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Home My WebLink About2023-10-17 PRC Special Meeting Agenda Packet City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference and there will be in-person public access to the meeting location. • To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/81312363570 or call (213) 338-8477, Zoom Webinar ID: 813 1236 3570 • Written public comment may also be submitted to cityclerk@palmdesert.gov. Emails received by 5:00 p.m. the day prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1. CALL TO ORDER 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Parks and Recreation Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4. PRESENTATIONS A. INFORMATIONAL REPORT ON CIVIC CENTER PARK ART TOUR SIGNPOSTS 5. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Calendar within the three-minute time limit. Individual items may be removed by the Committee for a separate discussion. A. APPROVAL OF MINUTES RECOMMENDATION: Approve the Parks and Recreation Committee Regular Meeting minutes of September 12, 2023. Tuesday October 17, 2023 9:00 a.m. Special Meeting Parks and Recreation Committee Agenda October 17, 2023 City of Palm Desert Page 2 6. ACTION CALENDAR None. 7. INFORMATIONAL REPORTS & COMMENTS A. UPDATES FROM PARTNER ORGANIZATIONS 1. Palm Desert Aquatic Center 2. First Tee – Coachella Valley 3. Friends of the Desert Mountains 4. Palm Desert Library 5. Friends of the Library B. UPDATES FROM EX-OFFICIO MEMBERS 1. Family YMCA of the Desert 2. Desert Recreation District C. PARKS AND RECREATION COMMITTEE MEMBERS 1. Civic Center Park (Perry) 2. Cahuilla Hills/Fox Hiking Parks (Flint) 3. Ironwood Park (O’Donnell) D. CITY COUNCIL LIAISON E. CITY STAFF 1. Management and Operations of the Aquatic Center Update 2. Cahuilla Hills Park ADA Improvements 3. Bump & Grind Trail Restroom Update 4. Committee Members Parks Program Update F. ATTENDANCE REPORT 8. ADJOURNMENT: The next Regular Meeting will be held on November 7, 2023, at 8:30 a.m. Parks and Recreation Committee Agenda October 17, 2023 City of Palm Desert Page 3 AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique Lomeli Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City’s Development Services Department, Parks and Recreation Division, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at the Civic Center and on the City’s website at http://www.palmdesert.gov/. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. [This page has intentionally been left blank.] City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review meeting audio. Click HERE to access the meeting agenda packet. 1. CALL TO ORDER A Special Meeting of the Parks and Recreation Committee was called to order by Chair Dawson on Tuesday, September 12, 2023, at 8:30 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL Present: Committee Members Lori Flint, Randy Guyer, John Maldonado, Paul Murphy, David O’Donnell*, Ralph Perry, Vice Chair Gregg Akkerman, and Chair Gerald Dawson *Committee Member O’Donnell participated remotely in accordance with Assembly Bill 2449. Absent: None. Liaison(s) Present: Evan Trubee, City Council Liaison Staff Present: Chris Escobedo, Assistant City Manager; Shawn Muir, Community Services Manager; Kevin Swartz, Management Analyst II; and Monique Lomeli, Recording Secretary 3. ELECTION OF PARKS AND RECREATION COMMITTEE CHAIRPERSON AND VICE CHAIRPERSON MOTION BY COMMITTEE MEMBER DAWSON, SECOND BY COMMITTEE MEMBER MURPHY, CARRIED 6-2, to elect John Maldonado as Vice Chairperson of the Parks and Recreation Committee. 4. NON-AGENDA PUBLIC COMMENT: None. Tuesday September 12, 2023 8:30 a.m. Special Meeting Parks and Recreation Committee Minutes September 12, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 5. PRESENTATIONS A. CIVIC ACADEMY – OCTOBER 2023 Digital Strategies Coordinator Penta provided information regarding the upcoming Civic Academy pilot program and responded to Committee inquiries. This item was informational, and no action was taken. B. CITY’S 50TH ANNIVERSARY CELEBRATION AT CIVIC CENTER PARK – NOVEMBER 18, 2023. Special Events Coordinator Goodwin provided information regarding the City’s 50th Anniversary Celebration. This item was informational, and no action was taken. 6. CONSENT CALENDAR: MOTION BY COMMITTEE MEMBER DAWSON, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 6-0, to approve the consent calendar. A. APPROVAL OF MINUTES MOTION BY COMMITTEE MEMBER DAWSON, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 6-0, to approve the Parks and Recreation Committee Regular Meeting minutes of August 1, 2023. CONSENT ITEMS HELD OVER: None. 7. ACTION CALENDAR None. 8. INFORMATIONAL REPORTS & COMMENTS A. UPDATES FROM PARTNER ORGANIZATIONS 1. Palm Desert Aquatic Center David Keyes provided a verbal summary of recent activities at the Palm Desert Aquatic Center, highlighting the summer addition of an inflatable course and provided information regarding Fall programs. 2. First Tee – Coachella Valley No report was provided. 3. Friends of the Desert Mountains Executive Director Tammy Martin provided an update regarding Friends of the Desert Mountains’ collaboration with the Big Horn Institute to address the need for additional parking and reported there was no damage as the result of Hurricane Hilary. 4. Palm Desert Library Branch Manager Jennifer Hernandez provided a written report and verbal update regarding the Palm Desert Library and upcoming events. 5. Friends of the Library President Karen Gonzalez provided a written report that was included in the agenda materials. Parks and Recreation Committee Minutes September 12, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES B. UPDATES FROM EX-OFFICIO MEMBERS 1. Family YMCA of the Desert Ex-Officio Member Simonds provided a written report and verbal update on the Family YMCA of the Desert and provided information regarding childcare and creative program options. 2. Desert Recreation District Community Services Coordinator Nutcher provided a written report and verbal update regarding the post-storm restoration of Freedom Park. C. PARKS AND RECREATION COMMITTEE MEMBERS 1. University Park East Committee Member Perry provided a written report on University Park East that was included with agenda materials. 2. University Dog Park Committee Member Flint provided a written report on University Dog Park that was included with agenda materials. 3. Homme Adams Committee Member O’Donnell provided a written report on Homme Adams Park that was included with agenda materials. D. CITY COUNCIL LIAISON City Council Liaison Trubee commended City staff for storm relief efforts, provided information on the design and intent of Freedom Park to be utilized as a flood control measure, and offered an update on the progress of City Library plans and operations. E. CITY STAFF 1. Update on Request for Proposals for the Management and Operations of the Aquatic Center Community Services Manager Muir provided an update regarding the Request for Proposals for the management and operation of the Aquatic Center and responded to Committee Member inquiries. Following discussion, the Committee appointed Committee Members Guyer and Perry to a subcommittee assigned to assist City staff with the review of proposals. 2. Presentation on Marketing for the Aquatic Center This item was removed from the agenda at the request of staff and will be brought forward at the next Regular Meeting. 3. Presentation on University Park Sites Management Analyst Swartz narrated a PowerPoint presentation illustrating the conceptual site plan of University Park pocket parks and responded to Committee inquiries. Following discussion, the Committee appointed Committee Members Flint and Parks and Recreation Committee Minutes September 12, 2023 City of Palm Desert Page 4 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES Murphy as a subcommittee to assist City staff with naming the pocket parks. 4. Update on Additional Parking at Randall Henderson Trailhead Management Analyst Swartz provided an update regarding parking at the Randall Henderson Trailhead, noting that parking needs will be addressed by a collaboration between the Friends of Desert Mountains and Big Horn Institute. F. ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 9. ADJOURNMENT The Parks and Recreation Committee adjourned at 9:53 a.m. Respectfully submitted, Monique Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: Kevin Swartz, Management Analyst II Secretary APPROVED BY THE PARKS AND RECREATION COMMITTEE: __/__/2023 [This page has intentionally been left blank.] Programs in the City of Palm Desert (8/15/23 – 9/15/23) Category Event Title Location # of Events Attendance Guided Hike Monument Night Adventures Art Smith Trailhead 2 50 Event Night Sky Viewing Stars and Planets Art Smith Trailhead 2 27 Trail Stewardship Randall Henderson Trailhead 1 3 Trail Stewardship Homme Adams Trail 1 2 [This page has intentionally been left blank.] Palm Desert Library 73-300 Fred Waring Dr. Palm Desert, CA 92260 Phone: 760.346.6552 September 2023 Library Visits 7275 Hours Open 238 Reference Questions 4790 Meeting Rm Use/Attendance 485 Volunteers 31 Volunteer Hours 416.5 Self-Directed Activities Participants 205 Preschool & School Aged Programs Attendance 337 Young Adult Programming Attendance 336 Adult Programming Attendance 92 Successful Events/Programming: Knot Just Knitters, Chinese Mah Jong open play, Adult Book Club, Storytime & Craft, Tween Book Club, Craft Corner, Teen Council, Crafternoon, Anime Alliance, Kpop Club, Teen Lounge, Teen Book Club, Vibrational Sound Therapy We had 267 new sign ups for Library Card Sign Up month. [This page has intentionally been left blank.] [This page has intentionally been left blank.] [This page has intentionally been left blank.] Date: October 3, 2023 To: City of Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: Numbers reflective August 1 through September 30, 2023 Palm Desert Community Center • 6217 members utilized the gymnasium and fitness center facilities. • 933 additional gym and fitness center users paid the daily walk-in fee. • 343 people registered for classes, camps, and special programs. • 150 additional people paid to participate in classes on a drop-in basis. • 209 Desert Willow Resident Cards issued. • 177 Fitness Center Passes issued. • 20 Community Center room rentals. Palm Desert Parks • 352 park reservations • 1226.74 hours of rental use Palm Desert Skate Park • 16 skate park memberships sold. • 142 skaters used the park. • 123 bikers used the park. Palm Desert Community Center . . • We started offering Pickleball Round Robin Tournaments on the last Sunday of each month throughout the summer. We had 56 participants in August and 38 in September. • We plan to move into the new offices on the first week in December and close the center for renovations. • We will have Breakfast with Santa on December 2, 2023, from 9am to 11am. . Civic Center Park Review by Committee Member Perry My report is as follows: 1. Like all golf courses in the valley, October is the month for reseeding the green belts. This is obviously being done at CC Park. 2. I visited Thursday afternoon 10-5-23, at around 2pm. Preparations were underway at the amphitheater for the Thursday evening, city sponsored, outdoor music event. Everything looks good. 3. The Pavilions look great as well as the Lagoon and the gorgeous fountain. There were roses blooming in the well-cared for Rose Garden. 4. I also visited at night one night recently and it was amazing how many people use the park at night. The volleyball courts and the tennis courts were in high action use. 5. The parking, the bathrooms, the art sculptures, the playgrounds, everything is nice and normal looking. Good job by park maintenance! Below are photos. Kind regards, Ralph Perry Cahuilla Hills Park Review by Committee Member Flint My report is as follows: 1. Trails were being used for hiking in the morning. 2. There is ample parking with the paved lot across the street, and at the church. 3. I have not yet used it for the outdoor cooking area. I’ve always wanted to. 4. The park is always clean, and the water fountains and the bathrooms always work. This is the perfect park. Below are photos. 77-899 WOLF RD.PH. (760) 777-9131FAX (760) 777-9132PALM DESERT, CALIC# 2754, EXP 04/30/2492211HERMANNPALM DESERT, CACAHUILLA HILLS PARKDESIGNGROUPSUITE 102PLANT MATERIAL - SHRUBS & GRASSES [This page has intentionally been left blank.] Park Review Program September – December 2023 Committee Member Park Acres January February March April May June July August September October November December Group One Committee Member Perry Civic Center/PDAC 43900 San Pablo 70.0 Committee Member Flint Cahuilla Hills Park / Fox Hiking Park 45825 Edgehill Drive 27.5 Committee Member O'Donnell Ironwood Park 47800 Chia Drive 14.5 Committee Member Maldonado Homme Adams 72500 Thrush Road 27.0 Group Two Committee Member Flint Washington Charter 45768 Portola Ave 2.5 Committee Member Maldonado Palma Village Park 44550 San Carlos Ave 2.0 Committee Member Dawson Magnesia Falls Park 74200 Rutledge Way 6.0 Group Three Chair Akkerman Hovley Soccer Park 74735 Hovley Lane 21.0 Committee Member Murphy Joe Mann Park 77810 California Drive 2.5 Committee Member O'Donnell Freedom Park 77400 Country Club 26.0 Group Four Committee Member Murphy University Park East 74902 Univ. Park Dr.2.5/2.4 Committee Member Guyer University Dog Park 74802 Univ. Park Dr.27.0 Committee Member Flint University Park A 74802 Univ. Park Dr.27.0 Committee Member Murphy University Park B 74802 Univ. Park Dr.27.0 2023-08 Park Review Program 10/4/2023 [This page has intentionally been left blank.] Parks Recreation Committee Year 2023 2023 2023 2023 2023 2023 2023 2023 2023 2022 2022 2022 2022 Month Sep Aug Jul Jun May Apr Mar Feb Jan Dec Nov Oct Sep Day 12 1 4 6 2 4 7 7 3 6 1 11 13 Akkerman, Gregg P P -P P P P P A P P P A 2 0 Dawson, Gerald P E -P P P P P P P P P P 0 0 Flint, Lori P P -P P P P P A P P P P 1 0 Guyer, Randy P P -E P P P P P P P E P 0 2 Maldonado, John P A -P P P P P P P P P P 0 0 Murphy, Paul P P -P P P P A P P P P P 1 0 O'Donnell, David P P -E P P P P P P P P P 0 1 Perry, Ralph P P -P P P P P P P P P P 0 0 P Present P Remote A Absent E Excused -No Meeting Resigned/Not Yet Appointed Palm Desert Municipal Code 2.34.010 Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Please contact the Recording Secretary to discuss any attendance concerns. Total Absences Unexcused Excused