94 Assumptions and Basis of Fees Statement ...........................................................................................95 Fee Proposal..........................................................................................................................................96 Tab F - Resumes ......................................................................................................................................97 Resumes ................................................................................................................................................98 1Item 2B-52 Tab A Cover Letter 2Item 2B-53 Cover Letter June 24, 2022 City of Palm Desert Attn: Bertha Gonzalez, Management Analyst 73510 Fred Waring Drive Palm Desert, CA 92260 RE: Request For Proposals (RFP) #744-23 - Planning and Design of North Sphere Regional Park Interwest Consulting Group (Interwest) is pleased to submit our qualifications to provide Planning and Design Services for North Sphere Regional Park for the City of Palm Desert (City). We have reviewed the RFP and our proposal has been crafted and submitted for the purpose of demonstrating our ability and intent to provide the scope of services in a manner that is comprehensive, yet flexible. PROJECT UNDERSTANDING Interwest is teaming with our sister company, Calvin, Giordano & Associates, Inc. (CGA), to provide the services needed in the RFP. The Interwest and CGA (IW+CGA) North Sphere Regional Park (NSRP) Design Team understands the City is seeking a qualified consultant to develop a design for a new regional sports park focused on community input. The IW+CGA NSRP Design Team makes the commitment to be available as-needed and to collaborate with City Staff in guaranteeing a successful and meaningful design comes to fruition by providing the following services, but not limited to: •Project Management; •Public Outreach and Engagement; •Park and Park Programming Design; •Planting and Irrigation Design; •Drainage, Transportation, and Water Conservation Design; •Branding and Aesthetic Design; and •Bidding and Construction Support. WHY INTERWEST? Interwest, with more than 400 employees, has the available manpower to serve the City with Planning and Design Services as-needed. Our dedicated IW+CGA NSRP Design Team has been carefully curated to ensure that we maintain focus and are responsive to the needs of the City. We currently provide a variety of services to over 300 Cities, Counties, and State Agencies, including the municipalities of Palm Desert, Perris, Eastvalle, Wildomar, Corona, Lake Forest, Garden Grove, Santa Ana, and Oceanside, just to name a few. Interwest will be servicing this contract from our Perris offices, located at 24 South D Street, Suite 100, Perris, CA 92570. Interwest is familiar with the City of Palm Desert, as we recently provided On-Call Traffic/Transportation Engineering and Building Safety Plan Check and Inspection Services. Our in-house disciplines, we have insight on how to work with City Staff and can provide additional in-house services as they may arise. Our Landscape Architecture team brings a depth of experience and understanding of the City’s needs in developing these parks, strengthened and supported by over 20 years of experience in developing parks and open spaces at regional, community and neighborhood scales - all on the foundation of strong public engagement and outreach 3Item 2B-54 4Item 2B-55 Tab B Experience and Technical Competence 5Item 2B-56 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Under the parent company of SAFEbuilt, Interwest Consulting Group (Interwest) and Calvin, Giordano & Associates (CGA) have joined forces to form a team that will capitalize on the best and strongest strengths both firms offer to service the City of Palm Desert in the development of the North Sphere Regional Park. The team will benefit from Interwest’s local knowledge, experience permitting and processing municipal projects, and our established relationships with various regulatory agencies with a focus on strong and solid engineering practices. Coupled with that foundation, CGA will provide the team their unrivaled experience in public space creation, park design, and community improvement projects for municipal clients with diverse cultural make-ups. Together, our team represents a commitment from our parent company to continue to service the City of Palm Desert with our augmented services and in investing in the Palm Desert community. IW+CGA One Family, One Team 6Item 2B-57 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Tab B: Experience and Technical Competence Background Interwest Consulting Group (Interwest) was founded by individuals with a passion for serving municipalities. We currently employ more than 400 employees spanning a multitude of disciplines within municipal public works and building and safety departments. We currently serve more than 300 Cities, Counties, and State agencies across California. Our staff has held senior and executive management positions within numerous California cities and public agencies. This depth of experience brings a high level of expertise and sensitivity towards community and special interest group issues. We value the importance of a focus that represents the interests of our public agency clients and reflects positively on the citizens they serve. We provide the following services to our valued clients: •Building Department Services •Municipal Engineering •Traffic Engineering •Construction Management & Inspection •Grant Writing & Administration •Real Estate & Right of Way •Planning & Urban Design •Water Planning and Policy Corporate Entity Signing Authority Ownership Primary Project Contact(s) Project Office Colorado Corporation, legally certified to conduct business in the State of California Chris Giordano Chief Executive Officer Interwest Consulting Group is a wholly owned subsidiary of SAFEbuilt, LLC Joe Indrawan, PE 906.618.7384 jindrawan@interwestgrp.com Gianno Feoli 786.436.0418 gfeoli@cgasolutions.com 24 South D Street Suite 100 Perris, CA 92570 LOCATIONS Roseville Elk Grove Fremont Fresno Ontario Perris Irvine San Diego 7Item 2B-58 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park FOUNDED IN HOLLYWOOD1937 370EMPLOYEES Serving Municipalities Throughout Florida COMPANY'S HISTORY AND QUALIFICATIONS Calvin, Giordano & Associates, Inc. (CGA) is a well established multi-disciplinary firm with offices located in Fort Lauderdale, Miami-Dade, West Palm Beach, Port St. Lucie, Estero, and Clearwater. For 85 years, our firm has been providing consulting services to both public and private sector clients. From the beginning, much of our reputation was built on repeat business with clients from the public and private sectors. Our success is reflected in the quality of work we consistently provide and also in the personal approach we take with each client. The winning combination is affirmed by our large number of repeat/long term municipal clients. Because of our diversity, CGA can control the entire process, offering a host of professional services as a one-source partner, or efficiently tackle time-sensitive individual projects, providing customized solutions with handpicked teams of highly experienced professionals. Custom Building Exceptional Solutions is the core of our business. CGA strategically provides a broad range of services to meet our clients’ needs. Our professional services include: •Building Code Services •Civil Engineering/Roadway and Highway Design •Coastal Engineering •Code Compliance •Construction Engineering and Inspection (CEI) •Construction Services •Data Technologies and Development •Electrical Engineering •Civil Engineering •Environmental Services •Facilities Management •Grant Management & Writing •Geographic Information Systems (GIS) •Governmental Services •Landscape Architecture •Planning •Project Management •Redevelopment and Urban Design •Surveying and Mapping •Transportation & Mobility •Transportation Planning •Water/Wastewater Utilities Engineering •Website Development Taking advantage of our diversified staff's experience and knowledge is what distinguishes CGA as a professional consultant and what allows our team to repeatedly complete projects on-time, under budget and exceeding expectations while doing so. LOCATIONS Clearwater Estero Fort Lauderdale Miami-Dade Port St. Lucie West Palm Beach 60 8Item 2B-59 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Landscape Architecture Services The IW+CGA NSRP Design Team has a unique blend of qualified professionals who provide a variety of interests and personal expertise as an underlay to our Landscape Architectural services. They are educators, community leaders, activists, volunteers, artists, designers, and LEED-Accredited Professionals. This mix of talent allows us to provide our clients with holistic, well-rounded design solutions that, beyond considering all the functional and implementation related issues needed to be resolved, ensure a design product that, once built, will provide for longevity, experience, equity, value, and unique identities essential to establishing community branding. This is supported by our qualified, award-winning staff, including Professional Landscape Architects with more than 60 years of collective professional experience in design, arboriculture, implementation, and community-focus. The IW+CGA NSRP Design Team has considerable talent and ability within its ranks and has the added resources within the company to provide all services – expected as well as unexpected – that may be needed during the course of any landscape architectural project. CGA’s broad range of project experience includes: Parks, streetscape and open space design; Grant application preparation and processing; Historic preservation; Hardscape design; Graphic design and presentation; Trail and open space design; Feasibility studies; Habitat restoration; Vegetative delineations and assessments; Arborist and tree mitigation services; Invasive exotic vegetation monitoring; Development of mitigation options with an opinion of probable cost; Wetland mitigation monitoring; Master Planning; Landscape and site planning; Urban revitalization; Greenway and streetscape design; Recreational infrastructure, and facilities design. Municipal Engineering Services Project Management The IW+CGA NSRP Design Team has extensive experience and success in developing and implementing municipal public works projects, including those with State and/or Federal funding requiring compliance with Departments of Transportation’s Local Assistance Procedures Manual. We create and apply management systems that work and carefully monitor program effectiveness by closely tracking work quality, quantity, and cost. Our approach begins with the identification of specific project priorities and their scheduled completions. Delivering Capital Projects under aggressive schedules involves management, administration, and oversight of project development teams from inception to completion. Project management to the IW+CGA NSRP Design Team means complete ownership of all aspects including project delivery, funding, project development, and programming. We measure our success in meeting deadlines, project budgets and most importantly, meeting our client’s expectations. Areas of focus include: •Monitoring program effectiveness •Agency coordination on joint projects •Following Local Assistance Procedures Manual and Guidelines •Stakeholder and community outreach •Ensuring environmental regulation compliances •Advanced project planning •Working with utility agencies on relocations •Bid and award contracts •Outside agency encroachment permits •Managing federally funded projects 9Item 2B-60 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Stormwater Interwest cooperates with local agency partners to create and implement stormwater quality compliance guidelines as mandated by the Regional Water Quality Control Board National Pollution Discharge Elimination System (NPDES) permit requirements – specifically, the Regional Boards’ latest MS4 permit for the client. Our staff provides technical guidance to the Plan Check and entitlement groups and development community by providing interpretation of Regional Water Quality Control Board permit requirements and associated water quality compliance guidelines. We will also conduct public outreach campaigns as required by NPDES permit to make public aware of critical water quality issues. The IW+CGA NSRP Design Team will assist in providing technical and material support to upper management and in-house staff regarding complex hydraulic and hydrological related issues. We will also review development plans to ensure that plans submitted by private developers are in compliance with drainage and floodplain management policies by conforming to local agency standards, drainage ordinances, and floodplain development policies. Development Plan Review Interwest has the collective, diverse team of people and experience to perform a full range of Engineering Plan Check. More importantly, we possess the knowledge and skills necessary to effectively integrate the necessary engineering services with the client’s staff to create a design plan check process that is coordinated, consistent, and predictable. The IW+CGA NSRP Design Team will also support the client in implementing the requirements of the client’s MS4 Permit. This includes: •Performing field inspections to ensure compliance with the MS4 permit •Permitting Best Management Practice (BMP) compliance for private storm water quality filtration devices •Compiling and filing all relevant documentation related to all permits, including required annual reports to the State Development of Storm Water Quality Implementation Plan Traffic Engineering Below is a listing of Traffic Engineering services that Interwest provides our municipal clients. Public involvement and community outreach for traffic and transportation projects that impact the public. Civic engagement is a key component to planning and implementing traffic solutions. Tasks may include public meetings, workshops and one-on-meetings with residents. Other tasks may include attendance and participation in public meetings, creation of various education and outreach materials such as flyers, PowerPoint presentations, etc. Preparation of engineering studies in response to citizen requests for traffic control device installations and modifications, such as stop signs, traffic signals, crosswalks, traffic channelization and speed zones. These studies will typically include the review of traffic collision, traffic count and/or speed survey data, field review of existing traffic control devices and motorist/pedestrian/bicyclist behavior, corner sight distance analysis, minimum stopping sight distance analysis, warrant studies based on the California Manual on Uniform Traffic Control Devices (CA MUTCD) and City standards/guidelines, discussions with City staff regarding the findings and recommendations, preparation of concept/final plans, as needed, and a report summarizing the findings and recommendations. If requested, the study will also be presented at community meetings or City Council meetings. Address school-related traffic concerns, including meeting with school staff, parents and residents, field observation of behavior, data collection as-needed, analysis of the need for speed feedback signs, crossing guards, crosswalks, stop signs, flashing beacons, etc., recommendations and a summary of findings and recommendations. 10Item 2B-61 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Preparation of traffic impact analysis reports, including discussions with City staff regarding study intersections, project opening year, approved projects and any project concerns, a review of the site plan regarding internal circulation and external access, a field review of existing intersection geometrics and any unusual conditions, traffic count data collection, project trip generation and assignment, level of service analysis based on City guidelines/ standards, identification of significant project impacts, proposed mitigation measures, and a report summarizing the analysis, findings and recommendations. Review of traffic impact studies prepared by others for private development, including the review of on-site circulation and project access, study intersections, project trip generation and assignment, level of service methodology and assumptions, accuracy of analysis and conclusions, appropriateness and feasibility of proposed mitigation measures, assist City staff prepare the conditions of approval, and preparation of comment memo. If requested, Interwest staff will attend Planning Commission and City Council meetings to make presentations and answer questions. Preparation of signing and striping plans, traffic signal plans, traffic control plans and traffic calming plans. These tasks will generally include the collection of existing plans for the street segment or intersection, field review to compare the plans to existing conditions, traffic data collection, as-needed meetings with City staff to ensure complete understanding of the desired design and to discuss/clarify any options, timely revisions in response to plan review comments, and signed and stamped final plans, specifications and cost estimate. The plans and specifications will be prepared in accordance with City standards, the CA MUTCD and other applicable standards. Private and public development plan review for traffic-related plans, ensuring that the plans are in compliance with the City and other applicable standards. The reviews will include recommendations for approval (conditions of approval). Review of traffic signal timing plans and collision data for intersections, with recommended adjustments. We will provide technical advice to City’s staff in connection with the maintenance and the operation of the City’s traffic signal facilities. Assistance in the development of relevant policies. Many changes are taking place in transportation engineering that cities need to be prepared for. They include SB 743 regarding changes to how traffic studies are prepared for CEQA, including the use of vehicle mile traveled (VMT) instead of intersection or street segment level of service (LOS) to determine a proposed project’s significant impact. The state is currently finalizing the regulations. Cities need to develop their own policies and fee programs in response to these new regulations to protect their interests. Autonomous (self-driving) cars are already being tested. Their potential impacts are unknown. They could increase the number of trips, but reduce the needed parking. The transportation engineering profession, as well as our own traffic engineers, is tracking their development. Preparation of grant applications for funding from Federal, State, and regional agencies for traffic safety studies and improvements. Construction Management and Inspection Services During construction of municipal capital improvement projects, Interwest has provided construction management administration, field inspections and close-out services from Notice to Proceed to Notice of Completion. While that has been clearly omitted from this proposal, Interwest is committed to utilizing these resources to serve as a constructability review of the work being performed to ensure all work meets all requirements for local and funding commitments, City codes and ordinances including APWA “Greenbook” Standard Plans and Specifications for Public Works Construction, Caltrans Standards and Specifications, ADA standards, and specific City standards and specifications through our QA/QC process. 11Item 2B-62 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Geotechnical Engineering Services Ninyo & Moore is a California Corporation, minority-owned, multidisciplinary consulting firm that provides high- quality geotechnical and environmental consulting services. The firm was incorporated in 1986 to provide consulting services in geotechnical engineering, construction inspection and testing, engineering geology, hydrogeology, hazardous waste remediation and environmental assessment. We are committed to being responsive, thorough, technically sound, and active in the business community. Ninyo & Moore serves its clients through offices in Los Angeles, Irvine, Fontana, San Diego, San Francisco, Alameda, San Jose and Sacramento, California; Denver, Fort Collins, Colorado; Las Vegas, Nevada; Prescott, Tucson, and Phoenix, Arizona; Salt Lake City, Utah, and Houston, Texas. Our staff of 500 professionals includes experienced and registered geotechnical engineers, civil engineers, environmental engineers, engineering geologists, hydrogeologists, environmental scientists, certified technicians and field inspectors, and hazardous waste and regulatory compliance specialists. The experience of Ninyo & Moore’s geotechnical staff encompasses projects throughout the southwestern United States, including recreational and medical facilities, commercial and municipal structures, educational, ports, harbors and offshore structures, reservoirs, pipelines, pump stations, sewers, treatment plants, power plants, dams, waste-to-energy facilities, tanks, bridges, roads, highways, tunnels, transmission towers, railroads, airports, low- and high-rise structures, landfills, and other public and private works. Land Surveying and Mapping Services Kelsoe & Associates is a full-service land surveying firm serving private and public sector clients throughout Southern California. The essential components that drive their practice are client service, innovation, and a quest for excellence. These principles have guided the performance and growth of their company and helped provide clients with technically advanced and cost-effective solutions that are specifically tailored to their needs. Formed in 1981, Kelsoe & Associates is a California Corporation based in the City of Corona. They currently employ a staff of Seven professionals. They maintain vehicles and equipment for three field crews utilizing robotic total stations and state-of-the-art GPS receivers. Kelsoe & Associates office staff is equipped with the latest AutoCAD software. We believe that Kelsoe & Associates is uniquely qualified to provide land surveying support services for the City of Palm Desert. Over the past 25 years, they have accumulated an extensive database of survey information throughout the Inland Empire. They are often able to provide their clients with substantial cost savings by utilizing previous survey data. They also believe that their record of past performance clearly shows that they are committed to delivering projects on time and within budget. Kelsoe and Associates not only encourage, but expect their staff to sharpen their skills and abilities through continuing education and company sponsored training workshops. Each member of their team attends bi-monthly training sessions related to emerging land surveying techniques and quality assurance. They continually strive to find better ways to serve their clients. 12Item 2B-63 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Stormwater and Drainage, Traffic and Other Technical Studies Kimley-Horn is a full-service engineering, planning, and environmental consulting firm providing services to both public and private sector clients nationwide. Since our founding in 1967, Kimley-Horn has grown from a small group of traffic engineers and transportation planners to a firm of more than 5,500 employees across 100 offices nationwide, including 11 in California. Today, we are one of the largest engineering, planning, and environmental consulting firms in the United States. According to Engineering News-Record, Kimley-Horn ranked 15th of the top 500 U.S. design firms. Our continued growth and stability over the past 55 years is the direct result of our commitment to integrity and dedication to providing quality services to our clients. Traffic Engineering Kimley-Horn offers complete in-house traffic engineering services in the areas of traffic impact studies, traffic calming studies, speed zoning studies, safety and operations studies, site access and circulation studies, traffic signal communication and system integration design, at-grade crossing operations and design, intersection geometric design, signing/striping and street improvement plans, preparation of accident analysis, pedestrian safety programs, intersection and street improvement plans, GIS, and general consultation in traffic engineering. Storm Drain Design and Drainage Analysis The firm’s drainage engineering services include the design of canals, culvert crossings, water control structures, roads, levees, bridges, and pump station structures as well as stormwater treatment services, such as bio-retention, filters, rainwater capture and reuse, and large flood control projects. Representative project areas range in size from one to more than 130,000 acres, and our engineers have been called upon by numerous public agencies and major agricultural, industrial, and residential developers. Our staff has the experience to conduct preliminary studies and drainage consultation, prepare stormwater management plans, conduct bridge scour analyses, prepare FEMA map revisions, perform floodplain analyses, and coordinate permit applications on behalf of our clients. Kimley-Horn’s engineering professionals are well-versed in stormwater regulations throughout the state of California to help clients understand the permitting process and guide them through difficult development decisions. Environmental Documentation Kimley-Horn continues to lead in the preparation of high-quality environmental documentation as required under the California Environmental Quality Act (CEQA) and National Environmental Quality Act (NEPA). Our environmental professionals have an in-depth understanding of environmental regulation, streamlining provisions, and the many factors that influence environmental projects. Our project managers and staff have extensive experience in developing environmental documents that support a diverse range of private development projects as well as campus plans, specific plans, general plan elements, and public works projects. CEQA - Air Quality Technical Studies Yorke Engineering, LLC (Yorke) was founded in 1996 to provide professional air quality and California Environmental Quality Act (CEQA) services to clients in government and industry. Yorke have offices across the State in Riverside, Los Angeles, Orange, Ventura, San Diego, Kern, Fresno, and Alameda Counties. Since their founding, they have served over 1,500 clients, including cities, counties, real estate developers, general construction contractors, architectural firms, regional and municipal power plants, industrial processing firms, petroleum facilities, numerous cogeneration facilities, hospitals, landfill operators, biomass plants, recycling plants, and special districts with CEQA air quality requirements under the jurisdiction of city and county planning agencies. CEQA requirements can be defined by local California air districts like the South Coast Air Quality Management District (SCAQMD), California Air Resources Board (CARB), and Office of Environmental Health Hazard Assessment (OEHHA). 13Item 2B-64 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Yorke specializes in providing environmental consulting services and applying the air quality and noise requirements throughout the State of California. Yorke have performed approximately 7,500 air quality projects, including air quality planning such as for CEQA, emission quantification, localized screening or modeling air quality impact analyses, screening or refined health risk assessments (HRAs), air permitting support, and customer negotiation assistance with the city and county planning agencies and the local air districts. Yorke has developed extensive knowledge of the California and federal air quality rules and regulations, as well as expertise in addressing complex permitting and CEQA planning issues. They have extensive knowledge of the New Source Review (NSR) permitting process at the various air districts in California, including Best Available Control Technology (BACT) analysis, Emission Reduction Credit (ERC) calculations, and rule evaluations. Yorke staff has completed CEQA air quality, greenhouse gas (GHG), and noise impact assessments, as well as developed numerous air quality technical reports for CEQA Environmental Impact Reports (EIRs) and Initial Studies/ Mitigated Negative Declarations (IS/MNDs) for a wide variety of commercial and industrial land use projects. They have also evaluated institutional projects, such as medical centers, hospitals, assisted living facilities, churches, and neighborhood parks. Residential projects include Class 32 infill apartment and townhome buildings, master planned communities, and affordable home projects, both single- and multi-family occupancy. Biological Technical Studies Mark Hagan is a private consultant who has completed over 700 biological assessments/projects. His biological assessments that have been completed primarily to document the presence/absence of rare, threatened and endangered species. Primary species of concern are the desert tortoise and Mojave ground squirrel. He have conducted small mammal and Mojave ground squirrel trapping studies, conducted surveys for burrowing owls and migratory birds, and conducted field surveys for rare plants. Many of the studies have included native vegetation preservation plans. Mark have completed Section 10 permits for the US Fish & Wildlife Service (USFWS) and Section 2081 and streambed agreement applications for the California Department of Fish and Wildlife (CDFW). Migratory Birds Mark was responsible for maintaining an airport safety depredation permit for migratory birds in support of the Bird Aircraft Strike Hazard (BASH) Program. This program at Edwards AFB has been used as a model for reducing BASH risks and cooperation between environmental, flight safety and base operations. Mark have obtained a depredation permit for common ravens in the base cantonment area. His expertise with migratory birds and familiarity with the Migratory Bird Treaty Act. He completed a long term study of common ravens and their foraging behavior related to changing landfill operations. This involved devising and implementing a trapping technique that had never been previously accomplished. This trapping technique and study was used by the Department of the Army at Fort Irwin and by the US Geologic Survey. This work led to several professional publications in noted scientific journals. Desert Tortoise Mark have conducted numerous desert tortoise surveys. He was responsible for two large desert tortoise relative density studies conducted on Edwards Air Force Base. He have prepared and completed over 50 Section 7 consultations for Federal actions that may affect the desert tortoise. Many of these were programmatic covering many actions and reducing the number of consultation requests and increasing the efficiency of the mission. Mark was responsible for the development of a desert tortoise head start facility on Edwards Air Force Base. He have completed Section 10 permit applications for private developments. 14Item 2B-65 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Mohave Ground Squirrel Studies As a private consultant, Mark conducted four Mohave ground squirrel trapping studies in Lancaster, Rosamond, California City, and Inyokern, California. He have held Scientific Collecting Permits and Memorandum of Understanding to accomplish this work. In his position at Edwards AFB, he have conducted/overseen the conduct of more than ten trapping studies for small mammals and Mohave ground squirrels. These efforts were for projects such as the Titan IV rocket testing, pest management at the golf course, and research. Research was conducted to determine presence/absence of Mohave ground squirrels in different locations on base. Some trapping was conducted to test different baits on trapping success. He developed and managed a large effort to trap for Mohave ground squirrels throughout Edwards AFB. In addition to trapping, visual and auditory surveys were also conducted. The purpose of this effort was to develop management strategies for this species. He have managed contracts and reviewed documents for Mohave ground squirrel studies for the Desert Tortoise Preserve Committee. He keeps track of the efforts in the Mohave ground squirrel Technical Advisory Committee to stay abreast of current developments. Mark was a field instructor for the Mohave ground squirrel workshop that was hosted by The Wildlife Society. Cultural Resources Mark is familiar with the Archaeological Resources Protection Act and National Historic Preservation Act. He have conducted many cultural resource field surveys and familiar with the cultural resources found on Edwards AFB. Environmental Planning Mark is familiar with National Environmental Policy Act (NEPA) requirements. He is knowledgeable about California Environmental Quality Act requirements. Mark have served as chair of the Assessment Review Group. He have prepared many NEPA documents such as AF Forms 813, Environmental Impact Analysis Process (EIAP) documents, developed a tracking process for projects at Edwards AFB, and have completed portions of large Environmental Assessments (EAs). Mark have over 25 years of experience with NEPA and the EIAP planning process at Edwards AFB. His expertise with the Sikes Act, Clean Water Act, Clean Air Act, and the Comprehensive Environmental Response, Compensation, and Liability Act requirements and projects. He is also familiar with Resource Conservation and Recovery Act requirements and projects. 15Item 2B-66 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Cost Estimator Services RIB U.S.COST is recognized as a leading cost management and project controls firm, assisting our clients with program management, cost estimating, value engineering, scheduling, and construction software solutions for over 30 years. With offices across the country and internationally, RIB U.S.COST serves corporate owners, government agencies, program managers, architects, engineers, contractors and others in the construction industry. Since 1983, RIB U.S.COST has been providing construction cost estimating, cost engineering, scheduling, project controls, value engineering services and developing leading-edge computer software to facility owners, designers and contractors throughout the world. RIB U.S.COST continuously perfects construction cost management professionals – supplying them with the technology / resources necessary to give clients reliable cost information. Cost consulting and management is all about value. As a leader in providing cost consulting services, RIB U.S.COST will assist in managing the cost of your project and stay within budget. Schedule controls assure that each job is delivered on time and provide the software tools, which support cost management and project control professionals – to do their jobs most efficiently. In all cases, the RIB U.S.COST Team acts as technical extension for the client “in house” resources. Project Experience RIB U.S.COST has a successful portfolio of estimating services for projects of all types. RIB U.S.COST’s experience throughout the United States includes cost estimating, scheduling, program management, project controls and value engineering studies. They currently have several contracts to provide ongoing cost estimating services in the United States. The following is a sample list of projects completed in the United States area: •San Diego International Airport (Current Prime Contract for 14+ years) •Salt Lake City International Airport •Rusk State Hospital – Rusk, TX •San Antonio State Hospital – San Antonio, TX •Dallas-Forth Worth International Airport – Dallas, TX •Mississippi River Commission Building – Vicksburg, CA •Green Build Gallery at San Diego Airport – San Diego, CA •Seattle-Tacoma International Arrivals Facility – Seattle, WA •Ole Miss Baseball Stadium Additions – Oxford, MS •University of South Alabama Football Stadium – Mobile, AL •City of Doral Triangle Park – Doral, FL •Truman Waterfront Park – Key West, FL •Sullivan Park Expansion, Deerfield Park – Deerfield Beach, FL •Hollywood Boulevard Landscape and Irrigation Improvements – City of Hollywood, FL •Palm & Hibiscus Islands Neighborhood Improvements – City of Miami Beach, FL •Constructability, Cost and Value Engineering Review Services, City of Miami Beach (Prime Contract) •East-West Streetscape Utilities and Beautification, City of Hollywood •11th Street (Alton Road to Washington Ave), City of Miami Beach •City of Miami Springs Aquatic Facility •City of Miami Springs Senior Center 16Item 2B-67 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park REFERENCES Provided below are references for Interwest and CGA on similar size and scope to North Sphere Regional Park that you can contact to speak on behalf of the services we’ve provided. Interwest Calvin, Giordano & Associates, Inc. Client City of Perris 101 N. D Street Perris, CA 92570 Contact Information at Time of Project: Sabrina Chavez Director of Community Services 951.943.6603 SChavez@cityofperris.org Contact Information at Time of Project: Bryant Hill, Public Works Director 954.657.3280 ext. 615 BHill@cityofperris.org Contract Value: $100,000 Annually On-Call landscape plan review & inspection. Prepared design review & conditions of approval templates. Client City of Rio Vista, CA 1 Main St Rio Vista, CA 94571 Contact Information at Time of Project: Rob Hickey City Manager 704.374.6451 ext 1101 rhickey@ci.rio-vista.ca.us Contract Value: $50,000 Annually On-Call landscape architecture review service. Client March Joint Powers Authority 14205 Meridian Pkwy #140 Riverside, CA 92518 Contact Information at Time of Project: Dr. Grace Martin, Executive Director Tel: 951.656.7000 Email: martin@marchjpa.com Contract Value: $200,000 Annually On-Call landscape design review and inspection services for both private and public projects. Client City of Stuart 121 SW Flagler Avenue Stuart, FL 34994 Contact Information at Time of Project: Pinal Gandhi-Savdas CRA Administrator 772.283.2532 PGandhi@ci.stuart.fl.us Client Village of Key Biscayne 88 West McIntyre Street Key Biscayne, FL 33149 Contact Information at Time of Project Todd Hofferberth Director, Parks and Recreation Tel: 305.365.8900 ext 1213 thofferberth@keybiscayne.fl.gov Client City of Miami Beach 1701 Meridian Ave, 3rd floor, Miami Beach, FL 33139 Contact Information Ariel Guitian Senior Capital Projects Coordinator, Office of CIP 305.673.7071 x 4105 ArielGuitian@miamibeachfl.gov Client City of Weston 17250 Royal Palm Boulevard Weston, FL 33326 Contact Information at Time of Project: Denise Barrett-Miller Director of Communications 954.385.2000 DBarrett@westonfl.org 17Item 2B-68 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park ENCHANTED ENCHANTED HILLS PARKHILLS PARK 18Item 2B-69 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Perris 101 N. D Street Perris, CA 92570 Contact Information at Time of Project: Sabrina Chavez Director of Community Services 951.943.6603 SChavez@cityofperris.org Project Date 2019 - Ongoing Services Provided Park Master Planning Firm Fee’s $ 488,565.00 Construction Cost $ 10.5 Million (Estimated) The proposed Project consists of an active sports park. While many natural features of the site would be retained, park development would include the introduction of hardscape and impermeable surfaces as well as turfed and landscaped areas. The park plan includes a multi-use field, child play area, toddler play area, restrooms, picnic shelters, hardscape, parking lots, bridges, trails, a basketball court, BMX course improvements, art rocks, a splash pad, a skating area, and a zip line. Additionally, the Project would retain and incorporate some of the existing site features, such as Owl Rock, and formalize the unofficial BMX course that exists on the site. There are three proposed entrances to the site; one at the intersection of Weston Road and Diana Street, and two entrances that form a horse-shoe drive adjacent to and accessible from Metz Road. The Project would include on-site signing and road striping , improve Weston Road and Metz Road to their full local street alignment along the Project boundary, and provide appropriate sight distance measures in accordance with Caltrans standards. The Project also includes the under-grounding of the electrical transmission line that traverses the southern portion of the site and while the exact alignment is unknown at this time, the alignment will avoid the riparian area that is to be preserved in its natural state. ENCHANTED HILLS PARK Perris, CA 19Item 2B-70 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park ANTELOPE CREEK ANTELOPE CREEK PARKPARK 20Item 2B-71 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Woodlake 350 N Valencia Blvd Woodlake, CA 93286 Contact Information at Time of Project: Ramon Lara City Administrator 559.564.8055 rlara@ci.woodlake.ca.us Project Date 2022 - Ongoing Services Provided Park Master Planning Landscape Architecture Roadway Engineering Civil Engineering Electrical Engineering Firm’s Fees Conceptual Phase Construction Cost Conceptual Phase Our suggested solution to this project is inherently about community building and activation, with the understanding that this space, will have the opportunity to be a multi-general and aspirational. The park will consist of the following programming including, but not limited to: flexible lawn areas, softball and baseball fields, multi- purpose field, exercise and fitness trail, educational gardens, basketball courts, volleyball courts, a skate park and pump track, educational wayfinding, and a children’s nature playground. Our approach to the design of the project is grouped into thematic strategies: •Blurring Boundaries - in order to better integrate the park into the surrounding neighborhood •Transforming Edges to Moments - facilitating flexibility of use, visual connectivity, and designing every space connecting to and in between elements into spaces that felt purposeful •Creating Activity Clusters - accessibility to and from programming and animating the space so that there is a consistent blend of programming These these strategies, other enhancements such as native landscaping, designing through CPTED, and celebrating the local culture and diversity through public art all become proponents of the park’s success. The project team’s vision will help to maximize the park’s untapped opportunities to serve as cornerstone of community- building, while remaining relevant to the growing and changing needs of the City over the next generations. ANTELOPE CREEK PARK Woodlake, CA 21Item 2B-72 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park GUY DAVIS GUY DAVIS COMMUNITY PARKCOMMUNITY PARK 22Item 2B-73 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Stuart 121 SW Flagler Avenue Stuart, FL 34994 Contact Information at Time of Project: Pinal Gandhi-Savdas CRA Administrator 772.283.2532 PGandhi@ci.stuart.fl.us Project Date 2019 - Ongoing Services Provided Park Master Planning Landscape Architecture Civil Engineering Electrical Engineering Firm’s Fees Conceptual Phase Construction Cost Conceptual Phase The CGA design team’s approach to the City’s request was to propose a design solution that not only provided for the requirements listed within the RFP’s solicitation, but also pushed beyond the notions of the project simply as a sports complex, and instead approached the project with the intent of providing a holistic strategy that speaks to the potential of the project area and the need for the improvements to remain relevant to the community even when the sports fields are not in immediate use. Therefore, the approach consisted of four main themes that will: •Increase interaction by developing a connected system of spaces that contribute to the heart of the community by creating a system of indispensable, inter- connected gathering spaces; •Provide a multiscale, sustainable solution to community design and site development that seeks to minimize and manage stormwater through Low Impact Development and use it as an opportunity to educate and demonstrate the importance of water conservation and natural processes; •Maximize connectivity through trail systems that provide a circuited-loop with a design detailing that will seek to hone key skills such as physical, social, and cognitive functions; and •Take steps to preserve the existing plant communities and site drainage to shape the character and identity of the park to its community. GUY DAVIS COMMUNITY PARK Stuart, FL 23Item 2B-74 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park PARADISE PARK 24Item 2B-75 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client Village of Key Biscayne 88 West McIntyre Street Key Biscayne, FL 33149 Contact Information at Time of Project Todd Hofferberth Director, Parks and Recreation Tel: 305.365.8900 ext 1213 thofferberth@keybiscayne.fl.gov Project Date 2016 - 2019 Services Provided Urban Design Landscape Architecture Civil Engineering Electrical Engineering Surveying Firm Fee’s $ 110,334.00 Construction Cost $ 2,100,000.00 (Estimated) CGA was approached by the Village of Key Biscayne to reimagine a lot outside of the Community Center that would inherently create a staple to the village. The CGA design team approached the project as a timeless design that would relate to its surrounding functions of government, recreation and open space and would communicate a continued, upscaled quality. The park’s main component includes a flexible open lawn area that becomes a ‘civic’ green space used for its versatility. The lawn area, outside of its passive day-to-day activity, can become a dynamic space that transforms into event space to hold concerts, food trucks, community fitness activities, and markets to support programming in the Community Center and serve as an economic driver to the area. Other park components include an artwork plaza, a custom pergola design that enhances the branding of the area, sculptural boulder elements, passive congregation areas, and a pump track. The project also included lush landscape improvements, site drainage, and site lighting. The project is currently under construction. PARADISE PARK Key Biscayne, FL 25Item 2B-76 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park NORTH BEACHOCEANSIDE PARK 26Item 2B-77 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Miami Beach 1701 Meridian Ave, 3rd floor, Miami Beach, FL 33139 Contact Information Ariel Guitian Senior Capital Projects Coordinator, Office of CIP 305.673.7071 x 4105 ArielGuitian@miamibeachfl.gov Project Date 2016 (On-going) Services Provided Park Master Planning Landscape Architecture Civil Engineering Electrical Engineering Resiliency Design Environmental Permitting Surveying Construction Administration Arch Visualizations & 3D Firm Fee’s $ 840,000.00 Construction Cost $ 10.3 Million Miami Beach issued a simple request: to re-design a park. Specifically, the Request for Qualifications stated that the work products for the North Beach Oceanside Park would include conceptual drawing(s), surveying, geotechnical, design development, estimate(s) of probable construction cost, construction documents, permitting, bidding/award, and construction administration services. Embedded within the expectations of the City was a critical design component – the final design must define a new identity for the North Beach community by tapping into and revealing established values and qualities present in the site. The resultant design took the densely-vegetated, 30-acre park and conceived it as a series of carefully orchestrated thresholds where park users will never feel secluded, inactive or unengaged. The design resulted in a necklace of ‘pods’ that operate as a spine to the project and serve to protect habitat and increase the City’s management of these natural resources. The walkways are scaled so that they foster continuous activities in potentially endless configurable ways and augments the opportunities for resiliency design by strengthening the dune, utilizing passive green infrastructure and LID stormwater management strategies. The project also incorporated a rebranding of the City’s established beachfront with an on-grade beachwalk destined to be a terminus to the City’s overall transportation infrastructure. The product developed for the park is one that will provide an immediate transformative quality for the North Beach Community, it will enhance cultural celebration, and it embodies the City’s values of good, environmental design and access to great public spaces. NORTH BEACH OCEANSIDE PARK Miami Beach, FL 27Item 2B-78 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park BONAVENTURE PARK 28Item 2B-79 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Weston 17250 Royal Palm Boulevard Weston, FL 33326 Contact Information at Time of Project: Denise Barrett-Miller Director of Communications 954.385.2000 DBarrett@westonfl.org Project Date 2018 - 2020 Services Provided Landscape Architecture Site Planning Civil Engineering Electrical Engineering Surveying Firm Fee’s $ 115,000.00 Construction Cost $ 1.6 Million In 2018, the City of Weston contracted with Calvin, Giordano and Associates, Inc. (CGA) to develop a new 2-acre park in the Bonaventure community of Weston. The developer of an existing golf course property dedicated the site to the City for a park, which this area of the City needed. One of the major challenges early on the project was trying to accommodate all the desired elements on a relatively small site. Several site plan options were prepared for review by the city staff, and as result, the final plan featured a playground, half-court basketball, and an outdoor fitness equipment area. The design also included a small restroom building, paver parking area, and entrance signage, as well as extensive landscaping and irrigation, consisting mostly of shade and flowering trees. Since the site had no existing trees or vegetation of any kind, the park design also featured several benches with canopy shade structures dispersed along a meandering pathway through the park to provide some relief from the sun until the newly planted trees grow larger. Some other challenges that had to be overcome on this project were the poor soils and drainage conditions that were left behind by the developer. The good topsoil was stripped off the site and a thick layer of the sand was placed over the entire site. Careful attention had to be paid to remove a majority of sand and bring in good quality planting soil for the new trees and landscaping. In addition, since it was a small site, the drainage had to designed so as not to require any ponds or wet retention areas, which would take up too much space within the park and result in fewer elements. Thus, the drainage was collected through a series of smaller yard drains on site and then directed to a nearby lake on the adjacent development. BONAVENTURE PARK Weston, FL 29Item 2B-80 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park EXPERIENCE WITH SOMBRERO BEACH PARK, MARATHONSOMBRERO BEACH PARK, MARATHON NORTH BEACH OCEANSIDE PARK BEACHWALKNORTH BEACH OCEANSIDE PARK BEACHWALK PARKS & RECREATIONAL PROJECTS Where sub-urban development patterns and subdivisions are the norm, sometimes access to public parks is difficult to come by and very limited. This heightens the value of public spaces and increases the expectations that they are designed to become memorable destinations. But each public space is different, as they are defined by the values and desires of the local community. Some communities want their parks to be passive and naturalized, while others lean toward the other end of the spectrum with active and socialized programming. The IW+CGA NSRP Design Team recognizes these differences and invests the time to ensure that each park and facility we design is a true manifestation of the community it’s intended to serve. Beyond those differences, our approach to park design is consistent on a number of values, centered around the users and the location. We tailor our delivery of these with a full cognition that parks and open spaces are essential to good quality of life and to an increase in localized resiliency, as they are frequently on the front lines of ensuring access to services in an equitable way, especially for under-served communities. As such, we always seek for ways to embed strategies to increase social resiliency and equity in our design strategies. We seek to enhance ways to increase connections to 'place', if it’s by highlighting critical and important views, creating exiting contextual connections, being a ‘good neighbor’, locating programming in areas that capitalize on the presence of amenities, or by physically improving opportunities for people to engage and build community. 30Item 2B-81 LUMMUS PARK CONCEPT LUMMUS PARK CONCEPTLUMMUS PARK CONCEPT 31Item 2B-82 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park We believe that every park and recreational facility should be connected to and be in support of the local community, its heritage and its culture. It should speak to what identifies the local community, be expressive of its local historical anecdotes, and celebrate diversity and access. We believe that the design of these should not be approached in the same manner as general public space (typically emphasizing a single primary large open space) nor should they be approached like resort-inspired spaces (a series of isolated spaces fragmented by the over-use of ‘outdoor rooms’). Instead we recognize that parks have a wide appeal for many different people, each arriving at the public space for different reasons. As such, our spatial configuration of public parks have always been characterized by a layered approach of interconnected spaces with subtle spatial definers and unified by a strong, branded quality. We approach these projects with the belief that they should be in complete support of their surrounding urban context. This includes being sensitive to surrounding land uses and, from an urban stand-point, seeking to capitalize on opportunities to create a greater sense of engagement and potential collaboration of public-realm activation with those land uses. This results in an urban edge that, though distinct in quality and design, is perceived as seamless with the surrounding area. Our approach to all our park projects, especially those with a scenic or cultural opportunity, utilize architectural qualities and elements to deliver and exhibit humanized, relate- able and iconic experiences. These should be responsive to mark and highlight entrances and access points, identify critical and importance destinations, frame and enhance views, support flexible programming opportunities, and convey a branding strategy. We understand that because of the regional topography, parks can play a critical role in being responsive to localized drainage and urban edge conditions. Additionally, we approach their design with the understanding that they should be designed and detailed in a manner that provides a high degree of resiliency and environmental stewardship. We seek opportunities to enhance localized ecologies, serve as opportunities for education, and capitalize on strategies for Low Impact Development in lieu of intrusive and expensive in-ground engineered structures to treat as much localized stormwater and site drainage where possible. Lastly, we understand that budgets are a reality. As such, we approach the design of parks with a long-term goal in mind: to enhance the longevity of the public space without putting a burden on the realities that sometimes can limit issues of maintenance and continued investments. Our extensive experience with municipalities has taught us one critical fact: no City has an endless stream of revenue dedicated to maintaining public spaces that are designed with fragile elements. Robust, well-detailed and well-specified choices of materials, planting and elements guarantee that the public improvements can hold up to extensive use, maintenance crews, and maintenance regimes. MIDDLE BEACH RECREATIONAL CORRIDOR - PHASE II 32Item 2B-83 98TH STREET PARK98TH STREET PARK 33Item 2B-84 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Weston 17200 Royal Palm Boulevard Weston, FL 33326 Contact Information at Time of Project: Denise Barrett-Miller Director of Communications Tel: 954.385.2000 DBarrett@westonfl.org Project Date 2004 Services Provided Park Master Planning Landscape Architecture Civil Engineering Environmental Permitting Surveying Construction Administration Firm Fee’s $ 450,000.00 Construction Cost $ 5.475 Million CGA developed the master plan for Vista Park which is adjacent to Cypress Bay High School. With multiple ball fields, playgrounds and winner’s circle, this active park is heavily utilized by Weston residences. Ocampo & Associates, Inc., the project’s architects provided services for a maintenance building, concession stands, and public restrooms. The Park accommodates active recreational pursuits including four baseball fields, four soccer fields, concession buildings, and restroom facilities. Passive needs were met through the creation of a waterfront greenway fronting an existing canal, connecting picnic areas, fishing stations, and park elements through a densely shaded corridor. CGA provided site planning, grading and drainage design, permitting, irrigation and construction administration services, including bidding and permitting. In 2009, the City of Weston asked CGA to provide a master plan for the development of the Phase II area of the park. Some of the planned elements of the park’s expansion included tennis and basketball courts, a fitness trail, and a possible skate park. VISTA PARK Weston, FL 34Item 2B-85 CLEAR LAKE TRAIL PROPOSAL 35Item 2B-86 NORTH BEACH OCEANSIDE PARK 36Item 2B-87 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Coconut Creek 4801 Coconut Creek Pkwy Coconut Creek, FL 33063 Contact Information at Time of Project Brian Rosen Project Manager Tel: 954.545.6614 Project Date 2017 - 2018 Services Provided Landscape Architecture Civil Engineering Firm Fees $ 108,260.00 Construction Cost $2.4 Million (Budgeted) $2.37 (Actual) Design improvements to Windmill Park in Coconut Creek consisted of expanding the existing park with the purchase of an adjacent single-family lot and orchard to the east of the site. The CGA project work included the preservation of many large trees, the addition of two new parking lots, expansion of sidewalk/exercise path improvements, reconstruction of tennis courts, a drainage system, enhanced planting and irrigation, all of which officially opened for public use July 2018. Awarded in August 2014, CGA’s multidisciplinary team and the SRS team were responsible for improving the current area with new lighting, repositioning tennis courts, expanding the two dog parks, adding ADA-approved play apparatus, stationed outdoor exercise paths, picnic pavilions, and restrooms. In addition, the CGA team was responsible for the design of 2 new parking lots for additional parking spaces, pavement marking and signage, water and sewer, sidewalk improvements, re-grading of the entire site, drainage system consisting of structures, pipes, and retention area. WINDMILL PARK EXPANSION & RENOVATION Coconut Creek, FL 37Item 2B-88 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Fort Lauderdale 100 N Andrews Avenue Fort Lauderdale, FL 33301 Contact Information at Time of Project Enrique Sanchez Assistant Parks & Recreation Director Tel: 954.123.4567 ESanchez@fortlauderdale.gov Project Date 2014 - 2018 Services Provided Landscape Architecture Civil Engineering Construction Administration Planning Structural Engineering Geotechnical Firm Fee’s $ 399,000.00 Construction Cost $ 3,700,000.00 Calvin, Giordano & Associates, Inc. was selected by the City of Fort Lauderdale to provide planning, design, and construction services for the addition of three new soccer and lacrosse fields at Mills Pond Park. The existing park located at 2201 NW 9th Avenue (Powerline Road) has three (3) lighted soccer fields, one (1) unlighted soccer field, and five (5) lighted softball fields. The improvements to the park include three (3) new fields and all associated sports lighting, drainage, and irrigation, as well as a future restroom/concession building, new parking, walkways, and landscaping. Originally, the City staff and the park’s stakeholders had indicated their desire to have at least two (2) of the three (3) fields be synthetic turf, and to use organic in-fill material instead of black rubber in-fill material for them. Working with the City and stakeholders, CGA prepared six (6) configuration options for bidding purposes per the City’s desire to see what layout would fit within their construction budget. The City ended up choosing the option with three (3) artificial turf fields and a future restroom. In addition, the City of Fort Lauderdale wanted to continue their emphasis on Sustainability by incorporating Green Design principles such as LED sports lighting, innovative drainage solutions, permeable pavers, and Florida Friendly Landscaping. One of the main reasons that CGA was selected for this project is its excellent team of sub-consultants. The team consisted of Sports Turf One for sports field expertise, Lakdas/Yohalem Engineering for structural engineering, and Nutting Engineering of Florida for geotechnical. Construction of the project began in January 2017 and completed in February 2018. MILLS POND PARK Fort Lauderdale, FL 38Item 2B-89 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client Greater Boca Raton Beach and Parks District 300 S Military Trail Boca Raton, FL 33486 Contact Information at Time of Project: Melissa Dawson Facilities Manager Tel: 561.706.5677 MDawson@mybocaparks.org Project Date 2017 - 2019 Services Provided Civil Engineering Electrical Engineering Landscape Architecture Surveying Construction Administration Firm Fee’s $ 223,000.00 Construction Cost $ 3.9 Million Calvin, Giordano and Associates, Inc. (CGA) was selected by the Greater Boca Raton Beach and Parks District to provide design, permitting, bidding and construction management services for the conversion of three existing natural grass fields to synthetic turf fields at Patch Reef Park. The project included the design for the installation of synthetic turf fields, the drainage system under the new fields, relocation of existing utilities, sidewalk improvements, relocation of existing landscaping, and modifications to the irrigation system. The new synthetic turf fields feature a totally organic mix of in-fill material, which means there is no black crumb rubber on the fields. The new fields also feature a new automatic, underground irrigation system that will greatly assist the park staff in keeping the field moist, which is a requirement for the organic in-fill material. This irrigation system can also be utilized to keep the fields cool in the summer months. The fields were designed to serve multiple sports, including football, lacrosse and soccer. In order to construct the new fields, several existing Sabal Palms had to be relocated, major modifications were made to the existing irrigation system in the park, and new landscaping was added. The CGA team also provided complete construction administration and inspection services throughout the construction of the project. The fields were closed on March 2019 and two of the three fields were re-opened to the public in September 2019, and the third field was re-opened in December 2019. PATCH REEF PARK - ARTIFICIAL TURF BOCA RATON, FL 39Item 2B-90 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Activating parks is a critical and fundamental necessity to guarantee that they don’t end up being relegated as left- over, residual space. We believe that the activation is not contingent on the designer selecting elements and placing them on the site arbitrarily. Instead, we approach park design from the understanding that parks are truly community parks, and, in order for them to fulfill that role, the decisions need to be driven by a well-integrated strategy of community engagement steered and moderated by the design team. Additionally, the activation of the public realm needs to engage programming opportunities and efforts provided by the Park and Recreation Department, and they need to be well integrated into their immediate surroundings and with the perimeter land uses. Incorporating these considerations in the design and detailing of the park will ensure that they remain places that the community can continuously relate to, find continual use of it, and be imbued with a sense of communal ownership that helps to promote use and safety. EXPERIENCE WITHACTIVATING PARKS 92ND STREET PARK GUY DAVIS COMMUNITY PARK 40Item 2B-91 VIEW INTO LUMMUS PARK TOWARDS BEACH DUNES41Item 2B-92 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 Contact Information at Time of Project: Anthony Smith Project Manager, Capital Improvements Tel: 305.622.8000 ext 2803 ASmith1@miamigardens-fl.gov Project Date 2012 - 2014 Services Provided Urban Design Park Master Planning Landscape Architecture Civil Engineering Firm Fee’s $ 140,000.00 Construction Cost $ 670,000.00 Calvin, Giordano & Associates, Inc. (CGA) was contracted by the City of Miami Gardens to design a pedestrian trail within Rolling Oaks Park and to provide a safe route through the surrounding neighborhood to connect the new trail in the park to an existing walking trail in the Dolphin Center Park located three quarters of mile away. The design for the trail included new outdoor fitness stations, seating areas, and LED site lighting. A study was conducted by CGA to determine the best route for the walkway through the neighborhood and what improvements would be needed. New crosswalks are being added along with a solar powered, on-demand pedestrian crossing signal where the trail leaves the park. A custom- designed way-finding signage program was developed for all of the trailhead signs, directional signs, and mile markers. This afforded the City of Miami Gardens a unique opportunity for branding within the community. Besides determining the best route through the neighborhood, the CGA team had to carefully plan the route for the trail through the park so as to not disturb the hundreds of existing Live Oak trees on the site. Using GPS technology, the CGA team worked out the best route for the trail in the field, and then returned to the office to translate those points into the final alignment for the pathway. In addition, the existing drainage permit for the site had to be modified for the trail improvements. These new drainage facilities also had to be carefully planned to avoid removing any trees. CGA also provided construction administration services for the project, which was completed in November, 2014. ROLLING OAKS PARK Miami Gardens, FL 42Item 2B-93 PERSPECTIVE VIEW FROM DUNE TOWARDS OCEAN DR43Item 2B-94 LIBRARY PARK VANDERBILT PARK 44Item 2B-95 45Item 2B-96 CIVIC CENTER PARK GUY DAVIS PARK 46Item 2B-97 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Iconic architectural elements are important components that brand the public space and create references for memorable experiences. We also recognize that they are increasingly also a way to market and promote the public space. We approach the incorporation of inspirational architectural elements from the stand-point that they should serve two main functions: memorialize the history and ethos of place and engage users’ needs while satisfying their desires and aspirations. To do this, we incorporate architectural elements as a tool to create and enhance the sense of ‘100%-location’, or what we could call the ‘selfie moment’ - moment of high desirability. While serving to communicate the values and identity of the community, creating moments that people want to document as an integral part of their experience and one which they will post on social media is a way to embed a self-promoting marketing strategy into the park’s design to strengthen its role as a destination location, while solidifying its relationship and meaning with the community. This is achieved by aiming to create design excellence, including fine grain architectural detailing as a integral component of achieving a high quality outcome for this project. This will be essential in achieving a human scale, providing visual interest, diversity, and creating features that makes the collective space unique and strengthen the users’ ties to it over time. PARADISE PARK CUSTOM SCULPTURES NORTH BEACH OCEANSIDE PARK EXPERIENCE WITHICONIC ELEMENTS 47Item 2B-98 BAY HARBOR ISLANDS COMMUNITY CENTER POCKET PARK 48Item 2B-99 SURFSIDE BEACHWALK VISION PLANSURFSIDE BEACHWALK VISION PLAN SHOPS AT PEMBROKE GARDENS TOWER FOLLIESHOPS AT PEMBROKE GARDENS TOWER FOLLIEOAKLAND PARK STATION PLAZAOAKLAND PARK STATION PLAZA 49Item 2B-100 DORAL GATEWAY STRUCTURES CIVIC CENTER PARK CUSTOM SCULPTURES PEACE MOUND PARK 50Item 2B-101 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client Miami-Dade Parks, Recreation, and Open Spaces Department 275 NW 2nd St, 4th Floor Miami, Florida 33128 Contact Information at Time of Project: Mark Koenig Landscape Architect II Tel: 904.400.2549 Mark.Koenig@miamidade.gov Project Date 2020 - Ongoing Services Provided Park Master Planning Landscape Architecture Playground Design Firm Fee’s $ 47,044.65 (Designs and Construction Administration) Construction Cost $ 445,000.00 (Estimated) The CGA design team’s approach to the County’s request to convert and expand an existing sand-surfaced playground was to propose a design solution that not only provided for the requirements, but also push beyond the notions of the project simply as a playground, and instead approach the project with the intent of providing a nature-based, educational proposal that speaks to the potential of the project area and provide a space for children and family’s to grow. Nature-based play increases play value, child development through stimulation, health benefits and also environmental sustainability and stewardship. This playground proposal specifically focused on highlighting the natural history and lessons of change about the planet, and importance plate tectonics had in specie evolution. The project consists of two playground pockets binded together through a central plaza that is focused on immersing the children through a geological timeline that highlights critical milestones in the development of natural history. The plaza also has educational signage that is color-coded to a stamped concrete layer that explains the several layers of the earth. The playground components reflect different movements of the earth through landform design, sensory engagement, mounded topography, and the introduction of planting pockets. Creating this sense of reveal exemplifies the several tectonics the earth has. WILBUR BELL NATURE-BASED PLAYGROUND CONCEPT Miami, FL 51Item 2B-102 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Contact Information at Time of Project: Elka Linton-Dorsett CIP Program Manager Tel: 305.792.1939 EDorsett@sibfl.net Project Date 2011 - 2018 Services Provided Landscape Architecture Engineering Design Permitting Contract Document Preparation Construction Engineering CEI Firm Fee’s $ 1.2 Million Construction Cost $ 7.8 Million The principal function of the bridge is to provide pedestrian access across the canal, as well as it is designed to provide access to emergency vehicles as a bypass to Collins Avenue during periods of heavy traffic congestion. The CGA team approached the project first as a ‘place’ and a pedestrian amenity, and second as an emergency access last. The design was centered on creating a park-like setting with planting and seating that would appeal to pedestrian use and would promote lingering. A strong branding strategy was embedded within the hardscape design that reinforced the concept of using infrastructure as a recreational asset and in turn has established it as a landmark within the City. The project included several work efforts adjacent to the bridge, including the construction of an observation deck in Town Center Park, located at the eastern end of the canal, and a boardwalk connecting the deck to the North Bay Road bridge. Associated drainage, roadway, utility, and hardscape improvements were made along 174th St. and 172nd St. to account for the increased drainage and other impacts to the surrounding infrastructure. The project involved intensive coordination with regulatory agencies, utilities, government entities, and local stakeholders. The CGA team was able to procure all necessary permits to conduct the work on schedule. NORTH BAY ROAD PEDESTRIAN BRIDGE Sunny Isles Beach, FL 52Item 2B-103 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client North Bay Village 1666 Kennedy Causeway 3rd Floor North Bay Village, FL 33141 Contact Information at Time of Project Ralph Rosado, PhD, AICP Village Manager Tel: 305.756.7171 x 24 rrosado@nbvillage.com Project Date 2020 Services Provided Park Master Planning Landscape Architecture Civil Engineering Electrical Engineering Surveying Construction Administration Firm Fee's $ 34,950.00 Construction Cost $ Not Applicable The CGA design team’s approach to the Village’s request for a community Dog Park was thought of as the cornerstone for an opportunity to advance the limited open space available and create a destination for the community. CGA embarked upon a site selection analysis in order to find the most-appropriate location. A priority in the design was to provide lighting, benches, and bike racks to encourage visitors to stick around and socialize with one another. The dog park was split into two sections: one area for large dogs and a separate area for small dogs. The design incorporated behavioral signage, self-locking double gate entry features, donated benches from the community, and proper drainage and grading infrastructure. A large component of the grading of the site was to incorporate a bioswale detention area. This LID (Low Impact Development) strategy allows for not only a collective drainage system, but also allows for the treatment of stormwater quality while adding a vegetative quality and habitat. Service included are, but not limited to: surveying, conceptual renderings and 3-dimensional modeling, full construction drawing services, site layout and detailing, site grading and drainage, planting, irrigation, and construction administration services. NORTH BAY VILLAGE DOG PARK North Bay Village, FL 53Item 2B-104 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Delray Beach CRA 20 North Swinton Avenue Delray Beach, FL 33444 Contact Information at Time of Project Jeff Costello Assistant CRA Director Tel: 561.276.8640 CostelloJ@ci.delray-beach.fl.us Project Date 2015 - 2017 Services Provided Urban Design Landscape Architecture Civil Engineering Electrical Engineering Surveying Firm Fee's $ 7,000.00 Construction Cost $ 800,000.00 The Delray Beach CRA’s 2002 Downtown Master Plan identified NW/SW 5th Avenue as the mid-point along Atlantic Avenue, between Interstate I-95 and the downtown core. The plan recommended the creation of twin public plazas on the northwest and southwest corners of the intersection to serve as a new neighborhood center and gathering place for the community as a whole. CGA designed the plaza on the Northwest corner which consists of landscape features and pedestrian amenities. The design also included colorful terrazzo and keystone pavers similar to the Libby Wesley Plaza (SW corner) of intersection, and includes four bronze emblems featuring fire rescue motifs. Green building elements such as permeable pavers and native vegetation were also incorporated into the project. The design allows for seamless integration into the Atlantic Avenue corridor while still honoring the unique civic identity of the Fire Rescue Headquarters. FIRE STATION COMMEMORATIVE PLAZA Delray, FL 54Item 2B-105 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client North Bay Village 1666 Kennedy Causeway 3rd Floor North Bay Village, FL 33141 Contact Information at Time of Project Ralph Rosado, PhD, AICP Village Manager Tel: 305.756.7171 x 24 rrosado@nbvillage.com Project Date 2019 Services Provided Park Master Planning Landscape Architecture Urban Design Graphic Design and Visualization CGA was retained by North Bay Village to create a conceptual design strategy to convert a large, under-utilized lot into a community park that creates an atmosphere where residents can gather. With a prominent lack of open space throughout the village, the park’s principal feature would be to provide the open space needed for recreation, leisure, and entertainment as a destination for its residents. Located next to the Village’s Treasure Island Elementary School, a prominent proponent to the programming of the park is guided by children’s accessibility and play. The conceptual design included the addition of a fully synthetic turf soccer field, a children’s aquatic play area, a future dog park, and a cohesive trail system that improves the connectivity to the site and throughout the main nodes of the island. The landscaped trail meanders around the soccer field and provides for programmatic elements along its course that include vita course equipment for exercise, park amenities, and educational wayfinding components that serve not only the residents who are visiting but also tailor to the student community. TREASURE ISLAND COMMUNITY TRAIL PARK STUDY North Bay Village, FL 55Item 2B-106 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park EXPERIENCE WITH GUY DAVIS PARK, STUART NORTH BEACH OCEANSIDE PARK BEACHWALK DRAINAGE, REHYDRATION AND/OR SURFACE WATER MANAGEMENT The Team has experience in all types of drainage engineering and has provided the following services: • Basin wide hydrologic and hydraulic modeling; • Master drainage system modeling; • Analysis and pumping station upgrades; • New drainage injection well and pump station permitting and design; • Updates of the comprehensive drainage plan; • Community Block Grant Projects; • Neighborhood Improvement Projects; and • Sustainable Design Projects. IW and CGA both use the latest in advance computer assisted software technologies such as Advanced Interconnected Pond Routing (ADICPR), Hydraflow, Cascade and other state of the art computer programs. We also have experience in obtaining several millions of dollars in grants to accomplish other municipalities goals and objectives. Furthermore, we have also developed stormwater master plans for several municipalities where we have provided a number of stormwater-related activities such as stormwater modeling, drainage calculations, pump station design and / or pump station rehabilitation, NPDES MS4 compliance, culvert design, canal extensions and other related hydraulic structures. 56Item 2B-107 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client Fort Lauderdale Transportation and Mobility Department Contact Information at Time of Project Susan Capdeville Senior Administrative Assistant Transportation and Mobility (TAM) Tel: 954.828.4699 SCapdeville@fortlauderdale.gov Project Date 2018 - 2020 Services Provided Landscape Architecture Surveying Civil Engineering Electrical Engineering Construction Services Firm Fee’s $ 109,980.00 Construction Cost $ 960,000.00 (Budgeted) $ 958,791.50 (Actual) The project location was one block west of A1A on two streets along this coastal business district. The center median space on NE 32nd Street contained a ten- foot-wide planting space with existing trees and palms. The handicap spaces on both blocks did not meet ADA so the improvements to pedestrian safety was a key component of this project. On NE 33rd Street, a smaller median was in place which had been planted with large Mahogany trees that were damaging the existing curb, concrete walks, and asphalt paving as the roots of the trees were uplifting the hardscape. These trees were permitted for removal and mitigation through the City’s Department of Sustainability Design. The replacements for these trees included the installation of a sub-surface root space system called Silva Cells which expanded the root space below the asphalt parking area. This system provided a sustainable planting method for the new native trees. Bulb-out planting areas were incorporated into the design at the west end of each block to improve the pedestrian crosswalk condition for enhanced safety. Services that were provided by CGA included landscape architecture, surveying, Civil and Electrical Engineering and Construction Administrative services. Existing FPL lighting was replaced with LED fixtures to meet code for pedestrian travel, and new decorative lighting was installed to provide consistent aesthetics and greater energy efficiency. Additional scope included new curbing, drainage, electrical pedestals, and control panel upgrades. This important project ties to the iconic Fort Lauderdale Beachwalk and oceanfront experience and provided much needed sustainable improvements to this historic business district. NORTH GALT SHOPS AT A1A & NE 32ND & 33RD STREET Fort Lauderdale, FL 57Item 2B-108 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park The streetscape edge component of this project is a very important component, as the connection and integration with the fronting neighborhood requires careful design considerations and sensitivity. Our approach to that connection would be to first recognize that it will serve and operate as an urban edge to the park, while also setting the tone and design quality expectations that park visitors will have upon engaging that ‘edge.’ As such, it needs to be one that is scaled appropriately to define the park and serve as a viewing edge for public surveillance. Secondly, we propose to approach the design of that streetscape frontage as one that should be integral and seamless with the public realm, blurring the boundaries between the park and the street to create a shared amenity that perceptually feels like an important public space. Our approach to streetscapes is not to view them as vehicular infrastructure, but rather as an opportunity to augment the neighborhood as a community infrastructure. Streetscapes can play a critical and vital role in pushing an agenda through design to maximize every inch of the right-of-way to enhance the pedestrian qualities and provide amenities for greater walkability, while creating a highly-branded and continuous experience, without compromising safety or the need to accommodate utilities. CUTLER BAY TOWN CENTER VISUALIZATION SW 2ND AVE HIMMARSHEE DISTRICT STREETSCAPE EXPERIENCE WITHSTREETSCAPES 58Item 2B-109 AVENIDA 6TA NORTE, CALI COLOMBIA PROPOSALAVENIDA 6TA NORTE, CALI COLOMBIA PROPOSAL 59Item 2B-110 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Contact Information at Time of Project Omar J. Leon Urban Forester Tel: 305.673.7722 Project Date 2019 Services Provided Landscape Architecture Urban Design Resiliency Design Arborist Services Collaborators Davey Resource Group, Inc. Firm Fee's $ 49,000.00 Construction Cost $ Not Applicable In partnership with Davey Resource Group and Calvin, Giordano and Associates, Inc. (CGA) has developed an Urban Forestry Master Plan, focused on managing the City’s trees into the future. The plan establishes a clear set of priorities and objectives that aid in the management, maintenance, and future planting of trees throughout the City by providing a sustainable and strategic framework. CGA’s primary contribution to the master plan was the development of an implementable ‘Tool Kit’ that advances the recommendations in the master plan to generate standards that guide the roll-out of these. The ‘Tool Kit’ includes specific case studies of unique conditions in the City that address the intersection of urban forestry considerations with issues such as historic preservation, sea-level rise, and community/neighborhood identities with a focus on satisfying the City’s goal to have strategies in place to increase resiliency and climate adaptation. Additionally, the ‘Tool Kit’ establishes acceptable plant palettes and the species’ most desirable use-situations, as well as constructability standards for balancing adequate root- growth zones with green infrastructure and urban streetscape build-out conditions. Finally, the ‘Tool Kit’ establishes a street-tree prioritization plan to guide future streetscape projects, examines and establishes a metric of measurement to define “success” in future-planned City projects across several different departments, and it establishes parameters to facilitate the cost estimating and planning for these during the budget cycles and scope processes of each project. URBAN FORESTRY MASTER PLAN Miami Beach, FL 60Item 2B-111 INDIAN CREEK HISTORIC BRIDGE SURFSIDE BUSINESS DISTRICT SW 2ND AVENUE HIMMARSHEE DISTRICT STREETSCAPE 61Item 2B-112 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client Fort Lauderdale Downtown Development Authority (DDA) 110 East Broward Boulevard, Suite 1610 Fort Lauderdale, FL 33301 Contact Information at Time of Project Elizabeth Van Zandt Executive Vice President Tel: 954.123.4567 Elizabeth@ddaftl.org Project Date 2020 Services Provided Landscape Architecture Civil Engineering Electrical Engineering Surveying Firm Fee’s $ 81,195.00 Construction Cost $ 750,000.00 (Budgeted) $ 650,000.00 (Actual) Our approach to this project was one inherently about urban design and space- creation. It was not simply a matter of beautification, but rather a process of embedding the environment with value to take advantage of inherent, flexible opportunities. We believe that these, in turn, will animate socialization, celebrate the culture of place, and provide for a multi-functional framework. We seek to capture the human experience, including mood, atmosphere, color, sound, tactility, pleasure and light that characterizes the ethos of ‘place’ that lives at this intersection of: • Culture – with the Broward Center for the Performing Arts, Museum of Discovery and Science, and the Esplanade Park, • Socialization – with the vibrant Himmarshee Street nightlife scene, • History – with the campus of historical buildings, including the Museum of History, Hoch Heritage Center, Philemon Bryan House, King-Cromartie House, and the Schoolhouse), and • Access and Connectivity – with the continuity of the Riverwalk as a major destination linking the various waterfront properties. Our goal for this project was to provide a design solution that results in products that are resilient, innovative, creative, sensitive, inspiring, memorable, responsible, interpretive, comprehensive, imaginative and visionary. We lead by design and with design. SW 2ND AVENUE STREETSCAPE PROJECT Fort Lauderdale, FL 62Item 2B-113 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client Town of Davie 6591 Orange Drive Davie, FL 33314 Contact Information at Time of Project Jonathan Vogt, PE Town Engineer Tel: 954.797.1197 Jonathan_Vogt@davie-fl.gov Project Date 2014 - 2020 Services Provided Civil Engineering Traffic Engineering Landscape Architecture Surveying and Mapping Post Design Services Firm Fee’s $ 460,000.00 Construction Cost $ 6,443,081.26 CGA recently completed the design, permitting (SFWMD, CBWCD, THISCD, BC- HCED), bidding services and post design services for the Nova Drive Improvements project (from Davie Road to University Drive) for Town of Davie. The construction scope of work includes 2521 LF of Exfiltration Trench, 4067 LF of RCP (12” to 30” diameter), 75 storm inlets/manholes, regrading of swales, adding medians, upgrading ADA compliance, signalization improvements, a new roundabout, bike lanes, and associated roadway infrastructure improvements. The eastern commercial end of the corridor was updated from a 3-lane section to a 4 lane divided section with bike lanes and wide sidewalks while the western, residential section was widened to accommodate bike lanes and/or sharrows. A roundabout justification report with public outreach was required to permit the roundabout in a non-traditional location within in the corridor with the purpose of reducing speeds and allowing easy “u-turns”. The project also included upgrading the signalization at the intersection of College Avenue and Nova Drive. NOVA DRIVE COMPLETE STREETS IMPROVEMENTS (CIGP FUNDED) Davie, FL 63Item 2B-114 NORTH BAY ROAD PEDESTRIAN BRIDGE 64Item 2B-115 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Client City of Sunny Isles Beach 18070 Collins Avenue, 3rd Floor Sunny Isles Beach, FL 33160 Contact Information at Time of Project Claudia Hasbun, AICP Planning and Zoning Director Tel: 305.792.1740 chasbun@sibfl.net Project Date 2018-2019 Services Provided Park Master Planning Landscape Architecture Urban Design Graphic Design & Visualization Planning Firm Fee's $ 69,535.00 Construction Cost $ 16 Million (Estimated) After the completion of the City’s Transportation Master Plan, Sunny Isles Beach identified the intersection of Collins Avenue at 174th Street to be the most dangerous within the City-limits. After receiving, from the Miami-Dade County Transportation Planning Organization, a matching grant to conduct a study for this project, the City approached CGA to manifest an alternate means of crossing the hazardous intersection. The CGA design team approached the design that breaks free from traditional pedestrian bridges that transcend the illusion of a cage and create an elevated park system, increasing pedestrian and vehicular safety. The design approached the project as creating a destination and experience by branding it as a ‘park’ and not just a ‘bridge.’ Instead of simply creating a connection from East to West, the project should instead be thought of as a solution that creates an extension of open space that envelops the bold ethos of its context, stapling the park as an iconic and emblematic solution that increases connectivity and capitalizes on the vistas of Sunny Isles Beach. CGA is currently in pre-design phase as part of a team engineering the bridge for construction. 174TH ST BRIDGE PARK CONCEPTUAL DESIGN Sunny Isles Beach, FL 2020 DESIGN AWARD OF MERIT American Society of Landscape Architects Florida Chapter 65Item 2B-116 Tab C Firm Staffing and Key Personnel 66Item 2B-117 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park TEAM LEADERSHIP - KEY PERSONNEL The IW + CGA Team will be led by two key individuals, each uniquely situated to provide the City of Palm Desert with the needs for this project:. Gianno’s role as Project Manager/Lead Design Manager will be to set the tone for the project, deliver and moderate public outreach, and conceptualize and guide staff in the preparation of a design solution. His leadership in project excellence and in devising implementable design solutions have earned several distinguished, professional design awards. Some distinguishing qualities he offers includes: • Over 20 years of experience in projects that bridge visioning, planning, and site improvements scales • Over 24 passive and active constructed parks at varying sizes. • Experience includes creative design strategies for urban environments, master planning, community participation and graphic communication • Experience has encompassed a wide array of project-types, and strengths lie in connectivity plans, streetscapes and urban interventions, park design, and form-based urban design. Joe’s role as Principal-in-Charge will infiltrate all aspects of all project development with a driving force to ensure that the goals and objectives for the projects meet the expectations of the City, residents, and the overall affecting community and are supported by all the necessary in-house resources of the SAFEbuilt organization. Some distinguishing qualities he offers includes: • More than 35 years of civil engineering experience, including 30 years of service with municipal agencies. • Diverse experience allows him to bring a clear understanding and considerable depth to any project. • Possesses excellent communication skills, providing high level customer service in a professional manner at all times. • Experience with ‘Prop 68’ grant sourcing and funding GIANNO FEOLI, PROJECT MANAGER Lead Design Manager, Design Services Coordinator, Public Outreach Moderator/Coordinator JOE INDRAWAN, PRINCIPAL-IN-CHARGE Overall Project Supervision, Technical Resources Coordinator 67Item 2B-118 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park KEY PERSONNEL NAME TITLE Joe Indrawan, PE Principal-in-Charge / Civil Engineer Gianno Feoli Project Manager/Lead Design Manager/Public Outreach Lawrence “Larry” Morita, PLA Landscape Architect of Record Silvia Vargas, FAICP, LEED AP Principal Planner Dominic Mack, PLA Landscape Architect Richard Walker CEQA Compliance / Planning Jenna Martinetti, PE Civil Engineer Jorge Cervantes, PE Electrical Engineer Glen K. Lewis, PE Civil Engineer James Young Park, PE, QSD/P Civil Engineer Oscar D. Olmedo Senior Project Designer Craig Bradshaw, PE, PLSA Civil Engineer and Land Surveyor Nicole Jules, PE Traffic and Civil Engineer George Alvarez Traffic and Civil Engineer Jinpei Zhang, EE Electrical Engineer Ali Sadre, SE, CASp Senior Lead Structural Engineer Marcos Mendoza Landscape Design / Irrigation Jonathan C. Jones Landscape Plan Reviewer Kevin Ko, PE, QSD, PMP Civil Engineer Tyrone J. Chesanek, PE Construction Manager Michael Conner, PLA, ISA Landscape Architect, ISA-Certified Arborist Vickki Placide-Pickard Planning Administrator/Grant(s) Grace Alvarez Planning and Programming Manager/Grants(s) Lee Rowbotham Senior CAD Technician Katharine Kupsky Senior CAD Technician Bob Kelsoe, PLS Surveyor - Kelsoe & Associates, Inc. Andy Schmidt Project Surveyor - Kelsoe & Associates, Inc. Daniel Rivera Project Surveyor - Kelsoe & Associates, Inc. IW+CGA NSRP Design Team have sufficient staff to support the projects under this contract because we serve as municipal staff, and in keeping with our reputation of being promptly responsive, we ensure that availability of our staff never goes below 40 percent for our senior staff and 30 percent for our technical support staff, amending our staffing needs as necessary. This is a strategy that we maintain to allow us to meet the impromptu and unexpected demands of all of our clients without sacrificing the needs of others. Interwest guarantees that we will have the necessary staff to meet all the needs no matter what they are. IW+CGA NSRP Design Team is proposing 25 key personnel internally, plus our subconsultants as well. Our team has the ability to provide additional personnel as-needed. 68Item 2B-119 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park NAME TITLE Michael Putt, PG, CEG Principal Geologist - Ninyo & Moore Daniel Chu, PhD, PE, GE Chief Geotechnical Engineer - Ninyo & Moore Rafael Chaves, PE Stormwater and Drainage Lead - Kimley-Horn Tim Chan, PE Traffic Studies lead - Kimley-Horn Ace Malisos Environmental Technical Studies Lead - Kimley-Horn Bradford L. Boyes, QEP Principal Engineer - Air Quality Study - Yorke Engineering, LLC Julie A. Mitchell Principal Scientist - Air Quality Study - Yorke Engineering, LLC William Mark Hagan Biologist - Private Consultant Fabianne Arias Lead Cost Estimator - RIB U.S.Cost Marcelo Salzar Senior Cost Estimator - RIB U.S.Cost 69Item 2B-120 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park • Feasibility Analysis • Surveying & Mapping • Subsurface Utility • Geotechnical • Public Outreach • Visualization Renderings • Gateway Features • Hardscape • Landscape Features • Cost Estimates • Construction Administration • Site Planning • Design of Urban Public Spaces • Open Space Planning, Analysis & Design • Active & Passive Park Design • Irrigation Design • Streetscape Planning, Analysis & Design FOUNDATION & RECONNAISSANCE SERVICES COMMUNICATIONS SERVICES ELEMENT-SPECIFIC DESIGN & ENGINEERING SERVICES CONSTRUCTION SERVICES GENERAL DESIGN & ENGINEERING SERVICES CORE DESIGN SERVICES • Landscape Design Guidelines • Maintenance Standards • Grant Administration • Grant Writing • Signed and Sealed Construction Documents • Bid Packages • Specifications • Structural Engineering/ • Geotechnical • Cost Estimator • Subsurface Utility Investigation • CEQA Technical Studies GUIDES & MAINTENANCE DOCUMENTS GRANTS TECHNICAL DRAWING PRODUCTION & SUPPORT SUBCONSULTANT SUPPORT TECHNICAL SUPPORT SERVICES City of Palm Desert GIANNO FEOLI PROJECT MANAGER LAWRENCE “LARRY” MORITA, PLA CONTEXT LEAD; LANDSCAPE ARCHITECT OF RECORD JOE INDRAWAN, PE PRINCIPAL-IN-CHARGE Joe Indrawan, PE Lawrence “Larry” Morita PLAGianno Feoli, ASLA Civil, Drainage Stormwater Compliance Landscape, Program/Use, and Urbansim Craig Bradshaw, PE, PLS **Bob Kelsoe** Michael Putt, PG, CEG ** Daniel Chu, PhD, PE, GE Surveying Geotechnical & Environmental Services Gianno Feoli, ASLA Silvia Vargas, FAICP, LEED AP Dominic Mack, PLA Moderator & Facilitator 3D Graphics & Graphic Design Gianno Feoli, ASLA Dominic Mack, PLA Branding & Graphics Kevin Ko, PE, QSD, PMPTyrone J. Chesanek, PE** Fabianne Arias ** Marcelo Salazar CMI Cost Estimator Jenna Martinetti, PE Jorge Cervantes, PE Joe Indrawan, PE Glen K. Lewis, PE James Young Park, PE, QSD/POscar D. Olmedo Craig Bradshaw, PE, PLSA Nicole Jules, PE George AlvarezJinpei Zhang, EE Ali Sadre, SE, CASp Gianno Feoli, ASLADominic Mack, PLA Michael Conner, PLA, ISA Marcos MendozaLawrence “Larry” Morita PLA Jonathan C. Jones Engineering Team for QA/QC & Civil Engineering Peer Review Engineering Design Team Traffic Engineering Electrical EngineeringStructural Engineering Context Sensitive Design Team Planting, Arborist & Irrigation Design Team • CEQA ComplianceCEQA COMPLIANCE Richard Walker CEQA CompliancePlanning Michael Conner, PLA, ISA Vickki Placide-Pickard Grace Alvarez Landscape Team Grant Team Lee Rowbotham Katharine Kupsky Dominic Mack, PLA Marcos Mendoza **See the following page for a list of our subcontractors key personnel and their proposed role. Technical Drafting Team **Kelsoe & Associates, Inc.**Ninyo & Moore **RIB U.S.Cost **Kimley-Horn **Yorke Engineering, LLC**William Mark Hagan ORGANIZATIONAL CHART 70Item 2B-121 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Subcontractors IW+CGA Team are proposing the following subcontractors listed below to provide geotechnical engineering services, environmental technical studies (stormwater and drainage, traffic, air quality, biological, and other technical studies) and surveying and mapping services. Key Personnel Role Ninyo & Moore - Geotechnical & Environmental Sciences Consultants Michael Putt, PG, CEG Geotechnical Engineering Services Daniel Chu, Phd, PE, GE Geotechnical Engineering Services Kelsoe & Associates, Inc. - Surveying Bob Kelsoe, PLS Surveying and Mapping Services Andy Schmidt Project Surveyor Daniel Rivera Project Surveyor Kimley-Horn - Stormwater and Drainage, Traffic, and Other Technical Studies Rafael Chavez, PE Stormwater and Drainage Lead Tim Chan, PE Traffic Studies lead Ace Malisos Environmental Technical Studies Lead Yorke Engineering, LLC - Air Quality Technical Studies Bradford L. Boyes, QEP Principal Engineer - Air Quality Study Julie A. Mitchell Principal Scientist - Air Quality Study William Mark Hagan - Biological Study William Mark Hagan Biologist RIB U.S.COST - Cost Estimator Fabianne Arias Lead Cost Estimator Marcelo Salazar Senior Cost Estimator 71Item 2B-122 Tab D Proposed Method to Accomplish the Work 72Item 2B-123 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park As an important component to the foundational phase of the project, our IW+CGA NSRP Design Team will conduct conversations and dialogue with key stakeholders and the public. These conversations will help us identify specific perspectives and points of view that need to be accounted for. This is such an important component of our process, particularly because both identified project sites are large and immediately impact many residents. We believe that honest, empathetic, and meaningful community participation will bring about equitable approaches to the project’s ultimate design, and it will help to showcase commonalities among the population that can serve as the foundation for consensus-building and buy-in to ideas. For this primary reason we embrace this civic engagement component of the park design process that the City has identified, because it truly gives us an opportunity to understand how the public will use and benefit from the incorporation of design components and it is clearly aligned with our values as a design firm, where we are focused on ensuring that design solutions are born of and represent the needs of the community and not imposed upon them. Another key component that is achievable through the public engagement process is to inspire the community with aspirational goals that everyone can get behind, especially in an era where the public can be hyper-focused on what differentiates them versus what they have in common. Our embracement of the civic engagement is further supported by our view that our role is akin to that of mediators and active listeners, ultimately translating the public’s aspirations and desires into design solutions that can be implementable. INTEGRATED PUBLIC ENGAGEMENT AND OUTREACH APPROACH Definition and Context The City of Palm Desert will be embarking on a major initiative to create a dynamic new regional park at two potential locations that will serve as new additions that will augment services accessible to the City’s residents and visitors. This effort will include the construction of dynamic public spaces and could potentially include new surface street connections, greatly improved pedestrian access, enhanced habitats, and a robust and innovative park programming. These additions to the City will be implemented through potentially two closely coordinated projects on two separate sites: within the Millennium Specific Plan area (approximately 27 acres) and an alternate site located just south with frontage on Frank Sinatra Drive (approximately 34 acres). The project will supplement services already being provided by the City and will provide the foundation, framework, and structural support for new public spaces for future, planned development, serving the entire City and region. We understand that the City of Palm Desert aims to set a new standard for innovative and robust public engagement with these projects. The projects will work in partnership with each other; subject to local, state, and federal agencies; with project stakeholder’s input, including those of civic, community, and business leaders. These partnerships will play a key role in ensuring that all Palm Desert residents are aware of the projects and have a direct opportunity to help shape them. Providing the public with a clear message about the “big picture” of what opportunities lie in these new parks and how the two projects may contribute to the City is critical. We understand that both City projects are important steps in the continued effort of the City to extend public space, passive activities and active uses offerings to her residents and visitors. Therefore, the design and public outreach for the two projects will be closely coordinated to eliminate potential conflicts and to appropriately direct public input. TECHNICAL AND MANAGEMENT APPROACH TO PROVIDING SERVICES TO THE CITY 73Item 2B-124 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park To that effect, we will approach the public and stakeholders with an integrated approach to public engagement and outreach for the two projects, describing the key elements and phases of that work, and beginning to identify how success can be measured. With this approach we should be: • Highlighting the unique opportunity ahead to create a great and amazing public space; • Setting a benchmark for transparent project planning and delivery; and • Reducing misinformation. Shared Outreach and Engagement Goals Our approach to public engagement and outreach needs to be outcome driven. This is an important criterion to ensure that goals are established and that their achievement and implementation are guided by a clear action plan and are measurable. These goals, ultimately, will be arrived at during the project via a collaboration between the IW+CGA NSRP Design Team, City Staff, Key Stakeholders, and the Residents. While the list of goals will be defined through an engagement process, its important have a base start of commonly acceptable goals that can serve as the basis for consensus-building. These universal goals will serve as ‘home base’, if conflicts or disagreements happen between parties, as they will set the overall tone for the engagement and outreach processes and discussions. We are taking the liberty to respectfully suggest some universal goals as follows, with the full understanding that once under contract, these will be further tailored and modified accordingly to appeal to the nuances that define the Palm Desert ethos and any unique issues/considerations the City is confronting: • Mobilize interest and establish positive momentum for the design process. Generate excitement for opportunities these projects afford to improve the natural environment and human experience. • Communicate Best Practices and Guiding Principles to good, safe, and valuable public space design and engage the public in using these to help develop innovative design solutions and ideas that can appeal to a wide audience. • Articulate the relationship between the two projects in the context of a shared vision for the future, including potential connectivity between them for pedestrians and cyclists, thereby planting the seeds that these two parks could serve as the basis for a system of interconnected parks. • Meet and exceed public involvement regulations associated with environmental processes and permits for all projects. To that end, communicate necessary separation of projects. • Clearly articulate which components of each project are available for public influence and provide multiple opportunities and avenues to receive input. • Embrace the diversity of perspectives and audiences by expanding our reach to include any under-represented populations and building bridges between differing opinions. • Foster partnerships to support the developing vision for the park(s) and generate enthusiasm for early implementation. • Build support and trust for a design and construction process that may not be ever-present in the residents’ day-to-day considerations through a paced approach to public outreach and engagement. Communicate the goals and key milestones of the process, share new information in a timely and relevant way, and keep a comprehensive record of how public input has shaped the process and outcomes. • Galvanize support for programming and use strategies through a broad-based understanding of the need for and results from this park planning effort. Once engaged in the process of developing the specific Community Engagement and Outreach Plan for the project, the IW+CGA NSRP Design Team will work closely with the City to develop a cumulative process that will enable relationships and trust to build and strengthen over time between the various parties involved. Early in the process, the IW+CGA NSRP Design Team will partner with City Staff to establish a framework for developing the Community Engagement and Outreach Plan that will be adopted. To that effect, the IW+CGA NSRP Design Team 74Item 2B-125 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park will lean heavily on City Staff to assess and arrive at responses to the following questions: • What level of participation is hoped to be achieved? • Who are the known key stakeholders, and how does the Team go about identifying key stakeholders? • What communications mechanisms does the City want to employ? • What data resources are readily available to the IW+CGA NSRP Design Team, and what essential additional resources are needed to be collected before the public engagement and outreach formally commences? • Are there any limitations to the project or engagement process that need to be accounted for? • How does the City wish to define ‘timely’ feedback and ‘timely’ resolution of next steps? • What methods would the City prefer to exercise during the engagement events and for outreach efforts? The answers to these questions will be incorporated into a framework of understanding that the IW+CGA NSRP Design Team will use as a basis to strategize the details of the Community Engagement and Outreach Plan. Built upon our experience, strategies for soliciting feedback will conform to one of two general ‘buckets’ of activities: outreach vs engagement. Our way of defining these and recognizing their tangible benefits include: Public EngagementPublic Outreach Techniques, systems, and tools used to inform and share information Best used when raising awareness is the desired outcome Extends the knowledge base of the projects’ purposes and opportunities to a broad audience No surprises; provides broad understanding of projects’ information (at any stage) and decision process • Print resources (brochures, posters, etc.) • E-newsletters/Emails • Multi-media website(s) and online exploration tools • General social media updates • Media releases/coordination • Advertising (print/online) • Displays at area events and booths at strategic locations • Physical presence/kiosk/office in project area • “Place-based” outreach to traditionally under-represented populations • Videos Techniques, systems, and tools used to gather input and feedback Best used when two-way communication is the desired outcome Broadens group of people who are “in the know” about the projects, extending participation in decision making Provides improved, sustainable decision- making for the projects through incorporation of public desires, issues, and needs into the projects’ processes, designs, and construction. • Parks and Recreation Committee meetings • Stakeholders Group meetings; Public workshops/meetings • Major public events/celebrations • Formal briefings to elected bodies • Stakeholder/public briefings or roundtables • Planning outreach liaisons • Project tours • Online questionnaires/surveys; Social media-posted questions • Event booths (fairs and festivals) Telephone hotline Definition Timing Value Intended Outcomes Examples of Methods 75Item 2B-126 76Item 2B-127 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Defining and Connecting with the Appropriate Audiences Identifying the correct and appropriate audiences for the engagement process is critically important. The projects have many audiences to consider in the community outreach and engagement process: those who will live, work, and play near the identified project sites, as well as potential new stakeholders from that are moving in or that are from around other areas of the City. These new stakeholders may include “hard-to-reach” populations and those who have not participated to date in the previous public involvement efforts related other efforts the City has attempted to engage the community with. Some of these audiences may include, but not be limited to, some of the following: we will need the expertise of City Staff to fine-tune and finalize this list. • Advisory groups • Arts community • Business community and major employers • City boards and commissions • City of Palm Desert departments • Design community • Educational institutions (organizational leadership as well as visitors of all ages) • Elected officials • Environmental groups • Fire, police, and other emergency responders • General public and future users of the new parks (not living or working in the area) • Local, state, and federal agencies • Media • Neighborhood and community groups (including the many surrounding Home-Owners Associations) • Owners of nearby construction projects (public and private) • Parks maintenance and recreation management interests • Potential project funding partners • Residential community (localized) • Social service providers • Tourism interests • Traditionally under-represented populations • Youth/schools An important component to the Community Engagement and Outreach Plan that will develop is to ensure equity and inclusiveness in the process. As such, it will be important to identify and define any potential barrier to engagement so that they can be considered in the planning of the process. Potential barriers may include: • The capacity and ability of different stakeholders to participate • ‘Hard to reach’ groups, such as young participants, the elderly, minority groups or socially excluded groups • Levels of community infrastructure • Contested or divided communities • Gaps in information • Language and literacy to access and comprehend outreach materials Some of these barriers will require special attention and strategies to facilitate that everyone targeted has a voice in the process. Overall, as we design the public engagement and outreach strategies, we will consider: • What are the appropriate techniques and methods to be used given the nature of the park planning exercise? • Are there needs for any independent facilitation? • What are the best-suited locations and venues for conducting the engagement efforts? • What are the number and type of engagement events that the City desires? • What are the transport requirements, particularly for ‘hard to reach’ populations? 77Item 2B-128 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park • What are the childcare needs to facilitate participation? • What is the format and content of communication and published materials? • Is there a need for interpreters The IW+CGA NSRP Design Team will partner with the City to develop a unique and specific array of engagement events and opportunities to solicit feedback from the public. These strategies will be built upon and carefully selected with the understanding that there is no silver bullet to a well-designed engagement and outreach process and that there is no such thing as ‘a best’ strategy. Every method for reaching out to the community has its strengths and weakness. As such, the overall strategy needs to account for the inherent limitations that each method has. Based on our experience, we have found the following characteristics and qualities to be consistently present in each of the following methods: Questionnaire surveys can be undertaken to identify the needs and views of a large number of people in a standard format. The main stages involved are: • Defining the sample size and the type of information required; • Deciding on the type of survey to be used (postal, drop and collect, telephone or interview); • Survey design; • Piloting the survey; • Undertaking the survey; and • Post-completion analysis of the results. It is often best to use a short and concise questionnaire where people’s views on an issue are being sought. Increasingly email and SMS (text) are being used to provide a variety of ways for people to engage. These work best when a small number of questions are used and when views on a specific proposal or issue are being sought. Community Surveys WEAKNESSES • Need to be well designed and worded to get ‘usable’ answers • Large questionnaire surveys are time consuming and labor intensive • Information may be limited • Do not offer any real sense of community engagement or provide an opportunity for people to exchange views • Typical response rates are between 10-20% STRENGTHS • Can gain the views of a large number of people • Useful for obtaining quantitative data In principle data can be compared over time or with results from elsewhere • Useful for identifying and evidencing need 78Item 2B-129 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Workshops and focus groups allow people to discuss their ideas in an open and relaxed atmosphere. Workshops can take a variety of formats: they can be designed to exchange information; to discuss the strengths, weaknesses, opportunities and threats of an idea or project; to obtain ideas and innovative thinking for a way forward for a project; or they can be specifically geared towards prioritization and the production of an action plan. Focus groups by contrast are designed to specifically concentrate on a single issue or a program of topics. Workshops and Focus Groups WEAKNESSES • With small groups, it is difficult to be sure all stakeholders or interests are represented • Workshops can be dominated by articulate and confident individuals if not carefully facilitated • Requires experienced facilitators STRENGTHS • Encourages active discussion in a welcoming environment • Time and resource efficient way of identifying and clarifying key issues • Conflict can be more easily handled in a small group • Can be designed for a specific purpose • Can be directly targeted at excluded or ‘hard to reach groups’ for example young people or ethnic minorities Public meetings can sometimes be the preferred method for our municipal clients, as they provide an opportunity to consult with large numbers of people at one time. Meetings can be organized to allow for small group discussion with oral feedback, as well. There are often opportunities for participants to set or influence the agenda and to ask questions. Our experience has demonstrated to us that small groups are an essential element of public meeting to conduct engagements in an effective manner. Public Meetings WEAKNESSES • Unlikely to be representative – not everyone has the time or inclination to attend • Attendance is often low unless people feel personally affected or deeply concerned. • Some people are likely to be inhibited from speaking in a large group • Traditional formats can limit audience contribution and lead to conflict • If a confrontational atmosphere is arrived at, it may lead to poor media publicity STRENGTHS • Captures a large number of participants, all in one clean sweep • Enables large numbers of people to have their say • Provides an opportunity to explain processes, give information and gather feedback • Demonstrates openness and transparency • Can attract publicity or be used as a launch event • Enables participants to develop networks with other stakeholders 79Item 2B-130 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park There are a variety of web-based engagement processes to choose from, such as online discussion forums and blogs, social media and networking, online surveys, ratings and digital voting. Web- based activities enable people to choose where, when and for how long they want to participate. Web-based Engagement WEAKNESSES • Some techniques may require a moderator to manage comments, this can be expensive and time consuming • Excludes those without access to the internet • Needs to be publicized to generate interest • Some people may feel intimidated by the technology, especially if the process to provide feedback is too convoluted STRENGTHS • People can choose a convenient time and place to participate • Particularly useful for those who may be homebound, such as caregivers, elderly people, parents with young children, or individuals with non-traditional working schedules • Can create debate and exchange of views • Cost Effective • Can reach large numbers of people • Consumes less time than attending a workshop or public meeting A forum is a regular meeting of people who represent a group or organization and may be issue or area based. Those involved typically comprise members of civic, political, professional, economic, or social groups from a local area. Forums WEAKNESSES • Often comprise representatives from existing groups rather than individuals from the community • May become ‘talking sessions’ rather than action-oriented • Potential for them to become rule-bound and bureaucratic • Potential for confusion or conflict over the respective roles and responsibilities of local representatives. STRENGTHS • Regular events help to maintain momentum, commitment and enthusiasm and encourages wider participation as the activities of the forum develop • Can be an effective way of involving excluded or hard to reach groups by creating an arena directed towards the concerns of specific groups • Can address specific local concerns 80Item 2B-131 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Engagement stalls consist of outdoor displays located at places where people traverse in large numbers or congregate, such as at important social organizations, centers of employment, and commercial venues. They can include visual media such as idea or inspiration displays, which can be used to capture the views and comments of large numbers of people. Maps and plans for an area or project can be displayed and passers-by can be asked to comment on issues and themes, generate ideas or vote for particular activities or facilities. Engagement Stalls WEAKNESSES • Can generate a large amount of data • Requires advance planning and preparation • Requires several facilitators to engage with people • Event may be affected by weather conditions STRENGTHS • Can collect the views of large numbers of people • Interactive • Engages and generates interest • Can reach people who may not normally participate Roundtable discussions can be used as a tool for consensus building. They generally have multi- stakeholder involvement, operate by consensus, and can generate cooperation to promote the environmental, economic, and social sustainability response to the design issues on behalf of the community. The basic premise is that all participants, from business interests to the local community, are on equal footing. Roundtable/Consensus Building WEAKNESSES • Their composition normally precludes wider participation, such as academics and professionals • Requires considerable preparation • Requires highly skilled facilitation strategies and clear goals and objectives to be shared between the Design Team and City Staff • Possibility exists that it may be dominated by a vocal few or interest if the composition of the participants is not carefully curated STRENGTHS • People are brought together as equals • Encourages open discussion and helps break down barriers • Confronts issues rather than people • May produce innovative solutions • Aims to create ‘win-win’ situations, rather than ‘win-lose’ scenarios 81Item 2B-132 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Some lessons learned that we have obtained from previous projects where we have conducted engagement and outreach include the following observations, which we will incorporate and account for in the development of the Community Engagement and Outreach Plan: • We will develop a plan that seeks to engage people early in the process; • We have found that small group discussions are more productive than large group discussions; • We will incorporate methods that strives to meet people where they are as much as possible; • During discussions, we will strive to facilitate understanding, meaningful dialogue and neutral deliberation of ideas and concepts; • We will be responsive and appreciative of participants’ time and efforts; • We will seek to identify existing inequities, use community expertise and communicate impacts; • We will build accountability into the Community Engagement and Outreach Plan focused on follow-through; • The plan will seek to balance and synthesize the voices of those who cannot attend meetings vis-a-vis those that do attend and comprise the vocal few; and • The plan will target a variety of venues and locations for engagement beyond relying only on large, public in- person meetings, including online methods - such as surveys and discussion forums - and smaller. Ultimately, we believe that the City of Palm Desert is going about this process in the correct way because we also believe in the benefits that a sound, well-crafted, and sensitive Community Engagement and Outreach Plan can bring about, and we are excited to be partners with the City in this endeavor. We know that together, the IW+CGA NSRP Design Team and the City can capitalize on the benefits of the public process because: • It makes the process and the projects more legitimate by allowing decisions to be arrived at through an open, equitable and inclusive process, and it reflects the broadest and greatest good for the community as a whole; • It creates a more informed community by disseminating information, fosters the daylighting of conflicting ideas, highlights and prioritizes those aspects that are for the greater community good, as sets a foundation for shared interests to flourish and materialize; and • It generates support for the project, how it comes about, how its formulated, and it is informed by the process, because decisions are generated with the focus of implementation and allows participants to see and witness the results of their involvement. 82Item 2B-133 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park DESIGN APPROACH When approaching the design for the two identified locations for a future regionally significant park identified by the City, the IW+CGA NSRP Design Team will build upon public input with a holistic, research-based process that includes careful review of historic and existing conditions to reveal and discover what inherent opportunities and constraints exist to generate a high-quality, desirable, and well-articulated park design. Of note during the design process will be an emphasis on the inter-relationships between key critical components: human experiences, ecological issues and considerations and infrastructural systems needed to support a lively, vibrant, and desirable destination park. This initial and thorough analysis will set the foundation for how we approach the development of the design resolution, resulting in a design solution that is uniquely tailored to the needs and ethos of the City of Palm Desert and their residents. Additionally, ensuring the careful intersection of these design considerations will serve to illustrate the performative qualities of each individual framework, while revealing necessary overlaps or connections that are needed for the seamless functionality of the eventual park. This is particularly critical with this project because the City has already identified that a desired outcome is that the park have regional appeal, and its size and prominence in the community has the potential to serve as an important catalyzing element and contributor to the continued investment in the City’s observable high standards of living and the high quality of public spaces. The frameworks that we seek to identify and intersect through this process will include: • Economic realms – focusing on the planning related impacts of the future improvements and how they can contribute to the overall development and economy of the area; • Social realms – focusing on how the park project and its amenities, particularly its planned uses and programming, can build stronger communities by providing opportunities for socialization, community-building, and ensuring that equity is achieved in a manner that is multi-generational; • Environmental realms – focusing on using the park and its facilities as ‘green’ lungs and sponges in the area, facilitating greater carbon sequestration, heat island effect amelioration, and, critically, ensuring that the selected park location is compliant with all CEQA requirements; • Ecological realms – focusing on opportunities for wildlife habitat and the use of natural landscapes and planting material for greater resiliency to the extreme desert conditions and that promote water conservation and re-use; • Hydrological realms – focusing on using the park and its facilities as passive sponges facilitating opportunities for groundwater recharge, and low-impact development stormwater strategies; and • Infrastructural realms – focusing on the needed systems to provide services, access, wayfinding, safety and security, event opportunities, and future-proof components to ensure potential adaptation of the park to remain relevant to ever-changing trends in park usage patterns. During the development of a conceptual design approach, our IW+CGA NSRP Design Team will explore opportunities to fulfill the untapped and innovative opportunities that will elevate the project beyond just a standard park to a public space that seeks to become a cohesive component of the identity, character, and daily life of the Palm Desert community. Our Design Team will be dedicated to leveraging placemaking opportunities to help the City reinforce their ongoing economic development efforts and provide tangible benefits through objective-oriented solutions that can be implementable. A critical component of this is to ascertain what are the key success metrics that will generate creative, consistent, and high-quality programming. This will generate a transformative project with a wide array of amenities and uses that serves as a destination, while showing respect to abutting property owners and their concerns for access, safety, security, and privacy. 83Item 2B-134 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Once the design process is underway, we will make efforts to iterate design solutions and test them through the public outreach process to arrive at solutions and a vision that is supported by data and consensus. The goal here will be to push the envelope, find opportunities to innovate, and encourage discussion among residents in the face of new and exciting possibilities. In communicating our designs, our Design Team will be respectful, frank, deliberate, and transparent. OVERALL SCOPE OF WORK FRAMEWORK General Services – Services needed to administer the project and deliver it to the client. These include general project management services, Quality Assurance and Quality Controls processes, coordinating with subconsultants, etc. Foundation Data-Collection Phase – Collecting all necessary background and foundational data needed to provide the services and generate a design. Public Outreach Process – IW+CGA Team will engage in a public engagement process in partnership with the City. This will include the preparation of a Public Engagement and Outreach Plan, with a focus on obtaining the most inclusive and equitable process as possible. An outcome of the engagement process will be to define program, approach and design components for the two park sites in question, as well as generate a series of outcome-driven action plans that are to be implemented in the conceptual design phase to follow. Conceptual Design Phase – IW+CGA Team will work closely with City Staff to develop the conceptual plans that identify the size, location and metrics of the many components that need to be included. The objective of the conceptual plan will be to provide layout strategies to-scale on a surveyed base, identifying the final programming and uses of the future park, and finalizing all the areas and inter-relationships of uses and components to be included. This will also serve as the basis to define and perform any added CEQA compliance needs and processes. Schematic Design Phase – Based on the approvals and directives of the Conceptual Design, the IW+CGA Team will further develop the design under Staff direction to the point that it meets the criteria for submission to the City Council for approval. This Phase will include an Engineers Estimate of Probable Cost to the proposed plan’s cost against the expressed estimated construction budget of estimated funding noted for park and off-site improvements. These efforts will be considered the 30% Design Plans, including cost estimates. Design Development Phase – Development of construction plans and detailing to a level of completion consistent with 70% completion of the final construction plans. This phase will be based on the sign-off and approval of the Schematic Plan. Sign-off will serve to memorialize consistency with the design intent, as it was presented to and approved and/or directed by the City Council at the completion of the Schematic Design Phase. In addition, the IW+CGA Team team will assist in all permitting required for the construction of the park. Biddable Documents Preparation Phase – Development of construction plans, construction detailing, and specifications up to 100% completion level and the preparation of technical specifications, where needed, to provide to the City in preparation of the bidding process. Bidding and Awarding Assistance Phase – The IW+CGA Team will be assisting City Staff in the preparation of the bid award process, including the preparation of the bid tender form for inclusion in the solicitation package, assisting in the drafting of comparable past experience requirements to be required of prospecting bidders, distribution of the bid packages, provide responses to Request for Information (RFI) that may result in the issuance of addendums during the bidding phase, verifying comparable work, and issuing an analysis with an overall evaluation of the bidders accompanied by a recommendation for award. 84Item 2B-135 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Construction Support Phase – The IW+CGA Team will satisfy the scope items listed in the RFP to include all elements without exception. In order to meet these commitments, we embed our organizational structure, communications, and delivery into a seamless process, generally categorized into four (4) larger themes: • Project Coordination • Project Financial Oversight • Pre-Construction Phase • Construction and Project Close-out The IW+CGA Team approach to ensuring that complex design and construction projects get delivered through good, solvent project management involves the deployment of proven strategies that will be utilized by the design team. Together these comprise our approach to project coordination and are based on six (6) critical steps: KEY SCOPE CONSIDERATIONS STEP 1: DEFINING THE CRITICAL PROJECT SUCCESS FACTORS Defining the critical success factors is our first step towards ensuring that we understand, as a team, what the ultimate expectations are of the project at hand by the public, elected officials, staff and stakeholders. This understanding underpins all decisions that will be made and will help to guide the metrics for the project, and the ability to derive this understanding comes from a close collaboration and open dialogue between the various parties shaping and guiding the project. Specifically, in the case of this park development, decisions about what the final outcome of the project should need to be made through an ample exploration of all the options on the table, tempered and informed by the direction obtained either from the City and an outreach component to include the community that will be impacted and catered to. We recognize that as it stands, the selected park location provides a great and unique opportunity to: • Provide connectivity to the direct, and indirect, urban context; • Establish an integrated, unique, and resilient community-focused identity; and • Activate the spaces with multi-generational and community-strengthening opportunities. Our goal is to align these opportunities with the directives and values of the Community, as they may well serve as opportunities to augment what the project has to offer and make it a key highlight project for the City. STEP 2: DEPLOYING THE EXPERTISE AND KNOWLEDGE OF THE PROJECT TEAM MEMBERS TO INNOVATE We believe that the seamless collaboration of the project team with City Staff will be the most successful driver for the success of the project, and we have selected the appropriate people to ensure that we can deliver the best solutions to satisfy this project successfully. While having the right people is important, we go a step beyond by capitalizing the offerings of knowledge, experience, and ideas each team member offers through collaborative processes of ideas and solutions development. This empowers each team member and City Staff with the ability to bring issues to the table to identify and resolve design conflicts early on. Long-term, over the life of the project, this results in a smoother transition from design to construction and in a dramatic reduction of conflicts during construction. It ensures that we meet the expectations of the Palm Desert community, whom we are there to serve. 85Item 2B-136 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Building upon how the critical project success factors are defined, the IW+CGA Team will have routine collaborative, in-house design sessions to identify the various opportunities where the metrics and desires for the projects can be achieved, track progress, and ensure that any competing and conflicting issues are met. We would encourage the participation of City Staff at key milestones to ensure that design decisions and recommendations are being made in light of the needs and desires of the City - factoring both issues of design, operations and maintenance. It is through a collaborative, real-time response design strategy that the Team will generate workable solutions. STEP 3: CHARTING A WORKFLOW AND A CRITICAL PATH THAT IS CUSTOMIZED AROUND THE SPECIFIC, UNIQUE ISSUES OF THIS PROJECT Upon award of the project, IW+CGA Team will meet with City Staff to clarify specific requirements of the project scope, specifically the City’s vision, residents’ and community requests, commitments, and define the measurable performative outcomes for design that will deem the project a success. The Project Manager (PM) will prepare and submit a project schedule to the City. Once the detailed scope and schedule are approved by the City, they will be provided to the IW+CGA Team members at an internal project “Kick-off Meeting.” The primary purpose of the “Kick-off Meeting” will be to: • Clarify the Quality Control/Quality Assurance requirements to be followed; • Discuss the critical design elements affecting the overall schedule; and • Review methods to ensure effective communication is maintained throughout the design process. In conjunction with all necessary design research, document acquisition and inventorying; the project team will perform a design survey, while simultaneously beginning the utility coordination process by sending out utility information request letters to all utility owners within the project limits. Additionally, coordination with key stakeholders, facilitated by City Staff, may also occur at these early stages to introduce the Project Team to the key community members and begin the public outreach process. Once all the information has been assembled through the inventory and data collection phase, design schematics and analyses will begin. Site visits to the park to confirm utility and survey information, as well as to familiarize the Project Team with the controlling design elements and issues that the community may have already expressed concerns about. These site assessments prove to be critical throughout the life of the design project, and thus is something the Team will engage in periodically. A design strategy will be developed to convey a theme that will support a branding strategy. Once approved, that conceptual design will be further developed through the schematic design phase, where additional detail and preliminary engineering will be conducted. The schematic plans will be utilized to begin the pre-application process with the review and permitting agencies, as well as any relevant stakeholders. Once City Staff and the stakeholders’ input have been obtained, the Project Team will enter the design development phase and permitting process. Throughout the design development phase, all intricacies of the design strategy will be further development for constructability. The construction plans will be developed incorporating all the design components developed and approved throughout the project’s schematic and design development phases. Once the client and regulatory agencies approve the final design, the construction documents will be finalized and issued for bidding. Throughout the process, the Project Team will be involved in multiple meetings with the City to be sure the project is moving in the intended direction, conforms to required standards, and remains on schedule. STEP 4: FINANCIAL OVERSIGHT STRATEGY Understanding the financial model (where the funding is coming from, the sources of expenditures, and any potential limitations placed on the design) is important to the success of this project. In order to achieve this, the 86Item 2B-137 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park Team will carefully track the project construction’s estimate from the early stages of the project and iterate them with additional detail commensurate with the level of details of the design or construction plans. This is critical to, as current market costs change daily and are severely impacted by shortages of materials and interruptions to supply chains. Additionally, any specific allocations will be identified and the specific improvements eligible to be expensed to those sources will be ear-marked and identified for good project accountability. Appropriate contingencies will be included and utilized during the early stage cost estimates to account for level of detail that is not yet completed. The contingency will reduce as the plans approach construction document quality. STEP 5: PRE-CONSTRUCTION PHASE Develop Project Action Plans and Milestone Schedules: Actionable, result-driven project management strategies guarantee success, as they provide opportunities to quantify the efficiency and goal-fulfillment rates of the Team. We will generate these action plans by discipline and ensure that they become an embodiment of the critical project success factors identified together with staff during contract negotiation and the kick-off process. Nevertheless, in conducting preliminary research to prepare for this RFP response, we have already ascertained the following for each component: Urban Design and Community Outreach: The Project Team will inventory the existing site conditions, analyze the park design, and evaluate opportunities to provide overall enhancements that can improve the potential issues available through design innovation opportunities, especially as they impact fronting properties and nearby or adjacent uses, such as the schools. Civil/Roadway/Drainage Engineering: A possible design consideration that is available within the existing conditions includes the opportunity to provide sustainable, low impact development solutions: both in grading, drainage, and planting. Existing conditions will be analyzed and assessed in order to be brought into compliance as part of the project. Additionally, close coordination and collaboration with our Team’s traffic engineer and urban designer will occur in order to thoroughly explore all opportunities for streetscape improvement elements. Traffic Control/Maintenance of Traffic during construction of the improvements is a critical scheduling and design component. Utility Coordination will rely on obtaining design tickets and identifying Utility Agency Owners/Providers (UAO) with facilities within the project limits and initial field reviews conducted in an effort to identify potential conflicts or limitations. Early and proactive communication and coordination with the UAOs is a critical element in this process, as sometimes the UAOs can suffer from delays in responsiveness. The coordination effort will focus on early identification, conflict avoidance and planning for utility adjustments and relocations as-needed. The Project Team fully understands the necessary commitment and level of effort involved to successfully complete this task so it does not hinder the design process or construction schedule. Traffic Engineering: The action items that will be addressed under this component will revolve around ensuring that the design solutions are compliant with applicable standards, where needed, and where opportunities for innovation can be accommodated. These will include considerations on design strategies for traffic calming, the design requirements for incorporating bike usage, safety enhancements for pedestrian connectivity, and strategies for potential improvements at the two book-end intersections, as they dead-end at the North Sphere Regional Park. Lighting: The park will be in need of lighting. Pedestrian scale lighting, performative lighting, and up-lighting for landscaping and street lighting will all be considered for their practicality and for their adherence to an overall design aesthetic package to achieve a new image for the park. Our team has experience coordinating for service 87Item 2B-138 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park point upgrades or relocations, where necessary. Additionally, selection of efficient LED fixtures with full cut-off and ease of maintenance and upkeep will be an important consideration that will be taken into the design, while considering the brand and identity the City envisions. Planting and Experience Design: The planting design palette will include considerations for the human experience and the recognizable, memorable quality that can be achieved through good design articulation. In developing the design, the Project Team will take special care to evaluate green design and sustainable alternatives, informed by specialized research on the site’s conditions, hydrology, and site characteristics. An important objective will be to implement landscape strategies and streetscape improvements that foster increased pedestrian safety, promote good tree and canopy coverage and health, and upgrade community aesthetics that employ the practices of water conservation (through the use of Xeriscape principles and appropriate plant detailing to ensure proper root-growth and preventative infrastructure impacts), as well as ensuring that the benefits of sustainable stormwater management practices through the use of landscaped bio-swales, pervious pavement systems, and other strategies can be capitalized upon. Additionally, the careful selection of planting to minimize the need for irrigation or long-term maintenance will be supported by prioritizing plant species that are native and/or have extreme- and high-tolerances for drought. Quality Assurance/Quality Control: Throughout the design process, the Team will monitor and report on the progress, schedule, and cost estimates. Additionally, throughout the design process, the Team will implement our Quality Assurance/Quality Control process. This process consists of a peer review procedure, where a design group of internal third-party, in-house professional designers, not directly involved with the project, will review the plan documents with a fresh perspective. They will make observations and generate comments that will need to be further addressed and resolved by the Project Team. The multi-disciplined review process also consists of a constructability review by a member of the Construction Department. This review specifically ensures that the plans make sense from a construction perspective and is intended to minimize potential conflicts, errors or omissions in the field during construction. STEP 6: CONSTRUCTION AND PROJECT CLOSE-OUT Bidding and Construction Administration: The IW+CGA Team has experience assisting our clients in all aspects of bidding, including assistance during bidding, attending the pre-bid meeting, creating minutes, addenda preparation, responses to contractor RFI’s and review of the bid package for recommendation of the lowest responsive and responsible bidder. As the design professional of record, we will provide the necessary support to provide post design services. Once the contract is awarded, post design services include a hand-off meeting with the City and construction administration leader, a pre-construction meeting with the contractor, review and approval of shop drawings, responses to RFI’s, and support to the Construction Project Manager, as-needed during construction. The IW+CGA construction team is prepared and committed to provide expert services such as contract negotiation, implementing quality control and assurance programs, contract document review, shop drawing logging and review, administration of contractor RFIs, observation of field activity to assure construction is completed in accordance with construction documents, environmental and NPDES monitoring, field report and documentation review, as-built review and record drawing preparation, agency/permit closeout documentation, and certifications. Project Close-Out: After substantial completion, each discipline from the IW+CGA Team may conduct an on-site inspection and create a punch list log for the Construction Project Manager. The Construction Project Manager will then review the log, compile all disciplines, and submit to the contractor for action/correction. Simultaneously, 88Item 2B-139 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park the Project Team may work with the contractor to review the project as-builts, warranty submittals, as well as any operating/owner’s manuals required for the specific product. After reviewing the final, approved as-builts, the Design Team will work towards submitting the record drawings to the permitting agencies in order to close-out any/all open permits. Lastly, the IW+CGA Team may compile a final report and a presentation to the Commission to memorialize the completion of the project. QUALITY ASSURANCE/QUALITY CONTROL IMPLEMENTATION It is important to note that the IW+CGA Team’s philosophy and corresponding process to assure quality in all our designs and work products integrates the following key components: Initial Quality of Design: The first step of the QA/QC process is to ensure that the design is of a “high initial quality”. In other words, the preliminary design is one that has been carefully thought through and analyzed by an experienced pard designer. Multi-discipline Peer Review: The next step in the QA/QC process is the performance of a multi-discipline peer review. This phase is undertaken by a team of designers from various disciplines within the core team so that potential improvements or innovative ideas can be introduced to further improve the initial design. Design-Decision Documentation: Documentation is an important part of all projects. It is critically important to fully document the assumptions, reasoning, metrics, and calculations that are all leading up to any key design decisions made on a project, particularly if safety issues are involved. The documentation not only provides good records, but it presents another opportunity to ensure that the project is well-aligned with the goals and objectives that it needs to meet.. Constructability Review: The constructability of a project is an important facet to consider during each phase of design development. When a preliminary design is nearing substantial completion (70% plans), an in-house constructability review by our in-house Construction Experts is completed. Value Engineering: All projects will require some amount of value-engineering. An integral part of the design process is to produce a cost-effective project for the owner or client at all stages to eliminate the need to perform large component cuts at the end of the project. This is also important to ensure that the Team manages the expectations of the community and that the teams makes promises that can be delivered. Schedule and Budget: Budget and schedule controls and QA/QC practices are essential with any project. Both IW’s and CGA’s many repeat clients attest to our capabilities to meet time and cost budgets, often completing projects ahead of schedule and below budget. We believe that in addition to using state-of-the-art estimating and scheduling software, a well-trained and experience team of Project Managers is essential in predicting where problems may occur or arise, so we can be proactive in addressing their potentiality. Controlling Costs to Minimize RFIs and Change Orders: Conflicts during construction and the generation of RFIs and Change Orders are generally a result of a lack of either proper and adequate investigation of the site’s constructability issues or a lack of adequate coordination among and between the various parties contributing to the development of the overall construction set. Both IW and CGA take a ‘head-on’ approach to both of these potential conflict areas by understanding that there are weak-points that could potentially result in costly corrections during construction. From the onset, our approach to the development of proper and adequate design investigations is fundamental to setting the process on the correct course. Thorough and adequate surveying, utility documentation and sub-surface investigations are an absolute essential component of the technical foundation of any project. While design ideas and iterations are being developed by the creative design team, utility coordination, cost explorations with utility companies and infrastructure analysis are conducted to evaluate their impact on the 89Item 2B-140 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park future design and cost. This will identify opportunities to highlight potential risk factor in the implementation of the project. Once the project development enters the technical plans development phase, collaborative design meetings are held routinely with all parties involved. The creative design team will be present to ensure that the vision of the project remains integral to the design solution, while scenario-building for each of the various conflict areas are highlighted and resolved among the various contributing professional disciplines. Depending on the complexity of the project, plans are routed, at a minimum, at 30-60-90% intervals of development through our in-house quality control process, where third-party reviewers from various disciplines assess and evaluate the information on the plans and seek for potential conflicts so they can be identified and resolved. At times, these third-party reviewers are in-house staff that are not directly related to the given project’s team. Because both IW and CGA have a large contingent of municipal plans reviewers on hand serving various different municipalities, these key individuals are generally the ones reviewing the plans at each of those 30-60-90% intervals. However, for more complex projects, before plans get to the formal 30-60-90% interval reviews, interim ‘standing plans review’ meeting are held, where process plans are reviewed collectively among the technical design team in anticipation of the formal review and to which at least one third-party engineer is involved. These internal processes are a large contributor to minimize and eliminate potential conflicts in construction that are design related. RFIs and Change Orders cannot realistically be entirely omitted from any project. Contractors will always submit RFIs in a persistent search to minimize expenses on their side, facilitate their constructability and maximize their profitability. Additionally, sometimes because of expedited scheduling or lack of initial resources on the client’s side, corners may be cut at the initial investigation phases of the project that ultimately result in unforeseen circumstances during construction. While either of these cannot be entirely omitted, our in-house process ultimately creates enough familiarity with all project components by the various contributing team- members that resolutions can be addressed promptly and in a manner that is generally economically favorable to the client. 90Item 2B-141 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park COST ESTIMATING CGA’s predominant services have been entirely public-sector-driven, and as such we fully understand that cost overruns are a huge burden on the public procurement process and our clients’ ability to deliver a promised project to the community within the allocated budget that has been adopted. As such, we approach cost estimating with the understanding that it plays a viral role in the success of a construction project. As such, we understand that proper cost estimating can: • Improves plans; • Saves money; • Allows for better bid comparisons; and • Reduces risk. We believe that construction costs during the design phase should be as closely aligned to the expenses that the potential contractor will have, as opposed to general ball-park costs arrived at by unit costs based on areas. These costs should reflect: • Contingencies and Variances to cover unexpected conditions that can arise or to cover cost increases that can result from change orders, delays, inclement weather, or market volatility. • Equipment: Mark-ups to reflect the cost of any specialized equipment that may be needed, given the uniqueness of the project. • Indirect Costs to reflect general conditions, permit and inspection fees, administrative expenses, overhead, insurance requirements, bonding, security, and utilities. • Labor Costs that are impacted by locally driven wages and their related costs factored by the number of workers and the necessary hours of work, including overtime needed to meet the client-determined schedule. • Materials Costs, with a key understanding of how market fluctuations and cost volatility can be accommodated. • Professional Fees for any incidental specialty engineering components of any project element. • Quality-related Costs that impact the budget, understanding that top-of-the-line finishes and material selections, superior amenities can deliver an aesthetically impressive design but generally at a more expensive cost. • Other Incidental but critical expenses assessed on a case-by-case basis, such as environmental remediation, demolition, disposal, or client-mandated requirements that impact construction, such as project phasing. Costs are generally arrived at through careful research and at the confluence of various sources, depending on the specifics of the project. In the past, CGA has relied on three (3) key sources: • Historical Data: Many of our cost estimation methods have relied on historical data, such as the cost per square foot to build past components in previous or ongoing projects, the average labor costs per hour for trade specialties, and the units of work, such as the cost per element. Because CGA has various ongoing projects in construction at any given time, in addition to having a strong and robust Construction Engineering and Inspection (CEI) department overseeing the construction of projects designed by others, our capacity to keep accurate and up-to-date tallies on costs is a resource that has proven reliable. • Cost Research: In order to access the most current cost data, CGA has relied also on gathering contemporaneous cost checks in order to increase accuracy. This can be achieved through our long-standing and working relationships with various construction companies with whom we have performed past work with through design-build partnerships. Where these don’t provide a reliable cost data-point, we will rely on publications such as the Walker’s Building Estimator’s Reference Book and industry other databases, such as RSMeans, 91Item 2B-142 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park where they perform cost research by frequently sampling rates in hundreds of locations for labor, materials, equipment, and contractor overhead. We have also relied on incorporating current cost indexes, which reflect trends in prices for various construction inputs, as well as productivity and inflation via sources such as the Turner Building Index modified for localized regional variances. • Expert Judgment: The ability to quickly tap into expert judgment of our highly skilled and extensively experienced staff, either internally within CGA or via our parent company SAFEbuilt, gives us an opportunity safe-check costs and method-selection that impact costs. CGA always relies on bottom-up construction cost estimating strategies, where we calculate total cost by adding up the cost of each input on a construction project. This may seem taxing for the early stages of design iteration, but when accompanied by a heightened contingency multiplier it generates a reliable and predictable forecaster of the eventual costs. These contingency multipliers vary depending on the stage of project development: • 45% During early conceptual design development phases • 40% During schematic design development phases During Design Development: • 30% at the 30% construction plans iteration phase • 20% at the 60% construction plans iteration phase • 15% at the 90% and 100% construction plans iteration phase These percentages are our given norm, but they can be modified depending on the complexity of the project. Additionally, given the recent volatility in market costs for materials, CGA does not recommend calculating the contingency for construction at less than 15%, even for small projects. In order to improve the accuracy of our estimates, CGA can employ the utilization of a three-point estimate methodology, whereby high-, mid-, and low-point unit costs are collected in order to generate a range of costs that can help guide design decision-making. This has been incredibly valuable in some of our more complex parks and open space projects where community input requests don’t align with the budget allocation that has been set in place by the government agency. As such, they are an essential tool to not only forecast the potential cost of specific components, but to also assist in conflict facilitation, community buy-in and design resolution through the public outreach and design adoption processes. 92Item 2B-143 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park ANTICIPATED SCHEDULE OF TASKS We have evaluated the scope of work and have acknowledged that the City would like to have the project out to bid in approximately 18-months’ time. In order to achieve this, we have carefully looked at the needs of the project and have determined that it may be completed within the allotted time; however, this will be subject to change, depending on the public engagement process. Given any situation, the IW+CGA Team is able to be flexible enough to modify the schedule and resources needs to address any modifications to the scope or budget, accordingly. The following is an anticipated timeline we envision would be an appropriate manner to deliver the project within the 18-month timeframe. You will note that we extended the time period for the public engagement to 1 year instead of the 6-months noted in the issued addendum. We believe that this additional time will assist in providing the flexibility needed to hone in on what the community would like to see happen at both selected sites, as well as account for necessary lead times to have items included in agendas and heard at pre-scheduled Committee and Council meetings. While the public engagement process is underway, the IW+CGA Team will advance tasks where possible simultaneously to ensure the schedule is met. 93Item 2B-144 Tab E Fee Proposal 94Item 2B-145 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park ASSUMPTIONS AND BASIS OF FEES STATEMENT Please find the anticipated, proposed fee structure included on the following page. We understand that this fee schedule is only an anticipated, suggested cost that we envision for the project. However,we also understand because of the engagement plan and its deployment have not yet occurred, there are many unknowns that will need to be resolved throughout the project phases and therefore may require modification of the anticipated fees. The IW+CGA NSRP Design Team is ready and willing to work closely with City Staff to arrive at a more refined and tangible fee schedule arrangement once these unknowns are daylighted. In order to grant the City as much flexibility, we would recommend that the Public Engagement and Outreach Plan and Process be tracked separately on an hourly basis with a maximum not to exceed of $98,120.00. By establishing the engagement tasks of the contract under an hourly structure, the City and the IW+CGA NSRP Design Team will not be tied to a lump sum amount, and if less of that money is used, then it translates to savings for the City. Separately, we would recommend that the Project Management, Conceptual Design, Construction Documents, Bidding and Construction Support be tracked under a second contract, based on a lump sum fee. We are under the impression that there may be a possibility where designs will need to be developed for both of the identified sites. Although we understand that this may change as a result of the public engagement process, we needed to make some assumptions in order to provide a cost proposal as requested by the City. The assumptions reflect two possible scenarios: • A 27-acre park at the Millennium Specific Plan area, PLUS a 5 Acre Community Park at the alternate site, PLUS a connectivity plan between them, OR • A 34 acre Park at the alternate site, PLUS a 3-acre Community Park at the Millennium Specific Plan area, PLUS a connectivity plan between them Overall, our assumptions are based on the possibility that these scenarios may result in approximately 40 acres of new parkland to be developed. Based on historical data, we anticipate that the cost per acre for the new parkland may be estimated at $265,000 per acre, resulting in an investment of $10.6 million dollars in park construction costs plus a much needed 20% contingency to account for unforeseen conditions and the current volatile cost escalations for materials and labor we are experiencing nationwide. This will result in a grand budget total of approximately $12.72 million. Based on the assumed construction cost of $10.6 million, our fee proposal for all tasks (excluding public engagement) amounts lie within industry-acceptable standards. Generally, professional park design and engineering fees (excluding public engagement) are estimated at approximately 10% of the overall construction budget, which we are below. Furthermore, acceptable breakdowns for park design fees should generally follow the following allocations: • 5% allocated to Project Management, Quality Control • 80% allocated to Design, Engineering, and Preparation of Construction Bid Documents • 5% allocated to Bidding Services • 10% allocated to Construction Support Notwithstanding all the above, we reiterate that the included budget is being provided as a suggested cost proposal, but will need to be further refined as we engage the City, narrow in on the scope and deliverables once the public outreach process is complete, and finalize what the ultimate outcomes are. Towards that end, the IW+CGA NSRP Design Team is willing to work closely with the City to refine these anticipated costs and scope to meet the budgetary parameters established by the City. 95Item 2B-146 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park 96Item 2B-147 Tab F Resumes 97Item 2B-148 YEARS WITH THE FIRM 10 YEARS OF EXPERIENCE 35+ EDUCATION M.S., Civil Engineering, Rice University B.S., Civil Engineering, University of Indonesia Fundamentals of Personnel Laws for Managers and Supervisors Funding Public Works Programs Contract Administration & Change Orders Core Curriculum CEQA/California Land-Use & Planning Law Advanced Subdivision Map Act CERTIFICATIONS AND LICENSES CA Registered Professional Civil Engineer No. 44779 Mr. Indrawan has more than 35 years of civil engineering experience, including 30 years of service with municipal agencies. His diverse experience allows him to bring a clear understanding and considerable depth to any project, contributing to the successful delivery of all projects. Joe possesses excellent communication skills, providing high level customer service in a professional manner at all times. Joe is a strategic thinker and an innovative problem-solver, making him a strong asset to all projects. JOE INDRAWAN, PE Principal-in-Charge | Civil Engineer Land Development Projects Successfully trained and mentored a number of junior engineers to process and manage land development projects and perform plan check activitiesChino, CA Mill Creek Recreation Plan Represented Chino in partnership with the City of Ontario in the development of Mill Creek Recreation Plan - a regional storm water quality management plan for the New Model Colony and The Preserve Chino, CA Associate Civil Engineer Supervised City staff of engineers, technicians and inspectors. He managed major land development projects (i.e., residential, commercial and industrial), and oversaw plan check activities and collection of user and development impact fees Chino, CA Sub-Area IFacilitated a successful collaboration among several developers and agencies for the development of Sub-Area I - a nearly 10 million square-feet industrial complex, which included a $2M Kimball Avenue Street and Storm Drain projectChino, CA Associate Civil Engineer - Assistant Civil Engineer Managed entitlement projects and performed plan check activities for residential, commercial and industrial developments, including writing conditions of approval (COAs) and staff reports to the City Council Corona, CA Municipal Engineer - Interwest Consulting Group - 2012 - Present Joe acted as a contract City Engineer for the City of Eastvale, managing day-to-day operation of Public Works/Engineering staff, Land Development and Capital projects teams, preparing and managing operational and capital projects budgets, and handling general public complaints related to right-of- way and traffic issues Eastvale, CA Civil Engineering Manager, Land Development, CIPServed as Acting City Engineer in City Engineer’s absence. He managed Land Development, Capital Improvement, Transportation Planning, Permit, Development Review/Plan Check and Inspection Services and ensured that all functions complied with Federal, State and Municipal standards and regulations Chino, CA Planning and DevelopmentSuccessfully managed the planning and development of the first phases of The Preserve and College Park Specific Plans, including Chaffey College and Ayala Park Expansion Chino, CA CIP ProjectsEffectively oversaw the construction of $10M storm drain and street widening projects, $5M nitrate treatment plant, $4M waterline, and other CIP projects Chino, CA RELEVANT EXPERIENCE 98Item 2B-149 YEARS WITH THE FIRM 19 YEARS OF EXPERIENCE 23 EDUCATION Master of Landscape Architecture Florida International University (FIU) School of Architecture Miami, Florida B.A., Architectural Studies Florida International University (FIU) School of Architecture Miami, Florida PROFESSIONAL ASSOCIATIONS American Society of Landscape Architects The Underline - Design Advisory Committee Co-Chair Mr. Feoli leads the Landscape Department in creative design strategies for urban environments with specialties including urban design, contextual analysis, and branding. He has experience in coordinating design implementation within built-out urban environments, public outreach, and report preparation, where he will lead the effort in the creation of a graphically-rich, easily legible report. His experience has encompassed a wide array of project-types, and his strengths lie in client responsiveness, project organization, public outreach, connectivity plans, streetscapes and urban interventions, park design, and form-based urban designs and planning strategies. GIANNO FEOLI, ASLA Director, Landscape Urbanism and Design Rolling Oaks Park Passive park design with trails and custom signage Miami Gardens, FL Dania Cove ParkWaterfront passive park with shoreline stabilization, lawn areas, boardwalk and educational signage Oakland Park, FL Harbor Isles Dog ParkDog park and bio-swale passive drainge elements North Bay Village, FL 530 Crandon Blvd Civic Park Passive park with custom artwork and specialty design treatmentsLocation Built & Urban Form Study Development standards study to promote redevelopment and public outreach Wilton Manors, FL City-wide Urban Forestry Master Plan Urban forestry master plan and inter- departmental implementation tool-kit Miami Beach, FL Gateway FeaturesEntry feature sculptural element design and permitting with FDOT-D6 Doral, FL Corridor Zoning & Redevelopment Study Form-based code zoning for redevelopment areas with a focus on embedding good design articulation requirements as an incentive-based program Doral, FL Doral Boulevard Beautification Master Plan Streetscape master plan and frontage zoning recommendations Doral, FL North Beach Oceanside Park30-acre beachfront park design Miami Beach, FL Lloyds Estate Resiliency Project Drainage improvements with environmental education componentsOakland Park, FL Middle Beach Recreational Corridor - PH 2 New 2-miles of multi-use trail on state- owned lands Miami Beach, FL Middle Beach Recreational Corridor - PH 3 Replacement of wooden boardwalk with a multi-use trail on state-owned lands Miami Beach, FL Oakland Park StationEvent plaza design in the Culinary DistrictOakland Park, FL 98th Street Park Community park with playgrounds, restrooms and synthetic turf areasBay Harbor Islands, FL 92nd Street Park Community park with flexible lawn, parking and a dog park Bay Harbor Islands, FL Beachwalk Master PlanMulti-use trail design on state-owned lands Surfside, FL RELEVANT EXPERIENCE 99Item 2B-150 YEARS WITH THE FIRM 1 YEARS OF EXPERIENCE 44 EDUCATION Associate of Arts, Landscape Design/Horticulture-Orange Coast College, 1971 Bachelor of Arts Environmental Sciences/Landscape Architecture California Polytechnic University, 1973 CERTIFICATIONS AND LICENSES CA Landscape Architect No. 1657 ASLA Lawrence “Larry” has more than 44 years experience in landscape design. His experience includes irrigation requirements in construction, reviewing and approving landscape plans, inspections. Larry works closely with architects and engineers in reviewing drawings and specifications, scheduled, conducting and participating in project and corporate staff meetings. He oversees cost control/coding of all landscape projects and prepares budgets, estimates, bids, proposals, schedule, contracts, subcontracts, and work scopes. LAWRENCE “LARRY” MORITA, PLA Landscape Architect of Record President - Morita and Sons, Inc. Responsible for the daily management, supervision, coordination and successful completion of the design and construction phases of all regional projects; met the cost objectives with respect to designing, contracting, scheduling, estimating, purchasing and bidding of projects, including large complex projects, regional retail centers, banking, retail branches, corporate/office, major restaurants, light industrial, car dealerships and county and city public projects; coordinated with project managers team assignments during pre-construction and coordinated all constructability, estimating, cost control and procurement activities; coordinated resolution of constructability issues during design and coordinated pricing of alternative design concepts; participated in bid package scope of work and schedule preparation for all work packages and participated pre-bidding; pre-award meetings with owners and project manager; made recommendations for bid evaluations and contract award; and proven success in new account development, contract negotiation and closing, business retention growth CA Landscape Architect - City of Perris Coordinate with Easter Municipal Water District for all irrigation requirements in construction; write all comments for project acceptance and conditions of approval; review all revised landscape plans; final approval of landscape plans; inspection of progress during construction; final acceptance by City of Perris; review all incoming projects for City acceptance; and plan check landscape and irrigation plans for compliance of City specificationsPerris, CA Department Head/Landscape Architect - MSA Consulting, Inc. Provided on-site design management and quality control to ensure projects met time and budget requirements and were built in accordance with state and local requirements; coordinated and scheduled staff members workloads; work closely with architects and engineers in reviewing drawings and specifications; scheduled, conducted and participated in project and corporate staff meetings; oversaw cost control/coding all landscape projects; and prepare budgets, estimates, bids, proposals, schedule, contracts, subcontracts, and work scopesCA RELEVANT EXPERIENCE 100Item 2B-151 YEARS WITH THE FIRM 8 YEARS OF EXPERIENCE 35+ EDUCATION MS, Civil Engineering, Brigham Young University BS, Civil Engineering, Brigham Young University MBA Rushmore University, North Dakota CERTIFICATIONS AND LICENSES CA Registered Professional Civil Engineer No. 39425 CA Registered Professional Land Surveyor No. 6881 PROFESSIONAL AFFILIATIONS City and County Engineers Association Institute of Traffic Engineers American Public Works Association American Society of Civil Engineers Floodplain Management Association Craig has over 35 years of experience in the municipal engineering and land development industry. He has worked on a variety of high-profile projects and has in-depth experience in capital improvement programs, program management, development, and implementation. Craig is one of the few professional engineers that also has a professional land surveying license. This combination is important in resolving issues surrounding property rights, understanding legal descriptions and the various options with regard to land development. Craig has been responsible for all aspects of development review and conditioning of projects over much of his municipal career. He has worked on major road widening projects and been responsible for acquiring more than 120 parcels and temporary construction easements, working closely with legal counsel. CRAIG BRADSHAW, PE, PLSA CA Registered Professional Civil Engineer and Land Surveyor Associate Civil Engineer Duties included the preparation of engineering plans and specifications for various capital improvement projects, making him familiar with the permitting process for the AQMD, the Water Quality Board, the Los Angeles County Sanitation District, and the State Department of Transportation (Caltrans) Claremont, CA Civil EngineerResponsible for site selection analysis, structure analysis and construction of major structures Engineering Consultant Responsible for development land use application reviews, engineering plan checks, WQMP approvals, hydrology and hydraulic analysis approvals, and legal descriptions and subdivision map reviews; Also prepares requests for proposals, prepares budgets, responsible for capital improvement program budgets and implementation California CASTL, Inc. President of CASTL and provided professional civil engineering and land surveying services to residential development clientsCalifornia City Engineer and Traffic Engineer Responsible for City’s Traffic and Transportation Commission, right-of- way acquisition, capital improvement program, public right-of-way maintenance, Engineering