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Home My WebLink About2023-09-12 PRC Special Meeting Agenda Packet City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference and there will be in-person public access to the meeting location. • To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/87516532082 or call (213) 338-8477, Zoom Meeting ID: 875 1653 2082. • Written public comment may also be submitted to cityclerk@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1. CALL TO ORDER 2. ROLL CALL 3. ELECTION OF PARKS AND RECREATION COMMITTEE VICE CHAIRPERSON 4. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Parks and Recreation Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 5. PRESENTATIONS A. CIVIC ACADEMY – OCTOBER 2023 B. C ITY’S 50TH ANNIVERSARY CELEBRATION AT CIVIC CENTER PARK – NOVEMBER 18, 2023. Tuesday September 12, 2023 8:30 a.m. Special Meeting Parks and Recreation Committee Agenda September 12, 2023 City of Palm Desert Page 2 6.CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Calendar within the three-minute time limit. Individual items may be removed by the Committee for a separate discussion. A.APPROVAL OF MINUTES RECOMMENDATION: Approve the Parks and Recreation Committee Regular Meeting minutes of August 1, 2023. 7.ACTION CALENDAR None. 8.INFORMATIONAL REPORTS & COMMENTS A.UPDATES FROM PARTNER ORGANIZATIONS 1.Palm Desert Aquatic Center 2.First Tee – Coachella Valley 3.Friends of the Desert Mountains 4.Palm Desert Library 5.Friends of the Palm Desert Library B.UPDATES FROM EX-OFFICIO MEMBERS 1.Family YMCA of the Desert 2.Desert Recreation District C.PARKS AND RECREATION COMMITTEE MEMBERS 1.University Park East 2.University Dog Park 3.Homme Adams D.CITY COUNCIL LIAISON E.CITY STAFF 1.Update on the Request for Proposal for Management and Operations of the Aquatic Center 2.Presentation on Marketing for the Aquatic Center 3.Presentation on University Park Sites 4.Update on Additional Parking at Randall Henderson Trailhead F.ATTENDANCE REPORT 9.ADJOURNMENT: The next Regular Meeting will be held on October 3, 2023, at 8:30 a.m. Parks and Recreation Committee Agenda September 12, 2023 City of Palm Desert Page 3 AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique Lomeli Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City’s Development Services Department, Parks and Recreation Division, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at the Civic Center and on the City’s website at http://www.palmdesert.gov/. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. [This page has intentionally been left blank.] CIVIC ACADEMYCity of Palm Desert EXPERIENCE PALM DESERT FROM ART TO ZONING The Palm Desert’s Civic Academy is a free, fun, and interactive way for community members to get first-hand knowledge of our city's many municipal processes and daily functions. This dynamic multi-week program will give an insider's view of the City through hands-on demonstrations, presentations, and tours. Academy participants will have the opportunity to grow in their leadership skills, analyze issues using data, connect with decision-makers, and learn how they can make a difference in our community. For more information about Palm Desert's Civic Academy, including eligibility requirements, please view our webpage; www.palmdesert.gov/CivicAcademy. Session Schedule Civic Academy is held on five consecutive Monday evenings, from 5:30 to 7:30 p.m. Light food will be provided. October 2: City Manager, City Clerk, Homelessness & Disaster Management October 9: Finance, Tourism, Marketing, & Communications October 16: Economic Development, Affordable Housing, & Development Services October 23: Public Art, Parks & Recreation, Environmental Programs, & Events October 30: Public Works, Capital Projects, & Public Safety Apply Today To participate in the Civic Academy, apply at www.palmdesert.gov/CivicAcademy. Applications will be accepted through September 20th, 2023. Stay Connected For questions or updates about this program, email Ryland Penta at rpenta@palmdesert.gov. Item 5A-1 [This page has intentionally been left blank.] City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review meeting audio. Click HERE to access the meeting agenda packet. 