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HomeMy WebLinkAbout2023-04-27Thursday, April 27, 2023 Minutes of the Regular Meeting of the Palm Desert City Council (CC), Successor Agency to the Palm Desert Redevelopment Agency (SARDA), and Housing Authority (HA) Pursuant to Assembly Bill 2449, this meeting was conducted by teleconference and there was in-person public access to the meeting location. STUDY SESSION: A Study Session was called to order by Mayor Kelly on Thursday, April 27, 2023, at 1:30 p.m. in the Council Chamber, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. All members of the City Council were present, except Councilmember Nestande arrived at 1:45 p.m. The City Council received informational presentations regarding districting options and police services. The City Council took no formal actions on these topics. The City Council recessed at 2:45 p.m. and reconvened to call the regular meeting to order at 3:00 p.m. CALL TO ORDER: A Regular Meeting of the Palm Desert City Council was called to order by Mayor Kelly on Thursday, April 27, 2023, at 3:00 p.m. in the Council Chamber, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. ROLL CALL: Present: Councilmembers Jan Harnik, Gina Nestande, Karina Quintanilla, and Evan Trubee; and Mayor Kathleen Kelly. Absent: None. PLEDGE OF ALLEGIANCE: Councilmember Nestande led the Pledge of Allegiance. INSPIRATION/INVOCATION: Councilmember Trubee offered words of inspiration. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 2 REPORT OF CLOSED SESSION: City Attorney Hargreaves announced direction was given but no reportable actions were taken. Additionally, he reported that at the Closed Session meeting of April 13, 2023, the City Council unanimously authorized a Purchase and Sale Agreement with Refuge Palm Desert, LLC. The Agreement has since been finalized and made available for public review. PRESENTATIONS: A. PROCLAMATION – WORLD WISH DAY Mayor Kelly announced that a Proclamation was issued in support of World Wish Day, recognizing the work of the Make-A-Wish Foundation. B. PROCLAMATION – PALM DESERT HIGH SCHOOL ATHLETIC & ARTS PROGRAMS Mayor Kelly presented a Proclamation in recognition of Palm Desert High School athletic and arts programs students and applauded their dedication which resulted in 16 DEL champions and 9 CIF champions. CITY MANAGER'S COMMENTS: A.EMERGENCY MANAGEMENT UPDATE Assistant City Manager Escobedo and Administrative Assistant Esqueda narrated a PowerPoint presentation; provided an update on the Emergency Management services; and summarized various guides, certifications, and programs in progress. B.BOARDS, COMMITTEES, COMMISSIONS AND TASKFORCE UPDATE City Clerk Mejia encouraged residents to apply to serve on a variety of boards, committees, commissions, and taskforces, and noted applications are available on the City’s website. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION: Councilmember Harnik reported on her attendance at various meetings and events and encouraged residents to provide their input at an Open House regarding the Active Transportation Plan. Mayor Pro Tem Quintanilla also reported her participation in various meetings and events. NON­AGENDA PUBLIC COMMENTS: Alex de la Cruz, spoke on the importance of road safety, speeding regulations, and requested the misting system at a Sunline bus shelter be repaired. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 3 1.CONSENT CALENDAR: MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to approve the consent calendar. A.APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MINUTES MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to approve the Minutes of April 27, 2023. B.APPROVAL OF WARRANTS MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to approve warrants issued for the period of March 10, 2023, through April 13, 2023. C.ACCEPT RECEIVE AND FILE THE APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE FOR KATSUYAMA F&B, INC., DBA KATSUYAMA, 74990 COUNTRY CLUB DRIVE STA 330A MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to receive and file the application for Alcoholic Beverage License for Katsuyama F&B, Inc. D.AWARD CONTRACT NO. C45120A FOR THE NORTH SPHERE FIRE STATION OFFSITE IMPROVEMENTS TO ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC., IN THE AMOUNT OF $274,254.10 (PROJECT NO. 762­23) MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Award Contract No. C45120A for the North Sphere Fire Station Offsite Improvements to Engineering Resources of Southern California, Inc., in the amount of $274,254.10. 