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Home My WebLink AboutStudy Session Materials CITY OF PALM DESERT Proposed Budget for Fiscal Year 2019-2020 Study Sessions Monday, May 6, 2019 — 1:30 p.m. Tuesday, May 7, 2019 — 11:30 a.m. Table of Contents Tab 1 - Introduction Study Session Order of Business 1 City Manager's Memorandum relative to FY 2019-2020 Proposed Budget 3 City of Palm Desert 2019 Goals 10 Tab 2 - Revenues Estimated Revenues 1 Tab 3 - Police Budget Worksheet 1 Staff Report 3 Tab 4 - Fire Budget Worksheet 1 Staff Report 3 Tab 5 -White Papers White Paper Summary 1 White Papers by Request Number 2 Tab 5 - Five-Year Capital Improvement Plan New CIP Projects 1 Annual CIP Projects 3 Continuing Projects 5 CIP Project Map 8 Tab 7 - Department Budgets Budget Worksheets by Division —General Fund Department Fund Summary 1 4110 City Council 2 4111 City Clerk 3 4112 Legal Advocacy 5 4114 Elections 6 4120 City Attorney 7 4121 Legal Services 8 4130 City Manager 9 4150 Finance 10 Study Sessions— Proposed Budget FY 2019/2020 Summary of Contents—cont'd Budget Worksheets by Division — General Fund (cont'd) 4151 Independent Audit 11 4154 Human Resources 12 4159 General Services 14 4190 Information Technology 15 4191 Unemployment Insurance 16 4192 Insurance 17 4199 Interfund Transfers 18 4211 Community Safety 19 4230 Animal Regulation 20 4250 Public Works— Street Lights/Traffic Safety 21 4300 Public Works—Admin 22 4310 Public Works—Streets and Maintenance 23 4311-4315 Street Repairs and Maintenance 24 4330 Public Works—Corp Yard 25 4331 Auto Fleet/Equipment 26 4340 Public Buildings/Maintenance 27 4344 Portola Community Center 28 4396 NPDES-Storm Water 29 4416 Community Promotions 30 City Produced and City Sponsored Events 31 4417 Marketing 34 4419 Visitors Services 35 4420 Building & Safety 36 4430 Economic Development 37 4470 Planning & Community Development 38 4610 Civic Center Park 39 4611 Park Maintenance 41 4614 Landscaping Services 42 4618 City Wide Park Improvements 43 4674 Civic Center Park Improvements 44 4800 Contributions 45 Budget Worksheets Fund 236 through Fund 873 242 Aquatic Center 46 436 Art in Public Places 47 870 Housing Administration 49 871 Housing Authority 50 873 Housing Asset 66 Tab 8 - Informational Items Fund Descriptions 1 Special Revenue, Capital, Enterprise and Internal Service Funds 9 Special Assessment Funds 15 Debt Service Funds 22 Salary Resolution 2019-11 24 Salary Resolution 2018-58 25 Authorized Positions 27 Proposed Salary Table FY 2019/2020 29 Desert Willow Budget Executive Summary 34 ii .� ORDER OF BUSINESS �� JOINT STUDY SESSIONS OF THE Y..._ \= PALM DESERT CITY COUNCIL AND �� ,, �h� 'l PALM DESERT HOUSING AUTHORITY 4 a$-W Monday, May 6, 2019 — 1 :30 p.m. and Tuesday, May 7, 2019 — 11:30 a.m. Administrative Conference Room, City Hall I. May 6, 2019 — 1:30 p.m. A. CITY MANAGER'S BUDGET MESSAGE B. REVENUES C. POLICE D. FIRE E. WHITE PAPERS II. May 7, 2019 — 11:30 a.m. A. CAPITAL IMPROVEMENT PROJECTS B. DEPARTMENT BUDGETS C. INFORMATIONAL ITEMS Items may be discussed out of order and on either or both days at the Council's and City Manager's discretion Introduction Page 1 N CITY OF PALM DESERT , 6i ` .4 INTEROFFICE MEMORANDUM r TO: Honorable Mayor and City Councilmembers FROM: Lauri Aylaian, City Manager tik DATE: May 6, 2019 SUBJECT: Fiscal Year 2019-2020 Proposed Budget I am pleased to provide you with the FY 2019-2020 Proposed Operating Budget and the Five-Year 2020-2024 Capital Improvement Program (CIP). This budget was organized by working with all of the City's departments to identify funding priorities based on the City's Strategic Plan, Envision Palm Desert --► Forward Together, the updated General Plan and the adopted 2019 City Goals. This budget does not contemplate utilizing General Fund reserves to balance the City's daily operations. In this proposed budget package, there are detailed schedules that will promote discussion during the study sessions. I have included summaries that identify the total expenditures for all funds, General Fund revenues, General Fund expenditures, past Public Safety costs and how this year's budget was derived. Since the General Fund is the primary fund used to finance the daily operations of the City, General Fund revenues and expenditures will be discussed in more detail than the other funds. For FY 2019-20 the estimated General Fund revenue is $60,673,722 and estimated expenditures are $60,577,888. The proposed General Fund operating budget is balanced. The City currently has 113 full-time authorized positions and four seasonal authorized positions. There are no new staff positions contemplated in this budget; however, there are vacant positions that will be filled within the budget year. In addition, the City has now completed the comprehensive review of all of the City's position classifications, compensation and service structure.The results of the review are now being implemented including the effective utilization of existing positions, allocation of staffing resources in support of Council-directed goals and operational needs, reporting relationships and span of control, and improving service delivery in priority areas by streamlining operations and reconfiguring the reporting structure of divisions/functions when beneficial. As a fiscally prudent measure and to keep ongoing costs down, the City contracts for services including police and fire services, recreation services, animal control, trash collection, street sweeping, etc. Staff continually looks for areas where contracting would be a cost savings option or operationally more efficient. Introduction Page 3 Fiscal Year 2019-20 Proposed Budget April 30, 2019 Page 2 ALL FUND EXPENDITURE SUMMARY The City's overall budget includes many governmental funds including the City's General Fund. A two-year comparison for all funds is shown below. Other than the General Fund, most funds are restricted for specific purposes. For example, monies collected and placed in the Fire Fund must be used for fire protection services or equipment. Special Assessment Funds depend on monies collected from property owners within a specified area to maintain that area and must be used for that purpose. 2 Year Budget Expenditure Summary for all Funds FY 2018-19 FY 2019-20 General Fund: Govt Services $ 35,672,013 $ 38,301,660 Police Services 22,337,600 22,276,228 Fire Fund Budget 13,155,600 14,699,500 Capital Projects 10,761,761 4,607,811 Special Revenue 9,936,605 10,767,175 Debt Service Funds 5,082,074 5,882,926 Special Assessment Funds 1,142,928 1,218,736 Enterprise and Internal Service Funds 16,170,190 17,945,431 Housing 12,305,574 12,303,957 LESS:Transfers between funds (7,673,224) (8,850,115) Total Expenditures for all Funds $ 118,891,121 $ 119,153,309 GENERAL FUND Revenue The General Fund is the primary fund used to finance the daily operations of the City. The estimated General Fund revenues of $60,673,722 represent an increase of approximately $2.7 million (4.6%) over the current fiscal year's original revenue estimate of$58,012,396. Revenue Category Budget FY 2018-19 Budget FY 2019-20 % Change Sales tax $ 18,500,000 $ 19,055,000 3.00% Transient occupancy tax(incl Short Term Rentals) $ 14,920,000 $ 16,320,800 9.39% Property tax(Secured&Unsecured&SARDA Tax Increment) $ 7,763,171 $ 7,848,372 1.10% Franchises(Cable/Gas/Electric/VVaste) $ 3,150,000 $ 3,100,000 -1.59% Timeshare mitigation fee $ 1,615,000 $ 1,450,000 -10.22% Business license tax $ 1,275,000 $ 1,275,000 0.00% Transfers in(AIPP,Traffic Safety,Parkview,Recycling,GC Maint) $ 1,730,050 $ 2,448,050 41.50% Permits/Fees $ 2,112,175 $ 2,178,500 3.14% State payments(VLF,Parking Bail,Mi/lieu) $ 4,036,000 $ 4,186,000 3.72% Interest & Rental $ 1,016,000 $ 1,216,000 19.69% Reimbursements/Other revenues $ 1,895,000 $ 1,596,000 -15.78% Totals General Fund $ 58,012,396 $ 60,673,722 4.59%, Introduction Page 4 Fiscal Year 2019-20 Proposed Budget April 30, 2019 Page 3 Highlights/Significant Changes— Revenue ➢ The transient occupancy tax (TOT) revenue projection is increased by approximately 9.4% to reflect the addition of new hotels and new short-term rental permits (offset by the reduction in permits from the R1/R2 zones). The property tax revenue projection reflects a slight increase as a result of the dissolution of redevelopment. This includes both property sales and residual payments from the growth in the project areas. There is a 3% increase in projected sales tax revenue based on the U.S. Supreme Court case, South Dakota v. Wayfair, Inc. (2018). The decision requires remote sellers to collect and remit sales and use taxes to the State even if they are located in another State. The City will get a portion of the State/County pooled revenue from these remote sales based on the City's sales tax relative to the rest of the County. Sales tax revenue is changing and staff will continue to monitor this throughout the year as we continue to monitor the shift in retail sales from brick and mortar to cyber stores. :- During FY 2018-19, staff issued an RFP for a comprehensive fee study. Staff will bring a recommendation to the City Council for consultant contract award before the end of the fiscal year to prepare the fee study. The fee study will identify costs for certain City services and determine recommended fees to be charged for each applicable service in order to recover actual expenses for the services provided. Expenditures The General Fund operating expenditure budget is $60,577,888 which represents an approximate increase of $2.6 million (4.4%) in the total projected expenditures over the current fiscal year's approved original budget of $58,009,613. Expenditure Category 2018-19 Budget 2019-20 Budget % Change Police Services 21,933,600 22,276,228 1.56% Salaries 10,528,370 11,154,500 5.95% Benefits 7,245,070 7,728,396 6.67% Interfund Transfers Out 5,152,251 5,802,451 12.62% Professional Services 4,176,950 4,620,712 10.62% Other Operational Expenditures 4,124,580 3,918,519 -5.00% Repair& Maintenance 3,484,167 3,775,607 8.36% Contributions 610,500 605,500 -0.82% Travel & Meeting Costs 428,125 425,975 -0.50% Capital Outlay 326,000 270,000 -17.18% Total 58,009,613 60,577,888 4.43% Introduction Page 5 Fiscal Year 2019-20 Proposed Budget April 30, 2019 Page 4 Highlights/Significant Changes - Expenditures ➢ Increases to Public Safety costs charged to the General Fund increased from $35.5 million to $36.8 million. This increase is explained more in detail under"Public Safety" below. • Personnel service costs increased by 6%1. This includes adding back the Assistant City Manager position, two temporary/seasonal positions (seasonal compliance officer and office coverage for employee absences), student intern positions, annual step increases, and the previously agreed upon 2% COLA effective July 1, 2019. • Benefits increased by 6.7% and include the change in the Public Employees Retirement System (PERS) discount rate on unfunded liability to 7.25%, the increase in the annual normal employer pension rate and insurance benefits. ➢ The State's minimum wage increased by $1.00 in 2019. This has affected various service contracts and is reflected as increases in the departmental budgets. • Other increases include general administrative/maintenance cost increases (insurance, professional services, utilities and supplies). Detail on these expenditures is provided in the departmental budgets. This would also include any TOT rebates that have been approved (which would be offset by an increase in TOT revenue). Public Safety One of the City's largest expenditures is the $36.8 million combined cost for public safety services. The portion of public safety costs charged to the General Fund is the largest expenditure from the fund and represents approximately 42% of the overall General Fund expenditures. While the percentage of the budget slightly decreased from the current year, the overall cost increased from $35.5 million to $36.8 million. The portion of fire services paid from the Fire Fund is derived from amounts available in the fire fund, structural fire tax credits from the County, fire parcel taxes assessed by the City, emergency medical transport cost recovery and reimbursements from other Cove Cities for the City's ladder truck. The following table illustrates the total public safety request and where the expenditures will be charged. Distribution Public Safety Total Request General Fund Fire Fund Police Services 22,276,228 $22,276,228 Community Safety 335,150 $335,150 Fire Services 14,150,000 3,000,000 11,150,000 Total Public Safety $ 36,761,378 $ 25,611,378 $ 11,150,000 The City has now completed the comprehensive review of all of the City's position classifications, compensation and service structure. The results of the review are now being implemented including the effective utilization of existing positions, allocation of staffing resources in support of Council-directed goals and operational needs, reporting relationships and span of control, and improving service delivery in priority areas by streamlining operations and reconfiguring the reporting structure of divisions/functions when beneficial. Introduction Page 6 Fiscal Year 2019-20 Proposed Budget April 30, 2019 Page 5 Police Services Palm Desert contracts for police services with the Riverside County Sheriff's Department and currently operates with 75.03 sworn staff (including a shared Commercial Enforcement Officer with the Cities of Indian Wells and Rancho Mirage) and 17.91 non- sworn (classified) staff. The FY 2019-20 proposed Police Department budget is $22.3 million, a 2% increase over the FY 2018-19 budget of $21 .9 million. The proposed budget for FY 2019-20 includes the Sheriff's Department estimation of a 5% rate increase over the FY 2018-19 actual contract rates. The overall increase to the adopted budget (2%) is reflective of the actual FY 2018-19 rate increase of 2.19% (adjusted from the estimated 5% increase) and staff's recommendation to vacate two additional classified positions. Police Department Five Year Budget History FISCAL YEAR FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 ADOPTED '7 " $20.1 million $21.1 million $21.9 million $21.9 million $22.3 million *Proposed Budget In order to continue to mitigate the escalating costs of the public safety budget, several staffing modifications to the police budget have been approved over the last three years. Staff is recommending vacating two additional classified positions making the combined annual budget savings $1.9 million, as illustrated below. POSITION MODIFICATIONS ACTION *FISCAL IMPACT Vacating Two Motor Deputy Positions $693,555 Vacating One Special Enforcement Deputy Position $343,138 Vacating One Community Service Officer II Position $133,370 Combining the Special Enforcement Team & Business District Team Sergeant $257,982 Include K-9 as part of Patrol Operation (saves five daily patrol hours) $351,824 SUB-TOTAL (previous modifications) $1,779,869 FY 2019/20 Proposal: Vacate the Forensic Technician Position $88,308 (shared w/ Indian Wells & Rancho Mirage) FY 2019/20 Proposal: Vacate the Crime Analyst Position $89,772 (shared w/ Indian Wells & Rancho Mirage) TOTAL (w/ FY 2019/20 recommending modifications) $1,957,949 *Represented at the current FY 2019/20 top salary rate Introduction Page 7 Fiscal Year 2019-20 Proposed Budget April 30, 2019 Page 6 Fire Services Fire and EMS are provided through a contract with Riverside County, who contracts for services from the California Department of Forestry and Fire Protection (Cal-Fire). Cal- Fire operates the City's three fire stations with 57 paid professional firefighters and five staff within the Fire Prevention Bureau. The FY 2019-20 proposed budget for fire protection and EMS (Emergency Medical Services) is approximately $14.15 million, a 6.8% increase over the FY 2018-19 budget of $13.2 million. The overall increase is due to a number of factors including a revised methodology for estimating the cost based on the last few years' actual costs, the anticipated increased labor cost from the change in minimum wage, direct charges, and wage increases based on the memorandum of understanding between the Firefighter's Union and the State in 2017. Fire De•artment Five Year Bud.et Histor (Actuals & Current Bud.et) FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19* $10.7 million $11.2 million $12.0 million $13.2 million $13.2 million *Budgeted amount(not actual) Cal-Fire provided a FY 2019-20 budget estimate of $15.7 million (generally known as "Schedule A"). Schedule A includes estimates for each position at the highest salary step. Historically, the requested amount is not reflective of actual costs because the majority of the positions are not filled at the highest salary step and attrition results in several vacancies throughout the year. In September of 2018 the City began recovering costs for EMS transports in accordance with the City's EMS Billing Program. Staff is projecting $1.2 million in revenue from this program in FY 2018-19 and $2.0 million in FY 2019-20. After these adjustments, staff is anticipating transferring $3.0 million from the General Fund to cover the cost of fire protection and EMS services for FY 2019-20. Along with the proposed operational budget, the following capital expenditures are also recommended: Ladder Truck replacement ($672,000 from the Equipment Replacement Fund), Medic Unit replacement ($235,000 from the Equipment Replacement Fund), and a Polaris UTV ($44,000 from the Fire Fund). City Department Services Public Works and Parks Public Works is responsible for the City's streets, traffic safety, engineering, contract management (including public area maintenance, landscape, park maintenance, etc.), land surveys, building maintenance, and the City's fleet vehicles. Public Works also oversees most of the CIP projects. Introduction Page 8 Fiscal Year 2019-20 Proposed Budget April 30, 2019 Page 7 Government Services Government Services include the departments responsible for the administrative function of the City and include expenditures for the City Council, City Clerk, Legislative Services, City Manager, Legal Services, Human Resources, Risk Management, General Services, Information Technology, Insurance, and Finance. Planning, Code Compliance, and Building and Safety Planning, Code Compliance and the Building and Safety department are responsible for land use planning and regulation, zoning, architectural review, business licensing, plan review, building inspection, building permit issuance, and code enforcement. Economic Development The Economic Development department is tasked with attracting new businesses, business retention (including building enhancement), marketing, visitor services, liaison for business services, community promotions, special events, sponsorships, and promoting a balanced economic base. Capital Improvement Program CIP The Capital Improvement Program (CIP) is for the five-year period beginning FY 2019- 2020 and ending with FY 2023-2024. The CIP is differentiated into three lists: 1) new and large annual cost projects, 2) annual (ongoing) projects, and 3) continuing projects. The total proposed first year CIP is approximately $6.5 million and includes projects to be paid from Special Revenue funds such as Measure A, Gas Tax, Signalization, Traffic Safety, Drainage, Art, Recycling, Park and Recreation Facilities, Fire Fund, Capital Project Reserve, Equipment Replacement, Enterprise Funds (including Desert Willow), etc. These projects will be discussed in more detail during the study sessions and many include a `white paper' describing the need for the project and how the project relates to the City's strategic plan as well as the City's goals. The annual projects include routine maintenance and repairs and are estimated to be $12.6 million (includes estimated current year carryovers). The ongoing projects include previously approved capital projects and are estimated to be$61.2 million (includes estimated current year carryover). Monies have already been identified for these projects including Measure A and existing bond funding. City staff will be pleased to answer any questions regarding preparation of this budget during the City Council study sessions on May 6 and 7, 2019. Introduction Page 9 tillk illb nm CITY OF PALM DESERT 2019 GOALS 1. Open the Palm Desert iHUB to attract high tech entrepreneurial businesses and jobs. 2. Prepare a Broadband/Fiber Master Plan. 3. Present analysis of alternatives for visitor services delivery and begin work on City Council's chosen option. 4. Produce a five-year financial forecast. 5. Develop and adopt economic development incentive programs for targeted businesses and properties. 6. Develop and implement a Business Retention and Expansion Program. 7. Launch development of 14 affordable, self-help homes on Merle Drive (dependent on competitive funding award) and initiate RFP process for multi-family development vacant site at San Pasqual and Santa Rosa Way. 8. Implement E-TRAKiT for online permitting, plan review, inspections, and building records. 9. Develop and implement Build Palm Desert, a citywide program to build a high performing, high morale organization. 10.Conduct an El Paseo demonstration project of parklets and bulb-outs (based on the Gibbs Study), with consideration for including Lupine in the demonstration. 11.Develop and implement a 90-day pilot program for shared mobility devices. Use knowledge gained to evaluate/define a potential permanent program. 12.Continue community-wide civic engagement efforts and create an ad hoc advisory committee to help guide the process. 13.Begin construction of Phase 1 of the San Pablo corridor improvements. 14.Complete design of President's Plaza and have project ready to bid. 15.Begin construction of CV-Link improvements in Palm Desert. 16.Construct mid-block crossings and enhance pedestrian walkways at El Paseo intersections. Introduction Page 10 City of Palm Desert 2019 Goals Page 2 2019 CITY MANAGER GOALS City Manager Goals are interdepartmental goals that will: • Improve internal operations • Make the City more customer friendly • Prepare City Hall for the next decade 1. Coordinate a comprehensive fee study. 2. Upgrade One Solution version from v15 to v18. 3. Continue to optimize TRAKiT permitting software. 4. Continue to optimize TRAKiT reporting. 5. Implement and train staff for electronic plan review. (Bluebeam software) 6. Optimize committee / commission scoping and tasking. 7. Implement electronic bidding. 8. Develop a comprehensive affordable housing policy. 9. Update the rent control ordinance. 10.Standardize the issuance of administrative contracts. 11 .Contract with outside agency for two resource officers to work with homeless individuals and families. Introduction Page 11 City of Palm Desert 2019 Goals Page 3 2019 DEPARTMENTAL GOALS Departmental Goals are goals intended to: • Increase operational effectiveness • Boost efficiency • Enhance municipal services • Continue the City's commitment to excellence ADMINISTRATIVE SERVICES: 1. Complete the Matrix Study, and provide analysis and recommendations to the City Council on strategies for addressing the Sheriff's contract for police services. 2. Review and recommend strategies for addressing the Riverside County/CalFire contract for fire/EMS services, including Fire Marshal operations. 3. Develop an RFP and award contract for a comprehensive Electronic Content Management System. 4. Design and implement a new, electronic, employee performance evaluation system. BUILDING & SAFETY: 1. Deepen staff training in residential and commercial plan checking to maximize utilization of staff resources. 2. Complete microfiche conversion project. 3. Develop program of cross training for counter staff. CITY CLERK 1. Continue working through adopted Retention Schedule in the City Clerk Records Center, performing comprehensive archiving/purging process to facilitate best practices and adequate workspace for active records. 2. Respond to increased volume of PRA requests in a timely manner. Introduction Page 12 City of Palm Desert 2019 Goals Page 4 COMMUNITY DEVELOPMENT 1. Continue to collaborate with Public Works through the construction of the San Pablo project, with the goal of creating a high quality pedestrian oriented district as envisioned in the General Plan. 2. Continue to be stewards of the General Plan, paying specific attention to Chapter 12 (Work Plan). 3. In concert with Economic Development, identify potential opportunities for enhancement and redevelopment of the Westfield Mall. ECONOMIC DEVELOPMENT 1. Facilitate the disposition of Desert Willow parcels, with priority to Parcel B and E. 2. Execute attraction strategy for "Top 20" retail/restaurants identified in the Buxton study. 3. Initiate the disposition of the SARDA 170-acre site (with Public Works). 4. Research upgrades for and alternatives to the Courtesy Cart Program. 5. Create a new Tourism ad campaign to replace the current campaign, which is now in its third year. 6. Implement the initial phase of the long-term marketing action plan based on the EDSP update, including establishing the marketing platform and producing collateral pieces to support new Economic Development programs. 7. Reinstitute regular meetings of the University Planning and Development Committee. FINANCE: 1. Review University Park Bonds for refinancing options. HOUSING: 1. Finish all ADA self-evaluations. 2. Work with the Sands developer for affordable compliance. 3. Conduct a tour of the Housing Authority properties once a full Commission is appointed. Introduction Page 13 City of Palm Desert 2019 Goals Page 5 PUBLIC WORKS: 1. Complete design of Alessandro Alley and have project ready to bid. 2. Finish design on Parkview building improvements and have project ready to bid. 3. Upgrade the City Council Chambers; including seating, carpet, audio/visual upgrades, and sound attenuation. 4. Continue turf conversion to sustainable landscaping, partnering with CVWD, including 30,000 sf project on Haystack. 5. Complete construction of improvements to Freedom Park pickleball courts. 6. Complete design of Phase 2 of San Pablo Improvements Project. ONGOING GOALS 1. Envision Palm Desert Strategic Plan 2. Economic Development Strategic Plan 3. Information Technology Master Plan 4. 2018 Utility Undergrounding Implementation Plan 5. City of Palm Desert General Plan 6. City of Palm Desert Capital Improvement Plan Introduction Page 14 CITY OF PALM DESERT Fiscal Year 2019-2020 Estimated Revenues EXHIBIT 1 Actual Adjusted Budget Projected Budget CATEGORY/FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 General Fund(110): 1.Sales tax 18,627,704 18,500,000 18,624,814 19,055,000 2.Transient occupancy tax includes Short Term Rentals* 17,019,034 14,920,000 16,200,000 16,320,800 3.Property tax Secured&Unsecured&SARDA Tax Increment 7,391,762 7,763,171 7,640,370 7,848,372 4.Franchises(Cable/Gas/Electric/Waste) 3,097,521 3,150,000 3,086,000 3,100,000 5.Timeshare mitigation fee 1,543,762 1,615,000 1,678,290 1,450,000 6.Business license tax 1,154,275 1,275,000 1,176,025 1,275,000 7.Transfers in(AIPP,Traffic Safety,Parkview,Recycling,Golf Course Maintenance) 1,610,830 1,730,050 2,230,050 2,448,050 8.Permits/Fess 3,075,789 2,112,175 2,296,090 2,178,500 9.State payments(VLF,Parking Bail,MV lieu) 4,106,212 4,036,000 4,265,662 4,186,000 10.Interest&Rental 1,398,600 1,016,000 1,212,000 1,216,000 11.Reimbursements/Other revenues 1,826,740 1,895,000 1,596,198 1,596,000 Totals General Fund 60,852,229 58,012,396 60,005,499 60,673,722 Fire Tax Fund(230): 1.Structural Fire Tax 5,909,280 5,909,280 6,036,036 6,100,000 2.Prop.A.Fire Tax 2,237,916 2,115,800 2,414,500 2,200,432 3.Reimbursements(Indian Wells&Rancho Mirage share of Ladder Truck&Others) 1,250,990 2,265,500 1,850,000 3,065,500 4.Interest Income 21,772 10,000 15,000 15,000 5.Transfers In fm General Fund 3,668,540 2,300,000 2,300,000 3,000,000 6.Fire Reserves 407,233 555,020 800,000 318,568 Totals Fire Tax Fund 13,495,731 13,155,600 13,415,536 14,699,500 TOTAL REVENUE-FIRE AND GENERAL FUND _ 74,347,960 71,167,996 73,421,035 75,373,222 Includes gross TOT received from operators.TOT rebates are reported as expenditures. Estimated Revenues Page 1 CITY OF PALM DESERT Fiscal Year 2019-2020 Estimated Revenues EXHIBIT 1 Actual Adjusted Budget Projected Budget CATEGORY/FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 Gas Tax Fund(211): 1.Gas Tax(State lowering allocation due to decrease Gas Tax revenue) 1,463,605 1,957,500 2,156,026 2,255,553 2.Interest 24,227 10,000 24,000 24,000 Total Gas Tax Fund 1,487,832 1,967,500 2,180,026 2,279,553 Traffic Safety Fund(210): 1.Vehicle Fines 12,794 30,000 6,000 6,000 2.Interest 59 50 50 50 Total Traffic Safety Fund 12,853 30,050 6,050 6,050 Measure A Fund(213): 1.Sales Tax 2,765,692 2,798,000 2,798,000 2,842,000 2.Reimbursements/Intergovernmental 275,450 - 500,000 - 3.Interest 254,693 100,000 200,000 200,000 Total Measure A Fund 3,295,835 2,898,000 3,498,000 3,042,000 Housing Mitigation Fund(214): 1.Development Fee 30,975 145,500 145,500 183,700 2.Other Revenue(Loan/Note Receivable) 26,699 - - - 2.Interest 34,599 25,000 25,000 25,000 Total Housing Mitigation Fund: 92,273 170,500 170,500 208,700 CDBG Block Grant Fund(220): 1.CDBG Block Grant 405,876 325,000 354,119 350,000 2.Reimbursements(Program Income) 7,000 - 6,875 - 3.Interest 178 - 100 - Total CDBG Fund 413,054 325,000 361,094 350,000 Child Care Program(228) 1.Child Care Fee 43,649 116,000 35,000 311,570 2.Interest 15,803 10,000 15,000 15,000 Total Child Care Fund 59,452 126,000 50,000 326,570 Public Safety Grant Fund(229): 1.Federal Grants - - 2.State Grants 83,291 100,000 283,000 100,000 3.Interest/Other Reimbursements 905 - 500 500 Total Public Safety Grant Fund 84,196 100,000 283,500 100,500 Estimated Revenues Page 2 CITY OF PALM DESERT Fiscal Year 2019-2020 Estimated Revenues EXHIBIT 1 Actual Adjusted Budget Projected Budget CATEGORY/FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 New Construction Tax Fund(231): 1.Development Fee 158,147 239,000 70,000 471,000 2.Interest/Other Reimbursement 12,274 10,000 10,000 10,000 Total New Construction Fund 170,421 249,000 80,000 481,000 Drainage Facility Fund(232): 1.Development Fee 7,330 50,000 17,000 25,000 2.Reimbursements - 450,000 - - 3.Interest 21,852 10,000 10,000 10,000 Total Drainage Facility Fund 29,182 510,000 27,000 35,000 Park&Recreation Fund(233): 1.Reimbursements/Fee 24,179 300,000 250,000 250,000 2.Interest/Other Reimbursement 10,757 10,000 14,000 13,000 Total Park&Recreation Fund 34,936 310,000 264,000 263,000 Signalization Fund(234): 1.Development Fee 16,512 30,000 20,000 20,000 2.Reimbursements-Federal Grant - - - - 3.Interest 4,912 1,000 2,000 2,000 Total Signalization Fund 21,424 31,000 22,000 22,000 Fire Facilities Fund(235): 1.Development Fee 21,766 94,500 12,000 2,800 2.Interest 13,318 9,000 12,000 12,000 Total Fire Facilities Fund 35,084 103,500 24,000 14,800 Waste Recycling Fund(236): 1.Reimbursements 354,975 115,000 249,000 250,000 2..Interest/Transer In 31,757 15,000 25,000 25,000 Total Waste Recycling Fund 386,732 130,000 274,000 275,000 Energy Independence Program(237): 1.Special Assessments 263,067 220,000 245,000 240,000 2.Reimbursements - - - - 3.Interest 20,020 5,000 12,000 12,000 Total Energy Independence Program Fund 283,087 225,000 257,000 252,000 Estimated Revenues Page 3 CITY OF PALM DESERT Fiscal Year 2019-2020 Estimated Revenues EXHIBIT 1 Actual Adjusted Budget Projected Budget CATEGORY/FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 Air Quality Management Fund(238): 1.Air Quality Fee 64,767 64,000 64,000 64,000 2.Interest/Other Reimbursement 57,092 300 300 140,300 Total Air Quality Fund 121,859 64,300 64,300 204,300 Cannabis Compliance Fund(243): 1.Cannabis Compliance Permit Fee 86,793 50,000 - - 2.Cannabis Taxes - - 300,000 1,050,000 3.Interest 977 - 1,000 1,000 Total Cannabis Compliance Fund 87,770 50,000 301,000 1,051,000 Art in Public Places Fund(436): 1.Development Fee 181,645 132,000 130,000 730,500 2.Interest/Other Reimbursement 20,554 10,000 15,000 15,000 Total AIPP Fund 202,199 142,000 145,000 745,500 Golf Course Maint/Improv Fund(441): 1.Time Share Mitigation&Amenity Fees 2,033,919 2,102,020 2,270,945 2,312,640 2.Interest/Other Reimbursement 62,240 35,000 86,000 86,000 Total Golf Course Maint.Fund 2,096,159 2,137,020 2,356,945 2,398,640 Aquatic Center Fund(242): 1.Aquatic Fees 802,946 795,550 790,000 795,550 2.Transfer In(General Fund) 657,877 710,750 710,750 860,950 3.Interest 18,879 7,000 7,000 7,000 Total Aquatic Center 1,479,702 1,513,300 1,507,750 1,663,500 Compensation Benefits Fund(577): - - - - 1.Contribution 2.Interest 29,261 10,000 10,000 10,000 3.Interfund Transfer In - 250,000 250,000 100,000 Total Compensation Benefits Fund 29,261 260,000 260,000 110,000 Retiree Health Fund(576): - - - - 1.Contribution 2.Interest 20,455 10,000 10,000 10,000 3.Interfund Transfer In 250,000 1,261,501 2,261,501 1,161,501 Total Retiree Health Fund 270,455 1,271,501 2,271,501 1,171,501 Estimated Revenues Page 4 CITY OF PALM DESERT Fiscal Year 2019-2020 Estimated Revenues EXHIBIT 1 Actual Adjusted Budget Projected Budget CATEGORY/FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 El Paseo Merchant Fund(271): 1.El Paseo Merchant Fee(Business License) 245,387 250,000 250,000 250,000 Total El Paseo Fund 245,387 250,000 250,000 250,000 2010 Capital Proiect Reserve(400): 1.State,Federal,CVAG Reimb.,Other Rev. 65,110 1,912,000 - 60,000 2.Interest 35,250 14,000 26,000 20,000 3.Interfund Transfer In - 200,000 200,000 250,000 Total Capital Project Fund 100,360 2,126,000 226,000 330,000 CP Parks Fund(430): 1.Reimbursements - - - - 2.Interest 1,043 200 1,000 1,000 Total Parks Fund 1,043 200 1,000 1,000 CP Drainage Fund(420): 1.Interest/Reimbursements 25,158 6,000 15,000 15,000 Total Drainage Fund 25,158 6,000 15,000 15,000 CP Signal Fund(440): 1.Reimbursements - - - - 2.Interest 1,266 300 700 700 Total Signal Fund 1,266 300 700 700 CP Library Fund(452): 1.General Fund Transfers In(County using former RDA pass through monies) - - - Total Library Fund - - - - Building Maintenance Fund(450): 1.General Fund Transfer In - - - - 2.Interest 42,742 20,000 20,000 20,000 Total Building Maintenance Fund 42,742 20,000 20,000 20,000 Economic Development Fund(425): 1.Interest,Rent&Reimbursments 146,640 3,000 88,000 3,000 Total Economic Development Fund 146,640 3,000 88,000 3,000 Capital Bond Fund(451): 1.Interest,Rent&Reimbursments 640,924 300,100 650,000 650,100 Total Capital Bond Fund 640,924 300,100 650,000 650,100 Estimated Revenues Page 5 CITY OF PALM DESERT Fiscal Year 2019-2020 Estimated Revenues EXHIBIT 1 Actual Adjusted Budget Projected Budget CATEGORY/FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 Debt Service Funds(Various 300's) 1.Transfer In/Taxes/Interest 6,604,674 4,985,237 4,994,137 5,027,759 Total Debt Service Funds 6,604,674 4,985,237 4,994,137 5,027,759 Parkview Office Complex Fund(510): 1.Rent/Leases of Buildings 1,309,001 1,300,000 1,295,000 1,200,000 2.Other Revenues 5,447 5,000 - - 3.Interest 58,545 10,000 55,000 55,000 Total Parkview Office Fund 1,372,993 1,315,000 1,350,000 1,255,000 Equipment Replacement Funds(530): 1.General&Fire Fund Transfer In - 330,000 330,000 330,000 2.Interest 105,819 60,000 60,000 60,000 3.Reimbursements/Other Revenues 17,274 - 2,124 648,000 Total Equip.Replacement Fund 123,093 390,000 392,124 1,038,000 Landscape&Lighting Districts(272-299): 1.Transfer In 80,800 100,000 100,000 100,000 2.Taxes 297,412 315,909 316,000 317,055 3.Interest 12,645 800 800 800 Total Landscape&Lighting 390,857 416,709 416,800 417,855 Business Improvement Districts(272-299): 1.Taxes 529,262 534,098 540,000 542,584 2.Interest/Transfers 22,805 7,000 7,000 7,000 Total Business Improvement 552,067 541,098 547,000 549,584 Desert Willow Golf Fund(520-521): 1.Golf Course 8,725,667 8,164,014 8,425,699 8,589,887 2 Resturant Revenue 3,030,343 2,936,541 2,994,406 3,054,454 3.Interest 16,326 - 53,582 54,130 Total Desert Willow Fund 11,772,336 11,100,555 11,473,687 11,698,471 Housing Fund(870): 1.Transfers In&Interest 526,684 544,170 535,000 351,876 Total Housing Fund 526,684 544,170 535,000 351,876 TOTAL ALL CITY FUNDS(Excl.Housing Authority&Housing Asset Funds) 105,780,036 108,784,149 111,982,181 Estimated Revenues Page 6 CITY OF PALM DESERT `r1 DEPARTMENT OF ADMINISTRATIVE SERVICES I" 4� �•a �. INTEROFFICE MEMORANDUM ••.grF�9 3�.E To: Lauri Aylaian, City Manager From: Stephen Y. Aryan, Risk Manager Date: April 24, 2019 Subject: 2013-2017 Updated Crime Statistics Staff prepared a five year analysis of violent and property crime for all Coachella Valley cities, based on the FBI Uniform Crime Reporting (UCR) data. This information is beneficial in identifying any significant trends in the City that may need to be addressed by the Police Department. Over the last three years, the City approved the following budget modifications to mitigate rising public safety costs: • Keeping the following positions vacant: (a) two Motor Team officers, (b) one Special Enforcement Team officer, and one Community Service Officer(CSO); • Vacating one special team sergeant position by combining supervision of the Special Enforcement Team (SET) and Business District Team (BDT); and • Including the K9 Team as part of Patrol functions to provide greater cost efficiency. The UCR data indicates that since-2016, the City has experienced a slight increase' in violent crime and a decrease in property crime. The increase in violent crime is primarily due to more aggravated assaults (i.e. an unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury) and a very small increase in robberies (i.e. the taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear). Based on this data, it appears that these modifications did not have a negative effect on our overall crime rates. This outcome is also attributable to the increased proactive approach to policing the Police Department enacted through the use of special teams and community outreach efforts. The 2018 UCR data is preliminary and only available for the period of January- June. However, Staff will continue to monitor and update the crime rate table annually to ascertain if further action is warranted. cc: Palm Desert City Council Palm Desert Public Safety Commission VIOLENT CRIME STATISTICS 2013 2014 2015 2016 2017 ' 2017 V.C. Violent Violent Violent Violent Violent j p/1,000 City Crime Crime Crime Crime Crime I Residents Cathedral City 149 128 117 152 137 1 2.52 Coachella 118 166 153 161 128 '; 2.83 Desert Hot Springs 277 168 232 225 292 9.95 Indian Wells 7 6 5 8 1 0.180 Indio 468 466 585 437 639 7.38 La Quinta 68 87 80 86 67 1.65 Palm Desert 110 140 117 77 91 1.75 Palm Springs 255 295 279 275 290 6.15 Rancho Mirage 26 29 41 23 28 1.51 Violent Crime (2013-2017) 700 600 500 I 400 300 :. 200 i ..,i Wit; UP it IP ' twerm 100 rill Is i 1 _ ,,i _in.. 4., . . I Cathedral Coachella Desert Indian Indio La Quinta Palm Palm Rancho City Hot Wells Desert Springs Mirage Springs ■2013 Violent Crime ■2014 Violent Crime 2015 Violent Crime 2016 Violent Crime ■2017 Violent Crime 2017 Violent Crimes p►/1,000 Residents 12.00 9.95 10.00 8.00 7.38 6.15 6.00 4.00 2.52 2.83 2.00 1.65 1.75 1.51 IIII11 0.180 11111 - 0.00 ¢ I- Lb , Page 12 r PROPERTY CRIME STATISTICS 2013 2014 2015 2016 2017 2017 P Property Property Property Property Property Pi/AO City; _. ,.__., ri e ... Crime , :Crime Crime Crime , Resident Cathedral City 1,118� 1,194 1,152 1,097 769 ' 14.16 Coachella 1,372 1,152 1,238 1,302 1,141 25.20 Desert Hot Sprint 1,103 1,160 1,110 926 784 ' 26.71 Indian Wells 172 120 150 110 159 28.65 Indio 2,699 2,210 2,112 1,944 2,287 26.40 La Quinta 1,494 1,324 1,220 1,085 1,197 29.48 Palm Desert 2,215 2,178 2,299 2,144 2,076 39.88 Palm Springs - 2,350 2,722 3,029 2,754 - 1,963 ' 41.63 Rancho Mirage 636 677 769 701 572 30.7% Property Crime (2013-2017) 3,500 3,000 -I 2,500 2,000 1 1,500 i 1 1,000 , j ilikr-- MP , 'I I if I Cathedral Coachella Desert Indian Indio La Quinta Palm Palm Rancho City Hot Wells Desert Springs Mirage Springs ■2013 Property Crime■2014 Property Crime !2015 Property Crime 2016 Property Crime■2017 Property Crime 2017 Property Crimes p/1,000 Residents 45.00 39.88 41.63' 40.00 35.00 29.48 30.79 30.00 25.20 26.71 25.65 26.40 25.00 20.00 14.16 15.00 10.00 5,00 0.00 ia•C Ic ce Ott` �� o�`� o`�,,e cSfss, ,� Qet' Page 13 • 5/3/2019 PUBLIC SAFETY COMMISSION ..�. Palm Desert Police Department-Proposed FY 2019/20 Budget April 24,2019 FY 2019/20 Proposed Police Budget Approximately S22.3 million: - General Law Enforcement(54.1',) - Special Teams(38.4%) - Support Costs 17.4%) - Approximately 37%of GF Expenditures FY 2019-20 projection of 59'0 - Vika - Anucipatad Patrol Rate o1$1927a - Mosdydueto Pension Oblipation,ISF, end MOU increases. • - Ratetinelizad around Febraery/Muroh • FY 2018-19 increase of 2.19'., v.:- Petrol Rate of j183.80 -t' - - -__ Sheriff's Contract Model • Rate based on patrol station operational costs. • Includes sworn and classified support personnel 0,`^ 'wit • Ratio of 1.42 Sworn Officers p/1,000 residents • Baseline services are not currently billed `4 y • Cost Allocation Considerations 1 5/3/2019 Baseline Services Specialized bureaus included in baseline services • Special Enforcement Bureau (SWAT) • Special Investigations Bureau • Aviation • Forensic Services !!'f, " s • Academy Training -� ..,... Historic Contract City Rates 23 Fiscal Yr Rate %Increase ',Fiscal YrI Rate I%Increase 02/03 $84.70 11/12 $126.74 +1.09% 03/04 $92.68 +9.42% 12/13 $132.69 +4.69% 04/05 $99.90 +7.79% 13/14 $139.29 +4.97% 05/06 $103.44 +3.54% 14/15 $149.09 +7.04% 06/07 $106.52 +2.98% 15/16 $160.22 +7.46% 07/08 $111.88 +5.03% 16/17 $168.45 +5.13% 08/09 $117.30 +4.84% 17/18 $179.65 +6.65% 09/10 $121.97 +3.98% 18/19 $183.60 +2.19% 10/11 $125.37 +2.79% FY 18119 Union Impacts RSA LEMU SEIU LIUNA Incrfa605. ; inCreaee5: Incomes: 'No 00300aleo Jan 1018 Aec No nego+aiod •No negotiated C0nlract,en tto contract.Of contrast impasse enectie Impasse effective 10126117 '2,71%merit inc 12/20118 '5.5%merit inc. '2.71%mend!nc. •NNo Bereft '2.71%menl inc. 'Flex Benefit 'Flex benefit remains at remelns al remains at $959imu 'F!ex Benefit 58231mo Milos° remains al 581llmo 2 • 5/3/2019 FY 18/19 Estimated Rate $183.60 per hour covruP s Lc9 SWORN SUPPORT PERSONNEL $A6.97 6vR[[H/ INF09nRT10H 5fRVICFS 51L51 f 1.55 IFCHRICALSERVICESZ 1.57 5 10.60.19 ADMINISTRATION 31.40 PATROL OFFICERS \\ -PEIISOMNltRFCRYITIMG $99.02 i111 \ TRMNW6CENna 96Tf'; mmisiommimmommi Productive Hours Vacation 120 Regular Hours Other Hours 1,760 Holidays 96 Sick 64 dosrnpr✓Rg 20 Contract City Cost Model FY 17/18 to FY 18119 15 Description P717/18 FY18/19 $Inc./DeG1%Inc/Dec! Salaries&Benefits $ 155.09 $ 158.40 $ 3.31 2.13% * Sheriff Controlled Services&Supplies(Class 2) $ 3.72 $ 3.47 $ (0.25) •6.72% County Contofed Services&Supples(ISFs) $ 15.96 $ 16.62 $ 0.66 4.14% ** PSECCost $ 4.88 $ 5.11 $ 0.23 4.71% ** Total Cost $ 179.65 $ 183.60 $ 3.95 2.19% *Controlled through Labor MOU's **CEO dlreded charges 3 5/3/2019 FY18/19 Rate Cost Model Recap $238.6M • COLA's • Merit Inc. • Pension Cost • Inc.IV Cost I5F's $21.6 M R50 9% Class 2.RSM .6M; 3% Class 1 5205.9 M 86° • MOO Impasse • Sept.Cost saving measures • ISF reductions FY 19/20 Rate Projection • 5.8%Pension Obligation increase(2% • 0.5%Workers Compensation Increase(0.25%) • ISF Cost Increase(1.5%) • LEMU(Jan.2018-Dee 2020 2.71",%meritinc.l c/5 CD�i } No Impact • LIUNA(Ap mpactr.2019-Mae..20214'%merit inc.) IQ' 4 •-< No I • Field Training Add Back(0.5%) SHERIFF • Projected Factors: - RSA&SEIU ImpassepossIble :mnrr nc Base.loose',? PROJECTED FY 2019/20 RATE INCREASE=5^,'0 Prior Position Modifications" ACTION 'FISCAL. voMM iwe mow wRlw 93,555 112 c•mmnl,e.6.swr•I rd•"w,,,.m r..m•[wln...dune Tnwn s•M•wA 52sT,9e2 tMw•[awn•rPa,e w n•nn M• Wu 53 ism SUB-TOTAL(previous modincetlom) $1,719,1169 o19/29 prnpwm:v•t•d•Fon*742Wddw PaAlen SWOON (snared./awn WAIN•Mwan Mkyq i,152o tn•armMwlrnpo•dn 589,772 1•nwew/India w•In�•[wao retry.? TOTAL lw/FY 2019/20 recommendIn5modmratlane) $1,957,949 4 r ` 5/3/2019 Crime Rates VIOLIN,-CRIME.STATISTICS 2013 violent 20.Violent 2015 Yiohml 2016 V olent 2017 Violent Cry Crime Crime Cnme Crime Crime Cathedral Cit Desert Not S•iin 277 166 232 223 292 pm,s.rim Rancho Min PROPERTY CRIME STA11S11CS 2013 -2016 2015 2016 2017 Property Property Property Property Property Clv Clime Crime Crime Crime Crime . 721 Palm Sprin Rancho Mira FY 2019-20 Classified Positions Recommendations • Vacate Forensic Technician Position($88,309 p/year) V d • Vacate the shared Crime Analyst Position($89,772) ✓ • Annual savings of$178,081 Forensic Technician All PRCIPFRTY,RIM[ • Position contracted for in 2013 ------- -------- ---------- --- • A8109-Realignment • Shared with Cove Communities • $88,308 annual estimate `' ----_-- ---- ---------------- _.._._._._ ----..- ___-_.. • Clearance Rate Review • Impacts of Vacating the Position - LARCENY-THEFT BURGLARY to 5 4 5/3/2019 Crime Analyst • Cove Funded Position • Other similar positions in aSN■■�■• the Coachella Valley ®... contract partners? __AEI I. • $89,772anuallcost Ilii:i:iaiNllllll Other Considerations • CVVCGTFICVNTF Positions DD • School Resource Officer @ s'F+"''� :� ',,1St- PDCMS •;;;;v4P"`4 m� z,r " r • No White Paper Requests V Li D A • Revised Support Services Ai, ,C E T Costs s.'° • Matrix Study .\` 7't�hs `i,,' a • Public Safety Commission Recommendation Questions? 4110 Palm Desert Police Contract Current Level of Service Detailed Budget Appropriation Request FY 2019/2020 Hours Per Estimated LINE ITEM DESCRIPTION Positions Day Days 18/19 Rate Est.Increase FY 19/20 Rate Per Position Request 1 General Law Enforcement(Patrol) 36 171.4 365 $183.60 5.00% $192.78 $335,014.16 $12,060,510 Hours Per Percent Estimated FY 19/20 Est. FY 19/20 Est. LINE ITEM DESCRIPTION Positions Year Staffed 18/19 Rate 18/19 Differential Est.Increase Rate Differential Per Position Request 2 Dedicated Sheriffs Lieutenant 1 2080 100% $133.52 $0.00 5.00% $140.20 $0.00 $291,616.00 $291,616 3 Dedicated Sheriffs Sergeant-Admin 1 2080 100% $118.12 $0.00 5.00% $124.03 $0.00 $257,982.40 $257,982 4 Dedicated Sheriffs Sergeant-Motor 1 2080 100% $118.12 $2.60 5.00% $124.03 $2.60 $263,390.40 $263,390 5 Dedicated Sheriffs Sergeant-SET 0 2080 100% $118.12 $0.00 5.00% $124.03 $0.00 $257,982.40 $0 6 Dedicated Sheriffs Sergeant-BDT 1 2080 100% $118.12 $0.00 5.00% $124.03 $0.00 $257,982.40 $257,982 7 Traffic Team(commercial enforcement) 0.69 1780 100% $183.60 $0.00 5.00% $192.78 $0.00 $343,148.40 $236,772 8 Dedicated Motorcycle Enforcement 6 2080 100% $157.12 $1.75 5.00% $164.97 $1.75 $346,777.60 $2,080,666 9 Dedicated Canine Officer 1 2080 100% $157.12 $1.75 5.00% $164.97 $1.75 _ $346,777.60 $346,778 10 Special Enforcement Team 3 2080 100% $157.12 $0.00 5.00% $164.97 $0.00 $343,137.60 $1,029,413 11 Business District Team 4 2080 100% $157.12 $0.00 5.00% $164.97 $0.00 $343,137.60 $1,372,550 12 Dedicated School Resource Officers 2 1440 100% $99.98 $0.00 5.00% $104.98 $0.00 $151,171.20 $302,342 13 Burglary Suppression 2 1780 100% $183.60 $0.00 5.00% $192.78 $0.00 $343,148.40 $686,297 14 CWCGTF Deputy 1 2080 100% $85.14 $0.00 5.00% $89.40 $0.00 $185,952.00 $185,952 15 CVNTF Deputy 1 2080 100% $85.14 $0.00 5.00% $89.40 $0.00 $185,952.00 $185,952 16 Community Service Officer II 8 2080 100% $61.07 $0.00 5.00% $64.12 $0.00 $133,369.60 $1,066,957 17 Dedicated Crime Analyst 0.69 2080 100% $59.57 $0.00 5.00% $62.55 $0.00 $130,104.00 $0 18 Dedicated Forensic Tech 0.69 2080 100% $58.60 $0.00 5.00% $61.53 $0.00 $127,982.40 $0 LINE ITEM' DESCRIPTION DETAIL Per Position Request 19 Overtime Officer extended shifts,Investigations,CSO's,Sergeants,Dedicated $362,000 20 Palm Desert Station Facility Fee Cost Estimate(FY 2018/19 facilty cost computation is$398,000) $400,000 21 Records Management System Cost Estimate $112,000 22 Cal ID-Statewide Fingerprint ID System Billed at$1.00 per capita(52,769 as of 01/01/2018-DOF estimate) $52,769 23 Jail Access Fee(Exceeds 3 yrs.Average) $514.58 a booking above 3 year average of 455(estimate 100 over) $51,458 24 Mileage Cost-Patrol Units 458,000 miles$.98 per mile $448,840 25 Mileage Cost-Plain Units 36,000 miles @.76 per mile $27,360 26 Canine Daily Special Rate 365 x$15.73 $5,741 27 BSU Fuel Avg.$1,000.00 per month x 12 months . $12,000 28 Motorcycle Fuel Avg.$145.00 monthly per motor x 12 months x 7 motors $12,000 29 Motorcycle Maintenance Avg.