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HomeMy WebLinkAboutHOUSING COMMISSION - MINUTES 2000-2002o%30U - n ieS C - PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT KJ \ DATE SUBJECT JANUARY 9, 2003 HOUSING COMMISSION MINUTES Attached is a copy of the Housing Commission Meeting Minutes of December 11, 2002, approved at the Housing Commission Meetmg held on January 8, 2003 Please submit to the Housing Authority Board Thank you v w O o cc Carlos L Ortega, Executive Director I. CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES December 11, Z002 Chair Leo Sullivan convened the meeting at 3 25 p m II. ROLL CALL Present RogerDash Carne McLeod Manny Reyes Larry Samdon Leo Sullivan Also Present Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housing Janet Moore, Senior Management Analyst Ezell James, Housing Programs Coordinator Bryce White, Senior Rehab Const Specialist James Conway, Construction Maintenance Inspector Patty Leon, Senior Office Assistant Guest s Terry Enckson, RPM Regional Supervisor Jane Turner, Potent al Housrng Commiss+on Member III. ORAL COMMUNICATIONS None Members Absent Linda Ward 1 Housing Commission Minutes IV. CONSENT CALENDAR December 11, 2002 A MINUTES of the Regular Housing Commission meetmg of November 13, 2002 and November 20, 2002 Re: Motion carried to approve the minutes with the following corrections: Mmutes of November 13. 2002 Correction to Roll Call, Roger Dash was absent and Larry Saindon was present Page 7, Section IX, change adiourned the meeting to contmued the meeting V. INFORMATIONAL ITEMS A. COMMISSION REPORTS R Dash reported that he had not attended the last two meetings of the General Plan Advisory Committee, but that a meeting was scheduled today at 4 00 p m and he would be excusing himself at that time Based on that, Chairman L Sulfivan mformed fhe Commission that New Business would be taken out of order in order to take the appropnate action required on two items B. RPM MONTHLY STATUS REPORT (NOVEMBER) The Monthly Status Report was reviewed by the Commission C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT(NOVEMBER) Report #1 was reviewed by the Commission In response to a question regarding Section 8, T Enckson explained that residents under the Section 8(Riverside County) program pay rent they can afford based on the program guidelines Section 8 pays the difference up to full market rent on that particular urnt In order to accurately report it, only the portion the tenant pays is reported on this report 2 Housing Commission Minutes December 11, 2002 D. REPORT #2 - MON7HLY NET OPERATING INCOME STATEMENT OCTOBER) Report #2 was rewewed by the Commission In response to a question regarding miscellaneous income, T Erickson replied this type of income is received from vending machines, late fees, month-to-month fees, and anything in addition to rental income that is not laundry E. HOUSINGAUTHORITYPROPERTIESNEWSLETTER(DECEMBER2002) Newsletters were reviewed by the Commission T La Rocca stated she had received a voice mad by a tenant at Las Serenas who complimented Kim Moon, property manager of Las Serenas and staff In regard to the flyer "Santa's Commg to One Quad Place" inserted in the newsletter, C McLeod asked who would be paying for this event. T Er ckson replied it wauld come out of the operatmg budget F. COPYOF"CALIFORNIANEIGHBORHOODSFALL2002" PUBLICATION A copyof the publication "California Neighborhoods FaN 2002"was reviewed by the Commission T La Rocca stated it was for informational purposes only G. DESERT SUN NEWS ARTICLE —"9 OF 10 VALLEY HOMES TOO PRICEY FOR MEDIAN INCOME HOUSEHOLDS" A copy of an article from the Desert Sun was reviewed by the Commission T La Rocca stated she wanted to share two recent news articles published in the Desert Sun relative to shortages in affordable housing statewide. She stated that this issue has been in the news lately and anticipates the need for housing wdl continue to grow T La Rocca gave a brief overview of the Habitat for Humanity Blitz Bwld on December 7, 2002 Mike Robinson of RAM Development coordinated all the subcontractors, volunteers and suppliers The City worked hand in hand with RAM to ensure inspectors were there throughout the day and night to 3 IHousing Commission IMinutes December 11, 2002 keep the progress moving The home was built and furnished in less than 24 hours A formal dedication is scheduled for Monday, December30, 2002 L Sullivan expressed he was very impressed with the work H. DESERT SUN NEWS ARTICLE -"EXPERTS: HOUSING CRUNCH WORSENING" A copy of an article from the Desert Sun was received and filed by the Commission I. U.S. CENSUS BUREAU DEMOGRAPHICS/POPULATION ESTIMATES As a follow-up to the Commission's request at the last meeting for the number of households within the City of Palm Desert, a report from the Census was provided along with a listing of the County's population It was explained that a total of 19,000 are occupied under the total households count J. DESIGN OF HALLWAYS AT DESERT POINTE APARTMENTS A conceptual plan for the design of the hallways at Desert Pointe was displayed J Conway gave a bnef descnption of two alternative ideas received from local architects It was explained that the overall concept is to bnghten the haliways Two pnncipal discussions were the aesthetic aspects of the hallways and cost Staff was directed to proceed with cost estimates for an artwork design and update the Commission as soon as mformation is available VI. NEW BUSINESS A. ELECTION OF OFFICERS FOR THE YEAR 2003 REC By Minute Motion Nominate and elect officers ACTION Motion was made by Roger Dash and seconded by Manny Reyes to nominate Leo Sullivan as Chairman and Larry Saindon as Vice-Chairman. All members nominated were present and accepted the office to which they were elected. J Moore clanfied the memorandum provided from Terre La Rocca She stated that if a member elected for Chairman or Vice Chairman by the 4 Housing Commission Minutes December 11, 2002 Commission whose term expires at the end of this year and is not reappointed by the City Council m January, then the Commission would have to re-elect officers Chairman and Vice-Chairman for the Palm Desert Housmg Commission wdl serve a term of one year commencing January 1, 2003 to December 31, 2003 B. NOTICE OF COMPLETION REC By Minute Motion Forward recommendation to the Housing Authonty Board to authonze the City Clerk to file a Notice of Completion for International Pavement Solutions ACTION Motion was made by Carrie McLeod, seconded by Larry Saindon and carried toforward recommendation to the Housing Authority to authorize the City Clerk to file a Notice of Completion for International Pavement Solutions. VII. CONTINUED BUSINESS A. PALM VILLAGE APARTMENTS A memorandum from Bryce White and the Architectural Review Commission's actions regarding the Palm Village Apartments was provided to the Commission Bryce stated that the Architectural Review Commission approved the revisions made to the plans The plans were to be submitted to the Plannmg Commission in December, however, a new Assembly Bdl has been adopted by the State which wdl benefit the pro ect However, a new ordinance is required to be adopted by the City Council which is being prepared by the City Attorney The plans and ordmance should be presented to the Planning Commission in January of 2003 VIII. REPORTS A. HOME IMPROVEMENTS PROGRAM UPDATE An update on the Home Improvement Program (HIP) was prowded to the Commission. Bryce stated that approximately $2,000 a month is being 5 Housing Commission Minutes December 11, 2002 received from payments, in addition to pay-off of loans due to refinances Bryce noted that, prior to applymg to the program, often homeowners paid contractors to improve their homes who failed to complete the obs Some of the benefits of using the program are 1) The contractors selected to provide the improvements are licensed and expenenced, 2) Homeowners are saving money to do improvements B. HOUSING AUTHORITY PROPERTIES UPDATE J Conway reviewed the update on the Housing Authonty properties provided to the Commission and offered to answer any questions He stated that One Quail Place looks really great after re-paintmg and re- stnping by International Pavement Solutions Wheelchair ramps were widened at Catalina Gardens L Sullivan inqwred about covered parking at Taos Palms by adding carports T La Rocca stated that James Conway had wsited the property at different times dunng the day and felt that direct sunlight was not an issue, since the bwldmg west of the property shaded most of the parking spaces L Sullivan inquired upon the status of the proposed clubhouse at Catalina T La Rocca stated that the ownership of the land had to be clanfied with Michael Barnard of Josyln Senior Center After considerable research, the City and the Agency have title to the land The Agency paid for the vacant lot ad acent to Catalina with Housmg funds, therefore, an exchange agreement is being prepared by Best, Best and Krieger for the land swap Ezell informed the Commission of a recent proposal received from a local architect for design and engineering of the Clubhouse where the cost was considerably lower than the previous proposals received The Commission was asked by James Conway to consider a date for the Housing Tour based on when the Council would be available A date was set for Thursday, January 30, 2003, at 8 00 a m C. HOVLEY GARDENS/PHASE II UPDATE E James provided pictures of the improvements at Hovley Gardens Apartments Housing Commission Minutes December 11, 2002 T La Rocca stated that the issue with the residents of Merle Street was resolved The oleanders, trees and block wall will remain as it exists currently The curb wdl only be moved back 1 foot versus 7 feet Staff is reviewmg the condition of approval requinng the Agency to install sidewalks along 42nd Street to see what portion, if any, can be paid from Housing funds PROPOSED ACQUISITION OF APN 608-190-009 T La Rocca stated that negotiations are still on-gomg with the property owner The proposed acqwsition purchase agreement will be presented to the Agency Board in closed session at their next scheduled meetmg If approved, the Agency wdl proceed with escrow E. DESERT ROSE UPDATE T La Rocca reported that one home owned by the Agency is pending a buyer Currently, the Agency is m the process of establishmg a waiting list to identify potential buyers for future homes that become available fE# ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting to Wednesday, January 8, 2003, at 3:30 p.m. PATTY LEON, ECORDING SECRETARY CITY COUNCIL A TION: APPROVED DENIfiD RECEIVED OTH&R MEETING DATE l Jd IOS AYES : CQ 'f£S, fiG-24ulvf KEL`I ES: NONI.` , es5ENT: N o eE aBSTAIN: NoN E i JERIFIED BY: ''t9KI p* Original on File witri City G\RDA\Patly Leon\W ptlocs\HousinB CommsslonUAnutes12002V 2-11-02 wpd SP EC EL, l7H Fvn Clerk's Ofiioe 7 L 3-083 F- PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO R,4CHELLE KLASSEN, CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE DECEMBER 17, 2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of the Housmg Commission Meeting Minutes of November 13, 2002, and November20, 2002 approved atthe Housmg Commission Meeting held on December 11, 2002 Please submit to the Housing Authonty Board Thank you cc Carlos Ortega, City Manager CITY COUNCIL ACTION: APPROVED DENIED RECEIVED E "' I OTHER MEETIty D,1TF J I`f Iaf)(, , AYES: (-r s 1-'AUS ke y., i f nson NOES • Y ort e- ABSENT• Y^'! e- ' A$$TAIN' 1nn a; Y1.i) r r VERIFIED BY: Original on File with CityU Clerk's OffiCe 1 CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES November 20, 2002 Chair Leo Sullivan reconvened the meeting at 3 30 p m II. ROLL CALL Present Leo Sullivan Linda Ward Manny Reyes Larry Saindon Also Present Justin McCarthy, ACM for Redevelopment Terre La Rocca, Director of Housing Janet Moore, Senior Management Analyst James Conway, Construction Maintenance Inspector Patty Leon, Senior Office Assistant Guest s Terry Enckson, RPM Regional Supervisor Jane Turner, Potential Housmg Commission Member III. ORAL COMMUNICATIONS Members Absent RogerDash Carne McLeod 1 Housing Commission DAinutes IV. CONTINUED BUSINESS November 20, 2002 A RPM AGREEMENT FOR PROPERTY MANAGEMENT SERVICES REC By Minute Motion Review and forward recommendation to Housing Authority to approve contract with RPM Company to provide property management to seven Housing Authority Properties ACTI ON Motion was made by Larry Saindon and seconded by Linda Ward to approve as to form and forward recommendation to the Housing Authority to approve contract with RPM Company to provide property Management to seven Housing Authority Properties. A brief overview of the new changes to the Agreement were made by J Moore It was explained that after careful review by the City's Risk Manager, Gary Rosenblum the insurance being carried by RPM is sufficient coverage In fact, RPM's professional liabdity is already in excess of what is required by the Agency The California Joint Powers Insurance Authority (JPIA) covers the properties for property liabdity and fire A question on audits of RPM was asked J Moore explained that a financial reports from each of the properties is reviewed monthly RPM has their own internal audit, in addition to annual audits conducted by our auditors V. ADJOURMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting to Wednesday, cember 11, 2002, at 3:30 p.m. c !('I1. ) PATTY LEON,RECORDING SECRETARY G\RDA\PaUy Leon\WpGocs\Housmg Commssion\Minutes@002\11 20-02 wptl 2 CITY OF PALM DESERT HOUSING COMMISSION MINUTES November 13, 2002 B. CALL TO ORDER Chair Leo Sullroan convened the meeting at 3•30 p m Present Carne McLeod Manny Reyes Larry Saindon Leo Sufl van Linda Ward Also Present Members Absent Roger Dash Terre La Rocca, Director of Housmg Janet Moore, Senior Management Analyst Ezell James, Fious ng Programs Coordinator Bryce White, Senior Rehab Const Specialist James Conway, Construction Maintenance Inspector Patty Leon, Senior Office Assistant Guest s Jim Foley, RPM Vice President Terry Erickson, RPM Regional Supervisor Jane Turner, Potential Housing Commission Member II. ROLL CALL III. ORAL COMMUNICATIONS Jane Turner mtroduced herself to the Commission and stated she was interested in serving as a Housmg Commiss oner 1 0 Housing Commission Minutes IV. CONSENT CALENDAR November 13, 2002 A MINUTESoftheRegularHousmgCommissionmeetingofOctober09,2002 Re: Approved Minutes as Presented V. INFORMATIONAL I7EMS A. COMMISSION REPORTS No Reports B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS T La Rocca reviewed the memo prowded to the Commission of actions from the City Councd meetings of October 10 and October 24 The City Counal approved the increase on the Second Trust Deed for buyers of Desert Rose up to $20,000 more Also approved was the courtesy patrol to O'Lynn Security at One Quad Place. C. RPM MONTHLY STATUS REPORT (OCTOBER) The Monthly Status Report was reviewed by the Commission C McLeod asked about the conversion ratio of 50°/a at One Quad Place T Enckson responded that it was based on avadabdity of units and qualified applicants D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT(OCTOBER) Report #1 was reviewed by the Commission L. Sullivan asked if the annual recertifications of tenants were in process T Enckson responded that most of the recertifications have been completed In fact, based on turnovers, recertifications are conducted on a monthly basis now 2 Housing Commission Minutes November 13, 2002 E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT J U LYIAU G U ST S E PT E M B E R) Report #2 for the month's of July, August and September were reviewed by the Commission F. HOUSINGAUTHORITYPROPERTIESNEWSLETfER(NOVEMBER2002) Newsletters were rewewed by the Commission G. NOTICE OF COMMITTEES 8 COMMISSION VACANCIES November's BnghtSide was prowded to the Commission T La Rocca stated that an article invitmg residents to serve on Committees and Commissions was published in the City's Newsletter of November As a result, Jane Turner was present as a potential Housing Commissioner H. REPORT STATE HOUSING SHORTAGE A copy of an article from the Desert Sun was provided to the Commission T la Rocca stated she wanted to show the Commission that the State is faced with a tremendous shortage of affordable housing As stated in the article, California is short 61,000 houses and apartments forfamdies earrnng less than $18,000 a year. STIPULATION HISTORY A report on the history of the Stipulation and its current amendments was provided to the Commission J Moore reviewed the Housmg Stipulation history includmg the Ongmal Stipulation, Amendment #1, and Amendment #2 She explained the comparison tabfes dlustrated n the report on Housing Production Needs by Category Discussion followed regardmg the total numbers of units the Agency has provided and must stdl prowde as per the Stipulation as amended Housing Commission Minutes November 13, 2002 It was explained that the Stipulation is a result of a lawsuit mandating that the Agency provide affordable housing The tables identified the number of urnts to be placed by 2006 VI. NEW BUSINESS A RPM AGREEMENT FOR PROPERTY MANAGEMENT SERVICES REC By Minute Motion Review and forward recommendation to Housing Authonty to approve contract with RPM Company to provide property management to seven Housing Authonty Properties ACTION This item was continued to Wednesday, November 20, 2002 at 3 30 pm in the tVorth Wing Conference Room for fu ther review of the contract VII. CONTINUED BUSINESS Palm Village Apartments A memo to the Commission from Bryce W hite and copies of letters sent to Manny Reyes and Larry Saindon thankmg them for attendmg the Architectural Review Committee meeting were provided to the Commission Bryce reported the Architectural Review Commission (ARC) actions on the Palm Vdlage Apartment site plans The ARC granted preliminary approval of the architecture and requested mmor changes to the elevations of the buddmgs The architect is in the process of revising the plans to re-submit to the ARC for final approval and forvuard to the Planning Commission L Sullivan suggested staff present before and after pictures of the pro ect to the Planning Commission for consideration at the Plannmg Commission meeting Staff wdl meet w th the Director of Planning to determine the best presentation approach 4 Housing Commission Minutes Wlli. REPORTS November 13, 2002 A. HOME IMPROVEMENTS PROGRAM UPDATE An update on tne Home Improvement Program (HIP) was provided to the Commission. Bryce stated that at this time there are 11 properties in process with a couple more added to program this week Nearly 100 homes have been assisted under the HIP In add tion to 50 Make a Difference Day homes have been assisted Bryce stated that 54 homes of the HIP take part in the number of househofds in the Existing Need category previously mentioned m the Stipulation report by Janet Moore The categones defined as substandard housing are lack of heat, toilet and kitchen facilities, and plumbing L Sullivan asked if staff knew what the number of households are within the City of Palm Desert A copy of the report from the Census will be provided to the Commission at the next scheduled meeting B. HOUSING AUTHORITY PROPERTIES UPDATE J Conway rewewed the update on the Housing Authority properties provided to the Commission and offered to answer any questions J Conway stated he was m the process of ineetmg with several contractors on cost to renovate the hallways at Desert Pointe, as recommended by members of the City Councd at their last tour of the Housing Authonty properties Additional mformation wdl be provided to the Commission at a later date C. HOVLEY GARDENS/PHASE II UPDATE E. James provided pictures of the improvements of Hovley Gardens Apartments T. La Rocca stated that staff was contacted by several residents along Merle Street with concerns about removal of trees and oleanders along the north side of Merle Dnve A meeting was held with homeowners of Merle Dnve, Mainiero Smith & Associates, Dateland Construction and aty staff members to discuss concerns IHousing Commission V1Ainutes November 13, 2002 In addition to these concerns, the residents are also asking the City to consider establishing an assessment district for sewer installations Pat Conlon, Special Pro ects Administrator will be handling the assessment distnct As part of the completion of approval of Palm Desert DevelopmenYs pro ect, the Agency is required to install sidewalks on both the north and south side of 42nd Street It was explained that Housing can not fund public improvements that do not directly benefit the pro ect, therefore, the RedevelopmentAgencywouldhavetopayforthecost Staffwdlberevisiting this condition of approval with the Planning Department D. PROPOSED ACQUISITION OF APN 608-190-009 T La Rocca stated the acquisition structure is stdl being revised. It was explained that the property is owned in a corporation by partnership J McCarthy commented that the acqwsition of this property would add substantial units towards the Stipulation production to meet our ob ective withm the 2006 time-Ime T La Rocca informed the Commission that appraisals were requested on three additional properties Additional mformation wdl be provided to the Commission at a later date E. DESERT ROSE UPDATE T La Rocca reported that the Agency is currently workmg with T Enckson to identify a family who is overcrowded at One Quad to place in the home currently owned by RDA Miscellaneous T La Rocca mformed the Commission on Habitat for Humanity's construction of a home in 15 hours scheduled on December 7 She also stated that the Agency was working on getting the City to donate two more lots on Goleta to Habitat for Humanity 7 laousing Commission INinutes IX. ADJOURNMENT November 13, 2002 With members of the Housing Commission concurrence, Chair L. Sullivan continued the meeting to Wednesday, November 20, 2002, at 3:30 p.m. PATTY LE N, RECORDING SECRETARY G\RDA\PaUy Leon\W ptlocs\Housing CommsslonVdinute5 2002\11-13-02 wptl 7 3-083 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE SUBJECT NOVEMBER 19, 2002 HOUSING COMMISSION MINUTES Attached are copies of the Housing Commission Meeting Minutes of October 09, 2002, approved at the Housing Commission Meeting held on November 13, 2002 lease submit to the Housing Authority Board Thank you cc Carlos Ortega, City Manager CITY COUNCIi ACTIOPI: D APPROVED E I n l OTHERRECEIVEDra NIEETI G DATE.ZI.I:'Dn'a AYES: IOES : _ n;'1.C.:- -- -- - -' ABSENT: ylt nC: -- - - . P.BSTAIN:_vi n. _ _ - VERIFIED BY: Original on F il ity Clerk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES October 09, 2002 I. CALL TO ORDER Chair Leo Sullivan convened the meeting at 3 30 p m II. ROLL CALL Present Roger Dash Leo Sullivan Linda Ward Manny Reyes Carne McLeod Also Present Terre La Rocca, Director of Housing Denrns Coleman, Redevelopment Finance Manager Ezell James, Housing Programs Coordmator Bryce White, Senior Rehab Const Specialist James Conway, Construction Maintenance Inspector Debbie Bradley, Housing Programs Technician Patty Leon, Senior Office Assistant Guest s Terry Erickson, RPM Regional Supervisor III. ORAL COMMUNICATIONS Members Absent• Larry Saindon There were no oral commumcations discussed 6iousing Commission Minutes IV. CONSENT CALENDAR October 09, 2002 A MINUTES of the Regular Housing Commission meeting of September 11, 2002 Re: Approved Minutes as Presented V. INFORMATIONAL ITEMS A. COMMISSION REPORTS R Dash reported to the Commission on the General Plan Adwsory Committee (GPAC) meeting He stated that the focus of the meeting was on the land use study. It was decided to leave the northeast corner of Monterey Avenue and Country Club Drive at medwm density residential and the northwest corner of Portola and Frank Sinatra at the current low density residential single-famdy development Also discussed was the development outside city corporate limits north of Interstate 10 mcluding the general commeraal at the northeast corner of Cook Street and Interstate 10 The second portion of the GPAC meeting discussion was on the University Park A diagram was displayed by R Dash showing the University and its surrounding areas Residential density and commeraal property will remain the same. Discussion center around whether to have golf courses, commercial, multi-units or density of housing Linda Ward and Roger Dash attended the ADHOC Subcommittee on Phase II of the 40 Acre Site on October 1, 2002 L Ward gave a bnef summary of the meeting T La Rocca stated that the acreage of the pro ect is approximately 20 acres and will accommodate approximately 130 homes The conceptual plan is to construct a blend of senior housmg and single- famdy housmg B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS T La Rocca reviewed the memo that summarizes the actions by the City Counsel Housing Commission IMinutes October 09, 2002 C. RPM MONTHLY STATUS REPORT (SEPTEMBER) The Monthly Status Report was rewewed by the Commission C McLeod asked on the number of traffic and deposits at One Quail Place T Erickson responded that the total number of traffic are walk-ins and those called off the waiting list. It was explained that the properties are renting off the waiting list of which several applicants are called or sent a letter asking them to come in Names are removed from the waiting list if there is no response L Sullivan inqwred on the total number of service request for the properties and asked for the most common serwce request T Enckson replied the most common serwces are garbage disposals not working and flourescent lights burned out D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT(SEPTEMBER) Report #1 was reviewed by the Commission L Sullivan asked how many tenants move out a month T Enckson responded an average turnover at One Quad Place is about 44°/a of all units annually E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT JULY/AUGUST) Report #2 was not avadable this month due to year end F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (OCTOBER 2002) Newsletters were reviewed by the Commission 3 Housing Commission INinutes October 09, 2002 G. COMMITTEEICOMMISSION HOLIDAY PARTY A memo was provided to the Commission of the date for the Holiday Party Staff asked the Commission to review the roster attached for mading of invitations H. STIPULATION AMENDMENT A recorded and signed Amended Stipulation was provided to the Commission T La Rocca stated that Janet Moore is workmg on an analysis to clanfy where we are and what we need in terms of housing production It will be presented at the next Housmg Commission meetmg In regards to the summary prowded by Bdl Strausz, with respect to the Agency waroing credit check fees for very low income households, C McLeod asked if waiving fees for lower income famdies is legal T La Rocca stated because it is a legal document mandated through court by a legal Stipulation, we can waive these fees C McLeod asked if the widow of Alfonso Sanchez was awarded money T La Rocca stated that the Stipulation was not about money The Western Center had to be represent a low-income person m order to sue. Mr Alfonso passed away, therefore, his wife took the position without any monetary exchange L Sullivan inquired on the number of farm-workers in our Housmg Authority Properties T Enckson responded none It was noted that the recorded document is in effect T La Rocca stated that notices were sent out to the various non-profit orgarnzations listed in the Stipulation that the Agency has housing for residents who qualify They can send their name to be put on the existing waiting list I. HOUSING BONDS In response to questions at the last meeting with respect to Housing Bonds, Dennis Coleman gave a general overwew of the three bond issues that are currently outstanding These bonds were issued for the purpose of developing low and moderate mcome housmg The last bond issue was made m September of 2002 for 12 mdlion at a 5 05% fixed rate at the 30- year end It generated 11 6 mdlion dollars net of the cost of issuing the bond which accounts for the underwnters fees for selling the bond, bond counsel, 0 liousing Commission Minutes October 09, 2002 financial advisor, disclosure counsel, the trustee and the bond insurance. The 11 6 million is for vanous projects that have been presented to the Housing Commission including the acqwsition of an apartment complex and fees for the construction of the Palm Vdlage Apartments and the rehabilitation of the apartment The last bond issue that was done in January of 1998 with an interest rate for the 30 year end at 5 20% rate to acqwre and rehabditate the 725 units from the Riverside County Housmg Authonty Prior to this, in 1995 a bond was issued that the Agency refunded a bond issued in 1988 with a rate of 5 55% for 2008 In general the Agency still has the capacity to do a bond in housing if needed to acquire or rehabditate VI. NEW BUSINESS VII. CONTINUED BUSINESS T La Rocca gave un update on the possible acqwsition on 77-111 Califorrna Avenue and stated that we are movmg fonvard with the purchase agreement T La Rocca, Justin McCarthy and the City Attorney wdl be meeting with the Owner and his attorney on October 16, 2002 to attempt to finalize the terms of the purchase The Owner has decided to close escrow until the first of the year for tax purposes Commission asked what happens to those tenants that currently rent there The response was they wdl be recertified to determine rent VIII. REPORTS A. HOME IMPROVEMENTS PROGRAM UPDATE Bryce introduced Debbie Bradley who was promoted to Housing Programs Techrncian She wdl assist Bryce and Ezell with the programs An update of the Home Improvement Program was provided to the Commission Bryce stated that two residents receiwng assistance from the Home Improvement Program are receroing additional assistance from Riverside County The County's loan is limited to $15,000 One resident is receiving funds from the Office of Aging avadable for households whose income is Housing Commission Minutes October 09, 2002 30% or less of the county median family income, in this case, residents receiwng social security The Office of Aging grant is limited to $3,000 Palm Village Apartments site plans have been submitted to the Architectural Review Committee (ARC) for approval He stated that the ARC wdl meet on October 22 at 12 30 and invited Commissioners who would be interested m attending B. HOUSING AUTHORITY PROPERTIES UPDATE An update on the properties was provided to the Commission One Quail Place Repaving of the parking lots are complete and will re-stnpe one more time in approximately one month Pictures of the repaving were distnbuted to the Commission Taos Palms Taos Palms alley way is complete and looks really good Signs will be put up to slow down traffic Las Serenas Las Serenas is scheduled to incorporate speed bumps on October 28. The slurry coat will be added to the front half of the complex The main entrance wdl be closed for two days, access wdl be avadable through San Tropez as well as parking T La Rocca commented Bryce and James on their hard efforts to improve the City as a whole C. HOVLEY GARDENS/PHASE II UPDATE An update on Housing Activity and Hovley Gardens was provided to the Commission to show what a pro ect entads dunng the process of construction Pictures of Hovley Gardens progress was distributed to the Commission liousing Commission INinutes October 09, 2002 T La Rocca informed the Commission on a proposed child care center at Hovley Gardens She stated that one thing that the Agency can not do with Housing funds is to budd a child care center The consensus has always been that child care at this particular site would really benefit not only Hovley Gardens but the ad acent neighborhood Desert Sands Unified School District is excited at how well the One Quail Place child care center is doing. They have a huge waiting list and are trying to focus on satellite programs through out the Coachella Valley and Palm Desert The developer advised that he will have excess tax credit monies that can be used to build a chdd care center The Agency would sell him two single-family lots to incorporate the child care center The school distnct wdl provide all operational funds D. FIRST TIME NOMEBUYERS/RENTAL SUBSIDY PROGRAMS A Status Report of the First Time Homebuyers/Rental Subsidy Programs was provided to the Commission for their review E. DESERT ROSE Desert Rose has three resales T La Rocca informed the Commission that the Unit Regulatory Agreement states that if you are a low-income seller you have to sell your home to a low-income buyer upon resale The problem is that the increase in value or the allowable resale pnce is exceedmg the income increases of the lower income levels, making it difficult to identify another low-mcome famdy, hence, the need for additional subsidy because their income is not keeping up with HUD annual income increases which is the basis used to established the resale price Therefore, staff is asking the Agency to allow us to go up to $20,000 additional subsidy for those buyers who require additional assistance. IX. ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Suilivan adjourned the meeting at 4:50 p.m. to Wednesday, November 13, 2002, at 3:30 p.m. r, cr PATTY LE N, RECORDING SECRETARY G 1ROA1Pany Leon1W peoc5\Housing Commssion\Mmutestl0 09-02 wptl i'O$ d_" PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE OCTOBER 18, 2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of Housing Commission Meeting Mmutes of September 11, 2002, approved at the Housing Commission Meetmg held on October 9, 2002 Please submit to the Housing Authority Board Thank you cc Carlos Ortega, City Manager CITY COUHQL ACTIQAT8 APPROVSD RECfiIVED ,/ c ; _ p gg MEETING DATE II14I OOa- AYfiS:Sq ' i+r5i Fria i5o IPaa/i Gll NOES: Nrx w ABSENT: fJon AHSTAIN: N nr, VSRIFiED BY: j{Ir Original on File witK ty Clerk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES September 11, 2002 CALL TO ORDER Chair Leo Sullivan convened the meeting at 3 29 p m II. ROLL CALL Present RogerDash Leo Sullivan Linda Ward Manny Reyes Also Present Terre La Rocca, Director of Housing Janet Moore, Sen or Management Analyst Bryce White, Senior Rehab. Const Specialist Ezell James, Housmg Programs Coordinator James Conway, Construction Maintenance Inspector Patty Leon, Senior Office Assistant Guest s III Terry Erickson, RPM Regional Superwsor Diana Arroyo, One Quad Place Property Manager ORAL COMMUNICATIONS Members Absent Carne McLeod Larry Saindon In regards to the Palm Village Apartments site plans provided as a supplementary item atthe last Housing Commission meeting, L Ward suggested staff provide site plans to Commissioners before the meetmg to allow time to review It was explained that the site plans were received from the architect the same day of the Housing Commission meetmg, therefore, staff did not have time to mail with the Agenda Housing Commission Minutes September 11, 2002 Terre Enckson mtroduced Diana Arroyo, Property Manager of One Quad Place. IV. CONSENT CALENDAR A MINUTES of the Regular Housmg Commission meetmg of August 14, 2002 Re: Approved Minutes as Presented V. INFORMATIONAL ITEMS A. COMMISSION REPORTS None B, SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS Commission reviewed the memo of actions by City Councd Clanfication on the number of tamansk trees removed from the 40 acre property was discussed C. RPM MONTHLY STATUS REPORT (AUGUST) The Monthly Status Report was reviewed by the Commission R Dash asked for the meaning of "Base UniY' and "Notices Received" of the Monthly Status Report. T Erickson responded that the Base Unit are the base market rent for that particular urnt type at market value, and Notices Received are 30 day notices received by tenants Leo Sullivan inquired on the vacancy at One Quail Place and asked f seasonal residents can rent at our properties T Enckson replied that the properties are currently renting on the affordable program only and market rates are not avadable Housing Commission Minutes September 11, 2002 D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT(AUGUST) Report #1 was reviewed by the Commission L Sullivan mquired on where the Agency stands with regards to the progress of converting mcome levels onto the affordable program In response, T La Rocca stated RPM has converted the numbers requested with respect to the compliance plan Tenant re-certifications wdl be conducted in November E. REPORT#2-MONTHLYNETOPERATINGINCOMESTATEMENT(JUNE) Report #2 was reviewed by the Commission F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (SEPTEMBER 2002) Newsletters were reviewed by the Commission L Ward commented on the monthly residence meeting held at Las Serenas and stated that in the past only 20 to 25 tenants have attended and at the last meeting approximately 70 tenants show up G. DISCUSSION OF RENTAL LEASES AT THE HOUSING AUTHORITY PROPERTIES As a follow up from the last Housing Commission meeting with regards to the discussion of rental leases, a memo was provided from Terry Enckson It was explained thatwhen the Housing Authonty purchased the properties, the intention was to stabdize the occupancy with one year leases rather than month to month The basis of the annual leases is tenancy consistency and operating cost T Enckson explamed that the attorney at the Crime Free seminar encouraged month to month because this makes it easier to termmate a lien and she was an ewction attorney. H. REVIEW ON STIPULATION AMENDMENT NO. 2 Housing Commission Minutes September 11, 2002 T La Rocca stated that the Stipulation has been signed by all parties concerned and is being forwardmg for recording by the court T La Rocca reviewed the summary of new amendments to the Stipulation prowded by Btll Strausz, the Agency's legal counsel She stated that all parties agreed to all the terms allowing the Agency on the Redevelopment side to move forward and issue bonds Without the Stipulation Agreement, the Western Center could challenge the housing report and prevent the Agency from issuing bonds SUPPLEMENTAL ITEM******" I. LETTER FROM A CATALINA GARDENS TENANT Commission was provided with a letter addressed to RPM from a Catalina Gardens tenant commendmg Catalina Gardens staff T, Enckson was asked to express to Catalma Gardens staff that the Commission was very pleased VI. NEW BUSINESS A. AWARD OF CONTRACT TO VAL MAHABIR/LEWIS GROUP FOR PROFESSIONAL SERVICES. Rec By Minute Motion Approve and forward to the Palm Desert Redevelopment Agency a request to Award a Contract to Val MahabiNLewis Group for Professional Services to assist staff in developing the First Time Homebuyers and Rental Subsidy Programs Action: Motion was made by Linda Ward and seconded by Manuel Reyes to forward recommendation to the Housing Authority to Award a Contract to Val IlAahabirlLewis Group for Professional Services to assist staff in developing the First Time Homebuyers and Rental Subsidy Programs. VII. REPORTS A. HOME IMPROVEMENTS PROGRAM UPDATE Housing Commission Minutes September 11, 2002 Bryce stated that the Agency is receivmg severaf repayments on home improvement loans Repaid loans funds are recycled back into the program He stated that the one important factor in improwng the properties is that it allows the homeowners to refinance, in some cases they couldn't get financing because of the condition of their home Approximately 25% to 33% have refinanced or sold their properties over the last couple of years R Qash asked Bryce on defaults m the HIP, Bryce responded that so far we have none B. HOUSING AUTHORITY PROPERTIES UPDATE J Conway reviewed the update provided to the Commission One Quad Place J Conway stated the resurfacing of the pools is complete T La Rocca commended J Conway, T Erickson and Diana Arroyo on their coordination efforts of resurfacing the parkmg lots. Desert Pointe The resurfacing of the pools is complete Neiqhbors Aats The overhead spnnkler system was upgraded and inspected Resurtacmg of the pool is complete Pueblos Apts T La Rocca commended J Conway on his effort to go beyond of what is expected to help a handicapped tenant from Pueblos Apts who has clutter of possessions on his unit that is a fire hazard Taos Palms Public Works has taken ownership of the alleyway and the Agency will fund the pro ect Agreements are bemg set up for the ad acent businesses to Taos Palms to improve their parking areas along the alleyway Housing Commission Minutes Las Serenas September 11, 2002 Speed bumps and slurry seal are currently under way Discussion followed with respect to the oleanders between the property and San Tropez. A question on housing bonds was addressed by the Commission, Staff will respond at the next Housing Commission meeting C. ADHOC COMMITTEE - PHASE III SINGLE- FAMILY 40 ACRE SITE The ADHOC Subcommitee is planning to reconveyto discuss Phase II of the 40 acre site E James requested participation by the Housmg Commission Linda Ward and Roger Dash volunteered to attend Notices of the meetmg will be mailed D. DESERT ROSE One resale is avadable T La Rocca stated that resales have slowed down Relocation of a famdy who is overcrowded at One Quad Place is currently in discussion There is one potential foreclosure in process The Agency proposed a lot donated bythe City to Habitatfor Humanityto the famdy Lindy Handy, coordinator for Habitat for Humanity is planning the construction of a home in 2 days known as "Blitz" dunng the month of October for Make a Difference Day VIII. ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting at 4:30 p.m. to •Wednesday, October 9, 2002, at 3:30 m- ac PATTY LLON, RECORDING SECRETARY G\RDA\Patty LeonlWptlocS\Housing Cortrross on\Minutes\9 H-02 wpd 4 ' PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM 3 - o. TO RACHELLE KLASSEN, CITY CLERK FROM. PATTY LEON, SENIOR OFFICE ASSISTAN DATE SEPTEMBER 13, 2002 SUBJECT• HOUSING COMMISSION MINUTES Attached are copies of: Housing Commission Meeting Mmutes of August 14, 2002, approved atthe Housing Commission Meetmg held on September 11, 2002 Please submit to the Housing Authonty Board. Thank you. cc Carlos Ortega, City Manager CITY OF PALM DESERT HOUSING COMMISSION MINUTES August14,2002 CALL TO ORDER Chair Leo Sullivan convened the meet ng at 3 30 p m II. ROLL CALL Present RogerDash Leo Sullivan Lmda Ward Larry Samdon Also Present Members Absent Carrie McLeod Manuel Reyes Justin McCarthy, ACMIRedevelopment Janet Moore, Senior Management Analyst Bryce White, Senior Rehab Const Specialist Ezell James, Housing Programs Coordmator James Conway, Construction Maintenance Inspector Lauri Aylaian, Development Manager Patty Leon, Senior Office Assistant Guest s III. Bob Stoddard, Pro ect Manager, Overland Resources, Inc ORAL COMMUNICATIONS L Saindon spoke on the training course he attended for the Cnme Free Multi- Housrng Program held on July 18, 2002, at the Palm Desert Embassy Swtes Notel Others that attended were Linda Ward, James Conway, Terry Enckson and property managers of the Housing Authonty Properties. He stated it was very informative and inquired on a sub ect addressed by the Attorney at the training with 1 Housing Commission Minutes August 14, 2002 regards to renting Housing Authority properties on a month to month lease as opposed to annual leases. Terry Enckson from RPM was not present to comment Commission asked Staff for a report on the pros and cons of month to month leases and annual leases for the Housing Authonty Properties at the next Housing Commission meeting L. Sullivan stated the importance of full staff attendance at every Housing Commission Meeting IV. CONSENT CALENDAR A MINUTES of the Regular Housing Commission meeting of July 10, 2002 Re: Approved Minutes as Presented V. INFORMATIONAL ITEMS A. COMMISSION REPORTS i B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS Commission reviewed the memo of actions by City Counal C. RPM MONTHLY STATUS REPORT (JULY) The Monthly Status Report was reviewed by the Commission D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JULY) Report #1 was reviewed by the Commission 2 Housing Commission Minutes August 14, 2002 E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (MAY) This report was not available this month due to year-end closing. F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (AUGUST 2002) Newsletters were reviewed by the Commission G. APPOINTMENT OF HOUSING COMMISSIONER A memo from Terre La Rocca was rewewed by the Commission As a follow up to the Commissions request at the last meeting, J Moore stated that Rachelle Klassen from the City Clerk's office had informed us that the City Council is on a summer schedule and wdi conduct interviews in the fall to appoint a Housing Commissioner H. STIPULATION AMENDMENT J Moore explained the status of the second Amendment to Stipulation sent via e-mad by Bill Strausz, the Agency's legal counsel The Western Center negotiations have concluded and are bemg circulated for signatures Once signed, the Amendment wdl be filed with the court The Amendment had to be mterpreted to the widow of Alfonso Sanchez the plaintiff, in Spanish m order to obtain her signature The Redevelopment Agency is looking to issue bonds that reqwre the Western Centerto sign off on the required Housing Report, thereby allowmg the issuance by bonds as required in the Stipulation J McCarthy stated it was a good Agreement and staff has been workmg very hard to meet the reqwrements THE COMMUNITY GUIDE TO REDEVELOPMENT A Community Gwde published bythe California RedevelopmentAssociation was provided to the Commission. 3 Housing Commission Minutes August 14, 2002 FIRST TIME HOMEBUYERS AND RENTAL SUBSIDY PROGRAMS E. James provided the Commission with a Request for Proposals (RFP) for the affordable programs creatmg a First Time Homebuyers Program and Rental Subsidy Program and a list of consultants the RFP was maded to. An analysis companson of the two proposals received were reviewed and discussed E James stated that Val Mahabir & Lewis Group proposal best suited the needs of the Agency and recommended their services for the programs A staff report will be presented to the Commission for approval at the next Housing Commission Meeting. Supplemental Items**** K. COMMENDATION LETTER REGARDING ONE QUAIL PLACE Commission was provided with a copy of a letter from a One Quad Place Tenant commending staff at One Quail Place L. THE DESERT SUN NEWS ARTICLE An article from the Desert Sun was provided to the Commission with regards to housing shortages in the State VI. NEW BUSINESS A. AWARD OF CONTRACT FOR PHASE II (40 ACRE SITE ALONG MERLE STREET)PROJECT Rec By Minute Motion Approve and forward to the Palm Desert Redevelopment Agency a request to Award a Contract for Phase II Pro ect (40 Acre Site along Merle Street) which wil! mvolve tree removal, grading, sewer, water, curb, sidewalk paving and dry utdities Action: Motion was made by Larry Saindon and seconded by Linda Ward to forward recommendation to the Housing Authority to Award a Contract to Dateland Construction for the amount of $860,675.00 for the site improvements on Phase II of Hovley Gardens. Housing Commission Minutes August 14, 2002 E James explamed the site improvements of Phase I I. Some of the work wdl consist of sewer and water lines connections and removal of the tamansk trees He also stated Hovley Gardens Apartments are ahead of schedule B. RATIFICATION OF EXPENDlTURE OF FUNDS Rec. By Minute Motion Approve and Forward to the Palm Desert Redevelopment Agency to ratify the expenditure of $2,150 00 forthe preparation of Phase I Environment Site Assessment of an 8 1 acre site known as APN 608-190-009 in Palm Desert, Cahfornia Action: Motion was made by Larry Saindon and seconded by Linda Ward to recommend that the Housing Authority ratify an expenditure of 2,150.00 for the preparation of Phase I Environmental Site Assessment of an 8.1 acre site known as APN 608-190-009 in Palm Desert. C. RATIFICATION OF EXPENDITURES FOR GEOTECHNICAL ENGINEERING SERVICES AND PALM TREES MAINTENANCE AT THE PROPOSED PALM VILLAGE APARTMENTS SITE Rec By Minute Motion Approve and forward to the Palm Desert RedevelopmentAgency to ratify the expenditures of$2,000 to Sladden engmeering forGeotechnical Engmeering Services and $3,520 to Desert View Tree Services for Palm Trees Maintenance at the proposed Palm Village Apartments Site Action: Motion by Larry Saindon and seconded by Linda Ward to recommend that the Housing Authority ratify the expenditures of 2,000 to Sladden Engineering for Geotechnical Engineering Services and $3,520 to Desert View Tree for Palm Trees Maintenance at the proposed Palm Village Apartments Site. 5 Housing Commission Minutes VII. REPORTS A. HOME IMPROVEMENTS PROGRAM UPDATE August 14, 2002 B White stated that $100,000 in loans and grants have been repaid and at some pomt the program wdl be self-sustammg B. HOUSING AUTHORITY PROPERTIES UPDATE J Conway reviewed the update prowded to the Commission on the Housing Authonty Properties One Quail Place In order to resurface the parking lots at One Quail Place, the property was divided in 3 sections, closing 1 section at a t me fVotices were sent to all tenants to remove cars from the carports allowing them to park on the other sections Several cars were left behind and were removed from the premises by a two truck company Unfortunately, two cars were mishandled and issues were resolved directly with the two truck company The first Phase of the asphalt overlay has been completed in a penod of 3 days Pictures of the resurfacing of the parkmg lots were passed around to the Commission J Conway described a matenal called Petromat used for the resurfacmg also enclosed w+th the pictures The slurry seal started on Monday, August 12 and wdl be done today Wednesday, August 14 Resurtacmg of the pools wdl begin on Thursday, August 15, 2002 Attached with the update was a schedule for the resurFaang of the pools of each property that was sent to all tenants of the Hous ng Authority properties Neiphbors Apts Minor repairs were done to the entrance of the dnveway of Neighbors Apts C Housing Commission Minutes Taos Palms August 14, 2002 The Alleyway directly behind Taos Palms is in need of resurfacing. Staff has asked the surroundmg property owners to contnbute their cost of repairs of their property lines of the alleyway. A staff report wdl be presented to the Redevelopment Agency to finance the cost. Las Serenas Concrete flow lines were removed and replaced to alleviate water problem areas Slurry seal and stnping will be performed at the end of August. Discussions on adding additional handicapped spaces and speed bumps to the corners of the property are currently being considered APN 608-190-009 (141-unit aoartment com lexl L Sullivan stated that the Commission has not been informed on the offer made for APN 608-190-009 and asked if the Commission should be informed J McCarthy responded that typically the issue of real estate negotiations are not discussed during a Committee/Commission meetmg. L Saindon stated that Terre La Rocca had informally made a comment to him dunng the Housing Authority Tour m February of 2002 of the desire to purchase the property J Conway stated that we are working on prelimmary due ddigence on the property C. HOVLEY GARDENS APARTMENTS Pictures ofthe construction process were passed around to the Commission S u pplemental I nformation'**** Palm Vdlage Apartments B White provided the Commission with completed extenor and intenor plans of the Palm Vdlage Apartments He stated the plans have been forwarded to the Architectural Review Committee and then to the Planning Commission for approval. 7 Housing Commission Minutes August 14, 2002 A memo from Terre La Rocca was provided to the Commission with an update on Desert Rose Two resales in progress, Agency acqwred Lot 91 and holding for future resale VIII. IX. D. DESERT ROSE REQUEST FOR CLOSED SESSION MATTERS CONFERENCE WITH RELOCATION APPEALS BOARD Pursuant to Relocation Assistance and Real Property Guidelines Section 6152 Property Negotiating Parties Agency Under Negotiation APN. 625-031-020 Bob Stoddard, Overland Resources Palm Desert Redevelopment Agency Relocation Benefits A motion was made by Larry Saindon and seconded by Linda Ward to uphold staff's denial of Randy Chavez appeal of relocation entitlements. Motion carried by unanimous vote. ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting at 4:30 p.m. to Wednesday, September 11, 2002, at 30 p.m. V lX z.. . . ., . '• .. , PATTY LEC1N, RECORDING SECR,"fARY ' G \RDA\Patly Leon\Wptlas\Housing Commissmn\Mmutes&14-02 wptl r t lrU`..._ '........." i, tj!.,,, , - -- - se:_: rd x..aa GYTY C0 1lICiL ACL'IOlfe 1 P ROVffig DStfZ lt C V1 D ,r _ OT88R --- riNt nam `1 Jaoo a . Y$8t (jQY15or, n}GS,5 air e/ t%/U N S : _ rl or .. _ "'7^-.- -- AF386N'1' : r - - - - . i1$TAINi----- - V RiP'i8D Y:-.-•---._t X_ _r- O ig nal c n ' le a y Clerk s Otfiae x- i J a3 —os PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO. FROM DATE. SUBJECT RACHELLE KLASSEN, DEPUTY CITY CLERK PATTY LEON, SENIOR OFFICE ASSISTANT AUGUST 16, 2002 HOUSING COMMISSION MINUTES 4ttached are copies of Housmg Commission Meeting Minutes of July 10, 2002, approved at the Housmg Commission Meetmg held on August 14, 2002. IPlease submit to the Housmg Authonty Board. Thank you. cc Carlos Ortega, City Manager CITY COt1NCIL hCTIODit APPROVED DEtiIP RSCEIVE OTHER yF.ETING DATE y a- NYES: 0 , /Q nn , irael. Kell NOES • I 1 r . ABSENT • r f?P - ABSTAIN: nhnc_ . VSRIFIED BY: )kl (IC, Oriqinal on File xith City Clerlc's Off1Ce CITY OF PALM DESERT HOUSING COMMISSION MINUTES July 10, 2002 I. CALL TO ORDER Chair Leo Sullivan convened the meeting at 3.35 p.m II. ROLL CALL Present Roger Dash Carne McLeod Leo Sullroan Manuel Reyes Linda Ward Also Present: Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housing Bryce White, Senior Rehab Const. Specialist Janet Moore, Senior Management Analyst James Conway, Construction Maintenance Inspector Patty Leon, Sernor Office Assistant Guest s Terry Erickson, Regional Supervisor for RPM Members Absent Larry Saindon III. ORAL COMMUNICATIONS — NONE I ousing Commission Minutes V. CONSENT CALENDAR July 10, 2002 A MINUTES of the Regular Housing Commission meeting of May 15, 2002 Re: Approved Minutes as Presented V. INFORMATIONAL ITEMS A. COMMISSION REPORTS T. La Rocca mtroduced Construction Maintenance Inspector, James Conway to the Commission and informed them of his responsibdities R Dash informed the Commission on the General Plan Advisory Committee GPAC) of two meetings held on June 24 and July 3, 2002. A presentation was made regarding the development of the northeast corner of Monterey and County Club Drive and the northwest corner of Portola and Frank Sinatra Proposals were submitted for the design R. Dash displayed a map of the Riverside County that shows the unincorporated portions in terms of long range planning of commercial and residential Discussion followed on the development north of Interstate 10 B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS T. La Rocca reviewed the memo of actions by the City Councd C. RPM MONTHLY STATUS REPORT (JUNE) The Monthly Status Report was reviewed by the Commission. 