HomeMy WebLinkAbout0 Agenda 2023-05-11
CITY OF PALM DESERT
PALM DESERT CITY COUNCIL (CC),
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA),
AND HOUSING AUTHORITY (HA) MEETING
(HYBRID MEETING)
73-510 FRED WARING DRIVE
PALM DESERT, CA 92260
REGULAR MEETING AGENDA
Thursday, May 11, 2023
1:30 p.m. Study Session
3:00 p.m. Closed Session
4:00 p.m. Regular Session
Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting allowing public
access via teleconference or in person, and up to two Councilmembers may participate remotely.
WATCH THE MEETING LIVE: Watch the City Council meeting live on the City’s website
www.palmdesert.gov, under the “Council Agenda” link at the top of the homepage, or on the City’s
YouTube Channel.
OPTIONS FOR PARTICIPATING IN THIS MEETING: Attend the meeting in our Council Chamber
at the Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert, CA 92260. To participate
by email, internet, or phone, please see the detailed instructions on the last page of this agenda.
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 2 of 8
3:00 P.M. CLOSED SESSION
CALL TO ORDER
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: This time has been set aside for
members of the public to address the City Council on items contained only on the Closed
Session Agenda within the three-minute time limit. Speakers may attend in person or utilize one
of the three options listed on the last page of this agenda.
RECESS TO CLOSED SESSION
CLOSED SESSION AGENDA
A. Closed Session Meeting Minutes: April 27, 2023
B. Conference with Real Property Negotiator pursuant to Government Code Section
54956.8:
1. Property Description: 45656 Mountain View
Agency: City of Palm Desert
City Negotiator: Todd Hileman/Chris Escobedo/Deborah Glickman
Negotiating Parties: Fidelis Advisors
Under Negotiation: Price and Terms
2. Property Description: 72-880 Highway 111, Palm Desert (APN 640-120-020)
Agency: City of Palm Desert
City Negotiator: Todd Hileman/Martin Alvarez/Eric Ceja
Negotiating Parties: Seritage SRC Finance
Under Negotiation: Price and Terms
C. Conference with Labor Negotiators pursuant to Government Code Section 54957.6:
City Negotiator: Todd Hileman/Andrea Staehle
Other Party Negotiator: Palm Desert Employee Organization
D. Conference with Legal Counsel regarding Significant Exposure to Litigation pursuant
to Government Code Section 54956.9(d)(2):
Two (2) matters that, under the existing circumstances, the City Attorney believes create
significant exposure to litigation.
4:00 P.M. REGULAR MEETING
RECONVENE REGULAR MEETING
ROLL CALL
PLEDGE OF ALLEGIANCE: Councilmember Harnik
INSPIRATION: Mayor Pro Tem Quintanilla
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 3 of 8
REPORT OF CLOSED SESSION: City Attorney Hargreaves
AWARDS, PRESENTATIONS, AND APPOINTMENTS
CITY MANAGER COMMENTS
A. PURCHASING POLICY UPDATE
MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
NONAGENDA PUBLIC COMMENTS: This time has been set aside for the public to address the
City Council on issues that are not on the agenda for up to three minutes. Speakers may attend in
person or utilize one of the three options listed on the last page of the agenda. Because the Brown
Act does not allow the City Council to act on items not listed on the agenda, members may briefly
respond or refer the matter to staff for a report and recommendation at a future meeting.
1. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine
and may be approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by the City
Council for a separate discussion.
A. APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MINUTES
RECOMMENDATION: Approve the Minutes of April 27, 2023, Council meeting and the
May 1 and May 2, 2023, study sessions.
B. APPROVAL OF WARRANTS
RECOMMENDATION: Approve warrants issued for the period of March 8, 2023, through
April 28, 2023.