$7,800 per year x 9 motors $70,000 30 Police Contingency Fund Special equipment,materials,training,&program support $20,000 31 Explorer Post 507 contribution Funding for Palm Desert Explorer Post 507-Year 2 of a biannual budget $6,900 32 Operational Reoccuring Costs Costs for blood draws,blood analysis,sexual assault exams,etc. $60,000 33 Shop with a Cop/YBFIT Costs to participate in these annual events $10,000 TOTAL $22,276,228 Projected increase from FY 2018/19 Police Budget($21,933,600)to the FY 2019/20,based i Per on agreement with the DSUSD,50%of actual cost is reimbursed directly to the city of Palm Desert(by DSUSD) on the current recommended level of service. $342,628.03 for the SRO position at the PDHS. I I I I Page 1 STAFF REPORT CITY OF PALM DESERT PUBLIC SAFETY COMMISSION MEETING DATE: April 24, 2019 PREPARED BY: Stephen Y. Aryan, Risk Manager SUBJECT: FY 2019/20 Palm Desert Police Department Proposed Budget Recommendation By Minute Motion, provide the City Council direction concerning the proposed the FY 2019/20 Police Department Budget. Strategic Plan This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to work with the fire and police departments, during the annual budget process, to identify any new public safety needs to account for population growth. Executive Summary The City Manager recommends a FY 2019/20 Police Services budget of approximately $22.3 million. Police services are provided through a contract with the Riverside County Sheriff's Department, which expires June 30, 2019. The budget breaks down as follows: • General Law Enforcement Patrol Hours (54.1%) • Special teams/positions (38.4%) • Other support costs (7.4% - e.g. overtime, facility fees, patrol unit mileage, motorcycles maintenance and fuel, etc.) Each year the Sheriff provides contract cities with an estimated patrol hour rate (and ancillary hourly rates) which are used in the preparation of the budget, and a final rate for the prior year. This budget includes an anticipated five percent (5%) increase, over FY 2018/19 rates. The FY 2018/19 budget had included an estimated rate increase of 5% as well, but this has been amended to a final increase of 2.19% over FY 2017/18, almost three percent less than anticipated. The cumulative impact of these rate adjustments is discussed in more detail later in this report. Over the last three years, the City approved the following budget modifications to mitigate rising public safety costs: 1. Keeping the following positions vacant: (a) two Motor Team officers, (b) one Special Enforcement Team officer, and one Community Service Officer (CSO); 2. Vacating one special team sergeant position by combining supervision of the Special Enforcement Team (SET) and Business District Team (BDT); and 3. Including the K9 Team as part of Patrol functions to provide greater cost efficiency. Police Page 3 Staff has not observed a negative impact from these modifications and recommends continuing them. Additionally, the FY 2019/20 budget request recommends vacating two classified positions (Forensic Technician II and Crime Analyst) resulting in a combined annual savings of $178,000. Background Analysis The Palm Desert Police Department is a contracted service of the Riverside County Sheriff's Department, which provides for 75.03 sworn staff, (including a shared Commercial Enforcement Officer with the Cities of Indian Wells and Rancho Mirage) and 17.91 non- sworn (classified) staff. Palm Desert's current population is estimated at 52,769 resulting in a ratio of 1.42 sworn officers per 1,000 residents. The Sheriff's Department allocates costs to contracting cities based on a fully-supported hourly rate, which is calculated as follows: CONTRACT CITY COST MODEL Description FY 2917/18, vqi,P 1770 -c 'o nc. Salaries & Benefits $155.09 $158.40 $3.31 2.13% Sheriff Controlled Services & Supplies $3.72 $3.47 ($.25) -6.72% County Controlled Services & Supplies $15.96 $16.62 $.66 4.14% PSEC Cost $4.88 $5.11 $.23 4.71% Total Cost $179.65 $183.60 $3.95 2.19% Note: Rate increases are finalized around March of every year. The rate is finalized later in the fiscal year to allow ample time to complete financial statements for service/supply costs. More importantly, a position analysis also needs to be performed. This "snap shot" in time is taken at the highest filled level for Deputies and Corporals in patrol stations to ensure a lower rate. Depending on the fiscal year, the Sheriff's Department will wait for an academy class to graduate and push more officers into the stations. The FY 2019/20 proposed budget includes a projected 5% increase to the fully-supported rate for FY 2019/20. These rates are impacted by inflation, increasing pension costs, and negotiations with five separate unions. UNION REPRESENTATION Union Represented Serves %* Riverside Sheriff's Association Deputies, Corporals, and Investigations 62% Law Enforcement Management Union Sergeants, Lieutenants, and Captains 11% Service Employees International Union Civilian Supervisors/Leads 6% Laborers' Int. Union of North America Civilian Line Staff 20% Management Union Management Positions I 1% *% of filled positions represented in the Fully Supported Rate As noted, several staffing modifications approved over the last three years in order to mitigate increases in the public safety budget. The Police Department continues to monitor them for any potential operational impacts, but to date, none have been reported. For FY 2019/20 Staff recommends vacating two additional classified positions. Maintaining these positions as vacant results in a combined budget saving of $1.9 million as indicated below. Police Page 4 POSITION MODIFICATIONS ACTION *FISCAL IMPACT Vacating Two Motor Deputy Positions $693,555 Vacating One Special Enforcement Deputy Position $343,138 Vacating One Community Service Officer II Position $133,370 Combining the Special Enforcement Team & Business District Team Sergeant $257,982 Include K-9 as part of Patrol Operation (saves five daily patrol hours) $351,824 SUB-TOTAL (previous modifications) ! $1,779,869 FY 2019/20 Proposal: Vacate the Forensic Technician Position $88,308 (shared w/ Indian Wells & Rancho Mirage) FY 2019/20 Proposal: Vacate the Crime Analyst Position $89,772 (shared w/ Indian Wells & Rancho Mirage) TOTAL (w/ FY 2019/20 recommending modifications) $1,957,949 *Represented at the current FY 2019/20 top salary rate Vacating the Forensic Technician II Position ($88,308 - Shared with Indian Wells and Rancho Mirage) This position was added in 2013, based on a recommendation by the Cove Communities Services Commission, in response to public safety "realignment" under Assembly Bill 109. The position is funded, under an MOU agreement, based on each city's proportional share of service calls associated with the position. Any party to the agreement may withdraw by providing notice, but has to provide funding until the fiscal year ends. Prior to contracting for a full-time Forensic Technician, services were provided by a combination of a shared County position and Deputies assisting with fingerprint collection. In analyzing the effectiveness of a dedicated full-time position since 2013, staff looked at the clearance rate date available under the FBI Uniform Crime Reporting (UCR) Program. An offense is cleared by arrest, or solved for crime reporting purposes, when three specific conditions are met; at least one person has been: 1. Arrested 2. Charged with the commission of the offense; and 3. Turned over to the court for prosecution. Please note that some clearances that an agency records in a particular calendar year, such as 2017, may pertain to offenses that occurred in previous years. The clearance data for all property crimes (i.e. burglaries, larceny theft, motor vehicle theft, and arson), remained fairly linear since retaining a dedicated Forensic Technician. The two most prevalent crimes in Palm Desert are larceny theft and burglary theft. Larceny thefts saw a increase in cleared crimes in 2015/2016, and a decrease in 2017. While burglary theft clearances saw a drastic decline since 2014. Police Page 5 All Property Crime 2013 2014 2015 2016 2017 Reported i2215 2178 2299 2144 2076 Cleared 331 331 385 341 C 244 ALL PROPERTY CRIME 385 400 331 331 341 350 300 244 250 200 150 100 50 N�c 0 Cleared *2013 PI 2014 ■2015 *HI2016 w2017 Larceny-Thefts 2013 2014 2015 2016 2017 Reported 1511 1524 1788 1586 1536 Cleared 189 ' 200 349 297 191 LARCENY-THEFT 349 400 297 189 200 191 200 0 Cleared ■2013 10 2014 so 2015 2016 ■2017 Police Page 6 Burglaries 2013 2014 2015 2016 2017 Reported 572 560 375 380 424 Cleared 136 121 32 29 39 BURGLARY 136 121 150 100 32 29 39 50 0 Cleared 012013 012014 a 2015 2016 ■2017 If the City does not fund a dedicated position, the County may dispatch their Forensic Technician for property crimes; however, the majority of the evidence collection would be conducted by Deputies. Deputies do not have the same training and equipment as the Forensic Technician; therefore there is a potential for clearance rates to decline further. Staff will continue to track clearance data, monitor results and make future recommendations as needed. Vacating the Crime Analyst Position ($89,772 - Shared with Indian Wells and Rancho Mirage) This position is also shared with the two Cove Cities, and we are the only local contract cities that have contracted for a dedicated Crime Analyst. If this position is vacated, criminal data and analysis of the data can still be provided through the County when needed, which is the method used by the City of La Quinta. Staff therefore recommends vacating this position as there is minimal operational impact. Other Considerations Staff will approach the City of Rancho Mirage to inquire whether they wish to share the cost of the two task force positions (Narcotics and GangNiolent Crime). The City Manager also requested Palm Desert Charter Middle School consider sharing in the cost of their dedicated School Resource Officer positions. If both agencies agree to contribute as requested there is the potential of additional savings in the Police Services Budget of $164,000. Police Page 7 Fiscal Analysis The proposed FY 2019/20 Police Budget is approximately $22.3 million. There are no capital item requests. A police motor (1 or 2) will be purchased with existing CaICOPS funds, which is not included in this budget and will not impact the general fund. As noted, there is a 5% anticipated increase to the FY 2019/20 fully supported rate that is based on the following known factors: Factor Rate Impact Pension obligation increase of 5.8% 2% 0.5% workers compensation rate increase .25% Internal Service Fund increase of$3.2 million 1 .5% LEMU January 2018-December 2020 2.71% merit increase No Impact LIUNA April 2019-March 2021 4% merit increase No Impact Field Training Add Back p5% RSA & SEIU MOU impasse=Possible 4% merit increase .75% PROJECTED FY 2019/20 RATE INCREASE 5% Police Department Five Year Budget History FISCAL YEAR FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 *FY 2019-20 F ADOPTED BUDGET $20.1 million $21.1 million $21.9 million $21.9 million $22.3 million *Proposed Budget Police services represents approximately 37% of the City's General Fund expenditures. The City Manager will present a balanced budget, which includes all public safety costs as presented. However, as public safety costs continue to increase, Staff remains diligent in the reviewing and monitoring of expenditures and revenues through the budget process and quarterly reporting. The recommended budget supports the policy goal of the General Plan to work with all available resources to ensure continued excellent and cost effective police services in Palm Desert. ATTACHMENT: Detailed Budget Appropriation Request Police Page 8 Hours Per Estimated LINE ITEM DESCRIPTION Positions Day Days 18/19 Rate Est.Increase FY 19/20 Rate Per Position Request 1 General Law Enforcement(Patrol) 36 171.4 365 $183.60 5.00% $192.78 $335,014.16 $12,060,510 Hours Per Percent Estimated FY 19/20 Est. FY 19120 Est. LINE ITEM DESCRIPTION Positions Year Staffed 18/19 Rate 18/19 Differential Est.Increase Rate Differential Per Position Request 2 Dedicated Sheriffs Lieutenant 1 2080 100% $133.52 $0.00 5.00% $140.20 $0.00 $291,616.00 $291,616 3 Dedicated Sheriffs Sergeant-Admin 1 2080 100% $118.12 $0.00 5.00% $124.03 $0.00 $257,982.40 $257,982 4 Dedicated Sheriffs Sergeant-Motor 1 2080 100% $118.12 $2.60 5.00% $124.03 $2.60 $263,390.40 $263,390 5 Dedicated Sheriffs Sergeant-SET 0 2080 100% $118.12 $0.00 5.00% $124.03 $0.00 $257,982.40 $0 6 Dedicated Sheriffs Sergeant-BDT 1 2080 100% $118.12 $0.00 5.00% $124.03 $0.00 $257,982.40 $257,982 7 Traffic Team(commercial enforcement) 0.69 1780 100% $183.60 $0.00 5.00% $192.78 $0.00 $343,148.40 $236,772 8 Dedicated Motorcycle Enforcement 6 2080 100% $157.12 $1.75 5.00% $164.97 $1.75 $346,777.60 $2,080,666 9 Dedicated Canine Officer 1 2080 100% $157.12 $1.75 5.00% $164.97 $1.75 $346,777.60 $346,778 10 Special Enforcement Team 3 2080 100% $157.12 $0.00 5.00% $164.97 $0.00 $343,137.60 $1,029,413 11 Business District Team 4 2080 100% $157.12 $0.00 5.00% $164.97 $0.00 $343,137.60 $1,372,550 12 Dedicated School Resource Officers 2 1440 100% $99.98 $0.00 5.00% $104.98 $0.00 $151,171.20 $302,342 13 Burglary Suppression 2 1780 100% $183.60 $0.00 5.00% $192.78 $0.00 $343,148.40 $686,297 14 CWCGTF Deputy 1 2080 100% $85.14 $0.00 5.00% $89.40 $0.00 $185,952.00 $185,952 15 CVNTF Deputy 1 2080 100% $85.14 $0.00 5.00% $89.40 $0.00 $185,952.00 $185,952 16 Community Service Officer II 8 2080 100% $61.07 $0.00 5.00% $64.12 $0.00 $133,369.60 $1,066,957 17 Dedicated Crime Analyst 0.69 2080 100% $59.57 $0.00 5.00% $62.55 $0.00 $130,104.00 $0 18 Dedicated Forensic Tech 0.69 2080 100% $58.60 $0.00 5.00% $61.53 $0.00 $127,982.40 $0 -1' ,o a LINE ITEM DESCRIPTION DETAIL Per Position Request o io 19 Overtime Officer extended shifts,Investigations,CSO's,Sergeants,Dedicated $362,000 20 Palm Desert Station Facility Fee Cost Estimate(FY 2018/19 facilty cost computation is$398,000) $400,000 21 Records Management System Cost Estimate $112,000 22 Cal ID-Statewide Fingerprint ID System Billed at$1.00 per capita(52,769 as of 01/01/2018-DOF estimate) $52,769 23 Jail Access Fee(Exceeds 3 yrs.Average) $514.58 a booking above 3 year average of 455(estimate 100 over) $51,458 24 Mileage Cost-Patrol Units 458,000 miles$.98 per mile $448,840 25 Mileage Cost-Plain Units 36,000 miles @.76 per mile $27,360 26 Canine Daily Special Rate 365 x$15.73 $5,741 27 BSU Fuel Avg.$1,000.00 per month x 12 months I $12,000 28 Motorcycle Fuel Avg.$145.00 monthly per motor x 12 months x 7 motors $12,000 29 Motorcycle Maintenance Avg.$7,800 per year x 9 motors $70,000 30 Police Contingency Fund Special equipment,materials,training,&program support $20,000 31 Explorer Post 507 contribution Funding for Palm Desert Explorer Post 507-Year 2 of a biannual budget $6,900 32 Operational Reoccuring Costs Costs for blood draws,blood analysis,sexual assault exams,etc. $60,000 33 Shop with a Cop/YBFIT Costs to participate in these annual events $10,000 TOTAL $22,276,228 Projected increase from FY 2018/19 Police Budget($21,933,600)to the FY 2019/20,based Per an agreement with the DSUSD,S0%of actual cost is reimbursed directly to the city of Palm Desert(by DSUSD) on the current recommended level of service. $342,628.03 for the SRO position at the PDHS. I I I I Savings Accumulated Option 2(Cut) Description g Savings SavingsAccumulated Option 3(Cut) Description Savings Savings Accumulated Option 4(Cut) Description g Savings Savings Accumulated Option 5(Cut) Description g Savings o Budget Appropriation with Optional Savings Adjustments: c • 5/6/201c, •fib` FIRE FY19/20 �Q51DE CpG 1 Budget L. 7..' Review ,..K.:. , .0,, . l I` y • jr r • __ _ ____ ___ _ P i. „.1 Ohj ctives ...... CITo Review me Provide An Overview FV79/20 Budget CConlncreasing Maim The tact Costs Since O Budgot Overage/IB Increases 2012 Review The Increase CSI?) ComposeColl Volume& Rowow Simla, Control Costso To Office of fie Fro Marshal Sized City 1 5/6/2019 TRUCK33 Palm Desert37102 4.66%Increase 3.47%Increase over FY 18/19 over FY 18/19 094709.40040049.090.9 FY 19/20 Cost Estimates Increase From FY1 1/12 - 19/20* Mvlaa.l, 3.0119.l4d A0.13 00110n4.01p49000Ywr A 11/11 7,415,562.00 11/13 7,623,193 DO 1.760 A ll/U 101% A 14/15 3397.61200 11.660 A 16/16 . A 1417 0_17% A 17/1a 10.700,16.31 17.6a% A13/19 10,925519.00 01311 A 19/10 11,71.332. 4D614 arenas 6xw474 •Values for 10o are estimates based on the historical average variance of s4507,60.00 between published cost estimate and invoiced actuals. Why The Big Increase? 9.Y71abel. Swn..110.4.3dae19.i. %gMnnw otpr19bo.v..r 4tl FY 7113 7.623.193.00. 7r 13/la 1,001 3197313.90 1396.2 16/1s YPM 112,190J1611 19i4) fr 1e/19 10,926.539 rota,Increase •Values for ag/lo are estimates based on the historical average variance of.51,527,649.00 between published cost estimate and invoiced actuals. 2 5/6/201c_ In 2014 CAL- HR Released The Total Compensation o.0 Survey Survey Findings Survey Findings C...001.00..1. .. the CAL-HR Survey found that CAL a W>"..pay re...".a..sw.:.,., «.w,a NI,","a.a FIRE Employees were pdd on average a aa°'""'O`n"'""`^e°1nO""'�"""am"a"^"""""""'""" 89.3%less In base salary vs the other =.,.s.b,v o...�.a...n.x.w�e..r��4 similar sized fire departments. _ _..__.___TOY iPl0 °~rwow er..., r.. r. T wa.• The survey also bought attention to the _ __ ..__ compaction betweenclossifications "w a w.. «. and the effect that new minimum nc '" f l wage Increases in CA will 1 w. i —s III .3 epartment of industrial Relations �._._.r.. _ ... . . .... CA Min, . Nistary at Gtironua ienimum Wage e.... Wage !!!!!!!!!!!!! Increase History .1111.1111. 5/6/2019 2014 CAL HR Salary Exemption Letter Due to Minimum Wage Increase&Compaction > In August 2014 CAL-HR Releases An Addendum To Resolve The Compaction Issue Created By The Minimum Wage Increase. >Funding Was Included In The Budget Act Of 2014 >6.1%Retro Active To July 1,2014 > The Second Addendum Results Form An Economic Reopener Provision In The 2014 MOU. >This Agreement Added A 4%General Salary Increase January 1,2015 • Due To Limitations At The State Controller's Office,The Actuali Were Delayed By Several Months And Resulted In A Large Retro Active Charge 2017 Minimum Wage Increase&FFI Impact > In January 2017 CAL-HR And Labor Officials Negotiated A New Contract.BUB Memorandum Of Understanding 2017-2021 > Prior To This Current Agreement,The Last Fall Negotiated Contact Occurred In 2003.The Remaining Years Were Contract Extensions.This Included The Difficult Economic Down Turn In 2008. > FFI's Will Receive A Salary Increase As A Result Of California Minimum Wage increase Effective January 1,2017. > Minimum Wage Will Cause The Bottom Step FFI To Increase To$10.50 Per Hour. >The Bottom Stop FFI Was Now At Minimum Wage.Every Classification.Step Increase And Pay Scale Is Built From This Point Department of lnduteial Ma bons '�-• • Mister/of California Nlnimel...:.n,. rreeteenameran Between 2007 & 2018 California • -- �. Minimum Wage �--- Has Increased 46,7% 4 5/6/201C Increase Invoiced Actuals From FY 1 1/12- 19/20* 1639.16ed3 Han d SmokMAau.ls ayrntout rat FY 11/13 _— M12/13 6633161.00 1.3616 FY13/16 7,669.6M 00 1.01% 7716/15 6597611.00 11.6616 M1S/16 6,069,601.00 SY 16/17 9.093,64100 7117/16 10.900.616,32 17.10% FY 16/19 1.13% FY 19/20 11,371,33200 cos% 5.63% *Values for 19/2o are estimates based on the historical average variance of 51,527,649.00 between published cost estimate and invoiced actuals. • • Consumer Price Index History CALIFORNIA CONSUMER PRICE INDEX(1955.2016) 2016Annud 272.61 263.066 a% 20176/nnud 262.602 263.244 0% 20169/44,4 255.303 246.166 2% 20156707040 269.666 261.635 1% 10166/46 el 246.055 236.96 2% 10132461144 241.623 234.967 1X 2011Mnud 236.155 231 61 2% 2011Annud 232.93 226.364 3% 201011n67443 226.919 219.714 1% 2009410,644 226.11 216291 0% 2006477,ud 224 607 217 646 Told X Incnam 20U6 •20111 19% The California CPI Has Increased 19%Since 2008.For Every$1 W.00 Spent In 2008 Would Now Require$119.00 For The Some Good Or Service In 2018. H ..://Www.Dir.Ca.Gov/••/CPI/Enfrecc•.Pdf • A.Ca1PERS H "`rVic%" EMS- oewrm,ed or We-Alg[ BSON ., r T,S mda6.r Rel.ons 4 ,•.. `±�'-:y._.. CaL'a9NA ._._ ®LION . __ ZOLL ••• • • ti Minimum Wage Increase �1 ,, ', - CPI Increase=Why Is It Still So High 5 5/6/2019 FY17/18 Over Budget >In FY17/18 Fire Was Over Budget By$800K >Atter An Extensive Review With City Staff;We Looked Into Ali Aspects Of The Quarterly invoices And Analyzed Every Charge To Determine Where And Why Fire Could Be Over By This Amount >A thorough review of cost estimates to Invoiced actuals from Fr 11/12-17/18 showed an average variance or savings of$1,527,649.86 >The Department Provided Documents were a good starting point but did not have enough detail to find such a large offset The Big Picture 01111/11110a1M4 COM Jatra *MM.are•PIM nom! 61... OW 404.0 loom.bort. 11.31• = 11 "":t'7.1•"''' 7." """' """ t;',1: I '"'"" •—•=• Z..11 rr. IV:=I ;7;1 7.".: = = 7741= '—' ' ' .▪ 4.1 .1 , ` IV ▪ r.! Sy. woo* vim 1 gal T40.11 I CO fa00-•111.,WOO :OW *Ma The Big Picture By Breaking Down Each invoice By Sub Category And Entering Every Expense IA/ t.•See A Better Nature >We Were Able To Separate The Cost Of Fire Safety Staffing Vs Non Safely Support Services Urdforrn Allowances Unplanned Overtime >Time Off And Training Request >Direct Charges 5/6/201c A0-17 All Category 19 • I1 It .3 Palm Desert By The Numbers 2018 FI 2018 REVIEW e n, 4 rt • 5/6/2019 2008-2018 OVERVIEW 39%Incre<rr-In Call Volume Since 2008 Medical ErnetUencie,, 111 it!l. 1057 or 14%of all Medcal Type Calls a occurred In one of nine assisted • li Ang/SNIF in 2018 False/Ringing Aarm Public Serice Assist Traffic Collision iinl'I_ i I FUN FACT ■ ■ ■ a ■ ■ ■ a a ■ a rye ru■ trr Or lurrlu etu■ru■lslOru■!tla rlurnirn■rn■ 4.58 1 to IA fi at 1 tic 4 I to.•I tD t is 1 4 1 it ! 1 tat a a! $33 e9l vsl m s is.n to tl a a s { a a a! la t to s cb t to a m D th s sa{ ts a a1I a OASISa 1'fn nie 9s toy !at en a no 1i o la alra at ! In the last so years there have been 8,641 false alarms in Palm Desert.Many of which are repeat offenders.A municipal code that charged s{5o.00 per false alarm would have recovered an estimated so,lg6,1.5o.00 • FIRE HOUSE MAGAZINE RUN SURVEY .14 Netiopn Run Sey • rrrrrrf-. According To Fire House Magazine.In 2017 CAL - FIRE/IRVERSIOE COUNTY FIRE Was the lb08usiesi Fire Deportment In The Nation.Also According To That Same Survey,Engine 71 Off Of County Club. And Portola Is In The Top 20 Busiest Engine Companies In The United States. 8 5/6/201S Palm Desert & The Big Picture Cal 16 R vde County e ■y'' ■4_ . L ti-1,The e Busiest o e Department L��7.J. In The United States ""`""-'•'•""'� — Division 1(Formerly the West -..__ "•""" Desert Divison)Is The 2x'Busies, Division in The Departrncnt Wiltt 26.432 Call For Service ■`.� _ { Battalion 12 is The 2,1 Busiest + ■ l■ 9 zi Battalion In The Department -- With 14.952 Calls Fcr Ser‘i,o Or -d.... 40 911 Calls Per Day 2008-2018 CALL VOLUME TO POPULATION INCREASE 111251111 ��-� PALM DFSER7 ^•-•^^ �� -^-•�• ili�fif��H •.• �,---, -- 111111111 •the City Website states a 32.1XID Seosorsel Resident Variance Making'The Season'Population An Estimated 83.675 How DO WE COMPARE? •titf:FK.Ln - Menitee Is 45.6 Square Miles Compared to Palm Deserts 26.96 Square Mile. The'Season'Population Is RougNy The Same. MrNtee Has 4 tire Stations o 4 Fire Engines I Ladder Tec:k Split Fueled With The County '- I Medic Patrol Squad 9 5/6/2019 PALM DESERT VS MENIFEE • cve • PALM DESERT VS MENIFEE rne,tchl',saw • FY 19/20 WHITE PAPERS mama mom • 10 5/6/201S I Polaris Ranger crew xp - . :., t .i. at ..Vohkle to be used for the Incroasing I WNW. _ hikertrs of u,acr-ssible rescues on the r .y .,1,.. T-1, hikng troll^ F .3 :1. . r.VehIcre to be used for Iroge populous r� t r.-�' - event Greater maneuverability and safer } in large crowds Y •Gulf Cad Parade •4^July ,!,` r•Paint El Pena Pink i r•Turkey Trot 'AMC1 .4 r.VBFit — a I �:, . •Swing NHops --:;3 .. \ .4y,. Replace M267 M267I.s A 2010 Ford F4E0 _ ' t.:Y -the Patient Module Was Remounted To The Current >r � Chassis Atter The Natural Gas ' a cv Ambulance Was Unable To Meet the Minimum Miles Required For r✓ _ ' . An Ambulance ran g.i• -- t/.r-!.� j :M2671s Three Feet Ands "'-- _ Inches Than The Rest Ct The Fleet .In Order To Accommodate The Natural Gas Tanks The Door Had To Be Modified.That Nea Has Now Developed"Cancer'Is - Rusting From The Inside.Out FI_ase See Attached Staff Report For Further Details RepIC`- •';i'sw nn n:::}slfl ur Ufe '' t .'bar,Frpt{1MLInc -- - _:..+;�••. ' %a ire lidipalarliiiimmo .r`0s pi e• *yt.wgus; - �"` af. :fn -e Ca s Fov ' W� • �r iend �oPSh � F. Q. tilir �.- 11 5/6/2019 III)IPP" / 1.(r4h.H-7 : _ + Fire Station 33 r i Improverents • : A _... . . Are Station 33 Improvements w `,,, � f' Unfortunately Prior To Mr.Hernandez Taking Over The Facility Maintenance Major Repairs Were Offen Deferred Year Atter Year.Problems Uke The One Above Were Simply Covered Up Rather Than Being Repaired Correctly.After Years Of This Methodology,Repairs Have Become Replacements. • ..a.V.aa..r.wr.w..wa. M Nal r ._ _Z.=_'- ~ Fire Statior1 J Improvements 12 5/6/2019 5%Increase Per Year Is Unsustainable.What Is The Plan? Look For Efficiencies And Streamline The Process That Are Currently In Place. . Carefully Review Each Bill And Ensure The Charges Are Billed Appropriately > Look For Opportunities To Reduce Direct Charges Or Amin Fees Utilities .Phone&Communication Lines . Continue To Recommend Investing In Energy Efficiency At Fire Stations&Reduce Utility Bill . Evaluate The Cost Allocation Plan To Ensure It Remains A Benefit To Palm Desert r As Costs Increase Across The Entire System It May Be More Beneficial To Fund Your Own Position Vs Cost Allocate It.I.E..Battdlon Chief&Division Chief Support 5%Increase Per Year Is Unsustainable,What Is t The Plan? • Look For Opportunities TO Reduce h f`7 7. The Amount Ot Unplanned Q .ht It 0 Overtime r 4' - This task is Already Undenvov.We - r ` ,, Recent! Held CASFM Auto t' EmExtrploytren eesCRaittshe`Then Send . 5 r -r' Them fo A three Orr Tra'nin ; Class&Paying Overtime Behind Q"'.`�4� 'O} The Joint Apprentice Committee CJAC)EE a *"'c`"-.:.,!� "a -m h. Tr Class Was Held WI de On Duty ".'r� ' And Eliminated An Eshmuted 50 . � t '_ Pest Coverage Overtime Days y^ / • 1 Were Eliminated For An Estimated ,' Sovngs Of S.30.000.00 _ y it . 5%Increase Per Year Is pw.1 a t r. ` Unsustainable.What Is h The Plan? Look For Opportunities To Recover i "� Costs ►q[/.., ,:. Look At Fees For Mufti Ringing 4;,,t�.- '. yG'`'} Alarm Offenders r'5 2 -• rt Continue To Aggressively Peruse ` �:; Cost Recovery Through The S' • Ambulance Billing Program -•, �'' �. ; ; °hr Work With RENISP.Antl Riverside ;it3 !� ' " 'a -e' County Fire To Reduce The , i Numbers Of SNIF Coils #40 't it rd 13 5/6/2019 fi• • • wr �J III CITY OF PALM DESERT OFFICE OF THE FIRE MARSHAL Y 11 p0� s\DECO \• i f�> -e ly�t ii Grp M Palm 1.ert Cal V./..en..court,floc Uep.Imes i I -- 14 5/6/201S Code Development&Adoption National,State,County&Local 4B10 C4111aafa lltl CAR ,,f ' ! I y na UUPawaMtlAACAOr a Lk, ! mmwwnuxnar !�} I � Fire Planning &Community Development Oa New Construction EYkFrg&Fire S•y5tems n 15 5/6/2019 State Mandated Facilities Inspections fZ 1 5 1' I I 11111 r i � ' " } Fire Safety Inspections a r y I� r1iiY , Y r Fire Safety Inspections /li e11- h 16 . , 5/6/2019 Special Events . • ., ''-; ..ii•# , lir- .1?.. .. •„r„,.„ 'cie . ' ,.,,,','..• yr,f, # I , 4. 11116 111 ..._ , ‘,. ,i• # i..,..0.'.11•11.947,..=!-.12 , Adak . . Coordination -Suppression &Fire Marshal .',,,,:7,'7..;-,•1',-:---.,;': .--,.•,...t• 'T-',..,-;h-VT:C--,,, :,•:''' rcr.,";--:"-•'' ir. az.. da Complaints ..-_. lik• __ r•I'Ll`-'---,''' -.'" _,..,-;:--,•—.).1 c4 € IIII . . 4 . , ft . 17 5/6/2019 • 2018 Activity Comparison n 1r. ® P4a4'P OM' 385. 515 335 640 620 520 1280 1400 v.Paeean. Ike 400446l.a 250 50 200 800 flu NI fln Nla, 4000 600 3000 3000 Ren nor c56,50/10 CA.w•sw• I Dep..,Mco.nni Flo Ina vti a -- — .t+cecc awn l areans.lml <IkWxw:t .n alhens.4.10,9e ISec.lay PM1F EIK Mmta.3 ATE ixmea I ne lennntS s ME txmxa.e FY 2018/2019 Financial POSOION I RIO cos' BUDGET COST ACTUAL COS, ip°PWyhla !. 'Mors. 52% 511 Mors. aey 5144.08500 572042M 555.2961" 155.8id1,1 50% m54.19 $124995.00 $124,95500 $52029.1 1Pe<to, $124,995.00 $12495580 5111,412,1. ce u1 an 574,13400 974.13680 $655797.1 • • Revenue Y 2018/2019 File Pion Itevlow• ' Bulking 8 Fire System; 5193.260.001 .—.®...._ _ _, v__....._._-_....__. __ _._-._._... thannmg7c.ommurety 5125,00 hour Development Fire Safety Inspections No Charge _.. _.._ __......_ I Summary ► Codes Adoption ► Fire Planning/Community Development ► Pion Review ► Consuuction Field Inspections ► Sto'e Pr:ordctc-d FI•a Safety h5pedirn; • ► F;re Safety!nspectlens ► Special Events • ► COardlnahon-Suppfession&Fire Marshal ► Compiaints ► Activity Compansan ► Financial&Revenue 18 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. lActuals Adopted 'Inc/Dec(+1-) Proposed 2304220 Fire Services 4304201 Fire Service Contingency 19,208 50,000 - 50,000 4304500 Prof-Fire Protection Sery 13,287,151 12,880,300 1,269,700 14,150,000 4304500 Prof-Fire Protection Sery 14,000,000 Fire Services/EMS Cooperative Agreement 4304500 Prof-Fire Protection Sery 150,000 .Ground Emergency Medical Transport Quality Assurance Fee Program 4309000 Prof-Other - 22,800 85,200 108,000 Wittman Enterprises Billing Estimated Costs($18 per ticket) 4309100 Prof-OtherAdm Expenditures 16,236 17,000 - 17,000 4331000 R/M-Buildings 73,906 75,000 - 75,000 4342000 Rental-Office Equipment 125 2,000 - 2,000 4351000 Utilities-Water 7,204 5,500 - 5,500 4351200 Utilities-Gas 2,627 3,000 - 3,000 4351400 Utilities-Electric 47,763 60,000 - 60,000 4364800 Sb2557/County Admin Fees 34,336 40,000 - 40,000 4400100 Capital Project - - 145,000 145,000 a) in 4400100 Capital Project 110,000 Fire Station 33 Improvement a `D 4400100 Capital Project 35,000 Fire Station 71 Improvements$35K Year 1 $80K Year 3 4403000 Cap-AutosNehicles - - 44,000 44,000 Polaris Range Crew 4404000 Cap-Office Equipment 7.175 - - - 230 Total $ 13,495,732 $ 13,155,600 $ 1,543,900 $ 14,699,500 $ 14,295,000 , STAFF REPORT CITY OF PALM DESERT PUBLIC SAFETY COMMISSION MEETING DATE: April 24, 2019 PREPARED BY: Stephen Y. Aryan, Risk Manager SUBJECT: FY 2019/20 Palm Desert Fire Department Proposed Budget Recommendation By Minute Motion, provide staff direction concerning the proposed the FY 2019/20 Fire Department Budget. Strategic Plan This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to work with the fire and police departments, during the annual budget process, to identify any new public safety needs to account for population growth. Executive Summary The City Manager recommends a FY 2019/20 Fire and EMS (Emergency Medical Services) budget of approximately $14.1 million. Fire and EMS response are provided through a contract with Riverside County, who contracts for services from Cal-Fire. Cal-Fire provided a FY 2019/20 budget estimate of $15.7 million, however this estimate is overly high as it accounts for each position at the highest salary step. Actual costs are anticipated to be lower because the majority positions are not filled at the highest salary step and attrition results in several vacancies throughout the year. The recommended FY 2019/20 budget of $14.1 million is based on the FY 2017/18 actual expenditure of $13.2 million and includes a 6% increase to account for increased labor costs. This estimate is a significant increase from last year's budgeted amount primarily because the methodology used was imprecise and other factors, which are discussed in more detail later in this report. Fire De•ailment Five Year Ex•enditure Histor (Actuals & Current Bud•et) FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19* $10.7 million $11.2 million ; $12.0 million $13.2 million* $13.2 million** *Exceeded budgeted amount($12.8 million) by approximately$400,000 **Budgeted amount(not actual expenditure) Fire Page 3 Background Analysis The City of Palm Desert contracts with the Riverside County Fire Department for fire protection and emergency medical services. This arrangement is complex as the Riverside County Fire Department is administered via contract by the California Department of Forestry and Fire Protection (CAL FIRE). City firefighters are State trained and employed under the CALFIRE/Riverside County contractual arrangement. The Fire Department operates three fire stations with 57 paid professional firefighters and five staff within the Fire Prevention Bureau comprised of the following positions: Position Total Positions Fire Captain 5 Fire Apparatus Engineer 9 Engineer Medic- " 3 Firefighters II 13 Firefighter/Paramedic 27 Deputy Fire Marshal 1* Fire Safety Specialist 1 Fire System Inspector 2 Office Assistant III (Fire Marshal's Office) 1 *Palm Desert funds 52% of this position Excluding the Fire Marshal's Office and Truck Company that is shared with the Cove Communities, the Fire Department has a staff of 45 sworn firefighters. The City's minimum daily staffing for emergency incident response is 23 persons, including one Division Chief and one Battalion Chief. These positions staff three Engine Companies, four paramedic ambulances (one located in Indian Wells, but responding to Palm Desert), and the shared Truck Company. The City participates in a regional integrated and cooperative fire protection system due to its contractual relationship with CALFIRE/Riverside County Fire Department. This system has numerous economies of scale and provides the City a large and robust pool of resources during large scale emergencies (e.g. the 2015 Palm Desert Country Club microburst incident and the 2014 Fairfield Inn fire). In calendar year 2018, the Fire Department responded to 9,883 service calls in the City of Palm Desert which is slightly higher than last year's total responses. Approximately 84% of calls had a response time of five minutes or less. Fire Marshal Services The City also staffs its Fire Prevention Bureau (Fire Marshal's Office) through the contract with CALFIRE/Riverside County Fire Department. The primary function of the Fire Prevention Bureau is to provide services aimed at reducing the risk of fire and injuries to the public. This goal is accomplished through the adoption and enforcement of codes and ordinances relative to fire and life safety issues. Fire Page 4 The City partially funds the Deputy Fire Marshal position (52%) and fully funds three of the remaining four positions, with a Fire Safety Specialist being shared with the City of Indian Wells and charged accordingly. Over the next fiscal year, Staff will be looking at the overall structure of the Fire Marshal's Office and will return with operational and budget recommendations. Although these changes will likely not go into effect this fiscal year, Staff will provide updates to any recommended modifications. Capital Expenditures Along with the proposed operational budget, the following capital expenditures are recommended: 1. Ladder Truck Purchase ($672,000) On October 25, 2018, the Palm Desert City Council authorized the Fire Department to move forward with the replacement of Ladder Truck 33 with a new tractor drawn aerial unit. There is a 15 month build and delivery period for the new ladder truck; therefore, staff did not request a Fiscal Year 2018-19 budget adjustment at the time. The total amount will be due upon delivery of the unit, so staff recommends including the cost within the FY 2019/2020 annual budget 2. Medic Unit Purchase ($235,000) The Fire Department requests replacing one of their ambulances (V.I.N. 1FDAF4GROAEB25742) with a new Frazer Type 1 ambulance mounted on a 2019 Ford F-450 SuperCab chassis. This new vehicle will replace Medic 67 at the Mesa View Fire Station that operates as the primary ambulance for south Palm Desert. Upon delivery, the former ambulance will be placed into reserve status. 3. Polaris UTV($44,000) The Fire Department requests the purchase of one Polaris Range Crew XP 1000 utility task vehicle (UTV) and transport trailer. The vehicle will be able to respond to ever increasing trail rescues and can also be utilized at various special events held in Palm Desert (e.g. the Golf Cart Parade, Swing and Hops, Fourth of July Celebration, Walk El Paseo Pink, etc.). The total project would include the purchase of the vehicle, a fire fighting module, a medical transport module, trailer, and the appropriate suspension/lighting retrofits. Additional station improvements are also being coordinated by the Public Works Department and are budgeted separately. Fiscal Analysis The County Fire Department provides an annual estimate for the upcoming fiscal year's budget, referred to as "Exhibit A." The "Exhibit A" budget estimate for FY 2019/20 accounts for each position at the highest salary step and totals $15.7 million. This amount doesn't Fire Page 5 reflect actual costs because the majority of positions are not filled at the highest salary step and attrition results in several vacancies throughout the year. Past practice was recommending an anticipated budget that accounted for a 7% reduction from the "Exhibit A" figures. While this approach provided a conservative estimate, it's accuracy to actual expenditures varied and often resulted in over budgeting for fire protection and emergency medical services. For the FY 2017/18 budget, Staff researched the actual Fire Department expenditures for a five year period and in conjunction with the rate of increase in the "Exhibit A" figures, recommended a budget of approximately $12.8 million. However, actual expenditures exceeded this estimate by approximately $400,000. Upon an extensive review, staff found various issues that led to this under estimation. Specifically, the utilized budget methodology was based on County calculations that had an error. Staff's chosen methodology, coupled with this error and unpredictable swings in direct charges (i.e. specific equipment being processed incorrectly in the budget), led to the under estimated FY 2017/18 budget. Staff recommends a Fire Budget of $14.1 million for FY 2019/20. To prevent a similar underestimation, Staff based this amount on the actual FY 2017/18 expenditure of $13.2 million and included a 6% increase to account for anticipated increased labor costs. The following factors also impact the proposed budget: 1. The memorandum of understanding negotiated between the Firefighter's Union and the State was signed in 2017 by then Governor Brown. The FY 2018/19 budget included a wage increase that will gradually continue over the next several years. These increases are due to the State's mandated increase in minimum wage and salary compaction between positions. 2. The City receives an annual Fire Tax credit from the County that is estimated at $7.9 million for FY 2019/20, which is comprised of structural fire taxes & estimated redevelopment pass through funds; 3. The City annually levies a $60 tax per dwelling unit towards upgrading fire prevention and protection services, which is estimated to net approximately $2.1 million; and 4. The Ladder Truck Company is a shared service with the Cities of Rancho Mirage and Indian Well. Staff anticipates that their portion of associated costs will result in an approximately $1.2 million reimbursement. 5. In FY 2018/19 approximately $2.3 million was transferred from the City's General Fund in to the Fire Fund Account. Staff anticipates a similar amount will be transferred in FY 2018/19. The Fire and EMS budget typically exceeds the special tax revenues assigned to it and results in significant transfers from the General Fund and so is subject to intense scrutiny. When reviewing this program in comparison to other communities it is important to note that the Cities of Palm Desert, Rancho Fire Page 6 Mirage and Indian Wells own and operate ambulances and provide emergency transportation, which not all communities do. 6. The City entered into a contract with Wittman Enterprises in 2018, for Emergency Medical Services (EMS) cost recovery and billing services. Staff conservatively estimated that this program would yield $1.2 million this year. To date, approximately $580,000 has been collected. Medicare is estimated to represent approximately 70% of the City's payor mix. The City's application was approved by the Centers for Medicare & Medicaid Services (CMS); however, we are still waiting for them to accept the City's electronic deposit information. Once this matter is finalized, a conservative estimate of what is remaining to be collected from all insurers (private and public) is $1 million. For FY 2019/20 Staff anticipates $2 million in revenue from this program. ATTACHMENTS: 1. "Exhibit A" Fire Department Budget Estimate 2. Fire Department White Papers Fire Page 7 COST ESTIMATE FOR THE CITY OF PALM DESERT DATED MARCH 15, 2019 FOR FY 2019/2020 v , CITY BUDGET COST ESTIMATE (with Tax Credit) FISCAL YEAR 2019/2020 $4,935,849 TOTAL CITY BUDGET ESTIMATE FOR FY2019/2020 $4,935,849 CITY BUDGET COST ESTIMATE (without Tax Credit) FISCAL YEAR 2019/2020 $12,898,981 TOTAL CITY BUDGET ESTIMATE FOR FY2019/2020 $12,898,981 COST ESTIMATE FOR THE CITY OF PALM DESERT DATED MARCH 15,2019 FOR FY 2019/2020 *See notation below for estimate assupmtlons CAPTAIN'S ENGINEER FF II CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS --------- --------- ----------- STA#33 Medic Engine 422,378 2 364,155 2 419,082 2 1,205,615 6 Medic Unit 241,682 t 628,623 3 870,305 4 STA#67 Medic Engine 240,663 t 211,189 t 364,155 2 419,082 2 1,235,089 6 Medic Unit 0 0.0 241,682 t 628,623 3 870,305 4 STA#71 Medic Engine 240,663 I 211,189 t 364,155 2 419,082 2 1,235,089 6 Medic Unit 241,682 t 628,623 3 870,305 4 STA#55 Medic Unit 838,164 4 838,164 4 Fixed Relief 211,189 1.0 182,078 t 628,623 3 1,021,890 5 Vac.Relief-Engine 211,189 t.0 1,047,705 5 1,258,894 6 SUBTOTALS 481,325 1,267,133 725,045 1,274,544 5,657,607 9,405,655 SUBTOTAL STAFF 2 6 3 7 27 45 DEPUTY FIRE MARSHAL(52%Shared) 165,934 each 86,286 0.52 FIRE SAFETY SPECIALIST(PCN 00006967)(50%SHARED WITH INDIAN WEL 144,085 each 72,042 0.5 -! FIRE SYSTEMS INSPECTOR(PCNs 00006971,00006972) 124,995 each 249,989 2.0 CD cD EMERGENCY SERVICE COORDINATOR(50%SHARED WITH INDIAN WELL; 116,074 each 58,037 0.5 co OFFICE ASSISTANT III(PCN 00114440) 74,136 each 74,136 t.0 SUBTOTAL $540,491 49.52 ESTIMATED SUPPORT SERVICES Administrative/Operational 21,223 per assigned Staff** 972,420 45.82 Volunteer Program 6,137 Per Entity Allocation 6,137 to Medic Program Medic FTE/Defib Basis 227,732 30.0 Battalion Chief Support 76,301 .27 FTE per Station 228,904 3.0 ECC Support Calls/Station Basis 316,161 Fleet Support 61,109 per Fire Suppression Equip 244,436 4.0 Comm/IT Support Calls/Station Basis 597,556 Hazmat Support 70,052 ESTIMATED SUPPORT SERVICES SUBTOTAL 2,663,399 ESTIMATED DIRECT CHARGES 212,036 FIRE ENGINE USE AGREEMENT 25,800 each engine 77,400 3 TOTAL STAFF COUNT 49.52 TOTAL ESTIMATED CITY BUDGET 12,898,981 PALM DESERT ESTIMATED FIRE TAX CREDIT (7,963,131) NET ESTIMATED CITY BUDGET 4,935,849 *STRUCTURAL FIRE TAXES (3,309,891) ESTIMATED REDEVELOPMENT PASS THRU (3,700,563) total contract transfer (952,678) TOTAL ESTIMATED TAX FUNDING (7,963,131) COST ESTIMATE CITY OF PALM DESERT Page 2 of 3 *The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there wit **City of Palm Desert Truck 33 is on separate Exhibit"A-1"per Chiefs request 101409. **(PCA 37102) 45.00 Assigned Staff 0.82 Battalion Chief Support 45.82 Total Assigned Staff SUPPORT SERVICES Administrative&Operational Services 3 Fire Stations Finance Procurement 9,821 Number of Calls Training Emergency Services 30 Assigned Medic FTE Data Processing Fire Fighting Equip. 6 Monitors/Defibs Accounting Office Supplies/Equip. 3 Hazmat Stations Personnel 61 Number of Hazmat Calls Volunteer Program-Support staff,Workers Comp,and Personal Liability Insurance Medic Program-Support staff,Training,Certification,Case Review&Reporting,Monitor/ Defibrillator replacement cycle. Battalion Chief Support-Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services. Fleet Support-Support staff,automotive costs,vehicle/engine maintenance,fuel costs Emergency Command Center Support-Dispatch services costs Communications/IT Support-Support staff,communications,radio maintenance,computer support functions TJ ca TI Facility Support-Facility maintenance staff with associated operating costs. co m Hazmat Program-Support staff,operating costs,and vehicle replacement FY 19/20 ESTIMATED POSITION SALARIES TOP STEP 346,564 DEPUTY CHIEF 25,800 FIRE ENGINE 342,016 DIV CHIEF 21,223 SRVDEL 279,836 BAT CHIEF 6,137 VOL DEL 240,663 CAPT 7,102 MEDIC FTE 274,044 CAPT MEDIC 2,444 MEDIC MONITORS/DEFIBS REPLACEMENT 211,189 ENG 76,301 BATT DEL 241,682 ENG/MEDIC 17,219 ECC STATION 182,078 FF II 26.93 ECC CALLS 209,541 FF II/MEDIC 61,109 FLEET SUPPORT 153,799 FIRE SAFETY SUPERVISOR 32,543 COMM/IT STATION 144,085 FIRE SAFETY SPECIALIST 50.90 COMM/IT CALLS 124,995 FIRE SYSTEMS INSPECTOR 1,644 FACILITY STATION 74,136 OFFICE ASSISTANT III 441.01 FACILITY FTE 86,787 SECRETARY I 4,554 HAZMAT STATION 116,074 EMERGENCY SVC COORDINATOR 892.68 HAZMAT CALLS 226,794 COUNTY FIRE MARSHAL 1,938 HAZMAT VEHICLE REPLACEMENT 165,934 COUNTY DEPUTY FIRE MARSHAL *Cost Assumptions: -All Salaries based on 19/20 Rate Letter dated 02/19/2019 - Support Services based on 18r19 Board Approved Cost Allocation dated 09/18/2018 w/an additional projected increase of 5% -Benefits based on Prelim Rate Matrix emailed March 12,2019. COST ESTIMATE CITY OF PALM DESERT Page 3 of 3 COST ESTIMATE FOR THE CITY OF PALM DESERT TRUCK 33 DATED MARCH 15, 2019 FOR FY 2019/2020 co71 CD FD, CITY BUDGETED COST ESTIMATE FISCAL YEAR 2019/2020 $2,763,801 TOTAL CITY BUDGET ESTIMATE FOR FY2019/2020 $2,763,801 COST ESTIMATE FOR THE CITY OF PALM DESERT TRUCK 33 DATED MARCH 15, 2019 FOR FY 2019/2020 *See notation below for estimate assumptions CAPTAIN'S ENGINEER FF II CAPTAIN'S _ MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS STA#33 Truck 33 721,988 3 633,567 3 1,092,466 6 2,448,021 12 SUBTOTALS 721,988 633,567 1,092,466 2,448,021 SUBTOTAL STAFF 3 3 6 12 ESTIMATED SUPPORT SERVICES Administrative/Operational 21,223 per assigned Staff** 254,671 12 Fleet Support 61,109 per Fire Suppression Equip 61,109 v ESTIMATED SUPPORT SERVICES SUBTOTAL 315,780 co 71 a) FT; ESTIMATED TRUCK BUDGET 2,763,801 N **(PCA 37121) SUPPORT SERVICES_ _ Administrative & Operational Services Finance Procurement Training Emergency Services Data Processing Fire Fighting Equip. Accounting Office Supplies/Equip. Personnel Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance. Medic Progra - Support Staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. COST ESTIMATE CITY OF PALM DESERT TRUCK 33 Page 2 of 3 Battalion Chief Support - Pooled BC coverage for Cities/Agencies that don not include BC staffing as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs. Communications / IT Support - Support staff, communications, radio maintenance, computer support functions. Facility Support - Facility maintenance staff with associated operating costs. Hazmat Program - Support staff, operating costs, and vehicle replacement. FY 19/20 ESTIMATED POSITION SALARIES TOP STEP 346,564 DEPUTY CHIEF 25,800 FIRE ENGINE 342,016 DIV CHIEF 21,223 SRVDEL 279,836 BAT CHIEF 6,137 VOL DEL 240,663 CAPT 7,102 MEDIC FTE 274,044 CAPT MEDIC 2,444 MEDIC MONITORS/DEFIBS REPLACEMENT 71 211,189 ENG 76,301 BATT DEL co 241,682 ENG/MEDIC 17,219 ECC STATION 182,078 FF II 26.93 ECC CALLS 209,541 FF II/MEDIC 61,109 FLEET SUPPORT 153,799 FIRE SAFETY SUPERVISOR 32,543 COMM/IT STATION 144,085 FIRE SAFETY SPECIALIST 50.90 COMM/IT CALLS 124,995 FIRE SYSTEMS INSPECTOR 1,644 FACILITY STATION 74,136 OFFICE ASSISTANT III 441.01 FACILITY FTE 86,787 SECRETARY I 4,554 HAZMAT STATION 116,074 EMERGENCY SVC COORDINATOR 892.68 HAZMAT CALLS 226,794 COUNTY FIRE MARSHAL 1,938 HAZMAT VEHICLE REPLACEMENT 165,934 COUNTY DEPUTY FIRE MARSHAL *Cost Assumptions: - All Salaries based on 19/20 Rate Letter dated 02/19/2019 - Support Services based on 18/19 Board Approved Cost Allocation dated 09/18/2018 w/an additional projected increase of 5% -Benefits based on Prelim Rate Matrix emailed March 12, 2019. COST ESTIMATE CITY OF PALM DESERT TRUCK 33 Page 3 of 3 N•• N r•'N• . ~'� Finance Use Only �' �: CITY OF PALM DESERT •• !S ►;t lF . s'i Fund: i la ilL'i i WHITE PAPER I a�3;, FY2019/2020 BUDGET PROCESS CIP Line# i TO: Lauri Aylaian, City Manager FROM: Bryan White, Battalion Chief DEPARTMENT: Palm Desert Fire Department DATE: January 8, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Replacement of Truck 33 FD 530-Equipment $672,000 H Replacement Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify public safety needs including new equipment. 2018 City Council Goals Not Applicable Project Scope On October 25, 2018, the Palm Desert City Council authorized the Fire Department to move forward with the replacement of Ladder Truck 33 with a new tractor drawn aerial unit. There is a 15 month build and delivery period for the new ladder truck; therefore, staff did not request a Fiscal Year 2018-19 budget adjustment at the time. The total amount will be due upon delivery of the unit, so staff recommends to include the cost in the FY 2019/2020 annual budget and take the item back to the City Council at a later date. Fire Page 14 Justification Due to its age, the current ladder truck is starting to experience frequent maintenance issues and spent over 150 days in the shop over the last year and a half. The current ladder truck will be placed into reserve status once the new truck is purchased. Cost Analysis The estimated purchase price for a new ladder truck is $1,320,000. Based on the current Cove Commission ladder truck funding formula, the City of Palm Desert will be responsible for approximately $672,000 of the replacement cost as noted below. This vehicle is included in the City's reserve study as equipment replacement. Estimated Purchase Price:$1,320,000 50% Cost 01/01/18 Cove p/Cove 50 %Cost City Population Formula Formula Equally Total p/City City Palm Desert 52,769 68.46% $451,836 $220,000 $671,836 Palm Desert Rancho Mirage 18,738 24.31% $160,446 $220,000 $380,446 Rancho Mirage Indian Wells 5,574 7.23% $47,718 $220,000 $267,718 Indian Wells TOTALS 77,081 100% $660,000 $660,000 $1,320,000 Summary Estimated Total Cost: $672,000 Funding Account Number: FD 530-Equipment Replacement Est: Start/Completion Date: March 1, 2019/June 1, 2020 Assigned Department: Administrative Services & Fire Department Attachments: Staff Report (October 25, 2018) Fire Page 15 Prepared By: Submitted by: Bryan White Lori Carney Battalion Chief Director of Admin. Services Reviewed by: Approval: Janet Moore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: Fire Page 16 STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: October 25, 2018 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Request for replacement of the Cove Communities Commission Ladder Truck No. 33. Recommendation By Minute Motion, 1. Authorize Cal-Fire to move forward with the replacement of Ladder Truck No. 33 with a new Tractor Drawn Aerial. 2. Authorize Cal-Fire to place the current Ladder Truck No. 33 into reserve status when the new ladder truck is placed into service. Commission Recommendation The Palm Desert Public Safety Commission reviewed this matter at their October 10, 2018, meeting and recommended that the City Council proceed with staff's recommendation. Strategic Plan This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify Public Safety needs including new equipment. Background Approval of Staff's recommendation permits the City of Palm Desert Fire Department to move forward with the purchase of a new ladder truck to replace the current 15 year old Ladder Truck No. 33 which is based at Palm Desert Fire Station No. 33 (adjacent to the Westfield Mall). The cost to purchase a new ladder truck is estimated at $1.3 million and will be shared between the Cities of Palm Desert, Rancho Mirage, and Indian Wells, based on the current Cove Commission ladder truck funding formula, which is outlined in the Fiscal Analysis section of this staff report. If a new truck is authorized by the respective Cove Communities city councils, it will take approximately 15 months before it will be placed in to iservice. Due to its age, the current truck is starting to experience frequent maintenance issues and has spent over 150 days in the maintenance shop over the last year and a half. Fire Page 17 Staff Report: Truck 33 Replacement October 25, 2018 Page 2 of 2 The Cove Communities Commission, which has two councilmembers from each of the Cove Community Cities met on June 6, 2018, and approved the recommendation to forward this item for consideration by each respective Cove Communities city council. The representatives from Palm Desert are Mayor Sabby Jonathan and Mayor Pro-Tempore Susan Marie Weber. Cal-Fire personnel will be present at the City Council meeting and will provide a brief PowerPoint presentation. Fiscal Analysis As noted, there is a 15 month build and delivery period for the new ladder truck; therefore, staff is not requesting a Fiscal Year 2018-19 budget adjustment at this time.When additional information is available on the purchase and delivery timeline, staff will return to the City Council for approval of the necessary budget adjustment. The breakdown of the estimated purchase cost of the ladder truck is noted below and based on the current Cove Commission Formula utilized for annual ladder truck expenses. The City of Palm Desert will be responsible for approximately$662,000 of the replacement cost. The amount is included in the City's reserve study as equipment replacement. Estimated Purchase Price:$1,300,000 50%Cost 01/01/18 Cove p/Cove 50%Cost City Population Formula Formula Equally Total p/City City Palm Desert 52,769 68.46% $444,990 $216,666.67 $661,656.67 Palm Desert Rancho Mirage 18,738 24.31% $158,015 $216,666.67 $374,681.67 Rancho Mirage Indian Wells 5,574 7.23% $46,995 $216,666.67 $263,661.67 Indian Wells TOTALS 77,081 100%r $650,000 $650,000 $1,300,000 LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER N/A Lori arney (6V-1-1{- 1(1(14-(' Robert W. Hargreaves Director of Ad inistrative Janet Moore Lauri Aylaian City Attorney Services Director of Finance City Manager Attachment: Ladder Truck No. 33 Replacement PowerPoint Presentation CITY COUNCILAO ION APPROVED ✓✓ DENTED RECEIVED OTHER MEET ING DaIhIkvaJ21wr. O r AYES:Min( NOES:.A ABSENT: f- ABSTAIN: MP /fie/ Fire RIFTED BY: JDKPage 1 ainal nn File with City C . Office ,,.••""'"••""••.,, Finance Use Only: CITY OF PALM DESERT ! Fund: 530 WHITE PAPER •�c�� i +y i • 19-FD-003 `•• � a 33;. FY2019/2020 BUDGET PROCESS — -;- -- - -� _.Line# TO: Lauri Aylaian, City Manager FROM: Stephen Y. Aryan, Risk Manager DEPARTMENT: Palm Desert Fire Department DATE: January 8, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Replacement of Medic 267 FD 530-Equipment $235,000 H Replacement Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify public safety needs including new equipment. 2018 City Council Goals Not Applicable Project Scope The Fire Department requests replacing one of their ambulances (V.I.N. 1 FDAF4GROAEB25742) with a new Frazer Type 1 ambulance mounted on a 2019 Ford F-450 SuperCab chassis. This new vehicle will replace Medic 67 at the Mesa View Station that operates as the primary ambulance for south Palm Desert. Upon delivery, the former ambulance will be placed into reserve status. Fire Page 19 Justification This is a request to purchase a new ambulance to replace one that has a total of 99,461 miles and an average maintenance repair cost of$10,200 over the previous three years. The Fire Department requests replacement in lieu of remounting its patient compartment onto a new chasis, which is typically the protocol. This unit's patient compartment is from the original CNG ambulance that was introduced in 2009, as part of a pilot program requested by the City Council. The compartment has a different configuration and is larger to accommodate the natural gas storage tanks, which presents some challenges. The Fire Department provides further details in the attached memorandum on why replacement is the preferred option and what these shortcomings are. In summary, vehicle replacement will provide the following benefits: • Standardization of the Fleet • Addditional Crew Space • Compartment Upgrade • Continued Remounting Options Cost Analysis The cost to purchase a new ambulance from Frazer is approximately $235,000. This cost includes transportation costs to ship the vehicle back and also travel costs to send a Fire Department representative to inspect the vehicle before accepting delivery. Such action is important to ensure quality control and not cause any potential delays with returning the ambulance to Houston, Texas, should a problem be discovered upon delivery. Summary Estimated Total Cost: $235,000 Funding Account Number: FD 530-Equipment Replacement Est: Start/Completion Date: July 1, 2019/January 1, 2020 Assigned Department: Administrative Services & Fire Department Attachments: Fire Department Justification and Sole Source Correspondence Fire Page 20 Prepared By: Submitted by: Stephen Y. Aryan Lori Carney Risk Manager Director of Admin. Services Reviewed by: Approval: Janet Moore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: Fire Page 21 To: Lauri Aylaian,City Manager City of Palm Desert From: Bryan White,Battalion Chief CAL FIRE/Riverside County Fire January 7,2019 Re: Request to purchase new ambulance vs remount of Medic 267 in FY19/20 The purpose of this letter is to recommend the purchase of a new ambulance vs.the remounting of Medic 267.Medic 267 is a 2010 Ford 450-Frazer Ambulance and previously served as Medic 71.As you may remember,this ambulance was the first of its kind when originally purchased and was the only natural gas-powered ambulance in California.Due to limitations with operational range and refueling issues,this ambulance's fire body(MODULE)was remounted to a Ford 450 6.4L diesel (CHASSIS)(VIN1FDAF5GROAEB25).While technically the MODULE can be remounted an unlimited number of times,FIRE is recommending purchasing a new vehicle CHASSIS and MODULE for the following reasons; 1. Standardization of the fleet. a. The Current Ambulance CHASSIS Spec. is a Ford 450 SuperCab. b. The current MODULE will not fit on the above current spec.ambulance CHASSIS c. The current MODULE is two(2)feet longer and four(4)inches taller than the other 18 Ambulances in the fleet.(Including Indio) d. Familiarity with ambulance height restrictions and maneuverability i. Failure to remember that you are driving the one ambulance that is longer and taller than anything else in the fleet can be a costly mistake. e. Due to the additional height,the MODULE had to have a custom door built along the passenger side. This has led to stress cracks and"cancer"developing under the paint.FIRE will require that door be re-engineered to accommodate the additional height. 2. Additional crew space(clean space) a. This change in CHASSIS allows for New Hire Employees,EMT and Nursing Students that are required to ride with Pre-Hospital providers to be properly secured in the occupant compartment of the vehicle.This is far safer as they are properly restrained and protected by air bags in the event of a collision'. b. The extended cab offers a place to store additional uniforms and personal items that are safe from public access in the MODULE. c. The extended cab offers a place to store groceries that are required for our 72-hour shift in a clean and germ-free environment. i. In the previous MODULE&CHASSIS,crews had to either place their food in a compartment with carcinogen latent equipment or in the patient compartment that transports the sick,dead or dying to the Hospital several times a day. Fire ' https://www.ems.gov/pdf/EMS 1 dubulanceCrashArticlesSept2015.pdf 3. Compartment upgrade a. As discussed earlier,this MODULE was initially built to accommodate several natural gas cylinders.When the MODULE was remounted to the 2010 Ford CHASSIS,the tanks were removed leaving gear unsecured inside the compartment. b. Not included in the bid to remount Medic 267 would be several thousand dollars in metal work to design shelving and brackets to secure tools and equipment. 