HomeMy WebLinkAbout2023-04-04 PRC Regular Meeting Agenda Packet
City of Palm Desert Page 1
PARKS AND RECREATION COMMITTEE
CITY OF PALM DESERT, CALIFORNIA
AGENDA
(HYBRID MEETING)
City Hall, Administrative Conference Room
73-510 Fred Waring Drive
Palm Desert, CA 92260
Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting.
• To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/87516532082 or call
(213) 338-8477, Zoom Meeting ID: 875 1653 2082.
• Written public comment may also be submitted to smuir@cityofpalmdesert.org. Emails received
by 7:30 a.m. prior to the meeting will be distributed to the committee. Any correspondence
received during or after the meeting will be distributed to the committee as soon as practicable
and retained for the official record. Emails will not be read aloud except as an ADA
accommodation.
1. CALL TO ORDER
2. ROLL CALL
3. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address
the Parks and Recreation Committee on issues that are not on the agenda for up to three
minutes. Because the Brown Act does not allow the committee to act on items not listed on
the agenda, members may briefly respond or refer the matter to staff for a report and
recommendation at a future meeting.
4. PRESENTATIONS
A. CITY CLERK UPDATE ON ORDINANCE NO. 1390 AMENDING PALM DESERT
MUNICIPAL CODES RELATIVE TO APPOINTED BODIES
Tuesday
April 4, 2023
8:30 a.m.
Regular Meeting
Parks and Recreation Committee Agenda April 4, 2023
City of Palm Desert Page 2
5. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine
and may be approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by Committee
Members for a separate discussion.
A. APPROVAL OF MINUTES
RECOMMENDATION: Approve the Parks and Recreation Commission Regular Meeting
minutes of March 7, 2023.
CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate
discussion are considered at this time.
6. ACTION CALENDAR
None.
7. INFORMATIONAL REPORTS & COMMENTS
A. UPDATES FROM PARTNER ORGANIZATIONS
a. FAMILY YMCA OF THE DESERT
b. DESERT RECREATION DISTRICT
c. PALM DESERT AQUATIC CENTER
d. FIRST TEE – COACHELLA VALLEY
e. FRIENDS OF THE DESERT MOUNTAINS
f. PALM DESERT LIBRARY
g. FRIENDS OF THE LIBRARY
B. PARKS AND RECREATION COMMITTEE MEMBERS
a. HOVLEY SOCCER PARK
b. JOE MANN PARK
c. FREEDOM PARK
C. CITY COUNCIL LIASON
D. CITY STAFF
a. PARKS ORDINANCE RED-LINE, NEW ADMINISTRATIVE POLICY, AND PORTOLA
COMMUNITY CENTER POLICY UPDATES SUBMITTED FOR REVIEW
(DISCUSSION AND ADOPTION PLANNED FOR MAY 2, 2023)
E. ATTENDANCE REPORT
8. ADJOURNMENT: The next Regular Meeting will be held on May 2, 2023, at 8:30 a.m.
Parks and Recreation Committee Agenda April 4, 2023
City of Palm Desert Page 3
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the
foregoing agenda for the Parks and Recreation Committee was posted on the City Hall bulletin
board and City website not less than 72 hours prior to the meeting.
/s/ Monique Lomeli
Recording Secretary
PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated
office for inspection of records in connection with this meeting is the City’s Development
Services Department, Parks and Recreation Division, City Hall, 73-510 Fred Waring Drive,
Palm Desert. Staff reports for all agenda items and documents provided to a majority of the
legislative bodies are available for public inspection at City Hall and on the City’s website at
www.palmdesert.gov.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with
the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, or in meetings on a regular basis, you will need special assistance beyond what
is normally provided, the city will attempt to accommodate you in every reasonable manner.
Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the
meeting to inform us of your needs and to determine if accommodation is feasible.
City of Palm Desert Page 1
PARKS AND RECREATION COMMISSION
CITY OF PALM DESERT, CALIFORNIA
MINUTES
Pursuant to Assembly Bill 2449, this meeting was conducted as a hybrid meeting with in-
person public access to the meeting location.
1. CALL TO ORDER
A Regular Meeting of the Parks and Recreation Commission was called to order by Chair
Dawson on Tuesday, March 7, 2023, at 8:30 a.m., in the Administrative Conference Room,
City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California.
2. ROLL CALL
Present: Commissioners Randy Guyer, Lori Flint, James Henderson (Remote) John
Maldonado, Paul Murphy, David O’Donnell, Ralph Perry, Vice Chair Gregg
Akkerman, and Chair Gerald Dawson.
Absent: None.
Liaison(s)
Present: Evan Trubee, City Council Liaison
Staff
Present: Todd Hileman, City Manager; Chris Escobedo, Assistant City Manager; Shawn
Muir, Management Analyst; Monique Lomeli, Recording Secretary, were present
at Roll Call. Other staff members presented reports or responded to questions as
indicated in the minutes.
3. NON-AGENDA PUBLIC COMMENT:
None.
4. CONSENT CALENDAR:
A. APPROVAL OF MINUTES
MOTION BY COMMISSIONER GUYER, SECOND BY COMMISSIONER PERRY,
CARRIED 9-0, to approve the Parks and Recreation Commission Regular Meeting
minutes of February 7, 2023.
Tuesday
March 7, 2023
8:30 a.m.
Regular Meeting
Item 5A-1
Parks and Recreation Commission Minutes March 7, 2023
City of Palm Desert Page 2
ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES
5.ACTION CALENDAR
A.REQUEST DIRECTION ON POTENTIAL BAN ON MYLAR BALLOONS IN CITY
PARKS
Deputy Director of Economic Development Amy Lawrence provided a verbal report
regarding the proposed ban of mylar balloons in City parks and responded to
Commissioner inquiries.
Following discussion, MOTION BY COMMISSIONER MURPHY, SECOND BY
COMMISSIONER O’DONNELL, CARRIED 9-0 to recommend to the City Council a city-
wide ban on mylar balloons.
B.PARK ORDINANCE AND ADMINISTRATIVE POLICY
Senior Management Analyst Muir narrated a PowerPoint presentation regarding the
proposed Park Ordinance and Administrative Policy and responded to Commissioner
inquiries.
Following discussion, MOTION BY COMMISSIONER GUYER, SECOND BY VICE
CHAIR AKKERMAN, CARRIED 9-0, to recommend to the City Council the proposed Park
Ordinance and Administrative Policy Option 2, consisting of a two (2) type scaled system,
as amended.
C.BUMP & GRIND SELFIE STATION
Senior Management Analyst Muir provided an update on the options for a selfie station at
the Bump & Grind trailhead and responded to Commissioner inquiries.
Following discussion, MOTION BY VICE CHAIR AKKERMAN, SECOND BY
COMMISSIONER O’DONNELL, CARRIED 9-0, to encourage Staff to develop the stacked
block letter design, including the City and trailhead name, with beautification of the
surrounding areas.
6.INFORMATIONAL REPORTS & COMMENTS
A.PD LINK UPDATE
Deputy director of Public Works Randy Bowman narrated a PowerPoint presentation,
providing an update on the City’s Active Transportation Program and responded to
Commissioner inquiries.
Following discussion and response from City Manager Hileman, the Commission requested
staff add this item to the April 4, 2023, meeting agenda.
B.UPDATES FROM PARTNER ORGANIZATION
a.FAMILY YMCA OF THE DESERT
No report was provided.
Item 5A-2
Parks and Recreation Commission Minutes March 7, 2023
City of Palm Desert Page 3
ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES
b.DESERT RECREATION DISTRICT
Community Services Manager, Brenda Nutcher provided a written report regarding
Desert Recreation District.
Kevin Kalman provided a verbal report regarding Desert Recreation District’s
upcoming fundraisers.
c.PALM DESERT AQUATIC CENTER
No report was provided.
d.FIRST TEE – COACHELLA VALLEY
No report was provided.
e.FRIENDS OF THE DESERT MOUNTAINS
Executive Director, Tammy Martin provided a verbal report regarding Friends of the
Desert Mountains Wildflower Festival and rescheduled 5k event.
f.PALM DESERT LIBRARY
A library representative provided a verbal report on the Palm Desert Library.
g.FRIENDS OF THE LIBRARY
President, Karen Gonzalez provided a verbal report regarding Friends of the Library.
Assistant City Manager Escobedo responded to President Gonzalez’s inquiries
regarding the operations of the library.
C.PARKS AND RECREATION COMMISSIONERS
a.WASHINGTON CHARTER
No report was provided.
b.PALMA VILLAGE PARK
Commissioner O’Donnell provided a written report on Palma Village Park.
c.MAGNESIA FALLS PARK
No report was provided.
d.CIVIC CENTER PARK/AQUATIC CENTER
Commissioner Maldonado provided a verbal report on Civic Park.
Item 5A-3
Parks and Recreation Commission Minutes March 7, 2023
City of Palm Desert Page 4
ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES
e. PALM DESERT AQUATIC CENTER FEES STUDY
The Commission requested for staff to add this item to the April 4, 2023, meeting
agenda to include additional information on the fee structure.
D. CITY COUNCIL LIAISON
Councilmember Trubee reported his interest in the continued success of the Palm Desert
Library and encouraged the Commission to share feedback.
E. CITY STAFF
a. FOLLOW UP ON BIKE TRAIL REQUEST
Senior Management Analyst Muir provided an update regarding the bike trail
request.
F. ATTENDANCE REPORT
The attendance report was provided with the agenda materials. The Commission took no
action on this matter.
7. ADJOURNMENT
The Parks and Recreation Commission adjourned at 9:54 a.m.
Respectfully submitted,
Monique M. Lomeli, Senior Deputy Clerk
Recording Secretary
ATTEST:
Shawn Muir, Management Analyst
Secretary
APPROVED BY THE PARKS AND RECREATION COMMISSION: __/__/2023
Item 5A-4
FAMILY YMCA OF THE DESERT 43-930 San Pablo Avenue, Palm Desert, CA 92260 760-341-9622 Fax: 760-779-9651 www.ymcaofthedesert.org
March 15, 2023
Family YMCA of the Desert April 4, 2023 | City of Palm Desert Commission Report
FROM: Paula Simonds,CEO
School Age & Early Childhood Education Programs in Palm Desert: Enrollment Numbers
Jean Benson: Fee For Service: 34 California State Preschool Program: 40
Carter: 71 Reagan: 41
2023-2024 School Year enrollment for School Age Programs opened on March 6, 2023.
Programs: Enrollment Numbers: Registration as 3.15.23:
Winter Basketball ended 3/11/2023 and had a very successful season of basketball games at
both the San Pablo YMCA and Shadow Hills Basketball gymnasiums for 232 children.