C. AWARD CONTRACT NO. C44890 TO HORIZON PROFESSIONAL LANDSCAPE,
INC., OF COACHELLA, CALIFORNIA, FOR THE DESERT WILLOW PERIMETER
LANDSCAPE AND LIGHTING REHABILITATION PHASE 2 PROJECT IN THE
AMOUNT OF $319,260 (PROJECT NO. 871-23)
RECOMMENDATION:
1. Award Contract No. C44890 to Horizon Professional Landscape, Inc., of Coachella,
California, for the Desert Willow Perimeter Landscape and Lighting Rehabilitation
Phase 2 Project in the amount of $319,260.
2. Authorize the Director of Finance to set aside a contingency in the amount of $60,000
for unforeseen conditions.
3. Authorize the City Manager or designee to review and approve written requests for
the use of contingency for unforeseen conditions per Section 3.30.170 of the Palm
Desert Municipal Code.
4. Authorize the City Manager to execute the agreement.
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 4 of 8
D. APPROVE FEE WAIVER AND TEMPORARY WAIVER OF CERTAIN PARKS
ORDINANCES FOR THE DESERT RECREATION DISTRICT FUNDRAISER AT CIVIC
CENTER PARK
RECOMMENDATION:
Approve fee waiver and temporary waiver of certain parks ordinances for Desert
Recreation District fundraiser at Civic Center Park as follows:
1. 11.01.20 (Hours of Use in City Parks);
2. 11.01.140 (Amplified Sound in City Parks);
3. 11.01.080 O (Placement of Advertising Signage in City Parks);
4. 11.01.080 Q (Vendor Sales in City Parks); and
5. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to PDMC
9.58.040.
E. HOUSING AUTHORITY - AUTHORIZE THE AWARD OF A GENERAL SERVICES
AGREEMENT TO EXCLUSIVE PEST CONTROL SERVICES IN AN AMOUNT NOT TO
EXCEED $74,832 ANNUALLY FOR PEST CONTROL AND EXTERMINATION
SERVICES AT THE HOUSING AUTHORITY RESIDENTIAL RENTAL PROPERTIES
RECOMMENDATION:
1. Authorize the award of a three-year General Services Agreement, with an option to
renew no more than two additional one-year terms to Exclusive Pest Control Services
for pest control and extermination services at the Housing Authority residential rental
properties, in a total annual amount not to exceed $74,832 (includes an annual cost
of $62,580 and $12,252 for as-needed additional services).
2. Authorize RPM Company, the Housing Authority’s contracted management company,
to monitor the Agreement and authorize additional pest control and extermination
services as determined to be necessary due to emergency actions and/or to
proactively respond to the needs of the properties.
F. ACCEPT CONTRACT NO. C43340 WITH CHRISP COMPANY OF FREEMONT,
CALIFORNIA, FOR THE CONSTRUCTION OF THE HAYSTACK ROAD TRAFFIC
CALMING AND SAFETY IMPROVEMENTS PHASE 1 & PD LINK PHASE 1 CLASS III
BICYCLE FACILITIES AS COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE
A NOTICE OF COMPLETION (PROJECT NO. 667-21 & 708-20)
RECOMMENDATION:
1. Accept Contract No. C43340 with Chrisp Company of Freemont, California, for the
construction of the Haystack Road Traffic Calming and Safety Improvements Phase
1 and PD Link Phase 1 Class III Bicycle Facilities as complete.
2. Authorize the City Clerk to file the Notice of Completion.
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 5 of 8
G. ACCEPT RESIGNATIONS FROM THE BUILDING BOARD OF APPEALS, FINANCE
COMMITTEE, HOUSING COMMISSION, AND RESOURCE PRESERVATION AND
ENHANCEMENT COMMITTEE
RECOMMENDATION: Accept with regret the resignation of Pamela Martin from the
Building Board of Appeals, Karen Alexander from the Finance Committee, and Dennis
Guinaw from the Housing Commission and Resource Preservation and Enhancement
Committee.
H. AUTHORIZE A CHANGE ORDER TO THE EL PASEO PARKING & BUSINESS
IMPROVEMENT DISTRICT CONTRACT WITH FG CREATIVE IN THE AMOUNT OF
$40,000
RECOMMENDATION:
1. Authorize a Change Order to El Paseo Parking and Business Improvement District
contract C43370 with FG Creative in the amount of $40,000.