4. Continued remount options a. By standardizing the MODULE,it will ensure that it is capable of being remounted for the foreseeable future. i. As long as the MODULE is structurally sound,and manufacture recommends remounting. In closing,FIRE is recommending that the current Medic 267 be traded in and replaced with a new MODULE and CHASSIS for the reasons listed above.Upon delivery,the new ambulance will be placed into service as Medic 67 and the 2014 Dodge 4500 Frazer Ambulance(3C7WRKBL5EG133) be placed into reserve status as M267. Submitted By: Reviewed and Concur: Bryan White Eddy Moore Battalion Chief Deputy Chief Eastern Operations CAL FIRE/Riverside County Fire CAL FIRE/Riverside County Fire Proudly Serving Palm Desert Fire Page 23 Date: January 8, 2019 To: Stephen Aryan, Risk Manager City of Palm Desert From: Eddy Moore, Deputy Chief Riverside County Fire Re: Sole Source Purchase Justification—Ambulance The Fire Department is recommending the sole source purchase of a specified ambulance from Frazer Ltd, Houston Texas. The following justifications are provided in support of this purchase. • Only known manufacturer of this product: Based on extensive research, Frazer is the only manufacturer of an ambulance that has a generator powered patient care module. In this design, all electrical for lighting, air- conditioning, on-board medical equipment, as well as all sirens and warning lights are powered by a separate on-board generator. In other traditional ambulances, power is derived from the engine-driven alternator. This is often inadequate, and has proven to be unreliable, and prone to breakdown — especially in our desert climate. Additionally, these units have a separate 1 ton heavy duty, residential-style air conditioning/heating module which has proven effective in our desert climate. The ability to connect these units to a shore line while in quarters allows us to respond with a pre-cooled or heated unit which is important for the medications and fluids we carry as well as patient comfort. • Compatibility to existing ambulance fleet: The cities of Palm Desert, Rancho Mirage, Indian Wells and Indio have been purchasing Frazer ambulances since 1999. Currently there are 18 ambulances in the fleet, all of which are Frazer ambulances. Standardization provides operational benefits in the form of common layout, uniform storage of supplies and ease of use by Paramedics under stressful situations. Maintenance issues are improved via a standardization of parts, allowing a ready inventory of spares. Familiarity of systems and equipment also produces a reduction in repair time by mechanics. • Cost savings: The purchase of the Frazer Type I ambulance aids in future savings to the partner cities, as these ambulances are designed for the patient compartment to be refurbished and remounted on a new chassis as replacement cycles are reached. Once the unit has become worn out, the department will only need to refurbish and remount the patient compartment instead of replacing the entire ambulance, therefore reducing the ambulance replacement by approximately 15-20%, while producing a product that is essentially new. This is done by the replacement of the cab/chassis with a brand new one, and the removal and complete refurbishment of the patient care compartment. Fire Page 24 • Consequences of not securing this specific item: A. The loss of generator powered, commercial air conditioning/heating units as part of the integrated ambulance specification. B. The inability to remount the ambulance box on a new chassis in the future. C. Possible increase in repair costs. D. Possible increase in out of service time for repairs. E. The lack of a standard for ambulances within the department. In summary, the desert climate we operate in is unique compared with many areas of the United States. The harsh summer weather puts an incredible burden on air conditioning and electrical systems of ambulances. The proper functioning of the ambulance in general, and these systems specifically are critical to our emergency response, care and treatment of our residents. Through our extensive history and use, the Frazer Units have been determined to meet our needs and provide reliable service. We recommend the continued sole source purchase of these vehicles. Respectfully Submitted, Eddy Moore Deputy Chief of Eastern Operations Fire Page 25 Finance Use Only �: CITY OF PALM DESERT : _� • _ ..�4 � Fund 41. = , WHITE PAPER '``•.. ,.•r'r FY2019/2020 BUDGET PROCESS ciP--_ ---_.________..___.....___._� Line# TO: Lauri Aylaian, City Manager FROM: Bryan White, Battalion Chief DEPARTMENT: Palm Desert Fire Department DATE: January 8, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Purchase a Polaris Range Crew XP Fire Fund 230 $44,000 H Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify Public Safety needs including new equipment. 2018 City Council Goals Not Applicable Project Scope The Fire Department requests the purchase of one Polaris Range Crew XP 1000 utility task vehicle (UTV) and transport trailer. The vehicle will be able to respond to ever increasing trail rescues and can also be utilized at various special events held in Palm Desert (e.g. the Golf Cart Parade, Swing and Hops, Fourth of July Celebration, Walk El Paseo Pink, etc.). The total project would include the purchase of the vehicle, a fire fighting module, a medical transport module, and the appropriate suspension/lighting retrofits. Fire Page 26 Justification Palm Desert's trail system is a popular resident and tourist attraction drawing thousands of hikers, mountain bike riders, and sports enthusiasts daily. The Palm Desert Fire Department is responding to an increased number of remote area/technical rescues at these trails. Currently, the only way to make access to those in need of emergency services is to hike several miles while carrying the necessary rescue/medical equipment. This method is very inefficient as it is arduous, labor-intensive, and time consuming. Once an advanced life support assessment is completed, a patient is deemed either stable enough to walk down the trail, or an alternative means of transport is required. Currently, the only existing options to transport a patient from the trail is to utilize a Ford F-550 or Cal Fire's helicopter. The F-550 can utilize an access road in the City of Rancho Mirage to reach the Bump and Grind Trail (where a majority of rescues occur), but due to several rainstorms the road was washed out and is unsafe for access. In a recent attempt, the F-550 almost departed off the road and rolled down the hill. Utilization of the helicopter is also an extremely dangerous and risky operation. While there are calls that warrant its use, for many others, the risk is not worth the gain. Unfortunately, due to the road conditions the Fire Department often has no other option except the helicopter. Relying on the helicopter should never be the initial option when transporting a patient. Several times during the busy season the helicopter is unavailable because its primary mission is wildland firefighting. The California Highway Patrol and Riverside County Sheriffs Department helicopters can also be unavailable. The Fire Department recommends a Polaris Range Crew XP 1000 UTV for trail rescues. This vehicle will save time by allowing firefighters to load their medical/rescue equipment into the back of the UTV and reach the patient(s) on roads that are unsafe for a full-size vehicle. It is also a better option for firefighter safety during the high heat months, as they will be hiking uphill in full gear carrying several hundred pounds of equipment. Having a UTV in the Fire Department fleet will provide a more safe, effective, and efficient means of patient transport during trail rescues, without exposing all parties to dangerous helicopter operations, or delaying patient transport by hiking downhill. When not being utilized for trail rescues, the vehicle can also be used at various City special events. This option allows the Fire Department to staff with additional personnel that can remain dedicated to the event and not impact the operational capacity of the 911 System. This vehicle is also better suited for driving in large public venues instead of a 42,000-pound Fire Engine. This same style vehicle is deployed for the Coachella and Stagecoach music festivals in Indio, where they routinely operates amongst 95,000 daily attendees. Fire Page 27 Cost Analysis The estimated cost for the 2019 Polaris XP 100 UTV and transport trailer is $44,000 and broken down as follows: ITEM COST 2019 Polaris XP 1000 UTV: $21,000 Suspension Upgrade Retrofit $2,500 Emergency Lighting Retrofit $1,500 Firelite Supermax Module $10,500 Medllite Transport Cot Module $4,500 Trailer to transport ATV $4,000 TOTAL - $44,000 The Fire Department will explore the availability of grant funds to defray the cost of this vehicle. They will also approach the City of Rancho Mirage to see if they would like to participate in funding of the vehicle, as they also have a trail system that would benefit from it. Summary Estimated Total Cost: $44,000 Funding Account Number: Fire Fund 230 Est: Start/Completion Date: July 1, 2019/October 1, 2019 Assigned Department: Administrative Services & Fire Department Attachments: Estimates and Specification Sheets Fire Page 28 Prepared By: Submitted by: Bryan White Lori Carney Battalion Chief Director of Admin. Services Reviewed by: Approval: Janet Moore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: ! Posted to: Budget Location: Notes: Fire Page 29 71:A EiwinilffAi LI Cr41 I la I I i lg.:d ir,tint 4011P 3rieitAPIWAIMISIPARP TAW_11=421/1101 (Clilliwigiggiwitiffama.". 26860 Jefferson Ave - Murrieta, CA 92562 951-698-4123 - 951-698-4125 fax Sales Agreement / Purchase Order 951-259-9288 Buyer(g) e: Home/Cell Phone: Work Phone: Deal#: CITY OF PALM DESERT 951-259-9288 Street Addess: City/State/Zip: ----. PALM DESERT, CA 92260 0 Cash ❑ Check ❑ C/C ❑ Finance ❑ Other Salesman: F&IMngr Chris Peck Herman G. ***Description of Purchase: Purchase Price Itemization: N/tl: Year: VIN: __ 2019gPSF992KRS1992F Base Price 16,087.00 Make: Engine No: POLARIS Freight 835.00 Model: Stock No: Odom RA1 BR CREW XP i P539926 ( **A.D.M. 0.00 N/U: Year, V1N: Documentation 85.00 Make: Engine No: *Theft Recovery/Agreement 0.00 Model: Stock No: Odometer. Accessories 1,979.98 N/U: Year. V1N; Sub-total 18,986.98 Make: Engine No: Total Tax 1,471.48 Model: Stock No: Odometer. Tire Recycling 7.00 N/U: Year. VIN: Total DMV/Registration 52.00 Make: Engine No: Electronic Filing 30.00 Model: Stock No: Odometer. ❑GAP/DT&W/❑Ap. 0.00 Description of Trade: *Priority Maintenance 0.00 Year: I Color. VIN: Extended Service Contract 0.00 Make: Engine No: Model: Misc/Other 0.00 Payoff: Odometer, Installation/Labor 360.00 Year: Color. V1N: Total Cash Price 20,907.46 a Make: Engine No: 0 Total Trade Value 0.00 Model: Payoff: Odometer Total Trade Payoff 0.00 e Notes/Comments/Special Instructions: Net Trade Allowance 0.00 Buyer(s)DECLINE all Extended Service Contract Options. X Rebate 0.00 1 Previous Deposit 0.00 I Down Payment 0.00 I c Total Amount Due 20,907.46 •The units listed above are for personal use only and not intended for export,resale,or wholesale `Non-Cancelable Product "Added Dealer Markup There is a "No Cooling-off Period" "California law does not provide for a"cooling-off"or other cancellation period for vehicle lease or purchase contracts.Therefore,you cannot later cancel such a contract simply because you change your mind,decide the vehicle costs too much,or wish you had acquired a different vehicle.After you sign a motor vehicle purchase or lease contract,it may only be celled with the agreement of the seller or lessor or for legal cause,such as fraud." VC 11709.2 Agreement to Arbitrate Agreement to Arbitrate:By signing below,you agree that,pursuant to the Arbitration Provision on the reverse side of this"Sales Agreement/Purchase a ,-. ,you or we may elect to resolve any dispute by neutral,binding arbitration and not by a court action.See the Arbitration Provision for additional information concerning the agreement to arbitrate. 01/04/2019 , r Buyer Signature: 1-4Are Dealer Renresentativp• .4111111111.1 Page 30 Temecula Motorsports Inc. Pick Ticket 26860 Jefferson Ave. Sold To: Counter Sale Murrieta,CA 92562 Date: 01/04/2019 10:38 AM (951)698-4123 Fax(951)698-4125 Sold S/O Lay P/U Part'Numr" ` up `Description Retail Ext Price Bin 0 1 0 0 521524 TR STAGE 1 LIFT KIT RANGER $159.99 $143.99 0 1 0 0 16-1903 DA ProSpec Shocks by Elka for Ranger Models $1,800.00 $1,620.00 0 1 0 0 WE437516 MI EPI CLUTCH KIT 0-3000 ELEV. $239.99 $215.99 Subtotal $2,199.98 Less Discount ($220.00) Sales Tax $153.45 Plck Ticket Total $2,133.43 ZACH IN PARTS LABOR$360 (This is not an Invoice) Fire Page 31 FIRELITE TRANSPORT SUPERMAX FST-204 Hannay 4000 series manual Top water tank fill point reel with your choice of 50' of 85 gallon poly water tank 1"or 100' of%"booster hose (unit shown with optional Rescue area with stainless steel grab bars electric rewind) Photo shown with optional red rubber jacketed ' _ ``I' Fillpoint foroptional booster hose. • 1 5 gallon foam cell Pump features stainless �� steel piping & brass valves Large hose storage area '''` }" with tailgate 111 ,. All aluminum tubing & Darley-Davey Honda 5.5 HP diamond plate chassis stationary pump I BASE PRICE STARTS AT: $7,700.00 + SHIPPING • ADD ELECTRIC REWIND TO HANNAY REEL: $400 ADD SCOTTY FOAM SYSTEM W/5 GAL CELL: $700 ADD UPGRADED VIPER NOZZLE: $300 UPGRADE TO 9HP ELEC START $1,200 UPGRADE TO 6.5HP ELEC START: $550 UPGRADE TO 13HP ELEC START $1,500 Darley Davey Pump GPM/PSI Pump GPM PSI • 1 gated 1-1/2"discharge1" 65 48 • 1 gated to booster reel AK3156.5HP 50 81 • 1 gated 1" discharge* • 1 gated 1-1/2"auxiliary suction 20 120 • 1 gated 1" pump to tank refill • 1 gated 1-1/2"tank to pump 120 AK308 9 HP 60 118 • Water tank sight gauge • Able to draft up to 19'with initial prime 20 144 • Includes CS 105/15 1" NST • Boostlite Hose Standard 120 40 AK30613HP 60 133 duel flow with bumper 20 146 wildland nozzle .1 gated 1"discharge not available if foam is added Dimensions Dry Weight +5 gal foam Wet Weight Wet Weight+foam Crated Weight 6.5 HP I 48"W x 55"L x 41"H 375 390 1080 1120 530 9 HP I 48"W x 55"L x 41"H 408 423 1112 1152 565 13 HP I 48"W x 55"L x 41"H 420 435 1125 1165 575 *weights&dimensions are approximate only ALL UNITS SIIIP Add 30 lbs to weights if going with optional red rubber jacketed booster hose TULIP ASSEMBLED 111( MEDLITE MK FARUTE a;: Hannay Pa1 _ _ Reel KIMTEK The reel leader/ l _ `" CORPORATION 4 � Id• FIREFIGHTER 4 326 INDUSTRIAL PARK LANE ORLEANS VT 05860 1888.546.8358 KIMTEKRESEARCH.com Fire Page 32 MEDLITE TRANSPORT STRETCHER MTSTR-104 Secondary locking/securing security strap Two-position guide-lock seat with seatbelt Stainless steel grab bar Attendant stainless � • steel grab bar All aluminum tubing& _-, diamond plate chassis Rescue area PRICE: $3,950.00 + SHIPPING • All aluminum tubing&diamond plate chassis • Two-position guide-lock seat with seatbelt • Accommodates an ambulance style stretcher(not included) • Ten Velcro D-loop straps included T • Stainless steel grab bar on either side of the skid unit `� r :�_ - • Stretcher and stretcher specific lock-release mechanism to " be supplied and installed by the customer • Unit must be permanently bolted to the UTV cargo bed • Cargo bed must be permanently bolted to UTV chassis Unit shown with full ambulance stretcher • Stretcher not included Stretcher not included Dimensions Dry Weight Crated Weight 48"W x 76"L x 11"H 160 275 ALL IJNITS SKIP *weights&dimensions are approximate only FULLY ASSEMBLED M0-17-1 FIREUTE KIMTEK CORPORATION �co 326 INDUSTRIAL PARK LANE ORLEANS VT 05860 1888.546.8358 KIMTEKRESEARCH.com Fire Page 33 CITY OF PALM DESERT Budget Process FY2019/2020 White Papers CIP Dept CM Priority Yr Dept No. line Description Request Fund Priority (High,Med,Low) 1 19 FD 002 30 Replace Truck 33 672,000 530 H H 2 19 FD 003 31 Replace Medic 267 235,000 530 H 3 19 CD 004 - Temporary Employee-Code Compliance Div. 62,400 110 H L 4 19 CD 005 - Replace COPS Golf Cart 20,000 110 H H 5 19 PW 006 19 PS Art Museum Building Improvements 165,000 510 H H-replace roof M-exterior paint 6 19 FD 008 32 Purchase Polaris Range Crew XP 44,000 230 H H 7 19 CD 009 - Purchase Six Motorola Radios -Code Compliance 40,000 110 H H 8 19 PW 010 23 Heavy Equipment Replacement 520,000 530 H M Paint truck H-other trucks 9 19 PW 013 20 Council Chamber Improvements 450,000 530 H M 500,000 450 10 19 AS 015 - Build Palm Desert 50,000 110 H H 11 19 AS 016 22 Employee Lounge Renovation 50,000 450 H L 12 19 PW 017 4 Traffic Management Center/EOC Modifications 210,000 TBD H M 13 19 PW 018 25 Desert Willow Perimeter Landscape Rehab Phase 1 200,000 441 None L &2 550,000 14 19 PW 019 6 Electric Vehicle Service Equipment Upgrades 210,000 238 H M 15 19 PW 020 33 Fire Station 33 Improvements 110,000 230 H M 16 19 PW 021 12 Baja Park Pathway Lighting Installation Phase 2 200,000 400 M L 17 19 PW 022 34 Fire Station 71 Improvements 115,000 230 H H 18 19 PW 023 7 Traffic Calming Program 25,000 530 H H 19 19 PW 027 3 Monterey Ave Slope Protection at 1-10 100,000 400 H H 20 19 PW 028 - Bump n' Grind Drinking Fountain Installation 15,000 CPR M L 21 19 ED 029 21 Palm Desert Visitor Center 750,000 451 H L 22 19 ED 031 - Broadband/Fiber Master Plan 75,000 TBD L L 23 19 ED 032 - New Tourism Ad Campaign 157,000 110 H L 24 19 PW 033 11 Install Outdoor Fitness Equipment at City Park(s) 250,000 233 M L TOTAL REQUESTS $4,075,400 City Manager's Priorities High: Projects that protect the health, life and safety of staff Projects that protect the health, life and safety of the public Medium:Projects needed to protect or maintain public infrastructure, facilities, and capital equipment Projects that will generate incremental income or enhance the City's financial condition Low: Projects that will enhance the City's standing as an employer of choice, the city's aesthetics, or Palm Desert's desirability as a destination or as a place to live Projects that will help achieve annual goals adopted by the City Council All other projects White Papers Page 1 *' Finance Use Only: 'y. ��"'�.. CITY OF PALM DESERT �,� �,� Fund: �� •=• WHITE PAPER 530 .� RQ#: ?� ; 1 9-FD-002 `•:`s"i n�':f' FY2019/2020 BUDGET PROCESS Line# 30 TO: Lauri Aylaian, City Manager FROM: Bryan White, Battalion Chief DEPARTMENT: Palm Desert Fire Department DATE: January 8, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Replacement of Truck 33 FD 530-Equipment $672,000 H N Replacement Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify public safety needs including new equipment. 2018 City Council Goals Not Applicable Project Scope On October 25, 2018, the Palm Desert City Council authorized the Fire Department to move forward with the replacement of Ladder Truck 33 with a new tractor drawn aerial unit. There is a 15 month build and delivery period for the new ladder truck; therefore, staff did not request a Fiscal Year 2018-19 budget adjustment at the time. The total amount will be due upon delivery of the unit, so staff recommends to include the cost in the FY 2019/2020 annual budget and take the item back to the City Council at a later date. White Papers Page 2 White Paper-Ladder Truck Purchase FY 2019/2020 Budget Process Page 2 of 3 Justification Due to its age, the current ladder truck is starting to experience frequent maintenance issues and spent over 150 days in the shop over the last year and a half. The current ladder truck will be placed into reserve status once the new truck is purchased. Cost Analysis The estimated purchase price for a new ladder truck is $1,320,000. Based on the current Cove Commission ladder truck funding formula, the City of Palm Desert will be responsible for approximately $672,000 of the replacement cost as noted below. This vehicle is included in the City's reserve study as equipment replacement. Estimated Purchase Price:$1,320,000 50% Cost 01/01/18 Cove p/Cove 50 % Cost City Population Formula Formula Equally Total p/City City Palm Desert 52,769 68.46% $451,836 $220,000 $671,836 Palm Desert Rancho Mirage 18,738 24.31% $160,446 $220,000 $380,446 Rancho Mirage Indian Wells 5,574 7.23% $47,718 $220,000 $267,718 Indian Wells i TOTALS 77,081 100% $660,000 $660,000 $1,320,000 Summary Estimated Total Cost: $672,000 Funding Account Number: FD 530-Equipment Replacement Est: Start/Completion Date: March 1, 2019/June 1, 2020 Assigned Department: Administrative Services & Fire Department Attachments: Staff Report (October 25, 2018) White Papers Page 3 White Paper-Ladder Truck Purchase FY 2019/2020 Budget Process Page 3 of 3 Prepared By: Submitted by: Bryan W ite Lori Carneç Battalion Chief Director of Admin. Services Reviewed by: Approval: JrigJ1oore Lauri Aylaian Finance Director/ City Treasurer City Manager 1102111=11. Council Study Session Amount: - Action: -Pubted to: Ildott_Localign: .- Notes: White Papers Page 4 STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: October 25, 2018 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Request for replacement of the Cove Communities Commission Ladder Truck No. 33. Recommendation By Minute Motion, 1. Authorize Cal-Fire to move forward with the replacement of Ladder Truck No. 33 with a new Tractor Drawn Aerial. 2. Authorize Cal-Fire to place the current Ladder Truck No. 33 into reserve status when the new ladder truck is placed into service. Commission Recommendation The Palm Desert Public Safety Commission reviewed this matter at their October 10, 2018, meeting and recommended that the City Council proceed with staff's recommendation. Strategic Plan This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify Public Safety needs including new equipment. Background Approval of Staff's recommendation permits the City of Palm Desert Fire Department to move forward with the purchase of a new ladder truck to replace the current 15 year old Ladder Truck No. 33 which is based at Palm Desert Fire Station No. 33 (adjacent to the Westfield Mall). The cost to purchase a new ladder truck is estimated at $1.3 million and will be shared between the Cities of Palm Desert, Rancho Mirage, and Indian Wells, based on the current Cove Commission ladder truck funding formula, which is outlined in the Fiscal Analysis section of this staff report. If a new truck is authorized by the respective Cove Communities city councils, it will take approximately 15 months before it will be placed in to iservice. Due to its age, the current truck is starting to experience frequent maintenance issues and has spent over 150 days in the maintenance shop over the last year and a half. White Papers Page 5 Staff Report: Truck 33 Replacement October 25, 2018 Page 2 of 2 The Cove Communities Commission,which has two councilmembers from each of the Cove Community Cities met on June 6, 2018, and approved the recommendation to forward this item for consideration by each respective Cove Communities city council. The representatives from Palm Desert are Mayor Sabby Jonathan and Mayor Pro-Tempore Susan Marie Weber. Cal-Fire personnel will be present at the City Council meeting and will provide a brief PowerPoint presentation. Fiscal Analysis As noted, there is a 15 month build and delivery period for the new ladder truck; therefore, staff is not requesting a Fiscal Year 2018-19 budget adjustment at this time.When additional information is available on the purchase and delivery timeline, staff will return to the City Council for approval of the necessary budget adjustment. The breakdown of the estimated purchase cost of the ladder truck is noted below and based on the current Cove Commission Formula utilized for annual ladder truck expenses. The City of Palm Desert will be responsible for approximately $662,000 of the replacement cost. The amount is included in the City's reserve study as equipment replacement. Estimated Purchase Price:$1,300,000 50%Cost 01/01/18 Cove p/Cove 50%Cost City Population Formula Formula Equally Total p/City City Palm Desert 52,769 68.46% $444,990 $216,666.67 $661,656.67 Palm Desert Rancho Mirage 18,738 24.31% $158,015 $216,666.67 $374,681.67 Rancho Mirage Indian Wells 5,574 7.23% $46,995 $216,666.67 $263,661.67 Indian Wells TOTALS 77,081 100%' $650,000 $650,000 $1,300,000 LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER N/A Lori amey ---(F;VJL6(*(11-4< Robert W. Hargreaves Director of Ad inistrative Janet Moore Lauri Aylaian City Attorney Services Director of Finance City Manager Attachment: Ladder Truck No. 33 Replacement PowerPoint Presentation CITY COUNCIL A PON APPROvrD MINTED RECEWED- . OTHER .._ MEETING Da, r NOES: tlyfr • ABSENT:M.11 White PaIABSTAIN:A071' _ / Page 6 VERIFIED BY: I4_I.. l1 4- Finance Use Only ��"'�'�•:. CITY OF PALM DESERT 4( t : �'� 1 Fund 530 = 110� WHITE PAPER Ro#: .� �, : 19-F D-003 `'••<, '9 •''• FY2019/2020 BUDGET PROCESS •r ••• CIP Linea 31 TO: Lauri Aylaian, City Manager FROM: Stephen Y. Aryan, Risk Manager DEPARTMENT: Palm Desert Fire Department DATE: January 8, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Replacement of Medic 267 FD 530-Equipment $235,000 H Replacement Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1; Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify public safety needs including new equipment. 2018 City Council Goals Not Applicable Project Scope The Fire Department requests replacing one of their ambulances (V.I.N. 1 FDAF4GROAEB25742) with a new Frazer Type 1 ambulance mounted on a 2019 Ford F-450 SuperCab chassis. This new vehicle will replace Medic 67 at the Mesa View Station that operates as the primary ambulance for south Palm Desert. Upon delivery, the former ambulance will be placed into reserve status. White Papers Page 7 White Paper-Medic Unit Replacement FY 2019/2020 Budget Process Page 2 of 3 Justification This is a request to purchase a new ambulance to replace one that has a total of 99,461 miles and an average maintenance repair cost of $10,200 over the previous three years. The Fire Department requests replacement in lieu of remounting its patient compartment onto a new chasis, which is typically the protocol. This unit's patient compartment is from the original CNG ambulance that was introduced in 2009, as part of a pilot program requested by the City Council. The compartment has a different configuration and is larger to accommodate the natural gas storage tanks, which presents some challenges. The Fire Department provides further details in the attached memorandum on why replacement is the preferred option and what these shortcomings are. In summary, vehicle replacement will provide the following benefits: • Standardization of the Fleet • Addditional Crew Space • Compartment Upgrade • Continued Remounting Options Cost Analysis The cost to purchase a new ambulance from Frazer is approximately $235,000. This cost includes transportation costs to ship the vehicle back and also travel costs to send a Fire Department representative to inspect the vehicle before accepting delivery. Such action is important to ensure quality control and not cause any potential delays with returning the ambulance to Houston, Texas, should a problem be discovered upon delivery. Summary Estimated Total Cost: $235,000 Funding Account Number: FD 530-Equipment Replacement Est: Start/Completion Date: July 1, 2019/January 1, 2020 Assigned Department: Administrative Services & Fire Department Attachments: Fire Department Justification and Sole Source Correspondence \ White Papers Page 8 White Paper-Medic Unit Replacement FY 2019/2020 Budget Process Page 3 of 3 Prepared By: Submitted by: Step en ryan Lori Camey Risk Manager Director of Admin. Services Reviewed by: Approval: Moore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 9 • ` ...••.''4ti Finance Use Only '�. CITY OF PALM DESERT ?� 11 Fund: 110 ra 0104tiI WHITE PAPER Ro#: , 19-CD-004 »�y°`�' FY2019/2020 BUDGET PROCESS CIF Line# N/A TO: Lauri Aylaian, City Manager FROM: Ryan Stendell, Director of Community Development DEPARTMENT: Community Development DATE: January 14, 2019 Priority L-M-H Description of (Low, Med, Request/Project/Program: Account No. Amount High) Dept. CM Community Development: Temporary Employee/Code 1104470-4309000 $62,400 H 1... Compliance Division Strategic Plan Objective The proposed white paper does not directly relate to a Strategic Plan Objective. However, it is clear that the City Council desires high-level customer service within City Hall. As proposed, this action will provide adequate staffing to accomplish the said vision. 2018 City Council Goals Information Technology Goal No. 15, continue implementation of the TRAKiT software system in Code Compliance and Business Licensing with a focus on streamlining the business process. Project Scope Due to the implementation of TRAKiT Land Management Software, City staff has found it takes longer to process both business licenses and code compliance cases. In Fiscal Year 2018/2019, the City Manager authorized half full-time equivalent (FTE) in the form of a temporary employee to aid with the most immediate need in Business Licensing. It is my request to have one (1) FTE in Fiscal Year 2019/2020 to assist with operations as a temporary employee. Staff will continue to evaluate the long-term need of staffing in the Code Compliance Division. White Papers Page 11 White Paper FY2019/2020 Budget Process Page 2 of 3 Justification Code Compliance and Business Licensing are experiencing a backlog in its routine duties such as filing, scanning, and administrative duties due to the implementation of the new land management software. I remain hopeful that we will become more efficient with TRAKiT in the future; however, at this time the division needs assistance. Cost Analysis In consultation with local staffing services and the Administrative Services Department, staff is estimating a billing rate of $30 per hour at 2,080 hours annually for this proposal. Summary Estimated Total Cost: $62,400 Funding Account Number: 1104470-4309000 Est: Start/Completion Date: July 1, 2019-June 30, 2020 Assigned Department: Community Development Attachments: None Prepared by: Reviewed by: 4tOtIt Ryan Stendell Ryan Stendell Director of Community Development Director of Community Development Reviewed by: Approval: Ja t Moore Lauri Aylaian Finance Director/City Treasurer City Manager White Papers Page 12 •''..•.. .... Finance Use Only: ='�' '��'•, CITY OF PALM DESERT : _ (�� g> Fund: �= 110 �, WHITE PAPER RC)#: 19-CD-005 '•�9°fig 3g, FY2019/2020 BUDGET PROCESS CIP Line# N/A TO: Lauri Aylaian, City Manager FROM: Johnny Terfehr, Management Analyst DEPARTMENT: Community Development DATE: January 14, 2019 Priority L-M-H Description of Account No. Amount (Low, Med, Request/Project/Program: High) Dept. CM Replacement of Citizens on Patrol Golf Cart 1104211-4306001 $20,000 H H Strategic Plan Objective The Palm Desert Citizens on Patrol (COPS) donate thousands of hours a year serving as extra eyes and ears for law enforcement and enhance public safety in the City. Additionally, the COPS program is consistent with Priority 2: increase methods of preventing crime, especially through expanded community participation. 2018 City Council Goals Strategic Plan Goal No. 14; Item B, improve public relations by increasing community events and explore new public outreach efforts for residents, businesses, and schools. Project Scope Staff will solicit proposals to replace the "Think" golf cart, which has exceeded its useful life. The new cart will have all the necessary safety equipment to be street legal, appropriate warning lights, an arrow bar, and other requirements to meet the needs of the COPS program. Justification The COPS golf cart is used at numerous special events throughout the year, such as the golf cart parade and the 4th of July events. They will also use the golf cart for local neighborhood and commercial patrols along El Paseo. The golf cart will allow greater White Papers Page 13 White Paper FY2019/2020 Budget Process Page 2 of 3 access to all areas of a busy event than a normal vehicle and can provide support services to emergency and law enforcement personnel during such events. The low speed and open design of golf carts make it ideal to increase interactions with the public and promote the COPS program. The golf cart will also be used to perform patrols of the coming CV Link path through the City of Palm Desert. The existing Ford Think golf cart was acquired many years ago and has become unreliable and expensive to repair (some parts are no longer available because the vehicle is no longer in production). The COPS are reluctant to utilize the existing golf cart due to frequent breakdowns. Cost Analysis Staff estimates that it will cost between $12,000 to $20,000 to purchase and outfit a new golf cart (including arrow bar, lighting, and other special equipment). Summary Estimated Total Cost: $20,000 Funding Account Number: 1 1 0421 1-4306001 Est: Start/Completion Date: Summer 2019 Assigned Department: Community Development Attachments: Photographs of Existing Golf Cart Examples of New Golf Carts Prepared by: Reviewed by: Johnny Terfehr Ryan Stendell Management Analyst Director of Community Development Reviewed by: Approval: dsit J•for oore am Aylaian Finance Director/City Treasurer City Manager White Papers Page 14 TA, ro Dt II•-.A Whitepaper for new Golf Cart/Neighborhood Electric Vehicle for Palm Desert COPS Subject: Replacement Golf Cart/Neighborhood Electric Vehicle for Palm Desert COPS The Palm Desert COPS currently have a "Think" golf cart. It has been in the repair shop multiple times over the last 3 years with total repair cost of $6794.63. It is no longer economical to repair it. Members currently are afraid to use it due the high possibility that it will break down while on patrol. Explanation of need: 1. Used at special events such as the Golf Cart Parade and the Fourth of July a. The member in charge of the event needs to be able to access areas not open to street vehicles such as El Paseo during the parade and the Civic Center grounds during the 4th of July. 2. Used for neighborhood and El Paseo patrols. a. Because of the speed and safety requirements for operating a vehicle on main streets, the golf cart is only used on residential streets with speed limits of 30mph and below. It does not respond to traffic accidents unless they are in the residential area. b. We often get inquiries from prospective members who would like to join our program but they are unable to stand for extended periods. Neighborhood patrols are perfect for these individuals. c. Current members often develop medical conditions that prevent them from standing for extended periods and in the past have had to leave the program, as we have no office options available for them. 3. The low speed and open design of golf carts makes it the ideal vehicles to increase interactions with the public to promote our services and the COPS Program in general while on patrol. 4. Can be driven to special promotional events such as Concert In The Park and parked near the stage to advertise our presence. 5. Can be parked at our recruiting table during promotional events. Requirements: 1. Able to reach speeds of 25mph 2. Street legal 3. Should be one of the big name brands so local parts and service are readily available. 4. Light bar on top with flashing yellow lights,alley and take down lights. 5. Storage container on back for accessories and a minimum number of small cones 6. Lettering on cart consistent with our patrol vehicles. Cost (estimate): 1. Used/refurbished $7000 2. New$8000 -$13000 White Papers Page 15 , A ilk• . • I ,,I, .• .,a T$0 ir 1 ' .... ,., '' ..1 •,. . . ,, •.*: . ' • J, It .. 4 , ' ., . r . •it . ' i lili 4i , ., , 'f . . ,....tt -, lir 1 .dl• 1 i .. ,... 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' • ' Lr . 4. .•4 T • T �._. ,White Peers . • i j Page 20 . ,', .••''•� .... .`'••., Finance Use Only: CITY OF PALM DESERT Fund: 510 ItAM- 014 I WHITE PAPER 19-PW-006 R •�.:_ 9£3:;,..f FY2019/2020 BUDGET PROCESS :-- - l Line# t 19 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: March 19, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Palm Springs Art Museum Building Improvements- Roof Building $100,000 FY 19/20 H Palm Springs Art Museum Maintenance Building Improvements- 510 $65,000 FY 20/21 M Exterior Paint Strategic Plan Objective The Palm Springs Art Museum Palm Desert (PSAM-PD) building roof replacement and exterior painting is an on-going maintenance function and, as such, does not directly contribute to a Strategic Plan Objective. 2018 City Council Goals This project addresses City Council's goal to maintain all City-owned facilities, landscaping, parks, and infrastructure in exemplary condition Project Scope 1. Replacement of the existing roof 2. Paint the exterior of the building Justification The Reserve Study completed in June of 2018 identifies replacement of the roof and exterior painting at the PSAM-PD as having zero remaining useful years. Public Works White Papers Page 21 staff has provided temporary patches to the many leaks that have resurfaced in the last two years. Upon further evaluation, staff has identified many deteriorated areas that have also been temporarily patched, and it is our professional opinion that replacement of the roof would be more cost effective than continuing to patching as more holes and leaks develop. In addition, the exterior paint of the PSAM-PD shows significant wear and cracks on the stucco. In accordance with the Reserve Study, staff recommends exterior repainting and replacement of the roof for the PSAM-PD building. Cost Analysis 1. $100,000 - Roof replacement 2. $65,000 - Painting of exterior building Summary Estimated Total Cost: FY 2019-2020 $100,000 FY 2020-2021 $65,000 Funding Account Number: Building Maintenance 450 Est: Start/Completion Date: August -September 2019 Assigned Department: Public Works Attachments: Photos Prepared by: Reviewed by: Carlos Hernandez Tom Garcia, P.E. Facilities Manager Director of Public Works Reviewed by: Approval: Janet Moore Lauri Aylaian Finance Director/ City Treasurer City Manager White Papers Page 22 White Paper FY2019/2020 Budget Process Page 2 of 3 Justification The Reserve Study completed in June of 2018 identifies replacement of the roof and exterior painting at the PSAM-PD as having zero remaining useful years. Public Works staff has provided temporary patches to the many leaks that have resurfaced in the last two years. Upon further evaluation, staff has identified many deteriorated areas that have also been temporarily patched, and it is our professional opinion that replacement of the roof would be more cost effective than continuing to patching as more holes and leaks develop. In addition, the exterior paint of the PSAM-PD shows significant wear and cracks on the stucco. In accordance with the Reserve Study, staff recommends exterior repainting and replacement of the roof for the PSAM-PD building. Cost Analysis 1. $100,000 - Roof replacement 2. $65,000 - Painting of exterior building Summary Estimated Total Cost: $165,000 Funding Account Number: Building Maintenance 450 Est: Start/Completion Date: August — September 2019 Assigned Department: Public Works Attachments: Photos Prepared by: Reviewed by: los Her a dez Tom Garcia, P.E. cilities Manager Director of Public Works Reviewed by: Approval: Ja t ore Lauri Aylaian Fin e Director/ City Treasurer City Manager White Papers Page 23 White Paper FY2019/2020 Budget Process Page 3 of 3 Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 24 *•'� Finance Use Only �� '^�•: CITY OF PALM DESERT Fund: 230 _ � �'�� WHITE PAPER . _._......_...._ ��. "`• R°# 19-FD-008 •� �` �" �'•• FY2019/2020 BUDGET PROCESS Line# 32 TO: Lauri Aylaian, City Manager FROM: Bryan White, Battalion Chief DEPARTMENT: Palm Desert Fire Department DATE: January 8, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) _ Dept. CM Purchase a Polaris Range Crew XP Fire Fund 230 $44,000 Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify Public Safety needs including new equipment. 2018 City Council Goals Not Applicable Project Scope The Fire Department requests the purchase of one Polaris Range Crew XP 1000 utility task vehicle (UTV) and transport trailer. The vehicle will be able to respond to ever increasing trail rescues and can also be utilized at various special events held in Palm Desert (e.g. the Golf Cart Parade, Swing and Hops, Fourth of July Celebration, Walk El Paseo Pink, etc.). The total project would include the purchase of the vehicle, a fire fighting module, a medical transport module, and the appropriate suspension/lighting retrofits. White Papers Page 25 White Paper-Polaris XP 1000 UTV Purchase FY 2019/2020 Budget Process Page 2 of 4 Justification Palm Desert's trail system is a popular resident and tourist attraction drawing thousands of hikers, mountain bike riders, and sports enthusiasts daily. The Palm Desert Fire Department is responding to an increased number of remote area/technical rescues at these trails. Currently, the only way to make access to those in need of emergency services is to hike several miles while carrying the necessary rescue/medical equipment. This method is very inefficient as it is arduous, labor-intensive, and time consuming. Once an advanced life support assessment is completed, a patient is deemed either stable enough to walk down the trail, or an alternative means of transport is required. Currently, the only existing options to transport a patient from the trail is to utilize a Ford F-550 or Cal Fire's helicopter. The F-550 can utilize an access road in the City of Rancho Mirage to reach the Bump and Grind Trail (where a majority of rescues occur), but due to several rainstorms the road was washed out and is unsafe for access. In a recent attempt, the F-550 almost departed off the road and rolled down the hill. Utilization of the helicopter is also an extremely dangerous and risky operation. While there are calls that warrant its use, for many others, the risk is not worth the gain. Unfortunately, due to the road conditions the Fire Department often has no other option except the helicopter. Relying on the helicopter should never be the initial option when transporting a patient. Several times during the busy season the helicopter is unavailable because its primary mission is wildland firefighting. The California Highway Patrol and Riverside County Sheriffs Department helicopters can also be unavailable. The Fire Department recommends a Polaris Range Crew XP 1000 UTV for trail rescues. This vehicle will save time by allowing firefighters to load their medical/rescue equipment into the back of the UTV and reach the patient(s) on roads that are unsafe for a full-size vehicle. It is also a better option for firefighter safety during the high heat months, as they will be hiking uphill in full gear carrying several hundred pounds of equipment. Having a UTV in the Fire Department fleet will provide a more safe, effective, and efficient means of patient transport during trail rescues, without exposing all parties to dangerous helicopter operations, or delaying patient transport by hiking downhill. When not being utilized for trail rescues, the vehicle can also be used at various City special events. This option allows the Fire Department to staff with additional personnel that can remain dedicated to the event and not impact the operational capacity of the 911 System. This vehicle is also better suited for driving in large public venues instead of a 42,000-pound Fire Engine. This same style vehicle is deployed for the Coachella and Stagecoach music festivals in Indio, where they routinely operates amongst 95,000 daily attendees. White Papers Page 26 White Paper-Polaris XP 1000 UTV Purchase FY 2019/2020 Budget Process Page 3 of 4 Cost Analysis The estimated cost for the 2019 Polaris XP 100 UTV and transport trailer is $44,000 and broken down as follows: ITEM COST 2019 Polaris XP 1000 UTV: $21,000 Suspension Upgrade Retrofit $2,500 Emergency Lighting Retrofit $1,500 Firelite Supermax Module $10,500 Medllite Transport Cot Module $4,500 Trailer to transport ATV $4,000 TOTAL $44,000 The Fire Department will explore the availability of grant funds to defray the cost of this vehicle. They will also approach the City of Rancho Mirage to see if they would like to participate in funding of the vehicle, as they also have a trail system that would benefit from it. Summary Estimated Total Cost: $44,000 Funding Account Number: Fire Fund 230 Est: Start/Completion Date: July 1, 2019/October 1, 2019 Assigned Department: Administrative Services & Fire Department Attachments: Estimates and Specification Sheets White Papers Page 27 White Paper-Polaris XP 1000 UTV Purchase FY 2019/2020 Budget Process Page 4 of 4 Prepared By: Submitted by: Bryan hi j Lo arney Battalion Chief Director of Admin. Services Reviewed by: Approval: Moore Lauri Aylaian Finance Director / City -Fred-darer City Manager Finance Use Council Study Session Amount: Action: Posted to. Budget Location: Notes. White Papers Page 28 ,,..,.,,,,..., illrigilli‘ r E �C/L. fII Milillirriar arO�tt�� 7 IMEPIIIIIIII 26860 Jefferson Ave - Murrieta, CA 92562 951-698-4123 - 951-698-4125 fax Sales Agreement / Purchase Order 951-259-9288 Bu�l lame: Home/Cell Phone: Work Phone: Deal#: CITY PALM DESERT i 951-259-9288 Street ra.6kess: City/State/Zip: --. PALM DESERT, CA 92260 0 Cash 0 Check 0 C/C 0 Finance ❑ Other Salesman: Feld Mngr. Chris Peck Herman G. *"*Description of Purchase: Purchase Price Itemization: Nr : Mier v1N: Ne __.__ 2019 4XARSE992K8S39926 Base Price 16,087.00 Make:OLDS `' Freight 835.00 RANGF,R/yy/'++REW XP s P539926 I ""A.D.M. 0.00 N/tf: I YNr: vat: Documentation 85.00 Make: Begins No: 'Theft Recovery/Agreement 0.00 Model: Stock No: Odometer. Accessories 1,979.98 44/tt: Year. INN: 1 Sub-total 18,986.98 Make: Engine No: Total Tax 1,471.48 Model: Stock No: 'odometer. Tire Recycling 7.00 Ni u: 'hear. v1N: Total DMV/Registration 52.00 Make: Snake No: Electronic Filing 30.00 Model: Stock No: lOdometer ❑GAP/❑T&W/❑Ap. 0.00 Description of Trade: Priority Maintenance 0.00 Year Color VIM: Extended Service Contract 0.00 Make: Eosins No: Model: Misc/Other 0.00 hyofI Odometer Installation/Labor 360.00 'Air Color VIN: 6 Total Cash Price 20,907.46 Mats: Parma No: 0 Total Trade Value 0.00 Model: Payoff Odometer. Total Trade Payoff 0.00 Notes/Comments/Special Instructions: Net Trade Allowance 0.00 1 Buyer(s)DECLINE all Extended Service Contract Options. X Rebate 0.00 Previous Deposit 0.00 f Down Payment 0.00 I e< Total Amount Due 20,907.46 � •••The units hated above are for personal use only and not intended for export,resale,or wholesale 'Non•taueebabte Product "Added Drake Markup There is a "No Cooling-off Period" "California law does not provide for a-coolingoff"or other cancellation period for vehick lease or purchase contracts.Tbetefbte,you cannot later cancel curb a contract simply because you change your mind,decide the vehicle costa too much,or wish you hid acquired a different vehicle.After you sign a motor vehicle purchase or lease contact,it may only be . ed with the agreement of the cellar or lessor or for legal cruae,such as fraud"VC 11709,2 Agreement to Arbitrate111 Agreement to Arbitrate:By signing below,you agree that,pursuant to the Arbitration Provision on the reverse side of this"Sales Agreement I Purchase a • ,you or we may elect to resolve any dispute by neutral,binding arbitration and not by*court action.Set the Arbitration Provision for additional information concerning the agreement b arbitrate. '% OY� � rs A1, Buyer Sienature: r�.• haler Renrearntative• Temecula Motorsports Inc. L =, _� Pick Ticket 26860 Jefferson Ave. I _ Sold To: Counter Sale Murrleta,CA 92562 Date: 01/04/2019 10:38 AM (951)698-4123 Fax(951)698-4125 7.ctii d 4s40,: ' . ` -1 a tt,w s ,,,r , . k." i ,,c' :';:' Ext Price Bln 0 1 0 0 521524 TR STAGE 1 LIFT KIT RANGER $159.99 $143.99 0 1 0 0 16-1903 DA ProSpec Shocks by Elka for Ranger Models 51,800.00 $1,620.00 0 1 0 0 WE437516 MI EPI CLUTCH KIT 0-3000 ELEV. $239.99 $215.99 Subtotal $2,199.98 • Less Discount ($220.00) Sales Tax $153.45 / Plck Ticket Total 52,133.43 ZAL ACHBO INR$360 PARTS (This is not an Invoice) White Papers Page 30 FIRELITE TRANSPORT SUPERMAX FST-204 Hannay 4000 series manual Top water tank fill point reel with your choice of 50'of 85 gallon poly water tank 1'or 100'of W booster hose (unit shown with optional Rescue area with stainless steel grab bars electric rewind) rn Photo shown with optional 'fit red rubber jacketed f l Fill point for optional booster hose. " 1\ 5 gallon foam cell Pump features stainless41111V steel piping & brass valves ' ,; .� Large hose storage area with tailgate 1' Ili lio All aluminum tubing& Darley-Davey Honda 5.5 HP diamond plate chassis stationary pump BASE PRICE STARTS AT: $7,700.00 + SHIPPING ADD ELECTRIC REWIND TO HANNAY REEL: $400 ADD SCOTTY FOAM SYSTEM W/5 GAL CELL: $700 ADD UPGRADED VIPER NOZZLE: $300 UPGRADE TO 9HP ELEC START $1,200 UPGRADE TO 6.5HP ELEC START: $550 UPGRADE TO 13HP ELEC START $1,500 _ Darley Davey Pump GPM/PSI Pump GPM PSI • 1 gated 1-1/2"discharge1" 65 48 • 1 gated to booster reel AK3156.5 HP 50 81 • 1 gated 1"discharge* • 1 gated 1-1/2"auxiliary suction 20 2 0 • 1 gated 1" pump to tank refill 1 gated 1-1/2"tank to pump AK308 9 HP 60 118 • Water tank sight gauge • Able to draft up to 19'with initial prime 20 • 144 • Includes CS 105/15 1" NST • Boostlite Hose Standard 120 40 AK 306 13 HP 60 133 duel flow with bumper 20 146 wildland nozzle •1 gated 1"discharge not available if foam is added Dimensions Dry Weight +5 gal foam Wet Weight Wet Weight+foam Crated Weight 6.5 HP I 48"W x 55"L x 41"H 375 390 1080 1120 530 9 HP I 48"W x 55"L x 41"H 408 423 1112 1152 565 13 HP I 48"W x 55"L x 41"H 420 435 1125 1165 575 1 'weights&dimensions are approximate only ALL UNITS SHIP Add 301bs to weights if going with optional red rubber jacketed booster hose INK FULLY ASSEMBLED j F1RE!1-. AlUara PA t Wil .lorfpl£0 I Hannay __�_ _ KIMTEK -- - "--�-' Reels CORPORATION `0 . •4 . FIREFIGHTER Page 31 MEDLITE TRANSPORT STRETCHER MTSTR-104 Secondary locking/securing security strap Two-position guide-lock seat with seatbelt 1144%, __ Stainless steel grab bar • 4.' Attendant stainless steel grab bar ' . •t* t . .YY All aluminum tubing& •.r _, • v diamond plate chassis • =" Rescue area PRICE: $3,950.00 + SHIPPING I 1 • All aluminum tubing& diamond plate chassis • Two-position guide-lock seat with seatbelt • Accommodates an ambulance style stretcher(not included) �* • Ten Velcro D-loop straps included -,c • Stainless steel grab baron either side of the skid unit " :�` - ; • Stretcher and stretcher specific lock-release mechanism to jilts• be supplied and installed by the customer s J • Unit must be permanently bolted to the UTV cargo bed • Cargo bed must be permanently bolted to UTV chassis Unit shown with full ambulance stretcher • Stretcher not included Stretcher not included Dimensions Dry Weight Crated Weight 48"W x 76"L x 11"H 160 275 r � ALL UNITS SIIII' 'weights&dimensions are approximate only FULLY ASSEMBLED )11( MED FIRE ITE KIMTEK CORPORATION Q Page 32 ................ (')p,1„ CITY OF PALM DESERT Fund: ! 1p r� 110 b�j WHITE PAPER :S WHITE ! RQ#: : i Ai y�wa 19-CD- 009 •°' /31*.e .� FY2019/2020 BUDGET PROCESS Line# N/A TO: Lauri Aylaian, City Manager FROM: Ryan Stendell, Director of Community Development DEPARTMENT: Community Development DATE: January 14, 2019 Priority L-M-H Description of Account No. Amount (Low, Med, Request/Project/Program: High) Dept. CM Purchase Six(6) Motorola Handheld Radios & Monitoring Services for 1104470-4218000 $40,000 H H the Code Compliance Division Strategic Plan Objective The proposed white paper does not directly relate to a Strategic Plan Objective. However, employee safety is a very high priority and as proposed, this action will provide adequate equipment and services to accomplish the said vision. 2018 City Council Goals The proposed white paper does not directly relate to a 2018 City Council Goal. Project Scope The proposed white paper will replace the current handheld communication radios for the Code Compliance Division with Motorola radios that are equipped with emergency panic buttons, GPS, and programmed to communicate with the Sheriff's Department dispatch to seek immediate help in the event of an emergency. Justification Code Compliance work involves inherent risks and dangers. It often involves encountering hostile people in unfavorable situations. Code compliance officers across the nation have been threatened, assaulted, battered, attacked, stalked, and killed while on duty. While there is no way a Code Compliance Officer be kept completely insulated from all harm. However, White Papers Page 33 White Paper FY2019/2020 Budget Process Page 2 of 3 providing the necessary equipment to seek immediate help in situations such as mentioned above are a necessity as it relates to officer safety. In October 2018, at the request of the City Manager, officer safety was discussed due to recent violent threats made against City staff. It was determined that Code Compliance staff should have some type of a "lifeline" to seek immediate assistance when faced with unpredictable and unprovoked situations in the field. After reviewing several ways to accomplish this goal, the recommended alternative is to utilize handheld radios that can be linked into the Riverside County Public Safety Enterprise Communications (PSEC) System. Cost Analysis The proposed white paper is inclusive of a one-time capital purchase and ongoing service and monitoring in the following amounts: Item Description Quantity Total Cost Motorola APX4000 portable radio* 6 $24,391.30 Riverside County PSEC Fees 6 $14,183.28 Total: $38,574.58 *Anticipated 10-15 year lifespan per radio. Additionally, the City can seek recovery up to 50%of this proposed white paper utilizing funds available in the Abandoned Vehicle Abatement program. Summary Estimated Total Cost: $40,000 Funding Account Number: 1 1 04470-421 8000 Est: Start/Completion Date: Summer 2019 Assigned Department: Community Development Attachments: Proposal for Six (6) Motorola Handheld Radios & Monitoring Services from RivCo Public Safety Enterprise Communications (PSEC) Prepared by: Reviewed by: dfdo. Pedro Rodriguez !J Ryan Stendell Code Compliance Supervisor Director of Community Development White Papers Page 34 White Paper FY2019/2020 Budget Process Page 3 of 3 Reviewed by: Approval: M __1_40/ -eke,t(_4.. 2-Q oore auri Aylaian Finance Director/City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: ' Notes: • White Papers Page 35 Date: 6-Jan Customer Connection Proposal Quote e: APX4000 Portable Prepared By:Joe Warner Phone:(312)201-9300 Far. CUSTOMER•: PREPARED rOn:Pedro Rodriguez all To PLEASE PROVIDE s,tp w PLEASE PROVIDE coa,Arlr:Palm Desert Aeeaee: Adben: E,nel- prodriguaracityofpalmdesertotg FAX: Equipment Details and Pricing Q1 Merl Random Lizitziss 11nit,Pu ce Total Price 6 H51 UCH9PW7 N APX 4000 7/800 MHZ MODEL 3 PORTABLE S 2,392.00 S 1,746.16 S 10,476.96 6 QA04865 ADD:TWO KNOB CONFIGURATION S - S - S - 6 QA02756 ENH:3600 OR 9600 TRUNKING BAUD SIN S 1,570.00 S 1,146.10 S 6,876.60 6 G996 ADD:PROGRAMMING OVER P25(OTAP) S 100.00 S 73.00 S 438.00 6 H869 ADD:ENH MULTIKEY S 330.00 S 240.90 $ 1,445.40 6 Q629 ENH:AES ENCRYPTION S 475.00 S 346.75 $ 2,080.50 6 PMMN4025A REMOTE SPEAKER MICROPHONE,IMPRES WINDPORT S 96.00 S 70.08 $ 420.48 6 PMPN4174A CHARGER,SINGLE-UNIT,IMPRES,I.25A,115VAC,USA S 70.00 S 51.10 $ 306.60 6 H885BK ADD:3 YEAR SERVICE FROM THE START LITE $ 90.00 S 90.00 S 540.00 g 71 _ co SUBTOTAL S 22,584.54 N tD TAXES S 1,806.76 CD CI) SHIPPING S - w) a) m m QUOTE PAGE TOTAL $ 24,391.30 I.Qs.