Division, and subdivision of land; Prepared the City’s Five-Year Capital Improvement Program and Budget and was responsible for capital projects; review of environmental documents, traffic impact studies; land acquisition; technical review and approval of all legal descriptions and subdivision maps Claremont, CA RELEVANT EXPERIENCE 101Item 2B-152 YEARS WITH THE FIRM 4 YEARS OF EXPERIENCE 29 EDUCATION Master of Urban Planning, University of Kansas (1993) Bachelor of Arts, Architectural Studies, University of Kansas (1991) CERTIFICATIONS AND LICENSES American Institute of Certified Planners (AICP) No. 087875 LEED Accredited Professional (Legacy) PROFESSIONAL ASSOCIATIONS American Planning Association (APA) U.S. Green Building Council (USGBC) HONORS Fellow of the American Institute of Certified Planners (AICP), Class of 2020 Distinguished Alumna, University of Kansas School of Architecture and Design, Class of 2017 LEADERSHIP APA Board of Directors, Director at Large 2022 - Present AICP Commissioner, Region III (2016 - 2020) Silvia is a professional planner with vast experience throughout the U.S. and abroad. After starting as a public sector planner in the Florida Keys, Silvia’s subsequent private practice spans planning projects at every scale, in urban, suburban and rural contexts. She has directed numerous region-wide, county, and municipal comprehensive plans, many of which have received national or state awards for planning excellence from APA and other professional organizations. Silvia has also led community visioning processes, parks and open space plans, regulatory codes and design standards, university campus master plans, community revitalization processes, and placemaking initiatives. Silvia is a skilled Project Manager and an imaginative, dynamic facilitator, and storyteller who specializes in designing and executing creative public engagement processes. Her background and experience give her great competence and sensitivity toward the challenges of collaborating with diverse stakeholders in the planning process. SILVIA E. VARGAS, FAICP, LEED AP Principal Planner Land Use Plan, Major Street Plan and Ordinances Update Assisted the City of Mobile in updating the City’s Future Land Use Plan and Major Street Plan Mobile, AL Comprehensive Plan and LDC Analysis Reviewed and made recommendation regarding the effect of existing policies and regulations on the City’s economic vitality Winter Park, FL Pontificia Universidad Javeriana Campus Master Plan Bogota, Colombia Universidad de la Sabana Campus Master Plan Chia, Colombia Treasure Coast Research Park (TCERDA) Master Plan St. Lucie County, FL University of South Florida Tampa Research Campus Master Plan Update Tampa, FL University of South Florida Tampa 2005 Campus Master Plan Update Tampa, FL Florida Gulf Coast University Campus Master Plan Fort Myers, FL University of Miami School of Medicine Master PlanMiami, FL North Bay Village Planning Services Serves as the Village Planner, providing day- to-day planning and zoning service as well as well as leading special assignmentsNorth Bay Village, FL Town Center North Overlay Re-Visioning Led the execution of a values-driven public engagement re-visioning project for the City Sunny Isles Beach, FL Indiantown Land Development CodeDeveloped and implemented the public outreach and information program for CGA- led Land Development Code preparation process - the Village’s first Indiantown, FL Zoning Code UpdateDeveloped the public outreach and engagement plan for this CGA project which involves updating the City’s 50-year old Zoning Code Pembroke Pines, FL PlanIT, Pompano! Designed and executed the public engagement strategy for the City of Pompano Beach’s recent Comprehensive Plan Update Pompano Beach, FL Transit-Oriented Development District (TODD)Led the preparation of an amendment to modernize the City of South Miami’s TODD zoning district, including testing the proposed amendments through massing studiesSouth Miami, FL RELEVANT EXPERIENCE 102Item 2B-153 YEARS WITH THE FIRM 4 YEARS OF EXPERIENCE 5 EDUCATION Master of Landscape Architecture + Environmental Urban Design, Florida International University, School of Architecture, Miami, Florida - 2018 CERTIFICATIONS AND LICENSES Registered Professional Landscape Architect, Florida No. LA6667598 PROFESSIONAL ASSOCIATIONS American Society of Landscape Architects (ASLA) Broward Section Chair, Executive Committee - ASLA Florida, 2018- 2019 Member-at-Large for Public Relations + Marketing, Executive Committee - ASLA Florida, 2019- 2022 Public Relations + Marketing Chair, 2020 Conference Committee - ASLA, 2019-2020 SELECTED AWARDS + PUBLICATIONS 2020 Design Award of Merit, SIB Pedestrian Bridge Park 2020 Outstanding Study Award / 2021 Design Award of Merit, Wilton Manors Urban Form & Density Study 2021 Design Award of Merit, Himmarshee Streetscape 2021 Design Award of Honor, Miami Beach Urban Forestry Master Plan Mr. Mack is a Landscape Design professional, with over five years of experience in landscape and urban design, including park design and planting design for both publicly-funded and private projects. Mr. Mack has experience as an architectural fabricator and three-dimensional modeler for landscape architectural and furniture design. He contributes his experience in the creation of communication graphics, 3-dimensional renderings, providing schematic designs, fabrication strategies paired with parametric design, and the development of construction technical drawings. Mr. Mack is proficient in Rhino 3D, Sketchup, AutoCAD, the Adobe Creative Suite (i.e. Photoshop, Illustrator, InDesign, etc.), and other integral pieces to programs such as Grasshopper, Lumion, Rhino CAM, and Podium. DOMINIC JAMES MACK, III, PLA, ASLA Landscape Architect North Bay Road Oceanside ParkPerformed technical tasks including preparation of site plan drawings, fabrication strategies, and construction document detailing Sunny Isles Beach, FL Sunny Isles Beach Pedestrian Bridge Overpass Park Study Performed technical tasks including preparation of 3D modeling and rendering, site plan drawings, fabrication strategies, and construction document detailing Sunny Isles Beach, FL City-wide Urban Forestry Master Plan Urban forestry master plan and inter- departmental implementation tool-kit; assisted in the development of graphics and report documentationMiami Beach, FL Urban Form & Density Study Development standards study to promote redevelopment and public outreach; lead graphic designer for production of report Wilton Manors, FL Medley TOD Visioning Study Development standards study to promote redevelopment; lead graphic designer for production of report and all visual graphics Medley, FL Southridge and Wilbur Bell Playgrounds Two playground designs focsued on the benefits of nature play; lead designer and project manager assisting in conceptual design, production of construction documentation, and construction administration Miami, FL SW 2nd Avenue Streetscape Project FTL DDAPerformed technical tasks including preparation of site plan drawings, fabrication strategies, and construction document detailing. Contributed to the selection of materials, palettes, lighting and branding elementsFort Lauderdale, FL Middle Beach Recreational Corridor Phase III Performed technical tasks including preparation of site plan drawings, fabrication strategies, and construction document detailing Miami Beach, FL Paradise Park Developed preliminary design of conceptual site plan for a promenade focused on enhancing pedestrians’ experiences through ample sidewalks, furnishing, plazas and water features Key Biscayne, FL North Beach Oceanside ParkDeveloped conceptual design, produced full illustrative package for DRB approval, assisted in production of construction documents, leading construction administration services Miami Beach, FL 90th and 91st Streetscape StudyPerformed technical tasks including preparation of site plan drawings, fabrication strategies, and construction document detailing Cooper City, FL RELEVANT EXPERIENCE 103Item 2B-154 YEARS WITH THE FIRM 2 YEARS OF EXPERIENCE 20 EDUCATION B.A.A., Urban and Regional Planning, Ryerson Polytechnic University UCLA Certifications - 2006 Subdivision Map Act, 2007 Advanced CEQA CERTIFICATIONS AND LICENSES AEP Certification - 2013 Advanced CEQA AWARDS AND HONORS Moderator, “Transforming Disadvantaged Communities into Transit-Oriented Communities.” CA APA Annual Conference Moderator, “Think Outside the Parking Lot: High-Speed Rail’s Sustainable Access Plan.” CA APA Annual Conference Richard is an experienced Land Use Planner with a demonstrated history of California land use and environmental project management. Richard will support the Interwest team as a subconsultant and will use his expertise in Environmental Documentation (CEQA/NEPA) and Zoning Code. Additionally, Richard is experienced in Land Use, Environmental Law (CFR/ PRC), Site Design, and Legal Research. Richard is a strong community and social services professional with more than 24 years of experience. RICHARD WALKER CEQA Compliance / Zoning Code Support Consulting Planner Title 17 Zoning Code update as required to implement to the 2018 General Plan update County of Tuolumne, CA Consulting PlannerAccessory Dwelling Unit Ordinance County of Tuolumne, CA Consulting Planner Climate Action Plan County of Tuolumne, CA Senior Planner - Tulare County Special Use Permit (PSP) No. 18-049, and CEQA-EIR to allow an asphalt batch plant, concrete batch plant, and recycling of asphat and concreteTulare County, CA Senior Planner - Tulare County Feasibility Study for the 3.5-mile Rocky Hill Drive improvement project, completed for TCAG and Tulare CountyTulare County, CA Senior Planner General Plan Amendment, Zone Change, Tentative Parcel Map, and Site Plan for a 42- acre highway serving site Visalia, CA Yokohl Ranch New Town, Tulare County Resource Management Agency Primary responsibilities included the preparation of CEQA and NEPA documents and associated federal, state, and county permits for the 36,000 acres, 10,000 unit Yokohl Ranch new Town development project and project included a program EIR Tulare County, CA The Lake on Wilshire Project management, due diligence, feasibility studies, entitlements, and CEQA documentation for the Conversion of an existing 14-story medical office building into a 220-room hotel, construction of a new five-story; 70,000 square-foot multi-cultural and performing arts center, a 41-story apartment tower with 478 dwelling units, and 933 parking spaces Los Angeles, CA RELEVANT EXPERIENCE 104Item 2B-155 YEARS WITH THE FIRM 18 YEARS OF EXPERIENCE 18 EDUCATION B.S. Civil Engineering Florida State University Magna Cum Laudea CERTIFICATIONS AND LICENSES Registered PE, State of Florida No. 69035 Advanced Work Zone Traffic Control Local Agency Program & Florida Highway Administration Certification and Recertification CBT FDOT Specifications Package Preparation FDEP Stormwater, Erosion Control & Sedimentation Qualified Stormwater Management Inspector OSHA 10-Hour Construction Safety and Health. PROFESSIONAL ASSOCIATIONS American Society of Civil Engineers Florida Engineering Society National Society of Professional Engineers Greater Hollywood Chamber of Commerce, Trustee Greater Dania Beach Chamber of Commerce Active Member Hallandale Beach Area Chamber of Commerce Active Platinum Member Ms. Martinetti has over 18 years of engineering experience and has managed a large variety of projects related to roadway, site plan improvements, water, wastewater, and stormwater infrastructure projects in the South Florida area. Her project management experience also includes design and retrofit of parks, roadways, water mains, sewage force mains, lift stations, fuel station, site design and stormwater projects as well as site planning, modifications, permitting, bidding documents, engineering during construction and project close-out. Ms. Martinetti’s highway design experience includes design for milling and resurfacing, widening, roadway reconstruction, safety improvement projects, ADA upgrades and compliance, drainage improvements, signing and pavement markings, traffic control plans, storm water pollution prevention control plans and complete streets incorporation. Her experience also includes utility coordination, participation in the quality control process, and LAP coordination, including agency certification assistance. JENNA MARTINETTI, PE Director of Engineering / Civil Engineer Dania Casino and Jai-Alai Senior Project Manager for site deign for the onsite and offsite improvements required to upgrade the existing Jai-Alai facility to accommodate a casinoDania Beach, FL Davie Road Complete Streets Phase I and II Senior Project Manager for two phases of complete streets design for Davie Road Davie, FL Davie Road Phase III Roadway Improvements Senior Project Manager and EOR for Davi Road from Orange Drive to SW 39th Street Davie, FL Nova Drive Complete Streets and Roadway Improvements ProjectProject Manager and EOR for Nova Dr to Davie Rd to east of University Dr, to widen a portion of the corridor from 2 lanes to 4 lanes, add bike lanes, safer sidewalks, a new roundabout, lighting, landscaping Davie, FL Mount Sinai Medical Center Employee Parking Garage Expansion Design Build Part of a design build team for a new parking garage facility on the main campus and CGA responsible for civil site including demolition of existing utilities within the footprint of the new garage, re-routing utilities as needed, new utilities to accommodate the parking garage, ADA compliant sidewalks and connectors for the site, and harmonization of the garage entrance/exits perimeter road and the future conditions of the perimeter roadMiami Beach, FL Dania Cove Park Improvements Project Manager for the design and installation of park improvements Dania Beach, FL Rolling Oaks ParkSenior Civil Project Manager for the design and construction of an ADA complaint pedestrian trail and associated retention areas within the park Miami Gardens, FL Oak Grove Park Senior Civil Project Manager for the design permitting and engineering during construction for improvements to the existing parkNorth Miami, FL Windmill Park Senior Project Manager for the design of a 14 acre site redevelopment for site improvements to an existing park Coconut Creek, FL Pine Island Park Senior Project Manager for the complete reconstruction and re-design of the City’s signature 24 acre park, funded by the City’s GO BondPlantation, FL Hallandale CRA Resiliency Demonstration Parking Lot Provided two schematic layouts for the parking lot for the City to decide which conceptual layout they wanted Hallandale Beach, FL RELEVANT EXPERIENCE 105Item 2B-156 JENNA MARTINETTI, PE, PAGE 2 Broad Causeway LAP Project Senior Project Manager for design and construction document preparation for adding a paved shoulder to the Causeway and replacing the pedestrian handrail along the waterways bridge Bay Harbor Islands, FL Rickenbacker Causeway In-house Project Manager with Hardesty and Hanover, the engineering firm on the design build team with Kiewit Construction for the rehabilitation of the Rickenbacker Causeway’s West Bridge and the Rehabilitation and expansion of the Bear Cut BridgeMiami-Dade County, FL Fronton Boulevard Roadway Improvements Senior Project Manager for the improvements to Fronton Boulevard in order to upgrade the existing Jai-alai facility to accommodate a casinoBay Harbor Islands, FL SR 870/Commercial Boulevard, FDOT District IV Project Manager and EOR for the design, permitting and post design services for the RRR projectTamarac, FL Water Main and Force Main Subaqueous Crossing of the Dania Cut-off Canal Project Manager and EOR for the replacement of the existing water and sewage force mains under the Dania Cut-off Canal via horizontal directional drill to accommodate the proposed dredging of the canal Dania Beach, FL Water Main Replacement on NE 2nd StProject Manager for the replacement of 1300 LF of exiting water main in a residential neighborhood Dania Beach, FL Water Main Replacement on NE 2nd Ave EOR for the replacement of 8000 LF of existing water main in a residential neighborhood Dania Beach, FL SW Quadrant Drainage Improvements Senior Project Manager for major enhancements to the existing drainage system within the City’s SW Quadrant to reduce the flooding by utilizing pressurized injection walls Hallandale Beach, FL NE Quadrant Drainage ImprovementsProject Manager for the rehabilitation of the drainage system within the City’s NE Quadrant Hallandale Beach, FL Sage Beach Condominium PM and EOR for civil site design for condominium complex located east of A1A oh Hollywood Beach Hollywood, FL 106Item 2B-157 YEARS WITH THE FIRM 4 YEARS OF EXPERIENCE 34 EDUCATION Electrical Engineering (1986), University of Oklahoma - Norman, OK CERTIFICATIONS AND LICENSES PE Florida No. 45832 Florida Building Code 2020, 7th Edition Significant Code Changes Certification Mr. Cervantes has 34 years of experience in designing lighting and power systems for roadways, parks, manufacturing, commercial, residential and educational buildings, engineering project fee estimates, lighting consultant expert witness. His experience includes lighting verification and/or recertification of roadway, stormwater pump station power systems, recreational parks, parking structures and outdoor parking areas. He is an expertise in AutoCAD. JORGE R. CERVANTES, PE Electrical Engineer edition requirements. Utilizing latest low voltage LED rail mounted fixtures and proper spacing, the FDOT Greenbook requirements were met Bal Harbour Island, FL Three Island Reuse Water Main The existing pump control panel was to replace with a new control panel to meet the Client’s requirements and needs Hallandale Beach, FL SW Quadrant Drainage Pump Station The pump station is the key to maintain the water level during storm by running two 125 HP pumps Hallandale Beach, FL Golden Shores Pump Station Rehabilitation The pump station is the key to maintain the water level during storm by running two 75 HP pumps Sunny Isles Beach, FL Roadway and Street LightingDesign, coordination and supervision. Design numerous street lighting upgrades and improvements Davie, FL SW Quadrant Drainage Control Structure The control structure is the key to maintain proper water level in the canal by allowing the motor gates opening and closing Hallandale Beach, FL Lift Station #18Electrical design coordination and design of the proposed sewage pump station, coordination with local utility companies Davie, FL Pine Island Park Renovation Renovation of the existing parking lot area lighting, new sidewalk decorative lighting, upgrade of sports lighting and poles as required, new soccer fields, and new concession, restrooms and park recreation office buildings Plantation, FL Waterford Park Renovation Renovation of the existing tennis courts, volleyball court, basketball courts and racquetball courts and new pickleball courts Davie, FL SW 2nd Avenue - FTL DDA This road contains sidewalks and paved road. Design and coordination of the street lighting levels per FDOT Fort Lauderdale, FL Middle Beach Recreational Corridor and North Shore Open Space Park Renovations Renovation of the existing sidewalks and beautification of the open spacesMiami Beach, FL Bonaventure Park New Park construction for the beautification of the surrounding areas Weston, FL Raymond P. Oglesby Preserve Park RenovationRenovation of the existing parking lot area lighting, new sidewalk decorative lighting Pembroke Park, FL Pedestrian BridgeDesign and coordination of the bridge lighting levels as per FDOT Greenbook 2016 RELEVANT EXPERIENCE 107Item 2B-158 YEARS WITH THE FIRM 1 YEARS OF EXPERIENCE 44+ EDUCATION B.S., Civil Engineering, Brigham Young University, Provo, UT, June 1978 CERTIFICATIONS AND LICENSES CA Registered Professional Civil Engineer No. 33249 UT Registered Professional Civil Engineer No. 8249606 Glen Lewis has over 44 years of experience as a civil engineer. His experience includes design of capital projects like street widening, pavement, maintenance, sewer and storm drain improvements, park development, traffic signal installation, and utility relocations and services. Glen provides engineering support throughout the construction phase. GLEN K. LEWIS, PE Civil Engineer Engineering and Transportation Director Administer department policies, procedures, and budget; Department is responsible for engineering functions such as water, wastewater, stormwater systems, land development, traffic, airport and bus transportation, environment regulations, infrastructure construction and maintenance, and capital improvement program Modesto, CA Director of Public Works/City EngineerAdminister department policies, procedures, and budget; Department is responsible for engineering functions such as water, wastewater, stormwater systems, land development, traffic, environmental regulations, infrastructure construction and maintenance, and capital improvement program Pomona, CA Vice President, Pacifica Engineering Corporation Civil and structural design of residential and commercial developments including wood, concrete, masonry, and steel design, street, sewer, water, and grading improvements San Dimas, CA Civil Engineer - Laver L. Roper & AssociatesLaboratory testing of soils, concrete, reinforcing steel, masonry, and asphalt; preparation of laboratory and soils investigation reports; and performed field testing and inspections of soil and other building materialsSacramento, CA Senior Civil Engineer - Capital Projects - 2021 - Present Manage the engineering design of capital projects including street widening, pavement maintenance, sewer and storm drain improvements, park development, traffic signal installation, and utility relocations and services; Prepare contract documents, specifications, cost estimates, public bid documents; and provide engineering support throughout the construction phase.Perris, CA Senior A&E Manager - J5 Infrastructure Partners, Inc. Manage all A&E projects in the State of Utah; Projects consist of wireless macro and small cell (both on private property and ROW) telecommunication for Verizon Wireless; Duties include meetings with client, site walks, surveys, utility coordination, zoning drawings, construction drawings, stealth design, structural analysis and upgrades, and permitting Salt Lake City, UT President - JES Engineering, Inc. Administer policies, procedures, and production; Responsible for business and resource development, and product delivery of the company; provide civil engineering and land surveying services to municipal agencies, telecommunication industry, alternative energy industry including wind and solar power projects, and land development; Notable clients include Verizon, AT&T, Nextel/Sprint, City of Modesto, California State University Hayward, and enXco Livermore, CA RELEVANT EXPERIENCE 108Item 2B-159 YEARS WITH THE FIRM 1 YEARS OF EXPERIENCE 33+ EDUCATION California State University, Fullerton Chung-Ang University, Seoul Korea Storm Water Pollution Prevention (SWPPP) Training Courses Water Quality Management Plan (WQMP) Training Courses CERTIFICATIONS AND LICENSES Professional Engineer, R.C.E 54477 QSD/QSP Certificate-Cert. No. 01155 AutoCAD-2D James has over 33 years of diverse civil engineering and project management experience with public works and private land development projects for various Southern California Cities. JAMES YOUNG PARK, PE, QSD/P Civil Engineer Project Manager Completed projects in City Engineering for the general public as well as: •Plan check for private development project plans - grading, street,sewer, water, storm drain, Hydrology/ Hydraulics, LID and SWPPP and CIP project Contract City Engineer •Coordination with CALTRANS Dist 12 forFederal Aid projects•Placentia Avenue street reconstruction (STPL) estimated $1.2M •Safe Route to Schools program (SR25) 0.5 Mil •RFP for Golden Avenue BridgeReplacement project (BRL 5269) $3.8M•Chapman Ave Street Resurfacing Project •City Engineering for General Public •Contract Administration for CIP Projects •Plan Check for private development & project entitlement - subdivisionmaps, grading, street, sewer, water,storm drain and supporting documents including Hydrology/Hydraulics, WQMP, LID and SWPPP Placentia, CA Senior Engineer•Project management to provide PS&E for CIP project (Cities of Montebello, Bell Gardens and Lynwood Street rehabilitation projects) •Municipal Engineering services to prepare: MS4 Annual Report to WaterQuality Control Board, Trash TMDL certification process, NPDES IC/ID inspections (Baldwin Park, Bell Gardens and Montebellow), SSMP and WMP & CIMP meeting Civil Engineer Provides the design and construction of public works projects as a project manager as follows: coordination with Caltrans Districts 7 and 12 for Federal Aid project; proceed with RFP to select consulting engineers; recommend the selection of consulting engineers; design, and modified fees; administer the public bidding process; contract award; notice-to-proceed; performed road design tasks and solves roadway engineering problems; pre-construction meetings; mix design review; monitored construction schedules; handled material changes during the entire course of work; and maintained chain of command for change orders, public safety and traffic control for public works projectsCalifornia Senior Engineer/Project Manager As a senior project manager, has worked on may projects including:•Arrow Hwy and Fremont Ave StreetscapeImprovements Project, including street rehabilitation and storm drain - City of Montclair •Aldrich Hall multi-service access road improvement project - UCI•Four Fire Stations Precise Grading Plans- City of Compton •Redondo Beach Blvd Rehabilitation Project from Prairie St to Artesia Ave - City of Lawndale •Proposal for the various public worksprojects RELEVANT EXPERIENCE 109Item 2B-160 YEARS WITH THE FIRM 19 YEARS OF EXPERIENCE 20+ EDUCATION AS, Civil Engineering Technology AS, Construction Engineering Technology AS, Architecture For more than 17 year, Oscar has created civil and site designs to account for grade, water, sewer, roads, erosion and other factors. He is proficient in AutoCAD, and he creates construction drawings and presentation exhibits for the construction planning phase. Oscar attends meetings with city staff, and he leads and collaborates with team members to produce quality designs and assist during construction. As a bilingual speaker, Oscar is able to communicate effectively in oral and written form in both English and Spanish. He has established and maintains effective working relationships with engineers, contractors, architects, and various public officials. Oscar is a self-starter who is able to work independently and within a team-oriented environment. OSCAR D. OLMEDO Senior Project Designer Areas of Expertise •Surveying I and II •Computer aid drafting and Design I and II •Engineering Drafting I and II•Construction Drafting (Architecture) I and II •Fundamentals of Soils Technology •Construction Materials •Constriction Drawings and Specifications•Mechanical, Electrical and Plumbing Systems •ADA Standards & Building Codes Senior Project Designer - Interwest Consulting Group Joined Interwest when Tri Lakes Consultants merged with Interwest in 2018 and continues to provide the same design services to California client agencies as he did at Tri Lake ConsultantsCalifornia Senior Project Designer - Tri Lake Consultants Experience in the design of large and small public works projects, including Active Transportation Projects (ATP), Pedestrian Bridges Projects, Trails, Parks On-Site Improvements, Office Arch Plans; Some sample projects include the Railroad Canyon Road Widening project in Canyon Lake; In the City of Perris he has provided design services on the Harley Knox Blvd Widening, the Ramona Expressway Widening, the D Street Gateway Project (Downtown Perris), and the Perris Blvd Widening Project. California RELEVANT EXPERIENCE 110Item 2B-161 YEARS WITH THE FIRM 5 YEARS OF EXPERIENCE 27+ EDUCATION BS, Civil Engineering, University of California, Irvine MS of Planning, University of California, Los Angeles CERTIFICATIONS AND LICENSES CA Registered Civil Engineer No. 65984 PROFESSIONAL AFFILIATIONS Member, American Public Works Association (APWA) Member, American Society of Civil Engineers (ASCE) Member, Institute of Transportation Engineers (ITE) Nicole has over 27 years of progressive professional experience and a results-oriented track record. She has managed a variety of complex, controversial public works improvement projects in both private and public employment and enjoys being a civil servant. Her career spans all aspects of civil engineering, including working in a variety of environments. Her well-rounded experience has developed an ability to work successfully with varied clients and communities. Nicole has expertise in understanding how to balance good engineering with practical and feasible solutions. She has provided services that include traffic signal design and construction, roadway and pavement management techniques, traffic impact studies, traffic circulation and parking analyses, construction staging, and temporary traffic control plan design. Additionally, she is proficient in roadway design, curb, gutter, sidewalk and median design, precise grading and storm drain facilities. Her experience includes project management for the construction of storm drain facilities, roadway rehabilitation projects, traffic signal modifications projects, a landslide stabilization project, and park improvements. NICOLE JULES, PE Director // Traffic Engineering Services // Civil Engineer •El Toro Road Signing, Striping & Stage Construction, City of Mission Viejo •Alameda Corridor, Mid-Corridor Signing& Striping, Cities of Compton, Lynwood,Los Angeles •Redondo Beach Blvd & Rehabilitation, City of Gardena •Harry Bridges Road Construction Staging, City of Los Angeles•Traffic Signal/Signing & Striping Kmart,City of Hesperia •Traffic Signal Wal-Mart, City of Anaheim •Carson Street WTCP, City of Carson •Saint Claire Catholic Church Signing & Striping, City of Santa Clarita Civil Design •Bake Parkway Median Modification, City of Irvine •Precise Grading & Street Improvements, Disney Parking Lot #6 •Dominquez Channel Bicycle andMultipurpose lane, City of Compton •Caltrans Storm Water BMP Pilot, District 12 •Spring Street medians, City of Signal Hill •Walnut/Bixby Road Pressure ReducingStation & Bypass Line, City of Signal Hill •Long Beach Naval Yard Demolition Project, City of Long Beach Traffic Impact and Parking Studies•Pacific Place Mixed-use Development,City of El Monte •Atlanta Plaza Health Spa, City of Monterey Park •Gateway Crossing Movie Theatre & Shopping Center, City of La Cañada-Flintridge Project Management •Fairview Road HSIP, City of Costa Mesa •Slauson Avenue Corridor ImprovementProject, Measure R, City of Maywood•Citywide Residential Rehab FY18-19, City of Lynwood •Crenshaw Blvd at Crestridge Road HSIP, City of Rancho Palos Verdes •Hawthorne Blvd Roadway ImprovementProject, City of Rancho Palos Verdes•Hawthorne Blvd Pedestrian Safety Project HSIP, City of Rancho Palos Verdes •San Ramon Landslide Remediation Project, City of Rancho Palos Verdes•Point Vicente Interpretive Center LeadRemediation Project, Rancho Palos Verdes •Citywide ADA upgrades CDBG, City of Rancho Palos Verdes Traffic Signal, Signing and Stripping / Stage Construction Design•Perris Blvd/Nuevo Rd Striping Concepts Wal-Mart, City of Perris •Traffic Signal Construction Wal-Mart, City of Fountain Valley •Traffic Signal/Signing & Striping Lowe’s, City of Santee•Traffic Signal/Signing & Striping Sam’s Club, City of El Monte •Traffic Signal Lowes, City of San Jacinto •Traffic Signal/Signing & Striping Nordahl Road/Medical Ctr Way, City of San Marcos•Signing & Striping Lowe’s, Town of Apple Valley •College Blvd/Salk Avenue Traffic Signal, City of Carlsbad RELEVANT EXPERIENCE 111Item 2B-162 YEARS WITH THE FIRM 9 YEARS OF EXPERIENCE 40+ EDUCATION BS, Civil Engineering, California State University, Long Beach Santa Ana Advanced Leadership Development Program Santa Ana Public Business Management Program CERTIFICATIONS AND LICENSES CA Registered Civil Engineer No. 25161 CA Registered Traffic Engineer, 485 PROFESSIONAL ASSOCIATIONS Member - Technical Steering Committee, OCTA 2010 - 2011 AWARDS President, Public Works Association, California Chapter, 2010 Government Leader of the Year, American Society of Civil Engineers 2002 Top Public Works Leader of the Year Public Sector, APWA 2000 George has over 40 years of experience successfully planning, implementing, and administering public works projects and programs. He has solid experience in management, having spent more than 35 years of his career as a Public Works City Engineer. Recognized as a dedicated professional with exemplary work ethic, he focuses on continuous process improvements while maintaining the ability to effectively navigate through politically sensitive environments. George has managed capital projects with budgets of more than $100M. He has experience in budget preparation and maintenance, negotiations, organization development, grant funding, and project management. He is committed to serving the needs of the client through strong leadership and a collaborative approach. GEORGE ALVAREZ, PE, TE CA Registered Professional Civil Engineer and Traffic Engineer Traffic Coordinated traffic, land use, and infrastructure improvements for 10M sq. ft. in total development projects Santa Ana, CA Engineering Services Lead team of consultants in conducting conceptual engineering, alternative analysis and preparation of environmental document for a fixed guideway estimated to cost $150MSanta Ana, CA Statewide Task Force Created and chaired statewide task force to develop model ordinance for trench cut fees, which was approved by League of CA Cities, and enabled full cost recovery Santa Ana, CA Traffic and Transportation Spearheaded Major’s Task Force on Traffic and Transportation that created report of transportation vision for arterial/residential streets, freeway/transit, and growth management Santa Ana, CA Stormwater Pollution Prevention Program Funded $2M in annual maintenance and management costs for City’s Stormwater Pollution Prevention Program by creating Federal Clean Water Enterprise Santa Ana, CA City Engineer Provides project management for the construction of the municipal public works projects, duties includes overseeing assigned projects to ensure contractor compliance with time and budget parameters for the project California City Engineer Public Works Responsible for Engineering Division of Public Works Department encompassing design, traffic, construction and development services and led team of 50 in designing and constructing over $100M in annual capital improvement projects Santa Ana, CA Santa Ana’s Single Largest Public Investment Completed the City’s single largest public investment in history for $100M in residential street repairs and partnered with bond counsel and financial consultants to finance $60M in bonds for project fundingSanta Ana, CA Construction of Major Facility Projects Managed construction of $200M+ of major facility projects through use of traditional design-bid-build, design-build, and program manager at-risk approaches to project management; Projects included $23M Public Works Corporate Yard, $110M Police Administration and Detention Facility, new City Hall annex, and park, fire station, and library improvementsSanta Ana, CA RELEVANT EXPERIENCE 112Item 2B-163 YEARS WITH THE FIRM 4 YEARS OF EXPERIENCE 25 EDUCATION MS, EEE, California State University, Sacramento BS, EEE, South China University of Technology CERTIFICATIONS AND LICENSES CA Registered Electrical Engineer No. E16243 NCCER HVAC Level IV Certification NCCER Building Maintenance Level III Certification NCCER Carpentry Level IV Certification NCCER Solar Photovoltaic Level I Certification NCCER Wind Power Level I Certification NCCER Green Technology Level I Certification NCCER Weatherization Technician Level I Certification Jingpei is a California registered engineer with more than 25 years of experience and a Masters degree in Electrical and Electronic Engineering. Over his career, he has designed a variety of facilities and systems, including electrical distribution systems for healthcare centers; data center facilities; commercial and industry buildings; and schools. Jingpei also has extensive experience providing electrical plan reviews on a multitude of projects including multi-story housing, large stadium projects the UC Merced 2020 project, hotels and high-rise buildings. JINGPEI ZHANG, EE Electrical Engineer Electrical Plans Examiner Reviewed plans for health care facilities, commercial and industry buildings including: •Farm Credit West (bank) - Yuba City•Almadon Ranch Commercial Office Building O6/P5 •El Dorado Surgery Center, Folsom Surgery Center •Kaiser Folsom HVAC Upgrade •San Francisco Honda Service Center inFolsom and Bayshore •University Village Shopping Center •Folsom Broderick Restaurant •Folsom Natural Result Surgery Center •Sunnyvale Building T Warm Shell •Twin River School District SchoolsHVAC System Replacement California Electrical Plans Examiner / Sac Republic Soccer Stadium Reviews plans for conformance to applicable electrical codes for this new 409,664 SF stadium Sacramento, CA Electrical Plans Examiner / 65 East Apartments Provides electrical plan review of this new five story 180,724 SF apartment complex Sacramento, CA Electrical Plans Examiner / Great Wolf LodgeProvides electrical plan review for this unique 510,000 SF hotel and 100,000 SF indoor water park Manteca, CA Electrical Plans Examiner / 2020 Campus ExpansionProvides electrical plan review for the UC Merced campus expansion project that will nearly double the campus upon completion Merced, CA RELEVANT EXPERIENCE 113Item 2B-164 YEARS WITH THE FIRM 36 YEARS OF EXPERIENCE 36+ EDUCATION BS, CE, MSCE, Georgia Institute of Technology, Atlanta, GA, 1980 CERTIFICATIONS AND LICENSES State Certified Access Specialist (CASp-861) CA Structural Engineer No. S3715 CA Civil Engineer No. C42877 ME Civil Engineer No. 15622 WA Civil Engineer No. 56625 WA DC Structural Engineer No. S9020118 WA DC Civil Engineer No. S920878 Ali reviews projects for compliance with the IBC and CBC, Title 24 for lifesafety and structural design. The projects have included high-rise, multiresidential, commercial, schools, hospitals, hotels, casinos, sports arenas, essential facilities, hazardous occupancies, UC, or CSU projects, Port District, Federal, State, DOD, Navy & Department of Correction projects, tunnels, bridges & lifeline structures. This review demands thorough familiarity with structural and seismic provisions of the CBC, SEAOC Blue Book, State Historic & Existing Building Codes, ASCE-41, Tall Building Initiative and other design guidelines and standards for new buildings, as well as seismic strengthening of existing buildings. ALI SADRE, SE, CASP Senior Lead Structural Engineer ACCOMPLISHMENTS •Authored Commentary in the 1998 SEAOC Blue Book on the Seismic Zone Coefficient and Near Source Factors due for publication in late 1998.•Authored Commentary to the 1996 SEAOC Blue Book Provisions on EBF, SCBF and High Strength Reinforcing Steel in Concrete for High Seismic Zones. •Authored a periodical called” SeismicReconnaissance” circulated by SEAOSD 1994 - 1996 •Co-authored SAC Advisory # 3 published in 1995. Senior Lead Structural Engineer Servied over 165 municipalities and state agencies in the United States United States PROFESSIONAL AFFILIATIONS•Elected as a fellow of the Structural Engineers Association of California (SEAOC) in 2017 •Seismic Safety Commissioner, 2007- 2011•President of SEAOSD, 2010-2011•SEAOC Board of Directors Member, 2010-2012 •City of San Diego Board of Appeals Chairman, 2008 - 2014 •OSHPD Seismic Safety Board Member,2008-2012•Strong Motion Instrumentation Program Member, 2007-2011 •Seismology Committee of SEAOC ‘96- ’97, Chairman •Seismology Committee of SEAOSD ‘94-’95, Chairman•Steel Sub-committee of SEAOSD ‘92- ’94, Chairman •Current, or former Member - ASCE, EERI and SEAOC RELEVANT EXPERIENCE 114Item 2B-165 YEARS WITH THE FIRM 15 YEARS OF EXPERIENCE 30+ EDUCATION B.S., Landscape Architecture, Ball State University, Indiana, 1985 B.S., Environmental Design, Ball State University, 1985 Ball State Honors College Sigma Lamba Alpha, Landscape Architecture Honor Society CERTIFICATIONS AND LICENSES Landscape Architect, Florida License #LA0001181 ISA Certified Arborist License #FL0777 PROFESSIONAL ASSOCIATIONS American Society of Landscape Architects, Chairperson 1990, Broward Section Landscape Inspectors Society of Florida International Society of Arboriculture Mr. Conner has more than 30 years of combined experience in municipal, commercial, and private sector work. As a Registered Landscape Architect and a Certified Arborist, he is also knowledgeable in all aspects of urban and community forestry planning and tree inventory and appraisal - particularly in built-out environments in the South Florida area. His expertise lies in park design, site planning, hardscape and landscape design. He also has successful experience in public space creation and park planning, environmental mitigation, contract administration, site inspections, and grant writing. He will contribute his expertise in park master planning, capital projects management, grant coordination, native planting design, arborist services, and landscape construction administration for park and landscape projects. MICHAEL D. CONNER, PLA, ASLA, ISA Landscape Architect Miami Gardens - Parks Bond - Construction Management Assisted the City staff with implementation of a $60 million bond program for parks improvements Miami Gardens, FL Rolling Oaks Park - Pedestrian Trail Designed a 1.5 mile long pedestrian trail through Rolling Oaks Park Miami Gardens, FL Mills Pond ParkThree new synthetic turf soccer and lacrosse fields including coordinating surveying, civil engineering, electrical engineering, site planning, and landscape architecture Fort Lauderdale, FL Library ParkDesign detailing and construction administration of a five-acre passive-use park with a signature fountain component, outdoor classroom facilities and a historical narrative trail adjacent to a public library, middle school and high schoolWeston, FL Mary Saunders Park Detailed site design and landscape and irrigations plans for the improvements at the existing park, which included a new parking areas, an enhanced entranceway and new lighting West Park, FL Vista Park Phase II Landscape park design for the upgrade of park facilities, new trails, expanded parking, and modification of park programming to include new entry signage and the replacement of the football fields with upgraded drainage systems Weston, FL Patch Reef Park - Synthetic Turf Fields Conversion of three existing football/ lacrosse/soccer fields and included tree relocations, new landscaping, and the design of an automatic irrigation system and booster pump to be able to periodically wet the fields from the sidelines Boca Raton, FL John U. Lloyd State Park-Boardwalk Replacements Prepared detailed design plans and construction drawings for the replacement of four existing wood boardwalks providing beach access at the park Dania Beach, FL Dania Cove ParkDeveloped a waterfront park design on an archaeologically significant site in the City with a scenic mangrove cove, using the site’s history as an opportunity to showcase its historical value and ecological importanceDania Beach, FL Precious Paws Dog Park & Memory Gardens Responsible for the design, detailing, and construction administration of a new dog park and memory garden within Patrick J. Meli ParkDania Beach, FL Peace Mound Park Responsible for the design detailing and construction administration of a waterfront passive park with the purpose of ensuring the celebration of existence of an archaeological Tequesta Indian burial mound Weston, FL RELEVANT EXPERIENCE 115Item 2B-166 YEARS WITH THE FIRM 20 YEARS OF EXPERIENCE 24+ EDUCATION Miami Dade Community College, Miami, Florida A.A. in Architecture Florida State University, Tallahassee, Florida Mr. Mendoza directs the landscape architectural staff in all code compliance and site design issues, ensuring that Quality Control and construction documents are consistent and thorough, while meeting location-specific permit criteria. He will contribute his expertise leading and directing the production and development of construction permit plans, site detailing for constructability and irrigation design. MARCOS MENDOZA Landscape Design / Irrigation Andrews Avenue Improvements - Transportation Enhancement Grant Developed a new irrigation design for the major improvements to the Broward County roadway through the City as part of a Broward MPO GrantOakland Park, FL Joe DiMaggio Children’s Hospital Designed the irrigation system for the new hospital Hollywood, FL Memorial Regional Data CenterDeveloped plans and details for the relocation of vegetation and new planting Hollywood, FL Memorial West - Bed Tower Addition Developed plans and coordinated details for the hardscape, as well as planting and irrigation design for the major expansion of the Memorial West Hospital facilities Pembroke Pines, FL Shops at Pembroke GardensCreate site plan design to accommodate and meet parking, fire safety, and circulation requirements Pembroke, FL Fire Station Plaza Developed plans and details for a public plaza on a primary threshold into the downtown CRA area Delray, FL Tamarind Avenue Streetscape Responsible for the preparation o fall construction drawings for the landscape and irrigation features of this critical neighborhood improvement West Palm Beach, FL RELEVANT EXPERIENCE 116Item 2B-167 YEARS WITH THE FIRM 2 YEARS OF EXPERIENCE 21 EDUCATION MPA, Public Administration, California State University, San Bernardino, CA 1994 MLA, Landscape Architecture, California Polytechnic University, Pomona, CA 1984 Environmental Planning and Management, University of California, Davis, CA 1979 Upon earning his master’s degree in landscape architecture, Jonathan has gained over 20 years of experience where he has managed design review process of landscape and irrigation plans for a variety of land development park projects. His experience includes managing and planning the design, development and construction of numerous community parks. Jonathan has authored the Landscape Maintenance District Design Guidelines; Onsite Commercial Development Landscape Design Guidelines; and Water Efficient Landscape Ordinance (WELO) for the City of Corona in compliance with the State requirement. Furthermore, Jonathan has successfully managed all aspects of public park design and development. JONATHAN C. JONES Landscape Plan Reviewer Park Development Manager Managed all aspects of public park design and development including: consultant contracting and management, park master plan development and community meetings, working drawing plan check and approval, park construction inspection and development of landscape maintenance district design guidelines Corona, CA Quimby ActSuccessfully negotiated park land dedication (Quimby Act) for various residential developments during the entitlement and project conditioning phase Corona, CA Standard Plans and Specifications Developed standard conditions of approval and Standard Plans and Specifications for adoption by the City Council Corona, CA Water Efficient Landscape Ordinance (WELO)Authored the City of Corona’s Water Efficient Landscape Ordinance (WELO) in compliance with the State requirements in 2008 Corona, CA Landscape Maintenance District and Commercial Development Landscape Design GuidelinesAuthored the City of Corona Landscape Maintenance District and Commercial Development Landscape Design Guidelines Corona, CA Landscape & Irrigation PlansManaged design review process of landscape and irrigation plans Corona, CA Santana Regional Park Managed the Master Planning, Design, Development, and Construction Corona, CA Mountain Gate Community ParkManaged the Master Planning, Design, Development, and Construction Corona, CA Eagle Glen Community/Sports ParkManaged the Master Planning, Design, Development, and Construction Corona, CA Dos Lagos Park Managed the Master Planning, Design, Development, and ConstructionCorona, CA Landscape Plan Reviewer Coordinates and reviews landscaping site plans and design to ensure compliance with City zoning ordinance, site regulations, design specifications and standards for various Southern California municipalities Ontario, CA Assistant Planner Developed on-site landscape standards for commercial developments. He performed planning department landscape plan check and on-site landscape inspections Corona, CA RELEVANT EXPERIENCE 117Item 2B-168 YEARS WITH THE FIRM 7 YEARS OF EXPERIENCE 8 EDUCATION BS, Civil Engineering University of Hawaii, Manoa Graduate Coursework, Civil and Structural Engineering, University of Hawaii, Manoa Graduate Coursework, Structural Engineering, University of Illinois, Urbana-Champaign CERTIFICATIONS AND LICENSES CA Registered Civil Engineer No. C88495 HI Professional Civil Engineer No. PE-18883 Qualified SWPPP Developer (QSD) No. C88495 Project Management Professional No. 2918711 Kevin is a registered Civil Engineer, Project Management Professional, and certified Qualified SWPPP Developer with multiple years of experience providing civil engineering services to various municipal clients in Southern California. His experience includes civil design for drainage, grading, storm water quality, and utility projects as well as construction management on a number of capital projects such as street improvements, sewer improvements, and park improvements. Kevin has also provided plan review on development projects and undertaken preliminary engineering studies to address infrastructure issues all while providing excellent customer service and completing tasks in an accurate, timely, and friendly manner. Overall, Kevin is an adaptable individual who embraces new challenges exceptionally. KEVIN KO, PE, QSD, PMP CA Registered Professional Civil Engineer Associate / Senior City Engineer Serves as Project Manager and Construction Manager on a number of CIP projects and he was involved in the design and construction of street resurfacing, sidewalk improvements, slurry seal, sewer replacement, and park projects Maywood, CA Plans Examiner Provided residential building plan check and inspection services, ensuring building permit applicants and permittees meet the California Residential Code, City’s Municipal Code and Title 24 Requirements Pomona, CA Transit CoordinatorResponsible for overseeing the Department of Public Works Transportation Division’s operations which included managing service contracts for the maintenance of the City’s street, parking lots, parking structures, Metrolink Station, and Dial-A-Ride program (Covina Transit) Covina, CA Assistant / Associate Engineer Designed a number of pavement rehabilitation, slurry seal, and sewer replacement and lining projects, handled citizen requests for service, provided construction administration and inspection on construction projects and worked on with the team’s Associate Engineer on Project FundingBell, CA Land Development Engineer - CIP Project Manager Serves as the Project Manager for all development projects in the City of El Monte, duties includes reviewing discretionary projects during the entitlement process, including tentative map review, setting engineering conditions of approval, coordinating with Building and Planning Departments throughout the process, and serves as the main point of contact between developers and the City’s contract plan review consultants El Monte, CA Plans Examiner Assists the Public Works Department with residential development and redevelopment plan review as well as providing over the counter plan reviews during the City of South Pasadena’s designated plan review counter hours South Pasadena, CA Construction ManagerProvides oversight for the City of South Pasadena’s capital improvement project that includes plan review and comment process, coordination with the contractor and designer, and works alongside the construction inspector to ensure the projects are completed within budget and according to the specifications South Pasadena, CA RELEVANT EXPERIENCE 118Item 2B-169 YEARS WITH THE FIRM < 1 YEARS OF EXPERIENCE 32 EDUCATION BS, Civil Engineering, University of Texas - El Paso, 1988 CERTIFICATIONS AND LICENSES CA Registered Civil Engineer No. 29426 Experienced Deputy Public Works Director managing Street and Utility CIP, Facility and Parks CIP, Facility Maintenance, Facilities Management, Stores, Fleet Services, Environmental Program, and Streetlights. Assisted in planning, directing, supervising, and coordinating departmental operations; assigned work activities, projects and programs; monitored workflow; reviewed and evaluated work products, methods and procedures. Prepared and presented staff reports to City Council, Council Committees, boards, commissions and numerous civic organizations representing the Department. Assisted with the preparation of operating and capital improvement budgets, including long-term maintenance management supervised and assisted subordinate supervisors in the operations and maintenance of City infrastructure, and established long-rang plans and goals. TYRONE J. CHESANEK, PE Construction Manager Principal Civil Engineer - Construction Engineering and Facility CIP Supervised and trained engineers, construction managers, and inspectors for an annual CIP of $20-$25 million, which included facility design and construction, street widening and rehabilitation, storm drain, water, sewer, traffic signal, and streetlight infrastructure design and construction Santa Ana, CA Principal Civil Engineer - Environmental ProgramSupervised and trained NPDES Manager; Supervised the management of the City’s Urban Stormwater/NPDES Program in accordance with Federal, State, and Local Laws and RegulationsSanta Ana, CA Principal Civil Engineer - Streetlight Developed goals, objectives, policies, and priorities for Streetlight Maintenance and Smart City Opportunities Santa Ana, CA Senior Civil Engineer Planned, coordinated, organized, and supervised inspection; interpreted contract documents; reviewed and approved contract progress payment and shop drawingsSanta Ana, CA Associate Civil Engineer Planned, coordinated, organized, and supervised estimating staff; interpreted contract drawings and specifications Los Angeles, CA Deputy Public Works Director Construction Engineering Facility CIP Responsibilities: Supervised and trained engineers, construction managers, and inspectors for an annual CIP of $20-$25 million, which included facility design and construction, street widening and rehabilitation, storm drain, water, sewer, traffic signal, and streetlight infrastructure design and constructionSanta Ana, CA Facility Maintenance, Stores, and Fleet Services Developed goals, objectives, policies, and priorities for fleet services, stores, and building maintenance department policies; Santa Ana, CA Facility Management Developed goals, objectives, policies, and priorities for facility management departmental policies; Actively pursued and managed tenant leasesSanta Ana, CA Environmental Program Supervised and trained NPDES Manager; Supervised the management of the City’s Urban Stormwater/NPDES Program in accordance with Federal, State, and Local Laws and RegulationsSanta Ana, CA Streetlight Developed goals, objectives, policies, and priorities for Streetlight Maintenance and Smart City OpportunitiesSanta Ana, CA RELEVANT EXPERIENCE 119Item 2B-170 YEARS WITH THE FIRM 1+ YEARS OF EXPERIENCE 16+ EDUCATION Master of Public Administration, Florida Atlantic University, Boca Raton, FL B.S., Health Administration, minor in Business Administration, Florida Atlantic University, Boca Raton, FL CERTIFICATIONS AND LICENSES Certified Housing Development Professional #0812-03 PROFESSIONAL ASSOCIATIONS American Planning Association (APA)- Florida Planning Association Board Member for the Florida Atlantic University School of Public Administration since 2019 Member of the Florida Community Development Association Board since 2014 Member of National Forum for Black Public Administrators - South Florida Chapter Grant Professional Association Vickki has over 16 years of public sector experience in Community Development. She specializes in developing and managing Federal, State and local grant programs. She has extensive experience in Affordable and Workforce Housing Development, Economic Development Strategies, Neighborhood Planning and Public Engagement. With her experience, she brings to the CGA team a true and tested insight of what cities across the US need to envision for their community. VICKKI PLACIDE-PICKARD Planning Administrator City of Miramar - Project Manager Working with the City to provide CDBG Program Management to the City including interpreting the federal regulations, compliance, reporting, budgeting, develop policies and procedures for various CDBG activities Miramar, FL Lighthouse Point Planning Administrator Water Supply Update Currently working with the City to update its Water Suppl Plan pursuant to state statutes in order to strengthen the links between regional water supply plans and comprehensive plans prepared by local governments Lighthouse Point, FL Planning Administrator - St. Lucie County Completed the County’s Emergency Management Local Mitigation Strategy which identifies the natural hazards that may affect the county and assesses risks and vulnerabilities of the natural hazardsSt. Lucie County, FL Planning Administrator - City of Margate Currently working with the City on an update to substantial portions of the City’s Code Margate, FL Planning Administrator - City of North Port Currently working on an update to the City’s Unified Land Development Code including revising for consistency with the City’s Comprehensive Plan and other regulatory plans and documents and updating for consistency with State and Federal regulations North Port, FL City of Deerfield Beach - Legislative and Community Affairs Director Developed and implemented the City’s intergovernmental relations efforts and ovresaw the City’s Grant Program, community outreach and Affordable Housing Programs Deerfield Beach, FL City of Coral Springs - Community Development and Housing Administrator As the Housing and Community Development Administrator and provided operational management to several federal, state and local entitlement grant program for affordable housing, community and economic development projects including CDBG, CDBG-DR, CDBG-DRI, HOME, SHIP, NSP grant programsCoral Springs, FL Community Redevelopment Associates of Florida - Special Projects Coordinator Oversaw grant administration, compliance and fiscal management for the State Housing Initiative Partnership funds for various contractual CitiesPembroke Park, FL Florida Atlantic University - Program Assistant Organized and coordinated the Center’s outreach programs including the capacity building workshopsFort Lauderdale, FL RELEVANT EXPERIENCE 120Item 2B-171 YEARS WITH THE FIRM 5 YEARS OF EXPERIENCE 15+ EDUCATION BA Administration, Public Administration Concentration, California State University, San Bernardino, 2006 Grace is a seasoned Planning and Programming Manager with more than 34 years of municipal experience and a passion for public service. Over her career, she has served the County of Riverside and the City of San Jacinto and acted as a consultant, providing her with the unique opportunity to see municipal processes from multiple perspectives, as a City, County and private employee. Grace has cultivated years of expertise in transportation planning and programming and is knowledgeable of all applicable state and federal requirements and processes, as well as local concerns and considerations for transportation projects. She has a solid track record of successfully delivering projects, procuring grant funding, and addressing problems, and is bilingual in English and Spanish. GRACE ALVAREZ Planning and Programming Manager Executive Assistant to the City Manager and City Engineer During her tenure with the City of San Jacinto, Grace held various positions, including Community Development Administrative Clerk, Administrative Assistant to the City Manager and City Engineer. Her exposure to several municipal departments during her time at the City of San Jacinto afforded Grace a well-rounded education in local government and a strong foundation upon which she based the rest of her career San Jacinto, CA Planning and Programming Manager Supervises other planning personnel, such as consultants and developers; she prepares budgets and oversees expenditures; Manages the development and execution of small to large transportation and grant acquisition projects ensuring that ever aspect is completed on time and within budget CA Planning and Programming ManagerManaged the planning and programming of transportation projects and programs for the County of Riverside, Riverside County member cities, and various transit and rail agencies; Responsibilities also included the day-to-day development and management of funding and planning programs administered by the Commission, such as Measure A, State Transportation Improvement Program (STIP), Congestion Mitigation and Air Quality (CMAQ), Surface Transportation Block Grant (STBG), Active Transportation Program (ATP), and Federal Transit Administration (FTA) formula funding programs Riverside County, CA RELEVANT EXPERIENCE 121Item 2B-172 YEARS WITH THE FIRM 7 YEARS OF EXPERIENCE 28 EDUCATION University of Wisconsin Broward Community College, Advanced CAD Adult Education Community College, Advanced Blueprint Reading and Estimating Ms. Kupsky’s background experience entails drafted and designed residential, commercial, retail, industrial and governmental properties from site planning through building permit, prepared environmental plans and sections, and prepared cost estimates. At CGA, Ms. Kupsky’s responsibilities include drafting plans and details for civil and electrical engineers, coordinate with Sunshine 811 for utility locates, and prepare cost estimates. KATHARINE KUPSKY CAD Technician Mills Pond Park Drafted civil and electrical plans, details, and notes for adding synthetic turf fields to Mills Pond Park Fort Lauderdale, FL Andrews Avenue Drafted civil and electrical plans for the removal of existing two-way turn lanes in the middle of the roadway and replace with landscape medians and dedicated turn lanes, reconstruction of existing sidewalks to meet current ADA standards, add bike lanes, mid-block crossings for pedestrians, pavement markings & signage for a four lane divided road, and lighting Oakland Park, FL Pines Village Water Main Replacement Drafted civil and electrical plans, details, and notes to replace 20,000 linear feet of undersized an corroded galvanized water main with new PVC and Dip Pembroke Pines, FL Bamford Park Artificial Turf Installation Drafted civil plans, details, and notes for site improvements to convert two existing natural grass sport fields to artificial turf. Davie, FL City Center Parking Lot rafting civil and electrical plans and details for development of a parking lot to serve the future City Center and relocate the roadway for ease of access and to reduce impacts from existing FPL transmission lines Pembroke Pines, FL Croissant Park Water Main Replacement Drafted civil plans, profiles and details for a residential project to replace 16,000 linear feet of undersized and deteriorating water main with new PVC and DIP Fort Lauderdale, FL Bid Pack 8 Infrastructure Improvements Drafted civil and electrical plans and details for a design including approximately 18,000 linear feet of water main replacement, 800 linear feet of drainage with exfiltration trench, 2,500 linear feet of sidewalk, rehabilitation of a sewer pump station, and installation of four sewer combination air valves (SCAV) on the existing force main networkOakland Park, FL Patch Reef Drafted civil plans, details, and notes for adding synthetic turf fields to Patch Reef Park Boca Raton, FL Artists Alley Drafted electrical plans, details and photometrics for street beautification Delray Beach, FL RELEVANT EXPERIENCE 122Item 2B-173 YEARS WITH THE FIRM 14 YEARS OF EXPERIENCE 20+ EDUCATION B.S., Business Administration Florida Atlantic University, Boca Raton, Florida Mr. Rowbotham has worked for over 20 years in the Engineering, Utilities and Construction Field. He has designed for utilities, roadway, water and sewer, paving grading, drainage systems, pavement marking and signing, stormwater pollution prevention, seawalls and breakwaters, docks and marine facilities, landscaping and irrigation. He has also prepared and submitted grant applications to various agencies, including FDEP, Palm Beach County LMS, CDBG and FEMA. As a Project Manager, he has administered multi-million dollar capital improvement projects for the City of Tamarac, responded to hurricanes and weather-related disasters, and coordinated and managed contractors and construction projects. His experience also covers inspection and reporting on the daily progress of project under his purview. LEE ROWBOTHAM Senior CAD Technician Holmberg Road Designed and permitted the addition of bicycle lanes and sidewalks for a 1½ mile segment of the two-lane undivided facility Parkland, FL Town of Lake Park Municipal Marina Designed and depicted additions to existing Marina Facilities and Breakwater, and denotation of Navigational Aids to Marina Entrance ChannelsLake Park, FL City of Riviera Beach Municipal Marina Design and depiction of proposed docks and seawall to replace existing structures Riviera Beach, FL Midway Road PD & E Study Assisted with the management of the PD& E Study from 25th Street to east of US 1 St. Lucie County, FL Bay Harbor Islands Community Enhancement Project Phase IIDesigned and permitted the roadway and utility improvements for 2.3 miles of roadways on the west island of the Town Bay Harbor Islands, FL Bay Harbor Islands Community Enhancement Project Phase IIIDesigned and permitted the roadway and utility improvements for 4.2 miles of roadways on the east island of the Town Bay Harbor Islands, FL A1A Bike LanesDesigned and permitted the expansion of turn lanes, the addition of bicycle lanes and sidewalks, drainage, undergrounding of utilities, force main relocation, and the replacement of a 10” asbestos cement water main for a ½ mile two lane undivided facilityJupiter, FL South Pennock Lane Improvements Designed and permitted the addition of bicycle lanes and sidewalks to a ½ mile segment of the two lane undivided facility including the addition of a turn laneJupiter, FL RELEVANT EXPERIENCE 123Item 2B-174 1Michael Putt, PG, CEG, Principal Geologist | Ninyo & Moore | Geotechnical & Environmental Sciences Consultants EDUCATION B.S., Geology, 1997, California State University, Fullerton Applied Rock Slope Engineering Short Course, 2006, Association of Engineering Geologists, California REGISTRATIONS/ CERTIFICATIONS PG 7581 (California) CEG 2341 (California) Radiological Safety and Gauge Use Certification, 1997 PROFESSIONAL AFFILIATIONS South Coast Geological Society Michael Putt, PG, CEG Principal Geologist Mr. Putt is a Principal Geologist with Ninyo & Moore and has extensive experience in providing engineering geology consultation in Southern California. Mr. Putt has extensive experience on a variety of project types, including highways, bridges, bore and jack tunneled undercrossings, hillside and flat-land mass grading projects for residential, commercial, and industrial developments, pipelines, and forensic investigations. Mr. Putt performs project administration and management, prepares and reviews geologic and geotechnical reports and provides third party review services for geotechnical reports. He conducts geologic and geotechnical field evaluations, including detailed logging of large- and small-diameter borings and trenches, and geologic evaluation/mapping. Projects have included fault hazard evaluations, landslide studies, slope stability analysis, seismic refraction studies, geologic reconnaissance studies, forensic evaluations, and construction and inspection services. EXPERIENCE 27-Acre Park Project, Wildomar, California: As a Principal Geologist, Mr. Putt performed a geotechnical evaluation for the proposed 27-Acre Park located to the north-west of the intersection of La Estrella Street and Porras Road in Wildomar, California. The park site consists of undeveloped hillside terrain. The new park will consist of a Natural Park Area and an Active Park Area. Services included review of regional geologic data and historical aerial photographs, photograph-ic documentation and detailed geologic mapping to document surficial geology and the geologic structure of bedrock exposures, drilling of nine exploratory borings, infiltration testing, laboratory testing, and preparation of a geotechnical evaluation report. Elysian Valley Gateway Park Project located on Knox Avenue in Los Angeles, California. As Principal Geologist, Mr. Putt provided geotechnical consulting services for the Park Project. This park redevelopment project involved the design of a new view deck surfaced with decomposed granite, dual-purpose retaining walls/seat walls along the Los Angeles River Path, new concrete and decomposed granite walking paths, fitness and bike repair stations, picnic areas, a play structure and interpretive signage. Services included review of background geotechnical data and conceptual improvement plans, coordination with Underground Service Alert for utility markout and acquisition of boring permits from the County of Los Angeles, subsurface exploration and performing percolation testing, la-boratory testing, and engineering analysis, which included evaluating the potential for liquefaction at the site. Helen Keller Community Park Community Building Project, Los Angeles, California: Serving as Principal Geologist providing geotechnical consulting services and oversight for the construction of a new 4,700 square feet, community building located in Los Angeles. . Site improvements include a new reinforced masonry site wall, new underground utility pipelines, concrete walkways, curb and gutters, as well as new asphalt concrete paving. Earthwork for the project included overexcavation and recompaction below the new building and site wall, as well as the exterior concrete and paving areas in order to remove and replace the undocumented fill soils that exist below the ground surface. 124Item 2B-175 2Michael Putt, PG, CEG, Principal Geologist | Ninyo & Moore | Geotechnical & Environmental Sciences Consultants River Wildnerness Park, Azusa, California: Mr. Putt performed a geotechnical evaluation for the proposed River Wilderness Park project located on Old San Gabriel Canyon Road in Azusa, California. The River Wilderness Park project included the construction of a concession building, a pavilion, restroom, a river overlook, a children’s play area, and walking paths, as well as the construction of an overnight camping area southwest of Old San Gabriel Canyon Road. California California Department of Corrections and Rehabilitation 50 Bed Mental Health Crisis Facility, Chino, California: Principal Geologist providing geotechnical consulting services for the California Department of Corrections and Rehabilitation 50 Bed Mental Health Crisis Facility project located at the California Institute for Men in Chino, California. The project involves the design and construction of a new two-story, 47,550 square-foot building, paved walkways, and paved parking lots. The new Mental Health Crisis building will accommodate housing, administration, treatment, and custody services that will be needed to support 50 inmates/patients. Services included attendance at a project kickoff teleconference meeting, preparation and submittal of a project work plan and schedule, project coordination, background review, acquisition of security clearances for project personnel, a site reconnaissance meeting and markout of boring locations, subsurface evaluation, laboratory testing of collected soil samples, compilation and analysis of the collected data, and preparation of a geotechnical evaluation report. Univiersity of California Irvine, Business Unit 2 Building, Irvine, California: Principal Geologist retained for a preliminary geotechnical evaluation for the University of California, Irvine, School of Business, Unit 2 Building project located in Irvine, California. The project involved construction of a new five-level building, with the first level being partially below grade. Services included review of available geologic maps, published literature, aerial imagery, and in-house information; review of seismic data, including fault hazard maps, seismic hazards maps, and other readily available data regarding geologic and seismic hazards within the project area; performance of a geotechnical site reconnaissance to observe the general surface conditions on site, and coordinate with Underground Service Alert for underground utility clearance; performance of a subsurface exploration consisting of the drilling, logging, and sampling of seven hollow-stem auger borings; performance of laboratory testing of selected soil samples to evaluate in-situ moisture and dry density, sieve analysis, expansion index, Atterberg limits, direct shear strength and corrosivity; and preparation of a geotechnical data report pre-senting a summary of geologic hazards, our boring logs, and laboratory test data. Camp Kilpatrick Replacement Project, Malibu, California: Principal Geologist retained during construction of the Camp Kilpatrick Replacement project located in Malibu, California. The design/build project consisted of construction of a new youth camp that included construction of four new cottages totaling approximately 26,700 square feet, an approximately 7,950-square-foot Support Center building, an approximately 4,000-square-foot maintenance/warehouse building, and an approximately 3,700-square-foot gymnasium/chapel building. The new structures and a new 108-space parking lot were to be constructed within the area of the demolished buildings and the center open space area between the buildings. Geotechnical services included evaluating the soil and geologic conditions of the site in order to develop geotechnical recommendations for design and construction of the project, as well as percolation testing to evaluate the subsurface suitability of the site for stormwater infiltration. The purpose of our environmental services was to perform a Phase I Environmental Site Assessment (ESA) to evaluate potential environmental concerns from the past site uses. The Phase I ESA was performed in accordance with the ASTM International (ASTM), Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process Designation E 1527-05 and Practices for All Appropriate Inquiries (AAI) as set forth in the Code of Federal Regulations (CFR), Title 40, Part 312. The Phase I ESA also included a summary of historical environmental contamination, and regulatory agencies database records. A number of these sites had recognized environmental conditions (RECs). Michael Putt Principal Geologist 125Item 2B-176 1Daniel Chu, PhD, PE, GE, Chief Geotechnical Engineer | Ninyo & Moore | Geotechnical & Environmental Sciences Consultants EDUCATION Ph.D., Geotechnical Engineering, 2006, University of California, Los Angeles M.S., Geotechnical Engineering, 1981, Utah State University B.S., Civil Engineering, 1978, National Central University, Chungli, Taiwan REGISTRATIONS/ CERTIFICATIONS RCE 37991 ( California) GE 2096 (California PROFESSIONAL AFFILIATIONS American Society of Civil Engineers California Geotechnical Engineers Association Daniel Chu, PhD, PE, GE Chief Geotechnical Engineer As Chief Geotechnical Engineer for Ninyo & Moore, Dr. Chu is responsible for the quality of engineering, technical approach, training of staff, and engineering assignments for the Irvine office. Dr. Chu has extensive experience providing geotechnical engineering for reservoirs, water treatment plants, pump stations, pipelines, tunnels, bridge structures, highways, and commercial developments. Dr. Chu has expertise in soil mechanics, dynamic soil behavior, seismic hazard risk assessment, static and dynamic earth loading, liquefaction, design of deep and shallow foundations, shoring systems, slope stability, erosion control, and pavement design. Dr. Chu has direct project involvement including evaluation of exploration/sampling protocol, analysis of laboratory test results, direction of engineering tasks, review of calculations, and report preparation. EXPERIENCE Glendale Sports Complex Field 3 Artificial Turf Project, Glendale, California: Served as Chief Geotechnical Engineer providing a geotechnical evaluation for the design and construction of the Glendale Sports Complex Field 3 Artificial Turf Project for the City of Glendale (City), California. The purpose of the geotechnical services were to evaluate the soil and geologic conditions at the site in order to develop geotechnical recommendations for the artificial turf design and construction of the project. Irvine Unified School District/University High School Athletic Field, Irvine, CA: Served as Chief Geotechnical Engineer for a geotechnical evaluation for new improvements to the athletic facility at the University High School campus. The improvements included the installation of bleacher structures, elevated field lighting, a public address system, concession stands, restrooms, ticket-sales windows and scoreboard. In addition, the existing track and field was to be replaced with a new 9-lane synthetic track and artificial-turf field. Pico Park Improvements, Pico Rivera, California: Served as Chief Geotechnical Engineer for geotechnical services for the planned reconstruction of the existing Pico Park in Pico Rivera, California. The existing 14-1/2 acre park was planned for re-grading and construction of five lighted basketball courts, new lighted volleyball courts, three new lighted baseball fields, a new football field, concession/restroom building, and a new maintenance/storage building. Associated improvements include paved parking areas, pedestrian pathways, outdoor stage area, water features, children’s playground, picnic areas, bleachers, shade structures, and infrastructure improvements. Services included evaluation of the site geology and seismic conditions, ten exploratory borings, laboratory testing, and engineering analysis. Russel Park, Westminster, California: Chief Geotechnical Engineer for a geotechnical evaluation for the improvements at Russell Paris Park, located at 8600 Palos Verdes Avenue in Westminster, California. Russell Paris Park is an L-shaped parcel situated in a residential community that includes an asphalt-concrete-paved parking lot, a tot lot east of the parking lot, and scattered trees and turf. The project included maintenance and upgrades to the existing parking lot, a new shade canopy structure, and improvements to the drainage area along the southerly portion of the 126Item 2B-177 2Daniel Chu, PhD, PE, GE, Chief Geotechnical Engineer | Ninyo & Moore | Geotechnical & Environmental Sciences Consultants park. Ninyo & Moore’s scope of services included project planning and coordination with project representatives and the City of Westminster. City of Santa Monica, Buffer Park: Served as Chief Geotechnical Engineer conducting a geotechnical subsurface evaluation for the Buffer Park Project The Buffer Park project was an approximately 2.4-acre proposed new park as a part of Metro’s Expo Maintenance Yard project which is located on the northern boundary of the project site. The Buffer Park project included concrete pavement hardscape and decomposed granite pathways, retaining walls, picnic and chess tables, community picnic pavilions, exercise equipment, a playground, a storage shed, and a bird garden with bird cage towers up to approximately 18½ feet high. The project included demolition of existing structures at the site, including an at-grade asphalt concrete parking lot, two one-story warehouse buildings with loading docks, and one attached two-story office building. After demolition, shallow cuts and fills were planned to achieve site grades. Service included an evaluation included review of regional geologic background data, evaluation of site seismicity, subsurface exploration, and laboratory testing. Compton Creek Natural Park, Compton, California: Served as Chief Geotechnical Engineer providing geotechnical services for the planned Compton Creek Natural Park in Compton, California. The new park includes multi-use fields, landscaped berms, pedestrian paths, a pre-fabricated restroom structure, shade structure with amphitheater, exercise and play equipment, lighting and parking facilities. The project also included storm water treatment systems, including a bio-swale for on-site infiltration. Services included review of regional geologic background data, evaluation of site seismicity, subsurface exploration, on-site infiltration testing, laboratory testing of soil samples and geotechnical engineering. South LA Wetland Park, Los Angeles, California: Chief Geotechnical Engineer provided geotechnical design and construction testing services for the South LA Wetland Park project located in Los Angeles, California. The project consisted of construction of a new wetland area including ponds, swales, and weir structures, as well as a pump station, pedestrian bridges, observation decks, decomposed granite walkways, and new underground stormdrain pipelines. Mr. Chu provided recommendations for site earthwork, foundations and seismic design criteria. During construction he provided oversight for geotechnical engineering services for as-requested submittal reviews and consultations with the project design engineer, as well as field observation and density testing services during various structure overexcavation, slope construction, and trench excavation and structural backfill recompaction operations. Haster Basin Recreation Area, Garden Grove, California: Chief Geotechnical Engineer retained during an on-call geotechnical consulting services contract for the Orange County Parks Department. As part of the on-call contract, Ninyo & Moore received a task order for improvements to the Haster Basin Recreational Area, located along Haster Street and Lampson Avenue in Garden Grove, California. The purpose of our study was to evaluate the subsurface conditions at the site and provide geotechnical design parameters and recommendations for the proposed site improvements, which included parking facilities, soccer fields and multi- purpose open space. Services included excavation of four small-diameter borings to observe the subsurface conditions and obtain samples for laboratory testing. The geotechnical report included our evaluation of geologic hazards, UBC seismic design coefficients, foundation design, lateral earth pressure parameters, grading recommendations, and structural pavement sections. Tracks at Brea, Brea, California: Chief Geotechnical Engineer retained for a geotechnical evaluation and in-situ infiltration testing for Segments 2 and 4 of the proposed Tracks at Brea project in Brea, California. The project consists of the design and construction of a multi-use community trail. The trail consists of a two-way asphalt-paved bikeway and a separate, unpaved pedestrian footpath. Bioswales are under consideration at various locations for on-site stormwater best management practices (BMPs). A retaining wall is located in Segment 2 adjacent to the Brea Creek Channel where Segment 2 connects with the previously constructed first segment of the project. Ninyo & Moore’s services consisted of project coordination, background review, site reconnaissance, preparation of a site-specific Health and Safety Plan to address the presence of arsenic-impacted soils, subsurface exploration, in-situ infiltration testing, geotechnical laboratory testing, data compilation and analyses, and preparation of a geotechnical report presenting our findings, conclusions, and recommendations for the design and construction of the proposed project. Daniel Chu Chief Geotechnical Engineer 127Item 2B-178 EDUCATION Southern California Surveyors Joint Apprenticeship Committee - Chainman and Party Chief Program (4 Years) Rancho Santiago College - Land Surveying Program Riverside City College - Land Surveying Program CERTIFICATIONS AND LICENSES California Professional Land Surveyor #LS6957 Nevada Professional Surveyor #LS12994 PROFESSIONAL ASSOCIATIONS California Land Surveyors Association Mr. Kelsoe is the president of Kelsoe & Associates, Inc. and has more than 30 years experience in the land surveying profession. He is a licensed land surveyor in the State of California and Nevada and is in responsible charge of the firm’s land surveying activities. Prior to joining Kelsoe & Associates, Mr. Kelsoe worked for California Corridor Constructors as a project surveyor on the San Joaquin Hills Transportation Corridor. He was responsible for the layout and calculation of more than 30 bridges and grading of approximately 12 miles of new freeway. In addition, he created the company’s quality control/quality assurance program. Mr. Kelsoe has extensive experience in both performing and supervising surveys for public agencies. As a project surveyor for Fuscoe, Williams, Lindgren and Short, he worked closely with the California Department of Transportation (Caltrans) on detailed topographic surveys and second order geodetic control. He also performed and supervised surveys for the Los Angeles County Transportation Commision on the Metro Green Line and the Army Corps of Engineers on the lower Santa Ana River reconstruction. In addition, Mr. Kelsoe is experienced in mapping and computer aided drafting (CAD). He has prepared Records of Survey, ALTA/ACSM land title survey maps, legal descriptions and topographic survey maps for the City of Corona, City of San Dimas, City of Rancho Palos Verdes, City of Bellflower and several other agencies throughout Southern California. ROBERT T. KELSOE, PLS Surveyor Bouquet Canyon Record of Survey and A.L.T.A This project involved boundary analysis and breakdown of all land ownership within a 500-acre parcel of land and “Real Time kinematic” GPS was used as the basis for the horizontal and vertical control Santa Clarita, CA San Joaquin Hills Transportation Corridor This project involved the layout and calculation of bridges and grading, topographic surveying and mapping, and volumetric surveys San Joaquin, CA Caltrans District 7 “On-Call” Surveying This project involved extensive topographic surveying and mapping for proposed on and off ramp widening along route 201. Second order geodetic control was used for this project.Caltrans District 7, CA Metro Green Line This project involved precise track layout and direct fixation for approximately 20 miles of light railCA San Dimas Target Center This project involved a Record of Survey and ALTA/ACSM land title survey for approximately 20 parcels of land for the San Dimas Redevelopment AgencySan Dimas, CA State Fund Insurance Building This project involved precise horizontal control and calculations for a five-story high- rise office buildingMoreno Valley, CA RELEVANT EXPERIENCE 128Item 2B-179 EDUCATION San Jacinto Community College - Land Surveying Technology Andy Schmidt has over 20 years experience in the Land Survey Profession; he is responsible for managing surveying services on major construction projects. Prior to joining Kelsoe & Associates, Mr. Schmidt worked for Excel, where he was a party chief, he was responsible for the surveying and mapping of several projects for public agencies. His experience includes construction surveying for large pipeline projects, street improvements, residential subdivisions and bridge projects. He is also in charge of the firms GPS activities. ANDY SCHMIDT Project Surveyor Manhole Locations Located and detailed approximately 600 sanitary sewer manhole locations Culver City, CA Stuart Mesa - Camp PendletonProvide construction staking services for new military housing project at Camp Pendleton Military Base, the project included layout of rough grade, pipelines, street improvements and building controlCamp Pendleton, CA Corona Reclaimed Water Line Performed construction staking services for the City’s reclaimed water pipeline, which totals approximately 32 miles Corona, CA Waste Water Treatment Plant No. 2 Provided construction staking services for expansion of waste water treatment plant CA Interstate 15 & Cajalco InterchangeProvided construction staking services for construction of on-ramp and off-ramp realignments CA RELEVANT EXPERIENCE 129Item 2B-180 EDUCATION Riverside Community College - Associates Degree in Engineering Technology Daniel Rivera is a project surveyor for Kelsoe & Associates and manages our field topographic mapping. He has risen through the ranks of our firm, beginning as a chain person and rising to the rank of party chief. He studied land surveying and computer aided drafting at Riverside Community College and holds an associates degree. He also has certificates in engineering and architecture. Mr. Rivera has experience in many different aspects of the land surveying profession. He has extensive