HomeMy WebLinkAbout2009-05-29 Study Session - Community-Recreational Facility ...............
CITY OF PnLDl DESERT
tit 73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
jr „', TEL: 760 346-0611
4�___.. 4; r FAX: 760 340-0574
i9-�£t; info@palm-desert.org
NOTICE OF JOINT STUDY SESSION
OF THE
PALM DESERT CITY COUNCIL
AND
PALM DESERT PARKS & RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that the Palm Desert City Council and Palm Desert
Parks & Recreation Commission will convene Thursday, May 29, 2008, at 10:00 a.m. in
the Administrative Conference Room of the Palm Desert Civic Center, 73-510 Fred Waring
Drive, Palm Desert, California 92260, for the purpose of conducting a Study Session. Said
Study Session will be held in order to discuss a proposed Community/Recreational Facility
for the City.
� S
R HELLE D. KLA SEN, C TY CLERK
CITY OF PALM DESERT, CALIFORNIA
May 27, 2008
NO ACTIONS WILL BE TAKEN AT THE STUDY SESSION.
PURPOSE OF THE STUDY SESSION IS INFORMATION ONLY.
"""........ CITY OF PALM DESERT
V-749 1� COMMUNITY AND AQUATIC CENTER
rj� JOINT STUDY SESSION
rp1i /1/' AGENDA,,�N� ,
•`:.;. � Thursday, May 29, 2008 — 10:00 a.m.
•�:T :.•• Administrative Conference Room
I. CALL TO ORDER
II. INTRODUCTION
III. WHAT?
A. What are the recommended components?
B. What are the estimated costs?
IV. WHO?
A. Who will operate the facility?
B. Who do we serve?
V. WHEN?
A. When does the City expect to be operational? Timeline?
VI. WHERE?
A. Where does the City build the facility?
City of Palm Desert
Community and Aquatic Center
Joint Study Session
May 29, 2008
10:00 a.m. — 12 :00 p.m .
City Council/Parks and Recreation Commission
Recreation Facility Planning :
Getting Started
• Realize Commitment will take a minimum of 3
years .
City of Palm Desert :
Strategic Planning
Three-Year Goal : Complete an Indoor Recreation
Center With a Pool
1 . Develop & present to the City Council for action
an RFQ including specific criteria & financial
resources, for developing a multipurpose
recreational center with a pool . ( May 1, 2008)
2 . Identify recreational Partners (e .g. YMCA,
CVRPD) & a location for the recreational center
with a pool & present to the City Council for
action . (July 1, 2008) .
What Have We Done So Far?
1. Aquatic Center Feasibility Study (Aquatic Design Group :
September 2005)
2 . Community Needs Assessment: Parks and Recreation
Citizen's Survey, June 2006
3 . City Council Community Center Study Session (Virtual
Tour of Grandview Community Center and Information )
4. Evaluated the Coachella Valley Recreation and Park
District's programs and services
5 . Toured Community Centers in Southern California,
December 2007
6. City Council Strategic Planning Session, January 2008
Parks & Recreation Citizen's Survey
Significant Findings
1) Visitation of parks is about average with high
satisfaction .
➢ Nationally 71% of households utilize local parks
and in Palm Desert it is 72%.
➢ Civic Center Park is the most used park and at
62% using it. This is very high for one park.
➢ 51% of households indicating "excellent" for the
conditions of parks is very high with the national
average at 30%.
Parks & Recreation Citizen's Survey
Significant Findings
2) Usage of recreation programs is very low but with
high satisfaction .
➢ Nationally 30% of households participate in local
public recreation programs.
➢ The City of Palm Desert's usage is at 15%. That is
extremely low. (Survey's sometimes see cities as
high as 60%)
> The vast majority of users only participate in 1-3
programs.
Parks & Recreation Citizen's Survey
Significant Findings
3) Very few people use the PD community center, but
there are many more people who would use a
recreation center with desired features and
programs.
➢ Only 30% have used the Palm Desert Recreation
Center in the past year. The majority of those use it
only 1-9 times per year.
➢ In comparison, if a community center with the
features preferred by households was developed,
over 70% indicated they would use the facility and
almost 40% of households indicated they would use
the center weekly.
Parks & Recreation Citizen's Survey
Significant Findings
4) Respondents indicated they would allocate
approximately the same amount of money out of
$ 100 for the following:
• A new outdoor aquatic center ($ 18)
• Acquisition and development of walking and biking
trails ($ 18)
• An indoor recreation facility ($ 17)
• They would allocate slightly more than ($22) to
maintaining and improvements to existing parks and
facilities
Why Are We Here ?
