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Home My WebLink About2001-04-11 HC Regular Meeting Agenda PacketPOSTED AGENDA HOUSING COMMISSION MEETING 3:30 P.M. Wednesday, April 11, 2001 North Wing Conference Room I. CALL TO ORDER II. ORAL COMMUNICATIONS A. Any person wishing to discuss any item not otherwise on the Agenda may address the Commission at this point by giving his/her name and address for the record. Remarks shall be limited to maximum of five minutes unless additional time is authorized by the Commission. B. This is the time and place for any person who wishes to comment on nonhearing Agenda items. It should be noted that at Commission discretion, these comments may be deferred until such time on the Agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the Commission. `�► oer Section III. APPROVAL OF MINUTES A. MINUTES of the Housing Commission meeting of March 14, 2001 IV. INFORMATIONAL ITEMS A. Commission Reports B. RPM Monthly Status Report (Terry Erickson) C. Report #1 - Monthly Occupancy and Average Rent Statement (March Report) D. Report #2 - Monthly Net Operating Income Statement (February Report) E. Housing Authority Properties Newsletter (April 2001) _1*1 F. Housing Authority Properties -Follow-up Items (Terry Erickson) 1 V. NEW BUSINESS A. Rebecca Road Property Rec: By Minute Motion: Review staff report and make recommendation for City Council and Redevelopment Agency consideration on sale of 42-740 Rebecca Road Action: B. Proposed Multi -Family Improvement Program - White Paper Rec: By Minute Motion: Forward recommendation to the Redevelopment Agency to approve Proposed Multi -Family Improvement Program Action: C. Architectural Services Contract - 40-Acre Site Development Rec: By Minute Motion: Forward recommendation to the Housing Authority to award contract to Interactive Design Corporation for Architectural services for the 40-acre parcel Action: D. Portola Palms Mobile Home Park Sale of Lots (Action Required) Rec: By Minute Motion: Forward Sale of Lots #6, #23 and #69 to the City Council and the Redevelopment Agency for approval Action: VI. CONTINUED BUSINESS • A. Hovley Gardens Apartments - Presentation (Dan Horn, Palm Desert Development) 2 B. Palm Desert Housing Authority Budget for Fiscal Year 2001-2002 • Rec: By Minute Motion: Forward recommendation to Housing Authority Board to approve budget as presented Action: VII. REPORTS A. Palm Village Apartments Update (Charlene) B. Home Improvement Program Update (Bryce) C. Habitat for Humanity Update D. Housing Authority Properties 1. One Quail Landscape Retrofit 2. Catalina Landscape Retrofit 3. Palm Desert Housing Authority Properties Affordable Program (Terry Erickson) E. Desert Rose Update (Terre) • VIII. NEXT MEETING DATE - MAY 9, 2001 IX. ADJOURNMENT 3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: APRIL 12, 2001 TO: NOREEN BOUCHARD, OFFICE OF THE CIT FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT SUBJECT: HOUSING COMMISSION ATTENDANCE Attached for your records is: * A copy of the Housing Commission sign -in sheet showing attendance for the Housing Commission Meeting held on April 12, 2001. Thank you. `. HOUSING COMMISSION MEETING OF APRIL 11120011 3:30 P.M. NORTH WING CONFERENCE ROOM SIGN -IN SHEET NAME PLEASE SIGN Carrie McLeod, Chair G �� Leo Sullivan, Vice Chair Roger Dash Larry Saindon �t Ben Kurtz Vj 'W Linda Ward Please Print Guest Name Address pal ra PC qA Ue nd Pa(m RY Ter s0-0 kf(r Go. !S • POSTED AGENDA HOUSING COMMISSION APRIL 11, 2001 3:30 P.M. NORTH WING CONFERENCE ROOM DECLARATION OF POSTING I, Diana Leal, Senior Office Assistant of the Palm Desert Redevelopment Agency, do hereby declare that the foregoing corrected agenda for the Housing Commission Meeting of Wednesday, April 11, 2001 was posted on the bulletin board by the outside entry to the Council Chambers, 73-510 Fred Waring Drive, Palm Desert, on April 4, 2001. Dated: April 4, 2001 • jana ffice A 11 ssistant Palm Desert Redevelopment Agency PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: APRIL 4, 2001 TO: JIM FOLEY, VICE PRESIDENT - RPM COMPANY TERRY ERICKSON, REGIONAL SUPERVISOR - M CO ANY FROM: DIANA LEAL, SENIOR OFFICE ASSISTAN SUBJECT: NOTICE OF HOUSING COMMISSION MEETING You are invited to attend a meeting of the Housing Commission which will be held on Wednesday, April 11, 2001 at 3:30 p.m. in the North Wing Conference Room at the City of Palm Desert. Please be prepared to present a report regarding the Housing Authority properties. Attached is an agenda packet. • Your attendance is greatly appreciated. is PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: APRIL 4, 2001 TO: HOUSING COMMISSION MEMBERS FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT *�// SUBJECT: NOTICE OF HOUSING COMMISSION MEETING A meeting of the Housing Commission will be held on Wednesday, April 11, 2001 at 3:30 p.m. in the North Wing Conference Room. Enclosed is the agenda. Please call me at 776-6349 to let me know if you will be able to attend the meeting because a quorum is necessary in order to conduct business. Thank you for your cooperation in this matter. • 0 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: APRIL 4, 2001 TO: HOUSING COMMISSION MEMBERS FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT SUBJECT: NOTICE OF HOUSING COMMISSION MEETING A meeting of the Housing Commission will be held on Wednesday, April 11, 2001 at 3:30 p.m. in the North Wing Conference Room. Enclosed is the agenda. Please call me at 776-6349 to let me know if you will be able to attend the meeting because a quorum is necessary in order to conduct business. Thank you for your cooperation in this matter. • Carrie, DanHorn of Palm Desert Development Company will be making a presentation on Hovley Gardens. We would like to request that this item be heard after the Informational Items. 0 • PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE: APRIL 4, 2001 TO: DAN HORN, PALM DESERT DEVELOPMENT FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT SUBJECT: NOTICE OF HOUSING COMMISSION MEETING You are invited to attend a meeting of the Housing Commission which will be held on Wednesday, April 11, 2001 at 3:30 p.m. in the North Wing Conference Room at the City of Palm Desert. Please be prepared to make a presentation on the Hovley Gardens Apartments. Attached is an agenda for your information. Your attendance is greatly appreciated. P.S. We have asked that your presentation be heard after Informational Items. CITY OF PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE: MAY 14, 2001 TO: SHEILA R. GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/ CITY CLERK FROM: DIANA LEAL, SENIOR OFFICE ASSISTANT -- SUBJECT: HOUSING COMMISSION MINUTES Attached is a copy of: LW * Housing Commission Meeting Minutes of April 11, 2001 approved at the Housing Commission Meeting held on May 9, 2001. Please submit to the Housing Authority Board. Thank you. cc: Carlos Ortega CITY OF PALM DESERT HOUSING COMMISSION MINUTES APRIL 11, 2001 CALL TO ORDER Chairperson McLeod convened the meeting at 3:32 p.m. ROLL CALL Proconf- Carrie McLeod Leo Sullivan Larry Saindon Roger Dash Linda Ward Also Present: Teresa La Rocca, Director of Housing Charlene Sumpter, Senior Rehab. Const. Specialist Bryce White, Rehab. Const. Specialist Janet Moore, Accountant Diana Leal, Senior Office Assistant Guests : Terry Erickson, RPM Company Regional Supervisor Jeanne Le Duc, Palm Desert Development Company ORAL COMMUNICATIONS None. CONSENT CALENDAR Members Absent: Ben Kurtz A. MINUTES of the Regular Housing Commission meeting of March 14, 2001 Rec: Approved as presented. 1 Housing Commission Minutes April 11, 2001 V. INFORMATIONAL ITEMS A. COMMISSION REPORTS R. Dash reported that the General Plan Committee members were invited on a tour of the city. He shared some of the highlights during the tour. R. Dash said that serious thought is being given to the area north of the freeway in terms of annexation. One major problem which exists is a reserve for the preservation of the fringe -toed lizard. The committee members visited Desert Rose. They mentioned what a gem the project was both in terms of the purchase and development. Afterwards, the members were taken to Big Horn and the Regional Park. The General Plan Committee will next be discussing water resources, air quality and energy. B. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM Monthly Status Report was reviewed by the Commission. C. McLeod asked why some apartments were being rented at $675 and others at $695. T. Erickson said that because the base rent for a one bedroom, upstairs apartment, is $675. A higher premium of $695 is charged for a downstairs apartment because the downstairs apartments include a patio. R. Dash asked what relocation meant. T. Erickson said that it meant tenants that were relocated onto the property at a reduced rate due to the Fred Waring Widening project. Terre advised that since the Agency owns rental units, it can accommodate displaced tenants in lieu of having to find housing elsewhere. 2 Housing Commission Minutes April 11, 2001 C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (MARCH REPORT) Report #1 was reviewed by the Commission. D. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (FEBRUARY REPORT) Report #2 was reviewed by the Commission. E. HOUSING AUTHORITY PROPERTIES NEWSLETTER (APRIL, 2001) The commission was provided with copies of the newsletter for review. F. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS (TERRY ERICKSON) A list of follow-up items was provided to the Commission for their review. T. Erickson said that the report included items for the properties for the last 30 days. Since the typing of the report, a schedule for the delivery of the screen doors for both Las Serenas and Catalina has been set as May 7. Screen Mobile was contacted. They discussed the bedroom windows. They have a screening material which cuts out between 80% to 90% of the sun's rays. Their price to manufacture and install the screens is $72.50 per screen. L. Ward said that the way it is set up at Las Serenas, some tenants have screening on some of the windows while some windows have no screening. She asked why the living room windows weren't going to have screens as the overhangs provide no protection. T. Erickson said that they are also looking at the addition of some type of a patio which would accommodate the livingroom. T. Erickson said that at the last meeting there were questions asked by the subcommittee with regard to Taos Palms regarding the installation of screen doors. She contacted Phantom Screens. They provided her with a sample of a vanishing screen. The screen is 3 Housing Commission Minutes April 11, 2001 an invisible screen which is the only thing compatible with french doors. Home Depot provided the lowest bid of $525 per unit to install. The Screen Mobile was $575 per unit plus tax and Phantom Screens was $598 per unit plus tax. The obvious concern with the screens is the replacement cost of $600/screen if a screen is damaged. L. Sullivan asked if one of the french doors could be converted into a stationary door with a sliding screen door in front of the door. Charlene said that the screens could be modified. However, by the time the doors are converted, the cost will be almost the same. L. Saindon asked if the screens are absolutely necessary. Discussion followed on the possible negatives of installing the screens. Terre said that she would let the Housing Authority know that the Commission expressed concern of the replacement cost and the safety issues involved. VI. NEW BUSINESS A. REBECCA ROAD PROPERTY Rec: By Minute Motion: Review staff report and make recommendation for