HomeMy WebLinkAboutRES 2022-103RESOLUTION NO. 2022-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE
HOUSING DIVISION, AS INDICATED ON THE RECORDS RETENTION
SCHEDULE
WHEREAS, the Housing Division of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the o fficial files,
records, exhibits, and other documents of said office pursuant to the Retention Schedule
set forth on City Council Resolution No. 2020-76; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:2022-102
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit “A,” attached hereto, which have met or exceeded
their retention period.
Section 3. That the inaudible audio cassette recordings for the Rent Review
Meeting, Palm Desert Mobile Estates evidentiary hearing, Silver Spur Community, Indian
Springs Mobile Home Park evidentiary hearings, three untitled inaudible audio cassette
(1998-2011) and Unsuccessful Bids, Unsuccessful Proposals or Responses to RFP’s
(2010-2012) have exceeded their retention period (Exhibit “A”).
ADOPTED ON DECEMBER 15, 2022.
KATHLEEN KELLY
MAYOR
ATTEST:
ANTHONY J. MEJIA
CITY CLERK
Kathleen Kelly (Dec 21, 2022 15:50 PST)
Kathleen Kelly
Anthony Mejia (Dec 21, 2022 15:51 PST)
RESOLUTION NO. 2022-103 Page 2
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that
Resolution No. 2022-103 is a full, true, and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Desert on December 15, 2022, by
the following vote:
AYES: HARNIK, NESTANDE, QUINTANILLA, TRUBEE, AND KELLY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
RECUSED: NONE
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal
of the City of Palm Desert, California, on _____________________.
ANTHONY J. MEJIA
CITY CLERK
Anthony Mejia (Dec 21, 2022 15:51 PST)
Dec 21, 2022
RESOLUTION NO. 2022-103 Page 3
EXHIBIT A
CITY OF PALM DESERT
AUTHORITY TO DESTROY OBSOLETE RECORDS
I consent to the destruction of these obsolete records according to accepted policies and
procedures.
City Clerk Date City Attorney Date
Approved by City Council: 12/15/2022
Original: City Clerk’s Office
Copy: Housing Division
Dept. Retention
No.
Description
of Record
Years
Covered
Retention
Period
Shred or
Discard
Housing HS-017
Rent Review Meeting -
Audio Recordings
(Inaudible)
1999 - 2011 2 Years Discard
Housing HS-017
Rent Review Board –
Palm Desert Mobile
Estates Evidentiary
Hearings Audio
Recordings (Inaudible)
1999 - 2000 2 Years Discard
Housing HS-017
Rent Review Board –
The Silver Spur
Community Evidentiary
Hearings Audio
Recordings (Inaudible)
1997 - 2007 2 Years Discard
Housing HS-017
Rent Review Board –
Indian Springs Mobile
Home Park Evidentiary
Hearing Audio
Recordings (Inaudible)
1998 - 2008 2 Years Discard
Housing CW -009
Unsuccessful Bids,
Unsuccessful
Proposals or
Responses to RFPs
2010 - 2012 2 Years Discard
Anthony Mejia (Dec 21, 2022 15:51 PST)Robert Hargreaves (Dec 21, 2022 16:47 PST)
Robert Hargreaves