We Need To Determine :
1. What components will the Center Include?
2. Who will be Operating the Center?
3. When do we expect the Center to be Operational ?
4. Where will we build it?
What Components will the
Center Include ?
• City Council Strategic Planning Session, January 2008;
Five 3-yr goals were identified . One goal is to
"complete an indoor recreation center with a pool."
• A Community Center Committee meeting held on
February 26, 2008, reviewed possible components of a
community/aquatic center. The committee reviewed :
➢ Parks & Recreation Commission compiled ideas from input
of those who attended the CC tours, (Commissioners,
Council Members, and City CVRPD & YMCA Staff.)
➢ Review of sample community center layouts, tour
notebooks and notes, the citizen's survey, and the City
Council's strategic plan.
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SwimmingPools
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Facility Component Recommendations
2. Weight Room : Approximately 4,000 square feet to
include :
➢ Cardiovascular equipment
➢ Selectorized equipment
➢ Free weight equipment
➢ A small desk and office area for staff/trainers to
perform fitness assessments, exercise prescription
and consultation
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Facility Component Recommendations
1. Swimming Pool :
➢ One outdoor 25-yard x 35-meter lap pool . This will
accommodate 8-10 lap lanes and water polo.
➢ One indoor recreation pool with zero-depth entry
and play features, as well as warmer temperatures
for swim lessons, senior classes, and for the cold
weather.
➢ A door to connect the indoor and outdoor pools.
Free Weights
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Facility Component Recommendations
3. Dance Rooms/Multi-Use Rooms
➢ Dance/Aerobic/Martial Arts/Spinning Studio:
Approximately 1,000 square feet with hardwood
floor. This includes storage and sound system .
➢ Senior/Yoga/Exercise Studio: Approximately 1,000
square feet with carpeted floor. This will
accommodate yoga classes, senior exercise, Tai Chi,
and any other classes that might be better
performed in a carpeted area .
Multi - Use Dance Room
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Facility Component Recommendations
4. Gymnasium
➢ Gymnasium Courts: One regulation size with
adequate/ample floor space outside the boundaries.
This can be divided into two courts with six rims that
can be utilized as two volleyball courts or basketball
courts, with a curtain divider available in the middle.
➢ Walk/Jog Track: Above gymnasium that is 1/16 of a
mile long.
Gymnasium and Track Above..
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Facility Component Recommendations
5. Meeting Rooms
➢ Banquet Room : Approximately 4,000 square feet. This
will seat approximately 300 at a sit down ( round table)
dinner. This area will be able to be divided into three
smaller rooms that can be utilized for programming space
and rented out for group meetings, parties, and many
other events.
➢ Party/Art room : 600 to 800 square feet non-carpeted
floor with sink and floor drain that can serve as
programming space for birthday party rentals, art classes.
➢ Catering Kitchen : Approximately 200 to 300 square feet.
Parks & Recreation Commission & Committee
Facility Component Recommendations
6. Support & Additional Areas:
➢ Storage: For all areas.
y Janitor's/Maintenance closets
➢ Bathrooms: Near banquet rooms and in locker rooms.
➢ Offices: To include offices, break room, conference room, bathroom,
designated technology room for phone, computer & security systems,
etc.
➢ Tot Drop: To prodice 2-hour babysitting service only.
Police/Park Patrol Substation: Available for police to come in,
complete paperwork and reports, and be a presence in the building.
➢ Vending Area: Provide vending machines initially with a design that
would allow for concession stand expansion if desired in the future.
➢ Front Desk: Where members and guests are greeted, people can sign
up for classes, programs, memberships, and book facilities.
Parks & Recreation Commission & Committee
Facility Component Recommendations
7. Parking: Parking was considered and needs to be a
strong consideration, but until components and
features are finalized; we will not have a final parking
count.
Parks & Recreation Commission &
Committee Recommendations
Size:
➢ Recommend a 40,000 to 50,000 square foot building
with the outdoor pool not included in the square
footage.
➢ Outdoor Pool would add 13,000 to 15,000 square
feet.
➢ It is estimated that a facility of this size will need 6 to
10 acres of land for the facility and parking.