City Council and Redevelopment Agency consideration on sale of 42-740 Rebecca Road Action: Motion was made by L. Saindon and seconded by L. Sullivan to review staff report and make recommendation for City Council and Redevelopment Agency consideration on sale of 42-740 Rebecca Road. Motion carried. B. PROPOSED MULTI -FAMILY IMPROVEMENT PROGRAM - WHITE PAPER Rec: By Minute Motion: Forward recommendation to the Redevelopment Agency to approve proposed Multi - Family Improvement Program -t Housing Commission Minutes April 11, 2001 Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward recommendation to the Redevelopment Agency to approve proposed Multi - Family Improvement Program Bryce said that the funding for the Multi -Family Improvement Program is to be obtained from the 20% set aside funds without the use of any general funds. The program is designed for apartment complexes that provide affordable rental housing. It will help smaller apartment complexes (2-20 units). The amount available is $5,000 per unit up to a maximum of $50,000. The Multi -Family Improvement Program loans will be issued to 50% and 20% rental affordable housing units. The main emphasis of the program is to address health and safety repairs, exterior improvements primarily consisting of landscaping, fences and block walls, concrete driveway, re -paving parking surfaces, and building parking structures. Secondarily, items such as new roofs and hooking up to sewer system will be done as well. The program is designed to try to address the needs brought up by the Code Compliance Department and by Council. C. ARCHITECTURAL SERVICES CONTRACT - 40 ACRE SITE DEVELOPMENT Rec: By Minute Motion: Forward recommendation to Housing Authority to award contract to Interactive Design Corporation for Architectural services for the 40-acre parcel Action: Motion was made by L. Saindon and seconded by R. Dash to forward recommendation to Housing Authority to award contract to Interactive Design Corporation for Architectural services for the 40-acre parcel. Motion carried. Staff requested proposals from three architects. Only two responded. Interactive Design Corporation has done many affordable housing designs for Coachella Valley Housing Coalition and has extensive experience in designing affordable housing in the area and throughout the County. D. PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS Rec: By Minute Motion: Forward Sale of Lots #6, #23 and #69 to the City Council and the Redevelopment Agency for approval 5 Housing Commission Minutes April 11, 2001 Action: Motion was made by L. Saindon and seconded by L. Sullivan to forward Sale of Lots #6, #23 and #69 to the City Council and the Redevelopment Agency for approval. Motion carried. VII. CONTINUED BUSINESS A. HOVLEY GARDENS APARTMENTS - PRESENTATION (DAN HORN, PALM DESERT DEVELOPMENT) Terre introduced Jean Le Duc who was representing Dan Horn of Palm Desert Development Company who introduced the proposed 12-acre Hovley Gardens Apartments. Terre said that staff and the developer have been working extensively to develop a site plan based on the original concept presented to the Commission and the subcommittee. Ms. Le Duc said that they have hit the critical phase of the project which is trying to get the project moving through the entitlement process in order for the developer to apply for the tax credit which is going to be the primary source of funding for the proposed affordable multi -family rental project. She explained some of the changes which were made to the site plan presented previously and gave a detailed discussion about the project to be known as "Hovley Gardens". She talked about property management and the expected tenant mix. She provided the commission with the project description. She said that the 40-acre site is comprised of 3 elements: 1) a multi -family component called the "Hovley Gardens"; 2) a single family component; 3) approximately 3 acres dedicated for an expansion of the City's industrial yard. This creates some opportunities and constraints in terms of the design. The developer has tried to integrate the unique surrounding uses such as an industrial yard sensitivity to single family proposed uses to the west and south as well as single family further to the south. The reasons why the developer feels this is a good site for this development are that it is located near: 1) an elementary school, 2) recreational facilities 3) high school. In addition, the Agency has requested that energy conservation applications be incorporated in to the project to create a project which exemplifies energy - efficiency. The new site plan has a north -south orientation. The previous site plan was not oriented in an energy -conscious manner. They feel it meets the City's objectives and provides a better layout. In terms of numbers, the project has 12 multi -family buildings which will consist of 2 and 3 bedroom units. The perimeter units will be town homes to interface with the single family components of the balance of the 40-acre site. All of this component will be rental housing which will serve very low and low income families. The C Housing Commission Minutes April 11, 2001 total mix will be 162: (72) 2- bedrooms, (72) 3-bedrooms and (18) 4-bedrooms. The project is going through the City's entitlement amendment and will go before Architectural Review Committee on April 24, 2001. There are different concepts for single-family versus town home single-family units. The main entrance will be off of Avenue 42. There is plenty of open space which they believe would be an important component of the project. The project kind of evolved out of how do you create an acceptable interface with single-family lots. The idea is why not try to create multi -family town homes which take on an appearance of single-family housing. Some of the elevations are being refined and they will continue to look at how to make the town homes uniquely distinct to create a nice transition between the single family and the multi- family units. Tot lots will be located throughout. The developer is exploring the use of new energy -efficient technologies to exceed Title 24 requirements. Awnings and roof overhangs will be used to create shading. The developer is looking at how to meet the City's objective while at the same time build something that people will be able to live in. There has been some discussion about perhaps, further down the line, providing some on -site fuel cell generation. Palm Desert Development is a for -profit, locally -based developer of affordable housing projects with extensive experience in the development of affordable housing. The project will be managed by CBM. Rents on the units will vary. In terms of anticipated number of people, if they were to apply the maximum occupancy standards, there will be 860 people (2 per bedroom). Terre said a discussion needs to take place to encourage the developer to use a 2 per bedroom or 2 per bedroom plus one in the living room making it 9 people for a 4 bedroom unit. The 4 bedroom units will be the town houses. There will be one bedroom downstairs and three bedrooms upstairs. The developer will provide units as follows: 73 units at 45%, 81 units at 50% and 8 at 60%. They have accommodated so that there are units targeting 45% of the median in the four bedrooms as well as the twos and threes. The rents will range from 2 bedrooms, $443 to $611. three bedrooms $506 to $680, four bedrooms $554 to $771. HUD has recently released the updated income figures and the rents will be revised accordingly. J. Le Duc showed the building elevations and pointed out the unique architecture features (curved balconies and elements that add character). They believe that there is some type of continuity which is achieved by the arches, the doorways, the gables on the roof, etc. They want to create some transition between private and public space, trying to encourage intermediary space especially to provide for the safety of children. Housing Commission Minutes April 11, 2001 C. McLeod inquired if any thought was given to adding a second pool. Terre said that it is a matter of cost to the developer. Someone will have to bear the cost for the additional pool. If not enough tax credits are obtained, the City would have to cover the cost if it is a requirement of the development. The developer will consider adding a second pool if the City requires them to do so. Terre said that there are children's play areas as well which will provide more activities for the children. Terre said that one of the other things that she wanted the commission to think about when thinking of amenities is that the Agency has directed staff to make this project an "Energy - efficient, award -winning project." The cost to place state-of-the-art, energy -efficient equipment needs to be taken into consideration as it is a priority for the Council. Her guess is that it will take several hundred thousands of dollars in order to create that type of a project. Staff will have to balance what the Agency wants and what the cost is to make it happen. Staff is looking at going beyond Title 24 requirements which is double -paned windows, additional installation, natural gas and various materials which can be used. R. Dash asked what the timeline is for the development. J. Le Duc said that the timeline is that the project precise plan and change of zone are being presented to the Architectural Review Committee on April 24, then it will be presented to the Planning Commission on May 15 and the City Council on June 12. The application to the California Tax Allocation Committee (CTA) is due on June 15 in Sacramento. L. Sullivan asked what day, after the upcoming June date, was the next California Tax Allocation Committee's meeting going to be held. J. Le Duc said that it has not yet been announced, but generally they meet 1-2 times a year. The tax credit process is a very competitive program based on total project points scored by the development. L. Sullivan asked if there is someone on staff checking with Planning to make sure that the project does not encounter any delays. Terre said that she was handling that aspect of the process. R. Dash inquired if staff anticipates any problems and what can be done to remedy the problems. Terre said that the developer will set up community meetings with adjacent homeowners to provide information and answer questions to attempt to alleviate any neighborhood concerns. Phil Drell, the Planning Director is working closely with staff on this project. He will be spear -heading the project through his commissions. Staff is making every effort to meet the CTA tax deadline of June 15. Housing Commission Minutes April 11, 2001 B. PALM DESERT HOUSING AUTHORITY BUDGET FOR FISCAL YEAR 2001-2002 Rec: By Minute Motion: Forward recommendation to Housing Authority Board to approve budget as presented Action: Motion made by L. Sullivan and seconded by L. Saindon to forward recommendation to Housing Authority Board to approve the budget as presented VIII. REPORTS A. PALM VILLAGE APARTMENTS UPDATE (CHARLENE) Request for qualifications has been sent to four architectural firms. Staff met with the architectural firms on April 6 to discuss the project. An architectural firm has been selected and a contract will be negotiated. Once the terms of the contract have been set, staff will bring the contract to the Housing Commission and will request approval to proceed. Robbins, Jorgensen, Christopher Architects is the firm that has been selected. The architectural firm will perform architectural and engineering services. Charlene has checked their references. L. Sullivan asked what were the deciding factors. Charlene said that the firm was selected on a scoring system, on overall package presentation, employees on staff, and experience in affordable housing taking into consideration the City's needs. Charlene said that she believed that the Commission would be happy with the firm's qualifications, however, Terre has suggested that a couple of Commission members take a tour of the properties that the firm has designed in San Diego. L. Ward said that she would be happy to go on the tour. L. Saindon said that once a date is set to call him to see if he is available. B. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) An update on the Home Improvement Program was distributed to the Commission. The number of applicants has been growing and there are a fair amount of contractors which staff is working with right now. 9 Housing Commission Minutes April 11, 2001 C. HABITAT FOR HUMANITY UPDATE Bryce said that the work has been progressing steadily and satisfactorily over the past two months. D. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL LANDSCAPE RETROFIT Terre said that the first pre -construction meeting was held with Willdan and Associates who will be implementing the contract for the Authority. Staff also met with Tony's Landscape Service and Kim Moon of One Quail to start to coordinate the work and how it is going to proceed. The project is slated to be completed in three months. The contractor feels that he can get the work done in three months with the exception of the streams and ponds. He is asking for consideration for an extension of the contract should it be necessary. The project manager will coordinate closely with Kim Moon to make sure that the residents are notified at all times of what will transpire and dates to keep the disruptions to a minimum. Staff is waiting for bid and performance documents from Tony's Landscaping before issuing the notice to proceed. Staff was very impressed with Willdan and Associates' handling of the pre - construction meeting. 2. CATALINA LANDSCAPE RETROFIT Charlene said that Staff has presented the work to the Landscape Review Committee and they have made some changes. The changes were made by the Landscape Architect and staff is now ready to go out to bid. Bid opening for this project along with the parking lot project is scheduled for May 14, 2001. • 10 n Housing Commission Minutes April 11, 2001 3. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY ERICKSON) The Commission reviewed and discussed the report. E. DESERT ROSE UPDATE (TERRE) The resales are slowing down considerably, only two are available. RHNA The new Census population numbers have been released. From 1990 to 2000 the city has grown from 22,000 to 41,000. This may have an impact on the Regional Housing Needs Assessment. This will dictate how many units are deficient in a jurisdiction and its new construction need. Terre recently became aware, through CVAG, that CVAG and SCAG have filed lawsuits against the Department of Housing and Community Development challenging the RHNA production allocation. Unfortunately, one of the challenges in the lawsuit is that they are using the 1990 Census numbers. With the new numbers our production numbers may go up. Discussion followed on the reason for the Stipulation and the settlement with the Western Center. L. Sullivan inquired about the sale of the Palm Desert Apartments. Terre said that the City made two offers which were rejected. Consequently, the property was sold to someone else. Terre said that she has contacted the owner of another property in the same vicinity for purchase. She believes that they are four-plexes. L. Sullivan said that the City should look into what the current sales market atmosphere is to make sure that the offers made by the City are close to the market rate. C. McLeod asked how many market renters are turned away weekly due to unavailable units. T. Erickson said that physical traffic, probably 15-20; phone calls, approximately 100 to 150 in a week. Terre said that apartments are becoming scarce. For this reason, large properties should be considered for purchase when possible. 11 Housing Commission Minutes April 11, 2001 IX. ADJOURNMENT Motion was made by L. Saindon and seconded by L. Sullivan to adjourn the meeting. Meeting was adjourned at 5:15 p.m. CLO/TLR/dcl A Z ��z CARLOS L. ORT GA, SECRETARY 12 rpAW company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -One Quail Place Apts. Month of March 2001 Occupied 375 %Occupied 97.66 Vacant Deposits 12 Notices 8 Pre -Leases L 3 Vacancies w/no deposits F0 ll Available to Rent % 1� Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 675 A 0 0 3 2 @ $391 (55%), 3 @ $549 (65%), 2 @ $695, 1 @ $425(City Relocation 715 B 0 0 1 755 C 0 0 1 2@ $584 (65%), 6@ $755, 3@ $775 Total Traffic 47 Cancellations Move Ins 10 Qualified Traffic 20 Rejections 4 Move Outs 9 Deposits 20 TOAD's 4 Skips 3 Conversion Ratio (From Qualified Traffic) 100% Net Deposits 11 Evictions 0 Non -Qualified Traffic 2'J Retracted Notices � Notices Received 8 Current Specials Updated 3/27/01 Occupied 150 Vacant Arpin company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -Las Serenas Apts. Month of March 2001 0 %Occupied 100 /o Deposits �Q Notices Q� Pre -Leases Vacancies w/no deposits Available to Rent % 0% Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 500 J 0 0 0 1@ $500 550 A 0 0 0 Total Traffic � Cancellations � Qualified Traffic Rejections 0 Deposits TOAD'S 0 Conversion Ratio (From Qualified Traffic) 100% Net Deposits Non -Qualified Traffic Retracted Notices � Current Specials Move Ins Move Outs Skips Evictions Notices Received 2 0 0 Updated 3/27/01 Occupied 68 Vacant AFPAW company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -Catalina Gardens Apts. Month of March 2001 %Occupied 94.44 Deposits � Notices � Pre -Leases Vacancies w/no deposits Available to Rent % Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 425 J 3 1 0 2@ $375 (55%), 2@ $425 525 A 0 0 0 Total Traffic 21 Cancellations Qualified Traffic Rejections 0 Deposits TOAD'S 0 Conversion Ratio (From Qualified Traffic) 100% Net Deposits Non -Qualified Traffic 1'7 Retracted Notices � Current Specials Move Ins Move Outs Skips Evictions Notices Received 4 0 2 0 Updated 3/27/01 Occupied 64 Vacant company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -Desert Pointe Apts. Month of March 2001 0 %Occupied 100 /o Deposits � Notices L� Pre -Leases Vacancies w/no deposits Available to Rent % 0% Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 465 J 0 0 0 550 A 0 0 0 1@ $510 (City Relocation) 635 B 0 0 0 660 C 0 0 0 Total Traffic 14 Cancellations Qualified Traffic Rejections 00 Deposits TOAD'S 0 Conversion Ratio (From Qualified Traffic) 100% Net Deposits Non -Qualified Traffic 13 Retracted Notices � Current Specials Move Ins Move Outs Skips Evictions Notices Received ' 0 �J 0 0 0 1 Updated 3/27/01 Occupied 24 Vacant Arpin company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -Neighbors Apts. Month of March 2001 0 %Occupied 100 /o Deposits � Notices 0 Pre -Leases Vacancies w/no deposits Available to Rent % Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 600 C 0 0 0 Total Traffic � Cancellations � Qualified Traffic Rejections 00 Deposits TOAD's 0 Conversion Ratio (From Qualified Traffic) Net Deposits � Non -Qualified Traffic Retracted Notices � Current Specials Move Ins Move Outs Skips Evictions Notices Received 0 0 Updated 3/27/01 rpAW company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -Taos Palms Apts. Month of March 2001 0 Occupied 16 %Occupied 100 /o Vacant Deposits � Notices 0 Pre -Leases Vacancies w/no deposits Available to Rent % 0% Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 615 B 0 0 0 Total Traffic � Cancellations � Move Ins Qualified Traffic Rejections 00 Move Outs 0 Deposits TOAD's 0 Skips 0 Conversion Ratio (From Qualified Traffic) 0% Net Deposits Evictions Non -Qualified Traffic Retracted Notices � Notices Received Current Specials Updated 3/27/01 AFPJN company apartment management services MONTHLY STATUS REPORT Occupancy and Availability Property -Pueblos Apts. Occupied 15 0 %Occupied 100 /o Vacant Deposits Month of March 2001 Notices Vacancies w/no deposits Pre -Leases Available to Rent % 0% Base Unit Unit Type Unit Type With No Deposit Actual Rental Rates Of Deposits Received This Month Vacant Ready Notice 475 A 0 0 0 Total Traffic Cancellations Move Ins Qualified Traffic Rejections 0 Move Outs Deposits IJ TOAD's 0 Skips Conversion Ratio (From Qualified Traffic) 0% Net Deposits Evictions 0 Non -Qualified Traffic Retracted Notices Notices Received Current Specials Updated 3/27/01 Lu Z co a) 0): 1�: co, 0): C": CO: col (D: Ix NiNi C,4: m: C) C". V) C,: C) C,): t: u): (D c CD 0 0 r uj v �,�t C,: C141 r.- 4 C14: C14 W: 0: CO: CN: M: (10; 0, 04 CD C.) ?Ni C,,: C,4: Lf) Q: co: C,4: (g co co: 0) &L C4: CID Cq r a) Ni Co L) z C4: NE C": C": C, U) C) > . . . 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(D: Ce): Ni c): co: 0: -,) 04; C;:: ce) C,): Ln C,: 04: c7iC,): lV Ln: C, U.': u): : > Vill: i < II II O F- g LU —0- co —`l E0 M M: CN; CID LO '61 : ce): co: r., 2 C14: CID 0i co: r- "I C,: C": w a. : : C') Ei E CO) E CIO co L) —0 Ln m : M: : 0 E E C, 01 1 1 1 Oi 04 E CL E- c 0) NiNi CD: LO: 0); E z W u 4) r.-: C) co: Ni r-: Co. 1 0; : co: a): CD: LO: co a: 04 CNI 04: C,): in: c); C": c! Ln 0 m > < 0 E E 0: . 0: of m E Ct 0 "I C,: : m LO: C": E �D co:- 04 CI: co Wl 1 Cm 1 C'4 co Z CD ILL CL V x U -) : : E Ei E' co < Z ILL m L) u E E E; El I 1 1 1 Cl) LU 0 x X: E. E: ILL 0 LLI < < < z . < < < LU 2 < < < z 0 < < < < < CD LL 03 M CO IM IM co 'o w co ca Im w IM Go IM UJI CD IM IM W 0 — I C� C� 0 04 0 04 0 CN 16 .2 -e -a ct' m X -,6 II LL LL CIO m m -6 m Im m -6 3- 0 0 'E 0 �3 CIO m m -6 0 :3 1 m m 0 a co co co -6 0 (D r- CL F- C-4 Cq a) U� C,4 (N 04 04 U) C-4 04 F--II U) 2 Lo Ln w 0 m 0 .c u -0 ai 0) 0) m .0 u -0 (U (6 6 -6 2 1 CL 6� 6� & .2 W LU LU w LU LU > > 0 0 0 0 0 N 6 f L u w 0 a w w 0 z REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT: REPORTING MONTH: Feb-01 REPORT DATE: 0312612001 REPORTED BY: Terry E. SENIOR PROJECTS DESERT ONE QUAIL NEIGHBORS MONTHLY CATALINA INCOME LEVEL POINTE PLACE GARDENS TAOS LAS SERENAS PUEBLOS GARDENS TOTALS OF OCCUPANT AVAILABLE UNIT 64 384 24 16 150 15 72 725 1. VERY LOW: 35 % --> 45 % a. Occupied units 28 97 15 13 59 14 42 268 b. Total rental income 8067 31813 4662 4414 15821 3144 10360 78281 (1). Per occupied unit 288 328 311 340 268 225 247 292 2. LOWER: 55 % --> 75 % a. Occupied units 6 87 8 1 29 0 10 141 b. Total rental income 2294 44565 4011 451 13194 3257 67772 (1). Per occupied unit 382 512 501 451 455 326 481 3. MODERATE: 76 % —> 120% a. Occupied units 30 156 1 2 60 0 14 263 b. Total rental income 12935 107872 600 1230 31177 6429 160243 (1). Per occupied unit 431 691 600 615 520 459 609 4. MARKET: > 120 % a. Occupied units 37 37 b. Total rental income 25599 25599 (1). Per occupied unit 692 692 5. Totals: a. Occupied units 64 377 24 16 148 14 66 709 b. Total rental income 23296 209849 9273 6095 60192 3144 20046 331895 c. Percent rented 100 % 98% 100 % 100 % 99 % 93 % 92 % 97.79 % 6. Total operating income: a. Rental 23296 209849 9273 6095 60192 3144 20046 331895 b. Laundry 813 2315 368 389 5 26 242 4158 c. Other 2337 27293 278 193 5704 142 1221 37168 d. Total operating income 26446 239457 9919 6677 65901 3312 21509 373221 (1). Per occupied unit 413 635 413 417 445 237 326 526 7.Oper. exp. reserves & cap exp.: a. Payroll 2710 29733 951 581 6779 581 2582 43917 (1). Per occupied unit 42 79 40 36 46 42 39 62 b. Administrative 5381 15573 1027 553 4821 559 2237 30151 (1). Per occupied unit 84 41 43 35 33 40 34 43 c. Advertising/promotion 182 4222 37 55 