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Home My WebLink About2024-01-09 PRC Special Meeting Agenda Packet City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference. • To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/81740049691 or call (213) 338-8477, Zoom Meeting ID: 817 4004 9691. • Written public comment may also be submitted to mlomeli@palmdesert.gov. Emails received by 5:00 p.m. the day prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1. CALL TO ORDER 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Parks and Recreation Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by Committee Members for a separate discussion. A. APPROVAL OF MINUTES RECOMMENDATION: Approve the Parks and Recreation Committee Regular Meeting minutes of December 5, 2023. Tuesday January 9, 2024 8:30 a.m. Special Meeting Page 1 Parks and Recreation Committee Agenda January 9, 2024 City of Palm Desert Page 2 CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate discussion are considered at this time. 5. ACTION CALENDAR A. DEDICATION/NAMING OF THE FIVE POCKET PARKS WITHIN THE UNIVERSITY PARK (NORTH SPHERE) RECOMMENDATION: Approval of the Parks and Recreation Subcommittee’s recommendation to the City Council to name the five pocket parks within the University Park after community leaders of the City of Palm Desert. Current Park Name Proposed Park Name Park A Dave Erwin Park Park B Ernie Hahn Park Park C Cliff Henderson Park Park D Buford Crites Park Park E Hal Rover Park 6. INFORMATIONAL REPORTS & COMMENTS A. UPDATES FROM PARTNER ORGANIZATIONS 1. Palm Desert Aquatic Center 2. First Tee – Coachella Valley 3. Friends of the Desert Mountains 4. Palm Desert Library 5. Friends of the Library B. UPDATES FROM EX-OFFICIO MEMBERS 1. Family YMCA of the Desert 2. Desert Recreation District C. PARKS AND RECREATION COMMITTEE MEMBERS D. CITY COUNCIL LIASON E. CITY STAFF 1. Update on Palma Village Park Design 2. Update on Bike Trail with Coachella Valley Water District and Coachella Valley Association of Governments 3. Parks Program Reports 4. Update on the February 2024 Parks & Recreation Committee Goals Session F. ATTENDANCE REPORT 7. ADJOURNMENT: The next Regular Meeting will be held on February 6, 2024, at 8:30 a.m. Page 2 Parks and Recreation Committee Agenda January 9, 2024 City of Palm Desert Page 3 AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique M. Lomeli, CMC Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City’s Development Services Department, Parks and Recreation Division, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.cityofpalmdesert.org. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. Page 3 [This page has intentionally been left blank.] Page 4 City of Palm Desert Page 1 PARKS AND RECREATION COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review meeting audio. Click HERE to access the meeting agenda packet. 1.CALL TO ORDER A Regular Meeting of the Parks and Recreation Committee was called to order by Chair Akkerman on Tuesday, December 5, 2023, at 8:30 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2.ROLL CALL Present: Committee Members Lori Flint, Randy Guyer, Paul Murphy, David O’Donnell, Ralph Perry, Vice Chair John Maldonado, and Chair Gregg Akkerman Absent: Committee Member Gerald Dawson Liaison(s) Present: Evan Trubee, City Council Liaison Staff Present: Chris Escobedo, Assistant City Manager; Shawn Muir, Community Services Manager; Kevin Swartz, Management Analyst II; Randy Chavez, Deputy Director of Public Works; and Monique Lomeli, Recording Secretary 3.NON-AGENDA PUBLIC COMMENT: None. 4.CONSENT CALENDAR: A.APPROVAL OF MINUTES MOTION BY COMMITTEE MEMBER MURPHY, SECOND BY COMMITTEE MEMBER PERRY, CARRIED 7-0, to approve the Parks and Recreation Committee Regular Meeting minutes of November 7, 2023, as amended. CONSENT ITEMS HELD OVER: None. Tuesday December 5, 2023 8:30 a.m. Regular Meeting Page 5 Parks and Recreation Committee Minutes December 5, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 5.ACTION CALENDAR A.SELECT A SUBCOMMITTEE FOR THE 40-ACRE REGIONAL PARK DESIGN Management Analyst Swartz invited the Committee to appoint two Committee Members to serve on a subcommittee concerning the design of a 40-acre regional park. MOTION BY CHAIR AKKERMAN, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 7-0 to appoint Vice Chair Maldonado and Committee Member Murphy as representatives on the 40-acre Regional Park Design Subcommittee. B.SELECT A SUBCOMMITTEE FOR THE PALM DESERT AQUATIC CENTER (PDAC) Management Analyst Swartz invited the Committee to appoint two Committee Members to serve on a subcommittee concerning the Palm Desert Aquatic Center. MOTION BY CHAIR AKKERMAN, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 7-0 to appoint Committee Members Guyer and O’Donnell as representatives on the PDAC Subcommittee. C.JANUARY MEETING SCHEDULE Management Analyst Swartz presented a verbal report and responded to Committee inquiries. MOTION BY CHAIR AKKERMAN, SECOND BY COMMITTEE MEMBER GUYER, CARRIED 7-0, to reschedule the Regular Meeting of January 2, 2024, to Tuesday, January 9, 2024, at 8:30 a.m. 6.INFORMATIONAL REPORTS & COMMENTS A.UPDATES FROM PARTNER ORGANIZATIONS 1.Palm Desert Aquatic Center Ex-Officio Member Simonds provided a verbal summary of current activities at the Palm Desert Aquatic Center. 2.First Tee – Coachella Valley Ex-Officio Member Kalman provided a written report and verbal summary of recent activities and upcoming events. 3.Friends of the Desert Mountains Executive Director Tammy Martin provided a written report that was included with the agenda materials and provided information regarding upcoming events. 4.Palm Desert Library Branch Manager Jennifer Hernandez provided a written report that was included with the agenda materials. 5. Friends of the Library President Karen Gonzalez provided a verbal summary of the written report that was included in the agenda materials, encouraged Committee Members to become members of Friends of the Library, and responded to Committee Member inquiries. Page 6 Parks and Recreation Committee Minutes December 5, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES B.UPDATES FROM EX-OFFICIO MEMBERS 1.Family YMCA of the Desert Ex-Officio Member Simonds provided a written report that was included with the agenda materials and requested information regarding the availability of public restrooms near the YMCA facility. 2.Desert Recreation District Executive Director Kevin Kalman provided a written report that was included with the agenda materials, distributed a copy of the Desert Recreation Stewardship Report for Fiscal Year 2023. C.PARKS AND RECREATION COMMITTEE MEMBERS 1.Hovley Soccer Park Chair Akkerman provided a written report and verbal summary regarding the condition of Hovley Soccer Park and encouraged Committee Members and residents to use the Palm Desert In Touch app to report park maintenance issues. 2.Joe Mann Park Committee Member Murphy provided a written report and verbal summary of the condition of Joe Mann Park; and expressed appreciation for the landscape and maintenance workers. Committee Member Guyer requested an update on the bike trail. D.CITY COUNCIL LIAISON City Council Liaison Trubee reported the Palm Desert Library will be closed May 1 – June 30, 2024, in preparation for the change of ownership. In response to City Council Liaison Trubee’s inquiry, Landscape Supervisor Brad Chuck provided a verbal update on the Freedom Park cleanup. E.CITY STAFF Management Analyst Swartz provided information regarding an upcoming work plan session and encouraged the Committee members to begin thinking about goals and focus points to consider during the discussion. In response to Committee inquiries, Assistant City Manager Escobedo and Management Analyst Swartz provided information regarding the potential availability of land for City parks and affordable housing. F.ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 7.ADJOURNMENT The Parks and Recreation Committee adjourned at 9:26 a.m. Page 7 Parks and Recreation Committee Minutes December 5, 2023 City of Palm Desert Page 4 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES Respectfully submitted, Monique Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: Kevin Swartz, Management Analyst II Secretary APPROVED BY THE PARKS AND RECREATION COMMITTEE: __/__/2024 Page 8 Page 9 [This page has intentionally been left blank.] Page 10 Page 11 Page 12 Page 13 Page 14 Programs in the City of Palm Desert (11/15/23 – 12/15/23) Category Event Title Location # of Events Attendance Volunteer Only First Aid & CPR Training Friends' Conference Room 1 6 BLM Event Leave No Trace BLM Training Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 20 Event National Public Lands Day Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 26 Guided Hike Birding Walk-About Desert Willow Desert Willow 5 59 Guided Hike Birding Walk-About Visitor Center Santa Rosa and San Jacinto Mountains National Monument Visitor Center 2 20 Event Star Party in the Monument Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 52 Guided Hike Art Smith Trail Hike Art Smith Trailhead Parking Lot 1 5 Outreach Carrizo Canyon- SoCal Adaptive Sports Art Smith Trailhead Parking Lot 1 18 Guided Hike Carrizo Canyon Interpretative Hike Art Smith Trailhead Parking Lot 5 56 Guided Hike Dead Indian Canyon Hike Art Smith Trailhead Parking Lot 5 49 Event Desert Mountains Art Faire Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 200 Lecture A Monument in Your Backyard- An Overview of SRSJM National Monument Santa Rosa and San Jacinto Mountains National Monument Visitor Center 1 25 Volunteer Only Friends and Volunteer Holiday Party Civic Center Park 1 30 Upcoming January Events Date Event Title Location Page 15 Programs in the City of Palm Desert (11/15/23 – 12/15/23) 01/05, 01/08, 01/11, 01/19, 01/25 Birding Walk-About Desert Willow Desert Willow Golf Resort Parking Lot 01/15, 01/22 Birding Walk-About Visitor Center Santa Rosa and San Jacinto Mountains National Monument Visitor Center 01/13/23 Desert Kids Fun Fest Palm Desert Civic Center Park 01/06/23 Desert Mountains Art Faire Santa Rosa and San Jacinto Mountains National Monument Visitor Center 01/04, 01/06, 01/13, 01/18, 01/27 Randall Henderson Trail Hike Randall Henderson Trailhead Parking Lot 01/04, 01/11 Yoga with A Ranger Santa Rosa and San Jacinto Mountains National Monument Visitor Center 01/20/23 Volunteer Orientation Santa Rosa and San Jacinto Mountains National Monument Visitor Center 01/20/23 Returning Volunteer Agreement Signing and Updates Santa Rosa and San Jacinto Mountains National Monument Visitor Center 01/10 Art Smith Trail Hike Art Smith Trailhead Parking Lot 01/06/23 Star Party at the Monument Santa Rosa and San Jacinto Mountains National Monument Visitor Center 01/14, 01/29 Ed Hastey Garden Walk Santa Rosa and San Jacinto Mountains National Monument Visitor Center Reservations Required go to DesertMountains.org/calendar or call 760-862-9984 Page 16 Palm Desert Library 73-300 Fred Waring Dr. Palm Desert, CA 92260 Phone: 760.346.6552 December 1-30, 2023 Library Visits 5842 Hours Open 247 Reference Questions 1324 Circulation Totals 8680 Meeting Rm Use/Attendance 354 Volunteers 33 Volunteer Hours 418 Self-Directed Activities Participants 150 Preschool & School Aged Programs Attendance 475 Young Adult Programming Attendance 59 Adult Programming Attendance 155 Programming: Knot Just Knitters, Chinese Mah Jong open play, Adult Book Club, Storytime, Tween Book Club, Craft Corner, Teen Council, Crafternoon, Anime Alliance, Kpop Club, Teen Lounge, Teen Book Club. Successful Events: Holiday Celebration – 145 attendees, Gingerbread house event – 70 attendees Page 17 [This page has intentionally been left blank.] Page 18 Page 19 [This page has intentionally been left blank.] Page 20 Page 21 [This page has intentionally been left blank.] Page 22 Date: January 3, 2024 Page 23 To: City of Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: Numbers reflective for December 2023 Palm Desert Community Center • 0 members utilized the gymnasium and fitness center facilities. • 0 additional gym and fitness center users paid the daily walk-in fee. • 441 people registered for classes, camps, and special programs. • 8 additional people paid to participate in classes on a drop-in basis. • 196 Desert Willow Resident Cards issued. • 2 Fitness Center Passes issued. Palm Desert Parks • 255 park reservations • 1368.75 hours of rental use Palm Desert Skate Park • 4 skate park memberships sold. • 159 skaters used the park. • 136 bikers used the park. Page 24 Palm Desert Community Center . . • We have moved completely into the new offices in the Park View building, suite 135. • We are open Monday through Friday, from 8am to 5pm for Desert Willow resident cards, registration, pavilion, field, and amphitheater reservations. • Our Adaptive programs are going strong and growing with nearly every activity having people on the wait list. We currently off 6 different basketball classes, boccia, pickleball, tennis, and walk run roll. • The center is closed. Classes, clinics, and programs will be moving into the park. Others will be relocated to different centers. Please check our website for more details. • We had over 150 participate in Breakfast with Santa on December 2, 2023, from 9am to 11am. • . Page 25 [This page has intentionally been left blank.] Page 26 Parks Recreation Committee Year 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 Month Dec Nov Oct Sep Aug Jul Jun May Apr Mar Feb Jan Day 5 7 17 12 1 4 6 2 4 7 7 3 Akkerman, Gregg P P P P P -P P P P P A 1 0 Dawson, Gerald A P P P E -P P P P P P 1 1 Flint, Lori P P P P P -P P P P P A 1 0 Guyer, Randy P P E P P -E P P P P P 0 2 Maldonado, John P P P P A -P P P P P P 1 0 Murphy, Paul P E P P P -P P P P A P 1 1 O'Donnell, David P P E P P -E P P P P P 0 2 Perry, Ralph P P P P P -P P P P P P 0 0 P Present P Remote A Absent E Excused -No Meeting Resigned/Not Yet Appointed Palm Desert Municipal Code 2.34.010 Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Please contact the Recording Secretary to discuss any attendance concerns. Total Absences Unexcused Excused Page 27 Su ggestions for Revised Partner Organization Reports (by Member Jerry Dawson) The P & R Com mittee has an important role to play in support of our several Partner Organ izati ons {PO's ) We are a 'soun din g board' & 'supporter' as they achieve success. EX-Officio Partner Organizations (PO's) Recommenda tions for how to support our 'Family YMCA of the Desert' and the 'Desert Recre ation District": 1. Each organiza tion will be listed on each agenda 2. Each organizati on will submit a written report for each meeting agenda . 3 : Each organiza tion will interact in-depth with the P&R Committee at each Commi ttee m eeting . 4 . The purpose of the P&R Committee is to provide a full range of support for our City 's Par ks and Recreation! {It is our title). The committee must: -Fully unde rstand the 'goals and objectives' of each organization . -Revi ew an d understand their written reports. -Liste n to t heir verbal reports and i nteract 'in-depth '. Other Partner Organizations (PO's) Recommenda tions : 1. All PO's will be listed on every agenda. 2. PO represen tatives are encouraged to attend each P & R Committee monthly me eting. 3. Each PO wil l submit a written report three or four times each year for the agenda. 4. Each PO my p rovide a verbal report at any meeting to disclose/announce evolving co ncerns or major accomplishments or changes. 5. Commi ttee m embers may engage with PO representatives at any month ly meeting -as ki ng questions or offering suggestions. Suggestions for Revised Park Review Guidelines {By Member Jerry Dawson) Members will 'own' assigned park(s) for a specific six (6) month period. -Review the park(s) with enough frequency to 'discover' developing problems/concerns (two or three times over the six months). -Submit a written report at least once (no official scheduling). -Use APP to report concerns (problems) -then 'review' corrections. -Use 'check list' as a guide for what to look for/at. New Members will be first assigned Civic Ctr or Freedom Park plus Joe Mann. Other Members would be assigned 2+ parks (examples below) (geographically somewhat close to each other). Comments: University Park and University Dog Park Palma Village and Hovley Soccer Cahuilla Hills and Homme Adams University Park East and University Dog Park Ironwood Park, Washington Charter and Magnesia Falls 1. Assigning a park review for longer than six months is a potential disaster. We have found that : a. Anyone can inadvertently 'not see' a small problem b. Small problems can become Very Big quickly 2. Assigning 'reviews' for January through June and July through December would unveil the 'seasonal' changes that materially impact each park. 3. Giving 'new' members a 'larger' park allows them to encounter the full extent of a review. Smaller parks do not have as many 'amenities' to review. 4. Varying the 'assigned' park to review helps members better understand the scope of our community and its diversity. 5 . The above suggestions are intended to help 'members' feel the satisfaction of being more involved and committed to the many challenges and opportunities facing our city. Parks and Recreation Committee Bike Trail Update PALM DESERT PARKS AND RECREATION COMMITTEE JANUARY 9, 2024 1/9/2024 AGENDA ITEM 6.E.2 1 Existing Trail Condition ◦Parks and Recreation Committee members requested City staff provide an update on establishing a bike trail on an existing hiking connector trail. ◦“Connector” Trail ◦West side of Palm Valley Storm Channel ◦Connection between the Painters Path (north) and Cahuilla Hills Park/ portions of the Herb Jeffries Trail (south) ◦Partially located within properties owned by City and within Coachella Valley Conservation Commission (CVCC) area, and encroaches onto Coachella Valley Water District (CVWD) property/right-of-way. ◦Modifications require approval from CVCC and CVWD AGENDA ITEM 6.E.21/9/2024 2 Painters Path Edgehill Drive Bridge Cahuilla Hills Park Homestead Trailhead (Off Page) Existing Trail Conditions AGENDA ITEM 6.E.21/9/2024 3 View looking south of existing condition Transitions to sandy ground + drainage infrastructure AGENDA ITEM 6.E.21/9/2024 4 1/9/2024 AGENDA ITEM 6.E.2 5 Approximate Trail Location AGENDA ITEM 6.E.21/9/2024 6 Approximate Trail Location CVCC -Conservation ◦Conservation Plan within the Coachella Valley. ◦Trail within reserve lands of the Santa Rosa and San Jacinto Mountains Conservation Areas ◦Existing Trail is not recognized/does not currently exist according to CVCC plans of the Coachella Valley Multi-Species-Habitat-Conservation-Plan (MSHCP). ◦Partially Located on City Parcels currently being considered for a conservation easement which limit trails ◦This easement would limit the ability to convert areas into a trail ◦Guidelines for approval: “Future proposals for new trails on Reserve Lands in the Santa Rosa and San Jacinto Mountains Conservation Area, other than the identified trails described herein, will be addressed on a case-by-case basis, subject to existing regulations, policies, and land management plans. Such future trail proposals will require a Minor Amendment to the Plan with Wildlife Agencies’ concurrence” –CVMSHCP (August 2016) Section 7.0, Page 70 ◦Seek input from the trails management subcommittee AGENDA ITEM 6.E.21/9/2024 7 CVWD ◦CVWD issued long term encroachment permit to City on 3/12/2021 ◦Install and operate and maintain two (2)trash receptables and portion of existing public trail within westerly right-of-way of the Palm Valley Stormwater Channel . ◦CVWD request additional information” ◦What is the footprint of the “new”trail? ◦What are the details of the path? ◦Maintenance obligations ◦Insurance ◦Compliance with MS4 –stormwater drainage AGENDA ITEM 6.E.21/9/2024 8 Recommendation Provide input to staff: Identify the trail alignment and establish preliminary/conceptual design (paving, etc.) as a part of future budget update. Further discussion with CVWD regarding encroachments Present proposal to the trails management subcommittee to present the ideal and solicit feedback when preliminary design is established AGENDA ITEM 6.E.21/9/2024 9