-.e*ad all broltaiNSI.and'sr*,crte*N.Ys opb.e ti_s IS a.O.t..Ya.. t rrl.....rS-.,...M er,nrel.q.-r t4.t,r son �.us.,es_s.is...MISS SI s tea.eery bra So.w.r. This quotation is provided to you for Information purposes only and Is not Intended to be an offer or a binding proposal. If you wish to purchase the quoted products,Motorola will be pleased to provide you with our standard terms and conditions of sale, or alternatively,receive your purchase order which will be acknowledged. Thank you for your consideration of Motorola products. PUBLIC SAFETY ENTERPRISE COMMUNICATIONS FY 18/19 Riverside County PSEC Rate Guide SERVICE DESCRIPTION DEFINITION FY 17/18 RATE FY 18/19 RATE UNIT BUDGET ACCOUNT DESCRIPTION «v, ACCOUNT -1(: y, Modem-HPD HPO.High Performance Data Radio $187.49 5187 49 Per Modem per Month S20220 County Radio Systems DeviceC. -Consolette Monthly maintenance charge for con solette $196 99 $196.99 Per Device per Month 520220 County Radio Systems Monthly maintenance charge for Device-Console consoles $196.99 $196.99 Per Device per Month 520220 County Radio Systems Subsaiber Monthly charges for emergency radio Device-Emergency radio use 33.17 33.17 Per Handheld per Month 520220 County Radio Systems Monthly charges for the based radio Device-Mobile radio unit $196.99 $196,99 Per Handheld per Month 520220 County Radio Systems Monthly charges for the based radio Device-Portable radio unit $196.99 $196.99 Per Device per Month 520220 County Radio Systems Vehicle Vehicle Repairs 'Material and Shipping 1 'Actual Cost(Shipping&Materials) I 521500 jMaint-Motor Vehicle , Techrtidan Technician Expert Time(during Hourly shop and field radio, business hours) infrastructure,and microwave repair $65 59 565 59 Per Hour 520220 Technician Services rate After hours(overtime)shop and field Technician Expert Time(after business radio,i microwave nfrastructure,and hours) 573 13 $73 13 Per Hour 520220 Technician Services repair rate Mkrowave and Site Rack Set rate for monthly full rack mount $409.01 charge $409 01 Per Month 520280 Microwave Half Rack Set rate for monthly half rack mount charge $204.51 $204.51 Per Month 520280 Microwave Floor Space Set rate for monthly square footage charge excluding rack space $409 01 $409.01 Per Month 520280 Microwave Antenna Mounted Lower Set rate for monthly LMR antenna $300.00Position of the antenna per lower $ � month 520280 Microwave Antenna Mounted Middle Set rate for monthly LMR antenna $� Position of the antenna per middle $600.00 520280 Microwave month Antenna Mounted Top Set rate for monthly IMR antenna top $900.00 Position of the antenna per $ � 520280 Microwave month Mile-T1 Monthly charge per T1 cricuit mile $14.90 $14.90 Per mile per month 520280 Microwave Mile-Analog Monthly charge per analog circuit mile for microwave transmission $0-34 $0.94 Per mile per month 520280 Microwave Application Fee Application fee for FCC licensing or for permits Actual Cost Actual Cost Per application 523220 Licenses And Permits Technology Engineering 1 Hourly rate to design,implement F ngVneering Expert Time and/or maintain radio communication networks and infrastructure of $101.17 $101 17 Per Hour 524820 Engineering Services Countywide Communication facilities i,eekend or after-hours rate to design, implement and/or maintain radio Engineering Expert Time-Overtime communication networks and $108.61 $108.61 Per Hour 524820 Engineering Services infrastructure of Countywide Communication facilities 5/15/2018 4:45 PM Rate Guide White Papers Page 37 � �.~ '• Finance Use Only. •`�' '��: CITY OF PALM DESERT !" Fund: 530 • yJV� ' WHITE PAPER flf " RQ#: %~`"° Jae',,„,o FY2019/2020 BUDGET PROCESS CIP Line# 23 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Year 1 - Heavy Equipment 5304310-4403000 $220,000 Htis Replacement — Dump Truck and Boom Truck Year 2 - Heavy Equipment 5304310-4403000 $300,000 H M Replacement — Front Loader and (Front Paint/Stencil Truck Loader) M (Paint/ Stencil Truck) Strategic Plan Objective Replacing three fleet vehicles and the heavy equipment loader are ongoing and maintenance functions, and do not directly contribute to the objectives of the Strategic Plan. 2018 City Council Goals This will address the City Council's goal to maintain all City-owned facilities, landscaping, parks, and infrastructure in exemplary condition. White Papers Page 39 White Paper FY2019/2020 Budget Process Page 2 of 3 Project Scope Purchase a new 5-6 Yard Dump Truck No. 009, Traffic Signal Boom Truck No. 341, Paint/Stencil Truck No. 267 and a Heavy Equipment Loader No. 008 to help staff maintain the City's fleet at the high-level needed to provide maintenance services on City streets and properties. Justification The Dump Truck (Vehicle No. 009) is more than 22 years old and was retired in Fiscal Year 2018/2019 due to a safety malfunction in the low air warning system that caused it to be out of safety compliance with the Department of Transportation. In addition, due to its age, parts to repair the truck have become difficult to locate as it is obsolete. Because this vehicle is used on a regular basis, staff recommends replacement in Fiscal Year 2019/2020. The 2009 GMC C5500 Boom Truck(Vehicle No. 341) is used regularly by the traffic signal crew for ongoing maintenance and repairs of the City's traffic signals. Reliability is imperative for such a vehicle, as malfunctions may cause injuries to staff and the public. This vehicle has a lengthy repair history because of its age and extensive use. Therefore, staff recommends replacing the vehicle in Fiscal Year 2019/2020. • The 2006 F-450 paint/stencil truck (Vehicle No. 267) is used by the street maintenance crews for ongoing maintenance of street striping, legend repairs, and repainting. This vehicle has a lengthy repair history related to electrical and paint pump issues. Additionally, due to its age parts to the vehicle have become difficult to locate as it is obsolete. Since the vehicle is still operational, staff recommends its replacement in Fiscal Year 2020/2021. The John Deere Frontend Loader (Equipment No. 008) is more than 29-years old and falls under the California Air Resources Board Regulations and Compliance Schedule with a Tier 0 engine, which means that it is out of compliance. Staff has a limited time to update the equipment with a Tier 4 engine. Therefore, staff recommends its replacement in Fiscal Year 2020/2021. Cost Analysis 1. $100,000 - Replacement of Vehicle No. 009, Dump Truck (FY 2019/20) 2. $120,000- Replacement of Vehicle No. 341, Boom Truck (FY 2019/20) 3. $100,000 - Replacement of Vehicle No. 267, Paint/Stencil Truck (FY 2020/21) 4. $200,000 - Replacement of Vehicle No. 008, Front Loader (FY 2020/21) Purchase of the vehicles and equipment is funded through the vehicle replacement fund, so there is no direct impact on the general fund.These vehicles and equipment will require regular maintenance. However, the cost to maintain them is expected to be significantly less than the older vehicles and equipment that they are replacing. White Papers Page 40 White Paper FY2019/2020 Budget Process Page 3 of 3 Summary Estimated Total Cost: $520,000 Funding Account Number: 5304310-4403000 Est: Start/Completion Date: July 2019 through June 2021 Assigned Department: Public Works Attachments: Photos Prepared by: Reviewed by: David Reyes, J Tom Garcia, P.E. Streets Maintenance Supervisor Director of Public Works Reviewed by: Approval: Ja oore Lauri Aylaian Finance Director/City Treasurer City Manager Finance Use Only. Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 41 .1 . . . . ....,,,aa . 1 • 1. 1 4 4 • ",-(.- . / • ' • ........,. _..- _ 4 ‘ 10- ' .. .0.0 - . it - „------------ - ,., - ._...... •- ---.. 1- - .-r--- , . -. .., , ...., , ..- Noil,, ill 04 , .. I , • .. . , . 1 , I 1 11 ( AL ) .. 1 it I ' -...... I 1 . t'. . ,..- ,.......,,,, II .._..... , ' ... , .,.. ,...,_ ,I ,... . . ........... 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Finance Use Only: ram' ` '.• CITY OF PALM DESERT z s . . �� ' , Fund 530/450 Aiiin h s WHITE PAPER Ro#: t•�( ,114. 19-PW-013 •.,;F;`;a 3y;;..� FY2019/2020 BUDGET PROCESS Line# 20 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: March 12, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Council Chamber Improvements 5304190-4404000 $450,000 H P1 (FY19/20) 4504161-4400100 $500,000 (FY20/21) Strategic Plan Objective Replacing the Council Chamber's built-in seating, carpet, and podium, as well as updating the Americans with Disabilities Act (ADA) access and paths of travel is an ongoing maintenance function and, as such, does not directly contribute to the objectives outlined in the Strategic Plan. City Council Goals This project addresses the 2018 City Council goal to maintain all City-owned facilities, landscaping, parks, and infrastructure in exemplary condition. Project Scope This project will be broken into two separate phases, which are outlined as follows: Phase 1: Relocate the media control room from the existing location to the empty room behind the department directors' seating, remove the existing large screen and replace with an LED screen wall, and replace existing artwork with a large monitor. This phase will be funded using the IT Master Plan Budget. White Papers Page 47 White Paper FY2019/2020 Budget Process Page 2 of 3 Phase 2: Replace the built-in seating and carpet in the Council Chamber, update the podium to meet the needs of the public, update existing improvements to current ADA standards (access doors, ramp, handrails, and paths of travel), redesign the restrooms to current ADA standards, and create a new access door for the relocated control room. This phase of the project will be funded using the Building Maintenance Account. Justification The City Council Chamber was constructed in 1983, and there has been only one major interior renovation in 2000-2001. The renovation included removing walls and doors, replacing carpeting, improving CounciVDirector seating areas, and various audio visual (AV) upgrades. During the renovation, the original public seating in the Chamber area was reinstalled on top of the new carpeting. The existing seating, which is 35 years old, no longer provides the appropriate amount of ADA mandated seating areas, dates back to 1983, and has degraded due to heavy use and age making it uncomfortable for the residents and staff. The condition of the seating, along with the lack of accommodation for ADA use, requires replacing and upgrading to current standards, as the ADA regularly updates their codes and standards. For example, the slope of the ramp leading from the lobby to the public seating area exceeds the maximum allowed slope of 8%, the handrails are non-compliant, and the texture of the wall behind the existing handrails creates an architectural barrier for those who need to use them. As part of the City's ongoing maintenance efforts, replacing the carpet and updating other features, including improving ADA access within the Council Chamber, also need to be considered at this time. Cost Analysis 1. Phase 1 (FY 19/20): IT/AV Upgrades — $450,000 2. Phase 2 (FY 20/21): Interior Council Chamber Upgrades — $500,000 Summary Estimated Total Cost: $950,000 Funding Account Number: 5304190-4404000 ($450,000 - FY 19/20) 4504161-4400100 ($500,000 - FY20/21) Est: Start/Completion Date: July 2019 — September 2020 Assigned Department: Public Works Attachments: None White Papers Page 48 White Paper FY2019/2020 Budget Process Page 3 of 3 Prepared by: Reviewed by: C. Of, I.*0().. - r /'�� ' �Emily ethler om Garcia, P.E. Project anager Director of PuUlik Works Reviewed by: Approval: Jane Moo a auri Aylaian Finance irector/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: • Action: Posted to: Budget Location: Notes: White Papers Page 49 Finance Use Only CITY OF PALM DESERT ,y �' Fund: 7/ • 110 4'b WHITE PAPER `tcr. �/ : RQ#: •.: n� 19-AS-015 '••••'•.a.'. •••' FY2019/2020 BUDGET PROCESS CIP Line# N/A TO: Lauri Aylaian, City Manager FROM: Lori Carney, Director of Administrative Services DEPARTMENT: Administrative Services DATE: January 10, 2018 ----------- Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Build Palm Desert 1 1 041 54-4309000 $50,000 H 4 Strategic Plan Objective This item is not directly related to any one Strategic Plan Objective, however a high functioning, highly engaged workforce underpins the accomplishment of all of the City's objectives. 2018 City Council Goals This item is related to the 2018 Departmental Goal of improving workforce training and development programs, and represents the 2019 Goal of creating a Build Palm Desert program to improve employee morale and engagement. Project Scope This is a request to develop an ongoing program, Build Palm Desert, an organizational initiative designed to support a high functioning, high morale organization committed to excellence. The first task of this program will be to retain a consultant with expertise in organizational development and experience working with municipal governments. The selected consultant will review our employee engagement survey results, conduct workshops/roundtables and interviews with staff to elicit relevant information, and work with a team of staff to develop a framework and roadmap for Build Palm Desert. Next steps will include working with the same consultant and others to develop the tools, training and activities which will be the ongoing components of the program. White Papers Page 51 White Paper FY2019/2020 Budget Process Page 2 of 3 Justification Palm Desert requires a committed, high performing, and engaged workforce in order to fulfill the many policy, program and project goals outlined in the Envision Palm Desert Strategic Plan, Economic Development Strategic Plan, Information Technology Master Plan, Capital Improvement Projects 5 Year Plan and maintain daily operations. Building • and maintaining such a workforce is an organization-wide process that requires prominence, ongoing devotion of resources, and the outspoken commitment of leadership. In order to be successful it should be a recognized Citywide Goal. While the last two years have brought vast improvements, there is still substantial work to be done. This conclusion is based on feedback from employees, managers and City Council members in the following areas: • Employee engagement and morale; • Staff development and succession planning (sustainable workforce); • Performance management; • Teambuilding, collaboration and a decrease in "silos". I recommend retaining a consultant and focusing in 2019 on three specific action areas: • Teambuilding. — develop a program with specific teambuilding workshops, initiatives and training for creating high achieving cross-departmental and cross- function teams. • Coaching and Mentoring — develop a program for training staff at all levels (entry level through CM) how to provide and receive effective coaching and mentoring. • Performance Management/Evaluation — develop a new performance management/evaluation system that integrates the first two points, aligns performance objectives with organizational goals and accurately and demonstrably documents a range of performance from exceptional to unsatisfactory and facilitates appropriate action. Types of activities for Build Palm Desert: • Focused Leadership and Management training and development; • Training on Coaching and Mentoring (for managers and employees); • Development of a mentoring program; • Communication and collaboration training workshops; • Teambuilding exercises; • Change management workshops; • Identification of training needs and development of workshops; • Employee Resiliency workshops; White Papers Page 52 White Paper FY2019/2020 Budget Process Page 3 of 3 Cost Analysis Staff requests an estimated budget of up to $50,000 to complete the first two phases of the program. The identified staff development, training and teambuilding exercises will be funded through the existing City Wide Training budgets. Summary Estimated Total Cost: $50,000 Funding Account Number: 1 1 041 5-4309000 Est: Start/Completion Date: July 2019 Assigned Department: Administrative Services- Lead Attachments: Prepared by: Reviewed by: Lori Carney Lori amey Reviewed by: Approval: v �,t,e n Moore auri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 53 ••"'•� ��''�, Finance Use Only: �• CITY OF PALM DESERT -1"� 1�l Fund: n•4 • WHITE PAPER 450 ROC ' t a3'¢ �;�r• 19-AS-016 FY2019/2020 BUDGET PROCESS CIP Line# , 22 TO: Lauri Aylaian, City Manager FROM: Lori Carney, Director of Administrative Services DEPARTMENT: Administrative Services DATE: January 10, 2018 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Employee Lounge Renovation Fund 450 (TBD) $50,000 Strategic Plan Objective This item is not related to any Strategic Plan Objective. 2018 City Council Goals This item is related to the 2018 City Council Goal of refreshing the ACR and Council Chambers, and the 2019 Goal of creating a Build Palm Desert program to improve employee morale and engagement. Project Scope Option 1 (minimal updates): • Remove wallpaper and replace with fresh paint; • TV —move the extra TV from the ACR and mount on south wall; • Replace chairs and tables with lightweight, modern, configurable furnishings; • Add two armchairs with recline feature; • Replace the 3 burner coffee pots with a 40-cup coffee maker and a Keurig style single cup machine; • Upgrade locks on exterior (San Pablo side) door to a keypad; • Add four armchairs with "desk" pullouts (similar to those in CSUSB lobby); • Upgrade thermostat system and lighting for energy efficiency (timers/motion detectors); White Papers Page 55 White Paper FY2019/2020 Budget Process Page 2 of 3 • Remove the wall that is creating a "closet" around the soda machine, reconfigure soda machine location; • Replace folding table by installing a counter and cabinets for serving food; Option 2 (in addition to Option 1): • Replace accordion doors with sound insulated pocket doors; • Add a door in the hallway between the lounge area and the Council Chambers Conference Room for sound dampening; Option 3 (in addition to Option 1 & 2): • Remove the walls around the kitchen area; • Relocate stove (may require removing the dishwasher); • Reconfigure trash (under cabinet) and relocate water dispenser; • Add a rolling Kitchen Cart; • Improve outdoor patio for recreational opportunities and add a gate to the opening to San Pablo. Option 4 (in addition to Options 1, 2 &3): • Expand the lounge area to create a quiet room/meditation room. If the project is approved, a team of staff, including facilities, will obtain detailed project plans and specifications based on the options chosen. Justification City Hall was built in 1983, and since that time all areas have been renovated or updated, except for the Employee Lounge. This area is now suffering from age related wear and tear (cabinets, wallpaper, fixtures) and the layout does not serve it's current uses. The Employee Lounge serves as the main employee break room (which is important for employee morale and productivity) but also serves as a meeting overflow space for the ACR, is used to host outside and professional groups (such as CALBO, CVAG, etc.), and acts as an anteroom to the Council Chambers Conference Room. It is accessed by employees daily and often by members of the public traveling through it. An employee break area that is inviting and relaxing contributes to higher employee morale, increased opportunities for collaboration, and improves communication between work groups. It also improves individual employee productivty by providing a space to refresh and regroup before returning to work. In its current state, and with mismatched, hand-me-down furnishings, this space does not represent the level of sophistication and quality that Palm Desert is known for. The furnishings themselves are uncomfortable for staff (as part of this review several staff persons pointed out that while seated in the chairs their feet don't touch the floor) and are difficult to move for different uses, such as events. Staff don't feel comfortable White Papers Page 56 White Paper FY2O19/2O20 Budget Process Page 3 of 3 relaxing or engaging in the space because of issues with sound carrying over into the nearby conference rooms. The kitchen is shabby and the tight quarters present obstacles when more than two people want to use it. Cost Analysis Staff requests an estimated budget of up to $50,000 to complete all of the items noted above along with some superficial and minor improvements that are not listed here. Summary Estimated Total Cost: $50,000 Funding Account Number: Fund 450 Est: Start/Completion Date: July 2019 (during Council recess) Assigned Department: Administrative Services/Public Works Facilities Attachments: Chair and Breakroom furniture examples Prepared b • Reviewed by: Lori Cam y Lori Ca Reviewed by: Approval: Moore Lauri Aylaian Finance Director/City Tieaauier City Manager Finance Use Only: Council Study Session ; Amount: Action: Posted to: Budget Location: Notes: White Papers Page 57 Employee Lounge Renovations - Project Breakdown Description Cost estimate Time Estimate Remove wallpaper/replace with fresh paint $ 2,000.00 TV(Move the extra TV from ACR) $ 250.00 1 week Replace chairs and tables $ 4,000.00 1 month Two armchairs w/recline $ 1,200.00 1 month Coffee Service $ 150.00 1 week Upgrade Locks on exterior door to keypad $ 1,500.00 1 week Four armchairs with "desk" pullouts $ 3,000.00 1 month Upgrade thermostat/lighting for energy efficiency $ 4,500.00 1 week Remove Wall around the soda machine/reconfigure $ 3,000.00 2 week Replace folding table with counter/cabinet $ 2,500.00 2 weeks Replace Accordian doors with sound dampening pocket doors $ 7,500.00 2 weeks Door in hallway between Lounge and Council Chambers $ 2,500.00 2 weeks Subtotal: $ 32,100.00 Option II Remove walls around the Kitchen Area $ 3,500.00 2 weeks Relocate stove (maybe remove dishwasher) $ 2,000.00 2 weeks Reconfigure trash (under cabinet) move water dispenser $ 1,500.00 2 weeks Rolling Kitchen Cart $ 200.00 Improve Outdoor Patio $ 1,000.00 Add gate to patio opening to San Pablo $ 2,500.00 1 month Subtotal: $ 10,700.00 Grand Total $ 42,800.00 White Papers Page 58 • -• err White Papers Page 59 • To Design A Relaxing Sneak Room 11-II4 4 4W)peg 1 imago may be sutlestio copyngtd , iligor4 I 11!I I P. fre4-.! cl „ . , . *4k-,.... - ' '. \ aro -•-• ' • -11111111T , 4111111110111PLIIIII t, '•• ' ,„..........„..,,,,, .., .1-,i,•-e" I,. . , ei 4,:-.'...1,;;;A*.::.,•....:AsA.15:....,4, ‘.?;,._e.',I,,:'144;77$;•;-",,t1 16110.* . 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CITY OF PALM DESERT ;1 �� Fund: Cap Proj Reserve '� WHITE PAPER 0,1M•�• t` 3�_ aP• 19-PW-017 (1 ''• • FY2019/2020 BUDGET PROCESS T� '•�::=-.ems ..•• C!P Line# 4 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: February 26, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Traffic Management Center / Capital Project $210,000 H Emergency Operations Center Reserve (EOC) Modifications Strategic Plan Objective The proposed Traffic Management Center/ Emergency Operations Center Modifications project fulfills the Transportation Mini-Vision goal identified in the City's Strategic Plan, which states that by 2033 each resident and visitor will have safe,convenient and efficient transportation options. 2018 City Council Goals While there is not a 2018 goal of the City Council specific to the proposed project, the General Plan emphasizes the need for a safe and effective transportation system, which includes the following goals: Mobility Goal 1.7 System Efficiency. Prioritize transportation systems management(TSM) strategies such as signal coordination, signal retiming, and other applicable techniques to limit unnecessary delay and congestion for vehicles. Mobility Goal 9.2 Regional Roadways. Coordinate with Caltrans, Riverside County Transportation Commission (RCTC), Coachella Valley Association of Governments (CVAG), and other agencies on the planning, design, and construction of regional roadways to provide an appropriate level of regional connectivity. White Papers Page 65 White Paper FY2019/2020 Budget Process Page 2 of 4 Noise Goal 3.3 Synchronization of Traffic Lights. Ensure that all new traffic signals are appropriately timed and synchronized with adjacent lights, even if in neighboring cities, to the extent feasible in order to help promote a smooth flow of traffic and minimize excessive noise from acceleration and braking. Also periodically assess the timing of existing traffic signals and make any appropriate adjustments. City Center Plan Goal 4.5 Traffic flow. Manage traffic flow and speeds through the use of signal synchronization to ensure safe speeds and minimal traffic congestion at intersections. Project Scope The scope of this project entails the following: • Architectural feasibility study for relocating and collocating the City's Emergency Operations Center and existing Traffic Management Center into an existing storage space within the Public Works Department wing at City Hall (approximately $25,000); and • Design and construction of tenant improvements including interior walls, HVAC and appurtenant improvements to provide a server room to house equipment for the relocated TMC (approximately $185,000). In April 2018, the City entered into a multi-agency participating agreement with CVAG for the Coachella Valley Regional Traffic Signal Synchronization Program (TSSP). The purpose of the TSSP is to synchronize the region's traffic signals along key corridors to improve traffic flow and traffic safety, and reduce roadway congestion. As part of the initiative, CVAG will implement a Regional Traffic Management Center (RTMC), three Sub-Regional Data Aggregation Centers (DAC), and a city-specific Traffic Management Center (TMC) at existing facilities for each of the participating municipalities. At a minimum, the City of Palm Desert is expecting to host one of the three DAC and a new city-specific TMC within the City's municipal building complex. According to the participation agreement between CVAG and the participating cities, CVAG is responsible for the costs of providing new traffic management center software and equipment, which includes video monitors, computers, desks, chairs and cabling connections. The agreement stipulates that Palm Desert is responsible for tenant improvements to accommodate the city's new TMC plus the DAC. Tenant improvements will likely include heating, ventilating, air conditioning (HVAC), traffic signal and other critical communications equipment, video walls, finishes, furniture, and related work. CVAG presently leases office space from the City of Palm Desert in a building located adjacent to the municipal complex. CVAG is currently intending to locate the RTMC within their leased space. In addition, Palm Desert maintains an Emergency Operations Center in the city hall complex, which will have likely strong operational ties to the new traffic White Papers Page 66 White Paper FY2019/2020 Budget Process Page 3 of 4 management centers. Palm Desert is exploring the opportunity for collocating the four functions within the same area to improve operational efficiencies and crisis communications and potentially save on construction costs. The City will first engage an architectural professional in the first quarter of 2019 to assist with conceptual programming, space planning and budgetary level estimating, then depending upon decisions by the City Council and CVAG, the City may proceed into detailed plan design and bidding. As the proposed scope of work includes the City's Emergency Operations Center and the Traffic Management Center associated with the CVAG project, the City may be eligible for Caltrans Highway Safety Improvement Program funding for elements of this project, which will help to offset costs of this project. Justification In April 2018, the City entered into a multi-agency participating agreement with CVAG for the TSSP. According to the participation agreement with CVAG, Palm Desert will be responsible for tenant improvements to accommodate the City's new TMC plus the DAC. Tenant improvements will likely include HVAC, traffic signal and other critical communications equipment, video walls, finishes, furniture, and related work. Cost Analysis The request is for$210,000 in new funding for feasibility study, design, construction, and construction management costs for the tenant improvements in the Public Works offices to house the new Traffic Management Center and Data Aggregations Center to be provided by CVAG, and to relocate the City's existing Emergency Operations Center. It is proposed that the project be funded from the Capital Project Reserve, but Staff will be working with CVAG to identify regional funding for portions of this project to offset local funds. Potential sources include Highway Safety Improvement Program (HSIP) and the TSSP being managed by CVAG. Staff will be working with CVAG to offset costs should there be a decision to co-locate the regional and City facilities within the same space. Summary Estimated Total Cost: $210,000 Funding Account Number: Capital Project Reserve Est: Start/Completion Date: July 2019 through June 2020 Assigned Department: Public Works Attachments: None Prepared by: Reviewed by: White Papers Page 67 White Paper FY2019/2020 Budget Process Page4of4 l(7 ndy Bowm Tom Garcia, P.E. S hior Engtfi Director of Public Works Reviewed by: Approval: Janet Moore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 68 .... Finance Use Only: (ret CITY OF PALM DESERT Fund: 441 � prod WHITE PAPER Ro#: mire:A '� 19-PW-018 R �grr a� ;..� FY2019/2020 BUDGET PROCESS CIP Line# 25 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Fiscal Year 2019-2020 4414195-4809200 $200,000 L Desert Willow Perimeter ($150,000 Landscape Rehabilitation Phase 1 carried over from FY18-19) Fiscal Year 2020-2021 4414195-4809200 $550,000 Desert Willow Perimeter Landscape Rehabilitation Phase 2 Strategic Plan Objective This project highlights the Parks and Recreation Priorities 1 and 3 goals. The Priority 1 goal mandates that our park system be maintained in a high-quality state. Refreshing the outdated and rundown landscape will ensure our landscapes continue to be aesthetically pleasing for our residents and visitors. The addition of lighting will expand the window of use at this facility and provide a safer nighttime walking experience during the winter and summer months. Priority Goal 3 mandates that we make recreational and exercise opportunities pervasive in all public spaces, and this goal is supported by providing new exercise opportunities. 2018 City Council Goals The addition of landscape lights will assist with the Healthy Eating Active Living (HEAL) goal. Providing venues for visitors to enjoy in the evening will encourage exercise through White Papers Page 69 White Paper FY2019/2020 Budget Process Page 2 of 3 walking or jogging when summer daytime temperatures make it difficult. In addition, refreshing the rundown landscape supports the Standards of Excellence goals. By keeping our landscape assets refreshed, we are supporting our commitment to quality at our facilities. Project Scope This project has been separated into four phases. Phase I, in the amount of $150,000, was approved during the budget approval process for Fiscal Year 2018/2019. It entails the evaluation of the planters on County Club Drive, including the perimeter landscape of the newly acquired property east of Desert Willow Drive, which has raised the cost by $50,000. The plant material that can be salvaged will remain in place and new plant material will be added. Minimal pathway and landscape lighting will be included where practical and energized with existing power pedestals. Inorganics such as decomposed granite and cobble will also be utilized where practical. Justification The plant material in the Desert Willow perimeter landscape has surpassed its intended use and is no longer aesthetically pleasing. In addition, lighting is an essential element needed to encourage evening facility use. With over three miles of walking paths around the Desert Willow perimeter, landscape lighting will provide an additional option for evening exercise opportunities. Cost Analysis The total estimated cost to upgrade the plant material around the entire perimeter of Desert Willow is approximately$750,000, which will be allocated over the next four years. This cost includes an updated plant pallet, freshening up the decomposed granite and cobble in high visibility areas, and adding minor LED lighting elements. Staff anticipates a nominal increase in electricity and maintenance costs. With a carryover of $150,000, staff is requesting an additional $50,000 to commence Phase I, for a total of $200,000 in Fiscal Year 2018/2019. Summary Estimated Total Cost: $750,000 ($200,000 Phase 1) Funding Account Number: 4414195-4332000 Est: Start/Completion Date: July 2019 through June 2023 Assigned Department: Public Works Attachments: Photos White Papers Page 70 White Paper FY2019/2020 Budget Process Page 3 of 3 Prepared by: Reviewed by: 1014.. Rand ve Tom Garcia, P.E. 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' , • "i, ' - 1,' 11.i ,, t.4 Finance Use Only �"� `�••: CITY OF PALM DESERT �l 1�� Fund: �� (� 238 ,�,.J,,� Bs `; WHITE PAPER Ro#: `� v 19-PW-019 �■ "• FY2019/2020 BUDGET PROCESS •.............. CI P Line# 6 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: March 19, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM 2384515- $70,000 H M Electric Vehicle Service 44001000 (local match) Equipment (EVSE) Upgrades SCIP Grant Funds $140,000 Strategic Plan Objective The Energy and Sustainability Priority 2 goal to promote greater usage of more sustainable materials is highlighted with this project. The Priority 2 goal helps to reduce air pollution and expands the availability of alternative fuel options throughout the community. 2018 City Council Goals This project does not address a specific goal set by the City Council in 2018. Background The Southern California Incentive Project (SCIP) is a funding source that has been made available in Southern California, promoting the expansion of zero-emission vehicle infrastructure. The incentive includes up to $140,000 for reimbursable costs, or 75% of the total project cost, whichever is less. In December 2018, City staff submitted an application for $140,000. In February 2019, staff received notice that funds for the full $140,000 were reserved for new vehicle charger installation in the parking lot north of City White Papers Page 73 White Paper FY2019/2020 Budget Process Page 2 of 3 Hall, adjacent to Fred Waring Drive. The project must be completed within one year from the date funds become available and grant funds for this project will lapse on February 20, 2020. Project Scope This project includes the installation of two (2) new DC Fast Chargers and one (1) Level 2 Charger at the Civic Center near the existing Level 2 charging stations in the parking lot north of City Hall, adjacent to Fred Waring Drive. Justification In March 2012, Governor Jerry Brown Jr. issued an Executive Order (B-16-2012) to help accelerate the market for zero-emission vehicles (ZEV) in California and set a long-term goal of reaching 1.5 million ZEVs on California's roadways by 2025. According to this Executive Order, by 2020, California's ZEV infrastructure will be able to support up to 1 million vehicles. By installing new chargers, and updating existing chargers, users will be encouraged to visit the surrounding areas of Palm Desert while their vehicles are charging. Cost Analysis Staff submitted an application for a Southern California Incentive Project (SCIP) Grant in December 2018 in the amount of $140,000; the City of Palm Desert would be required to match funds in the amount of $70,000 which are available under AB 2766, Air Quality Management Distribution (AQMD) funding. Summary Estimated Total Cost: $210,000 ($140,000 grant $70,000 local match) Funding Account Number: SCIP Grant; 2384515-4400100 Est: Start/Completion Date: July 2019 through February 20, 2020 (grant expiration) Assigned Department: Public Works Attachments: None White Papers Page 74 White Paper FY2019/2020 Budget Process Page 3 of 3 Prepared by: Reviewed by: Emily thler Tom G cia, P.E. Project anager Director of Public Works Reviewed by: Approval: Janet ore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 75 ......... ..... .. Finance Use Only :��'' '�•:, CITY OF PALM DESERT •— — Fund I WHITE PAPER 230 19-PW-020 t'ay FY2019/2020 BUDGET PROCESS =av3" CIP Line# 33 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Fire Station 33 Improvements 2304220.4400100 $110,000 H il Strategic Plan Objective This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the Delivery of Public Safety •Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify public safety needs including new equipment. The proposed improvement will allow firefighters to repair and clean necessary operational equipment more efficiently. 2018 City Council Goals This addresses the City Council's goal to maintain City-owned facilities, landscaping, parks, and infrastructure in exemplary condition. Project Scope In 2009, the City of Palm Desert purchased a Milnor Extractor System for Fire Station No. 33, which is a commercial grade washing machine designed to wash and remove carcinogens. The Extractor also uses a soap dispensing system and specialized solution that kills blood-borne pathogens and communicable diseases. White Papers Page 77 White Paper FY2019/2020 Budget Process Page 2 of 4 As the initial step in the OSHA-required process is to clean their gear using a gloved hand, water, and brush to remove large contaminants, the Fire Department requests a commercial quality dryer that can handle their turnout gear and the addition of a utility sink in the shop. The total project scope will include the following steps and upgrades: 1. Removal and replacement of cabinets to accommodate a commercial dryer and improve overall functionality and storage. 2. Installation of necessary three-phase electrical wiring for dryer. 3. Rerouting drains from extractor that runs through cabinets into appropriate in- concrete drain. 4. Installation of a utility sink that ties into existing plumbing to allow for hot water. 5. Replacing inefficient CFL lights to high efficiency LED lighting. 6. Repainting and installation of epoxy floors (shop only) Fire Station 33 has four evaporative coolers that have been nonoperational for a significant amount of time and have deteriorated to the point where they are no longer serviceable or repairable. This facility is City-owned, therefore, replacing the old evaporative coolers with new high-efficiency units is an investment toward maintaining the facility and equipment in good operational status. Justification Commercial Dryer Currently, there is not an efficient way to dry firefighter turnout gear once it is washed by the Milnor Extractor System. While there is a residential dryer next to the extractor, it is primarily used for drying shop towels and is not designed for the bulkier and heavier turnout gear (more than 100 pounds). The temperature settings are also too high and may damage the heat resistant synthetic fibers used in the gear. Utility Sink Firefighters do not have the capability to pre-wash gear in the shop to meet the noted OSHA-required process. To establish a more efficient process, the installation of a utility sink is recommended. It also allows firefighters who have just washed carcinogen-laden or blood-soaked fabrics the ability to immediately wash their hands instead of having to use the restroom or kitchen sinks. In addition to washing their gear, firefighters maintain, repair, and rebuild small engines that are carried on various apparatus. These engines are used by chain saws, blowers, generators, and boats. A utility sink would allow firefighters to immediately wash their hands and not delay response to an emergency by walking across the apparatus bay to use the restroom or kitchen sinks. White Papers Page 78 White Paper FY2019/2020 Budget Process Page 3 of 4 Evaporative Coolers Firefighters routinely work on various fire apparatus and equipment for approximately eight to ten hours per day. Due to high temperatures in this desert community, the inside temperature of the apparatus bay can reach 120°, which can take an accumulative toll on a firefighter's health and safety. The evaporative coolers will help maintain a safer and more tolerable temperature inside the apparatus bay. Cost Analysis The commerical dryer will be purchased by the Riverside County Health & Safety Bureau and not charged to the City; it has an estimated cost of appropximately $13,000. The remodel items and utility sink are estimated to be $50,000, and the cost to replace the evaporative coolers is estimated at $60,000 for a total cost to the City of approximately $110,000. Summary Estimated Total Cost: $110,000 Funding Account Number: 2304220-4400100 Est: Start/Completion Date: July 1, 2019/October 1, 2019 Assigned Department: Public Works & Fire Department Attachments: None Prepared by: Reviewed by: 41.44 Bryan White Tom Garcia, P.E. Battalion Chief Director of Public Works Reviewed by: Approval: Jan ore Lauri Aylaian City Manager White Papers Page 79 White Paper FY2019/2O2O Budget Process Page 4 of 4 Finance Use Only Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 80 •'''� .��'�•, Finance Use Only: A11 CITY OF PALM DESERT , 1�• t• Fund 4WHITE PAPER 400 19-PW-021 n� FY2019/2020 BUDGET PROCESS . .. ClP Line# 12 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Baja Park Pathway Lighting 4004632-4400100 $200,000 M L Installation Phase 2 Strategic Plan Objective Parks and Recreation Priorities 1 and 3 goals are highlighted with this project. The Priority 1 goal mandates that our park system be maintained in a high-quality state. The addition of lighting will ensure this landscaped area will be a facility our residents and visitors can enjoy during both the daytime and evening hours. The addition of lighting will also expand the time of use window at this facility. The lighting will promote a safer nighttime walking experience in both the winter and summer months. Priority Goal 3 mandates that we make recreational and exercise opportunities pervasive in all public spaces, and this new exercise opportunity supports that goal. 2018 City Council Goals The addition of pathway lights will assist with City Council's Healthy Eating Active Living (HEAL) goal by providing venues for visitors to enjoy in the evening, thereby encouraging exercise through walking or jogging in the evening hours when summer temperatures make it difficult during the daytime. Project Scope This is the second phase of the Baja Park LED bollard lighting project. Phase 1 involved the installation of twenty-three lighted bollards and accent lighting for artwork installed White Papers Page 81 White Paper FY2019/2020 Budget Process Page 2 of 3 along the pathway. Phase 2 will include the installation of LED bollard lights that will extend the pathway lighting in the Baja Park, which is located off of Fred Waring Drive between Portola Avenue and Florine Avenue. Justification Lighting public pathways encourages use of the facilities into the evening hours. With an increasingly active population, public spaces are ideal settings for people to recreate and exercise. The Baja Park is currently underutilized during the evening hours due to the lack of lighting. Cost Analysis Pathway and landscape lights will be energized with existing power pedestals. LED lights will be utilized and staff estimates the increased use of electricity will result in nominal monthly electricity charges. Summary Estimated Total Cost: $200,000 Funding Account Number: 4004632-4400100 Est: Start/Completion Date: July 2019 through June 2020 Assigned Department: Public Works Attachments: Photos Prepared by: Reviewed by: Ran av Tom Garcia, P.E. Landscape Supervisor Director of Public Works Reviewed by: Approval: Janet ore Lauri Aylaian Fin City Manager White Papers Page 82 White Paper FY2019/2020 Budget Process Page 3 of 3 Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 83 - 1_ 'ar,� 4 WNI 1• '. •I.1 '47,n -- .�iiw-'.yawilFs�-►'+tea. :,i ,Y+• F, A.a +i t. F'7 "41-- ••• _ ems-`r� - '' . i •.t . F-� S . i 1: . Fes y. ,•� -•tee-- W..', w; • • 1 • . Vih.. - t• k!z, 4 & t / ,f � ; ., ' N. . ' ' ir„ / • 1" • I, y S •�. I. 4 a 'Air ) ......4 i ,: • - _..---r,.--4-- ,. • r" '� 1�!j ' t' ". or.' .4ir i,-.. , . 1y fy p 1 w f r • , •4 ' a- "`` i C• v• i - •LL'' r f F • t L.if pi 1•- ,1r f Iry I f r• . . «r ..+. �'•"'.' :` -••.,:_ti . f H .E. i' �.ftitia e`� � �� _ -. . 1 r. . t= • w 1 x •1 '4, . 4,. i, f "�♦ .. • —a a �r ti . a f 4, !F . - ! ",s�u• • - — - 'r. i s CI • .1 _ -.....t. ,00 • 1 4, , ... ..... ..„ ., _ ....... .. s.\j„,... ,, . „. 1 ''••.ti Finance Use Only: CITY OF PALM DESERT :, ��1 ��, •�� Fund: WHITE PAPER 230 M•s� n�' RQ#: 19-PW-022 ''•;;'iea 3y .••'` FY2019/2020 BUDGET PROCESS CIP Line# 34 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Fire Station 71 Improvements Fire Fund $115,000 H H Strategic Plan Objective Replacing the evaporative cooler, recoating the roof and replacing the emergency generator at Fire Station 71 is an ongoing maintenance function and, as such, does not directly contribute to the objectives of the Strategic Plan. 2018 City Council Goals This project addresses City Council's goal of maintaining all City-owned facilities, landscaping, parks, and infrastructure in exemplary condition. Project Scope Replace two evaporative coolers, re-coat the roof, and replace the emergency generator at Fire Station 71. Justification The Reserve Study completed in June 2018 identifies the two evaporative coolers, roof recoating and the emergency generator at Fire Station 71 as having zero remaining useful years. Staff concurs with the Study in regard to replacing the two evaporative coolers, due to their age and requiring continuous repairs. Also, in order to prolong the life of the roof, staff concurs with the recommendation to recoat the roof. Staff recommends that White Papers Page 85 White Paper FY2019/2020 Budget Process Page 2 of 3 these two items be addressed in Fiscal Year 2019/2020. However, the emergency generator addressed in the study is under the City's quartely preventive maintenance program and although it is older, staff considers it to be in good condition. The generator is only used during power outages and for maintenance purposes. Therefore, staff recommends the replacement of the emergency generator in Fiscal Year 2021/2022. Cost Analysis 1. $15,000 Replacing the evaporative cooler 2. $20,000 Recoating the roof 3. $80,000 Replacing the emergency generator Summary Estimated Total Cost: FY 2019/2020 $35,000 / FY 2021/2022 $80,000 Funding Account Number: Fire Fund Est: Start/Completion Date: October- December 2019 Assigned Department: Public Works Attachments: None Prepared by: Reviewed by: mac. C rl s Her ndez Tom Garcia, P.E__ facilities Maintenance Manager Director of Public Works Reviewed by: Approval: `S14-1f--A-1?-e Gz Jan ore aun Aylaian Finance Director/ City Treasurer City Manager White Papers Page 86 •''••��••••,.•''•• Finance Use Only: (e----- � �: CITY OF PALM DESERT iy ��, Fund: 530 A -uNir WHITE PAPER ,4 V•' RQ#: 19-PW-023 ...*:' acti,,:e FY2019/2020 BUDGET PROCESS CIP Line# 7 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: February 26, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) e Pt. CM Traffic Calming Program Fund 530 $25,000 H H Strategic Plan Objective The proposed Traffic Calming Program fulfills the following priorities identified in the City's Strategic Plan: Transportation Mini-Vision: By 2033, each resident and visitor will have safe, convenient and efficient transportation options. Transportation Priority 1: Create walkable neighborhoods and areas within Palm Desert that would include residential, retail, services and employment centers, and parks, recreation and open space to reduce the use of low occupancy vehicles. 2018 City Council Goals While there is no 2018 goal of City Council specific to traffic calming, the General Plan Vision & Guiding Principles promote a safe and sustainable community with streets for all users. White Papers Page 87 White Paper FY2019/2020 Budget Process Page 2 of 4 Project Scope The proposed capital improvement project is for the purchase of both post-mounted and trailer-mounted speed feedback display signs and speed data collection equipment, which will be deployed by City staff on streets in both a pre-planned and customer- responsive schedule. Data collection and feedback signs represent an initial investment in a traffic calming program that will be further developed over Fiscal Year 2019/2020. The City presently has deployed post-mounted speed indicator signs on streets serving many of the City's school buildings. The City has also installed post-mounted speed indicator signs on roadways like Grapevine Street. The City also has one portable speed trailer, which is over 10 years old and no longer collects speed data. In addition to providing speed compliance feedback to motorists, the equipment will be specified to have data collection capabilities so that speed data can be collected and analyzed to determine speeding problems and help plan, prioritize, and monitor the effectiveness of traffic calming. According to the Federal Highway Administration, the primary purpose of traffic calming is to support the livability and vitality of residential and commercial areas through improvements in non-motorist safety, mobility, and comfort. These objectives are typically achieved by reducing vehicle speeds or volumes on a single street or a street network. An effective traffic calming program includes a toolbox of options that use self-enforcing physical or psycho-perception means to produce desired effects, such as: - Roadway safety education to children and adults - Engaging residential and commercial neighborhoods - Traffic and speed enforcement - Context-sensitive design policies for new projects and retrofitting existing roadways - Awareness-building through permanent and portable speed display devices - Data collection and performance measurement Justification The City's speed awareness trailer is over 10 years old, and can no longer collect speed data. The City has access to one data collecting speed awareness trailer owned by the Riverside County Sheriff's Department, which is a resource shared with other Coachella Valley municipalities. The City's existing post-mounted speed feedback signs require maintenance and replacement as the equipment ages; the existing sign on Grapevine just ceased operation in February 2019, and requires replacement. In 2018, the Department of Public Works received approximately 40 traffic calming- related complaints. With more speed feedback signs and the greater ability to collect and White Papers Page 88 White Paper FY2019/2020 Budget Process Page 3 of 4 analyze speed data, the City will be more responsive to constituent needs. The City will also be able to make better informed decisions on traffic calming requests, enforcement, and effectiveness of implemented traffic calming measures. Cost Analysis This request is for $50,000 of new funding. Summary Estimated Total Cost: $50,000 Funding Account Number: Capital Project Reserve Est: Start/Completion Date: July 2019 through June 2020 Assigned Department: Public Works Attachments: Photos Prepares .y: Reviewed by: 411 Norr R.n. :owm. 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CITY OF PALM DESERT It II- : Fund. rill 400 ►i, WHITE PAPER "r 19-PW-027 °ram any �@ FY2019/2020 BUDGET PROCESS CIP Line# 3 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Monterey Avenue Slope 4004355-4332000 $100,000 H 4 Protection at 1-10 Interchange Strategic Plan Objective The proposed action will further the goals of the strategic plan by providing a safe and efficient transportation system for both drivers and pedestrians. 2018 City Council Goals Not applicable to 2018 City Council Goals. Project Scope Design and construct improvements to the slope on Monterey Avenue at the 1-10 Interchange, which will repair and prevent future wind erosion. Justification The east facing slope of southbound Monterey Avenue, south of the I-10 interchange is exposed to near constant wind. The wind has stripped the slope of soil, exposing a SCE vault and undermining the sidewalk. If left unchecked, the erosion could further expose the SCE vault and cause the sidewalk and adjoining street to collapse. White Papers Page 95 White Paper FY2019/2020 Budget Process Page 2 of 2 Cost Analysis The design is estimated to cost less than $10,000, with construction costs estimated at $90,000, for a total project cost of $100,000. Summary Estimated Total Cost: $100,000 Funding Account Number: Capital Project Reserve Est: Start/Completion Date: July 2019 through June 2020 Assigned Department: Public Works Attachments: Photos Prepared by: Reviewed by: Ryan ayler Tom Ga ia, P.E. Proje Mana Director of Public Works Reviewed by: Approval: Jane M re auri Aylaian Finan Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: White Papers Page 96 • 1 1 0 $ ' • ' i ,,. _ , , lig 1111 ..-, , . 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WHITE PAPER RO#:.; 0"• 19-PW-028 ..,,` ��.�•.••''• FY2019/2020 BUDGET PROCESS flip Line# N/A TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Bump n' Grind Drinking Fountain Capital Project $15,000 Installation Reserve Strategic Plan Objective The Priority 1 goal of the Parks and Recreation is that our park system be maintained in a high-quality state. This project is consistent with that goal. The addition of a combination drinking fountain, bottle filler, pet fountain, and percolation drain will ensure that trail users and their pets have access to clean drinking water, which is vital in the summer months. 