experience in topographic surveys as well as field to finish surveys. He works closely with the Principals at Kelsoe & Associates in the preparation of Records of Surveys, ALTA/ACSM Land Title Survey Maps, legal descriptions and topographic maps for public agencies throughout Southern California. DANIEL RIVERA Project Surveyor Wells 32 & 33 Performed detailed topographic surveys for proposed well sites in Home Gardens Corona, CA Restroom UpgradesPerformed topographic survey for restroom upgrade design at Ridgeline Park, River Road Park and Griffin Park Corona, CA Corp. Yard Emergency GeneratorPerformed topographic survey for the design of an emergency generator pad at the City of Corona’s Corporate Yard Corona, CA Corona Public Library Performed detailed topographic survey of the Corona Library for proposed upgrades and modification Corona, CA Centennial High School Performed detailed topographic survey of the entire campus for proposed modernization project Corona, CA Waste Water Treatment Plant No. 2 Performed topographic survey along southerly access road for the design of proposed modifications CA RELEVANT EXPERIENCE 130Item 2B-181 Staff Bios Rafael Chavez, P.E. Stormwater and Drainage Lead Rafael is a project manager with more than a decade of experience, focused on serving Kimley-Horn’s development services team. He has a strong background in utilities, grading, and storm drain design. He has developed civil engineering plans, including demolition, erosion control, grading, utility, paving, and detail drawings. In addition, he has designed stormwater management systems and prepared stormwater mitigation plans, and has done grading designs for institutional, single family, multifamily, industrial, and small site retail projects. Rafael has provided comprehensive engineering services for hundreds of projects in California, ranging in cost from thousands to many millions of dollars. In addition, Rafael has worked on more 100 projects in Southern California. Through his local experience, Rafael has developed a thorough familiarity with local policies and procedures and has developed an exceptional rapport with local personnel and administrators. Tim Chan, P.E. Traffic Studies Lead Tim’s experience of ten years includes traffic engineering design and transportation planning. His traffic engineering experience includes preparing traffic signal design, signing and striping, streetlight, traffic control, and interconnect plans. Tim has conducted and managed the field investigation and design tasks on numerous projects. His attention to detail and knowledge of field conditions has translated into successful designs and constructible plans. Additionally, he has worked with public and private sector clients on a variety of traffic impact studies, transportation analyses, and parking evaluations throughout the Southern California region. Tim is experienced in a wide range of transportation-related software packages, including Synchro, SimTraffic, Traffix, and Vistro, and is knowledgeable of planning and design standards for local and state agencies. Ace Malisos Environmental Technical Studies Lead Ace has more than 17 years of experience as an environmental analyst with a specialty in acoustics, air quality, health risk assessments (HRAs), and climate change. Ace is responsible for preparing and managing environmental and planning studies for public and private sector clients, under the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) for a variety of environmental planning projects involving redevelopment, infrastructure, residential, mixed-use, institutional, and commercial uses. Ace’s expertise includes on-, off-, and non-road source emissions quantification, managing large data sets, and conducting HRAs for large controversial infrastructure and transportation projects. He is experienced in applying a full analysis methodology per EPA, CARB, Air Pollution Control District/Air Quality Management District, and Caltrans/FHWA guidelines. His expertise in Air Quality, Health Risk, and Greenhouse Gas (GHG) Assessments includes technical modeling experience using various state and federally approved programs including the California Emissions Estimator Model (CalEEMod), AERMOD, CALINE4, EMFAC, and OFFROAD. EDUCATION • Bachelor of Science, Civil Engineering, Cal Poly State University, San Luis Obispo, CA CERTIFICATIONS/ REGISTRATION • Professional Engineer, California, 87228 EDUCATION • Bachelor of Science, Civil Engineering, California State Polytechnic University, Pomona, CA CERTIFICATIONS/ REGISTRATION • Professional Engineer, California, 85687 EDUCATION • Master of Arts, Urban and Regional Planning, University of Irvine, CA • Bachelor of Arts, Environmental Studies, University of California, Santa Cruz, CA 131Item 2B-182 LOS ANGELES/ORANGE COUNTY/RIVERSIDE/VENTURA/SAN DIEGO/FRESNO/BERKELEY/BAKERSFIELD 31726 Rancho Viejo Road, Suite 218 ▼ San Juan Capistrano, CA 92675 ▼ Tel: (949) 248-8490 ▼ Fax: (949) 248-8499 BRADFORD L. BOYES, QEP Principal Engineer OVERVIEW Mr. Boyes has 43 years of environmental engineering and regulatory compliance experience in the petroleum, mining, electric utility, aerospace, defense, automotive, manufacturing, and semiconductor industries, as well as public and private land use projects, such as infrastructure improvement, flood control, mining, public health, and real estate development. He has worked with numerous entities in California and other states on a variety of technical and regulatory issues, including new construction and operating permits, operating compliance programs, source compliance demonstration programs, criteria and air toxics emissions measurements, ambient air monitoring, meteorological measurements, criteria, greenhouse gas (GHG), and air toxics emission inventories, air quality and GHG impact assessments, air toxics health risk assessments (HRAs), risk and process safety management, site assessments, hazardous waste source reduction, industrial wastewater pretreatment, and GHG reduction strategies. He has extensive experience and expertise in the preparation of California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)-compliant documents, including Environmental Impact Reports (EIRs). REPRESENTATIVE PROJECT EXPERIENCE CEQA Air Quality/GHG Analysis and SJVAPCD Rule 9510 Indirect Source Review for the New Modesto Courthouse, Stanislaus County, CA – Mr. Boyes led the Yorke team that performed a comprehensive air quality and GHG analysis of construction and operational emissions for the New Modesto Courthouse, Superior Court of California, County of Stanislaus, a Judicial Council of California (JCC) capital project. Mr. Boyes calculated CalEEMod emission estimates of criteria pollutants and GHGs with an emphasis on nitrogen oxides (NOx) and 10-micron particulate matter (PM10) emissions pursuant to San Joaquin Valley Air Pollution Control District (SJVAPCD) Rule 9510, Indirect Source Review (ISR). Currently under construction and planned to open in 2024, the 308,964-sqaure-foot state-owned facility will replace seven different court facilities in Stanislaus County, which is within the SJVAPCD. Rule 9510 required that NOx and PM10 mitigation measures be implemented and that an off-site mitigation fee be paid to the District to fund emission reduction programs in the San Joaquin Valley. Yorke’s assessment determined that consistent with the CEQA Class 32 infill categorical exemption for the project, consolidation of the seven facilities into one location would not result in substantial generation of new traffic and that only an incremental increase in mobile source emissions would be expected from facility operation, thus resulting in a reduced off-site mitigation fee borne by taxpayers. As part of the evaluation, Mr. Boyes performed a statistical analysis of recent records of court activity to inform what level of increased traffic would be reasonable to assume for Rule 9510 off-site mitigation fee calculation purposes. Results predicted a modest increase in court-related traffic over the long-term, substantially below what would otherwise be the case for a new facility that was not a functional replacement for existing facilities with a corresponding lower mitigation fee. AREAS OF EXPERTISE  Air Quality Impact Analysis  Greenhouse Gas and Climate Change Assessment  Nonattainment and PSD Permitting  New Source Review  Title V Permitting  Compliance Plans and Reports  Emission Inventories  Health Risk Assessments  Criteria and Toxics Source Testing  Continuous Emissions Monitoring  Ambient Air Monitoring  Environmental Site Assessment EXPERIENCE  Yorke Engineering, LLC Senior Engineer, 2014-Present  Cardno ENTRIX, Senior Consultant, 1993-2014  ENSR, Senior Project Engineer, 1992-1993  ABB Environmental, Project Engineer, 1987-1992  L.I. Dimmick Consulting, Project Engineer, 1986-1987  Rockwell B-1 Division Thermodynamic Engineer 1984-1986  Rockwell Environmental Monitoring & Services Center Air Quality Engineer 1979-1984 EDUCATION  M.B.A., Project Management, Pepperdine University, Malibu, CA, 1983  B.S., Environmental Engineering, California Polytechnic State University, San Luis Obispo, CA, 1979 132Item 2B-183 BRADFORD L. BOYES, QEP 2 CEQA Air Quality/GHG and Noise Technical Report for City Arts District Development Project, Los Angeles, CA – An urban revitalization project proposed for a 0.7-acre site within the Los Angeles City Arts District in the Central City North Community Plan Area included replacement of old warehouses with a new eight-story mixed-use creative office building over three subterranean levels of parking, a rear yard enclosed event space, a café, and a public-accessible club on the roof terrace. Mr. Boyes acted as the Project Manager and developed the Air Quality/GHG and Noise Technical Report, which assessed the potential impacts of this project. In order to help expedite project approval, Yorke staff also prepared a summary letter report to the Los Angeles Department of City Planning that reviewed and synopsized Yorke’s analyses along with other consultants’ analyses of potential impacts to historic resources and predicted impacts to local traffic. Hollywood Tunnel North Portal Control Valve Upgrade, Metropolitan Water District (MWD), Los Angeles, CA – Mr. Boyes prepared an air quality, GHG, and noise impact analysis of construction work necessary for upgrading 20th century water conveyance infrastructure that had deteriorated over time. The construction analysis was performed using CalEEMod, the statewide land use computer model designed to provide a uniform platform for estimating potential criteria pollutant and GHG emissions associated with both construction and operations of land use projects under CEQA. Due to proximity of a sensitive receptor, health risks for construction were assessed using AERMOD and Hotspots Analysis and Reporting Program, version 2 (HARP2) per the Air Toxics Hot Spots Program Guidance Manual for Preparation of Health Risk Assessments published in 2015 by the California Office of Environmental Health Hazard Assessment (OEHHA). Construction noise impacts were estimated using the Federal Highway Administration (FHWA) noise model linked to CalEEMod output equipment lists. The FHWA noise model was configured to simulate attenuation caused by terrain and insertion losses in relation to a nearby sensitive receptor in order to evaluate noise control measures. Review of Air Quality and GHG Technical Report and EIR Sections for Pool Demolition Project, City of Los Angeles, Bureau of Engineering (BOE), Rancho Cienega, CA – The City of Los Angeles, Department of Public Works, BOE is the Lead Agency under CEQA for a proposed project to demolish the Rancho Cienega Celes King III Pool building and pool and convert the site for other uses. Mr. Boyes verified the CalEEMod emissions modeling runs and provided comments on the technical analyses, as part of an effort to peer review the air quality, GHG/climate change, and hazardous materials sections of the draft EIR and the Technical Memorandum. CEQA Air Quality, GHG, and Energy Analysis for Los Angeles Department of Water and Power (LADWP) Haynes Generating Station, Long Beach, CA – Mr. Boyes was the air quality, GHG, and energy technical lead in support of a Mitigated Negative Declaration (MND) for LADWP. The project involved eliminating seawater once-through cooling (OTC) and installing a wet cooling tower for the steam turbine portion of a 630-megawatt (MW) combined-cycle generating unit at the Haynes Generating Station. Both construction and operational impacts were analyzed. The principal air quality concern was PM10 emissions from operation of the cooling tower. Daily mass emissions were estimated based on the maximum allowable concentration of total dissolved solids (TDS) in cooling tower water, recirculation rate, and drift droplet loss fraction. Use of recycled water for cooling tower makeup and addition of water treatment chemicals for biological, corrosion and pH control, required that a South Coast Air Quality Management District (SCAQMD) Tier 1 HRA be performed to demonstrate that toxic air contaminant (TAC) emissions from cooling tower operation would not exceed TAC mass emissions thresholds. Project construction emissions were estimated using CalEEMod. The SCAQMD’s Localized Significance Threshold (LST) methodology was used to evaluate the local impacts of NOX, carbon monoxide (CO), PM10, and PM2.5 emissions from on-site construction equipment and vehicles. In addition to LST, an SCAQMD Tier 3 HRA was performed to determine the health risk impacts of diesel particulate matter (DPM) from project construction at nearby receptors. A GHG and energy analysis was performed for project construction and operation. The annual electric power consumption of the cooling tower fans and pumps was calculated. Diesel and gasoline fuel usage during construction was back calculated based on CalEEMod mass emissions of carbon dioxide (CO2) from off-road and on-road mobile sources using Climate Registry emission factors. CEQA Focused Initial Study/Mitigated Negative Declaration for Automobile Dealership, San José, CA – Mr. Boyes lead a team that performed a CEQA focused Initial Study (IS)/MND documentation and approval support process for construction of a modern showroom and sales/management office building that replaced an obsolete 48-year old showroom building at a new car dealership in an “automobile row” setting. The goal of the project was compliance with corporate brand recognition standards – function, style, and aesthetics. The focused IS/MND 133Item 2B-184 BRADFORD L. BOYES, QEP 3 analyzed impacts related to Air Quality, Biological Resources, GHGs, Hazards and Hazardous Materials, Noise and Vibration, and Transportation/Traffic. In addition to constructing the new two-level building (main and mezzanine), the project demolished the old single-level showroom building for an unobstructed view of the new building from the street and relocated the service entrance canopy. Of particular concern was how the project could affect the nearby service building and its associated equipment, including disused underground storage tanks, active aboveground storage tanks, chemical storage areas, and vehicle hoists. In the Hazards and Hazardous Materials section, the service area was shown to be unaffected by the proposed construction activities. The focused IS/MND approval enabled the City of San José permitting process for the project to proceed, comprising a site development permit, a demolition permit, a tree removal/replacement permit, and other public works clearances. CEQA Air Quality Impact and GHG Assessments for Land Use Development IS/MNDs, CA – Mr. Boyes evaluated short-term construction and long-term operational impacts of new construction and expansions of residential units (single family, apartments, townhomes), churches, retail stores, gas stations, recreational facilities, light industrial, warehouse, medical, and office buildings in the California cities of Los Angeles (multiple communities), Cerritos, Fullerton, Huntington Beach, San Gabriel, Alhambra, Riverside, San Bernardino, Lake Elsinore, Perris, Hemet, Rancho Cucamonga, San Francisco, Oakland, Walnut Creek, Sunnyvale, Mountain View, Antioch, Goleta, Visalia, and Templeton, with emphasis on sustainability. Mitigation analyses included identification and definition of public transit, bicycle, pedestrian, mixed-use, parking supply, construction, and operational parameters. He estimated criteria pollutant and GHG emissions from construction and operational vehicle traffic using URBEMIS (pre-2011) and CalEEMod (since 2011). For recent projects, he assessed health risks from construction and operation using AERSCREEN and HARP2 per the Air Toxics Hot Spots Program Guidance Manual for Preparation of Health Risk Assessments published in 2015 by the OEHHA. Southern California Edison (SCE), CEQA/NEPA Support, Transmission and Communication Infrastructure Projects, Los Angeles and San Bernardino Counties, CA – Mr. Boyes prepared emissions estimates and documentation to support findings that construction of several proposed overhead transmission line and underground cable projects would not have significant air quality or GHG impacts, and thus would not require further review under CEQA and/or NEPA. The analyses involved the interpretation of project design and contractor information and application of the CalEEMod to estimate mitigated and unmitigated emissions from construction of the project components. One project included new and upgraded 220-kilovolt transmission lines, communication lines and other reliability improvements at a refinery in the Los Angeles metropolitan area. Two other projects involved the installation of fiber-optic communication cables on existing rights-of-way, both underground and pole-mounted, to support future solar energy projects in the Mojave Desert. The desert projects crossed Bureau of Land Management (BLM) lands, requiring both CEQA and NEPA to be addressed. Reports were prepared in the client-specified chapter format for insertion into a multi-disciplinary main report prepared by the prime contractor that addressed all environmental impacts of the proposed projects. Air Quality Impact, Risk, and GHG Assessment and Permitting for the East County Bioenergy Organics Co-Digestion Project, Contra Costa County, CA – Mr. Boyes was part of a team that prepared an application for an Authority to Construct (ATC) to the Bay Area Air Quality Management District (BAAQMD) for the East County Bioenergy Project that added organics co-digestion capabilities to an existing municipal wastewater treatment facility operated by Delta Diablo in Antioch, CA. The overall goal of the project was to provide an innovative and sustainable approach to organic waste handling and localized electric power generation. This was accomplished by utilizing biomass to generate renewable energy, and thus reduce net GHG emissions. The project provided for inclusion of food waste with sludge digester feed, increased digester gas production, and expanded pretreatment of digester gas to remove moisture and impurities. Clean digester gas is combusted in two new combined heat and power (CHP) spark-ignited internal combustion (IC) engine-generators controlled by selective catalytic reduction (SCR) and catalytic oxidation. Two new enclosed flares were installed to improve digester gas management, and a new air stripper/acid scrubber system was installed to reduce ammonia concentrations in liquid digestate. In addition to GHGs, the emission quantification for the ATC application included the criteria pollutants NOx, sulfur oxides (SOx), PM10, CO, and precursor organic compounds (POCs). Also quantified were TACs from the combustion of digester gas in the new CHP engines and flares and ammonia from the new ammonia removal system. The project was shown to comply with all applicable BAAQMD rules under New Source Review (NSR), including an HRA. 134Item 2B-185 BRADFORD L. BOYES, QEP 4 Air Quality and HRA Technical Report and Supplemental EIR Sections for Propane Recovery Project, Contra Costa County, CA – A prior EIR prepared by others for this project was determined to have insufficiently assessed impacts related to rail transport of propane products produced by the Phillips 66 Rodeo Refinery. As part of an effort to conduct a detailed inventory of rail transport emissions and HRA for the project for inclusion in a Supplemental EIR, Mr. Boyes prepared the emission calculations for the locomotives, including apportioning the train traffic throughout California, identified the CEQA significance criteria for 14 air districts, and helped with drafting the Technical Report. The Technical Report and derivative EIR air quality chapter evaluated mobile source emissions impacts outside the BAAQMD in order to provide a complete quantification and impacts analysis of emissions that would result from the proposed project. Community Background Risk, Air Quality Impact, and GHG Assessment for Refinery GHG Reduction Project EIR, Contra Costa County, CA – Mr. Boyes authored air quality and GHG sections for an EIR that assessed the effects of modifying a major refinery in the East Bay Area to reduce emissions of GHGs, criteria pollutants, and TACs. The sections were designed to be generally consistent with other recent EIRs for refineries in Contra Costa County. New and additional information was added, and appropriate updates and revisions made pursuant to guidance received from the Lead Agency (County Planning) and the BAAQMD. In addition to the project HRA, an extensive community screening analysis was conducted to estimate background risks from 29 non-project sources of TACs near the refinery. The community background risks were added to the existing AB 2588 HRA results for the refinery at the same AB 2588 receptor locations to obtain cumulative total background risks near the refinery. Parameters evaluated for both residents and workers were Maximum Individual Cancer Risk (MICR), Chronic Hazard Index (HIC), and ambient PM2.5 (µg/m3). The BAAQMD’s Google Earth™ map community risk and hazards screening tools were used to identify the 29 stationary and mobile sources near the facility and their associated reference MICR, HIC, and ambient PM2.5 impacts, which were then attenuated for actual distances to the AB 2588 receptor locations using Gaussian functions from AERSCREEN. The screening results showed that the total community-wide background MICR, HIC, and annual average background PM2.5 were below the CEQA cumulative thresholds. Air Quality Impact, Risk, and GHG Assessment for Las Gallinas Valley Sanitary District (LGVSD) Secondary Treatment Upgrade, Marin County, CA – Mr. Boyes prepared an air quality and GHG impact analysis in support of a proposed upgrade to the LGVSD publicly owned treatment works (POTW) located in San Rafael, CA. The construction analysis was performed using CalEEMod, the statewide land use computer model designed to provide a uniform platform for estimating potential criteria pollutant and GHG emissions associated with both construction and operations of land use projects under CEQA. Operational emissions from wastewater treatment processes were quantified using emission estimation techniques (EETs) approved by the BAAQMD and other California air districts. Health risks for construction and operation were assessed using AERSCREEN and HARP2 per the Air Toxics Hot Spots Program Guidance Manual for Preparation of Health Risk Assessments published in 2015 by the OEHHA. Since the POTW is an existing stationary source of criteria air pollutants, TACs, and GHGs, only the net change in operational emissions, i.e., post-project minus pre-project, was evaluated for CEQA significance. However, absolute post-project TAC emissions were assessed for risk to nearby receptors. Air Quality Impact and GHG Assessments for Mosquito and Vector Abatement Programmatic EIR, San Francisco Bay Area, CA – Mr. Boyes developed and applied a comprehensive criteria pollutant and GHG emissions model for estimating impacts of mosquito and vector control activities of nine service districts encompassing Alameda, Contra Costa, Marin, Monterey (northern portion), Napa, San Mateo, Sonoma, Solano, and Santa Clara Counties. He quantified emissions from the combustion of gasoline, diesel, and jet fuel used to operate a wide variety of small and portable equipment, vehicles, and aircraft with respect to established thresholds of significance. The analysis focused on mobile sources used in mosquito and vector control activities, including on-road fleet vehicles (light- and medium-duty trucks, vans, passenger cars), off-road all-terrain vehicles (ATVs), watercraft (motorboats, airboats), aircraft (helicopters and fixed-wing), portable equipment (pumps, sprayers, generators), and small equipment (handheld sprayers, foggers, dusters). 135Item 2B-186 LOS ANGELES/ORANGE COUNTY/RIVERSIDE/VENTURA/SAN DIEGO/FRESNO/BERKELEY/BAKERSFIELD 31726 Rancho Viejo Road, Suite 218 ▼ San Juan Capistrano, CA 92675 ▼ Tel: (949) 248-8490 ▼ Fax: (949) 248-8499 JULIE A. MITCHELL Principal Scientist OVERVIEW Ms. Julie Mitchell has worked in the air quality consulting field since 1994 and provides environmental planning, permitting, and compliance support. Ms. Mitchell has prepared numerous environmental documents and air permit applications for power, mixed land use, and industrial projects throughout the U.S. and internationally. Her technical specialties include operation and assessment of air dispersion models for air quality impact and health risk assessments (HRAs), evaluation of criteria pollutant, toxic air contaminant (TAC), and greenhouse gas (GHG) emissions, and meteorological data analysis. She works closely with local, State, and federal agency staff, including participating in public hearings, to obtain air permits and approvals of California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents. As a certified project manager, she effectively provides timely, economical, quality products to all clients. REPRESENTATIVE PROJECT EXPERIENCE CEQA Air Quality Technical Reports Ms. Mitchell has prepared numerous air quality and GHG technical reports for CEQA documents, which typically include the California Emissions Estimator Model (CalEEMod) or spreadsheet-derived emission estimates, Localized Significance Threshold (LST) analysis, National Ambient Air Quality Standards (NAAQS) and California Ambient Air Quality Standard (CAAQS), odor analysis, GHG analysis, Tier 1-4 HRAs with the South Coast Air Quality Management District (SCAQMD) Risk Assessment spreadsheet tool or Hotspots Analysis Reporting Program, version 2 (HARP2), determination of mitigation, and cumulative impacts. Kaiser Permanente Moreno Valley Medical Center/Dudek, CEQA Air Quality and HRA Technical Report, CA The proposed medical center project would be a multi-phased, state- of-the-art medical center campus, which would include the following at ultimate project buildout: an approximately 460-bed hospital, hospital support buildings, outpatient medical office buildings, an energy center, and surface and structured parking. Construction and operational emissions were estimated using CalEEMod and compared to the SCAQMD CEQA significance thresholds. The project also included performing an LST analysis and an HRA to predict potential health effects due to project-related TAC emissions. These evaluations were in support of the Environmental Impact Report (EIR) for the City of Moreno Valley. AREAS OF EXPERTISE  Health Risk Assessment  Air Quality Modeling  OCA/RMP/CalARP  Air Quality Impact Analysis  NEPA/CEQA Environmental Impact Assessment  Visibility Modeling  Greenhouse Gas Studies  Meteorological Analysis EXPERIENCE  Yorke Engineering, LLC Principal Scientist, 2016-Present  URS Corporation, Air Quality Scientist, 1999-2014  Scripps Institute of Oceanography, Center for Clouds, Chemistry and Climate, Science Support 1998-1999  Levelton Engineers Air Quality Scientist 1994-1998 PROFESSIONAL CERTIFICATIONS  County of San Diego CEQA Consultant List, Air Quality, 2017  Project Manager Certification, URS, 2012 (PMP Equivalent) EDUCATION  B.S., Atmospheric Sciences, University of British Columbia, 1994  B.S., Mathematics, with Minor in Computer Science, McGill University, 1993 136Item 2B-187 JULIE A. MITCHELL 2 Southern California Edison (SCE), CEQA Addendums and Permitting for Five Peaker Plants, Los Angeles, Orange, San Bernardino, and Ventura Counties, CA SCE proposed to upgrade the simple-cycle turbines and selective catalytic reduction (SCR) systems at its four existing peaker plants in the SCAQMD, requiring a change from 19% to 29% aqueous ammonia solution. These changes required a modification of each facility’s Permit to Operate/Title V permit, which triggered a CEQA review by the SCAQMD. Ms. Mitchell prepared the Hazards and Hazardous Materials section, which included an Offsite Consequence Analysis (OCA) using AERSCREEN and a revised ammonia transport risk analysis. She also prepared an OCA for the peaker plant in Ventura County, located in the coastal zone. LA Department of Water and Power (LADWP)/Dudek, HRA Technical Report, Los Angeles, CA Ms. Mitchell prepared an HRA in support of the Draft Mitigated Negative Declaration (MND) prepared by Dudek for LADWP. The HRA assessed the potential for health risks from the TAC emissions from the paint booths and new emergency generators at the new LADWP Mid-Valley Water Facility. City of Los Angeles/American Classic Construction, CEQA Air Quality and GHG Technical Report, Chatsworth, CA Ms. Mitchell prepared an Air Quality Impact Analysis (AQIA)/GHG Analysis in support of the MND for a house of worship development located at 10650 North De Soto Avenue in Chatsworth, CA. She evaluated construction and operational emissions using CalEEMod, compared criteria pollutant emissions to SCAQMD CEQA significance thresholds, conducted a SCAQMD LST analysis, and compared GHG emissions to Assembly Bill (AB) 32 requirements. UC Davis, 2017 Long Range Development Plan (LRDP) HRA, Davis, CA Prepared the CEQA HRA analysis of the LRDP that examined the impacts from the anticipated enrollment growth at UC Davis. The analysis included developing a detailed emissions inventory for over 200 sources, preparing a modeling protocol, and negotiating its approval by the Yolo-Solano Air Quality Management District. Two analyses were conducted to examine impacts from project sources, all new or modified sources associated with the 2017 LRDP, and cumulative from project and existing sources. Aries-Holloway Bioenergy, CEQA Air Quality and GHG Technical Study, San Joaquin Valley Air Pollution Control District (SJVAPCD) Permitting, Lost Hills, CA The Aries-Holloway Bioenergy Project involves the construction and operation of a renewable bioenergy power plant, utilizing primarily woody agricultural biomass and up to 20% of other feedstocks, including wastewater treatment plant biosolids. The project will produce up to 3 MW net of electrical power for export to the grid under the Bioenergy Market Adjusting Tariff (BioMAT) program. Ms. Mitchell prepared the air permit application for the SJVAPCD and the CEQA Air Quality and GHG Technical Report for the Kern County Planning Department, which included air quality and HRA modeling. Holloway Lost Hills Solid Waste Management Facility (SWMF), CEQA Air Quality and GHG Technical Study, SJVAPCD Permitting, Lost Hills, CA The SWMF is a nonhazardous industrial waste landfill that is proposing to accept additional waste streams, including more organics and wastewater treatment plant (WWTP) biosolids, and add a 136-acre composting facility. Ms. Mitchell prepared the air permit application for SJVAPCD and the CEQA Air Quality and GHG Technical Report for Kern County Planning Department (KCPD), which included AAQA and odor modeling. 137Item 2B-188 JULIE A. MITCHELL 3 BioGas Lakeside Anaerobic Digester Project, CEQA Project Manager, Air Quality, GHG, and Hazardous Materials Technical Manager, Lakeside, CA BioGas will operate a new organic waste processing facility with an anaerobic digester that produces biogas to generate 3 megawatts (MW) of renewable electricity for export, along with 0.4 MW for facility parasitic loads from three biogas-fired internal combustion engines. Ms. Mitchell prepared the Major Use Permit (MUP) application, prepared the Air Quality, GHG, and Hazardous Materials Business Plan (HMBP) Technical Reports, and coordinated the completion of all CEQA technical studies by subconsultants. City of San Diego/Dudek, CEQA Air Quality Modeling and HRA Technical Report, San Diego, CA Ms. Mitchell prepared the Air Quality and GHG Technical Report in support of the Draft EIR/Environmental Impact Statement (EIS) prepared by Dudek for the City of San Diego’s Pure Water Program. The North City Water Reclamation Plant proposed to install 15 MW of new power generation utilizing landfill gas from the nearby Miramar landfill. The report included the calculation of the emissions of criteria pollutants, TACs, and GHGs and HRA. Impacts due to the project emissions were compared to significance criteria specified by the City of San Diego CEQA Guidelines. City of Colton Agua Mansa Power Plant, Air Quality and Public Health Technical Lead CEC and SCAQMD Permitting, Colton, CA The City of Colton expanded the Agua Mansa Power Plant from a 50-MW simple-cycle facility to a 63-MW combined-cycle facility. Ms. Mitchell conducted all air quality and health risk modeling for the CEQA MND and prepared the SCAQMD air permit. Sentinel Energy, Competitive Power Ventures, Air Quality and Public Health Manager CEC and SQACMD Permitting, Palm Desert, CA The Sentinel Energy Project is an 850-MW natural gas peaker plant near Palm Desert, CA. Ms. Mitchell prepared the public health and air quality sections of the Application for Certification (AFC) for the California Energy Commission (CEC), the SCAQMD air permit, and obtained approved permits through these agencies. The air quality analysis examined the impacts from criteria pollutants against NAAQS, CAAQS, and SCAQMD standards. The near-field visibility was analyzed using VISCREEN and PLUVUE II. Health risk impacts were analyzed using the HARP model. She prepared the dust and emission mitigation plans and oversaw construction monitoring. Etiwanda Generating Station, Reliant Energy, Air Quality and Public Health Manager CEC and SQACMD Permitting, Ontario, CA As public health technical lead, Ms. Mitchell prepared the public health and air quality sections of the AFC for the San Gabriel Generating Station (615 MW) expansion of the Etiwanda Generating Station near Ontario, CA. The air quality analysis examined the impacts from criteria pollutants against the NAAQS, CAAQS, SCAQMD, and Prevention of Significant Deterioration (PSD) standards for Class I and II areas. The air quality-related values analyzed were deposition, regional haze, and visibility. The CALPUFF model was utilized for the far-field regional haze and deposition modeling. VISCREEN was used for the near-field visibility analysis. Health risk impacts were analyzed using the HARP model. Short-term effects from constructing the power plant were also analyzed. Indigo Energy Facility, CEC and SCAQMD Permitting, Riverside County, CA Ms. Mitchell prepared the AFC for the CEC for the Indigo Energy Facility, a 135-MW peaking power plant in Riverside County, CA. Licensing for this project was conducted under the Governor’s Executive Order for a 21-day accelerated approval process for peaker power plants, and a Permit to Construct application for the project was prepared for the SCAQMD. The application involved air quality impact 138Item 2B-189 JULIE A. MITCHELL 4 analyses using ISCST3, near-field Class I visibility analyses using VISCREEN, far-field Class I regional haze analyses using CALPUFF, and air toxics HRA using ISCST3 and software she designed to implement the SCAQMD-recommended calculation methods. Huntington Beach Generating Station, CEC and SCAQMD Permitting, Huntington Beach, CA Ms. Mitchell evaluated the air quality impacts from retooling two 50-year-old boilers (450 MW total) with new pollution controls for the Huntington Beach Generating Station in Southern California. The project involved evaluating the impacts of the refurbished units’ emission of criteria pollutants against NAAQS, CAAQS, and SCAQMD standards using ISCST3 for inland areas and SCREEN3 to examine areas affected by shoreline fumigation. Impacts from construction were examined using the SCAQMD CEQA emission factors and ISCST3. Class I area visibility and regional haze impacts were evaluated with VISCREEN and CALPUFF, respectively. The project included fast-track licensing of the new units with the CEC and obtaining a SCAQMD Permit to Construct/Permit to Operate. Phillips 66/Environmental Science Associates, Propane Recovery Project, CEQA Rail Transport Emissions and HRA Technical Report, Rodeo, CA This project involved recovering propane and butane from refinery fuel gas, then shipping it by rail for sale. Ms. Mitchell examined the effects from the rail delivery portion of the project as the trains pass through 15 air districts in California. This included calculating the emissions associated with the rail transport in each district and comparing these to district specific thresholds. The rail HRA examined a hypothetical worst-case railroad segment and four potentially impacted locations throughout the State. Entech, CEQA Air Quality and HRA Technical Report for Multiple Warehouses, CA Construction and operational emissions were estimated using CalEEMod and evaluated against the SCAQMD CEQA significance thresholds and LSTs. A mobile source HRA was conducted to predict potential health effects from the haul trucks. Otay Landfill/Clements, Composting Project, CEQA Air Quality, Odor, and GHG Technical Report, County of San Diego, CA Prepared the Air Quality, Odor, and GHG Technical Report in support of the EIR prepared by Clements to meet County of San Diego CEQA requirements. The project consists of modifications to the waste streams accepted and examination of impacts on new residential developments abutting the facility. Frank R. Bowerman Landfill, Orange County, CA Ms. Mitchell calculated construction and operational emissions of air toxics for the expansion of the Frank R. Bowerman Landfill in Orange County, CA. The potential health risks associated with the expansion were estimated using the HARP model. A CO hotspot analysis was conducted using the model CALINE4. Potential off-site odors were assessed with ISCST3. All results were incorporated in the EIR document. County of Riverside, Technical Review of EIR Air Quality Studies As project manager and technical reviewer, Ms. Mitchell assessed the adequacy of EIR air quality studies submitted to the County of Riverside for their CEQA review. Most studies included quantification of project and construction criteria pollutant, air toxic, and GHG emissions using a combination of URBEMIS, CalEEMod, EMFAC, and SCAQMD CEQA emission factors. Impacts from these emissions were analyzed with the air dispersion model AERMOD, HARP, and the CO hotspots model, CALINE4. 139Item 2B-190 YEARS WITH THE FIRM 33 YEARS OF EXPERIENCE 38 EDUCATION B.S. Degree, Wildlife Management, Humboldt State University, 1984 A.S. Degree, General Science, Grossmonth Community College, 1980 CERTIFICATIONS AND LICENSES XXXXXXX PROFESSIONAL ASSOCIATIONS The Wildlife Society National Military Fish and Wildlife Association Desert Tortoise Preserve Committee Desert Tortoise Council American Birding Association Cornell Laboratory of Ornithology Mr. Hagan has over 38 years of experience as a wildlife biologist. His expertise consistent of environmental planning, cultural resources, Mojave ground squirrel studies, desert tortoise, migratory birds, and etc. WILLIAM MARK HAGAN Biologist - Technical Studies mammals, birds, and invertebrates. Many of these studies were landmark projects that others use as a model. He was responsible for the preparation of the Integrated Natural Resource Management Plan (INRMP) for the installation. This was the first plan developed by the military bases located in the west Mojave Desert. He played a leading role in the development of the Mojave Desert Ecosystem Initiative and the West Mojave Planning process and was awarded the Golden Hammer award by the Secretary of the Interior. He have extensive experience in written and oral presentation in a variety of formats. Accomplishment of this work required long range project planning, budget development, and contract management and oversight. He worked with many base organizations including, but not limited to Public Affairs, Staff Judge Advocate, Contracting, Mission Support Group Commander, Wing Commander, Civil Engineering, Services Outdoor Recreation, Golf Course, Pest Manager, and Financial Office. He chaired the Natural and Cultural Resource Subcommittee. He served as the base liaison with outside agencies to include, but not limited to the USFWS, CDFW, Bureau of Land Management, Los Angeles County Sanitation District, other military bases and departments, and local governments and nongovernmental organizations (NGO). He served as the functional specialist for the base contract for natural resources. In this position he showed that conservation of the resources is not mutually exclusive of the mission. Edwards Air Force Base Private Consultant Completed over 700 projects, most of the projects were for housing developments and schools in Palmdale, Lancaster, Acton, Rosamond, and California City. These biological assessments have been completed primarily to document the presence/absence of rare, threatened and endangered species. Primary species of concern are the desert tortoise and Mojave ground squirrel. He has conducted surveys for burrowing owls and migratory birds. He conducted field surveys for rare plants. Many of these studies have included native vegetation preservation plans required by the City of Palmdale. He completed Section 10 Permits for USFWS and Section 2081 and streambed agreement applications for the CDFW. He resolved problems with CDFW and the City of Palmdale and successfully completed biological responses to legal challenges brought by labor unions regarding the Kinkysharo project in Palmdale. Over 50 of these reports were used in the West Mojave Plan, a regional habitat conservation plan for rare, threatened and endangered species. CA Wildlife Biologist and Natural Resource Manager Edwards Air Force BaseDeveloped the natural resource program for the base. Major elements of the program included endangered species, education, research, pest management, hunting and fishing, outdoor recreation, and habitat management. Under his direction, the base completed intensive inventories for reptiles, RELEVANT EXPERIENCE 140Item 2B-191 Marcelo Salazar 1 | Page Resume Marcelo Salazar Senior Cost Estimator Marcelo Salazar has over 10 years of experience providing cost estimating and project management services specifically in Southern Florida. His project experience includes municipal, recreational, higher education, hospitals / laboratories, convention centers, museums, roadway improvements and aviation. West End Park, City of Miami FL. Senior Cost Estimator. Cost estimating services for the Schematic Design and Design Development phase submittals for the City of Miami. Improvements to 6.7 acres of public park land with community center, FPL solar trees, FPL shade canopies, and playground. Adds tennis and basketball courts, pool/splash pad, walking trails, exercise stations, little league field, and aquatic center building. Sabrina Cohen Foundation Adaptive Recreation Center, City of Miami Beach FL. Senior Cost Estimator. Cost estimating services for the Schematic Design phase submittal for the City of Miami Beach. Estimate included demo of an existing parking lot being used for Fire Station #3, and construction of a new 4-story building with a roof deck pool. Sitework 24010SF. Building 16565SF. Miami-Dade College, Owner’s Representative Program Controls Support, Miami, FL. Senior Cost Estimator. Providing off-site services to the Miami-Dade College system encompassing all eight campuses. Includes Estimating, scheduling and project management support for capital facility programs including remodeling, renovations and additions. Detailed services include Facility Condition Assessments, Life Cycle Cost Analysis, Conceptual and Detailed cost estimating, GMP Analysis and negotiations and high-level summary reports. Education & Certification  MS, Engineering and Technology Management  BS, Industrial Engineering Additional:  Trained - iTWO, Success, 5D BIM Solution, Primavera, Pertmaster Schedule Risk Analysis, Timberline Estimating, On Screen Take-Off Additional Projects • PortMiami Cruise Terminal B & Terminal A • Miami International Airport, Professional Cost Management Services • Neighborhood No. 5 / La Gorce Right of Way Infrastructure Improvement, City of Miami Beach, FL 141Item 2B-192 Fabianne Arias 1 | Page Resume Fabianne Arias Lead Cost Estimator Fabianne Arias has over 20 years’ experience in Construction Cost Consulting specifically with Miami area projects. As a Lead Estimator for RIB U.S.COST, Fabianne is involved in various project stages from conceptual to detailed cost estimates and through construction. This includes meeting with owners and clients, presentation of estimates to supporting parties, providing negotiation support, and value engineering support for Miami International Airport, Fort Lauderdale International Airport, Orlando International Airport, the City of Miami Beach, PortMiami and many others. Samples of work include: Miami International Airport Professional Cost Estimating & Scheduling Services. Currently, Fabianne is the Project Manager for the Professional Estimating and Scheduling Services Contract with Miami-Dade County Aviation Department. Fabianne meets with MDAD Project Managers, develops scope of work, and prepares, and negotiates proposals to develop the estimate task. She manages the construction estimating department during preparation of cost estimates for all disciplines along with managing the cost estimate submittal and presenting the cost estimate to MDAD. PortMiami, Cruise Terminal B, Miami, FL. Senior Cost Estimator. Cost estimating services for a new terminal building, parking deck, warehouse building, and associated site work. 556379SF. $196M. City of Miami Beach Convention Center, Miami Beach, FL. Fabianne was responsible for providing services to establish realistic budgets and to reconcile with the CMAR along with 1.) review of initial project budget submitted by the Design Criteria Consultant; 2.) cost alternative estimates; 3.) Attending progress meetings and review document updates; 4.) 30% cost estimate for validation of the CMR estimate; 5.) 60% cost estimate for negotiation / reconciliation support of the GMP Contract; 6.) change order review and negotiation support for change proposals in excess of $76M. 580,000SF. $620M. Education & Certification  BS, Civil Engineering  OSHA 40 Hour Construction Health & Safety Course Additional:  Trained - iTWO, Success, 5D BIM Solution, Primavera, Expedition, On Screen Take-Off Additional Projects • PortMiami Cruise Terminal F & Terminal A • City of Miami Beach Scott Rakow Youth Center Ice Rink • City of Miami Springs Senior Community Center • City of Miami Springs, Doral Triangle Park 142Item 2B-193 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park LICENSES / CERTIFICATIONS 143Item 2B-194 City of Palm Desert, CA | RFP #744-23 | Planning and Design of North Sphere Regional Park NAME: CHU, DANIEL LICENSE TYPE: GEOTECHNICAL ENGINEER LICENSE STATUS: CLEARADDRESS 87 SPLENDOR IRVINE CA 92618 ORANGE COUNTY LICENSING DETAILS FOR: 2096 ISSUANCE DATE JULY 14, 1989 EXPIRATION DATE MARCH 31, 2023 CURRENT DATE / TIME MAY 14, 2021 11:01:09 AM BOARD FOR PROFESSIONAL ENGINEERS, LAND SURVEYORS, AND GEOLOGISTS NAME: CHU, DANIEL BEI-LIN LICENSE/REGISTRATION TYPE: CIVIL ENGINEER LICENSE NUMBER: 37991 PRIMARY STATUS: CLEAR ADDRESS : 87 SPLENDOR IRVINE CA 92618 ORANGE COUNTY MAP LICENSE RELATIONSHIPS NAME: PUTT, MICHAEL LICENSE TYPE: ENGINEERING GEOLOGIST LICENSE STATUS: CLEARADDRESS P O BOX 645 SILVERADO CA 92676 ORANGE COUNTY LICENSING DETAILS FOR: 2341 ISSUANCE DATE JUNE 17, 2004 EXPIRATION DATE OCTOBER 31, 2023 CURRENT DATE / TIME DECEMBER 7, 2021 8:15:15 AM BOARD FOR PROFESSIONAL ENGINEERS, LAND SURVEYORS, AND GEOLOGISTS NAME: PUTT, MICHAEL LICENSE/REGISTRATION TYPE: GEOLOGIST LICENSE NUMBER: 7581 PRIMARY STATUS: CLEAR ADDRESS : P O BOX 645 SILVERADO CA 92676 ORANGE COUNTY MAP LICENSE RELATIONSHIPS NAME: CHU, DANIEL BEI-LIN LICENSE TYPE: CIVIL ENGINEER LICENSE STATUS: CLEARADDRESS 87 SPLENDOR IRVINE CA 92618 ORANGE COUNTY LICENSING DETAILS FOR: 37991 ISSUANCE DATE SEPTEMBER 5, 1984 EXPIRATION DATE MARCH 31, 2023 CURRENT DATE / TIME MAY 14, 2021 11:01:43 AM BOARD FOR PROFESSIONAL ENGINEERS, LAND SURVEYORS, AND GEOLOGISTS NAME: CHU, DANIEL LICENSE/REGISTRATION TYPE: GEOTECHNICAL ENGINEER LICENSE NUMBER: 2096 PRIMARY STATUS: CLEAR ADDRESS : 87 SPLENDOR IRVINE CA 92618 ORANGE COUNTY MAP LICENSE RELATIONSHIPS August 04, 2020 Dear Judith Yorke, Congratulations! Your firm has been certified as an eligible participant in the County of Los Angeles Community Business Enterprise (CBE) Program. This certification is valid until October 22, 2022. The County of Los Angeles Department of Consumer and Business Affairs (DCBA) reserves the right to request additional information and/or conduct an on-site visit at any time to verify any documentation submitted by the applicant. If there are any changes during this certification period, you are required to notify DCBA immediately. We would also like to thank you for registering your business with the County’s Vendor Registration website (WebVen) at http://camisvr.co.la.ca.us/webven. You are now eligible to participate in the County's on-line access to open bids, be placed on bid lists generated by County departments looking for prospective vendors and periodically be notified automatically via email of County bids by specific commodities/services. Again, congratulations on certifying. If you have any questions, please call (855) 230-6430 or email us at osb@dcba.lacounty.gov and refer to the identification number above. Sincerely, Joseph M. Nicchitta Director CHRISTIAN OLMOS Program Chief, Office of Small Business JMN: CO BOARD OF SUPERVISORS Hilda L. Solis Mark Ridley-Thomas Sheila Kuehl Janice Hahn Kathryn Barger Joseph M. Nicchitta Director Joel Ayala Chief Deputy Rafael Carbajal Chief Deputy 500 W. Temple Street, Room B-96, Los Angeles, CA 90012-2706 Telephone (213) 974-1452 * (800) 593-8222 * Fax (213) 687-1137 * Website: dcba.lacounty.gov COUNTY OF LOS ANGELES DEPARTMENT OF CONSUMER AND BUSINESS AFFAIRS "To Enrich Lives Through Effective and Caring Service" Judith Yorke, Owner YORKE ENGINEERING, LLC 31726 RANCHO VIEJO RD., STE. 218 SAN JUAN CAPISTRANO, CA 92675-2735 CBE I.D. # 089079Status: WBE NAME: PUTT, MICHAEL LICENSE TYPE: GEOLOGIST LICENSE STATUS: CLEARADDRESS P O BOX 645 SILVERADO CA 92676 ORANGE COUNTY LICENSING DETAILS FOR: 7581 ISSUANCE DATE MAY 27, 2003 EXPIRATION DATE OCTOBER 31, 2023 CURRENT DATE / TIME DECEMBER 7, 2021 8:16:32 AM BOARD FOR PROFESSIONAL ENGINEERS, LAND SURVEYORS, AND GEOLOGISTS NAME: PUTT, MICHAEL LICENSE/REGISTRATION TYPE: ENGINEERING GEOLOGIST LICENSE NUMBER: 2341 PRIMARY STATUS: CLEAR ADDRESS : P O BOX 645 SILVERADO CA 92676 ORANGE COUNTY MAP LICENSE RELATIONSHIPS 144Item 2B-195 Item 2B-196 Item 2B-197 Item 2B-198 §¨¦10 §¨¦10 §¨¦10 §¨¦10 Potential Park Sites I Possible ParkSite City Park27 ac Item 2B-199 [This page has intentionally been left blank.] Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Ryan Gayler, Senior Project Manager Andy Ramirez, Deputy Director of Public Works REQUEST: AWARD A CONTRACT TO RED HAWK SERVICES, INC., OF PERRIS, CALIFORNIA, FOR THE NORTH SPHERE WIND FENCE INSTALLATION IN THE AMOUNT OF $311,696 (PROJECT NO. 767-22) RECOMMENDATION: 1.Award Contract No. C43400 to Red Hawk Services, Inc., of Perris, California for the North Sphere Wind Fence Installation in the amount of $311,696. 2.Authorize the Director of Finance to set aside a contingency for unforeseen conditions in the amount of $30,000. 3.Appropriate $341,696 from unobligated General Fund Reserves to the Capital Improvement Fund. 4.Authorize the City Manager or designee to review and approve written change order requests for the use of contingency for unanticipated conditions within the approved contingency amount. 5.Authorize the City Manager to execute the subject agreement. BACKGROUND/ANALYSIS: An informational item was presented at the July 14, 2022, City Council meeting regarding blow sand issues caused by high-wind events. The report detailed the damage and disruption caused by sand in the public right-of-way. The City Council authorized staff to advertise a notice inviting bids for the North Sphere Wind Fence Installation project. The project will install a commercial grade 6’ high chain link fence with screening material. The fence will be installed in the public right-of-way adjacent to areas where maintenance personnel have observed the heaviest concentration of sand in the streets. The project was advertised for bids, and on August 8, 2022, four bids were received electronically through OpenGov, the City’s bid management, portal with the following results: The low bid was slightly higher than the engineer’s estimate of $300,000. Staff checked the references from three projects recently completed by Red Hawk and the representatives indicated that Red Hawk Services is a responsive contractor that constructs a high-quality product. There were no change orders initiated by the contractor and the work was completed on schedule. Contractor Location Amount Red Hawk Services Perris, CA $311,696 Econo Fence, Inc. Riverside, CA $392,700 AB Fence Company Beaumont, CA $406,098 C.S. Legacy Construction, Inc.Walnut, CA $527,450 Item 2C-1 City of Palm Desert Award a contract for the North Sphere Wind Fence Installation Page 2 of 2 Strategic Plan: The proposed solution will further the goals of the strategic plan by providing a safe, efficient, and reliable transportation system for residents and visitors. FINANCIAL IMPACT: This project was not included in the approved Capital Improvement Project (CIP) List for Fiscal Year 2022/23 since it came about as a result of unexpected circumstances. Therefore, staff requests an appropriation from unobligated General Fund Reserves to the Capital Improvement Fund of $341,696 for the contract amount of $311,696, plus a $30,000 contingency for unforeseen conditions. The financial impact of this contract is expected to be partially offset by the reduced burden to Public Works Street Maintenance. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1.Contractor’s Bid 2.Agreement and Bonds 3.Vicinity Map Item 2C-2 Item No.Description Quantity Units Unit Cost Total 1 Install 6' chain link fence with screening 7,700 LF $40.48 $311,696.00 Total Base Bid $311,696.00 North Sphere Wind Fence Installation Base Bid Red Hawk Servives, Inc. Item 2C-3 72500.00001\32656428.1 -1-CONTRACT & BOND FORMS CONTRACT FOR CONSTRUCTION This Contract for Construction (“Contract”), No. C43400, is made and entered into this 25th day of August, 2022, by and between City of Palm Desert, a Charter City and municipal corporation, organized under the laws of the State of California, with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260, sometimes hereinafter called the “City” and Red Hawk Services, Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: NORTH SPHERE WIND FENCE INSTALLATION PROJECT PROJECT NO. 767-22 The work consists of the furnishing and installation of six-foot high chain link fence with fabric screening at several locations in the north sphere of Palm Desert. Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. ARTICLE 2. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 45 Calendar Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. ARTICLE 3. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Three Hundred Eleven Thousand Six Hundred Ninety-Six and no cents Dollars ($311,696). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule. ARTICLE 4. LIQUIDATED DAMAGES. Contractor acknowledges that the City will sustain actual damages for each and every Day completion of the Project is delayed beyond the Contract Time. Because of the nature Item 2C-4 72500.00001\32656428.1 -2-CONTRACT & BOND FORMS of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages. Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,000.00 for each and every Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor. ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Forms Bid Acknowledgement Bid Schedule Bid Guarantee Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor DIR Registration Certification Performance Bond Payment (Labor and Materials) Bond Contract for Construction General Conditions Special Conditions Specifications Addenda Construction Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Standard Plans of the City of Palm Desert, latest edition Standard Plans for Public Works Construction, latest edition Caltrans Standard Specifications, latest edition, Except Division 1 Caltrans Standard Plans, latest edition California Manual on Traffic Control Devices for Streets and Highways (CAMUTCD), latest edition Work Area Traffic Control Handbook, latest edition Reference Specifications Approved and fully executed Change Orders Permits Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. Item 2C-5 72500.00001\32656428.1 -3- CONTRACT & BOND FORMS All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties. ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. ARTICLE 7. INDEMNIFICATION AND INSURANCE A. Indemnification 1. To the fullest extent permitted by law, Contractor shall immediately defend (with counsel of the City’s choosing), indemnify and hold harmless the City, its officials, officers, agents, employees, and representatives, and each of them from and against: (a) Any and all claims, demands, causes of action, costs, expenses, injuries, losses or liabilities, in law or in equity, of every kind or nature whatsoever, but not limited to, injury to or death, including wrongful death, of any person, and damages to or destruction of property of any person, arising out of, related to, or in any manner directly or indirectly connected with the Work or this Contract, including claims made by subcontractors for nonpayment, including without limitation the payment of all consequential damages and attorney’s fees and other related costs and expenses, however caused, regardless of whether the allegations are false, fraudulent, or groundless, and regardless of any negligence of the City or its officers, employees, or authorized volunteers (including passive negligence), except the sole negligence or willful misconduct or active negligence of the City or its officials, officers, employees, or authorized volunteers; (b) Contractor’s defense and indemnity obligation herein includes, but is not limited to damages, fines, penalties, attorney’s fees and costs arising from claims under the Americans with Disabilities Act (ADA) or other federal or state disability access or discrimination laws arising from Contractor’s Work during the course of construction of the improvements or after the Work is complete, as the result of defects or negligence in Contractor’s construction of the improvements; (c) Any and all actions, proceedings, damages, costs, expenses, fines, penalties or liabilities, in law or equity, of every kind or nature whatsoever, arising out of, resulting from, or on account of the violation of any governmental law or regulation, compliance with which is the responsibility of Contractor; (d) Any and all losses, expenses, damages (including damages to the Work itself), attorney’s fees, and other costs, including all costs of defense which any of Item 2C-6 72500.00001\32656428.1 -4- CONTRACT & BOND FORMS them may incur with respect to the failure, neglect, or refusal of Contractor to faithfully perform the Work and all of Contractor’s obligations under Contract. Such costs, expenses, and damages shall include all costs, including attorney’s fees, incurred by the indemnified parties in any lawsuit to which they are a party. 2. Contractor shall immediately defend, at Contractor’s own cost, expense and risk, with the counsel of the City choosing, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, agents, employees and representatives. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents, employees and representatives, in any such suit, action or other legal proceeding. Contractor shall reimburse the City, its officials, officers, agents, employees and representatives for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. The only limitations on this provision shall be those imposed by Civil Code section 2782. 3. The provisions of this Article shall survive the termination of this Contract howsoever caused, and no payment, partial payment, or acceptance of occupancy in whole or part of the Work shall waive or release any of the provisions of this Article. B. Insurance 1. Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. 2. General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $4,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. 3. Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. 4. Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automotive liability and Item 2C-7 72500.00001\32656428.1 -5- CONTRACT & BOND FORMS employer’s liability. Such policy or policies shall include the following terms and conditions: A drop down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (a) Pay on behalf of wording as opposed to reimbursement; and (b) Concurrency of effective dates with primary policies; and (c) Policies shall “follow form” to the underlying primary policies; and (d) Insureds under primary policies shall also be insureds under the umbrella or excess policies. 5. Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees. Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees and volunteers. C. Other Provisions or Requirements 1. Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. 2. Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, employees or subcontractors. Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. The City and its officers, officials, employees, and agents shall continue as additional insureds under such policies. 3. Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision Item 2C-8 72500.00001\32656428.1 -6- CONTRACT & BOND FORMS that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. 4. Products/Completed Operations Coverage. Products/completed operations coverage shall extend a minimum of three (3) years after project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The City, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage. 5. City’s Rights of Enforcement. In the event any policy of insurance required under this Contract does not comply with these requirements, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Contract. 6. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. 7. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees and volunteers and shall require similar written express waivers and insurance clauses from each of its subcontractors. 8. Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. 9. Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, Item 2C-9 72500.00001\32656428.1 -7- CONTRACT & BOND FORMS the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. 10. Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) Day notice of cancellation (except for nonpayment for which a ten (10) Day notice is required) or nonrenewal of coverage for each required coverage. 11. Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Coverage shall be at least as broad as coverage provided by ISO’s Owners, Lessees, or Contractors Additional Insured Endorsement for the ongoing (i.e. ISO Form CG 20 10 07 04) and completed operations (i.e. ISO Form CG 20 37 07 04) of Contractor. 12. Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 13. Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. 14. Pass Through Clause. Contractor agrees to ensure that its sub-consultants, sub- contractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. 15. City’s Right to Revise Requirements. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) Days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. 16. Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. Item 2C-10 72500.00001\32656428.1 -8- CONTRACT & BOND FORMS 17. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Contract, and that involve or may involve coverage under any of the required liability policies. 18. Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. 19. Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site. ARTICLE 9. FALSE CLAIMS. Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Item 2C-11 72500.00001\32656428.1 -9- CONTRACT & BOND FORMS IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF PALM DESERT By: L. TODD HILEMAN, CITY MANAGER ATTEST: By: ANTHONY J. MEJIA, CITY CLERK APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney RED HAWK SERVICES, INC. By: SCOTT MOORE, PRESIDENT By: JACOB MOORE, SECRETARY ____________________________________ Contractor’s License Number and Classification ____________________________________ DIR Registration Number (CONTRACTOR’S SIGNATURE MUST BE NOTARIZED AND CORPORATE SEAL AFFIXED, IF APPLICABLE) END OF CONTRACT Item 2C-12 72500.00001\32656428.1 -10- CONTRACT & BOND FORMS Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above Item 2C-13 72500.00001\32656428.1 -11- CONTRACT & BOND FORMS BOND FORMS Performance Bond KNOW ALL PERSONS BY THESE PRESENTS: THAT WHEREAS, the City of Palm Desert, a Charter City and municipal corporation, organized under the laws of the State of California, with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260, (hereinafter referred to as the “City”) has awarded to Red Hawk Services, Inc., (hereinafter referred to as the “Contractor”) an agreement for Contract No. C43400, (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated July 20, 2022, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, Red Hawk Services, Inc., the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of Three Hundred Eleven Thousand Six Hundred Ninety- Six and no cents DOLLARS, ($311,696), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by the City in enforcing such obligation. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under Item 2C-14 72500.00001\32656428.1 -12- CONTRACT & BOND FORMS the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Item 2C-15 72500.00001\32656428.1 -13- CONTRACT & BOND FORMS IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM Any claims under this bond may be addressed to: (Name and Address of Surety) ___________________________________________ ___________________________________________ ___________________________________________ (Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above) (Telephone number of Surety ___________________________________________ and Agent or Representative for service of process in California) Item 2C-16 72500.00001\32656428.1 -14- CONTRACT & BOND FORMS Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for Contractor/Principal. Item 2C-17 72500.00001\32656428.1 -15- CONTRACT & BOND FORMS Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached. END OF PERFORMANCE BOND Item 2C-18 72500.00001\32656428.1 -16- CONTRACT & BOND FORMS Payment Bond (Labor and Materials). KNOW ALL MEN BY THESE PRESENTS That WHEREAS, the City of Palm Desert, a Charter City and municipal corporation organized and operating under the laws of the State of California (hereinafter designated as the “City”), by action taken or a resolution passed August 25, 2022, has awarded to Red Hawk Services, Inc. hereinafter designated as the “Principal,” a contract for the work described as follows: Contract No. C43400 (the “Project”); and WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated July 20, 2022, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth. NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of Three Hundred Eleven Thousand Six Hundred Ninety-Six and no cents Dollars ($311,696) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses. This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond. It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of Item 2C-19 72500.00001\32656428.1 -17- CONTRACT & BOND FORMS any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or the City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract to be performed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of Contract, including but not limited to, the provisions of Sections 2819 and 2845 of the California Civil Code. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__. (Corporate Seal) Contractor/ Principal By Title (Corporate Seal) Surety By Attorney-in-Fact (Attach Attorney-in-Fact Certificate) Title Item 2C-20 72500.00001\32656428.1 -18- CONTRACT & BOND FORMS Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for Contractor/Principal. Item 2C-21 72500.00001\32656428.1 -19- CONTRACT & BOND FORMS Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached. END OF PAYMENT BOND Item 2C-22 200 200 200200930 1275 1415 26 2 5600 Date: 2022 I VICINITY MAP Fencing 2022 (7,645 FT) Palm Desert City Boundary Item 2C-23 [This page has intentionally been left blank.] Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Andrea Staehle, Human Resources Manager REQUEST: ADOPT A RESOLUTION TO IMPLEMENT THE CLASSIFICATION AND COMPENSATION STUDY, APPROVE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE PALM DESERT EMPLOYEES’ ORGANIZATION (PDEO) FOR A COST-OF-LIVING ADJUSTMENT OF 3% OR A LUMP SUM PAYMENT UP TO $3,500, AND APPROVE A COST-OF- LIVING ADJUSTMENT OF 3% OR A LUMP SUM PAYMENT UP TO $3,500 FOR CONFIDENTIAL EMPLOYEE GROUP RECOMMENDATION: 1. Adopt a resolution adopting authorized classifications, allocated positions, salary schedule, and salary ranges as determined by the classification and compensation study and rescinding Resolution No. 2022-61. 2. Approve an MOU between the City of Palm Desert and PDEO for a Cost of Living Adjustment (COLA) of three percent (3%) or a lump sum payment of $3,500 for the Palm Desert Employees Organization (PDEO) Group, effective July 1, 2022. 3. Approve a COLA of three percent (3%) or a lump sum payment of $3,500 for the Confidential Employees, effective July 1, 2022. 4. Authorize the City Manager to take all actions necessary to implement the approved COLA or lump sum payment for Confidential Employees and the PDEO Groups. BACKGROUND/ANALYSIS: The City and CPS-HR have been working through a classification and compensation study since Fall 2021. The process included employee participation through interviews, creating a taskforce, and providing an opportunity for employees to appeal, as well as transparency through recorded meetings, placing items on the intranet, and constant communication. Additionally, the City Manager directed staff to ensure that the last step of the City’s positions be paid at the first or second place within the market basket. The results of the study and City Manager’s direction provide: • Increase in thirty-seven (37) positions (28 PDEO positions) • Y-rating 22 individual employees (19 individual PDEO employees) Additionally, City staff polled neighboring agencies to determine if the agencies were planning to increase compensation, either by a lump sum or COLA, for the 2022/23 fiscal year. The results of the study provided evidence that most cities were increasing compensation either through COLA or a lump sum. Further research determined that the Consumer Price Index (CPI) for Riverside County increased 10% from March 2021 to March 2022. On August 8 and August 10, the City’s negotiations team met with the PDEO Board and their Item 2D-1 City of Palm Desert Adopt Resolution - Classification and Compensation Study and COLA or Lump Sum Page 2 of 2 representative to discuss the implementation of the classification and compensation study. A result of the negotiations was included the MOU highlighted the implementation of the classification and compensation study, and a 3% COLA or up to $3,500 lump sum effective July 1, 2022. The purpose of the implementation of the classification and compensation study, including compensation for employees designated as y-rated, and COLA or lump sum is to establish a fair classification and compensation structure, retain employees, recruit new employees, and respond to inflation. For Confidential and PDEO Employees who have been designated as “over market” from the study and therefore are y-rated, will receive a lump sum payment of $3,500. Employees who are currently “in market” will receive a 3% COLA on the salary schedule. FINANCIAL IMPACT: The approximate fiscal impact for the Class and Compensation adjustments, the 3% COLA and lump sum allocations, including salary and benefits for the Confidential Employees and PDEO Group is $325,630. The adjustments for the unrepresented group approved on July 14th and this one total approximately $615,000. These adjustments were generously budgeted given the number of unknowns at the time and ultimately reflect a total savings of $385,000 to the General Fund. REVIEWED BY: Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Resolution 2.Memorandum of Understanding Item 2D-2 RESOLUTION NO. 2022-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING AUTHORIZED CLASSIFICATIONS, ALLOCATED POSITIONS, SALARY SCHEDULE, AND SALARY RANGES AND RESCINDING RESOLUTION NO. 2022-61 WHEREAS, the City of Palm Desert identifies employees by classifications and groups for the purpose of salary and benefit administration; and WHEREAS, the City of Palm Desert has reached agreement with Confidential Employees and the Palm Desert Employees Organization (PDEO) Group. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: SECTION I - SALARY SCHEDULE, RANGES & ALLOCATED POSITIONS AND AUTHORIZED CLASSIFICATIONS The City of Palm Desert’s Personnel System, Section 2.52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. Exhibit “A” contains the tables of salary ranges that will be retroactively effective to July 1, 2022. The salary schedules as outlined in Exhibit “A” are adjusted for current Confidential and PDEO employees effective July 1, 2022. The City Manager is annually authorized to modify the Allocated Classifications, Positions and Salary Schedule that he determines are reasonably necessary or appropriate for business necessity including, without limitation, the implementation of title and responsibility changes, any minimum wage laws, use of over-hires for training, limited term student internships and modification of vacant positions in so far as such modifications do not exceed the adopted 2022-2023 budget. Such modifications have been included in the resolution and accompanying salary tables; however, it may be necessary to modify them again based on the business necessity of the City. SECTION II – PERSONNEL GROUPS/DESIGNATIONS The City assigns classifications to designated groups for the purposes of defining exempt status, benefits allocation, salary, and purchasing authority. These classifications, (listed in the table below), are categorized as follows: Item 2D-3 RESOLUTION NO. 2022-XX - Salary Resolution August 25, 2022 Page 2 of 3 Title Exempt Group Executive Contract At Will Salary Range City Manager X X Yes Contract Assistant City Manager X X Yes 72 City Treasurer/Director of Finance X X Yes 70 Director of Development Services A A No 70 Director of Economic Development X X Yes 65 Director of Public Works X X Yes 70 City Clerk X X Yes 65 Accounting Manager B No 53 Assistant to the City Manager B No 54 Chief Building Official B No 61 Code Compliance Supervisor B No 46 Community Resources Manager B No 51 Deputy City Clerk B No 44 Deputy Directors (Development Services, Finance, Public Works) B No 63 Finance Manager B No 53 Housing Manager B No 51 Human Resources Manager B No 61 Information Systems Manager B No 61 Facilities Manager B No 51 Permit Center Supervisor B No 46 Planning Manager B No 52 Public Affairs Manager B No 56 Senior Financial Analyst B No 45 Senior Project Manager B No 50 Special Programs Manager B No 51 Street Maintenance Manager B No 46 Transportation Manager B No 52 Item 2D-4 RESOLUTION NO. 2022-XX - Salary Resolution August 25, 2022 Page 3 of 3 Group X: Executive Contract Positions: The classifications designated as Group X, Executive Contract, have the highest level of executive responsibility and authority; these positions are governed by individual employment agreements. Group A: Directors and Department Heads The classifications designated as Group A have a higher level of responsibility and authority and they are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. They may be At Will and governed by employment agreements. Among other things, these positions require spending numerous extra hours at meetings, conferences, and work. Group B: Mid-Management/Professional The positions classifications as Group B are managerial, supervisorial, or professional in nature and they are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. Among other things, these positions require spending occasional extra hours at meetings, conferences, and work. ADOPTED ON ________________, 20__. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK Item 2D-5 RESOLUTION NO. 2022-XX - Salary Resolution August 25, 2022 Page 4 of 3 I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2022-__ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on _______________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ______________, 20__. ANTHONY J. MEJIA CITY CLERK Item 2D-6 FY 2022-2023 City of Palm Desert Allocated Positions Resolution No. 2022-____ Exhibit "A" Classification Allocated Positions Salary Grade Exempt Status Notes: City Manager 1CMExempt X Assistant City Manager 172Exempt X Assistant to the City Manager 154Exempt B Management Analyst / Senior Management Analyst 2 40/45 Exempt Executive Assistant 1 36 Non-Exempt C 4130 6 Public Affairs Public Affairs Manager 156Exempt B Communications Analyst I/II 2 40/42 Exempt Marketing Specialist 1 28 Non-Exempt Office Specialist I/II 1 14/18 Non-Exempt 4417 5 Human Resources HR Manager 161Exempt B Senior Administrative Assistant 1 34 Non-Exempt Management Analyst 2 40/42 Exempt C 4154 4 City Clerk 1 65 Exempt X Deputy City Clerk 1 44 Exempt B Administrative Assistant I/II 1 28/32 Non-Exempt Records Coordinator 1 38 Non-Exempt Office Assistant I/II 1 20/24 Non-Exempt Receptionist 1 20 Non-Exempt 4111 6 Total City Manager 21 Finance Director of Finance/City Treasurer 170Exempt X Deputy Director of Finance 2 63 Exempt B Finance Manager/Senior Financial Analyst 1 53/45 Exempt B Accounting Manager 153Exempt B Senior Financial Analyst 1 45 Exempt B Management Analyst 1 40 Exempt Accountant 2 43 Exempt / Non-Exempt Housing Program Technician 1 34 Non-Exempt Accounting Technician I/II 4 28/32 Non-Exempt 4150 14 CITY MANAGER City Clerk FINANCE AND ADMINISTRATIVE SERVICES As of 8.25.22 Page 1 of 4 Effective July 1, 2022 Item 2D-7 FY 2022-2023 City of Palm Desert Allocated Positions Resolution No. 2022-____ Exhibit "A" Classification Allocated Positions Salary Grade Exempt Status Notes: Procurement Buyer 1 32 Non-Exempt Accounting Technician I 1 28 Non-Exempt Administrative Assistant I/II 1 28/32 Non-Exempt 4159 3 Information Technology Information Systems Manager 161Exempt B Senior Network and Systems Administrator 1 48 Non-Exempt Senior Network Engineer 1 48 Non-Exempt Senior GIS Admin 1 47 Non-Exempt Business Enterprise Systems Administrator 1 42 Non-Exempt 4190 5 Total Finance and Technology Services 22 Director, Econ Development 1 65 Exempt X Management Analyst I/II 2 40/42 Exempt Administrative Assistant I/II 1 28/32 Non-Exempt 4430 4 Affordable Housing Housing Manager 151Exempt B Management Analyst 1 40/42 Exempt Administrative Assistant I/II 1 28/32 Non-Exempt 870-4195 3 Special Programs Special Programs Manager 151Exempt B Management Analyst I/II 3 40/42 Exempt Administrative Assistant I/II 1 28/32 Non-Exempt 4300 5 Total Economic Development 12 Economic Development As of 8.25.22 Page 2 of 4 Effective July 1, 2022 Item 2D-8 FY 2022-2023 City of Palm Desert Allocated Positions Resolution No. 2022-____ Exhibit "A" Classification Allocated Positions Salary Grade Exempt Status Notes: Development Services /Planning/Engineering Director of Development Services 0 70 Exempt X Dep Dir of Development Services 1 63 Exempt B Executive Assistant 1 36 Non-Exempt Planning Manager 152Exempt B Senior Planner 146Exempt Associate Planner I/II 1 42/44 Exempt Assistant Planner 1 36 Exempt Land Development Technician 1 38 Non-Exempt Landscape Inspector 1 34 Non-Exempt Senior Administrative Assistant 1 34 Non-Exempt 4470 9 Building & Safety Chief Building Official 1 61 Exempt B Senior Building Inspector 2 42 Non-Exempt Building Inspector I/II 3 34/38 Non-Exempt Administrative Assistant I/II 1 28/32 Non-Exempt Office Assistant I/II 1 20/24 Non-Exempt 4420 8 Code Compliance Code Compliance Supervisor 146Exempt B Code Compliance Officer I/II 4 30/34 Non-Exempt Code Compliance Specialist 1 34 Non-Exempt Office Assistant I/II 1 20/24 Non-Exempt 4422 7 Palm Desert Permit Center Permit Center Supervisor 146Exempt B Permit Technician I/II 4 28/32 Non-Exempt 4421 5 Total Development Services 29 Director of Public Works 1 70 Exempt X Deputy Director of Public Works 2 63 Exempt B Transportation Manager 152Exempt B Senior Project Manager 150Exempt B Project Manager 348Exempt Management Analyst 1 40/42 Exempt Public Works Inspector I/II 2 30/34 Non-Exempt Administrative Assistant I/II 2 28/32 Non-Exempt Office Assistant I/II 1 20/24 Non-Exempt 4300 14 Community Services Community Services Mger 151Exempt B Management Analyst 1 40/42 Exempt Landscape Inspector 3 34 Non-Exempt 4614 5 DEVELOPMENT SERVICES PUBLIC WORKS As of 8.25.22 Page 3 of 4 Effective July 1, 2022 Item 2D-9 FY 2022-2023 City of Palm Desert Allocated Positions Resolution No. 2022-____ Exhibit "A" Classification Allocated Positions Salary Grade Exempt Status Notes: Facilities Management Facilities Manager 151Exempt B Facilities Maintenance Specialist 2 36 Non-Exempt Project Technician 1 34 Non-Exempt 4340 4 Streets Maintenance Streets Maintenance Supervisor 146Exempt B Senior Street Maintenance Worker 1 40 Non-Exempt Street Maintenance Worker III/Equipment Operator 3 36 Non-Exempt Street Maintenance Worker I/II 6 28/32 Non-Exempt Administrative Assistant I/II 1 28/32 Non-Exempt 4310 12 Traffic Signal Maintenance Traffic Signal Specialist 1 44 Non-Exempt Traffic Signal Technician I/II 3 34/38 Non-Exempt 4250 4 Total Public Works 44 TOTAL ALLOCATED POSITIONS 120 As of 8.25.22 Page 4 of 4 Effective July 1, 2022 Item 2D-10 City of Palm Desert Salary Schedule Grade/Step Table Effective July 1, 2022 Salary Range Wage Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 10 Annual 36,629 38,459 40,394 42,411 44,533 46,758 48,402 50,274 Monthly 3,052 3,205 3,366 3,534 3,711 3,897 4,034 4,190 Hourly 17.61 18.49 19.42 20.39 21.41 22.48 23.27 24.17 11 Annual 37,565 39,437 41,392 43,472 45,656 47,923 49,587 51,542 Monthly 3,130 3,286 3,449 3,623 3,805 3,994 4,132 4,295 Hourly 18.06 18.96 19.90 20.90 21.95 23.04 23.84 24.78 12 Annual 38,480 40,414 42,432 44,554 46,821 49,130 50,835 52,832 Monthly 3,207 3,368 3,536 3,713 3,902 4,094 4,236 4,403 Hourly 18.50 19.43 20.40 21.42 22.51 23.62 24.44 25.40 13 Annual 39,458 41,413 43,493 45,677 47,944 50,336 52,125 54,163 Monthly 3,288 3,451 3,624 3,806 3,995 4,195 4,344 4,514 Hourly 18.97 19.91 20.91 21.96 23.05 24.20 25.06 26.04 14 Annual 40,435 42,453 44,574 46,842 49,171 51,626 53,414 55,515 Monthly 3,370 3,538 3,715 3,904 4,098 4,302 4,451 4,626 Hourly 19.44 20.41 21.43 22.52 23.64 24.82 25.68 26.69 15 Annual 41,434 43,514 45,698 47,986 50,378 52,915 54,766 56,888 Monthly 3,453 3,626 3,808 3,999 4,198 4,410 4,564 4,741 Hourly 19.92 20.92 21.97 23.07 24.22 25.44 26.33 27.35 16 Annual 42,474 44,595 46,862 49,192 51,646 54,226 56,118 58,302 Monthly 3,540 3,716 3,905 4,099 4,304 4,519 4,677 4,859 Hourly 20.42 21.44 22.53 23.65 24.83 26.07 26.98 28.03 17 Annual 43,534 45,739 48,006 50,419 52,936 55,598 57,533 59,779 Monthly 3,628 3,812 4,001 4,202 4,411 4,633 4,794 4,982 Hourly 20.93 21.99 23.08 24.24 25.45 26.73 27.66 28.74 18 Annual 44,658 46,904 49,213 51,667 54,246 56,950 58,968 61,256 Monthly 3,722 3,909 4,101 4,306 4,521 4,746 4,914 5,105 Hourly 21.47 22.55 23.66 24.84 26.08 27.38 28.35 29.45 19 Annual 45,760 48,027 50,461 52,957 55,619 58,406 60,466 62,795 Monthly 3,813 4,002 4,205 4,413 4,635 4,867 5,039 5,233 Hourly 22.00 23.09 24.26 25.46 26.74 28.08 29.07 30.19 20 Annual 46,925 49,234 51,709 54,288 56,992 59,862 61,942 64,376 Monthly 3,910 4,103 4,309 4,524 4,749 4,989 5,162 5,365 Hourly 22.56 23.67 24.86 26.10 27.40 28.78 29.78 30.95 21 Annual 48,069 50,482 52,998 55,661 58,427 61,360 63,502 65,978 Monthly 4,006 4,207 4,417 4,638 4,869 5,113 5,292 5,498 Hourly 23.11 24.27 25.48 26.76 28.09 29.50 30.53 31.72 22 Annual 49,275 51,730 54,309 57,054 59,883 62,899 65,062 67,642 Monthly 4,106 4,311 4,526 4,755 4,990 5,242 5,422 5,637 Hourly 23.69 24.87 26.11 27.43 28.79 30.24 31.28 32.52 23 Annual 50,502 53,019 55,702 58,469 61,381 64,459 66,706 69,326 Monthly 4,209 4,418 4,642 4,872 5,115 5,372 5,559 5,777 Hourly 24.28 25.49 26.78 28.11 29.51 30.99 32.07 33.33 24 Annual 51,750 54,350 57,075 59,925 62,920 66,082 68,390 71,032 Monthly 4,313 4,529 4,756 4,994 5,243 5,507 5,699 5,919 Hourly 24.88 26.13 27.44 28.81 30.25 31.77 32.88 34.15 25 Annual 53,061 55,723 58,531 61,443 64,501 67,725 70,075 72,821 Monthly 4,422 4,644 4,878 5,120 5,375 5,644 5,840 6,068 Hourly 25.51 26.79 28.14 29.54 31.01 32.56 33.69 35.01 26 Annual 54,371 57,117 59,966 62,962 66,123 69,410 71,864 74,651 Monthly 4,531 4,760 4,997 5,247 5,510 5,784 5,989 6,221 Hourly 26.14 27.46 28.83 30.27 31.79 33.37 34.55 35.89 27 Annual 55,744 58,552 61,464 64,542 67,766 71,157 73,632 76,502 Monthly 4,645 4,879 5,122 5,379 5,647 5,930 6,136 6,375 Hourly 26.80 28.15 29.55 31.03 32.58 34.21 35.40 36.78 28 Annual 57,158 60,008 63,003 66,144 69,430 72,904 75,504 78,437 Monthly 4,763 5,001 5,250 5,512 5,786 6,075 6,292 6,536 Hourly 27.48 28.85 30.29 31.80 33.38 35.05 36.30 37.71 8/12/2022 Page 1 of 5 Item 2D-11 City of Palm Desert Salary Schedule Grade/Step Table Effective July 1, 2022 Salary Range Wage Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 29 Annual 58,594 61,506 64,584 67,808 71,219 74,755 77,355 80,392 Monthly 4,883 5,126 5,382 5,651 5,935 6,230 6,446 6,699 Hourly 28.17 29.57 31.05 32.60 34.24 35.94 37.19 38.65 30 Annual 60,029 63,024 66,186 69,493 72,966 76,606 79,310 82,389 Monthly 5,002 5,252 5,516 5,791 6,081 6,384 6,609 6,866 Hourly 28.86 30.30 31.82 33.41 35.08 36.83 38.13 39.61 31 Annual 61,526 64,605 67,829 71,261 74,797 78,541 81,307 84,448 Monthly 5,127 5,384 5,652 5,938 6,233 6,545 6,776 7,037 Hourly 29.58 31.06 32.61 34.26 35.96 37.76 39.09 40.60 32 Annual 63,066 66,227 69,534 72,987 76,669 80,496 83,304 86,570 Monthly 5,256 5,519 5,795 6,082 6,389 6,708 6,942 7,214 Hourly 30.32 31.84 33.43 35.09 36.86 38.70 40.05 41.62 33 Annual 64,667 67,870 71,302 74,838 78,582 82,514 85,405 88,733 Monthly 5,389 5,656 5,942 6,237 6,549 6,876 7,117 7,394 Hourly 31.09 32.63 34.28 35.98 37.78 39.67 41.06 42.66 34 Annual 66,269 69,576 73,050 76,710 80,558 84,573 87,547 90,938 Monthly 5,522 5,798 6,088 6,393 6,713 7,048 7,296 7,578 Hourly 31.86 33.45 35.12 36.88 38.73 40.66 42.09 43.72 35 Annual 67,912 71,323 74,880 78,624 82,576 86,674 89,731 93,226 Monthly 5,659 5,944 6,240 6,552 6,881 7,223 7,478 7,769 Hourly 32.65 34.29 36.00 37.80 39.70 41.67 43.14 44.82 36 Annual 69,638 73,070 76,752 80,600 84,594 88,858 91,978 95,555 Monthly 5,803 6,089 6,396 6,717 7,050 7,405 7,665 7,963 Hourly 33.48 35.13 36.90 38.75 40.67 42.72 44.22 45.94 37 Annual 71,365 74,922 78,666 82,618 86,736 91,104 94,266 97,947 Monthly 5,947 6,244 6,556 6,885 7,228 7,592 7,856 8,162 Hourly 34.31 36.02 37.82 39.72 41.70 43.80 45.32 47.09 38 Annual 73,133 76,814 80,642 84,677 88,899 93,371 96,616 100,402 Monthly 6,094 6,401 6,720 7,056 7,408 7,781 8,051 8,367 Hourly 35.16 36.93 38.77 40.71 42.74 44.89 46.45 48.27 39 Annual 74,963 78,707 82,659 86,798 91,146 95,680 99,050 102,898 Monthly 6,247 6,559 6,888 7,233 7,596 7,973 8,254 8,575 Hourly 36.04 37.84 39.74 41.73 43.82 46.00 47.62 49.47 40 Annual 76,856 80,683 84,739 88,982 93,413 98,072 101,504 105,477 Monthly 6,405 6,724 7,062 7,415 7,784 8,173 8,459 8,790 Hourly 36.95 38.79 40.74 42.78 44.91 47.15 48.80 50.71 41 Annual 78,749 82,701 86,840 91,187 95,742 100,547 104,042 108,098 Monthly 6,562 6,892 7,237 7,599 7,979 8,379 8,670 9,008 Hourly 37.86 39.76 41.75 43.84 46.03 48.34 50.02 51.97 42 Annual 80,746 84,781 89,024 93,454 98,114 103,043 106,662 110,822 Monthly 6,729 7,065 7,419 7,788 8,176 8,587 8,889 9,235 Hourly 38.82 40.76 42.80 44.93 47.17 49.54 51.28 53.28 43 Annual 82,742 86,902 91,250 95,805 100,589 105,643 109,325 113,589 Monthly 6,895 7,242 7,604 7,984 8,382 8,804 9,110 9,466 Hourly 39.78 41.78 43.87 46.06 48.36 50.79 52.56 54.61 44 Annual 84,843 89,066 93,517 98,218 103,106 108,264 112,029 116,418 Monthly 7,070 7,422 7,793 8,185 8,592 9,022 9,336 9,702 Hourly 40.79 42.82 44.96 47.22 49.57 52.05 53.86 55.97 45 Annual 86,965 91,291 95,846 100,672 105,706 110,968 114,858 119,330 Monthly 7,247 7,608 7,987 8,389 8,809 9,247 9,572 9,944 Hourly 41.81 43.89 46.08 48.40 50.82 53.35 55.22 57.37 46 Annual 89,128 93,558 98,280 103,147 108,326 113,755 117,728 122,304 Monthly 7,427 7,797 8,190 8,596 9,027 9,480 9,811 10,192 Hourly 42.85 44.98 47.25 49.59 52.08 54.69 56.60 58.80 47 Annual 91,354 95,909 100,714 105,768 111,030 116,605 120,661 125,382 Monthly 7,613 7,992 8,393 8,814 9,253 9,717 10,055 10,449 Hourly 43.92 46.11 48.42 50.85 53.38 56.06 58.01 60.28 8/12/2022 Page 2 of 5 Item 2D-12 City of Palm Desert Salary Schedule Grade/Step Table Effective July 1, 2022 Salary Range Wage Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 48 Annual 93,600 98,322 103,230 108,368 113,818 119,496 123,677 128,523 Monthly 7,800 8,194 8,603 9,031 9,485 9,958 10,306 10,710 Hourly 45.00 47.27 49.63 52.10 54.72 57.45 59.46 61.79 49 Annual 95,971 100,776 105,810 111,114 116,667 122,512 126,776 131,706 Monthly 7,998 8,398 8,818 9,260 9,722 10,209 10,565 10,976 Hourly 46.14 48.45 50.87 53.42 56.09 58.90 60.95 63.32 50 Annual 98,384 103,293 108,451 113,880 119,558 125,549 129,958 135,013 Monthly 8,199 8,608 9,038 9,490 9,963 10,462 10,830 11,251 Hourly 47.30 49.66 52.14 54.75 57.48 60.36 62.48 64.91 51 Annual 100,838 105,872 111,176 116,730 122,574 128,690 133,203 138,403 Monthly 8,403 8,823 9,265 9,728 10,215 10,724 11,100 11,534 Hourly 48.48 50.90 53.45 56.12 58.93 61.87 64.04 66.54 52 Annual 103,376 108,534 113,963 15,662 125,632 131,914 136,531 141,877 Monthly 8,615 9,045 9,497 1,305 10,469 10,993 11,378 11,823 Hourly 49.70 52.18 54.79 7.53 60.40 63.42 65.64 68.21 53 Annual 105,934 111,238 116,813 122,658 128,752 135,200 139,942 145,413 Monthly 8,828 9,270 9,734 10,222 10,729 11,267 11,662 12,118 Hourly 50.93 53.48 56.16 58.97 61.90 65.00 67.28 69.91 54 Annual 108,597 114,026 119,725 125,694 131,976 138,570 143,437 149,053 Monthly 9,050 9,502 9,977 10,475 10,998 11,548 11,953 12,421 Hourly 52.21 54.82 57.56 60.43 63.45 66.62 68.96 71.66 55 Annual 111,280 116,875 122,720 128,835 135,283 142,064 147,035 152,776 Monthly 9,273 9,740 10,227 10,736 11,274 11,839 12,253 12,731 Hourly 53.50 56.19 59.00 61.94 65.04 68.30 70.69 73.45 56 Annual 114,088 119,787 125,778 132,080 138,674 145,600 150,717 156,582 Monthly 9,507 9,982 10,482 11,007 11,556 12,133 12,560 13,049 Hourly 54.85 57.59 60.47 63.50 66.67 70.00 72.46 75.28 57 Annual 116,938 122,782 128,918 135,387 142,126 149,240 154,461 160,514 Monthly 9,745 10,232 10,743 11,282 11,844 12,437 12,872 13,376 Hourly 56.22 59.03 61.98 65.09 68.33 71.75 74.26 77.17 58 Annual 119,870 125,840 132,163 138,757 145,683 152,984 158,330 164,507 Monthly 9,989 10,487 11,014 11,563 12,140 12,749 13,194 13,709 Hourly 57.63 60.50 63.54 66.71 70.04 73.55 76.12 79.09 59 Annual 122,866 128,981 135,450 142,230 149,323 156,811 162,282 168,605 Monthly 10,239 10,748 11,288 11,853 12,444 13,068 13,524 14,050 Hourly 59.07 62.01 65.12 68.38 71.79 75.39 78.02 81.06 60 Annual 125,902 132,226 138,819 145,787 153,067 160,742 166,338 172,827 Monthly 10,492 11,019 11,568 12,149 12,756 13,395 13,862 14,402 Hourly 60.53 63.57 66.74 70.09 73.59 77.28 79.97 83.09 61 Annual 129,106 135,533 142,293 149,406 156,894 164,757 170,518 177,174 Monthly 10,759 11,294 11,858 12,451 13,075 13,730 14,210 14,765 Hourly 62.07 65.16 68.41 71.83 75.43 79.21 81.98 85.18 62 Annual 132,288 138,923 145,850 153,150 160,805 168,854 174,782 181,584 Monthly 11,024 11,577 12,154 12,763 13,400 14,071 14,565 15,132 Hourly 63.60 66.79 70.12 73.63 77.31 81.18 84.03 87.30 63 Annual 135,595 142,397 149,490 156,978 164,840 173,056 179,150 186,139 Monthly 11,300 11,866 12,458 13,082 13,737 14,421 14,929 15,512 Hourly 65.19 68.46 71.87 75.47 79.25 83.20 86.13 89.49 64 Annual 139,006 145,954 153,254 160,909 168,958 177,403 183,602 190,778 Monthly 11,584 12,163 12,771 13,409 14,080 14,784 15,300 15,898 Hourly 66.83 70.17 73.68 77.36 81.23 85.29 88.27 91.72 65 Annual 142,480 149,573 157,082 164,923 173,160 181,834 188,219 195,541 Monthly 11,873 12,464 13,090 13,744 14,430 15,153 15,685 16,295 Hourly 68.50 71.91 75.52 79.29 83.25 87.42 90.49 94.01 66 Annual 146,058 153,338 160,992 169,062 177,507 186,389 192,920 200,429 Monthly 12,172 12,778 13,416 14,089 14,792 15,532 16,077 16,702 Hourly 70.22 73.72 77.40 81.28 85.34 89.61 92.75 96.36 8/12/2022 Page 3 of 5 Item 2D-13 City of Palm Desert Salary Schedule Grade/Step Table Effective July 1, 2022 Salary Range Wage Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 67 Annual 149,718 157,186 165,027 173,306 181,938 191,069 197,725 205,442 Monthly 12,477 13,099 13,752 14,442 15,162 15,922 16,477 17,120 Hourly 71.98 75.57 79.34 83.32 87.47 91.86 95.06 98.77 68 Annual 153,442 161,117 169,146 177,611 186,493 195,832 202,675 210,579 Monthly 12,787 13,426 14,096 14,801 15,541 16,319 16,890 17,548 Hourly 73.77 77.46 81.32 85.39 89.66 94.15 97.44 101.24 69 Annual 157,269 165,090 173,410 182,062 191,173 200,699 207,730 215,821 Monthly 13,106 13,758 14,451 15,172 15,931 16,725 17,311 17,985 Hourly 75.61 79.37 83.37 87.53 91.91 96.49 99.87 103.76 70 Annual 161,200 169,250 177,736 186,597 195,936 205,754 212,950 221,250 Monthly 13,433 14,104 14,811 15,550 16,328 17,146 17,746 18,438 Hourly 77.50 81.37 85.45 89.71 94.20 98.92 102.38 106.37 71 Annual 165,214 173,493 182,187 191,277 200,845 210,891 218,254 226,782 Monthly 13,768 14,458 15,182 15,940 16,737 17,574 18,188 18,899 Hourly 79.43 83.41 87.59 91.96 96.56 101.39 104.93 109.03 72 Annual 169,354 177,819 186,701 196,061 205,858 216,154 223,704 232,461 Monthly 14,113 14,818 15,558 16,338 17,155 18,013 18,642 19,372 Hourly 81.42 85.49 89.76 94.26 98.97 103.92 107.55 111.76 73 Annual 173,597 182,270 191,381 200,949 210,995 221,541 229,320 238,264 Monthly 14,466 15,189 15,948 16,746 17,583 18,462 19,110 19,855 Hourly 83.46 87.63 92.01 96.61 101.44 106.51 110.25 114.55 74 Annual 177,923 186,826 196,186 205,982 216,278 227,094 235,040 244,213 Monthly 14,827 15,569 16,349 17,165 18,023 18,925 19,587 20,351 Hourly 85.54 89.82 94.32 99.03 103.98 109.18 113.00 117.41 75 Annual 182,374 191,485 201,074 211,141 221,666 232,752 240,906 250,286 Monthly 15,198 15,957 16,756 17,595 18,472 19,396 20,076 20,857 Hourly 87.68 92.06 96.67 101.51 106.57 111.90 115.82 120.33 Y-Rate 104 - 24 Annual 76,149 Monthly 6,346 Hourly 36.61 Y-Rate 118 - 32 Annual 107,578 Monthly 8,965 Hourly 51.72 Y-Rate 113 - 32 Annual 95,098 Monthly 7,925 Hourly 45.72 Y-Rate 118 - 34 Annual 107,578 Monthly 8,965 Hourly 51.72 Y-Rate 113 - 34 Annual 95,098 Monthly 7,925 Hourly 45.72 Y-Rate 113 - 36 Annual 95,098 Monthly 7,925 Hourly 45.72 Y-Rate 114 - 36 Annual 97,469 Monthly 8,122 Hourly 46.86 Y-Rate 120 - 37 Annual 113,027 Monthly 9,419 Hourly 54.34 Y-Rate 125 - 38 Annual 127,878 Monthly 10,657 Hourly 61.48 Y-Rate 118 - 38 Annual 107,578 Monthly 8,965 Hourly 51.72 8/12/2022 Page 4 of 5 Item 2D-14 City of Palm Desert Salary Schedule Grade/Step Table Effective July 1, 2022 Salary Range Wage Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Y-Rate 123 - 42 Annual 121,722 Monthly 10,144 Hourly 58.52 Y-Rate 127 - 42 Annual 134,368 Monthly 11,197 Hourly 64.60 Y-Rate 123 - 43 Annual 121,722 Monthly 10,144 Hourly 58.52 Y-Rate 121 - 44 Annual 115,856 Monthly 9,655 Hourly 55.70 CM Annual 281,133 City Manager - per contract dated 03-01-2021 Hourly 135.16 CC Annual 26,432 City Council Per Meeting 50.00 Housing Authority Meetings The 3% COLA calculated on each of the hourly salary steps effective July 1, 2022 may result in de minimus differences due to rounding versus the payroll system generated pay schedule. The Director of Finance may need to make minor rounding adjustments to this schedule during implementation. 