797 55 494 5842 (1). Per occupied unit 3 11 2 3 5 4 7 8 d. Contract services 2040 25993 860 785 4872 660 2012 37222 (1). Per occupied unit 32 69 36 49 33 47 30 52 e. Utility services 3533 39945 1774 834 6827 1254 3555 57722 (1). Per occupied unit 55 106 74 52 46 90 54 81 f. Maintenance 3967 23663 2670 2724 4915 1426 5588 44953 (1). Per occupied unit 62 63 111 170 33 102 85 63 g. Replacement reserve 0 (1). Per occupied unit 0 0 0 0 0 0 0 0 h. Capital expense 0 (1). Per occupied unit 0 0 0 0 1 0 0 0 0 i. Total amount 17813 139129 7319 5532 29011 4535 16468 219807 (1). Per occupied unit 278 369 305 346 196 324 250 310 8. Net operating income: a. Total operating income 8633 100328 2600 1145 36890 (1223) 5041 153414 b. Less exp, reserves & cap. exp. 7491 27531 6040 17290 9977 1484 19834 89647 c. Net operating income 1142 72797 (3440) (16145) 26913 (2707) (14793) 63767 (1). Per occupied unit 18 193 (143) (1009) 182 (193) (224) 1 90 Phone:760-674-1139 Fax:760-674-1189 MEMO TO: Teresa La Rocca, Housing Manager FROM: Terry Erickson, Regional Property Supe : 11-VAir DATE: April 3, 2001 1 ry RE: Housing Authority Properties' Update Terre: Listed below please find an update to the pending items from the sub -committee's inspection of the properties that required attention from RPM Company. Should you have any questions or require any additional information, please do not hesitate to contact my office. One Quail Place - Security Cameras -We are working with a company to install wireless remote cameras. We anticipate having them ordered within the next 3-4 weeks. Las Serenas- Security Screen Doors -The doors are currently on order. We anticipate installation to begin within 2-3 weeks. Pool Resurfacing -All three pools have been resurfaced. Completed as of 3/30/01. Sun Screens -We have contacted Screenmobile to provide a quote for window screens using a sun blocking material. Price quoted-$10,875, still contacting other companies for three bids. Catalina Gardens - Security Screen Doors -Materials ordered, currently being fabricated. Sun Shades -Installation completed as of 3/30/01. Desert Pointe - No items pending Neighbors - No items pending Taos Palms - Parking Structures -We are still currently working with contractors on this item. Pool Resurfacing -Completed as of March 23, 2001. Retractable Screen Doors -Three bids received. Prices ranging from $318 (without installation to $598 including installation). Total cost=$5,088 to $9,568 to install to 16 units. Pueblos - Block Wall -Construction in progress. Sun Shades -In process, completion target date -April 13, 2001 City of Palm Desert M, . � Council Agenda Request Meeting of: APRIL 12, 2001 `�.• 1. To be considered under: Consent Calendar Resolutions Ordinances New Business Old Business Informational Items Public Hearings X Other 2. Item Title: (Please provide the wording that should appear as the item's title on the agenda) PUBLIC HEARING FOR THE SALE OF 42-740 REBECCA ROAD AT FAIR MARKET VALUE 3. 4. 5. Financial: (Complete if applicable) (a) Account/Project # (c) In the Current Budget? Approved by Director of Finance: (b) Amount Requested (d) Appropriation Required?. Submitted by: TERESA LA ROCCA, HOUSING MANAGER Approvals: Department Head: 1. To be considered under: City Manager: City of Palm Desert RDA Agenda Request Meeting of: APRIL 12, 2001 Consent Calendar Resolutions Ordinances New Business Old Business Informational Items Public Hearings X Other 2. Item Title: (Please provide the wording that should appear as the item's title on the agenda) PUBLIC HEARING FOR THE SALE OF 42-740 REBECCA ROAD Al FAIR MARKET VALUE 3. 4. Financial: (Complete if applicable) (a) Account/Project # (c) In the Current Budget? Approved by Director of Finance:_ Submitted by: TERESA LA ROCCA, HOUSING MANAGER (b) Amount Requested (d) Appropriation Required? 5. Approvals: Department Head: Executive Director: PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT DATE: APRIL 12, 2001 TO: CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF REDEVELOPMENT AGENCY BOARD FROM: TERESA L. LA ROCCA, HOUSING MANAGER SUBJECT: PUBLIC HEARING FOR THE SALE OF 42-740 REBECCA ROAD AT FAIR MARKET VALUE Recommendation: 1. That the City Council adopt Resolution No. 00- authorizing the Palm Desert Redevelopment Agency to sell 42-740 Rebecca Road at Fair Market Value. 2 That the Redevelopment Agency adopt Resolution No. making a finding that the sale price for 42-740 Rebecca Road is not less than fair market value in accordance with highest and best use under the Redevelopment Plan for Project Area No. 1, Amended. Executive Summary The Agency purchased 42-740 Rebecca Road in 1998, a dilapidated run down rental property, for the purpose of rehabilitating and offering the property for sale at fair market value to a lower income family. Background: Health and Safety Code Section 33433 requires that before any property of the Agency is sold or leased, the conveyance must first be approved by the Redevelopment Agency by resolution at a public hearing. The purpose of the public hearing is to receive public testimony as prescribed by law. Notice of the time and place of public hearing must be published in a newspaper of general circulation in the community for at least two weeks prior to the public hearing. G.\RDA.Diana Leal, WPDOCS,TL'STAFF. RPPRcbecca Rd`sebecca. 740. wpd A Fair market value has been established for the property based on either comparable sales in the neighborhood or by certified appraisal. On February 24, 2000, the Agency authorized a resales price of $115,000 based on appraised value and on October 11, 2000 increased the amount of the silent second trust deed to an amount not- to -exceed $30,000 to a qualified lower income buyer, thereby making the home affordable to a family of below 80% of the County median income. In exchange for the second trust deed, the buyer will execute a 30-year affordability covenant against the property in favor of the Agency. A family of five with an income at 77% of the County median has been identified and qualified. The family will require the full $30,000 second trust deed in order to purchase the home. Staff recommends approval of the sale and authorization of the $30,000 second trust deed, and authorize the Executive Director to execute all necessary documents on the subject sale. Funds are available in the Housing Set -aside Fund balance for second trust deed on the sale. Report required by Health and Safety Code Section 33433 (a) is attached hereto for your review and information and has been available to the general public as required by law. e Lo a- H sing Manager dcl Attachments (3) G:\RDA\Diwa Leal\WPDGCS\TL\STAFF. RPT\Rcbecca Rd\rebecca.740. wpd 2 REVIEWED AND CONCUR: Finance Director Executive Director 33433 Report 42-740 Rebecca Road Pursuant to Health and Safety Code §33433 (a) and (b), the Agency provides the following summary: A. Agreement Cost to the Agency includes: 42-740 Rebecca Road 1. Acquisition Cost plus Cost of Rehabilitation $ 83,155 2. Fair Market Value based on appraisal dated February 2, 2000 $115,000 3. The purchase price to be paid by the buyer $115,000 4. Elimination of blight 42-740 Rebecca Road was a run down dilapidated rental property that the Palm Desert Redevelopment Agency purchased for the purpose of rehabilitation and resale to a qualified lower income family. The property was in a blighted condition at time of purchase and the Palm Desert Redevelopment Agency completed a total rehabilitation and made the unit available for sale to lower income families. The buyers will receive a silent second trust deed secured by a deferred promissory note for an amount of $30,000 for a term of 30 years, forgivable at the end of 30 years if the home stays in compliance with the program guidelines. $115,000 - 30,000 Deferred 2nd TD $ 85,000 Compliance purchase price G.\RDA\Diana Leal\WPDOCS\TL\STAFF.RPT\Rebecca Rd\33433reb.740.wpd RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA AUTHORIZING THE SALE OF 42-740 REBECCA ROAD AT FAIR MARKET VALUE RECITALS: A. Pursuant to Health and Safety Code §33433, the City Council is required to hold a public hearing before any property of the Agency acquired in whole or in part, directly or indirectly, with tax increment money is sold or leased for development pursuant to the Redevelopment Plan, said sale shall first be approved by the City Council by resolution after public hearing. B. Pursuant to Health and Safety Code §33433 (b), a report shall be made available for inspection by the public no later than the first publication of the first notice of the hearing mandated by subsection (a). A resolution approving the sale shall be adopted and shall contain a finding that the consideration received for the sale of the property is not less than its fair market value the highest and best use under the Redevelopment Plan for Project Area #1 Amended. C. Pursuant to Health and Safety Code §33435, the Agency shall obligate purchaser(s) of real property acquired in redevelopment projects to refrain from restricting the rental, sale, or lease of the property on the basis of race, color, religion, sex, marital status, ancestry, or national origin of any person. NOW, THEREFORE, the City Council hereby finds, determines, resolves and orders as follows: Section 1. A duly noted public hearing in conformity with the requirement of Health and Safety Code §33433 (a) was held on April 12, 2001. Section 2. The City Council finds the consideration received for the sale of the property is not less than its fair market value at the highest and best use under the Redevelopment Plan for Project Area 1, Amended. Section 3. The Grant Deed shall contain language prescribed by Health and Safety Code §33435 as required. Section 4. The City Council hereby authorizes the conveyance of 42-740 Rebecca Road for a fair market value. Resolution No. PASSED, APPROVED and ADOPTED this 12th day of April, 2001. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sheila R. Gilligan, City Clerk 2 Mayor RESOLUTION NO. A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY AUTHORIZING THE SALE OF 42-740 REBECCA ROAD AND MAKING A FINDING THAT THE MONETARY CONSIDERATION RECOVERED FOR THE SALE IS NOT LESS THAN FAIR MARKET VALUE IN ACCORDANCE WITH THE HIGHEST AND BEST USE UNDER THE REDEVELOPMENT PLAN FOR PROJECT AREA NO. 1, AMENDED RECITALS: A. Pursuant to Health and Safety Code §33433, the City Council, is required to hold a public hearing before any property of the Agency acquired in whole or in part, directly or indirectly, with tax increment money is sold or leased for development pursuant to the Redevelopment Plan, said sale shall first be approved by the City Council by resolution after public hearing. B. Pursuant to Health and Safety Code §33433 (b) the City Council must make a finding that the price to be paid for the property is not less than its for market value at the highest and best use under the Redevelopment Plan. C. Pursuant to Health and Safety Code §33433 (a), the Agency is required to make available for inspection a report containing: proposed sale; cost to the Agency, value of interest to be sold, sales price for inspection and available to the public. NOW, THEREFORE, the City Council of the City of Palm Desert hereby finds, determines, resolves and orders as follows: Section 1. That a duly noted public hearing in conformity with the requirement of Health and Safety Code §33433 (a) was held on April 12, 2001. Section 2. The City Council has reviewed and considered all written and oral comments, questions and concerns regarding the Agency's proposed sale of 42-740 Rebecca Road received prior to and at the public hearing on said sale. Section 3. The City Council accepts and has filed with the Office of the City Clerk, the report required by Health and Safety Code §33433 (a). Section 4. The City Council finds that the price to be paid for the property is not less than fair market value at the highest and best use under the Redevelopment Plan for Project Area 1 Amended. Section 5. The City Council hereby authorizes the Agency to sell the subject lot at fair market value and authorizes the Executive Director of the Agency to execute all required documents to complete the transaction. 