Y Rookies T-Ball: 3 classes:75 registered: max registration is 75 --Start date 3/25/23
Creative Movement (new program): 14 registered: max registration is 40 –Start Date 3/25/23
Flag Football at COD (new program): 159 registered: max registration is 256 --Start date
3/31/23
Spring Break Camp: Week of 4/10/23: 17 registered: max registration of 50
Spring Hockey: 13 registered; max registration 40—Start date 4/17/23
Basketball: Summer Basketball registration: 20 registered: max registration is 144 –Start date
6/26/23
Camp Oakes: June 17-June 24, 2023 – Current registration is 153 enrolled and max enrollment
is 180. Registration opened on 2.1.23
Continue recruitment of Junior Camp Counselors through local high schools.
Senior Mobility and Parkinson’s Movement class (new program) enrollment increasing and
very well received.
Parents Night Out (new program): Activities, Crafts, Games, Movies, Pizza
February 11, 2023 Ages 5 -13 had 22 children join us.
March 25, 2023: Offered at San Pablo YMCA for ages 5-13: 5:00pm-9:00pm
Summer Day Camps: Start June 5th and end August 18th, 2023
Registration opened and enrollment occurring.
The Family YMCA of the Desert was recently recognized as Rancho Mirage Chamber of
Commerce Nonprofit of the Year. A wonderful recognition for our dedicated and mission driven
team.
Y Team has met with The Shops at Palm Desert staff to plan for upcoming events for the
remainder of the year…stay tuned. The Family YMCA of the Desert has program space at
The Shops and between February 15 - March 15, 2023 hosted 3 youth birthday parties.
Pegasus Therapeutic Riding Nonprofit organization hosted their Annual Riders luncheon on
March 5, 2023 at the San Pablo YMCA and a great time was had by all.
Item 7A-1
Date: March 27, 2023
To: City of Palm Desert Parks and Recreation
Commission
From: Brenda Nutcher, Community Services
Coordinator
Subject:. Numbers reflective February 15 – March 15,
2023
Palm Desert Community Center
• 3200 members utilized the gymnasium and
fitness center facilities.
• 624 additional gym and fitness center users paid
the daily walk-in fee.
• 683 people registered for classes, camps, and
special programs.
• 69 additional people paid to participate in classes
on a drop-in basis.
• 142 Desert Willow Resident Cards issued.
• 89 Fitness Center Passes issued.
• 7 Community Center room rentals for the month.
Palm Desert Parks
• 306 park reservations
• 1592.75 hours of rental use
Palm Desert Skate Park
• 21 skate park memberships sold.
• 248 skaters used the park.
• 138 bikers used the park.
Item 7A-2
Palm Desert Community Center
.
• Sunday Sounds Concert Series with the Palm
Desert Library has one more show coming up, April 2,
Michael Gagliardi.
• Prom Dress giveaway was on March 31, 2023
• We had Movies in the Park at the amphitheater
for three Thursdays in March. Next year we will plan
these in April so the weather is a bit nicer.
o 3/9/2023 7pm Mall Cop
o 3/16/2023 7pm DC League of Super
Pets
o 3/23/2023 7pm The Spy Next Door
• We are currently getting ready for Spring
Camp. April 10 through the 14th, from 7:30am to
6:00pm.
• Brunch with the Bunny will be April 8th from
9am to 11am.
• The Eggstravaganza will be held directly after
the Brunch in the park. This is a Free event.
• We will be offering Dare to Prepare a Teen
Driving program on April 15, 2023. This is a free event
in partnership with AAA Automobile Club of Southern
California. Pre-Covid this program was very popular
with over 80 guests attending.
• We will be having a Community Adapted
Sports Day on April 22, 2023 from 8am to 2pm.
.
.
Item 7A-3
Item 7A-4
February 16th – March 15th 2023
Passes
25 Punch Card: 29 New 34 Renewed Total: 63
3 Month Pass: 12 New 11 Renewed Total: 23
Annual Pass: 2 New 0 Renewed Total: 2
Fitness Pass: 2 New 0 Renewed Total: 2
Water Exercise Punch Card: 2 New 0 Renewed Total: 2
Water Exercise Monthly: 16 New 74 Renewed Total: 90
Admission Lap Swim
Non-Resident: 1,050
Resident: 310
Total: 1,360
The facility had to adjust operational hours on 2/13/23, due to Lifeguard staffing. We are temporally
unable to be open before 8:00am Monday-Friday. Our temporary hours of operation are 8am-7pm
Monday-Friday. Weekends hours remain unaffected.
Gate Entries/Water Exercise Attendance
Lap Swim entries = 2,017
Water Exercise Class Attendance = 1,223
Total entries: 3,240
Swim Lessons
Private Swim Lessons: Non-Resident = 20 Resident = 35 Total: 55 participants
Rec. Swim Team: Non-Resident = 7 Resident = 18 Total: 25 participants
*Group Swim Lessons: Non-Resident = 20 Resident = 15 Total: 35 participants
User Groups
Palm Desert Swim Club
Scorpions Water Polo
Xavier High School
Tritons
Salton Sea
Elite Otters
Coachella Aquatics
Predictive Fitness Inc. (Triathlon Training)
*March Group swim lessons are limited to 4 classes each half hour due to a lack of trained Swim
Instructors. The new Swim Instructors will be trained by the end of March. For April we will be able to
offer all classes each half hour.
Item 7A-5
Programs in the City of Palm Desert (2/15/23 – 3/15/23)
Category Event Title Location
# of
Events Attendance
Event Wildflower Festival Civic Center Park 1 4,100
Event Music in the Gardens on El Paseo The Gardens on El Paseo 1 352
Volunteer
Training Visitor Center training
Santa Rosa and San Jacinto
Mountains National
Monument Visitor Center 1 7
Guided Hike Birding Walk-About, Desert Willow Desert Willow Golf Park 5 56
Guided Hike Art Smith Trail Interpretative Hike Art Smith Trailhead Parking Lot 2 11
Guided Hike Randall Henderson Interpretative Hike Randall Henderson Trail 3 23
Lectures
Building Hwy 42, Plants Can't Move. So What?,
Weirdly Wonderful Role of Plants in Ecological
Web
Santa Rosa and San Jacinto
Mountains National
Monument Visitor Center 3 38
Guided Hike Wildflower Nature Walks Randall Henderson Trail 5 225
Event Volunteer Appreciation Luncheon
Santa Rosa and San Jacinto
Mountains National
Monument Visitor Center 2 70
Volunteer
Training BLM Volunteer only trainings (Agua Caliente)
Santa Rosa and San Jacinto
Mountains National
Monument Visitor Center 1 26
Item 7A-6
Item 7A-7
FREEDOM PARK REPORT
March 19th, 2023 at 2:15 p.m.
Commissioner comments:
• The landscaping looks great and is beautifully thought out. It could win an award!
• The green lawns look well maintained including the soccer field and the ball fields.
• The volleyball, basketball, and pickleball courts look great. The playgrounds look inviting
and clean.
• The park was fully in use by dozens of residents at the time. Everyone was having fun.
The pavilions had parties going on.
• The pickleball courts were fully in use with lots of residents enjoying themselves.
Pickleball is very popular.
• The men's bathroom looked clean and tidy. There was a touch of graffiti on the
bathroom door which can be done away with.
The park looks wonderful with plenty of parking.
Item 7B-1
Item 7B-2
JOE MANN PARK REPORT
COMMISSIONER COMMENTS:
Per my follow up, enclosed is my recap of Joe Mann Park:
•Visited park on Tuesday, March 28, 2023, at 4:20PM
•Nice park very well kept – spoke with some visitors and stated they liked the park because it was
quiet and always well maintained
•Nice basketball and volleyball courts
•BBQ grills that were clean
•Grass was well maintained and green
•Playground was being used by a couple of kids, no issues with equipment
Item 7B-3
Item 7B-4
Item 7B-5
Item 7B-6
Chapter 11.01 GENERAL PROVISIONS
11.01.010 Definitions.
For the purpose of this title, the words and phrases set out in this section shall apply:
“Alcoholic beverage” means beer, wine, whiskey, bourbon, any distillant of wine or any
beverage, brew or distilled liquid containing any portion of alcohol as one of its contents.
“Amplified sound” means music, sound wave, vibration or speech projected or transmitted by
electronic equipment, including amplifiers.
“Camping” means the pitching of tents, use of sleeping bags, cots, beds or other paraphernalia
usually associated with living in the out-of-doors. This includes the use of motor homes,
recreation vehicles or camper trailers in parking lots.
“Chief of police” is the chief of police of the city.
“City” is the city of Palm Desert.
“City manager” is the city manager of the city, or designee.
“Small Park” means a park that is up to 20 acres in total size. Permits are not issued for Small
Parks. Up to 30 people may gather in Small Parks. Group gatherings of 30 people or more are
prohibited at Small Parks, and visitors are directed to use Large Parks.
“Director” means the director of public works, or any other person authorized by him/her,
pursuant to law, to act in his or her stead.
“Fire chief” is the chief of the fire department of the city.
“Group gathering” means any music festival, art festival, public dance, political rally, organized
meetings, with or without speakers or entertainment or food, or similar gatherings at which
music, entertainment or speeches are provided for professional or amateurs or by prerecorded
or other means, to which members of the public are invited or admitted for a charge or free of
charge, or which is attended by thirty fifty or more persons. Parades and outdoor athletic
contests which are otherwise permitted or approved by the city council, or the city manager, or
director of public works, or chief of police, are not included within this definition.
“Overnight sleeping” means sleeping during the hours between sunset and sunrise.
“Park” means any park, playground, athletic facilities, recreation area or centers, or any other
area or structure maintained and operated by the city itself or in conjunction with any other
governmental or private entity.
Formatted: Highlight
Item 7D-1
“Permit” or “reservation” means written authorization for exclusive, or semi-exclusive use of
parks or buildings or portions thereof, as provided for and defined in this chapter.
“Person” is any person, firm, partnership, association, group, corporation, company or
organization of any kind.
“Large Park” means a park that is 20 acres or larger in size. Up to 50 people may gather in
Large Parks without obtaining a permit. Group gatherings of 50 people or more are required to
obtain a permit.
“Special event” means any group gathering as defined in this section desiring to reserve more
than one park amenity or charging for admission or publicly advertised or having more than one
hundred fifty participants.
“Under immediate voice control” means the dog or dogs is within fifty feet of the owner and the
dog or dogs immediately obeys voice commands or signals.
“Vehicle” means any device by which any person or property may be propelled, moved or
drawn, excepting a device moved by human power. (Ord. 1355 § 10, 2020; Ord. 1064 § 1,
2004; Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.020 Hours of use.
There shall be a park curfew from eleven p.m. to dawn on the use of a public park except as
provided in other sections of this chapter. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.030 Authority to close park.
