HomeMy WebLinkAbout2020-01-23 Study Session - City Committees and Commission ,,
....... ....... CITY OF HUM DESERT
73-5 I O FRED WAKING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
3 va f TEL: 760 346-06;<i
info@cityofpalmdesert.org
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Extra Color Agenda
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NOTICE OF STUDY SESSION
OF THE
PALM DESERT CITY COUNCIL
NOTICE IS HEREBY GIVEN that the Palm Desert City Council will convene
Thursday, January 23, 2020, at 1:00 p.m. in the Administrative Conference Room of the
Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert, California 92260, for
the purpose of conducting a Study Session. Said Study Session will be held in order to
discuss the City's Committees and Commissions.
010 4ivik
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R A L D. KLASSE ' ITY CLERK
CITY OF PALM DESERT, CALIFORNIA
January 16, 2020
NO ACTIONS WILL BE TAKEN AT THE STUDY SESSION.
PURPOSE OF THE STUDY SESSION IS INFORMATION ONLY.
CJ PRIREEO OR REEYEIEO PAPER
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Study Session
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• • • January23 , 2020
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Overview
Today's approach
► Explore current practices of other cities
Review current practices of Palm Desert
► Recommend next steps
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Today's Approach
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Council Request
(Identification of Issues & Opportunities)
Comprehensive Initial Review
(Present Information a Request Direction)
Focused Review
(Additional Data Collection)
Council Review
Today's Goals
✓ Difference among Commissions, Committees Et Boards
✓ Compare 23 California cities
V Recommend next steps (focused review)
✓ Recommend Commissions, Committees Et Boards
✓ Evaluate procedural requirements
✓ Answer all of your questions today YES
No
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What 's the Difference?
► Board
► Formally appointed group with structure, duties Et powers established by ordinance
► May have a quasi-judicial or adjudicative function
► Commission
► Formally appointed group with structure, duties Et powers established by ordinance
L ► May have administrative or functional responsibility
► Committee
► Committee types
► Formally appointed group established by ordinance or resolution
► Informal committee (ad hoc) often temporary in nature
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Commissions, Committees Et Boards
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Comparable Cities
California Cities (population: 50,000- 60,000) Collective Representation
•
YREKA DAVIS CREEK
► Arcadia ► Highland
► Azusa ► Huntington Park EUREKA REODINO 10.
23 cities Et Palm Desert
► Cathedral City ► Novato IARADiSE ► 11 counties
UKLµ ► 380 square miles
► Cerritos ► Palm Desert .INDA
SANTA ROSA
► Colton ► Paramount "*"`RASENTO P. 1,322,000 residents
► Cupertino ► Placentia SANFRANCi ► $1,070,000,000 General Fund
► Delano ► Poway * SE Revenue (Fiscal Year 2019-20)
FRESNO
► Diamond Bar ► Rosemead MONTEREY *roRttRViLL!
► Fountain Valley ► Santee
► Gilroy ► Watsonville SANTA MARIA• SAKERSFICLO
SANTA SARBARA ;ARSTOW
► Glendora ► West Sacramento '
STRINGS
► Hanford ► Yucaipa
1E,..0 vE CENTRO
•
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4
Comparative Purposes
► Parameters
► No foundations
► None defunct / only active
► No regional participation
► No resident appointed
► None of the following types of Commissions, Committees a Boards:
► Appeal Boards
► Architectural Review Committees !.
► Rent Control Committees •
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Commissions, Committees Et Boards
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12
10 Average: 5.5
Median: 6.0
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Commissions Committees at Boards
Cities Et General Fund Revenue __ .
