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Home My WebLink About2023-04-12 CAC Regular Meeting Agenda PacketCity of Palm Desert Page 1 CULTURAL ARTS COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting. •To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/82341417829 or call (213)338-8477, Zoom Meeting ID: 823 4141 7829. •Written public comment may also be submitted to epowell@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Cultural Arts Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.PRESENTATIONS A.UPDATE ON RALPH M. BROWN ACT B.ARTISTS COUNCIL Wednesday April 12, 2023 9:00 a.m. Regular Meeting 1 Cultural Arts Committee Agenda April 12, 2023 City of Palm Desert Page 2 5. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by Committee Members for a separate discussion. A. APPROVAL OF MINUTES RECOMMENDATION: Approve the Cultural Arts Committee Regular Meeting minutes of February 8, 2023. 6. ACTION CALENDAR A. REQUEST FOR DIRECTION ON 2023/2024 PALM DESERT COMMUNITY GALLERY RECOMMENDATION: Provide staff with direction on reopening the Palm Desert Community Gallery located in the North Wing Building at City Hall. B. RECEIVE AND FILE INFORMATIONAL REPORT ON FY 2023/24 PUBLIC ART BUDGET AND PROJECTS RECOMMENDATION: Receive and file information report on FY 2023/2024 Public Art budget and projects. 7. INFORMATIONAL REPORTS & COMMENTS A. PLANNING COMMISSION LIAISON B. ARCHITECTURAL REVIEW COMMISSION LIAISON C. CULTURAL ARTS COMMITTEE MEMBERS D. CULTURAL ARTS COMMITTEE MEMBERS E. CITY COUNCIL LIAISON F. CITY STAFF 1. Project Status Report G. ATTENDANCE REPORT 8. ADJOURNMENT: The next Regular Meeting will be held on May 10, 2023, at 9:00 a.m. 2 Cultural Arts Committee Agenda April 12, 2023 City of Palm Desert Page 3 AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Cultural Arts Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique Lomeli, CMC Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City’s Special Programs Division, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. 3 City of Palm Desert Page 1 CULTURAL ARTS COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Pursuant to Assembly Bill 361, this meeting was conducted by teleconference, and there was in-person public access to the meeting location. 1. CALL TO ORDER A Regular Meeting of the Cultural Arts Committee was called to order by Vice-Chair Hauer on Wednesday, February 8, 2023, at 9:00 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL Present: Committee Members Lori Flint, Tom Mitze, Ann Simley, Carol Adney, and Vice Chair Liz Hauer Absent: Chair Maureen Boren. Liaison(s) Present: Mayor Pro Tem Karina Quintanilla, City Council Liaison; Lindsay Holt, Planning Commission Liaison; Wallace Colvard, Architectural Review Commission Liaison City Staff Present: Amy Lawrence, Deputy Director of Economic Development; Erica Powell, Management Analyst; and Debbie Thompson, Administrative Assistant, and Monique Lomeli, Recording Secretary were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 3. NON-AGENDA PUBLIC COMMENT: City Clerk Anthony Mejia provided information regarding Assembly Bill (AB) 2449, detailing new conditions for remote participation in public meetings. 4. CONSENT CALENDAR: MOTION BY COMMITTEE MEMBER MITZE, SECOND BY COMMITTEE MEMBER FLINT, CARRIED 5-0, to approve the consent calendar. Wednesday February 8, 2023 9:00 a.m. Regular Meeting 4 Cultural Arts Committee Minutes February 8, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES A. APPROVAL OF MINUTES MOTION BY COMMITTEE MEMBER MITZE, SECOND BY COMMITTEE MEMBER FLINT, CARRIED 5-0, to approve the consent calendar. CONSENT ITEMS HELD OVER: None. 5. PRESENTATIONS Project Manager, Lucero Leyva introduced Principal Architect, John Vuksic and team members from Prest, Vuksic, Greenwood (PVG) Architects who provided an audio-visual presentation of the proposed DiscoverPD project. The Committee provided feedback on the conceptual plan and requested staff schedule a study session to further discuss this item prior to the next regular meeting. 