A. In an emergency or when the city manager, chief of police or the director of public
works, emergency services manager (or an appropriately designated representative of any such
official) shall determine that the public, safety, or public health, or public morals, or public
interest demands such action, any park, square, avenue, grounds or recreation center or any
park or portion thereof, may be closed against the public and all persons may be excluded
therefrom until such emergency or other reason upon which determination of the city manager,
chief of police or the director of public works is based has ceased, and upon the cessation
thereof the park, square, avenue, grounds or recreation center or part or portion thereof so
closed shall again be reopened to the public by order of proper authority.
B. No person having knowledge of or having been advised of any closure order issued
pursuant to subsection A of this section, shall refuse or fail immediately to remove him or herself
from the area or place so closed, and no such person shall enter or remain within any such area
or place known by him or her to be so closed, until such area or place has been reopened to the
public by order of the proper authority. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.040 Application of chapter.
A. The provisions of this chapter shall apply to and be in full force and effect at all park and
recreation areas which are now or which may hereafter be under the jurisdiction and control of
Item 7D-2
the city, including all grounds, roadways, avenues, parks, buildings, when they are in use as
recreational facilities, and areas, under the control, management or direction of the director of
public works of the city. The provisions of this chapter shall govern the use of all such parks and
recreation areas and the observance of such provisions shall be a condition under which the
public may use such parks and further be applicable outside such parks and recreation areas
where the context indicates an intention that they so applied.
B. The provisions of this chapter shall not apply to any public officer, employee or peace
officer who is acting in the course of and within the scope of the public business, nor to any
other person conducting public business or related activities for, on behalf of, and pursuant to
lawful authority of, an appropriate public entity. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.050 Enforcement powers of peace officers and city personnel.
A. Power and authority is given to the city manager, the director of public works, or
designees, and to any of the department of public works attendants employed in such parks or
recreation areas, in their discretion, to eject and expel from such parks or recreation areas or
building thereon, any person who shall violate any of the provisions of this chapter or any other
law, or ordinance adopted for the regulation and government of such parks or recreation areas,
or of public places in general. In addition to his or her ordinary powers of arrest or citation, any
peace officer enforcing any such law or regulation shall be authorized, in lieu of arresting or
citing any violator, in his or her discretion to so eject and expel such violator.
B. No person being ejected or expelled pursuant to the authority of subsection A of this
section shall refuse to leave as ordered, nor shall any person who has been so ejected or
expelled, return, during the calendar day in which he or she was ejected, to the same park,
recreation area or building, unless specifically permitted to do so by the person who ejected
him, her or by the city manager or the director of public works. (Ord. 751 § 1, 1994; Ord. 750 §
1, 1994)
11.01.060 Permits for group gatherings.
No person shall hold, conduct, participate in, attend or address any meeting, organized
gathering or assemblage, group picnic celebration, parade, service or exercise, of thirty or more
persons, in any Small parkPark. The above listed activities may be conducted in Large Parks,
however group gatherings of fifty people or more shall be required to obtain or recreation area
without a written permit granted by the director as provided herein. Competitive recreation
events on or off trails in the Santa Rosa Mountains, including the use of developed trailheads in
association with a competitive event, are prohibited.
The application process for a park use permit for group gatherings is described in detail in
Section 11.04.030. (Ord. 1214 § 1, 2010; Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.070 Rules and regulations; promulgation by city manager.
A. The city manager shall have power and authority to promulgate rules and regulations
governing the use and enjoyment by the public and by individual members of the public, or any
park, recreation area, recreation or community center, or any portion thereof, or governing the
use and enjoyment of any building, structure, equipment, apparatus or appliances thereon, or
governing any portion of the foregoing. A copy of such rules and regulations or a synopsis
Item 7D-3
thereof shall be posted in some conspicuous place at or near the premises where such rules
and regulations are to be effective, or in lieu thereof, signs or notices may be posted at or near
said premises in order to give public notice of said rules and regulations.
B. No person having knowledge of or having been advised of any such rule or regulation
promulgated pursuant to subsection A of this section shall disobey, violate or fail to comply with
any such rule or regulation.
C. No person shall disobey, violate or fail to comply with any instruction, sign or notice
posted in any park recreation area, or community or recreation center, or in any building or
structure thereon, for the control, management, or direction of such premises, when said
instruction, sign or notice has been posted in implementation of any rule or regulation
promulgated pursuant to subsection A of this section. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.080 Prohibited conduct generally.
Within the limits of any public park or recreation area of the city, no person shall:
A. Ride or drive any horse or other animal, or propel any vehicle, cycle or automobile,
except at a place especially designated and provided for such purpose. Bicycles are prohibited
year-round from traveling cross-country in the Santa Rosa Mountains; travel by such
conveyance is restricted to authorized trails;
B. Carry or discharge any firearm, air gun, slingshot or other device designed or intended
to discharge, or capable of discharging any dangerous missile, provided that this subsection
shall not apply to any peace officer or other person lawfully licensed to carry a concealed
weapon or who regularly carries a weapon in connection with private employment protecting
property or persons (e.g., private patrol services and bodyguards);
C. Carry or discharge any firecracker, rocket, torpedo or any other fireworks, provided that
this subsection shall not be deemed to prohibit the possession or use of safe and sane fireworks
not otherwise prohibited by law, at places designated or provided for such purpose;
D. Cut, break, injure, deface or disturb any tree, shrub, plant, rock, building, cage, pen,
monument, fence, bench or other structure, apparatus or property; or pluck, pull up, cut, take or
remove any shrub, bush, plant or flower; or mark or write upon, paint or deface in any manner,
any building, monument, fence, bench or other structure;
E. Cut or remove any wood, turf, grass, soil, rock, sand, gravel, or fertilizer;
F. Swim, bathe, wade in or pollute the water of any fountain, pond, lake or stream, except
at a place especially designated and provided for such purpose;
G. Make or kindle a fire except in an appropriate device provided or approved for that
purpose by the public authorities;
H. Camp or lodge therein at any time, or otherwise remain overnight, whether or not in a
structure permanently affixed to the ground, except at a place especially designated and
provided for such purpose (including, if overnight camping is involved, the place shall have been
cleared for such use by the chief of police);
I. Wash dishes or empty salt water or other waste liquids elsewhere than in facilities
provided for such purpose;
J. Leave garbage, cans, bottles, papers or other refuse elsewhere than in receptacles
provided therefor;
Item 7D-4
K. Play or bet at or against any game which is played, conducted, dealt or carried on with
cards, dice or other device, for money, chips, shells, credit or any other representative of value,
or maintain or exhibit any gambling table or other instrument of gambling or gaming;
L. Indulge in riotous, offensive, threatening or indecent conduct, or abusive, threatening,
profane or indecent language;
M. Disturb in any unreasonable manner any picnic, meeting, service, concert, exercise or
exhibition;
N. Distribute any commercial handbill without a prior permit to do so from the department
of code enforcement or city manager, which permit shall be issued only after due processing of
an application and then only if the city manager determines that it would be affirmatively in the
public interest to allow upon public property the commercial activity involved;
O. Post, place, erect, or leave posted, placed or erected, any commercial or
noncommercial bill, handbill, circular, notice, paper, or advertising device or matter of any kind,
in or upon any building, structure, pole, wire or other architectural or natural feature of whatever
character, except upon a bulletin board or such place especially designated and provided for
such purposes, unless prior approval to do so has been obtained from the city manager, which
approval shall be given only if the city manager determines that it would be affirmatively in the
public interest to allow the use of public property for such purposes, or that constitutional
principles require that the same be allowed;
P. Place barricades, ropes, tape or other restricting device for the purpose of limiting the
use of any park amenity from persons or groups unless prior approval to do has been obtained
from the director or city manager. Which approval shall be given only to city personnel or city
designee to install or inspect installation;
Q. Sell or offer for sale any merchandise, article or thing whatsoever, or practice, carry on,
conduct or solicit for, any trade, occupation, business or profession, unless such activity has
been expressly allowed pursuant to specific provisions to such effect contained in either: a
concession agreement or franchise or the like duly entered into or granted by the city council;
R. Remain, stay or loiter therein between the hours of eleven p.m. and dawn of the
following day, except while attending a gathering or meeting for which a permit has been issued
or which is being sponsored or conducted by the city department of community services. This
subsection shall not apply to persons lawfully lodging, camping or otherwise remaining
overnight at a place especially designated and provided for such purposes (including, if
overnight camping is involved, the place shall have been cleared for such use by the chief of
police);
S. Use any restroom, washroom or dressing facility designated for the opposite sex, except
that this subsection shall not apply to children six years of age or younger who are accompanied
by an adult or other older person;
T. Row, sail or operate any boat, craft or other device, on or in any pond, lake, stream or
water except at such place as is especially designated and provided for use of such boat, craft
or device;
U. Hunt, frighten, chase, set snare for, catch, injure or destroy any animal or bird, or
destroy, remove or disturb any of the young or eggs of same, or injure or maltreat any domestic
or other animal;
Item 7D-5
V. Fish with hook and line, seine, trap, spear or net, or by any other means, in any pond,
lake, stream or water, except at a place especially designated and provided for such purpose;
W. No person shall bring into, consume or have in their possession in any park an alcoholic
beverage as defined in Section 11.01.010, except as provided by Section 9.58.040 of this code;
X. No person shall urinate or evacuate their bowels within any public area except in a
public restroom;
Y. Cross-country travel is prohibited in the Santa Rosa Mountains from January 1st
through September 30th, and allowed from October 1st through December 31st. Cross-country
travel is defined as travel off authorized trails. During the period when cross-country travel is
prohibited, individuals may venture no more than fifty feet from centerline of trails on either side
for purposes of resting, nature study, or other similar activities; this use does not constitute
cross-country travel. Holders of permits issued for research and extended study are exempt
from the cross-country prohibition;
Z. No person shall feed or cause to be fed or leave food for consumption by any wild or
domestic birds and/or fowl. (Ord. 1379 §§ 3, 4, 2022; Ord. 1317 § 14, 2017; Ord. 1254 § 1,
2013; Ord. 1214 § 1, 2010; Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.090 Use of pedestrian and bicycle or golf cart ways.
A. No person shall drive or operate any motorized vehicle, motorcycle, motor driven cycle
on any area which has been designated, set aside or is used, as a pedestrian walkway, trail,
path, lane or way, or as a bicycle or golf cart trail, path, lane or way without written approval of
the city manager, director of public works or maintenance supervisor. This subsection does not
apply to electric golf carts unless otherwise posted.
B. The public entity having ownership or control over any such trail, path, lane, way or
walkway may cause the same to be posted with an appropriate sign or signs expressly allowing
the use of vehicles or devices otherwise prohibited under the provisions of subsection A of this
section shall be inapplicable.
