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Home My WebLink About2022-04-13 PSC Regular Meeting Agenda Packet CITY OF PALM DESERT PUBLIC SAFETY COMMISSION AGENDA WEDNESDAY, APRIL 13, 2022 RIVERSIDE COUNTY FIRE DEPARTMENT 44-400 TOWN CENTER WAY, PALM DESERT 92260 3:30 P.M. CITY OF PALM DESERT, CALIFORNIA I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not appearing on the agenda may address the Public Safety Commission at this point by giving his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless the Public Safety Commission authorizes additional time. Because the Brown Act does not allow the Public Safety Commission to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for a report and recommendation at a future Public Safety Commission meeting. Reports and documents relating to each of the following items listed on the agenda are available for public inspection at the City Manager’s Office and on the City’s website at www.cityofpalmdesert.org. IV. CONSENT CALENDAR A. MINUTES of the Regular Public Safety Commission meeting of March 9, 2022. Rec: Approve as presented. Action: B. RECEIVE AND FILE Palm Desert Specialized Units End of the Month Report for March 2022. Rec: Receive and file. Action: AGENDA PUBLIC SAFETY COMMISSION APRIL 13, 2022 2 C. RECEIVE AND FILE Riverside County Fire Department/Cal Fire End of the Month Reports for March 2022. Rec: Receive and file. Action: D. RECEIVE AND FILE Code Compliance Weekend Reports for March 2022 Rec: Receive and file. Action: E. RECEIVE AND FILE Emergency Services Coordinator Monthly Reports for March 2022. Rec: Receive and file. Action: V. PRESENTATIONS AND UPDATES A. Citizens on Patrol Program a. Cops Caller March 2022 b. Monthly Report for March 2022 B. Police and Fire Departments C. Staff VI. NEW BUSINESS A. REQUEST FOR RECOMMENDATION that the Palm Desert City Council approve a two-year agreement for an Emergency Services Coordinator with the County of Riverside Emergency Management Department, in an amount not to exceed $160,000; and authorize the City Manager to execute the agreement, as approved to form by the City Attorney. Rec: By minute motion, approve a recommendation that the City of Palm Desert City Council approve a two-year agreement for an Emergency Services Coordinator with the County of Riverside Emergency Management Department, in an amount not to exceed $160,000; and authorize the City Manager to execute the agreement, as approved to form by the City Attorney. Action: AGENDA PUBLIC SAFETY COMMISSION APRIL 13, 2022 3 B. Complete a tour of the Riverside County Fire Department Station 33 VII. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS A. Public Safety Commissioners B. Council-Liaison Comments/Updates C. Staff Comments VIII. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Public Safety Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 8th day of April 2022 Erika Castellano Erika Castellano, Recording Secretary CITY OF PALM DESERT PUBLIC SAFETY COMMISSION PRELIMINARY MINUTES WEDNESDAY, MARCH 9, 2022 GERALD FORD POLICE DEPARTMENT 3:30 P.M. I.CALL TO ORDER Chair Luhring called the meeting to order at 3:30 p.m. II.ROLL CALL Present: Chair Doug Luhring Commissioner Jeff Alley Commissioner Gary Bindman Commissioner Joseph Butts Commissioner Terry Kramer Absent: Vice Chair Frank Taylor Commissioner Wendy cross Commissioner David Reynar Also Present: Andy Firestine-Assistant City Manager Erika Castellano-Recording Secretary III.ORAL COMMUNICATIONS None. IV.CONSENT CALENDAR A. MINUTES of the Regular Public Safety Commission meeting of February, 2022. Public Safety Commission Preliminary Minutes March 9, 2022 Page 2 B.RECEIVE AND FILE Palm Desert Specialized Units End of the Month Report for February 2022. C.RECEIVE AND FILE Riverside County Fire Department/Cal Fire End of the Month Reports for February 2022. D.RECEIVE AND FILE Code Compliance Weekend Reports for February 2022. Upon a motion by Commissioner Alley, seconded by Commissioner Butts, and a 5-0-3 vote of the Public Safety Commission, the items on the consent calendar were approved as presented. (AYES: Alley, Bindman, Butts, Kramer, Luhring; NOES: None; ABSENT: Taylor, Cross, Reynar). V.PRESENTATIONS AND UPDATES A.Citizens on Patrol Program a. Cops Caller February 2022 b. Monthly Reports for February 2022 VI.CONTINUED BUSINESS A.REQUEST FOR RECOMMENTATION on appointing one or two members to the selection committee for the Automated License Plate Recognition (ALPR) technology presented to the Public Safety Commission in February 2022. Upon a motion by Commissioner Alley, seconded by Commissioner Butts, and a 5-0-3 vote of the Public Safety Commission, Chairman Luhring, Commissioner Kramer and Commissioner Bindman were appointed to the Automated License Plate Recognition (ALPR) technology selection committee. AYES: Alley, Bindman, Butts, Kramer, Luhring; NOES: None; ABSENT: Taylor, Cross, Reynar). VII.COMMISSIONER, COUNCIL-LIAISON, STAFF COMMENTS A.Commissioner Bindman inquired about the possibility to unfreeze potential traffic positions in the near future. B.Council-Liaison-None C.Staff-None Public Safety Commission Preliminary Minutes March 9, 2022 Page 3 VIII. NEW BUSINESS A. Complete a tour of the Gerald Ford Police Station upon adjournment. IX. ADJOURNMENT Chair Luhring adjourned the meeting at 3:57 p.m. ________________________________ Erika Castellano Recording Secretary Bill Weiser Jurisdiction Summary for City of Palm Desert Fire Chief Riverside County Fire Department/ CAL FIRE 3/1/2022 1:40:11 PM to 3/31/2022 1:40:11 PM Incident Response Activity *At least 1 Resource Dispatched #Incident Type Com Fire 1 False Alarm 59 Medical 759 Other Fire 4 Other Misc 1 Public Service Assist 45 Res Fire 1 Rescue 2 Ringing Alarm 2 Standby 5 Traffic Collision 40 Vehicle Fire 1 920Incident Total Average Enroute to On-Scene Time *Units Responding Charlie, Delta, Bravo, Echo, Code 3 6 142 495 2 4.25 75.00 <5 Minutes +5 Minutes +10 Minutes +20 Minutes Average Min % 0 to 5 Min Enroute Time: Unit has been acknowledged as responding. On-Scene Time: Unit has been acknowledged as being On-Scene. Transport *Based on Units with a Transport time Jurisdiction Ambulance Responses DRM 49 EMC 357 JFK 8 Total: 414 Ambulance Mutual Aid Given DRM 18 EMC 106 JFK 3 Total: 127 Ambulance Mutual Aid Received DRM 12 EMC 103 JFK 2 Total: 117 Mutual Aid *Unit responses Jurisdiction Units Responses 513Engine 648Medic 155Patrol 4Squad 98Truck/Quint 1,418Total: Mutual Aid Given 176Engine 193Medic 59Patrol 2Squad 46Truck/Quint 476Total: Mutual Aid Received 1Air 17Chief 285Engine 211Medic 4PIO 1Squad 519Total: Page 1 of 34/1/2022 1:40:17PM Page 2 of 34/1/2022 1:40:17PM Truck Report T33 recorded 98 responses in City of Palm Desert from 3/1/2022 1:40:11 PM to 3/31/2022 1:40:11 PMSignificant Incidents On , CAL FIRE / Riverside County Fire Department responded to a report of a traffic collision cut and rescue with victims trapped. The first arriving Battalion Chief reported a two vehicle accident with entrapment of one adult female. Extrication was quickly performed and the adult female was removed from the vehicle and taken to a local area hospital with minor injuries; moreover, an adult male was also transported to a local area hospital with minor injuries . No firefighters were injured on this incident. 22CARRU032583 On , Firefighters responded to a reported ringing alarm at the Main Office of the Hovely Garden Apartments. Upon arrival they observed light smoke coming from the building. The source of the smoke was isolated to the wall around an HVAC unit. The fire was contained to that wall. No firefighter or civilian injuries. Cause remains under investigation. 22CARRU043111 Page 3 of 34/1/2022 1:40:17PM Bill Weiser Jurisdiction Summary for City of Palm Desert Fire Chief Riverside County Fire Department/ CAL FIRE 1/1/2022 1:43:32 PM to 3/31/2022 1:43:32 PM Incident Response Activity *At least 1 Resource Dispatched #Incident Type Com Fire 3 False Alarm 192 Medical 2,133 Multi-Fam Dwelling Fire 1 Other Fire 16 Other Misc 3 Public Service Assist 144 Res Fire 10 Rescue 4 Ringing Alarm 10 Standby 14 Traffic Collision 104 Vehicle Fire 3 Wildland Fire 2 2,639Incident Total Average Enroute to On-Scene Time *Units Responding Charlie, Delta, Bravo, Echo, Code 3 24 431 1,384 3 4.33 74.53 <5 Minutes +5 Minutes +10 Minutes +20 Minutes Average Min % 0 to 5 Min Enroute Time: Unit has been acknowledged as responding. On-Scene Time: Unit has been acknowledged as being On-Scene. Transport *Based on Units with a Transport time Jurisdiction Ambulance Responses DRM 112 EMC 1,032 JFK 18 Other 1 Total: 1,163 Ambulance Mutual Aid Given DRM 41 EMC 323 JFK 8 Total: 372 Ambulance Mutual Aid Received DRM 32 EMC 277 JFK 8 Total: 317 Mutual Aid *Unit responses Jurisdiction Units Responses 1,573Engine 1,891Medic 388Patrol 5Squad 304Truck/Quint 4,161Total: Mutual Aid Given 598Engine 585Medic 160Patrol 10Squad 154Truck/Quint 1,507Total: Mutual Aid Received 1Air 2Breathing Support 78Chief 2EMD 929Engine 550Medic 17PIO Page 1 of 34/1/2022 1:43:39PM 1Safety 60Squad 1Training 5Truck/Quint 3Water Tender 1,649Total: Page 2 of 34/1/2022 1:43:39PM Truck Report T33 recorded 304 responses in City of Palm Desert from 1/1/2022 1:43:32 PM to 3/31/2022 1:43:32 PMT86 recorded 5 responses in City of Palm Desert from 1/1/2022 1:43:32 PM to 3/31/2022 1:43:32 PMSignificant Incidents On , CAL FIRE/Riverside County Fire Department responded to a reported structure fire at the above address. First arriving Company Officer reported light smoke coming from the roof of a single-story duplex. Firefighters made entry and found an established chimney fire and made an aggressive, coordinated attack and had the fire under control in less than 10 minutes. Two residents were displaced due to the fire damage and utilities disconnected. Residents declined any assistance from Red Cross. No injuries to civilians and one minor injury to a firefighter. City Building and Safety will need to evaluate the home. 21CARRU011976 On , Riverside County Fire resources were dispatched to a reported hiker down at an undetermined location on the bump-n-grind hiking trail in the hills on the West side of Palm Desert. The CAL-FIRE Riverside Unit Emergency Command Center was able to pinpoint a location of the reporting parties cellular telephone and relay the location to the emergency responders. With specialized equipment from the Palm Desert Fire Station (Truck Company 33 Staffing and the side-by-side off-road vehicle) a rescue was initiated and patient contact was made approximately 1 mile up the trail. The patient was 70+ years old with a traumatic leg injury. Utilizing the aforementioned equipment, a rapid extraction of the patient was initiated and the patient was removed from the hiking trail and was transported to a local hospital. 22CARRU017281 On , CAL FIRE / Riverside County Fire Department units arrived on scene of a 2 vehicle traffic accident at the intersection of Quicksilver Street and Portola Avenue in the city of Palm Desert. One patient was trapped within their vehicle and the jaws of life had to be used to extricate the patient from the vehicle. The trapped patient had moderate injuries and was transported to a local trauma center. The second patient had minor injuries, was treated by on scene Paramedics and declined transport to the hospital. There were no firefighter injuries on scene of this incident. 22CARRU019954 On , CAL FIRE/Riverside County Firefighters were dispatched to reported burn injuries, reported with a person on fire. Upon arrival at scene, firefighters found a 16-year old male suffering moderate burn injuries from a vaping type of device that ignited during use. The patient was treated and transported code 3 to Desert Hospital in a Fire Department Ambulance. 22CARRU021909 On , CAL FIRE/Riverside County Fire Department resources were dispatched to a reported residential structure fire at 43155 Portola Avenue inside the Portola Palms Mobile Home Park in the City of Palm Desert. The first unit on scene reported heavy smoke showing from Space 44. Due to the high winds the fire spread to multiple other spaces and vegetation. A fourth alarm was requested for extinguishment of multiple fires. EMD and Red Cross have been notified to assist with displacements. RSO assisted with road closures and evacuations. The fire is currently under investigation. Two fire personnel were injured and transported for evaluation and one civilian was treated for smoke inhalation. Resources are still on scene with an approximate commitment time of three hours. The following fire departments assisted with station coverage behind the incident; San Bernardino Co., Corona, Murrieta, Riverside City, and Hemet. 