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Home My WebLink About2023-06-06 PRC Regular Meeting Agenda Packet City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference and there will be in-person public access to the meeting location. • To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/87516532082 or call (213) 338-8477, Zoom Meeting ID: 875 1653 2082. • Written public comment may also be submitted to cityclerk@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1. CALL TO ORDER 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Parks and Recreation Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Calendar within the three-minute time limit. Individual items may be removed by the Committee for a separate discussion. A. APPROVAL OF MINUTES RECOMMENDATION: Approve the Parks and Recreation Committee Regular Meeting minutes of May 2, 2023. Tuesday June 6, 2023 8:30 a.m. Regular Meeting Parks and Recreation Committee Agenda June 6, 2023 City of Palm Desert Page 2 B. ADOPT PARKS & RECREATION COMMITTEE MEETING SCHEDULE FOR FY 2023-24 RECOMMENDATION: By minutes order, adopt the Parks & Recreation Committee Regular Meeting Schedule for FY 2023-24. CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate discussion are considered at this time. 5. ACTION CALENDAR A. NORTH SPHERE COMMUNITY PARK UPDATE RECOMMENDATION: Provide feedback on the North Sphere Community Park conceptual design. B. BUMP & GRIND TRAIL SELFIE STATION RECOMMENDATION: Approve the updated design and location for future selfie station installation at the Bump & Grind Trailhead. C. PALM DESERT AQUATIC CENTER (PDAC) FEE STUDY RECOMMENDATION: Provide direction to staff on potential PDAC fee increases. D. CIVIC CENTER PARK TENNIS COURTS TO PICKLEBALL COURTS RECOMMENDATION: Provide direction to staff to convert three existing tennis courts into twelve pickleball courts within the Civic Center Park. 6. INFORMATIONAL REPORTS & COMMENTS A. UPDATES FROM PARTNER ORGANIZATIONS 1. Palm Desert Aquatic Center 2. First Tee – Coachella Valley 3. Friends of the Desert Mountains 4. Palm Desert Library 5. Friends of the Library B. UPDATES FROM EX-OFFICIO MEMBERS 1. Family YMCA of the Desert 2. Desert Recreation District C. PARKS AND RECREATION COMMITTEE MEMBERS 1. Cahuilla Hills Park / Fox Hiking Park 2. Ironwood Park 3. University Park East 4. Library Subcommittee Update D. CITY COUNCIL LIAISON Parks and Recreation Committee Agenda June 6, 2023 City of Palm Desert Page 3 E. CITY STAFF 1. Lupine Plaza Update 2. Development in the North Sphere Update F. ATTENDANCE REPORT 7. ADJOURNMENT: The next Regular Meeting will be held on August 1, 2023, at 8:30 a.m. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique Lomeli Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City’s Development Services Department, Parks and Recreation Division, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at the Civic Center and on the City’s website at http://www.palmdesert.gov/. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. [This page has intentionally been left blank.] City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Pursuant to Assembly Bill 2449, this meeting was conducted by teleconference, and there was in-person public access to the meeting location. 1.CALL TO ORDER A Regular Meeting of the Parks and Recreation Committee was called to order by Chair Dawson on Tuesday, May 2, 2023, at 8:30 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2.ROLL CALL Present: Committee Members Randy Guyer, Lori Flint, John Maldonado, Paul Murphy, David O’Donnell, Ralph Perry, Vice Chair Gregg Akkerman, and Chair Gerald Dawson. Absent: Committee Member James Henderson Liaison(s) Present: Evan Trubee, City Council Liaison Staff Present: Todd Hileman, City Manager; Shawn Muir, Community Services Manager; Kevin Swartz, Management Analyst II; and Monique Lomeli, Recording Secretary, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 3.NON-AGENDA PUBLIC COMMENT: Karen Enos, a Palm Desert resident, shared a video and photographs, and