HomeMy WebLinkAbout2004-01-22 Study Session - Entrada del Paseo /leg- Oo
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%`16 b1 --444 G�m I AGENCY BOARD STUDY SESSION
ENTRADA DEL PASEO SITE
January 22, 2004 — 2:30 p.m.
Administrative Conference Room
I. PRESENTATION AND DISCUSSION RELATIVE TO MULTI-USE BUILDING
PROGRAM AND SCOPE
II. PRESENTATION OF VISITORS' CENTER FINAL DRAWINGS AND FINISH
MATERIALS
III. DISCUSSION RELATIVE TO MASTER SITE PLAN AND BUILDING
LOCATION OPTIONS
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TO: CARLOS L. ORTEGA, CITY MANAGER
FROM: LAURI AYLAIAN, PROJECT DEVELOPMENT MANAGER
DATE: 29 APRIL 2003
SUBJECT: WHITE PAPER— MULTI-USE BUILDING AT ENTRADA DEL PASEO
Recommendation:
Design and construct a 5,000 square foot building at Entrada del Paseo to house the
Chamber of Commerce and to provide additional meeting space for use by other
community groups.
Discussion:
Throughout the planning stages for Entrada del Paseo, the question of where (and
whether) to house the Chamber of Commerce at Entrada del Paseo has been a divisive
issue. The final direction from the Agency Board was to locate a building to house the
Chamber and other non-profit groups on site, just west of the Highway 111 entrance.
To begin programming the building, Redevelopment Agency staff conducted a survey of
all non-profit agencies in Palm Desert excluding churches. The survey gathered
information about the agencies' office and meeting facilities, staff sizes, whether they
leased or owned their facilities, and how much they are paying for them. Staff also
reviewed the supply of commercial office space in the City to determine if there is a
shortage of office space available. This information was used to determine if there was
an obvious need for more office or meeting space to accommodate these groups, and if
the Agency would be competing with private developers of speculative office buildings.
This research did not find any significant unmet needs for office or meeting space
among non-profit agencies. Further, the commercial office space supply currently
exceeds the demand, and the amount of vacant space exceeds 180,000 square feet of
pure office space, plus another 65,000 square feet of office/retail and office/industrial
space.
Given that the Agency Board is committed to providing usable space to non-profit
agencies, staff reviewed the survey results and the community usage history of the
Portola Community Center to determine areas of greatest demand. Of the non-profit
G:\RDA\Laura Aylaian\white paper-Multi-Use Building.doc
' White Paper
Multi-Use Building at Entrada del Paseo
29 April 2003
Page 2 of 3
groups surveyed, five reported that their regular meetings have fewer than 20
attendees, while nine reported that their regular meetings have 20 to 50 attendees. The
Community Services Department reported that the Portola Community Center is most
frequently used by groups of 20 to 50 residents during the evening hours. •
Based on this information, staff recommends that the new multi-use building be sized to
house the Chamber of Commerce and two flexible space meeting rooms, one for 25
people and one for up to 50 people. This usage equates to a building sized as follows:
Chamber of Commerce 2,600 SF
Small Meeting Room 650 SF
Large Meeting Room 1,200 SF
Meeting Room Kitchenette 100 SF
Reception / Entry / Circulation 450 SF
Total 5,000 SF
•
Costs and Funding:
The cost of designing, constructing, and operating a 5,000 square foot office building at
Entrada del Paseo have been estimated based on several assumptions. Chief among
these is the assumption that the Chamber of Commerce staff will manage and schedule
usage of the two community meeting rooms. If City staff were to perform this function
instead, annual operation costs would be significantly increased since no City
employees will otherwise be housed in the building or on site to secure the building after
evening usage. Other assumptions are that the building will have a moderate, cost-
effective design; that common area restrooms will serve the Chamber and the meeting
room users; and that the Chamber will provide their own furnishings and equipment,
and that they'll pay for their own utilities and janitorial services.
Based on the forgoing assumptions, projected costs are as follows:
FIRST COSTS
Construction 825,000
Design 74,250
FF&E 75,000
Parking and Civil Work 100,000
Landscaping 15,000
Permits, Testing, Inspection 11,550
Contingency 322,275
Administration 71,154
Total $ 1,494,229
•
White Paper
Multi-Use Building at Entrada del Paseo
29 April 2003
Page 3 of 3
ANNUAL COSTS
Electricity & gas 2,774
Water 365
Sewer 304
Repair & maintenance 926
Reserve 27,150
Custodial services 2,892
Total 34,411
Funding for the construction of this multi-use building can be made available through
Project Area 1 bond funds, provided that the Chamber of Commerce serves public
functions such as management of the community-use meeting rooms. The annual
costs noted above will have to be paid from the City's general fund.
Schedule:
If the subject project is approved by the Agency Board as part of the fiscal year 2003/4
budget, the schedule for design and construction of the building would tentatively be as
follows:
Architect selection and contract negotiation Fall 2003
Design Winter 2003/4
Bidding, plan check and permitting Late Spring 2004
Construction Summer 2004 —Winter 2005
Submitted by: Department Head:
Lauri Aylaian Dave Y en
Development Manager Direct f Redevelopment
Approval:
L
J i McCarthy
CM- edevelop ent
1
ENTRADA DEL PASEO
ALTERNATIVE MASTER PLANS o
Added Added
Alternative Cost Time Comments
Currently Approved Master Plan none none • Steering Committee recommends this plan.
• Eric Johnson Gardens increase by 10,000 SF.
II Move Visitor Center to Multi- $530,000 8 months • Garden setting created at new location.
Use/Chamber Building Location • Requires re-siting Multi-Use Building.
• Access to parking is improved.
Move Visitor Center to Second • Garden setting and water feature for VIC are lost.
III Restaurant Pad $264,500 15 months • Access to parking is greatly enhanced.
AGENCY BOARD STUDY SESSION-22 JANUARY 2003