2.Authorize the City Manager or designee to review and approve written contract amendment requests per Section 3.30.170 of the Palm Desert Municipal Code. 3.Authorize the Mayor or designee to execute the agreement and any documents necessary to effectuate the actions taken herewith. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 4 E.APPROVE CHANGE ORDERS TO CONTRACT NOS. C44620A­C FOR ON­ CALL FACILITIES REPAIRS & IMPROVEMENTS IN THE AMOUNT OF $2,250,000 (PROJECT NO. 773­23) MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Approve Change Order 1 to Contracts C44620A, C44620B, and C44620C in the amount of $2,250,000 to increase the annual aggregate amount to $3,000,000 in Fiscal Year 2023/24 and FY 2024/25 as authorized by Section 3.30.160 Section I of the City of Palm Desert Municipal Code. 2.Authorize an additional amount of $402,740 to the 2022/23 agreements for a total amount not to exceed $750,000 in aggregate. 3.Appropriate $115,000 from Committed General Fund Balance from the Facility Reserves and transfer to the Aquatic Center Fund into Account No. 2424195- 4400100 (CIP - Aquatic Center). 4.Authorize the City Manager to review and approve up to two amendments/extensions per vendor contract for an aggregated amount not to exceed $3,000,000 per fiscal year. 5.Authorize the City Manager or designee to review change orders for unanticipated conditions per Section 3.30.170 Section A of Ordinance No. 1335. 6.Authorize the Mayor to execute the change order. F.APPROVE CHANGE ORDER NO. 2 TO CONTRACT NO. C41370 WITH PALMER ELECTRIC, INC., FOR ADDITIONAL ON­CALL ELECTRICAL SERVICES IN THE AMOUNT OF $50,000 (PROJECT NO. 928­21) MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Approve Change Order No. 2 to Contract No. C41370 with Palmer Electric, Inc., for additional on-call electrical services during FY 2022/23 in the amount of $50,000 for a total annual amount of $225,000. 2.Approve Amendment No. 1 to Contract No. C41370 with Palmer Electric, Inc., for a one-year extension in an annual amount not to exceed $225,000. 3.Authorize the City Manager or designee to review and execute additional change orders for unanticipated conditions per Section 3.30.170 A of Ordinance No. 1335. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 5 G.REJECT ALL BIDS AND EXTEND CONTRACT NO. C36620 WITH YMCA FOR MANAGEMENT OF PALM DESERT AQUATIC CENTER FOR AN ADDITIONAL SIX­MONTH TERM MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Reject all bids submitted under Request for Proposals “Management and Operations of the Palm Desert Aquatic Center”. 2.Approve Amendment No. 5 to extend Contract No. C36620 with the Family Young Men’s Christian Association of the Desert (“YMCA”) of Palm Desert, California, for management and staffing of the Palm Desert Aquatic Center for a 6-month term in the amount of $82,500 plus reimbursement of additional costs included in the agreement in the amount of $880,069 for a total amount not to exceed $962,569. 3.Authorize the Mayor to execute said amendment. H.AWARD CONTRACT NO. C45130 TO M & M SWEEPING, INC., OF THOUSAND PALMS, CALIFORNIA, FOR CITYWIDE SWEEPING SERVICES IN THE ANNUAL AMOUNT OF $230,917, PLUS EXTRA SWEEPING SERVICES UP TO THE AMOUNT OF $25,000 (PROJECT NO. 754­24) MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Award a three (3) year Contract No. C45130 with an option of two, one-year extensions to M & M Sweeping, Inc., of Thousand Palms, California, for Citywide Sweeping Services in the annual amount of $230,917. 2.Authorize extra sweeping services in an annual amount not to exceed $25,000. 3. Authorize the City Manager or designee to review and approve three contract amendments/extensions up to the established contract amount and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code. 4.Authorize the City Manager to execute the agreement. I.APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C44600 WITH GARLAND/DBS, INC., FOR ROOF REPAIRS AND RELATED SERVICES ON CITY­ OWNED BUILDINGS IN THE AMOUNT OF $250,000 MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Approve Change Order No. 1 to Contract No. C44600 with Garland/DBS, Inc., for roof repairs and related services on City-owned buildings in the amount of $250,000, increasing the annual contract amount to $500,000. 2.Appropriate $146,177 from General Fund Balance committed to Facility Reserves and transfer to Building Maintenance Fund, Account No. 4504164-4388500 for the Artists Council re-roof in Fiscal Year 2022/23. 3.Authorize the City Manager or designee to review and execute one-year extensions/amendments at established contract amount, and any change orders per Section 3.30.170 Section A of Ordinance No. 1335. 4.Authorize the Mayor and/or City Manager to execute Change Order No.1. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 6 J.HOUSING AUTHORITY ­ AWARD CONTRACT NO. HA45140 TO JACOBSSON ENGINEERING CONSTRUCTION, INC., OF THOUSAND PALMS, CALIFORNIA, FOR THE ONE QUAIL PLACE PARKING LOT REHABILITATION IN THE AMOUNT OF $2,274,467.70 (PROJECT NO. 819­20) (HA) MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Award Contract No. HA45140 for the One Quail Place Parking Lot Rehabilitation to Jacobsson Engineering Construction, Inc., of Thousand Palms, California, in the total amount of $2,274,467.70. 2. Authorize the Finance Director to set aside 20% contingency or $454,893.54 for unforeseen conditions. 3. Authorize the Executive Director or designee to review and approve written requests for the use of the contingency amount of $454,893.54 for unforeseen conditions. 4. Appropriate $1,157,629.59 from the Housing Authority’s Committed Reserve Funds to Account No. 8714195-4331100, Housing Authority Replacement Expenditures. 5. Authorize the Executive Director or his designee to take any necessary actions to facilitate the agreement, to execute the agreement and any documents necessary to effectuate the actions taken herewith. 6. Authorize the Executive Director or designee to execute the Notice of Completion (NOC) and the Secretary to file the NOC upon satisfactory completion of the Project. K.RECEIVE AND FILE A LETTER OF SUPPORT FOR A PARAMEDIC TRAINING PROGRAM AT THE COLLEGE OF THE DESERT MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to receive and file the letter of support for a paramedic training program at the College of the Desert. L.RECEIVE AND FILE THE MONTHLY INVESTMENT REPORT, GENERAL FUND, PARKVIEW OFFICE COMPLEX, AND DESERT WILLOW GOLF RESORT FINANCIAL REPORTS FOR THE MONTHS OF JANUARY AND FEBRUARY 2023 MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to receive and file the monthly Investment Report, General Fund, Parkview Office Complex, and Desert Willow Golf Resort Financial Reports for the months of January and February 2023. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 7 M.APPROVE APPROPRIATION, ASSOCIATED TRANSFERS, AND INCREASE IN ESTIMATED REVENUE ASSOCIATED WITH AWARDED URBAN COMMUNITY DROUGHT RELIEF FUNDING FOR TURF CONVERSION PROGRAMS MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Acknowledge award of Urban Community Drought Relief Funding in the amount of $262,321 for residential and commercial turf conversion programs bringing total turf conversion funding allocation for FY 2022/2023 to $1,762,321. 2.Approve an appropriation of $262,321 to be transferred from the General Fund Reserves into Account No. 4004437-4391503 (Turf Retrofit) and an increase in estimated revenue of $262,321 to Account No. 4000000-3499500 (Reimbursement from other governments). 3.Authorize the City Manager to sign all necessary documents associated with the Urban Community Drought Relief Program, approved as to form by the City Attorney. N.APPROVE PROFESSIONAL SERVICES AGREEMENT NO. C45150 IN THE AMOUNT OF $117,000 WITH COLDWELL BANKER RICHARD ELLIS (CBRE) FOR REAL ESTATE ADVISORY SERVICES RELATED TO THE SHOPS AT PALM DESERT LOCATED AT 72­840 HIGHWAY 111 MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1.Approve a Professional Services Agreement No. C45150 with Coldwell Banker Richard Ellis (CBRE) in the amount of $117,000 for on-going real estate advisory services for The Shops at Palm Desert. 2.Authorize the City Manager to execute the agreement and make any amendments necessary to effectuate services. O.RESOLUTION NO. 2023­010 AUTHORIZING THE CITY MANAGER TO ACCEPT DEEDS OR GRANTS CONVEYING AN INTEREST IN REAL ESTATE OR REAL PROPERTY TO THE CITY AND TO CONSENT TO THE RECORDATION THEREOF MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to adopt a resolution authorizing the City Manager to accept deeds or grants conveying an interest in real estate or real property to the City and consent to the recordation thereof. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 8 P.AWARD A CONTRACT NO. C45160 TO JOHN KALISKI ARCHITECTS, INC., FROM LOS ANGELES, CALIFORNIA, TO PREPARE OBJECTIVE DESIGN STANDARDS FOR MULTIFAMILY AND MIXED­USE HOUSING PROJECTS IN THE AMOUNT OF $149,774 MOTION BY COUNCILMEMBER NESTANDE, SECOND BY COUNCILMEMBER HARNIK, CARRIED 5-0, to: 1. Award Contract No. C45160 to John Kaliski Architects, Inc., from Los Angeles, California, to prepare objective design standards for multifamily and mixed-use housing projects in the amount of $149,774. 2.Authorize the City Manager or designee to negotiate and/or take any necessary actions to facilitate the agreement, to execute the agreement, and to finalize and execute any documents necessary to effectuate the actions taken herewith. EXCLUDED CONSENT CALENDAR: None. 2.ACTION CALENDAR: A.PROVIDE DIRECTION ON AND AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR OPERATION OF THE PALM DESERT IHUB Economic Development Director Ceja narrated a PowerPoint presentation and responded to City Council inquiries. The following individuals spoke in support of the Coachella Valley Economic Partnership’s operation of the Palm Desert iHub: Levi Vincent, Greater Palm Springs Film Alliance President and CEO Liberty Naud, Jamberry CEO Eric Cunningham, Palm Desert resident and entrepreneur Stephen Nelson, Palm Desert resident, HOA President Christopher Taylor, Hello Computer Yvonne White, designer and manufacturer Laura James, Coachella Valley Economic Partnership Michael Jones, Quiktarp, Inc. Debra Ann Mumm, CREATE Center Director MOTION BY COUNCILMEMBER HARNIK, SECOND BY MAYOR PRO TEM QUINTANILLA, CARRIED 5-0, to extend the current contract on an annual basis with Coachella Valley Partnership for operation of the iHUB, and to include in the contract a method to measure the City’s return on investment. DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7 CC, SARDA, & HA Meeting Minutes April 27, 2023 City of Palm Desert Page 9 3.PUBLIC HEARINGS: A.INTRODUCE ORDINANCE NO. 1393 AMENDING AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE, INCLUDING UPDATES TO TITLE 25, ZONING Principal Planner Melloni narrated a PowerPoint presentation and responded to City Council inquiries. Mayor Kelly opened and closed the public hearing, there being no one from the public wishing to speak. MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER TRUBEE, CARRIED 5-0, to introduce, by title only, Ordinance No. 1393 amending and updating various sections of the Palm Desert Municipal Code including updates to Title 25, Zoning. INFORMATION ITEMS: None. ADJOURNMENT: The City Council adjourned at 5:27 p.m. Respectfully submitted, Níamh M. Ortega Assistant City Clerk/Assistant Secretary ATTEST: Anthony J. Mejia, MMC City Clerk/Secretary APPROVED BY CITY COUNCIL: 05/11/2023 DocuSign Envelope ID: 24448011-E624-4874-88BB-5431771D81F7