1.CALL TO ORDER A Regular Meeting of the Parks and Recreation Committee was called to order by Vice Chair Akkerman on Tuesday, August 1, 2023, at 8:30 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2.ROLL CALL Present: Committee Members Randy Guyer, Lori Flint, Paul Murphy, David O’Donnell, Ralph Perry, Vice Chair Gregg Akkerman Absent: Committee Member John Maldonado and Chair Gerald Dawson Liaison(s) Present: Evan Trubee, City Council Liaison Staff Present: Todd Hileman, City Manager; Chris Escobedo, Assistant City Manager; Anthony Mejia, City Clerk; Shawn Muir, Community Services Manager; Kevin Swartz, Management Analyst II; and Michelle Nance, Recording Secretary 3.ELECTION OF PARKS AND RECREATION COMMITTEE CHAIRPERSON AND VICE CHAIRPERSON MOTION BY COMMITTEE MEMBER PERRY, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 6-0, to elect Gregg Akkerman as Chairperson of the Parks and Recreation Committee. MOTION BY COMMITTEE MEMBER MURPHY, SECOND BY COMMITTEE MEMBER GUYER, FAILED 3-3 (COMMITTEE MEMBERS FLINT, PERRY, AKKERMAN VOTING NO), to elect John Maldonado as Vice Chairperson of the Parks and Recreation Committee. MOTION BY CHAIR AKKERMAN, SECOND BY COMMITTEE MEMBER FLINT, FAILED 3-3 (COMMITTEE MEMBERS MURPHY, GUYER, O’DONNELL VOTING NO), to elect Ralph Perry as Vice Chairperson of the Parks and Recreation Committee. Tuesday August 1, 2023 8:30 a.m. Regular Meeting Item 6A-1 Parks and Recreation Committee Minutes August 1, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES Following discussion, the Committee agreed to continue the election of Vice Chairperson to the next Regular Meeting. 4. NON-AGENDA PUBLIC COMMENT: None. 5. CONSENT CALENDAR: MOTION BY COMMITTEE MEMBER FLINT, SECOND BY COMMITTEE MEMBER PERRY, CARRIED 6-0, to approve the consent calendar. A. APPROVAL OF MINUTES MOTION BY COMMITTEE MEMBER FLINT, SECOND BY COMMITTEE MEMBER PERRY, CARRIED 6-0, to approve the Parks and Recreation Committee Regular Meeting minutes of June 6, 2023. CONSENT ITEMS HELD OVER: None. 6. ACTION CALENDAR A. DISCUSSION FOR ADDITIONAL PARKING AT THE RANDALL HENDERSON TRAILHEAD Management Analyst Swartz and Friends of the Desert Mountains Executive Director Martin presented the staff report and responded to Committee Member inquiries. Chair Akkerman opened the public comment period. Alex, a Palm Desert resident, spoke in opposition to additional paved parking spaces. There being no others desiring to speak, the public comment period was closed. MOTION BY CHAIR AKKERMAN, SECOND BY COMMITTEE MEMBER PERRY, CARRIED 6-0, to recommend that staff pursue non-pavement options for additional parking at the Randall Henderson Trailhead. 7. INFORMATIONAL REPORTS & COMMENTS A. UPDATES FROM PARTNER ORGANIZATIONS 1. Palm Desert Aquatic Center Ex-Officio Paula Simonds provided a verbal summary of recent activities at the Palm Desert Aquatic Center. 2. First Tee – Coachella Valley No report was provided. 3. Friends of the Desert Mountains Executive Director Tammy Martin provided a written update regarding Friends of the Desert Mountains. Item 6A-2 Parks and Recreation Committee Minutes August 1, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 4. Palm Desert Library Branch Manager Jennifer Hernandez provided a written update regarding the Palm Desert Library and highlighted the success of the summer reading program. 5. Friends of the Library President Karen Gonzalez provided a verbal report regarding Friends of the Library, noting recent contributions to local teen programs, and requested that the City assist with temporary storage needs. B. UPDATES FROM EX-OFFICIO MEMBERS 1. Family YMCA of the Desert Ex-Officio Member Simonds provided a written update on the Family YMCA of the Desert, and highlighted peaked interest in middle school programs, collaboration with local businesses, and successful ratings of local licensed childcare facilities. 