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Home My WebLink About2024-01-18 EPPBID Regular Meeting Agenda Packet & Supplemental PacketCity of Palm Desert Page 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference and there will be in-person public access to the meeting location. •To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/84131730440 or call (213) 338-8477, Zoom Meeting ID: 841 3173 0440. •Written public comment may also be submitted to mnance@palmdesert.gov. Emails received by 4:00 p.m. the day prior to the meeting will be distributed to the Board. Any correspondence received during or after the meeting will be distributed to the Board as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the El Paseo Parking and Business Improvement District Board on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Board to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. Thursday January 18, 2024 8:00 a.m. Regular Meeting El Paseo Parking and Business Improvement District Board Agenda __ January 18, 2024 City of Palm Desert Page 2 4.CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Calendar within the three-minute time limit. Individual items may be removed by Board Members for a separate discussion. A.APPROVAL OF MINUTES RECOMMENDATION: Approve the El Paseo Parking and Business Improvement District Board Regular Meeting minutes of November 16, 2023. B.APPROVAL OF FINANCIALS RECOMMENDATION: Approve the Financial Statement ending November 30, 2023, and December 31, 2023. CONSENT ITEMS HELD OVER: Items removed from the Consent Calendar for separate discussion are considered at this time. 5.INFORMATIONAL REPORTS A.CITY STAFF 1.BUSINESS SIDEWALK SIGNAGE AND DISPLAYS 2.EL PASEO BENCH PILOT PROGRAM B.SHERIFF UPDATE C.MARKETING UPDATE 1.NOVEMBER AND DECEMBER 2023 MARKETING REPORTS 6.ACTION CALENDAR NONE 7.COMMENTS A.EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD MEMBERS B.CITY COUNCIL LIAISON C.CITY STAFF D.ATTENDANCE REPORT 8.ADJOURNMENT El Paseo Parking and Business Improvement District Board Agenda __ January 18, 2024 City of Palm Desert Page 3 AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the El Paseo Parking and Business Improvement District Board was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Michelle Nance Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of City Clerk, City Hall, 73- 510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov . Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. [This page has intentionally been left blank.] Page 4 City of Palm Desert Page 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to access the meeting agenda packet. Click HERE to access the meeting audio. 1.CALL TO ORDER A Regular Meeting of the El Paseo Parking and Business Improvement District Board was called to order by Chair Klein on Thursday, November 16, 2023, at 8:02 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2.ROLL CALL Present: Board Members Rebecca Elliott, Alec Longmuir*, Susan Stauber, Michelle Whittaker, Vice Chair David Fletcher and Chair Patrick Klein. *Board Member Longmuir participated remotely in accordance with AB 2449. Absent: None. Liaison(s) Present: Jan Harnik, Council Liaison City Staff Present: Bassam AL-Beitawi, Senior Project Manager; Vanessa Mager, Business Advocate; Christiani Aquino, Marketing Assistant; Thomas Soule, Public Affairs Manager; and Michelle Nance, Recording Secretary. 3.NON-AGENDA PUBLIC COMMENT: None. Thursday November 16, 2023 8:00 a.m. Regular Meeting Page 5 El Paseo Parking and Business Improvement District Board Minutes November 16, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 4.CONSENT CALENDAR: MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 6-0, to approve the consent calendar. A.APPROVAL OF MINUTES MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 6-0, to approve the El Paseo Parking and Business Improvement District Board Regular Meeting minutes of October 19, 2023. B.APPROVAL OF FINANCIALS MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 6-0, to approve the financial statements ending October 31, 2023. 5.INFORMATIONAL REPORTS A.CITY STAFF Bassam AL-Beitawi, Senior Project Manager of Public Works, presented on the El Paseo Raised Mid-Block Crosswalk Study and answered Board questions. B.SHERIFF UPDATE Deputy Amato, of Riverside County Sheriff, provided updates on an addition to a Deputy on the Business District Team, new vehicle and Community Service Officer De La Torre foot patrol on El Paseo and answered Board questions. C.MARKETING UPDATE Stephanie Greene, of FG Creative, answered Board questions and provided updates on the October 2023 Marketing Report. Paulina Larson and Susan Stein, of Palm Springs Life Magazine, provided an update on Palm Desert Food & Wine and El Paseo Fashion Week partnerships and answered Board questions. 