HomeMy WebLinkAboutHOUSING COMMISSION - MINUTES 1998-1999PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE
TO
FROM
SUBJECT
JANiJARY 21, 2000
C
SHEILA R GILLIGAN, DIRECTOR OF CONIM[JNITY AFFAIRS/
CITY CLERK
DIANA LEAL, SENIOR OFFICE ASSISTANT
HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
Housmg Commission Meering ofDecember 7, 1999 approved at the Housmg Commission
Meetmg held on January 12, 2000
Please submrt to the Agency Board
Thank you
cc Carlos Ortega
CITY COUNCIL ACTION:
APPROVED DENIED
RECEIVED_ OTHER
MEETI G DATE r- ,1
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VOES• „ns ..
BSEDIT: '
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BSTAIN: ,M -p--" ,
ERI£ZBD BY: `5 2 -
4r {, a Y crT ^i 2= .:, r,P: Citv lerk's Of{ic:;
Minutes
i'Gf_a`,"f"yf (C' ;(i __ef"tf"f., f0 i\
CiDNVENE
R LL CALL
OFtAL
COMMUNICATIONS
MINUTES
INFORMATIONAL
ITFMS
2:00 p.m , Wednesday, December 7, 1999
Members Present: Came McLeod, Roger Dash, Leo Suliivan,
Larry Saindon
Members Absent: Ben Kurtz
Others Present: Teresa La Rocca, Charlene Sumpter, Bryce White,
Diana Leal
Guest s: Terry Parker, RPM Regional Manager
Kim Moon, Manager of One Quail Place
The following tenant was in attendance:
1. Rita Giroux, One Quail Place
None.
It was moved by L. Sullivan and seconded by R. Dash to approve
the minutes of November 10, 1999. Motion was carried.
None.
NEW BtJSINESS A. AWARD OF CONTRACT TO JOE PUTRINO FOR CARPORT
INSTALLATION AT DESERT POINTE AND CATALINA
GARDENS (ACTION REQUIRED)
A staff report was included in the packet authorizing the award of
contract to Joe Putnno for carport installation at Desert Pointe and
Catalina Gardens as his proposal was the lower of the two bids
received.
Motion was made by R. Dash and seconded by L. Sullivan to
forward to the Housing Authority a recommendation to approve
the award of contract to Joe Putrino for carport instaitation at
Desert Pointe and Catalina Gardens.
Motion carried.
1
Minu es
Dec. 7, 1599
CONTINUED
BUSINESS
o , r o „, r,al ro
A. SANTA ROSA APARTMENTS REHABILITATION UPDATE
CHARLENE)
Charlene said that the playground equipment and carports are on site
and are scheduled to be installed by the end of the year. All of the
intenor balcony floors have been painted.
B. 73-610 SANTA ROSA - SANTA ROSA II
Disposition of Appliances at Santa Rosa If
Action Required)
The property was acquired and escrow closed approximately a month
ago. Several inoperable appfiances were left on the property. Staff is
recommending donation of the appliances to a non-profit who will pick
up and remove the appliances from the site. Terre asked for the
commission's recommendation
Motion was made by L. Saindon and seconded by R. Dash to
forward to the Redevelopment Agency a recommendation that
staff donate or dispose of the apptiances at their discretion
through a means appropriate which will not cost the city.
Motion carried.
C. RESERVE STUDY STATUS (TERRY PARKER)
Terre La Rocca said that staff went to Agency based on the Housing
Commission's recommendation to request that the Santa Rosa
Apartments be included as part of the study. The inclusion of_the
Santa Rosa Apartments was approved. The study is being conducted
at Santa Rosa Apartments this week. Association Reserves, nc. is
preparing a per unit cost proposal which will be included in the ground
lease. The ground lease is scheduled for Agency action on 12/9/99.
Terry Parker said that she and the President of Association Reserves,
lnc., Robert Norland visited Santa Rosa today and that portion of the
2
Mini es
Dec. 7, 1999 -$rgi`[(,$ "Q Qi 1T
CONTINUED study is complete. Association Reserves has started the study at One
BUSINESS Quad and the balance of the properties wiil follow. Mr. Noriand expects
CONTD) completion of the report by February 1. On all the properties, with the
exception of One Quad and Las Serenas, all tenants have been notified
that a percentage of the units will be inspected. 25% of the property
was inspected at One Quad and Las Serenas. L. Sullivan asked ifthere
was any seasoning within the 25%of tenants surveyed. Terry answered
yes.
L. Sullivan asked if the study would be brought before the oommission
prior to its submittal to Agency. Terre said that the reserve study will be
brought to the commission prior to its submittal to Agency and that it
would have to be added as a line item to the budget for funding.
D. ACQUISITION/REHAB/RESALE PROGRAM UPDATE
CHARLEINE)
Charlene stated thatthe Leslie propertywhich was being considered for
purchase was purchased by an investor. The investor has tom the roof
off and has gutted the front and back yard as well as the inside of the
home. The Agency intended to do the same with the property and staff
is pleased that the work is being done. Charlene said that a significant
impact has been accompiished by thework thatthe Home Improvement
Program has brought about in the neighborhood.
Rebecca Road Properties
Charlene stated that the landscaping is in progress. Terre stated that
our broker will begin showmg the property to potential buyers. Before
the homes sell, Terre would iike to take the commissioners to see the
properties.
Terre said that the sales price for the properties will be based on the
Agency's investment into the property and the income of the
prospective buyer. The Agency's finanaal investment wdl be
recovered.
L. Sullivan asked if the Agency would be able to provide financing for
the buyers. Terre said that the City's Finance Department does not
have the capacity to morntor the loans. If need be, a silent second to
buy down the mortgage and reduce the monthly mortgage payment can
be provided based on need and income. Covenants wdl be
recorded so that the Agency is notified if the buyer tnes to obtain
e
Carne asked aboutthe cnteria used forthe loans at Desert Rose Terre
said that at Desert Rose sdent seconds were made based on income
and need. Typically, the lower the income, the greater the need for
additional financial subsidy.
Vacant Lot Discussion
Staff is lookmg at various possibdities and wdl focus more of their time
searching for fots after the first of the year.
E.
1.
HOUSING AUTHORITY PROPERTIES (TERRE)
ONE QUAIL PLACE - CAPITAL IMPROVEMENT UPDATE
Notice of Completion — Alamo Painting
A staff report was included in the packet with regard to
the Notice of Completion for Alamo Painting.
Motion was made by R. Dash and seconded by L.
Saindon to forward to the Housing Authority a
recommendation to approvethe Notice ofCompletion
for Afamo Painting. _
Motion carried.
Miscellaneous Correspondence
A letter of thanks was received from Food In Need of
Distnbution (F I.N.D.) Chairman of the Board to Sally
4
Dec. 7, 1999 I
M1IIU _ rS
O i `; J, O ur i r r p; ro
CqNTINUED additional refinance. L. Sullivan asked if a determination should be
BUSINESS made to allow the possibdity of silent seconds or financing of any type
CONTD) to assist the buyers at this pomf rather than waiting forthe saie to retum
to the commission to ask for approval Terre said that at the next
meeting she can provide the sales price to show what type of
assistance would be reqwred for a famdy who is at the 40%, 50% and
60% income level. At that time, the commission can deade what target
group to pursue.
Minu_.;s
Dec. 7, 1999
CUNTINUED
BUSINESS
CONTD)
0 0 , r r f r o„u,r `=-o
Keeney of Las Serenas for the collection of over 220 Ibs
of food.
Tree RemovallLandscape
Charlene said that she has been working with the City's
Arbonst and that he has gone out to the site to tag the
trees that wdl be removed.
Carports
Work is complete.
Fire Sprinklers
Terry met with Mark of Desert Fire Extinguishers. A list
of what is expected from the inspection was given to him.
The goal is to begin the inspection of all 725 units in the
first week of January. The smaller properties will be done
first One Quail wdl be done last because of the recafl of
the Omega sprinklers. RPM is involved in a class action
lawsuit to have the Omega sprinklers recalled.
The overhead spnnkler systems cannot be tested
due to the recall. Once the new sprinklers are
received they wdl be installed.
F.
2. RFP LANDSCAPE ARCHITECT REVIEW
A Request for Proposals has gone out and staff is awaiting
responses from three local landscape firms. Staff expects to
have results by the next Housing Commission meeting. _
MOBILE HOME PARK ISSUES
PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - UPDATE (TERRE)
Terre said that there is only one escrow currently open. The
reason why the escrow has not closed is that the buyer is stdl
seeking financing. The initial lender was unable to lend the
buyer funds due to the age of the mobile home.
Minut...,
Dec. 7, 1999
CONTINUED
BUSINESS
CONTD)
REPORTS
i r0 r-rt fr, r 0 r rt:L;.rO__f
Cc 40 ACRE AFFORDABLE HOUSING SITE
Staff wdl begin focusing on the 20/40 acre development in January.
The Commission wdl review the 5-Year Implementation Plan which
includes the development of the 40-acre site at the Commission's next
meeting. The plan is reqwred by the State and shows what pro ects the
Agency anticipates doing within the next 10 years. The Agency must
show m the pian that they have the funding to accomplish the projects.
A. HOME IMPROVEMENT PROGRAM (BRYCE)
A report was provided to the Housing Commission. Terre said that in
addition to the Home Improvement Program, Bryce has been working
with David and Lauri on the Fred Wanng widening project. Council has
asked that staff look at the potential cost of relocation for families
whose homes would have to be acqwred in order to widen Fred
Waring. A relocation firm has been hired to pull together all the
numbers. The City is required to provide relocation costs as well as
rental assistance to the homeowners who will be displaced due to this
proposed public pro ect State law requires that when the Agency or
City is gomg to displace families from their home due to a public
improvement project, that there be a review board formed to listen to
any appeals from the residents. Typically, a purchase is negotiated,
however there are times when there are appeals. The Councd has
recommended that since the Housing Commission hears housing
matters, they woufd be the proper board to hear appeals.
B. HABITAT FOR HUMANITY PROJECT UPDATE (TERRE)
The house is complete and the famdy has moved into their new home.
The family has been invited to attend Thursday's Council meeting to
meet the Counal and be welcomed into the city.
C. HOUSING PROJECTS UPDATE (TERRE)
The commission was provided with a copy of the housmg projects
status report.
Terre mformed the Commission that a fire occurred at One Quad Place
m which 5 vehicles and a carport were damaged. The incident is being
investigated. As a result of the fire, the courtesy patrol has been
C
Dec. 7, 1999
R PORTS
CONTD)
Min ,s
o r ; r f r. I
increased from one to two. RPM will be getting proposals for additional
types of security measures such as cameras.
Terry said that the current occupancy at One Quail Place is 95.3%
and when the occupancy is great such as the occupancy of 384 units,
it is important to have adequate security at the site.
Carrie inquired about the homeownership program discussed at the
Monterey meeting. Terre will contact West Virginia and get a copy of
the program guidelines. --
CLOSED CONFERENCE WITH REAL PROPERTY NEGOTIATOR
SESSION Pursuant to Section 54956.8
A. Property: Santa Rosa Apartments
Negotiating Parties:
Agency:
Property owner.
Under Negotiation:
ADJOURNMENT
G'
Carlos L. Ortega
Secretary
Lynn Monarty, Executive Director -
Shelter From the Storm, Inc.
Carios Ortega/Teresa La Rocca
Palm Desert Redevelopment
Agency
Property Transaction
Housing Commission was updated on the status of the
property.
Motion was made by L. Sullivan and seconded by L. Saindon to
adjoum the meeting. Meeting was adjoumed at 3:17 p.m.
CLO/TLR/dcl
a
R
DATE
TO
FROM
SUBJECT
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DECEMBER 14, 1999
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/
CITY CLERK
DIANA LEAL, SENIOR OFFICE ASSISTAN
HOUSING COMMISSION MINUTES
Attached s a copy of the mmutes for
Housmg Commission Meehng ofNovember 10,1999 approved at the Housmg Commiss on
Meetmg held on December 7, 1999
Please submrt to the Agency Board
Thank you
cc Cazlos Ortega
CITY COUNCIL ACTION:
APPROVED
RECET D ="
DATF
DENIED
OTHEF
AYES: " J '
NOES: ^"
A" '
ABSENT• n a,,,
A6STAIN' A, , u n u,.,.o'-,
VERIEIED BY:
Original on File with Cit Clerk's Office
Minutes
0 1=; r f r. r,r«r;;, 0
CANVENE
ROLL CALL
OF;AL
C()MMUNICATIONS
MINUTES
3:37 p.m., Wednesday, November 10, 1999
Ildembers Present: Carrie McLeod, Roger Dash, Leo Sullivan,
Ben Kurtz
u-u-ti '• - ••
4thers Present: Carfos Ortega, Teresa La Rocca,
Charlene Sumpter, Bryce White, Diana Leal
st( 1• Jim Foley, RPM Vice President
Terry Parker, RPM Reg onal Manager
Janet Moore, Finance Department
The following tenants were in attendance:
1. Patncia Rice of Las Serenas
2 Linda Ward of Las Serenas
3. Laurens Schutter of Catalina Gardens
None.
It was moved by B. Kurtz and seconded by L. Sullivan to approve
the minutes of October 13, 1999 with the following corrections:
ORAL
COMMUNICATIONS
I'_-T.TT
CONTINUED
BUSINESS B.
The following visitors introduced themselves
and expressed their interest in participating
as Housing Commission Members:
73-610 SANTA ROSA WAY
DISPOSITION
Due to a snag recentiy discovered by the seller
regardmg a 5 Y: year pre-payment clause on
the property .
I oV
NRINUTES
CONTD)
i
o i". M ..r u<<r rh' z: r O_
REPORTS
CONTD) Slots have been opened in the affordable
housing program at the 55, 65 and 75°/a levels
and are still over rented at the low level at all of
the properties. AQQ: Once move-ins are
complete, occupancy at One Quail Place is
expected to reach 97% to 98%.
Motion was carried to approve the minutes
with the corrections.
INFORMATIONAL A. COMMISSION MEETING REPORT - MONTEREY
ITEMS
C. McLeod sa d that she, Terre and . Saindon attended the
Advanced Commissioners' Seminar in Monterey, California on
October 29 and 30, 1999 The foliowing are areas covered at the
seminar•
Self helRhousina
Commissioners descnbed a first time home buyer program
wherein tenant rents are kept at a flat level which tenant rent
increases are placed into an escrow trust account credited to
tenant to be used as a down payment in the future to
purchase a home. Additional information will be requested
from Fairmont, West Virginia on the program guidelines
U . -u-
C McLeod said that mosi of the Commissioners present had
a Mission Statement and she felt that it was important that our
Housing Commission have one as well. She said that she
was abie to obtain an example of a mission statement to
assist the commission in formulating its own mission
statement.
K .• . . •.-
Finance wdl generate a monthly budget update to be included
in the Commissioners' packet.
Minntes
r oV. o,
I NFORMATIONAL
ITEMS
ONTD)
NEW BUSINESS
RPM Budget Adjustment for the hiring of a full-time
maintenance supervisory position with a budget increase
of $50,000.00 to the on-site management properties
3
rr .... r J r. r iu r rJ' •. r o_
5.
u
Discussion followed on the possible adoption of an ordinance
that would allow a commissioner to complete his/her term
should they become ineligible to serve.
Carlos suggested that Housmg Authonty's Law be checked
regarding this possibfe change.
t-. - -u -
Terre said that most cities have a mandatory requirement that
commissioners attend pertinent commission seminars. If a
commissioner does not attend the seminars helshe can be removed
from the commiss on.
In addition, several Commissioners stated that they hold an
annual retreat where commissioners bra nstorm and talk about the
pro ects which were conducted the prior year and set goals for the
coming year.
A.
50,000 00 The new maintenance supervisory position wdl be an
RPM employee based out of One Quad Pface who wdl coordmate aN
on-going maintenance work and supervise maintenance crews for alf
seven Housing Authonty Properties.
i- .
Since cities assign a spokesperson who deals with the media
and speaks on behalf of the entire Commission, typically this
would be the Chairman
MAINTENANCE SUPERVfSOR POSITION
AC710N REQUIRED)
A staff report was included m the packet with regard to RPM
budget ad}"ustment for the hiring oi a fu(I-time maintenance
supervisory position and approval of a budget increase of
Motion was made hy B. Ku tz and secaaded by . Sullivan to
forward to the Housing Authority a recommendation to approve:
P70V. 10, 1999
Min es
NFW BUSINESS
CONTD)
2.
payroll expense line items allocated on a percentage of
units per property.
Amendment of the salary schedule exhibit of the RPM
contract to include the additionai personnel.
Motion carried.
B. 40 ACRE AFFORDABLE HOUSING SITE
No report at this time.
C. HOUSING AUTHORITY JUNE 1999 BUDGET RESULTS
Janet Moore of the Finance Department provided a bnef overview of
the Housing Authority expenditures and revenues. L. Sullivan
inquired about the maintenance and capital expenditures for Taos
Palms Apartments. Janet explained that down units were brought
back on-line, a laundry facility was added (approximate cost
25,000), and smce the property is an older property, landscaping,
roof drainage, etc was necessary. Janet said that certain things that
need to be done to the complexes are considered routine
maintenance items even though they may be of a large
nature such as air conditioning systems. An evaluation study wdl be
conducted to find out what the life expectancy of FF&E at each site.
L. Sullivan inquired about the capital expenditures shown on the
budget sheet which showed a negative balance. Janet said that the
expenditures were in relation to the $1.8 million capital
improvements bond funds.
B. Kurtz inquired if the budget would be provided on a month-to-
month basis. Janet said that the report included with this packet is
only prepared once a year, however, a quarterly report could be
prepared and distnbuted to the Housing Commission. B. Kurtz
inqwred if quarterly reports could be provided which showed the
status of the reserves (i.e. money that is taken for capital
improvements) and what was being done to bwid- up the reserves
Carlos said that the purpose of a reserve study is to show the life
expectancy of certain FF&E so that the Housing Authonty sets asrde
enough reserve funds to do. A status of the reserves as they are
being bwlt up can be prov ded on a quarterly basis.
0
rzo. o, 1999 '
tes
c
C1 NTINUED A. DISPOSITION OF SANTA ROSA APARTMENTS
BUSINESS
Carport installation is in progress. Playground equipment was due
to arnve on October 26, however, it was delayed and is expected to
be delivered on November 15, 1999
Charlene said ihat a notice of compietion for Robert Kennedy
Construction for the Rehabilitation of the Santa Rosa Apartments wdl
be taken to the Redevelopment Agency board for approval at their
November 18, 1999 meeting
It was moved by B. Kurtz and seconded by R. Dash to forward
to the Redevelopment Agency recommendation to approve
Notice of Completion for Robert Kennedy Construction for the
installation of the carports at the Santa Rosa Apartments.
Motion unanimously carried.
B. 73-610 SANTA ROSA WAY DISPOSITION
which need to be disposed of.
Terre said that escrow ciosed on the property. A caretaker has
been moved onto the property for secunty purposes. Staff is in the
process of drainmg the pool There are many old appliances
Staff will identify an organization for the donation and at that
time bnng the item back to the Commission. Charlene has met
with the various city staff people to walk and nspect the property
Charlene has prepared a preliminary break down of what the
approximate cost wdl be to rehab the 12 units. Staff is investigating
ways of possibly adding more units. Staff will come back at a later
date with both proposals to review potential costs
C. RESERVE STUDY -JIM FOLEY (CONTINUED)
Jim Foley stated that a meeting was held to discuss the reserve
study ssues w th Association Reserves and attended by
Commissioner Saidon. He feels that the study will serve the purpose
that the Authonty wishes it to serve. The study, once approved, will
commence in December and take approximately two months to
complete. Terre asked about the inclusion of the Santa Rosa
Apartments to the study. Jim said he spoke with the Association
Resenies, Inc. representatroe and mentioned the addition. The
NOV. 10, 199
CONTINUED
BUSINESS
CONTD)
MlIIntBS
o I; ; rr <<iu,i«rh', i r _
representative said that he would prepare a proposal to add Santa
Rosa by the end of the week and get back to Jim.
B Kurtz inquired about the multi-year relationship. He asked Jim if a
renegotiation will be done every year. Jim said that it would be up to
the Authority if they wish to continue with the relationship after the
irntial work is done.
Motion was made by R. Dash and seconded by B. Kurtz to
forward to the Housing Authority a recommendation to approve:
1. A contract with Association Reserves, Inc. for the
preparation of a Capital Reserve Study of the seven
Housing Authority properties with the inclusion of the
Santa Rosa Apartments.
2. Appropriation of $26,490 from the property reserve fund
balance, plus additional appropriation for Santa Rosa II
as required.
Motion carried.
D. ACQUISITION/REHAB/RESALE PROGRAM UPDATE
CHARLENE)
Staff is researching the avadabiliry of a single-famdy residence on
Leslie Avenue. The house is due to be sold on November 12, 1999,
at auction. She does not believe that a bid will be received due to all
the legalities involved.
C. McLeod asked how much it would take to rehab the home once it
was purchased. Chariene said it would take approximately $25,000
because it is almost in the same condition as the Rebecca homes.
Carlos said that because there is not enough time to have a
check prepared, the best thing that can be done is to wait and
see if the property sells at auction and if not attempt to negotiate
with the bank.
0
iiOV.
C4 NTINUED
BUSINESS
CONTD)
10, 1999
M1IIw teS
O ". it r. r i i rh' _. O
REBECCA ROAD PROPERTIES
Carpeting is scheduled to be completed by tomorrow, November 11,
and the plant materiaf is scheduled for delivery.
Charlene said that a notice of completion for Robert Kennedy
Construction for the rehabilitation of the Rebecca Road homes is
scheduled be presented to the Redevelopment Agency Board for
approval at their November 18, 1999 meeting, but wilf not be filed
untd the work is completed.
It was moved by R. Dash and seconded by B. Kurtr to forward
to the Redevelopment Agency recommendation to approve
Notice of Compietion for Robert Kennedy Construction for the
rehabilitation of the Rebecca Road homes. Motion unanimously
carried.
E,
1.
HOUSING AUTHORITY PROPERTIES (TERRE)
ONE QUAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Miscellaneous Correspondence
C. McLeod said that a very nice letter was received
from Mr. Jim Thomess, a One Quail Place Resident in
which he thanked the management and staff for their
efforts to improve One Quail.
Tree Removal/Landscape
Charlene reported that an RFP has been prepared for
the tree removal and will be going out early next week.
Carport Installation
The carport installation is out to bid Results will be
scheduled for rewew at the next meeting.
Fire Sprinklers
A copy of the proposal received from Desert Fire
Extingwsher was distnbuted. The proposal calis for the
instaAation of smoke detectors n 725 apartments at
7
Minntes
NOV. 10, 1999
1 rI fi ".r J L. r i i I rF' .'.r 0. ti
CONTINUED installation of smoke detectors in 725 apartments at
BUSINESS $4.50 per device. The apartments wdl be mspected to
CONTD) check if the systems are hardwired only with no battery
back up, or hardwired with battery back up so that the
report can be unit spec fic with detad as to what is in
each of the 725 apartments. Approximate time of
completion is two months. C. McLeod said that she
would like to make sure that every alarm in every
bwlding has been checked to insure proper operation.
J. Foley said that the extenor alarms are typically
tested and certified by the Fire Department. Currently,
all alarms are functional and working.
2, RFP LANDSCAPE ARCHI7ECT REVIEW
Terre said that Charlene is preparing an RFP for the
hiring of a landscape architect. To be presented for
review.
F
1. PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - UPDATE (TERRE)
MOBILE HOME PARK ISSUES
Terre said that there are no sales to report.
REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce said that an update of the Home Improvement Program
was included m the packet which covered the period through
July 1, 1999.
C. McLeod asked if Bryce had any luck with obtaining
additional contractors. Bryce said that he has been
successful in obtaining more assistance from licensed
contractors and is currently workmg on iwo homes.
L. Sullivan said that he was impressed with the work that is
being done on the Hovley wall pro ect. Terre said that Laun
Aylaian, RDA Pro ect Administrator is in charge of the pro ect.
NOV. 10, 1999
RFPORTS
CONTD)
MinUtes
0 0 `. r r. rr i irur+r `_, r o_
B. HABITAT FOR HUMANITY
Terre said that a letter from Habitat for Humanity was
included in the packet. She asked the commission to please
note on their calendarthat November 21, 1999 is when the
dedication ceremony will be held. She said that invitations
would be sent out from Habitat for Humanity and if the
commissioners could attend, staff would like for the
commission to be present.
C. HOUSING PROJECTS UPDATE (TERRE)
The commission was provided with a copy of the housing
projects status report.
Terre said that she and Charlene wdl be attending a Housing
Conference in Los Angeles on December 8, 1999 and asked
if the Housmg Commission Meeting couid be moved to
another date. Everyone agreed on having the meeting
changed to Tuesday, December 7,1999 at 2:00 p.m.
CL SED CONFERENCE WITH REAL PROPERTY NEGOTIATOR
SESSION Pursuant to Section 54956.8
A. Property: Santa Rosa Apartments
Negotiating Parties:
Agency.
Properry owner•
Under Negotiation.
Lynn Moriarty, Executive Director -
Shelter From the Storm, Inc.
Carfos Ortega/Teresa La Rocca
Palm Desert Redevelopment
Agency
Property Transaction
Housing Commission was updated on the status of the
property.
r i
O `, j r. ,.'r i in iMrF:'=. -
AI JOURNMENT Motion was made by R. Dash and seconded by B. Kur to
adjourn the meeting. Meeting was adjoumed at 5:15 p.m.
Carlos L. Ortega
Secretary
CL_0/TLR/dcl
in
C--`
PALM DESERT REDEVELOPMENT AGENCY EGEIVL
MEMORANDUM !
QU 16 P l f y
CITY CLERK S aFFi c
DATE NOVEMBER 16, 1999 -'
TO SHEILA R GILLIGAN, DIRECTOR OF COMMCINITY AFFAIRS/
CITY CLERK
FROM DIANA LEAL, SEIVIOR OFFICE ASSISTANT
SUBJECT HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
Housmg Commission Meehng of October 13, 1999 approved at the Housmg Comm ssion
Meetmg held on November 10, 1999
Please submit to the Agency Boazd
Thank you
cc Carlos Ortega
CITY COUNCIL ACTION
DENIEDAPPROVED
RECEIVED a" OTHEF
ETINC{ DATF ^-'-yy
YES: d Onn sin r 7 On A.A K PUl ' J
v'OES: /t n n;
U '
BSENT: " '""'4 '
r',BSTAIN• i''a'°'P '
VERIFIED BY:
Original on File with Cfty lerk's Office
Minutes
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CONVENE
ROLL CALL
ORAL
COIMMUNICATIONS
MINUTES
INFORMATIONAL
ITEMS
3:35 p.m , Wednesday, October 13, 1999
embers Present. Came McLeod, Larry Saindon, Roger Dash,
Leo Sullivan, Ben Kurtz
11-11-b ` -1 • -
Oth r e Teresa La Rocca, Dennis Coleman,
Charlene Sumpter, Bryce White, Diana Leal
1 St(S: Terry Parker, RPM Regional Manager
The followmg visitors introduced themselves and expressed their
interest in participating as Housmg Commission Members
1 Patncia Rice of Las Serenas
2. Linda Ward of Las Serenas
3. Bernice B. Lanahaw of Las Serenas
4 Jeanne Leduc, a Palm Desert Resident
It was moved by L. Saindon and seconded by L. Sullivan to
approve the minutes of September 8, 1999. Motion was carried to
approve the minutes.
A. HOUSING AUTHORITY PROPERTIES TOUR
Terre spoke of the Housing Authonty Properties Tour which took place
on September 16, 1999 She inquired if any of the Commission
members had any questions or comments L 5ullrvan said that he
was impressed with the work which has been done to date Terre said
that the Councd will be tounng City and RDA properties in January, if
there is an opportunity for the commission to take part in that tour, the
commission will be notified.
R. Dash asked why property flyers do not state that they belonged to
the Housmg Authonty Terre said that this was done by design so that
the properties could stand on their own ment
Oct. 13, 1999
Minu "
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INFORMATIONAL R. Dash asked how interested tenants know that the apartment
ITEMS complexes are affordable housing Terre said that they usually
CUNTD) contact the City or the County to mqwre about affordable housing and
at that time they are given information on the avadable programs Lists
of the pro ects which include addresses and the names of property
NEIN BUSINESS
CONTINUED
BU INESS
managers are mailed out to everyone inquinng about avadable
affordable housing.
A. ACCEPTANCE OF LETTER OF RESIGNATION
SUBMITTED BY PHILIP SLADICK
Terre said that the Councd has taken action to accept the letter of
resignation submitted by Philip Sladick.
B. BYLAWS/ORDINANCE REVISION
Terre said that this item was placed on the agenda to inquire if any
of the commissioners had any questions or comments Documentation
reference the bylaws was distnbuted at the last Housing Commission
meeting. The Bylaws need to be taken back to the Councd for
amendment to include an altemate commissioner. At this time, two
housmg commission vacancies exist.
A. DISPOSITION OF SANTA ROSA APARTMENTS
Terre said that because this item has not become a public record, all
discussion on the matter must be contmued to a later Housing
Commission meetmg as a closed session item She said that the only
thing she could comment on was that 24-hour security has been placed
on the property and it seems to be workmg.
B. 73-610 SANTA ROSA WAY DISPOSITION
Terre advised the proposed acqwsition wUl be going to the Agency
for additional action on October 14, 1999 Due to a snag recently
drscovered by the seller regarding a 5%z year pre-payment clause
on the property which will require the Agency to assume the existing
note, the property wdl be discounted further from the asking pnce An
analysis is bemg done on the cost to assume the loan
E
Minu,
Oct. 13, 1999
CONTINUED
BNSINESS
CONTD)
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C. RPM FOLLOW-UP ITEMS FROM JULY 14, 1999
Terry Parker said all of the residents' surveys were read and that most
of the issues noted on the surveys were already being addressed by her
and Jim Foley. A list of the concems and what was being done to
correct the problems was provided for the commission. Most of the
corrections have been implemented.
C. McLeod asked about the status of the weight room at One Quail.
Terry said that because of the condition of the weight room, it cannot
be reopened and RPM is in the process of obtairnng bids to redo the
weight room. Jim and Terry have discussed other altematives such as
having another organization voluntarily operate the facility. Staff
suggested getting residents involved by volunteenng to supervise,
particularly, at peak use hours. Terry said that this matter has been
discussed at the resident meetings. Terre said that RPM Company may
want to consider an addendum to the budget giving additional funding
to hire someone, possibly from the community. Terry said that she
would do what is possible to get the worcl out to the residents. R. Dash
inqwred if RPM has considered College of the Desert. Terry said that
she asked one of the coaches to see if any of the students would be
interested in volunteering their time to assist at One Quail to help
superwse both the weight room and Club One Quail.
C. McLeod asked about the proposed position to monitor all the
properties with reference to maintenance. Terry said that they are
proposing to bnng on a maintenance lead/ supervisor to handle more
of the outside maintenance of all the properties to elimmate contracting
out as much as possible. She said that the person they hire wdi be a
supervisor with a preventive mamtenance background who will make
sure that the properties run effiaentfy and that the mamtenance is kept
up The person will work in con unction with Charlene.
D. RESERVE STUDY - JIM FOLEY (CONTINUED)
Terry Parker said that Jim Foley sends his regrets that he could not
attend the commission meetmg as he is out of the country due to his
father passing away. She said that Larry Saindon, Jim and herself inet
with Robert Norman, President of Associate Reserves, Inc. (A proposal
was distnbuted to the commission). L. Saindon said that he felt the
meeting went well and that Associate Reserve would work well with
staff Terre asked how the proposal compared to the pnor proposal
recewed Terry said that a discount would be provided. Terre said
3
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C NTINUED that the survey would be extensive and would need to be started from
BIJSINESS scratch. Terry said that RPM was seekmg approval from the
CONTD) Commission so that the survey could begin in December
Motion was made by L. Saindon and seconded by L. Sullivan to
forward to the Housing Authority a recommendation to approve
the preparation of a reserve study to be done by Associate
Reserves. Motion carried.
E. ACQUISITION/REHAB/RESALE PROGRAM UPDATE
CHARLENE)
REBECCA ROAD PROPERTIES
Charlene said that tile has been installed at one of the houses
and carpeting wdl be inStalled. She said that they are looking at
acqurnng a property on Leslie. She is currenUy negotiating with
the bank to acquire the property.
Terre said that Margaret Beriiner has to place ads regarding the
Desert Rose resales so that potential buyers can be qualified.
In addition, as soon as the Rebecca Road properties come on
line, Margaret will be in charge of selling the properties.
F. HOUSING AUTHORITY PROPERTIES (TERRE)
1. Fiscal Year 1999/2000 Housing Authority Budget
Adjustment and Authorize RPM to enter into a
contract with Killer Bee Swarm Removal on behalf
of the Housing Authority (Action Required)
Terre said that a staff report was mcluded in the packet
with regard to the budget ad ustment and authonzation
to contract Killer Bee Swarm Removal The work would
be for Killer Bee Swarm Removal to go out to the
properties to remove, clean out and continue to monitor
the honeycombs at the properties on a weekly basis
Mini s
Oct. 13, 1999 I
C NTINUED Motio was made by R. Dash and seconded by
BIJSINESS , B. Kurtz to forward to the Housing Authority a
GONTD) recommendation to approve Fiscal Year 1999/2000
Housing Authority Budget Adjustment and Authorize
RPM to enter into a contract with Killer Bee Swarm
Removal on behalf of the Housing Authority. Motion
carried.
2. ONE QUAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Tree Removal/Landscaping
Terre said that a meeting was held with a local architect
to receive input on a request for proposal. It will be
necessary to request proposals based on the City's new
contract procedures. At that point, a plan of action wdl be
developed with regard to the removal of trees,
specifically, at One Quail. The work may reqwre aenal
photos of the property to pinpoint the trees and to put
together a landscape plan. It is hoped that the request
for proposals are prepared by the November meeting
with responses to be submitted by December. Terre said
that because money exists in the $1.8 million budget a
major portion of the expenses wili be covered.
Painting
A notice of complet on has been filed %r the painting of
the properties. Terre said that a meeting was recently
held with the painter to decide on the painting of the
carports. Carports wdl be painted the color of the building
tnm.
3. NEIGHBORS GARDENS, CATALINA GARDENS,
TAOS PALMS APTS. AND LAS SERENAS
Authorization to Advertise & Call for Bids for
the ResurFacing of the Properties (Action
Required)
J
Minut.
Oct. 13, 1999
CONTINUED
BUSINESS
CONTD)
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Terre said that a staff report was prepared asking for
Authorization to Advertise & Call for Bids for the
Resurfacmg of the Properties. The work wdl include
repairs and resurfacing. Charlene said that One Quad and
Desert Pointe wdl be submitted as a separate package for
repairs and resurfacmg
Motion was made by B. Kurtz and seconded by
R. Dash to forward to the Housing Authority
recommendation to give Authorization to Advertise
Call for Bids for the Resurfacing of the Properties
Motion carried.
4. DESERT POINTE APARTMENTS
Authorization to Advertise & Call for Bids for
Carport Installation (Action Required)
Terre said that the property at the present time does not
have carports. The carports can provide some relief to
residents in the hot summer months. Charlene adwsed
that 16 carports need to be installed at Catalina Gardens
approximate cost $10,000). She inqwred if the item can
be added to this request. Terre said that it can be added
verbally; however, if the Counal decides not to include this
work, then it will have to be taken to another meeting.
Motion was made by L. Saindon and seconded by
B. Kurtz to forward to the Housing Authority
recommendation to give Authorization to Advertise
Call for Bids for Carport Installation at Desert
Pointe with the addition of Carport installation at
Catalina Gardens. Motion carried.
G. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - UPDATE (TERRE)
Terre said that the sale of Lot 44 is scheduled for, action by the
Redevelopment Agency and City Council at their meeting of
October 14, 1999.
0
Minut '
Oct. 13, 1999 '
CONTINUED It was moved by L. Sullivan and seconded by L. Saindon to
B'SINESS forward the sale of lot 44 to the Redevelopment Agency
CONTDj Board and Council for approval. Motion unanimously
carried.
REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce said that since the last meeting 3 homes have been
assisted. He said that it has been very difficult because most
contractors are extremely busy and for each ob he has had to
contact anywhere from 20 - 27 contractors ust to receive one
proposal in response. He has been working with Terre on an
outreach program to get more participation by disseminating
information through service organizations, etc. Contact to be
made with vanous organizations to make presentations about
the HIP program. Another avenue which is being looked at is
having information advertised in the news and media.
C. McLeod suggested that information flyers/brochures be left
at hardware store counters.
R. Dash inquired aboui the wail that was placed at Hovley Lane
and said that he was impressed with the work. Bryce said that
the wall was done at the request of Council and that the catalyst
for this project was the Project Area 4 Committee which
recommended that the wall be replaced. He said that in addition
to the work at Hovley Lane, a retairnng wall, sidewalk and
landscaping wili also be installed.
B. SANTA ROSA APARTMENTS REHABILITATION -
UPDATE(CHARLENE)
Charlene said that the carports are to be delivered on October
26 and the playground eqwpment is scheduled to be delivered
on October 22.
Terre said that a pigeon problem exists on the property and staff
is looking at vanous methods to stop the pigeons from landing
on the piNars and on the rafters without harming the pigeons.
7
Oct
REPORTS
CONTD)
13, 1999
Minu` s
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C. 40-ACRE SITE UPDATE (TERRE)
Staff is focusing on land planning 20 acres with a 40-acre site
overlay. Terre said that she wdl be working on putting together
a request for proposal to hire a landscape architecUengineer to
assist with the master plan.
D. HABITAT FOR HUMANITY (TERRE)
Charlene said that the roof has been placed and the extenor
of the building has been color coated. The driveway has been
poured, sidewalks are in and the drywall is up
Terre said that as soon as Habitat for Humanity informs her of
the nbbon cutting ceremony she will inform the commission.
E. HOUSING PROJECTS UPDATE (TERRE)
The commission was provided with a copy of the housing
pro ects status report.
Terre said that 5 urnts are avadable at Desert Rose and Margaret
Berfiner s prequalifying prospective buyers. One of the
properties is in foreclosure because the owners obtained a
second and defaulted on the note. (A second is prohibited by
the Unit Regulatory Agreement.)
A company out of San D ego has been soliciting the homeowners
by mad to provide loans. Terre has sent them a letter advising
them of the consequences should they pursue in providing loans
to the homeowners. A letter was sent to all the Desert Rose
homeowners waming them that they would be receiving these
types of loan solicitat on letters.
C. McLeod asked if an ad could be placed in the Housing
Authonty properties' newsletters advising of resales at Desert
Rose Staff wdl comply.
C McLeod inquired about the waiting list and what the
breakdown would be between market and low and moderate.
Terry said that the waiting list at One Quad is still substantial
6 month to a year waiting) At this time, RPM is sending out
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RFPORTS letters to persons on the waitmg list to determine interest and
CONTD) income. Slots have been opened in the affordable housing
program at the 55, 65 and 75% levels and are stdl overrented at
the low level at all of the properties. Once move-ms are
complete, occupancy at One Quail Place is expected to reach
97% to 98°/a.
ACIJOURNMENT Motion was made by B. Kurtz and seconded by R. Dash to
adjourn the meeting. Meeting was adjourned at 4:50 p.m.
Gll -
Carlos L Ortega
Secretary
CLDlfLR/dcl
C -3
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE
TO
FROM
SUBJECT
OCTOBER 15, 1999
SHEILA R GILLIGAN, DII2ECTOR OF COMMLJNITY AFFAIRS/
CITY CLERK
DIANA LEAL, SENIOR OFFICE ASSISTANT
HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
Housmg Commission Meehng of September 8, 1999 approved at the Housmg Commission
Meehng held on October 13, 1999
Please submit to the Agency Board
Thank you
cc Cazlos Ortega
CITY COUNCIL ACTION:
APPROVEP DENIED
RECEIVED,_ OTHEF
MEETING DATF -`"t`l '
AYES :OAm .(' n.e. n n c+ i, an .n U yaa
AlOES:.reA A o i
ABSENT: nnAnalL • '
1 BSTAIN: /111'vl.V . . '
VERIFIED BY; 1,' .Va ni1 ` '
Original on File with ity lerk!s.`Office
M,.
Minutes
p G J r r r Jp ,r .vr_J, '
CQNVENE
RC1LL CALL
ORAL
COMMUNICATIONS
MINUTES
3.35 p.m , Wednesday, September 8, 1999
M mb rs Pr .c nt• Carrie McLeod, Larry Saindon, Roger Dash,
Leo Sullivan, Ben Kurtz
u-.- •. - . ..
Oth .rs Preseni: 7eresa La Rocca, Charlene Sumpter, Bryce
White, Diana Leal
Guest(sl" Terry Parker, RPM Regional Manager
Kim Moon, One Quail Place Manager
7erry Parker introduced Kim Moon, the new One Quad manager.
Ms. Moon gave a bnef summary of her background.
It was moved by B. Kurtz and seconded by L. Sullivan to
approve the minutes of August 11, 1999 with the following
correction:
CONTINUED BUSINESS
D. HOUSING AUTHORITY PROPERTIES
1. ONE QUAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Tree Removal/Landscaping
Staff expects that this will be a long process due to
the fact that an overall rehab of the property m a
systematic manner is the best approach at this time.
INFQRMATIONAL
ITEMS
Motion was carried to approve the minutes with the correction.
A. NOTICE OF COMPLETION DESERT ISLES LANDSCAPING
SANTA ROSA APARTMENTS (CHARLENE)
A Notice of Completion was taken to the City Council for approval as
the work has been campleted.
SEPT, 3, 1999 I
INFORMATIONAL
ITGMS
CONTD)
NEWV BUSINESS
B.
MinL s
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CHANGE ORDER #1 TO ALAMO PAINTING -
DESERT POINTE AND CHANGE ORDER #1 TO
SOUTHWEST COATINGS - NEIGHBORS GARDENS
CHARLENE)
Staff reported that these two change orders are bemg brought to the
Commission as informational items. Said change orders were made
out in the field in order to keep the pro ects going and were taken to
the Housmg Authonty for ratification at their last regular meetmg.
L. Saindon inquired if the change orders were unforseen or
overlooked. Charlene said that they were unforseen because the
cortdition of the extenor surFace of the building required additional
preparation work and painting. Three paint representatives were
consulted in order to come up with a solution to the problem of the
patching through .
C. CHANGE ORDER #1 TO SIMON COMPANY
LAS SERENAS (CHARLENE)
Terre said that this change order was made out in the field in
order to keep this pro ect going and taken to the Housing Authonty
for ratification The change was due to the inability to locate utility
lines which made it necessary to perform extra work to locate the
lines. Consequently, additional construction services to hand dig
certam sechons for the footings in various locations was necessary.
A. ADVANCED COMMISSIONERS' SEMINAR -
OCT. 29 & 30, 1999, MONTEREY, CALIFORNIA
Terre asked the Commission to please sign up for the upcoming
Advanced Commissioners' Seminar m October m Monterey,
California. Teresa La Rocca, Carne McLeod and Lawrence Saindon
signed up to attend Diana Leal will be making travel and lodging
arrangements.
B. DISPOSlTION OF SANTA ROSA APARTMENTS
The Counal has agreed to lease the property to a local non-profit for
a 5 year term at zero monthly rent. Lease to mclude a termination
clause The Agency will recover reimbursement from the County of
SEPT `,
NEW BUSINESS
CONTD)
1999 I
Minu
e o f `, r,
s
Riverside for the land and improvements m a 1-2 year penod as a
condition of the lease
The non-profit will provide 24-hour secunty, general liability covenng
the City during the course of the negotiation (a 60-day penod) The
lease will require certain types of insurance which wdl cover the
Agency from any type of a lawswt.
C. 73-610 SANTA ROSA WAY
Terre said that this property is a 12 unit (1-studio, 5-one bedroom
and 6-two bedrooms), single-story dilapidated apartment complex
which is located across the street from the Santa Rosa Apartments.
StafF has negotiated a purchase price and received Agency
authonzation to enter into escrow. Chariene put together an
estimate of cost for the rehabilitation of the property. The amount is
estimated at about $250,000 ($20,000 per unit) to rehab the
property. Offer and counter offer discussed. Pictures of the property
were presented to the commission.
C NTINUED
BUSINESS
A. RPM FOLLOW-UP ITEMS FROM JULY 14,1999
Terry Parker said fha! they received the copies of the survey they
requested and are in the process of categonzing and reading all the
survey responses. They wdl prepare a report to the Housing
Commission for the next regularly scheduled meeting.
Terry Parker sa d that she is working with Desert Fire Exi ngwsher
which is putting together a proposal to physically walk all 725 units to
find out the condition of each apartmenYs smoke detectors. Terry
should have the outcome of the watk-through as well as an
estimated cost for the Commission at their next meeting.
B. RESERVE STUDY - JIM FOLEY (CONTINUED)
Terry Parker said that Jim Foley sends his regrets because he could
not attend the commission meeting Jim wdl be in town 9/9/99 and
will attend a meeting with Reserve and Associates to discuss the
reserve study Jim wdl attend the next Commission meeting with a
follow-up
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SEPT. `,
CONTINUED
BUSINESS
CONTD)
1999 I
C.
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ACQUISITION/REHAB/RESALE PROGRAM
UPDATE(CHARLENE)
REBECCA ROAD PROPERTIES
Charlene said that the interior has been painted and the
extenor brown coat has been done. Color coating of the
homes will be accomplished this weekend. All of the
appliances have been placed in storage until the
properties are complete.
Terre said that these properties will have a 30 year covenant
attached to them. The Agency has the option to purchase
should the homeowners wish to sell and cannot identify a
qualified buyer.
D. HOUSING AUTHORITY PROPERTIES (TERRE)
MISCELLANEOUS CORRESPONDENCE
Terry Parker explained letters included in the
packet of the concerns expressed by the
tenants of the Housing Authority properties.
She said that problems have been resolved
2. ONE QUAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Tree RemovallLandscaping
Terre said that bid packages for the tree removal have
been prepared and are being reviewed.
Painting
Pamting in progress. Charlene said that the painters
wdl be providing a weekly report indicating the status ofi
the painting. Terry said that the painters are finishing
up the second phase. Residents have been notified
residents are notified a minimum of 3 times) that
power washing will take place
4
Minu; .;
SEPT, 3, 1999
CONTINUED
BUSINESS
CONTD)
3.
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Neighbors Gardens, Desert Pointe and
Painting
Neighbors Gardens - Completed
Taos Palms - Completed
Desert Pomte - Completed
Terre said that she requested that the perimeter wail
fronting Santa Rosa be painted. Terry Parker said that
the work is being done.
E. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - UPDATE (TERRE)
Terre said that when the agenda went out no new offers had
been received. However, as of today, the Agency has two
potential buyers for two of the vacant lots. The offers are
scheduled to go before the Councd/Agency Board on October
14. 14 lots have sold and 25 remain. The price has been
raised from $22,500 to $24,500/lot. This has not slowed
down sales.