2. Authorize the City Manager to execute said agreement on behalf of the City.
I. APPROVE AMENDMENT NO. 2 TO CONTRACT NUMBER C41660 WITH SAME
DAY EXPRESS FOR MAINTENANCE OF THE CITY OF PALM DESERT’S
PERMANENT PUBLIC ART COLLECTION AND THE EL PASEO SCULPTURE
EXHIBITION
RECOMMENDATION:
1. Approve Amendment No. 2 to Contract Number C41660 with Same Day Express in
the amount of $55,200 from the term of July 1, 2023, to June 30, 2024, for
maintenance of the City of Palm Desert’s permanent public art collection and the
El Paseo Sculpture Exhibition.
2. Approve up to $20,000 on an as needed basis for additional public art maintenance
and repair services from Same Day Express.
3. Authorize the City Manager to execute amendment.
J. ACCEPT CONTRACT NO. C43400 AS COMPLETE FOR THE NORTH SPHERE WIND
FENCE INSTALLATION PROJECT (PROJECT 767-22)
RECOMMENDATION: Accept Contract No. C43400 with Red Hawk Services, Inc., of
Perris, California, for the North Sphere Wind Fence Installation Project as complete and
authorize the City Clerk to file the Notice of Completion.
K. SECOND READING AND ADOPTION OF ORDINANCE NO. 1393 AMENDING AND
UPDATING VARIOUS SECTIONS OF THE PALM DESERT MUNICIPAL CODE,
INCLUDING UPDATES TO TITLE 25, ZONING
RECOMMENDATION: Waive the second reading of the ordinance text in its entirety and
read by title only; and adopt Ordinance No. 1393.
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 6 of 8
L. AUTHORIZE THE CITY MANAGER TO RENEW AN AGREEMENT WITH
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) FOR AN
ENTERPRISE ADVANTAGE PROGRAM IN THE AMOUNT OF $56,500.00
RECOMMENDATION: Authorize the City Manager to renew an agreement with
Environmental Systems Research Institute, Inc., (ESRI) for an Enterprise Advantage
Program, in the amount of $56,500.00, to provide consulting, training, and technical
assistance for Geographic Information Systems initiatives.
M. APPROVE THE START OF PROCEEDINGS TO LEVY AND COLLECT ANNUAL
ASSESSMENTS AND GRANT PRELIMINARY APPROVAL OF THE 2023/2024
ENGINEER’S REPORT FOR CONSOLIDATED PALM DESERT LANDSCAPING AND
LIGHTING MAINTENANCE DISTRICT NO. 1
RECOMMENDATION:
Waive further reading and adopt:
1. A Resolution to initiate proceedings for the levy and collection of annual assessments
for Consolidated Palm Desert Landscaping and Lighting Maintenance District No. 1
for Fiscal Year 2023/2024.
2. A Resolution to declare the intent to levy and collect annual assessments granting
preliminary approval of the 2032/2024 Engineer’s Report for Consolidated Palm
Desert Landscaping and Lighting Maintenance District No. 1.
3. Set a public hearing to be held at City Hall on Thursday, June 22, 2023.
N. APPROVE THE START OF PROCEEDINGS TO LEVY THE ANNUAL ASSESSMENT
FOR CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1 FOR FISCAL
YEAR 2023/2024
RECOMMENDATION:
Waive further reading and adopt:
1. A Resolution to initiate proceedings for the levy and collection of assessments for City
of Palm Desert Benefit Assessment District No. 1 for Fiscal Year 2023/2024.
2. A Resolution to declare its intention to levy the annual assessment for City of Palm
Desert Benefit Assessment District No. 1 for Fiscal Year 2023/2024, pursuant to the
Benefit Assessment Act of 1982 and appointing a time and place for the public hearing
on these matters.
3. Set a public hearing to be held at City Hall on Thursday, June 22, 2023.
O. ACCEPT CONTRACT NO. C43130 AS COMPLETE FOR THE COOK STREET
REHABILITATION PROJECT (PROJECT 752-21)
RECOMMENDATION: Accept Contract No. C43130 with Matich Corporation of San
Bernadino, California, for the Cook Street Rehabilitation Project as complete and
authorize the City Clerk to file the Notice of Completion.