2018 City Council Goals The drinking fountain directly aids the Healthy Eating Active Living (HEAL) goal. Providing an accessible water source will support residents and visitors who utilize the City's trail system. Project Scope A new water meter will be secured from Coachella Valley Water District and installed near the trailhead, which is required for the installation of a new combination drinking fountain, water filler, and pet fountain. Justification City staff has received numerous requests for access to potable water at the Bump n' White Papers Page 101 White Paper FY2019/2020 Budget Process Page 2 of 3 Grind trailhead. With year-round use of the trail by residents and visitors, including summer months with high temperatures, staff recommends providing a potable water source at the trailhead in the form of a drinking fountain/bottle filler/pet fountain. Cost Analysis 1. Installation cost of a new water meter $5,000 2. Installation cost of new combination drinking fountain $10,000 3. Anticipated nominal increase to water budget Summary Estimated Total Cost: $15,000 Funding Account Number: Capital Project Reserve Est: Start/Completion Date: July 2019 through June 2020 Assigned Department: Public Works Attachments: Photos Prepared by: Reviewed by: ivu.%. Randy Cha Tom Garci , P.E. I And crape Supervisor Director of Public Works Reviewed by: Approval: t Moore Lauri Aylaian Finance Director/ City Treasurer City Manager White Papers Page 102 PI 1‘.. , .„ I a.,I:1 ..' 11 . : c .44'• ....i... •..•. • ,,\ gyp, �. if, .„. ,„.... .,,, ,, * d+�, , y )s, .: fit - I'„ I%t e1) iii ha :, , , .„ : li. , I f 0, 7� ; ``V 4� ( I. * g II kll t• • or S• • _ . 0 4.. ' .F �` I' . �� 4 • u " v Irt w " . . � Yt'f'jllvti, .. �. . I. 1 i .. 1'.. s• 1y► r 'r j � ; ...-4.'''''''''''...likr.;::'''-.t'''t.`r'fl.. . 7- :, r.�� , „ . {� yy} 5 �t, �'' �•: CITY OF PALM DESERT l �� Fund: t � `• 451 frees /. WHITE PAPER •`/�`EiF '�t�: RO#: FY2019/2020 BUDGET PROCESS Line# 21 TO: Lauri Aylaian, City Manager FROM: Thomas Soule, Tourism & Marketing Manager DEPARTMENT: Economic Development/Marketing DATE: January 11, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Palm Desert Visitor Center 451-BONDS 11,521900 High L — -F I30I oar) neat f tr to s — Strategic Plan Objective Tourism and Marketing Priority 1: Improve access to Palm Desert and its attractions to enhance the ease of lifestyle. Action Steps: Further develop El Paseo and core commercial areas as tourist clusters; providing an array of businesses that allow for hotel visitors to easily access needed amenities and activities while reducing use of personal vehicles. Tourism and Marketing Priority 3: Attract new and developing travel/tourism markets. Tourism and Marketing Priority 4: Support the city's tourism industry through enhancement of its marketing efforts with an allocation of additional city resources, the development of partnerships, and coordination of existing efforts. Action Steps: Create a plan that leverages the success of the existing Palm Desert Visitor Center location and allows for innovative and flexible methods of information delivery to our visitors, including mobile outreach concepts. 2018 City Council Goals Present analysis of alternatives for visitor services delivery and begin work on City Council's chosen option. White Papers Page 105 White Paper FY2019/2020 Budget Process Visitor Center Page 2 of 3 Project Scope Three options were presented to City Council at a Study Session on January 24, 2019. While no formal action was taken, Council indicated support of a new-build Visitor Center in Civic Center Park. The scope of this project will span multiple fiscal years, but because former RDA bond proceeds are available for the design and construction phase, there will likely be no impact to the General Fund until FY 20/21. Justification The Palm Desert Visitor Center closed its location on El Paseo upon the end of its lease in October 2015. The department and staff relocated to the Palm Desert City Hall, curtailing its retail operations, and renaming itself Palm Desert Visitor Services. Since that time, staff has had reason to question whether the front lobby area of the North Wing is the best location for a busy operation, which often includes a lively exchange with the public. These interactions can be disruptive to staff working nearby and may come at the expense of other members of the public seeking to do business with other departments located in the North Wing, namely Housing and Finance. Therefore, in the City of Palm Desert 2018 Goals, staff was asked to"Study Visitor Center operations and identify optimal location for delivery of services." Staff's recommendation for the evolution of the Visitor Center is to build a new Visitor Center within Palm Desert Civic Park, as an extension of the San Pablo redevelopment project. Cost Analysis Staff estimates that the cost of constructing the Discover Palm Desert center will be around $750,000. Construction may be paid for using former RDA bond proceeds, which are available and already committed. Future impact to the General Fund is estimated at an additional $130,000 per year (over current costs) to operate the new center. White Papers Page 106 White Paper FY2019/2020 Budget Process Visitor Center Page 3 of 3 Summary Estimated Total Cost: $750,000 Funding Account Number: 451 Est: Start/Completion Date: Start: March 2019; Completion: January 2021 Assigned Department: Economic Development/Marketing Attachments: N/A Prepared By: Submitted by: A,41-4/ 411. Thomas Soule Martin rr:lvarez Tourism & Marketing Manager Director of Economic Dev. Reviewed by: Approval: Moore Aylaian auri Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: 1 Action: Posted to: Budget Location:, Notes: • White Papers Page 107 ............ :r,. nc Use ('r(', �f%'" :, CITY OF PALM DESERT f 1`) Fund: I h�, TBD �, / 1. WHITE PAPER RQ#. Z�r �y, 19-ED-031 , • ' :�_- FY2019/2020 BUDGET PROCESS =s-sJ Line# N/A TO: Lauri Aylaian, City Manager FROM: Martin Alvarez, Director of Economic Development DEPARTMENT: Economic Development DATE: January 11, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Develop a broadband/fiber master Unfunded $75,000 L L plan to direct the future deployment of community broadband Strategic Plan Objective The development of a fiber master plan for the community aligns with the City's Envision Palm Desert Strategic Plan, Priority 1: Expand job and business creation opportunities. Economic Development Strategic Plan Initiative - Entrepreneurial Development / Business Incubation Program. 2018 City Council Goals N/A Project Scope Utilizing a consultant, staff proposes the development of a Citywide broadband/fiber master plan. The broadband/fiber master plan would assist with the establishment of a comprehensive fiber infrastructure plan that would allow the City to efficiently plan for the installation of future conduit and fiber to create a "conduit rich" and "fiber ready" community. The plan would consist of the following components: White Papers Page 109 White Paper FY2019/2020 Budget Process Develop Fiber Master Plan Page 2 of 3 1. Development of a forecast to determine the potential communication needs in both developed and undeveloped areas and determine the infrastructure required to provide current and future high speed broadband communication services to the community. 2. Establish standards for installation of future duct banks, conduit and associated access points for future conduit and fiber installations. These standards will outline the depth and alignment of duct bank construction, conduit size, trenching, spacers, and backfill requirements. In addition, these standards would be incorporated into future capital improvement projects such as the El Paseo Improvement Project, the Alessandro corridor improvements, future neighborhood undergrounding projects, and new private developments. 3. Establish public policies to guide the deployment of future conduit and fiber infrastructure when any street improvements, utility trenching or new developments are planned within the City. Justification The goal is to create a "conduit-rich" and "fiber-ready" infrastructure within the community that would improve communication services for residents and businesses. The planning for broadband throughout the community will serve as an incentive to attract new residents and entrepreneurial businesses to locate in Palm Desert. The fiber master plan will also facilitate the creation of a future technology-based industry cluster consistent with the City's Economic Development Strategic Plan. This initiative would focus on positioning Palm Desert as a prime location to live, work and visit with an emphasis on technology-oriented startups having high wage earning jobs. Cost Analysis The estimated one-time cost to hire a consultant to prepare the City's Fiber Master Plan is $75,000. This project was identified as one of the approved City Goals for 2019/2020. This project is currently unfunded. If this item is directed from the General Fund, other programs or project will have to be reduced. The other alternative is to add this project to the budget and direct staff to seek grant funding to pay for the cost of this project. White Papers Page 110 White Paper FY2019/2020 Budget Process Develop Fiber Master Plan Page 3 of 3 Summary Estimated Total Cost: $75,000 Funding Account Number: Unfunded Est: Start/Completion Date: July 15, 2019 /April 15, 2020 Assigned Department: Economic Development Attachments: Prepared By: Submitted by: Martin Alvarez Martin Alvarez Economic Development Director Economic Development Direutur Reviewed by: Approval: t Moore uri y aian Finance Director/City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location, Notes: White Papers Page 111 •*.•**•'•••. Finance Use Only CITY OF PALM DESERT ��! Fund i ► 110 rpm ,nti WHITE PAPER 10-ED-032 FY2019/2020 BUDGET PROCESS —� Line# N/A TO: Lauri Aylaian, City Manager FROM: Thomas Soule, Tourism & Marketing Manager DEPARTMENT: Economic Development/Marketing DATE: January 11, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM New Tourism Ad Campaign 1104417-4321900 $157,000 High L Strategic Plan Objective Marketing Priority 4 — Support the city's tourism industry through enhancement of its marketing efforts with an allocation of additional city resources, the development of partnerships, and coordination of existing efforts. 2018 City Council Goals Economic Development Department Goal No. 5: Create a new Tourism ad campaign to replace the current campaign, which is now in its third year. Project Scope The goal of this project is to create and execute a new Tourism ad campaign for the City, based on the findings of market research conducted in Fiscal Year 18/19. This entails crafting a new concept, conducting a photo shoot for new visual assets (photos and videos), and creating the ads to be deployed across both print and digital media. The target for completion of this project is January 2020. This project also includes an expanded budget for ongoing photography to enhance and build out the City's image library. In this current marketing climate of ever-shrinking attention spans, images are the most effective way to communicate the essence of Palm Desert to new audiences. However, the City's image library is inadequate, and many of the photographs we do have are outdated. Hence, the plan for quarterly photo shoots to help capture the full range of everything Palm Desert offers its visitors. White Papers Page 113 White Paper FY2019/2020 Budget Process ED — Tourism Ad Campaign Page 2 of 2 Justification The City's "So Worth It" ad campaign is now in its third year in the marketplace (through December 2019), having first been used in December 2016. Industry standards show that the lifespan of an advertising campaign is not typically more than two years, so it is necessary to create a vibrant new campaign to build on past marketing success. Cost Analysis The requested $157,000 is an initial estimate of the costs associated with concepting and executing a new ad campaign. A detailed plan and specific cost estimate will be presented to the City Council for approval once the specific scope of work has been created. While the total cost of this project is $157,000, this request represents an estimated increase in the marketing budget of approximately $52,000. Summary Estimated Total Cost $157,000 Funding Account Number: 1104417-4321900 Est: Start/Completion Date: 7/1/19-12/31/19 Assigned Department: Economic Development/Marketing Attachments: COPD Production Budget 2019/2020 Prepared By: Submitted by: Thomas Soule Martin Alvarez Tourism & Marketing Manager Director of Econ. Dev. Reviewed by: Approval: J net oore Lauri Aylaian Finance Director / City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: • White Papers Page 114 January 10, 2019 COPD Production Budget 2019/2020 Rationale: Ideapeddler has years of experience managing multi-million-dollar budgets for travel and hospitality brands and will tap into our expertise, networks, and data to ensure you get the best of the big-agency process with boutique-agency nimbleness. Our intent for the proposed 2019-2020 photoshoot is to maximize the budget and make sure the city's dollars work harder. Our goals for the proposed asset shoot include: • A larger variety of hero shots • Unlimited usage rights on a portion of produced assets • A broader range of community activity and attraction assets Research Provides The Path We incorporate data and human understanding to get to the hearts and minds of your visitors. Results from the proposed qualitative research will not only drive the future campaign creative strategy and help pinpoint the target audience(s), it will also provide production shoot, workflow and media efficiencies. Talent And Transparency Ideapeddler will find cost savings when negotiating and hiring both on camera and behind the lens talent, We will prioritize securing "up-front" talent rights for the campaign's duration and will ensure that there are no hidden fees or cross-agency "partnerships". Today's Hyper Visual Consumers Driven by social media and access to high-end photography equipment our target consumer is hyper-visual. Ideapeddler strongly recommends creating a robust imagery library- continuously populated and refreshed quarterly to support the initial hero images. This library will support local activities, events, partners, and attractions not covered in the main shoot and woven into visitor collateral, the website, and social media. Our Streamlined Approach Ideapeddler is a lean team. We are thinkers and doers and are hands-on every step from insight thru execution. Our strategic approach and collaborative leadership ensure that little gets lost in translation and allows us minimal costly revisions saving COPD time and money. idea peddler White Papers Page 115 BUDGET CONSIDERATIONS: Production Budget: $96.000 Production (up to 3 days shooting) $ 64,380.00 Post Production /Retouching $ 8,400.00 Location Scouting $ 1,920.00 Music/Sound - Recording & Editing $ 2,100.00 Talent $ 8,400.00 Travel Expenses (based on 3 days, $ 10,800.00 excludes agency travel) Passion Point Photographer Budget: $35.000 Photographer(s) weekend shoot Fee $6,000.00 - Includes assistant fee Travel, Lodging & Per Diem $2,250.00 Rental Car $ 250.00 PER WEEKEND TOTAL $8,500.00 X 4 proposed weekends TOTAL $35,000.00 ('Recommend as part of an enhancement to the existing annual shooting budget). Production Shoot Agency Management Budget: S22,500 - $25,500 Final fees based on on % of final production determined by: • Campaign Style and Complexity • Number of Vendors • Production Days and Target Assets • Timing idea peddler White Papers Page 116 Finance t lie. Ony �'' '�"' •. CITY OF PALM DESERT t +� Fund: r..,:o WHITE PAPER RQ#: •4+ ..� ,� ;•' 19-PW-033 FY2019/2020 BUDGET PROCESS CIP Line# 11 TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: January 10, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM Installation of outdoor fitness 2334618-4400100 $250,000 M facilities at City park(s) Strategic Plan Objective The Priority 3 goal of Parks and Recreation mandates that the City's park system provide recreational and exercise opportunities pervasive in all public spaces. The installation of outdoor fitness equipment open to the public will further this goal. 2018 City Council Goals Outdoor fitness equipment directly aids the Healthy Eating Active Living (HEAL) goal by providing free fitness facilities available to all within the City. Project Scope City staff have identified multiple locations where fitness equipment can be installed both with a large grouping of machines in a central location or smaller groupings along walking paths at City parks. City staff will work with the Parks and Recreation Commission to determine the best location(s) and types of equipment to be used. White Papers Page 117 White Paper FY2019/2020 Budget Process Page 2 of 3 Justification Expanding outdoor exercise opportunities with new exercise equipment has been a topic discussed several times at the Parks and Recreation Commission, and is consistent with exercise goals identified in the Strategic Plan. Neighboring communities have installed similar equipment at their parks with much success. Staff recommends installing exercise equipment in underutilized park areas in order to increase use and complement the existing amenities. Cost Analysis 1. Installation cost of fitness equipment $150,000 3. Cost of landscape modifications $100,000 Summary Estimated Total Cost: $250,000 Funding Account Number: 2334616-4400100 Est: Start/Completion Date: July 2019 through June 2020 Assigned Department: Public Works Attachments: None Prepared by: Reviewed by: Randy Chave Tom a cia, .E. Landscape Supervisor Director of Public Works Reviewed by: Approval: oore Lauri Aylaian Finance Director/ City Treasurer City Manager White Papers Page 118 .••" •"••• Finance Use Only: �f�� : CITY OF PALM DESERT cellejk WI? *1 Fund i i :;,` : WHITE PAPER �IflLaIç L.;Q•.1310ay . . FY2019/2020 BUDGET PROCESS -- �- �' �0��.- TO: Lauri Aylaian, City Manager FROM: Tom Garcia, P.E., Director of Public Works DEPARTMENT: Public Works DATE: May 1, 2019 Description of Account No. Amount Priority L-M-H Request/Project/Program: (Low, Med, High) Dept. CM CV Link Painters Path Spur Phase Capital Project $420,000 H L 1: Bump & Grind to Palm Valley Reserve Channel 4004670-5000202 CV Link - Painters Path Spur New Construction Tax $500,000 H L Phase 2: Palm Valley Channel to 2314670-5000202 FY19/20 El Paseo Unfunded $1,000,000 FY21/22 Strategic Plan Objective The proposed CV Link- Painters Path Spur project fulfills the following priorities identified in the City's Strategic Plan: Tourism and Marketing — Priority 1 : "Improve access to Palm Desert and its attractions to enhance the ease of lifestyle." Transportation — Priority 1: "Create walkable neighborhoods and areas within Palm Desert that would include residential, retail, services and employment centers, and parks, recreation and open space to reduce the use of low occupancy vehicles." White Paper FY2019/2020 Budget Process Page 2 of 4 Transportation — Priority 3: "De-emphasize single/low-occupancy vehicles and optimize modes of travel (bus, carpool, golf-cart, bicycle and pedestrian)." Land Use - Priority 4: "Create a mixed-use city core integrating shopping, dining, lodging, and housing." s 2018 City Council Goals The proposed project fulfills the following 2018 Goals identified by the City Council: Goal 4a) Advancing the design of CV Link within Palm Desert city limits and preparing for construction. Goal 4b) Studying bike lanes and hiking trails, and identifying opportunities to increase both. Project Scope The proposed project is a two-phase project to extend the spur of the CV Link regional bikeway being designed and funded through CVAG and constructed by the City, which will end at the Bump and Grind trailhead on Painters Path. The proposed project will continue the CV Link Painters Path spur from the Bump and Grind trailhead along Painters Path to connect with El Paseo. The first phase will extend from the Bump and Grind Trailhead south along Painters Path approximately 1,500 feet to the end of Painters Path behind the Desert Crossing Shopping Center. The first phase will consist of CV Link branded in-pavement markings and legends, minor traffic signal modifications, and associated signage. The second phase will continue the CV Link Painters Path spur 1 ,500 feet from the east end of the first phase of the project, across the Palm Valley Channel, along Painters Path and terminating at El Paseo. The project will consist of CV Link branded in-pavement markings and legends, a shared use path, a bikeway bridge, minor traffic signal modifications, and associated signage. Justification The CV Link is a proposed 50-mile, alternative transportation corridor for bicycles, pedestrians, and low-speed electric vehicles (LSEVs) along the Whitewater River and Tahquitz Creek that will initially stretch from Palm Springs to Coachella. Bicycles, pedestrians, and LSEVs may use the corridor to access employment, shopping, schools, friends, and for pervasive recreational opportunities. White Paper FY2019/2020 Budget Process Page 3 of 4 On July 12, 2017, City Council adopted Resolution 2018-60, adopting a Notice of Determination in accordance with the California Environmental Quality Act (CEQA) for the CV Link Environmental Impact Report (EIR) as approved by the Coachella Valley Association of Governments (CVAG) Executive Committee on May 15, 2017. In conjunction with its adoption of the Resolution, City Council also directed staff to prepare an addendum to the Certified EIR to proceed with the enhanced CV Link design presented with plans dated March 13, 2018; and City Council directed staff to prepare a General Plan Amendment (GPA) to Figure 4.2 (Proposed Bicycle & Golf Cart Network), amending Painters Path from the status of "Golf Carts Permitted" to "Class 3-Shared Roadway". The City Council also directed staff and CVAG staff suggested the City may want to consider extending this path a short distance from its planned terminus at Highway 111 and Parkview to the Bump n' Grind trailhead, traveling along one or both sides of Painters Path. This would provide a natural "starting/ending" point for CV Link in the western part of the City, and connect it with one of the City's most popular outdoor amenities. As suggested by members of the City Council, Phase 2 would complete a loop: San Pablo to El Paseo to Painters Path to CV Link and back to San Pablo. The City is presently working with CVAG to complete an addendum to the CV Link environmental document, which will allow the City and CVAG to proceed with design and construction of the first phase of the Painters Path Spur. With adoption of the environmental document addendum, the City Council will also be asked to adopt the General Plan Amendment, changing the classification of Painters Path. Cost Analysis The total cost of Phase 1 is estimated at $420,000 for environmental document preparation, preliminary and final engineering, construction, and right-of-way acquisition as needed. Summary Estimated Total Cost: Phase 1 : $420,000 (FY19 through FY22) Phase 2: $500,000 (FY19/20); $1 ,000,000 (FY21/22) Funding Account Number: Phase 1 : 4004670-5000202 Phase 2: 2314670-5000202 (FY19/20); UNFUNDED (FY21/22) Est: Start/Completion Date: July 2019 through June 2022 Assigned Department: Public Works Attachments: Location Map White Paper FY2019/2020 Budget Process Page 4 of 4 Prepared by: Reviewed by: "''" ^� .... ...ter•.._. Randy Bowman om Gar ia, P.E. Senior Engineer Director of Public Works Reviewed by: Approval: J Moore Lauri Aylaian Finance Director/ City Treasurer City Manager Finance Use Only: Council Study Session Amount: Action: Posted to: Budget Location: Notes: ,, 1 - . • lreillir Witt"To*:"'"',.&.,-.-,.;',.., Er4Lri).1.1.„,,, , ._4:4.4,7,-.A_ ‘,, ' ''..':.,..r......I.T.1-',,,,, ,L4,-•'— '1 ,,F.2•0,10,...7:,,...00: ;7n311.,,, '-' '„ v - •"" ----------;"! , .C, _!-,.j . .f.:%•47 ,'N..tik`111" k....... 0 , FAO 4 ' ParerVIRW,Dr, ,,, PIZ IOW 07., 11* (... , *. ilio. . . ,„. ,1- -.WW1 ,g P ',.,‘t, ÷^-74,- ' 7: .!k ' ,,9, ...c.-2.7.,/ ...,,,,,,,, CITY OF PALM - .It"''III,: Cit. DESERT .. --- - 4 9, 4,1 4 .-... : ; CV Link Painters Path Spur by CVAG '-;7,, 7,-...- 4 •',7- _„r ,Proposed ,.11irp+ - •/k...• uctiAtito-;-. omprork 2300 feet CV LINK -1,7,7,...,14-it ... colsg® - - ) - ' --71 I 4. 1- liviii (91 ,.4 r - , PAINTERS PATH 4• .- . - ` "el ' 1* - 1 — 41 l'7•••"'"-I'1-• ..4/07 -,4',war*, - ' o 1 i , , ' • , , 111.,..: I ---- , -wa••••+•• . Glorlane D , f 1110(44, .. - ,. . , SPUR PROJECT— ,k I , , .r. , • . ,--, ,..,,- , 1 . _ .r1--. .• ' 4•AP .‘ .„ ,, vr -- t- •' .'._ ,•:,-*- . - : •,:. ; ,":*-114444".,,,'-:. '•.0 1..7'''.7-) '. • PHASES 1 & 2 s., . - 4 Tote Tz-4 ,,_ ifr' • ' -:"' , ,,... ,- 4„„), f * ...- **" ^ ,11.. ,-- ' ''' ''' ''' - - - N--io bornboo :ROW '''''. ' 4---vors' --.2- - -----;--, red arindL'' , Fr-d Waring Dr red Waring D? • ,r.•-•,,,... Iwo f"-1--- I ,.4,tiv:tc,.. - 4 ....,• ,-lif. x•.• 6 0. , . 4. • .. i at , .. .„ , .?.;..'7 , — v ' ‘11, 't - ' . " :; 'I ' '.` -" ''' z" ' i" --..,, `,•,*4 tAn Aea '' .s... ,..- : "",*.-..-•„-,,,4.11:atkejle,444... voitr•v-,4 • . '1.. , . ,,....'*. • ,.. .. . ; e , ., , .. :1 f;ipt 420 .,..!%.4 ,4 ir., i .11. ''‘'•r'-' ••"• •'‘Yr7r70e- •- • ; ''. .'- , .• ,- '1'. ,--' . ' ' 2 P./.°4' .:'.'1 Z. 'fk03116,.,-. J.;,, ., '', 7.11,1-4'a - :,t. •,0, - .., • -s.,'" . --- -,-. : 't *- .,.. - ...\ -,. . - . ... ' -,, 511,, , 4,...,„,-s , .4 , .„4 ....., 7, ,!„,,..,,,, .1- ?cir- , -.WV '' ' '''• •ISA ''"'"'13-IC ' , * ‘11;12a6; I '-' .:'' .011', ''' ". "1. 1 • ' L4" • 1 " . . '43.4-I r°'0' • A :.• "‘"t'.,,,,' W4"..**11".-A • • '''.1. - - ' • • #' .\, ...`t 1 4;,_ . j ..N".ki • 1 34..14,••-,:•aw..' 'q.. 114 /' '..10t41):4•'"?. . CVAG , ,..... .,.,,...,_ _ .,,,,,,. . .,.,, -:,7-, .... —- = .... -e,.., .... , „.,4,-,-c T. .. A fiArliti• oss'n. -- -". - Proposed CV Link Painters Path Spur — Phase 1 e,.*: • ,, ! 2 ,,, • „, • , , ,g, 4igcan-in-e •.''-' ' .*••- ''.\ - 1500 feet = $225,000 Ifr, ,.... ..r , \ ' . . ' ' ' . itry.-I.4.H.'e.,"1;1 r I,ihl g I I 1,if!0`,R h.,.,,,,,, ,,r, .11;f7tigirtrallindr•Dr — , E.D ',..1---Lilkj; , ,.. • • .. , :4' • '11.,• ,,° 'A, .- ''.., ,' A•03 i' * . . ".;....."7.. . ' ,,,, ,,,. ;P-r 1, ,,, ..14,4t, PHASE 2 .,,e,,,•,, ,,.,, ; . '--, - ,si ' 1= -„ A), Ctttf,‘,. ' .\ ' '4,./,`,A•,,P / '*I„t- e: , vt.,t,"` 4 <. - ':4 , Proposed CV Link Painters Path Spur— Phase 2 .;!..4-, Target ....'' 4.ko 7., ,"..,;:.;-... - 1500 feet = $1,175,000 ri ,.• 4 rrj . 14414,•'''''..... '-' ..,4%.. r•44..k. • 0, • . illf: . ..,•••-• -4 1.4 1;1, ,44F41 r 4 ,-.•. , . - . . .. ..... —: - ,4- ql , , ,-•%'.4% ' "' ''' ' - ' Wa . eendi 14. .,44 •-••• - -rm.. -,, --4Pw ' .0 ;Ilk. N 41 1 9- •i--• . ,v -. - .... •• .t .„,.... , , -- . -. ., - -.N , 0.-,1 ,„ . • 1 13•7 . . , -..a., . BuffaloW' . ?,.`,1141cp, pain,0-e..e •r196:-- '•.,,;' '' 'i ,---,:,.._...., ...... *s...,,,:oci3O-4‘'r,- 0- I,,;', * - ,'.• 7-*414,..- -,...„„spoo;ii•„ .—, *- '-1 .' -'-'' ' _. ?" ) , 4.-A .' ...Illr'' '''..4_.:11 • -.- ,,,,, ,.. -...., i -' '''' ,.• - -- it-Al •9101,,, ,,,,,,,,„:15,1Z1,11r -, ,.(' to.4 tines WO-IV .,,a', .7,*',. •—; ,--t.5 o.=pi,f6 %e Ak.4.° 4,..,.. • . , * :\*.. • Google .,--..4, . .\ ,L, , '\:n.\. . i .,02019 c•••,,.,tot •data 02019 ••.e Unded,•L a p CITY OF PALM DESERT Re:owtmn tvt s CAPITAL IMPROVEMENT PROGRAM .1. NEW PROJECTS AND PROGRAMS EXHIBIT 3 y FY 2019-20 2 Wtr PROJECT '•FY 18/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Grants,Reimbursements,Agreements, lu 4 COST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 z-4 3 Project Name Fund Account ESTIMATE: as of 12/31/18 Amount Amount Amount Amount Amount MOU's etc. WORKS PROJECTS 1 Median Landscape Rehabilitation Capital Project Reserve 4004632-4,100100 f100,000 $100,000 - - - - _ - r Y -T 1 2 ` Landscape and Lighting Installation at Entrada del Pasco 1Capltal Project Reserve 14004632 4400100 $100,000 - f100,000 3 19-PW-027 Monterey Slope Protection at l-IS Capital Project Reserve 4004355-4332000 $100,000 - $100,000 - - -11 4 19-PW-017 Traffic Management Center I EOC Modifications Capital Project Reserve $950,000 Unfunded $260.600 $750.000 1 5 El Paseo Master Plan Roadway Improvements Capital Bond Fund 14514679-5000102 S250.000 - $250.000 - - - ,- - 6 19-PW-019 Electric Vehicle Service Equipment(EVSE)Upgrades Air Quality 2364515.1400100 5210,000 - S210,000 . - - - f140,000 in Grant Funding J 7 19-PW-023 Traffic Calming Program-Equipment ;Equipment Replacement 5304250-4404500 525,000 - $25,000 - - 81.1Fund 6204311-4332000 S271,000 - E27�000 1 --- - -baeaament emq Fuma 83-1 Fund _ _ 3014311-4332000 $40,000 - $40,000 - -AasesamentBendFultls 84-1 Fund 3034311-4332000 $534,000 - $534,000 - -' - -AasesamentBend Funds 8 Street Resurfacing-Assessments District --- - --- --�- - - - --- -- - -- - -- '--- sseaament Bond Funds IL7-1 Fund 3044311-4332000 $238,000 - 6238,000 - - -,94-1 Fund 3074311-4332000 525.000 • $25,000 - - - •Assessment Bow Funds 94-2 Fund 3084311-4332000 $96000 -L. $98000 -Assessment Bag Funds PARK IMPROVEMENTS - 10 Port Park(North Sphere)-Future Improvements Park Fund ! $1.000,000 • • 51,000,000 - - - ' T - --.__ -__.._ -.-.__. _-_- __--___ -._. _ _- _ j 11 19-PW-033 Installation of Outdoor Fitness Facilities Park Fund 2334618-4400100 5250,000 i -( SI00,000 5150,000 -I - -.... i-__.-- __-4__.---_-. - ___..- I___. _ I.- _} 12 I 19-PW-021 Baja Park Pathway Lighting Installation Phase II Capital Project Reserve 40046324400100 $200,000 - , $200,000 - - - 1 13 CV Llnk-Painters Path Extension iCapital Project Reserve 4004670.5000202 j 5420,000 - $60,000 $60,000 8300,000 -I - - -CVAO Funding 100%or Ns project 14 CV Link-Spur Phase I:Bump 8.Grind to Washington New Construction Tax 2314670.5000202 5700 000 - $700,000 - struction Tax 2314670-5000202 -T 5500 000 15 CV Link Spur Phase Ili Washington to San Pablo N C _--_ ---_-. --. -_.-_ $1.500,000 - - ji1PROVEMENTs d,' 16 I Historic Fire Station Gatelnstailation (301iIi111,Pain 4504161-4400100 $30.000 $30.000 . - - - 1 17 City Hall WAG/Roof Improvements Building Maint 45041614400100 I $790,000 - $20 000 f170,000 18 1 Henderson Building Improvements-Root Building Maint 4504164-4400100 $950 �/9 19-PW-006 PSAM Rent/Eater/or Paint Budding00 - $25.000 $70,000 - - I . i ___ L. __ Meint 14504164-4400100 0165000 sio0000 565,000 - 20 19-PW-013 Council ChamberImprovements Budoing Maint 4504161-4400100 $500.000 - - 1 5500,000 - - 21 19-AS-016 Employee Lounge Renovation B Id g Main!_ . -- 145041614400100 550,000 - $50000 7 _-_-r_-- I - - 22 19-ED-029 New Visitor Center L.anita,Bond l 4514419-4400100 $750,000 $750 000 - - ' - Possible SARDA bonds .111 23 19-PW-010 Heavy Equipment Replacement Equipment Replacement 5304310-4403000 5520,000 5220.000 $300.000 - 24 Fuel Tank Controller Replacement Equipment Replacement 15304310-4403000 525,000 - 125.000 - - - - - Five-Year CIP Plan Page 1 t] CITY OF PALM DESERT Resolution 2019- CAPITAL IMPROVEMENT PROGRAM w NEW PROJECTS AND PROGRAMS EXHIBIT 3 a. 6 U FY 2019-20 or PROJECT .•FY 18119 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 COST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements, MOU's etc. 3 Project Name Fund Account ESTIMATE: as of 12/31/19 Amount Amount Amount Amount Amount 25 19-PW-018 Desert Wlltow Perimeter Landscape Rehabilitation Phase l Golf Capital 44140154909200 S750,000 9200,100 6200• ,000 $2009106 9150,000 - 26 MV Par 3 Tee Box Leveling Golf Capital 44141954809200 $35,000 435,000 1 - _ - 27 Clubhouse landsca in Upgrades Golf Capital J Landscaping Pgr pital 4114195.4809200 f20,000 f20,000 _ _ _ 28 Tee Boxes Renovations-Fire Cliff IGoiT Capital I4,114195-4809200 51,300,000 • - 1 $1,300,000 - - - 29 Tee Boxes Renovations-Mountain View Golf Capital 4414195.4609200 S1,300,000 _ _ - $1,300000 - 1 30 19-FD-002 Replacement of Truck 33 Equipment Replacement I5304220-4403000 $1,320,000 i - $1,320,000 - 1 _ - Funding from Indian Wells and Rancho • 1- _--Y. -_�- - 1Mirage Totaling f648,000. _ ___ 31 19-FD-003 Replacement of Medic 267 (Equipment Replacement 5304220I403000 5235,000 ,. , . _ 32 I 19-FD-008 Purchase a Polaris Range Crew OP F Fund j 2304220-4403000 444,000 - �544,000 - - _ 73 I 19-PW-020 Fite Station 339 Odleg hoprwe omelet Fire Fund - �2304220-440D700 f110,000 $80,000 - - 34 I 19-PW-022 Fire Station 71 Building Improvements ,Fire Fund 2304220-4400100 4115,000 I1 35 Polite Motorcycle Purchase Equipment Replacement 5304210-4403000 934,200 ,_.. ------_-_-- Note:III=DUE TO THE CURRENT AND POSSIBLE FUTURE IMPACTS OF AB1 X25, FUND CARRYOVER YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 FUND TOTAL PROJECTS LISTED AS CARRYOVERS WILL ONLY BE FUNDED TO THE EXTENT 110 General - - - - - THAT MONEY IS AVAILABLE FOR THE PURPOSE OR PROJECT NOTED. 211 Gas Tax - - - - - - 211 Measure A - - - - - _ NOTE:APPROPRIATIONS AND/OR ENCUMBRANCES FOR REBUDGETICARRYOVER 214 Housing Mitigation _ _ - - - • - FROM FISCAL YEAR 2018-19 TO 2019.20 220 CDBG _ - - - _ 228 Childcare Fund - - _ - _ NOTE:DUE TO TIMING OF EVENTS,NO CONTRACT HAS BEEN OBTAINED.HOWEVER,FUNDS NEED TO PE 229 Polite Fund _ - - - CARRIED OVER TO PREVENT SHORTING IN COMING FISCAL YEAR. 230 Fire Fund - 189.000 - 80,000 _ 2139,000 Contnu�g.ppo/meom rea.ronb Wcn law been app'opneledv,FY 2019- 232 New DrainageGgStructlon Tax - 1,200,000 - _ 1,200,000 ro eh,r.fv.uecladw 2z - _ - - be expended by June 30.2019 These funds arepnmanly for caplet budgets R.specacpopma 233 Park Fund • 100.000 1,150.000 - - 1250000 that overlap fuel years.Mon aumonzeeconmarp appmpfiabn empuns we added to Bee new fiscal year 234 Traffic Signal - _ _ - - budgel amounts in order a es.a2 Approved spend, 236 Fire Facilities - - _ - 226 Recycling - _ - The exact amprnolappopia0ons b carryover-In each fadicleabdwnl bedeferrrriled et Ow end of.* 238 Air Quality - 210,000 - - - 210,000 fiscal year during e,e prepare.,of Marne,statements TOO.mountain include II purchase orders 242 Aquatic Fund - - - and 2)unencumbered balances as of June 30.2019 for eppropalons approwdby e,e CM Cou cg teor.96 243 Cannabis Compliance • _ • -_ the lest meetao n June.2019 30153-1 Fund - 40,000 - - - 40,000 003 87-1 Fund - 534,000 - - - 534,000 AMOUNTS ARE SUBJECT TO CHANCE DUE TO PROJECTS APPROVED BY COUNCE PRIOR 30487-1 Fund - 238,000 - - - 238,000 TO JUTE 30,2019 307 94-1 Fund - 25,000 - - - 25,000 Nolo:Mere amounts aro..of Dec«nb.r,dolt tee 94-2 Fund - 98,000 _ 98,000 40o Capital Project Reserve - 260,000 260,000 400,000 - 920,000 42U Drainage Reserve _ - - 425 Economic Development - - - _ 430 Park Fund Reserve - - - 436 AIPP - - 440 Traffic Signal Reserve - - 441 Golf Capital - 255,000 1,500,000 200,000 1,450,000 3,405,000 soil Building Maint - 225,000 805,000 - - 1,030,000 464 University AD - _ _ - - 469 Section 29 AD - _ - _ 451 Capital Bond Fund - 1,000,000 - - - 1,000,000 510 OC Enterprise - _ - 520 Desert Willow - - 530 Equipment Replacement - 1,859.200 300.000 - _ 2,15p 200 610 Trust Fund - - 62081-1 Fund - 271,000 • _ 271,000 871 Housing Authority - - - - - 873 Housing Asset Fund - - - - - 8,504,200 4,015,000 690,000 1,450,000 - 12,649,200 Unfunded - 200,000 1,750,000 - _ _ 3,700,000 Five-Year CIP Plan Page 2 CITY OF PALM DESERT Resolution 2oi9- CAPITAL IMPROVEMENT PROGRAM ,;w ANNUAL PROJECTS EZHIelno O o FY 2019-20 yz PROJECT "FY 18119 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Grants,Reimbursements,Agreements, COST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 Reimbursements, MOU's etc. 7 Project Name Fund Account ESTIMATE: as f 12/31/18 Amount Amount Amount Amount Amount 'PUBLIC WORKS PROJECTS ;, • I Measure A 121343114332000 53,000,000 I 52,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 • •Bare Cl[F local Local 1 HUT 2103~Pavement Management Program 'G Tax �I277d317d3J2000 52.5M Annually _ $978,855 57,000,000 $7,000,000 f7,000,000_ $r 000,000 �� ire ofMeasure A Funds bspenton 121043114332000 - - $1� maintenance.C VAG Measure A funds are 'General - - - - A@,restricted in terms of maintenance '11 4 Citywide Street Striping and Lane Improvements Measure A 2134315.4332000 Annual Project $347,293 8325,000 $325,000 'I'. $325,000 5325,000 ";$B,' ' trans Compliance Measure 21345444400100 586,000 $05,000 - - - 3 1 Medians CalSense/Smart Controller Irrigation Upgrades Capital Project Reserve 4004388-4400100 Annual Project $18,536 550,000 $50,000 $50,000 $50,000 $50,000 1- 6 • 500-10 Nuisance Water InletiDrywell (Drainage Reserve 42042914400100 Annual Project $210,393 .�...�.:.x .w I 5 'Storm Drainage Maintenance Drainage Reserve 4204314-4332000 Annual Project 5168,581 5100,000 Traffic Signal Hardware Upgrades: 569-XX Mtemall HluminUed Street Name Signs ISNS Measure A 2134250-4400100 Y 9 0 ) 557,760 57�,000 Measure A 21342924400100 $150,000 $100,000 $100,000 6100,000 $100,000 $100,000 562-XX Accessible Pedestrian Signal 6 Traffic Signal 2344250-4400100 Annual Project $75,000 - - - - - Interconnect System Improvement Project Measure A 2134594-4400100 $286,284 $50,000 1 $50,000 $50,000 $50, 0 $50,000 1-11 $50,000 571-XX Controller Cabinet Assembly Upgrades Program Measure A 2134294-1400100 $103,020 650,000 $50,000 $50,000 $50,000 $50,000 Battery Backup System Installations MeasureA 2134294-4400100 $35,000 $100,000 $100,000 $100,000 $100,000 $100,000 Cost-sbadng with other Mlles$15,000 'General 1104312-4332000 $60,000 $25,000 $25,000 $25,000 $25,000 125,000 I 7 753-11 IADA Curb Ramp Modifications Annual Project Measure A 2134312-4400100 5100,043 $50,000 $50,000 $50,000 $50,000 $50,000 f. Bridge inspection&Repair Program Measure A 2134359-4400100 Annual Project $200,000 $100,000 5100,000 I $100,000 5100,000 $100,000 9 Traffic Recyca ble Supplies Recycling 2364250-4214500 Annual Project - $50000 $50000 $50,000 $50,000 150,000 PARK IMPROVEMENTS 7 • :Water Fowl Mitigation ?Park Fund Reserve 14304674 400100 Annual Project L _ $20,000 1 $20,000 __.L_$20,000 1 $20,000 $20,000 L$20,000 _L 11 Aquatic Facility Aquatic Fund 24245494400100 Annual Project - 1100,000 $60,000 $60,000 $60,000 I $60,000 t Planter Retrofit ., _-. :�. General Recycling L23646 -18d400100 Annual Project - + 5750,000 - - - , 13 (Park Recyclable Supplies Recycling 2]64610d219000 Annual Project - 530,000 $30,000 530,000 530,000 $30,000 v Park Recyclable Capital " G Recycling 2364610-4400100 Annual Project - [ $35,000 f35,000 535,000 $35,000 $35,000 +- T ..,•, ems.. �:- __ 15 _Joslyn Center CIP Prdjaeb Building Maint 4504164-4400100 Annual Project $37,100 $34,500 - 16 VehicleLeasesEquipment Replacement 5 3 043 31-43 44000 Annual Project - $251000 I 5254,060 I f254,000 $254,000 $109,000 7 17 Vehicle Leases Maintenance General 1104331-4334000 Annual Project - 136 000 $36,000 i $36,000 $36,000 $16,000 I ~ OTHER PROJECTS I 18 IUn derground rig Utilities Capital Bond Fund 4514256-4400100 Annual Project - $350,000 $100,000 $100,000 1 $100,000 $100,000 ♦I Assessment District Funding r19 Capital Equipment far Cannabis Compliance Cannabis Compliance 2434210-4400100 Annual Project $50,000 r 550,000 r 550,000 I f50,000 1 $50,500 OTHER PROJECTS-DESERT WILLOW 20 i Desert Palette Transition Golf Capital 4414195-4809200 Annual Project - f25,000 $25,000 f25,000 $25,000 $25,000 21 Bridge Renovations Golf Capital dd14195d809200 Annual Project - f30,000 575,000 - - • 22 Golf Cart Paths _ - _ - (Golf Capital - - r4414195-4509200 Annual Project _-1__. $15,000 $20,000 f $20,000 $20,000 1 $20,000 23 i Perimeter Landscaping Golf Capital 44141954332000 Annual Project - f244,961 $244,961 f244,961 $244,961 $244,961 Five-Year CIP Plan Page 3 CITY OF PALM DESERT Resolution 20t9- CAPITAL IMPROVEMENT PROGRAM wm ANNUAL PROJECTS oscine T 3 z a 3 FY 2019-20 PROJECT "FY 18/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 WCOST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements,j P lect Name Fund Account ESTIMATE: as of 12/31/18 Amount Amount Amount Amount Amount MOU's etc. ,!USING - - -- i,,:_ulsition,Rehabilitation S Resale Housing Asset Fund I8734492-4400100 Annual Project(1) - $225,000 1234,090 $236,772 $243,547 $243,547 25 Home Improvement Program 'Housing Asset Fund 8734493-4400100 Annual Project(1) - 525,500 526,530 I 527,061 527.602 $27,602 I "7fordabllity Covenant Maintenance Housing Asset Fund 8734496-4400100 Annual Project(1) 1 • $25,500 r $26,530 I $27,061 $27,802 527,802 1 ©_Homebuyer Assistance 'Housing Asset Fund '8734699-4400100 Annual Project(1) - $150,000 $156,060 5159,181 $162,365 5162,365 sing Mitigation 1Housing Mlogadon 121442190.4390101 Annual Project - $250,000 $250,000 8250,000 $250,000 $250,000 29 Homeboyer Subsidies-BEGIN Program 'Housing Mitigation 121444944390102 Annual Project - $60,000 $60,000 $60,000 $60,000 $80,000 Note:Ill•DUE TO THE CURRENT AND POSSIBLE FUTURE IMPACTS OF ABr X26, FUND CARRYOVER YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 FUND TOTAL PROJECTS LISTED AS CARRYOVERS PALL ONLY BE FUNDED TO THE EXTENT 110 General 80,000 111,000 61,000 81,000 81,000 41,000 395,000 THAT MONEY IS AVAILABLE FOR THE PURPOSE OR PROJECT NOTED. 211 Gas Tax 976,855 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,978,855 213 Measure A 4,344,400 3,375,000 3,375,000 3,275,000 3,275,000 3,275,000 20,919,400 NOTE:APPROPRIATIONS ANOIOR ENCUMBRANCES FOR REBUDGETICARRYOVER 214 Housing Mitigation - 310,000 310,000 310,000 310,000 310,000 1,550,000 FROM FISCAL YEAR 2018-t9 TO 2019-20 220 CDBG - - - - - _ 229 Childcare Fund - - . . - _ NOTE:DUE TO TIMING OF EVENTS,NO CONTRACT HAS BEEN OBTAINED,HOWEVER,FUNDS NEED TO BE 229 Police Fund - - - . - oxaunoD OVER TO PREVENT SHORTING IN COMING FISCAL YEAR. 230 Fire Fund - - - - - - 231 New ConstrucdonTax - - - - - _ Cwrtnceg 00000 edons e,..mounts 0M0 have been apprnpebda,FY 2018.19 and.,e not espe0le.10 212 Drainage - - - - - - Oe+nendedbyJune30.2019.These funds am pnmanly for captal budgetsarMspectcpogr.ms 233 Park Fund - . - - - _ der overlap fiscal y..,s.When audonzed conmuxrpeppopn.non amounts.,e added to the new fiscal yeev 234 Traffic Signal 75.000 - - - - - budget amounts N pderY back ad approved sperdinq 235 Fire Facilities - - . 75,000 236 Recycling - 265,000 115,000 115,000 115,000 115,000 725,000 The.uct.mnunl ot.ppop•.tons toe canyovr n each fund 04cat.d Midbe dererm,ed at the end of the 238 Alt Quality - - -fiscal year deng ffi.pn.par.bpno/limn.Mem*.TMs amount we krclo. 11 purchase 00m0 242 Aquatic Fund - 100,000 60,000 60,000 60,000 60,000 340,000 and 2l unencvndorsclb.w,cea at of June 30.2019 for sppop,l.tiona.pp0000 by dra Oy Co„rca eerwn 243 Cannabis Compliance - 50,000 50,000 50,000 50,000 50,000 250,000 the YstmeM,N in Juno.2019 400 Capital Project Reserve 18,536 50,000 50,000 50,000 50,000 50,000 268,536 420 Drainage Reserve 378,974 - 100,000 - _ 478,974 MOUNTS ME SUBJECT TO CHANCE DUE TO PROJECTS APPROVED BYCOUNCL PRIOR 425 Economic Development _ - - - ToJUNE302019 430 Park Fund Reserve 20,000 20.000 20,000 20,000 20,000 20,000 120.000 Note:Above.mounts.re as or Decee6.r,2014 436 AIPP 44o Traffic Signal Reserve - - - 64,Golf Capital - 314,961 304,961 289,961 289,961 289,961 1,459,805 55o Building Maine 37,100 34,500 - 71,600 451 Capital Bond Fund - 350,000 100,000 100,000 100,000 100,000 750,000 510 OC Enterprise . _ 52o Desert Willow - _ - . - 508 Equipment Replacement . 250.000 251,000 254,000 254,000 109.000 1,125,000 5to Trust Fund - - - - - 871 Housing Authority - - - - 873 Housing Asset Fund - 426,000 443,210 452,075 461,116 461,116 2,243,517 5,012,865 6,660,461 6,243,171 8.037,038 6,046.077 5,581,077 36,780,687 Unfunded - 5,912,865 6.660,461 6,243,171 6,037,036 6046,077 5,881,077 5,912,865 6,660,461 6,243,171 6,037,036 6,046,077 5,881,077 5,912,865 6,660,461 6,243,171 6,037,036 6,046,077 5,881,077 5,912,1165 6,660,461 6,243.171 6,037,036 6,046,077 5,881,077 - - - - - - (36,780,687) Five-Year CIP Plan Page 4 ce CITY OF PALM DESERT Resolution 2019- m CAPITAL IMPROVEMENT PROGRAM CONTINUING PROGRAMS EXHIBIT 3 3 2 FY 2019-20 O W Z PROJECT "FY 18/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 w O COST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements, 2 m MOU's etc. IT Project Nam! Fund Account ESTIMATE as of 12131I18 Amount Amount Amount Amount Amount --- -- Qualifies for 75%participation from CVAG 854,075M.This could offset the E66M that is 1 637-02 Portola Interchange at Interstate 10 Measure A 2134351-4400100 E79.CM b15,110 600 . -.• - - unfunded leaving a balance of$10,925M, SIP Local$1.275M RDA Bonds$15 Million Transfer to CVAG Drainage 23246904403100 5450.001 - - - . - E5M in Capital Bonds Allocated 2 Line 4 Drainage Preliminary Engineering -- - - $5,000,000 Capital Bond Fund 4514690-4400100 54.550.000 - - - 4 Retractable Catch Basin Gates Drainage Reserve 42043704400100 633,000 533,000 - - - - 4 Eldorado West Land Purchase Capital Bond Fund 4514950-4401000 $1,300,000 51,300.000 - - - 51 3r.'in Capital Bonds Alivo ii 5 Triple Left Turns at Washington and Fred Waring Measure A 2134617-5000501 $500,000 $500,000 - - . -'LO Lead Agency.Total Project 81.961. 6 Canyon Cove/Haystack Turf Retrofit Capital Project Reserve 4004437-4391503 $375,000 • $362.235 - - - 7 Jefferson Street Interchange Project Measure A 2134372-4400100 6312,500 6117,795 - - . . - City's share of bridge cost 8 San Pablo Street Improvements,Hwy111 to M Falls Canna!Bond Fund 45143424400100 $10,000,000 59.086,792 :10.". �n�l,,i Bonds All�r-ate.l 'ossible provemen Magnesia pi Grant$3.222M. 9 Gerald Ford East of Cook Improvements Measure A 2134346-4400100 $285,000 $265,000 10 Alessandro Improvements-MOVED to FD 451 Capital Bond Fund 4514341-4400100 $5,623,000 $1,586,050 - - - 7.2'' 1 vital Bonds Allocated 11 Washington Street Traffic Upgrade Project MeasureA 2134617-4400100 $150,000 $150,000 - - - - - Cost-sharing with other cities$75,000 12 Geodetic Survey Control Network Capital Project Reserve 4004300-4309000 $79,000 579,000 - - - - 13 President's Plaza East&West Parking Lot Rehabilitation Capital Bond Fund 4514692-4400100 $8,000,000 57,393,880 -• - . - - - 14 White Stone Lane Drainage Improvements Drainage 2324690-5000453 $80,000 580.000 - 15 TrafficSignal Modification-Hwy 111 at Parkv-tew/Painters Measure A 2134250-5000901 E50,000 $45,384 - - - - - 11 Traffic Signal Modification-El Paseo at San Luis Rey Avenue Traffic Signal 2344250-5000902 5150 000 5136.305 - - -12 Capital Bond Fund Projects Capital Bond Fund Various $4.070,000 - - - - - PARK IMPROVEMENTS 18 Baja Park Pathway Lighting Installation Phase I 'Capital Project Reserve 40046324400100 5100.000 $100,000 - - - - - 19 Skate Park Conversion and Pickleball Lighting Improvements Park Fund 23346184400100 1 8250,000 6243,300 - - - - OTHER PROJECTS-BUILDING IMPROVEMENTS 20 1 City Hall Lobby Renovations Building Maint 14 5041 61 44 001 00 $512,000 $512,000 - - • - ' - 21 Parkvlew Office Complex•Building Improvements OC Enterprise 51043614400100 $1,497,600 $1,497,600 - - - - - 22 Historical Society Building Roof and Painting Improvements Building Maint I14 5041 6 444001 00 $90,000 $90,000 - - - - - 23 Space Consultant Building Maint 45041614400100 $25,000 $25,000 . - - - -' 24 Civic Center Complex Directional Sign Improvements Building Maint '4 5041 61 44001 00 $100,000 $100,000 - - - - Capital Project Reserve 40044394391503 $50.000 - - - - - 25 Portola Community Center Renovations S800,000 _. Building Maint 4 50 4 4 3 9-0400001 00 $200,000 - 5550,000 - - - Five-Year CIP Plan Page 5 w CITY OF PALM DESERT Resolution 247a- to CAPITAL IMPROVEMENT PROGRAM f = CONTINUING PROGRAMS EXHIBIT] U O W FY 2019-20 PROJECT •e FY 18/19 FY 19-20 FY 20-21 FY 21- 22 FY 22-23 FY 23-24 Z COST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements, � a Project Name Fund Account ESTIMATE: as of 12/31(18 Amount Amount Amount Amount Amount MOU's etc. OTHER PROJECTS 26 Economic Development Improvement Project Economic Development i42544304401000 ! $464,000 3289,000 $76,500 - - - 27 City Childcare Facility Childcare Fund 2284800-4400100 $1,275,000 $1,275,000 S255,000 - I - - 28 IT Master Plan Equipment Replacement 5304190-4404000 $4,135.440 $2,373,511 $430,800 $347,600 $347,800 - Program Capitalj 6 f � 29 Living Desert Program Contribution Capital Project Reserve !40048004389800 f1,000,000 f200,1100 I $200,000 $200,000 $200,000 f2f10.000 - 30 McCallum Theater Contribution Project Reserve 40048004389800 $1,200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200 000 OTHER PROJECTS-DESERT WILLOW 31 Course B Ground Leases Principal Only 2017 Desert Willow 5200000-2341001 $1,200,000 - $300,933 $300,933 $300,933 $75,233 - T Lease started in Oct 2017 32 Course 8 Ground Leases Principal Only Desert Willow 5200000-2341001 $1,800,000 $400,000 y400 000 33 Golf Cart Leases Principal Only Desert Willow 5200000-2341001 } 51.650,000 $330,000 $330,000 34 Clubhouse Improvements-Roofing and Others Golf Capital 44141954809200 $469,000 - $254,000 $175,000 $40,000 1- 35 Course and Ground Equipment Desert Willow 152041954809200 $13,000 - $13,000 - - _ - 36 Pro-Shop Equipment Desert Willow 52041954809200 r f150,000 _ f49,000 $37,000 1 $8,000 ` :I- $56,000 37 Clubhouse Equipment Various Desert Willow 52041 9 548092 00 $351,500 - $87,500 $106,500 $126,000 $10,000 1 $21,500 38 Golf Course Pump 8 Motor Upgrades Golf Capital -44141954809200 $65,000 - $25,000 $25,000 $15,000 39 Courses Ground Capital Improvements Golf Capital 11441419S-4809200 $535,000 - 5155,000 $200,000 $150,000 I S30,000 OTHER PROJECTS-POLICE AND FIRE 40 Fire Station 71 Bay Doors Building Maint -145042204400100 $60,000 $60,000 - - - - - Working on Specs 41 Fire Station 33 Fuel Tank Shade Structure Building Maint 450422044130100 $90 000 $90,000 - - - - - 42 Fire Station 71 Advanced Warning System Capital Project Reserve 40042204400100 1 $75,000 $68,152 - - 1 HOUSING 43 PDHA Replacement Expenditures Housing Authority 18 71419 543 311 00 Carryover(1) - $5,250,779 - - - Five-Year CIP Plan Page 6 K CITY OF PALM DESERT Resolution 2019- w m CAPITAL IMPROVEMENT PROGRAM CONTINUING PROGRAMS EXHIBIT 3 3 2 U FY 2019-20 O Z w PROJECT "FY 18119 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 W O COST Carryover Year 1 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements, ja Project Name Fund Account ESTIMATE: as of 12/31/18 Amount Amount Amount Amount Amount MOU's etc. DERFUNDED-OR NO FUNDING: Drainage 2324690-5000452 -.. 44 Deep Canyon Storm Dram Extension,south of Hwy 111 Capital Bond Fund 4514690-5000452 $850.000 $10o,000 __-- _-- ------- ----- ----oN HOLD ,-- ,,.. Unfunded $750,000 - _ _i-_ 45 New North Sphere Fire Station Fire Facilities _ 2354270-4400100 $10,680,000 $1,075,171 $76,300 - - ---_` Bond Funding of$300,000 Unfunded - $9.710.000 Drainage '2324393J400100 MOVE TO YEAR 3-.Gerald Fob Drive Drainage Lme 3B ---- ;4204 ---- ------This projects funds that 48 521-06 Drainage Reserve �420439344(10700 E4,400,000 - - - - AKA:North Sphere Drainage Unfunded - - ' - are not needed el Note:die DUE TO THE CURRENT AND POSSIBLE FUTURE IMPACTS OF AB1X26, FUND CARRYOVER YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 FUND TOTAL PROJECTS LISTED AS CARRYOVERS WILL ONLY BE FUNDED TO THE EXTENT 1i0 General - - - - - - - THAT MONEY IS AVAILABLE FOR THE PURPOSE OR PROJECT NOTED. 211 Gas Tax - - - - - - - 213 Measure A 16,188 839 - - - - - 16,148.1339 ^NOTE:APPROPRIATIONS AND/OR ENCUMBRANCES FOR REBUDGET/CARRYOVER 2t4 Housing Mitigation - - - - - - - FROM FISCAL YEAR 2018-19 TO 2019.20 220 CDBG - - - - - - - 228 Childcare Fund 1,275,000 255.000 - - - - 1,530,000 NOTE:DUE TO TIMING OF EVENTS,NO CONTRACT HAS BEEN OBTAINED,HOWEVER,FUNDS NEED TO BE 229 Police Fund - - - - - - - CARRIED OVER TO PREVENT SHORTING IN COMING FISCAL YEAR. 230 Fire Fund - - - - - - - 231 New Construction Tax - - - - - - - ConAnuing appropna0ons are amounts wtsch have been appmpiated in FY 2018-19 and are not expected to 232 Drainage 530,001 - - - - - 530,001 be expended by June 30,2019.These funds are pnmarny for capital budgets and specific pogroms 233 Park Fund 243,300 - - - - - 243,300 that overlap fiscal years Men authonzedconnnurngappopr.bon amounts are added ro the new(scar year 234 Traffic Signal 136,305 - - - - - 138,305 budget amounts In order to back an approved spending. cis Fire Facilities 1,075,171 76,300 - - - - 1,151,471 238 Recycling - - - - - -The exact amount of appopiaeons for carryover in each fund Oxidated will be determined at the end of the 238 Air Quality - - - - - - - fiscal year during the preparation of financial statements.This amount will include:1)purchase orders 242 Aquatic Fund - - - - - - - and 2)unencumbered balances as of June 30.2019 for appmpna0ons approved by Ma City Council through 243 Cannabis Compliance - - - - - - - HI.last meecngin June,2019. 400 Capital Project Reserve 1.059,387 400,000 400,000 400,000 400,000 200,000 2,859,387 420 Drainage Reserve 33,000 - - - - - 33,000 AMOUNTS ARE SUBJECT TO CHANGE DUE TO PROJECTS APPROVED BY COUNCIL PRIOR 425 Economic Development 289,000 76,500 - - - - 365,500 TO RAVE 90,2019 430 Park Fund Reserve - - - - - - Note:Above amount.are as of December,2018 436 AIPP - - - - - - - 440 Traffic Signal Reserve - - - - - - - 441 Goff Capital - 434,000 200,000 255,000 150,000 30,000 1,069,000 450 Building Maint 1,077,000 - 550,000 - - - 1627,000 451 Capital Bond Fund 28,086,722 - - - - - 28,086,722 510 OC Enterprise 1,497,600 - - - - 1,497,600 520 Desert Willow - 450,433 444,433 434,933 815,233 807,500 2,952,532 530 Equipment Replacement 2,373,511 430,800 347,800 347,800 - - 3,499,911 810 Trust Fund - - - - - - 871 Housing Authority - 5,250,779 - - - - 5,250,779 873 Housing Asset Fund - - - - - - 53,864,836 7,373,812 1,942,233 1,437,733 1,365,2.33 1,037,500 87,021,347 Unfunded 750,000 - 9,710,000 3,960,000 - - 24,130,000 Five-Year CIP Plan Page 7 I ‘,oct%tom, i , PORTOLA INTERCHANGE t i AT 1-10 i 1 n t DashShore-Dr_..._—., o 4 Coachella F .lavy nrn a 0 wlalte 3 35th Ave R a Classic Gerald Fond Dr a ClubOol g Course ,17 SKATE PARK Co Is CONVERSION AND Sunny Ln r$ Marriott a ord Dr PICKLEBALL LIGHTING Shadow De O ld� Oerrtlsmnd Country ClubeyR, er to Mirage • , . Frank Sinatra Dr 38th Av: Desert ' Banta f s Palm Desert Fbse Desert Willoww Si Island Goff l � Omens Country o i? Club ° • . Country Club Club b Avondale Count e Eisento r Qbncreet DesertCountry Palm Valley • Momingeideg Cotumbra0` Medial ° 'Country Fals Cob Country Ctub f Country 2 Canter 2 Club Country O Club S Club ® Country Club Dr Country Chit)Dr "N,„.. , Sliver Thunderbirds Meniotr s ,arm radley Country Club Racquet Desert The Lakes Country Club Palm t 4yat Sun.— pangs i neon ( County CV LINK-SPUR CITY HALL tA,� Rdpe Reno ... + Mo re LOBBY Count LINE 4 DRAINAGE 'ter PHASE 1:BUMP y Wherein r'# &GRIND TO r try RENOVATIONS >untry b C PRELIMINARY :iub i11 ENTRADA C PARKVIEW OFFICE ENGINEERING Bermuda Di, ' • ` b < COMPLEX-BUILDING Toscana Oa s's Palrr�5 ) IMPROVEMENTS ountry Club psi `or"a Dr 1h Porctupine D 3 1= c- _. K craekGor . Co Inge L' Palm Desert i y +�('a► Club i �`.. t or the 4o Country Club Desert • 1.4., . .