8/12/2022 Page 5 of 5 Item 2D-15 CITY OF PALM DESERT SIDE LETTER OF AGREEMENT OF CLASSIFICAITON AND COMPENSATION STUDY IMPLEMENTATION & COLA AND/OR LUMP-SUM BETWEEN THE CITY OF PALM DESERT AND THE PALM DESERT EMPLOYEES’ ORGANIZATION 1. PARTIES AND DATE. This Side Letter of Agreement (Side Letter) is entered into this 10th day of August 2022, by and between the City of Palm Desert (City) and the Palm Desert Employees Organization (PDEO). City and PDEO are sometimes individually referred to as “Party” and collectively as “Parties” in this Side Letter 2. RECITALS. 2.1. Article 2.1 of the MOU memorializes the Parties’ agreement to meet and confer with respect to any subject or matter related to this MOU, further, in accordance with the Meyers-Milias-Brown Act the Parties agree to meet and confer on issues related to wages, hours and working conditions. 2.2. This Side Letter shall be in effect following City Council Approval. 3. TERMS 3.1 .Classification and Compensation Study Implementation The Classification and Compensation Study report (“Study”) accepted by the Palm Desert City Council on August 25, 2022 shall be implemented with the following provisions: a. Creating one salary schedule, which eliminates the Two-Tier Salary Schedule. Therefore, all staff members on the previously established Tier-1 and Tier-2 Salary Schedule will be assigned to the grade on the salary table (attachment A). b. Positions that have been identified as “over market” will be y-rated. PDEO members currently at a higher salary at step 8 in their current positions than the recommended salary will be “Y-rated” at their current salary in the new position and/or range. Item 2D-16 3.2 .For PDEO employees who have been identified as “at-market,” the City agrees to apply a Cost of Living Adjustments (COLA) to increase the salaries by 3.0% effective July 1, 2022. Both parties agree to have no further COLA in fiscal year 2022/2023. For employees y-rated, employees will receive up to $3,500 lump sum. Current general represented employees include all employees on active status as of the effective date hereof. 3.3 .It is understood that the specific provisions contained in this Side Letter shall be in addition to any other side letters previously approved but will supersede any previous agreements, whether oral or written, directly related to any matters expressly addressed herein. 3.4 Expiration of Side Letter. This Side Letter shall expire and become null and void on June 30, 2023 at which time the terms and conditions of this Side Letter will be reviewed for applicability of extension into a successor agreement. 3.5 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed on the date first hereinabove written: PDEO Board CITY ____ __________________ ____ _________________ Date Cora Gaugush Date L. Todd Hileman PDEO Board Member City Manager ____ __________________ ____ _________________ Date Chris Gerry Date Veronica Chavez PDEO Board Member Director of Finance ____ __________________ ____ _________________ Date John Urkov Date Andrea Staehle PDEO Board Member Human Resources Manager ____ __________________ ____ _________________ Date Alex Vasquez Date Robert Hargreaves PDEO Board Member City Attorney Item 2D-17 ____ __________________ Date Mary LaPlante Managing Labor Representative ATTEST: ____ _________________ Date Anthony Mejia City Clerk City of Palm Desert Item 2D-18 Page 1 of 3 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Randy Bowman, Deputy Director of Public Works REQUEST: ADOPT COUNTY OF RIVERSIDE TRAFFIC IMPACT ANALYSIS GUIDELINES FOR LEVEL OF SERVICE AND VEHICLE MILES TRAVELED; AND CVAG ACTIVE TRANSPORTATION DESIGN GUIDELINES RECOMMENDATION: 1. Adopt a Resolution adopting County of Riverside Guidelines for Level of Service and Vehicle Miles Traveled for the City of Palm Desert. 2. Adopt a Resolution adopting Coachella Valley Association of Governments Active Transportation Design Guidelines for the City of Palm Desert. BACKGROUND/ANALYSIS: At the May 12, 2022, City Council meeting, City staff requested direction from the City Council regarding several prospective City code updates, including the two policies that are the subject of this report. The City Council concurred and directed staff to proceed with preparing the necessary documents. Staff is presenting separate staff reports for updates to the landscaping code and encroachment permit code. County of Riverside Guidelines. Historically, cities used vehicle delay and congestion (“Level of Service”, or “LOS”) as the standard to evaluate projects’ transportation impacts under the California Environmental Quality Act (“CEQA”). In 2013, the California passed Senate Bill 743, which required the Governor’s Office of Planning & Research (“OPR”) to identify new metrics for identifying and mitigating transportation impacts within the CEQA guidelines. OPR selected Vehicle Miles Traveled (“VMT”) as the standard to assess transportation impacts under CEQA. The shift to VMT is intended to meet the State’s objectives to reduce greenhouse gas emissions, promote the development of infill land use projects and multimodal transportation networks, and encourage land use diversity within developments. In December 2018, the California Natural Resources Agency certified and adopted the new CEQA Guidelines Section 15064.3 that identifies VMT as the most appropriate measure to evaluate a project’s transportation impacts under CEQA. The City will continue to require LOS analysis for General Plan consistency and transportation planning purposes while requiring VMT analysis for CEQA compliance. To address the change per CEQA Guidelines Section 15064.3, the Public Works Department has been evaluating transportation impacts in line with the Riverside County Transportation Analysis Guidelines for Level of Service and Vehicle Miles Traveled, which provides procedures to evaluate transportation impacts of land use projects. Item 2E-1 City of Palm Desert Adopt County of Riverside and CVAG Guidelines Page 2 of 3 CVAG Guidelines. On December 6, 2021, Coachella Valley Association of Governments (“CVAG”) Executive Committee adopted Regional Active Transportation Design Guidelines to help local agencies plan, design, and maintain bicycle and pedestrian facilities. City staff assisted CVAG in creating these guidelines and would like to adopt them for use in the City. Strategic Plan The proposed Resolutions and adoption of the VMT and Design Guidelines would support the following priorities of the Strategic Plan: • Economic Development Priority 4: Expand and raise awareness of business-friendly services in order to retain and attract business. • Land Use, Housing & Open Space Priority 5: Utilize progressive land use policies and standards to support ongoing and future needs. • Tourism & Marketing Priority 1: Improve access to Palm Desert and its attractions to enhance the ease of lifestyle. • Transportation Priority 3: De-emphasize single/low-occupancy vehicles and optimize multiple modes of travel (bus, carpool, golf cart, bicycle and pedestrian). Discussion County Guidelines. The Guidelines adopted by Riverside County in 2020 provide guidance to review land use projects and to ensure compliance with both the General Plan goals/policies and SB 743. The Guidelines include a five-step analysis: (1) evaluate the land use type; (2) screen for non- significant transportation impact; (3) identify significance measure and threshold; (4) VMT analysis for non-screened development; and (5) mitigation measures. By adopting the County Guidelines, the City is adopting policies to meet General Plan Goals. For example, under General Plan Chapter 4, Mobility, Goal 1 Livable Streets, Goal 6 Sustainable Transportation, and Goal 9 Regional Coordination, adopting the VMT Guidelines is consistent with the following policies: • Policy 1.2 Transportation System Impacts. Evaluate transportation and development projects in a manner that addresses the impacts of all travel modes on all other travel modes through the best available practices. • Policy 1.3 Facility Service Levels. Determine appropriate service levels for all modes of transportation and develop guidelines to evaluate impacts to these modes for all related public and private projects. • Policy 1.5 Transportation Network Consistency. Perform a formal evaluation of any transportation projects to verify consistency with the goals and policies in the General Plan prior to approved funding for those projects. • Policy 6.1 Fair Share Costs. Require that new development pay for its fair share of construction costs related to new and/or upgraded infrastructure needed to accommodate the development. • Policy 6.2 Multi-Modal Impacts. Develop and apply funding mechanisms that require fair share contributions for impacts to all modes of transportation associated with Item 2E-2 City of Palm Desert Adopt County of Riverside and CVAG Guidelines Page 3 of 3 development or redevelopment. • Policy 9.1 Regional Vehicular Traffic. Be mindful of local impacts from regional “through” traffic. Consider but don’t prioritize the movement of through vehicles through Palm Desert roadways. • Policy 9.2 Regional Roadways. Coordinate with Caltrans, RCTC, CVAG, and other agencies on the planning, design, and construction of regional roadways to provide an appropriate level of regional connectivity. Active Transportation Design Guidelines. On December 6, 2021, CVAG Executive Committee adopted Regional Active Transportation Design Guidelines to help local agencies plan, design, and maintain bicycle facilities. These Design Guidelines are largely adapted from current national bicycle design guidance and accepted industry practices. CVAG intends the design guidelines to be a living document, with periodic reviews and updates, ensuring representation of best practices and emerging technologies. The City participated in the development of the guidelines and staff recommends adopting the guidelines into the City’s standards to be used when constructing or improving public infrastructure. The proposed Resolution would adopt the Active Transportation Guidelines for use in the City. The Active Transportation Guidelines provide direction on all aspects of bicycle and pedestrian facilities, such as pavement markings, types of bike lanes/shared roadways, intersection treatments, driveway crossings, pedestrian crosswalks, intersections, and bicycle parking. Since the County of Riverside and CVAG may need to amend their documents over time, the proposed Resolutions incorporates future amendments to stay current with these documents. FINANCIAL IMPACT: Adopting the recommended resolutions has no financial impact on the general fund. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: L. Todd Hileman ATTACHMENTS: 1. Resolution No. ______ 2. Resolution No. ______ Item 2E-3 RESOLUTION NO. 2022-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING GUIDELINES FOR THE IMPLEMENTATION OF VEHICLE MILES TRAVELLED, INCLUDING VEHICLE MILES TRAVELLED THRESHOLDS OF SIGNIFICANCE, FOR LAND USE AND TRANSPORTATION PROJECTS IN THE CITY OF PALM DESERT AND FINDING THE SAME NOT A PROJECT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the Palm Desert City Council has established Local Guidelines for Implementing the California Environmental Quality Act for City of Palm Desert (Local CEQA Guidelines); and WHEREAS, the State Guidelines for Implementation of the California Environmental Quality Act (“CEQA”) (14 Cal. Code Regs., § 15000 et seq. “State CEQA Guidelines”) encourage public agencies to develop and publish generally applicable “thresholds of significance” to be used in determining the significance of a project’s environmental effects”; and WHEREAS, State CEQA Guidelines, section 15064.7(a) defines a threshold of significance as “an identifiable quantitative, qualitative or performance level of a particular environmental effect, noncompliance with which means the effect will normally be determined to be significant by the agency and compliance with which means the effect normally will be determined to be less than significant”; and WHEREAS, State CEQA Guidelines, section 15064.7(b) requires that thresholds of significance must be adopted by ordinance, resolution, rule, or regulations, developed through a public review process, and be supported by substantial evidence; and WHEREAS, Senate Bill 743, enacted in 2013 and codified in Public Resources Code, section 21099, requires changes to the State CEQA Guidelines regarding the criteria for determining the significance of transportation impacts of projects; and WHEREAS, in 2018, the Governor’s Office of Planning and Research (“OPR”) proposed, and the California Natural Resources Agency certified and adopted, new State CEQA Guidelines, section 15064.3 that identifies vehicle miles traveled (“VMT”) – meaning the amount and distance of automobile travel attributable to a project – as the generally appropriate metric to evaluate a land use project’s transportation impacts; and WHEREAS, as a result, automobile delay, as measured by “level of service” and other similar metrics, generally no longer constitutes a significant environmental effect under CEQA; and WHEREAS, State CEQA Guidelines, section 15064.3 went into effect on July 1, 2020, though public agencies may elect to be governed by this section immediately; and Item 2E-4 Resolution No. 2022-_____ Page 2 WHEREAS, the City’s Local CEQA Guidelines section 5.09 has identified CEQA Guidelines, section 15064.3 as the standard for determining significance of transportation impacts; and WHEREAS, the County of Riverside adopted Transportation Analysis Guidelines for Level of Service Vehicle Miles Traveled on December 15, 2020 (“County Guidelines”); and WHEREAS, the County Guidelines are applicable to Palm Desert in that they use appropriate VMT thresholds and provide a five step analysis for determining traffic-related impacts in line with General Plan goals to properly evaluate land use projects, use appropriate transportation systems management, develop appropriate mitigation if needed, and coordinate with other jurisdictions in the region to evaluate traffic impacts when planning and designing regional roadways; and WHEREAS, the City of Palm Desert wishes to adopt the County Guidelines, that would apply to land use and transportation projects in the City of Palm Desert that are subject to CEQA; and WHEREAS, the County Guidelines as applied to the City of Palm Desert are supported by substantial evidence set forth in the August 25, 2022, City Council staff report in support of the County Guidelines. NOW, THEREFORE, BE IT RESOLVED by the City of Palm Desert City Council as follows: SECTION 1. In its capacity as lead agency, the City of Palm Desert City Council has evaluated adopting the County Guidelines to determine whether their adoption is subject to environmental review under Public Resources Code, section 21000 et seq.: “CEQA”. The City Council for the City of Palm Desert hereby finds and determines that adopting the County Guidelines is not a project within the meaning of Public Resources Code, section 21065 and State CEQA Guidelines, section 15378. Adoption of the County Guidelines would not lead to a direct or a reasonably foreseeable indirect change in the physical environment. Adoption of the County Guidelines is an administrative activity of the City. Specifically, the County Guidelines provide guidance to property owners, project developers, applicants, and proponents for determining the significance of transportation impacts of land use and transportation projects under CEQA. The County Guidelines do not approve any specific development and would not lead to any particular physical change to the environment. Thus, adopting the County Guidelines is not a project under Public Resources Code, section 21065 and State CEQA Guidelines, section 15378(b)(5). For these reasons, adopting the County Guidelines is not subject to further environmental review under CEQA. SECTION 2. Based upon substantial evidence set forth in the record of proceedings, including but not limited to the August 25, 2022, City Council Staff Report recommending adoption of the County Guidelines, the City of Palm Desert hereby adopts the County Guidelines, for measuring project transportation impacts under CEQA, which Item 2E-5 Resolution No. 2022-_____ Page 3 are attached hereto as Exhibit “A” and incorporated herein by this reference. The County Guidelines shall supersede and replace any existing transportation thresholds in the City of Palm Desert’s current Local CEQA Guidelines. The City recognizes that the County Guidelines may need to be amended over time and therefore hereby adopts future amendments to the County Guidelines to stay current on screening tools, analysis methods, and mitigation strategies. SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. SECTION 4. The documents and materials that constitute the record of proceedings on which these findings are based are located at City Hall for the City of Palm Desert, located at 73-510 Fred Waring Drive, Palm Desert, California. The City Clerk is the custodian of the record of proceedings. ADOPTED ON August 25, 2022. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2022-___ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on August 25, 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ______________, 20__. ANTHONY J. MEJIA CITY CLERK Item 2E-6 Resolution No. 2022-_____ Page 4 EXHIBIT “A” RIVERSIDE COUNTY TRANSPORTATION ANALYSIS GUIDELINES FOR LEVEL OF SERVICE VEHICLE MILES TRAVELED [inserted behind this page] Item 2E-7 Item 2E-8 PAGE 1 | Transportation Analysis Guidelines TABLE OF CONTENTS INTRODUCTION ......................................................................................................................... 3 NEED FOR TRANSPORTATION ANALYSES .............................................................................. 4 Overview of Process and Procedures .............................................................................................................................. 4 Transportation Analysis Process ................................................................................................................................... 4 Scoping Agreement .......................................................................................................................................................... 4 Traffic Analysis Exemptions ................................................................................................................................................ 6 LEVEL OF SERVICE ...................................................................................................................... 7 Analysis Methodology .......................................................................................................................................................... 7 Intersections Analysis ....................................................................................................................................................... 7 Roadway Segment Analysis ........................................................................................................................................... 7 Establishing the Study Area ........................................................................................................................................... 7 Analysis Scenarios .............................................................................................................................................................. 7 General Plan Amendments and Specific Plans ....................................................................................................... 8 Data Collection, Trip Generation, Trip Distribution ............................................................................................... 8 Background Traffic from Other Projects and Ambient Growth Rate ........................................................... 11 Build-out Analyses for General Plan Amendments and Specific Plans....................................................... 11 General Plan Consistency Requirements .................................................................................................................... 12 Intersections ...................................................................................................................................................................... 12 Roadway Segments ........................................................................................................................................................ 12 Site Access, Safety, and Other Analyses ...................................................................................................................... 12 Site Access Analysis ........................................................................................................................................................ 13 Safety and Operational Analysis................................................................................................................................ 13 Intersection Turn Lane Queuing Analysis .............................................................................................................. 14 Traffic Signal Warrant Analysis .................................................................................................................................. 14 Improvements to Address LOS Deficiencies ............................................................................................................. 14 Level of Service Improvements .................................................................................................................................. 14 CEQA ASSESSMENT - VMT ANALYSIS ................................................................................... 16 Analysis Process ................................................................................................................................................................... 16 Step 1: Evaluate Land Use Type ................................................................................................................................. 17 Step 2: Screen for Non-Significant Transportation Impact ............................................................................. 18 Item 2E-9 PAGE 2 | Transportation Analysis Guidelines Step 3: Identify Significance Measure and Threshold ....................................................................................... 21 Step 4: VMT Analysis for Non-Screened Development .................................................................................... 23 Step 5: Mitigation Measures ....................................................................................................................................... 23 Transportation Projects ..................................................................................................................................................... 24 Screen for Non-Significant Transportation Impact ............................................................................................ 24 Significance Threshold and Methodology ............................................................................................................ 26 APPENDICES APPENDIX A GLOSSARY OF TERMS ....................................................................................... 27 APPENDIX B TRAFFIC ANALYSIS EXEMPTIONS ................................................................... 29 APPENDIX C ANALYSIS INPUT PARAMETERS ...................................................................... 30 APPENDIX D LEVEL OF SERVICE TARGETS ............................................................................ 31 APPENDIX E VMT ANALYSIS METHODOLOGY ..................................................................... 32 APPENDIX F RIVERSIDE COUNTY TDM MEASURES ............................................................. 37 APPENDIX G UNIT-BASED SCREENING THRESHOLDS FOR SMALL PROJECTS ................ 41 Item 2E-10 PAGE 3 | Transportation Analysis Guidelines INTRODUCTION The County’s General Plan requires that traffic and circulation impacts of proposed development projects, General Plan Amendments, and Specific Plans be analyzed. The traffic impacts of proposed developments are to be analyzed through the preparation of a “Traffic Analysis” or “TA” prepared in conformance with Riverside County Transportation Department “Transportation Department” requirements. The TA must be prepared, signed and sealed by a Traffic Engineer or a Civil Engineer registered in the State of California, qualified to practice traffic engineering “Engineer”. Guidance included within this document describes the required content, format, and methodology that is generally required to be utilized in the preparation of a TA, which is subject to the review and approval of the Transportation Department. The TA will continue to require the level of service (LOS) analysis to maintain consistency with policies contained in the County General Plan. The passage of SB-743 requires a Vehicle Miles Traveled (VMT) analysis to assess the impacts required by the California Environmental Quality Act (CEQA) process. This document will provide guidance for both the LOS and VMT analyses. The contents of this document are general guidelines and the Transportation Department has the discretion to modify the TA requirements based on the unique characteristics of a particular project. Item 2E-11 PAGE 4 | Transportation Analysis Guidelines NEED FOR TRANSPORTATION ANALYSES The purpose of the Transportation Analysis Guideline is to provide instructions for analyzing projects in compliance with (1) the County’s General Plan policies and (2) transportation related Vehicle Miles Traveled (VMT) analysis as required under CEQA. As the County of Riverside continues to develop both residential and employment generating uses, an emphasis on transportation network capacity will be needed. Levels of Service (LOS) analysis will largely be the determinant to assess capacity and operational deficiencies of County roadways. In order to maintain consistency with the General Plan, projects are to identify deficiencies and provide recommendations to meet level of service targets. All projects, whether public or private, requiring a discretionary approval trigger the CEQA review process. The objective of this process, in part, is to identify significant environmental impacts, including those from transportation impacts. Under CEQA guidelines, VMT is the principal measure for determining transportation impacts. Where necessary, projects will be required to prepare a VMT analysis to identify project impacts and mitigation measures. OVERVIEW OF PROCESS AND PROCEDURES For development projects, two analyses will be required: (1) LOS analysis for General Plan consistency and; (2) VMT analysis for CEQA compliance. Not all projects require both analyses. The Transportation Department determines the need for a TA in compliance with CEQA guidelines and General Plan policies. Transportation Analysis Process The process of preparing a TA begins with accessing and reviewing the Transportation Land Management Agency website. The website provides access to the County’s General Plan as well as the application for a TA scoping agreement. Applicants must fill out the application and submit it along with the scoping agreement and initial deposit to the Transportation Department. Scoping Agreement Figure 1 presents a framework to determine when LOS analysis and VMT analysis would be included in a scoping agreement for a TA. The Transportation Department will ultimately determine the required types of analyses required for the TA through its review of the scoping agreement. Item 2E-12 PAGE 5 | Transportation Analysis Guidelines Projects that meet the screening criteria, discussed later, will not be required to prepare a detailed VMT analysis. Such projects would typically still be required to prepare a LOS analysis, with exceptions outlined in the Traffic Analysis Exemptions. Land Use Project Meets CEQA Screening Criteria YES LOS analysis required only NO VMT and LOS analyses required Figure 1 The scoping agreement provides the following key points in order to establish the scope of the TA: • Determination of study area, intersections, and roadway links to be analyzed. • Project trip generation, distribution, and assignment. • Use of other approved projects for background traffic, traffic growth assumptions, or integration with RIVTAM/RIVCOM, or other travel demand models approved for use by the Transportation Department. • For those projects located within a City’s Sphere of Influence or adjacent to a city, the Engineer shall also solicit comments on the scoping agreement from City staff. The Engineer shall submit all comments received from City staff to the Transportation Department for review and consideration. • For projects within one-mile of a state highway, or any project that may create a deficiency on a state highway, the Engineer shall coordinate with Caltrans. • Identification of unique transportation issues that may be specific to a project’s design or location related to queuing, sight distance, other safety issues, transit, pedestrian, bicycle, access, adjacent land uses, etc. The Engineer shall submit the scoping agreement to the Transportation Department for review and obtain approval before the preparation of the TA. Item 2E-13 PAGE 6 | Transportation Analysis Guidelines TRAFFIC ANALYSIS EXEMPTIONS Certain types of projects, because of their size, nature, or location, are exempt from the requirement of preparing a LOS analysis. The types of projects that are generally exempt from preparing a LOS analysis are described in APPENDIX B. The Transportation Department, at its discretion, may require that a TA be prepared for any development, regardless of size, if there are concerns over safety, operational issues, or if located in an area that has significant traffic related deficiencies. Item 2E-14 PAGE 7 | Transportation Analysis Guidelines LEVEL OF SERVICE ANALYSIS METHODOLOGY The Level of Service analysis is required to maintain traffic operation performance in accordance with the General Plan policies. Intersections Analysis The Transportation Department requires the use of the most recent version of the Transportation Research Board Highway Capacity Manual (HCM) for both signalized and unsignalized intersections. Refer to APPENDIX C for the default input parameters to be utilized. When analysis parameters are not specifically provided in this document, the Engineer determines the appropriate parameters subject to review and comment the Transportation Department. Any uncertainty should be resolved during the preparation of the TA in consultation with the Transportation Department. Roadway Segment Analysis The Transportation Department may require that analysis of roadway segments be conducted in certain cases, such as when intersection analyses are not the controlling factor or for general planning purposes. Roadway segment capacities are provided in APPENDIX D. Establishing the Study Area In general, the minimum area to be studied shall include any intersection of 2 or more “Collector” or higher classification streets, at which the proposed project will add 50 or more peak hour trips, not exceeding a 5-mile radius from the project site. The Transportation Department may require deviation from these requirements based on the location. Analysis Scenarios The TA shall include the following analysis scenarios: 1. Existing Conditions. Existing traffic will be counted to determine current conditions. Traffic count data shall be new or recent. In some cases, data up to one year old may be acceptable with the approval of the Transportation Department. Any exception to this must be requested prior to approval of the scoping agreement. 2. Project Completion (Existing plus Ambient Growth plus Project). Traffic conditions prior to the time that the proposed development is completed will be estimated by increasing the existing traffic counts by an appropriate growth rate to be provided by Transportation Department staff, projected to the year that the project is estimated to be completed. Traffic generated by Item 2E-15 PAGE 8 | Transportation Analysis Guidelines the proposed project will then be added, and the impacts on the circulation system will be analyzed. This will be the basis for determining deficiencies as a direct result of the project implementation. The TA shall provide recommendations necessary to address the identified deficiencies. The Transportation Department may choose to incorporate the recommendations as conditions of approval for the project. 3. Cumulative (Existing plus Ambient Growth plus Project plus Cumulative Projects). Traffic generated by other approved projects in the study area shall be identified and added to the Project Completion traffic identified in Scenario 2. This may also include projects that are proposed and in the review process, but not yet approved. 4. Project Phasing. Traffic conditions at each project phase completion are to be analyzed using the same approach as for the project completion year, if applicable. Traffic associated with each previous project phase shall be included in the analyses of each successive phase of the proposed project. General Plan Amendments and Specific Plans Development proposals that also include a General Plan Amendment to Land Use or Circulation Elements, Specific Plan, Zone Change or other that increases traffic beyond what was approved in the General Plan will also be required to perform a Build-out Analysis to assess long-term deficiencies. This analysis will determine if the Circulation Element of the General Plan is adequate to accommodate projected traffic at the target LOS, or if additional improvements are necessary. A phasing plan for all Specific Plans that identifies necessary improvements for each development phase is required. The following analysis scenarios should be included for Build-out Analysis: 5. Horizon Year No Project Conditions. This represents traffic conditions at an identified horizon year (typically coinciding with the forecast horizon year of the RIVTAM/RIVCOM travel demand forecasting model). 6. Horizon Year plus Project Conditions. Project traffic added to Scenario 5 identified above (Horizon Year No Project Conditions). Data Collection, Trip Generation, Trip Distribution The following recommendations pertaining to traffic count collection, project trip development, and traffic forecasting methodologies have been developed to maintain consistency across different TAs and reflect the current state of the practice. Traffic Counts. Data for existing traffic conditions should be collected for the project using the following guidelines. Item 2E-16 PAGE 9 | Transportation Analysis Guidelines • Peak period turning movement counts at all study intersections, roadway segments (if required) and/or driveways, including bicycle and pedestrian counts at intersections with high non-automotive use, should be collected. For intersections with high percentages of trucks, turning movement counts should count trucks separately. • Average Daily Traffic (ADT) for all roadways within study area (if required) and vehicle classification counts in areas with a high percentage of truck use. • Traffic counts should not be used if more than one year old without prior approval. • Traffic data should not be collected on weeks that include a holiday and non-school session time period unless approved by the Transportation Department. • Traffic data should not be collected between Thanksgiving and the first week of the New Year without prior approval. • Traffic counts should be conducted on Tuesdays, Wednesdays, or Thursdays. • For congested conditions, back of queue estimates by approach (and turning movement) should be conducted every 15 minutes. • Traffic counts should not be collected in an active construction work-zone. Unless directed otherwise by the Transportation Department, traffic counts should be collected during the following timeframes presuming the time period captures the beginning and end times of any congested conditions. • Morning (7:00 AM to 9:00 AM). • Afternoon (4:00 PM to 6:00 PM). • Midday and school-release peak hours – as directed by the Transportation Department. • Other peak hours, off-peak hours, weekend, or special event periods may also be required based on the project location and type of use. Under circumstances where traffic counts would be collected under atypical conditions (significant economic downturn, pandemic, etc.) that may result in altered trip patterns or traffic volumes, traffic count collection details should be approved by the Transportation Department prior to being undertaken. Depending on the circumstances, it may be preferable to use historic count data, use factored historical data, big data sources, or other acceptable estimation techniques allowed by the Transportation Department. Traffic count data should be included in the study appendices. Trip Generation. Trip generation may be estimated using the Institute of Transportation Engineers (ITE) Trip Generation Manual (latest edition). Other trip generation sources may be used with the approval of the Transportation Department. For land uses not included or with a limited sample size in the ITE Trip Generation Manual or other published sources, local trip generation surveys should be conducted for at least three similar project sites following the methodology contained in the ITE Trip Generation Handbook. If locally valid trip generation surveys cannot be conducted, then use of the ITE Item 2E-17 PAGE 10 | Transportation Analysis Guidelines trip generation rates with limited sample size may be allowed but limitations of the data should be fully disclosed especially related to land use context. Trip generation for high truck generating uses such as high cube warehouses, logistics space, etc. shall be based on ITE data when available or shall be determined with Transportation Department staff input on a case-by-case basis. The proposed trip generation should be listed in the scoping agreement for review and approval prior to study initiation. Internal capture for mixed use developments (if applicable) should be calculated using state of the practice methodologies such as ITE’s mixed use trip generation method or the US Environmental Protection Agency’s (EPA) mixed-use trip generation (MXD) methodology or other state of the practice method approved by the Transportation Department prior to use in any studies. Trip internalization calculations (including gross trips, net trips after internalization, and MXD input assumptions (such as intersection density, TOD assumptions, acres, etc.) should be documented in the TA. For projects that anticipate the generation of significant truck traffic, all truck trips may be converted into passenger car equivalents (PCE) for the capacity analysis or the analyst should adjust the truck percentage in the capacity assessment appropriately. The following table shows the PCE factors that shall be applied for truck traffic: Vehicle Type PCE Factor 2 axle trucks 1.5 3 axle trucks 2.0 4+ axle trucks 3.0 For microsimulation analyses, the measured and/or project heavy truck percentages shall be used. Trip Distribution. The project’s trip distribution should be based on expected origin-destination patterns related to the project’s land uses. The trip distribution should be determined based on consideration of following factors, subject to approval by the Transportation Department: • Type of proposed development. • Location and intensity of development. • Conditions on the roadway network in the vicinity. • Land uses in the vicinity. • Truck route system. • As directed by the Transportation Department. Item 2E-18 PAGE 11 | Transportation Analysis Guidelines In some cases, use of select zone assignments from RIVTAM/RIVCOM or mobile device data measuring trip distribution for similar sites may be appropriate. Other data may be used to help refine trip distribution patterns including the relative location of population, commercial, recreational and employment centers; existing peak hour link and turning movement volumes; ADT volumes; proximity to regional transportation corridors; and knowledge of local and regional traffic circulation. Directional movements at key access points to the project shall be provided. A preliminary trip distribution pattern map shall be submitted in the scoping agreement for review and approval by the Transportation Department. Background Traffic from Other Projects and Ambient Growth Rate Other projects within the vicinity of the project that have received approvals, shall be identified and their traffic generation included as cumulative traffic in the TA. Proposed projects in the study area that have been submitted to the County for processing, but not yet approved, may also be included at the discretion of the Transportation Department. The traffic from the other approved projects or projects in review shall be included in Cumulative analysis scenario identified previously. Unless otherwise directed, the TA should utilize an ambient growth rate of two percent (2%) to be applied to existing volumes to account for other general traffic growth in and around the study area. Build-out Analyses for General Plan Amendments and Specific Plans Traffic projections for General Plan Build-out scenarios shall utilize RIVTAM/RIVCOM or other approved models and shall be identified in the scoping agreement. The Engineer shall use the model projections as the basis for determining turning- movement volumes for the required intersection analysis. A manual assignment of the project traffic added to the Build-out traffic may typically be used to determine total future traffic, as approved by the Transportation Department. Certain large-scale Specific Plans and General Plan Amendments have the potential to create traffic deficiencies that are significantly greater than the traffic projections used in the traffic model, which may also affect the modeling assumptions. For these projects, the Transportation Department may request that the Build-out analysis utilize RIVTAM/RIVCOM or other model approved by the Transportation Department be used to develop more detailed focused model runs in order to determine the projected Build-out traffic. The following are guidelines of projects considered to be significant and subject to the revised modeling requirements: • 1,500 dwelling units or greater. • 25 acres of commercial or greater. • 150 acres of industrial or greater. • Any project producing 15,000 daily trips or greater. Item 2E-19 PAGE 12 | Transportation Analysis Guidelines GENERAL PLAN CONSISTENCY REQUIREMENTS Intersections Consistent with the acceptable LOS in the Riverside County General Plan, the Transportation Department considers the following criteria for application in the TA to identify infrastructure improvements required to provide acceptable operations. Note that this analysis will be completed to demonstrate general plan consistency. Specific CEQA thresholds, which are based on VMT requirements, are described later in these guidelines and shall be the sole basis for determining CEQA-related transportation impacts. Operational improvements would be required under the following conditions: 1. When existing traffic conditions (Analysis Scenario 1) exceed the General Plan target LOS. 2. When project traffic, when added to existing traffic (Analysis Scenario 2), will deteriorate the LOS to below the target LOS. 3. When cumulative traffic (Analysis Scenario 3) exceeds the target LOS. Improvements may be provided through the TUMF network (or other funding mechanism), project conditions of approval, or other implementation mechanisms. The General Plan allows the Board of Supervisors to approve development projects even in instances where the target LOS is exceeded, if the project has overriding benefits. Examples include projects that provide jobs in a local area, projects that provide needed transportation improvements that otherwise would not be constructed, projects that provide habitat conservation, projects that implement non-motorized transportation systems, or projects that provide some unique benefits to the County which outweigh the traffic deficiencies. These projects are required to provide operational improvements to the extent that it is economically feasible as determined by the Board of Supervisors, based on a value engineering analysis. Roadway Segments Intersections typically provide the transportation constraint on operational capacity. As such, these guidelines focus on the evaluation of intersections. However, in some instances, roadway segment evaluation may be appropriate and may be requested by the Transportation Department. Roadway segment requirements should be considered, and improvements recommended if the project exceeds the operational goals noted in the County’s General Plan. SITE ACCESS, SAFETY, AND OTHER ANALYSES The TA may be required to analyze site access and safety around the project and on adjacent streets. The following topics may need to be considered in the TA. Item 2E-20 PAGE 13 | Transportation Analysis Guidelines Site Access Analysis a) Intersection Sight Distance. All on-site intersections, project access driveways or streets to public roadways should provide adequate sight distance. Adequate intersection sight distance should be determined using Ordinance No. 461, Std. No 821. b) Driveway Length and Gated Entrance. Primary project driveways should have a throat of sufficient length to allow vehicles to enter the project area without causing subsequent vehicles to back up into the public street system. c) Limit Driveway Impacts. Driveway and local street access on arterial streets should be limited to minimize the impacts on arterial streets. Driveways should be located to maintain a reasonable distance from an adjacent intersection and/or driveway. Whenever possible, driveways should be consolidated with adjacent properties. When proposed driveways are located across from an existing driveway, the centerlines of the driveways should be aligned with each other. d) Corner Clearance. A driveway should be a sufficient distance from a signalized intersection so that right-turn egress movements do not interfere with the right-turn queue at the intersection. In addition, every effort should be made to provide right-turn egress movements with sufficient distance to enter the left-turn pocket at the adjacent intersection. e) Right Turn Lanes at Driveways. If the project right turn peak hour volume is 50 or more vehicles, a right-turn deceleration lane should be reviewed for appropriateness on all driveways accessing major arterial and secondary streets. The length of the right turn lane should be sufficient to allow a vehicle traveling at the posted speed to decelerate before entering the driveway as outlined in the Caltrans Highway Design Manual. f) Adequacy of pedestrian facilities. Access to/from the project site providing convenient and direct access for those users. g) Bicycle accessibility. Access to/from nearby bike routes to the project site. h) Accessibility from adjacent transit stops. Access to/from the project site providing convenient and direct access for those users. Safety and Operational Analysis The TA shall examine existing roadway conditions to determine if safety and/or operational improvements are necessary due to an increase in traffic from the project or cumulative conditions. The types of improvements to be identified may include, but are not limited to: • Need for turning lanes. • Intersections needing future sight distance studies. • Parking restrictions. • Measures to reduce cut-through traffic in adjacent residential areas and/or assessment of needed traffic calming measures. • Potential impacts to adjacent schools, parks, and/or trails. Item 2E-21 PAGE 14 | Transportation Analysis Guidelines • Queue lengths and deficiencies to adjacent intersections. • Need for signal interconnect systems. Intersection Turn Lane Queuing Analysis The TA shall examine the impacts on queue lengths, need for additional queuing area, and access to turn lanes at intersections and/or site access driveways. Traffic Signal Warrant Analysis The Engineer shall review intersections within the study area, including the project access points, to determine if signal warrants are met for any of the study year scenarios (Existing, Project Completion, Cumulative, etc.) Traffic signal warrant analysis should be performed using the latest edition of the California MUTCD. The warrant analysis should be included in the study appendices. The warrant analysis worksheets shall be included in the study appendices. In determining the location of a new traffic signal on an arterial street or approaching an arterial street, traffic progression and simulation analysis may be required using Synchro/SimTraffic software or equivalent at the direction of the Transportation Department. If the TA states that “a traffic signal is warranted” (or “a traffic signal appears to be warranted,” or similar statement) at an existing unsignalized intersection under existing conditions, 8-hour approach traffic volume information must be submitted in addition to the peak hourly turning movement counts for that intersection. This information will enable the County to assess whether a traffic signal should be installed at the intersection. IMPROVEMENTS TO ADDRESS LOS DEFICIENCIES Level of Service Improvements As described in the Analysis Scenarios section, the Project Completion will be the basis for determining transportation-related deficiencies caused by the project. Any deficiencies identified in the TA as a result of the project shall be accompanied by recommendations to address said deficiencies. The Transportation Department will evaluate the recommendations and determine if they will be included as part of the conditions of approval. The TA is also required to identify improvements necessary to address cumulative deficiencies. Within the TA, the Engineer will need to evaluate and determine if the improvements are eligible facilities in the WRCOG/CVAG TUMF or other approved funding mechanism (DIF, Road and Bridge Benefit District, etc.). If the improvements can provide the target LOS, payment into the TUMF (and/or other adopted funding program) will be considered as the project’s cumulative contribution towards the identified improvements and will be implemented through conditions of approval. The project’s Item 2E-22 PAGE 15 | Transportation Analysis Guidelines proportionate share shall be identified based on the project’s share of new traffic for other improvements needed beyond those eligible within an adopted funding program (such as localized improvements to non-TUMF facilities) or improvements that are not fully “funded” through an adopted funding program, The proportionate share shall be determined using the following formula: Fair Share = Project Traffic Total Traffic – Existing Traffic The Transportation Department may, at its discretion, condition the project to construct the identified improvement(s) should it be deemed necessary for the approval and operation of the project. Item 2E-23 PAGE 16 | Transportation Analysis Guidelines CEQA ASSESSMENT - VMT ANALYSIS CEQA analysis requires an evaluation of project impacts related to VMT. This section provides the process to assist in determining VMT impacts for various land use projects. The process contains a stepped approach that includes screening criteria, identifying significance measure and threshold, VMT analysis, and mitigation measures. ANALYSIS PROCESS The following series of analytical steps for SB-743 compliance should be conducted for land use projects as deemed necessary by the Transportation Department. Figure 2 provides a graphical representation of this analysis process. Item 2E-24 PAGE 17 | Transportation Analysis Guidelines County of Riverside VMT Analysis Flowchart Identify VMT MeasureProject ScreeningIdentify VMT ThresholdMitigation MeasuresAssessment of ImpactStart Screened Evaluate and Identify End NO Project presumed to cause less-than-significant impact YES Screening Criteria • Small Projects • Transit Priority Area • Local-Serving Retail • Affordable Housing • Local Essential Service • Map-Based • Redevelopment Project • Efficiency Metric • Total VMT Residential Office Retail Other VMT/Capita VMT/Employee Total VMT VMT/CapitaVMT/EmployeeTotal VMT Countywide Average VMT*Net Increase in Total VMT**See Note Less than ThresholdFinding of less-than-significant impact. Analysis complete. YES Project Specific Regional Mitigation Bank NO Impact Fully Mitigated Analysis Complete YES Additional analysis- OR -Significant Impact with Statement of Overriding Considerations NO * 15.2 VMT/Capita; 14.2 VMT/Employee** Regional area defined as Riverside County NoteCountywide Average VMT, Net Increase in Total VMT, or a combination of the two thresholds depending on the land use. Figure 2 Item 2E-25 PAGE 18 | Transportation Analysis Guidelines County of Riverside Step 1: Evaluate Land Use Type During the initial step the land use projects will need to be evaluated for the following considerations: • Land use type. For the purposes of analysis, the Institute of Transportation Engineers (ITE) land use codes serve as the basis of land use definitions. Although it is recognized that VMT evaluation tools and methodologies are typically not fully sensitive to some of the distinctions between some ITE categories, the use of ITE land use codes is useful for maintaining consistency across analyses, determining trip generation for other planning level tools, and maintaining a common understanding of trip making characteristics amongst transportation professionals. The ITE land use code is also used as an input into the sketch planning tool. • Mixed Use. If there are multiple distinct land uses within the project (residential, office, retail, etc.), they will be required to be analyzed separately unless they are determined to be insignificant to the total VMT. Mixed use projects are permitted to account for internal capture, which depending on the methodology may require a distinct approach not covered in this documentation. • Redevelopment projects. As described under the Non-Significant Screening Criteria section, redevelopment projects which have lower VMT than the existing on-site use can be determined to have a non-significant impact. Step 2: Screen for Non-Significant Transportation Impact The purpose of this step is to determine if a presumption of a non-significant transportation impact can be made on the facts of the project. The guidance in this section is primarily intended to avoid unnecessary analysis and findings that would be inconsistent with the intent of SB-743. A detailed CEQA assessment will not be required for land use elements of a project that meet the screening criteria shown in Figure 3. If a project is mixed use in nature, only those elements of the project that do not comply with the elements in Figure 3 would require further evaluation to determine transportation significance for CEQA purposes. There are certain exceptions to the screening criteria contained in Figure 3. In cases where these exceptions apply, the Transportation Department will inform the traffic consultant. Item 2E-26 PAGE 19 | Transportation Analysis Guidelines County of Riverside Figure 3 – Screening Criteria for Development Projects Project Type Screening Criteria SMALL PROJECTS 1 This applies to projects with low trip generation per existing CEQA exemptions or based on the County Greenhouse Gas Emissions Screening Tables, result in a 3,000 Metric Tons of Carbon Dioxide Equivalent (MTCO2e) per year screening level threshold. CalEEMod runs were conducted for a variety of land uses to determine land uses units under the screening threshold level. Presumed to cause a less-than-significant impact: • Single Family Housing projects less than or equal to 110 Dwelling Units; or • Multi Family (low rise) Housing projects less than or equal to 147 Dwelling Units; or • Multi Family (mid-rise) Housing projects less than or equal to 194 Dwelling Units; or • General Office Building with area less than or equal to 165,000 SF; or • Retail buildings with area less than or equal to 60,000 SF; or • Warehouse (unrefrigerated) buildings with area less than or equal to 208,000 SF; or • General Light Industrial buildings with area less than or equal to 179,000 SF • Project GHG emissions less than 3,000 Metric Tons of Carbon Dioxide Equivalent (MTCO2e) as determined by a methodology acceptable to the Transportation Department; or • Unless specified above, project trip generation is less than 110 trips per day per the ITE Manual or other acceptable source determined by Riverside County. PROJECTS NEAR HIGH QUAILITY TRANSIT 2 High quality transit provides a viable option for many to replace automobile trips with transit trips resulting in an overall reduction in VMT. Presumed to cause a less-than-significant impact: • Within a ½ mile of an existing major transit stop; and • Maintains a service interval frequency of 15 minutes or less during the morning and afternoon peak commute periods. 1 Based on substantial evidence for thresholds for small projects, APPENDIX G. 2 2018 OPR Technical Advisory, pg. 13. Item 2E-27 PAGE 20 | Transportation Analysis Guidelines County of Riverside LOCAL-SERVING RETAIL 3 The introduction of new Local-serving retail has been determined to reduce VMT by shortening trips that will occur. Presumed to cause a less-than-significant impact: • No single store on-site exceeds 50,000 SF; and • Project is local-serving as determined by the Transportation Department AFFORDABLE HOUSING 4 Lower-income residents make fewer trips on average, resulting in lower VMT overall. Presumed to cause a less-than-significant impact: • A high percentage of affordable housing is provided as determined by the Riverside County Planning and Transportation Departments LOCAL ESSENTIAL SERVICE 5 As with Local-Serving Retail, the introduction of new Local Essential Services shortens non-discretionary trips by putting those goods and services closer to residents, resulting in an overall reduction in VMT. Presumed to cause a less-than-significant impact: • Project is local-serving as determined by the Transportation Department; and • Local-serving and Day care center; or • Police or Fire facility; or • Medical/Dental office building under 50,000 square feet; or • Government offices (in-person services such as post office, library, and utilities); or • Local or Community Parks MAP-BASED SCREENING 6 This method eliminates the need for complex analyses, by allowing existing VMT data to serve as a basis for the screening smaller developments. Note that screening is limited to residential and office projects. Presumed to cause a less-than-significant impact: • Area of development is under threshold as shown on screening map as allowed by the Transportation Department 3 2018 OPR Technical Advisory, pg. 16. 4 2018 OPR Technical Advisory, pg. 14. 5 Based on assumption that, like local-serving retail, the addition of necessary local in-person services will reduce VMT given that trips to these locations will be made irrespective of distance given their non-discretionary nature. 6 2018 OPR Technical Advisory, pg. 12. Item 2E-28 PAGE 21 | Transportation Analysis Guidelines County of Riverside REDEVELOPMENT PROJECTS 7 Projects with lower VMT than existing on-site uses, can under limited circumstances, be presumed to have a non-significant impact. In the event this screening does not apply, projects should be analyzed as though there is no existing uses on site (project analysis cannot take credit for existing VMT). Presumed to cause a less-than-significant impact: • Project replaces an existing VMT-generating land use and does not result in a net overall increase in VMT Step 3: Identify Significance Measure and Threshold The purpose of this step is to determine the VMT measure and threshold of significance for application to a land use project. Significance thresholds are based on land use type, broadly categorized as efficiency and net change metrics. Efficiency metrics include VMT/capita and Work VMT/employee8. As described in Figure 4, “Net Change” refers to the net change in regional VMT. “Net Change” is used for elements that include a significant customer base, such as commercial uses although it can extend to a variety of uses that have similar characteristics as shown in Figure 4. Figure 4 – Threshold Basis Threshold Basis Efficiency Net Change Example Land Use Residential, Office, Industrial Retail, Medical Office, Sports Venue Measure for VMT Threshold Per capita, per employee Regional VMT change Customer Component No Yes Allowable Methods Non-Significant Screening Criteria, The Riverside County Sketch Planning Tool, Travel Demand Model, Other methods as deemed appropriate by the Transportation Department Non-Significant Screening Criteria, Travel Demand Model, Other methods as deemed appropriate by the Transportation Department The County adopted the county-wide average VMT as threshold of significance. This approach was adopted consistent with several jurisdictions within the County as well as to address the significant housing needs as identified in the SCAG regional housing needs assessment (RHNA). The thresholds of significance, as they relate to the Riverside County, are summarized in Figure 5. 7 2018 OPR Technical Advisory, pg. 18. 8 Work VMT specifically applies to commute trips as represented by the attractions in the Travel Demand Model. Refer to Appendix E for additional information. Item 2E-29 PAGE 22 | Transportation Analysis Guidelines County of Riverside Figure 5 - Measure for VMT Threshold Land Use Threshold of Significance Residential Existing county-wide average VMT per capita Office Existing county-wide average VMT per employee Retail Net increase in total VMT Based on these criteria the VMT thresholds of significance shown in Figure 6 have been established. A project would result in a significant project-generated VMT impact if its VMT exceeds the VMT threshold shown in Figure 6 based on its respective land use. Figure 6 – VMT Threshold of Significance Land Use VMT Threshold Basis Residential 15.2 VMT/capita Existing county-wide average VMT per capita. Office 14.2 Work VMT/employee Existing county-wide average Work VMT per employee Retail Net regional change Using the county as the basis or other area determined appropriate by the Transportation Department Other Employment 14.2 Work VMT/employee Existing county-wide average Work VMT per employee for similar land uses Other Customer Net regional change Using the county as the basis or other area determined appropriate by the Transportation Department Note that the inclusion of “Other Employment” and “Other Customer” refers to all other service and goods providers that are not included in the basic office/retail categories. For projects with a significant customer basis it is typically appropriate to separate employee trip characteristics from the customer base unless the customer base is minimal in nature. Under these circumstances, it is most appropriate to evaluate the total of the delta in regional VMT resultant from the customer base plus the delta of VMT resultant from employees based on the following formula: ∆ =E × (𝑉𝑉𝑉𝑉𝑉𝑉𝐸𝐸−𝑉𝑉𝑉𝑉𝑉𝑉𝑇𝑇) ∆ = Delta E = Number of Employees VMTE = Estimated VMT/employee VMTT = Threshold VMT/employee Item 2E-30 PAGE 23 | Transportation Analysis Guidelines County of Riverside As provided for under Allowable Methods in Figure 4, some projects may require approaches and analysis methods not described within this document given their unique locations or the proposed land use is not appropriately represented in the Travel Demand Model. This can also be the case if there is unique data associated with a project such as a market study or other relevant data. Sketch Planning Tool. Riverside County has developed a sketch planning tool for use in SB-743 land use project analysis. The purpose of the tool is to calculate VMT for a land use project. The source data of the tool was developed from the RIVTAM travel demand model using the methodology described in APPENDIX E. As with any sketch planning tool, there are distinct limitations in terms of its application including limits on the type and size of development that it can be applied to. Note that it is anticipated that the tool will continue to evolve in response to updates to travel demand model data or methodological changes adopted by the County and as such it is important that the most current version of the tool be utilized. Broadly, the sketch planning tool provides the following information: • Institute of Transportation Engineers Trip Generation • VMT Threshold Analysis • Greenhouse Gas Estimation • Transportation Demand Management Evaluation The VMT Analysis methodology is summarized in APPENDIX E. Step 4: VMT Analysis for Non-Screened Development Most projects that require a detailed VMT assessment will use one of two methods for assessing a project’s VMT: (1) Riverside County Sketch Planning Tool; or (2) RIVTAM/RIVCOM or other approved travel demand forecasting model. For non-residential or non-office projects, very large projects, or projects that can potentially shift travel patterns, the sketch tool would not be appropriate or adequate for the VMT assessment. In such cases, the RIVTAM/RIVCOM model may be required based on a preliminary review of the project. Refer to the VMT Calculations section of APPENDIX E for detailed steps to calculate a project’s VMT using RIVTAM. There may be projects for which neither the Sketch Planning Tool nor the RIVTAM/RICOM model is appropriate for VMT assessment. In this scenario, the transportation consultant should coordinate with the Transportation Department to determine the appropriate methodology for the analysis. Step 5: Mitigation Measures When project VMT exceeds the threshold(s) of significance, the project will need to mitigate its CEQA transportation impact. Projects must propose measures to reduce project VMT and can include the Item 2E-31 PAGE 24 | Transportation Analysis Guidelines County of Riverside following VMT reducing strategies – project characteristics, multimodal improvements, parking, and transportation demand management (TDM). The type and size of the project will determine the most appropriate mitigation strategies for VMT impacts. For large projects such as general plans or specific plans, VMT mitigations should concentrate on the project’s density and land use mix, site design, regional policies, and availability of transit, bicycle, and pedestrian facilities. For smaller projects such as an individual development project, VMT mitigations will typically require the preparation of a TDM program. A TDM program is a combination of strategies to reduce VMT. The program is created by an applicant for their land use project based on a list of strategies agreed to with Riverside County. Riverside County has developed a list of potential TDM strategies and the magnitude of VMT reduction that could be achieved. The selection process was guided by the California Air Pollution Control Officers Association (CAPCOA) recommendations found in the 2010 publication Quantifying Greenhouse Gas Mitigation Measures. The area context of Riverside County also influenced the type of TDM strategies that were selected. CAPCOA has found strategies with the largest VMT reduction in rural areas include vanpools, telecommute or alternative work schedules, and master planned communities with design and land-use diversity to encourage intra-community travel. Based on empirical evidence, CAPCOA found the cross-category maximum for all transportation-related mitigation measures is 15% for suburban settings. APPENDIX F summarizes available TDM strategies along with the maximum VMT reduction, applicable land use application, and complementary strategies. The Sketch Planning Tool includes the TDMs summarized in APPENDIX F. TRANSPORTATION PROJECTS Depending on the specific nature of a transportation project; it can alter trip patterns, trip lengths, and even trip generation. Research has determined that capacity-enhancing projects can and often do increase VMT. This phenomenon is commonly referred to as “induced demand.” While methods are generally less developed for the analysis of induced demand compared to other areas of transportation analysis, there is still the need to quantify and understand its impact to the transportation system considering the requirements of SB-743. Similarly, to land use projects, the approach to transportation project analysis closely align with the 2018 OPR Guidance. In terms of analysis, the analyst should first determine whether the transportation project has been prescreened and determined to have a non-significant impact as described in the following section. Screen for Non-Significant Transportation Impact The following non-significant impact examples are provided directly from the 2018 OPR Guidance: Item 2E-32 PAGE 25 | Transportation Analysis Guidelines County of Riverside • Rehabilitation, maintenance, replacement, safety, and repair projects designed to improve the condition of existing transportation assets (e.g., highways; roadways; bridges; culverts; • Transportation Management System field elements such as cameras, message signs, detection, or signals; tunnels; transit systems; and assets that serve bicycle and pedestrian facilities) and that do not add additional motor vehicle capacity • Roadside safety devices or hardware installation such as median barriers and guardrails • Roadway shoulder enhancements to provide “breakdown space,” dedicated space for use only by transit vehicles, to provide bicycle access, or to otherwise improve safety, but which will not be used as automobile vehicle travel lanes • Addition of an auxiliary lane of less than one mile in length designed to improve roadway safety • Installation, removal, or reconfiguration of traffic lanes that are not for through traffic, such as left, right, and U-turn pockets, two-way left turn lanes, or emergency breakdown lanes that are not utilized as through lanes • Addition of roadway capacity on local or collector streets provided the project also substantially improves conditions for pedestrians, cyclists, and, if applicable, transit • Conversion of existing general-purpose lanes (including ramps) to managed lanes or transit lanes, or changing lane management in a manner that would not substantially increase vehicle travel • Addition of a new lane that is permanently restricted to use only by transit vehicles • Reduction in number of through lanes • Grade separation to separate vehicles from rail, transit, pedestrians or bicycles, or to replace a lane in order to separate preferential vehicles (e.g., HOV, HOT, or trucks) from general vehicles • Installation, removal, or reconfiguration of traffic control devices, including Transit Signal Priority (TSP) features • Installation of traffic metering systems, detection systems, cameras, changeable message signs and other electronics designed to optimize vehicle, bicycle, or pedestrian flow • Timing of signals to optimize vehicle, bicycle, or pedestrian flow • Installation of roundabouts or traffic circles • Installation or reconfiguration of traffic calming devices • Adoption of or increase in tolls • Addition of tolled lanes, where tolls are sufficient to mitigate VMT increase • Initiation of new transit service • Conversion of streets from one-way to two-way operation with no net increase in number of traffic lanes • Removal or relocation of off-street or on-street parking spaces • Adoption or modification of on-street parking or loading restrictions (including meters, time limits, accessible spaces, and preferential/reserved parking permit programs) • Addition of traffic wayfinding signage • Rehabilitation and maintenance projects that do not add motor vehicle capacity Item 2E-33 PAGE 26 | Transportation Analysis Guidelines County of Riverside • Addition of new or enhanced bike or pedestrian facilities on existing streets/highways or within existing public rights-of-way • Addition of Class I bike paths, trails, multi-use paths, or other off-road facilities that serve nonmotorized travel • Installation of publicly available alternative fuel/charging infrastructure • Addition of passing lanes, truck climbing lanes, or truck brake-check lanes in rural areas that do not increase overall vehicle capacity along the corridor Significance Threshold and Methodology For projects that increase roadway capacity and are not identified under the Non-Significant Screening Criteria in the prior section, the significance criterion should be changed to regional VMT. A finding of a significant impact would be determined if a transportation project results in a net increase in regional VMT. Note that for transportation improvements within Caltrans right-of-way, it is required that the analysis of those improvements be consistent with Caltrans SB-743 analysis guidelines. Item 2E-34 PAGE 27 | Transportation Analysis Guidelines County of Riverside APPENDIX A GLOSSARY OF TERMS TERM DEFINITION Active Transportation A means of getting around that is powered by human energy, primarily walking and biking. Impact Refer to a project’s impacts as determined by the transportation standards or CEQA thresholds of significance established by the County. Improvement A change that addresses the effects, particularly adverse effects, of a project on elements of the transportation system for which no transportation standards or CEQA thresholds of significance have been established by the Transportation Department. Distinct from “mitigation.” Mitigation A change that addresses the CEQA impacts of a project on elements of the transportation system for which transportation standards or CEQA thresholds of significance have been established. Distinct from “improvement.” Mixed-Use Project A development project that combines two or more land uses. Net Change (in Total VMT) Difference in total VMT in the area with and without the project. Performance metric for regional retail projects and transportation projects. Peak Hour The highest morning or evening hour of travel reported on a transportation network or street. Project VMT Calculated VMT generated by a development project. Transportation Demand Management (TDM) Programmatic measures that discourage drive-alone trips and encourage pedestrian, bicycle, and transit use. One of the four VMT reduction strategies for development projects. Trip Assignment An assignment of vehicle-trips to transportation facilities based on trip distribution percentages. Trip Distribution A forecast of the travel direction of vehicle-trips to and from a project. Item 2E-35 PAGE 28 | Transportation Analysis Guidelines County of Riverside Trip Generation The estimated total number of vehicle-trips to and from a project. VMT per Capita The sum of VMT for personal motorized vehicle-trips made by all residents of a development project, divided by the total number of residents of the project. VMT per Employee The sum of VMT for personal motorized vehicle-trips made by all workers of an office or industrial development project, divided by the total number of workers at the project. Item 2E-36 PAGE 29 | Transportation Analysis Guidelines County of Riverside APPENDIX B TRAFFIC ANALYSIS EXEMPTIONS Under Level of Service (LOS) Analysis The following types of development proposals are generally exempt from Traffic Analysis requirements per Board of Supervisor’s action November 5, 1996 (Item No. 3.27): 1. All Residential Parcel Maps. 2. Single Family Residential Tracts of less than 100 lots. 3. Apartments and other Multiple Family projects of less than 150 units. 4. Plot Plan and Uses Cases for projects of one acre or less. 5. Preschools, Elementary Schools and Middle Schools. 6. Churches, Lodges, Community Centers, Neighborhood Parks and Community Parks. 7. Mini Storage Yards 8. Congregate Care Facilities that contain significant special services, such as medical facilities, dining facilities, recreation facilities and support retail facilities. 9. Level 1 projects (100-200 peak hour trips) in areas where a comprehensive traffic analysis has been performed and road improvement infrastructure funding mechanisms are in place. The Transportation Department may, however, require a traffic analysis for projects that are anticipated to exhibit potential adverse deficiencies on the circulation system. 10. Any use which can demonstrate, based on the most recent edition of the Trip Generation Report published by the Institute of Transportation Engineers (ITE) or other approved trip generation data, trip generation of less than 100 vehicle trips during the peak hours. These exemptions will apply in most cases, however, the Transportation Department reserves the right to require a traffic analysis for any development regardless of size and/or type. The level of analysis shall be determined on an individual basis. The following are examples of conditions under which an exemption would not be granted. a. The presence of an existing or potential safety problem. b. The location of the development in an environmentally or otherwise sensitive area, or in an area that is likely to generate public controversy. c. The presence of a nearby substandard intersection or street. This is normally considered to be an existing Level of Service “D” or worse, or substandard improvements. d. The need for a focused study for access/operational issues. e. A request from an affected agency, such as Caltrans or an adjacent city, which is deemed by the Transportation Department to be reasonable and rational. Item 2E-37 PAGE 30 | Transportation Analysis Guidelines County of Riverside APPENDIX C ANALYSIS INPUT PARAMETERS SIGNALIZED INTERSECTION ANALYSIS INPUT PARAMETERS PARAMETER VALUE Base Saturation Flow Rate 1,900 pc/hr/ln Heavy Vehicle Factor Determine % heavy vehicle in existing traffic stream based on count data or consultation with County Transportation Dept. Projects with truck intensive uses must convert project trips to passenger car equivalents (PCE=1.5, 2, and 3 for 2-axle, 3-axle, and 4+-axle trucks, respectively). Truck intensive uses include heavy industrial, warehousing or as determined by the Transportation Department. Grade Include as appropriate Exclusive left-turn lane Peak hour volume > 100 Dual left-turn lanes Peak hour volume > 300 Protected left-turn phasing Left-turn volumes > 240 vph Minimum green time 7 seconds each movement in areas of light pedestrian activity. In areas of heavy pedestrian activity, the minimum green shall be calculated based on the methodology in the Highway Capacity Manual. Cycle length 60 sec to 120 sec Lost time Per Highway Capacity Manual Exhibit 10-17 (below) Major street Minor Street Number of Phases L (s) Protected Protected 4 16 Protected Permitted 3 12 Permitted Protected 3 12 Permitted Permitted 2 8 * All above values are from HCM, 6th Edition. Any deviation from these parameters requires prior approval from Riverside County Transportation Department. Refer to HCM, 6th Edition for any default values not specifically identified here. Intersection analyses should be conducted utilizing acceptable software based on HCM methodology. Closely spaced intersections are to be analyzed using analysis tools capable of accounting for turn lane storage, queue length, blockage, etc. such as Synchro. Actual signal timing and peak hour factors should be collected in the field and utilized in the existing and near-term analyses. In cases where traffic is added from a significant number of cumulative projects, the consultant shall use their engineering judgment in the application of peak hour factors to maintain consistency with the existing conditions analyses. A peak hour factor of 1.0 shall be applied to buildout traffic conditions. Item 2E-38 PAGE 31 | Transportation Analysis Guidelines County of Riverside APPENDIX D LEVEL OF SERVICE TARGETS Level of Service for Riverside County Roadways1 Roadway Classification Number of Lanes Maximum Two-Way Traffic Volume (ADT)2 Service Level C Service Level D Service Level E Collector 2 10,400 11,700 13,000 Secondary 4 20,700 23,300 25,900 Major 4 27,300 30,700 34,100 Arterial 2 14,400 16,200 18,000 Arterial 4 28,700 32,300 35,900 Mountain Arterial3 2 12,900 14,500 16,100 Mountain Arterial 3 16,700 18,800 20,900 Mountain Arterial 4 29,800 33,500 37,200 Urban Arterial 4 28,700 32,300 35,900 Urban Arterial 6 43,100 48,500 53,900 Urban Arterial 8 57,400 64,600 71,800 Expressway 4 32,700 36,800 40,900 Expressway 6 49,000 55,200 61,300 Expressway 8 65,400 73,500 81,700 Freeway 4 61,200 68,900 76,500 Freeway 6 94,000 105,800 117,500 Freeway 8 128,400 144,500 160,500 Freeway 10 160,500 180,500 200,600 Ramp4 1 16,000 18,000 20,000 NOTES: 1 All capacity figures are based on optimum conditions and are intended as guidelines for planning purposes only. 2 Maximum two-way ADT values are based on the 1999 Modified Highway Capacity Manual Level of Service Tables as defined in the Riverside County Congestion Management Program. 3 Two-lane roadways designated as future arterials that conform to arterial design standards for vertical and horizontal alignments are analyzed as arterials. 