2. Desert Recreation District Community Services Coordinator Nutcher provided a verbal update regarding the Desert Recreation District. C. PARKS AND RECREATION COMMITTEE MEMBERS 1. Freedom Park No report was provided. 2. Joe Mann Park Committee Member Guyer provided a verbal report on Joe Mann Park, indicating that the park is in great shape overall but needs attention to small holes in the shade screens. 3. Library Subcommittee Library Subcommittee Members Murphy and Perry reported that the Library Taskforce has formed three subcommittees to related to programming, governance, and community outreach. City Manager Hileman responded to Committee Member inquiries regarding library plan logistics. D. CITY COUNCIL LIAISON City Council Liaison Trubee provided comments regarding the plans and timeline for a new library and commended staff for their work to meet important deadlines. E. CITY STAFF 1. Community Services Manager Muir provided updates on the following topics and responded to Committee Member inquiries: a. Aquatic Center renovations b. Regional and Community Parks c. Palma Village Park d. Cahuilla Hills Park ADA Improvements Item 6A-3 Parks and Recreation Committee Minutes August 1, 2023 City of Palm Desert Page 4 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 2. Management Analyst Swartz provided information regarding University Park sites, noting that the Committee will discuss naming the sites at the next Regular Meeting, and responded to Committee Member inquiries: F. ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 8. ADJOURNMENT Following a brief discussion, by consensus, the Committee requested that staff explore the possibility of moving the next Regular Meeting to September 12, 2023. The Parks and Recreation Committee adjourned at 9:47 a.m. Respectfully submitted, Monique Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: Kevin Swartz, Management Analyst II Secretary APPROVED BY THE PARKS AND RECREATION COMMITTEE: __/__/2023 Item 6A-4 Item 8A.1-1 Item 8A.1-2 Item 8A.1-3 Item 8A.1-4 Item 8A.1-5 Item 8A.1-6 Programs in the City of Palm Desert (7/15/23 – 8/15/23) Category Event Title Location # of Events Attendance Volunteer Only Volunteer Orientation Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 19 Guided Hike Scary Desert Creatures and Scorpion Hunt Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 44 Item 8A.3-1 [This page has intentionally been left blank.] Item 8A.5-1 Item 8A.5-2 FAMILY YMCA OF THE DESERT 43-930 San Pablo Avenue, Palm Desert, CA 92260760-341-9622 Fax: 760-779-9651www.ymcaofthedesert.org 08/11/2023 Re: Family YMCA of the Desert Parks & Recreation Committee Report Submitted by: Paula Simonds, CEO September 12, 2023 Committee Meeting Enrollment numbers as of 8/11/23: Jean Benson Child Development Center: 24 children | Fee for Service classrooms 36 children | State Funded classrooms Carter Elementary: 70 students Reagan Elementary: 40 students Programs at San Pablo Y: Summer Basketball: 6/26-8/11/23: 141 enrolled: 144 spots available Dodge Ball Frenzy: 8/22-9/26: 10 enrolled: Flag Football: 10/6/23-12/8/23 at Hovley Soccer Park: 103 enrolled: 320 spots available Y Rookies: September 9-October 28, 2023: 45 enrolled: 87 spots available Summer Day Camp Enrolled Total: 1,262: Camps from June 5-August 24, 2023 Event Updates: Along with the many fabulous programs the Family YMCA of the Desert offers, the following shows community events that our team is involved with as well as fundraising opportunities. 