- 4. Desert aim D ert � eras lr ells Golf Course - herald Cr- CV LINK- OoMCourw 6°a SPUR PHASE Indian Wells Mlles ,•\ 2:ENTRADA ~ ®mil Pace > BAJA PARK PATHWAY ttAve TO SAN PABLO ' MO k _ ":. a. D 1�om in o I LIGHTING --E -- t Fairvav t INSTALLATION PHASE 2 <.. is Park[ .. Indian Voila C• ) .a, • ` un$skta , v� cl Club iI 'p16.4' ALESSANDRO mod PRESIDENT'S PLAZA tirt ry e 7,, IMPROVEMENTS . b EAST&WEST ub ,- ' t TRIPLE LEFT TURNS _ b `' MTV PARKING LOT REHAB s. .i � ' 't ,6 o r '^'_, SAN PABLO f � • @ WASHINGTON AND , ` ',,' Club 3 STREET IMP,HWY Eis1 FRED WARING " e*�"^ Z 111 TO MAG FALLS The Llvirp ¢r/ r r ¢t, ' Avenut dw Desert Zoo ,r 4i V� C The i Gardens Hidden /` 4 lb, serer Dr • r t + e - Gm`' tnd IronsroodN Rese_ Valley ✓I� La Quints N @b ,Greek Country b , rr t,►' - `{ar , Country lub o t i Club fr s '.41_,... E. . ozi- .TA r s, , tit. �rt { e,d�-, A f o ,La Quints ▪ 'r ?� ,.. R. Club La Glut /__ _ •i )\ �r �� i •Sources: Esn, HERE, Ga ,rint m•ap,increment P Cory. GEBCO,USGS, ' •, r FAyOfNPS,NRCAN,GceoBase GN,,t'Kadasier NL,OrdnancelSun yvEsh2 -i,tt • # ,4' Japan",METI EEsri Chii7,a�lly,d�ri`'g g�,swissrtopo,0©p nSt`,eetMap 3-' contrib to ors�andlhefdiS'1U's ,gym nity" ', N ru. 1 Tradition c��,� 2019 PALM DESERT � � CIPs ,r,\VA 4'y cp„ 0 Date: 2019 Capital Improvement Projects VICINITY MAP Page 8 CITY OF PALM DESERT FY 2019/2020 Budget Study Sessions General Fund Summary General Actuals Adopted Request Fund/Dept Department Description FY 2017/18 FY 2018/19 Adjustment FY 2019/20 % Change 1104110 City Council 228,758 281,205 7,275 288,480 2.59% 1104111 City Clerk 909,301 884,220 89,096 973,316 10.08% 1104112 Leg. Advocacy 36,180 36,200 1,800 38,000 4.97% 1104114 Elections 394 75,000 -74,500 500 -99.33% 1104120 City Attorney 251,365 267,800 10,712 278,512 4.00% 1104121 Legal Services 255,026 280,000 14,000 294,000 5.00% 1104130 City Manager 542,124 760,880 188,910 949,790 24.83% 1104132 Special Programs 389,013 451,145 -451,145 0 -100.00% 1104150 Finance 1,667,082 1,711,250 271,600 1,982,850 15.87% 1104151 Independent Audt 47,733 90,000 0 90,000 0.00% 1104154 Human Resources 911,813 901,485 68,475 969,960 7.60% 1104159 General Services 4,977,560 3,856,800 365,633 4,222,433 9.48% 1104190 Information Technology 833,998 1,034,847 35,210 1,070,057 3.40% 1104191 Unemployment Insurance 16,996 10,000 0 10,000 0.00% 1104192 Insurance 405,471 698,000 -71,974 626,026 -10.31% 1104199 Interfund Transfers 4,725,837 5,152,251 650,200 5,802,451 12.62% 1104210 Police Services 20,449,847 21,933,600 342,628 22,276,228 1.56% 1104211 Community Safety 56,236 404,000 -68,850 335,150 -17.04% 1104230 Animal Regulation 233,933 245,000 0 245,000 0.00% 1104250 Public Works-Street Lts/Traf Sfty 348,853 253,600 115,000 368,600 45.35% 1104300 Public Works-Admin. 2,341,177 2,499,600 194,900 2,694,500 7.80% 1104310 Public Works-Streets& Maint 2,020,798 2,216,850 -7,550 2,209,300 -0.34% 1104311-15 Street Repairs & Maintenance 14,683 75,000 0 75,000 0.00% 1104330 Public Works-Corp. Yard 68,508 81,500 41,000 122,500 50.31% 1104331 Auto Fleet/Equipment 223,704 263,000 -13,000 250,000 -4.94% 1104340 Public Buildings-Maintenance 675,742 715,300 20,600 735,900 2.88% 1104344 Portola Community Center 116,014 75,000 76,400 151,400 101.87% 1104396 NPDES-Storm Water 37,118 60,000 -5,000 55,000 -8.33% 1104416 Community Promotions 1,179,304 1,245,000 19,500 1,264,500 1.57% 1104417 Marketing 1,177,744 1,413,230 -38,550 1,374,680 -2.73% 1104419 Visitor Services 157,184 181,190 27,240 208,430 15.03% 1104420 Building &Safety 1,579,734 1,715,500 114,475 1,829,975 6.67% 1104430 Economic Development 754,376 777,150 202,950 980,100 26.11% 1104470 Planning & Community Devel 2,309,700 2,316,950 470,750 2,787,700 20.32% 1104610 Civic Center Park 1,105,936 1,187,860 101,290 1,289,150 8.53% 1104611 Park Maintenance 826,090 1,025,200 23,000 1,048,200 2.24% 1104614 Landscaping Services 1,817,583 2,001,500 -82,800 1,918,700 -4.14% 1104618 City Wide Park Improvements 17,730 208,000 -66,000 142,000 -31.73% 1104674 Civic Center Park Improvements 108,015 16,000 0 16,000 0.00% 1104800 Contributions 547,518 608,500 -5,000 603,500 -0.82% TOTALS 54,366,178 58,009,613 2,568,275 60,577,888 4.43% Department Budgets Page 1 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 j FY 2020 Itemizations Comments No. Actuals Adopted ilnc/Dec(+l-) Proposed it 4110 City Council 4101000 Meeting Compensation $ 118,545 $ 123,100 $ 4,700 $ 127,800 4111500 Retirement Contribution $ 12,178 $ 14,600 $ 1,500 $ 16,100 4111600 Medicare Contrb-Employer $ 3,133 $ 2,600 $ - $ 2,600 4111700 Retiree Health $ 468 $ 500 $ 50 $ 550 4112000 Ins Prem-Long Term Disab. $ 400 $ 400 $ - $ 400 4112100 Ins Prem-Health $ 52,232 $ 53,000 $ 3,500 $ 56,500 4112200 Ins Prem-DentalNision $ 1,480 $ 4,000 $ 2,650 $ 6,650 4112400 Ins Prem-Life $ 324 $ 337 $ 225 $ 562 4112500 Workers'Compensation $ 3,422 $ 3,568 $ - $ 3,568 4211000 Office Supplies $ 910 $ 1,500 $ - $ 1,500 4219000 Supplies-Other $ 3,462 $ 6,000 $ - $ 6,000 0 4309000 Prof-Other $ 5,516 $ 11,000 $ - $ 11,000 State of the City Production a 4311500 Mileage Reimbursement $ 1,692 $ 2,500 $ 500 $ 3,000 Additional travel by active Councilmembers to various meetings and events, v League of California Cities Policy Committee meetings. 4312000 Conf-Seminars-Workshops $ 6,829 $ 20,000 $ - $ 20,000 r°, o, 4312500 Local Meetings $ 14,909 $ 25,000 $ - $ 25,000 cn 4333000 R/M-Office Equipment $ - $ 200 $ - $ 200 a' 4362000 Subscriptions/Publication $ 440 $ 500 $ 50 $ 550 4363000 Dues $ 450 $ 1,000 $ - $ 1,000 4365000 Telephones $ 2,058 $ 8,400 $ (5,900) $ 2,500 4366000 Postage&Freight $ 309 $ 500 $ - $ 500 4388000 Cntrb-Various Agencies $ - $ 2,000 $ - $ 2,000 4404000 Cap-Office Equipment $ - S 500 $ - $ 500 4110 Total $ 228,758 $ 281,205 $ 7,275 $ 288,480 - CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted InclDec(+1-) Proposed 4111 Comm.AffairslCity Clerk 4100100 Salaries-Full Time $ 549,088 $ 549,100 $ 59,400 $ 608,500 4100200 Salaries-Overtime $ 1,621 $ 1,000 $ - $ 1,000 4111500 Retirement Contribution $ 60,087 $ 64,700 $ 11,300 $ 76,000 4111600 Medicare Contrb-Employer $ 7,960 $ 8,020 $ 980 $ 9,000 4111700 Retiree Health $ - $ - $ 2,500 $ 2,500 4112000 Ins Prem-Long Term Disab. $ 4,492 $ 4,900 $ (2,394) $ 2,506 4112100 Ins Prem-Health $ 116,479 $ 118,000 $ 16,000 $ 134,000 4112200 Ins Prem-DentalNision $ 10,166 $ 12,800 $ (800) $ 12,000 4112400 Ins Prem-Life $ 1,475 $ 1,490 $ (390) $ 1,100 4112500 Workers'Compensation $ 12,693 $ 13,210 $ - $ 13,210 4211000 Office Supplies $ 3,527 $ 2,000 $ 1,000 $ 3,000 Additional staff and administrative contracts require increased funds for o specialty file folders,labels,binders,index dividers for Records Center and CD for related activities(e.g.annual Committee/Commission Application- co Interview process). Further,with remodel of Admin Lobby during 2019,will v a) likely need additional supplies to re-outfit the Reception Desk and other cc workstations that will be affected. w co a 4306000 Volntr Rec/Special Events $ - $ 2,000 $ - $ 2,000 4306300 Committee/Commission $ 11,300 $ 13,000 $ - $ 13,000 4309000 Prof-Other $ 13,017 $ 15,000 $ - $ 15,000 4311500 Mileage Reimbursement $ 253 $ 500 $ - $ 500 4312000 Conf-Seminars-Workshops $ 4,184 $ 7,000 $ 1,000 $ 8,000 Increased need for training with new staff members and to maintain certifications of existing staff(e.g.IIMC Conference,CCAC Training and Conferences,League Conferences). 4312500 Local Meetings $ 244 $ 600 $ - $ 600 4321000 Req Legal Advertising $ 106,062 $ 60,000 $ - $ 60,000 4333000 R/M-Office Equipment $ - $ 1,000 $ - $ 1,000 4361000 Printing I Duplicating $ 1,285 $ 1,500 $ 500 $ 2,000 Additional specialty archival paper and binders for legislative records (Minutes,Ordinances,Resolutions). 4362000 Subscriptions/Publication $ 904 $ 1,000 $ - $ 1,000 4363000 Dues $ 1,004 $ 1,800 $ - $ 1,800 4364000 Filing Fees $ 176 $ 100 $ - $ 100 4365000 Telephones $ 480 $ 500 $ - $ 500 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+l-) Proposed 4111 Comm.Affairs/City Clerk cont'd 4366000 Postage&Freight $ 2,803 $ 4,000 S - $ 4,000 4404000 Cap-Office Equipment $ - $ 1,000 S - $ 1,000 4111 Total $ 909,301 $ 884,220 $ 89,096 $ 973,316 0 D CD- W c a CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 4112 Legislative Advocacy 4309000 Prof-Other $ 36,180 $ 36,200 $ 1,800 $ 38,000 4112 Total $ 36,180 $ 36,200 $ 1,800 $ 38,000 0 CD m CD cn a cD CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 ! FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 4114 Elections 4211000 Office Supplies $ 394 $ 1,000 $ (500) $ 500 Minimal budget needed to obtain Candidate Manuals materials prior to Candidate Nomination Period opening mid-July 2020. 4309000 Prof-Other $ - $ 72,000 $ (72,000) $ - Decrease-no election expense in FY 2019-2020,will be reflected in FY 2020-2021. 4312500 Local Meetings $ - $ 500 $ (500) $ No expense in FY 2019-2020. 4321000 Req Legal Advertising $ - $ 1,500 $ (1,500) $ - No expense in FY 2019-2020. 4114 Total $ 394 $ 75,000 $ (74,500) $ 500 - co rn � a CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 4120 City Attorney 4301500 Prof-Legal $ 251,365 $ 267,800 $ 10,712 $ 278.512 Retainer costs 4120 Total $ 251,365 $ 267,800 $ 10,712 $ 278,512 - 0 CD 03 m CD Q CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4121 Legal Special Services 4301500 Prof-Legal $ 224,868 $ 250,000 $ 12,500 $ 262,500 Other legal(Code Viol,PRARs,STRs,Projects) 4301600 Prof-Employee Law Service $ 30,158 $ 30,000 $ 1,500 $ 31,500 4121 Total $ 255,026 $ 280,000 $ 14,000 $ 294,000 - c0 v � m C co co CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 4130 City Manager 4100100 Salaries-Full Time $ 419,095 $ 584,400 $ 130,600 $ 715,000 Assistant City Manager added for full year 4111500 Retirement Contribution $ 46,366 $ 68,800 $ 21,200 $ 90,000 -4111600 Medicare Contrb-Employer $ 6,144 $ 8,600 $ 1,900 $ 10,500 4111700 Retiree Health $ 6,600 $ 4,900 $ 10,100 $ 15,000 4112000 Ins Prem-Long Term Disab. $ 2,956 $ 5,220 $ (2,220) $ 3,000 4112100 Ins Prem-Health $ 27,872 $ 46,000 $ 23,000 $ 69,000 4112200 Ins Prem-DentalNision $ 4,096 $ 8,600 $ 100 $ 8,700 4112400 Ins Prem-Life $ 1,108 $ 1,600 $ (400) $ 1,200 4112500 Workers'Compensation $ 13,357 $ 14,000 $ - $ 14,000 4211000 Office Supplies $ 139 $ 500 $ 250 $ 750 4219100 Disaster/Emerg $ - $ - $ - $ - 0 4309000 Prof-Other $ - $ 1,000 $ 2,000 $ 3,000 Ongoing civic engagement outreach and programming a 4311500 Mileage Reimbursement $ 146 $ 200 $ 100 $ 300 3 4312000 Conf-Seminars-Workshops $ 7,656 $ 10,000 $ 2,000 $ 12,000 ICMA,League of California Cities Annual&City Managers,and CAPIO Annual conferences co4312500 Local Meetings $ 2,253 $ 2,000 $ 500 $ 2,500 a 4312600 Local Mtg-Monthly Cm Mtg $ - $ 300 $ - $ 300 co 4363000 Dues $ 2,015 $ 2,600 $ 300 $ 2,900 ICMA(3),CAPIO 4365000 Telephones $ 1,000 $ 960 $ 480 $ 1,440 Includes additional Management Analyst 4366000 Postage&Freight $ 70 $ 200 $ - $ 200 4369500 Misc Expenses $ - $ 1,000 $ (1,000) $ - 4403000 Cap-AutosNehicles $ - $ - $ - $ - 4404000 Cap-Office Equipment S 1.250 S - S - S - 4130 Total $ 542,124 $ 760,880 $ 188,910 $ 949,790 - CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 I FY 2020 Itemizations Comments No. Actuals Adopted lInc/Dec(+/-) Proposed . 4150 Finance 4100100 Salaries-Full Time $ 1,207,041 $ 1,229,000 $ 196,000 $ 1,425,000 Larger%of FIN staff to FIN(prey in other fds),OS from Sp Prog 4100200 Salaries-Overtime $ 797 $ 1,000 $ - $ 1,000 4111500 Retirement Contribution $ 132,065 $ 141,000 $ 36,000 $ 177,000 4111600 Medicare Contrb-Employer $ 17,550 $ 19,000 $ 2,000 $ 21,000 4111700 Retiree Health $ - $ - $ 1,250 $ 1,250 4112000 Ins Prem-Long Term Disab. $ 9,985 $ 11,500 $ (5,600) $ 5,900 4112100 Ins Prem-Health $ 202,169 $ 209,000 $ 29,000 $ 238,000 _ 4112200 Ins Prem-DentalNision $ 19,903 $ 23,500 $ - $ 23,500 4112400 Ins Prem-Life $ 3,273 $ 3,550 $ (1,150) $ 2,400 4112500 Workers'Compensation $ 21,860 $ 23,000 $ - $ 23,000 4211000 Office Supplies $ 4,096 $ 6,000 $ - $ 6,000 0 4311500 Mileage Reimbursement $ 1,093 $ 700 $ 100 $ 800 v 4312000 Conf-Seminars-Workshops $ 1,510 $ 5,000 $ - $ 5,000 Gov Fin Ofcr Assc,Ca Muni Treas Assoc,Ca Soc Muni Fin Ofcr,League of 73 CA Cities,Central Square Conf,Gov Inv Ofcr Assc 4312500 Local Meetings $ 181 $ 1,000 $ - $ 1,000 o co4361000 Printing/Duplicating $ 36,336 $ 25,000 $ 15,000 $ 40,000 Scanning older files to keep digital record E 4362000 Subscriptions/Publication $ 3,494 $ 4,000 $ - $ 4,000 up 0 4363000 Dues $ 700 $ 1,500 $ - $ 1,500 CSMFO,GFOA,CMTA,GIOA 4365000 Telephones $ 1,340 $ 1,500 $ - $ 1,500 4366000 Postage&Freight $ 3,688 $ 6,000 $ (1,000) $ 5,000 4150 Total $ 1,667,082 $ 1,711,250 $ 271,600 $ 1,982,850 - CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4151 Independent Audit 4302000 Prof-Accounting/Auditing $ 47,733 $ 90,000 $ - $ 90,000 City Audit plus 1-2 special audits and TOT audit WI Total $ 47,733 $ 90,000 $ - $ 90,000 CD t7 co 3 (0 N CD sW a CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 4154 Human Resources 4100100 Salaries-Full Time $ 383,176 $ 400,000 $ 30,000 $ 430,000 4111500 Retirement Contribution $ 42,433 $ 46,700 $ 7,300 $ 54,000 4111600 Medicare Contrb-Employer $ 5,566 $ 5,900 $ 500 $ 6,400 4111700 Retiree Health $ 2,047 $ 3,000 $ 500 $ 3,500 4112000 Ins Prem-Long Term Disab. $ 2,984 $ 3,525 $ (1,725) $ 1,800 4112100 Ins Prem-Health $ 43,332 $ 44,100 $ 900 $ 45,000 4112200 Ins Prem-DentalNision $ 6,001 $ 8,550 $ (2,250) $ 6,300 4112400 Ins Prem-Life $ 1,012 $ 1,100 $ (350) $ 750 4112500 Workers'Compensation $ 7,052 $ 7,400 $ - $ 7,400 4211000 Office Supplies $ 410 $ 500 $ - $ 500 4219000 Supplies-Other $ 6,230 $ 7,500 $ 2,500 $ 10,000 Staff Shirts,Business Cards,new ID/Security Card items,New hire brand items g 4219100 Disaster/Emerg $ 59,788 $ 98,500 $ 5,600 $ 104,100 4219100 Disaster/Emerg 78,100 County EMD Contract(50%shared position) 4219100 Disaster/Emerg 1,000 EMD Training/Conferences(50%shared cost) N 4219100 Disaster/Emerg 15,000 CERT Program(w/additional instructor) n. 4219100 Disaster/Emerg 10,000 Emergency Operations Supplies&Equip(water,food,first aid,admin N supplies,etc.) 4300300 Prof-Temporary Part-Time $ 748 $ 20,000 $ - $ 20,000 Use of Student Interns 4303600 Prof-Temp Help City-Wide $ 47,414 $ 75,000 $ 25,000 $ 100,000 Extra help and temporary staffing-citywide as needed 4305600 Medical Annual/New Employ $ 4,579 $ 3,500 $ - $ 3,500 4309000 Prof-Other $ 205,121 $ 55,000 $ 45,000 $ 100,000 Consulting for Build Palm Desert(Organizational Development);EAP; D.O.T.Drug Testing Administration 4309501 Prof-Emp Recog Program $ 8,373 $ 5,000 $ (1,500) $ 3,500 Service Awards items and lunch(15 recipients 2019) 4311500 Mileage Reimbursement $ 634 $ 500 $ - $ 500 4312000 Conf-Seminars-Workshops $ 4,976 $ 8,000 $ - $ 8,000 League,ICMA,PARMA,CaIPELRA,CaIPERS 4312100 Committee Conferences $ - $ - $ - $ - 4312101 City Wide Training $ 47,121 $ 65,000 $ (35,000) $ 30,000 Various mandated and skills building training programs-supplement to department specific training/Tuition Reimbursement 4312500 Local Meetings $ 12,525 $ 17,000 $ - $ 17,000 Annual Employee Appreciation Celebration;Teambuilding events;Interview Panels,Wellness challenges,etc. CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+l-) Proposed 46 Human Resources cont'd 4321500 Other Advertising $ 1,175 $ 2,000 $ 3,000 $ 5,000 Recruitment advertising(Western Cities/Professional Organizations) 4362000 Subscriptions/Publication $ 38 $ - $ - $ - 4363000 Dues $ - $ 1,000 $ - $ 1,000 ICMA(2)PARMA,CalPELRA 4365000 Telephones $ 920 $ 960 $ - $ 960 4366000 Postage&Freight $ 122 $ 250 $ - $ 250 4391500 Employee Safety $ 17,157 $ 15,000 $ (5,000) $ 10,000 4391500 Employee Safety 10,000 Ergonomic&Miscellaneous Equipment 4404000 Cap-Office Equipment $ 879 $ 6,500 $ (6,000) $ 500 Small Equipment-camera,coffee pots,printer 4154 Total $ 911,813 $ 901,485 $ 68,475 $ 969,960 114,100 0 a v 3 cn co n w Q co CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 r FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 4159 General Services 4111500 Retirement Contribution $ 4,330,224 $ 3,060,000 $ 292,000 $ 3,352,000 Required payment UAL$3,252,000 plus$100.000 IRC115(prior year UAL $2.77M) 4211000 Office Supplies $ 10,318 $ 12,000 $ - $ 12,000 4212000 Supplies-Computer $ - $ 15,000 $ (10,000) $ 5,000 4219000 Supplies-Other $ - $ 13,000 $ (5,500) $ 7,500 _ 4309000 Prof-Other $ 250,529 $ 340,000 $ 87,000 $ 427,000 STARS, CJPIA,211,CDBG Admin, Insurance Deductibles, TOT Rebates 4342000 Rental-Office Equipment $ 59,613 $ 65,000 $ - $ 65,000 4361000 Printing/Duplicating $ 3,115 $ 7,000 $ - $ 7,000 4363000 Dues $ 232,933 $ 250,000 $ 1,000 $ 251,000 Credit Card Fees,Bank Fees,Homelessness($100K)-CVAG,League of CA Cities dues($10K),CVAG dues($65K),LAFCO dues($13K),Bus Program($3K),SCAG dues($6K) 4364800 Sb2557/CountyAdmin Fees $ 53,462 $ 56,650 $ 1,133 $ 57,783 c 4365000 Telephones $ 36,981 $ 37,500 $ - $ 37,500 m 4366000 Postage&Freight $ 385 $ 650 $ - $ 650 `D 4159 Total $ 4,977,560 $ 3,856,800 $ 365,633 $ 4,222,433 - 0 a cD CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 4190 Information Technology I _ 4100100 Salaries-Full Time $ 419,561 $ 481,000 $ 41,000 $ 522,000 Info Systems Administrator now filled 4100200 Salaries-Overtime $ 4,966 $ 5,000 $ - $ 5,000 4111500 Retirement Contribution $ 46,027 $ 57,000 $ 8,500 $ 65,500 4111600 Medicare Contrb-Employer $ 6,189 $ 7,040 $ 660 $ 7,700 4111700 Retiree Health $ - $ 1,950 $ 300 $ 2,250 4112000 Ins Prem-Long Term Disab. $ 3,493 $ 4,300 $ (2,100) $ 2,200 4112100 Ins Prem-Health $ 84,434 $ 108,000 $ 2,000 $ 110,000 4112200 Ins Prem-DentalNision $ 7,806 $ 10,700 $ (200) $ 10,500 4112400 Ins Prem-Life $ 1,126 $ 1,350 $ (450) $ 900 _ 4112500 Workers'Compensation $ 7,798 $ 8,200 $ - $ 8,200 4211000 Office Supplies $ 110 $ 2,000 $ - $ 2,000 0 4212000 Supplies-Computer $ 15,153 $ 6,500 $ 8,500 $ 15,000 Ink and Toner,misc cables,parts,etc. 0 4311500 Mileage Reimbursement $ 129 $ 400 $ - $ 400 sn 7 4312000 Conf-Seminars-Workshops $ 2,015 $ 3,500 $ - $ 3,500 co j 4336000 R&M-Computer $ 222,266 $ 291,207 $ - $ 291,207 Software Maintenance,Addl Software Licenses -- co 4362000 Subscriptions/Publication $ 3,818 $ 2,700 $ - $ 2,700 _ - 4363000 Dues $ - $ 500 $ - $ 500 a 4365000 Telephones $ 8,848 $ 19,000 $ (9,000) $ 10,000 4366000 Postage&Freight $ 260 $ 500 $ - $ 500 4404000 Cap-Office Equipment $ - $ 24,000 $ (14,000) $ 10,000 4190 Total $ 833,998 $ 1,034,847 $ 35,210 $ 1,070,057 - CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 I FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4191 Unemployment Insurance 4112600 Unemployment Insurance-State S 16,996 S 10,000 S - $ 10,000 4191 Total $ 16,996 $ 10,000 $ - $ 10,000 - 0 co 0) v v 3 CD CD m M 8 W C fD to CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 j FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 4192 Insurance 4309000 Prof-Other $ - $ - $ 15,000 $ 15,000 DACKTrak Data Input(one time cost)-ADA Transition Plan 4371000 Liab&Property Damage $ 405,471 $ 698,000 $ (86,974) $ 611,026 4371000 Liab&Property Damage 405,993 Liability Program 4371000 Liab&Property Damage _ _ 195,033 Property Program($355,033 less$160K to housing) 4371000 Liab&Property Damage 10,000 Crime Policy&Property Program for New Items 4371100 Workers Comp Adt'L Cost S - S - S - $ - 4374000 Damage Settle/Deductible S - S - S - $ - 4192 Total $ 405,471 $ 698,000 $ (71,974) $ 626,026 611,026 0 CD m 3 Q3 CD CD a CD 0) CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted InclDec(+I-) Proposed 4199 Interfund Transfers 4501000 Inter-Fund Transfers Out $ 4,725,837 $ 5,152,251 $ 650,200 $ 5,802,451 4501000 Inter-Fund Transfers Out 100,000 Landscape and Lighting Dist 4501000 Inter-Fund Transfers Out 1,161,501 Retiree Stipend and Yearly Contribution 4501000 Inter-Fund Transfers Out 100,000 Compensation Benefits Transfer 4501000 Inter-Fund Transfers Out 860,950 Aquatic Center Shortage 4501000 Inter-Fund Transfers Out 330,000 Equipment Replacement 250,000 Capital Projects and Programs 4501000 Inter-Fund Transfers Out 3.000,000 Fire Fund Shortage less$1M for cost recovery 4199 Total $ 4,725,837 $ 5,152,251 $ 650,200 $ 5,802,451 5,802,451 0 nli 3 co m m n w 07 a CD in CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 4211 Community Safety 4306001 Citizens on Patrol $ 18,090 $ 36,000 $ 5,400 $ 41,400 Added COPS Cell Phones from Special Programsfjm;Upgrade to smart phones. 4309201 School Crossing Guards $ 38,146 $ 38,000 $ 5,750 $ 43,750 Includes anticipated minimum wage increases for 2019 and 2020 4309201 School Crossing Guards 29,690 DSUSD Elementary Schools 4309201 School Crossing Guards 11,820 Washington Charter Elementary School 4309201 School Crossing Guards _ 2,240 Palm Desert Charter Middle School 4392100 Homeless Outreach Team S - $ 330,000 $ (80,000) $ 250,000 Homeless Outreach Agreement w County 4211 Total $ 56,236 $ 404,000 $ (68,850) $ 335,150 $ 43,750 CD n2i 3 CD C-8 CD CD CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 I FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed j I 4230 Animal Regulation 4309000 Prof-Other S 233.933 S 245.000 S - S 245.000 Includes adoption.spay and neuter. County costs 4230 Total $ 233,933 $ 245,000 $ - $ 245,000 $ 0 CD v CO CD CD N W O CD N CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted 'Inc/Dec(+/-) Proposed 4250 PW-St LightingfTraffic Safety 4214500 Supplies-Traffic Safety $ 2.872 $ 7,000 $ - $ 7,000 non-recyclable traffic safety supplies 4309000 Prof-Other $ - $ - $ 105,000 $ 105,000 25,000 Non-CIP traffic engineering services 80,000 Citywide speed survey 4332500 R/M-Signals $ 205,090 $ 95,000 $ 10,000 $ 105,000 _On-call traffic contract($10K);traffic signal repairs and equipment 4351400 Utilities-Electric $ 139,343 $ 150,000 $ - $ 150,000 utility 4365000 Telephones $ 1,547 $ 1,600 $ - $ 1,600 traffic signal communication 4250 Total $ 348,853 $ 253,600 $ 115,000 $ 368,600 105,000 0 -o co a) CD N W a CD 0, CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+l-) ''Proposed 4300 PW-Administration 4100100 Salaries-Full Time $ 1,537,294 $ 1,720,000 $ 80,000 $ 1,800,000 4100200 Salaries-Overtime $ 1,300 $ 2,500 $ - $ 2,500 4111500 Retirement Contribution $ 169,335 $ 202,000 $ 23,000 $ 225,000 4111600 Medicare Contrb-Employer $ 23,889 $ 25,100 $ 1,400 $ 26,500 4111700 Retiree Health $ 5,195 $ 13,700 $ 11,300 $ 25,000 4112000 Ins Prem-Long Term Disab. $ 13,269 $ 15,300 $ (7,800) $ 7,500 4112100 Ins Prem-Health $ 257,876 $ 286,000 $ 24,000 $ 310,000 4112200 Ins Prem-DentalNision $ 25,591 $ 34,100 $ (3,600) $ 30,500 4112400 Ins Prem-Life $ 4,257 $ 4,650 $ (1,650) $ 3,000 4112500 Workers'Compensation $ 61,399 $ 64,500 $ - $ 64,500 4211000 Office Supplies $ 2,700 $ 4,000 $ 1,000 $ 5,000 4219000 Supplies-Other $ 168 $ - $ - $ - a 4301000 Prof-Architectural/Eng $ 64,992 $ 30,000 $ 55,000 $ 85,000 On-Call Surveyor($100K);Map Checking($10K);Archit Svcs($25K) 4301000 Prof-Architectural/Eng 50,000 On-Call Surveyor 4301000 Prof-Architectural/Eng 10,000 Map Checking N co 4301000 Prof-Architectural/Eng 25,000 Architectural Services 0 4309000 Prof-Other $ 116,721 $ 28,000 $ - $ 28,000 Document scanning($15K);Aerial Imaging($10K);Shred-it/other srvs ($3K) 4311500 Mileage Reimbursement $ 1,368 $ 2,500 $ 1,500 $ 4,000 4312000 Conf-Seminars-Workshops $ 21,853 $ 22,800 $ 12,200 $ 35,000 APWA,ITE,CLSA,and CASQA Conferences;League of Cities;Other Misc Training 4312500 Local Meetings $ 1,716 $ 3,700 $ (200) $ 3,500 Parks&Rec;APWA Local Mtgs;City-Hosted MSA Mtg;JPIA 4333000 R/M-Office Equipment $ - $ - $ - $ - 4361000 Printing/Duplicating $ 213 $ 500 $ - $ 500 4362000 Subscriptions/Publication $ 2,122 $ 11,250 $ (1,250) $ 10,000 4363000 Dues $ 8,414 $ 10,000 $ - $ 10,000 VIP Prop Owner Assoc Dues;PDCC Assoc Dues;APWA;MSA:PAPA; ITE;ICMA;IMSA:ASCE;ISA 4365000 Telephones $ 9,051 $ 7,000 $ - $ 7,000 Telephone stipends and city-issued phones;replacements 4366000 Postage&Freight $ 1,270 $ 2,000 $ - $ 2,000 _ 4391500 Employee Safety $ 3,526 $ 5,000 $ - $ 5,000 4404000 Cap-Office Equipment $ 7 658 $ 5.000 $ - $ 5.000 cameras:chairs: and other misc office equipment 4300 Total $ 2,341,177 , $ 2,499,600 $ 194,900 $ 2,694,500 85,000 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 4310 PW-Street&Maintenance 4100100 Salaries-Full Time $ 1,135,050 $ 1,182,000 $ (32,000) $ 1,150,000 4100200 Salaries-Overtime $ 10,867 $ 25,000 $ - $ 25,000 4111500 Retirement Contribution $ 117,835 $ 139,100 $ 2,900 $ 142,000 4111600 Medicare Contrb-Employer $ 16,753 $ 17,300 $ (600) $ 16,700 4111700 Retiree Health $ - $ 3,300 $ (1,300) $ 2,000 4112000 Ins Prem-Long Temi Disab. $ 9,495 $ 10,600 $ (5,900) $ 4,700 4112100 Ins Prem-Health $ 300,640 $ 341,000 $ (21,000) $ 320,000 4112200 Ins Prem-DentaWision $ 28,707 $ 34,100 $ (4,100) $ 30,000 4112400 Ins Prem-Life $ 2,899 $ 3,250 $ (1,350) $ 1,900 4112500 Workers'Compensation $ 52,679 $ 55,000 $ - $ 55,000 4214000 Uniforms $ 6,708 $ 8,700 $ 3,800 $ 12,500 Uniform contract($10K);Other Misc items($2500) 4214000 Uniforms 10,000 Uniform Contract (go 4214000 Uniforms 2,500 T-Shirts and Hats 0_ 4218000 Small Tools/Equipment $ 5,143 $ 5,000 $ - $ 5,000 4309000 Prof-Other $ - $ - $ - $ - Add Bus Shelters to this department but not sure which accountljm CD W 03 4311500 Mileage Reimbursement $ 822 $ 1,000 $ - $ 1,000 0 4312000 Conf-Seminars-Workshops $ 2,358 $ 5,000 $ 1,000 $ 6,000 PAPA;APWA;IMSA 4332000 Repair&Maintenance Streets $ 217,768 $ 250,000 $ 66,000 $ 316,000 4332000 Repair&Maintenance Streets 75,000 Bus Shelter Maintenance(transferred from Special Programs) 4332000 Repair&Maintenance Streets 160,000 Parking Lot and Street Sweeping 4332000 Repair&Maintenance Streets 40,000 Recycling waste water 4332000 Repair&Maintenance Streets 25,000 Concrete/cement bags/Sidewalk blasting 4332000 Repair&Maintenance Streets 16,000 misc supplies i.e flag poles;flags;traffic control supplies;striping paint 4343000 Construction Equipment $ 8,874 $ 7,500 $ 2,500 $ 10,000 4351000 Utilities-Water $ 3,124 $ 4,000 $ - $ 4,000 4365000 Telephones $ 3,717 $ 5,000 $ 2,500 $ 7,500 Two-way radio;on-call cell 4391001 Holiday Decorations $ 89,642 $ 110,000 $ (20,000) $ 90,000 4391502 Graffiti Program $ 7,716 $ 10,000 S $ 10,000 4310 Total $ 2,020,798 $ 2,216,850 $ (7,550) $ 2,209,300 328,500 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) !Proposed 4311-15 PW-Streets 4332000 PW-Street Resurfacing S 2.760 S - S - $ - 4311 Total $ 2,760 $ - $ - $ - 4332000 Curb&Gutter-ADA Retrofit S - $ 25.000 S - S 25.000 4312 Total $ - $ 25,000 $ - $ 25,000 - 4332000 Parking Lot Maintenance $ 11,923 $ 50.000 S - $ 50,000 4313 Total $ 11,923 $ 50,000 1 $ - $ 50,000 - 4332000l Repair&Maintenance Streets i $ - I $ _ I $ - $ - 4314 Total $ - 1 $ - $ $ - - 4332000 PW-Striping S - S - $ - $ - 4315 Total $ - $ - $ - $ 0 CD N m 9 co CD CD = N co C 0- co CD N CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 4330 PW-Corp Yard 4219000 Supplies-Other $ 8,015 $ 9,000 $ 1.000 $ 10,000 janitorial;kitchen;first aid,etc. 4309000 Prof-Other $ 11,464 $ 9,000 $ 1,500 $ 10,500 pest control;alarm monitoring;water dispensers;fire exting insp 4331000 RIM-Buildings $ 23,726 $ 35,500 $ 38,500 $ 74,000 4331000 R/M-Buildings 32,000 Janitorial Services(previously budgeted in Facilities account) 4331000 RIM-Buildings 15,000 Generator Maintenance 4331000 R/M-Buildings 10,000 HVAC Repairs and Preventive Maintenance 4331000 R/M-Buildings 2,500 Elevator Maintenance 4331000 R/M-Buildings 14,500 misc repairs i.e.plumbing,electrical,gates,doors,etc. 4351000 Utilities-Water $ 5,495 $ 6,000 $ - $ 6,000 increase in tier rates 4351200 Utilities-Gas $ 384 $ 1,000 $ - $ 1,000 4351400 Utilities-Electric $ 12,387 $ 15,000 $ - $ 15,000 i-- 0 4364000 Filing Fees $ 7,037 $ 6,000 $ - $ 6,000 SCAQMD, Elevator: Radio Licensing a 4330 Total $ 68,508 $ 81,500 $ 41,000 $ 122,500 74,000 obi 3 CO CD c� M N co Cji CO CD 01 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) I Proposed 4331 PW-Auto Fleet/Equipment Maint 4217000 Supply-Automotive-Gas $ 86,436 $ 114,000 $ (17,000) $ 97,000 4217000 Supply-Automotive-Gas 94,000 Fuel 4217000 Supply-Automotive-Gas 2,250 Propoane 4217000 Supply-Automotive-Gas 750 CNG 4305400 Prof-Hazardous Materials $ 4,310 $ 9,000 $ 1,500 $ 10,500 4305400 Prof-Hazardous Materials 7,500 Water Recycling 4305400 Prof-Hazardous Materials 3,000 Water Clarification System 4334000 R/M-Motor Vehicles-Fleet $ 132,958 $ 140,000 $ 2,500 $ 142,500 4334000 R/M-Motor Vehicles-Fleet _ _ 20,000 Vehicle GPS 4334000 R/M-Motor Vehicles-Fleet 10,000 Fuel Pump Maintenance/Repairs 4334000 R/M-Motor Vehicles-Fleet 22,500 Smog Certification/BIT Inspections 0 4334000 R/M-Motor Vehicles-Fleet 90.000 Tires:repairs:and stock parts,$35K for Enterprise Leases 4331 Total $ 223,704 $ 263,000 $ (13,000) $ 250,000 250,000 n B cn CD C N m = d (D N CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 4340 PW-Public Bldg-Opr/Maint. 4100100 Salaries-Full Time $ 289,333 $ 291,000 $ 15,000 $ 306,000 4100200 Salaries-Overtime $ 294 $ 5,000 $ - $ 5,000 4111500 Retirement Contribution $ 31,596 $ 34,200 $ 4,300 $ 38,500 4111600 Medicare Contrb-Employer $ 2,268 $ 4,300 $ 200 $ 4,500 4111700 Retiree Health $ - $ - $ 1,200 $ 1,200 4112000 Ins Prem-Long Term Disab. $ 2,443 $ 2,600 $ (1,300) $ 1,300 4112100 Ins Prem-Health $ 60,124 $ 62,000 $ 2,000 $ 64,000 4112200 Ins Prem-DentalNision $ 5,588 $ 6,400 $ (600) $ 5,800 4112400 Ins Prem-Life $ 758 $ 800 $ (200) $ 600 4112500 Workers'Compensation $ 5,973 $ 6,200 $ - $ 6,200 4213000 Supplies-Janitorial . $ 13,641 $ 12,500 $ (12,500) $ - added to supplies/other account 0 4219000 Supplies-Other $ 19,709 $ 19,500 $ 8,000 $ 27,500 janitorial;kitchen;first aid kits;small tools,etc. a 4309000 Prof-Other $ 16,645 $ 13,000 $ 6,000 $ 19,000 pest control;alarm monitoring/response;water dispensers;fire/sprinkler co inspections su c 4311500 Mileage Reimbursement $ 12 $ 500 $ - $ 500 J co 4312000 Conf-Seminars-Workshops $ 3,219 $ 6,800 $ - $ 6,800 APWA Conference;Basic Electricity Training;Generator Training;other a misc seminars 4331000 R/M-Buildings $ 65,600 $ 75,000 $ (1,500) $ 73,500 4331000 R/M-Buildings 17,000 HVAC Repairs and Preventative Maintenance 4331000 R/M-Buildings 10,000 Generator Maintenance 4331000 R/M-Buildings 25,000 Electrical/Plumbing Repairs 4331000 R/M-Buildings 10,000 Door Services and Repairs 4331000 RIM-Buildings 5,000 Airlink System Maintenance 4331000 RIM-Buildings 6,500 Misc supplies and services i.e.paint,carpet cleaning,etc. 4332600 Janitorial Services $ 82,543 $ 90,000 $ - $ 90,000 Contract and extras 4351000 Utilities-Water $ 3,196 $ 4,000 $ - $ 4,000 4351200 Utilities-Gas $ 1,209 $ 1,500 $ - $ 1,500 4351400 Utilities-Electric $ 71,589 $ 80,000 $ - $ 80,000 ` 4365000 Telephones S - S - S - S - 4340 Total $ 675,742 $ 715,300 $ 20,600 $ 735,900 73,500 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4344 PW-Portola Comm Center 4309000 Prof-Other j S 95,662 $ 45,000 S 61,400 $ 106,400 4309000 Prof-Other 100,000 DRD contract(updated) 4309000 Prof-Other 6,400 pest control;alarm monitoring;water dispenser;fire ext and sprinkler inspections 4331000 R/M-Buildings $ 4,568 $ 10,000 S 16 000 $ 26,000 4331000 R/M-Buildings 16,000 Janitorial Services(previously in City Hall Maint account) 4331000 RIM-Buildings 5,000 HVAC repairs and preventative maintenance 4331000 R/M-Buildings 5,000 misc repairs i.e.plumbing,electrical,carpet cleaning,etc. 4351000 Utilities-Water $ 1,831 $ 2,000 $ - $ 2,000 4351200 Utilities-Gas $ 302 $ 500 $ - $ 500 4351400 Utilities-Electric $ 12,050 $ 15,000 $ - $ 15,000 43650001Telephones $ 1,601 $ 2,500 $ (1,000) $ 1.500 ( 4344 Total $ 116,014 $ 75,000 $ 76,400 $ 151,400 132,400 m (n (D CD N CO O d (D CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) 'Proposed 4396 PW-NPDES-Storm Water Permit 4400100 Capital Project S 37.118 S 60.000 S (5,000) S 55.000 iRCFC Cost Sharing FY 19/20($40K);Whitewater Permit($15K) 4396 Total $ 37,118 $ 60,000 $ (5,000) $ 55,000 CD w m 3 CO CD m NJ 03 a ca CD rn CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4416 Community Promotions 4100200 Salaries-Overtime $ - $ 22,000 $ (12,000) $ 10,000 4306100 Special Events $ - $ - $ - $ - 4306101 City Produced Events $ 182,874 $ 202,000 $ (50,000) $ 152,000 4306200 Community Recognition $ - $ - $ - $ - 4306201 City Sponsored Events $ 511,641 $ 536,000 $ 31,500 $ 567,500 Increases for Miscellaneous Sponsorships,Restaurant Week and Celebrate the Season. 4322000 PSDR CVB Funding $ 369,926 $ 370,000 $ - $ 370,000 4368100 Courtesy Carts $ 114,864 $ 115,000 $ 50,000 $ 165,000 Existing Service w/addl hours and signage 4416 Total $ 1,179,304 $ 1,245,000 $ 19,500 $ 1,264,500 0 CD v 3 CO CD cD w co Q 0 co N City-Produced Events Account No. 1104416-4306101 (Does not include overtime costs) Approved Adjustments Projected Requested Proposed Event 2018/19 to 2018/19 2018/19 2019/20 Increases/ Details Budget Budget Actuals Budget Decreases Staff recommending that this become a City Celebrate the Season Event(Holiday) 10,000 - 7,855 0 (10,000) Sponsored event that is handled by The Gardens on El Paseo City produced a float for 18/19 and funds were City Golf Cart Parade Float 5,000 - 6,370 3,000 (2,000) spent for forklift rental and water truck rental. 19/20-Chamber to pay for Water truck and forklift rental Staff has confirmation from Indian Wells on Independence Day Celebration 60,000 - 54,962 60,000 $2,500.00 sponsorship. Rancho Mirage has opted not to sponsor event due to event at the Agua Caliente Resort. -5Miscellaneous Events 1,000 - 2,782 3,000 2,000 Funds requested for misc. events during the a year(e.g. dedications, music licensing etc.) Additional funds requested due to five CO cri Thursdays in October 2019 and May 2020. Spring and Fall Concerts in the Park 60,000 - 66,097 80,000 20,000 Staff will request continued $10,000 aa cu sponsorship from the Desert Recreation District and reach out to YMCA Swing 'N Hops Street Party 60,000 - 59,273 0 (60,000) Staff recommends contracting with El Paseo Cruise Night to produce similar event. Veterans Day Ceremony 6,000 - 5,045 6,000 - Subtotal for City-Produced Events $202,000 $0 $202,384 $152,000 -$50,000 Staff Overtime for Special Events Account No. 1104416-4100200 Approved Adjustments Projected Requested Proposed 2018/19 to 2018/19 2018/19 2019/20 Increases/ Details Event Budget Budget Actuals Budget Decreases Additional funds requested for staff time Staff Overtime for Special Events 22,000' - 17,787 10,000 (12,000) related to Fourth of July. Subtotal for Special Events OT $22,000 $0 $17,787 $10,000 -$12,000 City-Sponsored Events Account No. 1104416-4306201 (Does not include overtime costs) Approved Adjustments Projected Requested Proposed Event 2018/19 to 2018/19 2018/19 2019/20 Increases/ Details Budget Budget Actuals Budget Decreases 7th Regiment 29 Palms Marine Corps 5,000 5,000 5,000 Funding requested to sponsor events and Program programs throughout the year. Annual event sponsorship. Staff 5,000 5,000 5,000 - recommending building a spin off event in American Documentary Film Festival Palm Desert Desert Senior Inspiration Awards 3,000 - 3,000 3,000 - Annual event sponsorship City Council approved three year sponsorship Fashion Week El Paseo 200,000 - 200,000 200,000 - in the amount of$200,000 for FY 17/18, 18/19, and 19/20 City Council approved three year sponsorship Palm Desert Food and Wine 100,000 - 100,000 100,000 - in the amount of$100,000 for FY 17/18, 18/19, o and 19/20 -° Funds will be used for First Weekend featured PFirst Weekend 35,000 - 22,013 35,000 -o event sponsorships. (U J a Annual event sponsorship. Staff recommends N m decrease sponsorship. City has given an additonal $18K in both in-kind services and Golf Cart Parade 35,500 35,535 30,500 (5,000) paying additional costs. 19/20 Chamber to pay Er for traffic control plan, police, water truck and forklift. International Sports Festival 26,000 - 26,000 26,000 - Annual event sponsorship Annual event sponsorship. (Miracle on El Miracle on El Paseo 15,000 - 15,000 0 (15,000) Paseo 15K sponsorship to be looked at during Study Session) Funds requested for misc. sponsorships, Misc. Sponsorships 30,000 - 43,110 50,000 20,000 tables, etc. throughout the FY. Modernism Week 5,000 - 5,000 5,000 - Annual event sponsorship Increase requested is transfer from Marketing budget for Farmers Market summer space rent 15,000 - 15,000 15,000 - at Westfield Palm Desert. Existing amount is for traffic control setup during season. Palm Desert Farmers Market Palm Desert Half Marathon and 5K 5,000 - 5,000 5,000 - Annual event sponsorship Annual event sponsorship. Staff recommends Restaurant Week 3,500 3,500 5,000 1,500 increase sponsorship to increase brand exposure Street Event at Westfield 20,000 - 20,000 20,000 Annual sponsorship for First Weekend featured event Annual sponsorship for First Weekend featured event. Staff recommends increasing Wildflower Festival 8,000 8,000 10,000 2,000 sponsorship to assist with event growth Annual event sponsorship. Staff recommends Y-Be-Fit Palm Desert Challenge 25,000 24,843 25,000 decreasing sponsorship Staff recommending that this move to a City Celebrate the Season Event (Holiday) - - - 8,000 8,000 Sponsored event, that The Gardens on El Paseo produces Staff recommends working with EPCN to develop a new American Graffiti event. Paseo Cruise Night - 20,000 20,000 Sponsorship would be broken into$10K for American Gaffiti Event and $10K for Car cn N Auction 0.) subtotal for City-Sponsored Events $536,000 $0 $536,000 $567,500 $31,500 Total Increase Q u TOTALS FY 2018/19 FY 2019/20 Increase City Produced Events: $202,000 $152,000 ($50,000) Special Events OT: $22,000 $10,000 ($12,000) City Sponsored Events/Sponsorships: $536,000 $567,500 $31,500 Grand Total for Special Events $760,000 $729,500 $30,500 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 1 4417 Marketing 4100100 Salaries-Full Time $ 100,640 $ 108,600 $ 46,400 $ 155,000 4111500 Retirement Contribution $ 11,141 $ 12,800 $ 6,700 $ 19,500 4111600 Medicare Contrb-Employer $ 1,454 $ 1,600 $ 700 $ 2,300 4111700 Retiree Health $ 3,016 $ 3,300 $ 1,400 $ 4,700 4112000 Ins Prem-Long Term Disab. $ 884 $ 1,000 $ (350) $ 650 4112100 Ins Prem-Health $ 8,223 $ 9,100 $ 7,900 $ 17,000 4112200 Ins Prem-DentalNision $ 931 $ 2,200 $ (300) $ 1,900 4112400 Ins Prem-Life $ 270 $ 300 $ - $ 300 4112500 Workers'Compensation $ 3,119 $ 3,300 $ - $ 3,300 4211000 Office Supplies $ 149 $ 200 $ - $ 200 4302600 Bright Side Newsletter $ 76,079 $ 75,000 $ - $ 75,000 0 4309000 Prof-Other $ 213,322 $ 250,000 $ (12,000) $ 238,000 Creative agency retainer,social media,media research,agency ad mgmt 4309101 Community Calendar $ 13,807 $ 20,000 $ - $ 20,000 4311500 Mileage Reimbursement $ 372 $ 200 $ - $ _ 200 co 2 uo j 4312000 Conf-Seminars-Workshops $ 14,278 $ 14,750 $ - $ 14,750 Visit CA Outlook Forum,CalTravel summit,PRSA,Leage of CA Cities,etc. Coco 4312500 Local Meetings $ - $ 500 $ - $ 500 up 4321700 Photography&Videography $ 8,100 $ 10,000 $ 25,000 $ 35,000 Ad campaign extra photography(per White Paper) 4321900 Advertising Production $ 72,684 $ 85,050 $ 26,000 $ 111,050 New Ad Campaign production(per White Paper) 4322100 Advertising Media Buys $ 510,562 $ 540,000 $ (40,000) $ 500,000 Marketing Tourism media plan,Coachella Valley television co-ops, community co-ops 4322200 Advertising Special Event $ 44,651 $ 47,000 $ - $ 47,000 PD First Weekend,Golf Cart Parade,Veteran's Day,Concerts in the Park 4322201 Advertising Special CO-OP $ 73,630 $ 200,000 $ (100,000) $ 100,000 Hotel Co-ops 4322300 Advertising Promotional $ - $ 1,000 $ - $ 1,000 4322301 Collateral Design $ 3,133 $ 15,000 $ - $ 15,000 4361000 Printing/Duplicating $ 16,210 $ 11,000 $ - $ 11,000 4362000 Subscriptions/Publication $ 99 $ 150 $ - $ 150 4363000 Dues $ 512 $ 700 $ - $ 700 4365000 Telephones $ 480 $ 480 $ - $ 480 - 4417 Total $ 1,177,744 $ 1,413,230 $ (38,550) $ 1,374,680 - CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. IActuals Adopted Inc/Dec(+1-) Proposed _ a 4419 Visitors Services 4100100 Salaries-Full Time $ 109,506 $ 114,600 $ 21,400 $ 136,000 Office Specialist from part-time to full-time 4111500 Retirement Contribution $ 12,130 $ 13,550 $ 3,450 $ 17,000 4111600 Medicare Contrb-Employer $ 1,613 $ 1,700 $ 400 S 2,100 4112000 Ins Prem-Long Term Disab. $ 935 $ 1,100 $ (500) $ 600 4112100 Ins Prem-Health $ 22,386 $ 29,400 $ 3,600 $ 33,000 _ 4112200 Ins Prem-DentalNision $ 2,343 $ 4,275 $ (1,075) $ 3,200 4112400 Ins Prem-Life $ 285 $ 335 $ (35) $ 300 4112500 Workers'Compensation $ 3,152 $ 3,300 $ - $ 3,300 4211000 Office Supplies $ 246 $ 1,000 $ - $ 1,000 4219000 Supplies-Other $ 239 $ 4,000 $ - $ 4,000 4311500 Mileage Reimbursement $ 21 $ 500 $ - $ 500 0 4312000 Conf-Seminars-Workshops $ - $ - $ - $ - 0 4312500 Local Meetings $ - $ 250 $ - $ 250 co 4361000 Printing/Duplicating $ 768 $ 1,000 $ - $ 1,000 ca 4362000 Subscriptions/Publication $ 500 $ 700 1 S - $ 700 __ CO c, 4365000 Telephones $ 480 $ 480 S - $ 480 a 4366000 Postage&Freight S 2 579 S 5.000 S - S 5.000 co ��° 4419 Total $ 157,184 $ 181,190 $ 27,240 $ 208.430 - CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 1111111111111 4420 Building&Safety 4100100 Salaries-Full Time $ 1,038,613 $ 1,055,000 $ 95,000 $ 1,150,000 plus$50K for on-call weekend coverage 4100200 Salaries-Overtime $ 489 $ 1,000 $ - $ 1,000 4111500 Retirement Contribution $ 114,229 $ 124,000 $ 10,000 $ 134,000 4111600 Medicare Contrb-Employer $ 15,175 $ 15,450 $ 550 $ 16,000 4111700 Retiree Health $ 2,736 $ 4,950 $ 5,050 $ 10,000 4112000 Ins Prem-Long Term Disab. $ 8,773 $ 9,375 $ (4,875) $ 4,500 4112100 Ins Prem-Health $ 226,633 $ 216,000 $ 24,000 $ 240,000 4112200 Ins Prem-DentalNision $ 22,550 $ 26,000 $ (2,000) $ 24,000 4112400 Ins Prem-Life $ 2,790 $ 2,900 $ (1,100) $ 1,800 4112500 Workers'Compensation $ 34,428 $ 36,000 $ - $ 36,000 4211000 Office Supplies $ 582 $ 1,000 $ - $ 1,000 0 4218000 Small Tools/Equipment $ 195 $ 1,000 $ - $ 1,000 4301000 Prof-Architectural/Eng $ 77,110 $ 100,000 $ 50,000 $ 150,000 Increase due to revenue projections for new projects. -2 - 4303200 Prof-Strong Motion Inst $ - $ - $ - $ - 0) 4309000 Prof-Other $ 12 $ 1,500 $ - $ 1,500 CD D Coco 4311500 Mileage Reimbursement $ 811 $ 1,625 $ - $ 1,625 4312000 Conf-Seminars-Workshops $ 12,392 $ 16,450 $ - $ 16,450 aD E 4312500 Local Meetings $ 353 $ 1,000 $ - $ 1,000 4333000 R/M-Office Equipment $ - $ 1,000 $ - $ 1,000 4361000 Printing/Duplicating $ 13,703 $ 90,000 $ (77,500) $ 12,500 Decrease do to microfiche project completed. 4362000 Subscriptions/Publication $ 1,258 $ 1,500 $ 14,900 $ 16,400 Increase due to code adoption and purchasing new code books and training manuals. 4363000 Dues $ 1,194 $ 1,475 $ 200 $ 1,675 Increase due to professional oraganizations dues increasing. 4365000 Telephones $ 4,474 $ 5,900 $ - $ 5,900 4366000 Postage&Freight $ 649 $ 1,500 $ - $ 1,500 4391500 Employee Safety $ 585 $ 875 $ 250 $ 1,125 Increase due to safety boot costs. 4420 Total $ 1,579,734 $ 1,715,500 $ 114,475 $ 1,829,975 - CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description i FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4430 Economic Development 4100100 Salaries-Full Time $ 406,124 $ 430,000 $ 16.6,0.00 $ 596,000 Positions moved from Special Programs 4100200 Salaries-Overtime $ 13 $ 500 $ - $ 500 4111500 Retirement Contribution $ 44,620 $ 50,500 $ 24,500 $ 75,000 4111600 Medicare Contrb-Employer $ 5,919 $ 6,500 $ 2,200 $ 8,700 4111700 Retiree Health $ 1,066 $ 1,200 $ 3,700 $ 4,900 4112000 Ins Prem-Long Term Disab. $ 3,258 $ 3,900 $ (1,400) $ 2,500 4112100 Ins Prem-Health $ 63,547 $ 65,000 $ 21,500 $ 86,500 4112200 Ins Prem-DentalNision $ 6,044 $ 8,600 $ (500) $ 8,100 4112400 Ins Prem-Life $ 1,123 $ 1,200 $ (200) $ 1,000 4112500 Workers'Compensation $ 16,592 $ 18,000 $ 6,300 $ 24,300 4211000 Office Supplies $ 478 $ 500 $ 500 $ 1,000 0 4309000 Prof-Other $ 110,857 $ 50,000 $ (10,000) $ 40,000 Appraisals/Title Reports/Alta Surveys 43 4309102 Prof-Economic Development $ 16,253 $ 50,000 $ (10,000) $ 40,000 Feasibility Reviews/Site Planning Lot E co 4311500 Mileage Reimbursement $ 914 $ 1,500 $ 500 $ 2,000 4312000 Conf-Seminars-Workshops $ 11,555 $ 15,000 $ 5,000 $ 20,000 League Cal Cities(3)/ICSC(2)/ICMA(1)/CALED(3)/IEDC(1)ALIS w c, 4312500 Local Meetings $ 2,432 $ 2,000 $ 1,000 $ 3,000 Meetings with businesses/property owners as part of Business Retention/Expansion Program (D 4321000 Req Legal Advertising $ - $ - $ - $ - 5 4322100 Advertising Media Buys $ 10,990 $ 7,500 $ (2,500) $ 5,000 Invest CV/PS Life Advertorial/CVEP Econ Summit 4361000 Printing/Duplicating $ 326 $ 10,000 $ (5,000) $ 5,000 BRE/Incentive Program 4362000 Subscriptions/Publication $ 440 $ 500 $ 100 $ 600 4363000 Dues $ 50,966 $ 53,000 $ - $ 53,000 CVEP Membership/CALED/ICSC/ICMA I ULI/Chamber 4365000 Telephones $ 800 $ 1,500 $ - $ 1,500 4366000 Postage&Freight $ 59 $ 250 $ 1,250 $ 1,500 BRE Mailing 4430 Total $ 754,376 $ 777,150 $ 202,950 $ 980,100 - CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 ' FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted [Inc/Dec(+l-) Proposed 4470 Planning&Community Dev. 4100100 Salaries-Full Time $ 1,510,313 $ 1,572,500 $ 97,500 $ 1,670,000 4100200 Salaries-Overtime $ 2,846 $ 5,000 $ - $ 5,000 4111500 Retirement Contribution $ 165,861 $ 185,100 $ 22,900 $ 208,000 4111600 Medicare Contrb-Employer $ 22,088 $ 23,100 $ 1,400 $ 24,500 4111700 Retiree Health $ 3,022 $ 5,900 $ 800 $ 6,700 4112000 Ins Prem-Long Term Disab. $ 13,096 $ 14,000 $ (7,100) $ 6,900 4112100 Ins Prem-Health $ 311,262 $ 313,000 $ 22,000 $ 335,000 4112200 Ins Prem-DentalNision $ 30,099 $ 36,300 $ (3,200) $ 33,100 4112400 Ins Prem-Life $ 4,024 $ 4,300 $ (1,500) $ 2,800 4112500 Workers'Compensation $ 38,244 $ 40,000 $ - $ 40,000 4211000 Office Supplies $ 2,195 $ 2,500 $ - $ 2,500 0 4214000 Uniforms $ 523 $ 1,000 $ 500 $ 1,500 v 4218000 Small Tools/Equipment $ 961 $ 5,000 $ (3,000) $ 2,000 3 4305500 Prof Lot Cleaning Svc $ 9,853 $ 15,000 $ - $ 15,000 4306200 Community Recognition $ 417 $ 2,500 $ - $ 2,500 CD D co 4309000 Prof-Other $ 128,722 $ 20,000 $ 298,000 $ 318,000 Hearing Officer:$3,000;Citation/Ticket Processing:$7,500;STR Hardship co 0 Hearing Officers(x2):$20,000;STR Helper Software:$45,000;Contracted CD Swing Shift Code Officer:$125,000;BUCC Temp(Whitepaper):$62,400; Misc.CD Consulting:$20,000;Parking in Lieu Fee(Carryover goal from 2018):$25,000;RHNA Consultant$10,000 4311500 Mileage Reimbursement $ 1,549 $ 2,000 $ - $ 2,000 4312000 Conf-Seminars-Workshops $ 14,628 $ 18,000 $ 7,000 $ 25,000 Estimated 10 conferences @$2,500 ea. New for FY19/20:includes 2 commissioner conferences. 4312500 Local Meetings $ 6,094 $ 5,700 $ - $ 5,700 4333000 R/M-Office Equipment $ 40 $ 500 $ - $ 500 4361000 Printing/Duplicating $ 23,357 $ 18,000 $ - $ 18,000 4362000 Subscriptions/Publication $ 501 $ 1,500 $ - $ 1,500 4363000 Dues $ 2,467 $ 2,250 $ 250 $ 2,500 4364000 Filing Fees $ - $ 500 $ - $ 500 4365000 Telephones $ 3,281 $ 3,300 $ 200 $ 3,500 4366000 Postage&Freight $ 14,259 $ 15,000 $ - $ 15,000 4404000 Cap-Office Equipment $ - $ - $ - $ - 4404500 Machinery&Equipment $ - $ 5,000 $ 35,000 $ 40,000 See Whitepaper:Code Compliance Radios 4470 Total, $ 2,309,700 $ 2,316,950 $ 470,750 $ 2,787,700 I CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed dif ry , 4610 PW-Civic Center Park 4219000 Supplies-Other $ 10,642 $ 8,650 $ - $ 8,650 keys,locks,trashcan liners,dog park supplies,duck food,etc. 4309200 Prof-Contracting $ 378,792 $ 460,000 $ (25,000) $ 435,000 4309200 Prof-Contracting 400,000 DRD contract 4309200 Prof-Contracting 25,000 Friends of the Desert I BLM contract 4309200 Prof-Contracting 10,000 Non-CIP landscape architectural srvs 4331000 R/M-Buildings $ 16,240 $ 12,500 $ - $ 12,500 pest control,paint,plumbing,electrical,and door repairs,etc. 4332001 RM-Landscaping Services $ 379,768 $ 383,086 $ 46,914 $ 430,000 4332001 RM-Landscaping Services 192,000 Landscape maintenance contract(minimum wage increase 3-5%) 4332001 RM-Landscaping Services 38,000 additional landscape maintenance 4332001 RM-Landscaping Services 70,000 Broadleaf and palm tree pruning 4332001 RM-Landscaping Services 25,000 Fertilizer including N-control lagoon 4332001 RM-Landscaping Services 25,000 irrigation pump maint contract and misc repairs 4332001 RM-Landscaping Services 27,500 Annual color and tree and plant material infills 4332001 RM-Landscaping Services 19,000 Lagoon maintenance contract o 4332001 RM-Landscaping Services 12,500 Overseeding CD c, 4332001 RM-Landscaping Services 10,000 On-call landscape services n4332001 RM-Landscaping Services 7,500 Hazardous/Dead tree removals y 4332001 RM-Landscaping Services 3,500 Misc landscape maint i.e.rose pruning, 4332100 Repair Maintenance $ 65,328 $ 55,300 $ 2,700 $ 58,000 4332100 Repair Maintenance 25,000 electrical repairs 4332100 Repair Maintenance 8,500 parking lot sweeping and tennis court maint contract 4332100 Repair Maintenance 5,000 mister repairs and maintenance 4332100 Repair Maintenance 5,000 sign maintenance 4332100 Repair Maintenance 14,500 misc repairs and supplies i.e nets, pest control,vandalism, playground equipment 4337100 Tri-Cities Sport Facility $ 107,802 $ 123,324 $ 66,676 $ 190,000 4337100 Tri-Cities Sport Facility 90,000 Landscape maintenance contract(minimum wage increase 3-5%) 4337100 Tri-Cities Sport Facility 18,000 additional landscape maintenance 4337100 Tri-Cities Sport Facility 25,000 infield improvements(leveling for safety) 4337100 Tri-Cities Sport Facility 20,000 musco lighting replacements 4337100 Tri-Cities Sport Facility 10,000 electrical repairs 4337100 Tri-Cities Sport Facility 7,000 fertilizer 4337100 Tri-Cities Sport Facility 7,000 Overseeding 4337100 Tri-Cities Sport Facility 13,000 misc repairs and supplies i.e.water fountain,plumbing,home plates,etc. CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 r FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+l-) Proposed Milli PW-Civic Center Park cont'd 4351000 Utilities-Water $ 46,405 $ 50,000_ $ 10,000 $ 60,000 water tier rate increase 4351400 Utilities-Electric $ 100,959 $ 95,000 $ - $ 95.000 4610 Total $ 1,105,936 $ 1,187,860 $ 101,290 $ 1,289,150 1,113,000 0 CD m 3 cn CD CD oC a CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4611 PW-Park Maintenance 4219000 Supplies-Other $ 8,063 $ 9,000 $ 1,000 $ 10,000 keys,locks,signs,trash can liners,dog park supplies,etc 4331000 R/M-Buildings $ 25,635 $ 35,000 $ - $ 35,000 4331000 R/M-Buildings 25,000 plumbing and electrical repairs 4331000 R/M-Buildings 3,500 holding tank pumping 4331000 R/M-Buildings 6,500 misc repairs i.e.water cooler;locks,paint,roof,etc. 4332001 RM-Landscaping Services $ 422,941 $ 602,200 $ 15,500 $ 617,700 4332001 RM-Landscaping Services 288,500 landscape maintenance contracts(minimum wage increase 3-5%) 4332001 RM-Landscaping Services 58,000 additional landscape maint and repairs 4332001 RM-Landscaping Services 100,000 broadleaf and palm tree pruning 4332001 RM-Landscaping Services 63,700 topdressing,overseeding,and sod installation 4332001 RM-Landscaping Services 30,000 fertilizer 4332001 RM-Landscaping Services 20,000 annual cleanup of Ironwood and Cahuilla Hills Park CD 4332001 RM-Landscaping Services 12,500 hazardous/dead tree removals 4332001 RM-Landscaping Services 15,000 tree and plant material infills co 3 co a) 4332001 RM-Landscaping Services 20,000 irrigation pump and irrigation repairs .A 07 4332001 RM-Landscaping Services 10,000 misc landscape maint i.e.vandalism 4332501 R/M-Others $ 81,118 $ 85,000 $ (3,500) $ 81,500 N 4332501 R/M-Others 36,500 electrical repairs 4332501 R/M-Others 13,500 parking lot sweeping tennis court maint contracts 4332501 R/M-Others 8,000 plumbing repairs 4332501 R/M-Others 7,000 volleyball,tennis,and soccer nets 4332501 R/M-Others 4,000 Sign maintenance 4332501 R/M-Others 12,500 misc repairs i.e.pest control;vandalism;gates;doors,misters,etc. 4351000 Utilities-Water $ 218,086 $ 230,000 $ 10.000 $ 240,000 increase water rates 4351400 Utilities-Electric $ 51,847 $ 50,000 $ $ 50,000 4391000 Community Garden $ 18,399 $ 14,000 $ - $ 14,000 4611 Total $ 826,090 $ 1,025,200 $ 23,000 $ 1,048,200 734,200 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 r FY 2020 Itemizations !Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4614 PW-Landscaping Services 4100100 Salaries-Full Time $ 461,570 $ 488,000 $ (58,000) $ 430,000 4100200 Salaries-Overtime $ 1,733 $ 5,000 $ - $ 5,000 4111500 Retirement Contribution $ 48,529 $ 57,500 $ (3,500) $ 54,000 4111600 Medicare Contrb-Employer $ 6,758 $ 7,200 $ (900) $ 6,300 4111700 Retiree Health $ - $ 2,300 $ (1,300) $ 1,000 4112000 Ins Prem-Long Term Disab. $ 4,003 $ 4,400 $ (2,600) $ 1,800 4112100 Ins Prem-Health $ 78,829 $ 98,100 $ (20,600) $ 77,500 4112200 Ins Prem-DentalNision $ 7,708 $ 10,700 $ (3,200) $ 7,500 4112400 Ins Prem-Life $ 1,220 $ 1,350 $ (600) $ 750 4112500 Workers'Compensation $ 13,937 $ 14,600 $ - $ 14,600 4219000 Supplies-Other $ 2,486 $ 3,000 $ - $ 3,000 keys,locks,trash can liners,tools,etc. 0 4311500 Mileage Reimbursement $ 664 $ 750 $ 250 $ 1,000 a) 4312000 Conf-Seminars-Workshops $ 5,742 $ 8,000 $ 1,000 $ . 