REPORTS A. HOUSING AUTHORITY PROPERTIES
TERRY PARKER, RPMj
Terry said that the recertifications for the affordable program have
been completed and all of the decreases and/or increases of the
rent rates have been put into process as of August 1 and September
1. 5 out of the 7 properties are 100% occupied. Las Serenas is
99% occupied and One Quad is 88% occupied and is expected to
be 95% occupied by October.
R Dash inquired about the VIP units which were rented for short
term Terry said that two of the urnts are now fum shed models -
which are shown to prospectrve renters.
Terry inquired as to what was decided as far as the donation of the
furrnture. Terre said that she would contact her at a later time to
5
MlIIU 3
All of the properties are currently mvolved in the program and all of
the managers are certified w th the program and have attended an
eight hour training course. The Cnme Free Multi Housing Program
works with the apartment communities as well as the Shenff's
Department. An addendum is added to the rental agreement stating
that no crimes or drugs are permitted. If it is found that a tenant is
doing either, it wdl lead to an automatic termination. The intent of the
program is to provide knowledge on what safety measures should be
taken to deter any type of crime on the property. An officer goes out
to the property conducts an inspeciion and provides his
recommendation for a safer property. In addition, a networking of
apartment managers is established whereby managers inform other
property managers of any probfem tenants.
B. HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce said that 20 homes are being provided with assistance at the
present time. Since the inception of the program, 88 properties have
been assisted. Work that is being done includes replacement of air
conditioners, roofs, concrete driveways, etc At this time, the
program is being expanded to include a wide variety of additional
rehab work which has not been included previously such as the
upgrading of septic tanks. An example would be the Rebecca Road
area which is still on septic system with no immediate plans to
convert to a sewer system. Septic tanks at a couple of homes wdi
be upgraded to correct Health and Safety issues in that area.
C. McLeod asked what Bryce believed to be the best method for
getting the word out about the program to the residents. Bryce said
that vanous methods of notifymg the residents are used such as:
plaang signs at the homes that are being improved, through
commurnty groups that can get the word out and word of mouth.
Terre said that an article would be placed in the City's Brightside
News/etterregarding the HIP program
G7
SEPT. 8, 1999 ( 0 0 '.r . :rr Ri r r,'.ro
REPORTS give her the information. Terry said that the Cnme Free Multi
CPJNTD) Housing Program was hosted by RPM at Las Serenas Apartments
two weeks ago.
Muiu ,
SEPT, 8, 1999 I
REPORTS
CPJNTD)
a o ,rt r, r;rr i iNr,.;_ro
C. SANTA ROSA APARTMENTS REHABILITATION -
UPDATE(CHARLENE)
Terre said that the property is near 90% complete. Charlene said
that the carpeting was being placed last week and the appliances
this week. The carports are on order and will be arnving soon and
the playground is scheduled to be installed in eariy October.
D. 40-ACRE SITE UPDATE (TERRE)
Staff is focusing on land planning 20 acres with a 40-acre site
overlay At this time, development of the site is on hold until all land
planning is complete and the Agency determines the size and
configuration of the project.
E. HABITAT FOR HUMANITY (TERRE)
Terre said that an update of the pro ect was provided in the
packets.
F,. HOUSING PROJECTS UPDATE (TERRE)
Commission was provided with a copy of the housing projects status
report.
C McLeod asked about Desert Rose. Terre said that the Counal
has authonzed the purchase of a foreclosure The Attomeys are
working on acquiring the site In addition, two homeowners have
informed the Agency of their intent to sell as the Agency has the
option to purchase or identify a qualified buyer.
C. McLeod asked staff to prowde an update on the status of the
interviews for a new Housing Commissioner. Terre said that she
would contact the City Clerk's office. In addition, she asked Terry
Parker to place an insert/articie in the Housmg Authonty properties'
newsletter asking for interested persons to apply for the resident
commissioner vacancy.
L. Saindon asked if the Commission could receive business cards
Terre said that she would look into it.
i-
SEPT, 8, 1999 I
ADJOURNMENT
L °D
Carlos L. Ortega
Searetary
CLO/TLR/dcl
Minu ;
0 0 if`;q j ft-. r;Gl iR erllrfi',:',ro
Motion was made by L. Saindon and seconded by L. Sullivan to
adjourn the meeting. Meeting was adjoumed at 4:50 p.m.
c
a,
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE SEPTEMBER 14, 1999
TO SHEILA R GILLIGAN, DIRECTOR OF CONIMUNITY AFFAIRS/
CITY CLERK
FROM DIANA LEAL, SEIVIOR OFFICE ASSISTAN
SUBJECT HOUSING COMMISSION MINUTES
Attached s a copy of the mmutes for
Housmg Commission Meetmg of August 1 l, 1999 approved at the Housmg Commiss on
Meetmg held on September 8, 1999
Please submrt to the Agency Board
Thank you
cc Carlos Ortega
CITY COUNCIL ACTION:
APPROVED DENIEP
RECEIVED° p „! OTHER
MEETING DATF `i' j-`17
AYES Nin•Ra va, a a a, ,. 'i L6D 1n,
IOES • nn . 4: f f ''f`.i
aBSENT • /+ Ay
1E3STAIN• /n + P- -
RIPIED BY: ul /" ..a; n 1h
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Minutes
Q l % I.'A I.'i J I
CONVENE
ROLL CALL
ORAL
COMMUNICATIONS
MINUTES
NEW BUSINESS
3:30 p.m , Wednesday, August 11, 1999
Amberc Present. Carne McLeod, Larry Samdon, Roger Dash,
Leo Sullivan, Ben Kurtz, Philip Siadick
u-u- ' - -
Oth .rs Pr .c .nt: Teresa La Rocca, Charlene Sumpter, Mana Hunt
Guest(sl. Jim Foley, RPM Vice President
Terry Parker, RPM Regional Manager
None
It was moved by L. Sullivan and seconded by L. Saindon to
approve the minutes of July 14, 1999 with the following
correction:
NEW BUSINESS
A. HOUSING COMMISSION MEMBERSHIP
At this time, there still remains one resident member and one alternate
member vacancy to fill
Motion was carried to approve the minutes with the correction.
A. REVIEW OF HOUSiNG COMMISSION BYLAWS
Terre said that the Housmg Commission packet included a copy of
the Housmg Commission Bylaws that were adopted to form the
commission Also included was a copy of the memorandum from
the City Councd dated December 11, 1998 which approved the
Housing Commission pursuant to the Fiousmg Authority Law and
accepts the Housing Commission as part of the Palm Desert
Housing Authonty Chairperson C McLeod informed the
commission that Ordmance 861 was changed to conform with the
City's term reqwrements amended via Ordinance 885
MinutE
Aug. 11, 1999
NE1N BUSINESS B.
CQ NTD)
o p r ,M rra',ro
DISPOSITION OF EXCESS FURNITURE
ACTION REQUIRED)
A copy of a letter from RPM Company which lists the fum ture that is
currently being stored at One Quad Place was received. A motion
from the Commission recommending the disposal of the furniture in
the form of a donation is necessary. The furniture is to be
considered as surplus goods Based on the surplus goods, the
Commission can make a recommendation to either donate the
fumiture to a specific orgarnzation, or direct staff to find an
organization to which the furrnture can be donated.
Motion was made by L. Saindon and seconded by Leo Sullivan
to donate the furniture surplus to tfie following non-proFt
organizations, and directed staff to contact re: interest:
1. Desert Aids Project
2. Shelter from the Storm
3. Catholic Charities
4. Coachella Valley Rescue Mission
Motion unanimously carried.
C. SECURITY SERVICES TO PALM DESERT
REDEVELOPMENT AGENCY F R THE SANTA ROSA
APARTMENTS (ACTION REQUIRED)
Staff reported that a letter was sent out by Carlos Ortega express ng
the Commission's concerns with the potential for vandalism of the
apartments Que to the fact that the apartments are near
completion, staff is suggestmg a 24-hour a day secunty Terre said
that the two proposals for 24 hour secunty service received were
submitted to the non-profit organization interested in the property for
their consideration
Motion was made by R. Dash and seconded by P. Sladick
forward to the Redevelopment Agency Board the
recommendation to have 24-hour security and liability
insurance be provided by the non-profit organization. Further,
that a deadline not to exceed 90 days be placed for the
dispositior of the property. Motion carried.
2
0
Miaute
Aug. 11, 1999
CONTINUED
BU INESS
o O r ; r J, r r i. ,. r i i rr;; :; r 0_
A. RPM FOLLOW-UP ITEMS FROM JULY 14, 1999 MEETING
Jim Foley stated that they have not yet prepared a response to the
Resident Survey concerns, but w 11 do so shortly He requested
additional mformation from the survey.
Jim said that with regard to the letter receroed about the water
temperature. The reqwred standard for water is to be set at 140°
and some heat loss is experienced whde the water is sent through
the pipes to achieve its final destination. The Plumbing Code and
Health and Safety Codes call for temperatures out of the faucets
between 110°-125° RPM spoke with the company that serwces
the boders, etc and they have assured Jim that they are 100% in
compliance with the code.
B. RESERVE STUDY
Staff provided a copy of a reserve study proposal from
Association Reserves. The local firm which was contacted has not
responded The proposal has a 90 day expiration However, an
extens on can be requested
A complete study from scratch would be required and depending on
turn around time the pnce ranges from $29,420 -$55,185.
Staff recommended that Jim Foley contact the representative from
Assoaation Reserves to discuss the specifics smce he would be
working with the firm Further, that if a commiss on member desired
to meet with Jim and Assoaation Reserves they could do so
L Saindon volunteered to meet with them pnor to the next
Gommssstion meeting
C. ACQUISITION/REHAB/RESALE PROGRAM UPDATE
CHARLENE)
REBECCA ROAD PROPERTIES
A tour wdl be set to visit the Rebecca Road properties in the
near future
Note: A tour of the Housing Projects administered by the
Palm Desert Redevelopment Agency has been scheduled
for Thursday, September 16, 1999 at 10:30 a.m. Tour to
begin at City Hall.
M1IIilt
Aug. 11,
CONTINUED
BUSINESS
CGNTD)
1999 o' o f", i r, r rr iirh..'. o_
HOUSING AUTHORITY PROPERTIES
1. ONE QUAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Tree Removal/Landscaping
Staff is proposing to hire a landscape architect to
work with staff and RPM to generate a new land cape
plan (i.e. type of foliage, irrigation, etc.) for the Ffousing
Authority properties. Staff will request
proposals for professional services from local
architects. The proposals will be brought back to the
Commission for review and recommendation Staff
expects that this will be a long process due to the fact
that an overall rehab of the property in a systematic
manner is the best approach at this time.
Other work that has been completed at One Quail
Place: tennis courts have been resurfaced, the roller
hockey nnk is done and fence painting is in progress.
Painting/Carports
Painting in progress. First 10 buiidings are complete
Stucco paint of the second phase has begun
C. McLeod asked about the status of the fire alarms. '
Jim Foley said that he contacted the company which
does the fire alarm inspections and they informed him
that a recall was done on Omega fire spnnklers. He
said that some of the bwidings were identified as
having this type of fire spnnklers At this time, Omega
covers the cost for replacmg a spnnkler. RPM has to
pay for the labor up front and through the class action if
any money is paid, the cost for labor will be
reimbursed Jim said that he plans to contract the
same company to do the labor because staff does not
have the manpower to take on that scope of work.
Aug. 11, 1999
CO ITINUED
BUSINESS
CONTD)
Lot #79 is selling for appraised value. Mobile home or
Lot #88 that was donated to the City, mcludmg lot was
listed for $45,000 and the offer received was $40,000
as is" ($17,500 for the mobde home and $22,500 for
the lot).
lt was moved by L. Saindon and seconded by P. Sladick
to forward a recommendation to approve the sale of
lots #79 and #88 to the Redevelopment Agency Board for
their approval at their meeting of August 26, 1999.
Motion unanimousiy carried.
REPORTS
MinutE
2.
3.
o O 'r`', o r. r pi<<r ;.'. o, _
Neighbors Gardens, Desert Pointe and
Taos Apartments
Painting
Neighbors Gardens - Completed
Taos Palms - Completed
Desert Pointe - In Progress Jim Foley said that the
target date is two weeks for completion.
Las Serenas
Carports
Completed A resident meetmg was held regarding the
allocation of the carports.
E. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE NOME PARK
SALE OF LOTS - UPDATE (TERRE)
SALE OF LOT #79 and #88
ACTION REQUIRED)
A. HOUSING AUTHORITY PROPERTIES
TERRY PARKER, RPM)
Terry Parker provided her report as part of an earlier report She
added that RPM and Las Serenas wdl be hosting a luncheon and
meeting for the Multi-Housing Crime Free Program on Fnday,
August 27, 1999 Terre said that it is a program which is being
implemented Countywide that works with property owners to
establish certain gwdelines for the property with respect to safety
and other issues It also gives property owners the ability to
research a persons cnminal background.
Minutt
rr r. `, r i r <i,iM rro,.; O -
REPORTS Jim Fofey said that a manager was hired at Catalina Gardens. Ms
CONTD) Heidi Hobby has 15 years expenence in assisted Irving and has
worked with seniars. She wdl be living on site. Interviews for the
management position at One Quail Place were conducted. The
individual being considered is an employee of a local properry as
assistant manager She has 3 years and understands the business
Terre informed the commission about a tenant that resides at One
Quad Place wh ch was having insect problems The apartment has
been sprayed and the tenant has been temporarily living at one of
the Housmg Authonty's other properties. The incident was
documented and has been taken care of.
B. HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce is on vacation, however, a report for the commission to
review was provided
C. SANTA ROSA APARTMENTS REHABILITATION
UPDATE (CHARLENE)
DISPOSITION OF APARTMENTS (TERRE)
Charfene advised that the Santa Rosa Apartments wdl be completed
on September 4 when the refngerators wdl be delivered. She said
that she is waiting for the delivery of the carports once received they
wdl be mstalled The property is currently fenced, but will not be
fenced once a 24-hour secunty is obtained
D. 40-ACRE SITE UPDATE (TERRE)
Staff met with Council to discuss the 40 acre site The direction
received is to take a look at the development of 20 of the 40 acres
and that the first phase should consist of 72 unit multi-famdy pro ect
Staff wdl proceed with the land planning of the 20 acres with the
40-acre site overlay
E. HABITAT FOR HUMANITY (TERRE)
Charlene said that the pro ect is progressing and that some people
have approached her wish ng to volunteer She wili contact Habitat
Aug. 11, 19 9
REf'ORTS
CONTD)
ADJOURNMENT
Carlos L. Orteg/
G
l/
Secretary
CLO,'TLR/dcl
Minute.^'
J
o " Q r r i„«r..; ro _
F. HOUSING PROJECTS UPDATE (TERRE)
Commission was provided with a copy of the housmg pro ects
status reporl.
C McLeod said that as an aside she wanted to find out about the
commission for Margaret Berliner for the resales at Desert Rose
TeRe said that Carlos Ortega s gned an exclusive agreement w th
Margaret last week and she believed it to be a 4% commission.
l. Sa ndon reminded everyone of the upcoming Advanced
Commissioners' Seminar which wtll be held in Monterey, Califomia
on October 29 and 30, 1999 Terre said that Commissioners
wishing to attend should contact Diana teal and let her know if they
wdl be attending. (Deadline for earfy registration fee is
September 17, 1999)
Motion was made by L. Saindon and seconded by
B. Kurtz to adjourn the meeting. Meeting was adjourned
at 4:55 p.m.
z
September 23, 1999
V' '
r CI1V OF P=t( DESERI
3—j10 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 9zz6o—z578 1'
STEL7Go346—o6 s
enx 760 340—574
mfo@palm-deser org
Ms Came McLeod
392 Tava Lane
Palm Desert, Califonua 92211
Deaz Chairperson McLeod
As part of the committee/commission process, appl cants have been mv ted to attend a meetmg
scheduled for 6 00 p m on Wednesday, October 20, 1999, in the City Council Chamber of the Crvic
Center at 73-510 Fred Wanng Dnve, Palm Desert. The Mayor, City Manager, City Attorney, City
Clerk, and the Chair of each committee and/or commission will provide general information as to
the requirements of servuig on one of these official boazds. We anhcipate that the meeting will last
an hour
We know the tune and effort each of you expend on behalf of the City of Palm Desert and hope you
will be avazlable that everung to shaze mformation about your committee/commission
Please R S V.P. to Renee Capela at 346-061 i, eactension 488, by 5 00 p m on Fnday, October 15,
1999 I will look forwazd to seeing you on the 20th.
Sincerely,
C
Q w
L, SHEILA R GILLIGAN, C M C
DIRECTOR OF COMMUNITY AFFAIRS/CITY CLERK
SRG•rc
o „se.,„o.,,,
ti; r
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE
TO
FROM
SUBJECT
August 2Q 1999
0 3-$
SHEILA R GILLIGAN, DIRECTOR OF COMM[JNITY AFFAIltS/
CITY CLERK
DIANA LEAL, SEIVIOR OFFICE ASSIST
HOUSING COMNIISSION MINUTES
Attached is a copy of the mumtes for
Housmg Commission Meeting of July 14, 1999 approved at the Housmg Commission
Meetmg held on August 11, 1999
Please submit to the Agency Board
Thank you
cc Carlos Ortega
CITY COUNCIL ACTION:
APFRO IED _ DENIEC
F.ECEIVEUN{ OTI-?ER . .
nt:e.TIPsG DATE. j't-t-i `7 _
FeYES: d k'' =
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0
Minutes
r o r J r rer rJ rr r r r r;, r
CONVENE
ROLL. CALL
ORAL
COMMUNICATIONS
MINUTES
NEW BUSINESS
3:37 p.m., Wednesday, July 14, 1999
M mb .P rs Present: CaRie McLeod, Larry Saindon, Roger Dash,
Leo Sullivan, Ben Kurtz, Philip Sladick
u-.- :. - .
Others Present: Carlos Ortega, Teresa La Rocca, Dennis Goleman,
Bryce White, Charlene Sumpter, Diana Leal
G est(sl. Jim Fofey, RPM Vice President
Terry Parker, RPM Regional Manager
None.
It was moved by L. Sullivan and seconded by P. Sladick to
approve tfie minutes of June 9,1999.
Motion was carried to approve the minutes.
A. HOUSING COMMISSION MEMBERSHIP
Staff informed the Commission that staff prepared a report to
Councd for the r meeting of July 22, 1999 recommending the
appointment of Leo Sullivan as an official member of the Housing
Commission Leo is to fill-a seat vacated by the resignation of Gd
Holmes. At this time, there still remams one resident member and
one alternate member vacancy to fill.
B. RPM CON7RACT REPORT
Staff advised that the Housing Authority approved the RPM
Amended and Restated Agreement for a penod of up to five (5)
years mcluding annual reviews and terminat on clause at the Ju{y 8,
1999 meeting Staff discussed the new management agreement,
management fee recommendation and the changes to the
agreement The new start date for the RPM contract is to be Jufy 1
1999.
Jul
CONTINUED
BUSINESS
14, 19 7'J
Minut
o r.r:, rw rr, i:rri .i r irea;r0 _7
A. HOUSING AUTHORITY PROPERTIES
RESIDENTS' SURVEY
StafF reviewed the results of the Housing Authority Properties
Residents' Survey Jim Foley, Vice President of RPM Company and
Terry Parker, RPM Regional Supervisor addressed some of the
items of concem expressed in the surveys and advised that thgy wil!
reply in writing to the Commission once they had the opportunfty to
review the comments.
Terre informed the Commiss on of surplus fumiture at One Quail
Place and requested authorization to dispose of the surplus
Motion was made by B. Kurtz and seconded by P. Sladick to
forward to the Housing Authority a recommendation to declare
the furniture surplus and authorize the disposition of it via
donation. Motion carried.
B. RESERVE STUDY
Staff informed the Commiss on that she did not have an update at
this time and that she would follow up on the matter. She will report
the status of this item at a future Commission meeting`.
C. MAKE A DIFFERENCE DAY - JUNE 19, 1999 (BRYCE)
Bryce stated that on Saturday, June 19, 1999, from 7.00 a.m. to
11:00 a.m. RDA held its third Make A Difference Day event where
homeowners and volunteers come together to improve our
community. Landscaping improvements were made to four homes
needing assistance on Timothy Circle and Merle Dnve.
The Palm Desert Redevelopment Agency provided the funds for
the matenals for the event. Home Depot sponsored the event
and provided the ma onty of the volunteers Marriott's Desert
Spnngs Resort was a co-sponsor providing lunch for the volunteers.
Before and after photos of the event were shown to the Commission
An estimated value of improvements sheet was provided to the
Commission along with a copy of a thank you letter received from
John and Connn Tynan.
2
Jul
CONTINUED
BUSINESS
CONTD)
14, 199
MinutP-
D.
Rehab schedule for completion by mid August. Roofs are complete.
E. HOUSING AUTHORITY PROPERTIES
1. ONE QUAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Roofs
Completed.
Painting
In progress
o f"r r;rr r r:'.; ro
ACQUISITION/REHAB/RESALE PROGRAM - UPDATE
REBECCA ROAD PROPERTIES
2.
Roofs
Completed.
Painting
Neighbors Gardens - Completed
Taos Palms - Completed
Desert Pointe - In Progress
3.
r
Neighbors Gardens, Desert Pointe and
Taos Apartments
Las Serenas
Carports
Construction has begun
F. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - UPDATE (TERRE)
PROPOSED SALE OF LOT #88
Terre informed the Commission that Lot #88 was
donated to the Agency. The Agency offered the lot for
sale at $45,000 and received an offer for $40,000
Jul. 14,
REPOfdTS
1939
MinutP-
q ,r` r r. r o„w r r:'; ro _
A. HOUSING AUTHORITY PROPERTIES
TERRY PARKER, RPM)
Jim Fofey and Terry Parker of RPM discussed the criteria for
the rent increases at the Housing Authority Properties.
B. HOME IMPROVEMENT PROGRAM (BRYCE)
No report.
C. SANTA ROSA APARTMENTS RENABILI7ATION -
UPDATE .
Commission was provided with a copy of the Santa Rosa
Apartments Rehabilitation status report prepared by Charlene
Sumpter. The Gommission requested that the Agency set a
deadline for the disposition of the property. Deadline for disposition
of the property has been suggested as July 31, 1999.
D. 40-ACRE SITE UPDATE
Staff advised that the Redevelopment Agency is proposing the
development of affordable single-family and multi-famdy units on a
40 acre site located east of PoRola Country Club between 42nd
Avenue and Me le Drive. Staff has been workmg on developing a
site plan with input from a development team mcluding Community
Dynamics, Palm Desert Development Company and City staff. The
prelimmary site plan was presented to the Redevelopment Agency
Board on June 24, 1999. The Board has asked that the site plan be
reevaluated and scaled down. A subcommittee of two Agency
members was appointed to meet with staff to reevaluate the project.
E. HABfTAT FOR HUMANITY
Construction framing complete. Construction wdl be underway.
F. HOUSING PROJECTS UPDATE
Commission was provided with a copy of the housing projects
status report.
Jul. 14, 19
i
o `, r . r:i i_ir rr.v ro _
ADJOURNMENT Motion was made by L.Sullivan and seconded by
B. Kurtz to adjourn the meeting. Meeting was adjourned
at 5:25 p.m.
Carlos L. Ortega
Secret;ary
CLO/TLR/dcl
5
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE July 16, 1999
lZ.
FROM
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY
CITY CLERK /I !