22CARRU028423 On , CALFIRE / Riverside County Firefighters responded to a reported structure fire at the address listed. The first arriving Company Officer reported heavy fire from the roof of a double wide mobile home with exposures to neighboring units. Interior fire crews reported a fire well established in the attic space. A coordinated fire attack contained the flames to the original unit involved with no damage resulting to neighboring structures, however the original structure suffered heavy damage. The were no reported injuries to civilians or fire fighters. 22CARRU028713 On , CAL FIRE / Riverside County Fire Department responded to a report of a traffic collision cut and rescue with victims trapped. The first arriving Battalion Chief reported a two vehicle accident with entrapment of one adult female. Extrication was quickly performed and the adult female was removed from the vehicle and taken to a local area hospital with minor injuries; moreover, an adult male was also transported to a local area hospital with minor injuries. No firefighters were injured on this incident. 22CARRU032583 On , Firefighters responded to a reported ringing alarm at the Main Office of the Hovely Garden Apartments. Upon arrival they observed light smoke coming from the building. The source of the smoke was isolated to the wall around an HVAC unit. The fire was contained to that wall. No firefighter or civilian injuries. Cause remains under investigation. 22CARRU043111 Page 3 of 34/1/2022 1:43:39PM CITY OF PALM DESERT CODE COMPLIANCE DIVISION SHORT- TERM RENTAL ACTIVITY REPORT Pedro Rodriguez Code Compliance Supervisor prodriguez@cityofpalmdesert.org 760-776-6442 CODE COMPLIANCE DIVISION SHORT-TERM RENTAL ACTIVITY REPORT This reporting period will reflect proactive patrols and investigations for the month of February. Code Compliance swing shift officer performed 2050 routine proactive patrols including monitoring short-term rental properties and responding to complaints regarding short- term rental violations. He performed and responded to 133 routine and after-hours code compliance complaints. During this reporting period three citation were issued for operating a short-term rental without a valid permit. No citations were issued for operational violations. No citations were issued for code compliance related violations. March-22 Total Inspections Routine Proactive STR inspections 2050 Code Compliance Routine After-hours Complaints 133 TOTAL INSPECTIONS 2183 Citations Issued Operating without a Short-term Rental Permit 3 Unruly Gathering/Noise Disturbance 0 No Onsite Owner 0 Occupancy Violation (minimum number of days) 0 Occupancy Violation (maximum number of guest) 0 Failure to Respond within 30 Minutes 0 Failure to Renew Short-Term Rental Permit 0 Failure to Remove Waste Container/Debris 0 Other Operational Violations 0 Other Citations 0 TOTAL CITATIONS ISSUED 3 Short-Term Rental Citations and Fines Citations issued 3 Fines issued $15,000 Fines Collected $5468 March 2022 2183 2050 133 0 500 1000 1500 2000 2500 Total Inspections STR Inspections Code Cases 0 0.5 1 1.5 2 2.5 3 3.5 Total Citations Issued No STR Permit Operational Violations Other Citations CITATIONS ISSUED Staff Name: Michael Ornelas Division: Emergency Services Division Service Area: City of Palm Desert Reporting Period: March 1- April 6, 202 In support of the City of Palm Desert’s, Emergency Preparedness Program, I engaged in, or completed, the following activities during the reporting period: •Community Outreach: o Continued HOA radio testing. Next test cycle will be on April 13, 202. o Made contact with Carla Sullivan-Dilley and Tony Ferrera w/Coachella Valley Disaster Preparedness Network on upcoming emergency preparedness seminars o Reached out to three community members with information on upcoming CERT training o Represented the City of Palm Desert at the OAPC meeting o