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Home My WebLink About2021-11-03 HC Regular Meeting MinutesPALM DESERT HOUSING AUTHORITY PALM DESERT HOUSING COMMISSION MEETING PRELIMINARY MINUTES WEDNESDAY, NOVEMBER 3, 2021 -3:30 P.M. (VIRTUAL MEETING) CITY OF PALM DESERT, CALIFORNIA I. CALL TO ORDER II. Chair Buller called the meeting to order at 3:30 p.m. ROLL CALL Commissioners Current Meeting Present Jann Buller, Chair Dennis Guinaw, Vice Chair Donna Ault Greg Ballard Juan Mireles Melody Morrison Carol Marcuse Also Present: Kathleen Kelly, City Councilmember Liaison Jessica Gonzales, Senior Management Analyst Tere.sa Vakili, RPM Company Vice President Kevin Teagarden, Management Analyst Kevin Collins, Recording Secretary Bob Hargraves, Legal Counsel X X X X X X Absent X Fiscal Year,to Date Present Absent 4 4 4 2 2 · (1 Excused) 3 1 3 3 Ill. ORAL COMMUNICATIONS Senior Management Analyst, Jessica Gonzales, advised the Commission no comments or inquiries were receivec;J by email, nor were any requests for, public participation received for the meeting. PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING DECEMBER 1, 2021 IV. CONSENT CALENDAR A. MINUTES of the Regular Housing Commission meeting of November 3, 2021. Rec: Approve as presented. Upon a motion by Vice Chair Guinaw, seconded by Commissioner Ballard, and a 6-0 vote of the Housing Commission the Consent Calendar was approved as presented (AYES: Ault, Buller, Guinaw, Ballard, Morrison, and Marcuse; NOES: None; ABSENT: Mireles). V. ACTION ITEMS A. REQUEST FOR CONSIDERATION of a recommendc1tion to approve an Amendment to Contract No. HA35560 with Ray, Douglas, Ann and Patrick, Inc., a.k.a. RPM Company, for affordable housing compliance/property management services for the Housing Authority owned properties for a two-year term in an amount not to exceed $601,560 for the calendar ye~r 2022. Senior Management Analyst, Jessica Gonzales, acknowledged the staff report before the Commission, stating the current contract with RPM was up for renewal and that a two-year extension for services had been negotiated. She advi 9ed no Ghanges were made in the scope of services provided by RPM. Ms. Gonzales provided information on the current fee structure of $40 per unit/per mo11th and the proposed $45 monthly fee beginning January 2022 with a 3% increase for 2023. Ms. Gonzales reiterated the fee change has no bearing on resident rental rates and the $45 per unit per month fee is based on a fully occupied unit. Upon a motion by Commissioner Ballard, seconded by Commissioner Morrison and a 6-0 vote ·of the Housing Commission, approved the recommendation of an amendment to Contract No. HA35560 with Ray, Douglas, Ann and Patrick, Inc., a.k.a. RPM Company, for affordable housing compliance/property management services for the Housing Authority owned properties for a two-year term in an amount not to exceed $601,560 for the calendar year 2022. (AYES: Ault, Buller, Ballard, Guinaw, Morrison, and Marcuse; NOES: None; ABSENT: Mireles). VI. REPORTS AND REMARKS A. Commissioners Reports and Remarks NONE B. Commission Reports 2 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING DECEMBER 1, 2021 Senior Management Analyst, Jessica Gonzales provided the Commission an update on the request for additional information related to the Home , Buyer Assistance program. She stated a brief presentation on that program, administered within the Finance department, would be provided at the January commission meeting. Chair Buller then introduced Mr. Bob Hargreaves, Legal Counsel for the City of Palm Desert, who was invited to provide a brief overview related to the Brown Act. The presentation includes specific information related to Commission Member's roles, the Brown Act, conflicts of interest and public records. Ms. Gonzales informed the Housing Commission that they serve ras an advisory to the Palm Desert Housing Authority Board ("Authority Board"); and explained the primary role of the Commissioners is to review and provide input to the Authority Board on housing policy and procedures, housing programs and review and make recommendations on administrative and operating matters of the affordable rental portfolio that come before the Authority Board, except matters excluded by resolution. Mr. Hargraves reminded the Commission that they do no, have approving authority. With that, Mr. Hargraves moved onto the presentation, a copy of which was provided to all commissioners as part of the agenda packet and shared via Zoom. At conclusion of the presentation, a question was raised by Chair Buller. The question related to informing commission members of various events that , members may want to make the Commission aware of. Mr. Hargreaves responded stating that is the purpose of the reports and remarks section of the agenda. · Ms. Gonzales then provided a brief informational update on fourteen vacant lots, which are owned by the City of Palm Desert an_d are referred to as the "Merle Self- Help Project". Ms. Gonzales stated the project was makirig progress and in the coming weeks would be transitioning those properties to Coachella Valley Housing Coalition with homes b_eing built over the coming year. C. RPM Company Monthly Reports for September 2021 • Monthly Occupancy Status Report • Monthly oc·cupancy and Average Rent Summary • Report#1 -Monthly Occupancy and Average Rent Statement • Report#2-Monthly Net Operating Income Statement • Palm Desert Housing Authority Project Report for October 2021 RPM Company Vice President, Teresa Vakili acknowledged the RPM reports before the Commission, stating 592 individuals were contacted on the waitlist and 91 recertifications were completed. She noted the current average occupancy rate was 98% and stated RPM staff completed 368 service requests, which included replacing a few water heaters. There were no follow-up questions. 3 PRELIMINARY MINUTES VIRTUAL HOUSING COMMISSION MEETING DECEMBER 1, 2021 Ms. Gonzales mentioned briefly there had been a supply delay for the second portion of Taos/Desert Pointe roofing project, but those materials are now scheduled to arrive this month and the project would resume in January 2022. D. Update on the Home Improvement Program ACTIVITY October 2021 Inquiries (Calls, Walk-Ins, Emails): Applications Provided: Applications Received Applications being processed: Eligible (Possibly meets criteria): Ineligible (Does not meet criteria): Energy Savings Assistance Programs Referrals: (JHC Construction -SCE/Gas Co) 0 0 0 0 0 0 0 Ms. Gonzales provided a summary of the Home Improvement Program activity and reported there were no inquiries for the Energy Savings Program, however, expects more activity in the upcoming months given the recent informational article in the City's Brightside newsletter. VII. ADJOURNMENT With Commission concurrence, Chair Buller adjourned the meeting at 4:14 p.m. -tmkJlot, tr ~Vl ail~ Kevin Collins, Recording Secretary ( tp.t,(.JJ) 4 j