DIANA LEAL, SENIOR OFFICE
SUBJECT HOUSING COMMISSION MINUTES
Attached is a copy of the minutes for
Housmg Commission Meetmg of June 9, 1999 approved at the Housmg Comm ssion
Meetmg held on July 14, 1999
Please submit to the Agency Board
Thank you
cc Carlos Ortega
CITY COUNCIL ACTION: DENIED
APPROVED ttaU _ OTHER
p.ECEIVED `""`
n x:TIN6 DATE`—, „,
AYES: n " -
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CONVENE
ROLL CALL
ORAL
CO MMUNICATtONS
MINUTES
NEW BUSINESS
Minutes
p - r, r r J,r;<r r;ro
3:40 p.m., Wednesday, June 9, 1999
MPmbers Present: Came McLeod, Larry Saindon, Roger Dash, Leo
Sullivan, Ben Kurtz `
Members Absent: G.A. Holmes, Philip Sladick
Others Present: Carlos Ortega, Teresa La Rocca, Dennis Coleman,
Bryce White, Diana Leat
G .ct(cl. Terry Parker, RPM Regional Manager
Tenants from One Quail Place
The following tenants spoke relative to One Quail Place, 72-600
Fred Waring Dr., Palm Desert, Califomia:
1. Rose Del Rio
2. Shirley Coffee
3. Harold "Skip" Baiten
Chairperson McLeod thanked the tenants for attending the
meeting.
It was moved by L. Sullivan and seconded by L. Saindon to
approve the minutes of:
1. Regular meeting of May 12, 1999
2. Adjourned meeting of May 24,1999
Motion was carried to approve the minutes.
A. Commissioners Fundamentals Seminar - Phoenix, AZ
April 23 and 24,1999
The following Housing Commission members and staff• Carr e
McLeod, Ph lip Sladick, Lawrence Samdon, Leo Sul{ivan, Charlene
Sumpter, and Carlos Ortega attended the Commissioners
Fundamentals Seminar on Apnl 23 and 24, 1999. The
Commissioners which attended mdicated that they found the
seminar to be mformative and beneficial.
F Minu+-
IJun. 9, 1999 Q"i
NEW BUSINESS Chairperson McLeod suggested that when new commissioners are
CONTD) appointed, a tour of the Housing Authonty properties and an
mformational meeting should be part of the orientation. Staff
concurred
B. RPM PERFORMANCE EVALUATION
Terre stated that the Finance Department and the Agency will urther
define changes of the RPM agreement. Items which will be looked
at include, but are not limited to, capital improvements schedule for
fufure needs and audit, the recert fication and intemal controls
Further, staff will come back to the commission with the new
management agreement, management fee recommendation and
proposed changes to the agreement. The new start date for the
RPM contract is expected to be August 1, 1999.
C. HOUSING AUTHORITY PROPERTIES
RESIDENTS' SURVEY
Terre reported that the Housmg Authonty Properties Residents'
Survey was maded out to all occupied units (740 mailed) with a
requested return date of June 7. To date, approximately 260 have
been retumed The results of the survey will be given to the
commission at their next regularly scheduled meeting. '
D. ONE QUAIL FIRE UPDATE
Staff informed the Commission that RPM Company will be doing a
walk through of all the Housing Authonty properties to ensure that all
smoke alarms are working properly.
It was moved by L. Sullivan and seconded by B. Kurtz to direct
staff to conduct an alarm needs assessment of the Housing
Authority properties and determine cost for an alarm battery
back-up system. Further, that the Fire Department be requested
to perForm an annual or semi-annual inspection of the fire
sprinklers at all of the Authority properties. Motion
unanimously carried.
2
IJun. 9, 1999 I
NEW BUSINESS E.
COM7D)
CONTINUED
BUSINESS
Minu' s
G f ' _ "r. rr i . li t_', =, r 0_
RESERVE STUDY
Terre stated that a Reserve Study was needed for all the Housing
Authority properties to determine future needs for capital
improvements. A Request for Proposal wdl go out to comparnes that
perform this type of work The results wdl be presented to the
Housing Commission at a future meeting.
A. MAKE A DIFFERENCE DAY - JUNE, 1999 (BRYCE)
Bryce stated that on Saturday, June 19, 1999, from 7:00 a m. to
11.00 a.m. RDA wdl be holding its Third Make A Difference Day
event where homeowners and volunteers come together to improve
our community. Landscaping improvements will be made to homes
needing assistance on Timothy Circle and Merle Dnve Bryce
said that in addition to the four houses that will be improved on
June 19, one house had been painted on May 26, 1999, by
Amencorp volunteers, as part of the Make A Difference Day.
The Palm Desert Redevelopment Agency is providing the funds for
the materials for the event Home Depot is sponsonng the event
and p oviding the ma onty of the volunteers. Marriott's Desert
Spnngs Resort is a co-sponsor providing financial assistance Staff
anticipates the participation of 50-75 volunteers. Bryce extended an
invdation to the Housmg Commiss on to stop by to observe and/or
part cipate in the event. Also, before and after photos will be taken
so that everyone can see the difference the event made
B. ACQUlSIT10NIREHAB/RESALE PROGRAM - UPDATE
REBECCA ROAD PROPERTIES
Terre reported drywalling of the 2 units has started The urnts were
gutted and wmdows were retrofitted Rehab will be done to the
interior and extenor of the two properties
C. HOUSING AUTHORITY PROPERTIES
1. ONE QllAIL PLACE -
CAPITAL IMPROVEMENT UPDATE
Roofs
Rey Crest Roofing
Change Order No. 2, Installation of
Plywood Deck Replacement, and
3
IJun. 9, 1999 I
CON7INUED
BUSINESS
CONTD)
w
o r l` rr_ r. r .«..i;_; rr
Recovery Board Insulation and Ceding
Joist Replacement (Action Required)
Notice of Completion- Contract No.
HA14870 (Rey Crest Roofing) One Quail
Place (Action required)
It was moved by L. Sullivan and seconded by
L. Saindon to forward Change Order No. 2,
Installation of Plywood Deck Replacement, and
Recovery Board Insulation and Ceiling Joist
Replacement to the Housing Authority as an
informational item as the work was previously
approved. Further to forward a recommendation
to approve the Notice of Completion. Motion
unanimously carried.
2. Neighbors Gardens, Desert Pointe and
Taos Apartments
Roofs
Change Order No. 2 To Contract
No. HA15310 (A1 Miller & Sons) for
the Installation of Gravel Edge
Metal for Desert Pointe (Action
required)
Notice of Compfetion- Contract No
HA 15310 (AI Miller & Sons
Roofing) for Neighbors Gardens,
Desert Pointe, and Taos Palms
Action required)
It was moved by L. Saindon and seconded by
L. Sullivan to recommend approval of AI Miller &
Sons' Change Order No. 2 and the Notice of
Completion. Motion unanimously carried.
0
Jun. 9, 1999
CONTINUED
BUSINESS
CONTD)
Minu"
o , 11':r. t. :rr .r«rr`,., ro _
D.
PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - (UPDATE)
The sale of Lots 5, 67 and 114 are scheduled for action
by the Redevelopment Agency and City Councd at
their meeting of June 10, 1999.
It was moved by L. Saindon and seconded by L.
Sullivan to forward to the Redevelopment Agency
Board for approval of the sale of lots 5, 6T & 14 at
their meeting of June 10, 1999. Motion
unanimously carried.
REPORTS A.
MOBILE HOME PARK ISSUES
PORTOLA PALMS MOBILE HOME PARK -
UPDATE
HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce reported that 10 homes were receiving grants or loans
Bryce stated that staff is working with homeowners to construct an
8' wall that will replace a substandard wall along Hovley Lane East
from Kansas Avenue to Wamer Trad.
B. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Commission was provided with a copy of the Santa Rosa
Apartments Rehabditation status report prepared by Charlene
Sumpter.
C. 40-ACRE SITE UPDATE
Terre stated that the Redevelopment Agency is proposing the
development of affordable single-famtly and multi-famdy units on a
40 acre site located east of Portola Country Club between 42nd
Avenue and Merle Drive. Staff has been workmg on developing a
site pian with input from a development team includmg Commurnry
Dynamics, Palm Desert Development Company and City staff. The
preliminary site plan proposes the devefopment of 166 single family
detached homes and 144 multi-famdy rental units along with a
potential child care component on site, for a total production of 30
Jun. 9, 1999
REPORTS
COI TD)
ADJOURNMENT
i
I
v s
r,r,r.,r._,r. r.,.,i.y.i F,_;ro_
affordable units avadable to families of very low and low mcome. An
analysis of the concept wdl be conducted pnor to final deciston.
It was moved by L. Saindon and seconded by L. Sullivan to
recommend to the Redevelopment Agency Board to have the
Concept Team proceed with the cortcept plan to build low and
moderate housing. Motion unanimously carried. r
D. HABITAT FOR HUMANITY
Terre reported that Ms. Lini Handy, President of Hab tat for
Humanity is in charge of the Palm Desert pro ect. She advised that
the foundation, underground plumbing and the cement slab are in
place on the Palm Desert House, located at 43-945 Buena Circle.
E. HOUSING PROJECTS UPDATE
Commission was provided with a copy of the housing pro ects status
report.
Motion was made by L. Sullivan and seconded by B. Kurtz to
adjoum the meeting. Meeting was adjourned at 5:11 p.m.
Carlos L OrtegaG
Secretary
CLO/TLR/dcl
City of MPa Desert
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PALM DESERT REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
DATE
TO
FROM
SUBJECT
7ULY 22, 1999
CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF THE
CITY COUNCIL
TERESA LA ROCCA, HOUSING MANAGER
APPOINTMENT OF HOUSING COMMISSION MEMBER
u •
That the City Council, by trunute mohon, appomt Alternate member Leo Sulhvan to
sit as an official member of the Housmg Commission for the Palm Desert Housmg
Authority
a rrr_.u irNn
On January 8, 1998, the Council adopted Ordmance No. 861 estabhshmg a Housmg
Commission under the Housmg Authonty pursuant to Sectton 34291 of the Housmg
Authonries Law Secrion 3 of the Ordmance calls for a seven (7) member Housmg
Commission composed of residents of the City; two (2) of the members to be
residents of the Authonty properties. At this time, there are four (4) at-large members
and one (1) resident member. By appointmg the alternate commissioner as an at-
large member, the total number of commisstoners wtll be stx (6). There still remams
one resident member vacancy to fill
The Commissioners serve a four-year term. Followmg expiration of the term, each
member shall serve until his or her successor s appomted. Mx Sulhvan will fill a
seat vacated by the resignarion of Gil Holmes whose term expires 12/31/2002.
The Commrssion shall meet at least once each month at regularly scheduled and
nohced meetmgs.
CITY COUNCIL jiCTION:
APPROVED , v. . DENIEP
RECEI'JED , OTHER
tn^;'I?iJ, A,:+ .
iYF.S : —wi
td'JES:t G
11BSEI T: ^_'C.F
ABSTAIN: _.. '"- -
VERIFIED BY:
Oriqinal on File
4
Z.
with ' y erk's Office
MEETING OF JiJLY 22, 1999
CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
SUBJECT APPOINTMENT OF HOUSING COMMISSION MEMBER
The duties of the commission shall include review and recommendation of all matters
to come before the Housmg Authonty prior to the Authonty takmg achon, except
emergency matters which the Authonty Commission, by resoluhon, excludes from
the Housmg Commission review Members shall serve without compensation
REVIEWED AND CONCUR
il; . . . .
Execuhve Director, RDA
Housmg Manager
TLR: dcl
City Manager
Page 2
JL_I3-99 MON 04;6 PM .GIL.MOLME$
P
Y • '
June 1 1499
City Clerk
City of Palm Desert
City Hall Clvic Center
73-510 Fred Waring Drive
Paim Desert, CA 92260
619 345 8300
This Is to advise you that, due to health
problems, I must resign my position on the City's
Low Cost Housing" Commission.
GAH:ea
Si
Gilbert olmes
43-871 Yia 6ranada
Palm Desert, CA 92211
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P. 02
Minutes
q'yf ; r S re r; o , . r ,.. r rR r r l
CONVENE
ROLL CALL
2:00 p m., Wednesday, May 24, 1999
Adjourned from Housing Commission Meeting of May 12, 1999)
Mem6ers Present: Carrie McLeod, Phdip Sladick, Larry Saindon,
Roger Dash, Leo Sullivan
Mem6ers Absent: G.A. Holmes, Ben Kurtz
Oth .r Pr c nt: Carios Ortega, Teresa La Rocca, Denrns Coleman,
Charlene Sumpter, Bryce White, Diana Leal
1 St(G•
Janet Moore, Accountant
ORAL
CONAMUNICATIONS
MItdUTES
NEW BUSINESS
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None.
None.
A. 1999•2000 BUDGET REVIEW AND ACTION (JANET MOORE)
1. RPM CONTRACT - OPERAT{NG POLICIES
Janet Moore, City Accountant, reviewed the proposed 1999-2000
Housmg Authority budget with the Commission. She exptained
each Ime item and answered Commission members' questions
reference the budget. The budget presented by the City was
prepared off the RPM proposed budget with adjustments made
based on 1998-1999 actua4s. Discussion ensued relative to the
increased management fee proposed by RPM Company from $20 -
30/door.
It was moved by L. Saindon and seconded by P. Sladick
to approve the budget with exception of the management fee
and to defer the recommendation for an increase to the
Performanc¢ Review Committee that wil{ be evaluating RPM's
perfarmance. Motion unanimously carried.
Chairperson McLeod informed the commission that she will be
attending a committee chair meettng with the Council on June 4,
1999 and if the commissioners have any comments which they w sh
her to share with the Council, to let her know before the meetmg.
Minut.
5/24/99 f0 G,`,_j Ci i fetffy f0_f
ADJ URNMENT Motion was made by R. Dash and seconded by P. Sladick to
adjourn the meeting. Meeting was adjourned at 3:36 p.m.
Gl G,'-
Carlos L. Ortega
Secretary
CLO/TLR/dcl
2
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE June 11, 1999
L Z l l
SUBJECT
SHEILA R GILLIGAN, DIRECTOR OF COMMLJNITY AFFAIRS/
CITY CLERK
DIANA LEAL, SENIOR OFFICE ASSISTA
HOUSING COMMISSION MINUTES
Attached s a copy of the ixvnutes for
Housing Commission Meetmg of May 12, 1999 and Ad ourned Housmg Commission
meehng of May 24, 1999 approved at the Housmg Commission Meetmg held on June 9,
1999
Please submit to the Agency Board
Thank you
cc Carlos Ortega
CITY COUNCIL ACTION:
APPROVED DENIEP
RECEIVED_ OTHER
Ti.s, DATE '
SEN19.+, - o ,, , , ,.,^
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Minutes
0'G f i- rr fiJtii.f-i.e f_=p"
CON'VENE
ROLL CALL
OR/4L
COMMUNICATIONS
MINUTES
NEW BUSINESS
3.30 p.m., Wednesday, May 12, 1999
Members Present: Carrie McLeod, Phdip Sladick, Larry Saindon
Roger Dash, Leo Sullivan
u-u.-ti G. - .
Others Present: Carlos Ortega, Teresa La Rocca, Cha lene
Sumpter, Bryce White, Diana Leal
Guestfsl:
Jim Foley, Vice President of RPM Company
Terry Parker, Regionat Supervisor of RPM Company
Mark Boroch, General Contractor of RPM Company
Janet Moore, Accountant
The following tenants spoke relative to One Quail Place, 72-600
Fred Wanng Dr., Palm Desert, Califomia
1.
2
3.
4.
Mr. Roger and Mrs. Caroline Cross
Ms Rita Jareaux
Mr. Steve Harabedi
Ms. Lynn Erwin
Chairperson McLeod said that all issues would be taken under
advisement and directed staff to look into the matter and report
back to the Housing Commission at the next regularly
scheduled meeting.
It was moved by L. Saindon and seconded by P. Sladick to
approve the minutes of the Housing Commission meeting of
April 14, 1999. Motion was carried to approve the minutes with
R. Dash abstaining.
A. 1999-2000 Budget Review and Action (Janet Moore)
Janet Moore, City Accountant, reviewed the proposed 1999-2000
Housing Authonty budget with the Commission. She explained
each line item and answered Commission members' questions
reference the budget. The budget which was presented was
prepared by RPM Company Mr. Jim Foley, Vice President of
RPM Company who was present to answer any questions. The
Minut
3/12/99
NE1M BUSINESS
C09VTD)
COMTINUED
BUSINESS
PORTOLA PALMS MOBILE HOME PARK - UPDATE
PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS 107 A{D 116 (ACT{ON
REQUIRED)
The sale of Lots 107 and 118 are scheduled for action
by the Redevelopment Agency and City Councd at
their meeting of May 13, 1999.
e 1 a'I Cr ( 1L(Cd_J Q _f
total budget proposed for the seven Housmg Authority properties is
2.5 mdlion.
Staff requested that a subcommittee composed of Housing
Commission members, City Counal members, finance and RDA
staff be established to conduct the annual performance evaluation of
RPM Company.
Motion by L. Sullivan and seconded by R. Dash to hold an
adjourned Housing Commission meeting on May 24,1999 at
2:00 p.m. to discuss the Housing Authority budget fu ther.
Motion unanimously carried.
It was moved by R. Dash and seconded by P. Sladick to
select Lawrence Saindon, Philip Sladick and Leo Sullivan to
represent the Housing Commission as the Performance Review
Subcommittee. AAotion unanimously carried.
A. MOBILE HOME PARK ISSUES
It was moved by L. Sullivan and seconded by L.
Saindon to forward to the Redevelopment Agency
Board for approval at their meeting of May 13,
1999. Motion unanimously carried.
REPORTS SANTA ROSA APARTMENTS REHABILITATION - UPDATE
It was moved by P. Sladick and seconded by L.
Sullivan to forward to the Redevelopment Agency Board
for approval:
Change Order No 6— Contreres Construction
Company for Construction Services for
2
3/12(49
REPORTS
CONTD)
ADJmURNMENT
Carfas L. Ortega
Secr etary
CLO(fLR/dct
Minut
ro , ,.rr rc. r r.; .,i.,r r b;a _1
grading services (exporting dirt) (Act on
required)
Ratify payment for Feito Engmeenng for
Contract Engmeering Services (Action required)
Motion unanimously carried.
Motion made by P. Sladick and seconded by L. Sullivan
to include on the Housing Commission Agenda and
forward to the Redevelopment Agency Board for
approval:
Change Order No. 5 for Contract No. R13320-A
Robert Kennedy Co struction Company) for
Construction Services at the Santa Rosa Apartments
Action required)
Item added by vote. Motion unanimously carried.
Motion was made by P. Stadick and seconded by L. Suliivan to
adjourn the meeting. Meeting was adjourned at 5:4U p.m.
3
T!
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE May 27, 1999
TO
FROM
SUBJECT
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/
CITY CLERK
DIANA LEAL, SENIOR OFFICE ASSISTANT
HOUSING COMMISSION MINUTES
Attached s a copy of the minutes for
Housmg Commission Meetmg of Apnl 14, ]499 approved at the Housing Comm ssson
Meehng held on May 12, 1999
Please submit to the Agency Board
Thank you
cc Cazlos Ortega
C2TY CUUZJCIL .CTION:
pPROVED DENIED .. . . _ .. ..
i.cIVEA I-' •y--e. ..... THEF .
tl sr'2 „DATE,
ux r 1., ,5. . Y S : 1 ,r -i,y n .tn i n 1 ._ ..
IES: d-...,, . _ ... .
f3SENT: , _ , . , _ _
3S7'AIN:./1 - ._,
fGL•iZFiED IIY: -
l.?1. ?T'i '.:'. C.stt• f`,?.i E'?:''c Qi?C
Minutes
rr i r r ,,..,r ro r
CONVENE
ROLI. CALL
ORAL
COMMUNICATIONS
3:37 p.m , Wednesday, Apnl 14, 1999
Memb .rs PrP Pnt- Came McLeod, Philip Sfadick, Ben Kurtz,
Larry Saindon
Memb ra Ab nt: Roger Dash, G.A. Holmes, Leo Sullivan
Oth r a Pr P.nt. Carlos Ortega, Teresa La Rocca, Charlene
Sumpter, Bryce White, Diana Leal
1 Sti . None.
Terre requested that the Housing Authonty Budget Ad}ustments for
FY 1998-99 be added to the Agenda under New Business Items.
It was moved by P. Sladick and seconded by B. Kurtz to include
the Mid Year 8udget Review Fiscat Year 1998-99 - Housing
Authority in the Agenda under New Business Items.
MIt UTES It was moved by B. Kurtr and seconded by P. Sladick to
approve the minutes of the Housing Commission meeting of
March 10, 1999. Motion was carried to approve the minutes.
NEV'V BUSINESS A. MAKE A DIFFERENCE DAY - MAY, 1999
Bryce reported that the Make A Difference Day has been set for May
15, 1999 He has a commitment ofi participation from the Mamott's
Desert Spnngs Resort, and a tentative commitment from the Home
Depot on which he wdl follow-up. The May 15, 1999 Make A
Difference Day will target homes that are m dire need of repairs
Approximately 1 Q-15 homes identified in Focus Area #2.
B. MID-YEAR BUDGET REVIEW FY 1998-99 - HOUSING
AUTHORITY
Terre asked that an action be taken to forward the Mid-Year Budget
Adjustments Review FY 1998-99 to the Housing Authority Board for
approval. She bnefly discussed the changes and said that the 1999-
2000 budget wdl be brought before the Housing Commission for their
review and approval at their next meeting Terre said that Finance
Department staff wdl be m attendance at the May 12, 1999
Commission meeting to answer any questions
Apr. 14,1999
i•
i O r,r r J r. ;rri,i rirf:',=, rp _1
NEV41 BUSINESS It was moved by P. Sladick and seconded by L. Saindon to
COWTD) forward recommendation to the Housing Authority to approve
Housing Authority Mid-Year Budget Review for Fiscal Year
1998-99. Motion unanimously carried.
CONTINUED
BUSItdESS
A. ACQUISITION/REHAB/RESALE PROGRAM - UPDATE
REBECCA ROAD PROPERTIES
Staff received performance bond information and work will
commence next week.
Charlene sa d her findings with regard to the sewer connection were
that the properties were currently on septic tanks. As of this time,
there are no sewer Imes dedicated. If the homes are to be piacecf
on sewer, an assessment district will need to be formed
B. HOUSiNG AUTHORITY PROPERTIES
ONE QUAIL PLACE - CAPITAL IMPROVEMENT
UPDATE
Roofs
Re-roofing is about 50% complete. Roofing at Taos
and Neighbors is complete. Work has begun at Desert
Pointe Apartments 14-15 roofs are complete at One
Quail Place.
Landscaping
Landscaping has begun and residents have groen their
nput on design
Painting/Carports
Charlene said that the Re-pamting of the vanous
properties (One Quail, Neighbors, Desert Pointe and
Taos) and the lnstaltation of Carports at Las Serenas
has been awarded to James Simon Company. A paint
supplier was consulted and he agreed that the work
can be done within the amounf of the bid awarded
Work on the carports wdl begin next week.
2
Apr. 14,1999
CONTINUED
BUSINESS
CONTD)
i'
rr , ., r r. r;r:tii rr;;;ro _
C. MOBILE HOME PARK ISSUES
PORTOLA PALMS MOBILE HOME PARK -
UPDATE
PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - (UPDATE)
P Sladick said that he contacted Greg
Pettis, Councdmember of the City of Cathedral
Gity. Mr. Pettis indicated the City still des res to
relocate tenants for a mobile home park located
in the cove area. Terre spoke with Warren
Bradshaw who advised that most of the coaches
at the cove park are single wide and very old.