Represented the City of Palm Desert at the Coachella Valley Emergency Managers Meeting o Represented the City of Palm Desert at the RCEMA meeting o Represented the City of Palm Desert at the So Cal Tribal Emergency Managers Group meeting o Scheduled CERT training for the 14-16 of May at the Monterey Country Club •City Internal Activities: o Continuing to attend conference calls with Operational Area partners related to the Coronavirus (COVID-19) and potential emergencies. o Participated in the City of Palm Desert Public Safety Commission meeting to discuss a variety of safety initiatives including the recent COVID-19 situation o Continuing to work with J. Barron (EMD) for EMPG Funding o Attended a three-day Mitigation for Emergency Managers class (G393) o Updated City of Palm Desert’s workplan for Riverside County o Attended a five day EOC section specific training •Future Activities: o Update emergency preparedness information on City website o Conduct EOC training for City leadership and staff o Update Municipal Code STAFF REPORT CITY OF PALM DESERT PUBLIC SAFETY COMMISSION MEETING DATE: April 13, 2022 PREPARED BY: Stephen Y. Aryan, Community Resources Manager REQUEST: Approval of a two-year agreement for an Emergency Services Coordinator with the County of Riverside Emergency Management Department, in an amount not to exceed $160,000. Recommendation By Minute Motion, recommend that the Palm Desert City Council: 1.Approve a two-year agreement for an Emergency Services Coordinator with the County of Riverside Emergency Management Department, in an amount not to exceed $160,000; and 2.Authorize the City Manager to execute the agreement, as approved to form by the City Attorney. Strategic Plan This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 3: Help the community become more prepared for disasters and public safety emergencies. The priority’s strategy is to expand the city’s current disaster preparedness efforts through increased education and public outreach. Continuing with a shared and contracted Emergency Services Coordinator assists in meeting this priority through numerous public outreach efforts and hosting of Community Emergency Response Team courses. Background Analysis In 2016, the City Council approved a three-year agreement with Riverside County for comprehensive emergency preparedness and planning services through a shared emergency services coordinator position with the City of Indian Wells. In 2019, the City Council approved renewing this agreement for another three-year term through June 30, 2022. The emergency services coordinator works in many areas including, but not limited to, emergency planning, staff training, community outreach, coordinating exercises, grant management, emergency response, and post-event recovery. This position interacts heavily with the community and is often requested to attend various meetings and provide presentations. In addition, another critical responsibility is the training and preparedness of staff and most importantly, ensuring a high level of safety and situational awareness during any emergency incident, such as the recent Portola Palms Mobile Home Park fire in February 2022. PSC Staff Report: Emergency Services Coordinator Contract Renewal April 13, 2022 Page 2 of 2 Fiscal Analysis The County charges for this position on a fixed fee schedule as outlined below and the City’s contribution falls under “Option C.” This amount covers all expenses except overtime costs, which are estimated at $5,000 and included in the proposed FY 2022/23 City budget. In comparison, the current fiscal year budget for this position is $82,090. If the contract is renewed, the total cost over the two-year term is $160,000. ATTACHMENT: Riverside County EMD-Emergency Services Contract (draft) Option (“X”) Item Description Quarter 1 Jul-Sept Quarter 2 Oct-Dec Quarter 3 Jan-Mar Quarter 4 Apr-Jun Total Option A: Base Services $5,000 $5,000 $5,000 $5,000 $20,000 Option B: ESC Services Shared (City Pop < 50,000) $11,250 $11,250 $11,250 $11,250 $45,000 Option B: ESC Services Shared (City Pop > 50,000) $16,250 $16,250 $16,250 $16,250 $65,000 X Option C: 50% Dedicated $20,000 $20,000 $20,000 $20,000 $80,000 Option D: 100% Dedicated $40,000 $40,000 $40,000 $40,000 $160,000 Agreement No. EM-23-100 1 AGREEMENT FOR EMERGENCY SERVICES COORDINATOR SERVICES BETWEEN THE COUNTY OF RIVERSIDE AND THE CITY OF PALM DESERT This Agreement is made as of the date last below written between the County of Riverside (“County”) and the City of Palm Desert (“City”). The parties agree as follows: 1.This Agreement is effective from July 1, 2022 through June 30, 2024. 