9,000 PAPA, PLayground Safety and Hort Seminars,Turf Mgmt and ISA Conf -o 00 m 4332501 R/M-Others $ 23,568 $ 38,200 $ (200) $ 38,000 N co 4332501 RIM-Others 18,000 electrical and lighting repairs a 4332501 RIM-Others 9,000 water feature repairs and maintenance contract 4332501 R/M-Others 2,500 parking lot sweeping contract 4332501 R/M-Others 8,500 misc repairs i.e.signage,gates,etc. 4337001 R/M-Medians $ 944,083 $ 1,030,150 $ 6,850 $ 1,037,000 4337001 R/M-Medians 578,000 landscape maintenance contracts(minimum wage increase 3-5%) 4337001 R/M-Medians 117,000 additional landscape repairs and maintenance 4337001 R/M-Medians 210,000 broadleaf and palm tree pruning(additional tree pruning) 4337001 R/M-Medians 20,000 hazardous/dead tree removals T 4337001 R/M-Medians 75,000 annual El Paseo flowers;tree and plant material infills 4337001 RIM-Medians 30,000 irrigation repairs 4337001 R/M-Medians 7,000 misc maint i.e.pest control,fertilizer,bee removal 4351000 Utilities-Water $ 191,955 $ 200,000 $ - $ 200,000 4351400 Utilities-Electric $ 24,317 $ 30,000 $ - $ 30,000 4365000 Telephones $ 480 $ 750 $ - $ 750 4390500 Arbor Day $ - $ 1,500 $ - $ 1,500 4391501 Water Conservation $ - $ - $ - $ - 4614 Total $ 1,817,583 $ 2,001,500 $ (82,800) $ 1,918,700 1,075,000 CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed alb 4618 PW-City Wide Park Improvements 4400100 Capital Project $ 17,730 $ 208,000 $ (66,000) $ 142,000 4400100 Capital Project 100,000 Community Gardens Garden Box and Irrigation Upgrades 4400100 Capital Project 15,000 Community Gardens Shade Replacement _ 4400100 Capital Project 12,000 ADA Playground Wood Fiber Improvements:Freedom,Mag Falls, University,Palma 4400100 Capital Project 15.000 Joe Mann Park Calsense Upgrades 4618 Total $ 17,730 $ 208,000 $ (66,000) $ 142,000 142,000 0 CD m 3 CD W C Q CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed 4674 PW-Civic Center Park Improvements 4400100 Capital Project $ 108,015 $ 16,000 $ - $ 16,000 4400100 Capital Project _ 6,000 ADA-Playground Wood Fiber 4400100 Capital Project 10,000 Turf Edge Retrofit Mitj 4674 Total $ 108,015 $ 16,000 $ - $ 16,000 16,000 0 CD m 3 co co _Nco a CD CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+l-) Proposed 4800 Contributions 4388000 Cntrb-Various Agencies $ 76,800 $ 90,000 $ - $ 90,000 4388100 Cntrb-Schools $ 20,131 $ 25,000 $ - $ 25,000 4388500 Cntrb-Museum $ 52,155 $ 65,000 $ (5,000) $ 60,000 Insurance 4389100 Cntrb-YmcalYouth $ 28,500 $ 47,500 $ - $ 47,500 4389201 After School Program $ 150,000 $ 150,000 $ - $ 150,000 4389300 Joslyn Senior Center $ 219,932 $ 231.000 $ - $ 231.000 4800 Total] $ 547,518 $ 608,500 $ (5,000) $ 603,500 0 a co CD CD -Pco Ca. co CITY OF PALM DESERT Budget Worksheets by Department FY 201912020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+1-) Proposed 2424549 Aquatic Center 4211100 Supplies-Pool Chemicals $ 94,223 $ 89,000 $ 1,000 $ 90,000 4309000 Prof.Other $ 105,404 $ 90,000 $ - $ 90,000 4309300 Prof-Other Admn Expenses $ 132,884 $ 132,000 $ 33,000 $ 165,000 Increase in contract for the YMCA approved by CC. 4331100 Replacement Expenditures $ 4,136 $ - $ - $ - 4331101 Contracted Pool Maintenance $ 40,802 $ 75,000 $ 25,000 $ 100,000 Additiona R&M based on aging facility.See JT,for detailed listing of current need. 4351000 Utilities-Water $ 28,242 $ 40,000 $ - $ 40,000 4351200 Utilities-Gas $ 40,550 $ 45,000 $ - $ 45,000 4351400 Utilities-Electric $ 73,954 $ 90,000 $ - $ 90,000 4364000 Filing Fees $ 4,311 $ 2,750 $ - $ 2,750_ 4365000 Telephones $ 3,164 $ 3,800 $ 1,200 $ 5,000 Looking to increase amount available phone lines,and intemet speed which has been problematic on occassion. CD 4400100 Capital Project $ 73,498 $ 60,000 $ 40,000 $ 100,000 Lane Lines,Concessions Supplies,Storage needs,Umbrellas&Lounge co Chairs,etc.,lighting improevements based on safety. n) 3 4801100 COGS-Food&Merchandise $ 30,304 $ 35,000 $ - $ 35,000 4802101 Aquatic Contracted Labor $ 848,229 $ 850,750 $ 50,000 $ 900,750 Accounting for increases in minimum wages. CA 242 Total $ 1,479,702 $ 1,513,300 $ 150,200 $ 1,663,500 $ - m CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) (Proposed 4364650 Art in Public Places 4100100 Salaries-Full Time $ 3,801 $ - $ - $ - _ 4111500 Retirement Contribution $ 421 $ - $ - $ - 4111600 Medicare Contrb-Employer $ 55 $ - $ - $ - 4112000 Ins Prem-Long Term Disab. $ 147 $ - $ - $ - 4112100 Ins Prem-Health $ 3,045 $ - $ - $ - 4112200 Ins Prem-Dental/Vision $ 118 $ - $ - $ - 4112400 Ins Prem-Life $ 45 $ - $ - $ - 4211000 Office Supplies $ 149 $ 300 $ - $ 300 Regular office supplies for staff. 4219000 Supplies-Other $ 1,051 $ 2,000 $ - $ 2,000 Educational materials for the Art in Public Places Commission.Docent Program materials.General supplies.Materials for replacement of light bulbs,paint,gallery supplies,and maintenance. 4309000 Prof-Contracting $ 10,330 $ 8,250 $ - $ 8,250 Hosting of the Artist Registry by Prinnet. Graphic design services for o new public art brochure,ads,postcards,and other collateral materials. c Palm Desert Community Gallery lettering.Scanning of AIPP files. e 3 Honorariums for Public Art Documentary Film Series speakers. C D Funding to hire someone to hang artwork in the Palm Desert Community a Gallery. 4309200 Mileage Reimbursement $ 170 $ 500 $ - $ 500 Travel reimbursement for staff to attend local meetings,conferences, seminars,and out-of-town meetings and for Public Art Documentary Film Series speakers. 4311500 Conf-Seminars-Workshops $ 2,318 $ 2,700 $ 100 $ 2,800 Funds for the Management Analyst to travel to Washington DC for the Americans for the Arts Pre-Conference and Convention. Budget increased by$100 from last year based on the estimated cost of the conference. 4312500 Local Meetings $ 1,595 $ 4,000 $ - $ 4,000 Student Art and Essay Contest prizes and expenses.Palm Desert Community Gallery receptions. Public Art Documentary Film Series film rights and refreshments. Miscellaneous items as needed. 4321701 Advertising Promotion $ 24,146 $ 25,000 $ - $ 25,000 Funds for advertisements in national and regional publications and potential online promotion of the El Paseo Sculpture Exhibition,Docent Program,First Weekend,etc. 4337200 R&M-AIPP $ 51,981 $ 60,000 $ - $ 60,000 4361000 Printing I Duplicating $ 850 $ 1,500 $ - $ 1,500 Printing of postcards for Palm Desert Community Gallery exhibitions, El Paseo Sculpture Exhibition Rack Cards,and public art brochures. CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) (Proposed di li, 4364650 Art in Public Places cont'd 4362000 Subscriptions/Publication $ - 170 - 170 Subscriptions/publications related to public art and art in general, national art journals,public art educational material publications, etc. 4363000 Dues $ 300 200 50 250 Americans for the Arts membership. 4365000 Telephones $ 40 480 480 4366000 P so Cage&Freight $ 1,008 1,600 - 1,600 Mailing of gallery postcards and miscellaneous department postage. 4400100 Capital Project $ 5,443 56,000 (15,000) 41,000 Budget decreased by$15,000 from last year due to removal of the Desert X sponsorship. 4400100 Capital Project 25,000 Streetscape Enhancement Program. 4400100 Capital Project 8,000 Mini Lending Libraries. 4400100 Capital Project 8,000 Potential painting of two(2)sets of traffic signal cabinets. 4400200 Capital Outlay $ - 115,000 (115,000) - Budget decreased by$115,000 from last year because it is an off year 0 for the El Paseo Sculpture Exhibition. 45010001Transfer Out $ 159,664 200,000 - 200,000 cu 3 Total AIPP $ 266,677 $ 477,700 $ (129,850) $ 347,850 , $ 41,000 (D w = a m CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+I-) Proposed 8704195 Housing Administration 4100100 Salaries-Full Time $ 396,429 $ 400,000 $ (200,000) $ 200,000 Reallocation of staff to Community Development and Finance 4111500 Retirement Contribution $ 43,671 $ 46,700 $ (22,700) $ 24,000 Reallocation of staff to Community Development and Finance 4111600 Medicare Contrb-Employer $ 5,784 $ 5,700 $ (2,900) $ 2,800 Reallocation of staff to Community Development and Finance 4111700 Retiree Health $ - $ - $ 1,900 $ 1,900 Reallocation of staff to Community Development and Finance 4112000 Ins Prem-Long Term Disab. $ 3,409 $ 3,500 $ (2,724) $ 776 Reallocation of staff to Community Development and Finance 4112100 Ins Prem-Health $ 56,861 $ 60,000 $ (11,000) $ 49,000 Reallocation of staff to Community Development and Finance 4112200 Ins Prem-DentalNision $ 5,378 $ 8,520 $ (4,120) $ 4,400 Reallocation of staff to Community Development and Finance 4112400 Ins Prem-Life $ 1,070 $ 1,100 $ (750) $ 350 Reallocation of staff to Community Development and Finance 4112500 Workers'Compensation $ 13,688 $ 14,300 $ - $ 14,300 4311500 Mileage Reimbursement $ 87 $ 350 $ - $ 350 4312000 Conf-Seminars-Workshops $ 208 $ 2,500 $ - $ 2,500 0 4312500 Local Meetings $ - $ 300 $ - $ 300 a 4365000 Telephones $ 100 $ 200 $ - $ 200 4404000 Cap-Office Equipment $ - $ 1,000 $ - $ 1,000 n 4501000 Inter-Fund Transfers Out $ - $ - $ 50,000 $ 50,000 Reimbursement for City staff time a, Total Housing Administration $ 526,684 $ 544,170 $ (192,294) $ 351,876 $ - Q co m CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+/-) Proposed Milk I Fund 871 Palm Desert Housing Authority 8714192- Fire&Contents Coverage $ 107,979 $ 110,000 $ 50,000 $ 160,000 Increase based on 18/19 actual 4372000 8714195- Meeting Compensation $ 2,750 $ 5,000 $ - $ 5,000 4101000 8714195- Prof-Legal $ 84,212 $ 60,000 $ - $ 60,000 4301500 8714195- Prof-Contracting $ 71,368 $ 15,000 $ - $ 15,000 4309200 8714195- Req Legal Advertising $ 1,846 $ 3,000 $ - $ 3,000 4321000 8714195- Replacement Expenditures $ - $ 5,250,779 $ - $ 5,250,779 4331100 _ 8714195- Postage&Freight $ 102 $ 150 $ - $ 150 CD v 4366000 v3 8714199- Inter-Fund Transfers Out $ 536,434 S 544,170 $ (192,294) $ 351,876 C 4501000 o-- otal Housing Authority $ 804,691 $ 5,988,099 $ (142,294) $ 5,845,805 $ a PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Number Complex Name Account Name 2018 Actuals 2019 YTD 2019 Bud•et 2020 Request A 871-8610-3632000 Laguna Palms Rent/Leases-Real Property 251,076.36 125,905.98 247,324.00 265,996.00 871-8610-4309000 Laguna Palms Prof-Other 1 1 1,269.31 55,132.25 113,092.00 116,356.00 871-8610-4309200 Laguna Palms Prof-Contracting 33,842.43 15,595.24 32,91 1.00 31,571.00 871-8610-4309300 Laguna Palms Prof-Other Admn Expenses 20,736.00 10,656.00 21,312.00 21,312.00 871-8610-4322300 Laguna Palms Advertising Promotional 321.84 132.63 600.00 600.00 87 1-86 1 0-433 1 000 Laguna Palms R/M-Buildings 27,661.69 19,776.81 35,851.00 35,851.00 87 1-86 1 0-433 1 1 00 Laguna Palms Replacement Expenditures - - - - 87 1-86 1 0-435 1 400 Laguna Palms Utilities-Electric 55,524.25 26,055.20 58,504.00 58,504.00 871-8610-4369500 Laguna Palms Misc Expenses 10,670.19 4,009.96 9,449.00 10,403.00 871-8610-4405000 Laguna Palms Cap-Improvements 19,573.14 4,986.05 - - Total Expenditures 279,598.85 136,344.14 271,719.00 274,597.00 m v - Net Income/Net(Deficit) (28,522.49) (10,438.16) (24,395.00) (8,601.00) CO CD CD � W a- Ca m 4 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8620-3632000 Catalina Gardens Rent/Leases-Real Property 288,108.16 139,31 1.20 291,321.00 280,513.00 871-8620-4308900 Catalina Gardens Prof-Apartments 158,253.40 69,685.26 161,451.00 165,844.00 871-8620-4309200 Catalina Gardens Prof-Contracting 40,731.38 19,517.32 38,645.00 40,414.00 871-8620-4309300 Catalina Gardens Prof-Other Admn Expenses 31,104.00 15,984.00 31,968.00 32,832.00 871-8620-4322300 Catalina Gardens Advertising Promotional 1,113.12 230.07 1,800.00 1,800.00 871-8620-4331000 Catalina Gardens R/M-Buildings 44,298.05 22,754.75 38,328.00 49,548.00 871-8620-4331 100 Catalina Gardens Replacement Expenditures - - - - 87 1-8620-435 1 400 Catalina Gardens Utilities-Electric 64,409.39 26,793.45 60,865.00 63,289.00 871-8620-4369500 Catalina Gardens Misc Expenses 13,156.92 7,398.67 13,818.00 14,335.00 871-8620-4405000 Catalina Gardens Cap-Improvements 49,866.75 17,857.87 - Total Expenditures 402,933.01 180,221.39 346,875.00 368,062.00 0 (D a m 3 Net Income/Net(Deficit) (114,824.85) (40,910.19) (55,554.00) (87,549.00) cn (D (D Z CAW N C d (a (D PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request . f, 871-8630-3632000 Desert Pointe Rent/Leases-Real Property 316,755.29 167,933.10 356,596.00 336,796.00 871-8630-4309200 Desert Pointe Prof-Contracting 30,893.00 13,622.49 25,426.00 29,715.00 871-8630-4309300 Desert Pointe Prof-Other Admn Expenses 27,360.00 14,208.00 28,416.00 29,184.00 871-8630-4309700 Desert Pointe Prof-Payroll 1 10,885.1 1 54,964.18 114,344.00 117,654.00 871-8630-4322300 Desert Pointe Advertising Promotional 121.15 54.65 300.00 300.00 871-8630-4331000 Desert Pointe R/M-Buildings 52,876.17 23,169.53 45,590.00 49,250.00 871-8630-4331100 Desert Pointe Replacement Expenditures; milmimm - 871-8630-4351400 Desert Pointe Utilities-Electric 52,702.55 22,192.24 56,215.00 56,395.00 871-8630-4369500 Desert Pointe Misc Expenses 8,513.91 5,035.97 10,883.00 12,104.00 871-8630-4405000 Desert Pointe Cap-Improvements 34,288.32 8,436.76 - - Total Expenditures 317,640.21 141,683.82 281,174.00 294,602.00 0 CD 41) Net Income/Net(Deficit) (884.92) 26,249.28 75,422.00 42,194.00 v 3 co m m = c_n co wC Q co CD (7) 6 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8640-3632000 Las Serenas Rent/Leases-Real Property 873,234.75 443,759.98 875,598.00 882,108.00 871-8640-4309200 Las Serenas Prof-Contracting 60,031.12 30,462.82 63,600.00 62,740.00 871-8640-4309300 Las Serenas Prof-Other Admn Expenses 64,800.00 33,300.00 66,600.00 68,400.00 871-8640-4309800 Las Serenas Prof-Las Serenas 180,568.86 89,053.93 178,713.00 185,574.00 871-8640-4322300 Las Serenas Advertising Promotional 2,181.44 1,376.29 1,900.00 2,160.00 871-8640-4331000 Las Serenas R/M-Buildings 66,830.78 51,646.98 84,444.00 110,354.00 871-8640-4331 100 Las Serenas Replacement Expenditures - - - - 871-8640-4351400 Las Serenas Utilities-Electric 108,81 1.16 49,069.73 109,065.00 107,000.00 871-8640-4369500 Las Serenas Misc Expenses 17,657.05 9,384.37 19,084.00 19,679.00 871-8640-4405000 Las Serenas Cap-Improvements 38,555.50 23,377.25 - - Total Expenditures 539,435.91 287,671.37 523,406.00 555,907.00 0 cD Net Income/Net(Deficit) 333,798.84 156,088.61 352,192.00 326,201.00 m 3 co co co cn co n co co a PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request ,= g r 871-8650-3632000 Neighbors Gardens Rent/Leases-Real Property t 143,774.94 71,42-3.73 167,848.4 148,478.00 Ail 871-8650-4308800 Neighbors Gardens Pr-Neighbors Apartments 45,825.09 22,816.80 46,348.00 47,446.00 871-8650-4309200 Neighbors Gardens Prof-Contracting 18,046.00 8,965.39 16,855.00 20,435.00 871-8650-4309300 Neighbors Gardens Prof-Other Admn Expenses 10,296.00 5,328.00 10,656.00 10,944.00 871-8650-4322300 Neighbors Gardens Advertising Promotional 57.55 6.98 240.00 240.00 871-8650-4331000 Neighbors Gardens R/M-Buildings 34,070.18 14,642.77 37,950.00 37,950.00 871-8650-4331100 Neighbors Gardens Replacement Expenditures 4111111111.1 871-8650-4351400 Neighbors Gardens Utilities-Electric 21,416.55 9,550.84 23,860.00 24,772.00 871-8650-4369500 Neighbors Gardens Misc Expenses 3,321.43 1,768.89 4,755.00 5,371.00 871-8650-4405000 Neighbors Gardens Cap-Improvements 47,022.72 12,651.93 - - Total Expenditures 180,055.52 75,731.60 140,664.00 147,158.00 0 CD CO Net Income/Net(Deficit) (36,280.58) (4,307.87) 27,184.00 1,320.00 nij ca CD m = cn co Cri C Q (a m in PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8660-3632000 One Quail Place Rent/Leases-Real Property 2,470,433.76 1,262,257.53 2,752,786.00 2,658 508.00 871-8660-4309200 One Quail Place Prof-Contracting 158,264.72 69,931.22 141,359.00 145,298.00 871-8660-4309300 One Quail Place Prof-Other Admn Expenses 164,376.00 85,063.00 170,496.00 175,104.00 871-8660-4309500 One Quail Place Prof-Palm Tree Trimming - 871-8660-4309502 One Quail Place Prof-One Quail Place Apartment 695,127.23 346,465.10 756,850.00 785,178.00 871-8660-4322300 One Quail Place Advertising Promotional 3,424.30 2,431.12 2,740.00 3,600.00 871-8660-4331000 One Quail Place R/M-Building > 492,740.44 241,631.35 399,808.00 531,308.00 871-8660-4331 100 One Quail Place Replacement Expenditures - 871-8660-4351400 One Quail Place Utilities-Electric 355,360.51 147,000.96 352,980.00 340,395.00 871-8660-4369500 One Quail Place Misc Expenses 98,441.56 31,351.58 76,975.00 71,738.00 871-8660-4405000 One Quail Place Cap-Improvements 646,991.51 402,067.39 - - Total Expenditures 2,614,726.27 1,326,012.64 1,901,208.00 2,052,621.00 v v 3 Net Income/Net(Deficit) 144,292.51 o j ( ) (63,755.11) 851,578.00 605,887.00 cn co rn c Q co m i PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Bud•et FY 2020 Request 871-8670-3632000 The Pueblos Rent/Leases-Real Property 69,356.86 36,337.59 66,900.00 68,668.00 871-8670-4308700 The Pueblos Prof-Pueblos 41,314.92 18,784.09 43,807.00 44,818.00 871-8670-4309200 The Pueblos Prof-Contracting 8,724.99 5,127.52 7,478.00 12,438.00 871-8670-4309300 The Pueblos Prof-Other Admn Expenses 6,480.00 3,330.00 6,660.00 6,840.00 871-8670-4322300 The Pueblos Advertising Promotional 59.35 10.02 240.00 240.00 871-8670-4331000 The Pueblos R/M-Buildings 10,838.00 2,726.87 13,771.00 13,471.00 871-8670-4331100 The Pueblos Replacement Expenditures - - - - 87 1-8670-435 1 400 The Pueblos Utilities-Electric 10,918.93 4,526.16 11,200.00 11,380.00 871-8670-4369500 The Pueblos Misc Expenses 3,547.36 1,466.41 3,530.00 4,930.00 871-8670-4405000 The Pueblos Cap-Improvements 8,134.80 - - - Total Expenditures 90,018.35 35,971.07 86,686.00 94,1 17.00 0 cD °' Net Income/Net(Deficit) (20,661.49) 366.52 (19,786.00) (25,449.00) v 3 co cD C = cn co - c Q a PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8680-3632000 California Villas Rent/Leases-Real Property 836,792.97 423,230.86 826,778.00 828,154.00 871-8680-4308200 California Villas Prof-California Villas 230,957.88 113,029.60 227,316.00 234,057.00 871-8680-4309200 California Villas Prof-Contracting 60,096.17 29,867.46 57,430.00 61,479.00 871-8680-4309300 California Villas Prof-OtherAdmn Expenses 60,912.00 31,302.00 62,604.00 64,296.00 871-8680-4322300 California Villas Advertising Promotional 1,130.55 99.65 900.00 900.00 871-8680-4331000 California Villas R/M-Buildings 139,252.92 73,785.57 117,712.00 138,172.00 871-8680-4331100 California Villas Replacement Expenditures - - - - 87 1-8680-435 1 400 California Villas Utilities-Electric 145,121.19 69,498.35 150,845.00 150,340.00 871-8680-4369500 California Villas Misc Expenses 22,652.34 9,253.49 22,966.00 21,405.00 871-8680-4405000 California Villas Cap-Improvements 167,727.38 26,423.39 - Total Expenditures 827,850.43 353,259.51 639,773.00 670,649.00 0 CD 0 Net Income/Net(Deficit) 8,942.54 69,971.35 187,005.00 157,505.00 v 3 (a CD CD 01 W CO C CO CD 11 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 1111111111110111 -- 871-8690-3632000 Taos Palms Rent/Leases-Real Property 112,083.68 50,786.28 100,984.00 96,007.00 871-8690-4308500 Taos Palms Prof-Taos Palms 35,406.39 17,106.60 35,400.00 36,147.00 871-8690-4309200 Taos Palms Prof- Contracting 12,077.40 6,924.59 10,882.00 15,782.00 871-8690-4309300 Taos Palms Prof-Other Admn Expenses 6,912.00 3,552.00 7,104.00 7,296.00 871-8690-4322300 Taos Palms Advertising Promotional 25.10 - 240.00 240.00 871-8690-4331000 Taos Palms R/M-Buildings 16,558.86 12,882.83 16,012.00 22,272.00 871-8690-4331100 Taos Palms Replacement Expenditures - - - - 871-8690-4351400 Taos Palms Utilities-Electric 15,863.61 6,569.19 17,060.00 16,220.00 871-8690-4369500 Taos Palms Misc Expenses 3,494.10 1,245.44 3,425.00 3,996.00 871-8690-4405000 Taos Palms Cap-Improvements 1,243.70 541.50 - - Total Expenditures 91,581.16 48,822.15 90,123.00 101,953.00 0 CD -0 v Net Income/Net(Deficit) MIIIIM 20,502.52 1,964.13 10,861.00 (5,946.00) m 3 co CD CD cn W (0 _ Q co (I, 12 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8691-3632000 Carlos Ortega Villas Rent/Leases-Real Property 453,797.71 242,009.19 444,355.00 463,968.00 87 1-869 1-4308900 Carlos Ortega Villas Prof-Apartments 161,181.96 76,109.77 172,002.00 176,888.00 871-8691-4309200 Carlos Ortega Villas Prof-Contracting 28,189.28 14,795.32 29,186.00 30,510.00 87 1-869 1-4309300 Carlos Ortega Villas Prof-OtherAdmn Expenses 31,464.00 16,206.00 32,412.00 33,288.00 871-8691-4322300 Carlos Ortega Villas Advertising Promotional 979.69 883.80 1,800.00 2,160.00 871-8691-4331000 Carlos Ortega Villas R/M-Buildings 12,972.16 7,196.97 17,410.00 23,410.00 871-8691-4331100 Carlos Ortega Villas Replacement Expenditures - - - - 871-8691-4351400 Carlos Ortega Villas Utilities-Electric 78,745.90 32,649.30 84,680.00 79,165.00 871-8691-4369500 Carlos Ortega Villas Misc Expenses 11,954.17 6,229.08 12,180.00 12,780.00 871-8691-4405000 Carlos Ortega Villas Cap-Improvements 5,778.64 860.92 - - Total Expenditures 331,265.80 154,931.16 349,670.00 358,201.00 0 co -a Net Income/Net(Deficit) 122,531.91 87,078.03 94,685.00 105,767.00 -o cn cD CD Z CY) co oC a- cn fD 13 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Bud•et FY 2020 Request 871-8692-3632000 Palm Village Rent/Leases-Real Property 233,152.03 112,609.09 254,356.00 245,936.00 871-8692-4308900 Palm Village Prof-Apartments 63,639.90 32,172.62 63,871.00 65,545.00 871-8692-4309200 Palm Village Prof-Contracting 14,714.78 7,793.79 13,462.00 18,242.00 871-8692-4309300 Palm Village Prof-Other Admn Expenses 15,552.00 7,992.00 15,984.00 16,416.00 871-8692-4322300 Palm Village Advertising Promotional - - 270.00 270.00 871-8692-4331000 Palm Village R/M-Buildings 15,773.21 9,093.13 18,790.00 20,950.00 871-8692-4331 100 Palm Village Replacement Expenditures - Al - 871-8692-4351400 Palm Village Utilities-Electric 34,045.18 12,015.18 34,960.00 35,380.00 871-8692-4369500 Palm Village Misc Expenses 10,332.89 2,549.93 9,040.00 9,549.00 871-8692-4405000 Palm Village Cap-Improvements 16,284.85 836.31 - Total Expenditures 170,342.81 72,452.96 156,377.00 166,352.00 0 CD QJ Net Income/Net(Deficit) 62,809.22 40,156.13 97,979.00 79,584.00 o c CD CD = rn E Q up CD 14 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8693-3632000 Candlewood Rent/Leases-Real Property 134,651.91 71,341.28 144,684.00 154,660.00 871-8693-4308900 Can dlewood Prof-Apartments 72,074.13 32,664.39 73,771.00 75,815.00 871-8693-4309200 Candlewood Prof-Contracting 18,936.98 9,925.79 17,227.00 23,1 15.00 871-8693-4309300 Candlewood Prof-Other Admn Expenses 12,960.00 6,660.00 13,320.00 13,680.00 871-8693-4322300 Candlewood Advertising Promotional 25.58 20.02 300.00 300.00 871-8693-4331000 Candlewood R/M-Buildings 16,548.34 12,935.29 23,128.00 27,568.00 87 1-8693-433 1 1 00 Candlewood Replacement Expenditures - - - - 871-8693-4351400 Candlewood Utilities-Electric 28,556.32 11,185.12 31,651.00 32,071.00 871-8693-4369500 Candlewood Misc Expenses 6,420.09 2,532.16 7,405.00 7,031.00 871-8693-4400100 Candlewood Capital Project 82.82 - - - 871-8693-4405000 Candlewood Cap-Improvements 651,285.70 18,065.47 a) Total Expenditures 806,889.96 93,988.24 166,802.00 179,580.00 v w 3 Net Income/Net(Deficit) (672,238.05) (22,646.96) ( ) (24,920.00) m 22,118.00 CD rnco N C Q co 1' PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request ', g 871-8694-3632000 LaRocca Villas Rent/Leases-Real Property 143,896.75 73,455.80 140,726.00 153,233.00 '871-8694-4308900 LaRocca Villas Prof-Apartments 49,610.66 23,505.87 65,1 15.00 69,873.00 71-8694-4309200 LaRocca Villas Prof-Contracting 24,507.01 11,656.32 24,854.00 24,354.00 871-8694-4309300 LaRocca Villas Prof-Other Admn Expenses 11,664.00 5,994.00 11,988.00 12,312.00 t871-8694-4322300 LaRocca Villas Advertising Promotional 104.85 - 300.00 300.00 871-8694-4331000 LaRocca Villas R/M-Buildings 10,402.04 14,781.86 13,510.00 17,190.00 871-8694-4331 100 LaRocca Villas Replacement Expenditures - _` 871-8694-4351400 LaRocca Villas Utilities-Electric 44,388.21 32,497.54 44,915.00 45,035.00 871-8694-4369500 LaRocca Villas Misc Expenses 3,529.04 916.05 3,295.00 4,117.00 871-8694-4405000 LaRocca Villas Cap-Improvements 4,725.50 - - - Total Expenditures 148,931.31 89,351.64 163,977.00 173,181.00 0 CD Net Income/Net(Deficit) (5,034.56) (15,895.84) (23,251.00) (19,948.00) w 3 co 0 a, rn co wC Q ce CD 16 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Budget FY 2020 Request 871-8695-3632000 Sagecrest Rent/Leases-Real Property 62,952.00 32,123.00 63,388.00 63,677.00 871-8695-4308900 Sagecrest Prof-Apartments 25,647.10 10,914.24 25,719.00 27,280.00 871-8695-4309200 Sagecrest Prof-Contracting 11,585.20 5,877.78 10,480.00 15,307.00 871-8695-4309300 Sagecrest Prof-Other Admn Expenses 6,048.00 3,108.00 6,216.00 6,384.00 871-8695-4322300 Sagecrest Advertising Promotional 76.84 - 240.00 240.00 871-8695-4331000 Sagecrest R/M-Buildings 5,933.45 6,183.72 7,660.00 9,420.00 871-8695-4331100 Sagecrest Replacement Expenditures - - - 87 1-8695-435 1 400 Sagecrest Utilities-Electric 11,346.67 4,815.69 11,460.00 11,424.00 871-8695-4369500 Sagecrest Misc Expenses 3,494.11 1,009.84 2,925.00 3,409.00 871-8695-4405000 Sagecrest Cap-Improvements 7,012.00 2,732.75 - - Total Expenditures 71,143.37 34,642.02 64,700.00 73,464.00 0 CD a Net Income/Net(Deficit) (8,191.37) (2,519.02) (1,312.00) (9,787.00) a) = CO CD cD rn co .ji 0 Q CO co 17 PALM DESERT HOUSING AUTHORITY 2019/2020 BUDGET REQUEST Account Complex Name Account Name FY 2018 Actuals FY 2019 YTD FY 2019 Bud•et FY 2020 Request 871-8696-3632000 Santa Rosa Rent/Leases-Real Property 124,526.37 62,296.21 141,022.00 121,746.00 871-8696-4308900 Santa Rosa Prof-Apartments 52,742.55 24,333.57 61,623.00 63,740.00 871-8696-4309200 Santa Rosa Prof-Contracting 17,160.82 8,098.99 14,064.00 18,524.00 871-8696-4309300 Santa Rosa Prof-Other Admn Expenses 8,640.00 4,440.00 8,880.00 9,120.00 871-8696-4322300 Santa Rosa Advertising Promotional 32.17 - 120.00 120.00 871-8696-4331000 Santa Rosa R/M-Buildings 6,178.48 4,722.36 10,945.00 9,165.00 871-8696-4331100 Santa Rosa Replacement Expenditures - - - - 871-8696-4351400 Santa Rosa Utilities-Electric 14,620.00 6,819.53 15,125.00 15,377.00 871-8696-4369500 Santa Rosa Misc Expenses 3,409.75 2,078.69 4,094.00 4,486.00 871-8696-4405000 Santa Rosa Cap-Improvements 10,379.70 946.88 - - 0 Total Expenditures 113,163.47 51,440.02 114,851.00 120,532.00 co 0 v v 3 Net Income/Net(Deficit) 11,362.90 10,856.19 26,171.00 1,214.00 co m (D = rn co cn c n cQ c) CITY OF PALM DESERT Budget Worksheets by Department FY 2019/2020 Account Account Description FY 2018 FY 2019 FY 2020 FY 2020 Itemizations Comments No. Actuals Adopted Inc/Dec(+l-) Proposed Fund 873 Housing Asset Fund 4211000 Office Supplies $ 185 $ 500 $ - $ 500 4301500 Prof-Legal $ 675 $ 25,000 $ _ $ 25,000 4302000 Prof-Accounting/Auditing $ - $ 5,000 $ - $ 5,000 4309000 Prof-Other $ 387 $ 5,000 $ - $ 5,000 4321000 Req Legal Advertising $ 325 $ 1,500 $ - $ 1,500 4337000 R/M-Other Equipment $ 6,736 $ 10,000 $ - $ 10,000 4361000 Printing/Duplicating $ - $ 1,300 $ - $ 1,300 4366000 Postage&Freight $ 394 $ 1,000 $ - $ 1,000 8734492-Acquisition/Rehab/Resale Home $ 632,541 $ 225,000 $ - $ 225,000 4400100 Improvement 8734493- Home Improv Prog Comp 1-6 $ - $ 25,500 $ - $ 25,500 4400100 a 8734496- Property Acquisiton Program $ 550 $ 25,500 $ - $ 25,500 n 4400100 2 ,, 8734499-Home Buyer Assistance $ 80,000 $ 150.000 S - $ 150,000 a 4400100 °' c Total Housing Asset Fund $ 721,792 $ 475,300 $ - ' $ 475,300 $ - m CITY OF PALM DESERT Fund Descriptions Fund 110 - General Fund - general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds Special Revenue Funds are used to account for proceeds of specific revenue sources other than expendable trusts that are legally restricted to expenditures for specific purposes. Fund 210 - Traffic Safety Fund - Traffic and court fines are collected in these funds. A transfer from this Fund to the General Fund is made at the end of the fiscal year by council action to be applied toward the eligible expenditures permitted by law. Fund 211 - Gas Tax Fund-- Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street-related purposes only. Fund 213 - Measure A Fund - In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvement, local street and road maintenance, commuter assistance and specialized transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A (Ordinance No. 88- 1 of the County of Riverside) it is restricted for local street and road expenditures only. Fund 214 - Housing Mitigation Fee -This fund is used to account for fees collected from construction of commercial and office buildings for low & moderate income mitigation purposes. Funds are used strictly for projects and programs that benefit the low and moderate income households. Fund 220 - Community Development Block Grant Fund (CDBG) - This fund is used to account for the receipts and expenditures of CDBG funds received from the U. S. Department of Housing and Urban Development (HUD). Fund 228 -Child Care Program Fund -This fund is use to collect funds from developers for the purpose of providing child care programs. Fund 229 - Public Safety Police Grant Fund -This fund is used to account for state and federal grants given to the City for public safety purposes. Its use is restricted for expenditures related to public safety capital equipment and personnel. Fund 230 - Prop. A Fire Tax - This fund is used to account for revenues derived from tax collected within the city for upgrading fire protection and prevention. Its use is Informational Items Page 1 Fund Descriptions Page 2 of 8 restricted for obtaining, furnishing, operating and maintaining fire protection and prevention services (currently under contract with Riverside County Fire Department) equipment or apparatus. Fund 231 - New Construction Tax - This fund is used to account for tax collected upon application to the city for a building permit from every person/entity for the construction of any new building or addition or trailer space in the city according to a fee schedule. Its use is restricted for the acquisition and development of public facilities such as parks, playgrounds and public structures. Fund 232 - Planned Drainage Funds - This fund is used to account for off-site drainage fees based on an established fee schedule collected prior to approval of the final map in the case of land being subdivided or prior to the issuance of a building permit in the case of construction or improvement of subdivided land. Fund 233 - Park & Recreation Facilities Funds - This fund is used to account for fees collected for residential and sub-division developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to park development, maintenance and equipment. Fund 234 - Traffic Signals Funds - This fund is used to account for fees collected for residential, commercial and industrial developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to the acquisition and maintenance of traffic signals. Fund 235 - Fire Facilities Restoration Fund - This fund is used to collect funds from developers for the purpose of construction, restoration and purchase of equipment for fire stations within the City. Fund 236 - Waste-Recycling Fund - This fund is used to account for waste recycling fees collected by waste management. Its use is restricted for expenditures for education and other expenditures related to recycling. Fund 237 - Energy Independence Program - This fund is used to account for loans to residents and commercial property owners for energy savings equipment. Fund 238 -Air Quality Management Fund - This fund accounts for receipts from South Coast Air Quality Management District, one-third of which is disbursed to the Coachella Valley Association of Governments. The remaining two-thirds are spent for programs that promote the goal of attaining Federal and State air quality standards. Fund 242 - Aquatic Center Fund - This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal aquatic center in the City of Palm Desert. Fund 243 — Cannabis Compliance Fund — This fund is used to account for revenues and expenditures for the City's cannabis compliance activity. Informational Items Page 2 Fund Descriptions Page 3 of 8 Fund 870 - Housing Administration Special Revenue Fund - Includes only those costs associated with administration of the housing authority assets. The Palm Desert Housing Authority owns and operates over 1,100 rental units previously owned by the Redevelopment Agency. Operations include day-to-day maintenance, leasing and vacancy turnover. Fund 871 - Housing Authority Special Revenue Fund - used to account for revenues and expenditures related to rental units owned by the Housing Authority, established in January, 1998. Fund 873 - Low and Moderate Income Housing Asset Special Revenue Fund - used to account for any funds generated from housing assets of the former Redevelopment Agency to be used for projects that benefit low and moderate income families. Capital Projects Funds Capital Projects Funds are used to account for the acquisition and construction of major capital facilities, except for those financed by certain Special Revenue and Enterprise funds. Fund 420 — Drainage Facilities Fund — This fund is used to account for resources and expenditures for planned capital improvement projects that are under the Master Drainage Plan. Fund 425 — Economic Development — This fund is used to account for façade enhancement projects for Palm Desert businesses utilizing funds from the sales of certain City-owned properties. Fund 430 — Parks and Recreational Facilities Fund — This fund is used to account for resources and expenditures for capital improvement projects that are related to park development, maintenance and equipment. Fund 436 - Art in Public Places Program Fund - This fund accounts for fees collected from residential, commercial and public facilities development except for street and drainage projects. Its use is restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed in the city, the administration of the program and community public art education programs. Fund 400 - Capital Projects Reserve Fund - This fund is used to account for resources and expenditures for capital improvement projects that are related to the acquisition and development of public facilities, infrastructure and equipment. Fund 440 — Signalization Fund — This fund is used to account for resources and expenditures for capital improvement projects that are related to the acquisition and maintenance of traffic signals. Informational Items Page 3 Fund Descriptions Page 4 of 8 Fund 441 - Golf Course Capital Improvement Fund - This fund accounts for fees collected from our Golf Course Timeshare project. Funds are used for golf course capital improvements, and equipment. Fund 450 - Buildings Fund -This fund is used to account for resources and expenditures for capital improvement projects that are related to the improvement and maintenance of public facilities and structures. Fund 451 - Capital Bond Fund - used to account for the cost of city-owned properties that will either be sold or for the construction of public facilities, and the proceeds of bond funds for capital related properties. Fund 452 - Library Fund - This fund is used to track expenditures related to the City's public library, which is operated by the Riverside County Library system. Enterprise Funds The Enterprise Funds account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the City Council is that the costs (expenses including depreciation) of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges. Fund 510 - Parkview Office Complex - This fund is used to account for rent received from the City owned office complex. Funds 520 and 521 - Desert Willow Golf Course Fund - This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal golf course in the City of Palm Desert. Internal Service Funds The Internal Service Funds account for financial transactions related to replacement of City-owned vehicles and equipment and to fund compensated absences. These services are provided to other departments or agencies of the City on a cost reimbursement basis. Fund 530 - Equipment Replacement Fund - This fund is used as an internal service fund to accumulative funds to replace city vehicles and equipment. Fund 577 — Compensation Benefits Fund —This fund is used to account for funding of compensated absences. Agency Funds Fund 576 - Retiree Health Fund - This fund is used to account for funds contributed toward future and current retiree health expenses. Informational Items Page 4 Fund Descriptions Page 5 of 8 Special Assessment Funds Special Assessment Funds are used to account for proceeds of assessments collected from property owners within the respective assessment districts established that are legally restricted to expenditures for the specific purposes of the district formation. Fund 271 - El Paseo Assessment District - This fund is used to collect assessments on all business establishments located within the boundaries set for the El Paseo parking and business improvement area based on a fee schedule established for the various types of businesses. Collections are made in the same manner and at the same time as the city business license fees. Proceeds from all charges are used for the promotion of business activities in the area. Fund 272 - Zone 4 - Parkview Estates - These parcels receive benefit from the improvements and maintenance of street lighting. Fund 273 - Zone 5 - Cook & Country Club Area - These parcels receive benefit from the Tract street lighting, Parkway landscaping and entrance landscaping improvements. This includes Desert Mirage, Sandcastles, Primrose. Fund 275 - Zone 6 - Hovley Lane West - These parcels lie generally East of Monterey Avenue and West of Portola Avenue and includes parcels and tracts along Hovley Lane West. These parcels receive benefit from the improvements and maintenance of street lighting, parkway landscaping and some parcels with dry wells. This includes Monterey Meadows, The Glen, Hovley Estates, Sonata I, Sonata II, Hovley Collection, La Paloma, La Paloma II, La Paloma III, Sandpiper Court, Sandpiper West, Hovley West, Diamondback, Palm Court. Fund 276 - Zone 2 - Canyon Cove - These parcels receive benefit from the improvements and the maintenance of street lighting encompassing all streets within the Zone and the landscaped area north of Haystack Road. Fund 277 -Zone 1 - President's Plaza I -Business Improvement District- Established beginning in 1998/99 after proposition 218 to provide improvements and services within the boundaries of the district. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste; the cleaning. Fund 278 - Zone 3 — Vineyards - These parcels receive benefit from the improvements and maintenance of street lighting within the Zone and maintenance of the landscaped area along the West side of Portola Avenue. Fund 279 - Zone 7 - Waring Court - These parcels receive benefit from the improvements and maintenance of landscaped parkways along Fred Waring Drive adjacent to the tract. Informational Items Page 5 Fund Descriptions Page 6 of 8 Fund 280 - Zone 8 - Palm Gate - These parcels receive benefit from the improvements and maintenance of local street lighting and the landscaped parkways fronting the tract. Fund 281 - Zone 9 - The Grove - These parcels receive benefit from the improvements and maintenance of street lighting, landscaping and palm tree trimming within the public right-of ways. Fund 282 -President's Plaza III Business Improvement District-The district is located south of Highway 111 and north of El Paseo, east of Highway 74. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste; the cleaning. Fund 283 - Zone 11 - Portola Place - These parcels receive benefit from the improvements and maintenance of the landscaped parkways extending along Portola Avenue adjacent to the tract. Fund 285 -Zone 14 - K & B at Palm Desert -All properties within the Zone benefit from street lighting, landscaping of the retention basin, and dry well maintenance. Fund 286 - Zone 15 - Canyon Crest - These parcels benefit from Tract street lighting and Parkway landscaping improvements. Fund 287 - Zone 16 - College View Estates - These parcels benefit from Tract street lighting and Parkway landscaping improvements. This would includes Sundance West, College View Estates I, Petuna I, Sundance East and The Boulders. Fund 289 - Benefit Assessment District No. 1 (Section 29) - These parcels benefit from drainage basin improvements. Fund 299 - Zone 13 - Palm Desert Country Club - These parcels receive benefit from the improvements and maintenance of entryway landscaping and street lighting. This would include landscaping along Fred Waring Drive and along Hovley Lane East from Oasis to Washington. Debt Service Assessment District Funds Debt Service Funds are used to account for the accumulation of resources and payment of bond principal and interests from special assessment levies. Fund 301 - AD 83-1 Improvement Bond Act of 1915 - The bonds were issued to fund public facilities to include Construction of storm drain system and street improvements. The bonds are not general obligations of the City. This district was refunded by the Palm Desert Financing Authority 1995 Revenue Bonds (AD 83-1, 84-1R, and 87-1). Informational Items Page 6 Fund Descriptions Page 7 of 8 Fund 303 - AD 84-1 North Sphere 1915 Act Improvement bonds - The bonds were issued to fund public facilities to include Construction of storm drain system, domestic water improvements and street improvements. The bonds are not general obligations of the City. This district was refunded by the Palm Desert Financing Authority 1995 Revenue Bonds (AD 83-1, 84-1R, and 87-1). Fund 304 - 87-1 Improvement Bond Act of 1915 - The bonds were issued to fund public facilities to include Construction of sanitary sewer system and street improvements. The bonds are not general obligations of the City. This district was refunded by the Palm Desert Financing Authority 1995 Revenue Bonds (AD 83-1, 84-1 R, and 87-1). Fund 307 - AD 94-1 Improvement Bond Act of 1915 - The bonds were issued to fund public facilities to include water system improvements, roadway widening improvements to State Highway 74. The bonds are not general obligations of the City. This district was refunded by the Palm Desert Financing Authority 1997 Revenue Bonds. Fund 308 -AD No. 92-1 Improvement Act Bond of 1915 Sunterrace-The Bonds were issued to fund Street, water system, and sanitary sewer system improvements. The Palm Desert Financing Authority 2003 Assessment Revenue Bonds refunded this district. Fund 309 - AD No. 94-3 Merano - The bonds were issued to provide funds for public improvements, and was partially refunded through AD No. 01-01, Silver Spur. Fund 311 - $2,955,000 1915 Act Improvement Bonds Assessment District No. 98-1 (Canyons at Bighorn) - The bonds were issued to finance the acquisition of certain roadway improvements and water and sewer facilities associated with the Canyons at Bighorn development. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. Fund 312 - $4,423,000 1915 Act Improvement Bonds Assessment District No. 01-01 (Silver Spur Public Improvements) - The bonds were issued to provide funds for public improvements and refunding of AD No. 94-2 Sunterrace and AD No. 94-3 Merano. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. Fund 314 - $3,165,000 Highlands Underground Assessment District No. 04-01, Limited Obligation Improvement Bonds - The bonds were issued to finance the construction of utilities undergrounding and pay the cost of issuance. Fund 315 - $29,430,000 Section 29 Assessment District No. 2004-02 Limited Obligation Improvement Bonds - The bonds were issued to finance certain infrastructure improvements within the City's Section 29 Assessment District. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. Informational Items Page 7 Fund Descriptions Page 8 of 8 Fund 351 - $10,935,000 2008 Special Tax Refunding Bonds Community Facilities District No. 91-1 (Indian Ridge) - The bonds were issued to refund and defease all the outstanding $16,260,000 principal of the Palm Desert Financing Authority 1997 Revenue Bonds. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. Fund 353 - $67,915,000 Community Facilities District No. 2005-1 (University Park) - The bonds were issued to finance the construction and acquisition of public facilities that benefit the District. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. Fund 391 - City Financing Authority - Fund is used to account for the resources and payment of the debt issued by the Palm Desert Financing Authority. Informational Items Page 8 SPECIAL REVENUE, CAPITAL, ENTERPRISE AND INTERNAL SERVICE FUNDS FISCAL YEAR 2019-2020 Comm.Dev. Measure A Housing Block Grants Child Care Traffic Safety Gas Tax (Transportation) Mitigation Fee (CDBG) Program Type of Expenditure FD 210 FD 211 FD 213 FD 214 FD 220 FD 228 Administration - - - 310,000 350,000 - Fire Protection - - - - - - Waste Recycling - - - - - - Debt Expenditures - - - - - - Capital&Maintenance - 1,000,000 3,375,000 - - 255,000 Interfund Transfers Out - - - - - - Interfund Transfers Out GF 6,050 - - - - - Total Special Revenue Funds(Expenditures)(3) 6,050 1,000,000 3,375,000 310,000 350,000 255,000 Beginning Cash(1) - 2,543,604 36,150,635 2,719,298 31,510 1,203,815 Revenue(2) 6,050 2,279,553 3,042,000 208,700 350,000 326,570 Expenditures(3) (6,050) (1,000,000) (3,375,000) (310,000) (350,000) (255,000) Continuing Appropriation(4) - (978,855) (20,533,239) - - (1,275,000) Ending Cash • 2,844,302 15,284,396 2,617,998 : 31,510 385 (1) Beginning cash is an estimate (2) Resolution No.2019-xx,Exhibit 1 -Estimated Revenues (3) Resolution No.2019-xx,Exhibit 2-Appropriations (4) Estimated carryover&outstanding Purchase Orders Informational Items Page 9 SPECIAL REVENUE, CAPITAL, ENTERPRISE AND INTERNAL SERVICE FUNDS FISCAL YEAR 2019-2020 New Public Safety- Prop.A Fire Tax' Construction Park& Traffic Signal Police Grants Fund Tax ' Drainage Fund Recreation Fund Fund Type of Expenditure FD 229 FD 230 FD 231 FD 232 FD 233 FD 234 ' Administration, 180,000 - - - - - Fire Protection - 14,510,500 - - - - Waste Recycling - - - - - - Debt Expenditures - - - - - - Capital&Maintenance 189,000 1,200,000 - 100,000 - Interfund Transfers Out - - - - - - Interfund Transfers Out GF - - - - - - Total Special Revenue, Funds(Expenditures)(3) 180,000 i 14,699,500 1,200,000 - 100,000 ' - Beginning Cash(1) 89,187 728,409 1,382,320 630,210 1,629,507 416,318 Revenue(2) 100,500 14,380,932 481,000 35,000 263,000 22,000 Expenditures(3)i (180,000) (14,699,500) (1,200,000) - (100,000) - Continuing Appropriation(4) - - - (530,001) (243,300) (211,305) Ending Cash 9,687 409,841 663,320 135,209 1,549,207 227,013 (1) Beginning cash is an estimate (2) Resolution No.2019-xx,Exhibit 1-Estimated Revenues (3) Resolution No.2019-xx,Exhibit 2-Appropriations (4) Estimated carryover&outstanding Purchase Orders Informational Items Page 10 SPECIAL REVENUE, CAPITAL, ENTERPRISE AND INTERNAL SERVICE FUNDS FISCAL YEAR 2019-2020 Waste Energy Fire Facilities Management Independence Air Quality Cannabis TOTAL Special Fund Recycling Program Management Aquatic Center Compliance Revenue Funds Type of Expenditure, FD 235 FD 236 FD 237 FD 238 FD 242 FD 243 TOTAL Administration - - 15,000 50,500 1,563,500 2,469,000 Fire Protection - - - - - 14,510,500 Waste Recycling - 275,000 - - - 275,000 Debt Expenditures - - 333,825 - - 333,825 Capital&Maintenance 76,300 265,000 - 210,000 100,000 50,000 6,820,300 Interfund Transfers Out - - - - - - Interfund Transfers Out GF - 52,000 - - - 1,000,000 1,058,050 Total Special Revenue, Funds(Expenditures)(3) 76,300 592,000 348,825 260,500 1,663,500 j 1,050,000 25,466,675 Beginning Cash(1) 1,136,671 1,786,392 1,431,370 86,142 1,924,678 86,250 j 53,976,316 Revenue(2) 14,800 275,000 252,000 ' 204,300 1,663,500 1,051,000 24,955,905 Expenditures(3) (76,300) (592,000) (348,825) (260,500) (1,663,500) (1,050,000) (25,466,675) Continuing Appropriation(4)1 (1,075,171) - - - (24,846,871) Ending Cash', - 1,469,392 1,334,545 29,942 1,924,678 87,250 28,618,675 (1) Beginning cash is an estimate (2) Resolution No.2019-xx,Exhibit 1 -Estimated Revenues (3) Resolution No.2019-xx,Exhibit 2-Appropriations (4) Estimated carryover&outstanding Purchase Orders Informational Items Page 11 SPECIAL REVENUE, CAPITAL, ENTERPRISE AND INTERNAL SERVICE FUNDS FISCAL YEAR 2019-2020 I Capital Improvement Fund Economic Art In Public (2010 Plan) CIP-Drainage Development CIP-Parks Places(AIPP) Type of Expenditure FD 400 FD 420 FD 425 FD 430 FD 436 Administration' - - - - 106,850 Fire Protection - - - - - Waste Recycling - - - - - Debt Expenditures - - - - - Capital&Maintenance, 710,000 - 76,500 20,000 1 41,000 Interfund Transfers Out - - - Interfund Transfers Out GF - - - - 200,000 Total Special Revenues Funds(Expenditures)(3) 710,000 - 76,500 20,000 347,850 Beginning Cash(1) 1,870,252 2,039,936 565,119 65,580 1,057,242 Revenue(2) 330,000 15,000 3,000 1,000 745,500 Expenditures(3) (710,000) - (76,500) (20,000) (347,850) Continuing Appropriation(4) (1,077,923) (411,974) (289,000) - - Ending Cash 412,329 1,642,962 202,619 46,580 1,454,892 (1) Beginning cash is an estimate (2) Resolution No.2019-xx,Exhibit 1 -Estimated Revenues (3) Resolution No.2019-xx,Exhibit 2-Appropriations (4) Estimated carryover&outstanding Purchase Orders Informational Items Page 12 SPECIAL REVENUE, CAPITAL, ENTERPRISE AND INTERNAL SERVICE FUNDS FISCAL YEAR 2019-2020 Golf Course Building Library CIP-Traffic Capital Maintenance Capital Bond Administration TOTAL Capital Signals Improvements Fund Fund Costs Project Funds Type of Expenditure' FD 440 FD 441 FD 450 FD 451 FD 452 TOTAL I I Administration - - - - - 106,850 Fire Protection - - - - - - Waste Recycling - - - - - - Debt Expenditures - - - - - - Capital&Maintenance - 1,003,961 259,500 1,350,000 - 3,460,961 Interfund Transfers Out - - - - - - Interfund Transfers Out GF - 840,000 - - - 1,040,000 Total Special Revenue Funds(Expenditures)(3) 1,843,961 259,500 1,350,000 - 4,607,811 Beginning Cash(1) 103,909 3,130,576 2,430,698 63,250,491 667,255 75,181,058 Revenue(2) 700 2,398,640 l 20,000 650,100 • 4,163,940 Expenditures(3) - (1,843,961) (259,500) (1,350,000) - (4,607,811) Continuing Appropriation(4) - - (1,114,100) (28,086,722) - (30,979,719) Ending Cash 104,609 3,685,255 1,077,098 34,463,869 667,255 43,757,468 (1) Beginning cash is an estimate (2) Resolution No.2019-xx,Exhibit 1 -Estimated Revenues (3) Resolution No.2019-xx,Exhibit 2-Appropriations (4) Estimated carryover&outstanding Purchase Orders Informational Items Page 13 SPECIAL REVENUE, CAPITAL, ENTERPRISE AND INTERNAL SERVICE FUNDS FISCAL YEAR 2019-2020 TOTAL Equipment Enterprise and Parkview Office Desert Willow- Replacement Compensation Internal Service Complex Enterprise Fund Benefits Retiree Health Funds TOTAL Funds Type of Expenditure FD 510 FD 520/521 FD 530 FD 577 FD 576 TOTAL TOTAL Administration 1,170,669 11,912,921 330,000 250,000 1,171,501 14,835,091 17,410,941 Fire Protection - - - - - - 14,510,500 Waste Recycling - - - - - - 275,000 Debt Expenditures - 116,840 - - - 116,840 450,665 Capital&Maintenance - 149,500 2,544,000 - - 2,693,500 12,974,761 - Interfund Transfers Out - - - - - Interfund Transfers Out GF 300,000 - - - - 300,000 2,398,050 Total Special Revenue Funds(Expenditures)(3) 1,470,669 12,179,261 1 2,874,000 ' 250,000 j 1,171,501 17,945,431 48,019,917 Beginning Cash(1) 4,632,327 2,191,836 7,655,702 2,451,387 1,325,341 18,256,593 147,413,967 Revenue(2) 1,255,000 11,698,471 1,038,000 110,000 1,171,501 15,272,972 44,392,817 Expenditures(3) (1,470,669) (12,179,261) (2,874,000) (250,000) (1,171,501) (17,945,431) (48,019,917) Continuing Appropriation(4) (1,497,600) - (2,373,511) - - (3,871,111) (59,697,701) Ending Cash 2,919,058 1,711,046 3,446,191 2,311,387 1,325,341 11,713,023 84,089,166 (1) Beginning cash is an estimate (2) Resolution No.2019-xx,Exhibit 1 -Estimated Revenues (3) Resolution No.2019-xx,Exhibit 2-Appropriations (4) Estimated carryover&outstanding Purchase Orders Informational Items Page 14 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 PARKVIEW CANYON COVE VINEYARDS ESTATES DESERT MIRAGE SANDCASTLES PRIMROSE II 2764374 2784374 2724374 2734680 2734681 2734682 Zone 02 Zone 03 Zone 04 Zone 05 DM Zone 05 SC Zone 05 PR Contract Landscape Maintenance 22,650 2,550 - 5,865 1 - 3,765 Landscape Service Management - - - Maintenance Costs 22,650 2,550 - 5,865 j - 3,765 'Landscape(Water/Electric) 60,000 2,300 - 4,200 ! - 1,100 Landscape Electric - - 1 1 - - - - Landscape Utilities(Water/Electrical) 60,000 2,300 - 4,200 - 1,100 Landscape Repairs/Replacement - - - - - - Landscape Extras 15,000 3,000 - 5,000 - 2,500 Irrigation Extras - - - - Landscape Extras 15,000 3,000 - 5,000 - 2,500 Regular Tree Pruning 12,000 250 - 1,500 - 750 Palm Tree Pruning - - - - - - Tree Pruning 12,000 250 - 1,500 • 750 Street Lighting 350 1,100 3,000 750 1,500 200 Special District Services - - - - - Solid Waste Removal Service - - - - - Annual Direct Costs(Subtotal) 110,000 9,200 3,000 1 17,315 1,500 8,315 Replant - I - - - - - Renovation - i - - - I - - Sub-Total Renovation - - - - Total Direct Costs 110,000 9,200 3,000 17,315 1,500 8,315 District Administration 13,039 2,032 I 722 2,602 743 1,656 Advertising - - - - - - County Fees 209 161 182 107 113 111 Administration Costs(Subtotal) 13,248 2,193 904 2,709 856 1,767 Total Cost to District 123,248 11,393 I 3,904 20,024 2,356 10,082 Reserve Fund Collection 3,110 (539) 1,548 (5,072) (306) (2,520) CIP Collection - - - - I - - General Benefit Contribution(General Fund) (100,237) - 1 (390) (3,004) - - Levy Adjustments(Subtotal) (97,127) (539)1 1,158 (8,076)1 (306) (2,520) Balance To Levy/License 26,121 10,854 5,062 11,948 2,050 7,562 Note:$100,000 has been budgeted as transfer in and$7,800 for interest not included in Balance to Levy. Informational Items Page 15 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 MONTEREY HOVLEY MEADOWS HOVLEY GLEN HOVLEY ESTATES SONATA I SONATA II COLLECTION 2754680 2754681 2754682 2754683 2754684 2754685 Zone 06 MM Zone 06 HG Zone 06 HE Zone 06 S1 Zone 06 S2 Zone 06 HC Contract Landscape Maintenance 1,650 3,250 1,700 3,950 5,335 4,250 Landscape Service Management - - - - - - Maintenance Costs 1,650 j 3,250 1,700 3,950 5,335 4,250 Landscape(Water/Electric), 1,000 1 1,500 1,500 1,150 ! 2,000 2,000 Landscape Electric - - - - - _ Landscape Utilities(Water/Electrical) 1,000 1,500 1,500 1,150 2,000 2,000 Landscape Repairs/Replacements - - - - - - ) Landscape Extras 1,000 3,000 1,000 3,000 3,000 250 Irrigation Extras - - - - - - Landscape Extras 1,000 3,000 1,000 3,000 3,000 250 Regular Tree Pruning 400 1,500 1,200 - 2,000 700 Palm Tree Pruning - - - - - Tree Pruning 400 1,500 1,200 - 2,000 700 'Street Lighting 700 I - - 150 300 300 Special District Services - - - - - - Solid Waste Removal Service' - - - - - Annual Direct Costs(Subtotal)' 4,750 1 9,250 5,400 8,250 12,635 7,500 Replant - - - - - - Renovation' - - - - - - Sub-Total Renovation;) - - - Total Direct Costs! 4,750 9,250 5,400 8,250 12,635 7,500 District Administration 1,277 1,698 1,288 1,590 2,258 1,568 Advertising - - - County Fees 112 1 100 100 100 141 111 Administration Costs(Subtotal) 1,389 1,798 1,388 1,690 2,399 1,679 Total Cost to District: 6,139 11,048 6,788 j 9,940 15,034 9,179 Reserve Fund Collection (1,607) (3,415) 663 (2,609) (3,472) - - CIP Collection - - General Benefit Contribution(General Fund) - (1,657)I - (1,491) - (2,670) Levy Adjustments(Subtotal) (1,607)1 (5,072) 663 (4,100) (3,472) (2,670) Balance To Levy/License 1 4,532 , 5,976 7,451 5,840 11,562 6,509 Note:$100,000 has been budgeted as transfer in and$7,800 for interest not included in Balance to Levy. Informational Items Page 16 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 HOVLEY COURT LA PALOMA I LA PALOMA II LA PALOMA III SANDPIPER COURT SANDPIPER WEST WEST 2754686 2754687 2754693 2754694 2754695 2754696 Zone 06 Lt Zone 06 L2 Zone 06 L3 Zone 06 SP Zone 06 SW Zone 06 HW Contract Landscape Maintenance 1,775 1,775 1,575 1,950 1,950 2,700 Landscape Service Management - - - - - - Maintenance Costs 1,775 1,775 1,575 1,950 1,950 2,700 Landscape(Water/Electric) 1,500 1,500 1,000 1,500 1,750 800 Landscape Electric - - - - - - Landscape Utilities(Water/Electrical), 1,500 1,500 1,000 1,500 1,750 800 Landscape Repairs/Replacement - - - - - - Landscape Extrasi 1,000 1,000 1,500 2,500 1,500 1,000 Irrigation Extras - - - - - - Landscape Extras I 1,000 , 1,000 1,500 2,500 1,500 1,000 Regular Tree Pruning 500 500 750 750 1,250 500 Palm Tree Pruning, - ; - - - , - - Tree Pruning 500 500 750 750 1,250 500 Street Lighting 150 150 - 150 150 150 Special District Services - - - - Solid Waste Removal Service - - - - - - Annual Direct Costs(Subtotal) 4,925_ 4,925 4,825 6,850 6,600 5,150 Replant - - - - - - Renovation - - - - Sub-Total Renovation - I - 1 - - - I Total Direct Costs 4,925 4,925 4,825 6,850 6,600 5,150 District Administration 1,237 1,237 1,218 1,438 1,411 ! 