4 Ramp capacity is given as a one-way traffic volume. Item 2E-39 PAGE 32 | Transportation Analysis Guidelines County of Riverside APPENDIX E VMT ANALYSIS METHODOLOGY The following provides guidance regarding required Baseline and Cumulative scenarios as it applies to land development and transportation projects, Specific Plans, and Community Plans. This analyses approach is based on guidance provided within the 2018 OPR Technical Advisory on Evaluating Transportation Impacts in CEQA (2018 OPR Guidance). Land Development and Transportation Projects Typically, the comparison between Baseline and Baseline Plus Project scenarios results in an evaluation of the worst-case scenario whether it be under an efficiency metric (per capita or per employee) or a net change metric (such as for retail or for a transportation improvement). This is a result of the fact that Cumulative analyses include additional developments, which typically have the effect of shortening trips as the proximity of complimentary land uses improve with increasing densities (i.e. houses are closer to shopping opportunities, houses are closer to employment opportunities, etc.). Accordingly, it can be presumed that a land development project or transportation project will not have a significant impact under Cumulative conditions if it is not determined to have one under Baseline conditions unless there are known circumstances, as determined by Transportation Department, that might alter this outcome. Unless specifically required by the Transportation Department, Project analysis for Cumulative conditions is only required if there is a finding of a significant impact under the Baseline Plus Project conditions. When a significant impact is determined under Baseline Plus Project conditions, feasible mitigation measures must be identified that could avoid or substantially reduce the impact. Lead agencies are generally given the discretion to determine what mitigation actions are “feasible,” but they must rely on substantial evidence in making these determinations. In addition, CEQA requires the identification of feasible alternatives that could avoid or substantially reduce a project’s significant environmental impacts. If feasible mitigation measures cannot be identified to mitigate the impact of the Project, a Cumulative analysis will be required. A land development project or transportation project that can be sufficiently mitigated to not have a significant impact under Baseline Plus Project conditions would not have to undertake Cumulative analysis. If Cumulative analysis is determined to be required, the Cumulative analysis should consider the effect of any planned mitigation measures identified during the Baseline analysis even if those mitigation measures do not fully mitigate the impact. If the Cumulative conditions analysis also results in a finding of a significant impact with previously identified mitigation measures, this Cumulative impact shall result in a finding of a significant and unavoidable impact and must therefore be called out in the project’s EIR and subject to a Finding of Overriding Consideration. Item 2E-40 PAGE 33 | Transportation Analysis Guidelines County of Riverside Specific Plans and Community Plans Specific Plans and Community Plans require the same analysis and mitigation approach to Project analysis as described above, with unique Land uses (residential, office, retail, etc.) being required to be analyzed in the aggregate against established Riverside County thresholds. Transportation improvements associated with Specific Plans or Community Plans are also analyzed in the same manner as described in this guidance. However, for Specific Plans and Community Plans, Riverside County requires that Cumulative analysis be completed irrespective of the findings of the Baseline Plus Project conditions. Additionally, No Project and Plus Project conditions under both the Baseline and Cumulative must provide total Regional VMT values. Note that the Regional VMT values are for informational purposes and are not used as the basis for the determination of a significant impact. Analysis Methodology Travel Demand Models (TDMs) are broadly considered to be amongst the most accurate of available tools to assess regional and sub-area VMT. While the Southern California Association of Governments (SCAG) maintains the regional travel demand model as a part of the Regional Transportation Plan/Sustainable Communities Strategy program (RTP/SCS), Riverside County maintains its own travel demand model (Riverside County Transportation Analysis Model, RIVTAM) in support of travel forecasting needs of the various agencies and jurisdictions within the County. The latest available version of RIVTAM (developed in 2009 based on the SCAG 2008 RTP Model structure) was determined to be the best fit for developing the VMT thresholds as it has the most up to date land use information for the County, as well as refined zonal structure within the County. The 2012 Base Year model scenario was used for the baseline conditions and 2040 Future Year model scenario was used for the cumulative conditions in the County. Out of the five other counties included in the model (Ventura County, Los Angeles County, Orange County, San Bernardino County, and Imperial County), San Bernardino is a major contributor of the trips to Riverside County during a typical weekday. As many of the County’s daily trips originate from or have destinations in areas outside of the County such as San Diego County and the State of Arizona (external trips), their total length could not be computed solely using RIVTAM, additional analysis was required. The length of these trips was determined using two main processes, using Big Data and RIVTAM output files. Data was obtained from Teralytics that summarized the number of trips to and from the County to the surrounding Counties at the Census Tract level for the entire month of October 2019. The distance between each Census Tract was determined by using the TransCAD software, the modeling platform that RIVTAM runs on. The multipath analysis function within the TransCAD software was used to determine the point to point distance between the centroid of each Census Tract using the internal pathing algorithm that determines the shortest path along the roadway network between the centroid of each Census Tract pair. The shortest path between each County Census Tract and each non-County Census Tract that contained at least one trip was multiplied by the share of the total trips to and from each Item 2E-41 PAGE 34 | Transportation Analysis Guidelines County of Riverside Census Tract within the County to determine the average trip length to and from the County Census Tract. The big data average trip lengths within the County were compared against the RIVTAM model internal trip lengths. The big data average trip lengths within the County were found to be slightly lower than the internal average trip lengths in the RIVTAM model. This was the basis of big data calibration and the external average trip lengths were adjusted. The calibrated average trip length was applied to each TAZ based on the TAZ to Census Tract association and multiplied by the number of external trips to and from that TAZ to determine the total external VMT by TAZ. These average external trip lengths by TAZ are also available in a spreadsheet form to compute additional VMT outside the model region if required for a project. Before beginning the Countywide VMT analysis, the zonal structure and various components of RIVTAM were thoroughly reviewed to make the best use of model results to determine the VMT thresholds. Some of the major roadway improvements in the County that occurred after the year 2012 were also included in the model network to compute trip lengths that reflect the most recent travel patterns. Model Zone Structure. VMT was computed at Traffic Analysis Zone (TAZ) level to determine the thresholds as well as to allow for comparisons among different areas throughout the County. There are 1807 TAZs within the County, including 623 TAZs within the unincorporated parts of the County. Socio-Economic Data. Socioeconomic data (SED) and other model inputs are associated with each TAZ. Out of several different variables in the model SED, the VMT analysis mainly focused on population, number of households and types of employment that are used in the trip generation component. VMT computation was focused on the fact that the model uses employment variables by 3 income levels to determine commute trips and only some of the employment variables by industry type to determine the rest of the trips. Employment variables used in the model are listed below. Employment by Income Level: 1. Low Income Employment (less than $25,000) 2. Medium Income Employment ($25,000 to $50,000) 3. High Income Employment ($50,000 or more) Employment by Industry type: 1. Agriculture and mining 2. Construction 3. Manufacturing 4. Wholesale trade 5. Retail trade 6. Transportation, warehousing, and utility 7. Information Item 2E-42 PAGE 35 | Transportation Analysis Guidelines County of Riverside 8. Financial activities 9. Professional and business services 10. Education and health services 11. Leisure and hospitality services 12. Other services 13. Public administration It should be noted that not all the employment variables by industry type in the model are used for trip generation, therefore commute VMT was calculated for the land use types where trip generation rates were available in the model. Trip Generation. The model runs a series of complex steps to estimate daily trip productions and attractions by various trip purposes for each TAZ. The trip purposes are listed below. Model Trip Purpose: 1. Home-Based Work Direct (HBWD) 2. Home-Based Work Strategic (HBWS) 3. Home-Based School (HBSC) 4. Home-Based College and University (HBCU) 5. Home-Based Shopping (HBSH) 6. Home-Based Serving-Passenger (HBSP) 7. Home-Based Other (HBO) 8. Work-Based Other (WBO) 9. Other-Based Other (OBO) The production model uses several variables such as number of workers, household income, age, household size and car availability depending on the trip purpose. Trip productions for every TAZ in the model were compiled separately by each trip purpose. The attraction model uses income categories of employment for the HBW trip purpose, whereas it uses some of the employment categories for all non-HBW trip purposes. The attraction model estimates trip attractions to each TAZ by regression coefficients that vary by employment type. Trip attractions for every TAZ were compiled by each purpose and by each employment type based on these regression coefficients. Person Trips, Vehicle Occupancy, Trip Distance. Trip productions and attractions were compiled after the mode choice step, and only auto trips were used for the analysis. Since these auto trips are person trips, vehicle occupancy factors were applied for carpool 2 and carpool 3+ auto person trips. The model uses separate factors for carpool 3+ for each trip purpose. After the vehicle trip productions and attractions were computed for each trip purpose, trip lengths were applied for each zone pair from the respective skim matrices in the model to compute the production and attraction VMT by purpose. Item 2E-43 PAGE 36 | Transportation Analysis Guidelines County of Riverside VMT Calculations. The residential VMT was computed by combining the production VMT for all the Home-Based trip purposes. Commute VMT was computed from the attraction VMT by Home-Based Work trip purposes. Residential and commute VMT by each TAZ were computed and average VMT were determined by County levels to determine the thresholds. A step-by-step process is described below to recalculated average VMT using the RIVTAM model if required. Steps to Recalculate average VMT: 1. Run the RIVTAM model with desired network and SED data 2. Compile Population and Total Employment by each TAZ from SED 3. Use peak and off-peak person trip matrices by trip purpose and combine into daily person trips. These matrices are saved in \msplit\Outputs\. The files are "MS_PK_HBWD.mtx", "MS_PK_HBWS.mtx", "MS_PK_HBOALL.mtx", "MS_PK_HBSH.mtx", "MS_PK_HBSP.mtx ", "MS_PK_OBO.mtx", "MS_PK_WBO.mtx", "MS_PK_HBSC.mtx ", "MS_PK_HBCU.mtx”, and similarly for off-peak. 4. Use the occupancy factors used in the model for each trip purpose to convert the daily person trips to vehicle trips. 5. Use lengths from the respective Skim matrices and multiply to the daily vehicle trips for Drive Alone, Carpool 2, and Carpool 3+ trips to compute daily VMT by purpose. These skim matrix files are “SPMATPK_DA.mtx”, “SPMATPK_SR2.mtx”, “SPMATPK_SR3.mtx”, and similarly for off- peak. 6. Extract the daily VMT sum of productions by each TAZ and by trip purpose. 7. Extract the daily VMT sum of attractions by each TAZ and by trip purpose. 8. Combine the sum of productions by each TAZ for all the Home-Based trip purposes, i.e. “HBWD”, ”HBWS”, ”HBOALL”, ”HBSH”, ”HBSP”, ”HBSC”, ”HBCU”. This will be the Residential VMT for internal trips. 9. Combine the sum of attractions by each TAZ for only the Home-Based-Work trip purposes, i.e. “HBWD”, ”HBWS”. This will be the Work VMT for internal trips. 10. For the external VMT, directly use vehicle trips from the Origin-Destination tables. The files are “AM_OD.mtx”, “PM_OD.mtx”, “MD_OD.mtx”, “NT_OD.mtx”. Combine these vehicle trips to daily trips. 11. Extract daily OD trips sum of productions only for the external vehicle trips. 12. Extract daily OD trips sum of attractions only for the external vehicle trips. 13. Since the OD vehicles trips are for all purposes, multiply the share of Home-Based trip purpose and Home-Based-Work purpose from the mode choice person trips tables to derive the external Residential and Work external trips. 14. Multiply these external trips to the average lengths provided separately by the County. 15. Add external VMT to the internal VMT to get the final VMT for each TAZ. Item 2E-44 PAGE 37 | Transportation Analysis Guidelines County of Riverside APPENDIX F RIVERSIDE COUNTY TDM MEASURES # Transportation Demand Management Measure Description TDM Type Riverside County Max VMT Reduction Parking Strategies 3 Parking Cash-Out Provide employees a choice of forgoing current parking for a cash payment to be determined by the employer. The higher the cash payment, the higher the reduction. Incentive 2.0% 4 Price Workplace Parking Implements workplace parking pricing for employees at employment locations for all land-use contexts and all types of development that include employment where trips originate at home and terminate at work. Incentive 5.0% 6 Parking Management Strategies Strategies to encourage efficiency in parking facilities and improve the quality of service to parking users - 3.0% Transit Strategies 5 Transit Rerouting Coordinate with local transit agency to provide or reroute existing transit services near the site Infrastructure 1.0% 6 Transit Stops Coordinate with local transit agency to provide bus stop near the site Infrastructure 1.0% 7 Safe and Well-Lit Access to Transit Enhance the route for people walking or bicycling to nearby transit (typically off-site). Provide Emergency 911 phones along these routes to enhance safety. Infrastructure 1.0% 8 Implement Neighborhood Shuttle Implement project-operated or project-sponsored neighborhood shuttle serving residents, employees, and visitors of the project site Incentive 3.0% 9 Transit Subsidies Involves the subsidization of transit fare for residents and employees of the project site. This strategy assumes transit Incentive 3.0% Item 2E-45 PAGE 38 | Transportation Analysis Guidelines County of Riverside service is already present in the project area. Communication & Information Strategies 10 Mandatory Travel Behavior Change Program, Promotions & Marketing Involves the development of a travel behavior change program that targets individuals’ attitudes, goals, and travel behaviors, educating participants on the impacts of their travel choices and the opportunities to alter their habits. Provide a web site that allows employees to research other modes of transportation for commuting. Involves the use of marketing and promotional tools to educate and inform travelers about site-specific transportation options and the effects of their travel choices with passive educational and promotional materials. Incentive 1.0% 11 Promotions & Marketing Involves the use of marketing and promotional tools to educate and inform travelers about site-specific transportation options and the effects of their travel choices with passive educational and promotional materials. Incentive 1.0% Commuting Strategies 12 Required Commute Trip Reduction Program Employee-focused travel behavior change program that targets individuals’ attitudes, goals, and travel behaviors, educating participants on the impacts of their travel choices and the opportunities to alter their habits. Incentive 1.0% 13 Employer Sponsored Vanpool or Shuttle Implementation of employer-sponsored employee vanpool or shuttle providing new opportunities for access to connect employees to the project site. Incentive / Infrastructure 3.0% 14 Preferential Carpool / Vanpool Parking Spaces Reserved carpool / vanpool spaces closer to the building entrance. Infrastructure 1.0% 15 On-site Carts or Shuttles Provide on-site cart or shuttle for employees to travel across campus. Incentive / Infrastructure 3.0% 16 Emergency Ride Home (ERH) Program Provides an occasional subsidized ride to commuters who use alternative modes. Guaranteed ride home for people if they need to go home in the middle of the day due to an emergency or stay late Incentive 3.0% Item 2E-46 PAGE 39 | Transportation Analysis Guidelines County of Riverside and need a ride at a time when transit service is not available. 17 Alternative Work Schedule or Telework (Telecommuting, Distance-Learning, etc.) Flextime, Compressed Work Week (CWW), staggered shifts, and use of telecommunications as a substitute for physical travel. Incentive 10.0%* 18 On-site Childcare Provides on-site childcare to remove the need to drive a child to daycare at a separate location. Infrastructure 2.0% Shared Mobility Strategies 19 Designated Parking Spaces for Car Share Vehicles Reserved car share spaces closer to the building entrance. Infrastructure 1.0% 20 School Carpool Program Implements a school carpool program to encourage ridesharing for students. Incentive 15.0% Bicycle Infrastructure Strategies 21 Bike Share Implement bike share to allow people to have on-demand access to a bicycle, as-needed. Incentive / Infrastructure 0.25% 22 Implement/Improve On-street Bicycle Facility Implements or provides funding for improvements to corridors and crossings for bike networks identified within a one-half mile buffer area of the project boundary, to support safe and comfortable bicycle travel. Infrastructure 0.625% 23 Include Bike Parking in Excess of City Code Implements short and long-term bicycle parking to support safe and comfortable bicycle travel by providing parking facilities at destinations Infrastructure 0.625% 24 Include Secure Bike Parking and Showers Implements additional end-of-trip bicycle facilities to support safe and comfortable bicycle travel. Infrastructure 0.625% Item 2E-47 PAGE 40 | Transportation Analysis Guidelines County of Riverside Neighborhood Enhancement Strategies 25 Traffic Calming Improvements Implements traffic calming measures throughout and around the perimeter of the project site that encourage people to walk, bike, or take transit within the development and to the development from other locations. Infrastructure 1.0% 26 Pedestrian Network Improvements Implements pedestrian network improvements throughout and around the project site that encourages people to walk. Infrastructure 2.0% Miscellaneous Strategies 27 Virtual Care Strategies for Hospitals Resources to allow patients to access healthcare services or communicate with healthcare staff through online or off-site programs. Infrastructure 6.0% 28 On-site Affordable Housing Provides on-site affordable housing. Infrastructure 4.0% * Percentage may be increased if demonstrated by substantial evidence. This may be in the form of published research studies or similar. Item 2E-48 PAGE 41 | Transportation Analysis Guidelines County of Riverside APPENDIX G UNIT-BASED SCREENING THRESHOLDS FOR SMALL PROJECTS The Riverside County Greenhouse Gas Emissions Screening Tables document (July 17, 2018) identifies a 3,000 Metric Tons of Carbon Dioxide Equivalent (MTCO2e) per year screening level threshold to identify projects that require the use of the Screening Tables or a project-specific technical analysis to quantify and mitigate project emissions. The County determined the size of development that is too small to be able to provide the level of greenhouse gas (GHG) emission reductions expected from the Screening Tables or alternate emission analysis method. To do this the County determined the GHG emission amount allowed by a project such that 90 percent of the emissions on average from all projects would exceed that level and be “captured” by the Screening Table or alternate emission analysis method. The GHG emissions calculations from the VMT Tool should be used in conjunction with the County’s GHG emissions screening tables. California Emissions Estimator Model (CalEEMod version 2016.3.2) was used to determine the maximum number of dwelling units or square footage that would remain within the 3,000 MTCO2e per year screening threshold. CalEEMod is a statewide land use emissions computer model designed to quantify potential criteria pollutant emissions associated with both construction and operations from a variety of land use projects. This model was selected because it is provided by the California Air Resources Board (CARB) to be used statewide for developing project-level GHG emissions. CalEEMod was used with the built-in default trip lengths and types. CalEEMod runs were conducted for a variety of land uses in order to determine the land use units that trigger SCAQMD threshold of 3,000 MT CO2e/year, as well the CO2e emissions on a per-unit (dwelling unit or thousand square feet) rate that could be used in the VMT Tool. The land uses and corresponding CO2e emissions rates are shown in Table 1. Item 2E-49 PAGE 42 | Transportation Analysis Guidelines County of Riverside Table 1 - Land Uses and CO2e Emissions Rates Land Use DU or TSF Total MTCO2e MTCO2e per DU or TSF Single Family 110 2,997 27.25 Multi-Family (low-rise) 147 2,989 20.34 Multi-Family (mid-rise) 194 2,997 15.45 General Office Building 165 2,989 18.11 Retail 60 2,983 49.72 Warehouse (Unrefrigerated) 208 2,995 14.40 General Light Industrial 179 2,997 16.74 DU = dwelling unit, TSF = Thousand Square Feet CalEEMod relies on known emissions data associated with certain activities or equipment (i.e. default values) that can be used if site-specific information is not available. CalEEMod contains default values to use in each specific local air district region or county. Input values were selected to be specific to the South Coast portion of Riverside County as the majority of future development that would utilize the screening thresholds is anticipated in this area of the County. The following outlines the assumptions used in the CalEEMod calculations: • CalEEMod uses Institute of Transportation Engineers (ITE) 9th Edition daily trip generation rates by default. Modeling for the VMT Tool updated CalEEMod defaults to use ITE 10th Edition rates. • Rural trip lengths are longer than urban trip lengths and were conservatively used. • The CalEEMod mobile source (vehicle) emissions are based on emissions rates from CARB’s EMissions FACtor Model (EMFAC). The CalEEMod default EMFAC2014 emissions rates were updated with EMFAC2017 emissions rates, which are the latest available from CARB. • The CalEEMod carbon intensity factor was adjusted within the model to represent Southern California Edison’s (SCE) current emissions rate. The electricity emission intensity factor in CalEEMod was revised to use the SCE’s reported rate in their 2018 Corporate Responsibility and Sustainability Report. As of 2017, SCE’s power mix was at 32 percent renewable energy and will be required to achieve the 60 percent renewable energy goal by 2030 established by SB 100. • Energy savings from water conservation resulting from the Green Building Code Standards for indoor water use and California Model Water Efficient Landscape Ordinance for outdoor water use are not included in CalEEMod. Conservatively, no updates were made to CalEEMod to account for these measures. • The 2019 Building Energy Efficiency Standards (adopted on May 9, 2018) took effect on January 1, 2020. Under the 2019 standards, homes would use about 53 percent less energy and Item 2E-50 PAGE 43 | Transportation Analysis Guidelines County of Riverside nonresidential buildings would use about 30 percent less energy than buildings under the 2016 standards. Conservatively, no updates were made to CalEEMod to account for these reductions under the 2019 Building Energy Efficiency Standards. Item 2E-51 RESOLUTION NO. 2022-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ACTIVE TRANSPORTATION DESIGN GUIDELINES FOR THE CITY OF PALM DESERT AND FINDING THE SAME NOT A PROJECT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, in recent years, CVAG, the City of Palm Desert, and other member jurisdictions have sought to improve pedestrian and bicyclist safety when traveling through the Coachella Valley; and WHEREAS, CVAG’s Transportation Committee conducted outreach to the City of Palm Desert and other member jurisdictions to inventory active transportation standards and practices used throughout the Coachella Valley; and WHEREAS, in 2021, CVAG developed and adopted Active Transportation Design Guidelines (“Design Guidelines”) to provide consistency for active transportation improvements, including bike lane design, appropriate signage, and on-street markings; and WHEREAS, the City of Palm Desert wishes to adopt the Design Guidelines for implementation within the City. NOW, THEREFORE, BE IT RESOLVED by the City of Palm Desert City Council as follows: SECTION 1. The City Council the City of Palm Desert hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings of this Resolution. SECTION 2. The City Council of the City of Palm Desert hereby adopts the CVAG Active Transportation Design Guidelines for implementation with the City, as attached hereto as Exhibit “A.” The City recognizes that the Design Guidelines may need to be amended over time and therefore hereby adopts future amendments to the County Guidelines to stay current on screening tools, analysis methods, and mitigation strategies. Item 2E-52 Resolution No. 2022-_____ Page 2 SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED ON August 25, 2022. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2022-__ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on _______________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ______________, 20__. ANTHONY J. MEJIA CITY CLERK Item 2E-53 Resolution No. 2022-_____ Page 3 EXHIBIT “A” CVAG ACTIVE TRANSPORTATION DESIGN GUIDELINES [inserted behind this page] Item 2E-54 ACTIVETRANSPORTATION DESIGN GUIDELINES A Guide for Local Agencies in the Planning, Design, and Maintenance of Bicycle and Pedestrian Facilities 2021 www.cvag.org Item 2E-55 Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 (760) 346-1127 www.cvag.org References and Resources Federal Highway Administration Bikeway Selection Guide Federal Highway Administration Separated Bikeway Planning and Design Guide Minnesota Bicycle Design Guide NACTO Design Guide Federal Highway Administration Guide to Incorporating On-Road Bicycle Networks into Resurfacing Projects Identifying Factors that Determine Bicycle and Pedestrian-Involved Collision Rates that Affect Bicycle and Pedestrian Demand at Multi-Lane Roundabouts California PATH Research Report Lindsay S. Arnold, et al. UCB-ITS-PRR-2010-34 Complete Intersections: A guide to Reconstructing Intersections and Interchanges for Bicyclists and Pedestrians, Caltrans, 2010 Dill, J., McNeil, N. Four Types of Cyclists? Testing a Typology to Better Understand Bicycling Behavior and Potential. 2012 Bicycle Boulevard Planning and Design Handbook Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations Report No. FHWA-SA-17-072, 2017 Public Rights of Way Accessibility Guidelines (PROWAG), U.S. Access Board California Manual on Uniform Traffic Control Devices, 2014, Revision 5 Caltrans Highway Design Manual, Chapter 1000 FHWA Road Diet Informational Guide, Report No. FHWA-SA-14-028, 2014 AASHTO Guide for the Development of Bicycle Facilities, 4th edition ii Item 2E-56 Table of Contents Chapter 1 – Purpose of Guidelines 1 1.1 Introduction/Context 1 1.2 Survey of Active Transportation Standards & Best Practices Used by Member Agencies 2 1.3 State of the Practice/Facility Inventory 2 Chapter 2 – Design Context 11 2.1 Facility Selection for Urban Roadways 11 2.2 Shoulder Width on Rural Roadways 13 2.3 Reallocating Roadway Space 14 2.4 Types of Bicyclists 16 2.5 Bicyclist Operating Space 18 2.6 Bicycle Design Vehicle 19 2.7 Traffic Control Treatment at Marked Crosswalk Locations 20 2.8 Electric Mobility 21 2.9 Americans with Disabilities Act (ADA) 22 Chapter 3 – Roadway Design Elements 23 3.1 Bicycle Specific Pavement Markings 23 3.2 Green Colored Pavement Markings 23 3.3 Bicycle Specific Signage 24 3.4 Bicycle Friendly Drainage Facilities 24 Chapter 4 – Bicycle Facility Type 25 4.1 Bicycle Boulevards 25 4.2 Class III Marked Shared Roadways 26 4.3 Class II Bike Lanes 27 4.4 Class II Buffered Bike Lanes 29 4.5 Separated Bikeways (Cycle Tracks) 30 4.6 Class I Shared-Use Path 33 Chapter 5 – Intersection Treatments 35 5.1 Bend Out 35 5.2 Protected Intersection 36 5.3 Right Turn Only Lanes/Mixing Areas 37 5.4 Two-Stage Left Turn Queue Box 40 5.5 Striping/Markings Through Intersections 41 5.6 Bicycle Bypass Lanes at “T” intersections 42 5.7 Bike Boxes 43 Chapter 6 – Driveways 45 6.1 Driveway Crossings 45 Chapter 7 – Pedestrian Treatments 47 7.1 Marked Crosswalks 47 7.2 Sidewalk Zones and Widths 48 Active Transportation Design Guidelines iiiiii Item 2E-57 7.3 Median Refuge Island 50 7.4 Curb Extensions (Bulb Outs) 51 7.5 Offset Crosswalks (Z Crossings) 53 7.6 Raised Crosswalks 54 7.7 Rapid Rectangular Flashing Beacons (RRFB) 55 7.8 High Intensity Activated Crosswalk (HAWK)/ Pedestrian Hybrid Beacons (PHB) 56 Chapter 8 – Signalized Intersections 57 8.1 Bicycle Specific Equipment at Traffic Signals 57 8.2 Traffic Signal Timing for Bicyclists 59 8.3 Traffic Signal Timing for Pedestrians 59 8.4 Pedestrian Signal Operations 60 Chapter 9 – Roundabouts 61 9.1 Designing for Bicycles in Roundabouts 61 Chapter 10 – Construction Zones 63 10.1 Bicycles in Work Zones 63 10.2 Pedestrians in Work Zones 64 Chapter 11 – Maintenance Best Practices 65 11.1 Pavement Surfaces 65 11.2 Street Sweeping 66 11.3 Landscaping/Weed Abatement 67 11.4 Recommended Frequency of Maintenance Activities 68 Chapter 12 – Railroad Considerations 69 12.1 Bicycle Crossings at Railroad Tracks 69 Chapter 13 – Transit Considerations 71 13.1 Bus Stops 71 Chapter 14 – Bicycle Amenities 73 14.1 Short Term Bicycle Parking 74 14.2 Long Term Bicycle Parking 75 14.3 Bike Corrals 76 14.4 Water Bottle Filling Stations 77 14.5 Wayfinding Signs 78 14.6 Stairway Bicycle Ramps 79 14.7 Bicycle Repair Stations 79 Chapter 15 – Bicycle Friendly Communities 81 15.1 Bicycle Friendly Communities 81 Chapter 16 – Example Projects 83 16.1 Crossley Road – Road Diet 83 16.2 La Quinta Village – Calle Tampico Roundabouts/Buffered Bike Lanes 84 16.3 Downtown Palm Springs - Bulb Outs/High Visibility Crosswalks 85 iv Item 2E-58 Chapter 1Purpose of Guidelines 1.1 Introduction/Context It is the intent of Coachella Valley Association of Governments (CVAG) to develop Active Transportation projects to the highest level of safety and efficiency for the region. Active Transportation projects are intended to serve users of all ages and abilities. Agencies that utilize CVAG funding for their Active Transportation projects should use this design guidance to develop a project scope and informal corridor analysis that provides a context sensitive solution for the given opportunities and constraints. The analysis should include all involved agencies to ensure design and facility consistency across multiple jurisdictions. These guidelines incorporate best practices that are being used around the world with a major emphasis on providing greater separation from vehicles, reducing intersection conflicts, and increasing overall safety for vulnerable roadway users. The design guidance is largely adapted from current national bicycle design guidance and accepted industry practices, including the American Association of Highway Active Transportation Design Guidelines 1 Item 2E-59 Transportation Officials Guide for the Development of Bicycle Facilities, Federal Highway Administration (FHWA) Separated Bikeway Planning and Design Guide, FHWA Bikeway Selection Guide, The National Association of City Transportation Officials (NACTO) manual, and the current version of the California Manual on Uniform Traffic Control Devices (CAMUTCD). These Design Guidelines are intended to be a living document, with periodic reviews and updates, ensuring representation of best practices and emerging technologies. 1.2 Survey of Active Transportation Standards & Best Practices Used by Member Agencies Public Works Directors and other staff of member agencies were surveyed by phone interview to determine which references are utilized in the development of Active Transportation projects. The majority of responses indicated that agencies primarily use the following to make decisions for the placement and implementation of Active Transportation infrastructure: 1. California Manual on Uniform Traffic Control Devices (CAMUTCD). 2. Agency adopted Circulation/Mobility Element. 3. Agency adopted standards for striping details. 1.3 State of the Practice/Facility Inventory To demonstrate the current State of the Practice for existing bicycle infrastructure within the CVAG region, data for key regional bicycle corridors is provided. Highway 111, Fred Waring Drive, and Palm Drive were selected as representative corridors as these roadways pass through the majority of CVAG jurisdictions. Community input indicates a high desirability to have bicycle route continuity and inter-jurisdictional connectivity as part of the Active Transportation strategies. Highway 111 is the primary commercial corridor through the Coachella Valley. Within Riverside County it spans approximately 65 miles, generally from north to south, extending from Interstate 10 to the Salton Sea. Fred Waring Drive is an east-west primary arterial roadway that provides access to numerous residential communities. The corridor extends from Highway 111 to Indio Boulevard and is approximately 10 miles in length. Palm Drive, spanning nearly seven miles, serves as the primary access route for the City of Desert Hot Springs, extending from Interstate 10 to 16th Street. The most recent available traffic counts (as provided by the Interactive Map on the CVAG website) at locations within the corridors, along with existing speed limits and striping configurations were researched and field reviewed. Current General Plan roadway classifications for each segment are also included in the analysis. 2 Item 2E-60 §¨¦10 §¨¦10 §¨¦10 }þ86 }þ195}þ371 }þ111 }þ62 }þ74 1 3 2 4 5 6 7 9 8 12 11 10 161413 1715 Sources: Riverside Co. 2021; ESRI 2021 H:\2020\20-0003\GIS\CVAG Photos\CVAG Photos.aprx Map created 06 Apr 2021 CVAG ACTIVE TRANSPORTATION DESIGN STANDARDS FIGURE 1-A DESIGN GUIDELINE PHOTOS 0 3.51.75 Mi LEGEND CATHEDRAL CITY COACHELLA DESERT HOT SPRINGS INDIAN WELLS INDIO LA QUINTA PALM DESERT PALM SPRINGS RANCHO MIRAGE CAPTURED PHOTOS Palm Drive Fred Waring Drive Active Transportation Design Guidelines 3 Item 2E-61 Palm Drive – South of Two Bunch Palms Trail Jurisdiction: City of Desert Hot Springs Existing Average Daily Traffic: 14,800 (2017) Existing Speed Limit: 35 mph General Plan Designation: 4-Lane Divided Arterial Existing Striping Configuration: 4-Travel Lanes Sharrow Markings with Bike Route Signs Palm Drive – South of Hacienda Avenue Jurisdiction: City of Desert Hot Springs Existing Average Daily Traffic: 28,200 (2017) Existing Speed Limit: 35 mph General Plan Designation: 4-Lane Divided Arterial Existing Striping Configuration: 4-Travel Lanes, Buffered CL 11 Bike Lanes with Green Markings at Conflict Points Palm Drive – North of 6th Street Jurisdiction: City of Desert Hot Springs Existing Average Daily Traffic: 14,800 (2017) Existing Speed Limit: 35 mph General Plan Designation: 4-Lane Divided Arterial Existing Striping Configuration: 4-Travel Lanes, Sharrow Markings with Bike Route Signs (All) Palm Drive Looking North 4 1 2 3 Item 2E-62 Highway 111 – South of Overture Drive Jurisdiction: County of Riverside Existing Average Daily Traffic: 24,000 (Estimated) Existing Speed Limit: 65 mph General Plan Designation: 6-Lane Expressway Existing Striping Configuration: 4-Travel Lanes, No Bikeway Striping/Wide Paved Shoulder with Rumble Stripe North Palm Canyon Drive – South of West Racquet Club Drive Jurisdiction: City of Palm Springs Existing Average Daily Traffic: 15,800 (2017) Existing Speed Limit: 45 mph General Plan Designation: 4-Lane Divided Arterial Existing Striping Configuration: 4-Travel Lanes, No Bikeway Striping/Markings East Palm Canyon Drive – West of Cathedral Canyon Drive Jurisdiction: City of Cathedral City Existing Average Daily Traffic: 36,800 (2017) Existing Speed Limit: 45 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes, No Bikeway Striping/Markings (Top) Highway 111 Looking East (Middle) North Palm Canyon Drive Looking Southeasterly (Bottom) East Palm Canyon Drive Looking Northwest Active Transportation Design Guidelines 5 6 5 4 Item 2E-63 Highway 111 – South of Frank Sinatra Drive Jurisdiction: City of Rancho Mirage Existing Average Daily Traffic: 39,100 (2017) Existing Speed Limit: 50 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes, No Bikeway Striping or Markings, Sidewalk Path Highway 111 – North of Fred Waring Drive Jurisdiction: City of Palm Desert Existing Average Daily Traffic: 46,300 (2017) Existing Speed Limit: 45 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes, No Bikeway Striping or Markings Highway 111 – East of El Dorado Drive Jurisdiction: City of Indian Wells Existing Average Daily Traffic: 43,800 (2017) Existing Speed Limit: 45 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 4-Travel Lanes with Buffered Shoulder Striping, No Bikeway Striping or Markings/Share the Road Signs (Top) Highway 111 Looking South (Middle) Highway 111 Looking Northwest (Bottom) Highway 111 Looking East 6 7 8 9 Item 2E-64 Highway 111 – West of Jefferson Street Jurisdiction: City of La Quinta Existing Average Daily Traffic: 42,200 (2017) Existing Speed Limit: 45 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes, No Bikeway Striping or Markings Highway 111 – East of Monroe Street Jurisdiction: City of Indio Existing Average Daily Traffic: 26,800 (2017) Existing Speed Limit: 35 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes, No Bikeway Striping or Markings Highway 111 – South of Avenue 49 Jurisdiction: City of Coachella Existing Average Daily Traffic: 27,900 (2017) Existing Speed Limit: 50 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 4-Travel Lanes with Striped Paved Shoulders, No Bikeway Striping or Markings (Top) Highway 111 Looking East (Middle) Highway 111 Looking West (Bottom) Highway 111 Looking Northwest Active Transportation Design Guidelines 7 10 11 12 Item 2E-65 Fred Waring Drive – West of Deep Canyon Road Jurisdiction: City of Palm Desert Existing Average Daily Traffic: 35,400 (2017) Existing Speed Limit: 45 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes with Class II Bike Lanes Fred Waring Drive – West of El Dorado Drive Jurisdiction: City of Indian Wells Existing Average Daily Traffic: 37,100 (2017) Existing Speed Limit: 50 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes, No Bikeway Striping or Markings Fred Waring Drive – East of Dune Palms Road Jurisdiction: City of La Quinta/Bermuda Dunes Existing Average Daily Traffic: 25,300 (2017) Existing Speed Limit: 50 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes with Class II Bike Lanes on South Side Only (Top) Fred Waring Drive Looking East (Middle & Bottom) Fred Waring Drive Looking West 8 13 14 15 Item 2E-66 Fred Waring Drive – West of Washington Street Jurisdiction: City of La Quinta Existing Average Daily Traffic: 26,800 (2017) Existing Speed Limit: 50 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes with Class II Bike Lanes Fred Waring Drive – East of Madison Street Jurisdiction: City of Indio Existing Average Daily Traffic: 21,100 (2017) Existing Speed Limit: 50 mph General Plan Designation: 6-Lane Divided Arterial Existing Striping Configuration: 6-Travel Lanes with Class II Bike Lanes (Top) Fred Waring Drive Looking East (Bottom) Fred Waring Drive Looking West Active Transportation Design Guidelines 9 17 16 Item 2E-67 This Page Intentionally Left Blank 10 Item 2E-68 2.1 Facility Selection for Urban Roadways When selecting a bikeway facility, there are a number of factors that influence bicycle users’ comfort and safety. The most significant negative influence on cycling occurs when the speed differential between bicyclists and motor vehicles is high and the roadway carries high traffic volumes. The chart shown below can be used as a starting point to identify a preferred facility. When considering facility type, the designer should review the roadway for the minimum width needed to accommodate motor vehicles considering speed, traffic volumes, number of lanes, and vehicle mix. As a Best Practice, width in excess of this minimum should be allocated to the Active Transportation component of the facility to maximize the separation of motor vehicles and non-motorized vehicles. Increasing separation through buffering and other means enhances comfort and safety for all users. Chapter 2Design Context Active Transportation Design Guidelines 11 Item 2E-69 # Of Lanes Volume Speed CLASS III SHARED ROADWAYS Class III shared roadways are shared space roadways where insufcient width is available to install standard bike lanes. BICYCLE BOULEVARD A Bicycle Boulevard is a shared space roadway with trafc calming features to limit speed and volume of motor vehicles. BIKE LANE A Bike Lane is a separate striped roadway space for the exclusive use of bicycles. BUFFERED BIKE LANE A Buffered Bike Lane is a standard Class II bike lanes with buffered width to increase separation from motor vehicle or parking lanes. SEPARATED BIKEWAY (CYCLE TRACKS) Separated Bikeway (Cycle Tracks) are bikeways with a physical barrier separating bicyclists from adjacent motor vehicle trafc. SHARED-USE PATH Shared-use paths are bike facilities completed separated from motor vehicle trafc. Path is typically shared with other non-motorized users including pedestrians. 0 2 3 4 5 6 7 8 9 10# OF LANES # Of Lanes Volume Speed # Of Lanes Volume Speed # Of Lanes Volume Speed # Of Lanes Volume Speed # Of Lanes Volume Speed 0 2 4 6 8 10 15 +20 +25 +30 +FACILITY TYPE AVERAGE ANNUAL DAILY TRAFFIC (1,000 veh/peak hr) 5 10 15 20 25 30 35 40 45 50 POSTED TRAVEL SPEED (mph) LANES VOLUME SPEED Max Max Max SEPARATION Minimal Separation Moderate Separation Good Separation High Separation LEGEND ACCEPTABLE Min Min Min DESIRED ACCEPTABLE BICYCLE FACILITY SELECTION CONTEXTUAL GUIDANCE 12 Item 2E-70 2.2 Shoulder Width on Rural Roadways Paved Shoulders on the edge of roadways can be enhanced to serve as a functional space for bicyclists and pedestrians to travel in the absence of other facilities with more separation. Shoulder Rumble Strip 1. On high-speed rural roadways (45 mph or greater), or with Average Daily Volumes more than 6,000 ADT, it is preferable to construct shared use paths for enhanced comfort and safety. 2. On rural roadways, it may not always be feasible to install separated bicycle facilities. With high speeds and increased motor vehicle volumes increase, it can be very uncomfortable for cyclists to share lanes or ride within a narrow-paved shoulder. Comfort level is further decreased with a large percentage of trucks. 3. As rural roadways are often used by long distance recreational and commuter cyclists traveling between populated areas or to work destinations, paved shoulder width is an important element to accommodate these bicyclists. 4. Paved shoulders can be augmented with warning signs indicating the presence of bicyclists to further enhance the bicycle route or upgraded to traditional Class II Bicycle Lanes with appropriate signs / markings.. 5. For rural roadways, the minimum paved shoulder width should be 4-FT. As speeds and volumes increase it is preferrable to provide should widths of 6-FT to 8-FT to increase safety and comfort of bicyclists. 6. Shoulders should include bicycle friendly drainage structures, and regularly be reviewed for removal of large debris items. Some agencies use rumble strips to further define the traveled way. 7. Rumble strips should be installed on the edge of the travel way (preferably to the left or under the shoulder stripe) to maximize the available clear pavement width (minimum of 6-FT) for cyclists to ride within and include gaps for riders to cross through. Design Standard Active Transportation Design Guidelines 13 Item 2E-71 2.3 Reallocating Roadway Space With new roadways, preferred bike facility widths are usually achieved. However, constrained conditions when reconstructing existing roadways often prevent the opportunity to install a desired bike facility or achieve optimum bikeway width. Roadways are often overbuilt for existing and/or future capacity needs and designers should repurpose or reallocate available roadway width when traffic conditions allow. Narrowing Travel Lanes On certain roadways, additional width for bicycle facilities may be achieved by narrowing lane widths across the roadway. Studies have demonstrated that lanes as narrow as 10-FT wide do not reduce roadway capacity or increase crash rates. Narrower lanes often lead to reduced vehicle speeds which can improve the overall safety of the corridor. Lanes next to medians or other raised features, or that serve large vehicles and buses should be no less than 11-FT. Travel lane widths do not have to be equal. Outer lanes, typically used by buses and other large vehicles may be 11-FT, and the remaining lanes can be 10-FT wide. Road Diets Road diets, also referred to as lane reductions, is a strategy to repurpose the width of an automobile travel lane for use of an active transportation facility. The most common road diet is the conversion of a five lane to three lane roadway. Roadway candidates for this type of conversion usually have less than 15,000 vehicles per day, but with traffic signal modifications and other intersection enhancements, agencies have reported successful projects with roadway volumes up to 20,000 ADT. There are numerous benefits that may be achieved with road diets including reduced roadway speeds, shorter crossing distances for pedestrians, reduced crash rates, opportunity to provide dedicated space for pedestrians and cyclists, additional parking for businesses, parks, and schools, and improved intersection sight distance. If the road diet provides for a dedicated left turn, traffic flow will be enhanced with less weaving and reduction of vehicles stopped in the travel lane to turn. The exhibit below demonstrates typical before and after cross sections for a road diet. 14 Item 2E-72 REALLOCATIING ROADWAY SPACE (ADDITIONAL ROAD DIET FIGURE ADDED)VEHICLEPARKINGWITHOUT ROAD DIET (4 LANES)WITH ROAD DIET (REDUCED TO 3 LANES) 11’12’12’20’ TRAVEL LANE TRAVEL LANE TRAVEL LANE 12’ TRAVEL LANE 20’ TRAVEL LANE 12’ LEFT TURN LANE 12’ TRAVEL LANE BUFFER3’BIKE LANE8’ 12’ TRAVEL LANE 14’ MEDIAN BUFFER6’BIKE LANE8’12’ TRAVEL LANE 12’ TRAVEL LANE 12’ TRAVEL LANE BUFFER6’BIKE LANE8’12’ TRAVEL LANE 12’ TRAVEL LANE 12’ TRAVEL LANE 12’ TRAVEL LANE 14’ TRAVEL LANE 14’ TRAVEL LANE WITHOUT ROAD DIET (7 LANES)WITH ROAD DIET (REDUCED TO 5 LANES)BIKE LANE6’ 14’ MEDIAN Reallocating Roadway Space Active Transportation Design Guidelines 15 Item 2E-73 2.4 Types of Bicyclists Research has shown there are a variety of categories when describing cyclists that use the bicycle network. Designers should consider all ages and abilities in developing bicycle facilities but maintain design flexibility to accommodate all users. Many agencies focus their efforts on the largest user groups to achieve a higher mode to shift to Active Transportation. One well-known study conducted in Portland, OR categorized cyclists in four main groups that are described further. Strong & Fearless This group of bicyclists, representing approximately 1 percent of the population, will normally ride anywhere regardless of roadway conditions or weather. They ride faster than other user types over varied terrain and prefer direct roadway connections. Motivated by speed and flexibility they will often choose to share the road with vehicles over separated bicycle facilities. Enthused & Confident This group of bicyclists, representing approximately 5-10 percent of the population, are generally comfortable riding on all types of bike facilities, but often choose low traffic volume and slower streets or multi-use paths when available. This group, typically commuters and recreational riders, will choose their route, even if it is longer, to take advantage of a preferred facility type. Interested but, Concerned This group of bicyclists, representing approximately 60 percent of the population, makes up the majority of people on bikes. They will only ride a bicycle on low traffic streets or separated facilities under the most favorable weather conditions. They want to feel safe, especially when riding with family members. These bicyclists see considerable barriers to the increased use of cycling, primarily because of traffic conditions and other safety issues. There is opportunity for agencies to see a greater modal shift if the bicycle facility design is focused on this group. No Way, No How This group, representing the remaining population, do not ride bicycles and consider it unsafe to ride in traffic. People in this group may take up cycling with encouragement and education and some will not ride a bicycle under any circumstances. 16 Item 2E-74 Level of Stress Active Transportation Design Guidelines 17 Item 2E-75 2.5 Bicycle Operating Space Operating space is an important factor in the design of a bicycle facility. The minimum operating width for a bicyclist designated in the AASHTO design manual and FHWA guidelines is 4-FT. An additional 1-FT on either side is added for minor path deviation while riding (see figure to the right). It is important to note, however, that these values should be considered the minimum and the designer should strive to providing as much room as the roadway conditions allow. Extra width is desirable to allow cyclists to operate at higher speeds (especially on downhill grades), a higher degree of debris and roadway defect avoidance, and the opportunity to pass slower cyclists. Additionally, extra width allows pairs of cyclists in large groups or parents with children to ride side by side. 18 Item 2E-76 2.6 Bicycle Design Vehicle In addition to standard bicycles, there are many pedal-driven cycles for the designer to consider in the planning of bicycle facilities. The most common types include adult trikes, tandem and recumbent bicycles, “tagalongs,” and bicycles pulling trailers. Additional operating space may be necessary around turns, near bicycle amenities, and at intersections. The figures shown provide the basic design dimensions for each vehicle type. Active Transportation Design Guidelines 19 Item 2E-77 2.7 Traffic Control Treatments at Marked Crosswalk Locations Careful consider should be given in the installation of marked crosswalks at non-signalized locations either at intersections or mid-block. The decision to mark a crosswalk should be accompanied with an engineering study to determine the appropriate crossing treatment. Marking crosswalks alone does not necessarily contribute to enhanced roadway safety especially on multi-lane roadways. The decision to mark a crosswalk should be based on several factors including adjacent land uses, pedestrian demand, roadway speed and volumes, presence of bus stops, available traffic control (including adult school crossing guards), available street lighting, and collision history. When factors such as pedestrian demand and collision history are not known or the location is a new crossing, developing countermeasures to address certain risk factors for unsignalized crossings may be more appropriate. This systemic approach helps to address pedestrian crashes before they occur. The following matrix, based on safety research, best practices, and established national guidelines, can assist the designer in determining the appropriate traffic control treatment based upon traffic speeds, volumes, number of lanes, and roadway classification: Reference: FHWA Report SA-17-072 20 Item 2E-78 2.8 Electric Mobility Many cyclists are embracing the idea of electric mobility, as it is climate-friendly and efficient. Electric bicycles, or simply E-bikes, enhance mobility for riders of all ages and abilities. E-bikes are very popular and are available in all kinds and sizes. E-bikes are especially useful in areas of hilly terrain, or to substitute for a car when commute distances are further than normal. E-bikes can provide a riding range between 20 and 100 miles depending on battery size, average speed, terrain, and rider weight. There are three different classes of E-bikes. E-bike classes were created to determine how they are used according to local E-bike laws. Class 1 - Class 1 E-bikes provide assistance only when you pedal and the level of assistance is adjustable based upon individual preference. The Class 1 is distinguished by the assistance being limited up to 20 mph. This bike class can be used in traditional bike lanes, bike paths, roads, and anywhere else you would ride a non-electric bike, in accordance with local ordinances. Class 2 - Class 2 E-bikes, similar to Class 1, stop assisting at 20 mph. However, Class 2 E-bikes are normally equipped with a throttle that provides the assistance without pedaling. Class 3 - Class 3 E-bikes are equipped with a speedometer and provide assistance up to 28 mph. They can provide assistance through either a throttle (up to 20 mph) or by pedaling. With Class 3 speed capability of 28 mph or more, they are not allowed on traditional multi-use paths. As E-bikes are commonplace and their use continues to grow, bicycle facilities should be designed to account for higher speeds as allowed in the various classes. Other forms of electric mobility include the use of golf carts and electric scooters, in accordance with locally adopted plans and ordinances. It is important to consider not only designing the network for these users, but providing amenities including exclusive parking and public charging stations. The ability to recharge will not only increase the acceptance and success of electric mobility, but can boost patronage of restaurants and shopping in areas where this service is provided. Popular in areas of high tourism are public electric scooter programs. As agencies embrace this mobility option, designated parking spaces are key to encourage the scooters users after completing their trip to park the vehicles so as to maintain clear pedestrian paths and not generate public nuisances. Parking spaces are typically 5-FT wide and 20-FT or longer depending upon expected usage. SCOOTER PARKING BIKE SHARE PARKING 20’ 5’ 20’ 8’ SCOOTER PARKING BIKE SHARE PARKING Active Transportation Design Guidelines 21 Item 2E-79 2.9 Americans with Disabilities Act (ADA) The Americans with Disabilities Act (ADA), signed into law on July 26, 1990, requires that individuals with disabilities are entitled to the same access to transportation as everyone else. This civil rights law assures that a disabled person will have full access to all public facilities - primarily to public transit, public buildings and facilities and along public rights-of-way. Although typically associated with removing barriers to wheelchairs and installing curb access ramps, it is important that the design of all Active Transportation facilities as depicted in these guidelines, take into account the abilities and disabilities of all potential users. Examples of accessible transportation elements include paths of travel, grades / cross slopes of the facilities, height of buttons, water fountains and other features, and clearances to objects. For specific compliance details, see www.access-board.gov. 22 Item 2E-80 Bicycle Specific Pavement Markings 3.1 Bicycle Specific Pavement Markings Guidance for bicycle specific pavement markings for both on and off-street bike facilities is found in Chapter 9 of the California Manual on Uniform Traffic Control Devices. Designers should consult this publication for the applicability of available pavement markings, specific sizes, and their installed location within the roadway. (Left) Supplemental Markings In Conflict Area (Right) Green Backed Sharrow Marking 3.2 Green Colored Pavement Markings Green colored markings are an optional traffic control device used to designate areas where bicyclists are expected to operate, and locations where bicyclists and motor vehicles have potentially conflicting weaving or crossing movements. The green markings add additional comfort to bicycle facilities and bring greater awareness of the presence of bicycles and where they are likely to be positioned in the traveled way. Green pavement markings, to not reduce their effectiveness, should be used primarily in conflict areas including the beginning of a bike lane, intersection extensions, crossings at driveways, or in two-stage turn queue boxes. To improve the comfort level of cyclists traveling over the markings, the thickness should be no more than 95 mils. The colored surface should be skid resistant and retro reflective. Pre-cut melt in-place markings are recommended as they maintain shape and last 5-7 times longer than traditional painted markings. The green colored surface should meet the daytime and nighttime chromaticity coordinates as specified in the FHWA Interim Approval for Optional Use of Green Colored Pavement for Bike Lanes. Chapter 3Roadway Design Elements Active Transportation Design Guidelines 23 Item 2E-81 3.4 Bicycle Friendly Drainage Facilities When roadway drainage is being designed or modified, the safety of cyclists must be considered. Care must be taken to ensure drainage features installed within, or adjacent to bike facilities, are properly designed to enhance bicycle safety. 3.3 Bicycle Specific Signage Guidance for bicycle specific signage for on-street bike facilities is found in Chapter 9 of the California Manual on Uniform Traffic Control Devices. Designers should consult this publication for the available signing options and their applicability. Agencies should use signs that utilize symbols rather than words whenever possible. Use of symbol signs enhances the processing of the message and improves interpretation by people that speak other languages. Catch Basin Without Extended Local Depression Design Guidance Bicycle-Friendly Drainage Grate 1. Drainage grates should be bike-friendly. Grates should fit snugly in the outer frame and the inlets of the grates should be small shaped, so that a cyclist’s wheel will not be trapped. 2. Consideration should be given to developing a modified standard that keeps the local depression from extending into the bike lane. 3. Nuisance water in cross-gutters pose a significant risk to cyclists as they turn through them. Cross-gutters should be eliminated with new construction and underground piping installed whenever possible. If crossgutters are utilized, the outer edge should align with the upstream gutter pan and not extend into the bike lane. Older style cross-gutters with water channels should be retrofitted. Channels should be filled in as a temporary measure until the new crossgutter is built. 4. Manhole rings, water cans, and utility vaults should be adjusted so they are flush with the surrounding asphalt and constructed of slip resistant materials. 24 Item 2E-82 4.1 Bicycle Boulevards Many local streets, characterized by low existing speeds and volumes, offer the basic elements of a safe bicycling environment. The bicycle network can be further enhanced through bicycle boulevards. Sometimes referred to as Neighborhood Greenways, bicycle boulevards are residential low speed streets that have been enhanced with traffic calming to further improve the safety, comfort, and connectivity for cyclists. Traffic calming elements may include signage, pavement markings, speed and volume reduction strategies, and intersection modifications. Bicycle boulevards are designed to discourage cut-through traffic but give priority to cyclists as through traffic. Bicycle boulevards achieve community benefit by maintaining low speed limits, reducing motor- vehicle volumes, promoting bicycle free-flow travel by assigning right of way to the bicycle boulevard at intersections, and provide improved traffic control at major arterial intersections. Bicycle boulevards should have distinct markings and signage that promote the facility as a priority route for cycling and to bring further awareness to motorists of bicycle usage. Bicycle boulevards, used to complement traditional bike lanes, usually are parallel with commercial arterial roadways and provide connectivity to key destinations along the route including schools, parks, transit stops, and neighborhood commercial centers. Chapter 4Bicycle Facility Type Design Guidance 1. Bicycle boulevards should be limited to roadways with speed limits of 25 mph or less (15 – 20 mph preferred), average daily traffic volumes of less than 3,000 vehicles per day (<1,500 preferred), and a generally continuous route for cyclists. 2. Agencies often brand their bicycle boulevards with unique logos and add them to a series of wayfinding signs throughout the route or include them as a part of the street name signs. 3. Sharrow markings complement the signs and provide further emphasis of increased bicycle usage. Typical sign placement is every 500-FT to 1000-FT with additional locations at key decision points. Sharrows are placed at intervals of 250-FT. 4. Volume reduction strategies may include vehicle diverters, intersection medians, and full road closures. 5. Speed reduction strategies include raised crosswalks/intersections, roundabouts, speed humps/speed tables, and roadway and/or intersection narrowing. 6. Signing includes typical regulatory/warning signs, and optional specialty wayfinding and street name signs. 7. Bicycle boulevards are developed as parallel routes to busy arterials to provide low stress network connections. Active Transportation Design Guidelines 25 Item 2E-83 4.2 Class III Marked Shared Roadways Class III bicycle routes can be enhanced with the use of shared lane markings, also known as Sharrows. Sharrows provide positional guidance to bicyclists on roadways that are too narrow to be striped with bicycle lanes and to alert motorists of the location a cyclist may occupy on the roadway. Shared lane markings are also intended to reduce the chance of a cyclist colliding with an open car door of a vehicle parked on-street, parallel to the roadway. 1. Sharrows can be augmented with “Bicycles May Use Full Lane” signs (CAMUTCD R4-11) to further enhance the awareness of bicycles operating within the lane. 2. Sharrow placement is typically 13-FT minimum from the curb face with vehicle parking. Consideration should be given to Sharrow placement in the center of the lane to minimalize wear and encourage full lane passing by motor vehicles. 3. Sharrows are normally installed on roadways with speed limits of 35 mph or less. 4. Sharrows may be placed on roadways with speed limits above 35 mph where there is expected bicycle travel and the right-hand lane is too narrow for motor vehicles to pass cyclists, or on downhill roadway sections of sustained grades greater than 5 percent. 5. Sharrows can be enhanced with the use of green background for added visual conspicuity for the markings. VEHICLE PARKINGSHARED LANE 12’-14’10’-12’ 13’ MIN - CENTER OF LANE PREFFERED SHARED LANE 11’ MIN Marked Sharrow Typical Sharrow Placement Design Guidance 26 Item 2E-84 STRIPED UNUSED ROADWAY AREA 4.3 Class II Bike Lanes Class II bike lanes provide an exclusive dedicated roadway space for cyclists using striping, pavement markings, and signage. Bike lanes are typically located adjacent to motor vehicle lanes and bicyclists travel in the same direction. Bike lanes, on a two-way roadway without parking, are located on the right side of the street next to the curb or pavement edge. Bike lanes, on roadways with parking, are striped between the vehicle lane and the parked vehicle. VEHICLE PARKING BIKE LANE BIKE LANE 5’- 8’5’- 6’11’ MIN Design Guidance Unused Roadway Width Buffered and/or Striped Out Typical Dimensions of Bike Lanes 1. Class II bike lanes are used typically with streets with average daily traffic (ADT) of less than 6,000 vehicles and speed limits of less than 40 mph. 2. Minimum width is 5-FT (6-FT to 8-FT preferred for roads with higher speed limits) or extra roadway width available. 3. Consider wider bike lanes where roadway width allows, to afford cyclists side by side riding and increased opportunity to avoid debris without moving out of the lane. 4. Vehicles should not be allowed to park in the bike lanes. Active Transportation Design Guidelines 27 Item 2E-85 5. If parking is allowed, a minimum of 3-FT of buffering or additional parking lane width should be used to keep cyclists out of the “door zone.” 6. Often roadways are overbuilt for existing and/or future capacity needs and a Road Diet may be implemented to reallocate space for bicycle facilities. The FHWA has published a Road Diet Informational Guide to aid in the decision making for implementing Road Diets. Also, additional width may be obtained from narrowing lane widths 10-FT to 11-FT. Research has shown that lanes widths of less than 12-FT do not have a negative impact to roadway safety. The additional width gained can improve safety and comfort for bicycle facilities. 7. On roadways with sustained grades (typically greater than 5 percent), cyclists can often reach speeds of motor vehicles. Consideration may be given to a hybrid combination of bike lane (uphill) and shared roadway (downhill) to provide the cyclist with additional space to maneuver and enhance their visibility within the roadway. 8. Prior to installation, the pavement surface within the bike lane should be reviewed for potholes, cracks, seams, and raised bumps to ensure a smooth riding surface. 9. Existing drainage grates should be replaced with bike friendly versions prior to striping the lanes. 10. Bike lane pavement surface, excluding the gutter pan, should be 4-FT minimum. Using modified local depressions to maintain consistent lane width and remove bumps where asphalt routinely gets pushed up improves the safety and comfort of the bike lane. 11. Include a bicycle lane marking at the beginning of blocks and at regular intervals along the route. For durability, bicycle lane markings should be installed out of the wheel path of turning vehicles. Symbols are preferred over word messages for bike markings. 12. Typical bike lane striping is a 6-inch solid white stripe. 13. As traffic speed and volume increases, consideration should be given to installing buffered or separated bike lanes. 14. Bike lanes should maintain a straight alignment whenever possible. If street width varies along the bicycle corridor, the designer should consider striping out the additional unused roadway area to the right of the bike lane, rather than have the bike lane follow the curb alignment. If the number of lanes is modified, bike lane tapers should be smooth at transitions to reduce abrupt movements by cyclists. 15. If roadway is retrofitted with new bike lanes outside of the regular paving schedule, the old markings/striping should be removed entirely, and the roadway slurry sealed so that the old striping cannot be recognized. “Blacking out” old striping/markings should not be used, as it poses a slippery surface when wet, wears down quickly, and can lead to lane alignment confusion by roadway users when the sun is low in the horizon. 16. Bike lanes should be built for both directions of travel. 17. Refer to the CAMUTCD Chapter 9 for specific details on bicycle signing and markings. 28 Item 2E-86 4.4 Class II Buffered Bike Lanes Buffered bike lanes allow for increased space between the bike lane and the adjacent travel lane and/or parked cars. The increased horizontal separation between bicycles and motor vehicles helps to maintain a minimum of 3-FT of passing clearance as required by State Law. Buffered bike lanes increase comfort for both bicyclists and motorists, allow the cyclist to avoid debris without weaving into the adjacent travel lane, and provide opportunity to reduce speeds where excessive pavement exists. BUFFERED BIKE LANE ON PARKING SIDE BUFFERED BIKE LANE ON BOTH SIDES BUFFER BUFFER BUFFER (Left) Buffered Bike Lane on the Parking Side - Moreno Valley, CA (Right) Buffered Bike Lane Between Parked and Moving Vehicles - Moreno Valley, CA 1. Buffering can be placed between driving lanes and the bike lane, between the bike lane and parked motor vehicles, or both. 2. Buffering is striped with 6-inch white stripes placed a minimum of 2-FT apart. 3. Diagonal cross hatching should be 6-inch white at 45-degree angles, with 30-FT spacing oriented away from the bike lane. 4. 6-inch white Chevrons can be used for cross hatching, with 30-FT spacing. Design Guidance Active Transportation Design Guidelines 29 Item 2E-87 SEPARATED BICYCLE LANE THAT ALLOW GOLF CARTS ONE WAYBUFFER3’ MIN 10’ MIN SEPARATED BICYCLE LANE THAT ALLOW GOLF CARTS TWO WAYBUFFER3’ MIN 14’ MIN DUAL BIKE & GOLF CART LANES DUAL BIKE & GOLF CART LANE BIKE LANES THAT ALLOW GOLF CARTS SEPARATED BICYCLE LANE THAT ALLOW GOLF CARTS TWO WAY BIKE LANES THAT ALLOW GOLF CARTS 4.5 Separated Bikeways (Cycle Tracks) A Class IV separated bikeway, also referred to as a Cycle Track, is an exclusive bikeway facility, physically separated from motor vehicle traffic using barriers such as flexible channelizers/buffer striping, raised landscaped medians, or on-street parked vehicles. Cycle Tracks may also be raised to the sidewalk level. Cycle Tracks may also be raised to an intermediate level between the roadway and the sidewalk or to the sidewalk level. Separated bikeways offer more protection from motor vehicle traffic than a standard bike lane and generally provide higher comfort levels for riders of different ages and abilities. Additionally, pedestrians benefit from this facility type with increased separation from motor vehicles and reduction of bicycles riding on the sidewalk. Various Cycle Tracks 30 Item 2E-88 SEPARATED BICYCLE LANE THAT ALLOW GOLF CARTS TWO WAY Active Transportation Design Guidelines 31 Item 2E-89 Design Guidance 1. Cycle tracks are most effective along streets with minimal intersection and/or driveway crossings. 2. Intersections and driveways should be designed to include signage that alerts motorists of bicyclists crossing from the Cycle Track, and proper sight distance should be provided so that bicyclists and motorists can see each other. The design should include measures to reduce motor vehicle turning speeds across the Cycle Track. 3. For two-way Cycle-tracks, additional signing/markings should be used at conflict points to warn motorists that bicyclists will be approaching from both directions. Two-way Cycle Tracks may be used when most of the destinations are on one side of the street. 4. One-way Cycle Tracks should be built on both sides of the roadway. 5. Intersection treatments are needed to mitigate turning movement conflicts. These include modifying signalized intersections to provide a separate bicycle phase with turning movement restrictions when active, protective islands (protected intersection), Bend-outs, green pavement markings, raised crosswalks, and additional warning signs at unsignalized intersections/driveways. Driveway consolidation is another opportunity to reduce turning movement conflicts. 6. The width of the Cycle Track should consider the opportunity for cyclists to pass or avoid debris, availability of equipment to maintain the facility (primarily special street sweeper), available roadway/buffer width, and expected bicycle volumes. Recommended minimum width is 7-FT for one-way and 12-FT for two-way facilities. If Golf Carts are allowed in the Cycle Track, the width should be increased to 10-FT for one-way and 14-FT for two-way facilities. 7. Cycle Tracks should be designed to the right of transit stops to reduce interactions between bicycles and buses. Crosswalk markings/signing should be added to increase awareness of potential pedestrian crossings. Two-way Cycle Track - San Clemente, CA One-way Parking Protected Cycle Track - San Diego, CA The recently published FHWA Separated Bikeway Planning and Design Guide is a good resource for feasibility consideration and in-depth design considerations. 32 Item 2E-90 4.6 Class I Shared-Use Path A shared-use path supports both recreational and transportation uses, such as walking, bicycling, and inline skating. Shared-use paths are one of the most desirable types of bicycle facilities as they accommodate users of all ages and abilities and are separate from motor vehicle traffic. Shared-use paths are sought out by large groups of cyclists as they provide a non-stop continuous link to recreational destinations. Design Guidance Public Art Display - Coronado, CA Santa Ana Regional Trail - Yorba Linda, CA 1. The paved width of the path should be 10-FT minimum. A width of 12-FT to 14-FT is preferred for paths that serve as regional commuter routes or where higher pedestrian and bicycle volumes are expected. 2. Minimum design speed for the facility should be 25 mph as multi-use paths users include experienced/commuter cyclists and Class 2 E-bike users, who regularly travel at higher speeds. 3. An additional 2-FT clear zone and/or shoulder should be provided on each side of the paved pathway. 4. As path use grows it may be necessary to separate users to enhance safety and flow. Runners and walkers should be given a separate pathway, usually comprised of different materials. If a separate pathway is used, it should have a minimum width of 6-FT and be constructed adjacent to the paved pathway. A concrete ribbon should be used to define the pathways and to keep loose materials off the paved pathway. 5. Facility design should include paved pull-out areas at regular intervals to perform bicycle maintenance or to provide Active Transportation Design Guidelines 33 Item 2E-91 space to rest or relax. Pull-out areas should include shade trees and benches/natural seating opportunities. 6. Paved feeder routes should be provided to parks, schools, community centers, bus stops, train stations, community entrances, and major commercial destinations along the pathway. 7. The design should include access to clean drinking water using water bottle filling stations. Drinking water sites are normally included near restroom facilities to improve access to potable water. 8. Trail head development should include parking, trail identification signage, drinking fountains including a water bottle filling option, restrooms, and informational kiosks. Trail head lighting should be considered to enhance comfort and safety for trail users. 9. Multi-use trails can include interpretive signing at historical or cultural points of interest. 10. Public art displays can add visual interest to the facility. 11. Trail lighting should be considered as many users recreate and/or commute in nighttime conditions. 12. Access points should be wide enough to accommodate the largest expected design vehicle including bikes pulling trailers, recumbent trikes, and other adaptive bicycles. The clear paved path width should be a minimum of 36-inches. 13. Controlling motor vehicle access should be accomplished using regulatory signing, gates, or a center splitting median. Use of bollards for this purpose should be avoided as they pose a collision problem due to limited visibility and profile. If a median island is used, the path width on each side should be ½ the total width of the facility. 14. Overhead clearance should be 8-FT minimum under landscape canopies, underpasses, and tunnels. Where feasible, a vertical clearance of 10-FT is preferred. A minimum of 2-FT of shoulder distance adjacent to each side of the path should be maintained. Paths under structures should be designed to minimize areas available for material storage frequently used by people camping under the structures. Proper drainage under the structures is essential, as these areas will encounter higher cyclist speed and reduced sight distances. Water ponding and debris buildup can pose an unexpected obstruction causing a rider to lose control and crash. 15. As multi-use trails often follow open water courses, fencing should be considered to reduce the possibility of users leaving the path and descending steep embankments or crashing into rocks, trees, or other dense natural landscape features. 16. Lighting for bike paths should be considered, as users often commute during nighttime conditions. Daytime lighting should be provided in underpasses and tunnels. Path lighting levels should be increased at intersections, sag curves, obstacles, and major path direction changes. 34 Item 2E-92 5.1 Bend Out To set back the bikeway further, the bikeway can be ‘bent-out’ away from the motor vehicle lanes. This design enhances visibility by raising the angle at which cars cross the bikeway. Increasing the bikeway setback can also provide room for turning cars to wait before making the turn. As it approaches the intersection, the bikeway can be bent away from the motor vehicle lanes and toward the sidewalk. Chapter 5Intersection Treatments 1. Bend-out may be used at driveways and minor street crossings. 2. Design may include a raised crosswalk and reduced turning radii to reduce motor vehicle speeds crossing the bikeway. 3. Path should include additional crosswalk markings/signing to reduce conflicts between cyclists and pedestrians. 4. Offset distances of 6-FT to 8-FT can be used with constrained conditions. However, a car length of 20-FT is preferred to allow vehicles to yield to path users and not block through vehicle traffic on the main roadway. 5. Additional markings/signing is installed before the vehicle crosses the path from the minor roadway to increase motor vehicle yielding for bicycles. 6. Sufficient sight distance should be provided so motorists and bicycles can see each other. 7. Pathway may be raised to sidewalk level prior to crossing the roadway or driveway. Design Guidance Active Transportation Design Guidelines 35 Item 2E-93 5.2 Protected Intersection A protected intersection is a design treatment intended to reduce conflicts between cyclists, pedestrians, and motor vehicles. This treatment can be used with Class II Bike Lanes and Cycle Tracks and provides enhanced connectivity at intersections where bicycle facilities cross. Also known as a setback or offset intersection, the design provides bicycles physical separation from motor vehicles up until the intersection. The key element to the separation is the use of a raised physical barrier at the corner that improves sight distance for all users, slows the turning speed of motor vehicles, and reduces the intersection crossing distance for cyclists and pedestrians. Protected intersection Design Guidance 1. The bikeway setback distance typically ranges from 6-FT to 20-FT. If adequate right -of-way is available a setback of 14-FT to 20-FT is preferred. The setback distance improves the sight distance for turning vehicles to see crossing cyclists/pedestrians. 2. The corner island radius should be small enough to encourage slower turning speeds of around 10 mph. This is usually accomplished with a turning radius of 20-FT or less. Corner islands may have a mountable area to accommodate larger design vehicles. Corner islands can be implemented using a raised curb, raised posts, or a combination of channelizing markings/different mountable materials. 3. The bicyclist should have a minimum of 6-FT to 8-FT of waiting area outside the path of the cycle track. Additional width may be added to accommodate bicycles pulling trailers, cargo bikes, or at high bicycle volume intersections. 4. To reduce conflicts between users, bicycles should have intersection crossing markings adjacent and outside of the standard pedestrian crosswalk. 5. Pedestrians should have a minimum separated area of 6-FT to 8-FT in width and include detectable warning surfaces in accordance with ADA requirements. Yield and additional crosswalk markings should be placed where pedestrians cross the cycle track. 6. Curb faces adjacent to the bicycle path should have shallower slopes to reduce pedal strikes and improve maneuverability. 7. If the protected intersection is signalized, then a separate bicycle phase that runs concurrent with non-conflicting motor vehicle movements should be provided. 36 Item 2E-94 1. The preferred configuration, as shown in the figure above, is for the cyclist’s path to remain straight and motor vehicles to cross their path to access an available right turn lane. This reduces right of way determination between bicycles and motorists. 2. Dashed lines, supplemented with green pavement markings, are used to enhance the visibility of cyclists and indicate to the area of conflict. 3. A “Begin Right Turn Lane Yield to Bikes” sign should be placed at the beginning of the merge area for additional guidance. 4. If the bike lane installed to the left of the right turn lane is longer than 200-FT, consideration should be given to adding extra buffering to increase the separation from adjacent motor vehicle lanes. 5.3 Right Turn Only Lanes/Mixing Areas As cyclists approach intersections, bicycle lanes must transition from a dedicated space to an area that mixes with motor vehicles. These areas are points of conflict and increase weaving by both vehicle types. There are several options for the designer to consider, based on geometry, turning movements, available roadway width, and vehicle queuing. 100’ MINIMUM THRU TRAFFIC MERGE LEFT RIGHT LANE TURNS RIGHT AHEAD 100’ MINIMUM Design Guidance Active Transportation Design Guidelines 37 Item 2E-95 100’ MINIMUM 100’ MINIMUM 1. In this configuration, the path of the cyclist and the motor vehicle crosses as each gains access to their intended path. Continuing bike lanes should be placed to the left of the right turn only lane. 2. This weaving area is normally a minimum of 100-FT in length. 3. A Sharrow marking may be installed in the middle of the weaving area to further emphasize the shared condition. 4. Standard warning and regulatory signs are used in accordance with the CAMUTCD. 1. The bike lane terminates prior to the intersection and becomes a shared condition with the travel lanes. 2. The bicyclist may use the through lane, or based on recently enacted law, proceed through the intersection from the right turn only lane. 3. A “Bicycles Exempt” sign can be installed under the “Right Lane Must Turn Right” sign to indicate this lawful movement. 4. Consider additional markings/signing as length of turn lanes increase. Design Guidance Design Guidance 38 Item 2E-96 100’ MINIMUM THRU TRAFFIC MERGE LEFT RIGHT LANE TURNS RIGHT AHEAD 100’ MINIMUM Design Guidance 1. The intersection is without the presence of a dedicated right turn only lane. The bike lane transitions from a separated space to shared condition and motor vehicles are required by law to make their turn close to the curb. 2. The length of this shared space is typically 100-FT to 200-FT based upon approach motor vehicle approach speed. 3. Wider merge areas used in conjunction with buffered bike lanes will encourage motor vehicles to turn closer to the curb, increase single file movements in the merge area, and improve vehicle right-of-way decisions. 4. A Sharrow marking may be used in the merge area to further emphasize the shared condition and assist in positioning the cyclist for maximum visibility. Additional Signage as Length of Turn Lane Increase Buffered Bike Lane Merge Area Active Transportation Design Guidelines 39 Item 2E-97 5.4 Two-Stage Left Turn Queue Box With bicycle facilities on multi-lane high speed corridors, it can be challenging for cyclists to make left turns at intersections due to physical separation, rider ability, or limited gaps in traffic. Two-stage left turn queue boxes afford the opportunity for bicyclists to make left-turns with increased comfort level at multi-lane signalized intersections through two separate green signal indications. The cyclist proceeds through the intersection to the far side and then waits for the green light of the next through movement. These two distinct movements can, in certain circumstances, reduce overall delay for the cyclist. The treatment can also be used at unsignalized intersections to assist in bicycle alignment while crossing an intersection, but it may increase bicycle delay as the cyclist waits for an appropriate gap in traffic. Typical Placement of Two-Stage Queue Box Two-Stage Left Turn Queue Box 40 Item 2E-98 5.5 Striping/Markings Through Intersections Bicycle pavement markings through intersections provide positive guidance for bicyclists to maintain a direct path and assist in maintaining separation from adjacent motor vehicles. Bicycle Pavement Markings Through Intersections 1. Two-stage turn box dimensions are normally 6-FT x 8-FT for proper maneuverability and to allow the use of the box by multiple cyclists. 2. The box should be aligned out of the path of the cyclists and other traffic traveling straight through. 3. The queue box should be outlined with a 4-inch white stripe. 4. The box should be placed to not interfere with pedestrian traffic. 5. Two-stage bicycle turn boxes shall include an appropriately sized bicycle symbol and turn arrow oriented in the direction of entering bicycle traffic. 6. Where the paths of other vehicles turning right on a red signal would cross through the two-stage bicycle turn box, these turns shall be prohibited with the use of a No Turn on Red (R10-11 CAMUTCD) sign. To reduce vehicle delay when no cyclists are present, consideration should be given to the use of specific bicycle detection for the two-stage turn box and LED blank out turn restriction signs. Design Guidance Design Guidance 2’ 6’ 1. Intersection crossing markings may be used where upstream and downstream bicycle facilities are present for continuity through the intersection. They are particularly useful where bicycle positioning is not clear across large and complex intersections. 2. Dashed lines may be installed through intersections and major driveways and should be the same width and aligned with the bike facility. Lines should be white in color, 6-inches wide, 2-FT long, and spaced at 6-FT intervals. Green pavement markings or Chevrons may also be used to add conspicuity. Sharrows should not be used as extension markings through the intersection. 3. Striping and markings should be skid resistant and retro reflectorized. Active Transportation Design Guidelines 41 Item 2E-99 5.6 Bicycle Bypass Lanes at “T” intersections People on bicycles benefit from continued momentum when riding. Safety and bicycle flow can be enhanced if cyclists stopping can be reduced. At “T” intersections with either stop signs or traffic signals, bypass lanes can allow bicycles to move through the intersection, independent of motor vehicles. 1. Additional separation may be provided, allowing bicyclists to proceed through the intersection without stopping. Separation should include a physical barrier, so that left- turning vehicles do not conflict with through bicycles 2. Signing should be posting indicating cyclists must yield to pedestrians. 3. Provisions for a separate left-turn area should be provided allowing left turns from the bypass lane. 4. Width of the bypass lane should match the width of the up and downstream bicycle facility. 5. Curvature of the bypass lane should be designed at a design speed of 20-25 miles per hour. 6. This treatment is best suited in areas of light pedestrian traffic. Design Guidance 42 Item 2E-100 5.7 Bike Boxes Bike boxes are used at signalized intersections and provide a designated area located in front of the vehicular stop line. Bike boxes allow cyclists to get in front of queuing traffic during the red phase of the signal, enhancing their visibility and giving them priority in moving through the intersection. Motor vehicles are required to stop at the white stop line at the rear of the box. Bike boxes are particularly helpful at signalized intersections with high vehicle and/or high bicycle volumes. Design Guidance 1. The bike box should have a 14-FT minimum depth from the back of the crosswalk to the white vehicle stop bar. 2. A post mounted “Stop Here on Red” sign, coupled with a “Bicycles Exempt” placard mounted below should be installed at the stop line to improve compliance. 3. A “No Right Turn on Red” sign shall be installed overhead to prevent vehicles from entering the Bike Box. 4. Although optional, green colored pavement is recommended within the box and the approach lane to increase conspicuity of the Bike Box. 5. Access to the box should be provided using an ingress lane (50-FT minimum length). 