encouraged the Committee to consider increasing the number of pickleball courts in City parks. Bill Enos, a Palm Desert resident, urged the Committee to consider converting tennis courts into pickleball courts. Alex (no last name provided), a Palm Desert resident, requested the Committee consider additional pocket parks and gardens. Tuesday May 2, 2023 8:30 a.m. Regular Meeting Item 4A-1 Parks and Recreation Committee Minutes May 2, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 4. CONSENT CALENDAR: MOTION BY COMMITTEE MEMBER FLINT, SECOND BY COMMITTEE MEMBER MURPHY, CARRIED 8-0, to approve the consent calendar. A. APPROVAL OF MINUTES MOTION BY COMMITTEE MEMBER FLINT, SECOND BY COMMITTEE MEMBER MURPHY, CARRIED 8-0, to approve the Parks and Recreation Committee Regular Meeting minutes of April 4, 2023. B. APPROVAL OF PARK REVIEW PROGRAM MOTION BY COMMITTEE MEMBER FLINT, SECOND BY COMMITTEE MEMBER MURPHY, CARRIED 8-0, to approve the Park Review Program sheet for May through August 2023. CONSENT ITEMS HELD OVER: None. 5. ACTION CALENDAR A. PARK ORDINANCE AND ADMINISTRATIVE POLICY Chair Dawson introduced the item, MOTION BY COMMITTEE MEMBER GUYER, SECOND BY COMMITTEE MEMBER O’DONNELL, CARRIED 8-0, to approve changes to Title 11 of the Palm Desert Municipal Code (Parks). MOTION BY COMMITTEE MEMBER O’DONNELL, SECOND BY VICE-CHAIR AKKERMAN, CARRIED 8-0, to approve the proposed changes to Portola Community Center Facility Use Rules and Application. Following discussion, MOTION BY COMMITTEE MEMBER MURPHY, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 8-0, to recommend the City Council adopt a Resolution to approve the Administrative Policy for use of City-Owned Facilities. B. BUMP & GRIND TRAIL SELFIE STATION Community Services Manager Muir presented the staff report and responded to Committee Member inquiries. Following discussion, MOTION BY COMMITTEE MEMBER GUYER, SECOND BY COMMITTEE MEMBER O’DONNELL, CARRIED 8-0, to continue the item to the next meeting. 6. INFORMATIONAL REPORTS & COMMENTS A. UPDATES FROM PARTNER ORGANIZATIONS 1. FAMILY YMCA OF THE DESERT Ex-Officio Paula Simonds provided a verbal summary and written report regarding Family YMCA of the Desert and recent activities. Item 4A-2 Parks and Recreation Committee Minutes May 2, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 2. DESERT RECREATION DISTRICT Community Services Coordinator Brenda Nutcher provided a written update regarding the Desert Recreation District. 3. FRIENDS OF THE DESERT MOUNTAINS Executive Director Tammy Martin provided a written update regarding Friends of the Desert Mountains. 4. PALM DESERT LIBRARY No report was provided. 5. FRIENDS OF THE LIBRARY President Karen Gonzalez provided an update regarding Friends of the Library. B. PARKS AND RECREATION COMMITTEE MEMBERS 1. CIVIC CENTER PARK / PALM DESERT AQUATIC CENTER Committee Member Maldonado provided written and verbal reports on Civic Center Park and Palm Desert Aquatic Center. 2. UNIVERSITY DOG PARK Committee Member O’Donnell provided written and verbal reports on University Dog Park. 3. HOMME ADAMS PARK Committee Member Flint provided a written report on Homme Adams Park. 4. HOVLEY SOCCER PARK Committee Member Guyer provided a written report on Hovley Soccer Park. By consensus, the Committee requested that staff add a discussion regarding the conversion of tennis courts to pickleball courts to a future agenda. C. CITY COUNCIL LIAISON Councilmember Trubee reported no City Council updates and expressed appreciation for staff. D. CITY STAFF 1. Deputy Director of Public Works Randy Chavez announced organizational changes and introduced Management Analyst II Kevin Swartz as the new Parks & Recreation Committee staff liaison. Community Services Manager Muir introduced new Landscape Supervisor Brad Chuck. Item 4A-3 Parks and Recreation Committee Minutes May 2, 2023 City of Palm Desert Page 4 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 2. Committee Member Murphy provided an update on the Library Subcommittee meeting. Project Manager Chris Gerry narrated a PowerPoint presentation regarding the history and current state of the Palm Desert Library. Following discussion, MOTION BY MEMBER GUYER, SECOND BY MEMBER MURPHY, CARRIED 8-0 to direct staff to explore options to add enhanced services or take over management of the Palm Desert Library. MOTION BY MEMBER O’DONNELL, SECOND BY MEMBER MURPHY, CARRIED 8-0 to direct staff to pursue options to take over the library lease or purchase the College of the Desert (COD) portion of the library and provide management with City staff or Library Systems and Services, Inc. (LSSI). 