2 liousing Commission Minutes July 10, 2002 D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JULY) Report #1 was reviewed by the Commission E. REPORT#2 -MONTHLY NET OPERATING INCOME STATEMENT (MAY) Report #2 was reviewed by the Commission. F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (JUNE 2002) Newsletters were reviewed by the Commission L Sullivan asked why One Quail Place was the only bilingual newsletter T Erickson replied it was based on the percentage of tenant ethnic population L. Ward thanked T Enckson for the new Assistant Manager, Jim Angle at Las Serenas T. Enckson spoke briefly of his background in management and maintenance of apartment complexes and stated he was AC certified G. FBI THREAT ADVISORY TO APARTMENT PROPERTIES Commission reviewed the letter sent to the Housing Authonty properties by RPM Management regarding the FBI warning T La Rocca stated a warning issued by the FBI regarding terrorists usmg explosives in apartment properties was received from the National Multi Housing Councd requestrng that the warnmg be sent to multi housing tenants, based on this, a letter was sent to all Housing Authonty tenants as a precaution WI. NEW BUSINESS A. DESERT SANDS UNIFIED SCHOOL DISTRICT LEASE AGREEMENT Rec• By Minute Motion: Approve and forward to the Palm Desert Housing Authority the first Amendment to the Lease Agreement between Desert Sands Unified District and the Palm Desert Housing authonty for the continuation of a Head Start Program at One Quad Place. 3 Housing Commission Minutes July 10, 2002 Action: Motion was made by Carrie McLeod and seconded by Linda Ward to forward recommendation to the Housing Authority for approval to the Lease Agreement between Desert Sands Unified District and the Palm Desert Housing Authority for the continuation of a Head Start Program at One Quail Place. VII. REPORTS A. PALM VILLAGE APARTMENTS UPDATE B White stated that the architects are close to completing plans and exhibits of the Palm Village Apartments after which they will be submitted to the Architectural Review Committee and the Planning Commission. A vanance on the property wdl need to be requested of the Planning Commission to increase the density of the property and reduce the required parking spaces. A soil report and Geotechrncal Investigation is being prepared on the entire site. B. HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program was provided to the Commission B. White stated that the HIP program closed for the fiscal year 2001-2002 Starting in August a new packet will be provided for fiscal year 2002-2003 He stated that the program has doubled from the prewous year m terms of expenditures and completed pro ects. Up to date a total of 87 homes were completed on the HIP and 47 homes on the Make a Difference Day The dollar amount on the grants is approximately $100,000 and $314,000 on loans for fiscal year 2001-2002. - Bryce stated that the Facade Enhancement Program has approved an expanded format. Funds wdl come from the City of Palm Desert rather than Redevelopment Agency so as to not reqwre paying prevailing wage 4 IHousing Commission IMinutes C. HOUSING AUTHORITY PROPERTIES UPDATE One Quail Place July 10, 2002 6) boders were installed in order to be in compliance by July 1, 2002. The (800) fire spnnklers were installed and inspection wdl begin next week. Las Serenas 8) HVAC units were installed using 2 ton instead of 1 5 ton for more effciency. A total of (50) Hot Water Heaters were replaced Based on the reserve study overthe nextthree years, (50) Hot Water Heaters will be installed each year. Catalina Gardens Proposals were submitted for the design of the clubhouse T. La Rocca stated that the proposals are currently being reviewed by staff and had considered the estimates to be high Housing Authority will fund the cost Staff will provide information to the Commission at a later date. Parkina Lot Resurfacina A meeting with International Pavement Solutions, Inc., James Conway and RPM will be held on July 11, 2002, to discuss the time frame of the resurfaang of the parking lots at One Quad Place, Taos Palms, Neighbors Apartment, Pueblos Apartments and Las Serenas. Hovelv Gardens - Phase II Site Improvements which will mvolve tree removal, grading, sewer, water, curb, sidewalk paving and dry utilities wtll go out to bid on July 15, 2002 Discussion followed on clanfication of what trees wdl be removed. 5 r ' . Housing Commission Minutes Resurfacina of the Pools July 10, 2002 ' ResurFacing of the pools wdl start in August and end in September. RPM has notified the tenants of the schedule for the resurfacing of the pools The Commission ,expressed their concern on closing the pools during the summer T. Erickson stated that one pool wdl be closed at a time. Taos wdl stay close for a least 3 to 4 days and wdl have access to the pools at One Quad Place. D. DESERT ROSE T. La Rocca stated that the Agency closed escrow on the unit purchased from the deceased owner. At this time there is an applicant, currently Iroing at One Quail, who is overcrowded and has requested a larger home T La Rocca added that resafes have slowed down VIII. ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting at 4:46 p.m. to Wednesday, August 14, 2002, at 3:30 p.m. c,t.I C PATTY LEON, RECORDING SECRETARY G UiDAWatty LeanlWptlocSW ouang CommissionlMinutes\7-10-02 wptl 6 as -og3 . D - I PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO. RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE. JULY 12, 2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of Housing Commission Meeting Minutes of June 12, 2002, approved at the Housing Commission Meeting held on July 10, 2002 Please submit to the Housing Authonty Board Thank you cc. Carlos Ortega, City Manager 1TY COUNCIL CTION: APPROVED / DENIED REC&IVED OTHfiR o1-U AYES: Lrl j'e5 hP!(All O NOES: Cir Yi ABSENT3 f pnSC VI ABSTAIN: i rie. VERIFIBD BY: 1S( I )K Original on File wi.th Vl i (, City C erk's Office I. CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES June 12. 2002 Chair Leo Sullroan convened the meeting at 3 35 p.m II. ROLL CALL Present RogerDash Carne McLeod Larry Saindon Leo Sullroan Manuel Reyes Lmda Ward Also Present Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housing Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Maintenance Inspector Janet Moore, Accountant Patty Leon, Senior Office Assistant Guest s Terry Erickson, Regional Supervisor for RPM III. ORAL COMMUNICATIONS — NONE Members Absent 1 Housing Commission Minutes IV. CONSENT CALENDAR June 12, 2002 A MINUTES of the Regular Housing Commission meetmg of May 15, 2002 Motion carried to approve the minutes with the following corrections: State on page 4 that Vice-Chair Larry Samdon turned meeting over to Chair Leo Sullivan upon his arrroal Correction to page 5, paragraph 4, Deep Canyon Inn should be Deep Canyon Tennis Club. V. INFORMATIONAL ITEMS A. COMMISSION REPORTS L Ward informed the Commission and staff she attended a"Commissioner's Trairnng" held by NAHRO in Palm Springs on May 6-7, 2002. The conference dealt with finding ways to recruit members for NAHRO She expressed she was disappointed with the conference and did not recommend for future attendance C McLeod stated there was an article in July's BrightSide with regards to the groundbreakmg of Hovely Garden Apartments T La Rocca said that after the article was published, staff receroed numerous inquines requesting applications for Hovely Garden Apartments Staff is refernng applicants to Palm Desert Development Company Staff will provide information on the Hovely Garden Apartments to the Commissioners R Dash informed the Commission on the General Planning Advisory Committee (GPAC) meeting He stated the Committee is in discussion on alternatives for the Portola widenmg pro ect Staff displayed conceptual sketches of the pro ect showmg the widenmg from four to six lanes from Fred Wanng Dnve to Highway 111 After careful consideration with respect to the medians, sidewalks and possible acquisition of land, staff wdl return with modifications to the plans to the next GPAC meeting Housing Commission Minutes June 12, 2002 B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS Memo of actions by the City Council was reviewed by the Commission. In reference to the resurfacing of the pools, C McLeod asked if staff had contacted Deep Canyon Tennis Club on their recommendation of resurfacing with fiberglass T Enckson replied Deep Canyon Tennis Club was contacted and expressed they were not satisfied with the fiberglass treatment Based on this, contracts were awarded to Baron Pool Plastenng and Mirage Pools as recommended C. RPM MONTHLY STATUS REPORT (MAY) The Monthly Status Report was reviewed by the Commission L Ward asked for the meaning of "TOAD's" T Erickson stated it meant Transfer Out After Deposit which meant if an applicant decided on renting Apartment 1 and before moving in decided on Apartment 3, deposits would have to be transferred C McLeod inquired on the number of evictions shown at One Quail Place. T Erickson stated both tenants were ewcted due to non-payment of rent L Sullivan asked if there was a problem with drug relative issues at One Quail Place. T Enckson stated RPM works closely with the Palm Desert Police Department and cooperate with any suspected drug issues that may arise J McCarthy stated staff has spoken with the Chief of Police with regards to ump starting the cnme-free housing program m the near future T Enckson stated new tenants or renewal of leases are required to sign an Addendum to the Rental Agreement with regards to drug-related criminal activity on or near the premises D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (MAY) Report #1 was reviewed by the Commission T. Enckson said the only changes made to the report were reductions to the lower income levels L Sullivan asked for a date of the audit with respect to the Housing Authority properties J Moore responded thatthis yearwe have c3 IHousing Commission Minutes June 12, 2002 a new audit team and a specific date has not been set for the audit but will most likely be befinreen July and August Final audit findmgs will be provided to the Agency in October or November L Sullivan asked where the Agency stands with regards to fulfilling the requirements ofthe Western Center. Terre Enckson stated that based on the Stipulation, new tenants are rented in compliance with the program If a unit at a certam income level moves out then that urnt will be rented at that same income level. RPM is continuing to work on convertmg the current market levels to low and very low levels at One Quad Place E. REPORT#2-MONTHLYNETOPERATINGINCOMESTATEMENT(APRIL REPORT) Report #2 was reviewed by the Commission F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (JUNE 2002) The Commission was provided with copies of the newsletter for review M Reyes commended Terre Enckson forthe translation of One Quad Place newsletter to bdingual Relatroe to the pool passes at One Quail Place, L Ward inquired on implementing the same concept as Las Serenas T Erickson said Las Serenas is a smaller property, therefore, it is easier for the manager to monitor the activities Smce there are 2000 +/- residents at One Quail Place with four pools, staff can better monitor the pools by asking to see pool passes G. REVIEW OF THE CITY OF PALM DESERT'S ADOPTED HOUSING ELEMENT A copy of a letter addressed to Carlos Ortega from the Department of Housmg and Community Development was provided to the Commission showing the Agency m compliance with the Housmg Element n Housing Commission Minutes H. FLAG RESTRICTIONS June 12, 2002 A news article from the Desert Sun was provided to the Commission with respect to flying the Amencan Flag It was explained that if a bdl that is currently being considered passes allowmg the display of the Amencan flag only, our properties wdl comply VI. NEW BUSINESS A. AWARD OF CONTRACT NO. HA 18590 TO INTERNATIONAL PAVEMENT SOLUTIONS INC. Rec By Minute Motion• Forvvard to the Housing Authonty a recommendation to authorize a contract with International Pavement Solutions, Inc in the amount of $338,187 plus 10% contingency of $33,819 forthe repair and resurfacing ofthe parking lots at One Quad Place, Neighbors Gardens, Las Serenas and Taos Palms Action: Motion was made by Larry Saindon and seconded by Linda Ward to forward recommendation to the Housing Authority to authorize a contract with International Pavement Solutions, Inc. Motion was carried by unanimous vote. B. NOTICE OF COMPLETION TO TONY'S LANDSCAPING Rec By Mmute Motion. Forvuard to the Housing Authority a request to authonze the City Clerk to file a Notice of Completion to Tony's Landscapmg for One Quad Place Landscape Retrofit Action: Motion was made by Larry Saindon and seconded by Linda Ward to forward recommendation to the Housing Authority to authorize the City Clerk to file a Notice of Completion to Tony's Landscaping for One Quail Place Landscape Retrofit. Motion was carried by unanimous vote. L, IHousing Commission Minutes June 12, 2002 C. AUTHORIZATION TO ADVERTISE AND CALL FOR BIDS FOR PHASE II 40 ACRE SITE ALONG MERLE STREET) Rec By Minute Motion Approve and forvvard to the Housmg Authonty to authonze the City Clerk to advertise and call for bids for Phase 11 (40 Acre Site along Merle Street) The pro ect mvolves tree removal, grading sewer, water, curb, gutter, and sidewalk, paving and dry utilities. Action: Motion was made by Carrie McLeod and seconded by Larry Saindon to forward recommendation to the Housing Authority to authorize the City Clerk to advertise and call for bids for Phase II 40 Acre Site. Motion was carried by unanimous vote. VII. CONTINUED BUSINESS A. LEASE-TO-OWN HOUSING PROGRAM Rec By Mmute Motion Review and discussion of a Lease-to-Own Housmg Program through membership of the County of Riverside Action: Motion was made by Larry Saindon and seconded by Linda Ward to table this item for 6-12 months. B. PALM VILLAGE APARTMENTS Rec By Minute Motion Approve and recommend to the Housing Authonty to approve a request for additional funds to Robbms Jorgenson and Christopher in the amount of 23,640 for professional services in developing plans for the expanded Palm Village Apartments. Action: Motion was made by Carrie McLeod and seconded by Manuel Reyes to recommend to the Housing Authority to approve a request for additional funds to Robbins Jorgenson and Christopher. Motion was carried by unanimous vote. 0 Housing Commission Minutes June 12, 2002 Bryce displayed site plans with the revisions discussed at the last meeting He reviewed the modifications made and stated that after moving the trash enclosures to the far northeast corner of the property and the laundry facility to the center of the back bwlding, it allowed for more open space at the entrance to the property One handicapped accessible parking stall was moved to the front of the property with an access aisle in the front yard set back which maintained the number of parking spaces at 56 The parking spaces wdl be covered The question on having a sales office on property was addressed, it was explained that a unit can be utdized as a sales office dunng the rental process Once the units are rented, the property can be managed by one of the managers at one of our nearby properties The Commission approved the site plans as presented T La Rocca thanked Bryce White for his hard work and dedication to this pro ect VIII. REPORTS A. HOME IMPROVEMENT PROGRAM B White provided the Commission an update on the Home Improvement Program There is currently a backlog of applicants L Sullivan asked if sufficient funds were mcluded in the 2002/2003 budget Bryce stated $300,000 was budgeted and a sigrnficant amount from CDBG funds are avadable A concern on paying prevading wages under the HIP program was discussed Bryce stated thatthe requirementto pay prevading wages did not pertain to the Home Improvement Program in accordance with a letter from the County of Riverside who funds the program Bryce stated 122 homes have been improved under the program and reviewed the target areas in Palm Desert. 7 Housing Commission Minutes June 12, 2002 B. HOUSING AUTHORITY PROPERTIES UPDATE One Quail Place Four out of five boilers are complete, one is back-ordered Las Serenas The damaged units caused by the fire have been renovated. Staff did a walk-thru of the units and were satisfied with the results. Catalma Gardens Two proposals to design the clubhouse have been received Those responses wdl be brought to the Committee for review C. LAS SERENAS FIRE SYSTEM PROPOSAL A copy of a memo to Carlos Ortega requestmg the installation of Sprinkler Heads/Fire Systems test was provided to the Commission Carlos Ortega has approved the installation of the sprinkler heads and fire systems test as a health and safety emergency D. DESERT ROSE T. La Rocca stated the Agency is buying back a home where the owner has passed away The heirs have taken the property through probate and have agreed to the sell the property directly to the Agency The Agency wdl request to authorize the acquisition of such property at the City Council meeting of June 27, 2002 Staff to report to the Commission at the next scheduled meeting X. ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting at 4:46 p.m. to Wednesday, July 10, 2002, at 3:30 p.m. C,l.l ( / X( PATTY LEbN, RECORDING SECRETARY G V2DA Patty Leon\WpdocslTLaRoccaWousing\Minutes 6-12-02 wytl 0 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM C TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE SUBJECT JUNE 13, 2002 HOUSING COMMISSION MINUTES Attached are copies of Housing Commission Meetmg Minutes of May 15, 2002, approved at the Housing Commission Meeting held on June 12, 2002 Please submit to the Housing Authonty Board Thank you cc Carlos Ortega, City Manager CITY COUNCIL ACTION: APPROV D DENIED RECSIVED a ,Y,p OTHER MSBTING DATE j0•,'}q AYES: C, Epp. , NOES: (jriJ y-Lr_s« ABSENT: ({ ABSTAIN: n t VFRIFIED BY•S i Original on File th ity C erk's 3 Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES May 15, 2002 I. CALL TO ORDER Vice-Chair Larry Samdon convened the meeting at 3 32 p m II. ROLL CALL Present• ' Members Absent Roger Dash Carrie McLeod Larry Saindon Leo Sulhvan Manuel Reyes Also Present Terre La Rocca, Director of Housing Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Mamtenance Inspector Janet Moore, Accountant Patty Leon, Senior Office Assistant Guest s Jim Foley, RPM, President of RPM Terre Enckson, Regional Supervisor for RPM III. ORAL COMMUNICATIONS — NONE Linda Ward Housing Commission Minutes N. CONSENT CALENDAR May 15, 2002 A MINUTES of the Regular Housing Commission meeting of April 10, 2002 Re Approved as presented V. INFORMATIONAL ITEMS A. COMMISSION REPORTS L Saindon and M Reyes spoke of the Groundbreakmg Ceremony held on May 3, 2002, at the Hovley Garden site It was well attended by Commissioners, members ofthe City Council, and City Staff Hovley Garden Apartments will be bwlt underthe prevailing wage The only commitment the Agency has to this pro ect is the donation of the land, a cost of $570,000 The Agency also provided a loan which wdl be paid back in full with interest The development of 162 units is expected to be completed in the summer of 2003 L. Saindon informed the Commission he attended a CRA seminar "Basic Affordable Housing" in Anaheim with Leo Sullivan and Bryce White He stated that the seminar was very informative R. Dash reported on the General Planning Committee meeting He stated the Committee is in discussion on the land use within the City of Palm Desert and the adequate parking spaces m areas of the frontage road along Highway 111 He gave a brief overview of the future plans for Portola Avenue B. 2002 INCOME LIMITS The 2002 Income Eligibdity Limits for Riverside County was distributed The information is based on the Department of Housmg and Urban Development HUD) annual mcome limits for the Riverside-San Bernardino metropolitan area f: Housing Commission Minutes C. RPM MONTHLY STATUS REPORT (APRIL) May 15, 2002 C McLeod asked how the Housing Authonty Properties monthly rents are calculated based on the mcome limits. J Foley explained monthly rent calculations are based on the HUD mcome guidelines and the utdity allowance provided annually bythe County of Riverside He stated that RPM creates a spreadsheet based on the HUD mcome guideline for a net rental amount after utdity deduction The utdity allowance covers utdities such as gas, electric, water, and sewer depending on what is paid by the tenant and what is paid by each property J Moore stated the rent is 25% of the HUD income gwdelines including utdities and not necessanly 25%ofthe qualifymg individuals or famdy, but is based on a range of the applicable income J Foley stated that this program is managed similar to the tax credit program where the rental amounts are based on a fixed number of occupants. D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT Report #1 was reviewed by the Commission E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT MARCH REPORT) Report #2 was reviewed by the Commission F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (MAY 2002) The Commission was provided with copies of the newsletter for review M Reyes commended Terre Erickson for the news flash stapled to the front of the monthly newsletter of One Quail Place L Saindon questioned the insert in the One Quad Place newsletter with regards to a flyer on World Gym Fitness Center and asked what the guidelines are to determine advertising commercial establishments m the newsletter Staffwill discuss the issue with the City Attorney on the possible need for a disclaimer T Enckson stated that in order to open the daycare center, the fitness center at One Quail Place was closed. RPM did receive mqwnes with 3 Housing Commission Minutes May 15, 2002 regards to putting another weight room back on the property Discussions with staff are bemg negotiated whether iYs cost effective to put another fitness center Based on this, management contacted World Gym Fitness Center to negotiate a promotional offer to One Quail Place tenants G. REDEVELOPMENT JOURNAL - PREVAILING WAGES A copy of the Redevelopment Journal was provided to the Commission regarding prevading wage T La Rocca stated thatthe Redevelopment laws are changing and effective January 1, 2002, SB 975 reqwres Redevelopment Agencies to pay prevading wages on pro ects that receive RDA funds If o 209 o Set-Aside funds are used then prevadmg wage will not be an issue The effect of the new law wdl be additional cost to pro ects receiving RDA, state or federal funds Bryce stated that the Facade Enhancement Program is currently funded by the Redevelopment Agency, however, with the new prevading wage the cost to business owners would be too expensive Staff has asked the City to fund the program out of general funds since the City is not required to pay prevailing wage due to its "Charter City" status If approved, the gwdelines for the program will be changed effective July 1, 2002 H. LETTER TO BEN KURTZ A copy of the letter to Ben Kurtz from the Commission was provided to the Commission Motion was made by Vice-Chair Larry Saindon to turn the meeting over to Chair Leo Sullivan upon his arrival. VI. NEW BUSINESS A. Laundry Prices Rec By Mmute Motion A memo from Terre Erickson in response to the sub-committee's inquiry of lowenng the laundry fees was provided to the Commission for review and discussion After review of Report #2 relative to the operating mcome laundry's monthly totals and the service contract, the consensus was to mamtam the current laundry pnces 0 Housing Commission Minutes May 15, 2002 B. Motion was made by Larry Saindon and seconded by Carrie McLeod to add the following Staff Report to the Agenda. Vote was unanimous. Authonzation to Resurface the Intenor of the Pools at One Quad Place, Las Serenas, Desert Pointe, Taos Palms and Pueblos Apartments Rec By Mmute Motion Action: Motion was made by Larry Saindon and seconded by Carrie McLeod to forward recommendation to the Housing Authority to authorize contracts with Baron Pool Plastering in the amount of 59,220 and Mirage Pools in the amount of $4,321 for the interior resurfacing of the pools at One Quail Place, Las Serenas, Desert Pointe, Taos Palms and Pueblos Apartments. L Saindon suggested staff mquire on the possibility of resurfacing the pools with fiberglass rather than gunite Ne stated Deep Canyon Tennis Club had resurfaced their pool with fiberglass and was given a guaranteed life expectancy of 25 years Staff to follow up VII. CONTiNUED BUSINESS A Lease-to-Own Housing Program - Continue to June 12, 2002 B Palm Vdlage Apartments Rec By Minute Motion B White mformed the Commission that the Agency had acquired two (2) vacant lots to the east of the proposed Palm Village Apartments which wdl allow us to increase the size of the pro ect to 36 units with slightly more than 1 5 parking spaces per unit Concern regardmg the location of the trash enclosures located up-front the apartments was d scussed Suggestions were made to move them to a location less visible B White wdl contact the architects and change the site layout accordingly while complying with the Fire Marshall's requirements as well as mamtaining the same number of parkmg spaces 5 IHousing Commission IMinutes VIII. REPORTS A. HOMEIMPROVEMENTPROGRAM May 15, 2002 B White provided the Commission with an update on the Home Improvement Program He said the program has doubled from last year Staff has requested additional staff to assist with the program and is awaiting approval A newspaper article was provided to the Commission on the avadable grants and loans through the Home Improvement Program. B White stated it has generated interest in the program B White gave a bnef discussion on the possibdities of expanding the Facade Enhancement Program to include rendenngs of commercial improvements to possible tenants and owners B. HOUSING AUTHORITY PROPERTIES UPDATE Ezell reviewed the update provided to the Commission on the Housing Authonty properties One Quad Place Tony's Landscape has completed the landscape Staff is very impress with the outcome Las Serenas Las Serenas damaged units caused by the fire are two weeks into construction The lady that started the fire has moved to assisted living Catalina Gardens Staff requested proposals from architects to design the clubhouse, unfortunately, the proposals received were extremely high so staff will contact local architects Updates wdl be provided to the Commission 3 Housing Commission Minutes LAS SERENAS FIRE SYSTEM PROPOSAL To be furthered discussed DESERT ROSE May 15, 2002 Currently there are (4) resales with (2) in escrow IX. REQUEST FOR CLOSED SESSION MATTERS CONFERENCE WITH RELOCATION APPEALS BOARD Pursuant to Relocation Assistance and Real Property Guidelines Section 6152 Property Negotiating Parties Agency Property Owner Under Negotiation APN 625-064-001 Lauri Aylaian, Pro ect Administrator Palm Desert Redevelopment Agency Brenda Barker Relocation Benefits A motion was made by larry Saindon and seconded by Manny Reyes to uphold staff s denial of Ms. Brenda Barker's appeal of relocation entittements. Motion carried by unanimous vote. ADJOURNMENT With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting at 5:25 p.m. to Wednesday, June 12, 2002, at 3:30 p.m. Lec1 PATTY LE ON, RECORDING SECRETARY G \RDA\Patty Leon\Wptlocs\Terre\Hausmg\MmutesW" 15-02 wpd J a' - C d- 0 3 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE MAY 16, 2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of Housing Commission Meeting Minutes of Apnl 10, 2002, approved at the Housing Commission Meeting held on May 15, 2002 Please submit to the Housmg Authority Board 7hank you cc Carlos Ortega, City Manager Cl2Y COtTIiCIL ACTION: APPROVSD DENIED REC IVSD FvLp OTHSR M6STING DATE ,-r,c73--0 L AYES : I QV'15U17 _P S I e l , KPl U NOES: (A1Q BSENT: P_ , I SO(1 AHST IN: ' 'LQ, VBRIFISD BY: (`- 1p,_ Oriqinal on File M14-. Clerk's Office I. CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES Aprd 10, 2002 Chair Leo Sullivan convened the meeting at 3 35 p m II. ROLL CALL Present Roger Dash Carrie McLeod Larry Saindon Leo Sullivan Linda Ward Manuel Reyes Also Present Justin McCarthy, ACM to Redevelopment Terre La Rocca, Director of Housing Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Maintenance lnspector Janet Moore, Accountant Patty Leon, Senior Office Assistant Guest s Dave Erwin, City Attorney Rachelle Klassen, Deputy City Clerk Louis Shepard, Executive Director, RISFA NII. ORAL COMMUNICATIONS — NONE Members Absent Ben Kurtz 1 liousing Commission Minutes pV. CONSENT CALENDAR April 10, 2002 A MINUTES of the Regular Housing Commission meeting of March 13, 2002 Approved with the following correction to page 2: Motion was made by L. Saindon and L. Ward to excuse M. Reyes and B. Kurtz for the month of March. V. INFORMATIONAL ITEMS A. CONFLICT OF INTEREST/BROWN ACT D Erwm, City Attorney, gave a bnef overview of the Brown Act, Conflict of Interest and Disclosure Statement It was explained that the Housing Commission serves as an advisory body and are required, as stated in the Brown Act, to meet in open session An Agenda must be posted 72 hours pnor to the meetmg and the Commissioners can only take action on those items on the Agenda Items that come up at the last minute will require a 2/3 vote to be placed on the Agenda D Erwm cautioned the Commissioners on discussing items outside of its regular meeting as that would be in violation of the Brown Act He also stated that the Commission does have the nght to meet in closed session The Housing Commission must disclose the action of the item or items discussed in closed session Litigation items must be addressed with an attorney present C McLeod asked on the number of votes reqwred in order to add an item to the Agenda D Erwin responded that five affirmative votes was sufficient R Dash asked if a quorum was m place but one member left the room will the number of votes stdl stand D Erwin replied that if a quorum was established and a member left the room it would not elimmate the quorum, therefore, the action would require a vote from the ma ority of the quorum D Erwin stated that the Political Reform Act - Conflict of InteresUFinancial Conflict is part of an initiative that was established in 1974 by the voters m California The premise behind this is to eliminate the conflict of inferest from 2 liousing Commission Minutes April 10, 2002 a fmancial stand point If the Commission had a financial interest that will affect either source of income or an asset that can increase/decrease in value or a loss as opposed to gain of income, it was advised that the Commissioner refrain from voting on the item D Erwin stated that if the opportunity reqwred to have a potential conflict, abstain from discussion Disclosure Statements are required and must be submitted to the City Clerk's office each year B. COMMISSION MEMBER ATTENDANCE REQUIREMENT Rachelle Klassen, Deputy City Clerk, clanfied the policy of excuse and unexcused absences as stated in Ordinance 899 She stated that she was in the process of revising the Resolution She stated that four unexcused absences starting on the calender year, shall constitute an automatic resignation The City Clerk will forewarn the member of the 3rd unexcused prior to receiving the 4th She explained the reasons for excused absences, these included (1) if a member serves on ury duty, (2) serves in the military,(3) suffered a death m the famdy and/or hospitalization R. Klassen also stated that the Housing Commission serves at the pleasure of the City Council, therefore, it was not necessary to inform the Commission of the reasons for excused or unexcused absences of their members An attendance chart is kept at the City Clerk's office for internal purposes only L Sullivan asked ifthe Commission may excuse orunexcuse a memberand R Klassen responded that this body does not have to take action C. COMMISSION REPORTS R. Dash mformed the Commission on the General Plan Advisory Committee and stated that the two most recent elements under consideration are economics and hazardous toxic matenals He explamed that the purpose of the economic element is to examme the charactenstics of the City and to evaluafe the City's position m the regional economy Ne stated that Palm Desert ranked as one of the top five fastest growmg cities m the State of California The Hazardous and Toxic material wdl be morntored to establish rules and regulations for the transportation and maintenance of toxic materials withm the City 3 Housing Commission Minutes April 10, 2002 D. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS T La Rocca reviewed the memo and made a correction to item no 2 on the list of approved items She stated that the Agency had re ected the sale of APN 627-171-001 to a pnvate party E. RPM MONTHLY STATUS REPORT (MARCHj Monthly status report was reviewed by the Commission Leo S asked why the vacancies are being increased at Las Serenas T Enckson replied that a unit was out due to the fire incident as well as a tenant moving to assisted living F. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (MARCH REPORT) Report #1 was reviewed by the Commission C McLeod inqwred on the 2002 income guidelines limits T Enckson replied that the rental rates can not be ad usted until RPM receives the utdity allowance from the County of Riverside Housing which are normally sent out in June, therefore, the rental rates wdl go into effect July 1, 2002 Staff will provide the new income limits for 2002 to the Commission at the next scheduled meetmg G. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT JANUARY AND FEBRUARY REPORT) Report #2 for January and February was reviewed by the Commission H. HOUSING AUTHORITY PROPERTIES NEWSLETTER (APRIL 2002) Housing Authonty Properties newsletter was reviewed by the Commission 0 liousing Commission Minutes I. LETTER TO RPM COMPANY April 10, 2002 T La Rocca shared a letter sent to Jim Foley of RPM Company from Mr Peter C Van Vechten, a resident of Las Serenas regarding the issue of flying the American Flag T La Rocca discussed the regulations given by the City Attorney The City received six comments on the Survey mailed to the Housing Authonty Properties relatwe to flying the flag at Las Serenas J. EVICTION POLICY - (NEWSPAPER CLIPPING) T La Rocca reviewed the article from the Los Angeles Times and stated she wanted to share with the Commission the issues relative to eviction policies on public housing tenants m other cities K. NAHRO SEMINARS T La Rocca reviewed an upcoming NAHRO- Seminars for Commissioners Supplemental mformation was provided on a NAHRO Annual Spring Conference held in May 4-7, 2002, in Palm Spnngs on Commissioners' Trairnng and asked if anyone was interested L. RIVERSIDEISAN BERNARDINO MARKET REPORT The market report was reviewed by the Commission NI. NEW BUSINESS L Sullivan reviewed the resignation letter sent by Ben Kurtz and asked that Staff write him a letter of appreciation for his service MOTION was made by L Saindon and seconded by C McLeod A. Palm Desert Housmg Authonty Budget for Fiscal Year 2002-2003 Rec By Mmute Motion Action: Motion was made by R. Dash and seconded by L. Ward to forward recommendation to the Housing Authority Board to approve budget as presented. J Moore compared the 2001-2002 budget to the actual budget of 2002- 2003 and explamed the increase to capitol expenses She stated that capitol Mousing Commission Minutes April 10, 2002 improvements on the properties have been almost completed with the exception of resurfacing Discussion followed B. Lease-to-Own Housing Program Rec By Minute Motion Action: Continued to the next scheduled Housing Commission meeting of May 15, 2002, for further discussion. Louis Sheppard, Executive Director of Riverside-San Bernardmo Housing and Finance Agency, stated that several cities had authorize to offer the program within their commurnty through membership of the County of Riverside He explained the guidelines of the program and asked that the City of Palm Desert also authorize the program within the City of Palm Desert After a bnef discussion regarding the guidelines of the program, L Sullivan expressed to Mr Sheppard the need for clanfication before making a decision A meeting wdl be held with T La Rocca, C McLeod and L Sullivan for further discussion C. Ratification of $1 00 Per poor Management Fee Increase to the Agreement for Management Services with RPM Company 2001 Residents Survey Results Rec By Minute Motion Action: Motion was made by R. Dash and seconded by L. Ward to forward recommendation to the Housing Authority to approve increase of 1.00 per door roianagement fee to RPM for Housing Authority Properties commencing July 1, 2002. Staff recommended a$1 00 per door management fee increase for RPM This wdl be the last increase of the original five-year contract The increase is based on RPM perFormance from the results of the survey, the tour taken by the sub-committee in February of 2002 which was excellent, as well as their day to day management and operation of the properties Commission reviewed the Survey results of each Housing Authonty Property C liousing Commission Minutes D. Palm Vdlage Apartments Rec By Minute Motion April 10, 2002 Action: Motion was made by L. Saindon and seconded by L. Ward to approve an expenditure for Candyland Gardening in the amount of 2,000 for the palm tree maintenance at 73-610 Santa Rosa Way. VII. CONTINUED BUSINESS VIII. REPORTS A. HOME IMPROVEMENT PROGRAM Continued to the next Housing Commission meeting of May 15, 2002 B. HOUSING AUTHORITY PROPERTIES UPDATE Continued to the next Housing Commission meeting of May 15, 2002 C. LAS SERENAS FIRE SYSTEM PROPOSAL Continued to the next Housing Commission meeting of May 15, 2002. D. 40 ACRE SITE - HOVLEY GARDENS APARTMENTS Continued to the next Housing Commission meeting of May 15, 2002 E. LAUNDRY PRICES Bnef discussion on the pnces of One Quad's Place laundry pnces concluded to discuss at the next scheduled meeting F. DESERT ROSE Continued to the next Housmg Commission meeting of May 15, 2002 7 Housing Commission Minutes IX. ADJOURNMENT April 10, 2002 With members of the Housing Commission concurrence, Chair L. Sullivan adjourned the meeting at 5:40 p.m. to Wednesday, May 15, 2002, at 3:30 p.m. PATTY LEaN, RECORDING SECRETARY G \RDA1Pury Lron\Wpdocs\TmeUiou glMinu aW-IOD2 wpd J aa - 083 PA M DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT DATE APRIL 11, 2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of. Housing Commission Meeting Minutes of March 13, 2002, approved at the Housing Commission Meetmg held on Apnl 10, 2002 Please submit to the Housing Authority Board Thank you cc Carlos Ortega, City Manager CITY COUNCIL ACTION: APPROVED ;_ OTHERDRECEIVED A yEgt A1 ,9i2c I,P U ISOES: P ABSENT -5 ABSTAZN : L(P VERIFIED BY:1- m Orininal on Eile ith City Clerk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES March 13. 2002 L Ward suggested to the Commission an attendance record be provided on a monthly basis Discussion followed on the justification of excuse and un-excuse Staff wtll clarify with the City Clerk's office and will report at the next Housing Commission meeting. T La Rocca stated the attendance sign-m sheet is turned in to the City Clerk's office after each Housing Commission meetmg 1 I. CALL TO ORDER Chair Leo Sullivan convened the meeting at 3 29 p m II. ROLL CALL Present Roger Dash Carne McLeod Larry Saindon Leo Sullivan Linda Ward Also Present Terre La Rocca, Director of Housing Bryce White, Senior Rehab Const Speaalist Ezell James, Construction/Maintenance Inspector Janet Moore, Accountant Patty Leon, Senior Office Assistant Guest s Members Absent Manuel Reyes Ben Kurtz III. ORAL COMMUNICATIONS — NONE liousing Commission Minutes March 13, 2002 Motion was made by L. Saindon and seconded by L. Ward to excuse M. Reyes and B. Kurtz for the month of March. (Staff to review City Council regulations on what constitutes excused absence) Chair L Sullivan commended Patty Leon for being named as one of the Employee's Achievement Award at the City Council meeting of February 28, 2002 IV. CONSENT CALENDAR A MINUTES of the Regular Housing Commission meeting of February 13, 2002 Motion carried to approve the minutes. V. INFORMATIONAL ITEMS A. COMMISSION REPORTS R Dash reported on the General Plan Advisory Committee (GPAC) and stated that the committee is in discussion on water seismic issues in compliance with state law and how the codes will apply to construction R Dash stated that there is an area in Palm Desert of which children are attendmg the Palm Springs Urnfied School Distnct (P S U S D) as opposed to Desert Sand Unified School Distnct (D S U S D) There is current negotiations with the school distncts to change this R Dash stated a High School and Middle School are proposed m the area of the Urnversity Village Discussion followed on the academic scores of each school distnct B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS T La Rocca reviewed the memo provided to the Commission on the actions from the City Councd a Housing Commission Minutes C. RPM MONTHLY STATUS REPORT r March 13, 2002 Monthly Status Report was reviewed by the Commission D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT(JANUARY REPORT Report #1 was reviewed by the Commission E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT JANUARY REPORT) Report #2 was not avadable for review F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (MARCH 2O02) Housing Authonty Newsletters was reviewed by the Commission G. MEMOS FROM PAUL GIBSON T La Rocca reviewed the highlights ofthe travel policy. It was explained that the policy has never been detailed in wnting, therefore, copies of the travel expense gwdelines were provided to all official city representatives C McLeod mquired on upcoming conferences T La Rocca stated that the California Redevelopment Association (CRA) has a conference on housing scheduled in May and passed around the brochure H. PARKING SURVEY B White reviewed his memo to Phd Drell and stated that the survey was conducted with the assistance from Terre Erickson and the property managers, however, Phd has requested the survey cover peak times and requested additional review g Housing Commission Minutes March 13, 2002 B White presented the Commission with pictures of different shade structures for the Palm Vdlage Apartments Discussion to follow B White stated that the City approved a development similarto Palm Vdlage Apartments near Catalma Gardens Apartments and Portola Avenue and suggested to the Commission to drive by and see the development VI. NEW BUSINESS A. Habitat for Humanity Rec By Minute Motion Action: Motion was made by L. Ward and seconded by L. Saindon to recommend approval of a Disposition and Development Agreementwith Habitatfor Humanity ofthe Coachella Valley, Inc. for the donation of a vacant lot along Virginia for the construction of a single family home. B. Authonzation to Replace Six Boders at One Quail Place Rec By Mmute Motion Action: Motion was made by C. McLeod and seconded by L. Ward to forward to the Palm Desert Housing Authority a recommendation to approve an expenditure of $72,600.00 for replacement of six boilers at One Quaii Place, and authorize the expenditure of such funds Ezell stated the replacement of the boilers are reqwred by the South Coast Air Quality Management Distnct C. Parking Lots Resurfacing Rec By Mmute Motion Housing Commission Minutes March 13, 2002 Action: Motion was made by C. McLeod and seconded by L. Ward to recommend that the City Clerk advertise and call for bids for the repair and resurfacing of the parking lost at One Quail Place, Neighbors Gardens, Las Serenas, and Taos Palms. VII. CONTINUED BUSINESS VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) Commission reviewed the report provided by Bryce L Sullivan asked on the number of applications received a month, Bryce responded that an average of five or six are received monthly B White stated that the Community Development Block Grants (CDBG) funds have been used forthis fiscal He also stated that staffwdl request the City Councd and Redevelopment Agency board appropriate additional funds from the 20% Set-Aside for the commg fiscal year T La Rocca stated there was an article on the BnghtSide and The Public Record for March of the Home Improvement Program The Facade Enhancement Program wdl be featured in Apnl's BrightSide L Sullivan commended Bryce on the facade improvement for Blmds Etc T La Rocca stated a recent Legislative Law (SB975 Alacron )was passed with respect to prevading wages which means that if a merchant wants to make improvements to a property they will be required to pay prevailing wage B White stated that the guidelines for the program wdl be revised B. HOUSING AUTHORITY PROPERTIES (EZELL) E James discussed the issues with regards to the landscape at One Quail Place Ron Gregory and Associates (RGA) designed the first phase and Tony's Landscape were required to set the same design to the rest of the phases. The contract called for an inspection when a phase was complete and after several inspections by the Agency, Tony's Landscaping was not in compliance with the contract and were pulled off the ob The ob contract and specifications are bemg reviewed before the decision is made on how to proceed 5 Housing Commission Minutes March 13, 2002 J Moore stated she is working on the budget for fiscal year 2002-2003 and will be mailmg it to the Commission pnor to mailing the agenda packet She asked the Commission to review it and bring any concerns to the Housmg Commission in April so she may forward those issues to Finance pnor to meeting for budget session in Apnl T La Rocca stated the annual questionnaires were mailed to the tenants of the housing authonty properties on RPM's performance and wdl have a tally for the Commission's review at the next meeting C. DESERT ROSE UPDATE (TERRE) 3) Resales are in process and the (3) Foreclosures have been pulled out by the homeowners The Agency has opened escrow to buy a urnt of which the sole owner has passed away and the heirs are cooperating on the sale through probate D. 40 ACRE SITE - HOVLEY GARDENS APARTMENTS E. James stated that the 40 acres site is in the gradmg and stakmg process Police has been asked to patrol the area due to mmor vandalism and dumping Photos of the 40 acre site taken by E James were presented to the Commission He also added that the pro ect is ahead of schedule IX. ADJOURNMENT Meeting was adjourned at 4:45 p.m. PATTY LEON, RECORDING SECRETARY GIRDANazryLeon\WpdocslTmc\HpuinB nutcsU 1703wpd 3-c 3 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT'C" DATE MARCH 19, 2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of Housmg Commission Meeting Minutes of February 13, 2002, approved at the Housing Commission Meeting held on March 13, 2002 Please submit to the Housmg Authonty Board Thank you cc Carlos Ortega, City Manager CITY COUNCIL ACTION: APPROVE DENIED RECEIVED"' h u OTHER AYES: L' NOES• ABSENT n ASSTAIN' T rn VERIFIED BY: ; m Original on File ith City Clerk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES February 13, 2002 I. CALL TO ORDER Chair Carne McLeod convened the meeting at 3 35 p m II. ROLL CALL Present Carne McLeod Leo Sullivan Roger Dash Ben Kurtz Larry Saindon Lmda Ward Also Present Phil Drell, Director of Planrnng Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housing Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Maintenance Inspector Janet Moore, Accountant Patty Leon, Senior Office Assistant Guest s Terry Enckson, RPM Company Regional Supervisor John Criste, Terra Nova Plannmg and Research III. ORAL COMMUNICATIONS — NONE Members Absent. Manuel Reyes Housing Commission Minutes IV. CONSENT CALENDAR February 13, 2002 A MINUTES of the Regular Housing Commission meeting of January 2, 2002 Motion carried to approve the minutes. V. INFORMATIONAL ITEMS A. COMMISSION REPORTS No Reports B. BREA PRESENTATION FROM PHIL DRELL John Criste from Terra Nova Planning and Research presented the Commission with slide pictures of the tourtaken to Brea by the General Plan Advisory Committee (GPAC) Phil Drell, Director of Planning, reviewed the density of single and multi-famdy homes and the diversityof commercial and housing developments A conceptual plan of the University Village was displayed and reviewed by Phil Drell It was explamed that the plan was over a penod of 20 years and discussed the different proposed developments surrounding the University in terms of housing, schools and golf course communities GPAC wdl continue discussion on this element C. COMMITTEEICOMMISSION MEMBERSHIP UPDATE FORM Commission was asked to update the membership form provided Staff will forward to the City Clerk's office D. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS Memo was reviewed by the Commission 2 Housing Commission Minutes E. RPM MONTHLY STATUS REPORT February 13, 2002 Monthly Status Report was reviewed by the Commission C McLeod inquired on the non-qualified traffic numbers T Erickson stated thatthe propertieswere renting on the currentwaiting listto qualified lowand very low income levels F. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JANUARY REPORT) Report #1 was reviewed by the Commission G. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT DECEMBER REPORT) Report #2 was reviewed by the Commission H. HOUSINGAUTHORITYPROPERTIESNEWSLETTER(FEBRUARY2002) Housing Authonty Newsletters was reviewed by the Commission I. HOVLEY GARDENS T La Rocca reviewed the memo to Dick Folkers, ACM to Development Services and Tom Bassler, Maintenance Serwces Manager, and stated that the storage has been cleared and the contractor wdl begin watermg for approximately three weeks I. NEW BUSINESS A. Election of Officers Rec By Mmute Motion Leo Sullivan was nominated as Chairman and Larry Saindon as Vice- Chairman All members nominated were present and accepted the office to which they were elected 3 Housing Commission Minutes February 13, 2002 Action: Motion was made by L. Ward and seconded by B. Kurtz to appoint Leo Suflivan as Chairman and Larry Saindon as Vice Chairman forthe Palm Desert Housing Commission and serve a term of one year commencing January 1, 2002 by unanimous vote. Motion carried by unanimous vote. B. Mid-Year Budget Review Rec By Minute Motion Action: Motion was made by C. McLeod and seconded by L. Saindon to forward to the Housing Authority recommendation to appropriate funds for budget adjustments to the budget for the Housing Authority properties. J Moore reviewed the Mid-Year Budget Ad ustment and stated ad ustments were made to One Quad Place, gross potential (rental income) with regards to the 100 units converted onto the affordable program In addition, minor changes were made to increase courtesy patrol and add a soft fall to the chddren's playground Catalina Garden's Landscape Renovation utilized monies that were budgeted for other purposes, therefore, the Agency wdl not be able to appropnate those items already requested and wdl require ratification of the landscape renovation pro ect even though it has been completed VII. CONTINUED BUSINESS A. Palm Vdlage Apartments Rec By Minute Motion Action: Motion was made by B. Kurtz and seconded by L. Saindon to forward with recommended changes to the Architectural Review Commission and Planning Commission for their review and approval. 0 Housing Commission Minutes February 13, 2002 B White rewewed the dimensions of the Palm Vdlage Apartment site and stated that a survey of the property showed an additional ten (10) feet in depth than the site plans had previously totaled In follow-up to the Commission's request at the last meeting, Bryce stated he had conducted a research of other simdar complexes to compare the number of parking stalls available per unit and concluded that the number of parking stalls were less than two per urnt in many This information will be submitted to the Planning Commission along with the plans Bryce asked the Commission if they would prefer enclosing the back patios and the front entry with a wall or gate The Commission's decision was to enclose both and mclude a gate on the front entry area Bryce stated Coachella Valley Water Distnct wdl offset sewer and water capaaty changes for the 20 units by the fact that there were 12 units previously on the lot, savmg the Agency slightly over $50,000 Plans will be forwarded to the Architectural Review Commission and the Plannmg Commission with the recommended changes VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program (HIP) was prowded to the Commission Bryce stated that the program is gomg very well and shared a situation of a home with a carportdetenorating The homeownerswere advised ofthe HIP program and have constructed a garage with entry to the side, as well as architectural features to the home T La Rocca advised the Commission to let staff know when they would like to take a tour of the Home Improvement Program 5 Housing Commission Minutes February 13, 2002 B. HOUSING AUTHORITY PROPERTIES (EZELL) 1. One Quail Place Phase I is complete with the exception of Phase 2, 3 and 4 2. Catalina Gardens Landscape Retrofit Complete T La Rocca stated that the next pro ect with Catalina Gardens is the negotiation of the land swap with Josyln Senior Center to construct a clubhouse for Catalina 3. Parking Lot Improvements Complete and going out to bid in March. Supplemental informat on was provided to the Commission as follows. 1) Memo from Mayor Pro-Tem Jean Benson and Councdmember Bob Spiegel 2) Housing Tour 2002 Summary L Sullivan reviewed the memo from City Council commending Terre La Rocca and Ezell James for the wonderful ob done of the housmg tourtaken on February 8, 2002 E James thanked staff and RPM for the work that was implemented to make the tour a success during his absence A motion was made by B. Kurtz and seconded by L. Ward to commend Terre La Rocca, Ezell James and RPM in a form of a letter for the job well done on the Housing Tour. An overview was given of the housing tour by L Sullivan, explaining the various suggestions and concerns by the Commission and City Council B Kurtz requested to Chair L Sullivan that a recognition letter be sent to former Chairman Carrie McLeod on behalf of the Commission C Housing Commission Minutes February 13, 2002 Motion was made by B. Kurtz and seconded by L. Ward to forward a letter of recognition to Carrie McLeod on serving position as Chairman for the Palm Desert Housing Commission. C. DESERT ROSE UPDATE (TERRE) T La Rocca stated (3) resales are in process and (2) foreclosures A Notice of Trustee Sale was received by one of the foreclosures Agency has contacted the homeowner asking them for the amount that is due, if not, the Agency wdl have to take action IX. ADJOURNMENT Meeting was adjourned at 5:10 p.m. PATTY LEON, RECORDING SECRETARY G\RDA Pa[ry Lrnn\Wpdocs\TertelHous ng\Minuta 2 I 1-02 wpd rii — a-3 — PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT Q DATE FEBRUARY15,2002 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of Housing Commission Meetmg Minutes ofJanuary 9, 2002, approved atthe Housing Commission Meeting held on February 13, 2002 Please submit to the Housing Authority Board Thank you cc Carlos Ortega, City Manager CITY COUNCIL ACTION: APPROVED DENIED RECEIVED a h OTHER MEETIN p TF "d'? AYES: (rT'G71 ( rliE`k f l,l fEUP 1 KkIAI, NOES• ASSENT • 1,,; ASSTAIN• ' - VERIFIED BY• 'I: , i'Yi(m Original on File th City Clerk's Office d CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES January 9, 2002 Vice-Chair Leo Sullivan convened the meeting at 3 30 p m II. ROLL CALL Present Members Absent Carne McLeod Leo Sullivan Roger Dash Ben Kurtz Larry Saindon Manuel Reyes Linda Ward Also Present Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housmg Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Maintenance Inspector Janet Moore, Accountant Patty Leon, Senior O ce Assistant Guest s Terry Erickson, RPM Company Regional Supervisor III. ORAL COMMUNICATIONS — NONE 1 Housing Commission Minutes V. CONSENT CALENDAR January 9, 20U2 A MINUTES of the Regular Housing Commission meeting of December 12, 2001 Motion carried to approve the minutes. V. INFORMATIONAL ITEMS A. COMMISSlON REPORTS R Dash informed the Commission on the General Plan Committee(GPC) meeting and stated tha# the Committee is meeting twice a month to continue the discussion of the University Vdlage Three proposals were presented to the GPC m terms of housing, commercial and school libranes The proposals were avadable for the Housing Commissions rewew R Dash said that Phd Drell did a presentation on the tour taken to Brea and shared some of the highlights of the presentation Terre stated she will ask Phil Drell to do a presentation for the Commission at the next meeting B. HOUSING COMMISSION ROSTER A revised roster was provided to the Commission Staff asked the Commission to provide the name of their spouses for o ce use only C. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM monthly status report was rewewed by the Commission D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (NOVEMBER REPORT) Report #1 was rewewed by the Commission E Flousing Commission IMinutes January 9, 2002 C McLeod asked if the four required to fuifili the100 had been converted to the affordable program at One Quad Place T Enckson replied that the four have been rented into the affordable program and are only renting to affordable if a unit becomes avadable E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT OCTOBER REPORT) Report #2 was reviewed by the Commission F. HOUSINGAUTHORITYPROPERTIESNEWSLETTER(DEGEMBER2UU1) Housing Authonty Newsletters was reviewed by the Commission VI. NEW BUSINESS A. Portola Palms Mobde Home Park Sale of lots Rec By Mmute Motion Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward the sale of lots #9, 22, 32, 73, 82, 131 to the City Council and the Redevelopment Agency B. Palm Village Apartments Rec By Minute Motion Action: Continued to Housing Commission meeting of February 13, 2Q02 Bryce stated the architect Robbins, Chnstopher and Jorgensen had not submitted the schemat cs of extenor elevations of Site Plan E for the Palm Vdlage Apartments partly due to closing of their office for the holiday season Bryce reviewed two proposed site plans and floor plans Bryce suggested making relatively minor changes to the interior and entrance door location The consensus of the Commissioners was to proceed with the recommended changes 3 Housing Commission VNinutes January 9, 2002 Bryce advised that Hacker Engineering would be conducting a property survey to confirm the property Imes in order to apply for a lot line ad ustment Bryce advised that a density bonus wdl be required m order to bwld the proposed 20 units with 1 5 parking spaces per unit, which is less than the 2 spaces per unit required T Enckson stated that there were no parking problems within the properties that have less than two parking spaces per unit VII. CONTINUED BUSINESS VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program (HIP) was provided to the Commission Bryce descnbed the different loan programs available for the HIP: Deferred Loan - Avadable up to $25,000 Loan is forgiven after 30 years if loan is in compliance and is secured by a Deed of Trust The deferred loan accrues interest monthly Grant - Available up to $3,000 00 Forgiven annually over ten years and is secured by a Covenant and Lien L Sullivan asked as to how interest accrues on the deferred loan and Bryce replied that it was simple interest and not compounded T La Rocca stated that the program is continuing to grow and this year's CDBG appropnation of funds has already been committed A new allocation for the next fiscal is forthcoming C McLeod mquired as to why so few County loans T La Rocca said that the County's HIP process is extremely cumbersome Bryce stated that the County funds approximately 30 homes countywide a year and concentrate on the intenor portion of the home n Housing Commission IAinutes January 9, 2002 B. HOUSING AUTHORITY PROPERTIES (EZELL) 1. One Quail Place Ezell stated improvements are almost complete and gettmg ready for the tour on February 8 L Ward commented on the wall at Las Serenas 2. Catalina Gardens Landscape Retrofit Landscape Retrofit is complete 3. Parking Lot Improvements Plans and specifications wdl go to bid m February C. DESERT ROSE UPDATE (TERRE) T La Rocca reported that (7) resales are in process and (2) foreclosures Some issues with regards to the resale formula will be addressed to the city attorney The Unit Regulatory Agreement wdl be revisited to make changes to future resales thereby addressmg some loop hole that are now being realized IX. ADJOURNMENT Meeting was adjourned at 4:50 p.m. r tl'ATTY LEdN, RECORDING SECRETARY GUtDA1PazryLcm\Wpifocs\TmcWousmglMmuta\6902wpd 5 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM r0• RACHELLE KLASSEN, DEPUTY CITY CLERK IFROM PATTY LEON, SENIOR OFFICE ASSISTANT I / DATE SUBJECT JANUARY 24, 2002 HOUSING COMMISSION MINt1TES Attached are copies of Housing Commission Meeting Mmutes of December 12, 2001, approved at the Housing Commission Meeting held on January 9, 2002 Please submit to the Housing Authority Board Thank you cc Carlos Ortega, City Manager CITY COUNCIL ACTION: APPROVED DENIED RECEIVED + OTHER MEETI DATF j7-14—P AYES:I(Y1 fiiiF I-p zUt,V, Yl ,p OCCII y.d,. NOES • J ABSENT: \! ABSTAIN: A m\S- VERIFIED BY: L Y "1C m Oriqina) on File wi City Clerk's Office V. CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES December 12, 2001 Vice-Chair Leo Sullivan convened the meeting at 3 30 p m I. ROLL CALL Present Members Absent Carne McLeod Leo Sullivan Roger Dash Larry Saindon Manuel Reyes Linda Ward Also Present Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housmg Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Mamtenance Inspector Janet Moore, Accountant Patty Leon, Recording Secretary Guest s Terry Erickson, RPM Company Regional Supervisor 1(I. ORAL COMMUNICATIONS — NONE Ben Kurtz 1 Housing Commission Minutes IIV. CONSENT CALENDAR December 12, 2001 A MINUTES of the Regular Housing Commission meeting of November 14, 2001 Motion carried to approve the minutes. V. INFORMATIONAL ITEMS A. COMMISSION REPORTS R. Dash informed the Commission on the General Plan Committee(GPC) meetmg and stated Mr Peter Wilson, Dean of Cal State University, was a guest R Dash stated that the official name of the campus is "Cal State Palm Desert" approximately 200 acres. One of the buildmgs will open after June's 2002 graduation and expect 3000-4000 students The completion of the second budding will take place in 2002, and the third building in 2005 The State will assume full responsibdity ofthe campus afteroccupancy ofthe third buildmg Academically, the concentration will be of teaching preparation, business and nursing courses serving upper division and graduate students which gives us some idea of the housmg needs R Dash stated the housing element was presented and approved by the GPC. T La Rocca stated that the housing element has been sent to the State and received prelim nary approval and wtll be presented to the City Councd on December 13, 2001 If there are no changes, the housing element will approve as it stands T La Rocca said Phd Drell, Director of Plannmg, took a trip to Brea with members of the GPC to look at housmg pro ects After the hrst of the year, Phd wdl put another tnp together and mvite Housing Commissioners 2 liousing Commission Minutes B. HOUSING COMMISSION ROSTER December 12, 2001 Commission reviewed the roster and made corrections A new roster wdl be provided to the Commissioners at the next Housing Commission meeting with corrections to C Mc eod address and L Saindon phone number C. CATALINA GARDENS VACANT PARCEL T La Rocca stated that a staff report outlining the discussions and desires of the Sernor Center and Redevelopment Agency regardmg a swap of vacant land wdl be presented to the Agency and City Council on December 13, 2001 Issues with regards to ownership of the land stdl exist The Redevelopment Agency owns the vacant lot which is part of the Catalina pro ect and the City owns the land the Senior Center sits on These issues wdl be discussed at the City Counci! meehng m closed session L Sullivan asked if additional housing units will be built onto the vacant lot T La Rocca responded not at this time but staff is researching the possible construction of a clubhouse. D. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM monthly status report was reviewed by the Commission C McLeod asked how many units of the 100 are left to convert to the program T Enckson stated only four were left to convert. L Ward asked why the number of service request calls were so high for Desert Pointe T Erickson responded the number of service calls for the properties are normally high during this time of the year due to the conversion of the AC units to heat This would generate a service request which RPM tracks as maintenance hours including request calls from the residents. 3 liousing Commission Minutes December 12, 2001 E. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (NOVEMBER REPORT) Report #1 was reviewed by the Commission T La Rocca asked on the status of the waiting list. T Enckson replied it was qwte extensive with a waiting penod of 2-4 years for the 35% income level The smaller properties are minimal F. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT OCTOBER REPORT) Report #2 was reviewed by the Commission G. HOUSING AUTHORITY PROPERTIES NEWSLETTER (DECEMBER 2001) Housing Authonty Newsletters was reviewed by the Commission H. PERIMETER FENCE - ONE QUAIL PLACE (TERREj T La Rocca reviewed the memo and stated it was for mformational purposes only as Carlos Ortega has the authority to approve and sign off on any request below $25,000 Therefore, the fence has been installed, as well as an access gate that wdl remam locked and wdl require residents to use their amenity key n Housing Commission Minutes WI. NEW BUSINESS A. Comphance Plan Programs Rec By Minute Motion December 12, 2001 Action: Motion was made by L. Sullivan and seconded by R. Dash to approve and authorize the creation of subsidy programs in compliance with the Stipulation. Motion was carried with the following corrections Exhibit C Palm Desert Redevelopment Agency First-Time Buyers Program 3ro paragraph - eliminate `and provide the first trust deed loan-to-value ra6o does not exceed 80% (of such other amount as may be determined from time to time by the Agency) " Add the last sentence of Exhibit C to Exhibit A, `The borrower must occupy the home as his or her principal residence throughout the loan term which is defaded in the urnf regulatory agreement." B. Family YMCA Lease Agreement Rec. By Minute Motion Action: Motion was made by L. Saindon and seconded by L. Sullivan to forward recommendation to the Redevelopment Agency for approval of a five-year lease agreement by and between the Palm Desert Redevelopment Agency and the Family YMCA for the Jean Benson Child Care Center. Motion was carried with the followmg correction Page 2 of the staff report to read semiannual instead of biannual VII. CONTINUED BUSINESS 5 Housing Commission F linutes VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) December 12, 2001 An update on the Home Improvement Program was reviewed by the Commission Bryce reported 75 homes have been completed and at the present time applications are stdl coming in L Sullivan asked where most of the publicity was coming from Bryce stated by word of mouth, signs posted m front of the homes for advertising and once in a whde an article is placed in the BnghtSide B. PALM VILLAGE APARTMENTS Bryce thanked Commissioners Linda Ward and Leo Sullivan for meeting with the architect in the latter part of November Four site plans were presented by the architect for review Bryce provided supplemental site plans and reviewed the different elements for site plans E, G and H All site plans include the followmg floor plans of approximately 800 square feet, centrally located trash facilities, accessible disabled parkmg located m the center of the parkmg lot, laundry and storage area, thirty parking spaces Site Plan E- Provides for eight units up-front and twelve units across the back The units up-front have four doorways facmg the street and four doorwaysfacingtheatrium Theunitsacrossthebackdoorwaysfaceinward The urnts up-front have a balcony with a bndge covenng the atnum with wider staircases Floor plans are wider and not as long as site plan G Site Plan G— Provides for ten units up-front and ten units across the back The front units have six doorways facmg the street and four facing mward The back units doorway face inward A recreational faality is located in the west side of the property approximately 3000 square feet Floor plans are slightly longer and not at wide as site plans E and H Housing Commission Minutes December 12, 2001 Site Plan H- Provides for eight units up-front and twelve units across the back The front units have four doorways facing the street and four doorways facing inward The back units all face inward A slightly larger central area is located between the buildings for better circulation purposes Same floor plan as site plan E Commission found site plan E most acceptable L Ward expressed her concerns in regards to the measurements ofthe area and was opposed to living space next to bedrooms in some plans Bryce is avadable to meet with L Ward to discuss her concerns Bryce will meet with Deputy Jon Gaw, Cnme Prevention O cer, to discuss the parking layout Bryce asked the Commission to review the site plans at their leisure and to call him with any suggestions Bryce stated that the architect wdl provide plans showing the exterior elevation schematics of site plan E to present to the Housing Commission on January 9, 2002, before presenting it to the Architectural Review and Planning Commission approximately m March 2002 C. HOUSING AUTHORITY PROPERTIES (EZELL) 1. One Quail Place Ezell stated the landscape looks good The landscape architect and staff has some concerns with regards to phase four of the pro ect Staff wdl address these issues withm the next 2 weeks 2. Catalina Gardens Landscape RetroFt Landscape will be completed by December 31, 2001 Residents are really pleased with results 3. Parking Lot Improvements Plans are complete Staff wdl be preparing a bid package in mid February 1 liousing Commission INinutes D. DESERT ROSE UPDATE (TERRE) December 12, 2001 T La Rocca reported that (4) resales are in process and (2) foreclosures C McLeod asked if all properties at Portola Palms Mobde Home Park had been sold T La Rocca stated that on the City Councd Agenda of December 13, 2001, the sale of Lot #17 for ingress and ingress, wdl be discussed. The Agency currently owns six lots leased to tenants We wdl be askmg the Agency Board m January 2002 to authonze a program wherein the lots can be sold to those tenants who qualify for very low and low with loans from the Agency The tenants who don't qualify will be offered their lot at fair market value This wdl reduce the monthly overhead cost to the existing lower income tenants All but one is interested in buyingandonlyfourofthesixqualifyforthisprogram Thepurposeoftheprogram is to sell the properties and close out the program X. ADJOURNMENT Meeting was adjourned at 4:50 p.m. PATTY LE N, RECORDING SECRETARY G \ADA Patty Lern\Wpdocs\Terteu-IousmgUlmu[es\12-12-01 v+pd 0 PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANI DATE DECEMBER 28, 2001 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of P / _ y` r.r Housing Commission Meeting Minutes of November 14, 2001, approved at the Housing Commission Meeting held on December 12, 2001 Please submit to the Housing Authority Board Thank you cc Carlos Ortega, City Manager I. CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES NOVEMBER 14, 2001 Chair Carne McLeod convened the meeting at 3 33 p m II. ROLL CALL Present Carrie McLeod Leo Sullivan Roger Dash Ben Kurtz Larry Samdon Manuel Reyes Linda Ward Also Present; Justin McCarthy, ACM/Redevelopment Carlos Ortega, City Manager Terre La Rocca, Director of Housmg Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Maintenance Inspector Janet Moore, Accountant Patty Leon, Senior Office Assistant Members Absent Guest s Ill. Terry Erickson, RPM Company Regional Supervisor Nicole Sauviat Criste, Terra Nova Planning & Research Inc ORAL COMMUNICATIONS — NONE 0wa WN E00 z 0H a H U 9 Naw U P4 a u ww 0 N uv U LC U y a Q 1 w - G QC C' f .-1 w F t V1 W F ra tT wwwv na•. az°aa o" 1 Housing Commission Minutes IV. CONSENT CALENDAR November 14, 2001 A MINUTES of the Regular Housing Commission meeting of October 10, 2001 Motion carried to approve the minutes with the following corrections: Paqe 7 Paragraph 2 Action Motion was made by B Kurtz and seconded by L. Ward. Paraaranh 7 Motion was made by L Ward and seconded by B Kurtz to proceed with research and potential sale. Pape 9 Palm Villaae A artments - Paraaraoh 3 Discussion followed on the design and the property defects V. INFORMATIONAL ITEMS C Ortega mtroduced the new Assistant City Manager to Redevelopment Justin McCarthy to the Commission A. COMMISSION REPORTS L Samdon stated that there was an article in today's Newspaper regarding the County of Riverside using population numbers from the 2000 census figures in order to plan for future housing needs and that if a new plan is not submitted by the end of this year, the County could be excluded from competition for certain monies T La Rocca advised that the County matter does not affect the City of Palm Desert 2 Housing Commission Minutes November 14, 2001 B. SUMMARY OF COUNCIL, HOUSING AUTHOR TY, REDEVELOPMENT AGENCY ACTIONS A Summary of Actions prepared by Terre La Rocca, Director of Housing, was reviewed by the Commission C. LANDSCAPE RETROFIT AT ONE QUAIL PLACE Staff Report (Contract Amendment No. 1) Staff Report was reviewed by the Commission Due to agenda date schedule changes this item went to the Agency for action at its last meeting D. RESOLUTION 01-115 Memo to Rachelle Klassen Staff Report was reviewed by the Commission T La Rocca stated the Resolution 01-115 will allow the Housing Commission to meet once or twice per month, or go dark for one month if the Commission chooses to do so E. HOUSING COMMISSION VACANCY Memo to Rachelle Klassen Memo from T La Rocca was reviewed by the Commission Manuel Reyes was appointed a Commissioner to fill the vacancy left by the resignation of James Thorness F. WESTERN CENTER NEGOTIATIONS Memo to Carlos Ortega A copy of the memo to C Ortega was reviewed by the Commission 3 Housing Commission Minutes November 14, 2001 T La Rocca discussed the deal points outlined in the memo that are being negotiated by our legal Counsel with the Western Center The Western Center wdl be submittmg their comments in response L Sullivan asked the reason the Agency went back to Western Center Carlos stated Desert Rose was sold at 30°/o for overhead cost Although State Law allows 30-32% of the income for overhead cost, Stipulation only allows 25% for Palm Desert as a result of negotiation with the Western Center G. HOVLEY GARDENS Press Release Preliminary Reservation Letter Copies were provided to the Housmg Commission for their information. T La Rocca stated the California Tax Allocation Committee awarded the tax credits to Hovley Gardens at their meetmg of October 17, 2001 The pro ect is moving forward and Staff is currently working with Mamiero Smith on the mass grading plans Bid packages for grading are being prepared H. HOUSING AUTHORITY RECYCLING PROGRAM (TERRE) Memo to Frankie Riddle Copy of the memo was provided to the Commission T Enckson stated the recycling posters listing the acceptable and unacceptable matenals were delivered and posted at all the properties T Erickson also stated the program is working, with the exception of Taos not havmg the space for a recycling dumpster Staff is looking on how to correct this problem I. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) m Housing Commission Minutes November 14, 2001 Monthly Status Report was reviewed by the Commission M Reyes asked if One Quail Place units were rented out at market rate and if the entire complex has become low income T La Rocca replied that part of the compliance plan commitment was to convert 100 units, 80 units at One Quad Place, and 20 units at La Serenas from market and moderate to low and very low income levels J. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (OCTOBER REPORT) Report #1 was reviewed and filed by the Commission C McLeod asked ifthe numbers on the HUD/HCD income iimitswill change at the begmning of the year J Moore stated they have changed and will be updated The actual numbers on the categones are correct based on the current allowable income K. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (SEPTEMBER REPORT) Report #2 was reviewed and filed by the Commission T Enckson stated that the net operatmg mcome category rs broken down by each of the properties rental income, less the expenses and capital improvements R Dash mquired on the general planrnng of housing around the college, not necessary low mcome, but high density regarding housing T La Rocca replied that the question has come up for additional housing around the college, particularly for students She stated that construction of dormitory units cannot be built with Housing monies However, there is nothing that prevents the Agency from buildmg apartments ad acent or close to the college and makmg them avadable to anyone who qualifies based on their mcome C. Ortega stated that the purpose of the housmg element is to provide housing for all income levels of the community 5 Housing Commission Minutes November 14, 2001 C McLeod asked if there is vacant land avadable close or ad acent to the campus at the right pnce C Ortega stated that it depends on the density of the vacant land L Ward asked if the Agency wdl contribute to the care of the homeless in Indio According to an article in the newspaper, the City of Indio is losing its ability to fake care for the homeless in the winter time and requested support from other aties The only charitable sources serving that need of the homeless to some degree is Martha's Village in Indio T La Rocca stated this issue has not been addressed independently of all other housing needs L. HOUSINGAUTHORITYPROPERTIESNEWSLETTER(NOVEMBER2001) Newsletters were reviewed by the Commission VI. NEW BUSINESS A. HOUSING ELEMENT Rec By Mmute Motion Accept and forward the Housing Element to the City Councd Action: Motion was made by L. Ward and second by L. Sullivan to forward the Housing Element to the City Council Nicole Cnste stated that the Housing Element complies with all element laws to make it certifiable The original policy and programs presented severalmonthsagototheCommissionhasnotsignificantlychanged Nicole reviewed the additions that were enumerated in the packet prowded to the Commission and stated the planning period is a five-year period from 1998 to 2005 to meet the Regional Housing needs Nicole stated that the Housing Element wdl be submitted to the Planning Commission in December and to the City Councd in January for review If no changes are made, a certified resolution must be mailed by the City Councd to the Departmentof Housing and Community Developmentforfinal approval. 0 Housing Commission Minutes November 14, 2001 VII. CONTINUED BUSINESS A. VACANT PARCEL ADJACENT TO CATALINA GARDENS Memo to Carlos Ortega Copy of inemo was provided to the Commission T La Rocca stated that the vacant lot is part of the Catalina Gardens parcel that was purchased as part of the Catalina site, but was not developed Staff desires to construct a clubhouse and hous ng units on the vacant lot, but was made aware by the Plannmg Department that the Senior Center has discussed in the pastwith a counal memberthe possibdity of expanding their parkmg lot onto the vacant lot and paid to design a parking lot expansion A meetmg has been held with the Senior Center to discuss their particular needs and find a solution to this matter A possibdity of swapping dirt to accommodate the Agency and Senior Centerwas discussed A clubhouse could be budt on a portion of the Senior Center site not used by the Sernor Center, in return, the Agency would allow the Senior Center to expand their parking lot onto the vacant lot Staff will forward to the City Councd for recommendation VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program was reviewed by the Commission B White said the book produced for the tour on November 1, 2001, of some of the Facade Enhancements and several homes from the Home Improvement Program was available forthe Commission's reviewforanyone who was not able to attend Bryce reviewed the standard report and stated eleven pro ects are currently in progress and approximately nmeteen applicants have been received with two on their way CDBG funds have been utdized for this year, but we do have loans and grants that are paid off, as well as 20% Set Aside funds appropriated from the City Councd 7 Housing Commission Minutes B. PALM VILLAGE APARTMENTS November 14, 2001 Copy of inemo to Robbins, Jorgensen, Chnstopher was reviewed by the Commission Bryce stated staff has met with Roberta Jorgensen of Robbins Jorgensen Christopher to discuss the revisions of the schematic site plans Pictures of different pro ects were taken within the City of Palm Desert to assist them with the redesign Bryce said the floor plan designed by the Architect did not provide space for a water heater or space for a trash bin facility, therefore, the plans will be revised Bryce displayed a conceptual site plan designed by himself and discussed the possibdity of combining the units to conserve space The site plan will be presented to the architect for review Bryce stated the architects are expected to present a new site plan withm a week and invited Commissioners interested to attend this meetmg for input on the redesign, Lmda Ward and Leo Sullivan volunteered their presence Carne McLeod asked T Erickson if applicants to the housmg properties requested the most in need of number of bedrooms. T Enckson responded it is the families requesting 2 bedrooms C. HOUSING AUTHORITY PROPERTIES (EZELL) One Quaii Piace Chdd Care Center E James stated the Child Care Center is complete and operational with the exception of the shade structure for the playground Funds for the rehabditation and improvements of the faality were provided by the Regional Access Program The program is under the direction of the DSUSD and the onsite program director is an employee of the school district and resident at One Quail Place The program provides space for 17 children of which 10 are residents at One Quad Place A story for the BrightSide and press release for the Desert Sun will be forwarded Housing Commission Minutes 2. Catalina Gardens Landscape Retrofit November 14, 2001 E James stated that the completion date for the landscape retrofit has been changed to January 2002 instead of November 16, 2001 Staff requested input from the tenants at Catalina for better planning of design and as a result mmor changes are being made 3. Parking Lot Improvements Parking lot improvement plans for One Quail Place, Taos Palms, Neighbors Apt and Las Serenas have been revised Final plans wdl be delivered on Fnday, November 16, 2001 A funding source wdl be identified once plans have been completed before mowng forward with the bidding process 4. Revisiting of Sites - Set Date (Terre) Commission confirmed a date of February 7, 2002, to revisit the Housing Property sites A memo will be provided to Commission for confirmation D. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (Terry Erickson) Terry Enckson reviewed the memo to the Commission E. DESERT ROSE UPDATE (Terre) T La Rocca stated (2) foreclosure notices with regards to default were received this week The Agency will propose the intent to buy the properties from the owners to avoid paying additional fees 47 Housing Commission Minutes IX. CLOSED SESSION X. ADJOURNMENT Meeting was adjourned at 5:20 p.m. PATTY LEO N, RECORDING SECRETARY G \RDAU'atty Leon\Wpdocs\TerreU-IousmgN4 wtes\I1-14-01 xpd November 14, 2001 v i- PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATfY LEON, SENIOR OFFICE ASSISTANTQ DATE. NOVEMBER 19, 2001 SUBJECT HOUSING COMMISSION MINUTES Attached are copies of Housing Commission Meetmg Minutes of October 10, 2001, approved at the Housing Commission Meeting held on November 14, 2001 Please submit to the Housing Authority Board Thank you CITY CO[TNCIL ACTION: AEPROVED DENIED RECEIVED - . z ; p OTHEF MEETII DATF - _ ' AYES :.P -a 1,. I'nrc, /, 1 nil' K.n U_ Y n NOE: - ., .. . r .l A3S8NT : 6^M1 n' ABSTAIN: ^ !`n ; cc Carlos Ortega, City Manager RZE'IED BY: d Original on File with C y erk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES OCTOBER 10. 2001 CALL TO ORDER Vice Chair Leo Sullivan convened the meeting at 3.35 p m. II. ROLL CALL Present Members Absent Leo Sullivan Roger Dash Ben Kurtz Linda Ward Also Present. Terre La Rocca, Director of Housing Charlene Sumpter, Construction Contract Specialist Bryce White, Senior Rehab Const Specialist Ezell James, Construction/Mamtenance Inspector Janet Moore, Accountant Diana Leal, Admmistrative Secretary Patty Leon, Senior Office Assistant Guest s Carrie McLeod Larry Saindon Jim Foley, RPM Company Vice President Terry Erickson, RPM Company Regional Supervisor Manuel Reyes, One Quail Place Tenant (potential Housing Commission Member) III. ORAL COMMUNICATIONS — NONE 1 Housing Commission Minutes IV. CONSENT CALENDAR October 10, 2001 A MINUTES of the Regular Housmg Commission meetmg of September 12, 2001 Motion carried to approve the minutes with the following correction: Paae 3. Paraaraah 2 R Dash stated "The cities have no direct control of the schools other than the money they can contribute that is not part of a school budget and can also give certain frmge benefits to a school distnct V. INFORMATIONAL ITEMS In regards to the appointment to vacant commission positions, T. La Rocca said that the Councd had not met to make appomtments due to the summer schedules T La Rocca will send a letterto the City Clerk recommendmg the appointment of Manuel Reyes as a Commissioner to the Housing Authority T La Rocca mtroduced the new Construction/Maintenance Inspector, Ezell James to the Commission and informed them of his qualifications and background in Redevelopment T La Rocca announced that Charlene Sumpter accepted a position with the City of Cathedral City and said her last day will be October 19, 2001 The Commission congratulated Charlene and wished her well A. COMMISSION REPORTS A letter addressed to Diana Leal from the Commission was distributed as part of the supplemental information Commission thanked Diana on her excellent ob as a recording secrefary to the Housing Commission E Housing Commission Minutes October 10, 2001 R Dash informed the Commission on the General Plan Committee (GPC) progress and reported the discussion on the land use surrounding the University, also known as "University Vdlage" pertaining to commeraal and housing ad acent to the campus This item wdl be continued to the next GPC meeting R Dash also stated that the plans for the University have not been reviewed, but wdl be presented at the next meeting SummaryofCouncil,HousingAuthority, RedevelopmentAgency Actions A Summary ofActions prepared byTerre La Rocca, Directorof Housing, was reviewed by the Commission Discussion Commission Seminars T. La Rocca stated she had viewed the California Redevelopment Assoaation (CRA) website for future seminars appropnate for Commissioners The next avadable seminar regarding Redevelopment Housmg would take place after the first of next year L Sullivan asked about NAHRO T La Rocca responded that NAHRO is directed toward the Section 8 Housing Program and considenng we do not use Federal or State funds, it would not be applicable to what RDA prowdes T La Rocca said she is looking for a conference or seminar that relates to CRA Housing and will update Commissioners on CRA Seminars once dates are confirmed Taic Exempt Letter Letter from the State of California Franchise Tax Board was reviewed T La Rocca affirmed that ndividual(s) who live at the Agency's tax exempt properties and are paying a reduced rent are not eligible for a tax credit L Ward suggested that a notification to all tenants be posted on bulletin boards or the Newsletter for clanfication T Erickson will follow up, K3 Housing Commission Minutes October 10, 2001 Letter to One Quail Residents from RPM regarding displaying of the American Flag Letter to One Quail Residents from RPM was reviewed J Foley said after receiving several calls from residents requesting to fly the American flag, he called several large Management Companies Most prohibit the flying of flags, but based on the circumstances of the tragedy of 9/11, tenants will be allowed to display the American flag for a 30-day penod, B Kurtz asked who wdl notify the tenants to take the flags down after the 30 days is over. J. Foley replied that the managers on site will be responsible for notifying tenants B. HOME IMPROVEMENT PROGRAM AND FACADE ENHANCEMENT PROGRAM TOUR OCTOBER 25, 2001 - MEMO Because some Commissioners wdl not be available on October 25, the tour date has been changed to November 1, 2001 C. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) Monthly Status Report was reviewed by the Commission E. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (SEPTEMBER REPORT) Report #1 was reviewed and filed by the Commission Housing Commission Minutes October 10, 2001 F. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (AUGUST REPORT) Report #2 was reviewed and filed by the Commission T La Rocca asked how our Net Operatmg Income looked compared to last month. J Moore responded there is not much of a difference from August to September but will reflect the changes at a later date G. WESTERN CENTER NEGOTIATIONS T La Rocca stated that Bdl Strausz, Agency Legal Counsel, has forwarded on August 10, a recommended amendment to the Stipulation to Western Centerfortheir review They have not responded, however, Bill Strausz, has called them on a regular basis and has informed us they are currently reviewing the amendment H. HOVLEY GARDENS APARTMENTS T La Rocca advised that the tax credits were awarded to Hovely Gardens in the amount of$20 million However, a letterwas received today from Palm Desert Development which they received from the California Tax Credit Allocation Committee statmg there was a calculation error made by the State, hence, Hovley Gardens should not have been awarded the credits There wdl be a Tax Credit Allocation Committee meeting on Wednesday, October 17, 2001, in Sacramento on how they are gomg to rectify this error Dan Horn, of Palm Desert Development Co. and Terre La Rocca will attend this meetmg to testify on behalf of our pro ect T La Rocca stated she was mformed by Dan Horn that the Committee will try to honor all awards made L Sullivan asked about Palm Desert Development anticipated completion date T La Rocca replied they must have the urnts fully occupied by December 31, 2003 Bidding for grading wdl take place in the latter part of November 5 Housing Commission Minutes October 10, 2001 I. HOUSING AUTHORITY PROPERTIES NEWSLETTER (OCTOBER 2001) B Kurtz commended RPM on the newsletters and said they were very informative T Enckson replied they have been workmg very hard on making sure they keep the Newsletter positive T La Rocca asked about the enrollment at the Chdd Care Center at One Quail Place T Enckson said an insert was maded m the newsletter for anyone who is interested The forms are then sent to Desert Sand Urnfied School Distnct (DSUSD} for review DSUSD held registration on Tuesday, October 9 at the Chdd Care Center and are set to have open house on Thursday, October 11, 2001 L Sullivan asked how many applicants they had T Erickson replied she does not know at this time, however, only 17 children wdi be accepted She also added that other Agency Property tenants had inqwred about the Chdd Care Center and applications were maded to them as well. B. Kurtz asked how old the children had to be T Enckson replied ages 4-5, attending Pre-K B Kurtz said he will donate colonng books to the Child Care Center T Erickson mentioned DSUSD was very excited about the program and had selected a One Quad resident with expenence to run the Center J. HOUSING AUTHORITY RECYCLING PROGRAM (TERRE) Commissioners reviewed the letterfrom Frankie Riddle on the update ofthe City Facility Recycling Program T La Rocca asked T Erickson if the program was being implemented T Erickson replied that the tenants are starting to understand what they can and cannot recycle RPM has requested Frankie Riddle provide large size posters listing the acceptable and unacceptable recyclmg material. T. La Rocca will follow up with Frankie Riddle K. COMMITTEE/COMMISSION HOLIDAY PARTY Commissioners reviewed the Housing Commission mailing list distributed as supplemental information Staff asked Commission to check their mading address and include their spouse's name, if attending The Commissioners requested a table be reserved for the Housing Commission members and their spouses T La Rocca will fonvard this request to the City Clerk's office 0 Housing Commission Minutes VI. NEW BUSINESS A. DESERT POINTE - HVAC Rec By Minute Motion October 10, 2001 Forward to the Palm Desert Housing Authority recommendation to direct staff on the replacement of the HVAC Systems at Desert Pointe Action: Motion was made by B. Kurtz and second by L. Ward to forward to the Paim Desert Housing Authority recommendation to table the item for further research T La Rocca stated that at the last walk-thru with the Commissioners and the Councd there was a discussion on replacmg the HVAC systems Staff decided to look into what it would cost to replace what is already there Per T. Erickson, only four units have been replaced within the past 12 months at a cost of $1,350 per unit T La Rocca stated this does not constitute a need to revamp the entire system The like for like system cost is $1,700 per unit L Sullivan asked if four units were replaced at $1,350 per urnt, why was there a cost of 1,700 per unit The new units are larger in size requiring additional construction T La Rocca will forvvard to City Council for further review L Ward asked when our next tour of the housing properties wdl take place Terre replied it wdl be the middle of November B. VACANT LOT CATALINA (Agency Owned) Rec By Minute Motion To proceed with research and potential construction of a Clubhouse for Catalina Gardens Action: Motion was made by L. Ward and second by B. Kurtz to proceed with research and potential sale. J Housing Commission Minutes October 10, 2001 T La Rocca said she was made aware that the Joslyn Senior Center may be requesting the donation of the vacant lot for the expansion of their parking lot As the lot is owned by the Agency, purchased as part of the Catalina pro ect, staff is interested in investigating the possibdity of adding a Clubhouse to Catalina Gardens Catalina converted a studio unit for use of a Clubhouse, however, there is limited space to accommodate all tenants Clanfication of ownership on the lot is currently being researched L. Sullivan suggested construction of housmg urnts as well as a Clubhouse be budt onto the 11,750 sq ft lot to uphold the Commission's duty to provide hous ng. T La Rocca will forward a letter of recommendation to Carlos Ortega on how we should proceed regarding this matter. C. HABITAT FOR HUMANITY - REQUEST Rec By Minute Motion Forward the Redevelopment Agency recommendation to donate an Agency-owned single-famdy parcel located on Virginia Lot#4 to Habitat for Humamty for construction of a home Action: Motion was made by B. Kurtz and seconded by L. Ward to forward the Redevelopment Agency recommendation to donate an Agency-owned single-family parcel located on Virginia Lof #4 to Habitat for Humanity for construction of a home. VII. CONTINUED BUSINESS - NONE VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program was reviewed by the Commission 3 Housing Commission Minutes October 10, 2001 Bryce stated we have used up all our Community Development Block Grant forthis fiscal year. Fortunately, the City has appropriated $384,000 from the 20% Set Aside funds which wdl be used Seventy (70) homes have been completed as part of the Home Improvement Program, and 47 through the Make a Difference Day" B. HOUSING PROJECTS UPDATE (CHARLENE) An update on Housing Projects was distnbuted to the Commissioners 1. PALM VILLAGE APARTMENTS Charlene displayed a conceptual site plan layout provided by Robbins Jorgensen Christopher She reviewed the site plan and elevations The proposed units are 750 square feet The site plans calls for 20 urnts with 32 parking spaces T. La Rocca asked if the Planning Department and the Fire Department were aware Charlene replied that the Planning Department has been very supportive of this concept and wdi take this into consideration before presenting the plans to the Planning Commission for review Discussion followed on the design and the property defects R Dash asked if City Code regulates the number of parking spaces per apartment T La Rocca responded we are reqwred to have 2 parking spaces per unit unless you get a vanance T La Rocca also stated that the Fire Department would have to review the plans m regards to a fire situation and the turn around of fire trucks Charlene mformed the Commission that the design is only a preliminary layout and would be further discussed Housing Commission Minutes 2. ONE QUAIL PLACE Landscaae Retrofit: October 10, 2001 M Reyes commended staff on the wonderful landscape. He speafically commended on the plant selection by the Landscape Architect Charlene stated that all the electncal is complete with the exception of the front areas Completion date is November 7. Child Care Center: Chariene reported that the Chdd Care Center is almost complete with the exception of the playground eqwpment cover 3. CATALtNA GARDENS LANDSCAPE RETROFIT Charlene stated that the landscape retrofit is on schedule Plant material has been selected and work is underway Completion date is scheduled for November 5, 2001 4. PARKING LOT IMPROVEMENTS (EZELL) Ezell said he met with the Plannmg Department this morning and stated there were corrections necessary to the plans for Taos Palms, La Serenas, Neighbors and The Pueblos Apartments properties E. DESERT ROSE UPDATE (TERRE) Terre La Rocca reported that 2 resales are in process with a waiting list in place 10 J Housing Commission Minutes October 10, 2001 B Kurtz asked J Foley if he had any handicapped or wheelchair accessible units J Foley replied that the Housing Properties have units occupied by handicapped individual(s) T La Rocca said our units are not ADA constructed, but we do have accessible units on our properties B Kurtz mentioned he attended a meeting where some of the people that attended were very vocal on wheelchair accessible units avadable within the Valley XI. ADJOURNMENT Motion was made by R. Dash and seconded by B. Kurtz to adjourn the meeting. Meeting was adjourned at 5:10 p.m. a PATTY LEO'N, RECORDING SECRETARY G \RDA Patly Leon\Wpdocs\TeneUlousmgVvtmures\IO-10-07 wpd a DATE OCTOBER 17, 2001 CITY OF PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO' RACHELLE KLASSEN, DEPUTY CITY CLERK FROM PATTY LEON, SENIOR OFFICE ASSISTANT SUBJECT HOUSING COMMISSION NIINUTES Attached aze copies of Housmg Commission Meetmg Mmutes of September 12, 2001, approved at the Housmg Commission Meetmg held on October 10, 2001 Please submit to the Housmg Authonty Board Thank you CITY COUNCIL ACTION: APPROVEn DEN2EC RECEIVED „ OTHER MEETI DATR I h- ? ' AYSS:yp,a. , I'. k,nl U, n NOES• ti n i ABSENT: ov+ ' ABSTA2Nr n, VERIFIED SY: `t k;o ,.l n, n t ' cc CarlosOrtega,C tyManager Originel On FilE with City C rk'3 Offic@ a CITY OF PALM DESERT HOUSING COMMISSION MINUTES September 12, 2001 I. CALL TO ORDER Chair Carrie McLeod convened the meeting at 3 33 p m. II. ROLL CALL Present Carne McLeod Leo Sullivan Roger Dash Ben Kurts Larry Saindon Leo Sullivan Linda Ward Members Absent Also Present: Carlos Ortega, Redevelopment Agency Executive Director Charlene Sumpter, Construction Contract Specialist Bryce White, Senior Rehab. Const Specialist Janet Moore, Accountant Debbie Bradley, Administrative Assistant Patty Leon, Sernor Office Assistant Guest s Terry Erickson, RPM Company Regional Supervisor Manny Reyes, One Quail Place Tenant (potential Housing Commissioner Member) III. ORAL COMMUNICATIONS — NONE IV. CONSENT CALENDAR A MINUTES of the Regular Housing Commission meetmg of July 11, 2001 Rec Approved as presented 1 Housing Commission Minutes September 12, 2001 B MINUTES of the Regular Housing Commission meeting of August 8, 2001 Rec Approved as presented Staff requested clanfication on page 10, Item VII E-2, regarding Desert Pointe, stating, "no further action required" Charlene explained that right now iYs tabled and wdl continue at a later date V. INFORMATIONAL ITEMS A. COMMISSION REPORTS C Ortega stated there is a report from Terre La Rocca, Director of Housmg, on the 40 Acre Site He receroed a call yesterday from the developer on the approval of the tax credit Additional information can be provided to the Commissioners R Dash informed the Commissioners regarding the conflicts on the school elements where by students from the Development of Kaufman and Broad, located on the corner of Frank Sinatra, between Portola and Monterey, are attendmg the Palm Spnngs Unified School Distnct There have been attempts to transfer those students to Desert Sands Unified School District m the past However, iYs a matter of money since the City of Palm Springs has reached a financial benefit from that development C Ortega said that within the City of Palm Desert there are two school distncts that service it and City Council having no legal authority to mandate it, has for sometime requested that the Cities get together and transfer all the Palm Desert territones into the Desert Sands School Distnct so the City is m one distnct On the current general plan, that area is zoned for large country clubs although, not many chddren come out of country clubs, but a great deal of money does The city might re-zone for that area to provide for high density The conclusion is that unless the school districts agreed to transfer boundanes, the City Councd has no authority over them a Housing Commission Minutes September 12, 2001 L Sullivan asked if the new developments, Desert Rose, Petunias, Daisies were going to attend Palm Spnngs Unified School Distncts. Carlos responded that could be a possibtlity R Dash also asked about the students living in Thousand Palms Carlos replied that cities across the freeway are under the urisdiction of Riverside County and the concerns presently are for the City of Palm Desert R Dash stated that the Cities had no direct control of the schools other than the money they can contnbute that is not part of a school budget, but can in fact give certain fnnge benefits to a school distnct B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS A Summary ofActions prepared by Terre La Rocca, Directorof Housing, was reviewed by the Commission. Senior Tax Credits C Sumpter said that at the last meeting tax credits were discussed. L Ward had mentioned that tenants from La Serenas were receroing checks Follow up was done by the City even though, it is not a program we are managing T Enckson stated that some tenants did receroe a refund and were told they have to return the money back Aaoomtment to Vacant Commission Position Carlos said appointments wdl be made on September 27, 2001, City Councd Meeting Minutes/Closed Session Clarification was made on closed session minutes C. HOME IMPROVEMENT PROGRAM AND FACADE ENHANCEMENT PROGRAM TOUR OCTOBER 2001 - DISCUSSION Bryce said a tour will be held on October 25, 2001, at 8 00 a m for one hour and a half to tour some of the facade enhancements and 10-12 homes of the Home Improvement Program. A memo wdl be distributed to all Commissioners Housing Commission Minutes September 12, 2001 L Sullivan stated he was very impressed with the opening of the Village Counseling BryceannouncedthatonSeptember5,2001,acommemoration of the first completion of the Facade Enhancement Program, Vdlage Counseling, was held Bryce descnbed the displayed pictures of some ofthe facade enhancements Pictured were Elegante Jewelry on EI Paseo, Blinds Etc , Village Counseling and Castelli's Andreinos. L. Sullivan asked how much money was put into the project Bryce replied the Redevelopment Agency put $25,000 00 dollars, overall the pro ect cost $125,000 00 dollars Castelli's Andreino's is going to be over $200,000.00, of which $25,000 00 wdl come from RDA The amount of money the owners are putting in is qwte significant as compared to what the City contributes C. McLeod, asked if the City's portion was a grant Bryce replied that RDA will purchase a facade easement, which is reqwred legally in order to distnbute the funds, it is not considered a loan D. RPM MONTHLY STATUS REPORT (TERRE ERICKSON) T Erickson reported that they were mformed that m Apnl 2001, the program was to convert 100 more tenants into the affordable program by the end of the year Las Serenas was suppose to convert 20 tenants into the program, and in total they have converted 24 One Quad Place was suppose to convert 80 and so far they have done 56 RPM now has 80 of the100 out of the way In relation to applying to the program, R Dash mqwred upon a universal application that would apply to all units as opposed to one specifically for that property T Enckson replied that there is a unrversal application and can be submitted at either property E. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (AUGUST REPORT) Report #1 was reviewed by the Commission Lf Housing Commission Minutes September 12, 2001 F. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (AUGUST REPORT) Report #2 was reviewed by the Commission C McLeod asked if this is the final report, to which Janet confirmed that it is as close as it will get with some minor ad ustments. G. WESTERN CENTER NEGOTIATIONS The memo from Terre La Rocca, Director of Housmg, was reviewed C Ortega said in addition to the report that Terre gave Commissioners, there is a re-draft Today or tomorrow C. Ortega wdl have a telephone conference with Western Center to see whether or not they wdl accept the re-draft of the stipulation Essentially, the City is asking that they postpone some of the units that are due now that are behmd on production It appears they are agreeable to postponing Under the conditions, rather then buying existmg units and adding to the stock of housing, Western Center would in fact, give us more time to bwlt new houses With the approval of the tax credits, it would allow the buildmg of new homes. In addition, we are asking as opposed to the 25% of income that is quite a stipulation, where as, HUD and federal law are noted to 30°/a, we ask over a penod of time that the City would be able to convert our rental urnts to 30% to better reflect on Federal Law, as opposed to the 25% of income that is qwte a stipulation C McLeod asked if that was gomg to be a preliminary discussion or if it was going to be the final number. C Ortega stated it was previously discussed and only needed to finalize negotiations C McLeod asked if more land could be purchase, to which Carlos said we would have to move faster on the 40 Acre Site and possibly look for more land C Sumpter mentioned RDA is lookmg and wdl concentrate on buymg more land or existing units L Sullivan asked if land could be purchase outside City limits. C Ortega said it could, considenng the law provides for the right amount of density Consideration of re-zornng near the University may be a possibdity. 67 Housing Commission Minutes H. HOVLEY GARDENS September 12, 2001 Memo from Terre La Rocca, Director of Housing, was reviewed by the Commission. HOUSING AUTHORITY PROPERTIES NEWSLETTER (SEPTEMBER 2001) Newsletter C McLeod asked about referrals made by renters as to who funds the $50 dollars. T Enckson stated it was allocated in the yearly budget L Ward complemented RPM on installing the computers at La Serenas She ust received her notice on the installation of the Phifer 80% black sundeck solar screens on theirwindows. She expressed what a great ob the City and RPM have done. Letter of thanks to Diana Leal regarding the City Recycling Spanish Insert C Sumpter thanked Diana Leal and T Enckson for workmg very hard on getting the Recycling Program in place The Commissioners will address Mrs Leal with a letter of commendation on behalf of the Commission VI. NEW BUSINESS A. Portola Palms Mobile Home Park Sale of Lot #138 Rec By Minute Motion Forward Sale of Lot #138 to the City Council and the Redevelopment Agency for Approval Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward sale of Lot #138 to the City Council and the Redevelopment Agency for Approval Housing Commission Minutes B. One Quail Place Patio Redesign Rec By Minute Motion September 12, 2001 Forward to the Housing Authonty request to advertise and call for bids for the replacement of the wooden patios with concrete patios with railings Action: Motion was made by B. Kurtz and seconded by L. Sullivan to forward to the Housing Authority request to advertise and call for bids for the replacement of the wooden patios with concrete patios with railings. VII. CONTINUED BUSINESS - NONE VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program was reviewed by the Commission. B White reviewed the map and stated there are 25-30% of the homes, south of the 40- Acre Site, which have been improved through either the Home Improvement Program or Make A Difference Day, it was noted that this the same area where C Sumpter rehabilitated two homes on Rebecca Road Bryce reviewed a copy of the letter mailed to HIP recipients regarding free installation of Evaporative Coolers and wall AC units for qualifying low-income Edison customers A clanfication was made to the letter regarding refrigerators, mstead of refrigerations B. HOUSING PROJECTS UPDATE (CHARLENE) An update on Housmg Pro ects was distnbuted to the Commissioners C. PALM VILLAGE APARTMENTS C Sumpter received an outlined by the architect, Roger Jorgensen Chnstopher, of dates for preliminary plans for approval The design and development are pro ected to be completed by November 5- December 21. We will have plans for your review by October 21 We antiapate awarding a contract sometime in July 2002 7 Housing Commission Minutes D. HOUSING AUTHORITY PROPERTIES 1. One Quail Place Landscaae Retrofit: September 12, 2001 C. Sumpter stated that the pro ect is 80% complete Phase IV has begun All of the ponds are up and running and filtration is working Electncal upgrades have been completed on Phase IV and wdl be going back to Phase I A completion date of November 7, 2001 is pro ected C Sumpter mentioned once the pro ect is complete a tour of the property will be set up in the middle of November 2001 Manny Reyes complemented C Sumpter on her wonderful ob of the landscape retrofit Child Care Center: C Sumpter mentioned the Chdd Care Center is being moved downstairs where the weight room is, and the weight room will be moving upstairs The work is scheduled to begin this week, which is anticipated to be completed by October 2001 R Dash asked if it wdl be limited to One Quail Residents only J Moore replied that it would not, however, if they are the first 17 to apply, and all qualify, they wdl be appomted It is on a first come first serve basis. The school board was adamant that it is not restncted to other residents from other properties Patio Redesian: Replacement of all the wooden decks to concrete decks was awarded by the Commission to move fonvard 3. DESERT POINTE Redesian of the Interior Hallways: To be recapped at a later date We will wait on the hallway redesign HVAC Svstems: To be further discussed at the next meeting. 