6.ACTION CALENDAR A.CONSIDERATION OF THE DECEMBER 2023 MEETING SCHEDULE MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 6-0, to approve the cancellation of the December 21, 2023, El Paseo Parking and Business Improvement District Board meeting. Page 6 El Paseo Parking and Business Improvement District Board Minutes November 16, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 7.COMMENTS: A.EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD MEMBERS Vice Chair Fletcher provided an update on the December opening of Shorebird and upcoming holiday event at The Shops on El Paseo. Board Member Whitaker reminded the Board of the City’s 50th Anniversary celebration Saturday, November 18th, 2023. Chair Klein provided update on the December opening of Our House at the Gardens on El Paseo and the reopening of The Hideout. B.CITY COUNCIL LIAISON Councilmember Harnik commended Board Member Elliott for hosting an El Paseo merchant meeting at Porta Via; provided an update of dining deck extension on City Council’s agenda; and thanked the Board for all their continued commitment to the community on behalf of the entire City Council. C.CITY STAFF Public Affairs Manager Soule provided an update on the video shoot with NBC for California Live on El Paseo. Business Advocate Mager provided an update on the upcoming new benches for El Paseo. D.ATTENDANCE REPORT - The attendance report was provided with the agenda materials. The Board took no action on this matter. 8.ADJOURNMENT - The El Paseo Parking and Business Improvement District Board adjourned at 9:23 a.m. Respectfully submitted, Michelle Nance, Deputy Clerk I Recording Secretary ATTEST: Thomas Soule, Public Affairs Manager Staff Liaison APPROVED BY THE BOARD: __/__/2024 Page 7 [This page has intentionally been left blank.] Page 8 EPPBID Budget FY22-23 FY 2022-2023 July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June 12,773$ 22,075$ 22,372$ 32,260$ 32,228$ 21,838$ 19,117$ 17,485$ 19,303$ 21,228$ 16,689$ 12,632$ 250,000$ 26,012.50$ 26,397.75$ 22,205.80$ 52,704.16$ 127,320.21$ $ 13,239.50 $ 4,322.75 $ (166.20) $ 20,444.16 $ (32,228.00) $(21,838.00) $ (19,117.00) $ (17,485.00) $ (19,303.00) $ (21,228.00) $ (16,689.00) $ (12,632.00) $(122,679.79) July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June Budget 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 39,000.00$ Actual 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 16,250.00$ Budget 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 3,000.00$ Actual -$ Budget 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 11,000.00$ Actual 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,000.00$ 4,000.00$ Budget 10,000.00$ 10,000.00$ 20,000.00$ Actual 10,000.00$ 10,000.00$ 20,000.00$ Budget 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 13,500.00$ Actual -$ Budget Actual 119.06$ 121.60$ 121.29$ 361.95$ Budget 1,500.00$ 1,500.00$ Actual 1,500.00$ 1,500.00$ Budget 10,000.00$ 4,395.00$ 4,395.00$ 4,395.00$ 4,395.00$ 27,580.00$ Actual 10,000.00$ 10,000.00$ Budget 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 12,000.00$ Actual -$ Budget 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 9,000.00$ Actual -$ Budget 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 26,400.00$ Actual 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 11,000.00$ Budget 525.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 4,525.00$ Actual 159.12$ 159.12$ Budget 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 3,000.00$ Actual 1,000.00$ 1,000.00$ Budget 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 13,500.00$ Actual 3,000.00$ 3,000.00$ 3,000.00$ 9,000.00$ Budget 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 6,000.00$ Actual 750.00$ 750.00$ 1,500.00$ Budget 500.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 14,250.00$ Actual 500.00$ 1,250.00$ 1,250.00$ 2,500.00$ 5,500.00$ Budget 1,500.00$ 1,500.00$ Actual 2,050.00$ 2,000.00$ 4,050.00$ Budget 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 2,000.00$ Actual 250.00$ 250.00$ Budget 3,100.00$ 3,100.00$ Actual -$ Budget 645.00$ 645.00$ Actual 425.00$ 425.00$ Budget 20,000.00$ 20,000.00$ Actual -$ Budget 5,000.00$ 5,000.00$ Actual -$ Budget 1,000.00$ 850.00$ 850.00$ 850.00$ 850.00$ 850.00$ 5,250.00$ Actual 650.00$ 850.00$ 1,500.00$ Budget 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 7,200.00$ Actual -$ Budget 550.00$ 500.00$ 1,050.00$ Actual 87.37$ 87.37$ 510 First Friday Coordination 520 Coordinate New Events500El Paseo Street Activation 340 Catalogue Delivery Partnerships/Sponsorships 430 530 Printing: Collateral for First Fridays Fashion Week El Paseo Sponsorship 431 Palm Desert Food & Wine Sponsorship400410 CVB Membership Dues 420 Palm Desert Chamber Membership 310 Monthly Content Generation 320 Publicity/ Influencers 250 (380) Digital/ Enewsletters //Consumers 330 Merchant Relations - Annual Meeting 710 Social Media - Paid Campaigns 270 Website 210 Palm Springs Life 140 Strategic Planning Advertising Photo Captures Telephone 110 Monthly Retainer 120 COPD Administration Strategic Planning/Admin Actual Received Assessments: Actual