C. The provisions of subsection A of this section shall not apply to any electrically-driven
wheelchair, carrying a physically limited or otherwise physically incapacitated person.
D. The public entity having ownership or control over any trail, path, lane, way or walkway
mentioned in subsection A of this section, may, by the posting of any appropriate sign or signs,
further restrict the use of such trail, path, lane, way or walkway by persons riding bicycles or
other nonmotorized vehicles or devices, and when any such sign is posted, no person shall
disobey any prohibition, restriction, direction or other regulation expressed thereon. (Ord. 751 §
1, 1994; Ord. 750 § 1, 1994)
11.01.100 Obstructing pathways.
No persons shall assemble, collect or gather together in any walk, driveway, passageway or
pathway in any park or in other places set apart for the travel of persons or vehicles in or
through any park or recreation area, or occupy the same so that the free passage or use thereof
by persons or vehicles passing along the same shall be obstructed in any unreasonable
manner. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.110 Children visiting parks with lakes.
Item 7D-6
No parent, guardian, or any person having the custody of any child under the age of eight
years, shall cause, permit or allow such child to enter or visit any public park or
recreation area having a lake within the boundaries of such park or recreation area unless such
child is accompanied by a person of not less than sixteen years of age. (Ord. 751 § 1, 1994;
Ord. 750 § 1, 1994)
11.01.120 Duty to care for animals.
A. Dogs or cats must be led by a cord or chain not more than six feet long or properly
confined within the interior of a vehicle, except:
1. When dogs which have been specially trained and are being used by blind or disabled
persons to aid and guide them in their movements;
2. When dogs are within the boundaries of any city dog park and not posing a threat to
other animals, persons or property;
3. In connection with activities authorized in writing by the director, including fowl or other
animals turned loose at the direction of the director;
4. Homme-Adams Park is designated as an “under immediate voice control” facility.
Leashes are required on the Homestead Trail and Gabby Hayes Trail which emanate from
Homme-Adams Park and Cahuilla Hills Park, respectively;
5. Dogs are prohibited on all trails and areas in the Santa Rosa Mountains except the
Homestead Trail, Gabby Hayes Trail, and segment of the Hopalong Cassidy Trail connecting
these two trails. This prohibition does not apply to service animals accompanying persons with a
disability.
B. It is the mandatory duty of all persons owning, possessing, in control of, or otherwise
responsible for a dog, cat or an equine animal in a city park or other recreation area of the city
to promptly collect, pick up and remove all fecal matter left behind by said animal in or upon the
park or other recreation area of the city; but this section shall not apply to guide dogs for blind or
disabled persons.
C. While dogs are within the boundaries of city dog parks:
1. Dogs must never be left unattended.
2. Unruly dogs are not allowed and are subject to ejection per Section 11.01.050(A) of
Palm Desert Municipal Code.
3. Owners must stop their dogs from digging. Any holes created must be filled by the
owners.
4. All dogs must have current vaccinations and current dog license. (Ord. 1230 § 1, 2012;
Ord. 1214 § 1, 2010; Ord. 1064 § 1, 2004; Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.130 Amplified sound—Purpose of regulations.
The city has enacted those sections of this chapter regulating amplified sound for the sole
purpose of securing and promoting the public health, comfort, safety and welfare of its citizenry.
The use of electrical equipment of any kind in a city park poses physical risks of harm for which
the city may have liability unless such use is reasonably regulated. Additionally, the right of
persons to speak is properly limited with regard to time, place and manner by balancing the
correlative constitutional rights of the citizens of this community to privacy and freedom from the
Item 7D-7
public nuisance of excessively loud and unnecessary sound. (Ord. 751 § 1, 1994; Ord. 750 § 1,
1994)
11.01.140 Amplified sound—Permit required.
It is unlawful for any person to install, use and operate within a park a loudspeaker or any
sound amplifying equipment for the purposes of giving instructions, directions, talks, addresses
or lectures, or of transmitting music to any persons or assemblages of persons in a park or in
the vicinity thereof, except when installed, used or operated in compliance with one of the
following provisions:
A. By authorized city personnel or a contractor of the city retained for this purpose; or
B. Under a reservation or park use permit issued by the director, and when operated in
accordance with terms of that reservation or permit. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.150 Amplified sound—Grant or denial of park use permit.
A. In determining whether to grant or deny a park use permit pursuant to Chapter 11.04,
the director shall be guided by the following considerations:
1. The extent to which sound may carry into private or residential areas of the city;
2. Any actual conflict with other scheduled park uses or events;
3. The necessity for careful and safe provision of electricity and the safety of individuals
near such electrical sources.
B. If the director denies the park use permit based on applicant’s desire to have amplified
sound, the applicant may appeal the director’s decision to the city council as described in
Chapter 11.04 of this code.
C. The director shall not deny a permit on the basis of any dislike for or disagreement with
the content of any proposed talks, addresses, lectures or musical presentations. (Ord. 751 § 1,
1994; Ord. 750 § 1, 1994)
11.01.160 Amplified sound—Power source designated.
Amplifiers permitted in parks shall be operated only through a power source provided by the
city. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.170 Amplified sound—Regulation of volume.
A. If, at any time, the director, chief of police or director of code compliance determines that
the sound produced by an amplified sound system in a park is in violation of acceptable noise
levels, a city employee or officer shall request the person in charge of the assembly, or any
other person appearing to be involved in the production of the sound, to immediately reduce the
level thereof. If the sound is not reduced within five minutes from the first notice to the
acceptable level as determined by the authorized representative, the employee or officer shall
immediately cause the city power source to be terminated.
B. The maximum sound level in the park shall be set at a seventy decibel average for any
fifteen minute period. Sound levels shall be measured at specified points as determined by the
city engineer to protect the health, safety and welfare of park users and adjacent residents.
(Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
Item 7D-8
11.01.180 Additional alternate power sources—Approval, inspection and fees.
Any additional or alternate power source for lighting or other purposes which may be
required must be approved for such use by the department of public works or by the city
building and safety director. The building and safety department, or their designee, must inspect
all connections, wiring and components of sound, lighting and/or wiring systems prior to
rehearsal and/or performance, and each may impose a fee for such inspections. (Ord. 751 § 1,
1994; Ord. 750 § 1, 1994)
11.01.190 Amphitheater—General.
A. The reservation, use and operation of the city amphitheater shall be the responsibility of
the director. A description of the facility may be obtained from the director.
B. Persons or groups using the facility must provide all audio and lighting equipment, patch
and electrical cords and personnel required for set up/tear down, clean-up, event management,
security, dressing facilities, backdrops and props. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.200 Amphitheater—Reservation.
A. Amphitheater hours are Monday through Sunday between nine a.m. to ten-thirty p.m.
exclusive of setup or sound checks, tear down and warm up time.
B. The facility is designed as public area and does not lend itself to restricted access
events. A specific plan must be developed identifying separated areas and type of admission or
donation collection.
C. The city shall not be held liable or responsible if the facilities are deemed unusable for a
scheduled event for any reason. (Ord. 987 § 1, 2001; Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.210 Amphitheater—Reservation, permit application
A. An application form to reserve the amphitheater may be obtained from the director. The
procedure to reserve the amphitheater is set by Section 11.04.030, except the following
information shall be provided on the amphitheater permit:
1. Any admission or donation collection and use of funds;
2. Age group performance is directed to;
3. Anticipated size of audience;
4. Proposed sound and lighting equipment;
5. Proposed event management;
6. Time schedule for set-up, sound checks, performance and tear-down;
7. Proposed crowd control and security measures;
8. Parking requirements.
B. The applicant is solely responsible for consequences resulting from promotion,
advertising, ticket sales, and other costs and responsibilities associated with the holding of the
event.
C. The city manager shall be responsible for final approval of all applications.
1. No application for the use of the amphitheater shall be transferable without the written
consent of the city manager.
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D. The application may be approved, rejected or approved with conditions. Should the
application be rejected, applicant shall be notified by letter. The letter will state why the
application is being denied.
E. The applicant may appeal the decision pursuant to Section 11.04.080 of this code. (Ord.
751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.220 Amphitheater—Permit fee and insurance.
A. The director shall keep a list of current fees and charges associated with the reservation
of the amphitheater for dissemination to the public. In addition to the permit fee, the user shall
agree to:
1. Bear the cost of all police and security;
2. Make a security deposit to cover costs to oversee the event, city staff time and facility
preparation;
3. Reimburse the city for any additional costs incurred for unusual clean-up, facility repair
and additional services.
B. 1. Any person or group holding an event at the amphitheater shall provide evidence of
current insurance, with the city named as an additional insured, insuring the city from any and
all liability for injury to persons or property resulting from the activity; or
2. Obtain insurance through the city, based on city insurance schedule and rates at user’s
cost. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.01.230 Violation—Penalty.
It is unlawful for any person to violate any provision or fail to comply with any of the
requirements of this chapter. Any person violating any provision of this chapter or failing to
comply with any of the requirements is deemed guilty of a misdemeanor in accordance with
Chapter 1.12 of this code. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
Chapter 11.04 PARK RESERVATIONS AND PARK USE PERMIT
11.04.010 Reservation—Responsibility.
The director or his designee shall be responsible for scheduling and controlling the use of
parks, or portions thereof, for the maximum benefit and participation by interested persons or
groups, both public and private. All reservable areas in the city parks shall be subject to
reservation according to the rules and regulations of the city or the city’s recreation provider.
Activities sponsored by the city or its recreation provider shall be given preference in the use of
city parks. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.020 Park use without formal park use permit.
A. General Park Use. Use of the park amenities, including athletic courts and fields, picnic
areas and tables, playgrounds, sitting areas, pathways and other recreation and open space
areas are on a first-come, first-served basis unless otherwise specified by the city. Some park
areas are for general public use and are not reservable.
B. Groups of less than thirty fifty persons desiring the use of Large park Park areas or
structures, deemed by the director as reservable, may request the director to reserve
Item 7D-10
designated Large park Park areas for such use. If the group of less than thirty fifty desires to
reserve a specific Large Park park area, the group must make application for a formal park use
permit. If the group of less than thirty fifty desires to have an activity in the park, the group may
utilize the park areas on a first-come, first-served basis as long as the park area is not reserved
and the proposed activity meets all other city requirements for park use and the use is
reasonable in relation to the use of the park by other persons or as to the effect of such use
upon the peace of the neighborhood. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.030 Reservation—Formal park use permit.