Cost: Based on Parks & Recreation Commission &
Committee Recommendations
Cost:
➢ Capital - $20,000,000 with an estimated 50,000 square
feet building at $250/square foot for a design/build
project ($ 12,500.000), & the outdoor aquatic center
portion ($5,000,000), project is estimated to cost
$ 19,263,750 (included 10% contingency. ) * *See More
detailed Breakdown * *
➢ Operations - Will depend on location, components, &
management of the facility. Expect Expenses :
$ 1,400,000 at 70% Cost recovery.
➢ Annual Subsidy - $420,000
See Handout
Palm Desert Community and
Aquatic Center Proposed - Detail
WhoOperating w
e
ill the
Center?
Options:
1. City Staff
2. Coachella Valley Recreation & Park District
3. Family YMCA of the Desert
4. Some Combination of Above
5. Other
6. RFP/RFQ Process
Recommendation:
City remain in full control of whomever is chosen to operate the facility to
guarantee/ensure satisfaction level of our citizen's and to protect the
investment.
Minimum City Staff Requirement (if City Staff does not operate Center):
(1) City Recreation Staff person acting as Contract Supervisor/Administrator
Ideal Situation: Contract Supervisor and Administrative Support for Parks &
Recreation
Who are we serving?
The Citizens of Palm Desert
➢ Palm Desert resident needs (according to
statistically valid surveys) are very different from
La Quints, Indio, Coachella, Palm Springs, etc.
> City Staff oversight critical to ensure Palm Desert
resident needs are addressed and met.
➢ Citizen survey updated every 3 years to evaluate
needs, identification of met and unmet needs
and to provide programming focus.
When do we Expect the Center to be
Operational ?
1 . Assembling Project Team : 2 to 3 months
2. The Feasibility and Needs Assessment Process
(utilizing current materials, collecting new
information, identifying project costs & funding
capital and operational) : 3 to 4 months
3 . Design and Construction Process: 2+ Years
(Concurrently preparing for facility opening and
operation - 18 months out)
Where will we Build it?
1. Civic Center Park
1. Combine two (2) existing buildings
2. Start from ground up - same location
3. New area (building or move tennis/volleyball )
(see layout)
2. College of the Desert Site
(see layout)
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Palm Desert Community/A _ iatic Center
Proposed
Aquatics S.F. %of Total
Outdoor 13,000 20%
Indoor 10,000 15%
Pool Mechanical 2,000 3%
Storage 600 1%
Pool Manager Office 120 0%
LG/First Aid room 150 0%
Sub-total 25,870 40%
Locker Rooms S.F. %of Total
Family Changing 900 1%
Women 1,400 2%
Men 1,400 2%
Sub-total 3,700 6%
Fitness S.F. %of Total
Weight room 4,500 7%
Weight rm/Dance storage 200 0%
Gymnasium 9,500 15%
Gym Storage 350 1%
Dance/Martial Arts/Spin 1,000 2%
Senior Yoga/Exer.Studio 800 1%
Track 2,900 4%
Raquetball Court 800 1%
Fitness Office 120 0%
Sub-total 20,170 31%
Public Use S.F. %of Total
Banquet Room 4,000 6%
Party/Art/Program Room 600 1%
Catering Kitchen 250 0%
Banquet Room Storage 300 0%
Public Restrooms 430 1%
Tot Drop (Child care) 500 1%
Vending Area 200 0%
Sub-total 6,280 10%
Administration S.F. %of Total
Offices 1,400 2%
Conference Room 200 0%
Data closet 60 0%
Break Room 200 0%
Restroom 50 0%
Work Room 150 0%
Storage 125 0%
Reception 150 0%
Police Sub-station 100 0%
Sub-total 2,435 4%
Support S.F. %of Total
Circulation Desk 250 0%
Lobby/Lounge 200 0%
Janitor's Rooms 180 0%
Electrical Room 200 0%
Plumbing 200 0%
Building Maint./Receiving 300 0%
Building Mechanical 500 1%
Building Storage 300 0%
Sub-total 2,130 3%
NET Square Foot 60,585 94%
Unassigned/Circulation 4000 6%
GROSS Square Foot 64,585 100%
Cost per Square Foot 250
Total Estimated Cost 16,146,250
with/10% Contingency 17,760,875 2008
18,648,919 2009 *Add 5%for inflation
19,581,365 2010 Annually*
20,560,433 2011
21,588,455 2012
Annual Operating Cost
Estimate $ 1,400,000.00
Estimated Net -(based
on 70% Cost Recovery) $ 420,000.00 Annual Subsidy
California Community Center Comparisons
Palm Desert Morgan Hill Rohnert Antioch Coronado Lompoc
Proposed Centennial Recreation Park Community Aquatic
Center Center Center
Population 50,000 39,000 42,000 105,000 25,000
Community Center Size 40000* 52,000 33,000 38,000 40,000* 41,000
Construction Cost $ 18,000,000 $ 27,580,089 $ 4,000,000 $ 26,000,000 30,000,000**
Opened TBD 2006 1988 In process 2005 2006
Operated by TBD YMCA& City City Staff City Staff City Staff City Staff
Operating Cost $ 1,300,000 $ 1,569,900 $ 500,000 $ 1,000,000 $ 3,375,825
Revenues $ 910,000 $ 1,365,800 $ 500,000 $ 700,000 $ 1,178,932
t $ 390,000 $ 204,100 $ - $ 300,000 $ 2,196,893
*Does not include outdoor pool *Does not include outdoor pool
_ **Includes City Hall
Amenities: Gymnasium Gymnasium Gymnasium Community Gymnasium 10-lane compet.
