HomeMy WebLinkAboutRes 2024-011RESOLUTION NO. 2024-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, ADOPTING A POLICY FOR CEREMONIAL
PROCLAMATIONS AND RECOGNITIONS
WHEREAS, the City Council occasionally wishes to recognize events,
accomplishments, or public service of individuals or organizations that significantly
benefit the community of Palm Desert, and
WHEREAS, for the purposes of consistency and fairness, the City Council has
determined that it is appropriate to establish protocols for ceremonial proclam ations
and recognitions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert as follows:
SECTION 1. Purpose and Intent. The purpose of this Resolution is to establish
a policy regarding the processing of requests by individuals, groups, and organizations
for City proclamations and certificates.
SECTION 2. Authority-General. It is the intent of the City Council that City staff
first review all requests for proclamations and certificates from individuals, groups, and
organizations and forward them to the Mayor and Mayor Pro Tem with a finding as to
whether the request complies with the terms of this resolution . The Mayor and Mayor
Pro Tem are charged with the administration of requests and may approve or deny
such requests at their discretion consistent with this resolution. No commission or
committee, individual council member, or other City official shall issue a proclamation
or certificate on behalf of the City of Palm Desert without prior approval of the Mayor
and Mayor Pro Tem.
SECTION 3. Eligibility Criteria. The Mayor and Mayor Pro Tem may consider
requests for proclamations and certificates on the following subjects:
A. Significant Matters of Interest: Raise public awareness about matters of
significance that impact the residents and businesses in the City.
B. Observances/Celebrations: To highlight a special period of observance,
celebration, or recognition for community, regional, state, or national
occasions.
C. Local Businesses, Services, or Organizations: Request s to honor
businesses, services, or philanthropic organizations that are located or
operate in the City, that provide a significant level of services to residents
and businesses in the City.
D. Individuals: Recognition of individuals for extraordinary achievement or
outstanding community service.
E. Local Sports Teams: Recognition of sports teams based in the City, upon
the accomplishment of noteworthy achievements, programs, or milestones.
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F. In Memoriam: Requests to honor the life of long-time or prominent Palm
Desert residents upon their death.
G. City Officials/Staff: Requests to honor city officials and employees for their
achievements or milestones of service.
H. Partner Public Officials: Requests to honor public officials from other public
entities who served on boards, committees, or commissions on which the
Palm Desert City Council also serves, upon the completion of their term of
office or chairpersonship.
SECTION 4. Impermissible Subjects. City staff shall not process requests for
proclamations or certificates on the following subjects:
A. Candidates: Requests to support candidates for elected public office.
B. Religion/Politics: Requests of a religious or political nature.
C. Contrary Policies: Campaigns or events contrary to City policies.
SECTION 5. Submission of Requests on Other Subjects. If it is not clear
whether a request for a proclamation or certificate falls inside or outside of a
permissible category as provided in this Resolution, staff should submit the matter to
the Mayor and Mayor Pro Tem for their consideration and determination.
SECTION 6. Signatures. All proclamations are intended to be signed by the full
City Council. In the event that an individual Council Member declines to sign a
particular proclamation, the Mayor may determine whether to proceed with only the
Mayor’s signature or the balance of the City Council.
SECTION 7. Presentation at City Council Meetings. Presentation of
proclamations and recognitions should occur outside the City Council meeting, such
as a specified event, via mail, or personal delivery. When necessary, individual
proclamations and recognitions may be presented at City Council meetings and staff
should endeavor to schedule proclamations and recognitions so that the total time for
those items is no more than ten (10) minutes per meeting.
SECTION 8. Recognition of Outgoing Members. Recognition of outgoing
Board, Commission, Committee, or Task Force (“Appointed Bodies”) members or
residents appointed to an outside agency (such as the Coachella Valley Mosquito
Control District, Palm Springs International Airport Commi ssion, and Joslyn Cove
Senior Center Board) shall occur as follows:
A. Incomplete/Partial Term: A Certificate of Recognition signed by the Mayor
and presented at the Appointed Body’s meeting by the assigned City
Council Liaison. In the case of the Planning Commission, the Mayor will be
requested to present the certificate at the meeting.
B. Completion of One Term or Service Totaling 4+ Years: Presentation of a
small “Thank You” clock or a similar item presented at the Appointed Body’s
meeting by the assigned City Council Liaison. In the case of the Planning
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Commission, the Mayor will be requested to present the clock at the
meeting.
C. Completion of Two Terms or Service Totaling 8+ Years: Presentation of a
large “Thank You” clock or similar item presented at the Appo inted Body’s
meeting by the assigned City Council Liaison. In the case of the Planning
Commission, the Mayor will be requested to present the clock at the
meeting.
D. Completion of Three or More Terms or Service Totaling 12+ Years:
Presentation of a large “Thank You” clock or similar item presented by the
Mayor at a City Council meeting.
E. Declining a Presentation: If the outgoing member declines a public
presentation, the certificate or clock may be mailed or picked up.
SECTION 9. Certification. The City Clerk shall certify the adoption of this
Resolution.
ADOPTED ON APRIL 11, 2024.
KARINA QUINTANILLA
MAYOR
ATTEST:
ANTHONY J. MEJIA
CITY CLERK
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I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that
Resolution No. 2024-011 is a full, true, and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Desert on April 11, 2024, by
the following vote:
AYES: HARNIK, KELLY, NESTANDE, TRUBEE, AND QUINTANILLA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
RECUSED: NONE
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of
the City of Palm Desert, California, on ___________________.
ANTHONY J. MEJIA
CITY CLERK
DocuSign Envelope ID: 811E2559-D2C6-4BCA-A903-9BB99773C95B
4/15/2024