Any person desiring to hold, conduct or manage a group gathering as defined in
Section 11.01.010 shall, not less than thirty nor more than one hundred twenty days before the
date on which it is proposed to conduct or hold such group gathering, file with the director, or
their designee, a verified application on a form furnished by the city, setting forth the following
information:
A. The name of the person or organization wishing to conduct or hold such group
gathering;
B. If the outdoor gathering is proposed to be conducted or held for, or on behalf of, or by
any organization, the name, address and telephone number of the headquarters of organization
and the authorized responsible head of such organization;
C. The name, address and telephone number of the person who will be the chairman or
who will be responsible for conducting or holding of the group gathering;
D. The name, address and telephone number of the person or organization to whom the
permit is desired to be issued;
E. The date when such group gathering is to be conducted or held;
F. The place at which the group gathering is desired to be held;
G. The approximate number of persons who will attend such group gatherings;
H. The time the group gathering is to commence and the time it will terminate;
I. All of the specific park areas or amenities or portions of a given public park area such
group gathering will occupy, use or reserve;
J. Any specific needs or amenities such as water, electricity or any other service;
K. Whether the group will apply for the use of amplified sound. (Ord. 751 § 1, 1994; Ord.
750 § 1, 1994)
11.04.040 Reservation fee and cleaning deposit.
A. The applicant shall submit a refundable cleaning deposit. The amount of the deposit
shall be determined by the director, based upon the number of persons expected to attend the
group gathering. The deposit shall be used exclusively for cleaning of the facility after the
conclusion of the group gathering. Any portion of the deposit not used for such cleaning shall be
automatically refunded within fifteen days after the event.
B. The applicant shall submit a nonrefundable administration fee at the time of park use
permit application submittal. The amount of the fee shall be determined by the director, based
on the cost of administrating the reservation,, processing the application, and guaranteeing the
availability of the facility.
Item 7D-11
C. The applicant shall submit a reservation fee at the time of the park use application
submittal. The amount of reservation fee shall be determined by the director, based on the
actual cost of posting the permit, supervising the group gathering and inspecting the recreation
area after the conclusion of the group gathering. The director may establish a fee schedule
discounting the reservation fee for applicants residing within Palm Desert. The reservation fee
shall be refundable only when:
1. The director receives a written notice from the responsible person or chairman of the
group canceling the permit; and
2. The notice canceling the permit is received a minimum of one day (twenty-four hours)
prior to the permitted event; and
3. No city or public entity funds were expended for recreation improvements prior to the
written cancellation. If funds were expended by the permitted organization or group, the group is
entitled to the difference between the fee and the expenditures, if any.
D. The applicant shall submit to the director any and all special fees as described in this
code including but not limited to Section 11.01.180, additional alternate power sources —
Approval, inspection and fees. These fees shall be imposed by the director and are not
refundable.
E. The director shall keep a list of current park use fees and charges associated with the
reservation of the recreation and park amenities for dissemination to the public. The director
shall also keep a current procedure for payment of said fees along with the rules and
regulations of all park use. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.050 Issuance of permit for park use.
The director shall issue a permit as provided for by this chapter when, after investigation and
consideration of information contained in the application, or information from any other source,
he finds that:
A. The holding or conducting of such outdoor gathering will not substantially interrupt or
prevent the safe and orderly use of the public park by persons other than those attending the
group gathering;
B. The concentration of and conduct of persons attending such group gathering will not
unduly interfere with the proper police and fire protection of, or ambulance service to, the public
park or areas contiguous to the public park;
C. The holding or conducting of such group gathering not reasonably likely to cause injury
to person or property or to provoke disorderly conduct or create a disturbance;
D. The holding or conducting of such group gathering will not require the diversion of so
great a number of police officers to maintain proper order, so as to prevent normal police
protection to the city;
E. Such group gathering is not to be held for the sole purpose of advertising the goods,
wares, services or merchandise of an individual or specific groups of business establishments
or wholesale or retail vendors. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.060 Notice of rejection.
The director shall act upon the application for a group gathering permit within ten days after
the filing thereof. If the director disapproves the application, he shall mail to the applicant within
Item 7D-12
fifteen days after the date upon which the application has been filed a notice of his action,
stating the reasons for his denial of the permit. Such notice shall be in writing and mailed to the
address by the applicant on the application for permit. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.070 Late application.
The director shall have discretionary authority to consider any application for a permit for a
group gathering which is filed less than thirty days before the date such group gathering is
proposed to be held. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.080 Appeal.
Any person who has been denied a permit required by this chapter may appeal to the city
council by filing a written notice of the appeal within five days after the mailing by the director of
the notice of rejection or denial. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
11.04.090 Persons to be notified.
Immediately upon the granting of a permit for a group gatheringspecial event, the director
shall send a copy of the approved permit to the following:
A. City manager;
B. Coachella Valley recreation and park districtDesert Recreation District;
C. Fire chief;
D. Riverside County sheriff’s department
D. YMCA;
E. Planning Development Services director;
F. Economic Development director;Riverside County sheriff’s department;
G. City Risk Manager
H. Any public official whose authority or functions may be affected by the holding of a group
gathering or problems which may arise as a result of the group gathering. (Ord. 751 § 1,
1994; Ord. 750 § 1, 1994)
11.04.100 Violation—Penalty.
It is unlawful for any person to violate any provision or fail to comply with any of the
requirements of this chapter. Any person violating any provision of this chapter or failing to
comply with any of the requirements is deemed guilty of a misdemeanor in accordance with
Chapter 1.12 of this code. (Ord. 751 § 1, 1994; Ord. 750 § 1, 1994)
Formatted: Indent: Left: 0.19"
Item 7D-13
RESOLUTION NO. 2023-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, ADOPTING AN
ADMINISTRATIVE POLICY FOR USE OF CITY OWNED
FACILITIES
WHEREAS, the City of Palm Desert owns, operates, manages, and leases a
variety of indoor and outdoor spaces; and
WHEREAS, the City makes many of these spaces available for public use for a
variety of purposes such as youth sports leagues, birthday parties, and large community
events; and
WHEREAS, the City may contract with private organizations such as Desert
Recreation District and YMCA to manage and operate these spaces, including taking
reservations and collecting fees; and
WHEREAS, the uses of these spaces and the fees administered for their use are
guided by the Palm Desert Municipal Code, Policies & Procedures, and those policies
and fees of contracted private organizations; and
WHEREAS, the City finds a need to provide clarity on this matter by consolidating
provisions and guidance related to the use of City owned facilities through the
development and implementation of an administrative policy; and
WHEREAS, the City Council directed staff to develop such policy, including a fee
schedule and process for consideration of fee waivers, during a duly held City Council
meeting on May 12, 2022.
NOW THEREFORE, the City of Palm Desert, State of California, hereby finds and
resolves that it approves and adopts the Administrative Policy for use of City Owned
Facilities, as attached hereto as Exhibit “A”.
Item 7D-14
Resolution No. 2023-_______
PASSED, APPROVED, AND ADOPTED on this 14th day of July, 2022 by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
KATHLEEN KELLY, MAYOR
ATTEST:
ANTHONY J. MEJIA, MMC, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Item 7D-15
Resolution No. 2023-_______
Page 1 of 15
Exhibit A
CITY OF PALM DESERT
ADMINISTRATIVE PROCEDURES
Subject ADMINISTRATIVE POLICY FOR USE OF CITY
OWNED FACILITIES
Policy No. [Assign]
Date Issued: July 14, 2022
Approved by Resolution No. 2023-
Authored by Public Works Department
I. PURPOSE
The City of Palm Desert owns, operates, manages, and leases a variety of indoor
and outdoor space. The intended purpose of those spaces ranges from indoor
spaces that are dedicated solely for the conduct of City business to outdoor spaces
that promote a diversity of uses. Such spaces include the pavilions and playing fields
that can be reserved in advance at the Palm Desert Civic Center Park, Hovley Soccer
Park, and Freedom Park together with the Palm Desert Civic Center Park
amphitheater that can be rented for larger events. The Palm Desert Community
Center and Portola Community Center, both operated by the Desert Recreation
District, are additional facilities that can be rented, along with the Palm Desert
Aquatic Center, operated by the Family YMCA of the Desert.
The purpose of this policy is to support the:
• City regulations adopted as Chapter 11.04, Park Reservations and Park Use
Permit, as part of the Palm Desert Municipal Code;
• Existing agreements with the Desert Recreation District for annual park services
and the lease of the Palm Desert Community Center (Contract No. C32410, as
amended, and Contract No. C39690);
• Existing Facility Use Agreement for lease of space within the Portola Community
Center;
• Existing agreement with the Family YMCA of the Desert for the management and
staffing of the Palm Desert Aquatic Center (Contract No. C36620, as amended);
• Existing City Resolutions 2015-34 and 2015-96, establishing a sports facilities
use policy and authorizing modifications to the Facility Use Agreement for Youth
Sports Organizations, respectively; and
• Rules, regulations, and policies of the Desert Recreation District and the Family
YMCA of the Desert.
Item 7D-16
Resolution No. 2023-_______
Page 2 of 15
It also serves to create a consistent and uniform City policy directed to the
prioritization of uses within certain spaces, including the restriction of some uses that
would either interfere with the operation of the Palm Desert Civic Center or the
simultaneous use and enjoyment of other outdoor spaces within the City’s parks.
This policy clarifies those fees and charges that are due to reserve and use a space
by each agency, as may be applicable, and establishes a procedure by which fee
waivers may be requested for the waiver of City fees.
This policy is intended to complement the existing policies adopted by the Desert
Recreation District and the Family YMCA of the Desert and has been carefully
reviewed to avoid any intentional conflict. Should conflict be identified in the future,
the City reserves its ability to interpret this policy or to make amendments to it at a
later date under the authority granted to the City Manager under the Palm Desert
Municipal Code.
II. SCOPE
This policy and procedure addresses all indoor and outdoor spaces owned,
operated, managed, and leased by the City of Palm Desert.
III. DEFINITIONS
A. “Amusement Activities” means rock walls, rollercoasters, funhouses, gaming
trucks, laser tag, ice skating, or other rides or amenities.
B. “City” means the City of Palm Desert, California.
C. “Commercial Use” means any event organized and conducted by a person,
organization or company that does not qualify as a tax-exempt, non-profit
organization or governmental agency, and is not a youth recreation/sports
league (Class IV).
D. “Commercial Recreation League” means a recreation/sports league that does
not qualify as a tax-exempt, non-profit organization or governmental agency,
including organized adult leagues (Class III).
E. “Community Use” means any event organized and conducted by a person,
organization or company that qualifies as a tax-exempt, non-profit organization
or governmental agency, and that is open to the public (Class II).
F. “Community Recreation League” means a recreation/sports league that
qualifies as a tax-exempt, non-profit organization or governmental agency
(Class I).
G. “Event” means an occurrence of a local celebration, fundraiser, athletic,
cultural, or educational activity.
Item 7D-17
Resolution No. 2023-_______
Page 3 of 15
H. Inflatables” means temporary air-filled play structures commonly known as
bounce houses, jumpers, blow-up slides, etc., with or without water features.