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 7 of 8
CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate
discussion are considered at this time.
2. ACTION CALENDAR:
A. REQUEST FOR DIRECTION REGARDING THE WAYFINDING SIGN PROGRAM
MASTERPLAN PROJECT
RECOMMENDATION: Provide staff direction on modifications/improvements to the
Wayfinding Sign Program and the entry monument signage.
B. REQUEST FOR DIRECTION REGARDING THE PALM DESERT LIBRARY
RECOMMENDATION: Provide staff direction regarding the Palm Desert Library.
C. AUTHORIZE STAFF TO PROCEED WITH PUBLIC ENGAGEMENT PROCESS AND
PUBLIC EDUCATION ON POTENTIAL GENERAL SALES TAX MEASURE AND
PROVIDE DIRECTION ON DRAFTING A RESOLUTION WITH BALLOT LANGUAGE
FOR THE COUNCIL’S CONSIDERATION AT A FUTURE DATE
RECOMMENDATION: Authorize staff to proceed with the public education process and
public engagement on a potential general sales tax revenue (also known as transaction
and use tax) measure and provide direction to staff on drafting a resolution with ballot
language for the council’s consideration at a future date.
D. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12.04 OF THE PALM
DESERT MUNICIPAL CODE REGARDING ENCROACHMENTS AND EXCAVATIONS
RECOMMENDATION: Waive further reading and pass to second reading an Ordinance
amending Chapter 12.04 of the Palm Desert Municipal Code regarding encroachments
and excavations.
E. INTRODUCTION OF AN ORDINANCE AMENDING THE PALM DESERT MUNICIPAL
CODE RELATIVE TO THE HOMELESSNESS TASK FORCE MEMBERSHIP
RECOMMENDATION: Waive further reading and introduce an ordinance amending the
Palm Desert Municipal Code relative to the Homelessness Task Force Membership.
3. PUBLIC HEARINGS
None.
4. INFORMATION ITEMS
None.
ADJOURNMENT
AGENDA Thursday, May 11, 2023
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
Page 8 of 8
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
If unable to attend the meeting in person, you may choose from the following options:
OPTION 1: VIA E-MAIL
Send your comments by email to: CouncilMeetingComments@palmdesert.gov.
E-mails received prior to 10:00 a.m. on the day of the City Council meeting will be made part of the
record and distributed to the City Council. Emails will not be read aloud at the meeting.
OPTION 2: LIVE VIA ZOOM
1. Access via www.palmdesert.gov/zoom and click “Launch Meeting,” or
2. Access www.zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572.
OPTION 3: LIVE VIA TELEPHONE
1. Dial any of the following: (669) 900-9128 or (213) 338-8477 or (669) 219-2599.
2. Enter the Meeting ID: 833 6744 9572 followed by #.
3. Indicate that you are a participant by pressing # to continue.
4. During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk
to announce your name/phone number. Press *6 to unmute your line and limit your comments
to three minutes.
___________________________________________________________________________
PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated
office for inspection of records in connection with this meeting is the Office of the City Clerk,
Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda
items considered in open session, and documents provided to a majority of the legislative bodies
are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov
by clicking “Council Agenda” at the top of the page.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with
the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, or in meetings on a regular basis, you will need special assistance beyond what is
normally provided, the city will attempt to accommodate you in every reasonable manner. Please
contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to
inform us of your needs and to determine if accommodation is feasible.
___________________________________________________________________________
AFFIDAVIT OF POSTING
I, Níamh M. Ortega, Assistant City Clerk of the City of Palm Desert, do hereby certify, under
penalty of perjury under the laws of the State of California, that the foregoing agenda for the
Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and
Housing Authority, was posted on the City Hall bulletin board and City website
www.palmdesert.gov no less than 72 hours prior to the meeting.
/S/ Níamh M. Ortega
Assistant City Clerk