1,256 Advertising • - - County Fees 100 100 99 100 100 100 Administration Costs(Subtotal) 1,337 1,337 1,317 1,538 1,511 1,356 Total Cost to District 6,262 6,262 6,142 8,388 8,111 6,506 Reserve Fund Collection (1,261) (1,620) (2,167) (1,348) (1,456) (250) CIP Collection - - - - - - General Benefit Contribution(General Fund) - - - - - (976) Levy Adjustments(Subtotal) (1,261) (1,620) (2,167) (1,348) (1,456) (1,226) Balance To Levy/License 5,001 4,642 3,975 7,040 l 6,655 5,280 Note:$100,000 has been budgeted as transfer in and$7,800 for interest not included in Balance to Levy. Informational Items Page 17 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 DIAMONDBACK PALM COURT WARING COURT PALM GATE THE GROVE PORTOLA PLACE 2754643 2754697 2794374 2804374 2814374 2834374 Zone 06 DB Zone 06 PC Zone 07 Zone 08 Zone 09 Zone 11 Contract Landscape Maintenance 1,265 1,265 2,350 1,400 5,670 2,250 Landscape Service Management - , - - - - - Maintenance Costs,' 1,265 1,265 2,350 , 1,400 5,670 2,250 Landscape(Water/Electric), 750 1 600 750 600 4,000 1,200 1 Landscape Electric - I - - - Landscape Utilities(Water/Electrical), 750 600 750 600 4,000 1,200 1 Landscape Repairs/Replacement' - . - - - - - Landscape Extras 1,000 750 750 750 1,500 500 Irrigation Extras,' - - - - - - Landscape Extras 1,000 750 750 750 1,500 500 Regular Tree Pruning 500 750 750 750 4,000 950 Palm Tree Pruning - - - - - - Tree Pruning', 500 750 750 750 4,000 950 Street Lighting 150 150 - - 3,200 - Special District Services, - - - - - _ Solid Waste Removal Service - - - - - - Annual Direct Costs(Subtotal) 3,665 3,515 4,600 3,500 18,370 4,900 Replant - - - - - - Renovation - - - - - - Sub-Total Renovation - - - - - Total Direct Costs 1 3,665 3,515 4,600 3,500 18,370 4,900 District Administration l 1,105 950 1,199 1,136 2,899 1,251 Advertising' - - - County Fees 102 102 100 111 147 ' 104 Administration Costs(Subtotal) 1,207 1,052 1,299 1,247 3,046 1,355 Total Cost to District, 4,872 4,567 5,899 4,747 1 21,416 6,255 Reserve Fund Collection - 133 (59) - (1,466) (1,884) CIP Collection - - - 6,686 - - General Benefit Contribution(General Fund) - - - - - - Levy Adjustments(Subtotal) - 133 (59) 6,686 (1,466) (1,884), Balance To Levy/License 1 4,872 4,700 5,840 11,433 19,950 1 4,371 Note:$100,000 has been budgeted as transfer in and$7,800 for interest not included in Balance to Levy. Informational Items Page 18 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 K 8,BAT PALM COLLEGE VIEW COLLEGE VIEW PD COUNTRY CLUB DESERT CANYON CREST ESTATES II SUNDANCE WEST ESTATES I 2994374 2854374 2864374 2874374 2874681 2874684 Zone 13 Zone 14 Zone 15 Zone 16 CV Zone 16 SD Zone 16 CV1 Contract Landscape Maintenance,) 5,750 11,200 3,210 3,425 3,085 3,035 Landscape Service Management - - - - - - Maintenance Costs 5,750 11,200 3,210 3,425 3,085 3,035 Landscape(Water/Electric)t 6,000 1,500 750 1 1,500 1 750 1,750 Landscape Electric - - - - - - Landscape Utilities(Water/Electrical), 6,000 1,500 750 1,500 750 1,750 Landscape Repairs/Replacement' - Landscape Extras 15,000 2,500 1,750 900 1,000 1,500 Irrigation Extras - - I - - - - Landscape Extras 15,000 2,500 1,750 900 1,000 1,500 Regular Tree Pruning 900 3,000 1,000 1,000 1,200 1,750 Palm Tree Pruning1 - • Tree Pruning, 900 3,000 1,000 1,000 1,200 1,750 Street Lighting 30,000 300 - 300 150 - Special District ServicesI - - - - Solid Waste Removal Service - - - - - - Annual Direct Costs(Subtotal) 57,650 18,500 6,710 7,125 6,185 8,035 Replant - - - - - - Renovation - - - - - - Sub-Total Renovation - • ', - - - Total Direct Costs 57,650 18,500 6,710 7,125 6,185 8,035 District Administration 11,278 3,065 1,606 1,491 1,390 1,459 Advertising - - - - - - County Fees 981 178 127 108 108 108 Administration Costs(Subtotal) 12,259 3,243 1,733 1,599 1,498 1,567 Total Cost to District 69,909 21,743 8,443 8,724 7,683 , 9,602 Reserve Fund Collection (5,352) (2,182) (402) - - - CIP Collection - - - - - - General Benefit Contribution(General Fund) - (3,261) - li (1,309) - (1,440) Levy Adjustments(Subtotal) (5,352) (5,443) (402) (1,309) - (1,440)l Balance To Levy/License 64,557 16,300 8,041 7,415 7,683 8,162 Note:$100,000 has been budgeted as transfer in and$7,800 for interest not included in Balance to Levy. Informational Items Page 19 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 PETUNIA I SUNDANCE EAST THE BOULDERS SUBTOTAL 2874682 2874683 2874680 Landscape& Zone 16 P1 Zone 16 SE Zone 15 BD Lighting Districts Contract Landscape Maintenance 3,700 1,700 5,735 1 121,730 Landscape Service Management - - - _ Maintenance Costs 3,700 1,700 j 5,735 121,730 Landscape(Water/Electric) 1,000 2,000 750 108,700 Landscape Electrici - - - _ Landscape Utilities(Water/Electrical) 1,000 2,000 750 108,700 Landscape Repairs/Replacement, - - - _ Landscape Extras 900 750 750 75,550 Irrigation Extras - - Landscape Extras 1 900 750 750 75,550 Regular Tree Pruning 750 750 500 43,100 Palm Tree Pruning - - - _ Tree Pruning 750 750 500 43,100 Street Lighting 300 150 150 43.950 Special District Services - - _ - Solid Waste Removal Service - - - Annual Direct Costs(Subtotal) 6,650 5,350 7,885 393,030 Replant - - - _ Renovation - - i - - Sub-Total Renovation - - - Total Direct Costs 6,650 5,350 7,885 393,030 District Administration 1,279 1,135 1,411 70,924 Advertising - - - County Fees 108 100 100 4,730 Administration Costs(Subtotal) 1,387 1,235 1,511 75,654 Total Cost to District 8,037 6,585 9,396 468,684 Reserve Fund Collection - (836) (5,316) (39,685) CIP Collection - - - 6,686 General Benefit Contribution(General Fund) (1,206) (989) - (118,630) Levy Adjustments(Subtotal) (1,206) (1,825)1 (5,316), (151,629) Balance To Levy/License 6,831 1 4,760 ' 4,080 317,055 Note:$100,000 has been budgeted as transfer in and$7,800 for interest not included in Balance to Levy. Informational Items Page 20 SPECIAL ASSESSMENT FUNDS FISCAL YEAR 2019-2020 PRESIDENTS PRESIDENTS EL PASEO PLAZA I PLAZA III BAD No.1 SUBTOTAL GRAND TOTAL MERCHANTS 2774373 2824373 2894374 2714491 PPBID I PPBID III Bad No.1 BID&BAD All Districts Contract Landscape Maintenance! 19,459 6,608 ' 97,701 123,768 245,498 Landscape Service Management - - - - - - Maintenance Costs 19,459 1 6,608 j 97,701 123,768 245,498 - Landscape(Water/Electric) 22,464 2,937 2,039 27,440 136,140 Landscape Electric - - - - - Landscape Utilities(Water/Electrical) 22,464 2,937 2,039 I 27,440 136,140 - Landscape Repairs/Replacement 8,184 - - 8,184 8,184 - Landscape Extras 7,150 6,902 103,765 117,817 193,367 - Irrigation Extras - - - - Landscape Extras 15,334 6,902 103,765 126,001 201,551 - Regular Tree Pruning - - 43,100 Palm Tree Pruning - - - - Tree Pruning - - - - 43,100 - Street Lighting - 7,637 - ,637 51,587 Special District Services 6,419 5,874 - ' 12,293 ,, 12,293 Solid Waste Removal Service 164,499 164,499 164,499 Annual Direct Costs(Subtotal) 228,175 29,958 203,505 461,638 Ili, 854,668 - Or Replant - - - - - Renovation - - - - Sub-Total Renovation - - - - - Total Direct Costs 228,175 29,958 203,505 461,638 pp 854,668 - District Administration 14,741 5,140 17,484 37,365 108,289 - Advertising - - i - - 250,000 County Fees 212 298 539 1,049 5,779 - Administration Costs(Subtotal) 14,953 5,438 18,023 38,414 114,068 250,000 Total Cost to District 243,128 35,396 221,528 500,052 968,736 250,000 IIII Reserve Fund Collection 11,051 9,403 22,078 42,532 2,847 - CIP Collection - - - 6.686 - General Benefit Contribution(General Fund) - - - - (118,630) - Levy Adjustments(Subtotal) 11,051 9,403 , 22,078 42,532 (109,097) - Balance To Levy/License 254,179 44,799 , 243,606 542,584 250,000 Informational Items Page 21 DEBT SERVICE FUNDS FISCAL YEAR 2019-2020 Assessment Assessment Assessment Dist,98-1 Dist. 01- Assessment Assessment Assessment Comm.Facility Finance Dist.94-3 (Canyons at 01(Silver Dist. Highlands Dist-Section Dist,91-1 District- Authority- Assessment (Merano) Bighorn) Spur) Undergrnding 29 Indian Ridge University Park City Dist.83-1 • FD 309 FD 311 FD 312 FD 314 FD 315 FD 351 FD 353 FD 391 FD 301 Principal Expense - - - 47,000 700,000 - 980,000 175,000 - Interest Expense - - - 65,938 1,054,886 - 1,485,626 67,344 - Total Debt Service Payments - - - 112,938 1,754,886 - 2,465,626 242,344 - Assessment Street Resurfacing - _ _ - - - - - 40,000 Filing Fees/Redemption Premium - _ - - _ Total Foreclosure&Payoff Costs - - - - - - - - 40,000 Transfer to Fiscal Agent - - - - - - Principal Expense Transfer 90,000 - 90,000 - - - - - - - - Interest Expense Transfer 7,066 - 60,672 - - - - Total Transfer Out to Financing Authority 97,066 - 150,672 - - - - - Annual Debt Service Costs 97,066 - 150,672 112,938 1,754,886 - 2,465,626 242,344 40,000 Muni Admin 1,900 - 3,300 1,600 10,500 - 7,000 - - County Fees 2,600 - 2,600 200 600 - 1,000 - - City Admin 2,500 - 5,600 8,200 26,400 10,000 35,000 5,394 - District Administration 7,000 - 11,500 10,000 37,500 10,000 1 43,000 5,394 - Debt Service and Admin. Costs 104,066 - 162,172 122,938 1,792,386 10,000 1 2,508,626 247,738 40,000 Beginning Cash(1) 159,500 73,400 226,300 201,100 1,909,200 1,037,600 2,974,600 - 40,065 Revenue 100,163 400 163,338 124,265 1,823,479 10,000 2,558,376 247,738 - Expenses (104,066) - (162,172) (122,938) (1,792,386) (10,000) (2,508,626) (247,738) (40,000) Ending Cash 155,597 73,800 227,466 202,427 1,940,293 1,037,600 1 3,024,350 - 65 (1)Beginning cash is an estimate and does not include Cash with Fiscal Agent. Informational Items Page 22 DEBT SERVICE FUNDS FISCAL YEAR 2019-2020 Assessment Assessment Dist.94-2 Assessment Assessment Dist.91-4 (Sunterrace/V Dist.84-1 Dist.87-1 (Bighorn) arner) TOTAL FD 303 FD 304 FD 307 FD 308 Principal Expense - - - - 1,902,000 Interest Expense - - - - 2,673,794 Total Debt Service Payments - - 4,575,794 Assessment Street Resurfacing 534,000 238,000 25,000 98,000 935,000 Filing Fees/Redemption Premium - - - - - Total Foreclosure&Payoff 1 Costs 534,000 238,000 25,000 98,000 935,000 Transfer to Fiscal Agent - _ _ 1 _ _ Principal Expense Transfer - - - - 180,000 Interest Expense Transfer - - - - 67,738 Total Transfer Out to 1 Financing Authority - - - 247,738 Annual Debt Service Costs 534,000 238,000 25,000 98,000 5,758,532 Muni Admin - - - - 24,300 County Fees - - - - 7,000 City Admin - - - - 93,094 District Administration - 124,394 I Debt Service and Admin. Costs 534,000 238,000 25,000 98,000 5,882,926 Beginning Cash(1) 534,011 238,009 324,833 98,096 7,816,714 Revenue - - - - 5,027,759 Expenses (534,000) (238,000) (25,000) (98,000) (5,882,926) Ending Cash 11 9 299,833 96 6,961,547 (1)Beginning cash is an estimate and does not include Cash with Fiscal Agent. Informational Items Page 23 RESOLUTION NO. 2019- 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PORTIONS OF RESOLUTION NO. 2018-58, "EXHIBIT A" SALARY RANGES, AND ALLOCATED CLASSIFICATIONS. WHEREAS, the City of Palm Desert has hereto established salary schedules, ranges, and allocated classifications and desires to modify and amend that system as set forth below: Add: Classification Type Salary Grade Assistant City Manager Contract 72 Office Specialist—Temp Temporary 14 Code Compliance Officer— Limited Term Temporary 27 Student Intern Temporary Minimum Wage NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that Sections I, of Resolution No. 2017-58 be amended by rescinding and replacing Exhibit A, with the attached document marked Exhibit A, effective March 28, 2019. PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this 280day of March, 2019 by the following vote, to wit: AYES: HARNIF , JONATHAN, KELLY, NESTANDE, and WEBER NOES: NONE ABSENT: NONE ABSTAIN: NONE SUSAN MARIE WEBER, MAYOR ATTEST: RA ELLE D. KLASSEN, ITY CL CITY OF PALM DESERT, GAT,IFORNIA Informational Items Page 24 RESOLUTION NO. 2018- 58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING AND REPLACING RESOLUTION NO. 2017-53, ADOPTING AUTHORIZED CLASSIFICATIONS, ALLOCATED POSITIONS, SALARY SCHEDULE AND SALARY RANGES, "Exhibit A", FOR THE PERIOD OF JULY 1, 2018 THROUGH JUNE 30, 2019. WHEREAS, the City of Palm Desert identifies employees by classifications and groups for the purpose of salary and benefit administration; and WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization (PDEO) in accordance with the Meyers-Milias- Brown Act and the City's Employer-Employee Relations Ordinance; and WHEREAS, the City of Palm Desert has reached agreement and entered into a memorandum of understanding with the employees represented by the PDEO, for the period of July 1, 2017 through June 30, 2022 and Exhibit A is consistent with this agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: SECTION I - SALARY SCHEDULE, RANGES & ALLOCATED POSITIONS AND AUTHORIZED CLASSIFICATIONS The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. Exhibit A contains tables of the allocated classifications, positions and salary ranges authorized for Fiscal Year 2018-2019. The City Manager is authorized to modify the Allocated Classifications, Positions and Salary Schedule during the Fiscal Year 2018-2019 for modifications the City Manager determines are reasonably necessary or appropriate for business necessity including, without limitation, the implementation of title and responsibility changes, any minimum wage laws, use of over-hires for training, limited term student internships and downgrading of vacant positions in so far as the cost of such modifications do not exceed the adopted 2018-2019 budget. SECTION II — PERSONNEL GROUPS/DESIGNATIONS The City assigns classifications to designated groups for the purposes of defining exempt status, benefits allocation and purchasing authority. These classifications, listed in the table attached as Exhibit B, are categorized as follows: Informational Items Page 25 Resolution 2018 - 58 - Salary Resolution Group X: Executive Contract Positions: The classifications designated as Group X, Executive Contract, have the highest level of executive responsibility and authority; these positions are governed by individual employment agreements. Group A: Directors The classifications designated as Group A have a higher level of responsibility and authority and they are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. They may be At Will and governed by employment agreements. Among other things, these positions require spending numerous extra hours at meetings, conferences and work. Group B: Mid-Management/Professional The positions classifications as Group B are managerial, supervisorial or professional in nature and they are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. Among other things, these positions require spending occasional extra hours at meetings, conferences and work. Purchasing Authority Groups The City Manager, pursuant to PDMC Chapter 3.30.020 (C) and 3.30.030 (A) may set purchasing limits and thresholds. These limits may be set by this resolution, an administrative purchasing policy established by the City Manager, or an annual memorandum from the City Manager to the Finance Director. The Purchasing Authority Groups identified in Exhibit B will establish such limits. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council this 28th day of June, 2018, by the following vote, to wit: AYES: HARNIK, KELLY, NESTANDE, and JONATHAN NOES: NONE ABSENT: WEBER ABSTAIN: NONE SABBY JON THA , YOR ATTEST: RA ELLE D. KLASSE , CITY LER CITY OF PALM DESERT, CALIFORN Informational Items Page 26 CITY OF PALM DESERT Schedule of Authorized/Allocated Positions Fiscal Year 2018-2019 RESOLUTION NO. Annual Operating Budget Exhibit"A" Revised March 28,2019 Two Tier Salary Schedulese Hired/Appointed Before After FY 2018/19 6/30/2018 7/01/2018 Number of Salary Salary Exempt Classification(revised July 1,2018)Working Title(If Different) Positions Grade° Grade Status Group Notes: CITY MANAGER City Manager 1 1 CM Exempt X Assistant City Manager 1 I 72 Exempt X A Sr.Management Analyst Public Information Officer 1 127 44 Exempt B Management Analyst 1 40 Exempt B Executive Assistant 1 113 35 Non-Exempt General City Manager Subtotal: 5 ADMINISTRATIVE SERVICES+ Human Resources/Risk Management Director of Administrative Services 1 139 64 Exempt A Risk Manager 1 129 50 Exempt B Management Specialist II Human Resources Specialist 1 32 Non-Exempt General Office Specialist II 1 18 Non-Exempt General Office Specialist I-Temporary/Unassigned Department 1 14 Non-Exempt Temporary A Student Intern-Temporary/Unassigned Department 2 Min Wage Non-Exempt Temporary A Information Technology Information Systems Manager 1 59 Exempt A G.I.S.Administrator 1 40 Non-Exempt General Information Systems Administrator 3 40 Non-Exempt General Administrative Services Subtotal: 12 City Clerk 1 139 62 Exempt A Deputy City Clerk 1 118 38 Non-Exempt B ' Management Specialist II Management Specialist II-City Council 1 113 32 'Non-Exempt General Management Specialist II City Clerk Specialist 1 113 32 Non-Exempt General Office Specialist II 1 104 18 Non-Exempt General Office Specialist I 14 Non-Exempt General Office Specialist II 2 18 Non-Exempt General Office Specialist I Receptionist 14 Non-Exempt General City Clerk Subtotal: 7 FINANCE/CITY TREASURER/AFFORDABLE HOUSING Finance Director of Finance/City Treasurer 1 145 69 Exempt A Assistant Finance Director 1 135 59 Exempt B Deputy City Treasurer 1 127 44 Exempt B Senior Financial Analyst 1 127 44 Exempt B Sr.Management Analyst 1 127 44 Exempt B Accountant 1 123 40 Exempt B Management Specialist II Management Specialist II-Finance 1 113 32 Non-Exempt General Accounting Specialist 2 118 32 Non-Exempt General Accounting Technician 2 118 28 Non-Exempt General Office Specialist II-OR- 1 18 Non-Exempt General Office Specialist I 14 Non-Exempt General Affordable Housing Sr.Management Analyst 1 127 44 Exempt B Management Specialist II Management Specialist II 1 113 32 Non-Exempt General Office Specialist II-OR- 1 18 Non-Exempt General Office Specialist I 14 Non-Exempt General Finance/City Treasurer/Affordable Housing Subtotal: 15 COMMUNITY OEVEJ QPMEir T Community Development /Planning Director of Community Development 1 142 64 Exempt A Principal Planner 1 131 48 Exempt B Associate Planner-OR- 2 127 40 Exempt B Assistant Planner-OR- 123 36 Exempt B Management Analyst 1 120 40 Exempt 8 Management Specialist II Management Specialist II-Comm.Dvpt. 1 113 32 Non-Exempt General Management Specialist I Management Specialist I-Comm.Dvpt. 1 107 28 Non-Exempt General Art in Public Places Management Analyst 1 123 40 Exempt B Management Specialist II Management Specialist II-Public Arts 1 113 32 Non-Exempt General Code Compliance Code Compliance Supervisor 1 123 46 Exempt B Code Compliance Officer II-OR- 4 118 31 Non-Exempt General Code Compliance Officer I 107/114 27 Non-Exempt General C Code Compliance Officer-Limited Term Appointment(Temporary Employee) 1 27 Non-Exempt Temporary A Management Specialist II Management Specialist II-Code Complier), 1 113 32 Non-Exempt General Management Specialist I Management Specialist I-Business Licens 1 107 28 Non-Exempt General Office Specialist II Office Specialist II-Business License 1 104 18 Non-Exempt General Community Development Subtotal: 18 Informational Items Page 27 CITY OF PALM DESERT Schedule of Authorized/Allocated Positions Fiscal Year 2018-2019 RESOLUTION NO. Annual Operating Budget Exhibit"A" Revised March 28,2019 Two Tier Salary SchedulesB Hired/Appointed Before After .. - FY 2018/19 6/30/2018 7/01/2018 Number of SalarY Clas ,A., _....1, r ^:.�,,. „ m.. .:.........:..•si ions,,,.. _. ,.. .. �. ties.,.. Salary Exempt Public Works Administration Director of Public Works 1 69 Exempt A City Engineer 1 139 62 Exempt A Sr.Engineer Sr.Engineer-Transportation 1 52 Exempt B Sr.Engineer Sr.Engineer-Capital Improvement Prograi 1 52 Exempt B Sr.Engineer Sr.Engineer-Land Development 1 52 Exempt B Project Manager 2 127 48 Exempt B Senior Management Analyst 1 127 44 Exempt B Engineering Assistant 1 125 38 Non-Exempt General Public Works Inspector II-OR- 3 120 34 Non-Exempt General Public Works Inspector I 118 30 Non-Exempt General Management Specialist II Management Specialist II-CIP 1 113 32 Non-Exempt General Management Specialist II-OR- Management Specialist II-PW Admn. 1 32 Non-Exempt General Management Specialist I 28 Non-Exempt General Accounting Specialist Accounting Specialist-Public Works 1 113 32 Non-Exempt General Office Specialist II-OR- 2 18 Non-Exempt General Office Specialist I 14 Non-Exempt General Landscape Services Landscape Supervisor 1 123 48 Exempt B Horticulturist 1 121 38 Non-Exempt General Landscape Specialist 3 118 34 Non-Exempt General Facilities Management Facilities Manager 1 130 46 Exempt B Maintenance Worker III Maintenance Worker III-Facilities/Building 2 114 27 Non-Exempt General Streets Maintenance Streets Maintenance Supervisor 1 123 46 Exempt B Senior Maintenance Worker 2 111 31 Non-Exempt General Maintenance Worker III 3 109 27 Non-Exempt General Maintenance Worker II-OR- 5 106 23 Non-Exempt General Maintenance Worker I 19 Non-Exempt General Traffic Signal Maintenance Traffic Signal Specialist 1 121 38 Non-Exempt General Traffic Signal Technician II 1 118 32 Non-Exempt General Traffic Signal Technician I 1 111 28 Non-Exempt General Public Works Subtotal: 39 BUILDING AND SAFETY Director of Building&Safety 1 1 140 62 Exempt A Supervising Plans Examiner 1 123 46 Exempt B Plans Examiner Plans Examiner-Building 1 36 Non-Exempt General Building Inspector II-OR- 5 114/118 35 Non-Exempt General C Building Inspector I 107 31 Non-Exempt General Management Specialist II Building Permit Specialist 1 32 Non-Exempt General Management Specialist II Management Specialist II-B&S Admin. 1 113 32 Non-Exempt General Management Specialist II Management Specialist II-B&S 1 28 Non-Exempt General Office Specialist II-OR- 1 104 18 Non-Exempt General Office Specialist I 14 Non-Exempt General Building and Safety Subtotal: 12 ECONOMIC DEVELOPMENT Director of Economic Development 1 137 62 Exempt A Marketing and Tourism Manager 1 129 50 Exempt B Senior Management Analyst 1 44 Exempt B Management Analyst Management Analyst-Events 1 40 Exempt B Management Analyst Management Analyst-Business Advocate 1 120 40 Exempt B Management Specialist II Management Specialist II-Econ.Dvlpt. 1 114 32 Non-Exempt General Management Specialist II Management Specialist II-Mktg.&Trsm. 1 114 32 Non-Exempt General Office Specialist II 2 18 Non-Exempt General -OR-Office Specialist I 14 Non-Exempt General Economic Development Subtotal: 9 TOTAL ALLOCATED POSITIONS 117 Footnotes: A:New Position effective March 28,2019 B:Two Tiers of salary schedules,dependant on hire date or appointment into position,whichever is earlier. C:Classifications include employees hired into lower salary grades prior to June 30,2018,but eligible to remain in salary grade in place at their hire date. D:Includes employees whose classifications changed as a result of Classification Study July 1,2018,but are eligible to remain in prior salary grade. Informational Items Page 28 Resolution No. 2019- City of Palm Desert Exhibit "A" Schedule of Salary Ranges July 1,2019-June 30,2020 Tier 1-Hired/appointed prior to June 30,2018 ***Includes 2%COLA effective July 1,2019 City Council $ 2,029.56 per month Housing Authority $ 50.00 per meeting attended(maximum 4 meetings per month) City Manager** $ 228,887.97 annually Effective 19-20 Grade Step 1 CM $ 110.04 87 $ 12.99 $ 13.64 $ 14.32 $ 15.04 $ 15.79 $ 16.59 $ 17.17 $ 17.84 90 $ 17.86 $ 18.76 $ 19.69 $ 20.67 $ 21.71 $ 22.79 $ 23.59 $ 24.51 101 $ 23.51 $ 24.68 $ 25.93 $ 27.21 $ 28.58 $ 30.01 $ 31.05 $ 32.27 104 $ 25.31 $ 26.56 $ 27.91 $ 29.31 $ 30.78 $ 32.31 $ 33.44 $ 34.72 106 $ 26.56 $ 27.91 $ 29.31 $ 30.78 $ 32.31 $ 33.93 $ 35.10 $ 36.46 107 $ 27.25 $ 28.64 $ 30.07 $ 31.56 $ 33.15 $ 34.79 $ 36.00 $ 37.40 109 $ 28.65 $ 30.10 $ 31.57 $ 33.16 $ 34.80 $ 36.57 $ 37.84 $ 39.30 111 $ 30.11 $ 31.59 $ 33.18 $ 34.83 $ 36.59 $ 38.41 $ 39.74 $ 41.28 113 $ 31.59 $ 33.18 $ 34.83 $ 36.59 $ 38.41 $ 40.34 $ 41.75 $ 43.36 114 $ 32.40 $ 34.01 $ 35.72 $ 37.49 $ 39.37 $ 41.36 $ 42.80 $ 44.44 115 $ 33.21 $ 34.86 $ 36.61 $ 38.43 $ 40.36 $ 42.39 $ 43.87 $ 45.55 118 $ 35.75 $ 37.53 $ 39.42 $ 41.41 $ 43.45 $ 45.62 $ 47.21 $ 49.05 120 $ 37.58 $ 39.46 $ 41.43 $ 43.47 $ 45.64 $ 47.95 $ 49.62 $ 51.54 121 $ 38.51 $ 40.44 $ 42.47 $ 44.57 $ 46.82 $ 49.17 $ 50.88 $ 52.84 123 $ 40.46 $ 42.50 $ 44.61 $ 46.85 $ 49.20 $ 51.65 $ 53.45 $ 55.51 125 $ 42.52 $ 44.63 $ 46.89 $ 49.24 $ 51.71 $ 54.28 $ 56.18 $ 58.36 127 $ 44.66 $ 46.91 $ 49.25 $ 51.72 $ 54.29 $ 57.02 $ 59.01 $ 61.28 129 $ 46.93 $ 49.27 $ 51.74 $ 54.31 $ 57.04 $ 59.88 $ 61.97 $ 64.38 130 $ 48.12 $ 50.50 $ 53.03 $ 55.68 $ 58.47 $ 61.39 $ 63.53 $ 65.99 131 $ 49.30 $ 51.77 $ 54.34 $ 57.06 $ 59.92 $ 62.91 $ 65.11 $ 67.62 135 $ 54.41 $ 57.15 $ 60.00 $ 62.98 $ 66.13 $ 69.43 $ 71.87 $ 74.66 137 $ 57.18 $ 60.03 $ 63.03 $ 66.19 $ 69.47 $ 72.97 $ 75.52 $ 78.43 139 $ 60.06 $ 63.09 $ 66.23 $ 69.53 $ 73.01 $ 76.66 $ 79.34 $ 82.41 140 $ 61.56 $ 64.63 $ 67.87 $ 71.27 $ 74.82 $ 78.56 $ 81.31 $ 84.47 142 $ 64.68 $ 67.91 $ 71.30 $ 74.87 $ 78.60 $ 82.55 $ 85.44 $ 88.72 145 $ 69.67 $ 73.13 $ 76.81 $ 80.64 $ 84.66 $ 88.91 $ 92.02 $ 95.57 *July 1,2014 Step 7 was divided to create a Step 8 while maintianing same top salary. Step 7 is a 3.5%increase and Step 8 is the balance **Per Contract,effective October 3,2016 ***The 2%COLA has been calculated on each of the hourly salary steps of the FY 2019-2020 Grade Step Table. Because the payroll system generated pay schedule may result in de minimus differences due to rounding,the City Manager may need to make minor final adjustments to this schedule prior to implementation. Informational Items Page 29 City of Palm Desert Proposed Salary Plan-Tier 2 Effective July 2019 Classification I Salary Range II Step 1 J Step 2 I Step 3 I Step 4 I Step 5 I Step 6 I Step 7 I Step 8 1 Annual 27,031 28,383 29,802 31,292 32,857 34,499 35,707 37,099 Monthly 2,253 2,365 2,483 2,608 2,738 2,875 2,976 3,092 Hourly 13.00 13.65 14.33 15.04 15.80 16.59 17.17 17.84 2 Annual 27,707 29,092 30,547 32,074 33,678 35,362 36,600 38,027 Monthly 2,309 2,424 2,546 2,673 2,806 2,947 3,050 3,169 Hourly 13.32 13.99 14.69 15.42 16.19 17.00 17.60 18.28 3 Annual 28,400 29,820 31,311 32,876 34,520 36,246 37,515 38,978 Monthly 2,367 2,485 2,609 2,740 2,877 3,020 3,126 3,248 Hourly 13.65 14.34 15.05 15.81 16.60 17.43 18.04 18.74 4 Annual 29,110 30,565 32,093 33,698 35,383 37,152 38,452 39,952 Monthly 2,426 2,547 2,674 2,808 2,949 3,096 3,204 3,329 Hourly 14.00 14.69 15.43 16.20 17.01 17.86 18.49 19.21 5 Annual 29,837 31,329 32,896 34,540 36,267 38,081 39,414 40,951 Monthly 2,486 2,611 2,741 2,878 3,022 3,173 3,284 3,413 Hourly 14.34 15.06 15.82 16.61 17.44 18.31 18.95 19.69 6 Annual 30,583 32,112 33,718 35,404 37,174 39,033 40,399 41,975 Monthly 2,549 2,676 2,810 2,950 3,098 3,253 3,367 3,498 Hourly 14.70 15.44 16.21 17.02 17.87 18.77 19.42 20.18 7 Annual 31,348 32,915 34,561 36,289 38,104 40,009 41,409 43,024 Monthly I 2,612 2,743 2,880 3,024 3,175 3,334 3,451 3,585 Hourly 15.07 15.82 16.62 17.45 18.32 19.23 19.91 20.68 8 Annual 32,132 33,738 35,425 37,196 39,056 41,009 42,444 44,100 Monthly 2,678 2,812 2,952 3,100 3,255 3,417 3,537 3,675 Hourly 15.45 16.22 17.03 17.88 18.78 19.72 20.41 21.20 9 Annual 32,935 34,582 36,311 38,126 40,033 42,034 43,505 45,202 Monthly 2,745 2,882 3,026 3,177 3,336 3,503 3,625 3,767 Hourly 15.83 16.63 17.46 18.33 19.25 20.21 20.92 21.73 10 Annual 33,758 35,446 37,218 39,079 41,033 43,085 44,593 46,332 Monthly 2,813 2,954 3,102 3,257 3,419 3,590 3,716 3,861 Hourly 16.23 17.04 17.89 18.79 19.73 20.71 21.44 22.28 11 Annual 34,602 36,332 38,149 40,056 42,059 44,162 45,708 47,490 Monthly 2,884 3,028 3,179 3,338 3,505 3,680 3,809 3,958 Hourly 16.64 17.47 18.34 19.26 20.22 21.23 21.97 22.83 12 Annual 35,467 37,241 39,103 41,058 43,111 45,266 46,851 48,678 Monthly 2,956 3,103 3,259 3,421 3,593 3,772 3,904 4,056 Hourly 17.05 17.90 18.80 19.74 20.73 21.76 22.52 23.40 13 Annual 36,354 38,172 40,080 42,084 44,188 46,398 48,022 49,895 Monthly 3,029 3,181 3,340 3,507 3,682 3,866 4,002 4,158 Hourly 17.48 18.35 19.27 20.23 21.24 22.31 23.09 23.99 Office Specialist I 14 Annual 37,263 39,126 41,082 43,136 45,293 47,558 49,222 51,142 Monthly 3,105 3,260 3,424 3,595 3,774 3,963 4,102 4,262 Hourly 17.91 18.81 19.75 20.74 21.78 22.86 23.66 24.59 15 Annual 38,194 40,104 42,109 44,215 46,425 48,747 50,453 52,421 Monthly 3,183 3,342 3,509 3,685 3,869 4,062 4,204 4,368 Hourly 18.36 19.28 20.24 21.26 22.32 23.44 24.26 25.20 16 Annual 39,149 41,107 43,162 45,320 47,586 49,965 51,714 53,731 Monthly 3,262 3,426 3,597 3,777 3,966 4,164 4,310 4,478 Hourly 18.82 19.76 20.75 21.79 22.88 24.02 24.86 25.83 17 Annual 40,128 42,134 44,241 46,453 48,776 51,215 53,007 55,074 Monthly 3,344 3,511 3,687 3,871 4,065 4,268 4,417 4,590 Hourly 19.29 20.26 21.27 22.33 23.45 24.62 25.48 26.48 Office Specialist II 18 Annual 41,131 43,188 45,347 47,614 49,995 52,495 54,332 56,451 Monthly 3,428 3,599 3,779 3,968 4,166 4,375 4,528 4,704 Hourly 19.77 20.76 21.80 22.89 24.04 25.24 26.12 27.14 Maintenance Worker I 19 Annual 42,159 44,267 46,481 48,805 51,245 53,807 55,691 57,862 Monthly 3,513 3,689 3,873 4,067 4,270 4,484 4,641 4,822 Hourly 20.27 21.28 22.35 23.46 24.64 25.87 26.77 27.82 Page 1 of 4 w 2%COLA effective 7-1-2019 Informational Items Page 30 City of Palm Desert Proposed Salary Plan-Tier 2 Effective July 2019 Classification Salary Range 8 Step 1 Step 2 1 Step 3 1 Step 4 I Step 5 1 Step 6 I Step 7 I Step 8 20 Annual 43,213 45,374 47,643 50,025 52,526 55,152 57,083 59,309 Monthly 3,601 3,781 3,970 4,169 4,377 4,596 4,757 4,942 Hourly 20.78 21.81 22.91 24.05 25.25 26.52 27.44 28.51 21 Annual 44,294 46,508 48,834 51,276 53,839 56,531 58,510 60,792 Monthly 3,691 3,876 4,069 4,273 4,487 4,711 4,876 5,066 Hourly 21.30 22.36 23.48 24.65 25.88 27.18 28.13 29.23 22 Annual 45,401 47,671 50,055 52,557 55,185 57,945 59,973 62,312 Monthly 3,783 3,973 4,171 4,380 4,599 4,829 4,998 5,193 Hourly 21.83 22.92 24.06 25.27 26.53 27.86 28.83 29.96 Maintenance Worker II 23 Annual 46,536 48,863 51,306 53,871 56,565 59,393 61,472 63,869 Monthly 3,878 4,072 4,276 4,489 4,714 4,949 5,123 5,322 Hourly 22.37 23.49 24.67 25.90 27.19 28.55 29.55 30.71 24 Annual 47,700 50,084 52,589 55,218 57,979 60,878 63,009 65,466 Monthly 3,975 4,174 4,382 4,602 4,832 5,073 5,251 5,456 Hourly 22.93 24.08 25.28 26.55 27.87 29.27 30.29 31.47 25 Annual 48,892 51,337 53,903 56,599 59,429 62,400 64,584 67,103 Monthly 4,074 4,278 4,492 4,717 4,952 5,200 5,382 5,592 Hourly 23.51 24.68 25.92 27.21 28.57 30.00 31.05 32.26 26 Annual 50,114 52,620 55,251 58,014 60,914 63,960 66,199 68,780 Monthly 4,176 4,385 4,604 4,834 5,076 5,330 5,517 5,732 Hourly 24.09 25.30 26.56 27.89 29.29 30.75 31.83 33.07 Code Compliance Officer I 27 Annual 51,367 53,936 56,632 59,464 62,437 65,559 67,854 70,500 Maintenance Worker Ill Monthly 4,281 4,495 4,719 4,955 5,203 5,463 5,654 5,875 Hourly 24.70 25.93 27.23 28.59 30.02 31.52 32.62 33.89 Accounting Technician 28 Annual 52,651 55,284 58,048 60,950 63,998 67,198 69,550 72,262 Management Specialist I Monthly 4,388 4,607 4,837 5,079 5,333 5,600 5,796 6,022 Traffic Signal Technician I Hourly 25.31 26.58 27.91 29.30 30.77 32.31 33.44 34.74 29 Annual 53,968 56,666 59,499 62,474 65,598 68,878 71,289 74,069 Monthly 4,497 4,722 4,958 5,206 5,466 5,740 5,941 6,172 Hourly 25.95 27.24 28.61 30.04 31.54 33.11 34.27 35.61 Public Works Inspector I 30 Annual 55,317 58,083 60,987 64,036 67,238 70,600 73,071 75,921 Monthly 4,610 4,840 5,082 5,336 5,603 5,883 6,089 6,327 Hourly 26.59 27.92 29.32 30.79 32.33 33.94 35.13 36.50 Building Inspector I 31 Annual 56,700 59,535 62,511 65,637 68,919 72,365 74,898 77,819 Code Compliance Officer II Monthly 4,725 4,961 5,209 5,470 5,743 6,030 6,241 6,485 Senior Maintenance Worker Hourly 27.26 28.62 30.05 31.56 33.13 34.79 36.01 37.41 Accounting Specialist 32 Annual 58,117 61,023 64,074 67,278 70,642 74,174 76,770 79,764 Management Specialist II Monthly 4,843 5,085 5,340 5,606 5,887 6,181 6,398 6,647 Traffic Signal Technician II Hourly 27.94 29.34 30.80 32.35 33.96 35.66 36.91 38.35 33 Annual 59,570 62,549 65,676 68,960 72,408 76,028 78,689 81,758 Monthly 4,964 5,212 5,473 5,747 6,034 6,336 6,557 6,813 Hourly 28.64 30.07 31.58 33.15 34.81 36.55 37.83 39.31 Landscape Specialist 34 Annual 61,059 64,112 67,318 70,684 74,218 77,929 80,656 83,802 Public Works Inspector II Monthly 5,088 5,343 5,610 5,890 6,185 6,494 6,721 6,984 Hourly 29.36 30.82 32.36 33.98 35.68 37.47 38.78 40.29 Building Inspector II 35 Annual 62,586 65,715 69,001 72,451 76,074 79,877 82,673 85,897 Executive Assistant Monthly 5,215 5,476 5,750 6,038 6,339 6,656 6,889 7,158 Hourly 30.09 31.59 33.17 34.83 36.57 38.40 39.75 41.30 Assistant Planner 36 Annual 64,151 67,358 70,726 74,262 77,975 81,874 84,740 88,045 Plans Examiner Monthly 5,346 5,613 5,894 6,189 6,498 6,823 7,062 7,337 li Hourly 30.84 32.38 34.00 35.70 37.49 39.36 40.74 42.33 37 Annual 65,754 69,042 72,494 76,119 79,925 83,921 86,858 90,246 Monthly 5,480 5,754 6,041 6,343 6,660 6,993 7,238 7,520 Hourly 31.61 33.19 34.85 36.60 38.43 40.35 41.76 43.39 Deputy City Clerk 38 Annual 67,398 70,768 74,306 78,022 81,923 86,019 89,030 92,502 Engineering Assistant Monthly 5,617 5,897 6,192 6,502 6,827 7,168 7,419 7,708 Horticulturist Hourly 32.40 34.02 35.72 37.51 39.39 41.36 42.80 44.47 Traffic Signal Specialist Page 2 of 4 w 2%COLA effective 7-1-2019 Informational Items Page 31 City of Palm Desert Proposed Salary Plan-Tier 2 Effective July 2019 aaas Classification I Salary Range II Step 1 I Step 2 I Step 3 I Step 4 I Step 5 I Step 6 I Step 7 I Step 8 39 Annual 69,083 72,537 76,164 79,972 83,971 88,169 91,255 94,814 Monthly 5,757 6,045 6,347 6,664 6,998 7,347 7,605 7,901 Hourly 33.21 34.87 36.62 38.45 40.37 42.39 43.87 45.58 Accountant 40 Annual 70,810 74,351 78,068 81,972 86,070 90,374 93,537 97,185 Associate Planner Monthly 5,901 6,196 6,506 6,831 7,173 7,531 7,795 8,099 GIS Administrator Hourly 34.04 35.75 37.53 39.41 41.38 43.45 44.97 46.72 Information Systems Administrator Management Analyst 41 Annual 72,580 76,209 80,020 84,021 88,222 92,633 95,875 99,614 Monthly 6,048 6,351 6,668 7,002 7,352 7,719 7,990 8,301 Hourly 34.89 36.64 38.47 40.39 42.41 44.54 46.09 47.89 42 Annual 74,395 78,115 82,020 86,121 90,428 94,949 98,272 102,105 Monthly 6,200 6,510 6,835 7,177 7,536 7,912 8,189 8,509 Hourly 35.77 37.56 39.43 41.40 43.47 45.65 47.25 49.09 43 Annual 76,255 80,068 84,071 88,274 92,688 97,323 100,729 104,657 Monthly 6,355 6,672 7,006 7,356 7,724 8,110 8,394 8,721 Hourly 36.66 38.49 40.42 42.44 44.56 46.79 48.43 50.32 Assistant Engineer 44 Annual 78,161 82,069 86,173 90,481 95,005 99,756 103,247 107,274 Deputy City Treasurer Monthly 6,513 6,839 7,181 7,540 7,917 8,313 8,604 8,939 Project Coordinator Hourly 37.58 39.46 41.43 43.50 45.68 47.96 49.64 51.57 Senior Financial Analyst Senior Management Analyst 45 Annual 80,115 84,121 88,327 92,743 97,381 102,250 105,828 109,956 Monthly 6,676 7,010 7,361 7,729 8,115 8,521 8,819 9,163 Hourly 38.52 40.44 42.46 44.59 46.82 49.16 50.88 52.86 Code Compliance Supervisor 46 Annual 82,118 86,224 90,535 95,062 99,815 104,806 108,474 112,705 Facilities Manager Monthly 6,843 7,185 7,545 7,922 8,318 8,734 9,040 9,392 Landscape Supervisor Hourly 39.48 41.45 43.53 45.70 47.99 50.39 52.15 54.18 Street Maintenance Supervisor Supervising Plans Examiner 47 Annual 84,171 88,380 92,799 97,439 102,310 107,426 111,186 115,522 Monthly 7,014 7,365 7,733 8,120 8,526 8,952 9,265 9,627 Hourly 40.47 42.49 44.61 46.85 49.19 51.65 53.45 55.54 Associate Engineer 48 Annual 86,275 90,589 95,119 99,874 104,868 110,112 113,966 118,410 Principal Planner Monthly 7,190 7,549 7,927 8,323 8,739 9,176 9,497 9,868 Project Manager Hourly 41.48 43.55 45.73 48.02 50.42 52.94 54.79 56.93 49 Annual 88,432 92,854 97,497 102,371 107,490 112,864 116,815 121,370 Monthly 7,369 7,738 8,125 8,531 8,957 9,405 9,735 10,114 Hourly 42.52 44.64 46.87 49.22 51.68 54.26 56.16 58.35 Risk Manager 50 Annual I 90,643 95,175 99,934 104,931 110,177 115,686 119,735 124,405 Tourism and Marketing Manager Monthly 7,554 7,931 8,328 8,744 9,181 9,641 9,978 10,367 Hourly 43.58 45.76 48.05 50.45 52.97 55.62 57.56 59.81 51 Annual 92,909 97,555 102,432 107,554 112,932 118,578 122,728 127,515 Monthly 7,742 8,130 8,536 8,963 9,411 9,882 10,227 10,626 Hourly 44.67 46.90 49.25 51.71 54.29 57.01 59.00 61.31 Senior Engineer 52 Annual 95,232 99,993 104,993 110,243 115,755 121,543 125,797 130,703 Senior Engineer/City Surveyor Monthly 7,936 8,333 8,749 9,187 9,646 10,129 10,483 10,892 Transportation Engineer Hourly 45.78 48.07 50.48 53.00 55.65 58.43 60.48 62.84 53 Annual 97,613 102,493 107,618 112,999 118,649 124,581 128,942 133,970 Monthly 8,134 8,541 8,968 9,417 9,887 10,382 10,745 11,164 Hourly 46.93 49.28 51.74 54.33 57.04 59.89 61.99 64.41 54 Annual 100,053 105,056 110,308 115,824 121,615 127,696 132,165 137,320 Monthly 8,338 8,755 9,192 9,652 10,135 10,641 11,014 11,443 Hourly 48.10 50.51 53.03 55.68 58.47 61.39 63.54 66.02 55 Annual 102,554 107,682 113,066 118,719 124,655 130,888 135,469 140,752 Monthly 8,546 8,973 9,422 9,893 10,388 10,907 11,289 11,729 Hourly 49.30 51.77 54.36 57.08 59.93 62.93 65.13 67.67 56 Annual 105,118 110,374 115,893 121,687 127,772 134,160 138,856 144,271 Monthly 8,760 9,198 9,658 10,141 10,648 11,180 11,571 12,023 Hourly 50.54 53.06 55.72 58.50 61.43 64.50 66.76 69.36 Page 3 of Informational Items w 2%COLA effective 7-1-2019 Page 32 City of Palm Desert Proposed Salary Plan-Tier 2 Effective July 2019 Classification I Salary Range II Step 1 I Step 2 I Step 3 I Step 4 I. Step 5 I Step 6 J Step 7 1 Step S 57 Annual 107,746 113,133 118,790 124,730 130,966 137,514 142,327 147,878 Monthly 8,979 9,428 9,899 10,394 10,914 11,460 11,861 12,323 Hourly 51.80 54.39 57.11 59.97 62.96 66.11 68.43 71.10 58 Annual 110,440 115,962 121,760 127,848 134,240 140,952 145,886 151,575 Monthly 9,203 9,663 10,147 10,654 11,187 11,746 12,157 12,631 Hourly 53.10 55.75 58.54 61.47 64.54 67.77 70.14 72.87 Assistant Finance Director 59 Annual 113,201 118,861 124,804 131,044 137,596 144,476 149,533 155,364 Information Systems Manager Monthly 9,433 9,905 10,400 10,920 11,466 12,040 12,461 12,947 Hourly 54A2 57.14 60.00 63.00 66.15 69.46 71.89 74.69 60 Annual 116,031 121,832 127,924 134,320 141,036 148,088 153,271 159,249 Monthly 9,669 10,153 10,660 11,193 11,753 12,341 12,773 13,271 Hourly 55.78 58.57 61.50 64.58 67.81 71.20 73.69 76.56 61 Annual 118,931 124,878 131,122 137,678 144,562 151,790 157,103 163,230 Monthly 9,911 10,407 10,927 11,473 12,047 12,649 13,092 13,602 Hourly 57.18 60.04 63.04 66.19 69.50 72.98 75.53 78.48 City Clerk 62 Annual 121,905 128,000 134,400 141,120 148,176 155,585 161,030 167,310 City Engineer Monthly 10,159 10,667 11,200 11,760 12,348 12,965 13,419 13,943 Director of Building and Safety Hourly 58.61 61.54 64.62 67.85 71.24 74.80 77.42 80.44 Director of Economic Development 63 Annual 124,952 131,200 137,760 144,648 151,880 159,474 165,056 171,493 Monthly 10,413 10,933 11,480 12,054 12,657 13,290 13,755 14,291 Hourly 60.07 63.08 66.23 69.54 73.02 76.67 79.35 82.45 Director of Administrative Services 64 Annual 128,076 134,480 141,204 148,264 155,677 163,461 169,182 175,781 Director of Community Development Monthly 10,673 11,207 11,767 12,355 12,973 13,622 14,099 14,648 Hourly 61.58 64.65 67.89 71.28 74.84 78.59 81.34 84.51 65 Annual 131,278 137,842 144,734 151,971 159,569 167,548 173,412 180,175 Monthly 10,940 11,487 12,061 12,664 13,297 13,962 14,451 15,015 Hourly 63.11 66.27 69.58 73.06 76.72 80.55 83.37 86.62 66 Annual 134,560 141,288 148,352 155,770 163,559 171,737 177,747 184,679 Monthly 11,213 11,774 12,363 12,981 13,630 14,311 14,812 15,390 Hourly 64.69 67.93 71.32 74.89 78.63 82.57 85.46 88.79 67 Annual 137,924 144,820 152,061 159,664 167,648 176,030 182,191 189,296 Monthly 11,494 12,068 12,672 13,305 13,971 14,669 15,183 15,775 Hourly 66.31 69.63 73.11 76.76 80.60 84.63 87.59 91.01 68 Annual 141,372 148,441 155,863 163,656 171,839 180,431 186,746 194,029 Monthly 11,781 12,370 12,989 13,638 14,320 15,036 15,562 16,169 Hourly 67.97 71.37 74.93 78.68 82.61 86.75 89.78 93.28 Director of Finance/City Treasurer 69 Annual 144,906 152,152 159,759 167,747 176,135 184,941 191,414 198,880 Director of Public Works Monthly 12,076 12,679 13,313 13,979 14,678 15,412 15,951 16,573 Hourly 69.67 73.15 76.81 80.65 84.68 88.91 92.03 95.62 70 Annual 148,529 155,956 163,753 171,941 180,538 189,565 196,200 203,852 Monthly 12,377 12,996 13,646 14,328 15,045 15,797 16,350 16,988 Hourly 71.41 74.98 78.73 82.66 86.80 91.14 94.33 98.01 71 Annual 152,242 159,854 167,847 176,240 185,052 194,304 201,105 208,948 Monthly 12,687 13,321 13,987 14,687 15,421 16,192 16,759 17,412 Hourly 73.19 76.85 80.70 84.73 88.97 93.42 96.68 100.46 72 Annual 156,048 163,851 172,043 180,646 189,678 199,162 206,132 214,172 Monthly 13,004 13,654 14,337 15,054 15,806 16,597 17,178 17,848 Hourly 75.02 78.77 82.71 86.85 91.19 95.75 99.10 102.97 73 Annual 159,950 167,947 176,344 185,162 194,420 204,141 211,286 219,526 Monthly 13,329 13,996 14,695 15,430 16,202 17,012 17,607 18,294 Hourly 76.90 80.74 84.78 89.02 93.47 98.14 101.58 105.54 74 Annual 163,948 172,146 180,753 189,791 199,280 209,244 216,568 225,014 Monthly 13,662 14,345 15,063 15,816 16,607 17,437 18,047 18,751 Hourly 78.82 82.76 86.90 91.25 95.81 100.60 104.12 108.18 75 Annual 168,047 176,449 185,272 194,536 204,262 214,475 221,982 230,639 Monthly 14,004 14,704 15,439 16,211 17,022 17,873 18,499 19,220 Hourly 80.79 84.83 89.07 93.53 98.20 103.11 106.72 110.88 Page 4 of 4 w 2%COLA effective 7-1-2019 Informational Items Page 33 .4 KemperSports' Fiscal Year 2019 Budget Executive Summary To: Budget Review Committee From: Derek White, General Manager Desert Date: Monday, March 04, 2019 \X,Tffl, ,✓Course: Desert Willow Golf Resort GoollfResort This document provides a high-level summary of both current year performance and the proposed 2019-2020 budget. Additional detail can be found in the Marketing Plan and Budget reports. Financial Summary $ in thousands 2020 Budget 2019 Projection 2019 Budget 2018 Actual Green Fee&Cart Fee $ 6,854 $ 6,749 $ 6,589 $ 6,780 Pro Shop &Other Golf Revenue 1,335 1,309 1,236 1,312 '' %Cha Range Fees 40 39 38 39 k, %o Chang 'r 1... Academy 281 276 281 ) ,) ange vs.Prio 1.97°/' Food &,- Beverage 3,054 2,994 2,937 3,030 :IP: . <. , Prior 2.0' G&A Revenue 28 1 28 20 22 ange Prior 1.97°/ Total Revenues $ 11,593 $ 11,395 $ 11,101 $ 11,463 %Change vs.Prior 1.74% -0.59% %Change vs.Budget 2.65% COGS 1,435 1,403 1,391 1,387 Gross Profit S 10,158 $ 9,991 $ 9,710 $ 1n.075 %Change vs.Prior 1.67% -0.83%` Paytoll 5,629 5,318 i 5,447 5,01' C'han,ge vs.Prior 5.: Operating&penses 3,144 3,069 3,040 3,289 Prior 2.45°fx�; i' . 70%s EBITDA $ 1,384 ° $ 1,605 $ 1,222 $ 1,745 'o'o Revenue 11.94°%a 1 is/o 'II..I% 15.22% Change vs.Prior -13.72% -8.02%'0 %Change vs. Budget 31.29%' Total Rounds 88,912 88,203 87,186 90,332 %Change vs.Prior ,: 2.36°4. brw %Chan le vs.. d'et�. t o Informational Items Page 34 0 KemperSports' Facility Introduction: For new committee members, Desert Willow Golf Resort is a Premium public facility with two championship level golf courses and a 39,000 square foot clubhouse with a full service pro shop, an outdoor terrace restaurant and accommodating banquet spaces. Desert Willow is also home to the Palm Desert Golf Academy offering a full spectrum of game improvement and club fitting services. Competition includes a valley saturated with over 150 golf courses both public and private. Among those many courses are a number of premium public offerings in direct competition for Desert Willow's targeted demographic of customers. Business levels are extremely seasonal with busy months from October through May and slower months from June through September. Current Year Overview: • Key Drivers of Current Year projected performance: o Revenue: • July through December recap • Despite a slow summer start to Fiscal Year 2019, Green Fee revenue rebounded with monthly records in October, November and December providing for a minimal shortfall of$5k to budget but an increase of$27k over prior year, which was a historic record breaking 6-month start. • The Platinum Loyalty Card sales in FY 2019 surpassed the prior year record of 912 by selling out the program with 1,015 cards sold. This led to increase in Golf Shop revenue of$35k. • ADR has increased by $3.50 per round (4.5%) through December due to increased Platinum Card members and rounds. These rounds have reduced rounds available to Residents thus creating significant rate gain. • Merchandise sales were $12k below budget and $6k below prior year. • Food & Beverage revenues were down $75k to budget and $20k to prior year. Shortfalls to prior year include $5k in restaurant dining and $12k in banquets. ■ January through June projections • All-time records were set for Green Fees in January, February and March for the prior year and the weather was better than historical averages. We had less rain and frost delays than ever before. Therefore, Green Fee revenues are conservatively projected to be 1% less than prior year to account for normal weather patterns. One day of significant rain in season can eliminate $40k in Green Fee revenue. Revenues are projected well above budget. • A continued effort to make changes to our dynamic pricing model to yield more revenue. o Rates were increased for peak hours and weekends this year. o Loyalty rates were lowered in early morning hours for our Platinum Members yielding great success in improving utilization of those hours. o The ORCA Report as of December 2018 shows Desert Willow as a market leader in Revenue Per Available Round (RevPAR) versus our competitive set: Informational Items Page 35 0 KemperSports' ORCA Report - Revenue Per Available Round $60.00 $50.00 $40.00 - $30.00 $20.00 $10.00 $- 2016 2017 .. ■Desert Willow(both courses) Competitive Set Rank Among Competitive Set Years Ending 2016 2017 2018 Desert Willow (compared as a facility) 2 of 8 1 of 8 1 of 8 Note: Desert Willow RevPar and Ranking dipped in 2016 due to the Firecliff closure for the bunker renovation. • Remaining Food & Beverage revenues are conservatively projected to be 1 less than prior years' all-time records for similar reasons to golf revenues. Weather plays a big part in our restaurant business. • Food & Beverage YTD revenues are just below budget and prior year record levels. Both restaurant and banquet revenues are slightly down causing the shortfall. Payroll Expense: • Payroll costs are projected to have $130k savings to budget due to current year to date savings and reduced workers' compensation rates. • Payroll is over prior year by 5% due to rising California minimum wage. Operating Expenses: • Projected to be over budget by 1% due to variable costs for increased revenues. o EBITDA (Operating Income) • Projected to be above budget Customer Service: Service ratings are great with an NPS of 87.8 for the calendar year ending 2018 !!! o Capital Projects: 2018-2019 Capital Projects include Pump System Controls, Mountain View Irrigation Controllers, C&G Maintenance flooring replacements and other various equipment replacements. Proposed Budget • Key Assumptions for Next year o The economy is assumed to stay steady thus creating similar demand and results. Fiscal year ending 2018 produced record breaking revenues with similar results projected in 2019. o Programming to stay relatively similar for Loyalty programs, special events and the Academy. o Revenue increases to be driven primarily by price increases. Informational Items Page 36 QKemperSports` o Payroll costs will go up again significantly with another$1 per hour increase in minimum wage rates in January of 2020. • Key drivers of expected performance are summarized below: o Key Revenue Drivers • Market Changes: • The economy has remained steady in 2018-2019 as well as the value of the Canadian dollar relative to the US dollar. The last 12 months have seen record revenue levels for Desert Willow. We anticipate the economy will remain stable with minimal growth over the projected 2018-2019 results. • New hotel developments continue to be added within the valley. The City is working on another development on the Desert Willow footprint. This project won't start in the upcoming 2020 year though. Continued hotel development is a good sign for the local economy. • Revenue: • Desert Willow will continue to refine its dynamic pricing strategies to provide ADR growth. o Primary goals will be to increase Average Dollars per Round (ADR) as we do not anticipate a big upswing in rounds played outside of season. Peak season is at capacity, thus increasing ADR will be the sole strategy. o Will continue to develop and market programs to improve utilization during off peak months and time slots including various discount programs to be distributed through multiple advertising and wholesale channels. • The Platinum Card program saw significant growth in 2018-2019 selling out at 1,000 card memberships sold. We will increase the entry price to the program and look to maintain the 1,000 memberships that serve as a significant market segment. • The Summer VIP program was began in Spring of 2015 and was successful. This program will continue to help drive summer rounds. • The Summer Elite membership was added in 2018, which provides an unlimited summer play option. We will continue to market and promote increased memberships in this category. • Grow outing rounds and revenues by developing a corporate outing marketing package to seek out local and drive market companies. Will also heavily market alumni organizations in the local and drive markets. • Continue to add more FootGolf programming and taking advantage of our partnership with the American FootGolf League as the Home Course of the AFGL. FootGolf is offered primarily after 3 pm throughout the shoulder and peak season months as to augment utilization of the tee sheet and not compete with golfers. • Menu pricing will have to increase due to rising food costs and labor costs. This will generate additional F&B revenue. • Continue to grow our special event revenue. o Prices will be raised in 2019-2020 for our concert series events and holiday buffets as attendance has reached all-time highs and are at capacity. o Will look to build upon our golf events schedule and increase participation which now consists of: • Shoopy Scramble —April • Palm Desert City Team Championship - May Informational Items Page 37 0 KemperSports' • Catering will also develop a corporate sales package to sell to local and drive market companies and alumni associations. o Prom events have been a great source of revenue for the slower spring and summer months. We will look to extend our marketing reach to drive market schools in Riverside and Los Angeles counties. • Comprehensive detail on revenue-driving strategies can be found in the Marketing Plan document. o Staffing Drivers • Payroll is budgeted at an increase of 5.8% consisting of the following changes: • Minimum wage increase of 8% from $12 to $13. o The financial impact of the minimum wage increase for staff earning only minimum wage is approximately $95k before taxes and benefits. o The minimum wage increase will impact other hourly staff similarly to maintain the pay gap for skilled employees. Total impact for other hourly employees is approximately $105k before taxes and benefits. o Over the past four years, many of the skilled/experienced workers have experienced wage compression as their wages have remained relatively flat as minimum wage has grown. Therefore, the minimum wage impact for all hourly staff is approximately $1 per hour for all 210,000 estimated labor hours. The wage compression is seen in the below chart as the comparison between Desert Willow's average hourly wage and the CA minimum wage. • A cost of living increase to other salaried staffers of 4% to assist with wage compression. o Total salaried expense will actually only increase $20k from projections due to reducing salaried positions. • Benefits and taxes are also expected to increase. • The below charts show the following efforts made in recent years to keep payroll increases to a minimum: • Reduced FTE's significantly over the past 10 years (20%) • Reduced the gap between minimum wage and Desert Willow's average hourly rate by holding non-minimum wage employee pay rates flat. • No salary increases were made in three of the past years six years with the exception of those mandated by the minimum wage changes. • A detailed listing of FTE's by department is included as a part of the additional reference materials. Informational Items Page 38 QKemperSports* Annual FTEs 125.0 120.0 115.0 — — 110.0 E 105.0 1OO.0 Annual FTEs 95.0 --------- 90.0 ----------------- --- -._...._._ 85.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Forecast Budget Note: The increase in FTE's is from variable labor increases. DWGR Ave Hourly Rate vs. CA Minimum Wage $16.50 $15.50 _ $14.50 ----- $13.50 o $12.50 $11.50 • - fl $10.50 U..L Min Wage Rate $8.50 - - - $7 50 DWGR Ave Rate per HR $6.50 CO' cPcj Oyo Oy'y 0,,1. O1' Orb Oyh 01 01^ c `a-, Year Payroll Dollars by Segment $6,soo,000 $5,500,000 --- - ---.- — $4,500,000 $3,500,000 Total Salaries Total Hourly Payroll $2,500,000 - Benefits&Taxes Total Payroll $1,500,000 ___-------__-- $500,000 CPS CPO L L 01O. - L � Lo b LO,O LO ff^OyOOO c.'" - l 'L cO J�• 0a�� Informational Items Page 39 Ariol KemperSports' • Operating Expense Drivers o Expenses are anticipated to grow 2% across the various departments to account for inflation. o No significant additions or deletions from the major departments. • EBITDA o The 8% reduction from prior year is related to the minimum wage increase out pacing revenue growth. o This is a cash flow positive EBITDA amount (breakeven is approximately$1.2 million) and is sufficient to cover the capital dollars budgeted from Desert Willow operating funds. • Capital Needs o Recommending various projects that have been deferred over the past few years totaling approximately$750,000. o Large Projects include: • Maintenance building flat roof replacements • Clubhouse exterior paint • Reel and Bedknife Grinder Machine replacements • Bridge replacements on#18 Mountain View • Pump and motor replacements as needed o The Tee Box leveling and related irrigation changes to be determined as well o Various Operational Equipment purchases make up the balance. Additional Reference Materials • Budget Summary and Detail Sheets • Marketing Plan • Rounds Analysis • F&B Covers Analysis • Hourly Payroll Analysis • Capital Plan Informational Items Page 40