I. “Large Park” means a park that is 20 acres or larger in size. Up to 50 people
may gather in Large Parks without obtaining a permit. Group gatherings of 50
people or more are required to obtain a permit.
J. “League” means a group of sports teams or individual athletes that compete
against each other in officiated games in a specific sport.
K. “Open to the public” means any area on City property where the public is
allowed to be present and may move unfettered. Areas that are open to the
public include, but are not limited to, City parks, City parking lots, and any areas
of City facilities that provide direct services to the public.
L. “Private Use” means an event that is not open to the public. Private Use events
include those organized by both residents and non-residents of Palm Desert.
M. “Small Park” means a park that is up to 20 acres in total size. Permits are not
issued for Small Parks. Up to 30 people may gather in Small Parks. Group
gatherings of 30 people or more are prohibited at Small Parks, and visitors are
directed to use Large Parks.
IV. RESERVABLE AND OPEN USE SPACES AND FACILITIES
Reservable spaces within the City are limited. Due to this limitation, there is a potential
that not all requests for reservation will be granted. In the event that the City receives
multiple applications for the use of the same facility on the same date, the application
that was filed first shall receive priority. In addition, should an organization successfully
make a reservation, this does not guarantee availability for future use.
Special event requests that also encompass areas outside of the City parks or facilities
are subject to approval of a separate Special Events Application.
The following spaces are available for reservation and use within the City:
A. Palm Desert Civic Center
a. Civic Center Park Pavilions (5 pavilions)
b. Ball fields and courts (4 baseball fields*, 6 tennis courts, 4 beach
volleyball courts, 3 basketball courts)
c. Civic Center Park Amphitheater
d. Palm Desert Aquatic Center
B. Palm Desert Community Center & Gymnasium (Gymnasium
(basketball/volleyball/pickleball), 2 multipurpose rooms)
C. Portola Community Center (2 Multipurpose rooms) – only Class I or Class II
non-profit community groups based in the City of Palm Desert
D. Freedom Park Baseball Fields* (3 baseball fields, 1 football field, 1 soccer field)
E. Hovley Soccer Park Fields* (5 soccer fields)
F. Palm Desert City Council Chambers – only Class II governmental organizations
G. Other Parks & Open Spaces not listed above
Item 7D-18
Resolution No. 2023-_______
Page 4 of 15
* Use of these spaces by Class I (Community Recreation Leagues) also may
permit the use of the corresponding snack bar. The use of the snack bars is
subject to approval by the Director of Public Works and contingent upon the user
organization providing adequate maintenance and care of City property per the
Facility Use Agreement.
V. RESERVATION PROCESS
A. Application and Fees
Facility rentals for activities or events are required for groups gathering in a
Large Park (20+ acres) with an anticipated attendance of 50 people or more.
Gatherings of over 30 people are not permitted in Small Parks (<20 acres).
Applications must be completed and submitted to the organization contracted
by the City for management of the facility. Additional fees apply for groups of
over 100 people. Organizations requesting use of both City parks and areas
within the public right-of-way are required to complete a Special Event
Application. City facilities must be used for the purpose stated in the
application, or the event/use is subject to cancellation without refund.
Applications, including any insurance requirements, site maps, schedules, and
any other supporting documentation requested by the City or the authorized
facility management contractor must be completed at least 30 days in advance
for all reservations. For amphitheater rental, applications may be submitted up
to 180 days in advance. For all sports fields and courts, applications may be
submitted 120 days in advance for the season or year. Other facility rentals
may also be submitted up to 120 days in advance of the event or use.
The City reserves the right to refuse the use of any facility if the applicant fails
to comply with the terms of this Policy, any applicable laws, rules, and
regulations, or if the planned event is not an appropriate usage of the requested
facility. Any infraction of the terms of this Policy, any applicable laws, rules,
and regulations shall be cause for refusal of any further use of City facilities for
a period of 3 years.
B. Fees will be assessed based on the City of Palm Desert Master Fee Schedule
(Attachment A). Fees are calculated based on the following Class system:
• Class I: Community Recreation League
• Class II: Community Use
• Class III: Commercial Recreation League
• Class IV: Commercial Use
• Class V: Private Use
Item 7D-19
Resolution No. 2023-_______
Page 5 of 15
Fees for the use of City facilities are set in Attachment A and Attachment B.
Changes to the fee schedule for the use of reservable open spaces and City
facilities may be initiated by the Public Works Director in coordination with the
authorized facility management contractor. Fee changes shall be reviewed and
ratified by the Parks and Recreation Committee prior to going into effect. In the
event that the Parks and Recreation Committee objects to a fee change, the
change shall be presented to the City Council for ratification. To the maximum
extent possible, amendments to the fee schedule shall be timed with the City’s
annual budgeting process.
C. Insurance
The City requires a minimum of $1M liability insurance policy with the City
named as additional insured for certain uses. Based on the event type, this
amount may be increased and/or the City may require additional insurance
policies.
Insurance is required for the following use types:
• All Commercial events and uses (Class III and Class IV)
• Events anticipating attendance of 50 people or more
• All amphitheater rentals
If inflatables or amusement activities are planned for any type of use, the
inflatable company must provide a $1M liability policy with the City named as
additional insured. Coordination with the City on inflatable vendor selection is
highly recommended to reduce the possibility of damage to park infrastructure
and loss of deposit.
D. Alcoholic Beverages
a. Section 11.01.080 of the City of Palm Desert Municipal Code
prohibits bringing into, consuming or having in their possession in
any park an alcoholic beverage as defined in Section 11.01.010,
unless waived as provided by Section 9.58.040 of the Municipal
Code.
b. Section 9.58.040 allows the City Manager, or designee, or City
Council to waive this provision in certain circumstances. The City
Council may approve such a waiver if the facility use is associated
with a community event that is open to the public and is receiving
City funding. Examples of these include, but are not limited to,
Concerts in the Park, the Wildflower Festival, and the Palm Desert
Half Marathon. The City Manager may approve such a waiver if the
facility use is associated with a community event that is open to the
public but is not receiving City funding and no other waivers of the
Municipal Code are needed. Requests for waiver must be received
at least 30 days prior to the event.
Item 7D-20
Resolution No. 2023-_______
Page 6 of 15
c. Waiver of this provision must ensure that all State and County
guidelines and permits are obtained, and any conditions imposed on
the applicant must be followed.
d. A copy of all permits must be provided to the City prior to the facility
use.
E. Requests for Fee Waiver
a. Waiver of fees administered by the City may be requested in writing to
the Parks and Recreation division by emailing
parks@cityofpalmdesert.org.
b. Fee waivers must be requested at least 30 days prior to the event and
will be considered and approved or denied by the City Manager.
F. Requests for Park Use Waivers
a. Section 11.04.050 of the City of Palm Desert Municipal Code restricts
the issuance of permits for park use for certain situations. Waiver of
any of these provisions may be requested in writing to the Parks and
Recreation division by emailing parks@cityofpalmdesert.org.
b. Park use waivers must be requested at least 30 days prior to the event
and will be considered and approved or denied by the City Manager.
G. Appeals
a. In the event a Request for Fee Waiver or a Request for a Park Use
Waiver is denied, an appeal may be requested to a Request for Fee
Waiver or Request for Park Use Waiver decision by emailing
parks@cityofpalmdesert.org.
b. Appeals will be added to the next available City Council meeting
agenda for consideration.
Item 7D-21
Resolution No. 2023-_______
Attachment A – MASTER FEE SCHEDULE
City of Palm Desert
District Master Fee Schedule
$20 administrative fee for all rentals
Fee
Description Class I Class II Class III Class IV Class V Cleaning
Deposit
1 Pavilions* (50-100 people) N/A $115 $230 $230 $80 $100
* Residents of the City of Palm Desert are assessed an $80 fee for pavilion rental.
Pavilions** (100 people or
more) N/A $230 $460 $460 $160 $200
** Residents of the City of Palm Desert are assessed an $160 fee for pavilion rental.
2 Amphitheater (50-100 people) N/A $230 $230 $230 $230 $2,500
Amphitheater (100 people or
more) N/A $460 $460 $460 $460 $5,000
Cleaning deposit may be reduced based on event details.
3 Fields & Courts
Baseball
N/A $30/hour $20/hour $250
Soccer
Basketball
Tennis
Pickleball (2 courts)
Football
Item 7D-22
Resolution No. 2023-_______
Other
(i.e. volleyball, horseshoes, petanque,
etc.)
Full 8-hour day use N/A $150/day
$150/day
for field
$75/day
for courts
4 Lights N/A $30/hour $30/hour $30/hour $10/hour
Full 8 hour day use N/A $150/day $150/day $150/day
$150/day
for field
$75/day
for courts
5
Palm Desert Community
Center
Monday through Thursday
Gymnasium $70/hour $70/hour $140/hour $140/hour $70/hour $1,000
Multipurpose Room $45/hour $45/hour $90/hour $90/hour $45/hour $275
Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
Friday through Sunday
Gymnasium $130/hour $130/hour $260/hour $260/hour $130/hour $1,000
Multipurpose Room $75/hour $75/hour $150/hour $150/hour $75/hour $275
Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
6 Portola Community Center
Multipurpose Room N/A N/A N/A N/A N/A $275
(non profit/ community groups
only)
Item 7D-23
Resolution No. 2023-_______
City of Palm Desert
Non-District Master Fee Schedule
$20 administrative fee for all rentals
Fee
Description Class I Class II Class III Class IV Class V Cleaning
Deposit
1 Pavilions (50-100 people) N/A $115 $230 $230 $130 $100
Pavilions (100 people or
more) N/A $230 $460 $460 $260 $200
2
Amphitheater (50-100
people) N/A $230 $230 $230 $230 $2,500
Amphitheater (100 people or
more) N/A $460 $460 $460 $460 $5,000
Cleaning deposit may be reduced based on event details.
3 Fields & Courts N/A
Baseball
N/A $30/hour $25/hour $250
Soccer
Basketball
Tennis
Pickleball (2 courts)
Football
Item 7D-24
Resolution No. 2023-_______
Other
(i.e. volleyball, horseshoes,
petanque, etc.)