6. ACTION CALENDAR A. REQUEST FOR DIRECTION ON ARTIST REGISTRY REGISTRATION GUIDELINES Management Analyst Powell presented the staff report and responded to Committee Member inquiries. By consensus, the Committee provided direction and accepted staff’s proposed artist registry registration guidelines. B. REQUEST FOR DIRECTION ON 2023/2024 PUBLIC ART COMMUNITY ENGAGEMENT PROJECT(S) Management Analyst Powell presented the staff report and responded to Committee Member inquiries. Following discussion, MOTION BY COMMITTEE MEMBER ADNEY, SECOND BY COMMITTEE MEMBER MITZE, CARRIED 5-0, to recommend staff include $15,000 in the FY 2023/2024 Public Art budget for three public art community engagement projects. C. REQUEST FOR DIRECTION ON 2023/2024 STUDENT ART WRAP COMPETITION Management Analyst Powell presented the staff report and responded to Committee Member inquiries. Following discussion, MOTION BY COMMITTEE MEMBER SIMLEY, SECOND BY COMMITTEE MEMBER MITZE, CARRIED 5-0, to recommend staff include $6,000 in the 2023/2024 Public Art budget for a student art wrap competition. 5 Cultural Arts Committee Minutes February 8, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 7. INFORMATIONAL REPORTS & COMMENTS A. PLANNING COMMISSION: Planning Commission Liaison Lindsay Holt provided an update on the recent activities of the Planning Commission. B. ARCHITECTURAL REVIEW COMMISSION: Architectural Review Commission Liaison Wallace Colvard provided an update on the recent activities of the Architectural Review Commission. C. CULTURAL ARTS COMMITTEE MEMBERS Committee Member Flint provided an update regarding an open space near Palma Village that could accommodate the placement of an art sculpture. Vice-Chair Hauer provided an update regarding the recent art sculpture exhibition. D. CITY COUNCIL LIAISON Councilmember Quintanilla provided an update on the recent activities of the City Council. E. CITY STAFF Management Analyst Powell provided an oral report on the items listed on the Project Status Report that was included in the agenda packet. F. ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 8. ADJOURNMENT The Cultural Arts Committee adjourned at 11:00 a.m. Respectfully submitted, Monique M. Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: _____ Amy Lawrence, Deputy Director of Development Services Secretary APPROVED BY CAC: __/__/2023 6 STAFF REPORT CITY OF PALM DESERT CULTURAL ARTS COMMITTEE MEETING DATE: April 12, 2023 SUBMITTED BY: Erica Powell, Management Analyst REQUEST: REQUEST FOR DIRECTION ON 2023/2024 PALM DESERT COMMUNITY GALLERY ____________________________________________________________________ Recommendation Provide staff with direction on reopening the Palm Desert Community Gallery located in the North Wing building at City Hall. Discussion The Palm Desert Community Gallery is a community space reserved for artists residing in the Coachella Valley and its surrounding areas. Historically there have been a total of five (5) exhibitions per year, including the Student Art and Essay Contest. Exhibitions run about 2.5 months and include an artist reception. The Palm Desert Community Gallery has been on hiatus since March 2020 due to the COVID-19 pandemic. Prior to the pandemic, the Art in Public Places Commission (now Cultural Arts Committee) had selected eight (8) artists to participate in the 2020/2021 exhibition year for a total of four (4) shows. There was also one (1) show remaining in the 2019/2020 exhibition year. Upon closure of City Hall, all nine (9) artists were informed that the exhibitions would be cancelled until further notice. Given the over three-year hiatus, staff is proposing the following options to reopen the Palm Desert Community Gallery during 2023/2024: 1. Contact the nine (9) artists that were previously selected for five (5) exhibitions to discuss participation during 2023/2024 then return to the Cultural Arts Committee with a proposed schedule of exhibitions based on artist availability. This may result in exhibitions running over one year depending on the number of artists that agree to participate.; or 2. Send formal cancellations to all previously selected artists and send out a new request for proposals (RFP) for 2023/2024. If this option is selected, staff will prepare a draft RFP and bring back for Committee review at the next meeting. Fiscal Analysis Estimated costs for the annual Palm Desert Community Gallery exhibition is $1,250. five (5) exhibitions is $1,250 or four (4) exhibitions is $1,000. 7 STAFF REPORT CITY OF PALM DESERT CULTURAL ARTS COMMITTEE MEETING DATE: April 12, 2023 SUBMITTED BY: Erica Powell, Management Analyst REQUEST: RECEIVE AND FILE INFORMATIONAL REPORT ON FY 2023/2024 PUBLIC ART BUDGET AND PROJECTS ____________________________________________________________________ Recommendation Receive and file informational report on FY 2023/2024 Public Art budget and projects. Discussion Listed below is the proposed FY 2023/2024 Public Art budget that will be presented to the City Council in May 2023. − Professional Services: $80,000 o (Signage (QR signposts and plaques for artworks), traffic signal cabinet beautification project, community art projects, graphic design services for public art collateral, Community Gallery vinyl lettering, scanning of public art files, photography services, film screening rights, speakers, and moderators) − Repair & Maintenance: $90,000 o (Annual artwork maintenance, possible restoration of Roadrunner, Rose Garden Community Walk, and other artworks identified during the year, and contingency for unanticipated repairs/removals) − Supplies: $2,000 o (Miscellaneous supplies for Cultural Arts Committee, Student Art and Essay Contest, Palm Desert Community Gallery, etc.) − Local Meetings, Conferences, and Mileage: $8,500 o (Staff reimbursement to attend public art related meetings and conferences.) − Other: $23,620 o (Advertising and promotion, printing and duplicating, subscriptions and publications, dues, and postage/freight) − Capital Projects: $415,000 o (San Pablo Phase I roundabout sculpture, San Pablo Phase II roundabout sculpture, DiscoverPD artwork, and misc. public art projects) − Total: $619,120 8 April 12, 2023 – Cultural Arts Committee Staff Report FY 2023/2024 Public Art Budget and Projects Page 2 of 2 Listed below are proposed/scheduled projects for FY 2023/2024: − 2025/2026 El Paseo Sculpture Exhibition call for entries, selection, and contracting − San Pablo Phase I roundabout sculpture installation − San Pablo Phase II roundabout contracting and installation − Community Project: Partnership with Flat Black for workshops − Community Project: Student competition art wrap − Work w/ DSRT Surf on implementation of public art into the project − Artwork implementation for Haystack Active Transportation Project (ATP) − Artwork implementation for Lupine Plaza − Artwork implementation for Discover Palm Desert − Student Art and Essay Contest − Possibly re-open Palm Desert Community Gallery (five exhibitions pending) − 2024 Documentary Film Series at UCR Palm Desert Center − Design and print updated public art rack card/brochure − Possible deaccession of artwork at the Palm Desert Community Center − Repair and restoration of Charger − Restoration of artworks (TBD) − Appointment of a Poet Laureate Fiscal Analysis The total proposed Public Art budget for FY 2023/2024 is $619,120 and is subject to City Council approval. This includes additional carryover funds from FY 2022/2023 for the San Pablo Phase I roundabout sculpture project. All projects noted above using public art funds will be brought before the Cultural Arts Committee and the City Council for consideration (if not already done so). 9 CITY OF PALM DESERT CULTURAL ARTS COMMITTEE MEMORANDUM To: Cultural Arts Committee (CAC) Members From: Erica Powell, Management Analyst Date: April 12, 2023 Subject: Project Status Report for the April 12, 2023, Cultural Arts Committee Meeting 1. Artist Registry – The new Artist Registry website, www.palmdesertartistregistry.com, is now live. This will allow artists to create a profile, which they can maintain with staff approval and provides a searchable database for the public to review. Please refer all artists that are interested in working in Palm Desert to the website. 2. City of Palm Desert’s Public Art Virtual Tour – A web-based virtual tour is now available online through the City’s Public Art web-page. It currently includes 69 City-owned artworks, six murals, 12 artistic utility cabinets, and a Holocaust Memorial Video from Desert Sand Unified School District (DSUSD). 3. Public Art Documentary Film Series – The fourth and final film scheduled for April 26, 2023, is Carved in Stone: SANANNGUAQTIT, with guest speaker Director, Angela Heck. This film will screen at UCR Palm Desert Center beginning at 6 p.m. 4. Palm Springs Life 8-month feature content – This year the City contracted with Palm Springs Life to promote Palm Desert’s Public Art program. See schedule of articles below to include links to those that have already run: a. February: El Paseo Sculpture Exhibition b. March: Murals, artist profile: John Cuevas c. April: Civic Center Park/E. Tyler Burton d. May: El Paseo Sculpture Exhibition/Artist profiles: Delos Van Earl and Lynn Jaye e. September: Citywide Virtual Art Tour f. October: El Paseo Sculpture Exhibition/Artist profiles: Karen and Tony Barone and T. Barny g. November: Community Projects h. December: San Pablo Phase I roundabout sculpture installation and artist profile: Sunburst by Donald Gialanella. 10 Status Report for the April 12, 2023, CAC Meeting Page 2 5. Damage report: Charger, by artist Ted Gall, located on Monterey between El Paseo and Hwy-111, was struck by a car in the late hours of Saturday, February 11, 2023. The tail was broken off and staff could not recover it. A claim has been filed with the City’s insurance provider and staff is working with the artist for a quotation to replace the tail and repair the sculpture. 6. FY 2022/2023 Project List – Listed is an update of the projects that staff is currently working on or will soon be working on: − 2023 Desert X sponsorship: Exhibition Dates March 4 – May 7, 2023 − Student Art and Essay – awards ceremony complete and artwork is displayed in the Palm Desert Community Gallery. − 2023/24 El Paseo Sculpture Exhibition – completed installations, new sign posts and virtual tour, which now includes audio. − Anza-Borrego – working on lighting install. − San Pablo Phase I roundabout sculpture installation: bidding for a general contractor to install the engineered pads, hiring a professional installer, and working out logistics for installation. Projected installation in October 2023. − San Pablo Phase II roundabout contracting and installation − Replacement of stolen artwork (For Our Freedom) at Freedom Park: concrete rehab in April, installation in June. − Replacement of artwork on the traffic signal cabinet on Fred Waring x Cook (Sun Crawlers by artist John Cuevas) − Work w/DSRT Surf on implementation of public art into its project − Artwork implementation for Lupine Plaza, Discover Palm Desert Visitor Center, and other City projects − Possibly re-open Palm Desert Community Gallery (five exhibits pending) − City wide virtual public art tour: ongoing photography and copy is being worked on to complete each mapped artwork − Design and print updated public art rack card/brochure − City wide review of public art signage: starting in Civic Center Park − Implementation of bottle filler and SCE utility box art wraps − Waring Plaza developer artwork maintenance: property manager hiring art conservationists − Develop the Public Art website for strategic, program content − Possible deaccession of artwork at the Palm Desert Community Center: construction estimated to begin in December 2023: Joslyn Center pending, requesting quotation to rebuild housing, deinstall, transport and install − Other proposed projects coming soon!! 11 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 2023 Month Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Date 13 11 8 13 10 14 11 9 14 11 8 - Adney, Carol P P P P -P P -E A P -2 1 Boren, Maureen P P P P -P P -P P A -1 1 Flint, Lori P P P P -P P -P P P -0 0 Hauer, Liz P P P P -P P -P P P -0 0 Mitze, Tom -P P -P P P -0 0 Simley, Ann P P P -0 0 Palm Desert Municipal Code 2.34.010: Present Absent Excused No meeting Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Cultural Arts Committee Monique Lomeli Total Absences Total Unexcused Absences 12