3. Community Services Manager Muir provided a verbal update on Lupine Plaza and responded to Committee inquiries. 4. Community Services Manager Muir narrated a PowerPoint presentation providing an update on the Palm Desert Aquatic Center Fee Study and responded to Committee inquiries. City Manager Hileman and Aquatic Manager David Keyes provided updates on the Palm Desert Aquatic Center and responded to Committee inquiries. 5. Principal Planner Nick Melloni provided a verbal update on the conceptual bike trail to be located between Painters Path and Cahuilla Hill and responded to Committee inquiries. E. ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 7. ADJOURNMENT The Parks and Recreation Committee adjourned at 10:30 a.m. Respectfully submitted, Monique Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: Kevin Swartz, Management Analyst II Secretary APPROVED BY THE PARKS AND RECREATION COMMITTEE: __/__/2023 Item 4A-4 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: June 6, 2023 PREPARED BY: Monique Lomeli, Senior Deputy Clerk REQUEST: ADOPT THE 2023/2024 PARKS AND RECREATION COMMITTEE REGULAR MEETING SCHEDULE RECOMMENDATION: By minute order, adopt the Parks and Recreation Committee Regular Meeting schedule for FY 2023-24. BACKGROUND/ANALYSIS: Pursuant to Palm Desert Municipal Code (PDMC) §2.58.030 the Parks and Recreation Committee may hold regular monthly meetings at such date, time, and place as set by committee resolution or minute order. The Committee currently meets at 8:30 a.m. on the first Tuesday of each month. When any regular meetings of the Committee fall on a legal holiday, the meeting is rescheduled for the same hour of the succeeding Tuesday. Upon review of the City’s existing appointed bodies calendar and available meeting spaces, it is recommended that the Committee maintain the current meeting schedule. ATTACHMENTS: 1.Parks and Recreation Committee Regular Meeting Schedule – FY 2023-24 Item 4B-1 PARKS AND RECREATION COMMISSION FY 2023-24 REGULAR MEETING DATES This Committee meets at 8:30 a.m. on the first Tuesday of each month. When any regular meetings of the Committee fall on a legal holiday, no meeting shall be held on such holiday, but a regular meeting may be held at the same hour on the next succeeding Tuesday. MEETING DATE: NOTE: Tuesday, July 4, 2023 Independence Day/Summer Break – Meeting Canceled Tuesday, August 1, 2023 Tuesday, September 5, 2023 Tuesday, October 3, 2023 Tuesday, November 7, 2023 Tuesday, December 5, 2023 Tuesday, January 2, 2024 Tuesday, February 6, 2024 Tuesday, March 5, 2024 Tuesday, April 2, 2024 Tuesday, May 7, 2024 Tuesday, June 4, 2024 Note: This meeting schedule includes a summer break consistent with the City Council meeting schedule. Item 4B-2 YOUR SIGNATURE ACKNOWLEDGES FULLAPPROVAL OF DESIGN CONTENT ANDLAYOUT, RELEASING SIGN*A*RAMA FROMRESPONSIBILITY IN REGARD TOINCORRECT DESIGN AND INFORMATION.THE COLORS SHOWN ARE ONLYREPRESENTATIVE OF ACTUAL PMSCOLOR CALL OUTS. FINAL COLOR WILLBE MATCHED AS CLOSE AS POSSIBLE,COMMENSURATE WITH MATERIALS USED. THIS DESIGN IS PROPRIETARY PROPERTYAND MAY NOT BE USED WITHOUT THEEXPRESSED WRITTEN CONSENT OFSIGN*A*RAMA.Date: 03/24/23Job#: 116025Salesperson: GDGraphic Artist: LHPer ProofTBDTBD41945 BOARDWALK, SUITE LPALM DESERT, CA 92211PH 760.776.9907 / FX 760.776.984436”FRONT VIEWREAR VIEW1/8” ALUMINUMBACKPLATECOLOR T.B.D.SIDE VIEWALUMINUMSKIN & FRAMEPEDESTALCOLOR T.B.D.1/2” FLAT CUTALUMINUM