Full 8-hour day use N/A $150/day
$170/day
for field
$85/day
for courts
4 Lights N/A $30/hour $30/hour $30/hour $20/hour
Full 8 hour day use N/A $170/day $170/day $170/day
$170/day
for field
$85/day
for courts
5
Palm Desert Community
Center
Monday through Thursday
Gymnasium $70/hour $70/hour $140/hour $140/hour $80/hour $1,000
Multipurpose Room $45/hour $45/hour $90/hour $90/hour $55/hour $275
Multipurpose Room &
Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
Friday through Sunday
Gymnasium $130/hour $130/hour $260/hour $260/hour $150/hour $1,000
Multipurpose Room $75/hour $75/hour $150/hour $150/hour $85/hour $275
Multipurpose Room &
Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
6 Portola Community Center
Multipurpose Room N/A N/A N/A N/A N/A $275
Item 7D-25
Resolution No. 2023-_______
(non profit/ community
groups only)
Item 7D-26
Resolution No. 2023-_______
Attachment B – PALM DESERT AQUATIC CENTER FEE SCHEDULE
City of Palm Desert
Palm Desert Aquatic Center Fee Schedule
Fee Description Resident Non-Resident
1 Admissions
Adult (13-59) $4 $6
Youth/Senior (6-12 & 60+) $3 $4.50
Adult Punch Card 25 $94 $142
Youth/Senior Punch Card 25 $65 $98
Adult 3-Month Pass $150 $225
Youth/Senior 3-Month Pass $110 $165
Adult Annual Pass $550 $825
Youth/Senior Annual Pass $420 $630
2 Water Exercise
One Class $6 $8
10 Punch Pass $60 $80
Monthly Pass $65 $85
3 Swim Lessons
Group Lessons $63 $84
Recreational Swim Team $87 $116
Private/Semi-Private 30 min. $36 $48
Private/Semi-Private 1 hour $54 $72
Private/Semi-Private 30 min. 10 pack $324 $432
Private/Semi-Private 1 hour 10 pack $486 $648
4 Specialty Rates
Full Facility Rental (2-hour minimum) $650/hour $800/hour
Item 7D-27
Resolution No. 2023-_______
Add’l lifeguards (as required by PDAC) $20/hour
Multi-Use Room Rental $75/hour
$150 security deposit
Organization (Summer Camps) $3 per person
School Field Trip $5 per child
Item 7D-28
Palm Desert Parks Ordinance Update
Gathering Limits and Reservable Recreational Amenities
Current
Park Category Parks Acres Permit Criteria
(per Municipal Code)
Pavilions / Picnic
Areas Tennis Courts
Pickelball
Courts
Volleyball
Courts
Basketball
Courts
Soccer/
Multipurpose
Fields Baseball Fields Dog Park Playground Skate Park Trails
Joe Mann Park 2.5 2 1 1 1 1
Palma Village 2 2 1 1 1
University Park East 2.5 2 1 1 1
University Dog Park 2.4 1
Washington Charter School Park 2.5
Ironwood Park (excluding trails)3 4 1 Yes
Magnesia Falls City Park 6 1 1 1
Cahuilla Hills Park 27.5 1 2 Yes
Cap Homme / Ralph Adams Park 27 2 Yes
Freedom Park 26 6 8 2 3 2 3 1 1
Hovley Soccer Park 21 8 1 5
Civic Center Park 70 5 6 4 3 4 1 1 1
= Reservable
Option 2
Park Category Parks Acres Permit Criteria Current Practice
Pavilions / Picnic
Areas Tennis Courts
Pickelball
Courts
Volleyball
Courts
Basketball
Courts
Soccer/
Multipurpose
Fields Baseball Fields Dog Park Playground Skate Park Trails
Joe Mann Park 2.5 2 1 1 1 1
Palma Village 2 2 1 1 1
University Park East 2.5 2 1 1 1
University Dog Park 2.4 1
Washington Charter School Park 2.5
Ironwood Park (excluding trails)3 4 1 Yes
Magnesia Falls City Park 6 1 1 1
Cahuilla Hills Park 27.5 1 2 Yes
Cap Homme / Ralph Adams Park 27 2 Yes
Freedom Park 26 6 8 2 3 2 3 1 1
Hovley Soccer Park 21 8 1 5
Civic Center Park 70 5 6 4 3 4 1 1 1
= Reservable
Option 1
Park Category Parks Acres Permit Criteria Current Practice
Pavilions / Picnic
Areas Tennis Courts
Pickelball
Courts
Volleyball
Courts
Basketball
Courts
Soccer/
Multipurpose
Fields Baseball Fields Dog Park Playground Skate Park Trails
Joe Mann Park 2.5 2 1 1 1 1
Palma Village 2 2 1 1 1
University Park East 2.5 2 1 1 1
University Dog Park 2.4 1
Washington Charter School Park 2.5
Ironwood Park (excluding trails)3 4 1 Yes
6 - 20 acres
(Community Park)Magnesia Falls City Park 6
0 - 29
no permit required
30 or more
permit required
1 1 1
Cahuilla Hills Park 27.5 1 2 Yes
Cap Homme / Ralph Adams Park 27 2 Yes
Freedom Park 26 6 8 2 3 2 3 1 1
Hovley Soccer Park 21 8 1 5
Over 50 acres
(Large Regional
Park)
Civic Center Park 70
0 - 49
no permit required
50 or more
permit required
5 6 4 3 4 1 1 1
= Reservable
Gathering Limits Recreational Amenities
Recreational Amenities
All Parks
0 - 29
no permit required
30 or more
permit required
Gathering Limits
0 - 29
no permit
required
30 or more
permit required
Gathering Limits
0 - 29
no permit
required
30 or more
permit required
Recreational Amenities
20 - 50 acres
(Regional Park)
0 - 39
no permit required
40 or more
permit required
0 - 5 acres
(Neighborhood
Park)
0 - 24
no permit required
25 or more
permit required
Over 20 acres
(Regional Park)
0 - 20 acres
(Community Park)
0 - 29
no permit required
30 or more
directed via signage
to Regional Parks
0 - 49
no permit required
50 or more
permit required
Item 7D-29
PORTOLA COMMUNITY CENTER
45-480 PORTOLA AVENUE, PALM DESERT, CA 92260
APPLICATION FOR USE OF FACILITY
Organization/Group Organization’s Phone
Organization’s Address
Responsible Representative Phone (H)
Address
Organization’s IRS Tax Filing Status Number of Members
Insurance Carrier Policy #
Number of Members w/ Palm Desert Address
Approx. Number of Members Expected to Attend Community Center per Reservation
Brief Summary of Organizations Philosophy
Purpose of Meeting
Dates & Times Requested for Reservations
Rooms Needed for Meeting
Any Specifications (Set-Ups) for Meeting
Is the Meeting Open to the Public?
For Management Purposes Only, If Applicable:
Fees: Deposits:
Reservation: Hours x $ = $ Cleaning: $
Other Fees: = $ Key: $
Fees Total: = $ Deposits Total: $
Reservation Payment Received: Date: Receipt
#:
Deposit Payment Received: Date: Receipt #:
Application Approved By: (Name) Date Approved
Signature
Item 7D-30
APPLICATION
PAGE 2 of 3
AGREEMENT
This application, when properly filled out, approved, and signed by an authorized Desert
Recreation District (DRD) Representative, the City Manager, or an authorized City
Representative, becomes a permit to use the facility for the times and the purposes set forth
herein. The applicant agrees to abide by the terms, rules and regulations of this permit as set
forth in the attached sheet by DRD and the City of Palm Desert for the use of the facility for the
time and purposes set forth herein. The applicant hereby states, under penalty of perjury of the
laws of the State of California, that he/shethey are is duly authorized to make complete and sign
this application. In consideration of use of the Portola Community Center, the undersigned
agrees to the following:
1. Pay the required fees for use of Facility.
2. Abide by and enforce all of the rules and regulations pertaining to the use of Facility.
3. I hereby aTgree to release, discharge, and agree not to sue the Desert Recreation
DistrictDRD or the City of Palm Desert for any injury, death, or damage to or loss of
personal property arising out of, or in connection with my participation in or use of the
facilities for whatever cause, including the active or passive negligence of the Coachella
Valley Recreation and Parks DistrictDRD, the City of Palm Desert, the Portola
Community Center, or any other participants using the facilities.
4. I hereby agree for That Imyself, my heirs, administrators, executors, and assigns, that I
shall indemnify and hold harmless the Desert Recreation District and Parks DistrictDRD,
the City of Palm Desert, the Portola Community Center, or any other participants using
the facilities from any and all claims, demands, actions, or suits arising out of or in
connection with my use and participation in the use of facilities.
5. On behalf of the applicant/organization that I representThat I, on behalf of the
applicant/organization that I represent, shall be responsible in case of any damage to
any part of the Facility. This includes but is not limited to the payment of any repairs or
replacement of any items damaged during use of the Facility and all necessary labor or
cost to return the Facility to a clean and orderly condition, less normal wear and tear.
I am aware that this Agreement is a full release of all liability and sign it on my own free will.
Name of Applicant Title
Signature of Applicant Date
Item 7D-31
APPLICATION
PAGE 3 of 3
Item 7D-32
PORTOLA COMMUNITY CENTER
45-480 PORTOLA AVENUE, PALM DESERT, CA 92260
FACILITY USE AGREEMENT
1.Applications to use the facility must be submitted on the form provided by the Portola
Community Center. The application must be signed by an adult age 21 and over who
will attend, supervise, and be responsible for the entire event or activity. A reservation
calendar for use of the Portola Community Center will be developed every six months.
2. Applicants must provide all information required to assure compliance with the
requirements and regulations of the facility. If any incomplete or incorrect information is
provided on the application (i.e. contact information, nature of event, expected
attendance), facility staff may immediately cancel the rental without refund of fees of
deposit.
3. Approval or denial of an application will be made within seven (7) working days of receipt
of the completed application.
4. Exceptions may be made by the City of Palm Desert and Portola Community Center and
appeals can be made to the City Manager.
5. Public meetings shall conclude no later than 8:30 00 p.m. on all days.
6.Hours requested on application should include time for your group’s set up and clean up
needs.
7. A security deposit of $150.00 will be required for all rentals and must be submitted within
two (2) days after notification of application approval made payable to the Desert
Recreation and Park District. The security deposit amount is determined by the number
of people in the group. For 1 – 50 people the deposit is $150, for 50 – 170 people the
deposit is $300.
8.All users of the facility shall enforce and not exceed the maximum occupancy of 170
people.
9. All users of the facility shall be responsible for clean up after each meeting. After
inspection of the facility, if a determination is made that the facility has not been left in
clean and/or satisfactory order, all or a portion of the deposit may be forfeited by the
organization and retained by the facility. No cleaning deposit shall be charged to the
City of Palm Desert.
Item 7D-33
PORTOLA COMMUNTIY CENTER FACILITY USE AGREEMENT
PAGE 2 of 4
10. Facilities and equipment are to be left in the same condition as they were prior to the
rental. The organization is responsible to pay a fee equal to total replacement for any
damage to facility or loss of property. Security deposit will be held until total
repair/replacement cost is determined and repair/replacement is complete.
11. No preparation of any kind will be permitted in/or on the walls, floors, ceiling, or fixtures.
This includes tape, tacks, nails, putty, screws, staples, decals, powders, wax, paint, etc.