Only one is a good candidate for relocation to
PPMHP. Terre will advise Ingrid Baddour
HOA MOBILE INSTALLATION
Terre reported that authonzation was given to
the Portola Palms Mobde Home Park
Homeowners Association to install a mobile
home model on an approved lot to help with the
marketing of the lots. To date, six lots have sold
and two are in escrow.
REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce reported that the City of Palm DeseR is requesting to be
designated as an Entitlement City which wdl enable us to seek additional
funding through the Department of Housing and Urban Development
HUD) of Community Development Block Grant (CDBG) CDBG funds
are used to fund the HIP, therefore, at the begmning of next year, staff
will start lobbying for more CDBG funds. -
Bryce said that he has been assisting the City with the proposed Hovley
Lane East 8' wall. At this time, easements are being signed. The City
will pay for the construction of the wa{1
3
MIIIIIt
Apr. 14,1999
REPORTS
CO JTD)
0,` r_ r, i r _,i r rb,; ro _ J
B. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Charlene reported that the laundry room is almost complete. The
balconies have been framed and the final inspectio will take place on
4/14/99 After balconies are scratch-coated and brown-coated, color
coating wtll 6egin the week of April 26, 1999.
C. 40-ACRE SITE UPDATE
Terre reported that a meeting was held with prospective developers
regarding the potential development of a portion of the site using tax
credit to construct multi-famdy units. The Redevefopment Agency is
looking at producing singfe-famdy and multi-famdy un ts. Terre stated
that the Agency is normally approached by the developers who are
interested in the development of houstng units. C. Mcteod inqwred if
someone is in charge of analyzing the quality of the homes. Terre said
that the Buildmg Department is in charge of inspecting the units to make
sure that they are built to City standards.
D. HABITAT FOR HUMANITY
Terre reported that Mr. Boyd Sharp the Fiabitat for Humanity's Executive
Director no longer works with Habitat and that Ed Vargo wili be in charge
of the Palm Desert project. Habitat advised that they are completmg the
two homes m Coachella and wili proceed wiih Palm Desert once they are
finished.
E. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing pro ects status
report.
0
f
Apr. 14,1999
CLQSED SESSION
MATTERS '
ADJOURNMENT
0
CONFERENGE WITH REAL PRQPERTY NEGOTIATOR pursuant to
Section 54956.8
77777 Country Club Dnve
Carlos OrtegaiTeresa La Rocca
Agency Carlos OrtegalTeresa La Rocca
Property owner: Associates Estates Realty
Under Negotiation: Property Acquisition
liousing Commission was updated on the status of the property.
A. Property:
Negotiating Parties•
Motion was made by L. Saindon and seconded by P. Sladick to
adjoum the meeting. Meeting was adjourned at 4:35 p.m.
L'ari s L. Ortega
Secietary
CLO/TLR/dcl
i
5
i
O Gf"p J C. I'r .'i Ih fMIA,v; r0 _ I
a
PALM DESERT REDEVELOPMENT AGENCY
MEMOI2ANDUM
DATE
TO
FROM
SUBJECT
April 19, 1999
SHEILA R GILLIGAN, DIRECTOR OF COMMUN[TY AFFAIRS/CITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTAN
HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
f Housmg Commiss on Meehng of March 10, 1999 approved at the Housmg Comm ssion
Meetmg held on Apnl 14, 1999
Please submrt to the Agency Board
Thank you
cc Carlos Ortega
cc0
1 _
r —' ,n m
c. m
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C
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C.ITY COUNCIL ACTION:
n?RO/ED DENIED
CEJVED T-,(r OTHER
3`t'7 DATE 3-`1.7
cES:
l,,p,l(.rllU y
ES: - --
T
3SENT• n (i-ic, ---- .- _.__.
STAI'N: =
ERIFIED BY: `- - _' n, g ----- - ----'
rin l nn File with C' y lerk's Office
Minutes
r 1.i 7 i .,r._,rir,rJ j
CONVENE
ROL'L CALL
3 35 p.m., Wednesday, March 10, 1999
Members Present; Came McLeod, Phdip Sladick, Ben Kurtr,
Leo Sullivan, Larry Saindon
embers Absent: Roger Dash, G.A. Holmes
Others Present: Carlos Ortega, Teresa La Rocca, Charlene
Sumpter, Bryce White, Diana Leai
Guest(sl• None.
t
1
ORAL
COIVIMUNICATIONS Terre informed the Commission of Commissioner Dash's status and
that an opening existed on the Commission. She will advise RPM
Company so that they could inform the Housing Authority propecty
tenants.
MINUTES It was moved by L. Sullivan and seconded by Phii Sladick to
approve the minutes of the Housing Commission meeting of
February 10,1999 with the following corrections:
Page 6• ADJOURNMENT
Motion was made by P. Sladick and seconded by
L.. Sullivan to adjourn the meeting. Meeting was
adjourned at 4:50 p.m.
Motion was carried to approve the minetes with the corrections.
NE1M BUSINESS A. COMMiSS10NERS FUNDAMENTALS SEMINAR
APRIL 23 AND 24, 1999 - PHOENIX, ARIZONA
Travel and hotel accommodations wdl be made for commissioners
and staff to attend the Commissioners Fundamentals Seminar in
Phoenix, Arizona on Apnl 23 and 24 Terre asked that
Commissioners please save all receipts for reimbursement. She
said that a request for approval of out-of-state travel for the housmg
Minut
Mar. 10, 1999 Q'Q Q" +
NEW BUSINESS
CONTD)
CONTINUED
BUSfNESS
commission members and statf to attend the seminar in Phoenix,
Arizona on Apnl 23 and 24, 1999 will go before the Housing
Authority for approvai at their meeting of March 25, 1999.
It was moved by L. Saindon and secanded by P. Sladick to
forward recommendation to approve out-of tate travel for the
Housing Commission and staff to attend the Commissioners
Fundamentafs Seminar on April 23 and 24,1999 to the Housing
Authority for approval. Motion unanimously carried.
B. MAKE A DIFFERENCE DAY - MAY,1999.
Bryce said that the Make A Difference Day event is in its conceptual
stage. Staff is targeting Focus Area #2 off Cook Street. A specific
day has not been scheduled, however, the event will take place in
May. Bryce has contacted both the Marriott Desert Springs and
Home Depot. Marriott has indicated that they are interested in
participating in the event. No commitment from Home Depot as of
yet He said that he wilt provide more information at the next
commission meeting.
A. ACQUISITION/REHAB/RESALE PROGRAM - UPDATE
REBECCA ROAD PROPERTIES BID RESULTS
Two bids received for the Rebecca Road property rehab Staff is
waiting to receive performance bond infosmation.
Charlene will research whether the properties are on septic tanks or
not. She will report her findings at the next meeting.
B. HOUSING AUTHORITY PROPERTIES
ONE QUAIL PLACE - CAPITAL IMPROVEMENT
UPDATE .
Roofs
Re-roofing has been completed on 5 buildings.
Recovery board will be used in place of the crickets.
Additionally, some of the roof decking has been
replaced as a result of bad sheeting due to dry rot.
2
Mar. 10, 1999
CONT9NUED
BUSINESS
CONTD)
i
i ro'i(',r rc. :r,.iu,rfrr.._ ro_i
Charlene said that the re-raofing would take 90 days to
120 days from the award of the work depending on the
installation of the crickets and weather permitting.
Vacant units have heen re-roofed and will be available
for renting once the interior damage has been repaired
in building #5.
Landscaping
Two demonstration areas were set up to show what
the landscaped perimeter would look like. Residents
voted to select design made by Eric Johnson.
Painting/Carports
Charlene presented the bids received,for the Re-
painting of the Various Properties (One Quail,
Neighbors, Desert Pomte and Taos) and the
tnstallation of Carports at Las Serenas.
It was moved by L Saindon and seconded by P. Sladick
to forward to the Housing Authority for approval
recommendation to award:
1. Re-painting of the Various Properties to the
following lowest responsible bidders contingent
upon the estimate of a certified paint supplier.
1. Award re-painting of One Quail Place to
Alamo Painting in the amount of $192,610.
2. Award re-painting of Neighbors Gardens to
South West Coatings, Inc. in the amount of
17,500.
3. Award re-painting of Desert Pointe to
Alamo Painting in the amount of $37,400.
4. Award re-painting of Taos Palms to
Ignacio Sanchez, Inc. In the amount of
14,588.
2. The Installation of Carports at Las Serenas to
James E. Simon Company in the amount of $59,813.00.
Motion unanimously carried.
Mar. 10, 1999
CONTINUED
BUSII ESS
CONi'D)
C.
Minute
0 0 af:. r r. r rr_,,i r r___; r _
MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK -
UPDATE
PORTOLA PALMS MOBILE HOME PARK
SALE OF LOTS - (UPDATE)
P. Sladick said that he contacted Greg
Pettis, Councdmember of the City of Cathedrai
City. Mr. Pettis indicated that they are
interested is speaking with the City of Palm
Desert regarding the possible relocation of
mobile home from the park located on the south
side of Hwy. 111 to Portola Pakns.
HOA MOBILE INSTALLATION PROPOSAL
Terre reported that she spoke with ingnd
Baddour. Ingrid informed her that the Portola
Palms Mobile Home Park Homeowners
Association has offered to pay for the
installation of a mobile home model on a lot to
help with the marketing of the lots. They will
pay all installation fees and month{y floonng
costs as required by the distnbutor.
They are requesting authorization from the
Agency to install a coach on one of the Agency-
owned lots
It was moved by L. Sullivan and seconded by
B. Kuriz to authorize the Portola Palms
Mobile Home Park Homeowners Association
to utilize an Agency-owned lot to install a _
mobile home for marketing purposes.
Motion unanimously carried.
0
i
REPOR75
Mar, 10, 1999
Minute..
O ,f',i i r. r:r. i rNrro'.;r0_j
REQUEST FOR CLOSED SESSION MATTERS
CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Section 54956.8
A. Property
Negotiating Parties:
Agency:
Property owner
Under Negotiation.
77777 Country Club Drive
Carlos Ortega/Teresa La Rocca
Carlos Ortega(feresa La Rocca
Associates Estates Realty
Property Acqwsition
Housing Commission met and gave direction to theregotiator.
RESUME TO ORIGINAL AGENDA ITEMS
A. HOME IMPROVEMENT PROGRAM (BRYCE)
Bryce advised that he is in the process of making an application to the
Department of Housing and Urban Development (HUD) for the City of
Palm Desert to be designated as an Entitlement City
Bryce stated that approximately 35 requests for Home Improvement
Program applications have been received as a result of an article which
was carned in the City's The Bnghtside. In addition, he said that he will
be presentmg a staff report to the Housing Authority for their approval to
include sewer installation as an authorized expenditure to the Home
Improvement Program
It was moved by L. Sullivan and seconded by L. Saindon to forward
to the Housing Authority for approval recommendation include
sewer installation as an authorized expenditure to the Home
Improvement Program. Motion unanimously carried.
5
Mar, 10, 1999
REPCIRTS
CONTD)
ADJCIURNMENT
Minutec
C_ rr ; r, ; r i.rat rea' _ r 0_
B. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Charlene said rough grading will be done next week. Trenching has
been done for the elecfic, cable and t.v. lines.
C. 40 ACRE SITE UPDATE
Terre reported that the Concept Team has met and is deveiop ng a site
plan. The development cost proformas wdl be submitted by Commurnty
Development and Dan Hom as part of the Concept Team's analysis for
the potential development of the site. The site plan wtll be reviewed at
the next Commission meeting.
D. HABITAT FOR HUMANITY
Terre reported that she has driven by the property and Habitat for
Humanity has begun to set the footing forms.
E. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing pro eets status
report.
The commission asked that the item mdicating that the One Quail
Name Change be tabled be removed from the report.
Motion was made by L. Saindon and seconded by P. Sladick to
adjoum the meeting. Meeting was adjoumed at 5:07 p.m.
i e;!/J /.IG i'.-o---
Carlos L. Ortega
Secretary
CLOlfLR/dcl
0
b--I
a3-a 3
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE
IC.
SUBJECT
Mazch 16, 1999
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTA
HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
O Housmg Commission Meetmg of February 10, 1999 approved at the Housmg Commission
Meehng held on Mazch 10, 1999
Please submrt to the Agency Boazd
Thank you
0
cc Cazlos Ortega
CITY COUNCIi ACTIONs
APPROVED _ , DEN2S' CEIVEDa ''i 4 a- OTHEF
ES I NC.
x.vAWPEa t 7 i
fOES: /hn
SENT: '"Y nn P ---
BSTAIN: - -- - - - — -
uRIFIED BY: --
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el
rk' nrF e
Minutes
CONVENE
ROLL CALL
ORAL
COIIdIMUNICATIONS
Q a, I f C'r I, I I,Y ! ai wi I
3.35 p m., Wednesday, February 10, 1999
MembPrs Presen#:. Carrie McLeod, Phdip Siadick,
G.A Holmes, Leo Sullivan,
Members Absent: Roger Dash, Ben Kurtz, Lawrence Samdon,
Bryce White
Others Present Cahos Ortega, Teresa La Rocca, Charlene
Sumpter, Diana Leal
Guest(sl. None
None.
MIMUTES It was moved by G.A. Holmes and seconded by Phil Sladick to
approve the minutes of the Housing Commission meeting of
January 13, 1999 with the following corrections:
Page 1
Page 3•
Members Absent:, Roger Dash, Leo Sullivan
Guest(s) Ingrid Baddour and Vera Gillis of Ingnd
Baddour and Assoaates
1. PORTOLA PALMS MOBILE HOME PARK -
UPDATE
1. Portola Palms Mobile Home Park Sale
of Lots - (Informational)
The lots are being marketed by Baddour and
Associates They have placed a sign and
advertising in local newspapers Weekend _
open houses have been held with little to no
response.
Motion was carried to approve the minutes with the corrections.
1
Feb. 10,
NEW BUSINESS
1999
Minut
I rr,,r, i r., r r, ,ir i ir`_. i . i
Housing Authority Budget
A copy of the Housing Authority Combining Balance Sheet for the
penod ending June 30, 1998 (Audit) was provided to the
Commission for their review. Audits are done by fiscai year,
therefo e only 6 months of operation from January to June was
computed.
L, Sullivan mquired about the allocation of surplus funds. 7erre said
that some of the surplus funds w ll go to reserves for continued
maintenance of the property, and the balance back to the Agency to
pay the debt service of the bond used to purchase the property
G.A Holmes inquired if areas of possible savings were heing looked
at such as the electricity. He said that this would be a good time to
request pricing for electncity from other companies. Electrical
companies have compebtive rates Terre said tfiat she would talk to
RPM Company.
REPORTS A. ACQUISITIONIREHABIRESALE PROGRAM - UPDATE
Two bids received for the Rebecca Road property rehab. Bid
losing was February 8, 1999. A cost breakdown comparing the finro
bid amounts we e discussed. Charlene said that she would provide
the commission with pictures of the properties at their next meeting.
Charlene sa d that she wouid research if the properties were on
septic tanks and reqwred hook up wh ch would be an additional
2,500 fee per home.
It was moved by P. Sladick and seconded by G.A. Holmes
to forward recommendation to award the rehabilitation of the
Rebecca Road properties to Robert Kennedy Construction in
the amount of $57,353.00 to the Housing Authority for approval.
Motion unanimously carried. _y_
2
0
Feb. 10, 1999
Minut
I (i f:.l i I C. i/i ,'tl i[IwIF,: I/ I
REPQRTS B. Housing Authority Properties
CONTD 1. One Quail Place - Capital Improveme t Update
Roofs
Change Order No. 1 for the asbestos removal at One Quail
Place was discussed and reviewed as follows.
1 Approve Change Order No 1 for Rey Crest Roofing for
additional construction services m the amount of $20,570 for
the removal of roofing mastic which contains asbestos
2. Authorize the appropriation of $20,570 from the Tax
ANocation (Housing Set Aside) Revenue Bonds, Series 1998
funds.
It was moved by P. Sladick and seconded by G.A. Holmes
to forward Change Order No. 1 for Removal of Asbestos
to the Housing Authority for approval. Motion
unanimously carried.
Landscaping
Due to Tenant concems that too many trees were marked for
removal, staff visded the sde and consuited wiih
management. Chariene and Enc JohRson met with the
landscape contractor and RPM to discuss what type of plant
matenal would best suit the deserPs environment. Two
demonstration areas have been set up to show what the
landscaped perimeter would look like, and residents voted on
site preferences
PaintinglCarports
Re-painting of the Vanous Properties (One Quad, Neighbors,
Desert Pointe and Taos) and the Installation of Carports at
Las Serenas is out to bid. A contractor walk-through is
scheduled for February 18 and 19 respectively. Bid ctossng +s_
March 1, 1999. Information on the successful bidderwill be
presented to the Housing Commission for recommendation
before taking it to the Agency Board for action
Minu*^s
Feb. 10, 1999
REPORTS
CONTD)
C.
ij.;r J c r .ai.ei r i i -1
RPM will provide general contractor services for the following
improvements as provided for in the First Amendment to the
Management Agreement:
Roof replacement
Pa nting extenor
Carport installation
Tree removal
Handicap ramps installation
MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
1. Portola Palms Mobile Home Park Sale of
Lots - (Informational)
Terre reported that she spoke with Ingrid Baddour with
respect to the Commission's desire not to place a mobile
home on one of the vacant lots due to the cost involved.
Another alternative which was being looked at is the
possibdity of the Agency providing assistance to a prospective
buyer if they qualify based on income to relocate their mobile
home from their park to our park m the form of a loan. The
Agency's attomey advised ihat housing funds could be used
for this purpose, but an approved program would have to be
developed and funds appropnated.
P. Sladick said that he contacted the City of Cathedral City
and inquired about the mobde home park on the south side of
Hwy 111. He was mformed that the park is going to have to
be relocated withm 4 years. At th s time, they have no
intention of moving or displacing anyone in the mob le home
park. He suggested that staff contact Cathedral City and see
what can be worked out. Terre said that she would contact
Warren Bradshaw to inquire about the status
0
Feb. 10, 1999
Minu+
I rr,r-,r ! c. i, .i;ir_F i r ' r--'. ''i ----- .
REPQRTS D. HOAAE IMPROVEMENT PROGRAM (BRYCE)
CONTD) Bryce White's Home Improvement Program Update report was
provided to the Commission. Terre said that she asked Bryce to
contact Marnott's Desert Springs and Home Depot regarding the
Make a Difference Day event in May. Bryce wdl follow-up.
E. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Charlene said that she was requesting approvaV for Change Order
No. 4 for gas line installation and biock wall construction and Notice
of Completion for Wayne Roofing for roofing contract at Santa Rosa.
These items are going to be presented to the Housing Authonty at
the r meeting of February 11, 1998 for thev approval.
It was moved by L. Sullivan and seconded by P. Sladick
to forward to the Housing Authority recommendation to
approve:
Change Order No. 4 for gas line installation and
construction of block wall at Santa Rosa by Robert
Kennedy Construction in the amount of $43,450.29.
2. Notice of Completion — Wayne Roofing for roofing
contract at Santa Rosa.
Motion unanimously carried.
F. 40 ACRE S1TE UPDATE
Terre said that the Concept Team met and came up with a footpnnt
design for the 40 acre site. Have met with the two prospective
property developers to discuss the new foot print and requested that
the proformas of potential costs for development to the agency.
Commission review wdl be requested at a later date fuRher along m
the process.
G. HABITAT FOR HUMANITY
Boyd Sharp of Habitat for Humanity submitted the letter included in
the agenda packet advismg of their progress on the construction of
the two homes in Palm Desert. Per the letter, Habitat for Humanity
is curcently working on homes m Coachella and as soon as they
complete the homes they wdl start the work in Palm Desert
Minut-
Feb. 10, 1999 o s `, r r, r;rr,i.r rR:.=,ro
REP RTS H. HOUSING PROJECTS UPDATE
CONTD) Committee was provided with a copy of the housing projects status
report.
Carrie pointed out that semmar registration forms for the upcoming
Apni 23 & 24, 1999 NAHRO Basic 101: Housing Commissioners
Seminar in Phoenix, Arizona was provided m the agenda packet.
She asked that whoever was interested in attending please fill out
the forms and retum them to staff. Hotel and flight reservations
need to be made to ensure a spot. Terre bnefly gave an overview of
the seminar and asked that Commissioners please save all receipts
for reimbursement.
ADJOURNMENT Motion was made by P. Sladick and seconded by L. Sullivan to
adjoum the meeting. Meeting was adjourned at 4:50 p.m.
l-G.-
d
Carins L. Ortega
Secretary
CLOITLR/dcl
C
b :?! -3
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
I7ATE. February 11, 1999
TO SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
1
FROM• DIANA LEAL, SENIOR OFFICE ASSISTANT
SUBJECT HOUSING COMMISSION MINUTES
Attached is a copy of the minutes for
b Hous ng Comm ssion Meeting of January 13, 1999 approved at the Housmg Commission
Meehng held on February 10, 1999
Please submrt to the Agency Board.
Thank you.
cc. Carlos Ortega CITY COUNCIL ACTION:
i3PPR0/El _ DENIED
RECEIVEDO _ L, OTHER
P;'ETI!j G DATF 5'`i`i -- - --------
siYRS . tii0 i ,e l _AGDLt!._4u :i.0 G a-!'-,__,._
nTo s • 1 1 h e . _.
oa.`a.-
P SENT: n M ----- -- ------- ----
s>STAIN: .. -- — -_ . . .,
V :T,'TE RY: .,P,
T
CONVEINE
ROLL CALL
ORAL
COMMUNICATIONS
Minutes
i rr r_ f 2r
3:35 p.m., Wednesday, January 13, 1999
Julembers Present; Carrie McLeod, Philip Sladick,
G.A. Holmes, Lawrence Saindon, Ben Kurtz
Members Absent: Roger Dash, Leo Sullivan
Others Present, Teresa La Rocca, Bryce White, Charlene Sumpter,
Diana Leal •
Guest(sl: Ingrid Baddour and Vera Gillis of Ingrid Baddour and
Associates
Introduction of Ingrid Baddour and Vera Gillis of Ingnd Baddour and
Associates who are working on the sale of the Portola Palms Mobde
Home lots.
MINU ES It was moved by Ben Kur and seconded by G.A. Holmes to
approve the minutes of the Housing Commission meeting of
December 9,1998. Motion was carried to approve the minutes.
f l i NONE.
REPORTS A. ACQUISITION/REHAB/RESALE PROGRAM - UPDATE
Catalina Way lot has closed escrow and will be landbanked for
future development Charlene is researching other possible .
acqwsitions at this time and inqwred if anyone had any suggestions
that she could follow-up on she would be happy to do so.
Rebecca Road property rehab is out to bid. A contractor walk-
through is scheduled for January 28, 1999. Bid closing is February
8, 1999. Information on the successful bidder wdl be presented to
the Housing Commission for recommendation before taking it to the
Agency Board for action.
1
Jan. 13, 1999
REPORTS
CONTD)
MinutPA
O, ,_ ;t , . irir r i r!1 I 'i --- -
B. Housing Authority Properties
1. One Quail Place - Capital Improvement Update
Roofs
Re-roofing is scheduled to begin February 1, 1999.
Contracts have been signed and the Notice to Proceed
mailed out. At this time, staff is wortcing with an asbestos
removal company to remove the asbestos. The re-roofing
work is expected to be completed within 120 days. Successful
bidders are. Rey Crest Roofing for One Quail Place and AI
Miller & Son for Desert Pointe, Neighbors and Taos Palms.
Contracts were approved by the Housing Authority on
December 11, 1998.