6. The Bike Box shall contain at least one bicycle symbol per CAMUTCD standard marking requirements. 7. If the Bike Box is provided across multiple lanes of an approach, countdown pedestrian indications shall be provided for the crosswalk across the approach. BIKE BOX TREATMENTS BIKE BOX TREATMENTS 14’ MIN. DEPTH FROM BACK OF CROSSWALK TO STOP BAR A 50’ INGRESS LANE SHOULD BE USED TO PROVIDE ACCESS TO THE BOX BIKE BOX TREATMENTS BIKE BOX TREATMENTS 14’ MIN. DEPTH FROM BACK OF CROSSWALK TO STOP BAR A 50’ INGRESS LANE SHOULD BE USED TO PROVIDE ACCESS TO THE BOX Bike Box Treatment Active Transportation Design Guidelines 43 Item 2E-101 This Page Intentionally Left Blank 44 Item 2E-102 6.1 Driveway Crossings Driveways provide access to numerous destinations along a corridor and are a source of conflict between bicycles and motor vehicles. Motorists often misjudge the speed of bicycles or are focused primarily on other conflicting motor vehicles when executing turning movements. Cyclists are commonly subject to motor vehicle turning conflicts from multiple directions including turning right (right-hook), turning left (left-cross), and pulling out or exiting the driveway. As driveway volume increases, extra steps should be taken to reduce these common conflicts. Design Guidance 1. For minor driveways, bike striping may be solid, or dashed across the driveway. 2. At major driveways, bike lane striping may be configured like an intersection with dashed mixing areas 100-FT to 200-FT in length. 3. Green conflict and additional bike symbol markings may be added at the driveway to enhance the conspicuity of the bicycle facility. Yield to bicycle signing should be installed in advance of the driveway to augment the green conflict markings. 4. Driveway radii should be constrained to reduce vehicle speeds turning across the facility. 5. Consider converting driveways to right in/out to reduce turning conflicts. 6. Driveways should be consolidated whenever possible, to reduce turning movement conflicts. 7. For separated facilities, the path may be raised to the height of the sidewalk to give right-of-way priority to the cyclist and slow vehicle entry speeds. Bend-outs may be used to enhance the visibility of the cyclists to turning motor vehicles. 8. Sufficient sight distance for exiting vehicles should be provided to maximize visibility of approaching cyclists. Street furniture and landscaping above 30-inches should not be placed within the sight distance triangle. 9. Driveways leading to dirt access roads should be paved for a minimum of 25-FT to reduce rocks and other debris from being thrown into the bike lanes. Chapter 6Driveways Active Transportation Design Guidelines 45 Item 2E-103 This Page Intentionally Left Blank 46 Item 2E-104 7.1 Marked Crosswalks Marked crosswalks guide pedestrians and alert drivers to a roadway crossing location. Crosswalks can be marked using painted lines or thermoplastic material embedded with reflective glass beads to enhance nighttime visibility. 1. The crosswalk should be a minimum of 6-FT in width and align as closely with the intended walking route. Preferred typical crosswalk width is between 10-FT to 12-FT and should be wider to accommodate large crossing groups typically found near schools and commercial and/or job centers. Wider crosswalks allow opposing crossing groups to comfortably pass each other during the crossing movements. Crosswalks are typically white in color unless near a school, where they are marked in yellow. 2. The crosswalk should align with curb access ramps. Curb access ramp should be completely contained within the marked crosswalk. 3. At both signalized and unsignalized locations, crosswalks may be high visibility Continental style. High visibility crosswalks greatly enhance the visibility of the crossing and improve driver yielding behavior. Continental style crosswalks are comprised of 24-inches solid bars marked parallel with the traffic flow and spaced 4-FT on center. Vehicle/pedestrian conflicts can be further reduced with the addition of a 12-inches white advanced stop bar, located 5-FT from the marked crosswalk. 4. The marked crosswalk should have good sight distance for approaching vehicles. Parking, if present, should be restricted a minimum of 25-FT in advance and beyond the marked crosswalk. Design Guidance Marked Crosswalk Chapter 7Pedestrian Infrastructure Active Transportation Design Guidelines 47 Item 2E-105 7.2 Sidewalk Zones & Widths Sidewalks provide accessible pedestrian travel and active public space and should be provided on both sides of the roadway. Good walking infrastructure creates a lively and active street. Active streets include amenities such as landscaping, pedestrian scale lighting, wide walking paths, seating, and an abundance of commercial activity/displays. These amenities should be organized and balanced to ensure safe and accessible travel. Sidewalks are defined in a set of five zones as follows: Frontage Zone The area adjacent to the property line providing a transition between public sidewalk and the adjacent building frontages. The Frontage Zone affords opportunities for commercial seating, window shopping, signs, and landscape planters. Typical width varies between 2-FT and 10-FT. Through Zone The portion of the sidewalk designated for pedestrian travel along the street. The zone should be completely clear of impediments. Width should be 4-FT minimum per ADA requirements. Preferred width is 6-FT for passing and maneuverability and should be increased to 10-FT or more to accommodate large pedestrian volumes such as in a downtown environment, near schools, or bus stops. The surface should be smooth and free of grates, underground utility boxes, sign posts and other elements. Clearance to trees and other overhead features should be maintained at 84-inches or greater. Furnishing Zone The portion of the sidewalk used for street trees, landscaping, transit stops, streetlights, signal poles, public art, and other street furniture. Typical widths vary between 2-FT and 6-FT to accommodate trees and other landscaping. When possible, additional width should be provided to increase pedestrian comfort with further separation from passing vehicles. Street trees greatly enhance the walkability of sidewalk space. As a best practice, agencies should strive to provide 30 percent or greater shaded sidewalk using water-wise native trees. Edge Zone The area used by people getting in and out of vehicles parked at the curbside and is the interface between the roadway and the sidewalk. This is walkable space and should be a minimum of 18-inches wide and should be free of vertical elements such as utility poles, sign posts, trash cans, bike racks, and streetlights. Extension Zone The area where pedestrian space may be extended into the width of a parking lane with the use of curb extensions. In downtown of commercial shopping districts, this flexible space can be used for additional seating/parklet development and bicycle corrals. 48 Item 2E-106 Sidewalk Zones Active Transportation Design Guidelines 49 Item 2E-107 7.3 Median Refuge Island Median refuge Islands are generally located at the midpoint of the marked crossing and placed between opposing lanes of traffic. Median Refuge Islands serve to reduce crossing distances, provide space for signs and other traffic control features, allow pedestrians and bicycles to navigate one direction of traffic at a time, and provide a traffic calming element to the roadway. Median Refuge IslandMedian Refuge Island and Marked Crosswalk 1. Width of median should be 6-FT minimum. However, median width should be extended to available width of the turn lane to the greatest extent possible. Median width should consider bicyclists with tagalongs and/or trailers. 2. The refuge area should be outlined with roadway striping and raised pavement markers compatible with existing roadway striping in compliance with CAMUTCD requirements. 3. The median area should be supplemented with regulatory and warning signs in compliance with CAMUTCD requirements. 4. The median clear width should be a minimum of 4-FT, but the preferred width is the same as the marked crosswalk. 5. The length of the median refuge should be 20-FT minimum including the crossing area. 6. If used with a raised crosswalk, the median refuge island should be the same height as the crosswalk. Design Guidance 50 Item 2E-108 7.4 Curb Extensions (Bulb Outs) Curb extensions, also referred to as bulb outs, extend the sidewalk or curb line into the street or parking lane, thereby reducing the street width and subsequent pedestrian crossing distance. Curb extensions improve sight distance between the driver and pedestrian and are particularly effective at mid-block crosswalks. Other advantages include additional space for street furniture, landscaping, and other amenities, reduced incidence of illegal parking across crosswalks, and increased pedestrian corner waiting area. They also provide space to use dual curb access ramps. 1. Curb extensions should not extend into the intended path of bicyclists. 2. The turning radius at the corner should be designed to maintain a 10-15 mph vehicle speed. 3. The transition from the curb to the bulb out should include a reverse curve transition of equal radii to facilitate street sweeping and reducing vehicle curb strikes. Example of a Curb Extension (Bulb Out) Design Guidance 4. Curb extension should include curb access ramps with ADA compliant detectable warning surfaces. 5. Curb extensions should not be used on streets without a parking lane. Curb extensions should not decrease outside lane width to less than 11-FT. A practical use for curb extensions are Transit Bulbs. Transit bulbs extend the sidewalk out at transit Active Transportation Design Guidelines 51 Item 2E-109 Example of a Curb Extension (Bulb Out)Example of a Curb Extension (Transit Bulb Out) stops to improve the overall experience for people using transit. The bulbs provide more space to wait and easier access to the vehicle as it arrives. 6. Bike lanes should be painted continuously as the bike lane passes the curb extension. The gutter should not extend into the bike lane. 7. Curb extension radii should be designed to balance the needs of all users of the roadway and consider the volume and frequency of each of the users. 8. The design vehicle for the curb return can make the turn within their respective lanes. This design is used for frequent turning movements at the intersection such as buses and small delivery vehicles. 9. Curb return radii may be designed to accommodate larger infrequent vehicles to turn using opposing lanes based upon engineering judgment. 52 Item 2E-110 7.5 Offset Crosswalks (Z Crossings) An Offset Crosswalk provides all of the advantages of a median refuge island with the added benefit of directing pedestrians/bicyclists to look toward oncoming traffic before committing to cross the second half of the street. Offset Crosswalk Example 1. The crosswalk offset can be at right angles or skewed depending available median width and existing site conditions. 2. The median width should be a minimum of 10-FT. 3. Design should include a portion of parallel curbing aligned with the crosswalk to redirect pedestrians to cross perpendicular to the roadway. 4. Crossing may include pedestrian scale fencing to further emphasize the intended crossing path. 5. The median clear width should be a minimum of 4-FT, but the preferred width is the same as the crosswalk. 6. Crossing orientation should direct pedestrians to face oncoming traffic briefly to aid in decision when to cross the roadway. 7. If landscaping is used near the crossing, it should be low growth and the plantings should not impede available sight distance. 8. Offset crosswalks can be combined with bulb-outs to further reduce crossing distances. Design Guidance Offset Crosswalk - Mecca, CA Active Transportation Design Guidelines 53 Item 2E-111 7.6 Raised Crosswalks A raised crosswalk or speed table is a higher section of pavement with a marked crosswalk usually at sidewalk grade and spans the entire width of the roadway. Raised intersections have sloped ramps for the vehicles leading and following the flat raised crosswalk section. Raised CrosswalkRaised Crosswalk Example 1. The raised portion of the crosswalk is installed at the same level as the sidewalk and is typically 10-FT to 15-FT wide allowing both vehicle wheels to be on the table at the same time. 2. Raised crosswalk approach grades are a minimum of 6-FT in length. The raised crosswalk may be constructed with contrasting materials such as concrete or pavers for enhanced visibility of the crosswalk. 3. The crosswalk should be a high visibility type and should be supplemented with regulatory and warning signs in compliance with CAMUTCD requirements. 4. Use of raised crosswalks should be limited to non-emergency/transit routes and low-speed streets. 5. Parking should be restricted (normally 25-FT) on both sides of the crosswalk to maintain sight distance for crossing pedestrians and bicyclists. 6. Impacts to existing drainage patterns must be considered in the design of the raised crosswalk. 7. Truncated domes are installed at the edge of the crosswalk allowing visually impaired pedestrians to detect the crossing. 8. Raised crosswalks can be combined with bulb-outs to further reduce crossing distances. Design Guidance 54 Item 2E-112 7.7 Rectangular Rapid Flash Beacons Rectangular Rapid Flash Beacons (RRFB) can enhance safety by reducing crashes between vehicles and pedestrians at unsignalized intersections and mid-block pedestrian crossings by increasing driver awareness of potential pedestrian conflicts. With solar power and wireless communication, RRFBs offer low-cost benefits to pedestrian crossings that can be rapidly deployed. Studies have demonstrated that RRFBs substantially increase yielding rates at crosswalks, in many cases greater than 90 percent. 1. The RRFB is dark and activates only upon pedestrian actuation. Pedestrians can manually activate RRFBs with a push-button or passively with photo-sensor bollards. 2. Device is installed in conjunction with a marked crosswalk. High visibility Continental style is the recommended crosswalk type and the color is either white or yellow depending upon proximity to a school. White triangular yield markings are installed in advance of the crosswalk. 3. RRFBs should be installed on both sides of the crosswalk facing each direction of traffic. If a median is present, the RRFBs should also be installed within the median on both sides of the crosswalk. 4. RRFB operation is based upon recommended crossing times for pedestrians and should cease after the pedestrian(s) clear the crosswalk. 5. Parking should be restricted in advance and beyond the crosswalk based upon vehicle approach speeds and sight distance requirements. 6. Installation should include ADA compliant curb access ramps. Design Guidance RECTANGULAR FLASHING BEACON (RRFB) WITH RAISED MEDIAN REFUGE RECTANGULAR RAPID FLASHING BEACON (RRFB) Active Transportation Design Guidelines 55 Item 2E-113 7.8 High Intensity Activated Crosswalk/Pedestrian Hybrid Beacons A High Intensity Activated Crosswalk (HAWK) signal, also known as a Pedestrian Hybrid Beacon (PHB), is a traffic control device designed to help pedestrians safely cross busy or higher-speed roadways at midblock crossings and uncontrolled intersections. This traffic control device is often used at locations that may not meet traditional pedestrian signal warrants. The PHB head consists of two red lenses above a single yellow lens. These lenses remain “dark” until a pedestrian desiring to cross the street pushes the call button to activate the beacon. The signal then initiates a yellow to red interval consisting of steady and flashing lights that directs motorists to slow and come to a stop. The pedestrian signal then displays a walk indication to the pedestrian. Once the pedestrian has crossed the roadway, the hybrid beacon again goes dark. 1. Two overhead signal indications with three sections (circular yellow centered below two horizontally aligned circular red) are installed facing both directions of the major street. 2. Overhead “Crosswalk Stop on Red” signs (R10-23) are installed to indicate the device is associated with a pedestrian crossing. 3. Device is installed in conjunction with a marked crosswalk. High visibility Continental style is the recommended crosswalk type and the color is either white or yellow depending upon proximity to a school. White stop bars are installed in advance of the crosswalk. 4. The pedestrian signal heads should include countdown timers. 5. The beacon is pedestrian activated. Pedestrian push buttons should be ADA compliant and include countdown instructional signs. 6. Parking is restricted 100-FT in advance and at least 20-FT beyond the marked crosswalk. 7. Chapter 4F of the CAMUTCD provides additional installation details. Design Guidance PEDESTRIAN HYBRID BEACON (PHB) WITH RAISED MEDIAN REFUGE PEDESTRIAN HYBRID BEACON (PHB) 56 Item 2E-114 8.1 Bicycle Specific Equipment at Traffic Signals With all new or modified traffic signals, the CAMUTCD requires that bicyclists be detected, unless the traffic signal is permanently placed in recall or a fixed time operation. Traffic signal detection should be sensitive enough to detect a variety of bicycle types and include all potential movements at the intersection. Bicycle detection technology should provide enough green time so that bicyclists of all abilities can reach the far side of the intersection past the last conflicting motor vehicle lane (see Chapter 8.2). Where bicycle loop detectors are not present, cyclists are often forced to wait for a motor vehicle to trigger the signal phase. Where motor vehicle traffic is light, cyclists will be forced to wait for an acceptable gap and cross against a red signal. Providing bicycle detection at intersections adds benefit to motorcycles and other smaller motorized vehicles that also can go undetected. In urban and suburban areas, bicycle facilities routinely go through signalized intersections. It is important to consider the unique operating characteristics of bicyclists in traffic signal timing and design. Chapter 8Signalized Intersections Bicycle Detection Marking Bicycle Push Button Active Transportation Design Guidelines 57 Item 2E-115 Design Guidance 1. Bicycle detection includes the use of in-ground loops, bicycle push buttons, radar, video, and microwave technology. 2. When implementing new bicycle detection technology, consider using hardware/software that can discriminate between bicycles and motor vehicles. This allows special timing for bicycles when they are present and can be used to adjust the clearance intervals when bicyclists are exposed to conflicting vehicular traffic. 3. If in-ground loops are used for bicycle detection in bike lanes, they should be wired separate from adjacent general-purpose lane traffic loops so sensitivity can be independently adjusted. 4. Consider adding supplemental bike loop markings showing proper lane position for bicyclists to be detected. Bicycle detection may be paired with pole mounted indicators that illuminate when cyclists waiting at an intersection have been detected. 5. A standard bicycle should be used to test and fine tune the bicycle detection after it is installed. 6. For traffic movements without bicycle detection, minimum green times should be set to accommodate bicycle traffic in accordance with the formula in Chapter 8.2. 7. To maximize separation from other conflicting motor vehicles, bicycles may have an independent signal phase and indications per CAMUTCD requirements. Typical installations include right turn on red restrictions when the phase is activated. 8. It is inconvenient for bicyclists to push a pedestrian button to cross a minor roadway. Bicycle push buttons may be installed adjacent to the bike lane, positioned close to the curb. Buttons should be 2-inch ADA compliant versions with bicycle specific signing. 9. Visibility of bicycles is reduced on multi-lane highways and cyclists are especially vulnerable during the traffic signal clearance interval. Consideration should be given to adding protected left-turn phasing on the major roadway to reduce turning movement conflicts. 58 Item 2E-116 8.2 Traffic Signal Timing for Bicyclists Typically, a vehicle-based minimum green time for a signal phase is between 5 and 15 seconds. However, bicyclists accelerate at a slower rate than motor vehicles, and for larger intersections, these minimums may not allow them to cross the intersection prior to release of a conflicting vehicular movement. The CAMUTCD recommends the following minimum timing guidance to allow bicyclists to cross an intersection: “the sum of the minimum green, plus the yellow change interval, plus any red clearance interval should be sufficient to allow a bicyclist riding a bicycle 6-FT long to clear the last conflicting lane at a speed of 14.7 ft/sec plus an additional effective start-up time of 6 seconds.” The following is the general formula and calculated values. 8.3 Traffic Signal Timing for Pedestrians Sufficient pedestrian crossing time is crucial for a well-functioning walking environment. The CAMUTCD recommends using a walking speed of 3.5 ft/sec and an initial walk interval of 7 seconds. In areas where older or disabled pedestrians are expected, it is recommended that the assumed walking speed be reduced to 2.8 ft/sec. The crossing intersection crossing distance is typically measured from the curb face to the far side of the traveled way. This distance can be extended to measure from curb-to-curb for enhanced benefit. The yellow and all-red clearance interval can be subtracted from the required total crossing time. The following is the basic formula used: Separate Bicycle Indications at Traffic Signal Minimum Green +Y+R >= 6 seconds+(W+6) / 14.7 ft/sec Y = Length of Yellow Interval (sec) R = Red Clearance Interval (sec) W = Distance from Limit Line to Far Side of Last Conflicting Lane (ft) Pedestrian Clearance Interval (sec) = W / 3.5 ft/sec – Y+R Y = Length of Yellow Interval (sec) R = Red Clearance Interval (sec) W = Measured Crossing Curb-to-curb Width (ft) Active Transportation Design Guidelines 59 Item 2E-117 8.4 Pedestrian Signal Operations Leading Pedestrian Intervals Pedestrians face increased risk when vehicles turn through crosswalks and fail to yield. One opportunity to reduce this conflict is the use of a Leading Pedestrian Interval (LPI). An LPI gives pedestrians a head start when entering the crosswalk by displaying a Walk Indication ahead of the permissive green interval. The LPI increases the visibility of crossing pedestrians and gives them priority within the intersection. LPIs are particularly effective where both pedestrian volumes and turning volumes are high. The duration of the LPI should be at least 3 seconds and may be increased to 7 seconds allowing pedestrians to cross one full lane of traffic. All-way Walk/Pedestrian Scramble In areas with very high pedestrian volumes, a pedestrian scramble phase or exclusive pedestrian phase, provides pedestrians with exclusive access to a signalized intersection while vehicular traffic is stopped in all directions. Pedestrians cross in all directions including diagonally. Since pedestrians can cross diagonally, diagonal crosswalks are painted in the roadway, and a sign is installed at the crossing indicating that diagonal crossing is allowed. Pedestrian Recall When a pedestrian movement is set in recall operation, pedestrian crossings are assumed to occur on every signal cycle, and the signal should provide sufficient time for pedestrians to complete the crossing. Pedestrian recall enhances pedestrian comfort and convenience over actuated operation. Pedestrian recall operation is most commonly used in urban areas that experience significant pedestrian volumes where crossings occur on most signal cycles. Pedestrian recall can be programmed for certain times of the day if the crossing volumes primarily occur during peak periods. A best practice for the use of pedestrian recall is when pedestrians cross on at least 75 percent of signal cycles for three or more hours per day. Diagonal Crosswalk Diagonal Crosswalk 60 Item 2E-118 9.1 Designing for Bicycles in Roundabouts Roundabouts are a safer alternative to traffic signals and all-way stop signs as they eliminate the vehicle conflict points that lead to the most severe types of intersection crashes. However, roundabouts can be intimidating and difficult for bicyclists to navigate. It is important that roundabouts be designed to accommodate bicyclists of all ages and abilities and provide continuity of the bicycle facility within the network. 1. Utilize single-lane roundabouts when possible to reduce vehicle speeds, multi-threat collision scenarios, the number of conflict points faced by cyclists, and to reduce crossing distances at crosswalks. 2. Provide an alternate bypass facility that circulates around the roundabout allowing bicyclists to exit the roundabout. 3. Reduce the speed of circulating motor vehicles to less than 25 mph (15 mph is preferred). Safety within roundabouts is greatly enhanced when the speed differential between bicycles and motor vehicles is low. 4. Provide Sharrow markings within the roundabout to encourage experienced cyclists to take the lane and encourage single file circulating vehicle movements. 5. Bike lanes should terminate prior to entering the roundabout. 6. Adequate sight distance should be provided at all crossing points. High visibility signing and markings should be used at crosswalks to increase drivers yielding to cyclists. 7. When used with protected facilities, it is preferred that the cyclist path be separate and continuous around the roundabout Roundabout with Bicycle Path Chapter 9Roundabouts Design Guidance Active Transportation Design Guidelines 61 Item 2E-119 1 CA R LENG TH MIN. ROUNDABOUT WITH SEPARATE CYCLE TRACK BIKE LANE ENDS HERE BICYCLISTS HAVE TWO OPTIONS: 1. MERGE WITH TRAFFIC AND CIRCULATE AS VEHICLE 2. MOUNT THE SIDEWALK AND USE CROSSWALKS BICYCLE ESCAPE RAMP ROUNDABOUT WITH BIKE BICYCLE MERGE 62 Item 2E-120 10.1 Bicycles in Work Zones Construction zones pose problems for cyclists as the impacted roadway area is often narrowed, has uneven pavement surfaces, loose construction material, and operating or stored equipment. These conditions should be considered, and the contractor and inspector should take necessary steps to increase the safety of cyclists during the construction. Chapter 10Construction Zones 1. If the roadway is posted with a speed limit of 35 mph or less, and bicycle facilities cannot be maintained, consider augmenting the traffic control plan with “Bicycles May Use Full Lane” signage. 2. If the same condition is on roadways with posted speed limits greater than 35 mph, the traffic control plan should include a signed detour route of comparable quality specific for bicycles. 3. If k-rail is used to define the work zone, the plan should include a temporary bike path through the work zone, separated from adjacent motor vehicles as shown in the images below. 4. If construction plating is used, it should be recessed and flush with the surrounding asphalt, slip resistant, and have no seams between the plates that could trap a bicycle wheel. The plating should be temporarily secured and routinely monitored to ensure no movement due to traffic loading. 5. Special warning signs for bicycles can be used to advise of modified roadway conditions. 6. Maintain a minimum of 5-FT bicycle lane width outside of sandbags, signing, and material storage. 7. Provide transitions for uneven pavement surfaces when possible, especially when construction runs parallel or is angled along the path of the cyclist. If temporary traffic control will require bicyclists to travel over rumble strips for an extended period of time, the pavement indentations should be filled in to provide a smooth riding surface. 8. Consult Part 6 of the CAMUTCD for traffic control elements and bicycle specific signing. Special Considerations Bicycle Specific Warning Sign Construction Plating Installed Within a Bike Lane Temporary Separated Bicycle Path Behind Barrier Active Transportation Design Guidelines 63 Item 2E-121 10.2 Pedestrians in Work Zones When contractors are working on or near a sidewalk or walking path as part of a temporary traffic control (TTC) zone, pedestrians who use that sidewalk or path, including individuals with disabilities, must be accommodated. When existing pedestrian facilities are disrupted, closed, or relocated in a TTC zone, the temporary facilities shall be consistent with the features present in the existing pedestrian facility. 1. Ensure that pedestrians Are protected from trenches and holes adjacent to the side-walk/path. Concrete barriers, plastic channelizing devices, and temporary fencing can be used to guide pedestrians through the work area. 2. Sight distance should be maintained for pedestrians at intersections and crossings. Work vehicles, equipment, and materials should be placed to maintain available sight distance. 3. Access from the sidewalk to existing bus stops should be maintained. If access to the bus stop cannot be maintained, then the stop should be temporarily closed, and direction should be provided indicating alternative bus stops. 4. The existing pedestrian walking path must be clear of mud or dirt, temporary signs, barriers, construction materials, vehicles, and construction equipment. Overhead clearance should be maintained to a minimum of 7-FT. Available width of the path should be a minimum of 4-FT. 5. Often a sidewalk or path cannot be maintained during construction and a pedestrian detour is required. The temporary path should be designated with pedestrian detour signing and channelization well in advance of the work zone. 6. Part 6 of the CAMUTCD should be consulted in the development of pedestrian specific work zone accommodations. Special Considerations 64 Item 2E-122 11.1 Pavement Surfaces Surface condition and pavement smoothness are important to bicyclist comfort and control. Pavement cracks, bumps, and potholes within the roadway create impediments for people on bicycles and will often impact route selection. Poor pavement quality will encourage cyclists to move away from or completely off the facility. This reduces bicyclist predictability by motorists and encourages sharing the lane with motor vehicles. Pavement defects often lead to flat tires, expensive wheel damage, and bicycle crashes. Proper pavement maintenance is essential for bicycle facilities to maximize their usage and improve safety. Particular attention should be given to areas where pavement meets concrete. These seams are often raised due to AC pushing or damaged due to water splashing from crossgutters. Pavement surfaces that vary more than 3/8-inches should be grinded down or repaved to improve the surface ride-ability. Edges around underground manholes and utility boxes erode creating an uneven surface that can cause a bicyclist to lose control and crash. This becomes increasingly important on downhill grades where speeds increase. Typical best practices are to include bicycle facilities, including off-street trails, in the regular maintenance cycle and budget, make pavement defect repairs a higher priority, and achieve the same pavement quality standard used for motor vehicles. In addition to routine pavement maintenance, agencies should create policies and standards for utility work and other projects so that pavement cuts are backfilled in a manner that returns the roadway to the original pavement condition. Trench repairs should include the entire bike facility width to eliminate uneven surfaces and smooth ride quality. Regular inspection of trench repairs should be conducted to identify any settling of modified asphalt. Lastly, maintenance of the facility should be considered through the design process. Agencies should include their maintenance staff in the planning and design process for the facility. Often increased or difficult maintenance can be avoided by addressing potential problem areas during construction and consideration of maintenance equipment type and availability. Whenever possible, bicycle facilities should be installed in conjunction with resurfacing projects. This ensures the new bicycle facilities will be built with a high-quality pavement condition, reduces or eliminates pavement scarring from striping modifications, and achieves quantity of scale as part of the overall striping cost for the roadway. The Active Transportation staff should be given an opportunity to review the paving locations for potential striping modifications that can modify or incorporate bike facilities into the project. Lifted Asphalt in Bike Path Due to Invasive Tree Roots Chapter 11Maintenance Best Practices Active Transportation Design Guidelines 65 Item 2E-123 11.2 Street Sweeping An integral part of a well-functioning bicycle network is providing for regular maintenance including sweeping of the facilities and removing any debris. Rocks, sand, and other debris are pushed into bike lanes by adjacent vehicle traffic and deposited by adjacent eroding slopes. Routinely, glass bottles are thrown from passing motorists and broken within the bike lanes. Like poor pavement quality, debris and patches of sand can lead to increased flat tires, wheel damage, and increased crashes. Cyclists will often avoid key bike routes, or simply ride adjacent to them, if they are not regularly swept. It is a best practice to sweep bike facilities bi-monthly or more often in areas prone to excessive debris or poor drainage. One important aspect of street sweeping that is often overlooked is continuity of the bicycle path through an intersection. Street sweepers, usually for efficiency, turn the corner when they approach an intersection rather than go straight through. This leads to un-swept areas in the intersection, including bike lanes between the regular vehicle lanes and large triangular areas formed by all traffic movements near the corner. These areas, impacted by motor vehicles pushing debris outward, are usually full of nails, glass, tire weights, and rocks. Cyclists are forced to ride through these areas leading to additional distraction and weaving as they avoid the debris. For protected facilities, constructed width may not allow for traditional street sweepers to maintain the facility. Agencies should consider the purchase of smaller street sweepers to ensure regular maintenance of the bike way. These smaller sweepers are also practical for sweeping sidewalks and other walkways. Agencies should consider generating exclusive street sweeping schedules for primary bicycle routes to address this issue. Another consideration of a successful bicycle network is coordinated maintenance responsibilities across multiple jurisdictions. Agencies with small portions of the network should consider contracting with larger adjacent jurisdictions to ensure frequent and complete maintenance of the bicycle facilities. Triangular Shaped Debris Area with an Intersection Mini Street Sweeper 66 Item 2E-124 11.3 Landscaping/Weed Abatement Landscaping can pose on-going maintenance concerns for bike facilities. Bike lanes are often partially or fully blocked by overgrown limbs and bushes. This can generate additional weaving of cyclists in and out of the bike lane, can strike a cyclist as they pass, and catch a handlebar and cause the cyclist to crash. It is important that landscaping adjacent to bike paths and lanes be trimmed on a regular basis and routinely reviewed for overgrown conditions outside the normal maintenance cycle. Bike facilities should be field reviewed after significant wind events to prioritize removal of any fallen limbs. Another concern is lifted asphalt due to invasive tree roots. If not addressed early on, lifted asphalt sections can pose a risk for cyclists as they ride over them. This is another area that can be addressed during the design phase of the project through a review by the landscape maintenance staff. One major concern of cyclists is getting flat tires while riding. This can pose a challenge for a cyclist to repair the tire in areas of high traffic and minimal lighting and can lead to loss of control of the bicycle. One of the biggest causes of flat tires is Tribulus Terrestris, also known as goat’s head or puncturevine. Puncturevine is a summer annual weed and it’s commonly found throughout the region. One of the most undesirable traits of puncturevine is the dangerous, sharp seedpods it produces. The small burrs routinely puncture bicycle tires. Puncturevine located near bicycle facilities should be eradicated. Puncturevine plants should be disposed of with normal rubbish and should not be comingled in green waste as the plants will continue to replicate when the seeds are included with mulching. (Top) Landscape Debris Blocking Trail (Bottom) Tribulus Terrestris - Image Source: UC Weed Science, ANR Blogs Active Transportation Design Guidelines 67 Item 2E-125 11.4 Recommended Frequency of Maintenance Activities Maintenance Activity Frequency Bikeway sweeping At least 2 times per month Bikeway / crosswalk pavement inspection Every 3-6 months; more frequently in areas with construction activity, perpendicular asphalt / concrete joints, and / or areas prone to frequent water runoff / heavy vehicle usage Overhead tree trimming Every 1-3 years or as needed to maintain sign visibility and 8 FT clearance over bike way / sidewalk Shoulder plant trimming / weeds / debris removal Every 6 months; after significant wind / storm event Striping of bike lanes Every 12 months Sign replacement Every 5 years; more frequently with south facing signs Review bike detection operation Every 30-45 days included with routine traffic signal maintenance Bikeway pavement slurry seal / replacement Include with regular pavement maintenance cycles Temporary facilities / detours with construction Daily during construction Pavement markings replacement (including crosswalks) 1-3 years (paint) 3-5 years with thermoplastic; more frequently in areas prone to frequent water runoff Sidewalk panel replacement due to lifting When lifted sidewalk is 3/4-inch or greater 68 Item 2E-126 12.1 Bicycle Crossings at Railroad Tracks Railroad tracks can be a problem for cyclists as they travel over the crossing. The tracks are often not oriented perpendicular to the roadway, the adjacent asphalt is often raised due to pushing from heavy loads, and the tracks can be slippery in inclement weather. Bike Lane Designed to Cross Perpendicular to Railroad Crossing 1. Bike facilities and sidewalks crossing railroad tracks should be designed to cross perpendicular to the tracks. 2. The crossing should be upgraded to include flangeways and concrete/rubber panels, so the crossing is level and flush with the top of the rail. 3. Bike facilities that pass under rail crossings should be protected from falling ballast by fencing or protective netting. 4. Tracks that have been abandoned should be removed or paved over to provide a smooth continuous riding path. 5. Panels used at rail crossings should be flush against each other so that bicycle wheels will not be trapped in the seam. Design Guidance Bike Lane Designed to Cross Perpendicular to Railroad Crossing Chapter 12Railroad Considerations Active Transportation Design Guidelines 69 Item 2E-127 This Page Intentionally Left Blank 70 Item 2E-128 1. Bus stops should be located near intersections to reduce mid-block crossings. Far side stops are preferred to improve visibility and operations at the intersections. 2. Modern buses are usually equipped with bicycle racks. Sidewalk should be wider (8-inches minimum) to improve access for pedestrians as bicycles are loaded and unloaded at the front of the bus. 3. Bus stop amenities may include bicycle racks for short-term parking. 4. Class II bike lanes are normally striped to the left of the bus stop. They may be dashed and include green conflict markings to enhance the presence of bicycle traffic to transit operators. An alternative design is a floating bus stop. With this design, the bike facility is routed to the right and separated from the bus waiting area. Floating bus stops reduce conflicts between buses and cyclists. Additional markings and signs should be provided at the pedestrian crossing path for the stop. 5. Separated bikeways should be designed to go to the right of bus stops with additional signing and markings to reduce conflicts between bicycles and entering/existing bus riders. 6. Major bus stops should include turnouts to allow transit vehicles to alight without blocking the bike lane. 7. Asphalt at bus stops tend to degrade over time due to increased loading from buses. Damaged and sunken asphalt can generate water ponding and create an impediment to bicycle travel. PCC bus pads should be considered to reduce asphalt buckling and/or pushing at the bus stop location. 13.1 Bus Stops Primary bicycle facilities typically align with major transit routes. Bus stops should be placed and constructed to accommodate bicycles. Bicycles are often used to make the “last mile” connections to both home and work and should be included in the design of the transit network. Conflict Markings at Bus Turnout Design Guidance Chapter 13Transit Considerations Active Transportation Design Guidelines 71 Item 2E-129 BOARDING PLATFORM RAMPRAMP 1 MUST AT MINIMUM SPAN FROM THE FRONT DOOR TO THE REAR DOOR, AND MAY BE EXTENDED TO MEET CAPACITY DEMANDS. 2 BOARDING PLATFORM1 BEHIND THE FLOATING BOARDING ISLAND CAN BE AT STREET GRADE OR MAY BE RAISED. WHERE THE BIKE LANE CHANGES GRADE, BICYCLE RAMPS SHOULD NOT EXCEED A 1:8 SLOPE. IF RAISED, DELINEATE BIKE AND PEDESTRIAN REALMS USING COLORED PAINT OR PAVING MATERIALS. 2 3 THROUGH BIKE LANE. YIELD TEETH AND OTHER MARKINGS AND SIGNS SUCH AS YIELD STENCILS AND BIKES YIELD TO PEDESTRIANS (MUTCD R9-6) SIGNS INFORM BICYCLISTS OF THE REQUIREMENT TO YIELD TO PEDESTRIANS. BICYCLE LANE MARK PEDESTRIAN CROSSINGS 3 3 72 Item 2E-130 Chapter 14Bicycle Amenities Features of a Bicycle Friendly Community include amenities conveniently located along key bicycle routes and at end of trip destinations. These amenities may include quality bicycle parking, access to showers and lockers, either at worksites or local gyms, repair stations, plentiful access to clean drinking water, and wayfinding signing. Active Transportation Design Guidelines 73 Item 2E-131 14.1 Short-Term Bicycle Parking As a bicycle network expands, the need for end of trip amenities increases including bicycle parking. Bicycle parking is categorized as either short-term or long-term. Short-term parking is used at shopping centers and similar land uses and can be installed in conjunction with long-term bicycle parking at train and transit stations, work sites, and schools. Short-term bicycle parking racks provide support for the bicycle and allow for two or more points of contact for typical U-lock security. Bicycle parking facilities should be provided at other public destinations, including government buildings, community centers, and parks. Bicycle parking should be in a safe, secure area and highly visible. Bicycle parking on sidewalks in commercial areas should be provided and may include decorative features to match the adjacent businesses. Temporary bike parking can include E-bike charging stations. Businesses can benefit by offering this amenity to their customers. 1. Bicycle racks should support the frame in two places which also allows one or both wheels to be secured. 2. Racks should be installed with enough room between adjacent parked bicycles. 3. Racks should be installed in areas of good lighting, as close to the front entrance of the building it is serving, and if possible, in a covered area to provide weather protection. 4. Racks should not impede the path of visually challenged pedestrians and meet all Americans with Disabilities Act (ADA) requirements. 5. Standalone staple or inverted U-shaped racks are preferred. 6. Agencies may consider “decorative” bike racks that highlight adjacent businesses or promote overall bicycle program. Bicycle Parking - Del Mar Community Center Design Guidance 36” (24” MIN) 60” (48” MIN) 48”(36” MIN) 36”(24” MIN) 48”(36” MIN) 120” RECOMMENDED 60”72”48” 96” RECOMMENDED 24” (36” PREFERRED WHEN ADJACENT TO AUTO PARKING) WHEN INSTALLING SIDEWALK RACKS, MAINTAIN THE PEDESTRIAN THROUGH ZONE. RACKS SHOULD BE PLACED IN LINE WITH EXISTING SIDEWALK OBSTRUCTIONS TO MAINTAIN A CLEAR LINE OF TRAVEL FOR ALL SIDEWALKS USERS. NOTES 1 SIDEWALK RACKS ADJACENT TO ON-STREET AUTO PARKING SHOULD BE PLACED BETWEEN PARKING STALLS TO AVOID CONFLICTS WITH OPENING CAR DOORS. 2 BUILDING 36” (24” MIN) 60” (48” MIN) 48”(36” MIN) 36”(24” MIN) 48”(36” MIN) 120” RECOMMENDED 60”72”48” 96” RECOMMENDED 24” (36” PREFERRED WHEN ADJACENT TO AUTO PARKING) WHEN INSTALLING SIDEWALK RACKS, MAINTAIN THE PEDESTRIAN THROUGH ZONE. RACKS SHOULD BE PLACED IN LINE WITH EXISTING SIDEWALK OBSTRUCTIONS TO MAINTAIN A CLEAR LINE OF TRAVEL FOR ALL SIDEWALKS USERS. NOTES 1 SIDEWALK RACKS ADJACENT TO ON-STREET AUTO PARKING SHOULD BE PLACED BETWEEN PARKING STALLS TO AVOID CONFLICTS WITH OPENING CAR DOORS. 2 BUILDING 36” (24” MIN) 60” (48” MIN) 48”(36” MIN) 36”(24” MIN) 48”(36” MIN) 120” RECOMMENDED 60”72”48” 96” RECOMMENDED 24” (36” PREFERRED WHEN ADJACENT TO AUTO PARKING) WHEN INSTALLING SIDEWALK RACKS, MAINTAIN THE PEDESTRIAN THROUGH ZONE. RACKS SHOULD BE PLACED IN LINE WITH EXISTING SIDEWALK OBSTRUCTIONS TO MAINTAIN A CLEAR LINE OF TRAVEL FOR ALL SIDEWALKS USERS. NOTES 1 SIDEWALK RACKS ADJACENT TO ON-STREET AUTO PARKING SHOULD BE PLACED BETWEEN PARKING STALLS TO AVOID CONFLICTS WITH OPENING CAR DOORS. 2 BUILDING 74 Item 2E-132 14.2 Long Term Bicycle Parking Long-term parking is an end of trip amenity that provides for the security of bicycles for extended periods of time. Most long-term parking is accomplished with bike lockers or designated bike rooms located inside a building. Bicyclists are usually more comfortable storing their bicycles in lockers for long periods because they offer increased security and protection from the weather. Lockers can be accessed with traditional key systems or through subscription services. Long-term bicycle parking facilities provide a valuable incentive to encourage commuting by bicycle for both students and employees. Long term parking is also used at train and bus stations for storing bicycles used for completing the “last mile” to work or home. Long-term parking is normally installed in well-lit and well-traveled areas. Long-term parking locations can also be enhanced with bicycle fix it stations, an air pump, and bicycle part vending machines. BICYCLE LOCKER BICYCLE LOCKER PLACEMENT MINIMUM DIMENSIONS: WIDTH (OPENING) 2.5 FEET; HEIGHT 4 FEET; DEPTH 6 FEET. • 4 FOOT SIDE CLEARANCE AND 6 FOOT END CLEARANCE. • 7 FOOT MINIMUM DISTANCE BETWEEN FACING LOCKERS. A A Indoor Bicycle Parking Room Active Transportation Design Guidelines 75 Item 2E-133 14.3 Bike Corrals In commercial areas, demand for bicycle parking can often exceed available sidewalk space. To accommodate the additional demand, one design solution is the Bicycle Corral. Bicycle Corrals are a gathering of bike racks installed in a traditional vehicle parking space. The area of one parking space can provide parking for up to 12 bicycles. Bike Corrals 1. Bicycles should have a roadway entry width of 6-FT. 2. Typical dimensions of a Bicycle Corral would be 8-FT wide and 20-FT to 25-FT long. 3. Bicycle parking can be oriented either perpendicular to the curb face or at an angle of 45 or 60 degrees. Racks should be installed 3-FT apart and 30-inches from the curb face. 4. Location of a Bicycle Corral should be as close to an entrance and near multiple commercial destinations such as coffee shops and outdoor cafes. 5. The boundary area for the Bicycle Corral parking should be designated with markings and delineators such as bollards, planters, short metal fencing, or parking bumpers. 6. Bicycle Corrals can be installed in conjunction with a curb extension to provide an enhanced buffer from adjacent street traffic. 7. Bicycle Corrals must be cleaned by hand as a street sweeper will not be able to access the area. 8. A practical application of Bike Corrals is their installation in conjunction with outdoor dining decks/parklets. The Bike Corral substantially expands the parking capability for the restaurant using minimal space. Design Guidance 76 Item 2E-134 14.4 Water Bottle Filling Stations Access to free drinking water is an essential component of any bicycle network. Standard drinking fountains found in public places often lack the flow to quickly fill a typical water bottle or hydration pack bladder. Agencies are augmenting their parks and other public places by adding water bottle filling stations to work with all types of water bottles and hydration bladders. These stations provide great community benefit by not only adding improved access to drinking water but also help eliminate plastic bottle waste. 1. Water bottle filling stations should be added to trailheads, parks, and other public places along the route. 2. The stations can be stand alone for bottle specific or be combined with regular drinking fountains as a community amenity. 3. Area around the filling station should be concrete and meet standard ADA requirements. Design Guidance Water Bottle Filing Station Included with Standard Drinking Fountain - CV Link Active Transportation Design Guidelines 77 Item 2E-135 1. Wayfinding signing may include mile-markers, route identification, key destinations, and informational kiosks. Destinations should be limited to three per pole. 2. Signs should be placed conspicuously along each route providing confirmation to the cyclist that they remain on route. 3. The signage should include turn signs indicating where a bike route turns from one street to another. Sign text should be large enough to be read by passing cyclists, usually with a minimum text height of 2-inch, FHWA 2000 C Series font. 4. The CAMUTCD defines standards for these route network signs. 5. Signs are placed at decision points along bicycle routes typically at key locations leading to and along bicycle routes and at the intersection of two or more bikeways. 6. Typical sign placement is approximately every 1/2 mile on off-street facilities and every 500-FT to 1,000-FT along on-street bicycle facilities. 7. Pavement markings can supplement the signing to confirm a bicyclist is on a route. 14.5 Wayfinding Signs Wayfinding signage is an important part of the bicycle network. Implementing a well-planned and attractive system of signage can greatly enhance bikeway facilities. The opportunity for people on bikes to navigate to key destinations is typically by street names, monuments, and other cues. Wayfinding signs along key routes typically indicate direction of travel and the distance/travel time to destinations. The use of wayfinding signing helps people on bikes to become familiar with the bicycle network, make decisions on travel time, and decrease anxiety about remaining on course. Signage can also assist users to navigate toward major bikeways, transit hubs, or other recreational trails. Wayfinding signing can help bicyclists avoid difficult and undesirable road scenarios, like steep terrain, busy intersections, and major highway crossings. Wayfinding Signage Design Guidance 78 Item 2E-136 14.6 Stairway Bicycle Ramps A bicycle stairway channel, also known as a “runnel,” can often been seen at transit stations and other public stairways adjacent to bicycle infrastructure. The ramps are straight and usually adjacent to a stairway on both sides so people can go up and down without having to lift and carry their bikes. These bicycle ramps are particular helpful for E-Bikes which are heavier than traditional bicycles. Independent metal ramps can be installed to provide for additional separation of handlebars and stairway handrails. Although bicycle ramps enhance access, they should not be considered part of a major bike route. 14.7 Bicycle Repair Stations Bicycle Repair Stations provide an opportunity for riders to make minor adjustments to their bicycle including changing a tire, adjusting brakes and derailleurs, and other repairs. The stations feature an air pump, tools, and a mount so riders can securely hang a bike. The stations are typically installed in secure parking areas, at trailheads, and other locations of high bicycling activity. Stations should be located with enough area to hang and work on the bike and not impede surrounding pedestrian traffic. The location should be highly visible and include adequate lighting to reduce vandalism and allow repairs to be made during night time conditions. Stair way / Channel Bicycle Repair Station Active Transportation Design Guidelines 79 Item 2E-137 This Page Intentionally Left Blank 80 Item 2E-138 Information graphic on building a Bicycle Friendly Community More information is available at bikeleague.org/content/communities 15.1 Bicycle Friendly Communities Bicycle Friendly Communities improve public health and air quality, reduce traffic congestion, and improve the quality of life for their residents. The League of American Bicyclists ranks Bicycle Friendly Communities through a self-application process that occurs two times a year. Agencies can use these rankings to judge how they compare in terms of infrastructure and applied best practices. The rankings consider the 5 “E”‘s (Engineering, Education, Encouragement, Enforcement, and Evaluation/Planning). Most notable qualities of Bicycle Friendly Communities from an engineering perspective are: 1. Using standards that meet or exceed national guidance. 2. Creating a safe, well-maintained, and connected network. 3. Developing bicycle facilities, including intersections, that best fit the context of the roadway corridor and surrounding community. The figure below shows the steps that agencies can use to build a Bicycle Friendly Community. Chapter 15Bicycle Friendly Communities Active Transportation Design Guidelines 81 Item 2E-139 This Page Intentionally Left Blank 82 Item 2E-140 Chapter 16Example Projects Crossley Road - Road Diet City of Palm Springs Crossley Road is a designated Secondary Highway per the City’s General Plan Circulation Element. Typical right of way is 88-FT with a curb-to-curb width of 64-FT. In 2016, as part of the Palm Springs Bicycle Route Plan, the City identified the roadway segment from Ramon Road to 34th Avenue for a potential “Road Diet.” The modification provides for one through travel lane in each direction, a two-way left turn lane, parking on both sides, and Buffered Class II Bike Lanes. Road Diets are usually successful on roads carrying fewer than 15,000 vehicles per day. Road Diets can be implemented successfully on roadways that carry higher volumes. However, further peak hour analysis and impacts to existing intersection traffic control should be reviewed. Existing volumes on Crossley Road are approximately 8,400 ADT and 2035 projected volumes are less than 11,000 ADT. Crossley Road is an ideal candidate for a Road Diet, allowing space reallocation for parking and active transportation uses. Active Transportation Design Guidelines 83 Item 2E-141 La Quinta Village – Complete Streets Project City of La Quinta As part of an Active Transportation Program grant, the City of La Quinta Complete Streets project in the Village and Cove area constructed five roundabouts, buffered bike lanes / golf cart path, high visibility mid-block crossings, and implemented road diets on Calle Tampico, Calle Sinaloa, and Eisenhower Drive. Per the City’s General Plan Circulation Element, the three roadways are designated as Primary Arterials with 108-FT of right-of-way, curb-to-curb width of 78-FT, and a raised center median. Traffic volumes on the roadways averaged between 12,000 to 16,000 ADT. With the higher traffic volumes, the roundabouts provided for continuous traffic flows thereby avoiding traffic signal modifications and intersection widening to maintain Level of Service. Project cost was approximately $13.5 million and substantially improved safety and mobility for pedestrians, bicyclists, and golf carts traveling to Civic Center Park, Old Town La Quinta, and Benjamin Franklin Elementary School. 84 Item 2E-142 Downtown Palm Canyon Drive Corridor Project City of Palm Springs This project provided for pedestrian and bicycle safety enhancements at eleven signalized Intersections along the Downtown Palm Canyon Drive Corridor. Palm Canyon Drive is a main commercial corridor and is designated as a Major Thoroughfare (4-Lane divided) with 88-FT of right of way and a curb-to-curb width of 64-FT. Traffic volumes range from 8,000 to 13,000 ADT. The project provided for curb extensions, Leading Pedestrian Intervals (LPI), protected left-turn signal phasing, green backed shared lane markings (sharrows), countdown timers, Accessible Pedestrian Signals (APS), high visibility Continental style crosswalks, all-way pedestrian scramble crosswalks, and reduced travel lanes. Th project, at a cost of approximately $2 million, greatly enhanced active transportation safety and mobility throughout the corridor with increased pedestrian visibility at intersections, less vehicle and pedestrian conflicts, shorter pedestrian crossing distances, reduced roadway speeds, enhanced visibility of cyclists, and improved access for visually challenged walkers. Active Transportation Design Guidelines 85 Item 2E-143 [This page has intentionally been left blank.] CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Deborah Glickman, Management Analyst REQUEST: ADOPT A RESOLUTION DECLARING 73420 DINAH SHORE DRIVE, PALM DESERT, EXEMPT SURPLUS LAND, FOR PURPOSES OF THE SURPLUS LAND ACT RECOMMENDATION: Adopt a Resolution declaring 73420 Dinah Shore Drive, Palm Desert, Exempt Surplus land, for purposes of the Surplus Land Act. BACKGROUND/ANALYSIS: At its Closed Session meeting on July 14, 2022, the City Council authorized the City Manager to enter into an Exclusive Negotiating Agreement with Monterey 2.0, LLC (Monterey Crossing) for the exchange of the City-owned parcel identified as APN 694-060-010 (73420 Dinah Shore Drive) for the Monterey Crossing-owned parcel identified as APN 685-020-034 (72920 Dinah Shore Drive). The City property (APN 694-060-010) is on the approved “Central Inventory” list of City and Successor Agency to the Palm Desert Redevelopment Agency-owned properties that was approved by the City Council at its meeting on March 24, 2022. This inventory was developed to comply with the Surplus Land Act (SLA), which requires that an inventory be approved and submitted annually to the State of California Department of Housing and Community Development (HCD) pursuant to Government Code Section 54230(a)(2). To dispose of properties in the Central Inventory, the City is required to follow the SLA and its April 2021 SLA Guidelines (Guidelines). The Guidelines require that a local agency sell property through a Notice of Availability followed by a negotiation process that favors affordable housing. However, the SLA and Section 103 of the Guidelines allow for exceptions to this standard SLA process. Specifically, SLA Section 54221(f)(1)(C) and Section 103(3)(c) of the Guidelines, allow for a property to be declared “Exempt Surplus” land if the local agency is exchanging for another property necessary for the local agency’s use. In this property exchange, the City-acquired parcel would be used for open space and therefore the exchange is in alignment with the “Exempt Surplus” status designation. Once approved by the City Council, the Resolution must be provided to HCD for review and approval at least 30 days prior to disposition of the City-owned parcel. HCD will have thirty (30) days from receipt of the Resolution to determine whether the proposed exchange of the City- owned parcel is exempt from further requirements of the SLA. Item 2F-1 City of Palm Desert Exempt Surplus Land - 73420 Dinah Shore Drive Page 2 of 2 Project Description: With this report, staff is seeking approval to initiate the property exchange pursuant to the SLA. If the exchange is approved, the acquired parcel will be used for open space. As set forth above, staff is seeking the City Council’s declaration of the City-owned parcel as “Exempt Surplus Land” for the exchange of another property necessary for City use. The City- owned parcel will be exchanged at Fair Market Value (FMV) with payment by Monterey Crossing to the City in an amount equal to the difference in the FMV of the parcels, which were appraised on March 4, 2022. The City property was valued at $128,000 and the Monterey Crossing property was valued at $95,000. A map of the properties are attached to this staff report. The details of the properties include the following: Property Owner APN Size (acres) Zoning Property Description General Plan Designation Minimum Sales Price City of Palm Desert 694-060-010 .67 Planned Commercial Vacant Land Suburban Retail Center FMV Monterey Crossing 685-020-034 .28 Planned Commercial Vacant Land Planned Commercial with Freeway Overlay FMV Environmental Review: This property has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). City staff has determined that the designation of this property as “Exempt Surplus” does not have the potential to create a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. FINANCIAL IMPACT: Once approved, the property exchange will require professional real estate transaction services including a title review and escrow. Funds are available in Account No. 1104430-4309102. REVIEWED BY: Department Director: Eric Ceja City Attorney: Robert Hargreaves Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Resolution 2.Map of Properties Item 2F-2 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT DECLARING PURSUANT TO GOVERNMENT CODE SECTIONS 54221(b) AND 54221(f)(1)(C) THAT CERTAIN REAL PROPERTY OWNED BY THE CITY LOCATED AT 73420 DINAH SHORE DRIVE IN THE CITY IS NOT NECESSARY FOR THE CITY’S USE AND IS EXEMPT SURPLUS LAND; AND TAKING RELATED ACTIONS WHEREAS, the City of Palm Desert is the owner in fee simple of that certain real property located in the City at 73420 Dinah Shore Drive and identified as Assessor’s Parcel No. 694-060-010 (“City Parcel”); and WHEREAS, pursuant to Section 54221(b) of the Surplus Land Act, Government Code Sections 54220-54234 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use. The land must be declared either surplus land or exempt surplus land; and WHEREAS, Government Code Section 54221(c)(1) provides that “agency’s use” shall include, but not be limited to, land that is being used or is planned to be used pursuant to a written plan adopted by the local agency’s governing board for agency work or operations, provided that “agency’s use” shall not include commercial or industrial uses or activities, and land disposed of for the sole purpose of investment or generation of revenue shall not be considered necessary for the agency’s use; and WHEREAS, the City Parcel, which is approximately .67 acres in size and vacant, is not currently being used by the City. City staff has evaluated the City Parcel for its potential to be used for City work or operations and has determined that the City Parcel is not suitable for “agency’s use”; and WHEREAS, Monterey 2.0, LLC owns a fee simple interest in property located in the City at 72920 Dinah Shore Drive and identified as Assessor’s Parcel No. 685-020-034 (“Monterey Parcel”). The Monterey Parcel is approximately .28 acres in size and vacant; and WHEREAS, City staff have evaluated the Monterey Parcel for its potential to be used as City public open space and the City Council desires to exchange the City Parcel for the Monterey Parcel (with a payment by Monterey 2.0, LLC to the City in an amount equal to the difference in the fair market value of the parcels), with the Monterey Parcel to be used as City public open space; and WHEREAS, under the Act, surplus land that a local agency is exchanging for another property necessary for the agency’s use is exempt surplus land; and WHEREAS, the City Council desires to declare that the City Parcel is not necessary for the City’s use and is exempt surplus land; and WHEREAS, the Act provides that the City may dispose of property declared exempt surplus land without further regard to the requirements of the Act; and Item 2F-3 RESOLUTION NO. ______ -2- P6401-0001\2685690v1.doc WHEREAS, at its July 14, 2022, meeting, the City Council approved the City entering into an exclusive negotiating agreement with Monterey 2.0, LLC for the purpose of negotiating on an exclusive basis the terms and conditions of an agreement for the exchange of the City Parcel for the Monterey Parcel; and WHEREAS, the accompanying staff report provides supporting information upon which the declaration and finding set forth in this Resolution are based; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: SECTION 1. The above recitals are true and correct and are a substantive part of this Resolution. SECTION 2. Pursuant to Government Code Sections 54221(b) and 54221(f)(1)(C), the City Council hereby declares that the City Parcel is not necessary for the City’s use and is exempt surplus land because the City intends to exchange the City Parcel for the Monterey Parcel, with the Monterey Parcel to be used as City public open space. This resolution constitutes a written plan for the exchange of the City Parcel for the Monterey Parcel for “agency’s use”. SECTION 3. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). Staff has determined that the designation of this property as “Exempt Surplus” does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. SECTION 4. The City Clerk is directed to file a Notice of Exemption pursuant to CEQA Guidelines Section 15062. SECTION 5. Staff of the City are hereby authorized and directed to provide a copy of this Resolution to the California Department of Housing and Community Development (“HCD”) in the form and manner required by HCD at least 30 days prior to the disposition of the City Parcel. SECTION 6. The officers and staff of the City are hereby authorized, jointly and severally, to do all things which they may deem necessary or proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed. Item 2F-4 RESOLUTION NO. ______ -3- P6401-0001\2685690v1.doc PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California on this ___ day of ______, 2022 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ JAN C. HARNIK, MAYOR ATTEST: __________________________________ ANTHONY J. MEJIA , CITY CLERK CITY OF PALM DESERT, CALIFORNIA Item 2F-5 MIRIAM WAYSHOPPER S LN MONTEREY AVED I N A H S HO R E D R CARVERS PLZ MONTEREY AVECARVERS PLZMIRIAM WAYDINAH SHORE DR DINAH SHORE DRSHOPPERS LNDINAH SHORE DR CARVERS PLZALLEYSHOPPERS LNGATEWAY DRTONI WYDate: 2022 I VICINITY MAP Legend City of Palm Desert Monterey Crossing Palm Desert City Boundary Item 2F-6 Page 1 of 2 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Amy Lawrence, Special Programs Manager Trisha Stull, Management Analyst REQUEST: ADOPT RESOLUTION TO APPROVE AN ENVIRONMENTAL INITIATIVES PLAN RECOMMENDATION: Adopt Resolution approving an Environmental Initiatives Plan. BACKGROUND/ANALYSIS: In February 2022, during the City Council’s Goal Setting Study Session, Environmental Initiatives was highlighted as one of eight priorities for 2022. Upon direction, the Special Programs Division was tasked with developing a new plan and strategy to replace the outdated Environmental Sustainability Plan and GHG Inventory that was adopted by the City Council in February 2010 and updated as part of the “Green for Life Program” in September 2015. The proposed Environmental Initiatives Plan for consideration was developed by inventorying current internal sustainability related projects, as well as researching other cities’ plans and projects. As part of the plan, staff has developed a project tracker and will work with various departments to ensure that project progress is updated regularly, and that the plan does not become stagnant. Staff sees this tracker as a living document with City-wide sustainability related projects added to the plan regularly. Additionally, staff will monitor utility usage and costs and greenhouse gas (GHG) metrics and report to City Council on a quarterly and annual basis. Staff will also provide updates on the plan through the City’s Engage Palm Desert website and other outlets as appropriate. As for the implementation timeline, upon adoption of the plan, staff will immediately begin implementation and monitoring. Within 12-18 months, staff will seek a consultant to conduct a best practices review to ensure that all key projects and metrics are being hit and to see if any additional items should be considered for inclusion in the plan. It is estimated that it will take approximately three (3) years to fully implement the current and potential projects outlined in the plan as presented. After three years, staff will evaluate the plan’s standing and determine the next steps which may be to continue developing the plan in-house or to hire a consultant to develop a new plan on the City’s behalf. Committee Recommendation: On June 20, 2022, staff presented the Environmental Initiatives Plan to the Resource Preservation and Enhancement Committee for feedback. The committee was supportive of the plan. Item 2G-1 City of Palm Desert Resolution to Approve an Environmental Initiatives Plan Page 2 of 2 FINANCIAL IMPACT: There is no financial impact associated with adoption of the Environmental Initiatives Plan. Most of the current projects are budgeted or have funding available. Some proposed projects will require funding allocation and such projects will be presented to City Council for consideration prior to implementation. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Resolution 2.2022 Environmental Initiatives Plan Item 2G-2 RESOLUTION NO. 2022-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING THE ENVIRONMENTAL INITIATIVES PLAN WHEREAS, the City of Palm Desert, which relies heavily on the stability of the climate for our environment, economy, and quality of life, is committed to the long-range goal of protecting the natural environment, increasing sustainability efforts, and improving overall quality of life; and WHEREAS, the greenhouse gases (GHG) released into the atmosphere have been found to have a profound effect on the Earth’s climate and reducing the potential magnitude of climate change may lower its harmful effects on public health and safety; and WHEREAS, in February 2022, the City Council designated Environmental Initiatives as one of the City’s 2022 priorities; and WHEREAS, the previous Environmental Sustainability Plan and GHG Inventory approved in 2010 has become outdated; and WHEREAS, a new plan is necessary to ensure the continued progress by the City towards its environmental goals. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: SECTION 1. That the foregoing Recitals are true and correct and are incorporated herein by this reference. SECTION 2. The City Council approves the Environmental Initiatives Plan for implementation. ADOPTED ON ________________, 20__. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK Item 2G-3 Resolution No. 2022-____ Page 2 I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2022-__ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on _______________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ______________, 20__. ANTHONY J. MEJIA CITY CLERK Item 2G-4 Environmental Initiatives Plan August 25, 2022 Item 2G-5 Background In February 2022, the City of Palm Desert held a Goal Setting Study Session. During this study session, City Council highlighted several priorities for 2022 including Environmental Initiatives. The Special Programs Division was tasked with developing an approach for the City to implement environmental initiatives. To create this plan, staff inventoried current internal sustainability related projects and researched other cities plans and projects. Implementation Timeline Upon adoption of the plan, staff will immediately begin its implementation and monitoring. Withing 12-18 months, staff will seek a consultant to conduct a best practices review to ensure that all key projects and metrics are being hit and to see if any additional items should be considered for inclusion in the plan. It is estimated that it will take approximately three (3) years to fully implement the current and potential projects outlined in this plan. After three years, staff will evaluate the plan’s standing and determine the next steps which may be to continue developing the plan in- house or to hire a consultant to develop a plan on the City’s behalf. Plan Budget Most of the current projects have already been budgeted for or having funding from the relevant department or grant funds. The proposed projects will need to have funding allocated for them if there is not already a funding source available. Measuring Success Staff will collect data on utility metrics including electricity, gas, water, and fuel for transportation to track overall City utility usage and costs. Where possible, staff will also collect data on individual project performance and/or estimated GHG emissions reductions. Plan success should lead to decreased utility usage, utility costs, and GHG emissions. Reporting Staff will provide projects updates in the Quarterly Reports to City Council and an annual update on the plan’s progress and metrics in the Annual Report to City Council. Staff will also provide updates to Palm Desert residents through the City website or Engage Palm Desert website as well as other outlets as appropriate. Item 2G-6 Environmental Initiatives Tracker Energy Conservation Project Department/Staff Timeline Budget Plan Objectives Description/Notes LS-1 Street Lighting Project Public Works - Andy Ramirez Project to begin August 2022 $0 / ($15,000) GP 4.1, 6.5 & 6.6 / SP E&S Priority 1 Approved at City Council 3/24. SCE will cover upfront costs to convert approximately 500 high pressure sodium vapor lamps to LED saving approximately 174,300 kWH per year and reducing GHG emissions by 136 metric tons annually. Cumulative savings of $329,540 over 20 years. $15,000 is for a streetlight inventory. Palma Village Park LED Upgrade Parks & Rec - Shawn Muir In Progress $210,727 in grant funding GP 6.5 & 6.6 / SP E&S Priority 1 Resolution was approved at City Council 4/14/22 to submit an application for the California Drought, Water, Parks, Climate, Coastal Protection, and outdoor Access for All Act of 2018 Per Capita Program. Palm Desert has been allocated $210,727 which it will use to replace sidewalk lighting and overhead lighting with LEDs, replace park tables and benches, and add a new pavilion. The City Council requested public outreach be conducted for selection of park furnishings. Outreach is planned for Fall 2022. Photovoltaic Installation Public Works - Ryan Gayler Contract expected to go to City Council in August 2022 PPA with no upfront cost, over $1.75 million in energy cost savings over 20 years GP 6.5 & 6.6 Current project scope proposes to replace or solarize carport structures at three locations including City Hall, Parkview Office Complex, and the Aquatic Center. The total project is estimated to be 979 KW. Two additional sites are being considered. Green Transportation Project Department/Staff Timeline Budget Plan Objectives Description/Notes EV Charger Assessment & Expansion Public Works & Special Programs Assessment completed in May 2022, currently researching funding programs $0 GP 4.6, 4.7, 4.8, 6.5 & 6.8 Staff have inventoried the City's current EV chargers for contract and maintenance status; Staff are currently researching grant opportunities to add to the City's EV charging network. Staff will explore possibility of ChargePoint taking over operation and maintenance for CP chargers. Staff have applied to the SCE ChargeReady program to see if we would qualify for their program. If accepted, Staff will present the program for review and approval to City Council. PD Link Public Works - Audrey Nickerson Design: FY 20-22 Construction Phase 1: August 2022 (90-day duration) Construction (phased): FY 22-27 $9.5M (5 yr CIP budget) GP 4.1, 4.4, 4.6, 5.7, 6.5 & 6.8 Approximately 13 miles of new or upgraded bikeway. Phase 1 includes approximately 8.6 miles of Class III shared bicycle facilities. Applied for funding from ATP Grant. Walk & Roll Palm Desert Public Works - Audrey Nickerson Study: FY 21/22 Design: FY 22/23 Construction: FY 23- 27 $3.7M (5 yr CIP budget) GP 3.6, 4.1, 4.3, 4.4, 4.6, 6.5 & 6.8 Resolves gaps in existing bicycle and pedestrian infrastructure. 14.5 miles of new or restored bikeway. May get additional funding from ATP grant. Haystack Road Traffic Calming and Safety Public Works - Audrey Nickerson Study: FY 20/21 Design: FY 21/22 Construct Phase 1: August 2022 (90-day duration) Construct Phase 2: FY 22/23 $1,879,020 GP 3.2, 4.3, 4.4 & 5.7 Recommended three phases of improvements to reduce vehicle speed and increase safety on Haystack Road. Phase 1 (construction) includes all-way stop control at Alamo, Chia and Moon, including crosswalks and ADA compliant pedestrian ramps. Phase 2 (design phase) includes Class IV bikeway along north side of Haystack. 1 Item 2G-7 Environmental Initiatives Tracker Haystack Road & Highway 74 Intersection Modifications Public Works - Audrey Nickerson Commence: August 2022 Duration: 90 days $192,158 GP 4.3 Add crosswalk on Haystack, including striping, signage and signal modifications. Monterey Avenue & Fred Waring Drive Intersection Modification Public Works - Audrey Nickerson Commence: August 2022 Duration: 90 days $42,625 GP 4.1 Convert northbound through/right turn lane to right-turn only lane. Update signal timing. Bike Rack Incentive Program Economic Dev. - Deborah Glickman In Progress / Until funding runs out $20,000 from AQMD fund GP 4.1, 4.4, 4.6, 6.5 & 6.8 City Council approved on 4/14 the proposed Unite Palm Desert Bicycle Incentive Program to allow commercial properties to receive a bicycle rack valued at up to $1,000 following program guidelines. Program will be funded by AQMD air quality improvement funds. Applications have begun to be received and processed. Sustainable Landscaping Project Department/Staff Timeline Budget Plan Objectives Description/Notes Civic Center Pump Station Upgrade Landscape Services - Randy Chavez Expected completion June 2022 $89,800 GP 6.1 & 9.3 / SP E&S Priority 1 Civic Center Pump Station will receive two new Supervisory Control and Data Acquisition Systems (SCADA) hardware and software. The systems will improve irrigation efficiencies and assist staff with managing electrical and water resources. Staff will receive real time information and monitor flow, use, and alarms through a PC. Staff can quickly correct or turn off the system in the event of a system failure rather than manually turn them off. Plant Palette and Vignette Landscape Services - Randy Chavez Planting began May 2022 $100,000 5 yr budget to be approved GP 6.1, 6.2, 6.5 & 9.3 / SP E&S Priority 1 Colorful and water conserving plants and inorganics are being worked into current City planters. The Montereyy Avenue medians between Dinah Shore Drive and Gerald Ford Drive have been the first medians to be planted. Staff plan to upgrade Cook Street medians FY 22/23. Update to Water-Efficient Landscape Code Landscape Services - Randy Chavez Expected to go to Council in August 2022 $0 GP 6.1, 6.2, 9.3 / SP E&S Priority 1 Update to the Water-Efficient Landscape Code to address nuisance, invasive, and toxic plant materials. Recovered Organic Waste Product Procurement Special Programs & Public Works Ongoing / Annually TBD - Will use landscape or project fund where appropriate and Recycle Fund for all other GP 6.5 & 9.4 Per SB 1383, the City must procure 4311.4 tons of organic waste per year. Burrtec is required to ensure we meet our target. They will help the City meet 70% of the requirement through agricultural partnerships and will give compost away at farmer's markets. The City has a project planned at The Retreat to help with dust control at the water basin next door. Staff continue to work on additional city project ideas. Gas-Powered Lawn Equipment Special Programs Incentives expected Summer 2022 $0 (see notes) GP 6.5, 6.6 & 6.8 The State has banned the sale of gas-powered lawn equipment starting in 2024. Staff will work with RPEC to promote incentives from AQMD and other sources as they become available. Promotion should have little to no cost and can be advertised on the City website or EngagePD. Staff will also reach out to CVAG to see if there are partnership opportunities. If there is more extensive outreach such as mailings or classes, we may be able to use AQMD funds. Mayors' Monarch Pledge Special Programs, Public Works, and Parks & Rec Expected completion Summer 2022 Mural $1,500 Public Art Fund; Garden $1000/yr Garden Park R&M Fund GP 6.5, 6.5 & 6.9 2022 Mayor Monarch Pledge was approved at 4/14 Council meeting. Butterfly Garden was installed in the Civic Center Park in 2021, interpretive signs installed March 2022. Butterfly mural to be installed at UCR Palm Desert Center in the summer of 2022. Milkweed will continue to be planted throughout City where advisable. 2 Item 2G-8 Environmental Initiatives Tracker Waste Reduction Project Department/Staff Timeline Budget Plan Objectives Description/Notes Recycling Education & Outreach Special Programs Ongoing Burrtec & Recycle Fund (see notes)GP 6.5 & 9.4 Staff and Burrtec are continually educating the public on recycling, organics, and more through the websites, BrightSide, mailers, and other outlets. As state mandates continue to change, this education will need to continue as well. Burrtec pays for majority of costs. Recycle Fund pays for education consultant ($50,000/yr) and Recycle Coach software ($3,500/yr). May have additional printing costs as needed. Refillable Bottle Stations Special Programs & Public Works As Funding Allows From City/County Grants and Recycle Fund as able GP 6.5 & 9.4 Staff added 3 new water stations to parks in 2022 using City/County Recycle Grants. There is a need for several more at locations throughout the City. Staff will install dog-friendly stations whenever possible. Stations cost approximately $4,600 each. Edible Food Recovery Special Programs Partnership began July 1, 2022 $11,250 for remainder of 2022; $22,500 for 2023; from CalRecycle LAG Grant GP 6.5 & 9.4 In accordance with SB 1383, the City will be partnering with FIND Food Bank to ensure that all mandatory food generators are following CalRecycle food donation requirements including contract management and record keeping. There are currently 14 Tier 1 generators that need to participate in 2022 and 2023. AB 1276 Single Use Plastics Special Programs and Code Compliance Summer 2022 Recycle Fund for creation and distribution of outreach materials GP 9.4 AB 1276 limits the distribution of single use plastics at food facilities. In May 2022, Council approved a resolution to appoint Code Compliance as the enforcement agency as required by the bill. Staff is developing a mailer, signage, and website resources. Green Building Project Department/Staff Timeline Budget Plan Objectives Description/Notes C&D Management Program Special Programs, Building Safety & Permit Center Ongoing $0 GP 6.7 & 9.4 Staff in conjunction with Burrtec, manage a Construction Debris Management Program to ensure State mandated 65% diversion rate on all C&D projects. Green Pavement Maintenance Public Works Ongoing Funded through Measure A, Fund 213, Gas Tax, Fund 211 GP 6.7 & 9.4 / SP E&S Priority 2 Practice sustainable pavement maintenance including cold-in-place recycling, ARHM (rubberized asphalt), recycled aggregate slurry, rubberized slurry, recycled base, and more. Cal Green Code Update Building Safety - Jason Finley Code Update in 2023 $0 GP 6.7 / SP E&S Priority 2 California Green Building Codes are in the process of being updated, the specifics are unconfirmed. Once finalized in January 2023, Staff will incorporate these new State standards into the City's building code. North Sphere Regional Park Parks & Rec - Shawn Muir In Progress / TBD TBD GP 6.3, 6.6 & 6.7 / SP E&S Priority 2 Staff will be using green building practices at NSRP including water management, energy conservation, and other sustainability factors. An RFP is out for park planning and design and proposals were due 6/24/2022. Leading by Example Project Department/Staff Timeline Budget Plan Objectives Description/Notes Rideshare Program Special Programs - Trisha Stull Ongoing $500-$1500 / yr in AQMD funding GP 6.5 & 6.8 Provides incentives to employees who use green transportation. Funded by AQMD. Additional partnership through IE Commuter provides incentives to employees. Staff have also started a Carpool Match program to connect staff interested in carpooling. 3 Item 2G-9 Environmental Initiatives Tracker I-REN Programs Special Programs, Development Services, Public Works as appropriate Programs starting 2022 $0 for City (I-REN funded through CPUC fees) GP 6.5 & 6.6 / SP E&S Priority 1 & 4 I-REN is the Inland Empire Regional Energy Network. The City will be eligible to participate in this program for energy efficiency programs, trainings, and other support. Programs will include public building energy efficiency upgrades, workforce education and training, and codes and standards training. New programs are expected to launch at the end of 2022. Green Fleet Public Works - Andy Ramirez & Bertha Gonzalez Surplus request to City Council in August 2022; Purchase expected 2023 $120,000-$140,000 GP 4.6, 4.8, 6.5, 6.6 & 6.8 Staff will be requesting City Council approval to surplus unused equipment and fleet vehicles in August and use the funding to help offset the cost of purchasing three electric vehicles. Vehicles will be compatible with three of our current pool vehicles and purchase will be in conjunction with the installation of charging stations. Virtual Inspections Development Services - Martin Alvarez Ongoing $0 GP 6.5 & 6.8 The use of virtual inspections creates savings in fuel and staff time and leads to reduced GHG emissions. Staff will work on estimating saved mileage and GHG reductions due to this program. Potential project ideas from other cities' plans - To be determined with input from Staff, Council, and RPEC Project Department/Staff Timeline Budget Plan Objectives Description/Notes In House Metric Tracking Special Programs and Public Works Develop ongoing process and determine baseline by December 2022 $0 SP E&S Priority 1 Determine our current baseline on metrics such as energy, water, fuel etc. and their costs and monitor over time to show progress. GHG Inventory Special Programs Go to RFP in 2023 or 2024 Estimated cost $75,000 GP 6.5 To monitor progress towards reducing GHG emissions, an updated GHG inventory should be completed every 5-10 years. The City completed a GHG inventory in 2008 and CVAG completed an updated inventory in 2013. This is a specialized task that would require a consultant. The 2008 inventory cost approximately $50,000 and costs of goods and services have increased. Formal Environmental Initiatives Plan Special Programs Go to RFP in 2024 or 2025 Estimated cost of $50,000-$100,000 Help meet all General & Strategic Plan Goals This staff developed working plan would be feasible as a 3 to 5-year plan, but we should consider hiring a consultant to put together an updated plan for the following five years. They may be able to build off our framework and offer additional activities rather than build a new plan from scratch. Last Sustainability Plan cost approximately $90,000 in 2008. Green Business or Recycling Award Special Programs TBD Possibly Recycle Fund if strictly Recycling Award or TBD, costs would be awards and reception Possibly GP 6.5, 6.6 & 9.4 Work with RPEC to develop an annual Green Business or Recycling Award. A business or other could nominate a business via an award application. Applicants would be rated against a developed criteria and winners chosen for recognition. Could receive a trophy or window sticker and possibly attend a banquet to be recognized. Some cities partner with their waste hauler for recycling awards. LEED Building Requirements Building Safety & Public Works TBD Incorporated into CIP Budgets GP 6.7 / SP E&S Priority 1, 2 & 3 Many cities have various LEED building requirements. Some cities require only municipal buildings to be built to LEED standards (of various levels), other cities put requirements on new construction done by private parties as well. Many cities put this requirements on buildings greater than a specified square footage. Additional some cities do not require LEED but give a job performance tax incentive if they choose to meet LEED requirements. 