HomeMy WebLinkAboutCalifornia Villa - Evolution Tree Service /Y'9 /-/W/ C
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE RPM TO ENTER INTO A CONTRACT WITH
EVOLUTION TREE SERVICES IN THE AMOUNT OF $17,327
FOR PHASE ONE IMMEDIATE NEED TREE PRUNING AT THE
HOUSING AUTHORITY PROPERTY KNOWN AS CALIFORNIA
VILLAS
SUBMITTED BY: JAMES CONWAY, CONSTRUCTION MAINTENANCE
INSPECTOR
APPLICANT: EVOLUTION TREE SERVICES
5212 EL RIVINO ROAD
RIVERSIDE, CA. 92509
DATE: JUNE 24, 2004
Recommendation:
By Minute Motion, that the Palm Desert Housing Authority authorize RPM to
enter into a contract with Evolution Tree Services in the amount of $17,327 for
phase one tree trimming services at California Villas. The funds have been
appropriated in the 2003-2004 Housing Authority operating budget account#871-
8680-466-3092.
Executive Summary:
Staff has reviewed the requested RFP's for tree trimming services with Spencer Knight and
Diane Hollinger. Staff's conclusion is to authorize RPM to enter into contract with the lowest
responsible bidder (Evolution Tree Services) to perform tree maintenance services at California
Villas. Staff recommends approval of this service to address immediate concerns of safety by
removing or pruning trees that create the most extreme hazards according to the tree
management plan.
Discussion:
This past February, the Housing Authority authorized staff to enter into a professional service
contract with Arbor Life Consulting with the goal of creating a 3 to 5 year tree management plan.
The tree management plan is nearing completion and RPM has received three quotes for Phase
I portion of the work. Phase I calls for the removal of 10 trees and the immediate pruning of 148
mostly mature trees. RPM, with the assistance of staff, will oversee the project to ensure
performance.
•
Staff Report
Authorize RPM to enter into contract with Evolution for tree pruning services at
California Villas
Page 2
June 24, 2004
RPM Company received the following proposals for Phase I tree services:
1. Evolution Tree Services Riverside $17,327.00
2. West Coast Arborist Anaheim $20,940.00
3. Hort Tech Palm Desert $25,340.00
4. Tree Rite Palm Desert Declined
5. Sam Knapp Riverside Declined
Based on RPM's and staff's assessments of the current tree pruning proposals, we recommend
Evolution Tree Services , the lowest bidder, to perform Phase I of this tree management plan.
Submitted by: Department Head:
(1111*
James Co wa , C� st. Maint. Inspector Teresa LaRocca, Director of Housing
Approval:
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J i McCarthy, AC► .y' elopment Paul S. Gibson, Director of Finance
Carlos L. Orteg , Executive Director
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Original on file with City C erk's Office