08/11/23: Dive In Movie: Palm Desert Aquatic Center: Movie: Surf’s Up 09/02/23: Dive In Movie: Palm Desert Aquatic Center: Movie: Mario Bros. 09/23/23: Parents Night Out: End of Summer Spectacular 10/13/23: Adventure Friday Day Camp: Firebird Friday 10/13/23: Firebirds Opening Night Game: YMCA Nonprofit Night 10/28/23: Parents Night Out: Halloween Bash 11/04/23: 36th Annual Hoedown at Sundown at Tommy Bahama Miramonte Resort Item 8B.1-1 [This page has intentionally been left blank.] Date: August 21, 2023 To: City of Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: Numbers reflective July 1 through August 15, 2023 Palm Desert Community Center •5580 members utilized the gymnasium and fitness center facilities. •854 additional gym and fitness center users paid the daily walk-in fee. •691/533 people registered for classes, camps, and special programs. •205 additional people paid to participate in classes on a drop-in basis. •90 Desert Willow Resident Cards issued. •155 Fitness Center Passes issued. •21 Community Center room rentals for the month. Palm Desert Parks •198 park reservations •495 hours of rental use Palm Desert Skate Park •9 skate park memberships sold. •123 skaters used the park. •114 bikers used the park. Item 8B.2-1 Palm Desert Community Center . . •We started offering Pickleball Round Robin Tournaments on the last Sunday of each month throughout the summer. We had 75 participants in July. •On August 12, 2023, we partnered with the County of Riverside Health and had a vaccination clinic here at the center from 11am to 3pm. •We will be starting an All Cities Coed Softball League at the end of September on Monday evenings. So far, we have 9 teams participating to take home the trophy. •Quite a few of our contract instructors took the summer off and will be returning in September. •We will be partnering with Rosie Casals on October 7, 2023 to have the Latin American Tennis & Cultura Event in Civic Center Park. . Item 8B.2-2 University Park East Review by Committee Member Perry My report is as follows: a)We experienced storm damage at the park. There are pictures of the damaged area with the cones which the city has already put there. My thought it's on their list to repair the damage. b) The grass has lots of light brown, dead areas. I'm sure we have a process to repair the grass. The brown scars the beautiful green of the turf. c)The playgrounds with the rubber ground material shows wear and tear cracks. I'm sure that's from the storms. I took a picture shown below. d)Everything else looks nice. Bathrooms are clean. e)It's amazing to see the Lennar housing development so close just over the exterior wall. Below are photos. Kind regards, Ralph Perry Item 8C.1-1 Item 8C.1-2 Item 8C.1-3 Item 8C.1-4 Item 8C.1-5 Item 8C.1-6 Item 8C.1-7 Item 8C.1-8 Homme Adams Park Review by Committee Member ODonnell My report is as follows: The Park generally looks good after the recent rains. The area that could use some attention is the path between the lower and upper Gazebo. The rain has washed some deep groves that need to be filled. This drinking fountain near the lower gazebo needs to be cleaned up. I don't think it's up to our standards in the city. Item 8C.3-1 This park bench is missing its legs and is seriously dangerous! Item 8C.3-2 The lower shade structure looks good. Item 8C.3-3 The park is in good shape but needs a little TLC after the recent rains. Item 8C.3-4 University Dog Park Review by Committee Member Flint This dog park is in a brilliant area of town. I don’t think a lot of people know about it, and every time I visit there’s only been one or two people there. The last time I visited, I asked a gentleman how he liked the dog park and if he lived nearby, his answer was “it’s great, but I’m only visiting. It’s a lot better than the dog park where I live, which is only dirt”. I really appreciated all the pooper scoopers that were put out for Community use. Very thoughtful. Much of the grass was yellowed, but maybe that’s just because of the time of year. I feel like the slopes above the dog park surrounding the dog park could use a little bit more foliage because as you can see in the photographs the rain made some big fishers on the slopes. Still have a lot of boulders or larger cobble rock near the doggie water fountains that’s got to really hurt the dog’s feet and yes, I can see where people have been removing the rocks. I know we talked about it in the last meeting but after seeing this firsthand, I think the rock should be removed. It’s brutal for the dogs. To have to walk over rocks just to get a drink of water. Below are photos. Item 8C.2-1 Item 8C.2-2 Item 8C.2-3 Item 8C.2-4 Item 8C.2-5 Item 8C.2-6 doesn’t seem fair. Item 8C.2-7 [This page has intentionally been left blank.] Homme Adams Park Review by Committee Member ODonnell My report is as follows: The Park generally looks good after the recent rains. The area that could use some attention is the path between the lower and upper Gazebo. The rain has washed some deep groves that need to be filled. This drinking fountain near the lower gazebo needs to be cleaned up. I don't think it's up to our standards in the city. Item 8C.3-1 This park bench is missing its legs and is seriously dangerous! Item 8C.3-2 The lower shade structure looks good. Item 8C.3-3 The park is in good shape but needs a little TLC after the recent rains. Item 8C.3-4 219218217216214213212211215AA BB FF GG GG DD EE CC 11 22 33 44 55 66 PORTOLA AVENUEPORTOLA AVENUEGERALD FORD DRIVEGERALD FORD DRIVE PACIFIC AVENUEPACIFIC AVENUEC O L L E G E D R IV E C O L L E G E D R IV E UNI V E R SIT Y P A R K D RIV EUNI V E R SIT Y P A R K D RIV E PATHWAYS AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1100 2000 Parks, Trails, and OS Plan Item 8E.3-1 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.215 300 Grand Paseo Area 1 Item 8E.3-2 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.315 300 Grand Paseo Area 2 Item 8E.3-3 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.415 300 Gerald Ford Retention Basin Item 8E.3-4 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.515 300 Park A Item 8E.3-5 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.615 300 Park B Item 8E.3-6 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.715 300 Park C Item 8E.3-7 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.815 300 Park D Item 8E.3-8 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.915 300 Park E Item 8E.3-9 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1015 300 The Grove Item 8E.3-10 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1115 300 College Drive Area A Item 8E.3-11 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1215 300 College Drive Area B Item 8E.3-12 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1315 300 Extended Art Trail Item 8E.3-13 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1415 300 4-PAC Area Item 8E.3-14 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1515 300 Townhomes Area A Item 8E.3-15 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1615 300 Townhomes Area B Item 8E.3-16 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1715 300 Multi-Family Homes Area A Item 8E.3-17 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1815 300 Multi-Family Homes Area B Item 8E.3-18 AUGUST 2018 UNIVERSITY PARK INVESTORS, LLC PALM DESERT, CA2018047 L1.1915 300 Planting Legend Item 8E.3-19 [This page has intentionally been left blank.] Parks Recreation CommitteeYear 2023 2023 2023 2023 2023 2023 2023 2023 2022 2022 2022 2022 2022Month Aug Jul Jun MayApr Mar Feb Jan Dec Nov Oct Sep AugDay146247736111132Akkerman, Gregg P - PPPPPAPPPAP 2 0Dawson, Gerald E - PPPPPPPPPPP 0 0Flint, Lori P - PPPPPAPPPPP 1 0Guyer, Randy P - EPPPPPPPEPP 0 2Maldonado, John A - PPPPPPPPPPP 0 0Murphy, Paul P - P P P P APPPPPP 1 0O'Donnell, DavidP-EPPPPPPPPPP 0 1Perry, Ralph P - PPPPPPPPPPP 0 0Ex Officio MembersKalman, Kevin A - Simonds, Paula P - P PresentPRemoteA AbsentE Excused- No MeetingPalm Desert Municipal Code 2.34.010Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Please contact the Recording Secretary to discuss any attendance concerns.Total AbsencesUnexcused ExcusedResigned/Not Yet AppointedItem 8F-1