HomeMy WebLinkAboutRES 2022-091RESOLUTION NO. 2022-91
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE BUILDING
SAFETY DIVISION, AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED OCTOBER 29, 2020). RECORDS FROM 1986
THROUGH 2019 (EXHIBIT “A”)
WHEREAS, the Building & Safety Division of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2020-76; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit “A,” attached hereto, which have met or exceeded
their retention period.
Section 3. That the audio cassette recordings for the Cultural Resources
Preservation Committee (2007-2019) and Building Board of Appels (1986-2007) have
exceeded their retention period (Exhibit “A”).
ADOPTED ON NOVEMBER 17, 2022.
JAN C. HARNIK
MAYOR
ATTEST:
ANTHONY J. MEJIA
CITY CLERK
Anthony Mejia (Nov 28, 2022 09:30 PST)
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Resolution No. 2022-91 Page 2
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that
Resolution No. 2022-91 is a full, true, and correct copy, and was duly adopted at a regu lar
meeting of the City Council of the City of Palm Desert on November 17, 2022, by the
following vote:
AYES: JONATHAN, KELLY, NESTANDE, QUINTANILLA, AND HARNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
RECUSED: NONE
IN WITNESS WHEROF, I have hereunto set my hand and affixed the offic ial seal of the City
of Palm Desert, California, on _____________________.
ANTHONY J. MEJIA
CITY CLERK
Anthony Mejia (Nov 28, 2022 09:30 PST)
Nov 28, 2022
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Request to Destroy Obsolete Records
CITY OF PALM DESERT
AUTHORITY TO DESTROY OBSOLETE RECORDS
I consent to the destruction of these obsolete records according to accepted policies and
procedures.
City Clerk Date City Attorney Date
Approved by City Council: XX/XX/XXXX
Original: City Clerk’s Office
Copy: Department
Dept. Retention
No.
Description
of Record
Years
Covered
Retention
Period
Shred or
Discard
Building
Safety CW-012
Cultural Resources
Preservation
Committee –
Cassette recording
2007 - 2019 2 years Discard
Building
Safety CW-012
Building Boards of
Appeals –
Cassette recording
1986 - 2007 2 years Discard
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8/14/2024 8/17/2024