0 Housing Commission Minutes 4. CATALINA GARDENS Landscaaina Retrofit: September 12, 2001 Work was started on September 4 with anticipation of a 60-day completion time C Sumpterwill be havmg weekly pro ect management meetings, which wdl take place starting September 13, 2001. 5. REPAIR AND RESURFACING OF PARKING LOTS Plans have been reviewed and moved forward with corrections to our Plamm g Department Authonzation to advertise and call for bids was approved by City Councd E. DESERT ROSE UPDATE (TERRE) J Moore stated there are no resales at this time, though a waiting list is in place Only refinances are in progress with a better chance of lowenng their monthly payment. B. Kurtz commented he will not be attending our next meetmg He wdl be on vacation L. Ward said she was not able to attend the training session in Phoenix and inqwred of upcoming trairnng for Commissioners. C. Ortega mformed her of the National Association of Housmg Redevelopment Officials (NAHRO) have continuos training B Kurtz said Terre La Rocca had suggested another association for Commissioners to attend that was within general location Staff to research and report to next meeting C McLeod thanked everyone fortheir participation on her absence ofthe last meeting f:] Housing Commission INinutes XI. ADJOURNMENT September 12, 2001 Motion was made by L. Saindon and seconded by L. Sullivan to adjourn the meeting. Meeting was adjourned at 4:34 p.m. PATTY LEONf RECORDING SECRETARY G V2DA Patry leon\Wpdas\TerteWousmgVvhnures 9-12-0I wpd I. CITY OF PALM DESERT HOUSiNG COMMISSION a- Present Leo Sullivan RogerDash Larry Saindon Linda Ward AUGUST 8, 2001 CALL TO ORDER Vice Chair Leo Sullivan convened the meeting at 3 30 p m fl. ROLL CALL 191 IV MINUTES Members Absent Carne McLeod Ben Kurtz Also Present Carlos Ortega, Redevelopment Agency Executive Director Charlene Sumpter, Construction Contract Specialist Bryce White, Sernor Rehab Const Specialist Mary Finley, Senior O ce Assistant Guest(s Jim Foley, RPM Company ORAL COMMUNICATIONS — L Sullivan mquired about the status of the appointment of a new commissioner C Ortega said that he will ask Councd when they expect to hold mterviews as the Housing Commission is anxious to have a new commissioner appointed CONSENT CALENDAR A MINUTES of the Regular Housing Commission meeting of July 11, 2001 Rec Continued to meeting of September 12, 2001 for cfarification of closed session item 1 Housing Commission Minutes AUGUST 8, 2001 V. INFORMATIONAL ITEAAS A. COMMISSION REPORTS None B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS A summary of act ons was reviewed by the Comm ssion C. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM Monthly Status Report was reviewed by the Commission L Ward commented that the tenants of Las Serenas are very happy to have recewed notification that they may qualify to be recertified as low income D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JUNE REPORT) . Report #1 was reviewed by the Commission L. Ward asked about the renters' rebate for city-owned properties which is relative to property taxes Charfene asked Jim Foley if he was aware of renters rebates J Foley said that the Authonty is exempt from paying property taxes He wdl have Kim Moon, the manager of One Quad, look into the matter If she finds the necessary forms, he will have the form and information inserted into the newsletter E. REPORT #2 - MONTHLY NET OPERATING iNCOME STATEME T (JUNE REPaRT) Report #2 was reviewed by the Commission 2 Housing Commission Minutes , AUGUST 8, 2001 F. HOUSING AUTHORITY PROPERTIES NEWSLETTER AUGUST, 2001) The commission was provided with the Housing Authority Properties newsletterfor review L Sullivan asked how the tenants felt about the raise in laundry fees J. Foley said that a study was done to compare what the market apartments are chargmg with what the Housmg Authority properties charge They found that the amount being charged at the properties is lower To date, no complaints have been received VI. NEW BUSINESS A. MAINIERO SMITH PROFESSIONAL CIVIL ENGINEERING SERVICES AGREEME T FOR THE 40 ACRE SITE Rec By Mmute Motion Forward to the Redevelopment Agency request for approval of the agreement for professionaf civd engmeermg services with Mainiero Smith for the 40 Acre sde • Action: Motion carried by unanimous vote to forward to the Redevelopment Agency request for approval of the agreement for professional civil engineering services with Mainiero Smith for the 40 acre site Charlene said that a revised report was provided as the total amounts were not mcluded in the onginal report The work wdl include civd engmeenng services, on site, construction documents forgradmg, staking, pro ect managementforthe entire 40-acre site Carfos said that there are some limitations as Mainiero Smith wili not be providing a full range of services for the single-famdy lots that have not been laid out as of yet Mainiero Smith assumes that by the time the multi-family lots have been completed they will have the design of the single-famdy lots resolved, otherwise, they wili only do the sewer and water designs L Suilivan asked if the 204,825 was for the entire 40-acre site whether the work is completed now or later Carlos said that the amount is a not to exceed amount for the whole pro ect 3 Housing Commission Minutes AUGUST 8, 2001 Chariene asked Laun Aylaian, Pro ect Admmistrator to explam what the scope of work would include Laun said that Terre has asked her to assist her with the pro ect as this is an area that she s famdiar with and has worked with m great depth The work includes the multi-famdy, however since the single famdy lots have not been designed yet, it includes mass gradmg for the single family and some of the stub-outs to extend the utiiities in the future, but at such point as those pads are designed and that design has progressed, some additional engineering will be required on that site Charlene asked if the work would be an additional amount to the $204,825 Laun said that the $204,825 mcludes certain services on the entire 40-acre site It includes all of the services that are needed on the multi-famdy and certain services on the smgle-family, however, certain serwces, at some point in the future wdl be needed on the single-famdy i e the construction administration and some of the distribution services of water and sewer for each of the individual homes B. CHANGE ORDER FOR LANDSCAPE RE'fROFiTTING AT ONE QUAIL PLACE Rec By Minute Motion Forward recommendation to Hous ng Autharstyto appsove Change OrderNo 1 to Contract No HA18080 for Tony's Landscapmg, Inc for lightmg in the amount of $262,357 12 Action: Motion was made by L. Saindon and seconded by L. Ward to forward recommendation to Housing Authority to approve Change O der No. 1 to Contract No. HA18080 for Tony's Landscapmg, Inc. for lighting in the amount of $262,357.12 Charlene said that the change order for Tony s Landscaping was for electncal sen+ices, the addition of trees that need to be removed or tnmmed and the addition of ten ponds to the rear of the property L Sullivan asked if streams would be added Charlene said that the architecYs intent in keeping the pond areas that he chose to keep was to ref{ect that of a natural setting In a walk through of the property, it was decided that some d Housing Commission Minutes AUGUST 8, 2001 ponds would be kept in the rear of the property In the past, we have received complaints that the rear ofi the property was being neglected R Dash asked if the elimination of some of the drybed work wouid mean that there would be a reduction irt cost. Charlene said that the cost for the work wdl not be reduced as the work wdl go above and beyond the onginal work. The work to be done is due to the fact that 90% of the ponds were leaking and wdl essentially be rebwlt Filters and re-c rculating pumps wdl be installed The ponds will have filtration system and their own electncal system An appropnation of additional monies wdl be requested. C. POR70LA PALMS MOBILE HdME PARK SALE OF LOT #131 Rec 8y Minute Motion Fonvard sale of lot #131 to the City council and the Redevelopment Agency for approval Action: Motion was made by L. Saindon and seconded by L. Ward to forward sale of lot #131 to the City Councii and the Redevelopment Agency for approval D. RETENTION OF APN #627-171-001-1 (DE ANZA VACANT LOT) Rec By Mmute Motion Forward approval of Resolution No authorizing the retention of APN 627-171-001-1 (De Anza vacant lot) for a five year period Action' Motion was made by L. Saindon and seconded by L. Ward to forvvard approval of Resolution No. author zing the retention of APN #&27- 171-001-1 (De Anza vacant lot) for a five year period Charfene said that the Redevelopment Agency owns a double wide lot located on the corner of De Anza Avenue and San Pasqual which was purchased in 1995 Carlos said that at one point, this lot was considered for donation to a non-profit for the construction of two single-famdy homes However, the lot reqwred being spiit in half The request to divide the lot was taken before the planning commission as a public Housing Commission Minutes AUGUST 8, 2001 hearing item Nearby residents opposed the lot split and consequently the lot split was demed — Carlos said that the law dictates that the Agency cannot own property simply for the purpose of owning it, the property must be ow ed for the purpose of developing it There is a requirement that if the Agency owns the property for longer than 5 years and it remains undeveloped, specific action must be taken to extend the time to develop the property for housing purposes Otherwise, if action is not taken, the Agency wdl not be allowed to retain the property for housing purposes R. Dash asked if the Agency pians to develop the site or if the lot would be donated to a non-profit organization Carlos said that at this time the Agency plans to retam title of the property E. AWARD OF CONTRACT TO TMAD ENGINEERS FOR MECHANICAL ENGINEERING SERVICES FOR DESERT POINTE APARTMENTS Rec By Minute Motion Fonvard to the Housing Authonty request for Award of Contract to TMAD Engineers for mecharncal engineenng services for the design and engineenng of the HVAC systems for Desert Pointe Apartments Action: Motion was made by L. Ward and seconded by L. Saindon to table the item for further research Charlene said that at the last tour of the properties, Council suggested that staff look at the replacement of A/C urnts at Desert Pointe as the AiC units look unsightiy Plumbing and heating contractorswere asked to provide estimates to convertthe wall units mto a central heatmg and air conditionmg system Based on the rough estimates, staff decided to obtain an engineers' estimate Proposals were sent out about eight mechanical engineering firms, two responses were receroed Charlene put together a selection committee based on the sconng system to determine which wouid be the best firm TMAD Engineers were selected A copy of the TMAD Engineers' estimate was provided to the Comm ssion L Saindon asked if the units wouid be roof-mounted units Charlene said that the mechanical engineers would determine which system would best work for the apartments She wdl be working very closely with the mechanical engineers to make 6 Housing Commission Minutes AUGUST 8, 2001 sure that the Authonty receives the most e c ent and economical system possible L Saindon said that the buiiding is already budt and there is oniy so much which can be done to it He asked if staff could go out to a contractor and say this is what is needed without spend ng the $76,000 Charlene said that initiafly that was the thought to have the work done through a contractor, however, they realized that due to possible liability issues, it wouid be better to hire a mechanical engineer J. Foley asked if a study had been done to find out what system would best suit the apartments taking into consideration the utility costs to the residents as he is concerned that the new units may cause an increase in the utdity bdis. Charlene said that the mechanicai engineer will measure the square footage of the apartments and wiil recommend units that they be(eve wdl be energy efficient and aesthetically pleasing L Saindon sa d that he would like to have staff provide the Commission with information as to the cost of avadable options. Carlos said that what needs to be taken into consideration is• 1) Should approximately $100,000 be spent for the purpose of aesthetics, 2) Can energy be saved while replacmg the unit with a better looking urnt and, 3) Must $78,000 be spent to rece ve recommendation on efficient units L. Ward said that the origmal request for HVAC systems was due to the aesthetics and not whether the units were operable. L. Saindon asked staff to look mto the cost for demolishmg the units and how many units could be placed on the site Charlene said that she would prepare a rough calculation as to the cost for available options and wdl pressnt her findings at a future meetmg F. AWARD OF CONTRACTTO ROBBINS, JORGENSEN CHRISTOPHER FOR THE REDESIGN OF THE HALLWAYS AT DESERT POINTE APARTMENTS Rec By Minute Motion. - Forvvard to the Housing Authority request for Award of Contract to Robbins, Jorgensen Chnstopher for the Redesign af the Hallways at Desert Pointe Apartments Action: Motion was made by L. Saindon and seconded by L. Ward to table the Item for further research Housing Commission Minutes AUGUST 8, 2001 Chariene said that on every tour of the Housing Authonty Properties comments have been made with respect to-the haliways The services of an architect are necessary to get rid of the "airplane stnps" A request for proposal was sent out to approximately eight mechanical engineering firms, no responses were received Therefore, Charlene called the firms and the firm representatives indicated that they were too busy She contacted Robbins Jorgensen Christopher and asked if they could provide a proposal for the redesign of the hallways, they agreed to look at the site and provide a proposal L Ward asked if a company works on the a r conditiomng at the site and another company works on the hailways, if this would create a problem. Charlene sa d that she would make sure that neither work would interFere with the other If she thought that either work would interfere, she would make other arrangements to make sure that the work is done without mcident L Suilivan said that staff has expenenced a di cult time trying to obtain proposals and more money wdl be spent to redesign the hallways in his opinion, the designing of the hallways is limited due to the small space available Charlene said that there is something that she believes that somethmg can be done such as the architectural design, redesigmng the electncal system in the hallway because everything is run on the outside conduit Staff s lookmg at correcting the electncal systems m the haliway and changing out the light systems Carlos said that the commission could postpone the item for further re'search Charlene said that she would bnng back the item to a future Housing Commission meeting VII CONTINUED BUSINESS - NONE VIII REPORTS A. HOME 1MPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program was distnbuted to the Commission Bryce said that he provided dollar amounts to give the Commission a better idea of the doliar amount being utilized He said that most of the fundmg is received from Community Development Block Grantfunds called CDBG funds These funds are appropriated annually The funds appropriated for the upcommg year will be completely expended withm the next couple of months Additional funding is E:3 Housing Commission Minutes AUGUST 8, 2001 available from the 20% set aside funds L Saindon asked if the City funding has dechned in the last few y ars Bryce said that the funding vanes each year based on internal and external requests for funding Carlos said that the City is a co- appficant through the County of Riverside The City has a three year agreement whereby the County is responsible for the reporting and morntonng of the CDBG fundmg The agreement wdl expire within the next few months. At that time, the City can re-consider being a direct applicant and hopefully based on the new demographics, the City wdl be able to obtain additional fundmg The CDBG monies are appropriated by the Councd at a public heanng based on pnority L. Ward asked about the tour of the Home Improvement Program and Facade Enhancement Program pro ects Bryce said that the tour is expected to last about one hour to an hour and a half The purpose of the tour would be to show the Commission the various locations being assisted by the two programs He expects the tour to be set up sometime m the latter part of October Bryce said that the first Facade Enhancement pro ect has been completed An event commemorating the completion ofthe first Facade Enhancement pro ect wdl be held on September 5 at 10 00 a m The commission is cordially invited At this time, there are four other facade enhancement pro ect in process R Dash asked for clanfication of the program Bryce said that the way the program works is that the applicant pays for the improvements to their facade and the City reimburses the applicant with 50% of the cost up to a maxira um of 25,000 For example, if the applicant expended $50,000 the City would reimburse them $25,000 If they spend $100,000 they wdl still be reimbursed 25,000 If the cost s $10,000 the reimbursement would be $5,000 R Dash asked if the improvements are only made to the exterior of the bwlding Bryce said that the improvements may also apply to intenor improvements such as changmg the air conditioning, mcreasing insulaUon and hghtmg improvements to conform with Title 24 requirements, etc and other improvements such as parking lot improvements and landscaping to compliment the extenor improvements. B. HABITAT FOR HUMANITY UPDATE LETTERS FROM COUNCIL TO LEGACY AND PALM DESERT MERCHANDISE MART RE: DONATION OF FURNiSHiNGS FOR CATALINA HOME A copy of the letters was given to the Commission 9 Housing Commission Minutes I C. HOUSING PROJECTS UPDATE (TERRE) Charlene submitted her update report AUGUST 8, 2001 D. PALM VILLAGE APARTMENTS UPDATE (CHARLENE) Charlene said that the architects are currently workmg on the site pfans and are preparing elevations. She will provide an update at the next housing commission meeting E. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL LANDSCAPE RETROFIT Landscape retrofit is approximately 50% complete PATIO REDESIGN Item wdl be presented at the Housing Commission meeting of September 12, 2001 , 2. DESERT POINTE HALLWAY REDESIGN No further action reqwred 3, CATALlNA GARDENS LAfVDSCAPE RETROFIT A preconstruction meeting is scheduled for Tuesday, August 14, 2001 10 e Housing Commission Minutes AUGUST 8, 2001 4. PARKING LOT 1MPROVEMENTS The parking lot resurfacing repairs pro ect is on hold to allow the landscaping to be further along and to find necessary funding 5. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY ERICKSON) The Commission reviewed and discussed the report E. DESERT ROSE UPDATE (TERRE) No sales io report. MISCELLANEOUS R Dash asked if additiona! staff has been hired to assist housing staff Carios said that additional staff was authonzed by the Council The Human Resources Department is in the process of recruiting XI. ADJOURNMENT Motion was made by R. Dash artd seconded by L. Saindon to adjourn the meeting. Meeting was adjourned at 5:06 p.m. C DIA A, R C RDING SECRETARY CITY COIINCZL ACTION: APPROVED!! ii''nn p x RECEIVED ' "' OTHER G \RDAIRDA-Counter\Wpdocs\8-8•012 wpd t ERIFIED BY: y{,, p h riqinal on File with City C rk's Office r1N ' DATF - ;.) '7 ;C: IAYES; NOES • - A, D ASSENT: nnrn p ABSTAIN: n 0 11 e I% 1 u CITY OF PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE SEPTEMBER 13, 2001 TO RACHELLE KLASSEN, DEPUTY CITY CLE FROM PATTY LEON, SEDIIOR OFFICE ASSISTANTJ SUBJECT HOUSING COMMISS[ON MINUTES Attached are copies of Housmg Commiss on Meetmg Mmutes of July 11, 2001 and August 8, 2001, approved at the Housmg Commiss on Meetmg held on September ]2, 2001 Please submtt to the Housmg Authonty Board I'hank you CITY COUNCIL ACTION: APPROVED DENIED RECEIVED kb OTHER cc Cazlos Ortega, City Manager MEETIN 'bATF " " , c\' AYES: ' NOES: + n n c1 ABSENT • /' % ABSTAIN• e An o, VERIFIED BY: .r/f U ,rx'Ul Original on File with City C rk's Office CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES JULY 11, 2001 Chair Carne McLeod convened the meeting at 3 33 p m ROLL CALL Present Carne McLeod Leo Sullivan RogerDash Larry Saindon Linda Ward Also Present Teresa La Rocca, Director of Housing Charlene Sumpter, Construction Contract Specialist Bryce White, Senior Rehab Const Specialist Janet Moore, Accountant Diana Leal, Sernor Office Assistant SL- C2-, Members Absent Ben Kurtz Guest s Terry Enckson, RPM Company Regional Supervisor Ralph DeMarco, One Quail Place Tenant (potential Housing Commission Member) Manuel Reyes, One Quail Place Tenant (potential Housmg Commission Member) III. IV. ORAL COMMUNICATIONS — NONE CONSENT CALENDAR A MINUTES of the Regular Housing Commission meeting of June 13, 2001 Rec Approved as presented Staff provided clanfication of page 9 to R Dash regardmg removal and replacement of additional trees at One Quail Place 1 Housing Commission Minutes V. INFORMATIONAL ITEMS A. COMMISSION REPORTS July 11, 2001 L Ward informed the commission and staff that she attended a meeting of the Desert Regional Mental Health Board (DRMHB) The DRMHB has a housing task force They expressed that they are impressed with the work that is being accomplished by the City of Palm Desert They have a Housing Network Committee that meets once a month Terre said that she has received invitations to attend their meetings, however, unfortunately, due to schedule conflicts she has been unable to attend Terre said that if someone from the Commission desired to attend they were encouraged to do so L Ward said that the Housing Task Force discussed problems of physical disabdities m the apartments and houses L Ward said that she is trying to obtain more information Once more information is obtamed she will distnbute to the Commission R Dash said that he attended the Council meeting of June 13, 2001 where the 40-acre site development was approved He spoke in favor of the pro ect on behalf of the Commission B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS A summary of Actions was distnbuted to the Commission R Dash thanked staff for their efforts in providing the information LETTER TO CITY MANAGER REGARDING COMPLIANCE PLAN Response to letter regarding Compliance Plan which was received from Carlos Ortega was included in the supplemental information distributed tothe Commission Terre said that Carlos expressed his appreciation for the Commission's concern and that he wdl work closely with staff to ensure that all issues are addressed 2 Housing Commission Minutes July 11, 2001 C. HOUSING COMMISSION MEETING OF AUGUST 8, 2001 - DISCUSSION A brief discussion was held regarding the cancellation of the commission meeting scheduled for August 8, 2001 The commission decided to hold the meeting scheduled for August 8 to discuss pending Housing Authority properties items D. HOUSING ISSUES - LOS ANGELES TIMES Terre said that the Los Angeles T mes articles were brought m by R Dash She wanted to share with the Commission issues that staff will be facmg in the future regarding housing costs J Foley said that as utility costs increase, the rent needs to be decreased to account for the increase in the utility costs As stated m the articles, there is a fear because the providers ofthe affordable housing are hit twice as the utdities for the common areas are increased and the rents are decreased whereby revenues are decreased Terre said that she needs to meet with J Foley and T Enckson to conduct an analysis of where the rents are based on what is allowed by HUD , then take a look at the overall Coachella Valley market rent versus the affordable rents The analysis can be contracted out so that staff can get a clear picture of where the rents are in relationship to where they can be Terre said that a meeting will be held with the Western Center on July 31 to negotiate the allowed housing overhead percentage L Saindon asked if a tenant could technically receive free rent as their utdity allowance is mcreased J Foley said that if the utility allowance is increased, it is only increased a set amountwhich is calculated using the County's allowable utdity list L Ward said that another thing to consider is that the residents can receive assistance through the CARE program through Edison and the Gas Company to assist with the utility increase E. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM Monthly Status Report was reviewed by the Commission L Sullivan asked why the vacancies are being increased at One Quad T Enckson said that occupancy is actually down from where it was last year This is the time of year when the students occupying the apartments leave J Foley said that the vacant urnts wdl be available to lower income tenants per the Compliance Plan 3 Housing Commission Minutes July 11, 2001 C McLeod asked what happens when someone is accepted and cancels and if other people are being turned away because of the cancellations T Enckson said that other people are not turned away, they are placed on a waiting list J Foley said that potential tenants are given 72 hours to cancel, within the 3 day period staff calls the next person on the waiting list R Dash asked about the short-term tenants that are not Palm Desert residents and only stay temporarily T Erickson said that they only stay a short time and sign a 6-month lease at market rate rent There are very few short term tenants at this time F. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JUNE REPORT) Report #1 was reviewed by the Commission G. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT(MAY REPORT) Report #2 was reviewed by the Commission H. HOUSING AUTHORITY PROPERTIES NEWSLETTER JULY, 2001) The commission was provided with copies of the newsletter for review I. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS TERRY ERICKSON) A list of follow-up items was provided to the Commission for their review T Erickson said that the secunty cameras have been installed at One Quad Terre asked if she had seen any change in the behavior of the tenants of the property T Erickson said that they haven't noticed any change L Ward asked if notices are Housing Commission Minutes July 11, 2001 going to be posted in English and Spanish T Enckson said that signs have been posted throughout the property in English as required by law R Dash asked what the status of cnme or undesirable activity was at One Quad T Erickson said that it is minimal There have been a couple of break ins There is some minor vandalism (kids) J Foley said that they will be re-evaluatmg where the cameras are placed if they see that there are areas where there is more concentrated activities They will also recommend the installation of more cameras if they think it is necessary J. HOUSING AUTHORITY PROPERTIES - INCOME STATEMENT MAY 2001) The Housing Authority Properties Income Statementfor Maywas discussed Janet said that they have preliminary numbers for June Basically, revenues are higher than what was expected and over what was budgeted for the properties The anticipated expenditures were $1 5 million and only $1 4 mdlion was actually spent As a result of the walk-throughs done by the subcommittee, correction of certain items were suggested and made this fiscal year that were not budgeted, therefore minor ad ustments were made A chart indicating occupancy levels was circulated amongst the Commission Janet said that there is a slight mcrease in the very low and lower through June 30 which they anticipated The chart provides a comparison of the annual performance Changes m occupancy are minimal from the February 2001 report VI. NEW BUSINESS A. DESERT SANDS UNIFIED SCHOOL DISTRICT PROPOSAL Rec By Mmute Motion Rewew and fonvard recommendation to the Housing Authority to consider Desert Sands Unified School Distnct's proposal for the creation of a Head Start Program at One Quad Place Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward recommendation to the Housing Authority to approve lease between DSUSD and accept the proposat for the creation of a Head Start Program at One Quail Place E Housing Commission Minutes July 11, 2001 Terre said that staff has been approached by the Desert Sands Unified School District (DSUSD) with a proposal to establish a Head Start Program at One Quad Place DSUSD applied for a grant through the Board of Education and have received fundmg to open a program for 17 children They will be giving prionty processing to One Quad Place chtldren T Erickson conducted a survey on the property and they have found that they will have about 26 chddren for the on-site program The improvements to Recreation Building #2 which houses the weight room will need to be made The weight eqwpment wdl be moved upstairs Some improvements wdl be made to the downstairs to accommodate the children such as doors, bathroom improvements, water faucet by the play area, and a shade structure Cost for the improvements is expected to be approximately $20,000 Terre said that she has contacted the Regional Access Program requesting a minimum grant of $20,000 for the necessary improvements A standard year-to- year lease between the Authonty and DSUSD wdl be forwarded to the Housing Authority at its July 19 meeting The Authonty will be responsible for maintaining the property and providmg custodial services DSUSD wdl pay $300 per month towards utilities and custodial services They will fund the program in its entirety and wdl administrate and operate the program B. CHANGE ORDER FOR LANDSCAPE RETROFITTING AT ONE QUAIL PLACE Rec By Minute Motion Forward recommendation to Housing Authorityto approve Change Order No 1 to Contract No HA18080 for Tony's Landscaping, Inc for lighting Action: Item will be reviewed at a later date. C. REPAYMENT TO CITY BY REDEVELOPMENT AGENCY FOR 12.40 ACRES/PROMISSORY NOTE Rec By Minute Motion Review and forward to Redevelopment Agency a recommendation to authorize the repayment of $568,374 71 for 12 40 acres and the execution of a promissory note of $1,024,908 for 22 38 acres C: Housing Commission Minutes July 11, 2001 Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward recommendation to the Agency to authorize the repayment of 568,374.71 for 12.40 acres and the execution of a promissory note of 1,024,908for22.38 acres The staff report is requesting that the Agency authonze repayment to the City for the 12 40 acres that the Hovley Gardens In addition, the Agency wdl sign a Promissory Note to the City for 22 38 acres VII. CONTINUED BUSINESS - NONE VIII. REPORTS A. HOME IMPROVEMENT PROGRAM (BRYCE) An update on the Home Improvement Program was distributed to the Commission Bryce said that at this time there are 18 properties that are m various stages of the process He asked if the Commission would like to take a tour in the near future to see what work has been accomplished through the program L Saindon asked that staff include the dollar amount on the Home Improvement Program update so that the Commission can have an idea of what is being done in dollar volume A copy of letters received from recipients of HIP grants or loans thanking Bryce were provided to the Commission B. HABITAT FOR HUMANITY UPDATE Bryce provided pictures ofthe Habitat for Humarnty home on Catalma and said that the home is complete Terre attended the blessmg ceremony held at the home on Saturday It was well attended by participants of Habitat for Humanity and prior assisted famdies Channel 10 wdl be runrnng a commurnty segment on the pro ect and have filmed interviews with staff, Habitat for Humanity and the family Staff advised that Legacy and Palm Desert Merchandise Mart donated furnishings Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward a letter to the City Council commending Legacy and Palm Desert Merchandise Mart for their contribution and involvement in the furnishing of the Habitat for Humanity home. Housing Commission Minutes C. PALM VILLAGE APARTMENTS UPDATE July 11, 2001 The contract was awarded to Robbins Jorgensen and Chnstopher Executed contracts were returned last week They are scheduled to begm the design of the Palm Vdlage Apartments on July 28, 2001 Charlene wdl provide the Commission with an update at the next Housing Commission meeting D. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL LANDSCAPE RETROFIT Included m the supplemental package was an update from Wdldan, the construction managers at One Quail Place The update shows the percentage of work completed to date The entire pro ect is expected to be completed by the end of August Charlene held a meeting with Tony's Landscaping and requested that they provide additional crew members in order to accomplish the work by the end of August as promised She wdl bring change orders to the Commission at a future date PATIO REDESIGN - REQUEST FOR PROPOSALS Staff wdl not be requesting proposals for the replacement of the wooden patio decks as recommended by the subcommittee at their last walk through Charlene believes that the work wdl be between $900 to 1,200 per patio, an approximate amount for the replacement of about 200 patios is $180,000 to $240,000 Staff wdl be preparing a complete bid package and wdl be requesting authonzation to advertise and call for bids at the next Housing Authonty meeting Housing Commission Minutes 2. DESERT POINTE HALLWAY REDESIGN July 11, 2001 A request for qualifications was sent out to several engineering firms for the redesign of the hallways Unfortunately, no one responded because they are too busy Staff is callmg firms attempting to generate interest Robbms Jorgensen Christopher metwith Charlene on Fnday, walked the site and spoke of several ideas for the hallway redesign She hopes to receive two estimates for the work to be done CARPORTS Carports are completed AIR CONDITIONING Requests for proposals were maded out to vanous firms for mechanical engineenng for HVAC work at Desert Pomte Estimated pro ect cost is between $300,000 and $400,000 Action wdl be scheduled at a future meetmg CATALINA GARDENS LANDSCAPE RETROFIT Staff is waitmg for the return of contract documents for the contractor before isswng the notice to proceed Charlene will be contactmg Pmk Inc to attend a pre-construction meeting 4. PARKING LOT IMPROVEMENTS Given that the landscaping will be almost complete, staff will be able proceed with the repair and resurfacmg of five Housmg Authority properties 0 Housing Commission Minutes MISCELLANEOUS July 11, 2001 Terre said that the Corona Properties which were held by the Agency as a result of the refinancing of a bond to purchase the Housing Authority properties have sold The monies received from the sale wdl be used to fund improvements of the Housing Authority properties Terre mformed the Commission that the Construction Maintenance Inspector position application deadline has been extended for another month as only two applications have been received The extension of time will provide for more applicants to apply 5. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY ERICKSON) The Commission reviewed and discussed the report T Erickson said that they wdl be converting 100 units in order to meet the Stipulated goals, however, an exact unit level breakdown cannot be provided until the Agency attorney provides them with the required numbers E. DESERT ROSE UPDATE (TERRE) At this time there is one notification of intent to sell IX. THE FOLLOWING ITEM WAS CONSIDERED UNDER REQUEST FOR CLOSED SESSION MATTERS CONFERENCE WITH RELOCATION APPEALS BOARD Pursuant to Relocation Assistance and Real Property Guidelines Section 6152 Property Negotiating Parties Agency Property owner Under Negotiation APN 625-031-020 Bob Stoddard, Overland Resources Palm Desert Redevelopment Agency Randy and Jacqueline Chavez Relocation Benefits 717 IHousing Commission NAinutes XI. ADJOURNMENT July 11, 2001 Motion was made by L. Saindon and seconded by L. Sullivan to adjourn the meeting. Meeting was adjourned at 5:22 p.m. L../1 - G\RDA\Former Employees\Diana Leal\WPDOCS\TL\HOUSING COM\MINUTESV-11-01 wpd 11 v . CITY OF PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE JULY 12, 2001 TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTAN' SUBJECT HOUSING COMMISSION MINUTES Attached s a copy of Housmg Commiss on Meetmg Mmutes of June 13, 2001 approved at the Housmg Commission Meehng held on July 11, 2001 • Please submit to the Hous ng Authonty Board Thank you cc: Carlos Ortega CITY OF PALM DESERT HOUSING COMMISSION MINUTES June 13, 2001 I. CALL TO ORDER Chair Came McLeod convened the meetmg at 3.35 p m il. ROLL CALL III. IV Present Carr e McLeod Leo Sullivan Ben Kurtz Roger Dash Linda Ward Also Present• Teresa La Rocca, Director of Housing Charlene Sumpter, Senior Rehab Const Specialist Bryce White, Rehab Const Specialist II Janet Moore, Accountant Diana Leal, Sernor O ce Assistant Members Absent Larry Samdon Guest s Terry Enckson, RPM Company Regional Supervisor Ralph DeMarco, One Quad Place Tenant (potential Housing Commission Member) Manuel Reyes, One Quail Place Tenant (potential Housing Commission Member) ORAL COMMUNICATIONS — NONE CONSENT CALENDAR A MINUTES of the Regular Housmg Commission meeting of May 9, 2001 Rec Approved the minutes with the following correction Paqe 1 Vice Chair Leo Sullivan convened the meeting ai 3 30 p m 1 Housing Commission Minutes V. INFORMATIONAL ITEMS A. COMMISSION REPORTS — NONE B. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) June 13, 2001 The RPM iVlonthly Status Report was reviewed by the Commission C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (MAY REPORT) Report #1 was reviewed by the Commission D. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (APRIL REPORT) Report #2 was reviewed by the Commission E. HOUSING AUTHORITY PROPERTIES NEWSLETTER JUNE, 2001) The commission was provided with copies of the newsletter for review C McLeod asked if a notice could be placed in the newsletter regarding the offer for carpet cleanmg T Enckson said that a notice cou d be placed in the July Newsletter B Kurtz asked if minutes are taken at the Residents' meetmgs as he would like to know what the residents comment on T Erickson said that the minutes are included in the One Quad Place newsletter The only other property that holds meetmgs is Las Serenas and an agenda packet is provided to the residents 2 Housing Commission Minutes June 13, 2001 R Dash requested that staff provide the Commission with a summary of housmg actions taken by the Housing Authority, C ty Councd and the Redevelopment Agency after each meeting Terre said that a follow-up report will be prepared after each Councd meeting C McLeod asked about havmg a meeting at One Quad Place to recruit ho sing commission members Terre said that it was discussed at a previous meeting that it would be a good idea to hold a meeting at One Quad to encourage housing commission applicants, however, a meetmg has not been held She recommends that it be placed on hold for the time bemg as the councd will soon be filling the vacant seat from current applicants F. HOUSlNG AUTHORITY PROPERTIES - FOLLOW-UP ITEMS TERRY ERICKSON) A list of follow-up items was provided to the Commission for their review T Erickson said that they are 50% complete with the installation of 7 working security cameras and 10 dummy cameras at One Quail Place L Sullivan asked if the cameras were gomg to be rotated T Enckson said that the working cameras would remain stationary L Ward asked if the tapes would be changed on a 24- hour basis with a running library T Enckson said that the tapes are 24-hourtapes which will be changed every day C McLeod asked if the painting and carpetmg at Desert Pointe was discussed by the subcommittee Terre said that the only item which was discussed by the subcommittee was the redesign ofthe hallways Staff is currently out with requests for proposals for this pro ect VI. NEW BUSINESS A, COMPLIANCE PLAN Rec By Minute Motion Review and forvvard approval of the Compliance Plan as called for in the Agency's StipulaUon 3 Housing Commission Minutes June 13, 2001 Action: Motion was made by B. Kurtz and seconded by R. Dash to forward to the Redevelopment Agency a recommendation to approve the Compliance Ptan and forward to the City Manager a letter expressing the Commission's concern that there is not enough staff available to accomplish all of the programs and projects contained in the Compliance Plan. The Compliance Plan is a document which is reqwred for submittal to the Western Center as part of the Stipulation for Entry of Judgment. It demonstrates what the Agency has done and what it anticipates doing m the future The Redevelopment Agency's attorney is recommending that 80 units at One Quail Piace be converted from moderate and above moderate to low and that 20 units from Las Serenas be converted to low to bring the properties closer into compliance with the Stipulation Therefore, f a tenant is overpaymg rent, they wd! be offered a lower rent level based on their income L Sullivan asked if the units have been identified Terre said that T Enckson wdl be identifying the units The conversion w ll be accomplished within the next 12 months Through attrition, if anyone moves out of a moderate or market unit, it is to be rented to a lower mcome household Terre said that she asked RPM how many units are turned over annuaily and they sard that approximately 100 units are turned over The attorney is trying to create as many low income units as possible to show the Western Center that the Agency is producing based on the Stipulation Due to the new number, RPM will be auditing files to check income leve{s Terre said that no one would be converted from moderate to low, unless the mcome could be proved. T Enckson said that at the time of recertification, they ask for bank statements, income tax returns, 3-6 months worth of pay check stubs and 1099's to verify income Terre gave a bnef summary of the pro ects contained m the Compliance Plan She said that the Agency will monitor the 30-year covenants and resales of units for the various pro ects indicated She believes that the specified time is sufficient to accomplish the given tasks She pointed out that staff wdl be developing, creatmg and implementing new programs m the future as weA as providing the contmued maintenance of existmg programs L Sullivan said that he was concerned that all of the requested work would not be completed m the time specified with the avadable staif Terre said that additionaf staff would be reqwred to accompiish ail 0 Housing Commission Minutes June 13, 2001 of the work programs identified in the Compliance Plan L Sullivan said he was concerned with the timeline groen Terre said that the timefine given is not for the City to have the programs up and running, but rather to have commenced the program's by creating guidelmes, etc The City cannot do any bonding unless the Compliance Plan and the Housing Report are accepted by the Western Center B Kurtz recommended that a letter from the commission regardmg their concern for the need for additional staff be sent to the city manager Terre said that a letter can be prepared on behalf of the commission and forwarded to the city manager for further action B. HOVLEY GARDENS APARTMENTS Rec By Minute Motion Review and forward to the Redevelopment Agency the Disposition and Development Agreement with Palm Desert Development Action: Motion was made by L. Sullivan and seconded by L. Ward to forward to the Redevelopment Agency recommendation to approve the Disposition and Development Agreement with Palm Desert Development Terre said that the pro ect was presented to the Planrnng Commission and various issues i e hazardous waste, pedestrian circulation and traffic analyses were challenged by one resident. ConsequenUy, the Planrnng Commission denied the pro ect The Planning Director agam presented the pro ect to the Planrnng Commission at their followrng meehng as an informational item and to give the Planning Commission another opportunity to prov de comments and to respond to mitial questions posed at the first meeting The Planning Commission did not wish to comment on the pro ect and recommended that the pro ect be forwarded to the Redevelopment Agency for further action Terre said that the Disposition Development Agreement will be reviewed by the Redevelopment Agency on June 14, 2001 If the pro ect is approved, the tax credit application wdl be flown to Sacramento on Fnday morning and wdl be filed with other documentation submitted to the California Tax Allocation Commiftee Notice of approval of application is expected at the end of August or early September, 5 0 Housing Commission Minutes C. CATALINA GARDENS LANDSCAPE RETROFIT Rec By Minute Motion June 13, 2001 Request authonzation to award contract to Pink Inc for the Landscape Retrofit of Catalma Gardens Action: Motion was made by R. Dash and seconded by B. Kurtz to forward recommendation to award contractto Pink Ir c. forthe Catalina Gardens Landscape Retrofit. Motion carried. Char{ene said that three bids were received for the Catalma Gardens Landscape Retrofit. She was concerned as there was a significant difference in the bid amounts, hence, she contacted each bidder and asked that they provide her with a list of plant material, suppliers, etc m order to compare the bids She spoke with Pink Inc and informed them af her concern with their abdity to perform the work with the requested amount of money They assured her that they could perform the work for the amount of money specified Charlene checked Pink Inc 's references and all of the individuals she spoke with indicated that they never had any problems with the work perFormed by Pink Inc Due to the fact that there is a sigrnficant difference m the bids, she will structure the payment schedule on a percentage basis The contractorwdl be paid based on the percentage of work performed Based on this, she recommends award of contract D. PALM VILLAGE APARTMENTS Rec By minute motion Review and forward request for authorization to award contract to Robbins, Jorgensen, Christopher for Architectural Engmeering Services for Palm Vtllage Apartments Action: Motion was made by B. Kurtz and seconded by L. Ward to forward recommendation to authorize award of contractto Robbins, Jorgensen, Christopher for Architectural Engineering Services for Palm Village Apartments 0 Housing Commission Minutes June 13, 2001 Request for Qualifications was maded out to several architectural firms Robbins, Jorgensen Chnstopher (RJC) were selected based on a scoring system RJC is a full service firm with extensive experience m affordable housing design Theirasking fee is $190,000 Staff reviewed the proposal and felt that the fee was too high, as a result staff negotiated their fee to not to exceed $140,675 00 The fee includes engineering, mechanical, electrical, structural, construction observation and reimbursables, thus it is a complete package L Sullivan asked what the per unit cost to construct the units will be, exclusive of land. Terre said that the per unit cost to the Agency is approximately $85,000/unit, L Sullivan said that he would like to know how much it will cost per unit to build the Palm Vdlage Apartments in companson to the Hovley Gardens. Terre said that an analysis can be done and presented at a future meetmg Terre said that the last proposal that came in for the Palm Vdlage Apartments came in at approximately $116 00 per square foot Terre invited the commission to attend the Redevelopment Agency meetmg scheduled for June 14 that begms at 4•00 p m where they wdl discuss the pro ect R Dash agreed to be present at the meeting to represent the Commission VII. CONTINUED BUSINESS - NONE VIII. REPORTS A. PROJECTS UPDA7E (CHARLENE) Charlene submitted her update report B. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) An update on the Home Improvement Program was distnbuted to the Commission Bryce said that the program is moving forward very rapidly He said that he is continwng to receive quite a few new applications Recently, a high-efficiency air conditioning system was installed for a homeowner The homeowner informed Bryce that the previous month's electric bdl was $200 and now the most recent bdl was $90 7 Housing Commission Minutes June 13, 2001 Terre said that there are enough applicants now to absorb the entire entitlements of CDBG monies for the next fiscal year Thus, the 20% set aside funds will be utilized and staff will apply for additional CDBG funding. The City has a new solar photovoltaic program in effect whereby the City pays YZ the cost of the equipment. The State of Califorrna has another program whereby they provide a rebate for half the cost of any installation and eqwpment Terre said that the City has purchased 300 solar panels which they will be offenng to residents of the city of Palm Desert at a discount Once the panels are purchased, the resident wdl need to hire a contractor to mstall the panels At this time, there is no installation firm m this area, however, there are a few contractors that are going through the certification process to become qualified to mstall The program wdl be offered city-wide for residential or commercial use Bryce said that he has obtained a list from the State of Califorrna for 100 qualified installers, however, most contractors are from out of state with a few contractors from Orange County. The program wdl be offered to HIP applicants C. HABITAT FOR HUMANITY UPDATE Bryce provided pictures of the Habitat for Humanity home on Catalina and said that the home is almost complete with the exception of the landscaping and general clean up of the front yard. Terre said that Habitat for Humanity intends to request another lot m the near future L Sullivan asked ifthe selected homeowners are involved in the construction ofthe home Terre said that the families need to be involved as it is a reqwrement of the program The homeowners can either volunteer to work in the office, or can volunteer to perForm work on the home D. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL LANDSCAPE RETROFIT Weekly construction meetings are being held at One Quad Place with Tony's Landscaping Charlene wdl be providing the Commission with updates and E:3 0 Housing Commission Minutes June 13, 2001 pro ect schedules from the pro ect managers so that the commission can be weil informed. Chariene said that staff anticipated that approximately 400 trees would be removed from the property, however, 38 additional trees required removal They wdl no longer be removing trees from the property and there wil( be replacement of trees within the next few weeks The reason why trees were removed was because the trees were either a hazard to buildings or were diseased or dying. In addition, She has instructed the project manager to clean up the property and start planting the front area There have been a minimum of complaints received from the tenants. Tenants are kept mformed through the newsletter and tenant meetmgs Manuel Reyes said that he has taken pictures of what the landscape company has been doing, how the property looked as they were npping out the plants, and all of the other work that was being done He said that he is very impressed with the work, he is especially impressed with the work done on the nverbeds. Charlene added that each boulder is strategically placed in the riverbed so that it gives a feeling that the water is runrnng down stream She thmks that if people walk the property within the next few weeks they wdl be very impressed Terre said that the trees that were left on the property wdl flounsh and be prettier M Reyes said that tenants were concerned that they would lose some of the plants as the irngation was turned oSf, however, the trees are being hand-watered Charlene said that the landscape company has increased the number of people to 4 full time people that hand-water the property. The pro ect is moving along qwte well. Terre asked T Enckson to have someone present at the weekly construction meetings which are held every Wednesday 2. DESERT POINTE HALLWAY REDESIGN Charlene prepared a request for proposal for the work She contacted several architects most of which said they were not interested in the pro ect Gl 0 Housing Commission Minutes June 13, 2001 In addition, Charlene will be bringing a report to the next meeting regarding the air conditioners for Desert Pointe CARPORTS The work is scheduled to begin in July 3. REVlEW REVISED TENANT SURVEY RESULTS Terre said that Diana re-calculated all of the survey results and made the necessary corrections. The revised survey was distributed 4. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY ERICKSON) The Commission reviewed and discussed the report IX. E. DESERT ROSE UPDATE (TERRE) No sales to report ADJOURNMENT Motion was made by B. Kurtz and seconded by L. Ward to adjourn the meeting. Meeting was adjourned at 5:00 p.m. UTA LEAL,C RDING SECRETARY CITY COUNCIL ACTION: APPROVED DENIED RECEIVED OTHER DATF — I`1—f11 4YES : 2:OE . n ;^1 n 4BSENT • M " ` 4 BSTAIN• nn /.n o , 1FRIFIED BY: l n Th 1 .•?r_h C.i+ C rk^ n ff ce . _ vii- CITY OF PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE JiJNE 26, 2001 TO RACHELLE KLASSEN, DEPUTY CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTANT SUBJECT HOUSINC COMMISS[ON MINUTES Attached is a copy of Housmg Comm ssion Meetmg Mmutes of May 9, 2001 approved at the Housmg Comnussion Meetmg held on June 13, 2001 Please submrt to the Housmg Authonty Board Thank you cc Carios Ortega CITY OF PALM DESERT HOUSING COMMISSION MINUTES MAY 9, 2001 II ad. BV CALL TO ORDER Vice Chair Leo Suliivan convened the meeting at 3 30 p m ROLL CALL Present Leo Sullivan Ben Kurtz Larry Saindon RogerDash Linda Ward Also Present Teresa La Rocca, Director of Nousmg Charlene Sumpter, Senior Rehab Const Specialist Bryce White, Rehab Const Specialist Janet Moore, Accountant Diana Leal, Sernor O ce Assistant Members Absent Carne McLeod Guest s Terry Enckson, RPM Company Regional Supervisor Ralph DeMarco, One Quaii Piace Tenant (potentiai Housing Commission Member} Manuel Reyes, One Quad Place Tenant (potential Housmg Commission Member) ORAL COMMUNICATIONS None CONSENT CALENDAR A MINUTES of the Regular Housing Commission meeting of April 11, 2001 Rec Approved as presented 1 0 Housing Commission Minutes V. INFORMATtONAL ITEMS A. COMMISSION REPORTS May 9, 2001 L. Ward spoke about the tour that she and staff took of the San Diego properties which were designed by Robbins Jorgensen Christopher (RJC), the architectural firm which is being considered forthe design of Palm Village Apartments She said thatthe property at Camp Pendleton was very impressive. Logan Heights, another pro ect which was designed by RJC is an award-winning project, however, she felt that there were too many shortfalls noted T. La Rocca said that she was not impressed with the design, although, she was impressed with RJC's use of matenals at Camp Pendleton. Cha lene said that she thought that they did a great ob with the use of matenals for the split-faced rock which was combined with the vanous textures at Camp Pendleton Charlene contacted the Architectural Consuftant Roberta Jorgenson and asked that a meeting be scheduled with the person who will be desigrnng the budding and the landscape architect who wdl be domg the landscape design. The meeting has been scheduled forthis Friday, May 11 Charlene said she would be giving them a tour of the Housing Authority properties and showing RJC what the Agency expects. L Sullivan asked if RJC are the only architects bemg considered. Charlene advised that an RFQ was sent out and three companies responded A sconng process was used and, of the three, RJC scored the highest. T La Rocca said that they appear to be the most qualified based on their expenence. L. Sullivan asked if the City was obligated in accepting RJC's proposal Staff felt that the other two companies that submitted proposals are less qualified ff RJC cannot produce the product the Agency desires, then the other comparnes can be looked at t, Sullivan asked how many pro ects RJC has compieted. Terre said that RJC has done several pro ects in the San Diego area which were award-wmning pro)ects Staff believes that RJC can deliver a good product because they have the knowledge and staff to accomplish it They wdl reqwre some direction and they need to understand what is expected The design wdl first go before the Housing Commission for their input pnor to going to architectural review. 2 Housing Commission Minutes B. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM Monthly Status Report was reviewed by the Commission L. Sullivan complimented T Erickson on the occupancy C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (APRIL REPORT) Report #1 was reviewed by the Commission D. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (MAY REPORT) Report #2 was reviewed by khe Commission May 9, 2001 Janet Moore said that as was expected the two smaller properties are technically in the red, however, all of the properties are combined together and are operating at a positive amount There may be some transfers to cover some of the expenses R. Dash asked when are the payments separated to show what is to be placed under reserves and under mamtenance J. Moore said that it is determined at the beginrnng of the year If it is routme on-going maintenance or something that should be done on the property that is not of a recurnng nature, it is placed under operations mamtenance and repairs such as repainng a refngerator, etc. If there is a policy that we want to replace a certain number of refngerators over a period of time, that would be a replacement expense as well as some of the work which was done at Taos such as the replacement of the concrete which was replacement of an existmg item. She went on to say that capital expenses are items that are added to the property such as the laundry area which was added to Ne ghbors and the clubhouse which was added to Catalina Gardens fc3 Housing Commission Minutes E. HOUSING AUTHORITY PROPERTIES NEWSLETTER MAY, 2001) May 9, 2001 The commission was provided w th copies of the newsletter for review F. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS TERRY ERICKSON) A list of follow-up items was provided to the Commission for their review. T. Enckson said that 7 wireless security cameras and 10 dummy cameras are going to be installed at One Quail Place. Signage will be posted throughout the property and the morntors wdl be placed in the clubhouse Secunty screen doors for Las Serenas and Catalina will be delroered. Terre said that she discussed the screen doors for Taos with Council Member Spiegel and he suggested that staff put these on hold for now. L Sullivan asked about the work that is to be done on the hallways at Desert Pointe Charlene said that the work for the hallways wdl be going before the Architectural Review Board. She will report on the haliways at the next Housmg Commission meeting L Sullivan asked aboutthe covered parking structures forTaos Palms T Enckson said that a few comparnes have gone out to see the site, however, she has nothing concrete to repoR to the Commission. Charlene said that the work will coincide with the parking lot repairs T Enckson said that the block wall at Pueblos has been compieted and new gates have been installed at Taos G. 2001 RESIDENTS SURVEY RESULTS Terre advised that the only property which did not respond to the survey was Pueblos The Commission pomted out percentages which were mcorrect on the report presented 0 Housing Commission Minutes May 9, 2001 L. Sullivan said that the item which comes up often in every pro ect is item #11 on the survey; enforcement of property/tenant rules. L. Sullivan said that Taos figures are skewed because only four responses out of the 16 units were received He also asked if the streams at One Quad Place were going to be removed or worked on Terre said that most of the One Quail Place comments were with respect to the appearance of the property, the streams and the trees In all fairness to RPM, since the property is bemg retroiitted and g tted, the items wdl be handled as noted at the bottom of the comments section She has directed RPM not to continue putting money into landscape items such as the streams which are to be redesigned. L. Sullivan said that another comment which was repeated was better noise enforcement. T. Enckson said that when the office is notified, someone from the office staff goes to check on the complaint If it is after hours, the security personnel is notified and they respond R. DeMarco said that he is a tenant at One Quad and has observed that most of the noise s generated by radios n passmg vehicles which makes it difficult to enforce. T. Erickson wdl direct the security personnel to monitor this problem If secunty notes a certain type of car ar carport number, it will be cross-referenced to the apartment and the tenant wdl be sent a notice with regard to the noise and they wdl do everything in their power to stop the noise. Terre said that she hopes that hawng secunty cameras on the property wdl deter some of the noise L. Saindon said that there was an inconsistency with the responses received for One Quad Place J Moore suggested that a column be added to the survey that shows how many questions did not receive a response Terre said that the survey will be re-checked and corrected where necessary and wdl be presented to the Housing Commission at their next regularly scheduled meeting. T. Enckson said that she prepared a companson based on the outstanding and good columns for the last three years. She provided the comparison to show the upward trend over the past few years. L Sullivan asked why would tenants call the district office and not deal with the manager on site. T. Erickson said that the ultimate goal is that if the manager cannot resolve the problem, it is sent to her and she can handle it. However, if she cannot resolve the problem, then it is sent to J m Foley at d stnct If J m cannot S 0 Housing Commission May 9, 2001 resolve the problem it would be referred to the City. However, the cham of command s not afways followed as the tenants bypass management and go straight to the City with their complaints Very few calls go to the distnct office Terre said that if the tenants circumvent the system, she calis the manager and finds out what the situation is before returnmg the call to the tenant, and typically sends the tenants backto the property managerfor resolution. This typically works. Charlene said that staff wdl continue to work with the landscape crew. In addition, the City's Landscape Manager is paying close attention to the properties and conductmg site inspections. L. Ward asked why some of sprinklers at Las Serenas were bemg shut off. T. Erickson said that she has instructed the landscape company to cap-off spnnkfers that are wasting water by watenng dirt. However, if there is an area where the timer needs to be looked at, then the office needs to be notified m order for them to notify the supervisor to come out to take a look at the clock VI. NEW BUSINESS A. PALM VILLAGE APARTMENTS Rec: By Minute Motion Request for authonzation to award contract to Robbms, Jorgensen, Christopher for Architectural and Engineering Services for Palm Village Apartments Action; Item was continued to June 13, 2001 meeting due to lack of necessary information. B. PORTOLA PALMS MOBILE HOME PARK SAL OF LOTS Rec• By Mmute Motion Forvuard the sale of lots #30, #128, #130 and #139 to the City Council and the Redevelopment Agency for approval Action: Motion was made by R. Dash and seconded by B. Kurtz to forward the sale of lots #30, #128, #130 and #139 to the City Council and the Redevelopment Agency for approval Housing Commission Minutes C. RPM COMPANY FEE INCREASE Rec. By Minute Motion May 9, 2001 Forward recommendation to the Housmg Authority to approve increase of 1 00 perdoor management fee to RPM for the Housmg Authonty Properties Action: Motion was made by L. Saindon and seconded by L. Ward to forward recommendation to the Housing Authority to approve increase of $1.00 per door management fee to RPM Company for Housing Authority properties. Motion carried. VII. CONTINUED BUSINESS A. HOVLEY GARDENS APARTMENTS - REPORT ON COMMUNITY MEETING OF 5/7/01 Terre said that the development team Mainiero Smith, Interactive Design, Developer and city staff met with the surrounding neighbors on the evening of Monday, May 7, 2001 regarding the entitlements and site plan for the 40-acre site pro ect. There was very little opposition to the development of the pro ect. Most of the people were there to take m the mformation and ask questions. Staff presented the entire site as a master plan with a single-famdy component adjacent to the residential section to the south and mobde home park to the west and the multi- family in the north east corner The residents were a little concerned that the new homes would have sidewalks and the surroundmg homes lacked sidewa{ks. Staff encouraged the residents to come in to the City to discuss sidewalks and sewer assessments in their area The pro ect will go before the Planning Commission on Tuesday, May 15 The site plan has gone to arch tectural review and was approved L. Sullivan asked if the pro ect was stdl on schedule to go before the Agency on June 14 Terre sa d that the team is working to meet the June deadline Staff wdl be meeting with the attorneys for both sides on Friday to iron out the final detatls of the Disposition Development Agreement Once that is accomplished, the notice of public heanng wdl be published and the pro ect wdl go before the Council on June 14 The pro ect wdl be presented to the Housing Commission once again at their meeting of June 13. 7 Housing Commission Minutes May 9, 2001 B. Kurtz complimented staff on a job weil done with the maii-out flyer sent to residents as the questions and answers were very mformative Terre said that she believes that is why there wasn't much opposition. There was one person who was opposed and challenging the environmental issues L. Sullivan asked if the notice was sent to all the residents. Terre said that the notice was sent to all of the surrounding residents more so than the 300 foot radius that is required including Portola Country Club and the residents to the south Terre said that she felt it was a productive meeting. VIII. REPORTS A. PROJECTS UPDATE (CHARLENE) Charlene said that the landscapmg work at One Quad Place has begun It wdl be compieted in August. The repair and resurfacing of the parkmg lots is stiff on schedule B. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) An update on the Home Improvement Program was distnbuted to the Commission Bryce said that 137 homes have been assisted to date through the program. Duplexes were recently added to the program A couple of duplexes have been assisted due to code compliance issues Multi-famdy improvements are expected to be added to the program soon L Sullivan pointed out that there were many homes which were being assisted m the Palm Desert Country Club area. Bryce said that it is one of the focus areas. There have been a great deal of people inqwnng about the program. L. Sullivan asked how the residents are bemg informed of the program Bryce said that he has done madings; has provided flyers through the school system for chddren to take home, has placed nformation in the City's Brightside newsletter which has been very successful; signs are posted at the properties which are improved, and sometimes contractors mform interested individuals that the City has a program that can assist them E:3 Housing Commission Minutes May 9, 2001 R Dash asked about the sewer system connection noted m the report. Bryce said that through the HIP homeowners are able to abandon the r septic system and tie into the sewer lateral R. Dash asked if there is a law that reqwres the homeowner to connect when there is a sewer lateral available. Carlos said that there is a City ordmance that states that if you sell your home and have a sewer to connect to, you must do so in order to sell the home. The assessment distnct allows you to place the lateral all the way to the property line The homeowner must then go from the property Ime to the lateral and take out their septic tank This can be done through HIP L Samdon asked that a column be added to the form that shows if it is a loan or a grant. L Sullivan suggested that staff generate a map showmg the homes that have benefitted from the program. C. HABITAT FOR HUMANITY UPDATE Bryce said that Habitat for Humanity is doing a great ob. If they continue at the pace that they have maintained, they should complete the home within a month D. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL LANDSCAPE RETROFIT The retrofit has begun Design of the irngation is being done Trees that wdl be removed are being identified City staff and Ron Gregory wdl go out to inspect the trees that are marked for removal Terre said that Charlene has held on-site meetings with Wdldan, the construction management company, and Tony's Landscape Company to make sure that the work is being coordinated. Terre said that staff is waiting for the contracts to be fully executed and returned by the City Clerk's office and for the contractors to submit necessary msurance information. Staff hopes to start the work on Monday, May 14. Housing Commission Minutes 2. CATALINA LANDSCAPE RETROFiT May 9, 2001 Charlene said that no bid responses were received in the first week and no one attended the ob walk She contacted contractors and held another ob walk on May 9. Three contractors were present on the ob walk. To date, a total of 6 plans and specs have been picked up The bid closing is scheduled for May 22. 3. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY ERICKSON) The Commission reviewed and discussed the report. T. Enckson said that the numbers for the next couple of months wdl vary as they are finishing up the tenant recertifications L Sullivan asked if San Tropez Apartments were included in the plan Terre said that they have been counted for the Stipulation in the past These apartments are as a result of a City density bonus and not infusion of cash by the Agency These apartments also don't include utdity allowance in their overhead cost which is built m to the Agency's overhead cost. The report that T. Enckson prepares for the Commission is an internal tracking of their units and of the conversion of market rate or moderate to low. E. DESERT ROSE UPDATE (TERRE) There are two homes in escrow 10 0 Housing Commission Minutes IX. ADJOURNMENT May 9, 2001 Motion was made by B. Kurtz and seconded by L. Ward to adjourn the meeting. Meeting was adJourned at 4:37 p.m. CARLOSL.ORTEGA,SECRETARY CLO/TLRldcl CIT i CUUNCIL ACTION: APPROVED DENIEil CEIVED 4 1 OTHEF S,FTING„ DATE '' - ES: C ia mai.Ll'n'Y-,a,`1,Q '-c,a... •,„ a„w r^'.: JES: ^ A^ ; BSENT • . s 11(L SSTAIN• ann n . VERIFIED BY: `' '- !/ I Original on File with Ci C k's:_Office ii 0 a CITY OF PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM DATE MAY 14, 2001 TO SHEILA R. GILLIGAN, DIRECTOR OF COMMiJNITY AFFAIRS/ CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTAN SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of Housing Commission Meering Mmutes of Apnl 11, 2001 approved at the Housmg Commission Meehng held on May 9, 2001 Please submit to the Housmg Authonty Board Thank you cc Carlos Ortega CITY COUNCIL ACTION: APPROVED DENIED RECEIVED '"rw OTHEF MEETIN DATF '>'4-O AYES: NOES • f, - ABSENT' n PS ABSTAIN AIniO. VERIFIED BY: y; ' nC' Original on File w•h City Clerk's Office 1. CALL TO ORDER CITY OF PALM DESERT HOUSING COMMISSION MINUTES APRIL 11, 2001 Chairperson McLeod convened the meetmg at 3.32 p m II. Iil. IV ROLL CALL Present: Carrie McLeod Leo Sullivan Larry Saindon Roger Dash Linda Ward Also Present Teresa La Rocca, Director of Housing Charlene Sumpter, Sernor Rehab. Const Specialist Bryce White, Rehab. Const Specialist Janet Moore, Accountant Diana Leal, Senior Office Assistant Members Absent• Ben Kurtz Guest s Terry Enckson, RPM Company Regional Supervisor Jeanne Le Duc, Palm Desert Development Company ORAL COMMUNICATIONS None CONSENT CALENDAR A MINUTES of the Regular Housing Commission meeting of March 14, 2001 Rec Approved as presented. t Housing Commission Miinutes V. INFORMATIONAL ITEMS A. COMMISSION REPORTS April 11, 2001 R Dash reported that the Generai Plan Committee members were invited on a tour of the city He shared some of the highlights dunng the tour. R Dash sard that serrou thought is being given to the area north of the freeway in terms of annexation One ma or problem which exists is a reserve for the preservation of the fringe-toed lizard. The committee members visited Desert Rose They mentioned what a gem the pro ect was both in terms of the purchase and development Afterwards, the members were taken to Big Horn and the Regional Park The General Plan Committee will next be discussing water resources, air quality and energy B. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM Monthly Status Report was reviewed by the Commission C McLeod asked why some apartments were being rented at $675 and others at $695 T. Encksan said that because the base rent for a one bedroom, upstairs apartment, is $675 A higher premium of $695 is charged for a downstairs apartment because the downstairs apartments include a pat o R Dash asked what relocation meant T. Enckson said that t meant tenants that were relocated onto the property at a reduced rate due to the Fred Waring Widening pro ect Terre advised that smce the Agency owns rental unrts, it can aceommodate dispiaced tenants m lieu of having to find housing elsewhere 2 Hausing Commission Minutes C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (MARCH REPORT) Report #1 was reviewed by the Commission April 11, 2001 D. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (FEBRUARY REPORT) Report #2 was reviewed by the Commission. E. HOUSING AUTHORITY PROPERTIES NEWSLETTER APRIL, 2001) The commission was provided with copies of the newsletter for review F. HOUSlNG AUTHORlTY PROPERTIES - FOLLOW-UP lTEMS TERRY ERICKSON) A list of follow-up items was provided to the Commission for their review T Enckson said that the report included items for the properties for the last 30 days Since the typing ofifhe report, a schedule for the delivery of the screen doors for both Las Serenas and Catafina has been set as May 7. Screen Mobde was contacted They discussed the bedroom windows They have a screening matenal which cuts out between 80% to 90% of the sun's rays Their pnce to manufacture and install the screens is $72.50 per screen L Ward said that the way it is set up at Las Serenas, some tenants have screening on some of the windows while some windows have no screernng She asked why the livmg room windows weren't going to have screens as the overhangs provide no protection T Erickson said that they are also looking at the addition of some type of a patio which would accommodate the livingroom T. Enckson said that at the last meeting there were quest ons asked by the subcommittee with regard to Taos Palms regarding the installation of screen doors. She contacted Phantom Screens They provrded her with a sample of a van shmg screen The screen is f i Housing Commission Minutes April 11, 2001 an mvisible screen which is the onfy thing compatible with french doors. Home Depot provided the lowest bid of $525 per urnt to install The Screen Mobile was 575 per unit plus tax and Phantom Screens was $598 per unit plus tax The obvious concern w th the screens is the replacement cost of $600/screen if a screen is damaged L. Sullivan asked if one of the french doors could be converted into a stationary door with a sliding screen door in front of the door Charlene said that the screens could be modified However, by the time the doors are converted, the cost will be almost the same. L Samdon asked f the screens are absolutely necessary Discussion foliowed on the possible negatives of instafling the screens 7erre said that she would let the Housing Authonty know that the Commission expressed concern of the replacement cost and the safety issues involved VI. NEW BUSINESS A. REBECCA ROAD PROPERTY Rec By Minute Motion Rev ew staff report and make recommendation for City Council and Redevelopment Agency consideration on sale of 42-740 Rebecca Road Action: Motion was made by L. Saindon and seconded by L. Suliivan to review staff report and make recomme dation for City Council and Redevelopment Agency consideration on sale of 42-740 Rebecca Road. Motion carried. B. PROPOSED MULTI-FAMILY IMPROVEMENT PROGRAM - WHITE PAPER Rec By Min te Motion Forward recommendation to the Redevelopment Agency to approve proposed Multi- Family Improvement Program 4 Housing Commission Minutes April 11, 2001 Action: Motion was made by L. Sullivan and seconded by L. Saindon to forward recommendation to the Redevelopment Agency to approve proposed Multi- Family Improvement Program needs brought up by the Code Compliance Department and by Council Bryce said that the funding for the Multi-Family Improvement Program is to be obtained from the 20°Ja set aside funds without the use of any general funds. The program s designed for apartment complexes that provide affordable rental housing It wili help smaller apartment Complexes (2-20 units) The amount available is $5,000 per unit up to a maximum of $50,000. The Multi-Famdy Improvement Program loans will be issued to 50% and 20°10 rental affordable housmg umts The main emphasis of the program is to address health and safety repairs, exterior improvements pnmanly consisting of landscapmg, fences and block wails, concrete driveway, re-paving parking surtaces, and budding parking structures Secondanly, items such as new roofs and hooking up to sewer system wdl be done as well The program is designed to try to address the C. ARCHITECTURAL SERVICES CONTRACT - 40 ACRE SITE DEVELOPME IT Rec 8y Mmute Motion Forward recommendation to Housing Authority to award contract to Interactive Design Corporation for Architectural services for the 40-acre parcel Action: Motion was made by L. Saindon and seconded by R. Dash to forward recommendation to Housmg Authority to award contract to Interactive Design Corporation for Architectural services for the 40-acre parcel. Motion carned. Staff requested proposals from three architects Only two responded Interactive Design Corporation has done many affordable housmg designs for Coachella Valley Housing Coalition and has extensive expenence m designmg affordable housing in the area and throughout the County PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS Rec By Minute Motion Forward Sale of Lots #6, #23 and #69 to the City Council and the Redevelopment Agency for approval Hausing Commission Mi nutes Aprd 91, 2001 Action: Motion was made by L. Saindon and seconded by L. Sullivan to forward Sale of Lots #6, #23 and #69 to the City Council and the Redevelopment Agency for approval. Motion carried. VII. CONTINUED BUSINESS A. HOVLEY GARDENS APARTMENTS - PRESENTATION DAN HORN, PALM DESERT DEVELOPMENT) Terre mtroduced Jean Le Duc who was representing Dan Horn of Palm Desert Development Companywho introduced the proposed 12-acre Hovley Gardens Apartments Terre said that staff and the developer have been working extensively to develop a site plan based on the original concept presented to the Comm ssion and the subcommittee Ms. Le Duc said that they have hit the cntical phase of the pro ect which is trying to get the pro ect moving through the entitlement process m order for the developer to apply for the tax credit which is going to be the primary source of fundmg for the proposed affordable multi-family rental pro ect She explained some ofthe changes which were made to the site plan presented previously and gave a detaded discussion about the pro ect to be known as Hovley Gardens" She talked about property management and the expected tenant mix She prowded the commission with the pro ect descnpt on She said that the 40-acre site is compnsed of 3 elements 1) a multi-famdy component called the "Hovley Gardens", 2) a single family component, 3) approximately 3 acres dedicated for an expansion of the City's industnal yard This creates some opportunities and constraints in terms of the design The developer has tned to integrate the unique surrounding uses such as an industnal yard sensitivity to single famdy proposed uses to the west and south as well as smgle family further to the south The reasons why the developer feeis this is a good site for this development are that it is located near 1) an elementary school, 2) recreational facdities 3) high school In add tion, the Agency has requested that energy conservaUon applications be incorporated in to the pro ect to create a pro ect which exemplifies energy- efficiency The new site plan has a north-south orientation The previous site plan was not onented in an energy-conscious manner They feel it meets the City's ob ectives and provides a better layout In terms of numbers, the pro ect has 12 multi-famdy bwldings which wdl consist of 2 and 3 bedroom units The penmeter units will be town homes to interface with the single famdy components of the balance of the 40-acre site All of this component will be rental housmg which will serve very low and low income families. The 0 Huusing Commission Min`.2s Aprii 11, 2001 total mix will be 162 (72) 2- bedrooms, (72) 3-bedrooms and (18) 4-bedrooms The pro ect is going through the City's entitlement amendment and will go befiore Architectural Rewew Committee on Aprd 24, 2001 There are different concepts for single-family versus town home stngle-famdy units The mam entrance wdl be off oT Avenue 42. There is pfenty of open space which they believe would be an important component of the pro ect The pro ect kind of evolved out of how do you create an acceptabie' interface with single-family lots. The idea is why not try to create multi-family town homes which take on an appearance of smgle-family housing Some of the elevations are bemg refined and they wd1 continue to fook at how to make the town homes uniquely distmct to create a nice transition between the single family and the multi- family units Tot lots will be located throughout. The developer is explonng the use of new energy-efficient technalogies to exceed Titte 24 requirements Awnings and roof overhangs wdl be used to create shading The developer is looking at how to meet the City's ob ective whde at the same time budd something that peopfe wdl be able to live in There has been some discussion about perhaps, further down the line, providmg some can-site fuel cell generation Palm Desert Development is a for-profit, locally-based developer of affordable housing pro ects w th extenstive exp rience in the development of affordable housmg The pro ect wil( be managed by CBM Rents on the urnts will vary In terms of anticipated number of people, if they were to apply the maximum occupancy standards, there wdl be 860 people 2 per bedroom) Terre said a discussion needs to take place to encourage the developer to use a 2 per bedroom or 2 per bedroom plus one n the living room makmg it 9 people for a 4 bedroom unii The 4 bedroom units will be the town houses There will be one bedroom downstairs and three bedrooms upstairs The developer will provide units as follows 73 units at 45%, 81 units at 50°lo and 8 at 60°!o They have accommodated so that there are units fargeting 45% of the median in the four bedrooms as weli as the twos and threes The rents will range from 2 bedrooms, $443 to 611 three bedrooms $5o6 to $680, four bedrooms 554 to $771 HUD has recentfy released the updated income figures and the rents wdl be revised accordingly J Le Duc showed the budding elevations and pomted out the unique architecture features (curved bafconies and elements that add character) They believe that there is some type of contmuity which is achieved by the arches, the doorways, the gables on the roof, etc They want to create some transition between private and public space, trying to encourage intermediar space espec ally to provide for the safety of chddren 0 Hausing Commission Minutes April 11, 2001 C McLeod inquired if any thought was given to addmg a second pool Terre said that it is a matter of cost to the developer Someone wil! have to bear the cost for the addit onal pool If not enough tax credits are obtained, the City would have to cover the cost if it is a reqwrement of the development. The developer wtll consider adding a second pool if the City requires them to do so. Terre said that there are chddren's piay areas as well which wifl provide more activities for the children Terre said that one of the other things that she wanted the commission to think about when thmking of amernties is that the Agency has directed staff to make this pro ect an "Energy- efficient, award-winning project " The cost to place state-of-the-art, energy-e cient eqwpment needs to be taken into consideration as it is a pnority for the Councd Her guess is that it wdl take several hundred thousands of dollars in order to create that type of a pro ect. Staff will have to balance what the Agency wants and what the cost is to make it happen Staff is looking at gomg beyond Title 24 reqwrements which is double-paned windows, additional installation, natural gas and vanous matenals which can be used R Dash asked what the timelme is for the development J. Le Duc said that the timeline is that the pro ect prec se plan and change of zone are bemg presented to the Architectural Review Committee on Apni 24, then it wdl be presented to the Piannmg Comm ssion on May 15 and the City Councd on June 12. The application to the California Tax Allocation Commtittee (CTA) is due on June 15 in Sacramento L Sullivan asked what day, after the upcoming June date, was the next California Tax Allocation Committee's meeting gomg to be held J Le Duc said that it has not yet been announced, but generally they meet 1-2 times a year The tax credit process is a very competitive program based on total pro ect points scored by the development L Sullivan asked if there is someone on staff checking with Planning to make sure that the pro ect does not encounter any delays Terre sard that she was handlrng that aspect of the process R, Dash inquired if staff anticipates any problems and what can be done to remedy the problems Terre said that the developer will set up community meetings with ad acent homeowners to provide mformation and answer questions to attempt to alleviate any neighborhood concerns Phd Drell, the Pfanrnng Director is workmg closely with stafF on this pro ect He will be spear-heading the pro ect through his commissions Staff is makmg every effort to meet the CTA tax deadline of June 15 E:3 0 Hciusing Commission Minutes April 11, 2001 B. PALM DESERT HOUSING AUTHORITY BUOGET' FOR FISCAL YEAR 2001-2002 Rec By Mmute Motion• Forward recommendation to Housing Authority Board to approve budget as presented Action: Motion made recommendatio presented Vlln. REPORTS by L. Sullivan and seconded by L. Saindon to forv ard n o Housing Authority Board to approve the budget as A. PALM VILLAGE APARTMENTS UPDATE (CHARLENE) Request for qualifications has been sent to four architectural firms Staff met with the architectural firms on April 6 to discuss the pro ect. An architectural firm has been selected and a contract wdl be negotiated Once the terms of the contract have been set, staff wdl bnng the contract to the Housing Commission and wdl request approval to proceed Robbins, Jorgensen, Christopher Archifecfs is the firm that has been sefected The architectural firmwdi perform architectural and engineenng services. Charlene has checked their references. L. Sullivan asked what were the dec ding factors Charlene said that the firm was selected on a scoring system, on overall package presentation, employees on staff, and experience in affordable housing taking mto consideration the City's needs Charlene said that she believed that the Commiss on would be happy with the firm's qual fications, however, Terre has suggested that a couple of Commiss on members take a tour of the properties that the firm has designed in San Diego L. Ward said that she would be happy to go on the tour L. Saindon said that once a date is set to call him to see d he is avadabie B. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) An update on the Home Improvement Program was distributed to the Commission. The number of applicants has been growing and there are a fair amount of contractors which staff is working with nght now L•] Housing Commission Mimutes C. HABITAT FOR HUMANITY UPDATE April 11, 2001 Bryce said that the work has been progressing steadily and satisfactonly over the past two months. D. HOUSING AUTHORITY PROPERTIES ., r 1. ONE QUAIL LANDSCAPE RETROFIT Terre said that the first pre-construction meeting was held with Wdldan and Associates who will be implementing the contract for the Authonty Staff also met with Tony's Landscape Service and Kim Moon of One Quad to start to coordmate the work and how it is going to proceed The pro ect is slated to be completed in three months. The contractor feeis that he can get the work done tn three months with the exception of the streams and ponds He is askmg for consideration for an extension of the contract should it be necessary. The pro ect manager wdl coordinate closely with Kim Moon to make sure that the residents are notified at aU times of what will transp re and dates to keep the disruptions to a minimum Staff is waitmg for bid and performance documents from Tony's Landscaping before isswng the notice to proceed Staff was very impressed with Willdan and Associates' handling of the pre- construction meeting " 2. CATALINA LANDSCAPE RETROFIT Charlene said that Staff has presented the work to the Landscape Review Committee and they have made some changes The changes were made by the Landscape Architect and staff is now ready to go out to bid. Bid opernng for this pro ect along with the parking fot pro ect is scheduled for May 14, 2001 10 Housing Commission Minutes 3. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY ERICKSON) The Commission rewewed and discussed the report. April 11, 2001 E. DESERT ROSE UPDATE (TERItE) ,, t The resales are slowing down considerably, only two are avadable. RHNA The new Census population numbers have been released. From 1990 to 2000 the city has grown from 22,000 to 41,000 This may have an impact on the Regional Housing Needs Assessment. This will dictaie how many units are defiaent m a unsdichon and its new construction need. Terre recently became aware, through CVAG, that CVAG and SCAG have filed lawsuits against the Department of Housmg and Community Development challenging the RHNA production allocation. Unfortunately, one of the challenges in the lawsuit is that they are using the 1990 Census numbers With the new numbers our production numbers may go up. Discussion followed on the reason for the Stipulation and the settlement with the Western Center " L. Sullivan inqwred about the sale of the Palm Desert Apartments. Terre said that the City made two offers which were rejecYed. Consequently, the property was sold to someone else. Terre said that she has contacted the owner of another property in the same vicinity for purchase She believes that they are four-plexes. L Sullivan said that the City should look into what the current sales market atmosphere is to make sure that the offers made by the City are close to the market rate C. McLeod asked how many market renfers are turned away weeEcly due to unavailable units. T Enckson said that physical traffic, probably 15-20; phone calis, approximately 100 to 150 in a week Terre said that apartments are becommg scarce For this reason, large properties should be cons dered for purchase when possible 11 Housing Commission Minutes IX. ADJOURNMENT April 11, 2001 Motion was made by L. Saindon and seconded by L. Sullivan to adjourn the meeting. Meeting was adjourned at 5:15 p.m. CARLOS L. ORT GA, SECRETARY CLOlTLR/dcl 12 M E 3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE TO FROM SUBJECT APRIL 16, 2001 SHEILA R GILLIGAN, DIRECTOR OF COIVIMUNITY APFAIRS/ CITY CLERK DIANA LEAL, SENIOR OFFICE ASSISTANT HOUSING COMMISSION MINUTES Attached is a copy of Housmg Commission Meetmg Mmutes of Mazch 14, 2001 approved at the Housmg Commission Meehng held on Apnl 11, 2001 Please submrt to the Housmg Authonty Boazd Thank you cc Carlos Ortega CITY COUNCIL ACTION: APPROVED RECEIVED d G+a AYES : NOES: P ABSENT• (r ABSTAIN: 7ERIFIED BY; Original on DENIED OTHER mc, h-, h City Clerk's Office Mi utes o o CONVENE ROLL CALL ORAL COMMUNICATIONS MINUTES INF()RMATIONAL ITEhAS 3.32 p m, Wednesday, March 14, 2001 Members Present Leo Sullivan, Larry Saindon, Carrie McLeod, Roger Dash, Ben Kurtz, L nda Ward Members Absent None Others Present Carlos Ortega, Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Diana Leal Guest s Jim Foley, Vice President RPM Company Terry Enckson, RPM Company Regional Supervisor Mr Manuel Perez and Mr. Ralph DeMarco, tenants of One Quail Place, introduced themselves to the Commission and expressed their interest in bemg members of the Housing Commiss on It was moved by B. Kurtz and seconded by L. Saindon to approve the minutes of February 14, 2001 with the following correction: Paae 3. Paraaraah 2: Terry Parkee said that there are stipulated goals that must be achieved u til instructed otheruvise by the Authority staff. Motion carried to approve the minutes with correction. A. HQUSING AUTHORITY PROPERT(ES -ANNUAL 13ESIDENiS SURVEY A spreadsheet indicating the responses received to date was distributed to the Commission as part of the supplementa( informafion packet Minutes March 14, 2001 Q`['r_ ON INFORMATIONAL Terre said the annual survey to evaluate the management company's ITEMS (CONTD) performance was maifed to all of the tenants of the Housing Authonty propert es The survey was sent out in both English and Span sh Terre said that 185 responses have been received with more responses expected withm the next few days. L. Ward said that she will be attending bingo night and a luncheon on Thursday. At these events, she would like to remind the tenants of the importance of returnmg their responses. She inquired if the March 16, 2001 deadline indicated on the surveys could be extended. Terre said that an extension is not necessary as surveys received up to two weeks after the deadline will be counted. B. RPM MONTHLY STATUS REPORT (TERRY ERICKSON) The RPM Monthly Status Report was reviewed by the Commission T. Erickson said that after the concern that was expressed in the past few months about the confusion with the weekly status report, she has prepared and wdl be prov dmg a status report on a monthly basis to give the commission a better overall picture of the entire month. C. REPORT #1 - MONTHLY OCCUPANCY AND AVEftAGE 3 RENT STATEMENT (FEBRUARY REPORT) fteport #1 was reviewed by the Commission. T Enckson said that this report is a breakdown of all the different levels on the affordable program The report shows what is rented at each level for each property and the average rent. D. REPORT #2 - MONTHLY NE7 OPERATING INCOME STATEMENT {JANUARY) Report #2 was reviewed by the Commission. T. Erickson said that the top half of the document shows all of the units that are occupied and the bottom half shows the expenses and income broken down by property In addition, there was a typographical error on One Quail Minutes March 14, 2001 `OJ`[NiCi tqs. (4,0 1' INFORMATIONAL with respectto moderate and market, however, this was not discovered ITEMS (CONTD) untd the reportwas distnbuted. J. Fofey said thatthe per occupied urot rent was actually higher and that corrections will be made. Since RPM has taken over the property, the very low levels have always been over rented. For this reason, RPM is constantly working towards compliance to meet all of the stipulated goals for each level. The spreadsheet shows how many are stipulated for the 2002 year versus the 2006 year. It shows what is currently at the properties and what has changed. The lower levels have not dramatically changed because the ma onty of the people on the lower levels do not move out Terre said that if you look at the last column indicated on Report #2 you wdl see that at the very iow mcome rate there are 265, at low income 136, at the moderate income 271 and at the above moderate income 41 It is still substantially higher at the very low and low income levels. T. Enckson said that their property managers are provided w th the updated information on stipulation compliance on a monthly basis so that they know what their goals are and how to achieve their goals. E. HOUSING AUTHORITY PROPERTIES NEWSLETTER MARCH, 2001) The commiss on was provided with copies of the newsletter for revis nr C. McLeod asked if something could be placed in the newsletter about the carpet cleanmg which is aflowed once a year to help mamtain the pro ect T. Enckson said that the residents are advised they can request carpet clearnng once a year at time of recertification of their leases each year. J. Foley agreed to insert a notice with the newsletter F. HOUSING AUTHORiTY PROPERTIES - FOLLOW-UP ITEMS A list of follow-up Items was provided to the Commission for their review T. Enckson said that with regard to the pending items that were left to the attention of the RPM, Jim Foley met with the company that was working to install wireless remotes for the secunty cameras Cameras wdl be ordered soon and installed within 4 weeks At Las 3 y Minutes March 14, 2001 `['`s-' T S.iON INF RMATIONAL Serenas, approval has been received forthe secunty screen and doors ITEMS (CONTD) have been ordered At Catalina, the doors must be custom made and are on order RPM expects the doors at Catalina installed by the end of May. The sun shades for Catalina were delivered yesterday Installation wiil begin at Catalina and should be completed by the end of next week. L. Ward inqwred about the blinds Currently they have Yi' honzontal blinds that are mefficient. T. Enckson said thatthey are replacmg all of the honzontal blinds with vertical blinds. L. Ward asked about the window tinting T. Erickson said that she wdl be meeting with a vendor on Thursday, March 15, to look at a heavier sunscreen mstead of window tintmg. T. Enckson said that the pool resurfacing at the main clubhouse of Las Serenas has been completed They are working on the back pool. At Taos the pool deck leveling is being done and it is expected to be completed by next week. L. Sullivan asked if the doors for Taos Palms were vanishmg screen doors. T. Enckson said that the vamshing screen doors are the only screen doors they can think of to work on french doors. T Enckson said that the playground for Desert Pointe has been mstalled. There are no pendmg items at Neighbors At Pueblos, the block wall matenals were defivered yesterday There was a delay with the budding department Plans were resubmitted and have besn approved. They wdl be workmg with the Joslyn Senior Center It will take approximately 21 working days The sun shades wdl be installed by the end of next week. L. Ward inquired about the housing pro ect being buiit behind Las Serenas Terre said that a wall wdl be mstailed as part of that development Whether the wall wdl go along the entire back she is not sure yet C. McLeod inqwred about what was be+ng done to comply with the energy cnses Terre said that RPM has been authonzed to shut the heaters off on some of the pools and spas at the properties that have more than one pool or spa. 4 0 Minutes March 14, 2001 INFORMATIONAL G. ITEMS (CONTD) 0 o ri ' rr M . o STIPULATION ANALYSIS PRESENTATION LEONARD WOLK, REASCO) Terre introduced Leonard Wolk and said that he performs analysis for the Agency Leonard prepared an analysis of what the current requirements are on the stipulation using the current data on the Housing Authonty properties, the for-sale properties and other properties controlled by the Agency L. Wolk reviewed his report that sums up where the Agency stands as far as the stipulation is concerned. Discussion of L. Wolk's analysis pursued to the extent that the Agency has not reached its goal Terre said that the Agency can either buy or bwld the required additional urnts to comply. She said that 145 units at the 40-acre site wdl have two, three and four bedroom units. In addition, units designated as market rate units can be converted to very low rate units. Terre said that the reality of the stipulat on is that if the Agency produces two bedrooms, the Agency will not be penalized for not producmg studios R. Dash asked if there was a demand for studios T. Erickson sa d that the studios are very hard to rent because the ma onty of the renters request one a d two bedroom urnts. L. Wolk said that he wanted to make clear that his report is a"snap shot" in time of what the Agency has produced. L. Sullivan asked what needs to be done smce the Agency did not produce the units required by 1/1/2001. Carlos said that the Agency wdl be makmg a proposal to the Western Center that shows what the Agency has done to date and attempt to get them to agree to extend the deadlines. Terre said that the Agency has provided the Western Center with a list of aU attempts the Agency has made to produce housmg including negotiations which have notworked out, pro ects that were nurtured and for one reason or another have not come to frwtion and listed everythmg that has been done to date. The fact that the Agency has not produced additional unds is not due to the lack of effort. The Agency has the 40-acre site which could conceroably be developed by 2006 with approximately 265 units which would put the Agency close to the required product on goal Mr. DeMarco inquired if pnvate enterpnse could develop the housing Terre sa d that the problem w th private enterpnse developi g the Minutes March 14, 2001 ''ar .s ON' INF()RMATIONAL pro ect is that the project is not considered pnvate if the Agency is ITEIIAS (CONTD) subsidizing the pro ect. If the Agency subsidizes the pro ect in any way, the Agency is required to have 30-yearaffordabdity covenants recorded against the property whether it is a rental unit or a for sale unit. Usually, the 30-year affordability covenant scares away private developers as it limits their ability to turn a profit The Agency can work with pnvate developers if they are wdling to work withi the required parameters. At this time, the Agency is working with a pnvate developer who is hoping to bnng in tax credit funds in order to make th s pro ect happen. H. RECERTIFICATION PACKET 2001 REVIEW TERRY ERICKSON) A copy of the recertification documents which are being used by RPM was d stributed to the commission B. Kurtz asked if the document is also be ng provided in Spanish Terre said that because the document has to be reviewed by the auditor, it needs to be m English. RPM's on-site staff speak Spanish and assist tenants with any questions they may have. L. Saindon said that he feltthatthe recertification information requested was extensive. L. Ward said that the tenants are grateful to be on the program and do not mind providing the necessary information T. Erickson said that a lot of the tenants have already provided identification and social security cards and are only required to provide updated infonnation annually Terre asked if tenants who live on social security are given a grace period to pay rent as social secunty checks can sometimes be received late T. Erickson said that 90% to 95% of the residents have direct deposit so they haven't run into this problem but wdl work with tenants if this occurs. I. HOUSINGAUTHORITY-COMPARISON OF INCOME LEVELS TO NUMBER OF UNITS BY FISCAL YEAR (JANET) Janet provided the commission with a chart that shows the occupancy levels as they pertain to Report #1 and #2 for the last three fiscal years L. Samdon said that he would prefer to see the report on a quarterly basis unless there was a dramat c change. L. Suliroan asked if Minutes March 14, 2001 INF ORMATIONAL ITEIVIS (CONTD) o r o.oTr comparative graphs could be provided thatwould compare the graphed information with prior report mformation J. PALM DESERT HOUSING AUTHORITY BUDGET (JANETj Janet distnbuted and rewewed the proposed 2001-2002 Housing Authonty budget. L. Sullivan asked why the payroll amount decreased from the 2001 budget to the 2001 actual. Jim Foley said that they were not fully staffed which accounts for the reduced amount L. Saindon asked why the total rental mcome decreased 7%. Janet said that this occurred because units were converted from moderate to low and very low. Terre said that the largest increase of the budget is utility services The budget has been mcreased substantiaily due to anticipated utility increase. Capital expenses have also been mcreased L. Sullivan asked why the RPM Company management flat fee is not refiected in the budget. Terre sxplained that {egal counsei has advised that we can continue with the same type of agreement for management services as in the past, so long as the contract does not exceed 2 years in length, hence, the flat fee proposal is no longer being considered. L Saindon inqwred if the increase in management fee coincides with the dates of the contract Janet said that it does not Within the contract, it is specific as to the date that mcreases may occur The criteria set forth in the contract wdl help determine the performance which is one of the reasons the questionnaire was sent to the tenants Any increase will comcide with the fiscal year The Commission asked that the budget be brought back to their meeting in Aprrl for action K. PENDING LITIGATION MEMORANDUM (TERRE) Terre noted her memorandum in response to the Commission's comments of the last meetmg regarding pendmg litigation. She checked with the City Clerk's Office and the memorandum reflects her response. 7 Minutes March 14, 2001 o`r`Q a a s,o r INF RMATIONAL L. Saindon said that he would like to be notified about litigation as soon 17EMS (CONTD) as staff is aware so that if by chance the Commission is approached by a reporter, they can have some information about the matter and can refer the indiwdual(s) to the attorney for further information. Carlos said that there is a procedure that needs to be foflowed when someone wants to file a claim against a public agency First a claim must be filed against the public agency which is a condensed version of an actual lawsuit which claims periormance or money. The ciaim is presented to the City Councd which is the actual board f the Fiousing Authonty. Then, if it is clear that the city is at fault, the City Council can authorize payment of the claim. However, many times the claim is denied. This does not necessanly mean that the claim has been derned because the City does not bel eve that the claim is valid, rather because it has been forwarded tothe City's insurance carnerforfurther processing. The reason the claim needs to be denied is that a process begins by which the individual can file a fawsuit. When a lawswt is filed against the Housing Authority, the Agency, or the City, then the City Councd is the legislative body. If a commission member is questioned about a lawsuit, the proper response is "no commenY' L. LETTER TO LINDA WARD FROM KIM MOON OF ONE QUAIL PLACE A copy of the letter was distributed to the commission for their information. L. Ward attended the meeting and as a result of her attendance to the meeting, two potential members attended today's Housing Commission meeting NEW BUSINESS A. ENGINEERING SERVICES AT ONE QUAfL PLACE AND TAOS PALMS Rec: By Mmute Motion: Review and forward recommendation to Fiousmg Authority to approve Change Order No. 1 to Contract No. HA 18010 with JMS Engineering for Engineermg services at One Quad Place and Taos Palms Action: No action required - Information only. Minutes March 14, 2001 NEW BUSINESS CONTD) o 'a,o' RPM CONTRACTn Rec: By Minute Motion• Review and forward recommendation to Housing Authonty to approve contract w th RPM Company to provide property management to the seven Housing Authority properties Action: Motion was made by L. Saindon and seconded by B. Kurtr to forward recommendation to Housing Authority to approve a 21-month contract with RPM Company to provide property management to the seven Housing Authority properties. Janet said that Bill Strausz, Legal Counsel determined that based on the revenue and taxation codes, the Authority could continue with an agreement simdar to the one in existence as long as the new agreement does not exceed 2 years. RPM agreed on a 21-month agreement. The per door fee is $27 J. Foley thanked the commission for their contmued support, for working through the tough times, and having the confidence to continue the RPM contract for another 21 months. C. ONE QUAIL PLACE LANDSCAPE RETROFITTING Rec: By Minute Motion: CONTiNUED BUStNESS Review and fonvard recommendation to Housmg Authority to Award Contract No HA18080 to Tony's Landscapmg, Inc for Landscape Retrofitting at One Quad Place Action: No action required - information only. A. 40-ACRE SITE DEVELOPMENT - UPDATE Terre said the name Hovley Gardens Apartments has been selected for the pro ect. E Minutes March 14, 2001 Q`I .Z° .sO i51,lON CONTINUED The Counctl has requested that the 12-acre "Hovley Gardens BUSINESS (CONTD) Apartments" pro ect on the 40-acre s te contain energy conservation features, i e. possible fuel cell generation. Staff is working with the developer to meet the deadline for submittal of tax credits and re- looking at the site plan and re-designing the layout to mcorporate energy conservation application. Staff is working with Pat Confon, Special Pro ects Administratorforthe City, who is guidmg staffwith the environmental conservation issues. The developer is excited about the idea, although it may create some siow down in the pro ect. If this occurs, the developer may not be ready to apply for tax credits this June Regardless, staff and the developer are still working to get this pro ect submitted by the June 15, 2001 deadline for tax credit review L Sullivan asked if the tax credits would be affected by the energy conservation application. Terre advised that the developer stands to receive more tax credits if he mcorporates energy efficiency into the pro ect. This is a benefit, however, can considerably slow down the pro ect. Mainiero Smith and Associates are working on entitlements on the site Staff will be working with a local affordable housing architect who wdl design the single-famdy units Although there are no plans to budd out the smgle-famdy at this time, staff wants to present the pro ect as a 40-acre pro ect They wdl be subdividmg the 40-acre site with approximately 4 acres of the site being dedicated to the City yard. As soon as they have plans that can be shared with the Commission such as the site plans with the new design, they wilLi e presented. Terre hopes to have something for the next meeting. REP'ORTS A. PALM VILLAGE APARTMENTS UPDATE DEMOLITION SCHEDULE (BRYCE) Bryce said that the Palm Village Apartments have been completely demolished by Demo Unlimited He pr vided photographs that showed the work that was done Terre said that now that the Palm Vdlage Apartments have been completely demolished, Charlene is working on receiving proposals from architects to prepare the design of the pro ect To date, two proposals have been received and staff is requesting additional information The results wdl be brought to the commissron at their next meeting for action 10 0 Minutes March 14, 2001 REPORTS CC)NTD} 1. TAOS PALMS POOL EXTENSION (TERRE) A Terre said that this item is being provided to the commission as an informational item, This work was done as a result of the walk through and has been completed. 2. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM TERRY ERICKSON) A copy of the Palm Desert Housing Authority Properties Affordable Program was distributed to the Commtssion. Terre said that the last page shows the service requests. r O TS 4,0 11° HOMEIMPROVEMENT PROGRAM UPDATE(BRYCE) MAKE A DIFFERENCE DAY EVENT — FEBRUARY 17, 2001 Bryce provided the commission with photographs of the work that was completed as part of the Make a Difference Day event held on February 17, 2001. The work was accomplished by 20-25 teenage girls along with 6 adults. The work commenced at 8:00 a.m. and concluded at 6:00 p.m. The homeowner was a smgle, elderly lady in her SOs. She was very appreciative of the work that was done. Bryce stated thatthere are 30 homes in progress underthe HIP C. HABITAT FOR HUMANITY UPDATE Bryce prowded the Commission with photographs of the work that has been completed to date by Habitat for Humaniry at the Catalina Way home. The walls are up and roof sheathing has been completed. D. HOUSING AUTHORITY PROPERTIES 11 March 14, 2001 REPORTS CONTD) Minutes E. 9 T ON C. McLeod asked if the information on the report is the same as the information provided in teonard's analys s. Terre said that the mformation will never coincide as the analysis which is done by Leonard is considered a snap shot in time and RPM's report is done month end. Therefore, they wdl never match. REBECCA ROAD HOME UPDATE (TERRE) The sale of the property is scheduled for action by the Redevelopment Agency at their meeting of Apnl 12, 2001 F. DESERT ROSE UPDATE (TERRE) Terre advised that there is one property available and one in escrow. TERRE REQUESTED THAT THE COMMISSION CONSIDER TAKING ACTION ON THE FOLLOWING ITEM. THE FOLLOWING ITEM WAS APPROVED FOR ACTION BY A 4I5THS VOTE FROM THE HOUSING COMMISSION. G. HOUSING CONSULTANT Rec: By Minute Motion Forward recommendation to the Housing Authonty to award contract to Wdldan for construct on management services for landscape retrofit for One Quad Place. Action: Motion was made by R. Dash and seconded by L. Saindon to forvvard recommendation to award contract to Willdan for construction management services for landscape retrofit for One Quail Place. Motion carried. 12 0 March 14, 2001 Minutes o` c.o REPORTS Terre said that she was advised by the City Manager that a part CUNTD) time temporary additional staff could not be hired. The reason was that there are previous issues with respect to city government hiring an individual as a part-time staff without paying benefits. Reference was made to a lawsuit which was filed against the city many years before which required to the City to pay benefits. Staffwas directed to hire a firm. Given that, Terre called local engineering firms: ASL, Holt Group and Wdldan. Only Willdan submitted a proposal to prowde the services. Wdldan wdl be the on-site pro ect manager for the One Quad Place landscape retrofit. Theirfee is not to exceed $35,000 for a four month contract. L. Sullivan asked if the firm would be taking the place of the individual who purportedly was to work with Charlene on all Housing Authonty projects. Terre said that a new position is proposed in the 2001-2002 housing budget for an individual who will be responsible for all supervision of mamtenance and repairs of the Housing Authonty pro ects. Willdan wdl be working only on the implementation of retrofitting of One Quail Place. The Council authonzed staff to hire a consultant in the intenm. C. McLeod asked what would be the out if staff was not happy with the work being performed by Wd dan Terre said that the contract will include a 30 day cancellation clause. The contract wdl be paid on an hourfy basis and she will monitor the contract. COMMISSIONER REPORTS: R. Dash reported that a General Plan meetmg was held on March 8, 2001. He is of the understanding that Nicole Criste of Tena Nova made a presentation to the committee and she discussed housing. He was out of town and unable to attend. Terre said that she attended the meeting and that Nicole Criste bas cally presented the same presentation which was made to the Commission at their December meetmg. R. Dash said that he wants to keep the commission apprised so that the commission can make some contnbutions to the d scussions. 13 March 14, 2001 ADJOURNMENT Car os L. Ortega, Secretary CLC)(TLWdcI Minutes 1` Q i ` C it I ` p Motion was made by L. Saindon and seconded by R. Dash to adjourn the meeting. Meeting was adjourned at 5:27 p.m. 14 LI -! -3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE MARCH 21, 2001 TO RACHELLB KLASSEN, DEPUTY CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTAN SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of Housmg Commiss on Meering Mmutes of February 14, 2001 approved at the Housmg Commiss on Meehng held on N[arch 14, 2001 Please submit to the Redevelopment Agency Thank you cc Carlos Ortega CITY COU23CIL ACTION: APPROVBD DENIfiD RECBIVED OTHER MESTI G DATE /-I-QI AYES: NOES: (MP aBSENT: AHSTAIN: A VBRIFIED SY Or3g2na1 on t ty Clerk'a Office Minutes z O a I JO A'1 1,'I,—JJ_0 { CONVENE RC)LL CALL OF;AL CCiMMUNICATIONS 3:35 p m, Wednesday, February 14, 2001 Members Present• Leo Sullivan, Larry Samdon, Came McLeod, - Roger Dash, Ben Kur, Linda Ward Members Absent. None Others PresenY Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Uiana Leal Guest s: Terry Parker, RPM Company Regional Supervisor Kim Moon, One Quail Place Manager R Dash gave a bnef update on the General Plan Advisory Committee The Committee is reviewing the City's General Plan. There are 21 members on the committee who wdi meet once a month for the next 2 years The General Plan s organized into five ma or chapters: 1) Admmistration 2) Commurnty Devefopment 3) Environmental Resources 4) Environmental Hazards 5) Public Services and Facdities R Dash said that he would keep staff and the Commission apprised of what is discussed by the General Plan Committee. L Samdon said that he was concerned that the Commission was not made aware of a lawswt filed against the Housmg Commission He would like to be mformed of all legal actions against the commission as soon as possible L Sullivan suggested that staff fax the information to the commission once it is received . MI pUTES It was moved by L. Sullivan and seconded approve the minutes of January 10, 2001. approve the minutes. by L. Saindon to Motion carried to 1 Minutes Feb. 14, 20U1 INFORMATIONAL ITEMS o` eoTr A. COMMITTEE/COMMISSION MEMBERSHIP UPDATE The Commission turned in their Commission Membership Updates. C. McLeod inqwred about the applicants for the vacant Gommission seat Terre said that some applications were reviewed. Most of the applications received were not from the Housing Authonry properties. The current opening requires a comm ssion member from the Housing Authority properties. There were only a couple of applicants who expressed interest. Staff contacted the two applicants and both declined due to tack of interest and various health problems. Another notice will be placed in next month's Housing Authority properties' newsletter announcing the opernng. L Ward said that she has been talking to several people regarding the vacancy Terre said that she would like to have someone from One Quad Place to serve as it is the largest Housing Authority property. B. RPM WEEKLY STATUS REPORT (TERRY PARKER) The RPM Weekly Status Report was reviewed by the Commission. C. McLeod asked rf RPM prepares a report, chart or graph to keep track of the affordable program on a yearly basis Terry Parker said that no graphs are currently being prepared Janet will assist Terry Parker in the preparation of a graph C. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JANUARY REPORT) Report #1 was reviewed by the Commission R Dash asked for an explanation of available units at Taos Palms. Terry Parker explained and descnbed how Report #1 is generated. L Ward asked about the "skip 1" category on Las Serenas. Terry Parker said that a move out is someone that gave a notice to move. A skip is someone that fails to provide proper notice. An example would be someone who has passed away E Minutes Feb. 14, 20U1 I O`O' G,0 11T' INFORMATIONAL L. Sullivan inquired if Report #1 was stnctly affordable. Terry ITEM (CONTD) Parker said that the report indicates how many are rented for each unit type, at each level and at the average rent. The report is broken down by property and at the far nght of the document is a tota! for a!I 725 units. Terre stated that currently income breakdown is as follows: 37.47% very low,18% low, 39% moderate and 5.8% above moderate. C. McLeod pointed out that there are no market rents anywhere but One Quail Place She further noted that the number of market rents were getting very low. Terry Parlier said that there are stipulated goals that must be achieved untd rnstructed otherwise by the Authority staff. Terre said that there are more renters at the moderate level. L. Sullivan said that having more renters at the moderate level does not help with the stipulation Terre said that the onginal stipulation required that very low, low and moderate housing be produced, however, the Amended Stipulation is focused on the very low and low. Terre said that Leonard Wolk, the Agency's financ al consultant, is looking at our overall housing production and companng it to the stipulation. As soon as the report is ready, he will make a presentation to the Commission. D. REPART #2 - MONTHLY NET OPERATING INCOME _ STATEMENT(DECEMBER) Report #2 was reviewed by the Commission No questions asked. E. HOUSING AUTHORITY PROPERTIES NEWSLETTER FEBRUARY, 2001) The commission was provided with copies of the newsletter for review. L Sullivan inquired as to what is being done to obtain a Commission member Terry Parker said that there has been several conversations with the tenants and Kim Moon has brought up the sub ect of the Housing Commission vacancy at the residents' meeting. In addition, the flyer announcmg the Housing Commission vacancy has been distnbuted with the newsletter 3 Minutes Feb. 14, 20U1 I ' —— INFORMATIONAL L Ward suggested that she attend the next One Quatl Place Residents' ITEMS (CONTD) Meeting to give a presentafion about what is required and/or expected of a Nousing Commission member B. Kurtz suggested that a future Housing Commission meeting be held at One Quad Place to recrwt members by showing the prospective Housmg Commission applicants how the Commission conducts their monthly meetmgs. Terre said she would speak with the City Clerk to see what type of postmg is required to hold a Housing Commission meeting away from City Hall. The meeting could be held next month or as soon as the detads are worked out. F. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS Information egarding the follow-up ltems was included in the supplemental packet distnbuted at the meeting. L Sullivan said that he attended the Tour of the Properties held on February 7, 2001 The Tour attendees received a copy of the follow up items which had been discussed pnor and what items had been completed to date. He stated that Councd recommended that a part time individual be hired to work with staff to get the landscape retrofit of One Quad and Catalina started. Counc lman Spiegel asked L Sullivan to attend the Councd meeting of February 8 to address the Counctl Council voted in favor of hiring a full time temporary individual Terre said that the authorization was gwen and she is working with Human Resources to create a job descnption for the full-time person. The person they are looking for wdl be reqwred to have contract, landscape expenencew th some murncipality and housmg background. Terre anticipates that it wdl be difficult to hire someone with these qualifications. Staff and Human Resources wdl begin advertising for a temporary contract person to fill this position untd next fiscal year. L. Sullivan asked if the position has to be that limited that government background will be requ red. Terre said that she would prefer someone that has municipal background. B. Kurtz said that the Office on Agmg has a list of people who are seeking employment on a full-time and part-time basis. The individuals are between the age of 55 to 70 with vanous expertise. Minutes Feb, 14, 20U1 ' '' N INFORMATIONAL B. Kurtz said that there s a gentleman that runs that division in ITEMS (CONTD) Riverside who staff can contact at (800) 510-2020. Staff may find someone who has the trade and municipal background it seeks. L Sullivan said that his ma or concern is that if there is so many requirements, it may be impossible to find someone. C. McLeod asked about the one item noted on the follow up memorandum as incomplete Charfene apologized that the chart given to the commiss on on the day of the tour was not complete, thus, it gave an incomplete picture. It looked like there were items that received no attention. She provided a breakdown which shows that there were 57 requests of which 39 were completed, 8 are n progress and 2 are awaiting approval There are 7 items that Staff and RPM Company are stdl researching which include the awnings and certain carport issues. Because it rs not clear on how the Commissron wishes to proceed, 4he wall between Desert Pointe and the Mdestone Buddmg is the one item that remams incomplete. Staff's recommendation to Terry Parker was to go ahead and obtain a cost estimate of what it wdl cost to build a wail and then she can taik to the owners of the commercial buddmg to see if they are wi((ing to split the cost. If not, staff can take the item to the subcommittee to see what they recommend L. Sullivan asked that the Commission be advised when staff workload is creating a problem. Terre said that the mdividual that is hired will not only be workmg on capital improvements, but will afso oversee on- going mamtenance and repairs to the Housing Authority properties. Terre said that m all fairness, RPM is dealing with the same issues staff is dealing with in obtainingbids and proposals, in thatcontractors who are contacted to receive estimates and proposals for improvements are so busy they do not respond. L Sullivan asked if Chariene could include dates as to when the follow up items were completed or expected to be completed. Charlene said that she would include dates in the report that was distributed to the Commission and forward it to the commission once completed. L. Ward inqwred if the doors for Las Secenas include locks as it uvas not rndicated on the follow up items list Terry Parker said that the doors wdl be keyed. E7 0 Minutes feb. 14, 2001 INFORMATIONAL G. ITE,MS (CONTD) Q'L`C"r 2 O N' HOUSINGAUTHORITYOTHERINCOME CLASSIFICATIONS JANET) Janet said that the memorandum was provided to respond to the question posed at the last meeting. R Dash inquired if we participated in Section 8. Terre said that the Housing Authonty properties are not Section 8 part cipants, however, Section S certificates are accepted. H. HOUSING AUTHORITY - LANDSCAPE MAINTENANCE MONTHLY CONTRACT (TERRE) Terre said that the report provided was to respond to a request for addit onal mformation on this item at the last meeting She stated that a large portion of the additional landscape cost is due to the fact that the pruning is now bemg done by hand as the intent is to get the shrubbery to grow more naturally. I. HOUSINGAUTHORITY -RENTAL PROPERTIES DECEMBER 2000 BALANCE SHEET (JANET) Housing Authonty - Rental Properties December 2000 Balance Sheet was reviewed by the Commission. Janet said that the Iine on the_ Balance Sheet that is labeled retained earnings wdl be changed to reserved fund batance. J. HOUSING AUTHORITY - RENTAL PROPERTIES INCOME STATEMENT DECEMBER 2000 (JANET) Housing Authonty - Rental Properties Income Statement December 2000 was reviewed by the Commission Janet said the income statement includes the year-to-date budget as was suggested at the last meeting by L. Samdon. This was done so that the commission can get a better picture of where the figures are in companson to-where they should be at this point m the year. L. Saindon asked why the balance sheet did not include net income Janet said that net income is not included in the balance sheet lncome and expenditures are closed to fund balance at year end. The nomenclature vanes between C: Minutes Feb. 14, 20U1 INFORMATIONAL ITEMS (CONTD) o`c a r eo° governmental accounting and pnvate accounting but the concept is the same. C McLeod asked about the detad amounts indicated on the statement Janet said that the statement indicates that less has been spent than what was expected to this pomt in the year. Terry Parker said that the amounts remammg are for replacement expense items that RPM currently has out to bid and/or the work is in progress. Charlene asked if the money for the repair and resurfacing and landscaping is part of the capitai improvements. Janet said that the necessary funds are reserved in fund balance However, a portion of the necessary funds wdl be obtained from remaining bond funds. K. LETTER OF APPRECIATION TO BERNARD "BEN" KURTZ FOR SERVICE AS HOUSING COMMISSION CHAIR B Kurtz was thanked tor a job well done NEW BUSINESS A. PORTOLA PALMS MOBILE HOME PARK Rec. By minute motion Forv ard to the Redevelopment Agency to approve the mcrease of purchase price for Portola Palms Mobde Home Park Agency- owned lots. ' " Action: Motion was made by L. Sullivan and seconded by L. Saindon to offer the remaining lots as a package and at a discounted price. Motion carried. B. PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS 10, #26 AND #127 ' - Rec. By Minute Motion• 7 Minutes Feb. 14, 20U1 a' -s ON' NEW BUSINESS Forward sale of Lot #10, #26 and #127 to the City Council and CONTD) the Redevelopment Agency for review and action at their meeting of February 22, 2001 Action: It was moved by L. Sullivan and seconded by L. Saindon that the Commission forward to the City Council and Redevelopment Agency recommendation to approve the Portola Palms Mobile Home Park sale of Lots #10, #26 and 127. Motion carried. C. RPM CONTRACT (CONTlNUED) Rec. By Minute Motion: Review and forward recommendation to Housing Authority to approve contract with RPM Company to provide property management to the seven Housing Authority properties. Action: Continued to Housing Commission meeting of March 14, 2001 A flat monthly fee is being negot ated with the management company to cover expenses for payroll and benefits through the next year Staff will present the analysis by the next Housing Commission meeting. D. EXTENSION OF PALM DESERT DEVELOPMENT EXCLIiSIVE AGREEMENT (TERRE) Rec By Minute Motion: Foraard to the Redevelopment Agency recommendation to Extend the Palm Desert Development Exclusive Agreement Action: It was moved by L. Sullivan and seconded by B. Kurtz to Forward to the Redevelopment Agency recommendation to Extend the Palm Desert Development Excfusive Agreement for a 6-month period. Motion carried. 0 Minutes Feb. 14, 20U1 o'r o eorr NEW BUSINESS Terre said that back in August, 2000 the Agency authorized an CANTD) Exclusive Right to Negotiate with Dan Hom of Palm Desert Qevelopment for the development of 145 units on the 12 acres of the 40-acre site. Staff has been working since then with the attomeys and the developer on the Disposition Development Agreement (DDA). The DDA is ready in its shell form. Staff is waiting for the Califomia Tax Allocation Committee to release their final rules which will outline what will and wdl not be allowed CONTINUED BUSINESS as tax credits m the next application year. The application submittal deadline is June 15. As soon as Mr. Hom receives this information'he can provide staff with a pro ect proforma which wdl identify proposed Agency subs dy At this point, Staff will enter into negotiation on deal points A. 40-ACRE SITE DEVELOPMENT - UPDATE PROPOSAL SUBMITTED BY MAINIERO SMITH AND ASSOCIATES Proposal submitted by Mamiero Smith and Associates was distnbuted to the Housing Commission for their review. Also distnbuted was a copy of Endo Engmeenng for traffic analysis to be done for the 40-acre site. RGA LANDSCAPE ARCHITECTURAL SERVICES REVISED AGREEMENT A copy of the RGA Landscape Architectural Services Revised Agreement was provided to the commission for their review. Terre said that the contracts for Mainiero Smith and Assoctiates, Endo Engmeering and RGA Landscape are professional services contracts which can be approved by the City Manager In order for the developer to submit his tax credit applicatio, he must have entitlements to the site Mainiero Smith and Associates and Endo Engineering will prepare all of the necessary plans and submit all the necessary documents to the City for entitlements on the full 40-acre site. Then the site will be subdivided into 12 acres for multi-famdy units and the balance' for smgle-famdy units E Minutes Feb. 14, 20U1 I O`IJI' `ar 0,O T CONTINUED BUSINESS L Sullroan asked d anX work s bemg done on the site Terre CONTD) said that the Corporation Yard has done some grading work and mstallation of some of the sidewalks on their site (approximately 4 acres) designated for the expansion of the Corporation Yard. No phys cal work will be done on the balance of the site untd the developer has been approved to recerve the tax credits. REPORTS A. PALM VILLAGE APARTMENTS UPDATE (TERRE) DEMOLITION SCHEDULE (BRYCE) Bryce said that at the January 25, 2001 City Council meeting, Council approved the award of contract to Demo Unlimited. Demo Unlimited is prepared to go ahead All of their documentation has been submitted with the exception of their payment bond. Once the payment bond is received, the demolition can begin Bryce thinks that by the next meeting the pro ect should be completely demolished. Terre said that the negotiations with the ad acent property owner were not successful The Agency made a final offer which the owner did not respond to mdicating that he is not wdling to sell Therefore, staff will only be proceeding with the development of the Agency-owned site which will accommodate 20 units. Charlene said that staff has released a Request for Qualifications seeking architects to prepare the design for the pro ect. The results wdl be brought back to the Commission at the next meeting for selection of an architect. B. HOME IMPROVEMENT PROGRAM UPDATE BRYCE) MAKE A DIFFERENCE DAY EVENT — 2001 — UPDATE An update on the Home Improvement Program was distributed to the Commission Bryce said that there " are about 30 homes in vanous stages of repairs 10 Feb. 14, 20U1 Minutes a s.ro REPORTS Bryce said that a small Make a Diffsrence Day wdl CONTD) be held on Saturday, February 17, 2001 The home to be improved belongs to an elderly lady and is located on Joshua Road (an area located behind the Mervyn's store). Volunteers are from the Palm Deserf High School Interact Club and the high school. The work to be accomplished wdl be pamting the entire house and the installabon of a mailbox Some preparation of the house was done beforehand. Eventually, other work such as fencing and landscaping wdl be done to the p operty through the Home Improvement Program. Bryce said that he was mterviewed recently by Channel 10 The show w ll air at 1 00 a.m., 6 00 a.m. and 2.30 p.m. Terre expects it will generate a lot of interest and Bryce is developing a good list of volunteers. Bryce said that the Commercial Facade Improvement Program which was formerly with the Business Support Center is now under the Redevelopment Agency. Bryce will take on the program administration responsibdity At this time, there are four applicants Tri-A-Bike, Vdiage Counseling, Enterprise Buifdmg, and Cherokee Homes) that are in vanous stages of the process They are located between San Pablo and Monterey on the north side of Highway 111. Terre said that these pro ects will not be coming before the CommissiorS as they are not housing pro ects, however, they have been assigned ta Bryce and he can keep the Commission informed of what is gomg on in the City. C. HABITAT FOR HUMANITY UPDATE Terre said that Habitat for Humanity has broken ground and has installed their footings Bryce advised that plumbmg has also been installed " 11 Feb. 14, 20U1 REI'ORTS CONTD) D. Minutes Q`t o T oN° HOUSING AUTHORITY PROPERTIES 1. 2. CATALINA GARDENS LANDSCAPE REDESIGN - UPDATE (CHARLENE) Charlene said the construction drawmgs and the technical specifications have been received. Staff is now ready to go to the Housing Authority to request authonzation to go out to bid. REPAIR AND RESURFACING OF PARKING LOTS - UPDATE (CHARLENE) Construction drawings are in plan check bemg reviewed. The pro ect is expected to go to the Housing Authority on March 8, 2001 Chariene said that One Quad Landscape pro ect bid opening was February 13 and only one bid was received of the 14 companies that picked up bid packages. She has followed up with calling the references listed, everything seems to be in order The bidder has experience in irrigation, tree removal, prurnng and plan replacement and only lack lakes and streams experience. In addition, she called five of the companies that picked up bid packages to inqwre as to why they did not bid. She was told that they were too busy to do the work. L. Sullivan asked what happens when three bids are not received. Terre said that staff can accept the bid received if they feel it is a responsible bid. The award of liid will be reviewed by ths Housing Authonty at their meetmg of March 8. 12 Minutes Feb. 14, 20U1 REPORTS C()NTD) O Par Q,rON 3. PALM,DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM TERRY PARKER) A copy of the Palm Desert Housing Authonty Properties Affordable Program was distributed to the Commission. RPM Company will begm recertifications m March. Once the recertifications are done, the number will change based on the current residenYs income C. McLeod asked when was the effective date of the change. Terry Parker sa d that the effective date is either July 1 or August 1 depending on how long it takes to calculate mcomes and venfy with the qualifying income rental rates. 4. FEBRUARY 7, 2001 REVISITING OF SITES - DISCUSSION (TERRE) Terre said that during the walk through, RPM was asked to look at a possible 6' block side wall between Las Serenas and San Tropez Terry Parker has received bids for the work. The work is expected to cost approximately $162,000 with the highest estimate commg in at $173,000. As a re ult of the cost, this will hav Yo be delayed to another fiscal year. E. REBECCA ROAD HOME UPDATE (TERRE) Terre advised that previous escrow fell out. At this time, a new family of four is being qualified to purchase the property. F. - DESERT ROSE UPDATE (TERRE) Terre advised that there is one potential resale at this time. 13 Minutes Feb. 14, 20U1 O`I,r r G{Q TSS.T011 ADJOURNMENT Motion was made by L. Sullivan and seconded by B. Kurtz to adjourn the meeting. Meeting was adjourned at 5:07 p.m. Carlos L. Ortega, Secretary CLO/TLR/dcl 14 L- -3 1 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM llATE FEBRUARY 20, 20001 TO SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/ CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTAN SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of Housmg Comm ssion Meehng Mmutes of January 10, 2001 approved at the Housmg Commission Meetmg held on February 14, 2001 Please submrt to the Redevelopment Agency Thank you cc Carlos Ortega CI?Y COUNCIL ACTION: APPROVSD DENIfiD RECSIVfiD OTHBR M6BTING DATE 3`-OI NOES: Oi'1(, ( lii2S ',--"1"y ( Cal IC!'Yl aesErrr. nl. nF ssTr,ix: nP. RIFIED BY: G b. Y1'Y Y1 Original on F.ile it+ p,rjc ,p f,A Minutes i o 1 r frc, r o ..r <<r r; rrr f CONVENE ROLL CALL ORAL COMMUNICATIONS 3:35 p.m., Wednesday, January 10, 2001 Members Present: Leo Sullivan, Larry Saindon, Carne McLeod, Roger Dash, Ben Kurtz, Linda Ward Members Absent: None Others Present. Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Diana Leal Guest s• Kim Moon, One Quail Place Manager None. MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of December 13, 2000. Motion carried to approvethe minutes. INFORMATIONAL A. RPM WEEKLY STATUS REPORT ITEMS The RPM Weekiy Status Report was rewewed by the Commission Terre said that there is a very high occupancy rate and turn over is minimal. Discussion followed on the information contained in the report. B. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (DECEMBER REPORT) Report #1 was reviewed by the Commission. Janet reported on changes to the report regarding the calculation of average rents 1 Minutes Jan. 10, 2001 INFORMATIONAL ITENIS (CONTD) O` T O N C. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT(NOVEMBER) Kim Moon discussed the Monthly Net Operatmg Income Statement for November. L. Saindon asked Janet to explain the "other" expenses listed under total income. Janet explained that t included concessions, application fees, forfeited rents — anything that is strictly not rental income L. Saindon asked that a list of definitions for expenditure items be provided to the Commission at their next regular meeting. Janet wdl prepare a list of definitions and provide it to the Gommission D. HOUSING AUTHORITY PROPERTfES NEWSLETTER JANUARY, 2001) The commission was provided with copies of the newsletter for review Terre said that Council Member Jean Benson asked why the urnts are not automatically sprayed on a quarterly basis. Kim will check with Terry Parker and report back E. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS Kim Moon reported that the resurfacmg of the last pool at One Quad Place was bemg completed, and the new pool furrnture is in place They will begin resurFaang the pools at Las Serenas within the next few days The new pool furniture was delivered yesterday and is in place at the pool The pool resurfacing at Cata{ma Gardens is complete and they are in the process of ordering new pool furniture for Catalina and Neighbors. The pool at Desert Pointe is complete and the new playground wiil be delivered on the 5`h of February and will be installed sometime around the 7'" or 8`h of February New patios were mstalled on 4 downstairs apartments by the pool at Desert Pointe. The pool and walkways work at Taos Palms to begm in the next couple of weeks. Kim reported that at Neighbors, in December, Santa Ciaus appeared and a patio decorating contest was held which was a huge success. L Ward mqwred about what will be done to assist with the energy crunch She asked if any consideration was being given on the Minutes Rec. By minute motion: Nomination and election of officers forthe Housing Commission FY 2001 c3 a. io, zooi 9`C'r Cs 73 T3 r,O N INFORMATIONAL installation of vertical blinds. Charlene advised that Terry Parker is ITEMS (CONTD) obtaming quotes from Home Depot on the outside sun screens (not mtenor vertical blmds} which the manufacturer claims blocks out 90% of the sun Terre suggested that another thing that can be looked at is the solarwmdow tinting that doesn't darken the windows, however, gives a certain percentage of coverage Staff will research this poss bility. C. McLeod inqwred about the hot coals receptacle at One Quail Place. L. Sullivan said that he recalied that the recommendation was to have the coals bum out inside of the container itself rather than dump the coals into an accessible receptacle where trash can be thrown and a bigger problem created. Kim Moon said that they have grpundskeepers that clean the pool areas on a daily basis and they have been instructed to ciean out the coals. To date, there has not been any problems. F. GENERAL PLAN/HOUSING ELEMENT COMMITTEE APPOINTMENTS (TERRE) Terre gave the Commission an update on the Appointments to the General Plan/Housing Element Committee. On the 29'" of December, Councd took recommendations under submission for appomtments to the General Plan Committee. The Councd elected to nominate potential candidates who wdl be interviewed after which committee members wdl be selected. The two people nominated from the Housing Commission were Roger Dash and Carrie McLeod. A"final decision will be made at a future date. Terre said that they were gomg to narrow it down to one person from each committee NEW BUSINESS A. ELECTION OF OFFICERS Minutes Jan. lU, 2001 NEW BUSINESS C NTD) 9'[r (s(.0' Action: Nomination and election of o cers was conducted. It was moved by Roger Dash and seconded by L. Saindon to seat the elected o cers. Elected members were Carrie McLeod, Chair and Leo Sullivan, Vice Chair. Motion unanimously carried. Commission members thanked Ben Kurtz for doing a wonderful job as the Chair. B. Rec AWARD OF PROFESSIONAL CONTRACT TO MAINIERO SMITH AND ASSOCIATES — PROPOSED 40-ACRE SITE By Minute Motion. Forward to the Redevelopment Agency recommendation to Award a Professional Services Contract to Mairnero Smith and Associates on the 40-Acre Site Action: No action required as the cost for the work to be performed will be underthe $25,000 threshold and can be approved by the City Manager. Consequentiy, this item does not have to be moved forward to the City Council for approval. The work requested is for the planning and engineering of the entire 40 acre site necessary to get through the entitlement process and change of zone - L. Sullivan inquired if the 40-acre parcel proposal had gone back to Councd for approval of the development of the 40-acres. Terre said that the proposal has gone to Gouncd and they have elected to only develop the 12-acre parcel at this time. Therefore, staff will be moving forvvard with the development of the 12-acre parcel Terre advised that the developer of the 12-acre site musthave entitlements m place and control of the site before he can submit his application for tax credits. n Minutes Jan. 10, 2001 r R OLiSc 4,ON C. WROUGHT IRON DOORS FOR CATALINA GARDENS AND LAS SERENAS Rec. By Minute Motion: Forward to the Housing Authonty recommendation to appropnate funds for the installation of wrought iron doors at Catalina Gardens and Las Serenas Action: No action reguired as mid year budget adjustments are being done and this item wili be included as a budget adjustment. L. Ward inquired if the doors that wdl be installed wdl have locks on them. Charlene said that she believed there would be locks on the doors. D. BUDGET ADJUSTMENTS (J. MOORE) Rec. By Minute Motion Forward to the Housing Authonty recommendation to appropnate funds for budget adjustmerrts to the budget for the Housing Authonty properties Action: It was moved by L. Sullivan and seconded by L. Ward to approve the budget adjustments as submitted by RPM Company. Motion carried. L. Samdon asked about the increase to the landscape contracts. Janet said that City staff went out to the sites and have prescribed the work to be performed by the landscape company. Said work has caused the increase. Charlene said that the landscape contract and the increase m pnce were reviewed and discussed with the contractor. j NEW BUSINESS C. McLeod asked to see the contract as she is on the 40-acre CONTD) site committee Terre said that she would include a copy of the contract at 1he next meeting. Minutes Jan. 10, 2001 NEW BUSINESS CCINTD) ar 'T ON Terre said that the landscape company is on contract with RPM Company. C. McLeod asked about the landscapmg at Dese t Po nte. She said that she felt that more greenery should be replaced because the property looks barren. She was also concerned about the safety of the property as the property s easily accessed from Monterey Avenue. Terre said that the landscape design at Desert Pointe is desertscape, thus it would remain desertscape and does not lend itself to incorporation of greenscape. In addition, there has been no secunty problems at the property The site has been mspected by the Crime Free Housing Program and has been approved with respect to safety. Terre asked Kim to provide a brief summary at the next regularly scheduled commission meeting which explains what landscaping work was done to cause the increase in price E. Rec Action: RPM CONTRACT (CONTINUED) By Minute Motion• Review and forward recommendation to Housing Authority to approve contract with RPM Company to provide property management to the seven Hous ng Authonty properties Continue to Housing Commission meeting of February 14, 2001 F. REQUEST FOR AUTHORIZATlON TO ADVERTISE AND CALL FOR BIDS FOR REPAIR AND RE-SURFACING OF PARKING LOTS AT ONE QUAIL PLACE, NEIGHBORS GARDEN, TAOS PALMS AND LAS SERENAS Rec. By Minute Motion. Forward to the Housing Authonty recommendation to Authorize the City Clerk to Advertise and Call for Bids for Repair and Re-surfacing of Parking lots at One 0 Minutes Jan. 10, 2001 NEW BUSINESS CCINTD) 9+r `.s'0 11' Quail Place, Neighbors Garden, Taos Palms and Las Serenas Action• Itwas moved by B. Kurtz and seconded by R. Dash to forward to the Housing Authority recommendation to Authorize the City Clerk to Advertise and Call for Bids for Repair and Re-surfacing of Parking lots at One Quail Place, Neighbors Garden, Taos Palms and Las Serenas G. REQUEST FOR AUTHORIZATION TO,ADVERTISE AND CALL FOR BIDS FOR THE LANDSCAPE REDESIGN OF CATALINA GARDENS Rec• By Mmute Motion. Forward to the Housmg Authonty recommendation to Authonze the City Clerk to Advertise and Call for Bids for the Landscape Redesign of Catalina Gardens Action It was moved by L. Sullivan and seconded by L. Saindon to forward to the Housing Authority recommendation to Authorize the City Cierk to Advertise and Call for Bids for the Landscape Redesign of Catalina Gardens _ TERRE REQUESTED THAT THE COMMISSION CONSIDER AODING THE FOLLOWING ITEM TO THE AGENDA. THE FOLLOWING 1TEM WAS APPROVED BY A 415THS VOTE FROM THE HOUSING COMMISSION TO BE INCLUDED IN THE AGENDA H. Rec. PALM VILLAGE APARTMENTS - DEMOLITION By Minute Motion• Forvuard to the Redevelopment Agency recommendation to award contract to Demo Unlimited, Inc. m the amount of $39,995 for the demolition of the Palm Village 7 Minutes Jan. 10, 2001 NEW BUSINESS CONTD) CO VTINUED BU INESS REPORTS O'r S O' Apartments located at 73-610, 73-626 and 73-642 Santa Rosa Way. Action: It was moved by R. Dash and seconded by L. Sullivan to forward to the Redevelopment Agency recommendation to award contract to Demo Unlimited, Inc. in the amount of 39,995 for the demolition of the Palm Village Apartments located at 73 10, 73-626 and 73-642 Santa Rosa Way. A. 40-ACRE SITE DEVELOPMENT - UPDATE The Redevelopment Agency's and the developer's attorneys have been prepanng a Disposition and Development Agreement between the Agency and the Developer. A boiler plate agreement has been completed and has gone to the developer and his legal counsel fortheir review Once the boder plate agreement has been rewewed and approved, the deal points will be negotiated. Once the deal points have been incorporated into the proposal, they will be presented to the Housing Commission pnor to being presented to Councd for review and recommendatian. A. PALM VILLAGE APARTMENTS UPDATE (BRYCE) DEMOLITION SCHEDULE (BRYCE) Bryce said that the request to award the contract to demolish the Palm Vdlage Apartments was to be rewewed by the Redevelopment Agency on January 25, 2001 HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) MAKE A DIFFERENCE DAY EVENT — DECEMBER, 2000 — UPDATE — An update on the Home Improvement Program was d stnbuted to the Commission Sryce said that there are about 20 homes in vanous parts of the process More extensive work is being performed now due to the higher loan and grant amounts avadable to the homeowners. 0 Minutes Jan. lU, 2001 REPORTS CONTD) Q`L e C ON Bryce said that a small Make a Difference Day will be held on Saturday, January 27, 2001 Volunteers will be utdized from the Palm Desert High School Interact Club. The home to be improved belongs to an elderly lady and is located on Joshua Road (an area located behind the Mervyn's store) Bryce reported that Habitat for Humanity has placed forms and have begun digging their ground plumbing trenches. Terre has wntten Lini Handy, Executive Director of Habitat for Humanity on two occasions in the last three months for an update and is awaiting an update , C. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL PLACE LANDSCAPE RETROFIT UPDATE Charlene said the project is out to bid and to date two companies have picked up packages. There are other people who have expressed an interest m providing bids. A walk through has been scheduled for January 12, 2001 LETTER RECEIVED FROM F.I.N.D. Letter was reviewed by the Housing Commission 2. PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM TERRY PARKER) A copy of the Palm Desert Housing Au Tionty Properties Affordable Program was distnbuted to the Commission Kim Moon was available for quest ons. No questions were asked r7 Jan. 10, 2001 REPOR7S CaNTD) Minutes io o irr r1 1 P,, 4."."' 3. REVISITING OF SITES - SET DATE (TERRE) Terre said that the Council would like to revisit the sites to see the improvements which have been made at the Housing Authonty Properties to date. The Housing Commission requested to see the sites on February 7'" or on the 21 St at 8:00 a.m. Terre advised that she would calendar one of the dates to rewsit the sites and wdl ask Cha lene to prepare a report that shows what follow up items have been completed to date. Terre said that sfie wdl send out a memo to the commission with the date and time. B. Kurtz asked about the air conditionmg units for Desert Pointe. Staff is researching tfiis request C. McLeod said that if the Authonty moves forward with the installation of new air conditioning umts, maybe staff should take a look at natural gas if the energy crisis contmues The gas company has natural gas distributors in the valley which are listed on a website online. Charlene said that she would check into the best energy use. D. REBECCA ROAD HOME UPDATE (TERRE) Terre advised that at this time there are several potential candidates bemg qualified to purchase the home which remams to be sold on Rebecca Road E. DESERT ROSE UPDATE (TERRE) Terre advised that there are two notices of proposed sale 10 Jan. lU, 2001 Minutes a a_Gfn". r.l u4u 4.'`"';rTOIT i' REPOR7S L. Sullroan thanked the City for the gifts provided at the CUNTD) Committees' Christmas party. B Kur asked that the responsible parties be informed that his name is Ben and not Bud Terre said that the City Clerk's office will be informed. ADJOURNMENT Carlos L. Ortega, Secretary CL(/TLR/dcl 11 R Dash asked that staff prepare a letter of thanks to B. Kurtz for his service as Chair. REQUEST FOR CLOSED SESSION MATTERS CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECT{ON 54958.8• Property: Negotiating Parties. Agency: Property owner: Under Negotiation: APN• 637-042-001, 637-051-001 637-051-002 & 637-061-001 Carlos Ortega and Teresa La Rocca Palm Desert Redevelopment Agency GH Gallenes, Inc. Potential acquisition Motion was made by R. Dash and seconded by L. Sullivan to ad}'ourn the meeting. Meeting was ad}'ourned at 5:16 p.m. a,.3-C 3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM f 7:1 T1 l TO FROM SUBJECT JANUARY 17, 2001 SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/ CITY CLERK DIANA LEAL, SENIOR OFFICE ASSISTANT HOUSING COMMISSION MINUTES Attached is a copy of Housmg Commission Meetmg Mmutes of December 13, 2000 approved at the Housmg Commission Meetmg held on January 10, 2001 Please submit to the Authonty Board Thank you cc Carlos Ortega CITY COUNCIL ACTION: APPROVED DENIED RECEIVED OTHER AYES: NOES• M ABSENT: X R(1(, ABSTAIN: /da! VERIFZED HY:,yJ; (YY:YYI Original on File Edith City Clerk's Office s CONVENE Minutes o ,r 7rcr r. ,Rr Rr r; rrr t ROLL CALL ORAL COMMUNICATIONS 3:36 p.m., Wednesday, December 13, 2000 Members Present: Leo Sullivan, l.arry Saindon, Carrie McLeod, Roger Dash, Ben Kurtz, Linda Ward Members Absent: y Others Present: Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Diana Leal, Phil Drell Guest s : None. Terry Parker, Regional Supecvisor RPM Company Nicole Criste, Terranova MINUTES It was moved by L. Saindon and seconded by L. Suflivan to approve the minutes of November 8, 2000 with the following correction: Page 3, Paragraph 2 B. SILENT SECOND AFFORDABLE PROGRAM She concluded that the program could not be implemented in Palm Desert... " Terry Parker discussed the RPM Weekly Status Report with the Commission. B. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE REN7 STATEMENT (NOVEMBER REPORT) Terry Parker summanzed Report #1. 1 Motion carried to approve the minutes. INF'ORMATIONAL A. RPM WEEKLY STATUS REPORT ITEMS 0 Minutes Dec. 13, 2000 INFORMATIONAL C. ITEMS (CONTD) Si O REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT(OCTOBER) Terry Parker discussed the Monthly Net Operating Income Statement for October. D. HOUSING AUTHORITY PROPERTIES NEWSLETTER DECEMBER 2000) Terry Parker provided the commission with copies of the newsletter for review. Terre La Rocca said that a notice was placed in the newsletter advising tenants of the existing housing commission vacancy. L. Sullivan suggested that when a potential Housing Commission member attends a Housing Commission meeting, more time be spent in explaining the functions of the Commission. E. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS Terry Parlcer said that two pools were resurfaced at One Quad and one pool at Catalina. Desert Pointe will be finished by the end of this week and Taos and Las Serenas will be started after the first of the year. The new playground equipment for Desert Pointe was approved and will be installed after the first of the year. The pool fumiture for One Quad was delivered today and will be installed this week. - F. PALM DESERT HOUSING AUTHORiTY GENERAL LEDGER Janet Moore explained the general ledger statement Palm Desert Housing Authority needs to look at the money available and what is the best use for the monies and resources. Discussion followed on the allowable use of reserves. G. PALM DESERT REDEVELOPMENT FINANCIAL STATEMENT Janet discussed the financial statement. L. Saindon requested that the report be prepared in a year to date format. Miautes Dec. 13, 2000 INF'ORMATfONAL ITEMS (CONTD) o r r _r o, , s r' _ o H. MANAG MENT LE'iTER HOUS{NG AUTHORITY PROPERTIES Janet said that an audit was conducted of the Housing Authority Properties. The financial statements will be presented to the City Counal on December 14, 2000 in theirfinality. The auditors made two management comments and RPM responded. NEWV BUSINESS A. AUTHORIZATION TO ADVERTISE AND CALL FOR BIDS FOR THE DEMOLITION OF PALM VILLAGE APARTMENTS Rec: By Minute Motion: Forvvard to the Redevelopment Agency recommendation to Advertise and Call for Bids fo the Demolition of Palm Village AQartments, Action: It was moved by L. Saindon and seconded by L. Sullivan to forward to the Redevelopment Agency recommendation to Advertise and Call for Bids fo the Demolition of Palm Village Apar¢ments B. HOME IMPROVEMENT PROGRAM INCLUSION OF DUPLEX RESIDENTIAL PROPERTIES - Rec: By Minute Motion: Forward to the City Council recommendation of Home Improvement Program Inclusion of Duplex Residential Properties Action: It was moved by L. Saindon and Linda Ward seconded by to forward to the City Council recommendation of Home Improvement Program Inclusion of Duplex Residential Properties 3 0 Minutes Dec. 13, 2000 NE1N BUSINESS C. CQNTD) , Rec: Action: D. Rec: Action 0 0 G:' t Q i i i ``^' p RPM CONTRACT (CONTINUED) By Minute Mo4on: Review and forward recommendation to Housing Authority to approve contract with RPM Company to provide property management to the seven Housing Authority properties. Contonued to Housing Commission Meeting of January 10, 2001 as attomeys are stifl reviewing the document. HOUSING ELEMENT UPDATE 6y Minute Motion: Review and forward recommendation to the City Counci! to proceed with the updating of the Housing Element It was moved by L. Saindon and seconded by L. Ward to forward recommendation to the City Council to proceed with the updating of the Housing Element Nicole Criste of Terranova the City's consultant on the General Plan Amendment and the Housing Etement update presented their draft document stating that the City's housing element is a6out 10 years old. The Housing Element needs to be updated, by law, every five years except when the state does not fund the update which is what happened over the last decade. The process was fnally funded in 1898, therefore, we are mandated to update our General Plan and Housing Element. The Housing ElemenYis one of seven mandated elements which needs to be included by state law in the General Plan. Nicole reviewed the contents of the draft Housing Element with the Commission and asked for input and comments. Public hearings will be held during the process to receive public mput. The City Council wiii ultimately review and adopt the General Plan and Housing Element. The process will take approximately 18 months. Nicole reviewed the requirements of the update. A requirement of the update is to review the previous activity of the current Housing Element to see how weN the City implemznted its previous goals, policies and programs. The City is also required to include inventories for both existing units and for available land to demonstrate that there is su cient land to develop 0 Minutes Dec. 13, 2000 0`[. (,'Q' NEW BUSINESS units for the planning period as well as unifs at risk. An analysis of CoiNTD) units at risk are defined as units that may lose their affordability restrictions within a period of 10 years. A review of the at nsk units was done. Speciai needs housing wdl also be addressed and d+scussed in the Housing Element. Housing constraints will be identified and discussed in the document. The only data cuRently available is the 1990 census, therefore, the information used to create the update will be 10 years old. We are also required to provide updated goals, policies and programs the fast section of fhe Housing Element). Current data has been used wherever possible. The City'$ rate of growth since 1990 was 6%. This indicates a very steady rate of growth in the city. A large part of that growth was a result of annexations. In 1990 median income was 37,300 which is slightly higher tfian the Countywide median income at that time which was $36,000. In 1990, based on census data, there were 18,000 housing units. A vast majority of those units, just over 12,000 units, were single family units, attached and detached, which is a distinction which is made in all of the census numbers. This year we have increased our housing inventory by 10,000 units. We are up to 28,000 units, 21,000 of those units are single family and the single family detached number has grown the most. Our housing units are relatively new. One has to analyze in the Housing Eleme t old housing units, older than 30 years, because those become more expensive to maintain and have more deferred maintenance. A 30 year old home woufd be a unit built before 1970. We have a relatively smal! percentage of units which are older. The largest growth spurt was between 1970 and 1985. Nearly 15% of the housing stock dates from thattime period. Our new construction need forthe five year plan period which is from 1998 to 2005 per the RHNA are 444 new units. There is clearly enough acreage to provide for the future housing needs for the next five years. One of the special housing needs which we are required to look at, based on census data, is overcrowding. This, also, unfortunately is only a number which is available from 1990 census numbers. It is difficult to judge whether or not that number s going to be similar in the 2000 census. The state defines an overcrowded unit as a unit u which 1.01 person per room occurs. In 1990 we had a total of 466 households which were overcrowded. This represents about 7.8% of the occupied housing units at the time. Of these overcrowded households, the vast majority were renter-occupied units. 352 were 5 Minutes Dec. 13, 2000 NEW BUSINESS CO NTD) 0 0: ri o ,r 4: "_o renter-occupied units and 114 were owner-occupied units which is typical. The Housing Element is a tool used by the State to make sure that the City does not impede the development of housing and to facilitate the development of housing at all income levels. Over the years, the Housing Element has been interpreted more and more as an affordable housing tool. The production of moderate and high income housing units are provided for by the market as a rule. L. Sullivan inquired if the RHNA production affected the housing required by the Stipulation. T rre stated that when the Agency is done building what is required by the Stipulation, then the RHNA production requirement needs to be met. ' Ms. Criste said that the City has multiple ways of facilitating the housing. The Agency can use set-aside funds to build units, purchase units, purchase fand and write it down for a developer and the developer can build a private project with recorded 30-year affordability covenants. Ms. Criste discussed with the Commission the goals and policies set forth in the draft. The programs deal specifically with different types of housing, rehabilitation, the creation of new units and the preservation of existing units. These are the three areas that the City is mandated to focus on. The commission reviewed past, current and proposed future housing projects. There was discussion on the effects of the Stipulation on the Housing Element. E. Rec: GENERAL PLAN AMENDMENT COMMITTEE By Minute Motion: Recommend a member of the Housing Commission to serve as a member of the Generai Plan Amendment Committee Aciion: It was moved by L. Sullivan and seconded by C. Mcl.eod to recommend Larry Saindon to serve as a member of the General Plan Amendment Committee Minutes Dec. 13, 20Q0 CONTINUED BU5INESS REPORTS o a i n rr_ o,r, "_o A. 40 ACRE SITE DEVELOPMENT - UPDATE Terre said that the attomeys have prepared the Disposition Development Agreement (DDA) which has gone to the developer and to Risk Management for their input. Once all deal points are agreed upon and incorporated, the DDA will be scheduled for action by Housing Commission and forwarded to the Redevelopment Agency at a future meeting. A. PALM VILLAGE APARTMENTS UPDATE (TERRE) ASBESTOS REMOVAL (CHARLENE) 8. Chadene said that the asbestos removal has been completed. R. Dash inquired about the number of units allowed by zone on the Agency-owned lots. Bryce said that 16 unNs would be the minimum, however, a density bonus can be applied for to the planning department and the City Council. Therefore, the figure can go up to as high as 24 units. C. McLeod asked about the owner of the adjacent property. Terre said that the owner of the adjacent property, under California Redevelopment Law, owner participation section, will be submitting a proposal to develop his site. Staff will review the proposal and forward to the Commission for review at a later meeting. - HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) MAKE A DIFFERENCE DAY EVEN7 — DECEMBER, 2000 — UPDATE An update on the Home improvement Program was distributed to the Commission. Bryce provided the commission 1,vith a supplemental memorandum about a small Make a Difference Day which will be held on Saturday, January 27. Volunteers will be utilized ftom the Palm Desert High School I nteract Club which is affiliated with the local Rotary Club to paint a home for a senior handicapped individual. Minutes Dec. 13, 2000 '(, ('' r(' REPORTS Bryce said that a nice articie came out in the City's Brighfside CONTD) Newsletter. A great response has been received and about 30 applications have been sent out. At the present time there are 10 to 15 properties that are in the process of getting work done and receiving bids. Bryce said that most of the contractors contacted are busy and if the commission knew of any contractors who would be interested in doing work, please let him know. The contractors need to be licensed and must comply with other resUictions to work in the city. Terre informed the commission that the Housing Division was recently assigned the Commercial Facade Improvement Program. Bryce said that the Facade Improvement Program is designed to provide matching funds to commerciai property owners who want to improve their commercial property up to $25,000. He will be looking at ways to streamline the process. C. HOUSING AUTHORITY PROPERTIES 1. ONE QUAIL PLACE REPAIR AND RESURFACING OF PARKING LOTS - UPDA7E (CHARLENE) Charlene said that she met with the engineer to discuss the design. An updated version of the design will be submitted to staff by Friday. Two designs will be presented to the Commission at the next meeting. One design will be at the higher end on price and the otherwill be at economy pricing. LANDSCAPE RETROFIT UPDATE Charlene said that at the last Housing Commission Meeting the bid proposal was discussed. She recommended that the bid be rejected due to the contractor's lack of experience. The request for rejection of bid will be presented to the Housing Authority at their meeting of December 14, 2000. Chariene said that she has contacted eight landscape companies who have expressed interest in bidding the project. Dec. 13, 2000 REk ORTS CGNTD) 2. 