4 Item 2G-10 Environmental Initiatives Tracker Bike Racks & Fix-It Stations Public Works - Randy Bowman TBD TBD GP 4.1, 4.4, 4.5, 4.6 & 6.8 Look at installing bike racks and fix-it stations at strategic locations throughout the City. Use of Reclaimed Water Public Works TBD TBD GP 6.1 & 9.3 / SP E&S Priority 1 Staff is going to connect with CVWD to get information on sites using or considering reclaimed water and will continue to look at information as it becomes available. Switch Municipal Accounts to Desert Community Energy's Carbon Free Option Special Programs & Public Works TBD TBD GP 5.6, 6.5, 6.6, 6.8 Explore the option of switching municipal electricity accounts to Desert Community Energy's Carbon Free option. Assess costs and GHG reductions. Promote Water Saving Rebates Special Programs TBD $0 GP 6.1 / SP E&S Priority 1 & 4 CVWD offers several irrigation rebates including a residential landscape rebate, smart controller installation, and a residential rotary nozzle rebate. Staff can promote these rebates and any other available to our residents and business owners. City Turf Replacement Rebate Public Works TBD TBD GP 6.1 & 9.3 / SP E&S Priority 1 & 4 Create a turf replacement rebate program that city residents could apply for in conjunction with CVWD's turf replacement rebate. City Reusable Bottle Promotion Special Events & Special Programs Begin implementation in Fall 2022 TBD from Public Affairs and Recycle Fund GP 9.4 / SP E&S Priority 2 Promote the use of reusable water bottles at City events. Install a bottle refill station at the Civic Center amphitheater and giveaway reusable water bottles at events. Request CVWD water trailer for large events at other locations. Provide Council with reusable bottles and a smaller "refill" station at smaller events. 5 Item 2G-11 Environmental Initiatives Tracker Correlating Plan Objectives General Plan Item 3 - Land Use & Community Character Goal 1 Quality Spaces. A beautiful cicty with a balance of high quality open spaces and high quality urban areas. Goal 2 Human-Scaled Design. A city designed for people, fostering interaction, activity, and safety. Goal 3 Neighborhoods. Neighborhoods that provide a variety of housing types, densities, designs and mix of uses and services that support healthy and active lifestyles. Goal 4 Districts. A series of unique, destination-oriented districts that provide space for large-format retail, industrial and resort uses in order o increase access to jobs, provide amenities for residents, and enhance the fiscstability of the City. Goal 5 Centers. A variety of mixed use, urban center throughout the city that provide opportunities for shopping, recreation, commerce, employment and arts and culture. Goal 6 Corridors and Connectivitiy. A network of transportaitotn and open space corridors throughout the city that provides a high level of connectivitiy for vehicles, bicyclists, and pedestrians. Goal 7 The Arts. A high quality of life and strong community identity enhanced by rich arts and culture programs. Goal 8 Economic Development. A diverse, growing, and resilient local economy. Goal 9 Fiscal Stability. A fiscally sound and sustainable city. Item 4 - Mobility Goal 1 Livable Streets. A balanced transportation system that accomodates all modes of travel safely and efficiently. Goal 2 Parking. An actively managed system of public and private parking facilities that supports future development. Goal 3 Pedestrian Facilities. Integrated pedestrian pathways that connect residences, businesses, and educational and community uses. Goal 4 Bicycle Networks. Well-connected bicycle network that facilitates bicycling for commuting, school, shopping, and recreational trips. Goal 5 Transit Facilities. An integrated transportation system that supports opportunities to use public and private transit systems. 6 Item 2G-12 Environmental Initiatives Tracker Correlating Plan Objectives Goal 6 Sustainable Transportation. A transportation network that can be built, operated, and maintained within the City's resource limitations. Goal 7 Monitoring. A process to regularly monitor the performance of City transportation facilities. Goal 8 Transportation Innovation. A transportation system that leverages emerging technologies to improve mobility for residents, employees, and visitors. Goal 9 Regional Coordination. The City transportation system operates as an integral element of the larger regional system. Item 5 - Health & Wellnes Goal 1 Public Park Facilities. A network of parks with safe and convenient access and resources for everyone. Goal 2 Economic Opportunity. A city that attracs and supports new businesses, industries, and living wage jobs. Goal 3 Community Agriculture. Private and public community garden space and programs that supply healthy, local, affordable food. Goal 4 Healthy Food. A city with a variety of accessible and affordable healthy food options. Goal 5 Healthcare and Social Services. Affordable, accessible and high-quality health care and social services for all residents. Goal 6 Air Quality. A city with clean, healthy air. Goal 7 Healthy Community Design. Devleopment patterns and urban design comprised of complete, walkable, attractive, family-friendly neighborhoods, districts and corridors that support healthy and active lifestyles. Item 6 - Environmental Resources Goal 1 Water Resources. Protected and readily available water resources for community and environmental use. Goal 2 Visual Resources. A city with stunning views of the hillsides and mountains surrrounding the Coachella Valley. Goal 3 Passive Open Space. Preserved open space areas that represent significant aesthetic, cultural, environmental, economic and recreational resources for the community. Goal 4 Plant and Wildlife Habitat Areas. Plant and wildlife habitat areas that are protected, productive, viable natural resources and exist harmoniously with adjacent development. 7 Item 2G-13 Environmental Initiatives Tracker Correlating Plan Objectives Goal 5 Climate Change. A resilient community that reduces its contributions to a changing climate and is prepared for the health and safety risks of climate change. Goal 6 Energy. An energy efficient community that relies primarily on renewable and non-polluting energy sources. Goal 7 Green Building. Community building stock that demonstrates high environmental performance through green design. Goal 8 Air Quality. A city with limited sources of air pollution. Goal 9 Cultural Resources and Sites. A city with preserved and protected cultural resources that provide the community with significant cultural, scientific, and educational value. Item 9 - Public Utilities & Services Goal 1 Stormwater. Stormwater management system that leads clean water, basin recharge and increased water retention. Goal 2 Sewer. Sewer management and facility operations that allow for adequate disposal within the community. Goal 3 Water Supply. Ensure a sustainable, clean, long-term water supply. Goal 4 Near Zero Waste. A highly efficient community that produces very little solid waste. Goal 5 Telecommunications and Utilities. A city with high quality telecommunications services and utilities. Goal 6 Education. A city with world-class educational opportunities. Goal 7 Emergency Services. Continue to provide excellent emergency services to the community. Strategic Plan Energy & Sustainability Priority 1 Reduce per capita consumption of energy and water. Priority 2 Promote greater usage of more sustainable material. Priority 3 Encourage all new construction to be net zero energy in design and exceed the current Coachella Valley Water District (CVWD) efficiency standards. Priority 4 Encourage owners of all existing properties to voluntarily retrofit them to obtain reductions in energy and water usage. 8 Item 2G-14 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: David Reyes, Street Maintenance Supervisor Bertha A Gonzalez, Management Analyst REQUEST: APPROVE THE PURCHASE OF ONE ELECTRIC MINI STREET SWEEPER AND ONE FORKLIFT FOR THE TOTAL AMOUNT OF $329,854.24 RECOMMENDATION: 1. Authorize the purchase of an electric mini street sweeper from Haaker/Total Clean in the amount of $239,584. 2. Authorize the purchase of a forklift from Sonsray Machinery in the amount of $90,270.24. 3. Authorize the finance department to appropriate $130,000 from unobligated equipment replacement fund to Equipment Replacement Account No. 5304310-4403000. 4. Authorize the City Manager to approve documents related to the purchase of the fleet and equipment. BACKGROUND/ANALYSIS: During the FY 2022/23 budget preparation, staff included the purchase of an electric mini street sweeper. The electric street sweeper will be used to sweep small areas like the newly constructed CV Link and City-owned parking lots. Staff is also requesting approval to purchase a new forklift that will be used during special events and activities that require movement of large products. The City’s current forklift is more than 30 years old, requires continuous repairs and, due to its age, parts are becoming obsolete. Staff previously contacted Enterprise Fleet Management, the City’s vehicle lease provider, regarding the lease of large, specialty vehicles. Enterprise responded that due to the complexity of these types of heavy equipment, none of its service writers were able to provide lease quotes for this type of equipment. Therefore, staff obtained a quote from Haaker/Total Clean Company for a New Madvac LS125 Electric Litter Vacuum Sweeper for the amount of $239,584 that includes a 2% discount. It also obtained a quote from Sonsray Machinery for a New 588H 2WD T4 15’ Forklift in the amount of $90,270.24 that includes a trade-in discount of $10,500. Both companies are members of the Sourcewell Program. Sourcewell is a state program that allows public agencies to acquire a wide variety of commodities and services at prices that have been assessed to be fair, reasonable and competitive. Therefore, in accordance with Palm Desert Municipal Code 3.30.260, the bidding process is not required. Item 2H-1 FINANCIAL IMPACT: The approved Capital Improvement List (CIP) for Fiscal Year 2022/23 includes $200,000 for the purchase of the electric sweeper Account No. 5304310-4403000; therefore, staff requests an appropriation of $130,000 for the purchase of the forklift and additional cost of the electric sweeper. Staff expects to help offset the purchase with the auction of nine (9) fleet trucks and two (2) City-owned carpool vehicles at auction. The request to surplus these vehicles is under a separate staff report. REVIEWED BY: Department Director: Martin Alvarez Finance Director: Veronica Chavez City Manager: Todd Hileman ATTACHMENTS: 1. Haaker/Total Clean Quote 2. Sonsray Quote Item 2H-2 Item 2H-3 Item 2H-4 Item 2H-5 Item 2H-6 Page 1 of 5 CITY OF PALM DESERT STAFF REPORT MEETING DATE: August 25, 2022 PREPARED BY: Richard Cannone, AICP, Deputy Director of Development Services REQUEST: CONSIDERATION OF OPTIONS AND PROVIDE STAFF DIRECTION ON THE ESTABLISHMENT OF AN ABSENTEE LANDLORD PROPERTY REGISTRATION PROGRAM. RECOMMENDATION: Staff seeks City Council direction on one of the following options regarding an Absentee Property Owner Registration Program: 1.Create a mandatory [or voluntary] Absentee Landlord Program for single-family and duplex properties in non-gated communities based on the examples summarized in Table 1. 2. Create a mandatory [or voluntary] Absentee Landlord and Unoccupied Residence Responsible Persons Voluntary Registration Program for single-family and duplex properties in non-gated communities based on the examples in Table 1 and Table 2. 3.Not create any mandatory or voluntary registration program. BACKGROUND/ANALYSIS: At the April 14, 2022, City Council meeting (with further clarification at the July 14, 2022, City Council meeting), Councilmember Kelly requested staff research how other cities handle when a single- family property is owned and rented by absentee owners and the possibility of requiring those absentee owners to provide a contact number to the neighboring properties in case an issue develops (i.e., damaged wall, overgrown landscaping, water leak, etc.). Staff discussed this item with the city attorney’s office, and the City can encourage absentee property owners to share their contact information with trusted neighbors; however, requiring property owners, without their consent, to share this personal information could open the City up to informational privacy claims under the California Constitution and would be extremely difficult to enforce. Staff researched several resort cities in the United States (Vail and Aspen, CO; Sedona, AZ; Marco Island, FL; Park City, UT; and Palm Springs, Napa, and St. Helena, CA) to see if they had implemented an absentee landlord registration program to no avail. Additionally, we also researched several cities in California and throughout the United States for absentee owners or similar property registration programs. For purposes of this report, we have summarized two types of residential registration programs: 1.Absentee Landlord Registrations 2. Unoccupied/Vacant Property Registrations Absentee Landlord Regulations Many cities in California and throughout the United States have an absentee landlord registration program or rental registration program; however, they were a component of an annual rental inspection program that was established to deal with an older substandard housing stock or were a component of a rent control program. However, staff was able to identify two cities, Pawtucket, RI Item 2I-1 City of Palm Desert Absentee Owner Registration Program Page 2 of 5 (see Attachment 1) and San Antonio, TX (see Attachment 2), that have “stand-alone” absentee landlord/owner registration programs, which are summarized below: Table 1: Absentee Landlord/Owner Residential Property Registration Programs Pawtucket, RI San Antonio, TX Population (2020 Census) 75,604 1.4 million Owner Occupied Units 47.5% 53.8% Ordinance Adopted (yr) 1991 2014 Applicability Owner of a residential dwelling (SF & MF) who does not reside at the dwelling premises All single-family and duplex property and owner resides outside of Bexar County Mandatory/Voluntary Mandatory Voluntary, but mandatory for two (2) years if two (2) code violations occur within a 12-mo period How to Register Online form & payment on the city’s website Online form & payment on the city’s website Annual Fee $50.00 $50.00 Registration Requirements Owner Info, Emergency contact, Mortgage Company, and Property Insurer Owner info and property manager who resides in Bexar County Enforcement Zoning Code Enforcement Active or Reactive Monitoring Active Active Dedicated Staff Yes Yes Unoccupied/Vacant Property Registrations Most of the other cities in California and the United States staff researched had registration programs for unoccupied/vacant residential properties that were implemented in 2008/2009 to deal with abandoned and distressed properties due to the high number of vacant foreclosed properties resulting from the subprime mortgage crisis. In 2009, the City of Palm Desert adopted a similar ordinance (Ord. 1185) for the maintenance of abandoned properties. While a city registration of the abandoned property was not required, a posting of the property by the owner with the name of the management company, person to contact, and telephone number were required at the property. The City’s COPS program also provides a property check service for single-family property owners who will be on vacation and away from their homes for a minimum of two (2) weeks. Properties that are unoccupied because of seasonal residency are ineligible for the program. Staff identified three (3) communities in southern California that had an unoccupied/vacant property registration program, similar to an absentee owner registration program that was adopted or updated after the subprime mortgage crises and within the past five (5) years. Those cities include the City of Palm Springs (see Attachment 3), the City of San Marino (see Attachment 4), and the City of Arcadia (see Attachment 5), which are summarized in Table 1 below. The program in Palm Springs was a modification of their initial ordinance dealing with long-term boarding up of vacant properties. Item 2I-2 City of Palm Desert Absentee Owner Registration Program Page 3 of 5 Table 2: Unoccupied Property Registration Programs/Regulations Palm Springs San Marino Arcadia Population (2020 Census) 44,575 12,513 56,681 Ordinance Adopted (yr) Updated in 2020 2017 (updated in 2020) 2017 Commercial, Residential, or Both Both Both (amended regs in 2020 to include commercial) Residential Mandatory/Voluntary Mandatory Mandatory Mandatory Timeframe to Register if vacant Vacant 10 days Vacant 30 consecutive days Vacant 30 consecutive days How to Register Mail form and check Online form & payment on the city’s website Online form on the city’s website Annual Fee Residential: $40.39 Commercial: $2,118.212 Security Monitoring Fee $50.00 No Registration Requirements Owner and: 2 “authorized agents”, 1 available 24/7; or Property management company within 20 miles available 24/7 Owner and: 3 additional “authorized parties” who can respond at the property within 1 hour; or Property management company who can respond at the property within 1 hour and 24/7 Owner and: 2 additional “authorized agents” with 1 available 24/7; or Property management company within 20 miles of property available 24/7 Exemptions If greater than 90 days: (1)active construction, (2) active marketing for sale or lease, or (3) active maintenance (1) active construction, (2) in escrow to be leased, sold, or transferred, and (3) actively being marketed for sale or lease by an RE agent for sale or lease and listed on the MLS (1) active construction, (2) in escrow to be leased, sold, or transferred, and (3) actively being marketed for sale or lease by an RE agent for sale or lease and listed on the MLS Enforcement Code Compliance Police Department Code Services Officers Active or Reactive Monitoring Active, includes weekly log sheets Active, daily patrol officer Reactive Dedicated Staff No, but hiring a dedicated code compliance officer to manage all admin and enforcement s this year No, patrol officers (very small city) Yes, two (2) staff members from code administer the program (among other duties) Annual Registrations/Violations 60 Registrations 6 complaints this year None, currently 3 homes are registered. Letter sent informing owner; owners comply Use contact info from annual alarm registration 2021: 27 for non- registration 2022: 3 non-registration and 10 for non-renewal *Status changes often Item 2I-3 City of Palm Desert Absentee Owner Registration Program Page 4 of 5 Gated Communities No registration or enforcement in condos or gated communities City does not have any gated communities Citywide, but have not had any in gated communities Discussion: Currently, when a complaint is submitted for a violation at a vacant property or a residential rental property owned by an absentee landlord, staff will look at existing property records from Riverside County, recent or past building permits, or will reach out to one of the utility providers to obtain a telephone number. If a telephone number cannot be acquired, staff will send a notice via United States mail to the owner’s address from the county’s property records notifying them of the issue. To date, staff has not had an issue finding or contacting an absentee owner when a code violation occurs. Staff has obtained abatement warrants to clean up properties when an absentee owner does not respond. The two (2) absentee landlord registration programs in Table 1 are absorbed as part of Development Services/Code Compliance routine duties and assignments. The two unoccupied property registration programs in Table 2 that Development Services/Code Compliance (San Marino excluded) manages have dedicated staff or will be hiring dedicated staff to oversee those programs as the turnover/vacancy can change often, especially with a weekly inspection of those properties. If the Council’s directive is to have a voluntary registration program for absentee landlords/owners, including mandatory registration for repeat offends; two (2) separate violations in a six-month (6) time frame, it can be absorbed with current staffing. In fact, having voluntary registration could assist staff (if registered) in having to conduct research on the property and mailing notices. Additionally, the California civil code does provide property owners with potential remedies for issues related to fences or walls. In 2014, the legislature amended the California Civil Code section 841, commonly known as the “Good Neighbor Fence Act,” to provide much more guidance regarding landowners’ responsibilities in constructing and maintaining common fences. While this is strictly a civil matter, a notification of the act could be provided to property owners by staff when issues arise. Strategic Plan: Land Use, Housing & Open Space Priorities •Priority 2: Facilitate the development of high-quality housing for people of all income levels. •Priority 5: Utilize progressive land use policies and standards to support ongoing and future needs FINANCIAL IMPACT: None Item 2I-4 City of Palm Desert Absentee Owner Registration Program Page 5 of 5 REVIEWED BY: Department Director: Martin Alvarez City Attorney: Robert Hargreaves Finance Director: Veronica Chavez City Manager: ATTACHMENTS: 1. City of Pawtucket, RI Regulations 2. City of San Antonio, TX Regulations 3. City of Palm Springs, CA Regulations 4. City of San Marino, CA Regulations 5. City of Arcadia, CA Regulations Item 2I-5 ARTICLE II, Absentee Landlords [Approved 10-11-1001-1991 as Ch. No 2226] § 325-3. Information to be supplied to City. Pursuant to Chapter 417 of the Public Laws of 1991, each “absentee landlord”, defined as an owner of a residential dwelling who does not reside at the dwelling premises, shall submit to the Office of Zoning and Code Enforcement, under oath, on forms provided by the City: A.His, her, its or their full name and residence address and telephone number which shall be accessible to each tenant, or the full name, business address and tele- phone of the property manager, if one exists. B.A telephone number to call in case of emergencies. C.The name and address of the mortgage holder. D.The name and address of property insurer. § 325-4. Notification to register. [Amended 9-23-1999 by Ord. No. 2538] A.The City shall notify each absentee landlord in writing of his, her, its or their re- quirement to register within 30 days of the date of postmark on said notice. B.A landlord who is a resident of another state shall designate and continuously maintain an agent upon whom service may be made of any process, notice or demand required or permitted by law to be served, including but not limited to notices of minimum housing code violations. C.The landlord is required to notify the Pawtucket City Clerk, in writing, who he has designated as his agent and include their current name and address. The notice will also state the addresses of the properties that the agent is designated to represent for the landlord within the City of Pawtucket. D.The landlord is responsible for notifying the City Clerk of any changes in his agents name or address or if the properties over which the agent is authorized to accept service of process, notice or demands have changed within 30 days of the change. E.If the landlord fails to comply with this article, rent for the dwelling abates until designation of an agent is made, and the landlord shall be subject to a fine of up to $500 per violation payable to the City of Pawtucket. Item 2I-6 § 325-5. Violations and penalties. Failure of a property owner, as defined herein, to provide and render the information as described herein shall constitute prima facie evidence of a mis- Deameanor which shall be answerable and heard in the Police Court of the City of Pawtucket. The first offense shall carry a maximum fine of $100.00 Subsequent offenses shall carry a maximum fine of $500.00. § 325-6. Lien. Failure to pay said fine(s) within 30 days of the citation will result in a lien being placed on the property. Item 2I-7 Item 2I-8 ARTICLE III. - ABSENTEE PROPERTY OWNER REGISTRATION Footnotes: --- (3) --- Editor's note— Prior to the reenactment of article III by Ord. No. 2013-09-19-0651, § 1, adopted September 19, 2013, Ord. No. 2011-12-01-0984, § 1, adopted December 1, 2011, repealed the former article III, §§ 6-36—6-41 in its entirety, which pertained to the building code. See the Code Comparative Table for a complete derivation. Note— This article shall be effective on January 1, 2014. Sec. 6-36. - Denitions. The following words, terms, and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Absentee property owner means the owner, as subsequently defined, who has legal possession of property within the city limits of the City of San Antonio and resides outside of Bexar County, Texas. Post office boxes will not be accepted as proof of residency within Bexar County, Texas. Department means the development services department. Director means the director of the development services department and the director's authorized representatives. Dwelling unit means one or more habitable rooms, including an efficiency unit, which is intended to be occupied by one or more persons for living, sleeping, cooking, eating and sanitation purposes. Efficiency unit means a dwelling unit with one habitable room that contains facilities used for combined sleeping, living, cooking, eating and sanitation purposes. Existing building means a building constructed in compliance with all codes at the time of construction, or one for which a legal building permit has been issued prior to the effective date of this article. One-family dwelling means a dwelling designed exclusively for residential occupancy by not more than one family, including a community-based residential home as defined by the Community Homes for Disabled Persons Location Act, V.T.C.A., Human Resources Code § 123.001. One-family dwelling shall not include a two-family dwelling as defined by this section or a multi-family dwelling. Owner means any person with legal possession of a one-family or two-family dwelling, according to the deed records in the county clerk's office of the county in which the complex is situated, or the duly authorized agent of the person with legal possession of a one-family or two-family dwelling, according to the deed records in the county clerk's office of the county in which the complex is situated. Person means any individual, partnership, firm, company, corporation, association, joint stock company, trust, estate, or any other legal entity; or their legal representatives, agents, or assigns. Item 2I-9 (a) (b) (c) (d) (a) (1) (2) (3) (b) (c) Two-family dwelling means a dwelling designed exclusively for residential occupancy by two (2) families, including a community-based residential home as defined by the Community Homes for Disabled Persons Location Act, V.T.C.A., Human Resources Code § 123.001. Two-family dwelling shall not include a one-family dwelling as defined by this section or a multi-family dwelling. (Ord. No. 2013-09-19-0651, § 1, 9-19-13) Sec. 6-37. - Applicability and administration. This article shall apply to all one-family dwellings and two-family dwellings, as defined herein, which are now in existence or which may hereafter be constructed or converted from other uses and which are owned by an absentee property owner, as defined herein. This article is activated by the issuance of two (2) or more code violations within a 12-month period. Properties without code violations or with only one code violation per 12-month period are not affected by this article. The department director is authorized to administer and enforce the provisions of this article. This article shall not apply to any federal, state, or local governmental entities. (Ord. No. 2013-09-19-0651, § 1, 9-19-13) Sec. 6-38. - Registration required. Upon the issuance of two (2) or more code violations within a 12-month period of time absentee property owners shall register with the department and provide the following information: The address and legal description of the property; The current name, physical address, mailing address, telephone number, and email information for any owner(s) with an ownership interest in the property. The contact information for a local manager of the properties and/or improvements located on said property, as applicable. Continued registration of the property by the absentee property owner is required for a period of two (2) years after the latest code violation. Absentee property owners whose property does not have a code violation may voluntarily register their properties at any time but are not required to do so. (Ord. No. 2013-09-19-0651, § 1, 9-19-13) Sec. 6-39. - Registration fees. Item 2I-10 (a) (b) (1) (2) (c) (1) (2) (d) Absentee property owners shall tender an annual registration fee of fifty dollars ($50.00) upon registering their property with the department. Subsequent annual registration fees shall be due and postmarked no later than January 31st of each year. (Ord. No. 2013-09-19-0651, § 1, 9-19-13) Sec. 6-40. - Property manager or agent. Absentee property owners must designate a local manager, who resides in Bexar County, for said properties and include the relevant contact information for the designated manager upon registering the property with the department. Property managers shall act as agents for the absentee property owner for purposes of accepting legal service, however the absentee property owner remains personally liable in criminal prosecutions for code violations. (Ord. No. 2013-09-19-0651, § 1, 9-19-13) Sec. 6-41. - Jurisdiction, enforcement and penalties. Failure to register with the department after written notice to the absentee property owner, as is hereinafter specified, is a violation of this article. The absentee property owner shall have forty- five (45) days in which to register from the date that written notice is issued to the property owner. Written notice shall be issued to the absentee property owner by means of personal service, or by first class mail to their last known address according to Bexar County Appraisal District records and posting on the property. Absentee property owners shall provide written notice to the department, including a copy of the deed, of a change in: Ownership of the property; A change of contact information for either the owner or the designated manager. Written notice must be provided to the department no later than thirty (30) days after said changes have occurred. Violation of this article is a Class C misdemeanor. This is a strict liability offense in which no mental state is required. The fine for this offense may not exceed five hundred dollars ($500.00). Administrative, civil, and criminal enforcement are alternative remedies which may be sought independently of each other. Criminal prosecution may occur regardless of pursuit of civil or administrative remedies and vice versa. (Ord. No. 2013-09-19-0651, § 1, 9-19-13) Item 2I-11 Secs. 6-42—6-50. - Reserved. Item 2I-12 Palm Springs, California Municipal Code Title 8 BUILDINGS AND CONSTRUCTION Chapter 8.80 VACANT BUILDINGS AND BOARDING REGULATIONS Note 8.80.100 Purpose. 8.80.110 Severability. 8.80.120 Definitions. 8.80.130 Scope. 8.80.140 Service requirements. 8.80.150 Registration requirement for vacant buildings. 8.80.160 Maintenance requirements for vacant buildings. 8.80.170 Local property management requirement. 8.80.180 Monitoring program for commercial properties. 8.80.190 Boarding permits and regulations. 8.80.200 Enforcement. Note * Prior ordinance history: Ords. 1684, 1746, 1763, 1949 and 2031. 8.80.100 Purpose. The purpose of this Chapter is to ensure all vacant and boarded buildings comply with minimum property maintenance requirements, to encourage proactive and preventive maintenance of properties, to ensure maintenance issues are quickly and efficiently remedied, and to promote the health, safety, and welfare of the people of the City of Palm Springs. (Ord. 2032 § 2, 2020) 8.80.110 Severability. Item 2I-13 If any provision of this Ordinance and Chapter is found to be unconstitutional or otherwise invalid by any court of competent jurisdiction, that invalidity will not affect the remaining provisions of this Ordinance and Chapter, which can be implemented without the invalid provisions, and to this end, the provisions of this Ordinance are declared to be severable. (Ord. 2032 § 2, 2020) 8.80.120 Definitions. As used in this Chapter, the following terms and phrases are defined as follows: (a) “Active Construction” means that (i) construction activity is taking place at a property without any pause, interruption, or suspension greater in duration than 45 days, and (ii) the owner, owner of record, or a duly authorized agent, servant, assign, employee, or contractor acting or providing services on behalf thereof, is on-site at a property that is under construction, actively engaged in construction, maintenance, demolition, or related administrative activity, without any pause, interruption, or suspension greater in duration than 15 days. (b) “Blight” or “Blighted property” means any one or more of the following conditions or activities: (1) Abandoned Building or Structure. (i) A building or structure which is not being inhabited, occupied, or used and which is unsecured. For purposes of this Chapter, a building or structure is unsecured when the public can gain entry without the consent of the owner. (ii) A partially constructed, reconstructed, or demolished building or structure upon which work is abandoned. Work is deemed abandoned when there is no valid and current building or demolition permit, or when there has not been any substantial work on the project for a period of six (6) months or more. (2) Attractive Nuisance. Property which is in an unsecured state so as to potentially constitute an attraction to children, a harbor for vagrants, criminals, or other unauthorized persons, or so as to enable persons to use the property for the purpose of committing a nuisance or unlawful act. (3) A building or structure which is in a state of disrepair: (i) Exterior wall and/or roof coverings which have become deteriorated and do not provide adequate weather protections, resulting in termite infestation and/or dry rot. (ii) Broken or missing windows or doors which constitute a hazardous condition or a potential attraction to trespassers. (iii) Building exteriors, walls, fences, signs, retaining walls, driveways, walkways, sidewalks, or other structures on the property which are broken, deteriorated, or substantially defaced, to the extent that the disrepair is visible from any public right-of-way or visually impacts neighboring public or private property or presents an endangerment to public safety. Item 2I-14 (iv) Building exteriors, walls, fences, signs, retaining walls, driveways, walkways, sidewalks, or other structures on the property which have been repainted in such a manner that the appearance may be further deteriorated or substantially defaced. (4) Property Inadequately Maintained. (i) Overgrown, diseased, dead, or decayed trees, weeds, or vegetation that: (1) are likely to harbor rats, pigeons, vermin, and other nuisances; or (2) substantially detract from the aesthetic and property values of neighboring properties; or (3) constitute a fire hazard or other condition that is dangerous to the public health, safety, or welfare; or (4) are likely to attract use as shelter by transients. (ii) Solid waste, which includes “garbage,” “refuse,” and “rubbish,” and all “solid waste” as may be defined in this Code, constitutes blight and blighted property in the following situations: (1) the accumulation of solid waste is visible from a street or public right-of-way, is not enclosed in a City- approved container, and is present for more than 72 consecutive hours; or (2) the accumulation of solid waste is being stored or disposed of in a manner that would allow the material to be transported by wind or otherwise onto or upon any public street, public right-of-way, or neighboring property, unless the method of storage or disposal is specifically allowed by this Code. (5) Any swimming pool, pond, or other body of water which is abandoned, unattended, unfiltered, drained with no cover to prevent the existence of a hazard, or not otherwise maintained, resulting in polluted water. “Polluted water” is defined for the purpose of this Chapter, as water which contains organic growth, including algae, remains of rubbish, refuse, debris, papers, and any other foreign matter or materials, which, because of its nature or locations, constitutes an unhealthy or unsafe condition. (c) “Building” means any structure, including, but not limited to, any residential, commercial, industrial, or assembly structure, approved for occupancy on either a lot of record or within a single project approved by the City pursuant to the City’s Zoning Code. (d) “Commercial Properties” means all properties in the City that are not developed for solely single family residential uses. The term “commercial properties” includes apartment buildings that include five or more rental units. (e) “Development Related Agreement” means an agreement between the City and at least one other person or entity whereby an owner secures the authorization and approval of the City, whether through a duly authorized written contract, or via a land use permit or entitlement approval, to pursue a development or redevelopment project at a property where one or more abandoned buildings or structures, and/or vacant building is located. (f) “Downtown/Uptown” means the area bounded by Vista Chino on the north, Palm Canyon Drive (Vista Chino to Alejo Road) and Belardo Road (Alejo Road to Ramon Road) on the west, Ramon Road on the south, and Indian Canyon Drive on the east, including that portion west of Belardo Road extending to Museum Drive and located north of Tahquitz Canyon Way. This definition includes those properties located on either side of those streets establishing the boundary defined herein, but excluding the east side of Indian Canyon Drive between Alejo Road and Ramon Road. Item 2I-15 (g) “Enforcement Official” means the City Manager, Building Official, the Chief of Police, the Fire Chief, or their respective designees. (h) “Evidence of Vacancy” means any building in the context of the totality of circumstances that would lead a reasonable Enforcement Official to believe that the building is vacant or occupied by a person without a legal right of occupancy. Such real property conditions include, but are not limited to: overgrown or dead vegetation; accumulation of newspapers, circulars, flyers, or mail; past due utility notices or disconnected utilities; accumulation of trash, junk, or debris; the absence of window coverings such as curtains, blinds, or shutters; the absence of furnishings or personal items consistent with residential habitation; or statements by neighbors, passersby, delivery agents, or government employees that the property is vacant. (i) “Historic Building or Site” means any building, structure, or site previously designated as a “Class 1” historic structure or site by the City Council pursuant to the provisions of Chapter 8.05 of this Code, which building or site is not located on lands owned by the United States for the benefit of the Agua Caliente Band of Cahuilla Indians, one of its members, any member of any other federally recognized Indian tribe, or subject to a restriction against alienation imposed by the United States. (j) “Local” means within 40 driving miles of the building, structure, or real property in question. (k) “Out of Area” means in excess of 40 road or driving miles of the building, structure, or real property in question. (l) “Owner” means any person having legal or equitable title or any interest in real property, including all persons shown as owners on the last equalized assessment roll of the RiversideCounty Assessor’s Office. An owner includes a person with power of attorney, an executor of estate, trustee, or who is a court appointed administrator, conservator, guardian, or receiver. (m) “Person” means any natural person, partnership of any kind, corporation, limited liability company, association, joint venture, or other organization, however formed, as well as trustees, heirs, executors, administrators, or assigns, or any combination of such persons. (n) “Property Improvement Program” or “PIP” means a program that allows artwork or other approved displays to be installed by the City within Downtown/Uptown, or such other geographic areas of the City determined by the City Manager, chosen as an alternative pursuant to this Chapter to provide window coverings for the storefronts of vacated commercial buildings or portions thereof. Each PIP will be approved by the City Manager and administered by the Community and Economic Development Department. Owners of vacated commercial buildings which have windows visible from the public right- of-way within the area of the PIP or can be seen by the public shall participate in the PIP upon registration of the vacant building as prescribed in this Chapter. A copy of each PIP shall be made available in the Office of the City Clerk. (o) “Vacant building” means a building where at least thirty-five percent (35%) of the total floor area within the building is not lawfully occupied. (Ord. 2032 § 2, 2020) 8.80.130 Scope. Item 2I-16 (a) Applicability. The provisions of this Chapter shall apply generally to all improved real property throughout the City of Palm Springs where any of the conditions specified in this Chapter are found to exist. (b) Regulations Cumulative. The regulations provided by this Chapter are cumulative to each other and to any other available under City, State, or federal law. (c) Authority to Enforce Chapter. The Enforcement Official is authorized to administer and enforce this Chapter. The Enforcement Official may adopt supplemental regulations or policies to implement and interpret this Chapter. These regulations or policies must conform with the purpose of this Chapter. (d) Development Agreement Exemption. In the event that the City enters a development related agreement with the owner or developer of a property incorporating the partial or total demolition, repair, reconstruction, or preservation of a vacant building or structure the vacant building or structure in question is exempt from application of this Chapter, provided that the property is maintained in strict accord with the terms and conditions of the development related agreement. In the event that the City Manager, or his or her designee, determines in the City Manager’s sole discretion the owner or developer of a property is in default with respect to any term or condition of a development related agreement through which any building or structure is exempt from application of this Chapter, the City may issue written notice to that owner that if the default in question is not cured in its entirety within 30 days of the issuance, that the exemption provided by this Section shall be revoked, and that this Chapter shall immediately become fully applicable to the building or structure in question. (Ord. 2032 § 2, 2020) 8.80.140 Service requirements. (a) Except as otherwise provided, any notice required to be served under this Chapter must be completed by either: (1) Personal service; or (2) Service by United States mail addressed to the person to be notified at the address as listed in the last equalized assessment roll. Service by mail is complete at the time of deposit in the mail. Failure of any person to receive a properly-addressed notice by mail shall not invalidate any action, decision, determination, or proceeding under this Chapter. (Ord. 2032 § 2, 2020) 8.80.150 Registration requirement for vacant buildings. (a) Registration Required. An owner of a vacant building must register their property with the Enforcement Official within 10 days of the building becoming vacant or being deemed vacant. If any building shows evidence of vacancy, it is hereby deemed vacant. (b) Application Required. Any person seeking to register a vacant building must submit a complete, written application to the City using a form adopted by the City for that purpose. Submission of an application for registration does not authorize the maintenance of a vacant building until such registration has been accepted by the City. Item 2I-17 (c) Application Contents. The application for registration pursuant to this Section must contain or be accompanied by the following: (1) The name and address of each owner and the local property management company, if any, responsible for the security, maintenance, and marketing of the property in question. (2) A maintenance plan describing and documenting how the maintenance requirements of this Chapter will be complied with. (3) Documentation and information showing compliance with the local property management company requirements of this Chapter. (d) Annual Registration. The registration pursuant to this Section must be renewed annually. (e) Fee. The City Council may establish by resolution, and from time to time may amend, an annual registration fee. An application for registration or reregistration must be accompanied by the submission of the required fee. Registration fees are nonrefundable and may not be prorated. (f) Notice City of Changes to Registration. Any person, partnership, association, corporation, fiduciary, or other legal entity that has registered a property under this Chapter must notify the Enforcement Official in writing of any change of information contained in the registration within 10 days of the change. (Ord. 2032 § 2, 2020) 8.80.160 Maintenance requirements for vacant buildings. (a) Maintenance Required. It is unlawful for any owner to maintain any improved property in violation of the provisions of this Chapter. All vacant buildings, residential and commercial, must be maintained in compliance with the Palm Springs Municipal Code. (b) Additional Requirements for Commercial Properties. Any vacant commercial building must be maintained in accordance with the following requirements: (1) All doors, windows, and other openings are secure or boarded in accordance with this Chapter. (2) Any temporary site perimeter fencing is placed in connection with a building permit. (3) The property must be continuously monitored, as follows: (i) Buildings with fire sprinkler systems must be maintained in working order. (ii) Buildings with a centralized and registered fire and burglar alarm system must be maintained in working order, and monthly reports showing continued and active service shall be submitted to the Enforcement Official. (iii) Buildings without fire sprinkler systems or fire alarm or burglar alarm systems shall be provided with continuous physical monitoring by means of an onsite patrol. “Continuous physical monitoring” shall mean the use of a licensed security agency operating in the City of Palm Springs and providing regular surveillance of the vacant building as part of the agency’s security route. Item 2I-18 (4)A monthly report from the property owner or the property owner’s representative or property management company that identifies each date inspections were performed for the reporting period and a statement affirming that the building interior, exterior, and the entire site was inspected, the landscaping is maintained in good condition, and that all buildings are secure. (c)Additional Requirements for Commercial Buildings in Downtown/Uptown and Historic Sites. In addition to the requirements of the prior Section, any commercial building located in Downtown/Uptown or that is a Historic Building or Site must participate in the Property Improvement Program. (d)Requirements For Buildings Vacant More Than 90 Days. No person may allow a building designed for human use or occupancy to stand vacant for more than 90 days, unless the person establishes by substantial evidence to the reasonable satisfaction of the Enforcement Official that at least one of the following applies: (1)Active Construction. The building is the subject of Active Construction for repair or rehabilitation in order to make the building habitable, and the owner is progressing diligently to complete such repair or rehabilitation within one year of the issuance of the building permit related to such repair or rehabilitation. (2)Active Marketing. The building or property contains no Palm Springs Municipal Code violations, is ready for occupancy, and is actively being offered for sale, lease, or rent. (3)Active Maintenance. The person is actively maintaining and monitoring the building, which includes: (i)Maintenance of landscaping and plant materials in good condition. (ii)Maintenance of the exterior of the building including, but not limited to, paint, finishes, windows, doors, and signage in good condition and in compliance with this Chapter. (iii)Any sign which advertises a use or business not being made on the premises, the name of the owner or user, or which identifies a product, an interest, service, or entertainment not available on the premises is prohibited. (iv)Regular removal of all exterior trash, debris, and graffiti. (v)Prevention of criminal activity on the premises including, but not limited to, use and sale of controlled substances, prostitution, and criminal street gang activity. (vi)Any windows screened: (1) in a manner approved under Zoning Code Section 94.04.00 (Architectural Approval), including review by the Architectural Advisory Committee; or (2) election upon registration of a vacant building to participate in the Property Improvement Program. (vii)Securing the property in a manner so as not to be accessible to unauthorized persons. Secure manner includes, but is not limited to, closing and locking of windows, doors (walk-through, sliding and garage), gates, and any other opening that may allow access to the interior of the property or structure(s), or the erection of temporary construction fencing approved by the Enforcement Official for not more than 180 days. In the case of broken windows, securing includes the replacement of the broken window. Item 2I-19 (viii)Maintaining sufficient utility services to provide power for any alarm or security system and to properly irrigate all landscaping on the property. (ix)Compliance with any alternative or additional methods of securing a building in the Downtown/Uptown or on an Historic Site as may be imposed by the Enforcement Official. Such methods may include, but will not be limited to, security patrols, alarms, or other security requirements. (x)The building or the lot on which the building is located, and the landscaping on such lot, does not contribute to and is not likely to contribute to blight because the owner is actively maintaining and monitoring the building and the lot so that it does not contribute to blight. (e)Insurance. The Owner shall maintain fire and liability insurance coverage as determined necessary by the City’s Risk Manager. Any insurance policy shall require advanced, written notice to the Risk Manager in the event of cancellation of insurance or a reduction in coverage. (Ord. 2032 § 2, 2020) 8.80.170 Local property management requirement. (a)Any owner located more than 40 miles by road from a property containing a vacant building that must be registered, must retain a local property management company with a business license in the City, and must be contracted to perform weekly inspections to ensure compliance with the Palm Springs Municipal Code. (b)The property must be posted with the name and contact phone number of the local property management company. The posting must be no less than 18″ X 24″, must be of a font that is legible from a distance of 45 feet, and must contain the following: “THIS PROPERTY MANAGED BY (LOCAL PROPERTY MANAGEMENT COMPANY),” and “TO REPORT PROBLEMS OR CONCERNS CALL (PHONE NUMBER).” (c)The posting must be placed on the interior of a window facing the street to the front of the property so it is visible from the street, or secured to the exterior of the building facing the street of the front of the property so it is visible from the street. If no such area exists, the posting must be on a stake of sufficient size to support the posting, in a location that is visible from the street to the front of the property, and to the extent possible, not readily accessible to potential vandalism. Exterior posting must be constructed of, and printed with weather resistant materials. (d)The local property management company must inspect the property on a weekly basis to determine if the property is in compliance with the requirements of this Chapter and must perform all monitoring duties prescribed in this Chapter. If the property management company determines the property is not in compliance with this Chapter or any provision of the Palm Springs Municipal Code, it is the company’s duty to notify the owner and bring the property into compliance. (Ord. 2032 § 2, 2020) 8.80.180 Monitoring program for commercial properties. Item 2I-20 (a) Monitoring Program Established. A program monitoring commercial properties is hereby established. The Enforcement Official is responsible for administering the monitoring program to enforce this Chapter. (b) Monitoring Program Duties. The Enforcement Official has the duty and responsibility to do the following pursuant to the monitoring program: (1) Inspect properties in the City to identify commercial buildings that are vacant. (2) Order vacant commercial buildings to comply with this Chapter and any other applicable codes. (3) Order vacant commercial buildings that are open and accessible to be secured against unlawful entry in accordance with this Chapter. (4) Order the property on which the vacant commercial building is located to be properly maintained or cleared of trash and debris. (5) Initiate proceedings against the owner of any vacant commercial building found to be in violation of this Chapter or any other applicable code. (6) Maintain surveillance over vacant commercial buildings so that timely code enforcement proceedings are commenced in the event the property becomes substandard or a nuisance. (7) Establish and enforce rules and regulations for the implementation and compliance with the Property Improvement Program. (8) Identify blighted property and to initiate proceedings against the owner of record of any blighted property for failure to remedy such blight. (c) Fee Imposed. There is imposed upon every owner of a vacant commercial building monitored pursuant to this Chapter an annual vacant commercial building monitoring fee in an amount the City Council may establish by resolution, provided that the fee shall not exceed the estimated reasonable cost of monitoring the vacant commercial building. (d) Fee Procedure. If unpaid in connection with a vacant building registration, a vacant commercial building monitoring fee may be billed and mailed to the owner of the property. Any owner aggrieved by the decision of the Enforcement Official relating to a vacant registration fee bill may appeal the decision to the Administrative Appeals Board in the manner provided in Chapter 2.50 of this Code. If the fee is not paid within 60 days following billing, the City Council may thereupon order that the fee be specially assessed against the property involved. If the City Council orders that the fee be specially assessed against the property, it shall confirm the assessment and thereafter said assessment may be collected at the same time and in the same manner as ordinary real property taxes are collected and shall be subject to the same penalties and the same procedure and sale in case of delinquency as provided for ordinary real property taxes. All laws applicable to the levy, collection, and enforcement of real property taxes are applicable to the special assessment. The City Council may also cause a notice of lien to be recorded. The notice shall, at a minimum, identify the record owner or possessor of the property, set forth the last known address of the record owner or possessor, a description of the real property subject to the lien, and the amount of the fee. (Ord. 2032 § 2, 2020) Item 2I-21 8.80.190 Boarding permits and regulations. (a)Boarding Permit Required. No person may erect, install, place, or maintain boards over the doors, windows, or other openings of any building or structure or otherwise secure such openings without a valid a boarding permit from the City. (b)Boarding Permit Process. The Enforcement Official must issue a boarding permit required by this Section upon submission of a written application by the owner of the property upon payment of the required fee and upon confirmation by the Enforcement Official that the boarding or other method of securing has been done in compliance with this Section. (c)Boarding Permit Period of Validity. The boarding permit is valid for 90 days. (d)Boarding Permit Extension. A boarding permit may be extended once, for a period of an additional 90 days, provided that the following conditions exist: (i) the boarding is in compliance with this Section, (ii) the owner has submitted the request for extension within 10 days after the expiration of the initial boarding permit period, (iii) the owner has complied with all prior orders and notice from the City regarding the property, (iv) the owner simultaneously submits a detailed plan and timeline for correction, repair, and rehabilitation of the property, or a plan for the sale of the property with a provision in the sale requiring the correction, repair, or rehabilitation of the property. (e)Boarding Permit Renewal for Good Cause. A boarding permit may not be issued for a building that was previously boarded until one year after the date of expiration of the previous boarding permit or extended boarding permit, except the Enforcement Official may renew a new boarding permit for a period of three months upon a showing of good cause, as determined in the Enforcement Official’s sole discretion. “Good cause” means a showing by the owner that the permit reissuance is necessary due to conditions or events beyond the owner’s control, such as inability to obtain financing, financial hardship, inability to locate a suitable buyer despite diligent efforts, or unanticipated delays in construction. “Good cause” also means a showing that the owner exercised reasonable and due diligence in attempting to complete the needed work or in attempting to sell, rent, or lease the property. Renewal shall require submission of a written application demonstrating good cause, payment of the boarding permit fee, and upon confirmation by the Enforcement Official that the method of boarding or securing of the building has been done in compliance with this Section. (f)Limitation on Boarding Permit for Downtown/Uptown and Historic Sites. A boarding permit may be issued for a building in Downtown/Uptown or for a Historic Site only if the building has been damaged by fire, natural disaster, or other emergency situation. Any such boarding permit is valid only for the period of time the Enforcement Official reasonably determines to be necessary to affect such repairs or rehabilitation. (g)Boarding Permit Fees. The fees for the initial boarding permit, and the extension and the renewal permit, shall be as established from time to time by resolution of the City Council. Item 2I-22 (h) Boarding Standards. The boarding or securing of the doors, windows, or other openings of any building must comply with the following standards. (1) Securing by Boarding. The boarding of doors, windows, and other openings must comply with the following requirements. (i) Windows and similar openings must be boarded with exterior-grade plywood of a minimum thickness of 3/4 inch or equivalent. Plywood must be secured by 2″x4″ or 4″x4″ crossmembers, secured to the plywood by 3/8 inch plated carriage bolts with washers on each end. Bolts and nuts used to secure the crossmember must be threaded to the correct length and tightened securely. A minimum of two crossmembers must be used on each window. Each crossmember must be a continuous piece of lumber, and each must extend at least one foot past the window opening in each direction. Additional measures may be required as deemed necessary in the sole discretion of the Enforcement Official. (ii) Exterior doors must be boarded with exterior-grade plywood of a minimum thickness of 3/4 inch or equivalent fitted to the entry door jamb with maximum 1/8 inch clearance each edge. The existing door must be removed and stored inside the building. Plywood must be secured by 2″x4″ or 4″x4″ crossmembers, secured to the plywood by 3/8 inch plated carriage bolts and matching hardware. A minimum of one door must be operable. Plywood for operable door openings must be attached to the door entry with three case hardened strap hinges of the type specified by the Enforcement Official. Plywood must be secured by a case hardened steel hasp and minimum two- inch hardened padlock, also of the type specified by the Enforcement Official. Additional measures may be required as deemed necessary in the sole discretion of the Enforcement Official. (iii) All boarded openings must be painted with exterior paint that is of a color compatible with the exterior color of the building and is approved by the Enforcement Official. (2) Alternative Methods of Securing a Building. Upon application for a boarding permit, the Enforcement Official may approve alternative methods of securing a vacant building. In making the determination to approve any alternative method, the Enforcement Official must consider the effectiveness of the alternative method to provide adequate and long-term security against the unauthorized entry and the aesthetic and other impacts of such method on the immediate neighborhood. (3) Additional Requirements. In connection with the boarding or securing of the doors, windows, or other openings of any building, the owner must also comply with the following requirements. (i) All utility services to the building must be terminated by removal of the meters and termination of electric power by Southern California Edison or any successor utility. Compliance with this Subsection may be waived in writing by the Enforcement Official as to electric power in the event that electricity is necessary to power exterior security lighting, an alarm system, or equipment to be used in connection with the rehabilitation of the building for which there is a valid building permit. (ii) The sewer must be capped in a manner approved by the Enforcement Official so as to prevent the accumulation of methane gas in the building or structure. Item 2I-23 (iii)The interior of the building must be cleared of all trash, junk, garbage, debris, solid waste, and personal possessions, in order to eliminate any fire or health hazard and prevent hindrance to firefighting equipment and personnel in the event of a fire. (iv)The owner of any boarded building must register the building as vacant with the City in accordance with this Chapter. (Ord. 2032 § 2, 2020) 8.80.200 Enforcement. (a)Violation Unlawful. It is unlawful and declared a public nuisance for any person to violate any provision of this Chapter. (b)Criminal Penalties. Any person who violates any provision of this Chapter is guilty of a misdemeanor punishable by a fine of up to $1,000, or by imprisonment in the County jail not exceeding six months, or by both such fine and imprisonment, except the City Attorney may prosecute a violation of this Chapter as an infraction, in his or her discretion, as set forth in Section 1.01.140 of this Code. (c)Administrative Penalties. Any person who violates any provision of this Chapter may be issued an administrative penalty in accordance with this Section and Chapter 1.06 of this Code. (1)Appeal and Collection of Penalty. The Enforcement Official’s administrative penalty may be appealed in the manner provided in Chapter 1.06 of this Code. Any administrative penalty may be collected as provided in Chapter 1.06 of this Code. (2)Fine for Non-Residential Properties. For any non-residential properties subject to this Chapter, the initial penalty shall be $2,500.00. If the violation continues after the compliance date in the first administrative citation or any extension period granted by the City, a second administrative penalty in the amount of $5,000.00 may be issued. If the violation continues after the compliance date in the second administrative citation or any extension period granted by the City, a third administrative penalty in the amount of $25,000.00 may be issued. For any residential properties subject to this Chapter, the penalties shall be in the amounts set forth in Section 1.06.040 of this Code. (d)Civil or Equitable Enforcement. Nothing in this Chapter prevents the City Attorney from bringing a civil or equitable action, at his or her discretion, to seek the abatement of any violation of this Code. (e)Ongoing Violations. Each and every day a violation is maintained, caused, aided, abetted, concealed, suffered, or permitted is a separate offense. (f)Remedies Cumulative. The remedies, procedures, and penalties provided by this Chapter are cumulative to each other and to any other available under City, State, or federal law. (g)Joint and Several Liability. The duties and liabilities specified in this Chapter are joint and several among and between all owners. (Ord. 2032 § 2, 2020) Item 2I-24 Contact: City Clerk: 760-323-8204 Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use. Item 2I-25 14.18.01: PURPOSE AND INTENT: This article is enacted to mitigate the public safety issues that can arise when residential and commercial properties are vacant for extended periods of time. It is the purpose and intent of the City of San Marino, through the establishment of a vacant residential and commercial registration program to protect areas within the city from becoming blighted by the lack of adequate maintenance and security of vacant residences and commercial buildings and to prevent vacant residences and commercial buildings from becoming substandard properties. The provisions of this article are in addition to other provisions of this code that pertain to vacant or substandard properties or property maintenance. (Ord. 0-16-1312, 1-11-2017; Ord. 0-19-1355, 2-12-2020) 14.18.02: DEFINITIONS: AUTHORIZED AGENT: The person(s) and/or entity that the property owner has designated in the uninhabited residence and commercial building registration form as having authority to act on the property owner's behalf. EVIDENCE OF VACANCY: Any condition or information that on its own or combined with other conditions would lead a reasonable person to believe that the property is a vacant residence or commercial building or tenant space within a commercial building. Such conditions include, but are not limited to, overgrown or dead vegetation, accumulation of newspapers, circulars, flyers or mail, past due utility notices or disconnected utilities, accumulation of trash, junk or debris, graffiti, the absence of window coverings such as curtains, blinds or shutters, the absence of furnishings or personal items consistent with residential habitation or commercial tenancy, or statements by neighbors, passersby, delivery agents, or government employees that the property is vacant. OWNER: The person(s) or entity shown as the owner(s) of the real property on the last equalized assessment roll of the Los Angeles County Tax Assessor or their successors in interest and shall include a person or entity who has acquired title to a property through foreclosure or a similar legal proceeding. UNOCCUPIED or VACANT: A building or structure intended for use as a single family residence or for commercial use which is unoccupied or for which there is evidence of vacancy, if the evidence of vacancy has existed for a period of at least thirty (30) days. Periodic visits to the residential or commercial property shall not constitute occupancy. The following do not constitute unoccupied structures: (1) properties which are actively under construction; (2) properties which are in escrow to be leased, sold or transferred, and (3) properties that are actively being marketed by an identified listing agent for sale or lease, that are posted with the listing agent's contact information, that are listed for sale in the Local Multiple Listing Service, that are regularly being shown to prospective buyers or lessees, and that are being actively maintained for the purpose of attracting buyers or lessees. (Ord. 0-16-1312, 1-11-2017; amd. Ord. 0-19-1355, 2-12-2020) 14.18.03: REGISTRATION: A. The owner of any unoccupied residence or commercial property or tenant space shall register the property with the San Marino police department. This information will be maintained by the San Marino police department and will be used solely for purposes related to this article. Registration shall occur when: 1. A property becomes vacant and the owner does not intend to have the property reoccupied within thirty (30) days; 2. A property becomes vacant and the property does not actually become occupied within thirty (30) days; 3. A certificate of occupancy is issued for a newly constructed or renovated property and the owner does not intend to have the property occupied within thirty (30) days; or Item 2I-26 4. A certificate of occupancy is issued for newly constructed or renovated property and the property does not actually become occupied within thirty (30) days. B. The registration shall identify the name and contact information for the property owner and at least one other authorized agent for the property. At least one contact shall be identified as a twenty- four (24) hour contact phone number for a person or company who is authorized to act on behalf of the owner must be able to respond to problems related to the property within one hour of receiving telephone notice. C. Annual Registration statement: 1. Each owner shall cause to be filed with the city a notarized registration statement, which shall include the street address and parcel number of each vacant building and/or parcel, the names and addresses of all owners, and any other information deemed necessary by the city. For purposes of this article, the following shall also be applicable: a. If the owner is a corporation, the registration statement shall provide the name and address of the corporation and the telephone number of a specified individual who is to be contacted by the city. b. If the owner is an estate, registration statement shall provide the name and business or residential address of the executor or personal representative of the estate. A telephone contact number must also be provided. c. If the owner is a trust, registration statement shall provide the name and address of the trustees and the name and telephone number of a specified individual who is to be contacted. d. If the owner is a partnership or any form of unincorporated association, registration statement shall provide the names, telephone numbers and addresses of all partners with an interest of ten percent (10%) or greater. e. If the owner is an individual person, registration statement shall provide the name and residence address of that individual person. A telephone contact number must also be provided. f. One (1) registration statement shall be filed for each vacant building, commercial unit or parcel that the owner is registering. g. If the status of the registration information referenced above changes, it is the responsibility of the owner and/or agent for the same to contact the San Marino police department within thirty (30) days of the occurrence of such change and advise the city in writing of those changes. D. Properties subject to this section shall remain under the annual registration requirement, and the security and maintenance standards of this article as long as they remain vacant. In completing the registration, the owner shall acknowledge that: 1. The owner shall be strictly liable for any failure to maintain the vacant property or to respond within a timely manner regarding problems at the property; and 2. Failure to maintain the property in a manner free of any substandard or nuisance condition, including, but not limited, to standing water that can be a breeding ground for mosquitoes or other vectors, or an infestation of coyotes, vermin, or other wildlife, graffiti, any of which may result in enforcement actions by the city. E. The owner shall pay an annual non-refundable registration fee at the time of registration in an amount set forth by resolution adopted by the city council. The registration shall be valid for one year from the date the complete registration form is received by the city. The property owner shall renew the registration as long as the property remains vacant and shall pay the renewal fee. Item 2I-27 F. Inspection: At the time the vacant property is registered, the owner shall schedule an inspection with the code enforcement office. For each year that a property remains vacant the code enforcement officer may schedule annual inspections, as deemed necessary by the code enforcement officer, to monitor the condition of the property. G. The owner or authorized agent shall notify the planning and building department and provide proof of occupancy once any unoccupied residence or commercial structure or tenant space becomes occupied. (Ord. 0-16-1312, 1-11-2017; amd. Ord. 0-19-1355, 2-12-2020) 14.18.04: NOTIFICATION PROCESS: If a city representative responds to a call for service relating to a residence or commercial structure that appears to be vacant and which is not registered with the city, a notice regarding the requirements of this article will be left at the property. If there is no response to this notice, follow-up checks may be made no less than every thirty (30) days with subsequent notice(s) left for the owner. (Ord. 0-16-1312, 1-11-2017; amd. Ord. 0-19-1355, 2-12-2020) 14.18.05: WATER SERVICE: It shall be unlawful for any owner to discontinue water service to a residence or commercial property for period of sixty (60) consecutive days or more. (Ord. 0-10-1355, 2-12-2020) 14.18.06: ENFORCEMENT: A. Nothing in this article shall be intended to limit the city from engaging in efforts to obtain voluntary compliance by means of educational programs, notices, and administrative citations. B. The planning and building director or his or her designee, including but not limited to police officers, code enforcement officers, the building official or other enforcement officials, shall have the authority to enforce the provisions of this article. C. Violations of this article may be enforced through any lawful means under the San Marino Municipal Code. (Ord. 0-19-1355, 2-12-2020) 14.18.07: MAINTENANCE: A. Vacant properties shall not be kept in a substandard condition. Vacant properties shall be, in comparison to the neighborhood standard, kept free of weeds, dry brush, dead vegetation, trash, junk, debris, building materials, any accumulation of newspapers, circulars, flyers, notices (except those required by federal, state or local law), discarded personal items, including, but not limited to, furniture, clothing, large and small appliances, printed material or any other items that give the appearance that the property is vacant or abandoned. The property shall be maintained free of graffiti, tagging or similar markings by removal or painting over with an exterior-grade paint that matches the color of the exterior of the structure. Visible front and side yards shall be landscaped and maintained to the neighborhood standard existing at the time registration was required. B. Pools and spas shall be kept in working order so the water remains clear and free of pollutants and debris or in a condition that could be a breeding ground for mosquitoes and other vectors, or shall be drained and kept dry. In either case properties with pools or spas must comply with the minimum security fencing requirements of the State of California. C. Yard Maintenance: Front, side, and rear yards, including landscaping, shall be maintained in a clean and thriving condition in accordance with the applicable Code(s). Yard maintenance shall include, but not be limited to, grass, ground covers, bushes, shrubs, hedges or similar plantings, decorative rock or bark or artificial turf/sod. Acceptable maintenance of yards and/or landscape shall not include weeds, broken concrete, asphalt or similar material. Maintenance shall include, but not be limited to, cutting and mowing of required ground cover or landscaping, and removal of all trimmings. D. Vacant properties shall be maintained so as not to become a refuge for coyotes, vermin or other wildlife. Item 2I-28 E. Failure to adhere to the maintenance standards for vacant properties shall be a public nuisance, subject to abatement or summary abatement in accordance with this code. (Ord. 0-19-1355, 2-12- 2020) 14.18.08: SECURITY: A. Properties subject to this article shall be maintained in a secure manner so as not to be accessible to unauthorized persons. B. A "secure manner" shall include, but not be limited to, the closure and locking of windows, doors, gates and other openings. Broken windows, doors, gates and other openings must be repaired. Broken windows shall be secured by re-glazing of the window. (Windows may only be boarded temporarily for such time as is necessary to replace the broken glass.) (Ord. 0-19-1355, 2-12-2020) 14.18.09: VIOLATION: A. It shall be unlawful and a violation of this code for an owner to fail to register a vacant residence or commercial building or tenant space, which shall be treated as a strict liability offense regardless of intent. 1. If the city finds that any residence or commercial structure or tenant space is unoccupied or exhibits evidence of vacancy, the city may post a notice of violation and order the owner to register the property. A copy of the notice and order shall be sent to the owner by U.S. Mail. The owner may contest the notice and order by filing a written objection with the planning and building department within seven (7) days of the posting of the notice and order. Planning and building department staff will contact the owner to discuss the objection. If the planning and building department does not withdraw the notice and order, or the owner does not register the vacant residence or commercial building or tenant space within seven (7) days of filing the written objection, then a hearing on the objection will be scheduled at a date and time determined by the planning and building director. After a hearing, the determination of the planning and building director or his or her designee as to whether the residence or commercial building or tenant space is vacant or occupied shall be final. 2. An owner's failure to register a vacant residence or commercial building or tenant space shall be deemed an infraction and shall be punishable pursuant to section 01.04.03 A of the San Marino Municipal Code. 3. An owner's failure to register a vacant residence or commercial building or tenant space shall be subject to an administrative fine pursuant to chapter 1 of article 6 subsection B of the San Marino Municipal Code. 4. Each day that an vacant property or tenant space remains unregistered shall be a separate offense. B. It shall be unlawful and a violation of this code for an owner to fail to respond, either personally or through an authorized agent, to any contact from the city within forty-eight (48) hours, or within one (1) hour if the contact relates to an immediate public health and safety issue, which shall be treated as a strict liability offense regardless of intent. 1. If the owner or authorized agent cannot be timely reached, does not timely respond, or does not timely abate any substandard conditions, it shall be grounds for the city to proceed with summary abatement pursuant to chapter 8 article 3 of the San Marino Municipal Code. 2. If an authorized agent cannot be reached, the owner shall be liable for an infraction, which shall be punishable pursuant to section 01.04.03 A of the San Marino Municipal Code. 3. If an authorized agent cannot be reached, the owner shall be subject to an administrative fine pursuant to chapter 1 of article 6 of the San Marino Municipal Code. (Ord. 0-16-1312, 1-11-2017; amd. Ord. 0-19-1355, 2-12-2020) Item 2I-29 A. B. C. A. 9406. - Registration of Unoccupied Residences. 9406.1. - Purpose. It is the purpose and intent of the City of Arcadia, through the establishment of an unoccupied residence registration program to protect neighborhoods from becoming blighted by the lack of adequate maintenance and security of unoccupied residences and to prevent unoccupied residences from becoming substandard properties. ( Ord. No. 2346 , § 1, 4-4-17) 9406.2. - Denitions. For the purposes of this Division, the following definitions shall apply: "Authorized Contact" shall mean the person(s) and/or agent(s) that the property owner has designated for the unoccupied residence registration as having authority to act on the property owner's behalf. "Evidence of vacancy" means any condition or information that on its own or combined with other conditions would lead a reasonable person to believe that the property is an unoccupied residence. Such conditions include, but are not limited to, overgrown or dead vegetation, accumulation of newspapers, circulars, flyers or mail, past due utility notices or disconnected utilities, accumulation of trash, junk or debris, the absence of window coverings such as curtains, blinds or shutters, the absence of furnishings or personal items consistent with residential habitation, or statements by neighbors, passersby, delivery agents, or government employees that the property is vacant. "Unoccupied Residence" shall mean a building or structure intended for use as a single family residence which is legally unoccupied or for which there is evidence of vacancy, if the evidence of vacancy has existed for a period of at least thirty (30) days. Periodic visits to the residential property shall not constitute occupancy. The following do not constitute unoccupied residences: (1) properties which are actively under construction, (2) properties which are in escrow to be sold or transferred, and (3) properties that are actively being marketed by an identified listing agent, that are posted with the listing agent's contact information, that are listed for sale in the Local Multiple Listing Service, that are regularly being shown to prospective buyers, and that are being actively maintained for the purpose of attracting buyers. ( Ord. No. 2346 , § 1, 4-4-17) 9406.3. - Registration. The property owner of any unoccupied residence shall register the property with the Development Services Department. Registration shall be made when (1) a property becomes unoccupied and the owner does not intend to have the property occupied within thirty (30) days, (2) a property becomes unoccupied and the property does not actually become occupied within thirty (30) days, (3) a certificate of occupancy Item 2I-30 B. C. D. E. A. 1. is issued for newly constructed or renovated property and the owner does not intend to have the property occupied within thirty (30) days, or (4) a certificate of occupancy is issued for newly constructed or renovated property and the property does not actually become occupied within thirty (30) days. The registration shall identify the name and contact information for the property owner and at least two other authorized agents for the property. At least one contact shall be identified as a twenty-four (24) hour contact phone number for a person or company who is authorized to act on behalf of the owner. The 24-hour contact must be local and must be able to respond to problems related to the property within one hour of receiving telephone notice. EXCEPTION: If the owner provides the name of a bona fide property management company that is actively engaged in managing properties, that is available twenty-four hours a day to respond to calls and that has an office located within 20 miles of the unoccupied residence, then the owner will not need to provide information for any additional contacts. In completing the registration, the property owner shall acknowledge that: (1) the property owner shall be strictly liable for any failure to maintain the unoccupied property or to respond within a timely manner regarding problems at the property, and (2) the City may enter the property to summarily abate any substandard or nuisance condition, including but not limited to the abatement of standing water that can be a breeding ground for mosquitoes and other vectors and the abatement of coyotes, vermin, or other wildlife that have infested the property. The property owner shall pay a registration fee at the time of registration in an amount set forth by resolution adopted by the City Council from time to time. The registration shall be valid for one year from the date the registration form is received by the City. The property owner may renew the registration as long as the property remains unoccupied and shall pay renewal fee. The owner or authorized agent shall notify the Development Services Department and provide proof of occupancy once any unoccupied residence becomes occupied. ( Ord. No. 2346 , § 1, 4-4-17) 9406.4. - Violations. It shall be unlawful and a violation of this Code for a property owner to fail to register an unoccupied residence, which shall be treated as a strict liability offense regardless of intent. If the City finds that any residence is unoccupied or exhibits evidence of vacancy the City may post a notice of violation and order to register the property. A copy of the notice and order shall be sent to the owner. The owner may contest the notice and order by filing a written objection with the Development Services Department within 7 days of the posting of the notice and order. Department staff will contact the owner to discuss the objection. If the Department does not withdraw the notice and order or the owner does not register the unoccupied residence within 7 days of filing the written objection, then a hearing on the objection will be scheduled at a date and time determined by the Director. After a hearing, the determination of the Director or his or her designee as to whether the residence is occupied shall be final. Item 2I-31 2. 3. 4. B. 1. 2. 3. A. B. C. D. An owner's failure to register an unoccupied residence shall be deemed an infraction and shall be punish pursuant to Section 1200(b) of the Arcadia Municipal Code. An owner's failure to register an unoccupied residence shall be subject to an administrative fine pursuant to Chapter 4A of Article I of the Arcadia Municipal Code. Each day that an unoccupied property remains unregistered shall be a separate offense. It shall be unlawful and a violation of this Code for an owner to fail to respond, either personally or through an authorized agent, to any contact from the City within 48 hours, or within one (1) hour if the contact relates to an immediate public health and safety concern, which shall be treated as a strict liability offense regardless of intent. If the owner or authorized contact person cannot be timely reached, does not timely respond, or does not abate any substandard conditions, it shall be grounds for the City to proceed with summary abatement and recover its costs pursuant to Sections 9404 and 9405 of the Arcadia Municipal Code. If an authorized contact person cannot be reached, the owner shall be liable for an infraction, which shall be punishable pursuant to Section 1200(b) of the Arcadia Municipal Code. If an authorized contact person cannot be reached, the owner shall be subject to an administrative fine pursuant to Chapter 4A of Article I of the Arcadia Municipal Code. ( Ord. No. 2346 , § 1, 4-4-17) 9406.5. - Maintenance. Unoccupied properties shall not be substandard. Unoccupied properties shall be, in comparison to the neighborhood standard, kept free of weeds, dry brush, dead vegetation, trash, junk, debris, building materials, any accumulation of newspapers, circulars, flyers, notices (except those required by federal, state or local law), discarded personal items, including, but not limited to, furniture, clothing, large and small appliances, printed material or any other items that give the appearance that the property is vacant or abandoned. The property shall be maintained free of graffiti, tagging or similar markings by removal or painting over with an exterior-grade paint that matches the color of the exterior of the structure. Visible front and side yards shall be landscaped and maintained to the neighborhood standard existing at the time registration was required. Pools and spas shall be kept in working order so the water remains clear and free of pollutants and debris or that could be a breeding ground for mosquitoes and other vectors, or drained and kept dry. In either case properties with pools or spas must comply with the minimum security fencing requirements of the State of California. Unoccupied properties shall be maintained so as not to become a refuge for coyotes, vermin or other wildlife. Failure to adhere to the maintenance standards for unoccupied properties shall be a public nuisance, subject to abatement or summary abatement in accordance with this Code. ( Ord. No. 2346 , § 1, 4-4-17) Item 2I-32 A. B. C. 9406.6. - Enforcement. Nothing in this chapter shall be intended to limit the city from engaging in efforts to obtain voluntary compliance by means of educational programs, notices, and administrative citations. The Director or his or her designee, including but not limited to police officers, code services officers, the Building Official or other enforcement officials, shall have the authority to enforce the provisions of this Chapter. Violations of this chapter may be enforced through any lawful means under this Code or the Arcadia Municipal Code. ( Ord. No. 2346 , § 1, 4-4-17) Item 2I-33