LETTERSFLUSH MOUNTED TO PEDESTALCOLOR T.B.D.NON-ILLUMINATEDALUMINUM CHANNEL LETTERSBRUSHED ALUMINUM FACE & RETURNS10” RETURNSMIKE SCHULER CONNECTOR3” x 10” Aluminum Brace3” x 10” Aluminum Brace3” x 10” Aluminum BraceNUT & BOLT CONNECTIONTO 3.0” X 3.0” ALUMINUM ANGLESPANNING 36.0” PEDESTAL WIDTH COLOR T.B.D.CHANNEL LETTERS ATTACHEDTO 1/8” ALUMINUM BACKPLATEFLUSH MOUNT SCREWSBRUSHED ALUMINUMCHANNEL LETTER RETURNS72”Item 5B-1 [This page has intentionally been left blank.] April 16th – May 15th 2023 Passes 25 Punch Card: 39 New 50 Renewed Total: 89 3 Month Pass: 4 New 9 Renewed Total: 13 Annual Pass: 3 New 0 Renewed Total: 3 Fitness Pass: 3 New 0 Renewed Total: 3 Water Exercise Punch Card: 4 New 0 Renewed Total: 3 Water Exercise Monthly: 29 New 101 Renewed Total: 130 Admission Lap Swim Non-Resident: 1,521 Resident: 699 Total: 2,220 Recreational Swim opened on weekends May 6th. The hiring of lifeguards and swim instructors has been successful after the wage increases. Recreational Swim will be offered 6 days a week this summer, Tuesday-Thursday 11am-3:45pm and Friday-Sunday 10am-6:45pm. We have also been able to increase the group swim lesson classes we offer this summer. Gate Entries/Water Exercise Attendance Lap Swim entries = 2,002 Water Exercise Class Attendance = 1,474 Total entries: 3,476 Swim Lessons Private Swim Lessons: Non-Resident = 21 Resident = 38 Total: 59 participants Rec. Swim Team: Non-Resident = 110 Resident = 69 Total: 179 participants Group Swim Lessons: Non-Resident = 6 Resident = 9 Total: 15 participants User Groups Palm Desert Swim Club Scorpions Water Polo Xavier High School Tritons Salton Sea Elite Otters Coachella Aquatics Item 6A1-1 [This page has intentionally been left blank.] Programs in the City of Palm Desert (4/15/23 – 5/15/23) Category Event Title Location # of Events Attendance Guided Hike Birding Walk-About, Desert Willow Desert Willow Golf Park 2 13 Event Yoga with a Ranger Saturday Santa Rosa and San Jacinto Mountains National Monument Visitor Center 2 23 Event Star Party in the Monument Santa Rosa and San Jacinto Mountains National Monument Visitor Center 2 110 Event Earth Day Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 28 Event Birding Bus Tour Start: Sam's Club 1 33 Hike LQHS PSA Class Hike + Talk Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 54 Hike Sacred Heart Kindergarten class Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 65 Item 6A3-1 Item 6A3-2 Item 6A3-3 Item 6A3-4 Item 6A3-5 Item 6A3-6 Palm Desert Library 73-300 Fred Waring Dr. Palm Desert, CA 92260 Phone: 760.346.6552 April 2023: Library Visits 8,570 Hours Open 232.30 Reference Questions 5,459 Meeting Rm Use/Attendance 639 Volunteers 27 Volunteer Hours 425 Self-Directed Activities Participants 270 Preschool & School Aged Programs Attendance 603 Young Adult Programming Attendance 174 Adult Programming Attendance 220 Successful Events/Programming: Sunday Sounds @ Palm Desert Civic Center Park; Simply Book Club; Knot Just Knitters; Adult Art Workshop with Karen Riley; Sound Bath - Vibrational Sound Therapy; Author Talk with Poet Terry Boyle; Children’s Day/Dia De Los Ninos (Pacific Animal Productions, DIY Slime and DIY Ice Cream); Paws & Pages – Storytime with Dogs and Sensory Storytime; Teen Advisory Council; Anime Alliance Club; KPOP Club; Open Mic Night; Beginner Yoga for Students; New Teen Book Club. Item 6A4-1 [This page has intentionally been left blank.] Item 6A5-1 Item 6A5-2 Item 6B1-1 [This page has intentionally been left blank.] Date: May 25, 2023 To: City of Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: Numbers reflective April 15 – May 15, 2023 Palm Desert Community Center •4068 members utilized the gymnasium and fitness center facilities. •570 additional gym and fitness center users paid the daily walk-in fee. •719 people registered for classes, camps, and special programs. •120 additional people paid to participate in classes on a drop-in basis. •225 Desert Willow Resident Cards issued. •112 Fitness Center Passes issued. •9 Community Center room