HomeMy WebLinkAboutRes 2023-043RESOLUTION NO. 2023-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE
SPECIAL PROGRAMS DIVISION
WHEREAS, the Special Programs Division of the City of Palm Desert, California,
has records that have met or exceeded the retention period caused by the official files,
records, exhibits, and other documents of said office pursuant to the Retention Schedule
set forth on City Council Resolution No. 2022-98; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
SECTION 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
SECTION 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit “A,” attached hereto, which have met or exceeded
their retention period.
SECTION 3. That the Youth Committee Agendas from 2006 through 2019, Art in
Public Places Commission Agendas from 2000 through 2021, Proposals for the San
Pablo/San Gorgonio Roundabout, and proposals for the 2021/2022 El Paseo Sculpture
Exhibition (August 2020) have exceeded their retention period (Exhibit “A”).
ADOPTED ON SEPTEMBER 14, 2023.
KATHLEEN KELLY
MAYOR
ATTEST:
ANTHONY J. MEJIA
CITY CLERK
DocuSign Envelope ID: 93C19FAB-711A-49E5-973E-51FADA87AB09Docusign Envelope ID: B09E4315-C688-4C54-BBBA-680D17AB79E0
Resolution No. 2023-043 Page 2
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that
Resolution No. 2023-043 is a full, true, and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Desert on September 14, 2023, by
the following vote:
AYES: HARNIK, NESTANDE, QUINTANILLA, TRUBEE, AND KELLY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
RECUSED: NONE
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of
the City of Palm Desert, California, on __________________.
ANTHONY J. MEJIA
CITY CLERK
DocuSign Envelope ID: 93C19FAB-711A-49E5-973E-51FADA87AB09
9/18/2023
Docusign Envelope ID: B09E4315-C688-4C54-BBBA-680D17AB79E0
Resolution No. 2023-043 Page 3
EXHIBIT A
CITY OF PALM DESERT
AUTHORITY TO DESTROY OBSOLETE RECORDS
I consent to the destruction of these obsolete records according to accepted policies and
procedures.
City Clerk Date City Attorney Date
Approved by City Council:
Original: City Clerk’s Office
Copy: Special Programs
Dept. Retention
No.
Description
of Record
Years
Covered
Retention
Period
Shred or
Discard
Special
Programs BC&C-008
Youth
Committee
Agendas
2006 - 2019 2 years Discard
Special
Programs CW-1
Proposals for
2021/2022 El
Paseo
Sculpture
Exhibition
August
2020 2 years Discard
Special
Programs CW-1
Proposals for
San Pablo/San
Gorgonio
Sculpture
July 2020 2 years Discard
Special
Programs BC&C-008
Art in Public
Places
Commission
Agendas
2000-2021 2 years Discard
DocuSign Envelope ID: 93C19FAB-711A-49E5-973E-51FADA87AB09Docusign Envelope ID: B09E4315-C688-4C54-BBBA-680D17AB79E0
8/14/2024 8/17/2024