3. Minutes 0 0 G o._D O 1 4 G PALM DESERT HOUSING AUTHORITY PROPERTIES AFFORDABLE PROGRAM (TERRY PARKER) A copy of the Palm Desert Housing Authority Properties Affordable Program was distributed to the Commission. REVISITING OF SITES - DISCUSSION (TERRE) Terre said that the Council would like to revisit the sites after the first of the year to see the improvements which have been made at the Housing Authority Properties. D. DESERT ROSE UPDATE (TERRE) At this time there are no available homes for sale. C. McLeod inquired about the Rebecca Road home which remains to be sold. Terre said that the home is still for sale and the agent is continuing to show the property to prospective buyers. AD.IOURNMENT Motion was made by L. Sullivan and seconded by L. Saindon to adJourn the meeting. Meeting was adjoumed at 5:15 p.m. Carlos L. Ortega, Secretary CLC)(fLR/dcl 3 - 1 83 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE DECEMBER 19, 2000 TO SHEILA R GILLIGAN, DIRECTOR OF COMMUrRTY AFFAIRS/ CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTANT SUBJECT HOUSING COMMISSION NIINUTES Attached s a copy of the mmutes for f Housmg Commission Meetmg of November 8, 2000 approved at the Housmg Comm ss on Meetmg held on December 13, 2000 Please submtt to the Agency Board Thank you cc Carlos Ortega CI?Y OQUlICIL AC''IAIQt UPPRONSD / Dffi TZ RgCQIVBD p A7f NOaB DI TS 1- VSRIFIBD SY: SK.Ca YYl `m Origlasl on 81 wt C r lask'a Offioe L Minutes J J J I f Qi J J 6,A 6'L JJ J l CONVENE ROLL CALL ORAL COMIMUNICATIONS 3:36 p.m , Wednesday, November 8, 2000 Members Present. Leo Sullivan, Larry Saindon, Came McLeod, RogerDash Members Absent. Ben Kurtz, Jim Thorness, Linda Ward Others Present: Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Diana Leal Guest s Terry Parker, Regional Supervisor RPM Company Jim Shorpe, Ron Gregory and Associates None. MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of October 11, 2000. Motion carried to approvethe minutes. INFORMATIONAL ITEMS INFOIRMATIONAL ITEMS (CONTD) A. RPM WEEKLY STATUS REPORT Terry Parker discussed the RPM Weekly Status Report with the Commission B. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (OCTOBER REPORT) Terry Parker summanzed Report #1. C. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT(SEPTEMBER) Terry Parker discussed the Monthly Net Operating Income Statement for September Minutes Nw..8, 2000 INFORMATIONAL ITEMS (CONTD) ro r,r 1rt; rJr r r r;;,ro_ D. HOUSING AUTHORITY PROPERTIES NEWSLETTER NOVEMBER 2000) Terry Parker provided the commission with copies of the newsletter. Terry said that she has received a great deal of positive response from the tenants with regard to the newsletter. E. HOUSING AUTHORITY PROPERTIES - FOLLOW-UP ITEMS Terry Parker said that the. gas bar-b-ques at the properties were converted from gas to charcoal. At the last meeting, a dumpster for hot coals was recommended and RPM is still looking at pricing, however, there doesn't seem to be any problems with any back ups. A table was i stalled and someone stole the table. RPM is in the process of receiving bids-for the clean up crews and the power washing of the buildings and all the roofs have been cleaned up. It is expected that the resurfacing of the pools will take 6-8 weeks. F. LANQ MApS (CHARLENE) Charlene presented land maps. She said thatthe maps were prepared by the City's Geographic Information Systems (GIS) person, Bob Riches. The maps are utilized identify and plan property acquisitions and project expansions for creation of housing necessary to comply with the required housing production. NEW IBUSINESS A. Rec: ACCE TANCE OF LETTER OF RESIGNATION SUBMITTED BY JIM THORNESS By Minute Motion• Forward to the Housing Authority recommendation of acceptance of letter of resignation submitted by Jim Thorness Action. It was moved by R. Dash and seconded by L. Saindon to forward acceptance of letter of resignation submitted by Jim Thorness. Motion carried. Minutes III 'fj I J t'r f,Ui tf Ief Jn. f0 _1 NEW BUSINESS Carrie McLeod asked about the existing vacancies on the Housing CON'TD) Commission. Terre said that the city is accepting applications for Housing Commission Members an opening exists for a member from the properties. Council woman Jean Benson presented an award of appreciation of seroice to Mr Thomess for servmg on the Housing Commission 8. SILENT SECOND AFFORDABLE PROGRAM Carrie McLeod said that she wanted to share information she received from Mr. Ken Feenstra from the City of Indio regarding a Sdent Second Affordable Housing Program for properties that do not have to be City- owned properties. Terre advised that she had spoken to Mr. Feenstra and had an opportunity to review this program. She concluded that the program could not be implemented in Palm Desert because it targets incomes at the 115% and above the County median and this Agencys target group is those families with income below 80°l0 of the County median. The City of Palm Desert does not receive credit against our Stipulation for providing housing to moderate income households. Therefore, at this time, the program would not be suited for the City of Palm Desert. Staff wdl investigate the possibility of creatmg a similar program withm the City at a future date. C. ONE QUAIL LANDSCAPING Rec: By Minute Motion: Rewew and fonvard recommendation to Housmg Authority to approve request to re-bid One Quad Landscapmg Redesign Action: It was moved by L. Sullivan and seconded by L. Saindon to forward recommendation to Housing Authority to approve request to reject the bid received and Authorize the City Clerk to re-bid One Quail Landscaping Redesign. Motion carried. Minutes Nw. 8, 2000 O G ', f 1', [; O L ti(1 l/ fM f. f 0_ NEW BUSINESS Charlene introduced Jim Shorpe, a representativefrom Ron Gregory and CONTD) Associates who presented the preliminary design for the retrofit of landscaping for Catalina Gardens. The design was discussed and the Commission requested that the design be re-drafted and presented at the next Housing Commission meeting of December 13, 2000. D. PORTOLA PALMS MOBILE HOME PARK Rec: By Minute Motion: Forward recommendation to Redevelopment Agency to approve the increase of purchase pnce for Portola Palms Mobile Home park Agency-owned lots. Action: It was moved by L. "Sullivan and secondect by L. Saindon to leave the current purchase price,for Portola Palms Mobile Home park Agency-owned lots as is. Motion carried. E. RPM CONTRACT (CONTINUED) Rec: By Minute Motion: Review and forward recommendation to Nousi g Authority to approve contract with RPM Company to provide property management to the seven Housing Authority properties. CONTINUHD BUSIrJESS Action: A. Continued to Mousing Commission meetmg of January 10, 2000. 40 ACRE SITE DEVELOPMENT - UPDATE The Developer and Terre have met with the Portola Palms Country Club Homeowners Association to discuss the project. At the meeting, the requirements for the mandate and the type of buyeritenant who will occupy the project, Legal Counsel is preparing the Development and Disposition Agreement. 0 Minutes - I• i III = O G ",II f(L, O LLf lAfllGa-_`. f O ' REPURTS A. PALM VILLAGE APARTMENTS UPDATE (TERRE Terre said that the Redevelopment Agency made an offer to purchase to the owner of the adjacent property. The owner has declined the offer and has indicated that he would like to develop tfie site by combining his property with the Agency site. He wiil be presenting a proposal to staff to develop the property in the near future. DEMOLITION (BRYCE) Bryce said that Councii will be reviewing the request to go out for bid for the demolition of Palm Vdlage Apartments will be presented to the Council on December 14, 2000. Award of the bid wili be requested at the first Council meeting in January. B. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) When the guidelines were expanded, a$25,000 maximum loan with a 30-year deferred loan element added to it was included. At this time there are 4 households who qualify for this type of loan and these households can be counted towards our Stipulation. At this time, there are 14 loan applications being processed. The deferred loan is set up that if the owner sells, at that point the 3% along with the pnncipal is retumed to the Agency. The money helps with the miYigation measures and it takes care of what needs to be done by the program. Bryce said that he will be presenting the inclusion of duplexes to the Housmg Commission at a future meeting for discussion and recommendation. MAKE A DIFFERENCE DAY EVENT OCT BER 28, 2000) - UPDATE- Because Habitat for Humandy requested that the Make a Difference Day which was seheduled for October 28 be re-scheduled for the first part of December, Jim Battin's aifice was-unable to r erc inate the project.--HoweveT,-- Habitat will be mowng forward with the construction a single-family home on Catalina Way. Date of the Make A Difference Day will be announced at a later date. Minutes Nw. 8, 2000 REPaRTS CONTD) o i ",r )c; y r r r ro C. HOUSING AUTHORITY PROPERTIES (TERRE) 1. ONE QUAIL PLACE REPAIR AND RESURFACING OF PARKING LOTS - UPDATE (CHARLENE) Charlene s id thatthe project is on scheduled and that on the 24'" of December the three engineering drawings will be completed for Taos Palms, Las Serenas and One Quad Place. She expects to have the bid package complete by the next meeting atwhich time she will be asking the Commission for authorization to go out to bid. PALM DESERT NOUSING AUTHORITY PROPERT ES AFFORDABLE PROGRAM TERRY PARKER) Terry Parker said that she added the 2002 and 2006 stipulated goals to show what the variances are and where the Authority needs to be in relation to the stipulation. C. Mcleod asked if the information presented shouid be forwarded to the Council fortheir information. Terre said that she would share it with Ca los Ortega to see if he would like the information forwarded. REVISING OF SITES - DISCUSSION (TER12E) q A bnef discussion was held. Terre said that Councilman Spiegel requested that the s tes be revisited. Tene said that the sites wdl be revisited after the first o f the year. LETTER RECEIVED FROM CATALINA GARDENS RESIDENT A copy of the letter received was distributed to the Housing Commission. C. DESER7 ROSE UPDA7E (TERRE} , A list was provided to the commission which lists the status of resales. 0 Nw..8, 2000 Minutes o u , rr o ,r r r ,ro _ THE FOLLOWING ITEM WAS CONSIDERED AND REVIEWED UNDER REQUEST FOR CLOSED SESSION MATTERS CONFERENGE WITH RELOGAiION APPEALS BOARD Pursuant to Relocation Assistance and Real Property Guidelines Sectlon 6152 Property: Negotiating Parties: Agency: Property owner: APN: 624-200-002174-038 Fred Waring Drive Lauri Aylaian Lauri Aylaian. Aiberto and Consuelo Loza Under Negotiation: Relocation Benefits ADJO IRNMENT Motion was made by R. ash and seconded by L. Saindon to adjourn the meeting. Meeting was adjourned at 5:02 p.m. Carios L. rtega, Secretary CLO/TLR/dcl 9 e 3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE OCTOBER 19, 2000 TO SHEILA R GILLIGAN, DIRECTOR OF CONIMUNITY AFFAIRS/ CITY CLERK FROM DIANA LEAL, SEIVIOR OFFICE ASSISTANT SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of the minutes for HousmgCommissionMeehngofSeptember13,2000approvedattheHousmgCommisston Meehng held on October 11, 2000 Please submit to the Agency Board Thank you cc Carlos Ortega CITY COUNC?*pION: APPROVED t. DENIEDRECEIVEb '- u ,p, U OTHER ' MEETIN DATR P1 a j-r;y AYES:D, n//3, -f a A i n ,Y n NOES• . .Z ^ . ABSENT: t, q,o ABSTAIN; . rn n VERIFIED BY: 1 j ! ' Original on File with C y erk's Office Minutes CONVENE ROI_L CALL OR 4L COMMUNICATIONS o r. ;;.. . r J,o ,r „r r;v ro 336 p.m , Wednesday, September 13, 2000 Members Present Ben Kurtz, Leo Sullivan, Larry Saindon, Linda Ward, Carne McLeod, Roger Dash Members Absent Jim Thorness Others Present. Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Diana Leal Guest s None Terry Parker, Regional Supervisor RPM Company MINUTES It was moved by L. Saindon and seconded by L. Sullivan to approve the minutes of August 9, 2000. Motion carried to approve the minutes. INFORMATIONAL ITEMS A. RPM WEEKLY STATUS REPORT Terry Parker discussed the RPM Weekly Status Report with the Commission. Vice Chair McLeod inquired about the procedure used when a potential tenant calls one of the Housing Authonty rental properties to find out status Terry Parker said that at the time of the call a potential renter is informed as to the availability of an apartment People who are on the Housmg Authonty properties' existing waiting lists are given first priority. _ Terre La Rocca asked if a criminai background check is done on all new potential tenants. Terry Parker said that a cnminal background check is run on all applicants and RPM is working with their attorney to determine if tenants can be rejected based on findmg of cnminal background 1 Sept 13, 2000 INK)RMATIONAL ITEMS (CONTD) Minutes c r c,o ssiorr REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (AUGUST) Terry Parker summanzed Report #1 C. REPORT #2 - MONTHLY NET QPERATING INCOME STATEMENT (JULY) Terry Parker said that Report #2 runs 30 days m arrears because it is based on a profit and loss statement D. HOUSfIVG AUTHORITY PROPERT{ES NEWSLETTER SEPTEMBER 2000) Terry Parker said that the back section of the newsletters will be used to explam the rules and regulattons to tenants. Terre La Rocca said that a complimentary le::er was submitted by a One Quail tenant who works in the advertising field who en oys the format and quality contents of the newsletter NE`N BUSINESS A. REBECCA ROAD PROPERTY Rec. By Minute Motion Review staff report and make recommencfafion for Redevelopment Agency consideration on sale of 42-662 Rebecca Road Action. It was moved by l. Suliivan and seconded by L. Saindon to forward approval of sale of 42-662 Rebecca Road to the Redevelopment Agency. Motion carried. 2 Minutes Sept 13, 2000 NEVN BUSINESS COWTD) o t o zorr GQ PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS Rec• By Mmute Motion Forward sale of Lot #26 to the City Councd and the Redevelopment Agency for approval. Action It was moved by C. McLeod and seconded by L. Sultivan that the Commission forward to the RedevelopmentAgency recommendation to approve the Portola Palms Mobile Home Park sale of Lot #26. Motion carried. L Rec RESERVE STUDY PROPOSAL By Minute Motion: Review and make recommendation for Housing Authonty consideration of Proposal for Reserve Study Update from Association Reserves, Inc. Action It was moved by L. Saindon and seconded by L. Suliivan to take no action at this time and forward to the Housing Authority recommendation reconsider updating the Reserve Study in two - three years. Motion carried. CONTINIfED A. 40 ACRE SITE DEVELOPMENT - REVIEW OF SiTE BUSINESS UPDATE The Councd approved the Exclusive Right to Negotiate and conceptual design on August 24, 2000. The Subcommittee composed of two councd members and three housing commission members. Several residents from Portola Country Club (the mobile home park next door) attended the Councd meeting and expressed their concerns with respect to the pro ect. Dunng the initial and throughout the process, staff will meet and answer concems residents may have regarding the project. Council assured the residents that they would be kept informed as the pro ect moves forward. Staff mettoday with the developer to discuss the prelimmary proforma and discussed the vanous methods avadable to 3 Sept 13, 2000 CONrINUED Bl1S{NESS CO ITD) REPORTS A. 73-610 SANTA ROSA — PALM VILLAGE APARTMENTS - UPDATE (CHARLENEITERRE) The onginal offer to purchase was sent to the owner and no response was received The Housing Authonty will take action to proceed with possible eminent domain to provide affordable housing L Sullivan asked why the demolition of the complex was not done Terre La Rocca said that staff made the decision to not demolish the complex unti{ a decision was made to either rehabilitate or pursue new construction The Commission recommends that a one-level affordable pro ect be bwlt on three parcels and that the existing ddapidated 12-urnt complex be demolished pnor to construction of the units. Terre La Rocca said that she will provide a plan of action for the pro ect at a future Housing Commission Meeting. Minutes o o r zo finance this pro ect. The exclusive agreement is currently being prepared by the Agency's legal counsel C McLeod asked if the pro ect would only allow for very low and low income househoids Terre La Rocca stated that, typically, the tax credits programs are geared toward fow and very low income tenants, however, there are proposed changes currently being considered by the state that could change that standard. Rec RPM PROPERTY MANAGEMENT By Minute Motion• Review Subcommittee recommendation and forward to Agency for action, Action• It was moved hy L. Sullivan and seconded by L. Saindon to forward to the Housing Authority approval of the RPM Contract with a$1 increase per door cost . Motion carried. 0 Sept 13, 2000 REP RTS COMTD) Minutes o s r o slo r B. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) A Home Improvement Program Update report was provided to the Commission Bryce said that he has been working on the following pro ects. 1. Demolition of the homes located on Fred Wanng Dnve. To date, 13 homes have been demolished and 9 have been boarded. In addition, 6 homes will be removed on Portola Avenue. 2. Assisting a company that provides evaporat ve coolers through Southern Califomia Edison get the word out to qualified low income customers. 3. On October 28, 2000, Habitat for Humanity wdl be startmg construction along Catalina Way — a vacant lot donated by the City The construction of the home is being sponsored by Jim Battin's Office, the City of Pafm Desert along with corporate sponsorship, Tommy Bahama's, wdl be providing pnmary funds for construction. Time Warner and Marriott Corporation and Southwest Community Church will be providing volunteers. A groundbreaking ceremony will take place on October 6, 2000 at 2:00 p m. Bryce wdl be coordinatmg a Make a Difference Day event to clean up and improve surrounding properties along Catalina Way. Another Make a Difference Day is scheduled to be held on Fnday, September 15, 2000. The Church of Jesus Chnst Latter Day Saints will provide volunteers to paint and improve a home on Peppergrass Street. C. HOUSING AUTHORITY PROPERTIES (TERRE) 1. ONE QUAIL PLACE Landscaping Redesign - Update Charlene) Ron Gregory and Associates have completed their plan and the pro ect is out to bid. A waik through s scheduled for Friday, September 15, 2000 Bid closing is scheduled for September 29, 2000. 5 iept 13, 2000 REPI RTS CONTD) Minutes Q-r o szorr D. Repair and Resurfacing of Parking Lots - Update (Charlene) Charlene said thatthe engineer, JMS Engineering, is working on the pro ect The engmeer has until November 24 to provide the work specified Charlene has requested a wntten update. Rental Variance/Program Analysis Terry Parker provided a copy of the Rental Vanance/Program Analysis. She said that the analysis is bemg provided to showthe effect of converting marketto affordable rental units. The report shows what the current renfal rates are at the vanous levels on the affordable program Terry explained the gross potential differential per urnt, per month, if conversion is done The anafysis shows where the Housing Authority Properties are with regard to the required units per the Stipulation as of January 1, 2001. Terry Parker said that a Program Analysis will be provided on a monthly basis DESERT ROSE RESALES IfPDATE (TERRE) A list was provided to the commission which lists the available resales Terre said that an offer has been received for lot #110. The units avadable, at this time, are. Lot #93 and #153. Lot #153 was purchased by the Agency through foreclosure Resale pnce has not yet been established MISCELLANEOUS INFORMATION: Terre La Rocca asked the commission to calendar -the Commissioners Chnstmas Party scheduled for December 6, 2Q00. Additionally, information regarding NAHRO seminars was provided to the commission The commission was asked to inform staff if they wish to attend. Minutes Sept 13, 2000I —-- O T I011' ADJl7URNMENT Motion was made by C. McLeod and seconded by L. Suliivan to adjourn the meeting. Meeting was adjourned at 5:15 p.m. Carlc s L. Ortega, Secretary CLOiTLR/dcl 7 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE TO• kROM SEPTEMBER 18, 2000 SHEILA R GILLIGAN, DIRECTOR OF COMMLJNITY AFFAIRS/ CITY CLERK DIANA LEAL, SEIVIOR OFFICE ASSISTAN SUBJECT HOUSING COMMISSpON MINUTES Attached is a copy of the mmutes for Housmg Commission Meetmg of August 9, 2000 approved at the Housmg Commission Meetmg held on September 13, 2000 Please submit to the Agency Board Thank you cc Cazlos Ortega CITY COi7NCIL TION: 1 PPROVED DENIED RECEZVED OTHER t.YES: WJ h10E S : 1 BSENT: BSTAIN r VERIFIED BY: Orfqinal on File rK rn City Clerk's Office Minutes ro r. `. rrr r,o !r Rr r`a;ro CO IVENE ROLL CALL OR L COMMUNICATIONS 3 30 p m, Wednesday, August 9, 2000 Members Present: Ben Kurtz, Jim Thorness, Leo S Ilivan, Larry Samdon, Linda Ward Members Absent• Carne McLeod, Roger Dash Others Present Teresa La Rocca, Charlene Sumpter, Bryce White, Janet Moore, Mary Bleecker Guest s• Terry Parker, Regional Supervisor RPM Company Donnis Thompson, Palm Oesert Resident Donnis Thompson, a resident of Palm Desert introduced herself to the Commission and said that she is interested in participating as a Housing Commission member. She spoke about her expenence as a member in various committeeslcommissions and as a state supenntendent while she lived in Hawaii She was welcomed by the Commission Terre introduced Lauri Aylaian, Pro ect Manager for the Redevelopment Agencywhojoined the meetmg to present and discuss the closed session item listed on the agenda, MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of July 12, 2000. Motion carried to approve the minutes. INFI RMATIONAL A. RPM WEEKLY STATUS REPORT (JULY) ITEINS After L. Sullivan requested clanfication of the document, Terry Parker explainedtheRPMWeeklyStatusReporttotheCommission Shesaid that the report would be provided on a monthly basis 1 Aug. 9, 2000 INFC)RMATIONAL B. ITEt 9S (CONTD} Minutes eo`o Nr o r o REPORT #1 - MQNTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JULY) Terry Parker summanzed Report #1 and Terre La Rocca said that Report #1 would be provided on a monthly basis C. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (MAY) Terry Parker said that because the June report is a year-end report it is not avatlable at this time and that Report #2 runs 30 days in arrears because it is based on a profit and loss statement. The June report should be ready by the next Housing Commission meet ng. L. Saindon asked if the status of reserve funds could be added to Report #2. Terre said that there is reserve funds, however, it is not shown in the budget, as the reserve funds are held by Finance Janet said that all of the money that has been earned to date on the properties has been placed in net operating income (N01) and it has been reserved for repiacement purposes. Everyth ng as of last year has been reserved ($2 million). A report will be brought to the commission indicatmg what staff would like to do with the reserves. Terre said that a meeting between the Agency, finance staff and RPM wdl take place to take a look at fund balances and what is considered reasonable as a starting balance for the reserve funds taking into consideration life expectancy of the fixtures and equipment, etc. Because there is $2 mdlion in NOI at this time, a determination needs to be made as to what amount needs to be placed in reserves. Janet said that, a while back, Jim Foley provided the comm ssion w'sth a report that stated that if the reserves were funded at 30% of the recommended reserves, there would be snough money to fund deferred maintenance. Another thing to consider is that the reserve study is only good for one year. Terre said that she has received a letterfrom Association Reserves, the company who did the reserve study, asking f the Authonty was going to do another reserve study to update the numbers. Proposal wdl be scheduled for review at the next meeting. Minutes Aug. 9, 2000 o a Tss o INFORMATIONAL L. Samdon said that he would like to see a financial report that shows ITEMS (CONTD) all the budget items, i.e. capital improvements, reserves and debt service as well as the 20°/a set aside to get a better picture of the overall housing program D. HOUSING AUTHORITY PROPERTIES NEWSLETTER AUGUST 2000) Terre said that one of the things she and Jim Fo{ey spoke about was that the tenants tend to not remember what the rules and regulations are as they do not see the rules frequently There wdl be a section in the newsletter reminding people that there are house rules which need to be followed. In addition, particularly w+th the improvements which will be made at One Quad, there should be an update informmg the tenants of what is happening on a regular basis Terry Parker said that she could do a maintenance reminder once a month NEW' BUSINESS A. RPM PROPERTY MANAGEMENT Rec. By Minute Motion. Review subcommittee recommendation and forward to Agency for Action Action B. Iterr was tabled until the subcommittee has the opportunity to tour all of the properties. DESERT ROSE RESALE AND REBECCA ROAD PROPERTY Rec• By Minute Motion: Review staff report and make recommendation for Redevelopment Agency consideration on resale of 75-357 Kelsey Circle South and 42-740 Rebecca Road f 3 0 Aug. 9, 2000 NEW BUSINESS COMTD) Minutes o o so t Action It was moved by L. Sullivan and seconded by Saindon that the Commission forward to the RedevelopmentAgency recommendation to approve the resale of 75-357 Kelsey Circte South and 42-740 Rebecca Road. Motion carried. At the request of t. Sullivan, Terre explatined that a s lent second is a second trust deed that secures the promissory note which is recorded No monthly installments are paid for the term of the note which is for a penod of 30 years. At the end of 30 years, if the unit stays in campliance with the program gwdelines the note s forgiven. The note can be rolled to another qualified buyer dunng the 30 year penod. If the home is sold out of compliance with the program, then the second trust deed is paid back to the Agency along with 25°{0 of the eqwty C. HABITAT FOR HUMANITY Rec: By Minute Motion: Review staff report and make recommendation for City Council consideration of fhe transfer of a vacant lot on Catalina Way to Habitat for Humanity for the construction of a single famdy residence. Action: It was moved by L. Sullivan and seconded by L. Saindon to forward to the City Council the transfer of a vacant lot on Catalina Way to Habitat for Humanity. Motion carried. Terre said that Habitat for Humanity wdl be coordinating the construct on groundbreaking of the home on Catalina Way with the National Make a Difference Day in October Staff wdl identify additional homes in the neighborhood that will also receive volunteer repairs at the October event 0 Aug. 9, 2000 CONTINUED BUSINESS REPqRTS Minutes o o s o,rr I 40 ACRE SITE DEVELOPMENT - REVIEW OF SITE UPDATE E The site plan attached to the report shows the Corporation Yard expansion of 3 32 acres and the location of the 12.5 acre multi-family located at the northwest corner of the 40 acre site. The staff report, as recommended by the subcommittee, describes the pro ect and asks for conceptual prel minary site plan approval and authorization to enter into an exclusive right to negotiate for a penod not to exceed six months with the Palm Desert Development Company for the development of 144 affordable multi-famdy housing units on 12.5 acres One of the conditions of the project wdl be that the developer must have comm tment of tax credits. The developer needs to have control of the site in order to submit his tax credit application Further, controls will be budt mto the Dispos tion Development Agreementwhich states that if the developer does not obtam tax credits, the property will revert back to the Agency L Sullivan asked if at the end of the six months the developer has not obtamed the funding due to the normal delays, if the developer would be given an extension Terre stated that at that time staff would make a recommendation to either extend the period or pursue the funding through the issuance of bonds. There are only two t mes a year when someone can apply for tax credits. Mr. Horn has been successful in obtairnng tax credits in the past. He has built pro ects in Indio, La Qwnta, Cathedral City and Moreno Vailey. The recommendation by the subcommittee for approval of the conceptual preliminary site plan and authorization to enter into an exclus ve right to negotiate for a period of not to exceed six months with the Palm Desert Development Company for the development of 144 affordable multi-family housing units on 12.5 acres was approved by the Housmg Commission A. 73-610 SANTA ROSA — PALM VILLAGE APARTMENTS - llPDATE (CHARLENEITERRE) An offer to purchase has been sent to the owner and no response has been received. The next step will be Agency action to proceed with possible eminent domain 5 Minutes Aug. 9, 2000 REPORT5 COPJTD) o s o o E REBECCA ROAD PROPERTIES One home is in escrow which will be sold with a sdent second The agent is continumg to identify and qualify buyers for the resales. C. ACQUISITION/REHAB/RESALE PROGRAM UPDATE CHARLENE) HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) A Home Improvement Program Update report was provided to the Commission. Bryce said that he has received 4 applications within the last couple of weeks. Some of the ma or work which was approved by the commission will be done in the near future which will mclude a room addition and a bathroom addition Monies have been budgeted, however the revised and expanded program wdl be going before the Councd the latker part of th+s month The Council recently appropriated 300,000 from the 20% set aside to allow staff to do larger pro ects. Recently, Terre and Bryce made a presentation to Joslyn Senior Center to promote the Home improvement Program. Bryce informed the commission that the Church of Jesus Chnst Latter Day Saints which helped on a recent Make a Difference Day have re- contacted Bryce and let him know that they want to contmue to work on future Make a Difference Days D. HOUSING AUTHORITY PROPERT{ES (TERRE) 1. ONE QUAIL PLACE Landscaping Redesign - Update Chartene) Contracts for the fandscape architect have been approved Plans were retumed. Changes were made to the specifications and drawings. The pro ect will be ready to be advertised shortly. 0 0 r-, Minutes Aug. 9, 2000 REF'ORTS CONTD) o c r_-Q Repair and Resurfacing of Parking Lots - Update (Gharlene) . Charlene said that the engineer is working on the pro ect The pro ect is expected to be approximately 2 months away before the drawings are retumed. - Commissioner J Thorness said that he wanted to clanfy that One Quail Place does not allow pets, hence a pet policy is not m effect. E. DESERT ROSE RESALES UPDATE (TERRE) A list was provided to the commission which lists the ava lable resales. Terre said that there are available homes on lots #20, #93, 108, #110 and #153. THE FOLLO VING ITEM WAS CONSIDERED AND REVIEWED UNDER REQUEST FOR CLGSED SESSION MATTERS CONFERENCE WITA RELOCATION APPEALS BOARD Pursuant to Relocation Assistance and Real Property Guidelines Section 6152 Property Negotiatmg Parties Agency Property owner Under Negohatron APN. 624-221-004/74-246 Fred Wanng Dnve Cazlos Ortega/Laun Aylaian Cazlos Ortega/Laun Aylaian Duane & Josie Strohl Relocation Benefits ADJOURNMENT Motion was made by L. Saindon and seconded by L. Sullivan to adjourn the meeting, Meeting was adjourned at 5:05 p.m. s Carlos L Ortega, Secretary CLO/TLR/dci 7 J / ` PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE AUGUST 23, 2000 TO RACHELLE KLASSEN, DEPUTY CITY FROM DIANA LEAL, SENIOR OFFICE ASSIST SUBJECT. HOUSING COMMISSION MINUTES Attached is a copy of the mmutes for Housmg Commission Meet ng of July 12, 2000 approved at the Housmg Commission Meetmg held on August 9, 2000 Please submit to the Agency Board Thank you CITY COUNCIL ACTION: APPROVED DENIED RECEIVED OTHER MEETIN D TF i I'{—U(.0 cc CarlosOrtega AYES: ). I:Pll i V l l n{S NOES: 1 ' ABSENT: Y Y1;(}Yj ' ABSTAIN:F VERIFIED BY; ! n., rn rri Original on File with City Clerk's Office Minutes o o s o CONVENE ROL.L CALL ORE\L CO AMUNICATIONS 3:40 p.m , Wednesday, July 12, 2000 Members Present: Ben Kurtr, Carrie McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Linda Ward Members Absent: Jim Thomess Others Present: Carlos Ortega, Teresa La Rocca, Charlene Sumpter, Bryce White, Diana Leal Guest s: Jim Foley, Vice President RPM Terry Parker, Regional Supervisor RPM Company Janet Moore, Finance Department Staff and the Commission congratulated Commissioner Leo Sullivan for having received the "Board Member of the Year" award from the Chamber of Commerce. MINUTES It was moved by L. Sullivan and seconded by C. McLeod to approve the minutes of June 14, Z000. Motion carried to approve the minutes. INF DRMATIONAL A. RPM WEEKLY STATUS REPORT ITEINS Not available. B. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JULY REPORT NOT AVAILABLE) Terre informed the commission that the report was actually the June report. Report #1 is prepared by RPM, however due to time constraints, the report was not completed on time. The report wdl be presented at the next regularly scheduled meeting Minutes Jul. 12, 2000 INFORMATIONAL ITEM.3 (CONTD) NEW BUSINESS Rec: By Minute Mot on: Review property mcome mix and make recommendation on proposed future mix Q; e to,rr C. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (JULY REPORT NOT AVAILABLE) Terre informed the commission that the report was actually the June report. Report#2 is prepared by RPM, however due to time constraints, the report was not completed on time. The report wifl be presented at the next regularly scheduled meeting. D. FINANCIAL REPORT Terre said that the report was reviewed by the commission at the last meeting however it was not discussed. Janet reviewed the report and reported on minor adjustments. L. Sullivan asked if the Authonty was tax exempt Terre said that it was tax exempt. The Financial report was reviewed and discussed. A. RPM PROPERTY MANAGEMENT A copy was provided to the Housing Commission for their information Action• It was moved by C. McLeod and seconded by l. Sullivan that RPM assign 5°/a of the available market units to very low and low units, where there is a greater need, and thereby accommodate people waiting on the waiting list for this type of unit. Furthermore, that staff provide the commission with recertification figures and how the recommendation will be implemented and how the budget will be affected. _ Terre displayed and rev ewed a compdation of afl housing produced by the Agency as of 12/99; a summary of the units to be provided per the Stipulation by year 2006, and summanzed umts proposed to be produced by 2006. . Minutes Jul. 12, 2000 o` o,o NEW USINESS ThecommissionreviewedthecurrentvacanciesateachoftheHousing CON'TD) Authority properties and discussed reassignmg vacant units from moderate and market to very iow and low. B. ONE QUAIL LANDSCAPING Rec: By Minute Motion Review staff report and make recommendation for Housing Authority consideration Action It was moved by R. Dash and seconded by C. McLeod that the Commission forward to the Housing Authority recommendation to approve the recommendation to authorize the advertisement and call for bids for the One Quail Landscaping. Motion carried. C. MOBILE HOME PARK ISSUES- PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS Rec By Minute Motion: Forward Sale of Lot #79, #117 and #122 to the City Council and the Redevelopment Agency for approv Action It was moved by C. McLeod and seconded by L. Saindon to forward to the Redevelopment Agency the sale of lots #79, #117 and #122 . Motion carried. CONTINUED A. 40 ACRE SITE DEVEtOPMENT - REVIEW OF SITE BUSINESS UPDATE , Terre presented the Commission with the fatest revised site plan that showed the changes the engineer made in accordance with the recommendations made by the subcommittee. One of the changes recommended was to landscape the westerly penmeter of the wall of the multi-famdypropertyandredesignthesouthernperimeterstreet. Staffwdl take the plan to the subcommittee for its final review and forwarded to 3 Minutes rui. iz, Z000 CONTINUED BUSIMESS CONTD) REPORTS o a.o r councd on August 24 for their review and direct on and request authonzation to work with locat non-profit multi-famdy developer on the project. A. 73-610 SANTA ROSA — PALM VILLAGE APARTMENTS - UPDATE(CHARLENE) Staff held a productive meeting with the adjacent property owner. Property acquisition or donation is pendmg. As an aside, the non-profit orgarnzation leasmg the Santa Rosa Apartments has begun to work on their improvements they are expected to move in fumiture within the next few weeks. B. ACQUISITIONIREHABIRESALE PROGRAM UPDATE CHARLENE) REBECCA ROAD PROPERTIES Charlene said that the properties wdl be reseeded. At this time there is an offer for one of the properties. The request for authonzation to sell wtll go to Councd on August 24, 2000. C. HOME iMPROVEMENT PROGRAM UPDATE (BRYCE) A Home Improvement Program Update report was provided to 1he Commission Bryce said that at the May 10, 2000 the Commission approved the revised guide4ines for the expansion of the Home Improvement Program. Since thattime the Council approved budgetmg for the expansion of the program. The expansion of the program will be taken back to Counc{ to their meetmg of August 24 for the approval of the guidelines. Bryce said that in the next couple of weeks some homes will be demolished on Fred Waring as part ofthe Fred Wanng Widening project. The widening wdl be from Deep Canyon to San Pascual. Carfos said that the widening will eventually be up to Highway 111. Some landscap ng wdl remain. Minutes rui. iz, z000 REPC)RTS CONTD) E. o o s,o 1. MAKE A DIFFERENCE DAY - JUNE 17, 2000 Bryce informed the commission of the "Make a Difference Day" event held on Saturday, June 17, 2000 on a single- family home on San Benito Circie. Bryce worked with 22 volunteer college-aged missionanes from the Church of Jesus Chnst latter-Day Saints. Terre commended Bryce for the event which he single-handedly organized. HOUSING AUTHORITY PROP RTIES (TERRE) 1. SMOKE DETECTORS Terry Parker distnbuted a report that showed the status of the condition of the smoke detectors at Catalina Gardens and Neighbors Apartments. Terry said that the ma onty of the inoperable detectors mdicated have heen addressed. All of the other five properties are now complete. Notifications have been sent to Catalina and Ne ghbors' tenants The tenants have ail ust been recertified and RPM is in the process of having them sign the new lease and lease addendum. DESERT ROSE RESALES UPDATE (7ERRE) A list was provided to the commission which lists"the avadable resales. The agent is continuing to identify and qualify buyers for the resales. Terre said that the Agency has possession of a umt which went into foreclosure and was purchased in auction L. Sullivan inqwred as to why there was such a difference in pnce for the units available for resale. Terre said that the pnce depends on the phase and size of unit. Minutes rui. i2, z000 I c`[_ o,o ADJOURNMENT Motion was made by C. McLeod and seconded by L. Sullivan to adjourn the meeting. Meeting was adjourned at 4:55 p.m. G% Carlo: L. Ortega, Secretary CLOITLR/dcl J C ider: Z City of Pal Desert Housing Authority 11 Ieeting of JUi1E Zz, 2000 Gonsent Calendar Resolulions Ordmances New Busmoss_ Old Busmess_ Informat onai Items_ Public }Iearings _ Olher_ Illem Tilie, (Pleau provide the wordmg that should appear es lhe ilcm's lillo on lhe agenda), APPKOVAL OF BYLAWS F(lR THF. PAT.M 11FSRRT HnT1ST7 G C(1MMTCCT(lYl 3 F;inanciai: (Campiele dapplicable) a) AccounVProject N (b) Amount Requeslcd c) In Ihe Curtenl Budgel7 (c) Appropnauon Reqwred? I Approved by Duector of Finance: 4 aubmitled by TERESA LA ROCCA, HOUSING MANAGER S .p o Ais DepartmentHead Exav veD rector v— PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE TO FROM SUBJECT JUNE 22, 2000 EXECUTIVE DII2ECTOR, HONORABLE CHAIRMAN AND MEMBERS OF THE PALM DESERT HOUSING AUTHORITY TERESA LA ROCCA, HOUSING MANAGER APPROVAL OF BYLAWS FOR THE PALM DESERT HOUSING COMMISSION RECOMMENDATION: That the Housmg Authonty: 1. Approve Resolution No. -13 approvmg Bylaws of the Housmg Commission. BACKGROUND On January 8, 1998, the Council adopted Ordmance No. 861 establishmg a Housmg Commission under the Palm Desert Housmg Authonty ("Authonty") pursuant to Sechon 34291 of the Housmg Authonties Law. The ordmance estabhshes the Housmg Commission and authonzes the Commission to review and make recommendations on all matters to come before the Authonty pnor to Authonty action, except emergency matters and certam other excluded matters. Traditionally, a Housmg Commission reviews and acts only on matters relat ng to Housmg Authonty properties, however, because of the extent to which th s Agency is involved m housmg, e. Home Improvement Program, Make a Difference Days, rehab., new construcrion, etc , the Housmg Comm ssion reviews and makes recommendation on all housmg related matters. The Commiss on wishes to establ sh Bylaws that outlme the makeup of the Commission, defines its officers, and establishes monthly dates, quorum and votmg procedures. Resolution No. HA-13 Palm Desert Housmg Authonty Meetmg of June 22, 2000 SUBJECT APPROVAL OF BYLAWS FOR THE PALM DESERT HOUSING COMMISSION Page 2 The Housmg Commission has reviewed, approved and s forwarding the attached proposed Bylaws for your consideration. REVIEWED AND CONCUR TERESA . LA ROCCA Housing Manager TLR:dcl v Executive Director, RDA City Ma ger n._. s. .1 • VERIFIED BY: ' • ^"? Origlnal on file with City Clerk's Office Page 2 RESOLUTION NO. aA-13 A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY APPROVING BYLAWS OF THE HOUSING COMMISSION A By pnor Ordmance No. 861, the City Council of the City of Palm Desert determmed and declazed that there is a need for a housmg commtssion to funcUon m the City and established the Palm Desert Housmg Commission (the "Commission") B The Housmg Commission desire to adopt Bylaws, and the Housmg Authonty supports this achon NOW THEREFORE, THE PALM DESERT HOUSING AUTHORITY HEREBY FINDS, ORDERS, RESOLVES AND DECLARES AS FOLLOWS, Sechon 1. The Bylaws of the Palm Desert Housmg Commission, attached hereto as Exhibrt A, aze hereby approved and adopted as the official Bylaws of the Commiss on PASSED, APPROVED AND ADOPTED This 22"d day of June, 2000 AYES BENSON, KELLY, SPIEGEL, FERGUSON NOES NONE ABSENT CRITES ABSTAIN NONE ATTEST RACHELLE D. KLASSEN, ACTING SECRETARY JIM FERGUSON, VICE CHAIRMAN xhibit A ResolnYion No. HA-13 BYLAWS OF THE PALM DESERT HOUSING COMMISSION ARTICLE I- THE HOUSING COMMISSION Secrion 1 Name of Commission The name of the Housmg Commisston shall be ihe "Palm Desert Housmg Commission" Section 2 Office of Conumssion The office of the Housing Commission shall be at the offices of the City of Palm Desert Section 3. Governme Bodv The members of the Housmg Commission appomted by the City Council of the City of Palm Desert shall conshtute the governmg body of the Housmg Commiss on, and each member shall be known as a Housmg Commissioner ARTICLE II - OFFICERS Section 1 Officers. T'he officers of the Housmg Comm ssion shall be a Chauman, a Vice-Chairman, a Secretary and an Executrve Dtrector. Sub ect to other direchon of the Housmg Commissioners by resoluhon or rrunute order, the Execuhve Director or hislher destgnee shall sign all contracts, deeds and other mstruments made by the Housmg Commission Sechon 2 Cha rman The Cha rman shall be the member of the Housmg Commission elected by vote of the Housmg Commission to hold the office of Chairman The Chairman shall pres de at all meehngs of the Housmg Commission Sechon 3 Vice-Chairman The Vice-Chairman shall be the member of the Housing Commission elected by vote of the Housmg Comm ssioners to hold the office of Vice-Cha rman The Vice-Chairman shall perform the duhes of Chairman m the absence of the Chazrman Sechon 4 Secretary The Secretary shall be the Execuhve Director or his designee The Secretary shall keep the records of the Housmg Commission, shall act as Secretary of Yhe meetmgs of the Housmg Commiss oners and record all votes, and shall keep a record of the proceedmgs of the Housmg Commission m the form of mmutes to be kept for such purpose, and shall perform all dut es mcident to the office of Secretary The Secretary may attest to signatures f other officers of the Housmg Commission Sechon 5 Executive Director The Executrve D rector shall be the then current Executrve Director of the Palm Desert Redevelopment Agency The Execut ve Director shall conduct day-to-day admmistrahon of the busmess and affairs of the Houstng Commission, sub ect to the d rection of the Housmg Comm ssion The Executive D rector may appomt a deputy to perform such duties of the Executrve Director as may be delegated to such deputy from hme to time by the Executive Director Not ce of such appomtment shall be g ven m wntmg to the Secretary and shall be effectrve as of the date of such not ce. G\ROp Diana Lcd\W PDOCS\TL\Housmg com\hcbylaws wpd ARTICLE III - MEETINGS - Resolution No. HA-13 Sechon 1 Reeular Meehnes Regular meetmgs shall be held on the second Wednesday of each month at 3 30 p m at the offices of the City of Palm Desert Sect on 2 Annhcabilitv of Raloh M Brown Act Meetmgs of the Housmg Commissioners shall be held, not ce g ven and the busmess of the Housmg Commission conducted, all as provided m the Ralph M Brown Act, bemg Califomia Govemment Code Section 54550, et s Section 3 uorum Four members of the Housmg Commission shall conshtute a quorum for the purpose of conduchng its busmess and exercismg its powers and for all other purposes, but a smaller number may ad ourn from hme to hme until a quorum s obtamed Achon may be taken by the Housmg Commission upon a vote of a ma onty of a quorum, unless a h gher vote is required by these Bylaws, a resolut on of the Housmg Commissioners or appl cable provisions of Cahfornia law Sechon 4 Manner of Votme The manner of votmg on resoluhons and on other matters shall be as prescnbed by the Chairman ARTICLE IV - AMENDMENTS Section 1 Amendments to Bvlaws The Bylaws of the Housmg Commission may be amended by resolurion of the Housmg Commiss oners li VtDA\Diane Leal\W PDpCS\iLV10U5MG COM hcbyiaws wpE ca PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE NLY 18, 2000 TO RACHELLE KLASSEN, ACTING CITY CLERK FROM DIANA LEAL, SENIOR OFFICE ASSISTANT ' SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of the mmutes for. Housmg Comm ssion Meetmg of June 14, 2000 approved at the Housmg Commission Meetmg held on July 12, 2000 Please submrt to the Agency Board Thank you cc Carlos Ortega CITY COUNCIL ACTION: APPROVED DENIEDRECEIVED `,' OTHER rtaETZNG, DATF ? -,L U-1AYES:O„ , a. i ,. ' I n -arNOES• n,q„, ABSENT: -}.t(A<n •a, ABSTAIN: VERIFIED By; ,L,y nn FiIQ r ith City ler s(`ffice Minutes o o s o CONVENE ROLL CALL ORAL COM MUNICATIONS 3:40 p.m., Wednesday, June 14, 2000 _ Members Present: Ben Kurtz, Carrie McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Jim Thomess, Linda Ward Members Absent: None Others Present: Carlos Ortega, Teresa La Rocca, Charlene Sumpter, Diana Leal Guest s Bill Strausz, Agency Legal Counsel Ray Janes, Administrative Services Jim Foiey, Vice President RPM Terry Parker, Regional Supervisor RPM Company Janet Moore, Finance Department None MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of May 10, 2000. Motion carried to approve the minutes. INFCIRMATIONAL A. PALM DESERT CRIME-FREE MULTI-HOUSING ITEMS NEWSIETTER - MAY, 2000 A copy was provided to the Housing Commission for their information. B. APARTMENT RESEARCH REPORT - MARCH 2O00 A copy was prowded to the Housing Commission for their information. C. RPM WEEKLY STATUS REPORT A copy was provided to the Housin Commission for their information. The report provides an overa{1 review status of all of the properties which includes the percentage of occupancies and vacancies. This item will be brought to the Commission on a regular basis Minutes Sune 4, 2000 ' 08 I1191 r Ig T01 INFOFMATIONAL Terre said that a financial report reference 1he Housing Authonty ITEMS (CONTD) prope ties was included in the supplemental packet distnbuted. The report wdl be included in future agendas as a regular report D. REPORI' #1 - MON7HLY OCCUPANCY AND AVERAGE RENT STATEMENT AND REPORT #2 MONTHLY NET OPERATItJG 1NCOME STATEMENT The Commission asked for clanfication of vanous categories within Report #1 RPM responded. Discussion followed on reasons for move-outs and the opporturnty of converting market rate units to low income units. Jim Foley adv sed that RPM has a plan in place to convert market units to affordable during the course of the next five years to get into compliance with the Stipulation 80 units at One quail have been earmarked for conversion to affordable units withm the ne twelve months. Each year units wdl be converted to year 2006 for full compliance. Discussion followed on accelerating the conversion process of moderate/market to lower as the waiting list is at the lower level income groups. Further discussion followed on the need to keep a good balance of mcome mixes and the current income spread throughout the Housmg Authority properties and the need to increase the number of very low and low at One Quad. Clarification was given for low income bemg recertified to moderate in some cases, thereby decreasing the number of lower households and increasing the number of moderate income households at One Quad. Terre said that the commission should remember that the affordabfe units at the Housing Authority properties wdi not be all of the housing that counts toward the stipulation as we also count other housing units developed by the Agency i.e, Desert Rose and the 40-acre site. Commission called for a study session on this topic at the next meeting. Packetto incfude Stipulation onginal and amended, REASCO Analysis, and Report #1 and #2. The purpose is to develop a recommendation on percentage of units dedicated to each income group. 2 June 14, 20C10 INFORMATIONAL ITEfNS (CONTD) NEW E USINESS Rec• By Mmute Motion. Forward the Housing Authority Properties' Tenant Survey results to the Housing Authonty for review by the Annual Performance Subcommittee. Rec: By Mmute Motion: Appomt two Commissioners and request appomtment of two City Councd members to serve on RPM Annual PerFormance Review Subcommittee Minutes HQ'i I 0 ION E. DESERT ROSE RESIDENT'SASSOCIATION NEWSLETTER - MAYIJUNE 2000 A copy was provided to the Housing Commission for their information A. HOUSING AUTHORITY PROPERTIES -FiNAL RESULTS OF TENANT SURVEY Action. Commission will forward the Final Results of Tenant Survey to the Housing Authority for review by the Annual Performance Subcommittee. B. RPM PROPERTY MANAGEMENT CONTRACT Action It was moved by L. Suliivan and seconded by L. Saindon that the Commission recommend appointment of three commissioners to serve on RPM Annual Performance Review Subcommittee. L. Sullivan, L. Ward and B. Kurtz were selected to serve on the subeommittee. Staff wilt request representation from Council. — Motion carried. Minutes une 14, 20U0 NEW BUSINESS C. CONTD) HQ'C T1_G C07l27l S SION HOUSING COMMISSION BYLAWS Rec. By Minute Motion Forward to the Housmg Authonty recommendation to review and take action on the Housing Commiss on Bylaws Action. It was moved by C. McLeod and seconded by L. Ward to approve the Bylaws as they stand. Motion carried. ONE QUA{L LANDSCAPING Rec• By Minute Motion. Forvvard to the Housing Commission recommendation to review and take action on the One Quail Landscape concept plan Action Continued to meeting of July 12, 2000. Commissioner Thorness recommended that the newsletter mclude monthly reminders of property rules and regulations and be more property informative. E. PARKING LOT IMPROVEMENTS Rec. Review and recommendation of Award of Contract for Civd Engineenng of Housing Authonty properties parking lots Action: It was moved by L. Sullivan and seconded by L. Saindon to forward recommendation to the Housing Authority to award Civil Engineering of Housing Authority properties parking lot improvements contract to JMS Engineering. Motion carried. 4 r Minutes June 14, 2000 CONTIINUED BUSINESS REPORTS sorrs o n s,zo A. 40 ACRE SITE DEVELOPMENT - REVIEW OF SITE PLAN REDESIGN Terre presented the Commission with the latest site plan showmg the multi famdy phase located on the northeasterly portion of the 40 acre site. The pro ect is to incfude 144 units which wdl be predommately 3 bedroom apartments. Staff is currently working with an affordable housing developer who wdl be seeking tax credits m order to develop the project. There are 12 buildings which will be budt in 2 phases of 72 units each. The final site plan will be scheduled for Agency rewew and direction. A. PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS Two offers in process. B. 73-610 SANTA ROSA — PALM VILLAGE APARTMENTS - UPDATE(CHARLENE) An update report prepared by Charlene was provided to the Commission. C. ACQUISITIONIREHABIRESALE PROGRAM UPDATE CHARLENE) REBECCA ROAD PROPERTIES There has been difficulty in qualifying buyers for the two homes on Rebecca. Staff will be looking at the possibdity of increasing the subsidy Margaret Berlmer has shown the properties on a number of occasions, however a couple of transactions have fallen out. L Samdon inquired about the required qualifications. Terre said that the buyer must be able to obtain a conventional loan, have two years continuous employment, have a debt-to- income ratio which must be adequate and be credit-worthy. Minutes fune 14, 2000 HO'[°T_'Nr G'07 2MISSION REPOIRTS D. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) CONTD) A Home Improvement Program Update report was provided to the Commission Terre informed the commission that Bryce will be holding a"Make a Difference Day" event on Saturday, June 17, 2000 on a single-family home on San Benito Circle. Bryce has arranged the event and wdl be working with 22 volunteer missionaries from the Church of Jesus Chnst Latter-Day Samts E. HOUSING AUTHORITY PROPERTIES (TERRE) 1. SMOKE DETECTORS Terry Parker distributed a report that showed the status of the condition of the smoke detectors at five of the seven properties. Terry said that Las Serenas is complete and all of the other properties are at a minimum of 50% complete for any necessary repairs or replacements. Terry expects to have the reports for Catalina and Neighbors by the next meeting. L. Ward inqwred as to why some of the inoperable smoke detectors mdicated were not taken care of, and when an apartment is vacated does the management check the apartment to make sure that the smoke detectors are operable. Terry said that the management keeps a smoke detector addendum which every resident signs upon move-in. This document is also signed when there is a recertification made. The document states that the tenant is responsible for the working condition of the smoke detector. By signing this addendum, the tenant is agreeing to check the smoke detector annually and report it to the office immediately if it is not in workmg order Terry said that by the July 12 meeting all of the properties smoke detectors wdl be 100°/a in working order In addition, all of the fire extmguishers on the properties get serviced once a year to be in compliance with fire code regulations. lune 14, 2000 REPORTS CONTD) Minutes - HO'C s G', GO ISSION HABITAT FOR HUMANITY UPDATE (TERRE) A copy of letter dated June 1 was included in the packel. Terre La Rocca said that the letter was sent to Habitat for Humarnty informing them that until they further notify staff that they have funding commitment, the ball is in their court ADJOIJRNMENT F. G. DESERT ROSE RESALES UPDATE (TERRE) A list was provided to the commission which indicates the resales. Qualified buyers have been identified for all the resales. Terre said that the Agency has recently taken possession of a unit which went into foreclosure. Repairs and improvements to the foreclosed property are m the process and the unit wili be avadable. The Commission and staff congratulated Chatrman Kurtz for having received the "George Talisman Memorial Award" from the County of Riverside in appreciation for a lifetime of dedicated community seroice Motion was made by C. McLeod and seconded by L. Ward to adjoum the meeting. Meeting was adjourned at 4:57 p.m. 1.'. Carlos L. Ortega, cretary CLOfTI_R/dcl J3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE JUNE 15, 2000 TO• RACHELLE KLASSEN, ACTING CITY CLERK FROM DIANA LEAL, SETIIOR OFFICE ASSISTAN SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of the mmutes for: Housmg Commission Meetmg of May 1Q 2000 approved at the Housmg Commission Meeting held on June 14, 2000 Please submit to the Agency Boazd Thank you CITY COUNCIL ACTION: APPROVEI DENIED RECEIVED •Y U OTHEF cc Cazlos Ortega MEETI DATF "— t`5 •- U , AYES: n. .n V.`'ti NOES • ^, ^ P"^ ° ABSENT • ^,^?^^ ?: ABSTAINr ^^ ^^• VERIFIED BY: Y 1- Original on File with City rk's Office Minutes o o s o CONVENE ROLL. CALL ORAL COIV MUNICATIONS 3:33 p.m., Wednesday, May 10, 2000 Members Present• Carrie McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Jim Thomess, Linda Ward Members Absent: Ben Kurtz Others Present: Car os Ortega, Teresa La Rocca, Dennis Coleman, Bryce White, Diana Leal Guest s• Terry Parker, Regional Supervisor RPM Company Janet Moore, Finance Department None. MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of April 12, 2000. Motion carried to approve the minutes. INFORMATIONAL ITEIV7S A. TAX INCREMENT SUMMARY D. Coleman explained the Pro ected Tax Increment Receipt Summary Report. Discussion followed on funds allocated toward debt service vs. projects. B. HOUSING AUTHORITY PROPERTIES TENANT SURVEY A copy of the preliminary results of the Residents Survey was provided to the Commission. Terre said that the survey was sent out in anticipation of the RPM annual performance review. Also distributed as part of the supplemental package was a calculation of the responses received to date A due date to retum the surveys was set for May 12. Staff wdl ask the commission to make a recommendation with respect to the RPM contract at their June meeting. Miautes May i0, 2000 NEW EiUSINESS A. o r o ro? HOMEIMPROVEMENTPROGRAM PROPOSED EXPANSION Rec: By Minute Motion: The expansion of the Home lmprovement Program wdl be forvvarded to the Councd and Redevelopment Agency for review and action after the budget hearings. Action• It was moved by L. Sullivan and seconded by L. Ward to forward to the Council and Redevelopment Agency recommendation to: 1. 2. Approve the expansion of the Home Improvement Program and that all 0% loans. Have all 0% loans concurred by two Agency staff members. Motion carried. B. CVWD SURPLUS PROPERTY ACQUISITION The property is located on the east corner of Portola and Cortez Way which was formerly the Pa1m Desert Water Servrces Agency office building. 7he Coachella Valley Water District sent the City of Palm Desert a letter asking if the City was interested in purchasing the surplus property. The property consists of two parcels. A portion of one of the parceis is being used by CVWD for a pump. Charlene checked with the Budding Department and they advised that a duplex or a home can be placed on the property The asking pnce for the property is reasonable. The purchase of the property wdl be taken to the CVWD Board for consideration. Miautes 1Kay LO , 2000 AGEI DA ADDEIVDUM A. o=r o rorr RPM FISCAL YEAR 2000-2001 BISDGET CORRECTION Finance submitted a correction to the proposed Desert Pointe budget which, in turn, would change the Housing Authonty properties' budget slightly. Rec: By Minute Motion: Forvvard to the Housing Authonty recommendation to approve the RPM FY 2000-2001 Budget correction. Action: It was moved by L. Suilivan and seconded by L. Saindon to forward to the Housing Authority recommendation to Approve the RPM FY 2000-2001 Budget correction. Motion carried. CONTINUED BUSIIVESS A. 40 ACRE SITE DEVELOPMENT The Housing Commission Subcommittee and the two members of the City Councd met on the redesign of the 40-acre site A plan was presented to the Commiss on which showed the 40-acre site plan with the multi-famdy located alang the easterty 20 acres of the site. After review of the plans, staff received direction from the subcommittee to take a look at moving the multi-family to the wester{y portion of the 40 acres. The proposed child care center was eliminated to expand the soccer parking lot. The civil engineer is preparmg another site plan which wdl be presented to the Commission after the subcommittee has reviewed the plan The subcommittee asked that a combination of lot sizes be incorporated for possible senior single-famdy homes The engineer wdl inco porate it into the new plan. REPGRTS A. MOBILE HOME PARK ISSUES PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS One safe is in escrow Minutes May 10, 2000 Charlene said that negotiations are still on-going with the adjacent property owner. In order to make the project a 24-30 unit property, the two adjacent vacant lots wdi need to be purchased. The Agency has authorized staff to enterinto negotiations with the property owner for the two lots. The County of Riverside is processing all the necessary paper work to get the $600,000 appropnated for the acquisition and constn ction ofthe new two lots. Availability of funds is expected in July, 2000 REPARTS B. 73-610 SANTA ROSA - PALM VILLAGE APARTMENTS COMTD) UPDATE (CHARLENE) R Dash asked if the appliances were removed. Charlene said that many companies were contacted to dispose of the appliances. The company who has shown interest in picking up the appliances indicated that it would charge a fee for the pick up. Terre said that they expect the disposal of the appliances to be handled this week. C. ACQUISITION/REHAB/RESALE PROGRAM UPDATE CHARLENE) o c o rs ro REBECCA ROAD PROPERTIES Two offers have been received on the homes. Unfortunately, one of the offers has fallen out and the other looks as if it may fall through as well. TeRe is working with Laun Aylaian and Bryce White on prowding information on avadable resafe units to relocation tenants and residents along Fred Waring Drive. Perhaps some of the tenants would be interested in owning their own home. Famdies are also bemg informed of the resales available through Desert Rose. D, HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) A Home Improvement Program Update report was provided to the Commission. P4ay LO , 2000 REPaRTS CONTD) E. Minutes " o rNr c,o ssrorr H011SING AUTHORITY PROPERTIES (TERRE) 1. IMPROVEMENTS LANDSCAPING Charlene presented photographs of the landscaping at One Quad Place to the Commission. She said that retrofitting of landscaping should occur every 12-15 years, this property has never been retrofitted. Consequently, there is a problem with the landscaping of the trees and the streams. The contract for landscape architecture was awarded to Ron Gregory. There are a lot of trees on the properry. The roots from the trees are causing the sidewa(ks to buckle and causing a safety hazard. Staff is looking at the elimination of some of the trees because they are losing 50% of their growth due to the loss of nutnents from the soil and the sun which is being robbed by the overabundance of trees. Ron Gregory and Associates has suggested tree removal in phases. Charlene met with Spencer the City's Arborist who walked the property and agreed that some of the trees along with some of the streambeds should be removed. The streambeds are in a state of disrepair and the bediiners are leaking and cracking. The soil has been eroded from the site and the cement is crack ng. Problems also exists with the plumbmg. At this time, there is no fiitration system in the streams which is causing a problem with algae and mosqwtos. A chemical has been added to the water to rid the streams of the algae. Staff is proposing to get rid of some of the streambeds by making them dry beds and keepmg the larger ponds Th s item will be scheduled for action atthe next meeting. REPAIRIRESTRIPING PARKING LOT Staff is prepanng requests for proposafs for the restriping and repairs of the parking lot. Proposals are being requested from local croil engmeers. A civil engineering firm wili be hired to do the redes gn of the parking lots of Neighbors, Taos One Quad and Las Serenas. Proposals F Minutes ' May 10, 2000 REPORTS CONiQ) ADJOURNMENT U G Carlos L. Ortega 8 tary CLOlTLR/dcl F. o o r-s o wdl be presented at a future Housing Commission meeting for review and action SMOKE DETECTORS Desert Fire is finishing up One Quad. RPM was holding off on One Quail because of the litigation of the Omega spnnklers. Desert Fire will be preparing a report which will be brought to the commission at its next meeting. MISCELLANEOUS CORRESPONDENCE None. PROJECTS UPDATE (CHARLENE) Terre asked that this item be removed from the agenda as the projects are covered under their own headmg. G. DESERT ROSE RESALES UPDATE (TERRE) A list of the availabie properties at Desert Rose was provided to the Commission. Terre said that two of the properties are now in escrow and one more has come on line, therefore five are avadable at this time. There is a property which has gone past the 60 day period where the Agency has to either acquire the property or find a buyer. The second trust deeds which are included in the price of the property are sdent seconds which the Agency can roli over to another qualified famdy. L. Sullivan to adjoum the meeting. Meeting was adjoumed at 4:56 p.m. Motion was made by L. Saindon and seconded by 0 0 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE MAY 11, 2000 TO RACHELLE KLASSEN, ACTING CITY CLERK 1 FROM DIANA LEAL, SENIOR OFFICE ASSISTAN I i SUBJECT HOUSING COMMISSION MINUTES Attached s a copy of the mmutes for Housmg Comm ssion Meetmg of Apnl 12, 2000 approved at the Housmg Comm ssion Meetmg held on May 1 Q 2000 Please submit to the Agency Boazd Thank you cc CITY COUNCIL ACTION: APPROVED DENIED RECEIVED L OTHER MEETING DATR a - AYES: NOES• 9 Cazlos Ortega BSENT: r AJ; V ASSTAIN: Q n n , VERIFIED BY: h riginal on File with City C rk's Office Minutes o o o CONVENE ROLL CALL ORAL COMMUNICATIONS 3.33 p.m., Wednesday, Aprd 12, 2000 Members Present: Ben Kurtz, Carrie McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Jim Thomess, Linda Ward Members Absent: None Others Present Carlos Ortega, Teresa La Rocca, Dennis Coleman, Bryce White, Diana Leal Guest s: Jim Foley, Vice President RPM Company Terry Parker, Regional Supervisor RPM Company Janet Moore, Finance Department None. MINUTES It was moved by L. Saindon and seconded by L. Sullivan to approve the minutes of March 8, 2000. Motion carried to approve the minutes. INFORMATIONAL A. DESERT ROSE ITEMS Resales Status A list of resales which cuRently are being processed at Desert Rose was provided to the Commission Buyers have been identified for the ma onty of these units. There are two that are waitmg for buyers to be identified. Resales have seconds which are easdy rolled over. Margaret Berliner has been pre-qualifying buyers. Residents Association Newsletter Terre La Rocca sa d that the newsfetter will be d stnbuted on a regular basis to provide information to the residents. Minutes Apr. 12, 2000 NEW QUSINESS A. o t c c rs ro NQTICE QF COMPLETION - JOE PUTRINO, GENERAL CONTRACTOR Rec: By Mmute Motion: Forward Notice of Compfetion for Joe Putrino (Contract HA16700) for the Installation of Carports at Catalma Gardens and Oese t Pninte Apartments to the Housing Authority for approval Action• It was rnoved by L. Sullivan and seconded by C. McLeod to forward to the Housing Authority recommendation to approve Notice of Completion for Joe Putrino (Contract HA16700). Motion carried. 3 Act on C STAFF POSITION CHANGE AT LAS SERENAS APARTMENTS Rec• By Minute Motion: Forward staff position change at Las Serenas Apa tments to the Housing Authority for approval It was moved by L. Saindon and seconded by L.inda Ward to forward the Staff Position Change for Las Serenas Apartments to the Housing Authority for approval. Motion carried. RPM FISCAL YEAR 2000-2001 HOUSING AUTHORITY BUDGET Rec. By Minute Motion: Forward RPM Fiscal Year 2000-2001 Housing Authority Budget to the Housing Authority for approval. Action• It was moved by C. McLeod and seconded by L. Sullivan to forward to the Housing Authority recommendation to approve the RPM Fiscal Year 2000-2001 Housing Authoriry Budget with income estimated at approximately $4,000,000, operating Minutes`` Apr. 12, 2000 NEW BUSINESS CONTD) o` o n rs o expenses at approximately $2,400,000, capital reptacement expenses at $550,000, and change the reserve expense from $320,830 to $456,305. Motion unanimously carried. D. Forward Sale of Lot #112 and #142 to the City Council and the Redevefopment Agency for approval CONTINUED BUSINESS Action: It was moved by L. Sullivan and seconded by C. McLeod to forward the sale of lot #112 and #142 to the Redevefopment Agency Board and Council for approval. Motion unanimously carried. E. 40 ACRE AFFORDABLE HOUSING SITE MOBILE HOME PARK ISSUES - PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS Rec: By Minute Motion• Rec. Staff advised that a redraw of the 20 acre preliminary site plan with a 40 acre overlay is bemg prepared to be presented to the subcommittee next week, and asked for clanfication of the Housmg Commission members appointed to serve on the subcommittee. Action C. McLeod and R. Dash wili meet with the other 40 acre site subcommittee members to review and discuss the new site plan. The new site plan will be presented to the Commission at a fater date for approval. - A. MISSION STATEMENT (ACTION REQlf1RED) Rec• By Minute Motion: Fonvard to the Housing Authonty recommendation to approve the proposed Housing Authonty Mission Statement Minutes Apr. 12, 2000 CONTINUED CONTD) REPORTS o o rs c sr, Action• It was moved by C. McLeod and seconded by L. Ward to forward to the Housing Authority recommendation to approve the proposed Housing Authority Mission Statement. Motion carried. A. RESERVE STUDY - REVIEW (TERRE) Staff presented a 5 year Reserve Study analysis companson and advised that the study done by Association Reserves, Inc. wdl need to be ad usted to reflect a more realistic beginning reserve fund balance than that proposed. B. 73-610 SANTA ROSA — PALM VILLAGE APARTMENTS - UPDATE(CHARLENE) Terre said that the Agency is currently negotiating the purchase of the two properties adjacent to Palm Village Apartments with the property owner In addition, receipt of the County of Riverside Economic DevelopmentAgency Home Funds is contingent upon the negotiation as Home funds can only be used for acqwsition or new construction Terre added that some of the appliances have been picked up. C. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) Bryce provided an overview of the programs. He said that dates have been incorporated to correspond with the work which has been done. At this time there is an applicant, with a spouse and three chddren, who is requesting a room addition for which we do not have authonzation to do as yet Bryce distributed documentation to the Commission which outlined the proposed changes to the Home Improvement Program. Bryce discussed the changes and said that the changes would allow staff to do a room addition or a bathroom addition, plus additional work which would add to the value of the homes. D. HOUSING AUTHORITY PROPERTIES (TERRE) 1. IMPROVEMENTS CARPORTS Desert Pomte - completed 4 Apr. 12, 2000 REPORTS CONTD) Minutes-' rr C rSS4 0 Catalma Gardens - completed. Las Serenas - completed LANDSCAPING — ONE QUAIL Staff will be meeting with Ron Gregory and Associates, One Quaii landscape architect on Apnl 26, 2000 to discuss the site. REPAIRIRESTRIPING PARKING LOT Staff is waiting for proposals for the engineenng of the repairs and stripmg to the parking lot. SMOKE DETECTORS ADJdURNMENT L l-° Carlos L. Ortega, Secr ary CLO/TLR/dcl Terry Parker said that the properties have been completed with the exception of One Quail which is expected to be completed soon. No gross deviations or malfunctions have been found on the properties. A report wdl be provided at the next Commission meeti g. E. PROJECTS UPDATE (CHARLENE) A pro ects update report was provided to the commission. C. McLeod inquired about the work progress at the Rebecca Road homes. Terre said that the properties have been listed and are being shown by Margaret Berliner L. Sullivan congratulated Terre La Rocca for having received the Award of Excellence from the Chamber of Commerce Motion was made by C. McLeod and seconded by L. Ward to adjourn the meeting. Meeting was adjourned at 4:32 p.m. 5 L. 1 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE TO FROM SUBJECT APRIL 17, 2000 SHEILA R GILLIGAN, DIItECTOR OF COMMUNITY AFFAIRS/ CITY CLERK DIANA LEAL, SENIOR OFFICE ASSISTANT HOUSING COMMISSION MINUTES Attached s a copy of the mmutes for Housmg Commission Meetmg of March 8, 2000 approved at the Housmg Commiss on Meetmg held on Apnl 12, 2000 Please submit to the Agency Boazd Thank you cc CarlosOrtega CITY COUNCIL ACTION DENIEDAPPROVED RECEIVED d l u,U , OTHEF MEETING DATF .. AYES : ''2$0 NOES • ^" '"" ^' ABSENT • nA sh n- ABSTAIN:,_,at"^ VERIFIED BY: Original on Eile ti-1-`) -f n L 1 V_ Z, , Ih with City (lerk's Office i Minutes o o ro CONVENE ROLL CALL ORAL COMMUNICATIONS 3 40 p m, Wednesday, March 8, 2000 Members Present: Ben Kurtz, Carne McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Jim Thorness, Linda Ward Members Absent: None Others Present• Carlos Ortega, Teresa La Rocca, Charlene Sumpter, Bryce White, Diana Leal Guest s Jim Fofey, Vice President RPM Company Terry Parker, Regional Superwsor RPM Company Janet Moore, Finance Department None. MINUTES It was moved by L. Sullivan and seconded by C. McLeod to approve the minutes of February 9, 2000. Motion was carried to approve the minutes. INFORMATIONAL ITEMS NEW BUSINESS A. PALM DESERT CRIME-FREE MULTI-HOUSING NEWSLETTER Terre La Rocca said that the information provided is distnbuted to all the apartment communities in Palm Desert and said that a newsletter wdl be provided to the Commission on a monthly basis for review A. HABITATFORHUMANITY-REQUEST(ACTIONREQUIRED) Rec: By Minute Motion• Forward to the Redevelopment Agency recommendation to donate an Agency-owned smgle famdy parcel located on Catalina and known as APN 627-052-010-1 to Habitat for Humanity for construction of a home. Action It was moved by L. Sullivan and seconded by L. Saindon to forward to the Redevelopment Agency recommendation to approve donation of land to rtar. a, z000 NEW SUS{NESS CONTD) Minutes Motion carried. Rec: By Minute Motion: Habitat for Humanity with a reasonabfe timeline set tor the completion of construction of the home. B. MISSION STATEMENT (ACTION REQUIRED) Forward to the Housing Authonty recommendation to approve the proposed Hous ng Authonty Mission Statement Action• C. o a It was moved by L. Saindon and seconded by L. Sullivan to continue the Mission Statement to the next regular meeting to allow staff to make recommended corrections and bring back the Mission Statementto the next meeting for review and action. Motion carried. PET POLICY (AC710N REQUIRED) Rec. By Minute Motion: Recommendation on current Housing Authonty Pet Policy Action• It was moved by L. Saindon and seconded by L. Sullivan to reaffirm the existing Housing Authority pet policy at the Agency's Housing Authority senior properties which limits the size of pets to a maximum of 20 pounds. Motion unanimously carried. D. RPM FISCAL YEAR 2QUU-2UU1 HOUSING AUTHORITY BUDGET (ACTtON REQUIRED) Rec By M nute Motion. Forward RPM Fiscal Year 2000-2001 Housing Authonty Budget to the Housing Authonty for approval Action It was moved by L. Saindon and seconded by L. Ward that statF and RPM Company incorporate 2 Minutes o o 4 r, -o „r+„r `J_o NEW BUSINESS the foUowing into the prefiminary budget: 1 The impact of the CONTD) results of the reserve studies, 2) The Gapital Expenses for One Quail Place and bring the 2000-2001 Housing Authority Budget to next regularly scheduled meeting for further review. Motion carried. E. M081LE HOME PARK ISSUES - PORTOLA PALMS MOBILE HOME PARK SALE OF LOTS ACTION REQUIRED) Rec: By Minute Mot on: Forward Sale of Lot #79 to the City Councd and the Redevelopment Agency for approval Action: , It was moved by L. Saindon and seconded by L. Sullivan to forward the saie of lot 79 to the Redevelopme t Agency Board and Council for approval. Motion unanimously carried. F. PORTOLAPALMS MOBILE HOME PARK MARKETING PLAN ACTION REQUIRED) Rec By Minute Motion: Review of proposed Portola Palms Mobile Home Park Marketing Plan for Ingrid Baddour and Associates Action It was moved by C. McLeod and seconded by R. Dash to continue with the existing marketing plan and reject the proposed plan that includes further subsidy to prospective buyers. Motion carried. - VI. CONTINUED BUSINESS - NONE VII. REPORTS A. RESERVE STUDY - REVtEW (TERRE} Terre said that the Reserve Study wdl be revised and brought back to the commission for review and approval at its next meeting 3 Minutes Dtar. 8, 2000 REPORTS CONTD) c o B. 40 ACRE AFFORDABLE HOUSING SITE - UPDATE (TERRE) Terre said that Manny Sanchez of JMS Engineenng has submitted a proposal to revise the site plan, per Agency direction, reducmg the proposed developmentto a 20-acres site with a 40-acre overlay. Fie wiN be studying the westerly 20 acre of the site to accommodate a 144 unit rental housmg pro ect on 10-11 acres and smgle-family detached units on 9-10 acres. The current thought is that the multi-famdy units wdl be located at the northerly portion of the westerty 20 acres and the single- family units along the southeriy portion which would be adjacent to existing single-family neighborhood. An overlay of the remaining site would be studied to bwld out additional single-family detached housing. Mr Sanchez wdl be meeting with the Palm Desert Redevelopment Agency to discuss the des gn parameters and prepare a presentation of the schematic s'ste plan exhib t (to be presented to the Ftousing Commission for input prior to presentation to the Agency). C. 73-610 SANTA ROSA — PALM VILL.AGE APARTMENTS - UPDATE(CHARLENE) Charlene said that the Agency is currently discussing the possibility of purchasing the two properties ad acent to Palm Village Apartments. Terre said that an asbestos survey was performed on the property which found that there was some minor traces of asbestos. If the property is demolished, the asbestos will be encapsuled in order to remove. in addition, staff is still continuing to work w th the County of Riverside Economic Development Agency Home Funds D. HOME IMPROVEMENT PROGRAM UPDATE (BRYCE) Bryce provided an overview of the programs. He said that at this time, grants are avaitable to famdies who are 50°!0 of the County median mcome, and 3% loans are avadable to families who are between 50% and 80% of the County median income with a maximum granUloan of 7,500. StaSf requested nput from the Comm ssion wilh regard to mcreasing the rnaximum loan/grant amount from $7,500 to $15,000 so that much needed additional work can be performed on the homes Staff wdl prepare a summary of the fund balance avaifable to show how much has been appropriated/expended and what remams to be expended forthe next regularscheduled Housing Commission meeting for review and furtherdiscussion Terre noted thatthe majonty offunds currendy used forthe loan Qrogram come from CDBG Additional funds wdl have to come from the 20% set aside should an increase be desirable. Minutes Mar. £3, 20 0 REPORTS CONTD) E. a o ` jrr, o , o J HOUSING AUTHORITY PF20PERTtES (TERRE) 1. IMPROVEMENTS CARPORTS Desert Pointe - completed Catalina Gardens - to be completed by next week. Las Serenas - completed LANDSCAPING — ONE QUAIL A landscaping contract has been awarded to Ron Gregory and Associates. At this time he is working on the landscape retrofitting design. As soon as he has preliminary plans to share with the commission they will be presented. REPAIRIRESTRIPING PARK(NG LOT A civd engineer has been asked to look at the pro ect. He will prepare a cost estimate to perform the work. When the cost estimate is prepared it wdl be brought to the Commission for review and action. SMOKE DETECTORS Terry Parker sa d that five of the seven properties have been completed. Desert Fire wdl file a report of what has been completed to date. Las Serenas is scheduled to be done. It shouid take about 3-5 days to complete Terry Parker sa d that they are anticipating that it will take 3-5 weeks to complete all of the Housing Authority projects. PROJECTS UPDATE (CHARLENE) Charlene provided the commission with a pro}ects update report. R. Dash inqwred about the work that is being performed by Killer Bee Storm ftemoval. Terre La Rocca said that Killer Bee Swarm Removal inspected the traps theyset throughout the property on I Minutes I P1ar. i3, 2000 O`[7.4( °Q i011 REPORTS a weekly basis to check the property to ensure that there are no CONTD) new hives and clear the traps as necessary. All previously found bee hives between walls and throughout the property have been removed ADJOURNMENT Motion was made by C. McLeod and seconded by R. Dash to adjourn the meeting. Meeting was adjourned at 5:25 p.m. Carlos L. Ortega, Secretary CLOlTLR/dcl r---- iJ, - C 3 PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE MARCH 10, 2000 TO SHEILA R GILLTGAN, DIRECTOR OF COMMUNITY /1FFAIRS/ CITY CLERK I FROM DIANA LEAL, SEIVIOR OFFICE ASSISTANT SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of the mmutes for Housmg Commission Meetmg of February 9, 2000 approved at the Housmg Commission Meetmg held on March 8, 2000 Please submit to the Agency Boazd Thank you cc• Cazlos Ortega CITY COUNCIL ACTION: APPROVED DENIED RECEIVED .dY OTHEF I MEETI DATF •'`{` o U AYES : d r- ) -- - 4 - NOES:Y"a ` ABSENT :.L'K i I '^ ,'Pp., ABSTAIN• nn n, VERIFIED BY: Original on File with City erk's Office L_ Minutes r0 i r rer ,o .r n r r; rp i CONVENE ROLL CALL ORAL COMMUNICATIONS 3:41 p.m., Wednesday, February 9, 2000 Members Present: Carrie McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Ben Kurtz Members Absent: None Others Present. Teresa La Rocca, Dennis Coleman, Charlene Sumpter, Bryce White, Diana Leal Guest s: Kim Moon, One Quail Piace Manager Janet Moore, inance DepaRment None. MINUTES It was moved by L. Sullivan and seconded by L. Saindon to approve the minutes of January 12, 2000. Motion was carried to approvethe minutes. INFORMATIONA A. PALM DESERT CRIME-FREE MULTI•HOUSING ITEMS NEWSLETTER Terre La Rocca said that the information provided in the informational items is provided to keep the commission abreast of what is going on. B. ONE QUAIL PLACE - EXTRA PATROI Enclosed with the packet is a letterfrom Dan Miller indicating that extra patrol wiil be provided at One Quad Place. C. F.I,N.D. LETTERS OF THANKS Food In Need of Distribution (F.I.N.D.) sent letters of thanks to the properties for their participation in the program. D, LETTERS OF APPRECIATION FOR 1. HEIDI HOBBY, MANAGER CATALINA GARI]ENS 2. SALLY KEENEY, MANAGER LAS SERENAS Letters were reviewed. 1 Feb. 9, 2000 1NFORMATIONAL ITEMS (CONTD) Minutes o `,r j, r;r u _ o E. TOYS FOR TOTS COMMANDER'S AWARD Certificates were reviewed. NEW BUSINESS F. "WE CARE" RESIDENT SURVEY/LEASE RENEWAL - LAS SERENAS The "We Care" resident surveys were reviewed and discussed. A. REASCO AFFORDABLE HOUSlNG UNITS AMALYSIS - DISCUSSION An analysis based on the total number of units produced to date compared to the Stipulation was prepared by Leonard Wolk. The analysis was presented, reviewed and discussed. The analysis concluded that based on the Stipulation,108 very low income and low income units need to be developed by the year 2001. By 2002, another 108 units will need to be developed. In the year 2006, we should be developing another 121 for a total production af 337 units. Once this has been accomplished, the stipulation numbers will be met. L. Saindon asked about the timeline for the construction of the 108 units which are due by 2001. Terre said that if the 20 of 40 acres are developed, it would create 144 rental units, and approximately 30 single-family units Construction should begm withm a year. B. Rec: AGREEMENT WITH VALENTINE CONSTRUCTION, INC. By minute motion: Forward to the Redevelopment Agency recommendation for approval of Agreement between Valentine Construction, Inc. and the Palm Desert Redevelopment Agency for Construction Services at One Quail Place 2 Forward to the Nousing Authority recommendation for authorization of the expenditure from Bond Funds Action: It was moved by C. McLeod and seconded by L. Saindon to farward to the Redevelopment Agency recommendation to approve agreement with Valentine Construction and to forward to the Housing Authority authorization for the expenditure from Bond funds. Motion carried. Minutes Feb. 9, 2000 CONTINUED BUSINESS o` o zs o A. Rec: ACQUISITION/REHAB/RESALE PROGRAM REBECCA ROAD PROPERTIES -APPRAISAL ACTION REQUIRED) By Minute Motion: Review appraisal and establish sales price and forward to the Redevelopment Agency for final action. Action: It was moved by L. Saindon and seconded by L. Sullivan to establish the Sales Price of $115,000 for 42-662 and 42-740 Rebecca Road . Market the homes to families of up to 80° of the County Median Income and provide for up to $22,000 in the form of a deferred silent second if necessary. B. FIVE YEAR IMPLEMENTATION PLAN — REVIEW AND D{SCUSSION (NO ACTION REQl11RED) Dennis Coleman provided an overview of the Agency's Five Year Implementation pian and answered questions from the commissioners. Dennis said that the numbers that are necessary for inclusionary housing are different from the numbers required through the Stipulation. The Stipulation is a negotiated agreement. The housing numbers m the plan are based on the number of units produced to date and what is expected to be produced overthe life of each of the project areas. In inclusionary housing, if an affordable housing project is built outside of a project area, the homes are counted at one for every two houses built. The plan allows you to make up any housing defiats over the life of the projects. The other part of the plan which pertained to housing is looking at the housing resources and the amount of money available and what types of projects can be funded. The housing fund cash flow is much better off tha what it was 3 or 4 years ago. The five year plan does not commit the Agency to developing everything that is listed, but rather these are the projects the Agency hopes to accomplish within the next five years. The plan will be amended in March or April. Staff asked councd to adopt the plan so that statutory requirements could be met. Minutes Feb. 9, 2000 CONTINUED SUS{NESS CONTD) o` c s a The plan is mandated in order to inform the State of what the Agency is doing with housing and redevelopment monies. REPORTS A. MISSION STATEMENT A draft Mission Statement stating the goals of the Housing Authority that was prepared by the subcommittee which consists of Charlene Sumpter and commissioners t. Sullivan and L. Saindon was presented to the Commission. The draft Mission Statement was reviewed and will be brought back to the commission in final form to be approved and forwarded to the Housing Authonty for approvaf and adoption. B. SCHEDULED OF REVENUE AND EXPENDITURES - UARTERLY Janet Moore of the City's Finance Department provided the commission with an overview of the quarteriy housing budget report and answered questions from the commissioners. Janet said that RPM will be preparing a preliminary fiscal year 2000-2001 budget which will be presented to the commission at the next meeting. C. MOBILE HOME PARK ISSUES 1. PORTOLA PALMS MOB{LE HOME PARK SALES UPDATE (TERRE) Terre said that there are no sales to report. D. 40 ACRE AFFORDABLE HOUSING S1TE Terre said that Manny Sanchez of JMS Engineering will be submitting a proposal to revise the site plan per Agency direction reducing the proposed development to a 20-acre site with a 40-acre overlay. Minutes Feb. 9, 2000 REPORTS CONTD) O`[`'N1t r MiS'c 011 E. 73-610 SANTA ROSA — PALM VILLAGE APARTMENTS UPDATE(CHARLENE} A cost breakdown for the property was distributed to the Commission The breakdown showed five scenarios and cost involved. The commission recommended that staff iook at the acquisition oi the adjacent vacant properties and the construction of the maximum units possible for the site. 5taff has submitted a Home appfication to the County for acquisition of the adjacent vacant sites and new construction funds. F. RESERVE STUDY STATUS (TERRY PARKER) Kim Moon said that the reserve study has been compiled The final report wdl be provided to the commission at its next meeting. G. HOMEIMPROVEMENTPROGRAM Bryce provided the commission with a Home Improvement Program report which summarized the work done to date. He said that a majoriry of the work which is being done in the following areas: 1) Focus area 1— area south of Fred Waring and north of Highway 111, 2} by Rebecca Road properties, and 3) Focus area 4— palm Desert Country Club. Bryce is assisting Overland Resources by contacting property owners along Fred Waring to obtain personal information to be used in the preparation of a relocation plan for the future widening of Fred Waring. H. HOUSING AUTHORITY PROPERTIES (TERRE) ONE QUAIL PLACE - CAPITAL IMPROVEMENT UPDATE PET POLICY Terre presented the current policy which allows pets of up to 20 pounds at our senior properties. The mayor equested the Commission's input with regard to allowing larger pets at our sen or pro ects. The general consensus was that the current policy of allowmg pets of Minutes Feb. 9, 2000 I `[( Q IS'1 REPORTS CONTD) up to 20 Ibs. at senior projects is desirable. There was a strong res stance to increasing the allowable weight. Discussion followed. SMOKE DETECTORS Kim Moon said that Desert Pointe, Neighbors and Taos are complete. Terry Parker wdl be scheduling Catalina, Neighbors and Las Serenas soon. Terre La Rocca said that once the properties have been assessed, a report wdl be provided to the commission on the findings. In addit on, the Fire Department is also inspecting the apartments smoke detector systems. MISCELLANEOUS CORRESPONDENCE A letter which went out to the residents of One Quail Place was provided in the packet as information. Also, ttie carports at Desert Pointe are currenUy being installed and wdl be completed by next week. Terre invited the corrsmission to stop by to look at the work which has made a dramatic difference on the property. Vanous letters and notices were included in the Commission's packet as info mation. In response to concems regarding a fire at Desert Pointe, the Commission was advised of the circumstances surrounding the incident and tenant I. PROJECTS UPDATE (CHARLENE) Charlene provided the commission with an update report. ADJOURNMENT Motion was made by L. Sullivan and seconded by L. Saindon to adjourn the meeting. Meeting was adjoumed at 5:28 p.m. Carlos L Ortega, Secretary CLO/TLR/dcl 0 i DATE: FEBAUARY 24, 2000 Gity of Palm Desert Interoffice Memorandum TO: HONORABLE CHAIRMAN AND MEA BE[LS OF THE RIDEVEIApMENT AGENCY BOARD r xaM: acrnvG crrY c u i.r. u r.i ' ,y ; yi. i i 7 . i i.u: r. By Minute Motion: 1) Appoint lames Thomess to the Housing Commission to fulfill the unezpired term of Philip Sladick; 2) appoint Linda Wazd to the Housing Commission for a four-year term expinng December 31, 2003. i.0 Pursuant to direction given at the Adjourned City Council Meeting of 7anuary 25, 2000, where Committee/Commission apglicant mterviews were conducted and appotntments made, Councilmember Benson and Councilman Spiegel reviewed all applicadons currendy on file for the Housing Commission. Based upon their review and concurrence, they have recommended appomtment of Mr. Thomess as the resident representahve from One Quail Place and Ms. Ward as the resident representative of Las Serenas. Your approval of the appomtments is, therefore, recommended. Respectfully submitted, A.; •. ON --u-OO RACHELLE D. VERIFIED BY Qe,, ASSE Origmal on fde with City Clerk's Offtce ACTING CITY CLERK rdk Attachments (Applicat ons for Thomess and Wud) COMNu i/COMNIISS ON APPLICATION CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Dese,E a li nis 92260-2578 98 (RY 1`t Pf 1 27 1. Please indicate wluch committee or commission you are most iMerested in se ving on by placang #1 by your first ci oice, #2 by your second clwice, etc. Arclutectural Review Commissioa Art-Ia-PubliFPlaces Committee Building Board of Appeals Civic Arts Committee 2. 4. C 7 Economic Development Committee F1 Paseo Business Assoaation Housing Advisory Committee Name: ! J.r 14,S q c I-) (F') Patks & Recreation Comarission Planning Commission Police Advisory Committee Project Area Comauttee Promotion Committee Rent Review Commission Sister City Committee iTi m Residence Address: z- '' 'sL Y3C1L'w i00 Street No. U City Business Address: U l''.a Street No. R /1vi 341-3z o City T.ip Code Telephone No. Education_ . %kc t-Q) il. (%c io 1. lG, l i ln ahtic, flkld ` 1 uca. . . Un l9GG. S G-fr Current Occupation , ¢n, — (2¢fi r¢4 Job Experience with presem or last position): aaa Tide Employment Dates iG - /9Ro Em loyment Dates r—,' Employment Dates B. Members of some committees and commissions must be registered voters in Palm Desert. h . R/ a I have been a Palm Desert resident since: ¢( + r • °'' w "` l S w SIhavebeenaregisteredvoterinPalmDesert; ce: • P - m, lN t'4"',1 nS V' n'w !¢'Gr) i r`r' ' C4Ji rn , , 'U tlOf`CJ Mddle) t-a In (.Sa ` y 26 r c 4 3To' Trp Code Telephone No. 9. Local residents who are qua`ed to wmment on my capabilities (pn _ably not someone connected with q the City of Palm Desert): 1.c -O ' ri fir. s a. .,` i74o .s s Name Address Telephone No. S N, r `t,— r b }qr- -, , 3-z, ame Address Telephone No. 10. YOUR PIItSONAL STATEIVVIEIVVT OF QUAI.IFICATIONS (add attachments if necessazy): 11. FIave you ever served on any City wmmittee or commission before? If yes, descnbe: lo Thrs application wr7l re nain on file for a perrod of one yeai FOR OFFICIAL USE ONLY Date Received: Date Reaflirmed: Comments: 1 c.si vvvms L NH G p Q (_M.CtiwLA` _ City of COmmitt Membershi 0 -.- wb r .' ` 1. Please provide your name, addres and telephone m mber(s): S 4-0tY.. d , Go 1341- 3za 2. I attended the meetings of the y +b " ' ca dc on) on the following dates: '/' / J 6 3. I am still iaterested in serving on this committee%ommission: yes _ no a) If yes, please go to #4. b) If no, pleas go to #5. J - 1 ' 311 1 . 111 Y 1 1 11 11 (I • 11 11 Y 111 ' %1 .11 :11 II • 11 - ' 1 1 •J. i .ti_•. l a._ I. y/ / / I , i i C. N.a^.uu-. /n H.,Lwe.r,...- ` fY4-'%v-e../,eQi f'. 7a ernwvin,. ufn...X &t_ 1 CK_ i L v. ) 4 A /Y Q'" .,G / 4r4 rw.o s, . wdl Q City of Palm Desert CommitteeJCommission Members6ip Questioneaire Page 2 Is there another copmittee/commission in which you are interested? yes no a) If yes, please indicate the dates of the two meetings for this committee/ commission which you attended and give your general impression of the committee%ommission: b) If no, the City of Palm Desert thanks you for taldng tbe time to apply for membership on the various committees and commissions. If you decide in the future that you would again L7ce to be considered for membership, please contact us for a new application form. 6. After attending two meetings and completing this questionnaire, please rehun it to: Department of Community Affairs City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 If you have any questions, please call City Clerk Sheila Gilligan or Deputy City Clerk Mary Gates at (619) 346-0611. WA R l I.ast w„ x. rndcatew}ud ofrluionowingoo mnietasorcoe onsyouueaascicuc dinseivingoa plmsemark more than tivee. an m m}+arthcn in otder ofyour5rst sxond d th'vd ehaia (#1 for 5rst choice, #2 5or semod chnia, #3 Eor tlurd choiar prchited ualgeviewCanunisdon y_ !+„rt I i'ubGc-Places Committx Bw1d'u,gBoardofAppeals C'ad c Arts Committee EoonomicDevelopma t Advisory Conumttee D Paseo Busimss Association a-- H°wv 6 Commiss on LbcaryPromotion Committee 2. Name• 3 ITTEE/COMMISS N APPLICATION 13 PI7 y sp CITY OF PALM DESERT LERK'S OFFICE 'S10 Fred Waring Drive Palm Desert California 92260-Z578 Perl & Re tion Commissim Pta g Conunistion Projed A[raCommittee Pmmotion Co PublicSafetyCommission R tReviewCommissioa SistaCitiesCommiva T.i nAa Rnxtnn First IvLddle RBSidenceAddfC53: 73-315 Country ('lnh nr,.,o 8 70 (7601 340-6460 Street No. City ' Zip Code Telephoae No. Palm Desert, Ca. 92260-8665 4. Business Address: _ 1 Bti. ) Street No. City Zip Code Telephone No. S. Education n,-, _ = Tr u c t o s o c c i o c c C}c f'IOS'7_'10l.1 !Me fnr. Tlnl Cr A in h-) j l _ c_t1""_ _'_3 m_.... t1LLJJ / 'll l. 11U'iC illl ` I J] I JJJ/ ` 6 redeJptial.in Law Enf. Sub7ects (Ca) + y. vcaipBhOn: 'w: " ..:.: 7;;::: Y[ 7 Job Experience (beginning with present or last position): Rt AnLAn r r cfl„r, r nfc, c„r Ficm & Address Title r1 LJ C n (1ie D l T Fum & Address Tide nranqa t'n (`a R_ n T]an Chcr ff / 7n roet TT Fum & Address Tit(e r_o Employment Dates 1 / / `/ A 1 Em IpoymentDates d_Fai Employment Dates Members ofthe Planning Commission and Rent Review Cortunission must be registered voters in Palm Desert I have been a Palm Aesert resident since: 19 7 7 I have been a registered wter in Palm Desert since: ly/! 9 Local resideats who are qualified to commem on my capab'ities (preferably not someone comected with the City of PaLn Desert): r.rc 4R r n t,t u_ _ e_ ?S ( 60) 863-8445 Ext. 3 Donna Lohman ... ..____________ --- 8 -a. TnAin. ra 4 9Q1 Name Address ' Tdep6one No. jNsme ", __ l F. 6 9es 4T eph No. 10. YOUR PERSONAL STATEMENT OF QUALIFICATTONS (add atta ments if necessazy): cvv *m nnvrn 11 Have you ever served on any City committee or commission before7 If yes, describe: Yp_ . how v no i1 1 - v of Pal m AF+aart Thrs applicatron will remain on fi/e jor a period ojone year. FOR OFFICIAL USE ONLY DateReceived: DateRea rmed• Commenu: c:ys.wvrms r l r A, PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM DATE FEBRUARY 10, 2000 TO SHEILA R GILLIGAN, DIRECTOR OF COMMUNITY AFFAIRS/ CITY CLERK FROM• DIANA LEAL, SEIVIOR OFFICE ASSISTANT `' SUBJECT HOUSING COMMISSION MINUTES Attached is a copy of the mmutes for. Housmg Commission Meetmg of January 12, 2000 approved at the Housmg Commiss on Meetmg held on February 9, 2000 Please submrt to the Agency Boazd Thank you CTTY COUNCIL ACTION: cc Carlos Orte a PPR VED DENIED g u.ECEIVED OTHER 3"ET7NG DATF U- A°5:.m - .n. e ._`Inc (",n,B JC ES:..° - ef_tSENT• ..,/k_.n na _ 1BSTAIN: N-fW-t k- r.IFIED BY: .D .l1 n,i, 7 ..f. ' t(^ W:i,i h (`::" (lurjC:4 l%f iCE r Minutes o ; r rrr r,o .Fr .r r;;; ro Pa e 2 C. RESERVE STUDY STATUS (TERRY PARKER) Terre La Rocca said that staff went to Agency based on the Housing Commission's recommendation to request that the Santa Rosa Apartments be included as part of the study. Terry Parker said that she and the President of Association Reserves, Inc., Robert Norland visited Santa Rosa today and that portion of the study is complete. Motion was carried to approve the minutes with the corrections. 1 CONVENE ROLL CALL ORAL COMMUNICA710NS 3:35 p.m., Wednesday, January 12, 2000 Members Present: Carrie McLeod, Roger Dash, Leo Sullivan, Larry Saindon, Ben Kurtz Members Absent: None Others Present: Carlos Ortega, Teresa La Rocca, Charlene Sumpter, Bryce White, Diana Leal Guest s: Terry Parker, RPM Regional Manager The following tenant was in attendance: 1 Rita Giroux, One Quail Piace Rita Giroux, tenant of One Quail Place who received a Notice to Vacate explamed her situation to the Housing Commission. MINUTES It was moved by L. Saindon and seconded by L. Sullivan to approve the minutes of December 7, 1999 with the following corrections: It was moved by L. Saindon and seconded by Roger Dash to seat the elected officers. Motion unanimously carried. Minutes a,,. iz, 2000 o t o Q a INFORMATIONAL ITEMS A. VACANCY STATUS OF APPOlNTMEtdTS Memorandum received from Mayor Buford Cntes regarding the InterviewsforCommittee/Commission Appficants was discussed. Terre said that curcently there are two vacancies for the Hous ng Authonty properties resident commissioners 7er e will be meeting with the attorney, Bdl Strausz, on Thursday to discuss the issue of the Alternate Commissioner A report will brought back to the Commission B. ORDINANCE N0.926A—DESIGNATINGTHE RELOCATION APPEALS BOARD TO HEAR APPEALS FROM DETERMINATIONS OF THE CITY OF PALM DESERT AND THE PALM DESERT HOUSING AUTHORITY A copy of Ordinance No. 926A regarding the Relocation Appeals Board designation was discussed. Terre said that the City Council has appointed the Nous ng Commission as the Relocation Appeals Board. The purpose of the appeals board is to hear any appeals with regard to relocation of any residents from any projects that the City is involved in such as Fred Wanng Widening. The resolution was adopted by the City Council on December 9, 1999. Unfortunately, the resolution was not seen by staff unttl it was approved and provides for only five members. Carlos said that it was an oversight. He said that the resolution should be brought to the Housing Authority Board for an amendment to show a seven member body. NEW BUSINESS A. ELECTION OF OFFICERS Chair Ben Kurtz Vice Chair. Came McLeod Secretary: Leo Sullivan r Minutes _ Jan. 12> 2000 O`S i 1Tj° Q 7ZS QNJ NEW BUS{NESS 8. FiVE YEAR IMPLEMENTATION PLAN — REVIEW CONTD) AND DISCUSSION (DENNIS COLEMAN) NO ACTION REQUIRED) Carlos Ortega gave a description of the plan. He said that Redevelopment Law requires the Agency to prepare a Five Year plan which contains a description of all the projects that the Agency intends to undertake dunng the five years as weli as the projects currently being done; an analysis of how the Agency intends to fund all the projects and an Affordable Housing Production such as inclusionary housing and housing required by the Western Center Stipulationlagreement. Carlos answered questions the Commission had reference the Five Year Implementation Plan. Any coRections and/or changes wdl be scheduled for Council review in March. Terre La Rocca said that at the next Commiss on meeting staff can answer any questions that the Comm ssion may have to clarify the document further C. MISSION S7ATEMENT A sample Mission Statement was pcesented to the Commission. It was decided that a subcommittee be formed which consists of one staff member (Charlene Sumpter) and two commissioners (Leo Sullivan and Larry Saindon). The purpose of the subcommittee would be to draft a preliminary Mission Statement stating the goals of the commission and to bnng the draft back to the commission for approval. D. DESERT ROSE RESALE ACQUISITION Rec: By minute motion: Authorize the Acquisttion of 73-357 Kelsey Circle South APN 634-241-005-3) for the purpose of retainmg affordabdity covenants and resale. Action It was moved by C. McLeod and seconded by L. Sullivan to forward to the Redevelopment Agency the Authorization of Acquisition of 73-357 Kelsey Circle South. Motion unanimously carried. Jan. 12, 2000 NEW BUSINESS CONTD) E. Minutes O`6 C S ON RIVERSIDE COUNTY HOME APPLICATION Rec: By minute motion. Thatthe RedevelopmentAgency adopt Resolution No. Authonzing the submittal of a grant application for Home Funds in the amount of $600,000 for acqwsition and new construction. Action: It was moved by L. Saindon and seconded by L. Sullivan ta forvvard to the Redevelopment Agency the Authorization for submitting a Home Grant application for funds in the amount of $600,000. Motion unanimously carried. F. MOBILE HOME PARK ISSUES Portola Palms Mobile Home Park Sale of Lots - Update Terre) Rec. By mmute motion forvuard to the Agency Board. That the Redevelopment Agency Board adopt Resolution No._authorizing Palm Desert Redevelopment Agency to sell mobde home lot 38 (APN# 622-351-038-6) located at 43-155 Portola Avenue (Portola Palms Mobde Home Park) at fair market value. 2. Thatthe RedevelopmentAgency adopt Resolut on No. making and finding that the sales price for the lot is not less than its fair market value in accordance with the highest and best use under the Redevelopment Plan for Pro ect Area 1 Amended Jan. 12, 2000 NEW BUSiNESS CONTD) REPORTS Minutes 9 Action: it was moved by L. Sullivan and seconded by C. McLeod to forward the sale of lot 38 to the Redevelopment Agency Board and Council for approval. Motion unanimously carried. A. 40 ACRE AFFORDABLE HOUSING SITE The Agency has directed staff to proceed with reviewing the development of the westerly 20 acres of the site with multi-family units. Staff wiil be working with a local engineer to re-design the pro ect accordingly. At this time, there is no specific recommendation for the 40 acres, however the site wiil be looked at in the future so that rf additional units are needed to satisfy the Stipulation they can possibly be placed at this site. B. SANTA ROSA APARTMENTS REHABIL1TATlON UPDATE CHARLENEj Charlene said that the roofs on the carports have been installed. In addition, the non-profit organization's lease for the property commenced on January 1, 2000. C. 73-610 SANTA ROSA - PALM VILLAGE APARTMENTS UPDATE A cost breakdown for the property was distnhuted to the Commission. The breakdown showed three different scenanos and cost mvolved should the Agency decide to acquire additional property for the expansion of the property, or for the property to remain as is. Discussion followed. D. RESERVE STUDY STATUS (TERRY PARKER) Terry said that she expected the preliminary study to be compfeted by the end of January. As soon as the study is ready it can be provided to the Commission at its next avadable meeting. 0 r r Jan. 12, 2000 REPORTS CONTD) Minutes o c c o E. ACQUISITIONIREHABIRESALE PROGRAM UPDATE CHARLENE) ' Charlene said that staff is explonng possibdities for building housing on the properties wh ch have been landbanked. Rebecca Road Properties Status - Resale Discussion Terre said that a pnce needs to be established for the sale of the Rebecca Road properties priorto showing the properties to prospective buyers. It was recommended that the Agency hire an appraiserto appraise the properties and based on the results a sales price for the Rebecca Road properties can be established by staff. F. HOME IMPROVEMENT PROGRAM Bryce said that he provided the commission with a Home Improvement Program report which summarizes the work done to date. He said that fortunately he had been able to obtain contractors to do the necessary work due to a slight slowdown in the market. Bryce said that the property which foreclosed has been secured by the Agency. The City is in the process of improvmg Fred Waring from Deep Canyon to San Pascual as part of the Fred Wanng Widening project. G. HOUSING AUTHORITY PROPERTIES (TERRE) a ONE QUAIL PLACE - CAPITAL IMPROVEMENT UPDATE _ Waiting List Terry Parker provided a copy of a breakdown showing the number of people currently on the Affordable Prngram waiting list forthe Housing Authonty Properties She said that 118 people were on the waitmg list for One Quail Place. 3an. i2, z000 REPORTS CONTD) i Minutes o o o Tree RemovallLandscape Two responses were received to the RFP for the landscape design. Carports Work is complete. Fire Sprinklers Terry Parker said that it would take Desert Fire Extinguishers three to four weeks to complete their inspection of the fire sprinklers at the seven Housing Authority properties. The Fire Department will be conducting a fire mspection of atl the properties in the near future. 2. RFP LANDSCAPE ARCHITECT REVIEW A Request for Proposals went out and staff received two responses from local landscape firms, Ron Gregory and Associates and TDK Landscape Design. TDK thanked the city for the opportunity to bid on the project, however at this time they were too busy to provide the requested work. Staff met with Ron Gregory and Associates and negotiated the price and defined the scope of work involved. (A copy of the proposal was presented to the Comm ssion). The new proposal provides for the conversion of some of the ponds and streams to drybeds. ADJOURNMENT C J.. Carlos L. Ortega ` Secretary CLO/TLR/dc1 Motion was made by l. Saindon and seconded by L. Sullivan to adjoum the meeting. Meeting was adjoumed at 5:30 p.m. f i