1 Resolution No. PASSED, APPROVED and ADOPTED this 12th day of April, 2001. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sheila R. Gilligan, City Clerk W Mayor PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT DATE: APRIL 3, 2001 TO: CARLOS ORTEGA, EXECUTIVE DIRECTOR TERESA LA ROCCA, HOUSING MANAGER FROM: BRYCE LYNN WHITE, REHAB. CONST. SPECIALIST II SUBJECT: WHITE PAPER - PROPOSED GUIDELINES AND FUNDING SOURCES FOR MULTI -FAMILY IMPROVEMENT PROGRAM (MFIP) RECOMMENDATION: Staff recommends the following: The appropriation of $200,000 from the 20% Tax Increment Housing Set -Aside funds to fund Component No. 1 of the Multi -Family Improvement Program and the appropriation of $100,000 from City of Palm Desert General Funds to fund Component No. 2. Proposed Multi -Family Improvement Program will be as follows: Component No. 1 - Affordable Rental Housing Loans Maximum loan of $4,000 per unit not to exceed $35,000. 50% or more of the units are occupied by tenants whose household income does not exceed 120% of the County of Riverside moderate income, and their rent payments do not exceed affordable housing cost levels. C. Loans to be at 3% interest if the cost of 50% or more of the improvements are for Category 1 Improvements: Correction of Code compliance violations; Landscaping; Trash enclosures; Resurfacing or replacing parking lots; Repair or installation of fences and block walls. d. For 10 or fewer unit properties Loans to be at 5% interest if the cost of 50% or more of the improvements are Category 2 Improvements: Carport Repairs or Construction; Exterior painting; Roof replacement; Septic system replacement and sewer hook-ups where available. e. For 11 to 20 unit properties (If property owner providing equal funds matching loan) Loans to be at 5% interest if the cost of 50% or more of the improvements are Category 2 Improvements: Carport Repairs or Construction; Exterior painting; Roof replacement; Septic system replacement and sewer hook-ups where available. WHITE PAPER - PROPOSED GUIDELINES AND FUNDING SOURCES FOR MULTI -FAMILY PROGRAM Page 2 Component No. 2• Rental Housing Loans a. Maximum loan of $4,000 per unit not to exceed $35,000. b. Loans to be at 5% interest for Category 1 Improvements: Correction of Code Compliance violations; Landscaping; Trash enclosures; Resurfacing or replacing parking lots; Repair or installation of fences and block walls. BACKGROUND The City Council expressed to staff that the City has no mechanism to assist apartment owners with improving their properties. A specific concern was to improve the landscaping and overall exterior appearance of multi -family properties. Code compliance staff has identified over twenty properties that can benefit from these type of improvements. This is the basis for staffs recommendation to implement and fund a Multi -Family Improvement Program. iYjC NN WHITEh nst. Specialist II REVIEWED AND CONCUR T-ERESA L. LA OCCA Housing Manager Executive Director City Manager PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT DATE: APRIL 12, 2001 TO: EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE REDEVELOPMENT AGENCY BOARD FROM: TERESA LA ROCCA, HOUSING MANAGER SUBJECT: ARCHITECTURAL SERVICES CONTRACT - 40-ACRE PARCEL RECOMMENDATION That the Redevelopment Agency, by minute motion, approve an agreement by and between the Agency and Interactive Design Corporation in an amount not to exceed $37,000 for the preparation of a master site plan of the 40-acre site located between Merle and 42Ild Street to the west of the City's Corporation Yard. EXECUTIVE SUMMARY Award of a contract is necessary to provide for the creation of a master site plan for the 40- acre site described above to include roads, single family lots, and layout of the multi -family site proposed development. The master plan will incorporate energy design principles on the overall 40-acre site. Further, award of a contract will allow staff to proceed in a timely manner to move forward in an attempt to meet deadlines for submittal of the project to the Tax Credit Allocation Committee. f BACKGROUND For approximately 2 years staff has been working with Palm Desert Development on the creation of a 145 unit multi -family rental project on 12 of the 40-acre site to be available to families at approximately 48% of the County median income. In order for the developer to submit his application to the California Tax Allocation Committee for consideration of tax credits, it is necessary to develop a site plan for the property. It is staffs recommendation that a site plan be developed for the entire 40-acre site showing the currently proposed 12- acre multi -family project, and a proposed site plan for the single family component that may be considered at some time in the future. Redevelopment Agency Meeting of April 12, 2001 ARCHITECTURAL SERVICES CONTRACT - 40-ACRE PARCEL Page 2 Interactive Design Corporation is well known in the affordable housing arena as they have designed and been a part of the construction of numerous multi -family affordable housing projects throughout Riverside County and San Diego County. Interactive Design Corporation will be part of a team currently working on the planning and entitlement process for the 40-acre site in preparation for submittal of an application for general plan amendment, change of zone and tentative parcel map to position the 12 acre site for entitlement. Palm Desert Development along with their architects will work in conjunction with the 40-acre team to develop an overall master site plan that will address all needs and concerns of the City and the surrounding neighborhood. Given Interactive Design Corporation's strength and reputation with the involvement and creation of affordable housing units with local non-profit organizations, staff felt that they were the most qualified to work on this project and therefore, recommend approval. The Housing Commission will review and discuss this request at the next regularly scheduled meeting of April 11, 2001 and their recommendation will be presented at the Redevelopment Agency Board meeting. TERESA LA ROCCA Housing Manager TLR:dcl t Attachment (1) Interactive Design Corporation Architects and Planners 3001 E. Tahquitz Canyon, Suite 104 Palm Springs, CA. 92262 REVIEWED AND CONCUR: Executive Director, RDA - Finance Director Mar 22 01 12:23p Inte►-tive Design 760 3225308 p,1 MEN MEN ■i•❑ I N T E R A C T I V E 21 March, 2001 by facsimile: 341.6372 Ms. Teresa L. LaRocca Housing Manager Palm Desert City Hall Palm Desert, CA 92260 D E S I G N C O R P O R A T I O N PROJECT: Affordable Housing Master Site Plan Dear Ms. La Rocca: ARCHITECTS & PLANNERS 3001 E. Tahquiiz Canyon, Suite 104 Palm Springs, California 92262 T:760,323.4990 F:760.322.5308 mail@interactivedesigncorp.com First I want to express how excited I am to be working on this project. In general we really enjoy housing, but with the added challenge of energy - conscious design principles makes it a great experience. I think our best work is in a collaborative effort, and I have appreciated the perspectives brought by you, Dan Horn, Frank Gonzales, Phil Drell and Pat Conlon. I realize it must be frustrating for you to go through the two -steps -forward -one -step -back process. I am used to it — that's sort of the way designers work through conflicting requirements or understandings. In any event, I think we have made really good progress, and have a good chance at doing something really special. I have revised our Proposal based upon your letter to me of 26FEB01, and our last team meeting. I would like to clarify my understanding of the services we will provide: I. Master Planning: As a result of the design meeting we had on Monday, f believe we will be responsible for the overall master plan. This will initially be prepared as a hand -drafted document at 1" = 100' showing the roads, single family lots and layout of the multifamily site. We would like to circulate that document for initial reactions and comments, and if possible have a meeting. Perhaps the Gonzales team could be connected by conference call so they do not need to spend a whole day. If the general scheme is acceptable, we will have the plan xerographically enlarged to 1" = 40.' This will allow us to really evaluate the plan in terms of dimensions of parking, streets and buildings. At the smaller scale (1"=100') there is just too much that cannot be evaluated accurately. During that review, we will find ■ Mar 22 01 12:24p Interative Design 760 3225308 p,2 ■■I■ mom mm[:] I N T E R A C T I V E DES IGNCO RPO RATION 21 MAR01 Ms. LaRocca IDC#0104 Page 2 of 2 areas that do not work well when looked at a larger scale, and we will incorporate comments from the review by you, the developer, Marvin Roos and the Gonzales team. After we have refined the plan as best we can, we would like another meeting with you, the developer, Marvin and Frank Gonzales to critique it. That review can be more in depth because the plan will be at a large enough scale that there will be few fuzzy areas. At that point we will commit the hand -drafted document to a digitized version and begin to construct a CADD base plan. It will be at this stage that meetings with the housing committee, and planning commission would take place. This document would be prepared in collaboration with Mainiero Smith, since they will be doing the Civil Engineering. We will be responsible for setting the exact location of buildings and parking. However, I believe Mainiero Smith will modify the streets some to make them more "engineer -friendly." 2. Architectural design — single family: The emphasis at this time will be the architectural character and elevations of the homes that might go on the single family lots. 3. Architectural design — multi -family: I am very willing to assist with the multi -family stuff, and can make suggestions as we go along. Of course, the actual drawings and presentation stuff still needs to be by Gonzales. On the matter of the clause about the reuse of drawings at no additional cost — I would liKe to know your concern. As it is stated, it is too general for me to feel comfortable with. Please review the proposal, and let me know if you have questions. YoL'" y, Reuel A. Interactivration 3001 E. Tahquitz Canyon Way, Suite 104 Palm Springs. California 92262 Telephone: 7 60.323.4990 Facsimile: 760.322.5308 ■ Mar 22 01 12:24p Interative Design 760 3225308 p,3 son ENO ONO I N T E R A C T I V E 21 March 2001 By facsimile 341-7098 Ms. Teresa L. LaRocca Housing Manager Palm Desert City Hall Palm Desert, CA 92260 D E S I G N C O R P O R A T I O N ARCHITECTS & PLANNERS 3001 E. Tahquitz Canyon, Suite 104 Palm Springs, California 92262 7:760.323.4990 F:760.322.5308 idcarch@ix.netcom.com PROJECT: Affordable Housing Master Site Plan RE: Proposal Dear Ms. LaRocca: File: 0104 We are very pleased to submit this Proposal for Professional Services between the Redevelopment Agency of the City of Palm Desert, (the Client) and Interactive Design Corporation (the Architect) for your review. This Proposal addresses the professional services to be provided by the Architect in preparing a Master Site Plan for 35-acre site south of 42nd Avenue to the west of the Palm Desert Corporation Yard. I. SCOPE OF THE PROJECT A. The Client wishes to develop a 40-acre master site plan to accommodate a multi -family apartment complex and single-family residences. The apartment complex shall be developed by Palm Desert Development Company. No developer has been identified for the single-family residences. Single-family component shall be coordinated with multi -family component on the site to create an aesthetically pleasing neighborhood that will compliment both projects. Both projects when developed shall incorporate energy conservation elements as part of the overall design that will address the use of electrical energy thereby making them energy efficient projects. Mar 22 01 12:24p Interative Design 760 3225300 p,4 ONE ONE MOE' INTERACTIVE DESIGNCORPORATION 21 March 01 Ms. Teresa LaRocca Re: Master Site Plan Proposal Page 2 of 4 II. SCOPE OF SERVICES A. Pre -design and Research 1. Meet with Client's Representatives and Developer of apartment complex to review objectives 2. Review previous Master Planning by JMS Engineering. 