minus Budget (Variance): Expenses Acct. No.Category 2023 2024 Totals Projected Budgeted: Income Assessments 2023 2024 YTD Totals 130 Brand Concept/ Monthly Graphics 260 Social Media200 330 Merchant Relations300Photo Licensing - PSL100 Merchant Support 240 Online Digital Printed 1/10/2024 Page 9 EPPBID Budget FY22-23 FY 2022-2023 July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June Expenses Acct. No.Category 2023 2024 Totals Budget 9,095.00$ 7,700.00$ 31,200.00$ 14,975.00$ 22,845.00$ 20,645.00$ 61,745.00$ 24,145.00$ 19,250.00$ 19,250.00$ 12,700.00$ 8,950.00$ 252,500.00$ Actual 8,109.12$ 7,319.06$ 31,246.60$ 15,521.29$ 24,387.37$ ‐$ ‐$ ‐$ ‐$ ‐$ -$ ‐$ 86,583.44$ $ (985.88) $ (380.94) $ 46.60 $ 546.29 $ 1,542.37 $(20,645.00) $ (61,745.00) $ (24,145.00) $ (19,250.00) $ (19,250.00) $ (12,700.00) $ (8,950.00) $(165,916.56) $62,986 Cash balance + Interest Allocation - Loss on Fair Value Cash Reserves (YTD Income minus Expenses):103,722.94$ YTD Income Balance (Assessments + FY 22-23 Resrv): $190,306.38 YTD Expenses:86,583.44$ Actual minus Budget (Variance): Total Expenses Printed 1/10/2024 Page 10 El Paseo Business Association FY 2023-2024 Description Budgeted Actual Variance Beginning Cash Balance 210,997.11 90,927.44 (120,069.67) This Month's Assessments 32,228.00 52,704.16 20,476.16 Year To Date Balance 243,225.11 143,631.60 (99,593.51) Beginning Expenses 283,039.06 46,674.78 236,364.28 This Month's Expenses 12,475.00 15,400.00 (2,925.00) Year To Date Expenses 295,514.06 62,074.78 233,439.28 YTD Cash Balance 230,750.11 128,231.60 (102,518.51) Budget vs Actual Recap - November Income Expenses Page 11 El Paseo Business Association FY 2023-2024 Description Budgeted Actual Variance Beginning Cash Balance 243,225.11 128,231.60 (114,993.51) This Month's Assessments 21,838.00 (21,838.00) Year To Date Balance 265,063.11 128,231.60 (136,831.51) Beginning Expenses 295,514.06 62,074.78 233,439.28 This Month's Expenses 20,645.00 24,508.66 (3,863.66) Year To Date Expenses 316,159.06 86,583.44 229,575.62 YTD Cash Balance 244,418.11 103,722.94 (140,695.17) Budget vs Actual Recap - December Income Expenses Page 12 El Paseo Public Bench Update Page 13 Status of current benches •Benches are presently made of concrete and are starting to crack and show the wear and tear. •Additional benches along El Paseo have been requested, however the City does not have spare benches in stock. •Current benches have been hard to maintain and are extremely difficult to move. Page 14 Implementation of a bench pilot program •Purchased four (4) new benches from Canvus. •Replacing the most damaged benches on the street. •Consideration of additional benches would be considered in the 3rd or 4th quarter of 2024. Page 15 •Canvus is a manufacturer of furniture made from wind turbine blades. •5,000-8,000 wind turbine blades are retired each year.The wind industry has struggled with recycling them due to their massive size, durability, and fiberglass material. •Canvus has created a solution for these blades by upcycling them at scale into furniture designed for communities, parks, and schools. Page 16 Two (2) - Classic Belle Composite Lumber Page 17 Two (2) – Classic Mimi Mixed plastic Page 18 Coming Soon to El Paseo Page 19 [This page has intentionally been left blank.] Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 Page 43 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 [This page has intentionally been left blank.] Page 50 CITY OF PALM DESERT ATTENDANCE REPORT Prepared by: Year 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 Month Jan Feb Mar Apr May May Jun Jul Aug Sep Oct Nov Date 19-Jan 16-Feb 16-Mar 20-Apr 11-May 18-May 15-Jun 20-Jul 17-Aug 21-Sep 19-Oct 16-Nov Campbell, Sonia P P -P P P P P - N/A N/A N/A 0 0 Elliott, Rebecca Lynn P P -P P P P P - P P P 0 0 Fletcher, David P P -P P P P P - P P P 0 0 Klein, Patrick P P -E P P P P - P P P 1 0 Longmuir, Alec P P -A P P P P - P P P 1 1 Stauber, Susan P P -P P P P P - P P P 0 0 Whittaker, Michelle P P -P P P P P -P P P 0 0 Palm Desert Municipal Code 2.34.010: P E A - No Meeting El Paseo Parking and Business Improvement District Board Michelle Nance Total Absences Total Unexcused Absences Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Present Excused Absence Unexcused Absence Page 51 [This page has intentionally been left blank.] Page 52 Supplemental Material page 1 Supplemental Material page 2 Supplemental Material page 3 Supplemental Material page 4 Supplemental Material page 5 Supplemental Material page 6 Supplemental Material page 7 Supplemental Material page 8 Supplemental Material page 9 Supplemental Material page 10 Supplemental Material page 11 Supplemental Material page 12 Supplemental Material page 13 Supplemental Material page 14 Supplemental Material page 15 Supplemental Material page 16 Supplemental Material page 17 Supplemental Material page 18 Supplemental Material page 19 Supplemental Material page 20 Supplemental Material page 21 Supplemental Material page 22