Average: 8 (40 Total) Average: 4.6 (23 Total)
ioo r A Higher revenue
90 ( 1 generating cities
typically have more
LL80 Commissions,
70 Committees a Boards
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60
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c 40
u 30 OO
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Highest vs. Lowest Revenue
Commissions Committees Et Boards
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Commissions Et Committees
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Commissions Committees
► Planning ► Sustainability
► Parks Et Recreation ► Cultural Resources Preservation
► Art in Public Places ► Youth
► Public Safety ► Library Promotion
► Housing ► Marketing t g
► Finance
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Similarities Et Differences
Different Types 'F
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Existing in
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Types
Similarities a Differences
Parks & RecreatFz
► Name
► Parks ft Recreation Commission
► Purpose
► Reviews all recreational related concerns of the City Et recommends policies for its recreational areas
► Similarities
► Frequency(monthly)
► Differences
► Time (8:30 a.m.), Members (86% range between 5 to 7 members)
8 a%
7
• 6 23%
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N
p 3 •Monthly
N
•8i-monthly
2 ■As-needed
73%
8:30 a.m. 5:00 p.m. 5:30p.m. 6:00p.m. 6:15p.m. 6:30p.m. 7:00p.m.
Time
Time Frequency
Similarities Et Differences
► Name
► Planning Commission
► Purpose
► Reviews all land use applications Et recommends to the City Council long-range policies Ft
objectives as they relate to Palm Desert's socioeconomic concerns
► Similarities
► Frequency (twice monthly) t�
► Time (6:00 p.m.) k
► Members (100% either 5 or 7 members) Frequencey
�� J
I 90% of Planning _.42%
Commissions begin between 50%
a• l 6:00 p.m. & 7:00p.m.
1111
8%
■Monthly ■Bi-monthly •Twice Monthly
1
Similarities a Differences
Library
► Name
► Library Promotion Committee
► Purpose
► Recommends programs Et policies which will enhance the usefulness of the public library
I. Similarities
Al
► Frequency(monthly- 100%surveyed),Members(88%have 5 members)
► Differences
► Time(5 of 8 Boards meet+6:00 p.m.)
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12:00 p.m. \;:00 p.m./ 4:30 p.m. 6:00 p.m. 7:00 p.m.
Similarities at Differences
Historic Preservation
P. Name
► Cultural Resources Preservation Committee
► Purpose
► Considers Palm Desert sites that provide a significant link to the City's 40+ year history Et the community's history,
which dates back more than 50 years
► Similarities
► Frequency (monthly)
► Differences
► Time (5 of 7 Boards meet after 5:00 p.m.), Members (71% have 5 members)
Time Frequency \ : -
4
12 II 29%
2
3
12I I 71% 41IP
, * ■As-needed a Monthly
Vanes \9:OOa.m. i 5:00p.m. 6:00p.m.
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Similarities Et Differences
ublic Ar s .
► Name
► Art in Public Places Committee
► Purpose
► Recommends the placement of selected sculptures in the community, educate the community about visual art a jury
Community Gallery exhibits a the Artist Registry, etc. AI
► Similarities
.
P. Frequency (4 of 6 meet monthly)
► Differences
► Time (9:00 a.m.), Members (86% range between 5 to 7 members) 1 �;
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Time
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12,
1 1
l 1
u 0 % / }
Vanes %,9:00 a.m.i 5:00 p.m. 5:30 p.m. 6:30 p.m. ,,
Similarities 8 Differences
Public Safety
► Name
► Public Safety Commission
► Purpose
z1
N. Recommends law enforcement Et comprehensive public safety matters
► Similarities
► Frequency (100% monthly)
► Differences
► Time (+5:00 p.m.), Members (60% range have 5 members)
Time
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""7'\",,
I ,)
�%%3:30 p.m. 5:00 p.m. 6:00 p.m. 7:00 p.m.
Similarities Et Differences
u _.
► Name
► Youth Committee
► Purpose
► Input on issues of interest &t concern to the City's youth, including recreational facilities &t
programs, transportation, public safety, advertising &t promotion, cultural outreach, etc.
► Similarities
► Frequency (100% monthly)
► Time (3 of 5 begin at 6:00 p.m.)
► Members (N/A - ranges between 9-15 members)
41}11111.tit ill
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Similarities Et Differences
Sustainasi ,
► Name
► Sustainability Committee
► Purpose
► Evaluate the changing needs & future demographic trends regarding sustainability that the City
may anticipate in the following six resource areas:
► Built environment
► Energy management
► Materials management
► Regional air quality
► Transportation resources & water management
► Similarities e •
► Frequency (quarterly or bi-monthly) . ► _r
► Differences
► Members (2 of 3 have 7 or less members) c
ar
• Time (inclusive)
The Palm Desert Story...