Residents will be notfied by the management office as to
when and what buildings wdl be done. Hours in which work
can be performed is regulated by city ordinance. Working
hours are from 7:00 a.m. to 5:00 p.m. and during the summer
months it is from 6:00 a.m. to 7:00 p.m. A letter is being
prepared to inform the tenants of the activity that wdl be going
on and where to park etc.
Trees
At this time, shrub removal and replanting is being done.
Tree prurnng wd{ be done at One Quail Place to prepare for
roof replacement. 50 trees will be removed in the first phase
of the tree removal program within the next 6 months. The
City's Urban Forester estimates that there are approximately
4,000 trees and that about 2,000 trees wilf need to come out
within a penod of 4 years as a result of overcrowding.
Management Agreement Proposed
Amendment
RPM has requested an amendment to the management
agreement which provides for a payment of 5% of the total
cost of capital improvement construction to the Housing
Authority properties. RPM will provide general contractor
services for the following improvements
Roof repfacement
Painting exterior
Carport installation
Tree removal
2
Minut
Jan. 13, 1999
c
REPORTS It was moved by L. Saindon and seconded by P. Sladick
CONTD) to forward the Management Agreement proposed
amendment to the Housing Authority for approval.
Motion unanimously carried.
C. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
1. Portola Palms Mobile Home Park Sale of
Lots - (Informational)
Five lots have sold and one lot is in escrow. The lots
are being marketed by Baddour and Associates. They
have placed a sign and advertising in local
newspapers. Weekend open houses have been held
wdh little to no response. Consequently, several mobde
home distributors were contacted. One distributor is
interested in installing a model at the park, but wants
the Agency to bear the cost of installation ($9,500) and
flooring ($384/month). The flooring cost would not be
refundabie. After a 13 month, the Agency would be
expected to begin making principal and interest
payments of $962 for 6 months after which the total
balance would have to be paid m full and the Agency
would own the coach. Carrie asked if infoRnation on
mobile home sales in the valley could be provided so
that she can compare the cost of mobile homes to see
if the cost is feasible.
In order for someone to buy a mobile home from
another park and have it placed at Portola Palms '
Mobile Home Park, the cost to move a coach could run
about $8,000 -$10,000. Terre said that the only way a
move would be feasible, would be if the buyers were
being displaced from another park. Then, that
displacmg city would be reqwred to pay the relocation
cost.
Jan. 13,
REPORTS
CONTD)
1999
ii
u, tz ii;i r. ,l`:r: iL_
Phil Sladick will check on the Cathedral City park to see if
that park is bemg closed.
The Commission's consensus was that the proposal was not
financially feasibfe given the total costs which the Agency
would have to incur
It was moved by G.A. Holmes and seconded by P. Sladick
recommended that Ingrid Baddour contact other mobile
home and request proposals.
D. Home Improvement Program (Bryce)
Bryce White provided a Home Improvement Program Update report.
He said that at the last Housing Commission meeting, the
commission inquired about a house on the comer of Wamer and
Hovley Lane east. That particular house does not qualify for the
program due to the income bracket. The Charitable Contribution
Committee has approved an additional $50,000 of CDBG money for
the Home Improvement Program.
E. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Charlene provided an update of the on-going renovation at Santa
Rosa Apartments. She reported that the rehabilitation of the project
was nearing completion. Grading to begin in 20 days. Change Order
3 (balconies and laundry room) was approved. The Authonty
directed staff to obtain proposals for the construction of block walls
afong the east, west and southem property line of the pro ect
F. 40 ACRE SITE UPDATE
G.A Fiolmes reported that the Concept Team (RDA, plannmg staff,
architect, landscape architect, engineer and housing consultants)
met on December 15, 1998. G A. Holmes said that the meeting was
very productive and the development possibdities discussed made
for a good layout. He wdl keep the Commission posted on the
development of the 40 acre site. Terre bnefly informed the
Commission about the development possibilities discussed to date
4
w ;
Yan. 13,
REPQ RTS
CONTD)
Minate-
1999 $, C
G. HABITAT FOR HUIIflAN1TY
Terce contacted Boyd Sharp and requested that Ftabitat for Humanity
submit a letter indicating their progress on the construction of the two
homes in Palm Desert. Mr. Sharp informed Terre that Habitat for
Humarnty is working on homes in Coachella and as soon as they
completed the homes {approximately 2 weeks) they would start the work
in Palm Desert. Permits have been pulled for the Palm Desert homes.
Funds are available. As soon as the Agency receives a wntten response
from Habitat for Humanity, it will be fiorwarded to the Commission
ADJOURNMENT
Carlos L. Ortega
Secretary '
CLOl LR/dcl
H. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing projects status
report.
lnformation: The Third Annual ARs and Wine Tour of Ef Paseo, a
Soroptimist sponsored event, will be held on February 26, 1999 ftom
5:00 to 8:00 p.m.
Motion was made by P. Sladick and seconded by L. Saindon to
adjoum the meeting. Meeting was adjoumed at 5:15 p.m.
5
I
T- 5
a3 0 3
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE January 20, 1999
TO SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
F'ROM DIANA LEAL, SENIOR OFFICE ASSISTANT '
SUBJECT HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
O Housmg Commission Meetmg of December 9, 1998 approved at the Housing Commission
Meetmg held on January 13, 1999
Please submrt to the Agency Boazd
Thank you
cc Carlos Ortega
IqSC COUNCIL ACTION
DENIEDAPPROVED
RECSIVED Y l p oa OTHER
NIEETING DATE IIU`1
tYES i etuabti. l'l eo _ y 010o-Q
VOES: '
1F35ENT: '
aBSTAIN: -1U,Y1A
1SRIFIED BY: 11'sl(i
riginal on File wYth City Clerk'e Of 1o2
CONVENE
ROLL CALL
ORAI.
COMMUNICATIONS
Minutes
0 0 a (Cr 0 A'ef 6ff fiii_O
3:40 p.m., Wednesday, December 9, 1998
Members Present: Carrie McLeod, Roger Dash, Philip Sladick,
G A Hofines, Lawrence Saindon, Ben Kurtz, Leo Sullivan
u- .- ;• - . -
Others Present: Carlos Ortega, Teresa La Rocca, Bryce White,
Charlene Sumpter, Diana Lea(
Guest(s)• None.
None
MINUTES It was moved and seconded to approve the minufes of the
Housing Commission meeting of November 18,1998 with the
following change:
Page 1, AcquisitionlRehab/Resale Program Proposal Update, 3rd
paragraph add... "The purpose of the request for release was in
order to reduce the sales commission from 6% to 4% per
agreement with listing agent."
Motion was unanimously carried to approve the minutes with
the change.
s
NEW BUSINESS A. ACCEPTANCE OF LETTER OF RESIGNATION FROM
MARION "RUSTI" OLSEN
1t was moved and seconded to accept letter of resignation
submitted by Marion "Rusti" Otsen. Motion unanimousty carried.
B, REDEVELOPMENT AGENCY BUDGET
The Commissioners were prov ded with a copy of the Redevelopment
Agency Budget and the RPM Housing Authonty budget as well as an
organizational chart. Budget items were bnefly discussed
Minutes
a 0• f Q'j A/ AI( A i_ Q
REPORTS A. ACQUISITIONIREHAB/RESALE PROGRAM PROPOSAL -
UPDATE
Staff has estimated a cost for renovation not to exceed $23,000 per
home at Rebecca Road. The project will go out for bid. The lot on
Catalina Way is going through probate. We currently have it in escrow
awaiting the outcome of probate. Antiapate escrow closing the end of
January. Virginia lot has closed escrow and will be landbanked for
future development.
B. Housing Authority Properties
1. One Quail Place - Capital Improvement Update
Roofs
Three bids were received and reviewed by the Housing
Commission Legal counsel has approved the bid process and
contract award is scheduled for action on 12/10/98. Work wdl
commence in mid January.
Trees
Tree pruning will be done at One Quad Place to prepare for roof
replacement. Tree removal will be necessary as a resuit of the
potential safety hazard. Tree stumps on the property wdl also
be removed. In addition, the City will be prepanng a city-wide
tree mventory analysis which will address trees aty-wide and will
include the Authonty's property. Tree removal will be phased
through the next 4-5 years.
It was moved by P. Sladick and seconded by L. Saindon to
approve the Capital Improvements at One Quail Place.
Motion unanimously carried.
C. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
1. Portola Palms Mobile Home Park Sale of Lots -
Informational)
An offer of $19,000 was received and rejected for lot 58,
by staff. The buyer counted with a full offer of $22,500
which will be accepted at the January 14, 1999
Redevelopment Agency meeting.
a
Minutes
fO 0 I Q; ,O AAf I[f_: : O _
REPCJRTS D. Home Improvement Program (Bryce)
CONTD) - Bryce White reported on the November 11, 1998 "Make a Difference
Day" heid in con unction with Habdat for Humanity, a group of 400-450
volunteers from Production Group international (PGf) and lnsurance
Conference Planning Association (IGPA). 14 homes in Focus Area #2
along Merie Drive, Rebecca and Leslie) were painted and landscaped.
Bryce provided the Commission with pictures of the event.
Bryce adwsed that he will be talking with local contractors through the
Bwlding Industry Assoctation (BIA) and the Desert Contractors
Association (DCA) on an idea for a special event to constn,ict a new
home in one weekend, whereby the contractors provide the fabor and
the City provides the matenal. Perhaps some of the matenal can be
donated by local merchants. This would provide a home for a low
mcome family. Terre said that the Agency owns property which can be
designated for this type of event.
E. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Charlene provided an update of the on-going renovation at Santa Rosa
Apartments. She reported that Change Order #3 was scheduled to be
presented to the Agency on December 10, 1998. The change order is
for additional construction work to include the upgrading of the
balconies, the removal and rebwlding of the laundry room, and
addi6onal flooring and framing cost. The amount of the change order
is $66,660.28.
The Commission suggested that staff add the mstallation of block walls
aVong the east and west property line and include as part of Change
Order #3.
It was moved by B. Kur and seconded by P. Sladick to approve
forwarding Change Order #3 and to include the proposed
construction of the block walls along the east and west property
line at an estimated cost of $30,000 for a total requested amount
of $96,660.28. Motion unanimously carried.
3
Dec. 9, 1998
REPORTS
CONTD)
ADJOURNMENT
G J '"
Carlos L. Ortega
Secretary
CLO/TLR/dcl
M1IIIIti_
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40 ACRE SITE UPDATE
A Concept Team (RDA, planning staff, architect, landscape architect,
engineer and housing consultants) meeting has been scheduled for
December 15, 1998 at 10:00 a.m. The purpose of the meeting wdl be
to review the topography map of the srte and discuss development
possibilities. The concept team will hold meetings on a regular basis.
Dates and times to be announced). It was suggested that two
members of the Housmg Commission attend the meetings to provide
input as well as keep the Housing Commission informed of the progress
of the pro ect from beginning to end.
F
The Chairtnan appointed G. A. Holmes and Roger Dasfi to be a part
of the conceptual planning team.
G. HABITA7 FOR HUMANITY
A low income famdy was selected to live in the home budt by Nabdat for
Humarnty. The program requires that the homebuyers provide "sweat
equity" by assisting in the office or with other Habitat for Humanity
pro ects. Construction on the Palm Desert house is well underway.
H. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing pro ects status
report.
Motion was made by G.A. Holmes and seconded by P. S{adick to
adjou n the meeting. Meeting was adjourned at 4:50 p.m.
v - G3 a3-o 3
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
DATE.
I iZ l l
SUBJECT
December 11, 1998
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTANT
HOUSING COMMISSION MINUTES
Attached s a copy of the mmutes for
4 Housmg Commiss on Meetmg of November 18, 1998 approved at the Housmg Comm ssion
Meet ng held on December 9, 1998
Please submit to the Agency Boazd
Thank you
cc Cazlos Ortega
CIRR iA iL AC'PYC F .
APPRdV$D
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VERIFIED BY;(Qj j,
Original on File wi h Cit Clerk'$ Office
Minutes
0' i f'1 (% r'e f 1.• f f s a f 0_ J-- ---
CONVENE
ROL CALL
ORAL
CON9MUNICATIONS
3.35 p m., Wednesday, November 18, 1998
Members Present: Carne McLeod, Roger Dash, Phdip Sladick,
G.A Holmes, Lawrence Saindon, Ben Kurtz
Members Absent Manon "Rusti" Olsen, Leo Sullivan
Others Present Teresa La Rocca, Bryce Whrte, Charlene Sumpter,
Diana Leal
ue s • None.
Commissioner R Dash requested a copy of the Redevelopment
Agency Budget and Housmg Authonty budget as well as a CDBG
budget.
MINLITES It was moved by L. Saindon and seconded by P. Sladick to
approve the minutes of the Housing Commission meeting of
November 18,1998. Motion was carried to approve the minutes.
NEVIP BUSINESS A. ACQUISITION/REHAB/RESALE PROGRAM PROPOSAL -
UPDATE
The two properties on Rebecca Road closed escrow and Staff has
prepared a rehab bid package which wdl be presented to the Housmg
Commission for review Staff has estimated a cost for renovation not
to exceed $20,000 per home. A cost breakdown wdl be provided to the
Commission at the next regularly scheduled meeting To hetp offset
costs, Amencorp volunteers will be utilized to do work which can be
done in a day such as intenor painting and landscaping.
The lot on Catalina Way is m escrow and currently in probate and it wdl
not ciose untd January 26 The lot on Virginia Avenue has closed
escrow and wdl be land-banked for future development.
Staff reported that Developer Sales Network (DSN) has agreed to
release Margaret Berliner to work as the exclusive listing agent on the
sale of the Acquisdion Rehab/Resale program housmg units he
purpose of the request for release was m order to reduce the sales
commission from 6% to 4% per agreement with listing agent.
1
Nov. 18, 1998
NEW BUSINESS
Minutes
Y."O f J_ AIfMAII 0_f
B. BUILDING HORIZONS' PROPOSAL
CONTD) Staff, the Mayor, and the City Attomey met with Building Horizons (Bii)
Chairman and Director Joe Sitko to discuss the Agency's need for an
audit of the 1997-1998 program. Funding issues remain unresoived and
as a result, the 1998-1999 program will be placed on hold until all issues
can be resolved amicably.
CONTINUED ITEMS A. Housing Authority Properties
1. One Quail Ptace - Capital Improvement Update
Bid closing for One Quad roof replacement was November 12. Bond
Capital Improvement funds will be utilized to pay for the roof work.
Three bids have been received and were reviewed by the Housing
Commission. There are some issues on the dissemination of
information to bidders that need to be resolved with the City Attomey.
Work is contingent upon legal counsel approval, of bid process. If
issues are not resolved, the bids received will be rejected and the
project wifl go out for bid once again.
B. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
Portola Palms Mobile Home Park Sale of Lots -
Informational)
The proposed package for the installation of a mobile home on a
vacant space at in order to attract buyers at Portola Palms was rejected
by staff due to the $300 monthly flooring cost to the Agency.
Seven tenants are in the process of purchasing mobile home spaces
of the seven, four have closed esc ow.
C. Home Improvement Program (Bryce)
Bryce White reported on the November 11, 1998 "Make a Difference
Day" held in conjunction with Habitat for Humanity, a group of 400 50
volunteers ftom Production Group Intemational (PGI) and Insurance
Conference Planning Association (1CPA). 14 homes in Focus Area #2
along Merle Drive, Rebecca and Leslie) were painted and landscaped.
Bryce provided the Commission with a news article which summarized
the event. He said it was a very successful event. Staff coordinated
the neighborhood, materials and supplies, and scope of work for each
property that was affected.
2
i '
ro r : r lrt. ;r rr r r:.; o _f
CONTINUED ITEMS Bryce provided an update on the Hovley Wa11s. Staff is working w th the
CONTD) homeowners on the best way to have the walts reconstructed to benefit
everyone involved. Loans and grants have been made available to
affected residents through the Redevelopment Agency and the HIP
program.
D. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Terre reported that the Councit approved the removal of the pool and
placement of a children's play area as was recommended by the
Housing Commission. Charlene provided an update of the on-going
renovation at Santa Rosa Apartrnents.
E. 40 ACRE SITE UPDATE s
Terre met with the preliminary concept team which is RDA, planning
staff, architect, la dscape architect, Engineer and Housing consultants
to begin discussing the project concept. Aerials and topography map
of the site are being prepared and should be ready by the end of the
week. Soils test wdl be done at a later date. Two Housing Commission
members will be appointed at the next Housi g Commission meeting
to be a part of the conceptual planning team.
REPORTS A. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing projects status
report. ,
ADJQURNMENT Motion was made by L. Saindon and seconded by P. Sladick to
adjourn the meeting. Meeting was adjoumed at 4:50 p.m.
i.-,
Carlos L. Ortega (/
Secretary
CLOlTLRJdcI
3
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
i
DATE
TO
FROM
SUBJECT
November 23, 1998
T- G
a-3
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTAN
HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
O Housmg Commiss on Meetmg of October 14, 1998 approved at the Housmg Com ssion
Meetmg held on November I 8, 1998 ,
Please submit to the Agency Board
Thank you
cc Cazlos Ortega
CITY COIJNCIL ACTION:
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Minutes
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CONVENE
ROLL CALL
Members Absent Manon "Rusti" Olsen, G A Holmes
Others Present Carlos Ortega, Teresa La Rocca, Bryce White,
Charlene Sumpter, Diana Leal
Guest(sl None.
ORAL
COMMUNICATIONS
3.37 p m., Wednesday, October 14, 1998
Members Present Carr e McLeod, Roger Dash, Philip Sladick,
Lawrence Saindon, Leo Sullivan, Ben Kurtz
Commissioner L Saindon inqu+red about Comm ss on members
attendance to the commission meetings
MINUTES It was moved by Leo Suilivan and seconded by Philip Siadick to
approve the minutes of the Special meeting of the Housing
Commission held on September 30, 1998. Motion was carried
to approve the minutes.
NEW USINESS A. ACQUISITION/REHAB/RESALE PROGRAM PROPOSAL -
UPDATE
Staff advised that escrow has closed on the acqwsition of two single
famdy homes in focus area No 2 located on Rebecca Rd Staff is
currenity preparmg a rehab bid package which will be presented to the
Housing Commission for review. The package wdl specify the required
rehabddation work to the properties and wdl call for bids Staff has
estimated a cost for renovation at not to exceed $20,000 per home
The negotiated purchase pnce of $45,000 per home is considerably
less than the market m the general vicmity as comparable resales
range in about the $80,000- $90,000 category
Staff advised that the Agency has entered into an escrow for purchase
of a vacant lot in Focus Area No 1 at a purchase pnce of $12,000 The
purchase pnce is excellent as lots in the are range for $25,000 -$30,000
Escrow is scheduled to close at the end of January. The lot wdl be land-
banked for future devefopment, perhaps in con unction with a local non-
profit As a part of the Home Improvement Program, Component No
7(Acquisition Rehab/Resale), the Executive Director has been
author¢ed to purchase lots or homes whrch staff identrfies as particularfy
1
Oct. 14, 1998
NEW BUSINESS
CONTD.)
CONTINUED ITEMS
Minutes
ro : n lQ; r r,rrr:: ro_
good deals for the purpose of land-banking for rehab ng in preparat on
of resale The above lot is one of these purchases
C. McLeod mquired about the run-down apartments iocated along Fred
Waring Dnve, a short distance from City Hall, to which Mr rtega
responded that there is a local doctor negotiatmg with the apartment
owners for the possible acquisition of those lots for a proposed
development. We will keep the Comm ssion informed.
R Dash inquired relative to the maintenance of Agency-owned projects
and was advised by staff that once the Agency acqwres property it is
requaed to maintain. In addition, Agency acqwsition of a property
removes said property from the tax rolls as the Agency is tax-exempt
Upon resale to a buyer, the property is placed back on the tax rolls.
B. BUILDIPIG HORIZONS' PROPOSAL
Bwlding Honzons (BH) in conjunction with the Agency constructed two
homes dunng the 1996-97 fiscal year and is proposing the construction
of an additional home m Palm Desert during the 1998-99 year. The
program goal for BH is to provide vocational training m construction
trades to high school students and a by-product of the program is the
construction of affordable housing for lower income households
information, i1 wdl be scheduled for Commission review
Staff expressed concern over the cost incurred for the administration and
overhead on the construction of the two BH homes built dunng the 1997-
98 academic year Stafi will be meet ng with BH staff to request an
accounting for funds expended dunng the 1997-98 program year pnor
to entenng mto a new agreement with BH Upon receipt of the account
A. Housing Authority Properties
1. One Quail Place
Suggestions for name change
Continued from 718/98)
After discussion, a consensus was reached that the proposed name
change for One Quad Place should be tabled at this time.
P Siadick, Commissionedrepresentative for One Quad advised the
commission that residents with whom he has discussed the name
2
Minutes -
o O 1 f Q r ( A A A I (M ( O
CONTINUED ITEMS change would prefer that the name continue as it s ln addition, staff
CON1 D.) noted that the property occupancy is generally full, hence it does
not appear that a name change is necessary
The bid package for roof replacement s currently being advertised and
bid closing is November 12 Staff along with the RPM's general
contractor have done a walk-through of the property with prospectroe
roofing bidders to view and discuss the site and specifications Upon
close of bids, staff will prepare a staff report for Counal for the
awarding of the contract and anticipate roof replacements to begin in
early January
Staff is currently workmg with RPM and the City's Urban Forester (Jerry
Clark) on identification of trees that wdl be removed as well as tnmmed
in preparation of the roof replacement program It is anticipated that the
tree trimming program will begin pnor to the awarding of the contract
for roof repairs and that the tree removal program would be
implemented in phases throughout the next two or three years Jerry
Clark, has determmed that due to the density of the trees at One Quail,
many of the trees on site do not receive enough nutnents and not
enough suniight filters through the trees for proper growth of plants,
shrubs and grass As a result, he will be workmg with RPM to correct
this problem
Motion moved by R. Dash and seconded by P. Sladick to table the
proposed name change for One Quail Place. Motion carried
unanimously.
B. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
1. Portola Palms Mobile Home Park Sale of Lots -
Informationai)
The sale of one of the tenant-occupied lots has closed escrow and ihree
additional offers are scheduled for public heanng at the November 12,
1998 Agency agenda In addition,lwo more tenants have advised staff '
3
Uct. 14, 1998
Minutes -
r0 1f.«l?r i ir rMrt::_rOAll
CONTINUED ITEMS that they are currently seekmg financ ng for the acquisition of their lots.
CONTD.) Baddour and Associates have been meeting with the HOA regarding
the sale of the vacant lots currently avadable at the park and have
begun their market ng and sales program In addition, they are working
with mobile home suppliers in an attempt to package the vacant spaces
to include mobde home and space m order to attract buyers Ingrid has
been workmg with a mobde home distributor on the placement of a unit
at one of the vacant {ots at Portola Palms in order to market as a
package withm the paric Should this occur, the Agency would be asked
to contribute towards the set up cost for the mobde home which would
be recouped at the time of sale. Ingnd is to advise on whether or not
this would be reguested at a later date
2. MOBILE HOME PARK CONVERSION -
PROPOSED ORDINANCE
Contmued ftom 9/10, 10/8 and 10/22 Counal meetings. The proposed
ordinance creates a mechanism by which the City can review Impact
Reports submitted to the loca{ urisd ction by park owners requestmg
change of use of the park. This item has been continued as a result of
input from the general public which the City Attorney must take for
consideration before final action on the ordinance Scheduled for
Councd acfion 11l12/98 The ordinance mere{y puts in place a
mechanism by which to review property owner requests and potential
impact on tenants as a result of change of use.