Pool- leisure Pool w/slide &spray Fitness Center Hall (divisable) Fitness Center pool
&competitive feature w/weights& Technology Ctr. Dance studio 1600 sq-ft therapy
Fitness Center Fitness Center cardio Multi-use athletic Multi-purpose pool
Cardio Area Cardio fitness room Free Weight rm 2 preschool areas banquet room recreation pool
kids Zone Kids Zone Raquetball 2 multipurpose Catering kitchen w/0-depth entry
Indoor Track Computer lab Courts(2) classrooms Climbing wall Interactive.water
Raquetball Court Senior Center Classroom Catering/Instruct. Offices playground
Offices Teen Center Childcare Kitchen Party room 4-25 yd. lap lanes
Party Room Party room Locker rooms Offices Theater 2 126-ft slides
Multi-purpose Multi-purpose room Police Svc. Center locker rooms locker rooms
(banquet room) 3-indiv. Patio spaces Public Art Opport. Activity rooms
Dance Rooms large lobby (Potential) Nature Pools (outside)
Locker rooms Locker rooms Area Rec& comp pool
Recommendations: Build larger center, Leave out Larger recreation
w/larger fitness& Raquetball pool - more play
cardio area &slightly add indoor lap pool features
larger pool. More classrooms Larger fitness rm
Notes: * Fitness/Membership Budget includes
operated by YMCA Center& all Rec.
Ctiy Staff-Oversite & Programs prog.s (no parks)
• MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 13, 2008
by $2,250,000, for total CVAG funding of$5,000,000, and authorize the Mayor to execute
same. Motion was seconded by Kelly and carried by a 5-0 vote.
Mayor Pro Tenn Spiegel asked if there would be a public hearing before
anything got done, because many that lived in that area that where not in
favor.
Mr. Ortega replied an environmental assessment would be conducted and
it would raise all issues involved.
Councilmember Finerty stated the City would have Environmental Impact
Reports that perhaps were already in process. Engineering Manager John
Garcia agreed.
Mayor Benson called for the vote, and the motion carried by a 5-0 vote.
D. REQUEST FOR APPROVAL OF THE COMMUNITY/AQUATIC CENTER
COMPONENTS AND TENTATIVE TIME LINE.
Mr. Ortega noted the staff report, which contained input from Parks &
Recreation Commission. He said staff was seeking directive to finalize
design, search for appropriate site, and return to Council with the total
project.
Mayor Pro Tern Spiegel moved to, by Minute Motion: 1) Approve the
Community/Aquatic Center components as presented in the accompanying staff report;
2) approve the tentative time line as presented; 3) authorize staff to develop a Request For
Qualifications (RFQ) for Design/Build process for this facility (Contract No. C27420).
Councilman Kelly said he thought everyone did a fantastic job considering
all the problems and disagreements. He said staff, Parks & Recreation
Commission, and those that went on the tour put together a good proposal.
He supported Mayor Pro Tern Spiegel's motion to move ahead.
Motion was seconded by Kelly.
Councilman Ferguson stated that for a variety of reasons he would not vote
in favor of this item. He said a lot of studies had been done on this project,
a consultant was hired for the pool portion last summer, and the results were
presented to Council. At that time, Councilman Kelly held up a memo given
to him by the City Manager dated 1996 to start on the pool project, and
twelve years later, Council was still reviewing it. He said the City was offered
a valuable piece of land at the College of the Desert (COD), it had
commitments from the YMCA that required an expansion of at least 10,000
square feet to their current facility, it was in the middle of discussions with the
Coachella Valley Park & Recreation District on whether the City will continue
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REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 13, 2008
its contract with them, and there was somewhat of a consensus that this
project be done on the east side of San Pablo, but it was not definitive. The
question still remained on what to do with the offer of land from COD on the
west side of San Pablo. He said the most current proposal had a $20 million
figure on the project, but with the work of the YMCA, Park and Recreation
Center, plus the standing legal obligations on the YMCA, and offers from
COD, he couldn't imagine spending $20 million for facilities that already
existed in the City. He asked why there wasn't a better way to get it done
than what was currently being proposed by staff.
Councilmember Finerty stated she went on the bus tour and viewed the
fitness centers. The one in the City of Coronado was particularly nice and
right on the ocean, but even that one didn't have an indoor pool as was
recommended in this proposal. An indoor pool would make sense in
Minneapolis but not in the desert where warm weather was enjoyed year
round. Coronado also had an Olympic size pool with an area at a higher
temperature to accommodate those that required the warmer water. She
attended the City Council retreat where it was decided a fitness center was
a good thing, and it became one of the City's goals. While she was
enthusiastic about a fitness center, she was still reverberating from the shock
of the $20 million price tag and remembered another goal, Fiscal
Responsibility and Accountability. She was also concerned the signal to
designers and architects about what the City might be willing to pay because
often times bids were under budget. More importantly, the cost to maintain
such a facility was yet to be considered. She said there were other
worthwhile needs in the City, like a Narcotic Task Force Officer as discussed
at the Public Safety meeting. It is one of the Sheriff's Department goals for
2008. She questioned where the $20 million to construct and to maintain the
facility would come from, and she wasn't convinced it was the best use of
taxpayers' dollars, even if the funds were found. She understood the reason
for having the project on fast track and knew the enthusiasm that came out
of it, but with the current economy, the process needed to be slowed down;
she could not support it today.
Mayor Benson stated there was nothing worse than finding out about the$20
million price tag from the Desert Sun, and it was a shock to her as well.
From various discussions and tours made, she thought there were other
options of combining the YMCA and the Park & Recreation Center and
adding an outdoor pool, and perhaps some indoor fitness rooms to those
facilities with City land. The City had two great facilities that could be
combined, but to hire a consultant wasn't what she envisioned when she said
it was her priority to have such a facility. If Council wanted to design/build,
then see what price was given was not the way she wished to proceed. She
said the City needed an entire facility with more indoor equipment than what
already existed at the Park and Recreation Center and the YMCA. She said
the YMCA in the City of Encinitas had the best facility of those visited on the
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REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 13, 2008
tour, and Palm Desert still had a ways to go in planning what the City wanted
before it committed to this type of money.
Mayor Benson called for the vote, and the motion to approve FAILED on a 2-3 vote,
with Ferguson, Finerty, and Benson voting NO.
Mr. Ortega asked if Council wished to provide a different direction for staff or
if it wished to drop the project at this point.
Mayor Benson suggested a study session to decide what Council wanted
and then decide how to proceed. Councilmembers Ferguson and Finerty
agreed.
Councilman Ferguson stated at least two Councilmembers articulated a
desire to combine the recreational functions between the YMCA and the
Park and Recreation Center, and both had good existing buildings.
Councilman Kelly pointed out the proposal included combining both facilities
and didn't eliminate anything he had heard raised this evening, and the
indoor pool was the therapeutic pool. He still felt all the work invested by staff
and the Commission was worth pursuing.
Mayor Benson said the motion failed and Council was now considering a
Study Session on where, what, and how, with the City Manager to set it up.
She thanked those who participated in the study and that valuable
information had been obtained that could certainly still be used.
XVII. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF A SECOND AMENDMENT TO
DEVELOPMENT AGREEMENT 02-01, STONE EAGLE DEVELOPMENT,
ALLOWING A 25-FOOT 2-INCH MAXIMUM ROOF HEIGHT FOR A
TWO-STORY DETACHED GARAGE/CASITA UNIT ON 19 LOTS WITHIN
STONE EAGLE GOLF COURSE Case Nos. DA 02-01 Amendment #2 and
MISC 08-15 (Stone Eagle Development, LLC, Applicant).
Councilman Ferguson stated he made an inquiry to the City Attorney to
check and see if he was able to participate in this proceeding given his
potential proximity to a former client.
Mr. Erwin acknowledged the request and stated he reviewed the factual
circumstances of the prior representation and distance to the subject
property and found nothing that would disqualify Councilman Ferguson from
voting.
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