rentals for the month. Palm Desert Parks •park reservations •hours of rental use Palm Desert Skate Park •10 skate park memberships sold. •174 skaters used the park. •137 bikers used the park. PD Gym and Fitness Center Member Scans 4068 Drop In/Daily Pass 570 Total 4638 Memberships Sold Fitness Pass 112 Desert Willow 225 Skate Park 10 Adaptive 16 Total 363 Activity Enrollments Apr / May Adaptive 134/90 Soccer, and tennis, martial arts 35/ 46 Dance 62/ 51 Health and Fitness 26/ 32 Music, Chess, K9 14/ 24 After School, ASES, tiny tots camp 307/314 Basketball 12/15 volleyball 88/82 Pickleball clinics 31/65 Total 588/719 Drop-in Class Participation Fitness 35 Pickleball/table tennis 573 Dance 45 Sports 40 Total 693 Item 6B2-1 Palm Desert Community Center . . •Our Basketball League starts on June 17, 2023, and goes on until July 29, 2023. We will utilize both the Palm Desert and Indio locations for this league. We anticipate 300 children to participate in our league. •Summer Camp will begin on June 5, 2023, and run through the summer until August 4, 2023. We have worked to relocate programs so the camp can stay in the multi-purpose as their home base for the entire summer. Tai Chi and Yoga has been moved to the Portola Center for the summer and classes will resume at the Palm Desert center in September. •We will be starting Pickleball Round Robin Tournaments on the last Sunday of each month throughout the summer, here at the community center, singles and mixed doubles. We will offer Men’s and Women's Doubles as well. The first one was held March 28, 2023. The next one is on Saturday June 25, 2023, from 7:30am to 4:00pm. •Regular ongoing programs and activities will run through the month. . Rentals by Location Civic Center Park 156 Freedom Park 118 Olsen Field 0 PD Soccer Park 122 PD Community Center 89 Portola Center 47 Total 532 Rentals by Facility Type Amphitheater 5 Football Field 27 Gymnasium 39 Multipurpose Room 97 Pavilion 24 Softball Field 218 Soccer Field 122 Total 532 Hours Rented by Location Civic Center Park 1132 Freedom Park 528.50 Olsen Field 0 PD Soccer Park 346 PD Community Center 261.33 Portola Center 133.50 Total 2401.33 Hours Rented by Facility Type Amphitheater 80 Football Field 101.50 Gymnasium 105 Multipurpose Room 289.83 Pavilion 384 Softball Field 1095 Soccer Field 346 2401.33 Item 6B2-2 Ironwood Park Park Report by Jerry Dawson - June 2023 Ironwood Park is a ‘welcoming’ location that is daily visited by a few people, as their favorite place to go. Mothers with children, young people running around, owners walking their dogs, mature people walking for their health (Me), etc. The grounds are always perfectly manicured and are keep clean of any debris. Play equipment is in great, safe shape. The ‘desert’ area has a great walking loop that I recommend for everyone. You can easily explore the ‘wilds’ of the desert by watching the various desert plants rotate through the seasons. One item that needs attention: It concerns the wooden-like rail fence that boarders the West side of the park (by the parking spaces). At the South end of the fence, a ‘top’ rail appears to be loose and dropping. (Could be a hazard?) Item 6C2-1 [This page has intentionally been left blank.] CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 2023 2022 2022 2022 2022 2022 2022 2022 Month May Apr Mar Feb Jan Dec Nov Oct Sept Aug Jul Jun Date 2 4 7 7 3 6 1 11 13 2 12 7 Akkerman, Gregg - Vice Chair P P P P A P P P A P P P 2 2 Dawson, Gerald - Chair P P P P P P P P P P P P 0 0 Flint, Lori P P P P A P P P P P P P 1 1 Guyer, Randy P P P P P P P E P P P P 1 0 Henderson, James A A P E P P P A P P P A 5 4 Maldonado, John P P P P P P P P P P P 0 0 Murphy, Paul B. P P P A P P P P P P P P 1 1 O'Donnell, David P P P P P P P P P P P 0 0 Perry, Ralph P P P P P P P P P P P P 0 0 Palm Desert Municipal Code 2.34.010: Present Absent Excused No meeting Present Remote Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Parks & Recreation Committee Monique Lomeli Total Absences Total Unexcused Absences Item 6F-1