Rice, birdseed, confetti, glitter, or any similar items may not be used inside or outside the
facility. No fog or smoke machines are permitted.
12. No food or drink is allowed inside the facility except during organized functions.
13. Portola Community Center is a non-smoking facility. Pursuant to California State Law,
smoking is not permitted within 40’ of all entrances or exits of public facilities.
14. No alcoholic beverages are permitted on the facility property. For special events, the
City Council or City Manager may grant special permission per Palm Desert Municipal
Code Section 9.85.040. Requests must be received at least 30 days prior to the event.
15. No narcotics or controlled substances are permitted in the facility.
16. No profane language, quarrelling, fighting, gambling, vandalism, or disorderly or illegal
conduct is permitted during use of the facility.
17. Programs offered in and during the use of the facility shall not contain any matter which
might tend to cause a breach of the peace and which constitutes subversive doctrine,
seditious utterances, and which agitate changes in our form of government or social
order by violence or unlawful methods.
18. All children under the age of 10 must be accompanied by an adult over the age of 18.
Note: Accompany means within close proximity (arms distance, for example). Youth
organizations (ages 11-18) must have one adult to every 10 minors in attendance that
shall remain at the facility for the duration of the activity.
19. Pets, other than those assisting persons with disabilities, are not permitted on the facility
property.
20. The facility is not responsible for lost or stolen items. It is strongly recommended that
items of value not be brought onto the premises.
21.Facility staff requires pPrior approval from facility staff is required for equipment and
services brought in and not directly provided by the facility.
22. The Facility Use Agreement shall not be transferred, assigned, or sublet to any third
party. This Agreement is issued for a specific use of the facility and for specific hours.
23. Applicants shall not grant use of the facility to any third party or charge admission fees
(i.e. classes, workshops, meeting dues) without written permission from the City of Palm
Desert.
24. All meeting cancellations must be submitted to facility staff with a two (2) week
cancellation notice required allowing for flexibility in scheduling another meeting in its
place.
Item 7D-34
PORTOLA COMMUNTIY CENTER FACILITY USE AGREEMENT
PAGE 3 of 4
25. Due to the severe parking conditionslimited parking at the facility on Sundays, there shall
be no public meetings scheduled for that day.
26. Doors must remain unlocked during hours of use.
27. The City of Palm Desert and the Desert Recreation and Park District may revoke
reservations at its discretion.
28. In addition to the rules governing the use of the facility, the organization shall also
comply with all applicable local ordinances of the City of Palm Desert, including the
“Administrative Policy for Use of City Owned Facilities” and State and Federal laws.
29. The facility user may not use the City of Palm Desert as a sponsor of the activity and
may not list the Portola Community Center’s address or phone number as the principal
contact in any written materials associated with the rental of the facility. Facility staff
may require copies of all promotional materials used in conjunction with the organization
and its use of the facility.
30. The City of Palm Desert assumes no legal responsibility and is not liable for personal
injuries, thefts, or losses of private property while on the facility premises. The
organization, if non-profit, is required to maintain in full force and effect, at the
organizations expense, general liability insurance in the amount of not less than
$1,000,000 from an admitted carrier in the State of California with a Best Rating of A VII
or higher. The policy shall name the City of Palm Desert and the Coachella Valley
Recreation and ParkDesert Recreation District as additional insured. The City’s Risk
Manager, or designee, when it is deemed to be in the best interest of the general public,
may require additional insurance in the amount sufficient to cover the activity to be held
at the facility or may waive the insurance requirement. A Certificate of Insurance and
Additional Insured Endorsement evidencing the required coverage shall be provided to
the facility at least seven (7) business days in advance of the scheduled event. Failure
to duedo so may result in cancellation of the event. The Certificate and Endorsement
shall be subject to facility staff approval for adequacy and protection.
Violation of any of this Facility Use Agreement by any organization during occupancy shall be
sufficient cause for denying further use of the facility to the organization.
Applicants will be held responsible to see that the rules and regulations listed above are strictly
enforced. The undersigned has read and fully understands and agrees to the City of Palm
Desert and the Desert Recreation and Park District’s Facility Use Rules.
The undersigned understands that as a facility user, in addition to paying for all damages to
premises and facility, there may be a forfeiture of all or part of the cleaning deposit should any
of the rules listed above become violated. The applicant understands that no refund on rental
fees will be given without a two (2) week written notification of cancellation.
The undersigned understands that the deposit will be returned two weeks after the event, if
none of the above rules have been violated.
Item 7D-35
PORTOLA COMMUNTIY CENTER FACILITY USE AGREEMENT
PAGE 4 of 4
I, the undersigned, acknowledge that I have read the Portola Community Center’s Facility Use
Agreement and I agree to abide and enforce with my organization all of the rules set forth by the
City of Palm Desert and the Desert Recreation and Park’s District.
Print Name (Representative of Applicant) Title
Signature Date
Item 7D-36
CITY OF PALM DESERT
ATTENDANCE REPORT
Advisory Body:
Prepared By:
Year 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 2023
Month Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Date 5th 3rd 7th 12th 2nd 13th 11th 1st 6th 3rd 7th 7th
Akkerman, Gregg - Vice Chair P P P P P P P P P A P P 1 1
Dawson, Gerald - Chair P P P P P P P P P P P P 0 0
Flint, Lori P P P P P P P P P A P P 1 1
Guyer, Randy P E P P P P E P P P P P 2 0
Henderson, James P P P P A P P P E P 2 1
Maldonado, John P P P P P P P P P 0 0
Murphy, Paul B. P P P P P P P P P P A P 1 1
O'Donnell, David P P P P P P P P P 0 0
Perry, Ralph P P P P P P P P P P P P 0 0
Palm Desert Municipal Code 2.34.010:
Present
Absent
Excused
No meeting
Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members
holding office on boards that meet monthly.
Parks & Recreation Commission
Monique Lomeli
Total
Absences
Total
Unexcused
Absences
Item 7E-1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: February 16, 2023
PREPARED BY: Anthony J. Mejia, City Clerk
REQUEST: INTRODUCTION OF AN ORDINANCE AMENDING THE PALM DESERT
MUNICIPAL CODE TO UPDATE, CLAIFY, AND CODIFY BYLAWS AND
GENERAL PROVISIONS FOR THE CITY’S BOARDS, COMMISSIONS,
COMMITTEES, AND TASK FORCES
RECOMMENDATION:
Waive further reading and introduce an ordinance amending the Palm Desert Municipal Code to
update, clarify, and codify bylaws and general provisions for the City’s boards, commissions,
committees, and task forces.
BACKGROUND/ANALYSIS:
In November 2020, the City Council considered and directed staff to move forward with a series
of recommendations relating to the City’s boards, commissions, committees, and task forces
(“Appointed Bodies”). These recommendations resulted in the request to review and consolidate
appointed bodies bylaws and to create general provisions applicable to all appointed bodies. A
City Council subcommittee consisting of Kathleen Kelly and Jan Harnik worked closely with staff
and the City Attorney’s Office in the preparation of the proposed ordinance.
For City Council’s consideration is a proposed ordinance which would rescind existing bylaws
and codify all bylaws into the Palm Desert Municipal Code (“Code”). In addition, the proposed
ordinance establishes general provisions applicable to all appointed bodies.
Common Terminology
To better communicate the roles and responsibilities of each appointed body, the proposed
ordinance renames certain appointed bodies in the following ways:
• Appointed Bodies: To be used when collectively referring to the City’s boards,
commissions, committees, and task forces.
• Boards & Commissions: These terms should be designated for appointed bodies which
have final approval authority unless appealed.
• Committees & Task Forces: These terms should be designated for appointed bodies
which are advisory to the City Council or another legislative body.
Based on these definitions, it is recommended that the Public Safety Commission and Parks
and Recreation Commission be renamed to committees and that the Cultural Arts Committee
remain a committee.
04/04/2023 PRC - Supplemental Material
City of Palm Desert
Board, Commission, Committee & Task Force Bylaws and General Provisions
Page 2 of 3
Summary of Significant Changes
• Appointments: The existing code allows for a member to continue to serve past their
term expiration, at the request of the City Council, until the member is reappointed or a
successor is appointed. To streamline the timeliness of this process, it is recommended
that a member term automatically be extended until the member is reappointed or a
successor is appointed (see Section 2.34.040[A]).
• Alternate Members: Where bylaws may have required a certain number of alternate
members, the proposed ordinance eliminates any requirement and instead allows the
City Council to appoint alternate members at its discretion (See Section 2.34.060[B]).
• Ex Officio Members: Clarifies that the City Council or City Manager may designate ex
officio members (see Section 2.34.060[C]).
• Staff Liaison/Recording Secretary: Defines the roles and responsibilities of the staff
liaison and recording secretary (see Section 2.34.060[D]).
• Quorum Requirements: Defines that a majority of voting members shall constitute a
quorum, except where the bylaws provide for a membership up to a certain number of
voting members, then a quorum shall be a majority of the appointed voting members
(see Section 2.34.070[F]).
• Unexcused Absences: Based on the existing regulations, when a member reaches a
maximum number of unexcused absences, the member is subject to automatic
resignation. The proposed amendment creates a process in which the City Clerk will
notify the member and provide a 15-day grace period for the member to request waiver
of any unexcused absence from the mayor, after which the resignation shall be deemed
automatic (see Section 2.34.100[B][5]).
• Failure to Comply with Law: To ensure compliance with federal, state, and local laws
related to mandatory trainings and disclosure reports, this provision would create a
process in which the City Clerk would provide a written certification to a member that at
least three (3) written notifications were sent and provide a final 5-day grace period after
which the member would be suspended for failure to comply with law (see Section
2.34.100[F]).
Future Reorganization of Chapter 2, Administration and Personnel
The existing code contains the bylaws of certain appointed bodies without any order and this
proposed ordinance inserts uncodified bylaws in unused sections. Staff intends to return to the
City Council with a future ordinance to reorganize Chapter 2, Administration and Personnel,
with the general provisions followed by each appointed bodies bylaws in alphabetical order to
the extent practicable. However, an extensive and detailed analysis must be undertaken to
ensure that all cross references within the code are updated.
FINANCIAL IMPACT:
There is minimal fiscal impact associated with the publication of the proposed ordinance.
04/04/2023 PRC - Supplemental Material
City of Palm Desert
Board, Commission, Committee & Task Force Bylaws and General Provisions
Page 3 of 3
REVIEWED BY:
City Clerk: Anthony J. Mejia
City Attorney: Robert Hargreaves
Finance Director: Veronica Chavez
Assistant City Manager Chris Escobedo
City Manager: Todd Hileman
04/04/2023 PRC - Supplemental Material