HomeMy WebLinkAbout00 Agenda 2023-03-23
CITY OF PALM DESERT
PALM DESERT CITY COUNCIL (CC),
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA),
AND HOUSING AUTHORITY (HA) MEETING
(HYBRID MEETING)
73-510 FRED WARING DRIVE
PALM DESERT, CA 92260
REGULAR MEETING AGENDA
Thursday, March 23, 2023
2:30 p.m. Study Session
3:30 p.m. Closed Session
4:00 p.m. Regular Session
Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference. There will be
in-person access to the meeting location.
WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website
www.cityofpalmdesert.org, under the “Council Agenda” link at the top of the homepage, or on the
City’s YouTube Channel.
OPTIONS FOR PARTICIPATING IN THIS MEETING: Attend the meeting in our Council Chamber
at the Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert, CA 92260. To participate
by email, internet, or phone, please see the detailed instructions on the last page of this agenda.
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 2 of 9
3:30 P.M. CLOSED SESSION
CALL TO ORDER
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: This time has been set aside for
members of the public to address the City Council on items contained only on the Closed
Session Agenda within the three-minute time limit. Speakers may attend in person or utilize one
of the three options listed on the last page of th is agenda.
RECESS TO CLOSED SESSION
CLOSED SESSION AGENDA
A. Closed Session Meeting Minutes: February 15, 2023, and February 16, 2023
B. Conference with Real Property Negotiator pursuant to Government Code Section
54956.8:
1. Property Description: 73-710 Fred Waring Drive
Agency: City of Palm Desert
City Negotiator: Todd Hileman/Chris Escobedo/Eric Ceja
Negotiating Parties: Coachella Valley Association of Governments
Under Negotiation: Price and Terms
C. Conference with Legal Counsel regarding Significant Exposure to Litigation pursuant
to Government Code Section 54956.9(d)(2):
Two (2) matters that, under the existing circumstances, the City Attorney believes create
significant exposure to litigation.
4:00 P.M. REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE: Mayor Kelly
INSPIRATION: Mayor Pro Tem Quintanilla
REPORT OF CLOSED SESSION: City Attorney Hargreaves
AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PROCLAMATION – WATER CONSERVATION MONTH
B. PROCLAMATION – WOMEN MAKING HISTORY
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 3 of 9
CITY MANAGER COMMENTS
MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
NONAGENDA PUBLIC COMMENTS: This time has been set aside for the public to address
the City Council on issues that are not on the agenda for up to three minutes. Speakers may
attend in person or utilize one of the three options listed on the last page of the agenda. Because
the Brown Act does not allow the City Council to act on items not listed on the agenda, members
may briefly respond or refer the matter to staff for a report and recommendation at a future
meeting.
1. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine
and may be approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by the City
Council for a separate discussion.
A. APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MINUTES
RECOMMENDATION: Approve the Minutes of March 9, 2023.
B. APPROVAL OF WARRANTS
RECOMMENDATION: Approve warrants issued during the period of March 2, 2023, and
March 10, 2023.
C. APPLICATION FOR ALCOHOLIC BEVERAGE CONTROL LICENSES FOR
GROCERY OUTLET INC, 72675 HIGHWAY 111, PALM DESERT
RECOMMENDATION: Receive and file the application for Alcoholic Beverage License
for Grocery Outlet, Inc.
D. LETTER CALLING FOR RECONSIDERATION OF THE CLOSURE OF
CHUCKAWALLA VALLEY STATE PRISON IN BLYTHE, CALIFORNIA
RECOMMENDATION: Authorize the Mayor to sign a letter calling for reconsideration of
the closure of Chuckawalla Valley State Prison in Blythe, California.
E. LETTER REGARDING SALTON SEA MANAGEMENT PROGRAM
RECOMMENDATION: Authorize the Mayor to sign a letter regarding the Salton Sea
Management Program.
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 4 of 9
F. RECEIVE AND FILE LETTERS OF SUPPORT FOR THE UNIVERSITY OF
CALIFORNIA, RIVERSIDE, COMMUNITY PROJECT FUNDING REQUESTS FOR
CRITICAL MINERALS CHARACTERIZATION AND MICROGRID LIVING
LABORATORIES AT THE PALM DESERT CAMPUS
RECOMMENDATION: Receive and file the letters of support for the University of
California, Riverside, Community Funding Requests for Critical Minerals Characterization
and Microgrid Living Laboratories at the Palm Desert campus.
G. UPDATE ON UNITE PALM DESERT FORGIVABLE LOANS AND REQUEST TO
FORGIVE LOAN REPAYMENT FOR RECIPIENTS IN DEFAULT DUE TO
UNFORESEEN CIRCUMSTANCES
RECOMMENDATION:
1. Forgive loan repayments for Unite Palm Desert Loan recipients in default due to
unforeseen circumstances.
2. Authorize the City Manager to approve such forgiveness.
H. APPROVE AMENDMENT NO. 1 TO EXTEND CONTRACT NO. C36120 FOR LANCE,
SOLL & LUNGHARD, LLP, TO PERFORM PROFESSIONAL AUDITING SERVICES
FOR THE FISCAL YEAR ENDING JUNE 30, 2023
RECOMMENDATION:
1. Approve Amendment No. 1 to Contract No. C36120 with Lance Soll & Lunghard , LLP,
to extend the term through June 30, 2024, for the FYE June 30, 2023 , Audit Services.
2. Authorize Finance Director to negotiate other services that may be necessary during
the extended period.
3. Authorize the City Manager to approve and execute amendment and any other
documents necessary to effectuate the contract.
I. AWARD OF CONTRACT TO PFM ASSET MANAGEMENT FOR INVESTMENT
MANAGEMENT AND ADVISORY SERVICES
RECOMMENDATION:
1. Award contract, in substantial form, to PFM Asset Management to provide investment
management and advisory services for a term of three (3) years with an option to
renew for two (2) additional one-year periods based on satisfactory performance.
2. Authorize the City Manager or designee to negotiate and/or take any necessary
actions to facilitate the agreement, to execute the agreement and any documents
necessary to effectuate the action taken herewith.
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 5 of 9
J. AUTHORIZE AND AWARD AN ADDITIONAL CONSTRUCTION MANAGEMENT
SERVICE PROVIDER, MAAS COMPANIES, INC., IN AN AGGREGATE AMOUNT NOT
TO EXCEED $11,739,394
RECOMMENDATION:
1. Authorize and award an additional construction management service provider, MAAS
Companies, Inc., to support the completion of capital improvement projects.
2. Authorize the City Manager to execute said agreements and subsequent task orders.
3. Direct the City Attorney, Director of Finance and Director of Public Works to review
annual expenditures and performance of the vendors under said Agreements.
K. APPROVAL OF EXPENDITURES FOR THE PALM DESERT 2023 INDEPEND ENCE
DAY CELEBRATION
RECOMMENDATION:
1. Pre-approve and authorize expenditures in an amount not to exceed $80,000 from the
FY 2023/24 Budget for production of the 2023 Independence Day Celebration event.
2. Approve contract with Pyro Spectaculars, Inc., in substantial form for the fireworks
display in the amount of $49,810 and authorize the City Manager to execute same .
3. Authorize the City Manager to execute any ancillary vendor contracts associated with
production of the celebration, with the remainder of the requested $80,000, in a total
amount not to exceed $30,190.
L. DECLARE LISTED ITEMS AS SURPLUS PROPERTY AND AUTHORIZE STAFF TO
DISPOSE AS NECESSARY
RECOMMENDATION: Declare specified office furniture items and outdated surveyor
equipment as surplus property and authorize staff to dispose as deemed necessary.
M. CONSIDER REQUEST BY JULEEN MCELGUNN TO APPROVE FEE WAIVER
REQUEST FOR HISTORICAL SOCIETY ANNUAL PICNIC
RECOMMENDATION: Consider request by Juleen McElgunn to approve fee waiver for
Historical Society Annual Picnic at Civic Center Park including a temporary waiver for
Section 11.01.140 (Amplified Sound in City Parks) of the City of Palm Desert Municipal
Code.
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 6 of 9
N. AUTHORIZE THE USE OF LOWE’S HOME CENTERS, INC., HOME DEPOT U.S.A.,
INC., HD SUPPLY FACILITIES MAINTENANCE, AND THE SHERWIN -WILLIAMS
COMPANY, FOR PURCHASE OF MATERIALS, SUPPLIES, AND APPLIANCES FOR
PALM DESERT HOUSING AUTHORITY PROPERTIES FOR FY 2023/2024 (HA)
RECOMMENDATION:
1. Authorize the use of Lowe’s Home Centers, Inc. for the purchase of materials,
supplies, and appliances pursuant to Section 3.30.160(E) and 3.30.160(L) of the Palm
Desert Municipal Code for FY 2023/2024 in an amount not to exceed $220,000
(includes approximately $115,000 for the purchase of appliances and approximately
$105,000 for materials and supplies).
2. Authorize the use of Home Depot U.S.A., Inc. for the purchase of materials and
supplies pursuant to Section 3.30.160(E) and 3.30.160(L) of the Palm Desert
Municipal Code for FY 2023/2024 in an amount not to exceed $45,000.
3. Authorize the use of HD Supply Facilities Maintenance for the purchase of materials
and supplies pursuant to Section 3.30.160(E) and 3.30.160(L) of the Palm Desert
Municipal Code for FY 2023/2024 in an amount not to exceed $250,000.
4. Authorize the use of The Sherwin-Williams Company for the purchase of paint and
supplies pursuant to Section 3.30.160(E) and 3.30.160(L) of the Palm Desert
Municipal Code for FY 2023/2024 in an amount not to exceed $75,000.
5. Authorize the disposal and recycling of inefficient, da maged, obsolete, and non-
functioning appliances as appropriate in accordance with EPA standards and declare
as surplus at the time of removal from the properties.
O. APPROVE AMENDMENT NO. 4 TO CONTRACT NO. C40520 WITH MICHAEL BAKER
INTERNATIONAL, INC., OF PALM DESERT, CALIFORNIA, IN AN AMOUNT NOT TO
EXCEED $495,500
RECOMMENDATION:
1. Approve Amendment No. 4 to Contract No. C40520 with Michael Baker International,
Inc., of Palm Desert, California, in an amount not to exceed $495,500.
2. Appropriate $400,000 from Un assigned General Fund Reserve monies to Account
No. 1104300-4301000.
3. Authorize the City Manager or their designee to execute said amendment.
P. APPROVE AMENDMENT NO. 2 TO CONTRACT NO. C41380 WITH KIMLEY -HORN
AND ASSOCIATES, INC., OF INDIAN WELLS, CALIFORNIA , IN THE AMOUNT OF
$315,415 FOR TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS
(PROJECT NO. 553-20)
RECOMMENDATION:
1. Approve Amendment No. 2 to Contract No. C41380 with Kimley-Horn and Associates,
Inc., of Indian Wells, California, for additional traffic engineering and design services
in an amount not to exceed $315,415.
2. Authorize the City Manager or designee to execute the amendment and to review and
approve written contract amendment requests per Section 3.30.170 of the Palm
Desert Municipal Code for unforeseen circumstances.
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 7 of 9
Q. APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C43220 WITH FLOCK SA FETY
FOR PHASE 2 OF A FIXED LOCATION AUTOMATED LICENSE PLATE
RECOGNITION SYSTEM
RECOMMENDATION:
1. Approve Amendment No. 1 to Contract No. C43220 with Flock Safety, in substantial
form, for phase 2 of a fixed location Automated License Plate Recognition (ALPR)
system in the amount of $151,050 in the first year and $132,500 each year thereafter,
subject to annual budget appropriation.