3. Review Codes and Ordinances applicable to both projects B. Schematic Master Plan 1. Prepare Schematic master site design documents showing: (1) Overall site access from 42nd and Merle Avenues (2) General location of apartment complex (3) Ingress and egress to apartment complex and single-family housing (4) Interior roads for single family residences and lot configurations (5) Typical lot size and house footprint 2. Review schematic design(s) with: (1) Client's Representatives (2) Developer of apartment complex (3) Civil Engineers (4) Landscape architect 3. Revise schematic design(s) based upon comments of Client Representatives and developer's representative. - C. Schematic site design 1. Preparation of schematic site plan for apartment complex based on unit type and mix provided by developer, showing: (1) Interior circulation (2) Parking (3) Buildings (4) Amenities 2. Review schematic site design(s) with Client's Representatives and developer's representative 3. Revise schematic site plan based upon comments 3001 E. Tahquitz Canyon Way, Suite 104 Palm Springs, California 92262 Telephone: 760.323.4990 Facsimile: 760.322.5308 interactivedesig ncorp.com Mar 22 01 12:24p Interative Design 760 3225308 p.5 ONE I N T E R A C T I V E DES IGNC OR PORATION 21 March 01 Ms. Teresa LaRocca Re: Master Site Plan Proposal Page 3 of 4 4. Review schematic site plan with affordable housing sub- committee 5. Prepare dimensioned site plan as basis for planning review and entitlement approval. D. Schematic architectural design 1. Prepare schematic plan(s) of typical single-family residence (1) Floor plan (2) Site plan 2. Develop at least three elevations for the single-family design 3. Consult with client's representative and developer's representative on elevations of both single and multi -family designs III. SERVICES WHICH MAY BE NECESSARY FOR THE PROJECT BUT WHICH ARE NOT INCLUDED A. Civil Engineering B. Landscape Architecture C. Geotechnical investigation IV. OWNER'S RESPONIBILiTIES A. Topographical Survey (electronic format) B. Boundary Survey (electronic format) C. Identification of easements and other encumbrances D. Design guidelines and program V. CQMPENSATION A. Compensation for the Schematic Master Planning shall be hourly, not to exceed Twenty Thousand Dollars ($20,000.) B. Compensation for Schematic Architectural Design of single-family residences shall be hourly not to exceed Ten Thousand Dollars ($10,000. ) C. Compensation for consulting on multi -family architectural design shall be a fixed fee of Two Thousand Five Hundred Dollars ($2,500.) 3001 E. Tahquitz Canyon Way, Suite 104 Palm Springs, California 92262 Telephone: 760.323.4990 Facsimile: 760.322.5308 interactivedesigncorp.com Mar 22 01 12:24p Interative Design 760 3225308 p,6 ■ow ■EM Ono INTERACTIVE DESIGNCORPORATION 21 March 01 Ms. Teresa LaRocca Re: Master Site Plan Proposal Page 4 of 4 D. Preparation of design and presentation drawings for the multi -family project shall be billed separately. E. Meetings/presentations/hearings are not included in the above figures; the estimated allowance is $4,000 to be billed hourly. F. Renderings and colored exhibits for public presentations shall be hourly. G. Out-of-pocket expenses incurred by the design team which are related to the project, such as reproduction costs (i.e. photocopying and blueprinting), telephone expenses, facsimiles, shipping and postage, photographs, etc., will be included in the monthly billing at 1.18 times the architect's cost. H. Hourly rates shall be as follows: Principal $125 Architect 85 CADD designer 70 Drafter 45 Administrative Assistant 40 After you have had a chance to review this Proposal, please call with any questions. Yours truly, Interactiv esign orporation Reuel A. oung, President G/Projects/0104/Contracts/A(fordable Housing Master Plan REVISED 3001 E. Tahquitz Canyon Way, Suite 104 Palm Springs, California 92262 Telephone: 760.323.4990 Facsimile: 760.322.5308 interactivedesigncorp.com PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT DATE: APRIL 26, 2001 TO: CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL EXECUTIVE DIRECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE REDEVELOPMENT AGENCY BOARD FROM: TERESA LA ROCCA, HOUSING MANAGER SUBJECT: PUBLIC HEARING FOR THE SALE OF MOBILE HOME LOTS: #6 (APN# 622-351-006-7), #23 (APN# 622-351-023-2) AND #69 (APN# 622-351-069-4) LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AT FAIR MARKET VALUE RECOMMENDATION 1. That the City Council adopt Resolution No. authorizing Palm Desert Redevelopment Agency to sell mobile home lots #6 (APN# 622-351-006-7), #23 (APN# 622-351-023-2) and #69 (APN# 622-351-069-4) located at 43-155 Portola Avenue (Portola Palms Mobile Home Park) at fair market value. 2. That the Redevelopment Agency adopt Resolution No. making and finding that the sales price for the lot is not less than its fair market value in accordance with the highest and best use under the Redevelopment Plan for Project Area 1 Amended. BACKGROUND On March 10, 1998 the Portola Palms Mobile Home Park Acquisition Association Board of Directors approved the conveyance of 37 lots from the Acquisition Association to the Redevelopment Agency by Deed in lieu of foreclosure in consideration for full satisfaction of all obligation secured by Deed of Trust dated September 25, 1992 (Ring Note) and Deed of Trust dated September 22,1992 (Natter Note). The Corporate Grant Deed in favor of the Agency dated February 25, 1998 was recorded on March 31, 1998 by Instrument No. 120533. PUBLIC HEARING FOR THE SALE OF MOBILE HOME LOTS #6 (APN# 622-351-006-7), #23(APN# 622-351-023-2) AND #69 (APN# 622-351-069-4) LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AT FAIR MARKET VALUE Page 2 Health and Safety Code §33433 requires that before any property of the Agency is sold or leased, the conveyance must first be approved by the City Council by resolution at a public hearing. The purpose of the public hearing is to receive public testimony as prescribed by law. Notice of the time and place of the public hearing must be published in a newspaper of general circulation in the community for at least 2 weeks prior to the public hearing. Fair market value was established by an appraisal dated 4/15/98 prepared by R.F. Sweet and Associates which establishes the average price per lot at $22,500 with a minor pricing differential depending on lot orientation within the park. Fair market value of lots #6, #23 and #69 herein described is established at $25,500 each. Funds for payment of taxes and closing costs are available in the housing fund balance account from funds transferred to the Agency from the Portola Palms Mobile Home Acquisition Association at close of escrow. Report required by Health and Safety Code §33433 (a) is attached hereto for your review and information, and has been available to the general public as required by law. �eRE/SA LA ROCCA Housing Manager TLR:dcl REVIEWED AND CONCUR Executive Director, RDA City Manager 33433 REPORT LOT#6 (APN# 622-351-006-7), #23 (APN# 622-351-023-2) AND #69 (APN# 622-351-069-4) LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) Pursuant to Health and Safety Code §33433 (a) and (b), the Agency provides the following summary: A. Agreement cost to the Agency includes: Estimated acquisition cost plus interest per lot: $32,900 2. Appraised fair market value of the interest being conveyed through the sale based on an appraisal dated 4/13/98: Lot #6, #23 and #69 each: $22,500 3. The purchase price to be paid by the buyers of lot #6, #23 and #69 each: $25,500 4. Elimination of blight The lots are three (3) of 141 mobile home spaces located at Portola Palms Mobile Home Park, a low and moderate income park developed prior to the 1973 incorporation of the City. The park was converted from private ownership to resident -ownership in 1992 with assistance from the State MPROP Program and the Palm Desert Redevelopment Agency. Thirty seven of the spaces were not purchased by the occupant tenants and are now owned by the Palm Desert Redevelopment Agency. The Agency wishes to sell the spaces to create 100% resident stability of the park, thereby eliminating the vacant spaces scattered throughout the park and encouraging ownership of rental spaces thereby turning total control of the park over to its residents. C RESOLUTION NO. A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY AUTHORIZING THE SALE OF MOBILE HOME LOTS #6, #23 AND #69 LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AT FAIR MARKET VALUE RECITALS: A. Pursuant to Health and Safety Code §33433, the Redevelopment Agency, is required to hold a public hearing before any property of the Agency acquired in whole or in part, directly or indirectly, with tax increment money is sold or leased for development pursuant to the Redevelopment Plan, said sale shall first be approved by the Agency by resolution after public hearing. B. Pursuant to Health and Safety Code §33433 (b), a report shall be made available for inspection by the public no later than the first publication of the first notice of the hearing mandated by subsection (a). A resolution approving the sale shall be adopted and shall contain a finding that the consideration received for the sale of the property is not less than its fair market value the highest and best use under the Redevelopment Plan for Project Area #1 Amended. C. Pursuant to Health and Safety Code §33435, the Agency shall obligate purchaser(s) of real property acquired in redevelopment projects to refrain from restricting the rental, sale, or lease of the property on the basis of race, color, religion, sex, marital status, ancestry, or national origin of any person. NOW, THEREFORE, the Palm Desert Redevelopment Agency hereby finds, determines, resolves and orders as follows: Section 1. A duly noted public hearing in conformity with the requirement of Health and Safety Code §33433 (a) was held on April 26, 2001. Section 2. The Agency finds the consideration received for the sale of the property is not less than its fair market value at the highest and best use under the Redevelopment Plan for Project Area 1, Amended. Section 3. The Grant Deed shall contain language prescribed by Health and Safety Code §33435 as required. Section 4. The Agency hereby authorizes the conveyance of lots #6, #23 and #69 at Portola Palms Mobile Home Park for a fair market value. Resolution No. PASSED, APPROVED and ADOPTED this 26th day of April, 2001 AYES: NOES: ABSENT: ABSTAIN: Chairman ATTEST: Sheila R. Gilligan, Secretary RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA AUTHORIZING THE PALM DESERT REDEVELOPMENT AGENCY TO SELL MOBILE HOME LOTS #6, #23 AND #69 LOCATED AT 43-155 PORTOLA AVENUE (PORTOLA PALMS MOBILE HOME PARK) AND MAKING A FINDING THAT THE MONETARY CONSIDERATION RECOVERED FOR THE SALE IS NOT LESS THAN FAIR MARKET VALUE RECITALS: A. Pursuant to Health and Safety Code §33433, the City Council, is required to hold a public hearing before any property of the Agency acquired in whole or in part, directly or indirectly, with tax increment money is sold or leased for development pursuant to the Redevelopment Plan, said sale shall first be approved by the City Council by resolution after public hearing. B. Pursuant to Health and Safety Code §33433 (b) the City Council must make a finding that the price to be paid for the property is not less than its for market value at the highest and best use under the Redevelopment Plan. C. Pursuant to Health and Safety Code §33433 (a), the Agency is required to make available for inspection a report containing: proposed sale; cost to the Agency, value of interest to be sold, sales price for inspection and available to the public. NOW, THEREFORE, the City Council of the City of Palm Desert hereby finds, determines, resolves and orders as follows: Section 1. That a duly noted public hearing in conformity with the requirement of Health and Safety Code §33433 (a) was held on April 26, 2001. Section 2. The City Council has reviewed and considered all written and oral comments, questions and concerns regarding the Agency's proposed sale of mobile home lots #6, #23 and #69 received prior to and at the public hearing on said sale. Section 3. The City Council accepts and has filed with the Office of the City Clerk, the report required by Health and Safety Code §33433 (a). Section 4. The City Council finds that the price to be paid for the property is not less than fair market value at the highest and best use under the Redevelopment Plan for Project Area 1 Amended. Resolution No. Section 5. The City Council hereby authorizes the Agency to sell the subject lots at fair market value and authorizes the Executive Director of the Agency to execute all required documents to complete the transaction. PASSED, APPROVED and ADOPTED this 26th day of April, 2001. AYES.- NOES - ABSENT: ABSTAIN: ATTEST: Sheila R. Gilligan, City Clerk 2 Mayor • • 0 DATE: March 29, 2001 UPDATE PREPARED BY: Charlene Sumpter Senior Rehab. Const. Specialist 1. Repair/Resurfacing of Parking Lots Plans are currently being reviewed by the public works department. Once approved, they will be advertised to call for bids. 2. One Quail Place Planting Plan Contracts have been issued. Once returned, a pre -construction meeting will be held on or about the week of April 9th. 3. Catalina Gardens The Landscape Review Committee has reviewed and approved the planting concept plan. Project is scheduled to advertise and call for bids on the week of April 2" d 4. Palm Village Apartments Request for Qualifications (RFQ) for architectural services for the site have been received. Staff is reviewing the RFQs submitted. Additional information has been requested from each of the firms. Staff has scheduled a meeting for April 6' to review all submittals to select the appropriate firm. HOME IMPROVEMENT PROGRAM PROJECTS Since June 30, 2000 Prepared by Bryce Lynn White April 3, 2001 ADDRESS SCOPE OF WORK STATUS 44-670 San Clemente Circle Stucco entire house Complete 7-14-00 Paint trim and overhang Complete 6-16-00 Replace garage door Complete 6-09-00 Concrete driveway Complete 6-09-00 44-600 Santa Margarita Avenue Paint house Complete 6-23-00 Replace garage door Complete 5-02-00 Replace water heater Complete 4-24-00 Wooden Fence Complete 6-23-00 Low maintenance landscaping Complete 10-20-00 44-106 San Luis Dr. New roof Complete 6-28-00 Replace Evaporative Cooler Complete 12-15-00 New concrete drive Complete 6-28-00 44-755 San Benito Circle Connect to sewer system Complete 1-07-00 Install block wall Complete 6-28-00 Paint exterior Complete 6-17-00 Landscape perimeter Complete 1-26-01 47-857 Sun Corral Trail Block wall in rear yard Complete 12-10-00 Conditioner Replace patio & roof sheathing Complete 2-01-01 and roof Repair roof on house Complete 2-01-01 Replace wooden fence and Complete 2-01-01 double gates 73-439 Catalina Way Repair and replace sink fixtures Complete 1-12-01 kitchen and bathroom Repair garage door and install Complete 1-23-01 garage door opener Paint patio Complete 1-31-01 Repaired doorjambs and In progress replace screens Reroof patio In progress 43-485 Tennessee Ave. Replace AC and furnace Complete 3-14-01 (convert to dual pack system) Remove overgrown tree Complete 1-30-01 42-525 Audrey Circle New septic system Complete 1-18-01 Replace asphalt driveway with Complete 1-26-01 concrete and repair landscaping 74-459 Peppergrass Paint exterior Complete 9-21-00 Replace A/C system & In progress evaporative cooler Insulate roof and install new roof In progress Replace asphalt with concrete In progress driveway Convert carport to garage In progress Landscape front yard and fence In progress 74-281 Aster Drive New roof In progress 2 ADDRESS SCOPE OF WORK STATUS "' y 77-350 Missouri Dr. Bedroom addition In progress Replace AC system Complete 3-27-01 Decorative block wall and fence In progress Paint house In progress 74-340 Primrose Dr. Replace A/C system Complete 1-25-01 New garage door Complete 2-23-01 Widen concrete driveway Complete 3-02-01 Replace windows & sliding In progress doors with dual glazed Fence rear yard. Complete 3-16-01 Architectural wall additions each In progress side of house Paint house. In progress 43-865 Carmel Ave. Block wall; new roof Processing application 42-584 Rebecca Rd. County EDA - remodel kitchen Complete 9-15-00 including relocating washer and dryer, new cabinets, appliances and flooring 45-685 Verba Santa Dr. Install concrete driveway Processing application Block wall 77-325 Michigan Paint House and add gable end In progress vent cover. Additional installation attic to In progress R-30 Replace windows and sliding In progress doors with dual glazed. Fix plumbing 74-070 Chicory Install concrete driveway and In progress public sidewalk Bedroom and laundry addition In progress Install rigid insulation and new In progress roof 3 `41W ADDRESS 74-218 Alessandro Dr 72-835 Davis Rd. SCOPE OF WORK Paint exterior Build laundry room Resurface driveway Replace hot and cold water pipes and fixtures Build block wall STATUS In progress In progress In progress In progress In progress Paint exterior Processing application Enclose patio Landscape front yard Replace evaporative cooler 73-061 San Nicholas Avenue Sewer hookup Complete 3-27-01 Replace roof In progress Block wall In progress 43-920 Buena Circle Replace A/C system Soliciting proposals Rigid insulate roof and install Soliciting proposals new roof Replace asphalt with concrete Soliciting proposals driveway Replace carport with garage and Soliciting proposals concrete slab for future bedroom Soliciting proposals Finish utility wall area 45-727 Toro Peak Road Replace roof Complete 3-27-01 Replace dual front doors Soliciting proposals 77-160 Indiana Avenue Replace sprinkler valves and Soliciting proposals timer Replace AC system and furnace Soliciting proposals New water heater & closet Soliciting proposals New block wall Soliciting proposals Replace patio roof Soliciting proposals Paint exterior Soliciting or000sals C! ADDRESS SCOPE OF WORK STATUS 45-615 Santa Margarita Avenue Remove existing vegetation and Soliciting proposals install low maintenance landscaping Repair block wall Soliciting proposals New gates to back yard Soliciting proposals Add double door side entry Soliciting proposals Replace bathroom fixtures Soliciting proposals Replace patio posts Soliciting proposals Add concrete walkways Soliciting proposals 77-073 California Drive New roof Processing application Repair patio Repair stucco and paint Replace garage door 73-250 Catalina Way Replace exterior doors Soliciting proposals Relocate hot water heater and Soliciting proposals build kitchen pantry Replace fence Soliciting proposals Landscape side yard Soliciting proposals Install sewer connection for Soliciting proposals washer 45-630 Mountain View Rigid roof insulation and new Soliciting proposals roof Replace windows and sliding Soliciting proposals doors with dual glazed Soliciting proposals Replace Fence and install southwestern style gate Soliciting proposals Paint exterior ADDRESS 43-845 Tennessee Ave. 43-545 Warner Trail 76-547 Florida Ave. 42-105 Tennessee Avenue 76-941 New York Avenue 74-550 Fairway Drive 74-530 Fairway Drive SCOPE OF WORK STATUS Block wall Soliciting proposals Landscaping Soliciting proposals Dual glazed windows Soliciting proposals New driveway Soliciting proposals Rebuild garage Soliciting proposals Soliciting proposals Replace sewer line Replace garage door Soliciting proposals Fence side of house Soliciting proposals Widen concrete driveway Soliciting proposals Low maintenance landscape Soliciting proposals front yard Complete 3-27-01 Low maintenance landscape front yard Soliciting proposals Replace fence Paint exterior Soliciting proposals Remove overgrown vegetation Soliciting proposals Soliciting proposals Paint exterior Replace roof Soliciting proposals Additional insulation Soliciting proposals Decorative block wall front yard Soliciting proposals Low maintenance landscape Soliciting proposals front yard Replace fascia Soliciting proposals Replace AC system Soliciting proposals Processing application Replace roof Sewer hook up Concrete driveway Processing application Replace roof Front yard landscaping Bathroom repair and remodel ADDRESS SCOPE OF WORK STATUS 72-765 Sonora Drive Replace roof Soliciting proposals Connect to sewer Soliciting proposals Front yard landscaping & tree Soliciting proposals removal Decorative block wall front yard Soliciting proposals Replace AC system Soliciting proposals 74-604 Gary Avenue Replace asphalt driveway with Soliciting proposals concrete Remove palm tree front yard Soliciting proposals Replace siding with stucco and Soliciting proposals reframe garage opening Replace garage door and add Soliciting proposals automatic opener Paint exterior Soliciting proposals 72-610 Homestead Rd. Paint exterior Processing application 43-301 Portola Ave. Paint exterior Processing application Surface driveway 72-753 Beaver Trail Plumbing repairs Processing application Paint exterior HOME IMPROVEMENT PROGRAM Totals to Date Completed: 31 Grants 2 Matching Fund Grants 18 Loans 3 County EDA Loans 54 Completed In Progress: 1 Grant 2 Loans 2 Median Income Loans 5 Deferred Loans Processing: 8 Grants 9 Loans 1 Median Income Loan 4 Deferred Loans 1 County EDA Loan TOTAL HOME IMPROVEMENT PROGRAM: 87 MAKE A DIFFERENCE DAYS: 47 TOTAL IN PROGRAMS: 134 G:\RDA\Diana Leal\WPDOCS\TL\H-1-P\WHITE\PROJST01.Apr.wpd PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM TO: TERESA L. LAROCCA, HOUSING MANAGER FROM: BRYCE LYNN WHITE, REHAB CONSTRUCTION SPECIALIST II DATE: APRIL 3, 2001 SUBJECT: HABITAT FOR HUMANITY CONSTRUCTION Habitat for Humanity construction is proceeding in a reasonable manner at 73-371 Catalina Way. The interior walls are now complete and the rough -in for AC duct work, electrical, and plumbing has been installed. The exterior is partially lathed. The roof is dried in with roofing paper on and is being stacked today with roofing tile. The home will be ready to insulate, followed by drywall very soon. 4j� ce nn hite Rehab nstruction Specialist II 101 GAPDAWaria Hunt\WPDATA\HOUSING\WHITE\MEMOS\t14301.iom.wpd 'rr• 0 O W) M -+ N U > a 0 0 ::3 N �0 0 ct 00 N N O\ U y Q L". O O N 7 w� a1 - V1 + N U cd 0 N O— Lr) N 00 � O N C\ M O Q v) d a ^. cl in tn kn intr) M I-T k4r) �z t-- Lr y W a w d OO O O O O �N N fyC7C7 "0 '0b'C7N00 00 C cd cz N 75 V Cd w .G NO o � •i c� � o o > � z U � � U G O O 00 N U cC to •a• N U > + + a 0 N O Z N to N N N ja .O On N El 0 �y '0 N O \,O ON � U U Q n V 6 to M tn eF in 1n to �c kn [- v w d IN d O O O 00 00 M M M C � a � U� d 0 N R O O 01 M Vl N U U Q a 0 O \c 0 0 0 0 N iU.. "o O) U > C O O C- M O O D O a N N N N ."I F R O U U Q ; tntnintf)tn M rP tn �o r fl s. y t� a w d 0 � a+ 00 ,� \O [- C% C� C� q u C ON L + U ea C O N CC O M N O O N •--� cq � O a M N W \0 U U Q a W)tnMtntn 7 tn\0 t- wa d c E E C L C d U C O O N a+ V L + '+ p r'M N U> d 0 N "=' O' M to M M M O N � O U 'b Q U d 0 C.Ci N \O �o a N C u a os U> C O 03C,CD N uV M O o v e o e inkntnkntn L y d d O � a+ O N � V d C L C� M N en N a � U� d 0 N ti+ M M M O N Cd a L. oo M O - U U C 0 Cd N CL y U C iU.a CC a � U, C O N +' O N � O Q � intntnMtn 'b I.., y 0 co 0 `v 0 a a m 9 O On A C O �ea •-+ N O O O � N C u L CO + O O + O a 0 O N N � O L N N O O GQ d o e o 0 0 .a tn M tn 7 tn in in �O In t- L7 w a d C O N G u U> c 0 N ++ N � O u 'b In kn to to In L y w a w d O N i:. CU u t. + O O o � U C 0 O O O N y N CQ O C it M O- O O .