Similarities a Differences
' 4 .;.
► Name
► Marketing Committee
I. Purpose
► Evaluates the City's annual marketing Et media plans, participates in the creation of an annual
marketing budget, including review of all print Et electronic media advertising Et collateral
materials, Et makes recommendations for special events requesting financial support
► Similarities
► N/A
► Differences `
► Economic development-related Commissions, Committees Et Boards '
► Existing businesses needs
Ec AaF...eyMegs-region
Knowled a based .---
► Economic development opportunities Et resources En Zones««d. _„ ,,
u e'eaatsv a" i
► Business retention Qt expansion E°9`"mE'"'sustainabie o,�, ,.""�iai
�".`'''- " inovation
► Downtown revitalization sfn e..."E""ro'"o°P
oiversitying .mow a�beal
► Technology-related issues . .-
-
Similarities a Differences
nce
► Name
► Finance Committee
► Purpose
► Reviews Ft assists with the decision making process for investments Ft deposits of City funds
► Similarities
► N/A
► Differences
► Finance-related Commissions, Committees Ft Boards
► Audit review 10,
► Budget review
► Financial policies
► Long-term fiscal sustainability
► Forecast assumptions
Similarities Et Differences
► Name
► Housing Commission
► Purpose
► Provides input to the City Council a Housing Authority Board on housing policy a procedures; housing
proposals, programs, Et strategies; Et recommend on proposed affordable housing developments
► Similarities
► Frequency (100% monthly), Members (2 of 3 have 7 members)
► Differences
► Time (inclusive) 720
it
Recommended Next Steps
V
Recommended Next Stepsa � .
► Explore Citywide Community Engagement 8t Innovation Program `'
► Host quarterly or biannual community engagement activity
► Creative environment to think "outside of the box" s�
► Survey residents to identify relevant topics Et make data-driven decisions
N�k
► Annual Community Engagement Report (performance measures)
► Includes annual performance measures of Commissions, Committees Et Boards
► Exploring Developing Structural Ft Procedural Recommendations
► Structural (e.g., purpose, frequency, members, time)
{F ► Procedural (e.g., appointments, interviews, vacancies, terms)
Recommended Next Steps
► Create Subcommittee to Consider Staff Recommendations
► Review staff recommendations following implementation of "next steps"
► Two Councilmembers
► Explore Opportunities to Reinforce Commitment to Community Engagement
► Identify additional opportunities for a culture of community engagement
► Examples
► Add "Commission Et Committee Referral" to Council agenda (external)
► Add "Commission Et Committee Opportunities" to agenda review (internal)
► Internal Survey to Identify Organizational Reach Et Staffing Allocation
► Determine annual workload, organizational impact Et respective activities
► Identify if there is additional opportunities for collaboration interdepartmentally
► Provides a snapshot of resource allocation, especially staffing
Questions
\ ,
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Sources
► City ► Typology
(California Department of Finance, 2019 Population Estimates) (Staff assigned)
► Population ► Frequency
(California Department of Finance, 2019 Population Estimates) (City websites and/or staff correspondence, FY 2019-20)
► Age 65 Years a Over ► Weekday
(U.S. Census Bureau,2018 QuickFacts) (City websites and/or staff correspondence, FY 2019-20)
► Civilian Labor Force ► Frequency Occurrence
(U.S. Census Bureau, 2018 QuickFacts)
(City websites and/or staff correspondence, FY 2019-20)
► Square Miles ► Time ;00(
4(
(U.S. Census Bureau, 2018 QuickFacts) (City websites and/or staff correspondence, FY 2019-20)
► General Fund Revenue ► Members
(City websites and/or staff correspondence, FY 2019-20) (City websites and/or staff correspondence, FY 2019-20)
► Type ► Terms
(City websites and/or staff correspondence, FY 2019-20) (City websites and/or staff correspondence, FY 2019-20)
► Name ► Other
(City websites and/or staff correspondence, FY 2019-20)