HomeMy WebLinkAbout2023-05-11Thursday, May 11, 2023
Minutes of the Regular Meeting of the Palm Desert City Council (CC),
Successor Agency to the Palm Desert Redevelopment Agency (SARDA),
and Housing Authority (HA)
Pursuant to Assembly Bill 2449, this meeting was conducted by teleconference and there
was in-person public access to the meeting location.
STUDY SESSION:
A Study Session was called to order by Mayor Kelly on Thursday, May 11, 2023, at 1:30 p.m.
in the Council Chamber, City Hall, located at 73-510 Fred Waring Drive, Palm Desert,
California. All members of the City Council were present.
The City Council received informational presentations regarding library operations and
the Development Services Lobby Remodel Project. The City Council took no formal
actions on these topics.
The City Council recessed at 2:12 p.m. and reconvened to call the regular meeting to
order at 3:00 p.m.
CALL TO ORDER:
A Regular Meeting of the Palm Desert City Council was called to order by Mayor Kelly
on Thursday, May 11, 2023, at 3:00 p.m. in the Council Chamber, City Hall, located at
73-510 Fred Waring Drive, Palm Desert, California.
RECESS TO CLOSED SESSION:
There being no member of the public wishing to speak on any closed session items, the
City Council recessed to Closed Session and reconvened at 4:00 p.m.
ROLL CALL:
Present:Councilmembers Jan Harnik, Gina Nestande, Karina Quintanilla, and Evan
Trubee; and Mayor Kathleen Kelly.
Absent:None.
PLEDGE OF ALLEGIANCE:
Councilmember Harnik led the Pledge of Allegiance.
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INSPIRATION/INVOCATION:
Mayor Pro Tem Quintanilla offered words of inspiration.
REPORT OF CLOSED SESSION:
Assistant City Attorney Shah announced direction was given but no reportable actions were
taken.
PRESENTATIONS:
None.
CITY MANAGER'S COMMENTS:
A. PURCHASING POLICY UPDATE
Finance Director Chavez introduced Management Specialist Garcia who provided a
purchasing policy update.
MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION:
All Councilmembers reported on their attendance at various meetings and events.
Councilmember Harnik reported that the Living Desert was recently designated as a
Certified Autism Center. Councilmember Nestande shared information regarding grants
for clean, renewable energy for low-income residents. Councilmember Trubee and Mayor
Kelly praised Councilmember Harnik for her service as President of the Southern
California Association of Governments. Mayor Kelly thanked Mayor Pro Tem Quintanilla
for featuring International Day Against Homophobia, Transphobia, and Biphobia, noting
the City’s commitment in Resolution No. 2018-09 to stand against bigotry in all its
expressions.
Mayor Kelly requested that staff pursue the idea of identifying local schools with metal
fabrication programs who may want to collaborate with the City on the production of bike
racks as it relates to the City’s Bike Rack Program. Councilmembers Nestande and
Harnik supported the request.
NON-AGENDA PUBLIC COMMENTS:
None.
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1. CONSENT CALENDAR:
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to approve the consent calendar with the exception of
Item 1M which was removed for separate consideration.
A.APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MINUTES
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to approve the Minutes of April 27, 2023.
B.APPROVAL OF WARRANTS
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to approve warrants issued for the period of
March 8, 2023, through April 28, 2023.
C.AWARD CONTRACT NO. C44890 TO HORIZON PROFESSIONAL LANDSCAPE,
INC., OF COACHELLA, CALIFORNIA, FOR THE DESERT WILLOW PERIMETER
LANDSCAPE AND LIGHTING REHABILITATION PHASE 2 PROJECT IN THE
AMOUNT OF $319,260 (PROJECT NO. 871-23)
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to:
1. Award Contract No. C44890 to Horizon Professional Landscape, Inc., of
Coachella, California, for the Desert Willow Perimeter Landscape and Lighting
Rehabilitation Phase 2 Project in the amount of $319,260.
2. Authorize the Director of Finance to set aside a contingency in the amount of
$60,000 for unforeseen conditions.
3. Authorize the City Manager or designee to review and approve written requests
for the use of contingency for unforeseen conditions per Section 3.30.170 of
the Palm Desert Municipal Code.