C. Home Improvement Program (Bryce)
5taff reviewed the program outline and adwsed that there are currently 22 homes
that have been improved under the Home Improvement Program (HIP) Bryce Wh te
reviewed the process which is currently m place to qualify famdies for either
loans/grants to make improvements to the r home Famdies of under 50% of the
County median income will receive a grant for improvement and those families at
income between 50-80% will qualify for a 3% loan In addition, a percentage of the
loan is forgiven each year that the loan is m place and the homeowner continues to
live at that location
0
Oct. 14, 1998
Minutes
ro ` n jQ, r r r r rr:: rp _
CONTINUED ITEMS R Dash requested a brief summary of the types of programs, grants
CONiD.) and/or loans that the Agency offers. A program package will be sent to
the Commission along with a Citizen's Guide to Redevelopment and a
Redevelopment brochure with the next agenda packet
Volunteer Day" November 11,1998 -
2nd Annual "Make A Difference Day" Event
Bryce reported on the upcoming November 11 special volunteer event
being done in conjunction with Habitat for Humanity and a group of 400 50
conventioneers who have volunteered their time to commurnty-worthy
projects dunng their stay Staff has been coordmating a speaal afternoon
event which will include the general clean-up and pamting of 13 homes m
Focus Area #2 (along Merle Drive, Rebecca and Leslie) Staff has been
coordinating the neighborhood, materiais and supplies and scope of work
for each property that wdl be affected. Bus loads of the conventioneers will
be transported to the site along Rebecca on November 11 at 1 00 p m and
will depart at approximately 4:00 p.m. Commission members are mvited to
drop by that day to visd the site and view the activities.
D. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
Staff gave an update of the on-going renovation at Santa Rosa Apartments
as follows Bwldmgs #1 and 2 are completed. Building #3 is ready for a
mechanical mspection and Buddmgs 3 and 4 are ready for drywall and
texturing and Budding 5 has been gutted and re-framed for window
installation Re-roofing has begun and is irt progress.
The decision on whether to keep, rehab or delete the pool has yet to be
deaded. Staff has determmed that there is sufficient parking on-site m
e ther case. Discussion followed with regard to the benefit or detnment to
retaming the pool versus the installation of a chddren's play area as well as
potential users of the property
Staff rev ewed the costs of retention, relocation and re-configuration versus
rehabddation or removal of the existmg pool. `
Oct. 14, 1998
Minutes -
ro . r jer r'a Rr A r r:; ro _
CONTINUED ITEMS Motion moved by L. Sullivan and seconded by L. Saindon to
CONTD.) eliminate the pool site, leave the parking as is shown on the
architectural drawing, and install a children's play area. Motion
unanimousiy carried.
REPORTS A. HOUSING PROJECTS UPDATE
Committee was provided with a copy of the housing pro ects status
report.
ADJOURNMENT
B. DESERT ROSE UPDATE
Staff reported that three of the five resales have closed escrow and two
are pending Qualified low income families have been identified as
buyers on all five resale units.
Staff rewewed a request by Developer Sales Network (DSN) asking for
an exclusive listing on the sale of the Acquisition Rehab/Resale
program housing units. After considerable discussion, the Commission
expressed concem relative to the 6% commission There was further
discussion on DSN/Margaret Berliner's knowledge of the affordable
housing program and her expertise and knowledge on qualifying lower
income prospective buyers for affordable programs It was Housing
Comm ss on's general concern that DSN be appraached regarding the
reduction of the commission fee as the exclusive listmg agent
Motion was made by C. McLeod and secanded by B. Kurtz to
adjourn the meeting. Meeting was adjourned at 5:25 p.m.
ICG/t
Carlos L Ortega
Secretary
CLO/TLR/dcl
a
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F-5
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
1 7_I 1 l
ro
FROM
SUBJECT
October 20, 1998
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTAN
HOUSING COMMISSION MINUTES
Attached s a copy of the mmutes for
Housmg Commission Meetuig of September 30, 1998 approved at the Housmg Comtssion
Meetmg held on October 14, 1998
Please submrt to the Agency Boazd
Chank you
Ke
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Cazlos Ortega
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CONVENE
ROLL CALL
PEG AL lVlEET1NG
The City of Palm Desert purchased a 40-acre vacant site on behalf
of the Palm Desert Redevelopment Agency for the purpose of
developing affordable housing The site is generally located between
Merie and Cheryl off of Cook, ust south of Corporate way It is largely
surrounded by industnal, however, there is some residential across the
1
ORAL
COMMUNICATIONS
Minutes
o$, o o
3 34 p.m., Wednesday, September 30, 1998
Members Present Carne McLeod, Roger Dash, Manon "Rusti"
Olsen, Philip Sladick, Lawrence Saindon, Leo Sullivan
Members Absent Ben Kurtz (Excused), G A Holmes (Excused)
Others Present Carlos Ortega, Teresa La Rocca, Bryce White,
Charlene Sumpter, Diana Leal
Gues s Jim Foley and Stephanie Skibel of RPM Company
Introduction of new Commission members Manon "Rusti" Olsen,
Philip Sladick, Lawrence Saindon, and Leo Sullivan
Carlos Ortega, Redevelopment Agency Executive Director provided
an overview of what it means to be a Housing Commissioner
Note Carne McLeod requested an organizational chart from Sheda
Gdligan, City Clerk/Community Affairs Carne wanted to have the
chart provided to the new Housing Commission members so that
they could see how the commission fits mto the overall operation of
the City
MINUTES It was moved by Roger Dash and seconded by Philip Sladick to
approve the minutes of July 8, 1998. Motion was carried to
approvethe minutes.
NEW BUSINESS A. 40-ACRE SITE DEVELOPMENT (CONCEPTUAL PLAN)
Special Meetin
Sept. 30, 1998
NEW BUSINESS
CONTD)
Minutes
e Q f Q'r Q AA A 1 —O
and some self-help housing
street A conceptuai master plan for the site is required to develop a
design which would combine smgte-famdy and multi-famdy res dential
Staff has been workmg wdh a c vtl engmeer dunng due ddigence pnor
to acqwsit on
Staff has been in contact with Community Dynamics regarding mput on
the for sales housing portion of the concept In add tion, Dan Horn
and Associates who develop multi-family pro ects is interested in
developmg a muiti-family component of the pro ect. Approximately
eight acres will be set aside for smgle-family self help Two acres wdl
be set aside for expans on of the C ty's corporation yard
lt is necessary to begm plannmg the development of the 40 acres in
order to meet the Agency's mandated production of 92 units by 2001
and 90 units by 2002 and 177 units by 2006 as prov ded for in the
Western Center Stipulation
It s staffs desire to pull together a conceptual team to begin
developing the concept and design The team wdl include City
planrnng and Redevelopment Agency staff, architect, civd engineer,
iandscape engineer, and housing advisors To get started aenal
photos and soil analysis wdl be necessary.
Proposals have been received for sods and aenal photo production
Sladden Engineenng, Aero Tech Services and JMS Engineer are
recommended by staff
Motion moved by L. Saindon and seconded by L. Sullivan to
recommend the selection of Sladden Engineering and Aero Tech
as service providers and to retain JMS Engineering for civil
engineer services. Motion carried.
2
Special Meetin
Sept. 30, 1998
Miautes
L_ ' Ir jQ'j 0 AA 4A`• 0
NEW BUSINESS B. HOUSING PRODUCTION ANALYSIS (JIM FOLEY)
CONTD) RPM Company has conducted an analysis regardmg the existmg rental
structure and the reqwred housing production for the Housing Authonty
properties as mandated in the Westem Center Stipulation
In some cases, current rents being charged are too low and in other
cases too high In addition, m many cases residents aren't paying
rents accordmg to their income levels as reported RPM's proposed
formula wdl create uniformity to rents and put m place a stable rental
structure
RPM proposes to implement a rentai formula that will place the Agency
in compliance with the Stipulation by the year 2002. As proposed, the
formula will allow for rents to be based on 25% of the family income in
compiiance with the Onginal Stipulation. Of the 725 urnts, rt is
estimated that 43 tenants will receive increases between $50 -100 and
8 tenants wdl receive mcreases of over $100 unless the recertification
of mcome dictates otherwise As a result, some tenant rents will be
ad}usted downward and others mcreased For those tenants receiving
mcreases, management will ad ust the increases gradually as not to
cause a financial hardship Rent increases of $50 or less will be raised
quarterly over a 6 month period Rent mcreases of over $50 would be
raised quarterly over a one year penod.
Rental ad ustments will be made at the end of each lease term or
renewed lease upon re-cestification of tenant income The stabilizing
of the properties wdl take approximately 18 months to two years to
complete
Motion moved by R. Dash and seconded by M.R. Olsen to forvvard
to the council a recommendation of approval of implementation of
this program to change the rental structure. In addition, to have
the re-certification done in a 90 day period allowing for a 60 day
notice of the rent increase for the tenant Motion carried.
1
3
Special Meetin
Sept. 30, 1998
Minutes
ro rr j2, o r,r r. o
CONTINUED ITEMS D. SANTA ROSA APARTMENTS REHABILITATION -
CONTD) UPDATE
1 Pool cost est mates.
The Agency may consider leasmg the property to a non-profit
organization who has applied for a grant and is awaiting approval of
fundmg. If the non-profit organization leases the property, they w01
prefer a children's play area versus a pool A decision must be made
as to whether the pool should be kept and refurbished, a new pool
constructed, or remove the pool entirely In add t on, a dec sion must
be made as to whether or not the parking should be reconfigured and
a children's play area added instead of a pool.
Motion moved by P. Sladick and seconded by Leo Sullivan to table
the item until the Housing Commission meets on October 14,
1998. Motion carried.
Y
ADJOURNMENT
TLR dcl
Note: A tour of the Housing Projects administered by the Palm
Desert Redevelopment Agency has been scheduled for Monday,
October 12, 1998 at 1:00 p.m. Tour to begin at City Hall.
Motion was made by C. McLeod and seconded by L. Sullivan to
adjourn the meeting. Meeting was adjourned at 5:15 p.m.
GG 1"Gli 4
Carlos L Ortega
Secretary
4
d3$3
PALM DESERT REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
DATE
TO
FROM
SUBJECT
October , 1998
SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/CITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTANT
HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
Housmg Commiss on Meetmg of July 8, 1998 approved at the Special Meetmg of the
Housmg Comm ssion held on September 30, 1998
CANCELLATION OF MEETING
INFORMATIONAL MEETING
Lack of quorum)
Please subm t to the Agency Boazd
Thank you
cc Carlos Ortega
CITY COUNCII. dA;TI+I:
APPROVED DENIED
RECEIVED4 J,D,vDU O HEF
MEETI D TE '^
AYES: P
NOES: ^
ABSENT: . r •
ti8J1H1Pli ', ei :
VERIFIED HYs.' /Y
Original on File alth City Clesk's Office
August 12, 1998
September 9, 1998
H QCn
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CONVENE
ROLL CALL
ORAIL
COMMUNICATIONS
Minutes
o2r o o
3 35 p m, Wednesday, July 8, 1998
Members Present., G A Holmes, Carne Wick, Ben Kurtz, Roger
Dash
Members Absent. Wdiiam Wmfieid (Excused}
Others Present Carlos Ortega, Teresa La Rocca, Bryce White,
Cha lene Sumpter, Diana Leal
Guest(sl Phdip Sladick (Observer)
None
MINUTES It was moved by Ben Kur and seconded by Roger Dash to
approve the minutes of June 10,1998 with the following
correction:
V. CONTINUED BUSINESS
A Hous ng Authonty Propefies
3 Tour of May 27,1998
Addition He further advised that the Commission
needed to be aware of the Brown Act with reaard to
rooer notification of ineetinas
NEW BUSINESS A. ELECTION OF OFFICERS
Chair Carne Wick
Vice Chair Ben Kurtz
Secretary G A Hoimes
It was moved by G.A. Holmes and seconded by Roger Dash to
seat the elected officers. Motion unanimously carried.
Note: Staff was asked to contact Commiss oner Wdliam
Winfield regarding attendance at future meetings
1
Minutes
7uly 8, 1998
NEW BUSINESS
COI TD)
CONTINUED ITEM
Q`Q ,
PROPERTY ACQUISITION
The Agency has purchased a 40-acre site located along the north
side of Merle Drive west of Cook Street The site has been acqwred
for the construction of affordable homes
A Conceptual Plan wdl be prepared for the purpose of land planning
the 40-acre site which wdl
1 The type of housmg product to be constructed i e single-
famdy, multi-famdy, attached/detached, unit mix and
amenities, etc
2 The affect of the Stipulation on the development and
production requirements
The Housmg Commission wdl review the conceptual Plan prior to
action by the Housing Authonty
A HOUSIPVG AUTHORITY PROPERTIES
1. ONE QUAIL PLACE -
SUGGESTIONS FOR NAME CHANGE
Suaaesfions aiven at Housina Commission meetma of 4/8/98
a Babblmg Brook Apts
b Wanng Palm Apts
c Willow Bend Apts
d Center Lane Apts
e Desert Swan Apts
Suaaestions aiven at meetina of 5/13/9$,
a Town Center Apts /Place
b Plaza Center Apts /Place
Suooestions aiven at meetma of 5/13/98
a Wdlow Spnngs
2
Minutes
July 8, 1998 I r(j'
T,
r( r,j j ' +0
CON?INUED ITEM Mr Phdlip Sladick, observer, suggested that the Agency
CONTDj solicit suggest ons from the tenants at One Quail Place since
they would be affected The request for suggestions could be
included in the monthly One Quad Place newsletter that goes
out to the tenants A suggestion box could be located at the
office for name suggestions
2. POLICIES FOR WAITING LISTS
StafF informed the Hous ng Commiss on that copies of the
waitmg list for One Quad Place had been received However,
she did not believe that the waiting list was very clear and the
information needed to be updated and re-submitted for the
Commission's review. In addition, she spoke to Steve Skibel,
Manager of One Quad and was advised that credit check
money is not collected from prospectroe tenants until a unit is
available for rent
A memo has been receroed from RPM which states that they
have hued a general contractor to handle all deferred capital
improvements reqwred on the seven properties He wdl be
on board July 13, 1998
B. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
Staff received two proposals from local realtors, Ingnd
Baddour and Mark Shrader, requestmg an exclusive listing on
the 22 Agency-owned vacant lots at Portola Palms Mobde
Home Park Discussion followed
Roger Dash moved to enlist the services of Ingrid
Baddour. Further that the Commission recommend to
the Agency:
That an Exclusive Agency Listing be signed
with Ingrid Baddour for the 22 vacant lots
and authorize the sale of the lots to non-
3
July 8, 1998
CONTINUED ITEM
CONTD)
C.
Q
REPORTS A.
Minutes
s,r c c o
qualifying buyers if qualified lower income
buyers cannot be identified.
2. That the 15 rental properties be offered for
sale to the existing tenants with a 30-day
response deadline.
2.
Motion was seconded by G.A. Holmes and unanimously
carried.
MOBILE HOME PARK CONVERSION -
PROPOSED ORDINANCE
Councd has authonzed the preparation of an ordinance
for consideration Terre is working with Best, Best and
Kneger on this matter To be reviewed at the next meeting
HOME IMPROVEMENT PROGRAM
Bryce White advised that 8 homes have been completed and 8 are
undergoing work He prowded Home Improvement Program
spreadsheets to the Commission for their information He said that
information brochures were being distnbuted to schools before the
close of the school year He would begm distnbution once again
when the schools resume classes in September
SANTA ROSA APARTMENTS REHABILlTATION - UPDATE
Ready to do drywall on Buddmg No 1 Buildings 1 and 2 are
expected to be complete by end of July except for carpet and
appliance which wdl be installed at the end of the pro ect
HOUSING UPDATE
Verbal report groen
0
Minutes
July 8, 1998 i`b' 'i+'g
VII. REQUEST FOR CLOSED SESSION MATTERS
CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to
Section 54956.8
1 Property:
Negotiating Parties:
Agency:
Property owner
Under Negotiation
43-871 Buena Circle
Boyd L Sharp, Executive Director -
Habitat for Humarnty
Carlos Ortega/Teresa La Rocca
Palm Desert Redevelopment Agency
Property Transaction
Motion was made by G.A. Holmes and seconded by Carrie Wick to forward
recommendation to the Redevelopment Agency Board to proceed with the
donation of the land. Motion unanimously carried.
2 Property:
Negotiating Parties:
Property owner
Under Negotiation
42-662 Rebecca Road
Carlos Ortegalferesa La Rocca
Palm Desert Redevelopment Agency
Joseph and Stephanie Gurskis
Property Acqwsition
Motion was made by Ben Kurtz and seconded by Roger Dash to forward
recommendation to the Redevelopment Agency Board to proceed with the
acquisition of the land. Motion unanimously carried.
3 Property:
Negotiating Parties:
Property owner:
Under Negotiation
42-740 Rebecca Road
Carlos OrtegalTeresa La Rocca
Palm Desert Redevelopment Agency
Joseph and Stepharne Gurskis
Property Acquisition
E
Minutes
July 8, 1998 o r c 'o r
VII. REQUEST FOR CLOSED SESSION MATTERS (CONTD)
Motion was made by Ben Kurtz and seconded by Roger Dash to forward
recommendation to the Redevelopment Agency Board to proceed with the
acquisition of the land. Motion unanimously carried.
4 Property:
Negotiating Parties
Agency:
Under Negotiation
73-625 Santa Rosa Way
Shelter from the Storm, Inc
Carlos Ortegalferesa La Rocca
Palm Desert Redevelopment Agency
Property Transaction
Property transaction to be discussed further.
ADJOURNMENT Motion was made by G.A. Holmes and seconded by Ben Kurtz to
adjourn the meeting. Meeting was adjourned at 5:17 p.m.
e l.(.d'y i i
Carlos L Ortega Q
Secretary
TLR dcl
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SiCNANRE
No 7881
ORDINANCE NO 885
AN ORDINANCE OF THE CITY OF PALM DESERT
CALIFORNIA AMENDING OROINANCE NO 861
CREATING A HOUSING COMMISSION PURSU-
ANT TO THE HOUSING AUTHORITIES LAW
RECRALS
A ey ita Ordmance No 861 the Ciry Council of
the Giry of Palm Daxrt (the "ity Councll") created
e housing commission end providetl for the ep-
pomtment of inembers of the ousmg commission
arW tM tarm oi each member
B The C ry Counal tlesves to provitle for four year
terms for memher9 of the housm9 commission
who are not eppointed es tenants ol the Palm Des-
ert HOusing Authonty the 'Authority )
NOW, 7HEAEFORE T E CT' COUNCIL OF THE
CITY OF PALM dESERT, CALIFORNIA DOES
HEREBY ORDAIN AS FOLLOWS
Sectlon / Section 3 ot Ordinance Na 881 % here-
by amendetl.to reed es followa x
Memben. Tre Hous7rg Commissbn shall consist ,
of sevwn memhwrg who shall ba rwc du m nf the
ta nTyar iv of t1 e hAuthony entl one bft iena ep ""• -
pointments shall ba over 62 years of age if the Au-
thonry has tenanb over Nai age It a tenent ep- •
pointmant to the Housing Commission ceases to
De a tenenl of the Authonry, he or she shelt be tlis-
qualiFled from bein9 a member and anothar tenant
of the Authonty ehall De appomted by the Qry y, •
Counal to the remamder ot the unexp retl tmm -
The successor to a tenent eppointment shell bB a
tenant of the Authonty'
Ssctlon 2 Secnon 5 oi Oitlmance No 861 is here-
by amendetl to read es follows
Term Each member of the Housing Cammission •
who IS not e tenant eppointment shall serve a four
year tarm commencing on that first day ot the cal-
enOar month whwh next follows the date of a gen-
eral municipal electlon Each tenant eppo ntment to
tha Housin9 Commission shell commenca on the
date of flppointment The term of the first eppolnt-
etl membars ot the Housing Commission shall
CAmmanCe on the tlate of flppointment FollowinB
expiranon of Me tertn of oKce, each membar s a(i
coMinue to serve uMd his or her succes9or is ap-
pomted antl qualified My or all members of lhe
Housmg Cammission may be removed at any bme. wrth or wlthout ceuse, by a vote of the Ciry Coun-
cd ' PASSED. APPROVED, antl ADOPTED this 24N
day ot 9aptember, 7998
AYES Ferguson. Kelly, Spiegel. Benson
NOES None
ABSENT Cntes
ABSTAIN None
MAVOR
ATTEST • GT' CLERK
PUB Seotember 30 1998
E TR ISM I SS I OI I REPC Z" E E
SEP-25-98 10e07 ID:760 340 0574 CITY OF PALM DESERT
J08 I IUMSER
I I IFORMA2' Z ON
iELEPHONE NUMBER
NAMECID NUMBER)
START TIME
PAGES I'RANSMITTED
RESOLUTION
SECURITY
l7ACHINE ENGAGED
2 5 G
C O DE O K
7784731
7607784731
SEP-25-98 10:05
003 iRANSMISSION HODE
STD REDIALING TIMES
OFF MAILBOX
01'33
THIS I'RANSMISSION IS COMPLEiED_
LAST SUCCESSFUL PAGE BB3
i.. .,
3 b 3
G3
01
OFF
C7fy of Pa rtr es-'t
73-570 Frad Waring Ur vo. pairn p,ayeR. `C forn a 9?2Bp-2578
r To(ophona(760)3qG-p691 Fax(760)340-OS741
E''1i,c$i=+Y.' T iriQ,,••Tx s'.ia.x i o1xM
DELSVER TO c DEHB2E
AGENCY/FZEtlyc THE DESERT 3iSN
DEPARTMENT c LEGAI. NOT =CES _ DATE c 9/2 S/ 96
FAX NTJLffiER= 770-4'31 PHONEc 'J76-4502
vERis-r: 3 pagas ZNC.LtmSNG this pQar sheet_ Ip thigtrsmissioaiainGoaplete imanacliately ca11 peraondasigaatedbaiow:
2 M= NOREEN BOUCH]1RD RECORDS TECFINSCSAN
DEPT_ OF GOMMULiITY
DEPIaRTMENT o AE'FASRS /CSTY CLERI< PHONE _ ( 9 60 ) 3 4 6— O 61 1.
EXT . 302
NTS _
QLF.T.}E PilBi.ZSH ThZL+' FOLLOWSNG:
0 2DZNANC I. NO_ H"
Plcasa publvsh piy WOdaaaciay .. .,= t o-.. p 30 1998 _
TIIAITEf YOV S
City of Palm Desert
73-510 Fred Waring Drive, Palm Desert, California 92260-2578
Telephone1760)346-0611 Fax(760)340-0574
FACSIMILE TRANSMITTAL FORM
DELIVER T0: DEBBIE
AGENCY/FIRM: THE DESERT SUN
DEPARTMENT: LEGAL NOTICES DATE: 9/25/98
FAX NUMBER: 778-9731 PHONE: 778-9572
VERIFY: 3 Pages INCLUDING this cover sheet. If this
transmission is incomplete, immediately call person
designated below:
FROM: NOREEN BOUCHARD, RECORDS TECHNICIAN
DEPT. OF COMMUNITY
DEPARTMENT: AFFAIRS/CITY CLERK PHONE: (760)346-0611,
EXT. 302
COrA7ENTS :
PLEASE PUBLISH THE FOLLOWING:
ORDINANCE NO. 855
Please publish on Wednesday, September 30, 1998.
THANK YOU!
ORDINANCE NO. "`
AN ORDINANCE OF THE CITY OF PALM DESERT, CALIFORNIA
AMENDING ORDINANCE NO. 661 CREATING A HOUSING
COMMISSION PURSUANT TO THE HOUSING AUTHORITIES LAW
RECITALS:
A. By its Ordinance No. 861, the City Council of the City
of Palm Desert (the "City Council") created a housing commission
and provided for the appointment of inembers of the housing
commission and the term of each member.
