The URL can be used to link to this page

Home My WebLink About2B Library - PPTPalm Desert Library MAY 11, 2023 Supp 2B-11Study Session & Overview HISTORY PREVIOUS ENHANCED SERVICES SERVICE LEVEL COMPARISON LIBRARY FUNDING & PROCESS POLICY OPTIONS & QUESTIONS Supp 2B-12Study Session & Timeline 1911: Founded Riverside County Library System 1962: Opened Palm Desert Library (Portola Community Center) 1973: Incorporated City of Palm Desert 1974: City approved continuation in County Library System 1993: Executed agreement to build a new Palm Desert Library 1996: Opened Palm Desert Library (College of the Desert) 1997: Private contractor assumes countywide library operations 2012: Statewide dissolution of redevelopment agencies (ending enhanced services) Supp 2B-13Study Session & CITY & AGENCY o Contributes $3.3 million for construction costs o Advances $8.5 million for construction costs o Supplemental funding for enhanced services COUNTY o Contributes $3.0 millions for construction costs o Continue to manage library operations (City portion) Staffing & operations Utilities Maintenance (facility & custodial) Technology Cooperative Agreement Breakdown COLLEGE o Contributes $2.2 millions for construction costs o Owns land and building o Begin to manage library operations (College portion) Staffing & operations Utilities Maintenance (facility & custodial) Technology Agreement effective until 2059 (36 more years) Supp 2B-14Study Session & Library Construction Cost Breakdown PLANNING: $197,000 •Feasibility, design, geotechnical & other studies CONSTRUCTION: $3,929,000 •Initial contribution, HVAC, lighting & parking lot expansion FURNITURE, FIXTURES & EQUIPMENT: $567,000 •Shelving, artwork, equipment & computers TOTAL: $4,693,000 Supp 2B-15Study Session & Previous Enhanced Services •Supplemental Staffing (1998-2013) •$972,000 in City funds •Private contractor staffing •6 positions •Additional Library Hours (2000-2013) •$807,000 in City funds •Up to 6 extra hours per week •Bookmobile stop at Joe Mann Park •Supplemental Materials (2002-2013) •$572,000 in City funds •Reference materials, videos, periodicals, etc. Service Amount Contributed Years of Enhanced Service Annually Supplemental Staffing $ 972,000 15 $64,800 Additional Hours $ 807,000 13 $62,077 Supplemental Material s $ 572,000 11 $52,000 Total $ 178,877 Supp 2B-16Study Session & Service Level Comparison: FY 2020-21 Palm Desert Rancho Mirage La Quinta Palm Springs Service Area & Facility Management County City County City Population 51,167 16,804 37,654 44,397 Square Miles 27 25 35 106 Building Square Footage 20,000 45,092 20,000 38,400 * Inputs Operating Expenditures $1,450,000 $3,359,008 $953,442 $2,242.995 Staffing (FTEs)18 25.00 13.30 14.40 Hours Open (Weekly)58 56 56 50 Collections **98,086 100,925 81,283 128,380 Outputs Circulation **114,306 228,110 84,049 166,107 Registered Users (% pop.)N/A 47,447 (252%)N/A 23,545 (49%) * Palm Springs Public Library (Sunrise Way) is 34,000 SF & Welwood Murray Library is 4,400 SF ** Physical items Supp 2B-17Study Session & Current Library Stats (April 2022 –March 2023) Library Visits:91,601 Total Circulation: 190,440 (physical & electronic items) Adult 66% Children & Young Adult 34% Registered Borrowers:23,267 (as of March 3, 2023) New Borrowers (Adult)2,127 New Borrowers (Youth) 349 Programs: Adult 85 Children 101 Young Adult 114 Supp 2B-18Study Session & Cooperative Agreement City, Former RDA & County created the Library District Improvement Fund Agency agreed to deposit certain amounts of its tax increment known as the Library District basic tax levy for library services Funds shall be paid by Agency on demand to County & utilized by County for costs of providing library services & capital costs in Palm Desert Supp 2B-19Study Session & Library District Fund Current Library Improvement Fund Annual Revenue FY 22/23 Palm Desert Library Improvement Fund Forecast FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Current Assessed Valuation $13,422,094,062 Assessed Valuation (AV)$13,690,535,94 $13,964,346,66 $14,243,633,595 $14,528,506,26 $14,819,076,39 Base Year (Palm Desert Increment)$1,522,423,815 Base Year AV $1,522,423,815 $1,522,423,815 $1,522,423,815 $1,522,423,815 $1,522,423,815 Assessed Value Increment $11,899,670,247 AV Incremental Growth $12,168,112,12 $12,441,922,84 $12,721,209,780 $13,006,082,45 $13,296,652,57 1% Tax $118,996,702 1% Tax Increment $121,681,121 $124,419,228 $127,212,098 $130,060,825 $132,966,526 County Library @2.85%$3,391,406 County Library Apportionment @2.85%$3,467,912 $3,545,948 $3,625,545 $3,706,733 $3,789,546 Potential Palm Desert Library Funding based on WD Terms $3,467,912 $3,545,948 $3,625,545 $3,706,733 $3,789,546 •Revenue subject to negotiation state law •Subject to negotiation based on library system debt and state law •As provided by County Auditor-Controllers Report •2% property tax growth Supp 2B-20Study Session & Library District Fund Pass Thru Funds provided to Library District Fund (since 1993) $3,391,406.02 (current year revenue) $1,450,000 (current year expense) Requested County Executive Office & County Auditor/Controller to review funds County does not separately show fund balance for Palm Desert Library District Fund as prescribed in the pass-through agreements Supp 2B-21Study Session & Process to Change Service Delivery Options (Process) Withdrawal from the County free library system Council to notify County Board of Supervisors (BOS) BOS provides copy of notice to County Assessor, County Auditor/Controller & State Board of Equalization Notice states whether City intends to purchase library & property in facility City remains a part of County free library system until the latter of: Date on which property is transferred if City acquires; or July 1 of the Base Year Supp 2B-22Study Session & Process to Change Service Delivery Options (Base Year) July 1 of Base Year Commences on July 1 following December 2 after notice sent Negotiation with County Unless City & County agree on revenue, the City will be allocated an amount of property tax revenue equal to the property tax revenues allocated to library in the fiscal year before the Base year Funds pledged to bond indebtedness do not count toward this amount Law is not clear how pass-through agreements factor into this Confirm property tax payments made Supp 2B-23Study Session & Timeline for Options OPTION 1: Withdrawal If desired by the next fiscal year (July 1, 2024), the notice must be sent before December 2, 2023 City to negotiate with County & District for interim service delivery City to negotiate with County on funding City to evaluate staffing models and existing library conditions Supp 2B-24Study Session & Timeline for Options OPTION 2: Enhanced Agreement with County Begin immediately with input meetings & service level proposal Request for proposal from County to enhance services Negotiate building improvement options (rehab or new) Negotiate with County a specific accounting breakdown Supp 2B-25Study Session & Policy Questions Does the Council… Want to pursue full take over of library & convert to municipal library? Pursue an enhanced agreement with the County to operate the library? Maintain current three-party arrangement & utilize available funds to re-engage program enhancement program? Supp 2B-26Study Session & Questions & Comments Supp 2B-27Study Session &