4. Authorize the City Manager to execute the agreement.
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D.APPROVE FEE WAIVER AND TEMPORARY WAIVER OF CERTAIN PARKS
ORDINANCES FOR THE DESERT RECREATION DISTRICT FUNDRAISER AT
CIVIC CENTER PARK
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to approve fee waiver and temporary waiver of certain
parks ordinances for Desert Recreation District fundraiser at Civic Center Park as
follows:
1. 11.01.20 (Hours of Use in City Parks);
2. 11.01.140 (Amplified Sound in City Parks);
3. 11.01.080 O (Placement of Advertising Signage in City Parks);
4. 11.01.080 Q (Vendor Sales in City Parks); and
5. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to
PDMC 9.58.040.
E.HOUSING AUTHORITY - AUTHORIZE THE AWARD OF A GENERAL
SERVICES AGREEMENT NO. HA45200 TO EXCLUSIVE PEST CONTROL
SERVICES IN AN AMOUNT NOT TO EXCEED $74,832 ANNUALLY FOR PEST
CONTROL AND EXTERMINATION SERVICES AT THE HOUSING AUTHORITY
RESIDENTIAL RENTAL PROPERTIES
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to:
1. Authorize the award of a three-year General Services Agreement No.
HA45200, with an option to renew no more than two additional one-year terms
to Exclusive Pest Control Services for pest control and extermination services
at the Housing Authority residential rental properties, in a total annual amount
not to exceed $74,832 (includes an annual cost of $62,580 and $12,252 for as-
needed additional services).
2. Authorize RPM Company, the Housing Authority’s contracted management
company, to monitor the Agreement and authorize additional pest control and
extermination services as determined to be necessary due to emergency
actions and/or to proactively respond to the needs of the properties.
F.ACCEPT CONTRACT NO. C43340 WITH CHRISP COMPANY OF FREEMONT,
CALIFORNIA, FOR THE CONSTRUCTION OF THE HAYSTACK ROAD
TRAFFIC CALMING AND SAFETY IMPROVEMENTS PHASE 1 & PD LINK
PHASE 1 CLASS III BICYCLE FACILITIES AS COMPLETE AND AUTHORIZE
THE CITY CLERK TO FILE A NOTICE OF COMPLETION (PROJECT NO. 667-
21 & 708-20)
MOTIONBY MAYORPRO TEMQUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to:
1. Accept Contract No. C43340 with Chrisp Company of Freemont, California, for
the construction of the Haystack Road Traffic Calming and Safety Improvements
Phase 1 and PD Link Phase 1 Class III Bicycle Facilities as complete.
2. Authorize the City Clerk to file the Notice of Completion.
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G.ACCEPT RESIGNATIONS FROM THE BUILDING BOARD OF APPEALS,
FINANCE COMMITTEE, HOUSING COMMISSION, AND RESOURCE
PRESERVATION AND ENHANCEMENT COMMITTEE
MOTIONBY MAYORPRO TEMQUINTANILLA, SECONDBY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to accept with regret the resignation of Pamela Martin
from the Building Board of Appeals, Karen Alexander from the Finance Committee,
and Dennis Guinaw from the Housing Commission and Resource Preservation and
Enhancement Committee.
H.AUTHORIZE A CHANGE ORDER TO THE EL PASEO PARKING & BUSINESS
IMPROVEMENT DISTRICT CONTRACT NO. C43370 WITH FG CREATIVE IN
THE AMOUNT OF $40,000
MOTIONBY MAYORPRO TEMQUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to:
1. Authorize a Change Order to El Paseo Parking and Business Improvement
District Contract No. C43370 with FG Creative in the amount of $40,000.
2. Authorize the City Manager to execute said agreement on behalf of the City.
I.APPROVE AMENDMENT NO. 2 TO CONTRACT NO. C41660 WITH SAME DAY
EXPRESS FOR MAINTENANCE OF THE CITY OF PALM DESERT’S
PERMANENT PUBLIC ART COLLECTION AND THE EL PASEO SCULPTURE
EXHIBITION
MOTIONBY MAYORPRO TEMQUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to:
1. Approve Amendment No. 2 to Contract No. C41660 with Same Day Express in
the amount of $55,200 from the term of July 1, 2023, to June 30, 2024, for
maintenance of the City of Palm Desert’s permanent public art collection and
the El Paseo Sculpture Exhibition.
2. Approve up to $20,000 on an as needed basis for additional public art
maintenance and repair services from Same Day Express.
3. Authorize the City Manager to execute amendment.
J.ACCEPT CONTRACT NO. C43400 AS COMPLETE FOR THE NORTH SPHERE
WIND FENCE INSTALLATION PROJECT (PROJECT 767-22)
MOTIONBY MAYORPRO TEMQUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to accept Contract No. C43400 with Red Hawk
Services, Inc., of Perris, California, for the North Sphere Wind Fence Installation
Project as complete and authorize the City Clerk to file the Notice of Completion.
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K.SECOND READING AND ADOPTION OF ORDINANCE NO. 1393 AMENDING
AND UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL
CODE, INCLUDING UPDATES TO TITLE 25, ZONING
MOTIONBY MAYORPRO TEMQUINTANILLA, SECONDBY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to waive the second reading of the ordinance text in its
entirety and read by title only; and adopt Ordinance No. 1393.
L.AUTHORIZE THE CITY MANAGER TO RENEW AN AGREEMENT WITH
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., FOR AN
ENTERPRISE ADVANTAGE PROGRAM IN THE AMOUNT OF $56,500.00
MOTIONBY MAYORPRO TEMQUINTANILLA, SECONDBY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to authorize the City Manager to renew an agreement
with Environmental Systems Research Institute, Inc., (ESRI) for an Enterprise
Advantage Program, in the amount of $56,500.00, to provide consulting, training,
and technical assistance for Geographic Information Systems initiatives.
M.APPROVE THE START OF PROCEEDINGS TO LEVY AND COLLECT
ANNUAL ASSESSMENTS AND GRANT PRELIMINARY APPROVAL OF THE
2023/2024 ENGINEER’S REPORT FOR CONSOLIDATED PALM DESERT
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
This item was removed for separate discussion and action.
N.RESOLUTION NOS. 2023-011 AND 2023-012: APPROVE THE START OF
PROCEEDINGS TO LEVY THE ANNUAL ASSESSMENT FOR CITY OF PALM
DESERT BENEFIT ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR
2023/2024
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to waive further reading and adopt:
1. Resolution No. 2023-011 to initiate proceedings for the levy and collection of
assessments for City of Palm Desert Benefit Assessment District No. 1 for
Fiscal Year 2023/2024.
2. Resolution No. 2023-012 to declare its intention to levy the annual assessment
for City of Palm Desert Benefit Assessment District No. 1 for Fiscal Year
2023/2024, pursuant to the Benefit Assessment Act of 1982 and appointing a
time and place for the public hearing on these matters.
3. Set a public hearing to be held at City Hall on Thursday, June 22, 2023.
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O.ACCEPT CONTRACT NO. C43130 AS COMPLETE FOR THE COOK STREET
REHABILITATION PROJECT (PROJECT 752-21)
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to accept Contract No. C43130 with Matich Corporation
of San Bernadino, California, for the Cook Street Rehabilitation Project as complete
and authorize the City Clerk to file the Notice of Completion.
EXCLUDED CONSENT CALENDAR:
M. RESOLUTION NOS. 2023-013 AND 2023-014: APPROVE THE START OF
PROCEEDINGS TO LEVY AND COLLECT ANNUAL ASSESSMENTS AND
GRANT PRELIMINARY APPROVAL OF THE 2023/2024 ENGINEER’S
REPORT FOR CONSOLIDATED PALM DESERT LANDSCAPING AND
LIGHTING MAINTENANCE DISTRICT NO. 1
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY
COUNCILMEMBER NESTANDE, CARRIED 5-0, to waive further reading and
adopt:
1. Resolution No. 2023-013 to initiate proceedings for the levy and collection of
annual assessments for Consolidated Palm Desert Landscaping and Lighting
Maintenance District No. 1 for Fiscal Year 2023/2024.