+ .d u � d pa u o 0 0 0 0 O CC y tn M to et 1n M to �c kn l- ^o � 4-0 a C O c ��n�000 N r � U U G° s� 0 N y O N w � O u 'ti .!� to 1n In In to •o � wa At low �_� H W tj Q � V Q� o� U U� 0 O � L ZL � � o ZL a O � 0 Q SUPPLEMENTAL INFORMATION PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM TO: HOUSING COMMISSION FROM: CHARLENE SUMPTER, SENIOR REHAB CONSTRUCTION SPECIALIST DATE: APRIL 11, 2001 SUBJECT: STATEMENT OF QUALIFICATIONS FOR ARCHITECTURAL SERVICES - 20 UNIT APARTMENT COMPLEX (FORMERLY PALM VILLAGE APARTMENTS) On April 6, 2001, a committee met to review the four Statement of Qualifications (SOQ) received and to select the architectural and engineering firm that will design a new 20-unit apartment complex at 73-610, 73-626 and 73-642 Santa Rosa Way (formerly the Palm Village Apartments). Of the four SOQs submitted, staff, through a scoring selection process, chose the Robbins Jorgensen Christopher Architects. The committee's decision was based on the qualifications of the firm's in-house staff and their experience in designing affordable housing apartment complexes. Staff is preparing a Request for Proposal to get a further understanding of the cost involved for the designing and engineering of the 20-unit apartment complex. Additionally, staff is requesting that a committee be formed consisting of Housing Commissioners and staff to tour some of the apartment complexes that the firm has listed as references to determine the use of space, design, and layout of projects that would best relate to the Palm Village Apartments. Once a date has been established, staff will contact the members who have volunteered and inform them of the date and time. The properties are located in the San Diego area and will probably take up most of the day to view. �_ ��cL L B Charlene Sumpter Senior Rehabilitation Construction Specialist G\RDA\Charlene Sumpter\WpDocs\Ml s\hsgcom4l 101. iomwpd PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM TO: TERRE LA ROCCA, HOUSING MANAGER FROM: CHARLENE SUMPTER, SENIOR REHAB CONSTRUCTION SPECIALIST DATE: APRIL 10, 2001 SUBJECT: REQUEST APPROVAL FOR JOE PUTRINO TO INSTALL CARPORTS AT DESERT POINTE As part of the Housing Authority's request for follow-up items, it was noted that we needed to get quotes on covering the four additional handicap parking spaces. I have contacted four different companies. Two were non -responsive, and the other company could not guarantee matching the existing carport structures. I am requesting authorization to have Joe Putrino install the four carports and necessary lighting in the amount of $7,635.00, since he was the contractor who originally installed the carports at Desert Pointe. Attached are Joe Putrino's estimate and the phone quotes I received. Charlene Sumpter Senior Rehabilitation Construction Specialist Attachments (2) Attachments (as noted) G:\RDA\Charlene SumptenWpDocs\CarportsJoePwpd wpd w n rN V 1 f.1 PROJECT: Department: CITY OF PALM DESERT TELEPHONE QUOTATION SUMMARY r DESCRIPTIO,N OF WORK: c TS ZT�tI�"� l AWARDED TO: 4:> REQUISITION; ACCOUNT: Person receiving bids L Department Head 4?12 L a� Date Date A Tclepnw, Vuaa r, Joe Putrino General Contractor Engineering & Building Construction S6765 OAKwooDDRIVE�c�36i47 Phone 760 228-2239C Fax 760 228-02A VALLEY, CA. 07sa TO: THE CITY OF PALM DESERT 73-510 FRED WARING DRIVE PALM DESERT, CA. 92260 ATT: CHARLENE SUMPTER PROPOSAL LOCATION: DESERT POINTE APARTMENTS 2-9-01 FURNISH AND INSTALL NEW CARPORTS TO COVER FOUR HANDICAP PARKING SPACES AND FOUR WHEELCHAIR PATHWAYS TO MATCH RECENTLY INSTALLED CARPORTS. PROVIDE BUILDING PERMITS, TWO LIGHT FIXTURES AND PAINTING. PRICE INCLUDES USING THE ENGINEERING DOCUMENIS FROM THE RECENTLY INSTALLED PROJECT. PLEASE NOTE THAT DECKING MAY NOT BE AN EXACT MATCH IN PATTERN DUE TO MANUFACTURING CHANGES, HOWEVER IT WILL THE SAME GAUGE AND FINISH. EXCLUSIONS: ADDITIONAL ENGINEERING OR ANY OTHER BUILDING bEPARTMENT REQUIRP GENTS INCLUDING SPECIAL TESTS AND INSPECTIONS. TOTAL AMOUNT OF PROPOSAL S7,63S.00 THANK YOU FOR THE OPPORTUNITY TO BID THIS PROJECT. JOE PUTRINO OWNER C o rrP c�ec' PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT DATE: APRIL 3, 2001 TO: CARLOS ORTEGA, EXECUTIVE DIRECTOR TERESA LA ROCCA, HOUSING MANAGER FROM: BRYCE LYNN WHITE, REHAB. CONST. SPECIALIST II SUBJECT: WHITE PAPER - PROPOSED GUIDELINES AND FUNDING SOURCES FOR MULTI -FAMILY IMPROVEMENT PROGRAM (MFIP) RECOMMENDATION: Staff recommends the following: The appropriation of $200,000 from the 20% Tax Increment Housing Set -Aside funds to fund the Multi -Family Improvement Program. Proposed Multi -Family Improvement Program loan payments will be amortized over 10 years as follows: Component No. 1 - 50% Affordable Rental Housing Loans a. Maximum loan of $5,000 per unit not to exceed $50,000. b. 50% or more of the units are occupied by tenants whose household income does not exceed 120% of the County of Riverside moderate income, and their rent payments do not exceed affordable housing cost levels. _ C. Loans to be at 3% interest if the cost of 50% or more of the improvements are for Category 1 Improvements: Correction of Code compliance violations; Landscaping; Trash enclosures; Resurfacing or replacing parking lots; Repair or installation of fences and block walls. d. For 10 or fewer unit properties Loans to be at 5% interest if the cost of 50% or more of the improvements are Category 2 Improvements: Carport Repairs or Construction; Exterior painting; Roof replacement; Septic system replacement and sewer hook-ups where available. e. For 11 to 20 unit properties (If property owner providing equal funds matching loan) Loans to be at 5% interest if the cost of 50% or more of the improvements are Category 2 Improvements: Carport Repairs or Construction; Exterior painting; Roof replacement; Septic system replacement and sewer hook-ups where available. WHITE PAPER - PROPOSED GUIDELINES AND FUNDING SOURCES FOR MULTI -FAMILY PROGRAM Page 2 Component No. 2: 20% Affordable Rental Housing Loans a. Maximum loan of $5,000 per unit not to exceed $50,000. b. 20% or more of the units are occupied by tenants whose household income does not exceed 120% of the County of Riverside moderate income, and their rent payments do not exceed affordable housing cost levels. C. Loans to be at 5% interest for Category 1 Improvements: Correction of Code Compliance violations; Landscaping; Trash enclosures; Resurfacing or replacing parking lots; Repair or installation of fences and block walls. BACKGROUND The City Council expressed to staff that the City has no mechanism to assist apartment owners with improving their properties. A specific concern was to improve the landscaping and overall exterior appearance of multi -family properties. Code compliance staff has identified over twenty properties that can benefit from these type of improvements (Attached). This is the basis for staff's recommendation to implement and fund a Multi -Family Improvement Program. -&A4- YCE N WHITE ehab. t. Specialist 11 REVIEWED AND CONCUR TEREtA L. LA ROCCA Housing Manager Executive Director City Manager Hovley Gardens Housing Commission Meeting Project Description Hovley Gardens is a 162-unit affordable housing development located between Avenue 42 and Merle Drive in Palm Desert that will serve very low- and low-income families. The development combines "townhouse -style" four - bedroom units with conventional multi -family buildings. The unit mix is as follows: 18 four -bedroom townhouses; 72 three -bedroom; and 72 two -bedroom units. All of the two- and three -bedroom units are provided in 12-unit buildings. A separate manager's unit will be located over the community building at the site's entrance. The site is approximately 12.6 acres and is located in a mixed industrial, recreational and residential area. The development is part of a larger 40-acre Master Plan that includes single-family lots for future development. A total of 116 single-family lots are proposed; 99 for conventional single-family housing; and 17 for single-family, rental townhomes. In designing Hovley Gardens, special attention was given to the sensitivity of the surrounding area. The townhouse concept was developed to create a transition from the single-family lots to the site's west and south, and the conventional multi -family buildings. The concept also serves a functional purpose; they will accommodate the largest families where the need for space and privacy is perhaps greatest. Hovley Gardens' design is compatible with the desert environment. The materials and colors will include muted desert tones and tile roofing with bold color accents on stairways and awnings. The unique balcony lay -outs, landings and stair configurations are designed to create transitions between public and private spaces. In addition, details such as windows, "chimneys", arches, awnings and curved balconies create an aesthetically -pleasing and interesting design. Various design elements are incorporated into the prototype single-family house and townhomes to bring compatibility and continuity to the multi- family and single-family components of the Master Planned area, while also allowing for variation and tailoring for functional and aesthetic purposes. As noted above, the units are intended to accommodate families as reflected in sizing and floorplans. The units are sized as follows: Four -bedroom town -houses -1350 sf Three -bedroom units -1077 sf Two -bedroom units - 955 sf The units come with a range of amenities. Standard features include large, fully -equipped kitchens (refrigerator, range/oven, microwave, dishwasher and garbage disposal), two full bathrooms, and central heating/cooling. Each of the two- and three -bedroom units will be assigned covered parking. A garage is included in the townhouse units. A total of 324 spaces are required on -site and the development will provide in excess of this requirement with approximately 338 to 350 spaces. The development is amenity -rich; providing much -needed affordable housing to Palm Desert residents in a quality, community setting. A community building is located at the entrance and will include manager's office, laundry and common purpose room, including kitchen and meeting room. Adjacent to the building is a pool, and active and recreational uses, including tot lots, are located throughout the site. G:1WP61PALMOESIPLANNINGICITYAPP. WPC Palm Desert Development Company April 11, 2001