2. Authorize the City Manager or designee to negotiate, finalize and execute a contract
with Flock Safety.
R. LETTER OF OPPOSITION TO SENATE BILL 423
RECOMMENDATION: Receive and file a letter of opposition to Senate Bill 423 regarding
multifamily housing developments.
CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate
discussion are considered at this time.
2. ACTION CALENDAR:
A. REQUEST FOR DIRECTION ON THE WALK AND ROLL PD IMPLEMENTATION
PLAN (PROJECT NO. 565-21)
RECOMMENDATION: Approve as proposed the Walk and Roll PD Implementation Plan
dated March 3, 2023.
B. APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF
$63,000 WITH STREETSENSE CONSULTING, LLC, FOR A MARKET STUDY OF THE
VACANT PARCELS AT DESERT WILLOW GOLF RESORT
RECOMMENDATION:
1. Approve a Professional Services Agreement with Streetsense Consulting, LLC, to
conduct a market study to analyze the highest and best use for the vacant parcels
located at the Desert Willow Golf Resort.
2. Authorize the City Manager to execute the agreement and make any amendments to
the agreement as needed.
C. INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, REPLACING CHAPTER 3.30 IN ITS ENTIRETY AND
RESCINDING ORDINANCES NO. 224, 423, 586, 927, 928, 986, 1162, 1166, 1204,
1229, 1276, 1317, AND 1335 RELATIVE TO THE PURCHASING SYSTEM AND
PUBLIC WORKS CONTRACTS (CC, SA, HA)
RECOMMENDATION: Waive further reading and pass to second reading.
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 8 of 9
3. PUBLIC HEARINGS: The public may comment on individual Public Hearing Items within the
three-minute time limit. The applicant or appellant will be provided up to five minutes to make
their presentation. Speakers may utilize one of the three options listed on the last page of
this agenda.
None.
4. INFORMATION ITEMS
None.
ADJOURNMENT
AGENDA Thursday, March 23, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 9 of 9
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
If unable to attend the meeting in person, you may choose from the following options:
OPTION 1: VIA E-MAIL
Send your comments by email to: CouncilMeetingComments@cityofpalmdesert.org.
E-mails received prior to 10:00 a.m. on the day of the City Council meeting will be made part of the
record and distributed to the City Council. Emails will not be read aloud at the meeting.
OPTION 2: LIVE VIA ZOOM
1. Access via www.cityofpalmdesert.org/zoom and click “Launch Meeting,” or
2. Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572.
OPTION 3: LIVE VIA TELEPHONE
1. Dial any of the following: (669) 900-9128 or (213) 338-8477 or (669) 219-2599.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk
to announce your name/phone number. Press *6 to unmute your line and limit your comments
to three minutes.
___________________________________________________________________________
PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated
office for inspection of records in connection with this meeting is the Office of the City Clerk,
Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda
items considered in open session, and documents provided to a majority of the legislative bodies
are available for public inspection at City Hall and on the City’s website at
www.cityofpalmdesert.org by clicking “Council Agenda” at the top of the page.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with
the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a pa rticipant at
this meeting, or in meetings on a regular basis, you will need special assistance beyond what is
normally provided, the city will attempt to accommodate you in every reasonable manner. Please
contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to
inform us of your needs and to determine if accommodation is feasible.
___________________________________________________________________________
AFFIDAVIT OF POSTING
I, Níamh M. Ortega, Assistant City Clerk of the City of Palm Desert, do hereby certify, under
penalty of perjury under the laws of the State of California, that the foregoing agenda for the
Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and
Housing Authority, was posted on the City Hall bulletin board and City website
www.palmdesert.org no less than 72 hours prior to the meeting.
/S/ Níamh M. Ortega
Assistant City Clerk