2.Through its Emergency Management Department (“EMD”), County shall provide to City the services of an Emergency Services Coordinator (“ESC services”) as described in Exhibit A and Attachment 1. 3.City shall pay County for these ESC services as stated in Exhibit B. 4.Either party may terminate this Agreement without cause upon 90 days’ written notice to the other party. The Agreement may be terminated with cause upon 30 days’ written notice to the other party. County shall be entitled to receive compensation for all properly provided services rendered prior to termination. 5.If City does not appropriate funds in its budget for payment, City shall immediately notify County in writing that such funds are not forthcoming. Such notice shall be deemed to be cause for termination by County or City. County shall nevertheless be entitled to payment for properly provided services rendered prior to termination. 6.At all times during performance of this Agreement, County shall maintain insurance or self-insurance reasonable and appropriate for a public entity the size of County. 7.County shall indemnify and hold harmless the City of Palm Desert, its departments, agencies, districts, officials, officers agents, volunteers, and employees from any liability, claim, damage or action based or asserted upon any act or omission of County relating to this Agreement, including but not limited to property damage, personal injury or death. City shall indemnify and hold harmless the County, its departments, agencies, districts, officials, officers, agents, volunteers, and employees from any liability, claim, damage or action based or asserted upon any act or omission of City relating to this Agreement, including but not limited to property damage, personal injury or death. Agreement No. EM-23-100 2 8. County shall maintain and keep records related to the ESC services in accordance with applicable County standards. In addition to their rights under applicable law, City and its employees and agents shall have the right to review and audit such records during County’s normal business hours upon request and reasonable advance notice by City. 9. This Agreement shall be governed by the laws of the State of California. Venue shall be in a court of competent jurisdiction in Riverside County, and the parties waive any provision of law providing for a change of venue to another location. 10. This Agreement shall be administered by the Director of EMD or designee on behalf of County, and by City Manager or his or her designee on behalf of City. 11. Notices issues pursuant to this Agreement shall be sent via U.S. Mail to the following: To County: To City: Emergency Management Department City of Palm Desert 450 E. Alessandro Blvd. 73510 Fred Waring Drive Riverside, CA 92508 Palm Desert, CA 92260 Attn: Operations Manager Attn: City Manager 12. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act (“CUETA,” Civ. Code, §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code. Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Agreement No. EM-23-100 3 13. This Agreement represents the full and final agreement between the parties related to this subject matter; and no prior oral or written agreements shall apply. This Agreement may be modified or altered only by a written amendment signed by authorized representatives of both parties. AGREED: County of Riverside: City of Palm Desert: By: _______________________ By: _______________________ BRUCE BARTON, DIRECTOR L. TODD HILEMAN EMERGENCY MANAGEMENT DEPARTMENT CITY MANAGER Dated: ____________________ Dated: _____________________ Approved as to Form: ROBERT HARGREAVES CITY ATTORNEY Dated: ____________________ Attest: ANTHONY J. MEJIA CITY CLERK Dated: _____________________ Formatted: No underline Formatted: No underline Agreement No. EM-23-100 4 EXHIBIT A SCOPE OF EMERGENCY SERVICES 1. Level of Service: County shall provide emergency services utilizing the designated Service Level of an Emergency Services Coordinator (“ESC”), to be provided by County for City. Services to be provided shall vary based on the Service Level Option chosen by the City, as outlined in Attachment A, and identified in Exhibit B, Payment Provisions. Services include the following: 1.1 Comprehensive emergency management program: The ESC will coordinate a comprehensive program with the overall mission of serving the public in order to effectively support and recover from a major emergency or disaster, utilizing all standards and applicable laws and regulations within the discipline of emergency management. 1.2 Point of contact: The ESC is the City emergency management point of contact and will be responsible for the coordination with all City personnel and departments and represent the City at all meetings, events, functions, etc., as required. 1.3 Collaboration: The ESC will partner with all local, county, state and federal government agencies, special districts, the private sector, community entities, volunteer and non-profit organizations as necessary in all phases of emergency management. 1.4 Service to Public: The ESC will provide service to the public on matters covered in this Agreement consistent with established policies and procedures that promote courteous, efficient service and good public relations. 2. Primary Responsibilities: The ESC will coordinate all activities to address the four phases of emergency management (Refer to Attachment 1 for detailed levels of service). 2.1 Mitigation Phase: Identification and assessment of hazards, risks, threats using proven mitigation methodologies 2.2 Preparedness Phase: 2.2.1 Plan Development/Maintenance 2.2.2 Grants Management 2.2.3 Community Outreach/Education 2.2.4 Training 2.2.5 Exercise Development/Execution Agreement No. EM-23-100 5 2.2.6 Emergency Operations Center (“EOC”) Readiness 2.2.7 Volunteer Management 2.3 Response Phase: 2.3.1 Emergency Response 2.3.2 Incident Level Based Response Protocols as delineated in section 7 2.4 Recovery Phase: 2.4.1 Short Term Recovery 2.4.2 Long Term Recovery 3. Provision of Supervision: Supervision over the rendition of services, the standards of performance, the discipline of personnel, and other matters incidental to the performance of such services and the control of personnel so employed shall remain with County. However, City reserves the right to request, in writing, the replacement of any personnel for cause. 4. Provision of Equipment: For the purpose of performing said services, and to ensure standardization of required equipment, County shall furnish and supply standard equipment and supplies at no cost to the City. Any additional equipment required by City will be acquired at City’s expense. 5. Response Vehicle: County shall provide the response vehicle, according to County specifications, and shall provide fuel and maintain said vehicle. The vehicle will be utilized as a take home vehicle for response capabilities according to County policy. Until replacement of the current response vehicle, the County shall continue to abide by the terms of the Memorandum of Understanding for Shared Mobile Emergency Operations Center it entered with the Cities of Palm Desert and Indian Wells (Contract No. C35720) entered into effective July 1, 2016. 6. Office Space and Furniture: 6.1 If available, City shall provide office space, office equipment/supplies and furniture necessary for the ESC to perform their job duties. 6.2 ESC headquarters will be at either County EOC in Riverside or Alternate County EOC in Indio. Agreement No. EM-23-100 6 7. ESC Availability: 7.1 Day-to-Day: The assigned ESC will be available to the City based on the contracted level of service as indicated in Exhibit B and according to a pre-arranged schedule approved by City and coordinated based on a shared schedule with the City of Indian Wells. 