2. Resolution No. 2023-014 to declare the intent to levy and collect annual
assessments granting preliminary approval of the 2032/2024 Engineer’s
Report for Consolidated Palm Desert Landscaping and Lighting Maintenance
District No. 1.
3. Set a public hearing to be held at City Hall on Thursday, June 22, 2023.
2.ACTION CALENDAR:
A.REQUEST FOR DIRECTION REGARDING THE WAYFINDING SIGN
PROGRAM MASTERPLAN PROJECT
Project Manager Leyva narrated a PowerPoint presentation and responded to City
Council inquiries.
MOTION BY COUNCILMEMBER HARNIK, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to move forward with options 1 and 3 to rebrand and
update the current wayfinding design, and to design, replace and install monument
signs at various locations throughout Palm Desert.
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B.REQUEST FOR DIRECTION REGARDING THE PALM DESERT LIBRARY
Assistant City Manager Escobedo and Project Administrator Gerry narrated a
PowerPoint presentation and responded to City Council inquiries.
Ralph Perry, Palm Desert resident and Parks & Recreation Committee member,
urged the City Council to consider taking over the management of the Palm Desert
library.
Paul Murphy, Palm Desert resident and Parks & Recreation Committee member,
spoke in support of Mr. Perry’s position.
MOTION BY COUNCILMEMBER TRUBEE, SECOND BY COUNCILMEMBER
NESTANDE, CARRIED 5-0, to authorize the Mayor to seek out members for a
Library Taskforce to include the Library subcommittee to the Parks and Recreation
Committee, community members, and representatives of Friends of the Library
and City Council; and direct staff to further research and return with additional
information on the option to pursue fully taking over the Palm Desert Library and
have it operated as a municipal library.
C.AUTHORIZE STAFF TO PROCEED WITH PUBLIC ENGAGEMENT PROCESS
AND PUBLIC EDUCATION ON POTENTIAL GENERAL SALES TAX
MEASURE AND PROVIDE DIRECTION ON DRAFTING A RESOLUTION WITH
BALLOT LANGUAGE FOR THE COUNCIL’S CONSIDERATION AT A FUTURE
DATE
Finance Director Chavez narrated a PowerPoint presentation and responded to
City Council inquiries.
MOTION BY COUNCILMEMBER HARNIK, SECOND BY MAYOR KELLY,
CARRIED 5-0, to authorize staff to proceed with the public education process and
public engagement on a potential general sales tax revenue (also known as
transaction and use tax) measure.
D.INTRODUCTION OF ORDINANCE NO. 1394 AMENDING CHAPTER 12.04 OF
THE PALM DESERT MUNICIPAL CODE REGARDING ENCROACHMENTS
AND EXCAVATIONS
Public Works Director Alvarez narrated a PowerPoint presentation and responded
to City Council inquiries.
MOTION BY COUNCILMEMBER HARNIK, SECOND BY MAYOR PRO TEM
QUINTANILLA, CARRIED 5-0, to waive further reading and pass to second
reading Ordinance No. 1394 amending Chapter 12.04 of the Palm Desert
Municipal Code regarding encroachments and excavations.
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E.INTRODUCTION OF ORDINANCE NO. 1395 AMENDING THE PALM DESERT
MUNICIPAL CODE RELATIVE TO THE HOMELESSNESS TASK FORCE
MEMBERSHIP
City Clerk Mejia provided a staff report and responded to City Council inquiries.
MOTION BY MAYOR PRO TEM QUINTANILLA, SECOND BY
COUNCILMEMBER HARNIK, CARRIED 5-0, to waive further reading and
introduce Ordinance No. 1395 amending the Palm Desert Municipal Code relative
to the Homelessness Task Force Membership.
3.PUBLIC HEARINGS:
None.
INFORMATION ITEMS:
None.
ADJOURNMENT:
The City Council adjourned at 5:50 p.m.
Respectfully submitted,
Níamh M. Ortega
Assistant City Clerk/Assistant Secretary
ATTEST:
Anthony J. Mejia, MMC
City Clerk/Secretary
APPROVED BY CITY COUNCIL: //2023