B. The City Council desires to provide for four year terms
for members of the housing commission who are not appointed as
tenants of the Palm Desert Housing Authority (the "Authority").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Section 3 of Ordinance No. 861 is hereby amended
to read as follows:
Membera. The Housing Commission shall consist of
seven members who shall be residents of the City. Two
of the members shall be appointed as tenants of the
Authority and one of the tenant appointments shall be
over 62 years of age if the Authority has tenants over
that age. If a tenant agpointment to the Housing
Commission ceases to be a tenant of the Authority, he
or she shall be disqualified from being a member and
another tenant of the Authority shall be appointed by
the City Council to the remainder of the unexpired
term. The successor to a tenant appointment shall be a
tenant of the Authority."
on Section 5 of Ordinance No. 861 is hereby amended
to read as follows:
Texm. Each member of the Housing Commission who is not a
tenant appointment shall serve a four year term commencing
on that first day of the calendar month which next follows
the date of a general municipal election Each tenant
appointment to the Housing Commission shall serve a two year
term commencing on the date of appointment. The term of the
first appointed members of the Housing Commission shall
commence on the date o£ appointment. Following expiration
of the term of office, each member shall continue to serve
until his or her successor is appointed and qualified. Any
980609 P6402-00001 rdh 1673296 0
or all-members of the Housing Commission may be removed
at any time, with or without cause, by a vote of the
City Council."
PASSED, APPROVED, and ADOPTED this 24th day of
September , 1998
AYES:
NOES:
ABSENT
ABSTAIN:
i. . .
ATTEST:
CITY CLERK
Ferguson, Kelly, Spiegel, Benson
None
Crites
None
98 604 P6402-00001 zdh 16"/3296 0 2 _
City of Palm _. ;sert a3
ouncil A,gen d a Req u es t
N eeting of SEpTEMBER 10, 1998
To be considered under:
Comsmt Calmdar _ Raolahons Ordmams X New Hnsiness
A1d Busiaa I Item Public Aeaciogt _. OfLc
2 Itun Title: (Pinse provide tLe wrording that sLocdd appear as the ibem•s dtle oa the agmda).
AMENDi fENT TO ORDINANCE N0. 861
3 Fin ancial: (Complae if appLcable)
a;l AccounUProject i1 (b) Amount Requested
c;i In the Current Budgetl (c) ApPropnaUon ReqwredT
Approved by Duxtor of Ftnana
4 Sul mittedby TERESA LA ROCCA, HOUSING MANAGER
5 Approvals Department Head ,y
Y
PALM DESERT REDEVELOPMENT AGENCY
MEMORANDUM
ro
FROM
DATE
2E:
CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF THE
CITY COUNCIL
TERESA L LA ROCCA, HOUSING MANAGER
SEPTEMBER 10, 1998
AMENDMENT TO ORDINANCE NO. 861
I2ECOMMENDATION:
That the City Council by mmute motion, amend Ordmance No 861 to comply wrth Resolution No
98-22 pertammg to the change m terms of office for all crty commrttee and commission members
BACKGROUND:
On January 8, 1998, by Ordmance 861, the City Council created a Housmg Comm ssion pursuant
to the Housmg Authonty's Law The term as descnbed m Subsection 5 of the ordmance, calls for
a 2-yeaz term for each of the members appomted,
On Mazch 12, 1998 by Resolution 98-22, the City Council amended the terms of office for all city
committee and commission members to 4 yeazs and amended Resoluhon No 97-43 to provide for
automahc terrrtmaUon of committee and comm ssion members who moved outside the City l mrts
The attached proposed ordmance amends Ordmance No 861 crearing a Housmg Commission to
comply wrth the change m terms of office from 2 years to 4 yeazs for five of the seven members of
the Housmg Commission
REVIEWED AND CONCUR
RESA L LA ROCCA
Housmg Manager
MEETINB OATF I D J
C TINUED TO
TLR dcl •
PASSED TO 2ND READING " 02 f -GI J •
1'
Execuhve Duector, RDA
rty Manager \
I-
3-dg3
PALM DESERT REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
DATE July 16, 1998
TO
FROM
SHEILA R GILLIGAN, DIRECTOR OF COMMLJNITY
CLERK
DIANA LEAL, SENIOR OFFICE ASSISTANT
SUBJECT• HOUSING COMMISSION MINUTES
Attached is a copy of the mmutes for
AFFAIRS/CITY
1 Housmg Comm ssion Meehng of June 10, 1998 approved on July 8, 1998
Please submrt to the Agency Boazd
Thank you.
cc Carlos Ortega
CITY COUNCIL ACTION:
APPROVED - DENIEP'
RECE IVED B S. OTHEF
U
MEETIN pATE y
AYES: `n
NOES: ';
ABSENT • '^ 10' _
ABSTAIN:d7'.^ StiZ„ li Z . ERIFIED BY: .
Originel on FilP with i, ^te+'''",,
c
i
c
c r
r m ' mc
c m
ui c
0 3 m
o
m
3 T 3
Minutes
o o
CON`VENE
ROLL CALL
ORAL
COMMUNICATIONS
MINIJTES
3 35 p m, Wednesday, June 10, 1998
Members Present, G.A. Holmes, Carne Wick, Ben Kurtz, Roger Dash
Members Absent William Wmfield (Excused)
OtherS PrP Pnt. Carlos Ortega, Dave Yngoyen, Dennis Coleman, Bryce
White, Charlene Sumpter, Diana Leal
Guest(sl: Jim Foley and Stephanie Skibel of RPM Company
Introduction of new Housing Commissioner, Roger Dash and Dennis
Coleman, Redevelopment Analyst.
It was moved by Carrie Wick and seconded by G. A. Holmes to approve
the minutes of May 13, 1998 with the following correction:
D. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
All five buildings intenm have been demolished. All the rough
plumbing and electncal and wmdows have been installed in
building number 1 Completion is expected in three weeks The
pool was designated to be demolished Discussion followed
regardingdemolitionversusretentionandcosts Staffwillresearch
It is anticipated that the rehabilitation work on all five buildings will
be completed by October 1998.
Motion was unanimously carried.
NEW BUSINESS A. PROPERTY ACQUISITION
Escrow has closed on the Agency's purchase of a 40-acre site located
between Gary Street and Cheryl/off of Cook Street This site has been
acquired to construct affordable homes It is estimated that 7 to 8 units
can be built per acre, ultimately serving about 280 families
Carlos Ortega said that a conceptual layout will be made for the srte to
ensure adequate parking, etc The Housing Commission will review all
proposals for the development of the site pnor to action by Housmg
Authority.
1
Minutes
Jun. 10, 1998
CONTINUED ITEMS A.
o c o o v
HOUSING AUTHORITY PROPERTIES
1. REVIEW OF RPM COMPANY MANAGEMENT PLAN
Carlos introduced )im Foley and Stephanie Skibel of RPM
Company. He went on to say that the Palm Desert Housing
Authority entered into an agreement with RPM Company
for property management In accordance with the agreement
RPM Company was to provide:
1) Budget for remainder of Fiscal Year 1997-98
2) New 1998-99 budget
3) Operating poliaes
4) List of assigned personnel
5) Rehabilrtation work plan and timeline
Dennis Coleman stated that when staff reviewed the budget, staff
looked at how the budget compared to the former Riverside
County Housing Authority's expenses. RPM anticipates a net
operatmg income $1.1 million (exclusrve of debt service).
Mr Holmes asked about the Rehabilitation program. Mr
Foley said that at One Quail there are 29 down units, 4
down units at Neighbors Apartments and t down unit at Taos
Palms. He feels that they can get the roofs repaired/replaced
in approximately 4-5 months The total rehabilitation will
take approximately 1 year to complete. RPM Company to hire
a generel contractor to work speafically work full-time on
coordinatmg the necessary rehabilitation and repairs. Mr. Holmes
asked of a reserve study will be done. Jim Foley stated that
normally they have an outside study done by a company that
comes in and does a reserve study towards the end of the
rehabi I rtahon.
RPM Company anticipates it is going to take about 18 months to
stabilize the properties relative to completing repairs and tenant
turn-over
2
Minutes
Jun. 10, 1998 I O`[J 1T(:$ O TB "OsTT'
CONTINUED ITEMS G.A Holmes commended the work done by staff m reviewing the
COtWTD) budget documentation provided by RPM Company He said that
penodically estimates should be made to know what is being
expended as well as pro ected expenses
Motion was made by Ben Kurtz that the budget submitted by RPM
Company be forwarded to the Housing Authority for approval and
adoption, however, that the reserve study and operating costs be
held for further review, seconded by Carrie Wick and unanimously
carried.
AGENDA ADDITION V. CONTINUED BUSINESS
A Housing Authority Properties
1. a. Policies for warting hsts (Dave)
Jim Foley said that they were still in the assessment period with
regard to designation of units assigned per income groups which
will determme the umt mix withm each property RecertificaUon
of income is being done as leases expire
G.A. Holmes asked when the waiting list was updated. Stephanie
said that the list is updated annually. Roger Dash asked about the
occupancy of the units There are some units that will be rented
to low income, median income and above income level, or in
approving applicants do they try to have enough at each of the
designated levels so that we are operating at profit rather than a net
loss? Jim Foley said that ad ustments would be made as units
become available RPM Company will provide quarterly reports
on production of Amended Stipulation.
Dave Yngoyen asked RPM Company of the issue of having a
waiting list that is a year or two long and asked about the process
Dave Yngoyen said that the reason why the waiting list was being
brought up today was to have the Housmg Commission consider
the appropnateness of the collection of the application fee for
applicants to be placed on a two-year waiting list for affordable
housing
Minutes
Jun. 10, 1998
O'C RS'.C$ .0 0
AGENDA ADDITION Carlos asked that this matter be placed on the next agenda to give
CONTD) RPM an opportunrty to provide the Commission wrth the current
warting hst
CONTINUED ITEMS
CONTD)
G. A. Holmes motioned to table the issue of the Housing Authority
properties waiting lists to the next Housing Commission meeting.
Motion was seconded by Ben Kurtz and unanimously carried.
2. ONE QUAIL PLACE - SUGGESTIONS FOR NAME CHANGE
Suggestions ei Pn at H s ng ('nr„m c5 nn mPating f 4/8(98:
a. Babbling Brook Apts
b Wanng Palm Apts.
c Willow Bend Apts.
d Center Lane Apts
e Desert Swan Apts.
Suggestions given at meeting of 5/13/98
a. Town Center Apts./Place
b. Plaza Center Apts /Place
Jim Foley said that he believes that a name change is the best thmg
for a property under new management with former issues. It would
be a fresh start. If the new name could be extended through the
renovation and rehab and stability and management consistency.
Carlos suggested that maybe the item could be tabled since no
urgency existed and that the item can be brought to Council for
the r input as well.
G. A. Holmes motioned to table the item until such time that more
names are presented to the Housing Commission. Motion was
seconded by Ben KuMz and unanimously carried.
3. Tour of May 27, 1998
Carlos advised that a second tour of the Housing Authonty
properties was held on May 27 which was similar to the onginal
tour held on May 7, 1998. The second tour mcluded a visit of the
40-acre site A One Quail residents' meeting will be held on
0
Minutes
June 10, 1993 I rQj'p$,jr( r O T""O Nj'
CONTINUED ITEMS June 15, 1998 at 5:00 p.m at One Quail Place Terre and Carlos
CONTD) will attend Residents want to communicate with the management
company about on-going issues proposed, timeline, etc. the
improvements are going to be made and why the ownership and
management was changed. Carlos extended an invitation to the
Housing Commission to attend as obseroers He further advised that
the Commission needed to be aware of the Brown Ad with regard
to proper notification of ineetings
B. MOBILE HOME PARK ISSUES
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
Two proposals have been recerved from local realtors regarding an
exclusive listing for Agency-owned Portola Palms Mobile Home
Park. Rent is being collected on 17 rented lots. 20 lots are vacant.
G.A. Holmes said that he would leave it to the staff's udgment on
the type of listing. G.A. Holmes said that he would like a
recommendation before the next meeting Carrie said that she
could get together with Terre to discuss the matter.
2. MOBILE HOME PARK CONVERSION -
PROPOSED ORDINANCE
Staff fonvarded a request for direction to proceed with the
preparation of an ordinance pertainmg to the conversion of mobile
home parks s milar to one adopted by the City of Westminster.
Council has authorized the preparation of an ordinance for
consideration Terre is working with Best, Best and Krieger on this
matter.
G. A. Holmes motioned to hold a work session on the drak
ordinance with the attorney assigned to prepare the ordinance.
Motion was seconded by Carrie Wick and unanimously carried.
C. HOME IMPROVEMENT PROGRAM
Bryce White advised that 8 pro ects that have been completed. He
provided Home Improvement Program spreadsheets to the Commission
for their information. He said that 6-7 homes are currently n process.
Minutes
Jun. 10, 1998 I O'[fl i'T 1TCr$ 0 St",O TT
CONYINUED ITEMS Desert Sands Unified School District has agreed to assist us by allowing
CONTD) us to distnbute program Irterature to be distnbuted to local schools
Distribution was made through the four elementary schools in our area
D. SANTA ROSA APARTMENTS REHABILITATION - UPDATE
On the tour of May 27, 1998, it was suggested that perhaps the swimming
pool at Santa Rosa be saved. Staff is looking into the possibility of trying
to save the pool. There are a couple of things that will be affected by
doing so. 1) landscaping and 2) the parking which would have to be re-
configured Charlene has done a plot plan and met with the Planning
Director, Phil Drell to discuss the figures Estimates have been receroed
from swimming pool contractors to save the swimming pool that range
anywhere from $5,000 to $9,000.
REPORTS A. DESERT ROSE UPDATE
Desert Rose is sold out
B. HOUSING PROJECTS UPDATE
G A Holmes said that he attended the ceremony for the 2 homes recently
completed by Building Honzons. There were 18 young people who had
6 months to a year experience m learmng a trade and seeing what they had
accomplished When the two young families were presented with the keys,
it was a very moving experience
C. MAKE A DIFFERENCE DAY EVENT - MAY 9, 1498
Bryce said that approximately $35,000 of improvements went mto Catalma
Way. An addrtional $9,200 that went into the street which would not
have happened without the encouragement of staff A total of
improvements on that street of approximately $44,600. Actual funds
distnbuted was around $8,200 (Benefit-to-Cost Ratio• 5 4/$1 expended)
for $8,200 25 homes and two lots were improved. Most of the monies
expended on Make a Difference Day will be reimbursed by the Riverside
County EDA.
Carlos said that we plan to have another similar event.
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Minutes
Jun. 10, 1998
ADJOURNMENT Motion was made by Ben Kurtz and seconded by Roger Dash to adjourn
the meeting. Meeting was adjourned at 5:01 p.m.
Carlos L Ortega
Secretary
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PALM DESERT REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
DATE June 18, 1998
TO SHEILA R GILLIGAN, DIRECTOR OF COMMLINITY AFFAIRS/CITY
CLERK
FROM DIANA LEAL, SENIOR OFFICE ASSISTANT
SUBJECT HOUSING COMMISSION MINUTES
Attached s a copy of the mmutes for
O Housmg Commission Meehng of May 13, 1998 approved on June 10, 1998
Please subm t to the Agency Boazd CITY COUNCIL ACT ON:
APPROVED DBNiBD
Thank you
1¢BCHIVSD 0'lNBR .
D HTING DATS `7,Iq IqA
AYES:3usor dCo 1Q o'v ri. .gon5c
A10ES: i3Q IJ `
AHSENT: Crrt-cA
AB$TAIN: ,vJ
cc Carlos Orte a
RIg= BY: S C/-
g Originnl on File with Citp Clerk's Office
Minutes
o rs i o ro,v'
ROLL CALL
ORAL
COMMUNICATtONS
MemhPrc Pra anty G A Holmes, W Il am Winf eld, Carne Wick
M mb r Ab nt. Roger Dash (Excused)
Others Present: Carlos Ortega, Teresa La Rocca, Bryce Whrte, Charlene
Sumpter, Diana Leal
st( ). None
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2
The Housing Commission supports the mstallation of car canopies
for all the spaces at Las Serenas The City Council, after reviewing
the properties iHousmg Authonty Properties Tour of May 7, 1998),
recommended that all spaces be covered.
CONVENE 3:37 p m, Wednesday, May 13, 1998
IntroducUon of )im Thomess, observer.
Agenda addition:
Carrie Wick moved to recommend that all spaces at Las Serenas
have car canopies installed. Motion was seconded by G. A.
Holmes and unanimously carried.
NegotiaUons are underway to acquire a 40-acre srte to construct
affordable homes. It has not been decided whether the homes will be
smgle-family or a mix of smgle and multi-family The srte is located
between Gary Street and Cheryl/off of Cook Street. It is estimated that 7
to 8 units can be built per acre, ultimately serving about 280 families.
Escrow is expected to close at the end of the month
1
MINUTES lt was moved by W. Winfield and seconded by G. A. Holmes to approve
the minutes of April 8, 1998. Carrie Wick abstained. Motion was
carried to approve the minutes.
NEW BUSIIVESS A. PROPOSED VACANT SITE ACQUISIiION
Minutes
1. PORTOLA PALMS MOBILE HOME PARK - UPDATE
Summary and conclusion of the appraisal report estimate the
average retail market value of the sub ect lots as of April 13, 1998
at $?.2.500 oer lor There would be a slight vanable upwards for
those lots that are more desirable and located within the inner
greenbelt area of the park.
There are currently 15 rented lots and 22 vacant lots at Portola
Palms There have been several contacts from current tenants
expressing interest in acquiring their spaces
Two proposals from Coachella Valley Realtors expressing their
desire to assist the Agency with the sale of the lots are as follows
1 Ingnd Baddour and Association
Palm Springs, Ca. 92264
Mrs Baddour has 18 years expenence as a broker m the Coachella
Valley and has specialized in the sale of mobile home parks and
RV parks since 1986, having personally sold over 10 mobile home
parks in the Valley She held the title of President of the local
Western Mobile Home Park Owners Association for three years
She proposes to coordinate the sale of the vacant lots with a mobile
home dealer and a mobile home park lender to create an easily
marketable package for someone interested in buying a mobile
home and a lot at Portola Palms Mobile Home Park. She is
currently workmg with a Valley park owner on the sale of his park
for land value which will m turn reqwre the relocation of the park
tenants. She proposes, with the owner's permission, to solicit
existing tenants to move to Portola Palms Mobile Home Park by
providing them wrth a package which would include the purchase
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May 13, 1998 o s,c o o r
NEW BUSINESS G. A. Holmes motioned to support Staff's recommendation of
CONTD) acquiring 40-acre site to construct affordable housing and continue with
the project. Motion was seconded by W. Winfield and unanimously
carried.
CONTINUED ITEMS A. MOBILE HOME PARK ISSUES
Minutes
May 13, 1998 I Q'T C$ °0 OSTT
CON INUED ITEMS of a new mobile home along with a lot at Portola Palms Mobile
CONTD) Home Park This would allow the buyer to use their relocation
assistance provided by the Park owner toward the purchase of a
coach and the lot as descnbed in her proposal
Commission proposed is 10% of the sales price.
2 Mark Shrader RE/Max of the Desert
Palm Desert, Ca 92260
Mr Shrader has been in the reai estate field in the Coachella Valley
since 1988 and in Palm Desert since 1992, and has represented
44 mobile home buyers and sellers since May of 1997 He is
currently active in the real estate market having closed 6 escrows
in the month of May 1998 and 26 escrows m 1998
His marketing campaign would mclude contact of potential buyers
via telephone, mternet and mailmgs. The Desert Sun would be
another source of advertising which would include signage along
the frontage street of the park
Commission proposed is 10°!0 of the sales pnce over $20,000 or
a flat $2,000 fee for any sales under $20,000 payable at close of
escrow.
2. MOBILE HOME PARK COfVVERSION -
PROPOSED ORDINANCE
Staff has forwarded to Counol, for review at their meeting of
May 14, 1998, a request for direction to proceed with the
preparation of an ordinance pertainmg to the conversion of mobile
home parks similar to one adopted by the City of Westmmster.
Note: City Attomey, Dave Erwin, pulled the dem off of the agenda
for further review and consideration. He has smce reviewed staff's
report and has recommended to fonvard the request to Council for
their approval to proceed with the preparation of a mobile home
park conversion ordinance
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Minutes I
May 13 , 1998 QQ`L C$ °0 0
CONYINUED ITEMS G. A. Holmes motioned to hold a work session with the attorney assigned
CONTD to prepare the ordinance. Motion was seconded by W. Winfield and
unanimously carried.
B. HOME 1MPROVEMENT PROGRAM
Bryce Whrte indicated that Irterature explaining the program was bemg
distnbuted at the local schools and various organizations to inform the
residents that the program is available It is estimated that about 2-3
responses are being rece ved for every 150 homes contacted
Teresa La Rocca mdicated that the main focus of the prbgram was to
canvass the owner occupant homes
C. HOUSING AUTHORITY PROPERTIES
REVIEW OF RPM COMPANY MANAGEMENT PLAN
ConUnued)
G. A. Holmes motioned to hold a special meeting with RPM
Company prior to June 11, 1998 to discuss:
1) Budget concerns
2) Management Plan
3) Policies
4) Establishment of Deferred Maintenance Reserve
Account
5) Assign DirectorlManager to monitor the Housing
Authority Properties
Motion was seconded by W. Winfield and unanimously carried.
2 ONE QUAIL PLACE - SUGGESTIONS FOR NAME CHANGE
ggeahnns eiven at Ho i ine Commission mPPtin of 4!8(48.
a. Babbling Brook Apts.
b Waring Palm Apts
c. Willow Bend Apts.
d Center Lane Apts.
e Desert Swan Apts.
Minutes
May 13, 1998
CON INUED ITEMS
CONTD)
REPORTS
ro o ` r r o .r ,r_; .
Suggestions given at meeting of 5/13/98•
a. Town Center AptsJPlace
b Plaza Center Apts /Place
G. A. Holmes motioned to continue the item until next Housing
Commission meeting. Motion was seconded by W. Winfield and
unanimously carried.
Q
A.
SANTA ROSA APARTMENTS REHABILITATION - UPDATE
All five buildings have been completed demolished All the roof
plumbing and electrical and windows have been installed in
building number 1. Completion is expected in three weeks. The
pool was designated to be demolished. It is antiapated that the
rehabilitation work on all five buildings will be completed by
October 1998
DESERT ROSE UPDATE
Desert Rose is sold out!
B. HOUSING PROJECTS UPDATE
The Committee was prov ded with an updated status report
C. MAKE A DIFFERENCE DAY EVENT - MAY 9, 1998
Bryce White stated that repairs and improvements were made to
approximately 27 homes on Catalina Way and San Anselmo There was
outstanding participation by approximately 250 employees of Marriott 's
Desert Spnngs Resort, Home Depot, City of Palm Desert and Amen-Corp.
The program was a great success.
The national "Make A Difference Day" event is held every Odober Paul
Newman is a ma or contnbutor The Wal-mart and other stores take part
in this event Charlene stated that an effort to combine resources will be
made for future events.
Minutes
tlav 13, 1998
REPORTS (CONTD)
ADJOURNMENT
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ro n: r t i o .r r1 r;,;_o
G. A. Holmes motioned to commend staff and the program - job well
done. Motion was seconded by W. Winfield and unanimously carried.
Motion was made by G. A. Holmes and seconded by W. Winfield to
adjourn the meeting. Meeting was adjourned at 5:00 p.m.
Carlos L Ortega
Secretary
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