7.2 Local Incident – Affecting One City: If an incident occurs in one of the contracted cities, the assigned ESC will respond to that affected city and will notify cities of the response. 7.3 Local Incident, Regional or Catastrophic Event – Affecting Contracted Cities: If a local incident, regional or catastrophic event occurs during which multiple contracted cities are affected, the ESC or the EMD Emergency Services Division Manager will contact the city liaisons to make the determination to which city the ESC should respond, based on the following criteria: • The severity of the incident or event • Which city has the greater threat • The current location of the assigned ESC • The availability of additional EMD staff to respond 7.4 Duty Officer Rotation: City agrees for ESC to serve in the EMD Duty Officer rotation and will not be responsible for any overtime costs when its designated ESC is serving in this capacity. 7.5 Vacation/Sick Leave: EMD Duty Chief, Duty Officer or supervisor will be on call and available to respond when the dedicated ESC is on scheduled or unscheduled leave. 7.6 Overtime/Extraordinary Costs: City agrees that overtime and extraordinary costs for incidents within the exclusive jurisdiction of the City are not included in the annual rate. 7.6.1 Overtime shall mean any request by City to attend city council meeting, community meetings or any official city business outside of normal business hours (after 5:00 pm M-F and any hours worked on weekends or holidays). 7.6.2 Extraordinary costs shall mean any reasonable, actual and out of pocket costs associated with an emergency incident within the City’s jurisdiction. Agreement No. EM-23-100 7 EXHIBIT B PAYMENT PROVISIONS City shall compensate County for Emergency Services Coordinator (“ESC”) services on a quarterly “not to exceed” basis as set forth below, excluding any overtime hours works and/or extraordinary costs. 1. Summary of Compensation for Emergency Services Coordinator Services: 1.1 The following chart summarizes the annual rates to be charged by County for services pursuant to this Agreement (refer to Attachment 1 for details). The City’s selected option is indicated: Option (“X”) Item Description Quarter 1 Jul-Sept Quarter 2 Oct-Dec Quarter 3 Jan-Mar Quarter 4 Apr-Jun Total Option A: Base Services $5,000 $5,000 $5,000 $5,000 $20,000 Option B: ESC Services Shared (City Pop < 50,000) $11,250 $11,250 $11,250 $11,250 $45,000 Option B: ESC Services Shared (City Pop > 50,000) $16,250 $16,250 $16,250 $16,250 $65,000 X Option C: 50% Dedicated $20,000 $20,000 $20,000 $20,000 $80,000 Option D: 100% Dedicated $40,000 $40,000 $40,000 $40,000 $160,000 1.2 The compensation payable to County for all services as set forth in this Agreement for the period commencing on or after July 1, 2022, and running through June 30, 2024, is one hundred sixty thousand dollars ($160,000). 2. Overtime or Extraordinary Costs: Any overtime or extraordinary costs as defined in Exhibit A 7.6 are not included in the established rate. The rate for overtime/extraordinary cost is calculated at 1.5 x the EMD Staff’s current employee rate and must be approved in advance by the Ccity’s authorized agent.. Should overtime/extraordinary costs occur during an establish County holiday, pay will be calculated at 2x the EMD Staff’s current employee rate for the first eight hours and 1.5x thereafter. Holiday pay/extraordinary costs will follow the same approval protocol as regular overtime/extraordinary costs. Commented [SA1]: We should define what the County charges for holiday O/T hours worked if different than 1.5 the normal rate. Agreement No. EM-23-100 8 3. Invoicing: The County will invoice the City at the end of each quarter. The payment is due by the 20th of the following month as follows below, with the understanding that the County will allot two weeks for the City to process payment following receipt of invoice: a. Quarter 1 (July 1 – September 30) – due October 20th b. Quarter 2 (October 1 – December 31) – due January 20th c. Quarter 3 (January 1 – March 31) – due April 20th d. Quarter 4 (April 1 – June 30) – due July 20th Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold