HomeMy WebLinkAbout2006-05-30 Study Session V `
:r -- CITY OF Hill DESERT
73-510 FRED WARING DRIVE
r PALM DESERT, CALIFORNIA 92260-2578
A %1•: , TEL: 760 346-061I
f*;l FAX: 760 340-0574
...•••.• info@palm-desert.org
NOTICE OF STUDY SESSION
OF THE
PALM DESERT CITY COUNCIL
NOTICE IS HEREBY GIVEN that the Palm Desert City Council will meet in a
Study Session at 2:00 p.m. on Tuesday, May 30, 2006, in the
Administrative Conference Room of the Palm Desert Civic Center, 73510 Fred Waring
Drive, Palm Desert, California, for the following topics of discussion:
• Palm Springs Desert Resorts Convention & Visitors Authority.
• Parks & Recreation Services.
RACHELLE D. KLASS , CITY CLER
CITY OF PALM DESERT, CALIFORNIA
May 26, 2006
NO ACTIONS WILL BE TAKEN AT THE STUDY SESSION.
PURPOSE OF THE STUDY SESSION IS TO PROVIDE INFORMATION AND DIRECTION ONLY.
=OL PAINTER ON RECYCLED PAPER
�'' •: CITY OF PALM DESERT4 ,31-.-.4'4)`4 ..
fir DEVELOPMENT SERVICES DEPARTMENT
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•°�r�;n�3 ::�f• MEMORANDUM
To: Honorable Mayor and City Council Members
From: Janis Steele, Parks and Recreation Services Manager
Date: May 30, 2006
Subject: Community Attitude and Interest Survey, Executive Summary of
Citizen Survey Results, Draft Report
Staff received a "first draft" copy of the parks and recreation needs assessment survey that
was sent to the citizens of Palm Desert. Staff requested that the consultant provide
information received to date prior to the special City Council work session scheduled for May
30, 2006. The attached information that is based on 477 returned surveys, was received on
Friday, May 26, 2006. ETC Institute (our Consultant)would like to have a minimum return of
600 surveys. Once complete, we will receive more detailed information as well as
benchmarking and geo-coding information and a formal presentation.
Our consultant, Mr. Ron Vine, provided the following comments based on the initial return:
1) Visitation of parks is about average with high satisfaction. Nationally about 71% of
households utilize local parks and in Palm Desert it is 72%. Civic Center Park is by far
the most used park and at 62% using it, that is very high for one park. 51% of
households indicating "excellent" for the conditions of parks is very high with the
national average at 30%. It shows very good attention by the City to the parks.
2) Usage of recreation programs is very low but with high satisfaction. Nationally 30%
of households participate in local public recreation programs with the City of Palm
Desert's usage at 15%. That is extremely low. We sometimes see cities as high as
60%. Also, the vast majority of users only participate in 1-3 programs. Satisfaction is
better with 47% of the 15% rating the programs as excellent compared to a national
average of 31%.
3) Very few people use the community centers, but there are many more people who
would use a recreation center. Only 10% of households indicated using the Portola
Community Center in the past 12 months, while 30% have used the Palm Desert
Recreation Center. The majority of those who have used the Palm Desert Recreation
Center use it only 1-9 times per year. In comparison to that if a community center with
Community Attitude and l�uLerest Survey
May 30, 2006
Page 2 of 2
the features preferred by households was developed, over 70% indicated they would
use the facility and almost 40% of households indicated they would use the center
weekly.
4) Respondents indicated they would allocate approximately the same amount of
money out of $100 for a new outdoor aquatic center ($18), acquisition and development
of walking and biking trails ($18), and an indoor recreation facility ($17). They would
allocate slightly more ($22) to maintaining and improvements to existing parks and
facilities.
Please contact me if you have further questions.
cc: Carlos L. Ortega, City Manager
Homer Croy, ACM for Development Services
G:\DevServicesUanis Steele\Word Files\Staff reports\Caios's requests\Survey memo.doc
Community Attitude and Interest Survey
Executive Summary of Citizen Survey Results
(Draft Report)
Overview of the Methodology
The City of Palm Desert conducted a Community Attitude and Interest Survey during April and May of
2006 to help establish priorities for the future improvement of parks and recreation facilities, programs
and services within the community. The survey was designed to obtain statistically valid results from
households throughout the City of Palm Desert. The survey was administered by a combination of mail_
and phone.
Leisure Vision worked extensively with City of Palm Desert officials in the development of the survey
questionnaire. This work allowed the survey to be tailored to issues of strategic importance to effectively
plan the future system.
In April 2006, surveys were mailed to a random sample of 2,500 households in the City of Palm Desert.
Approximately three days after the surveys were mailed, each household that received a survey also
received an electronic voice message encouraging them to complete the survey. In addition, about two
weeks after the surveys were mailed, Leisure Vision began contacting households by phone, either to
encourage completion of the mailed survey or to administer the survey by phone.
The goal was to obtain a total of at least 600 completed surveys. To-date a total of 477 surveys having
been completed. The results of the random sample of 477 households have a 95% level of confidence
with a precision of at least+/-4.5%.
The following pages summarize major survey findings:
Executive Summary- 1
Visitation of Parks During the Past 12 Months
From a list of 13 City of Palm Desert parks, respondents were asked to indicate all of the ones they and
members of their household have used during the past 12 months. The following summarizes key
findings:
■ Civic Center Park (62%) is by a wide margin the City park that the highest percentage of
respondent households have used during the past 12 months. The other parks used by the highest
percentage of respondent households include:City hiking trails(22%),Palm Desert dog parks(17%),
and Palm Desert soccer park(16%). In addition, 73%of respondents have used at least one of these
13 City parks during the past 12 months.
Q3. City of Palm Desert Parks That Respondent
Households Have Visited Over the Past 12 Months
by percentage of respondents(multiple choices could be made)
j Civic Center Park 62%
City Hiking Trails 2%
Palm Desert Dog Parks 17%
Palm Desert Soccer Park 16d./o
Ironwood Park 14%
Cook Street Sports Complex 11%
Palm Desert Skate Park 11%
Portola Park J%
Cahuilla Hills Park J%
Joe Mann Park 5%
Cap Homme/Ralph Adams Park 4%
Washington Charter School Park 3%
Palma Village Park 2%
Not provided 3%
None,we don't use any parks 24%
0% 10% 20% 30% 40% 50% 60% 70%
Executive Summary-2
Parks Visited Most Often
From the list of 13 City of Palm Desert parks, respondents were asked to select the three parks their
household visit the most often. The following summarizes key findings:
• Civic Center Park(57%)had the highest percentage of respondent households select it as one
of the three parks they visit most often. The other parks that the highest percentage of respondent
householdss selected as one of the three they visit most often include: City hiking trails(16%),Palm
Desert soccer park(13%),Ironwood Park(12%),and Palm Desert dog parks(11%). It should also be
noted that Civic Center Park had by a wide margin the highest percentage of respondents select it as
their first choice as the park they visit most often.
Q4. City of Palm Desert Parks That
Respondent Households Visit Most Often
by percentage of respondents who selected the item as one of their top three choices
Civic Center Park _ 5:;';
City Hiking Trails
Palm Desert Soccer Park 13%
Ironwood Park 12%
Palm Desert Dog Parks 11%
Cook Street Sports Complex , 74
Palm Desert Skate Park 6%
Cahuilla Hills Park ' 5'%,
Poitola Park ' 5%
Joe Mann Park 4%
Cap Honume/Ralph Adams Park 13%,
Washington Charter School Park 11%
Palma Village Park 1%
i
0% 10% 20% 30°%0 40% 50% 60%
•Most Often ®End Most Often 03rd Most Often
tu.a Lc[-tttr`, t i.riFT''Ln,4trnk,p.i,:
Executive Summary-3
Frequency of Visits to Parks
Respondent households that have visited one of the 13 City of Palm Desert parks during the past 12
months were asked to indicate how often they have visited the parks during that time. The following
summarizes key findings:
■ Of the 73% of respondents that have visited City of Palm Desert parks during the past 12
months, 53% have made 6 or more visits to parks during that time. In addition, 40% of
respondents have visited parks 1-5 times in the past 12 months, and 7% indicated "don't knows'.
Q5. How Often Have Respondent Households Visited
City of Palm Desert Parks During the Past 12 Months
by percentage of respondent households that have visited Palm Desert parks in the past 12 months
1 - 5 visits
40%
6 - 10 visits
18%
Don't know
7%
11 - 19 visits
10% 20 or more visits
25%
`•A?t0ll ET"Il' 11 1c inizr
Executive Summary-4
Physical cal Condition of Parks
Respondent households that have visited City of Palm Desert parks during the past 12 months were asked
to rate the physical condition of all the parks they have visited. The following summarizes key findings:
® Of the 73% of respondents that have visited City of Palm Desert parks during the past 12
months,93% rated the physical condition of all the parks they have visited as either excellent
(51%) or good (42%). An additional 6% of respondents rated the parks as fair, and only 1%rated
them as poor.
Q6. How Respondents Rate the Physical Condition of All
the City of Palm Desert Parks They Have Visited
by percentage of respondent households that have visitecl Palm Desert parks in the past 12 months
I I
I -
Excellent
51%
Poor
Good 1
42% Fair
6%
i �;:•rUte )_C1. IE- l:h..l E1'i 4NIT.. _r')UiCr
Executive Summary- 5
Need for Parks and Recreation Facilities
From a list of 25 various parks and recreation facilities, respondents were asked to indicate which ones
they and members of their household have a need for. The following summarizes key findings:
Five of the 25 parks and recreation facilities had over 40% of respondent households indicate
they have a need for it. These five facilities include: walking and biking trails (58%), outdoor
amphitheater/theater(46%),nature trails and nature center(44%),performing arts center(44%),and
small neighborhood parks (42%).
Q7. Percentage of Respondent Households That Have
a Need for Various Parks and Recreation Facilities
by percentage of respondents(multiple choices could be made)
Walking and biking trails 58%
Outdoor amphitheater/theater 46%
Nature trails and nature center - 44%
Performing arts center -- 44%
Small neighborhood parks __ 42%
Large group picnic areas and shelters 37%
Indoor fitness and exercise facilities 35%
Large regional parks 35%
Senior center 29%
Playground equipment 24%
Dog parks 24%
Outdoor tennis courts 22%,
Indoor sys,imming pools/leisure pools 21%
Outdoor public swimming pools 18%
Indoor ice-skating rink 18%
Outdoor basketballNolleyball courts 16%,
Indoor basketball/volleyball courts 16€S
Youth soccer fields 14%
Youth baseball and softball fields 13% •
Disc golf 12%
Teen center 11%
Skateboarding park 10%
Adult softball fields 9%
Youth football/lacrosse/rugby fields 8%4,
Paddleboard courts 4S%,
i�
o10% n- o o, 60%'_00 30% �0�0 ::�0:0
€-t,:nhTC tit-tantr
Executive Summary-6
Need For Parks and Recreation Facilities in Palm Desert
From the list of 25 parks and recreation facilities,respondents were asked to indicate which ones they and
members of their household have a need for. The graph below shows the estimated number of
households in the City of Palm Desert that have a need for various parks and recreation facilities,based
on 19,184 households in the City.
Q7. Estimated Number of Households in Palm Desert That
Have a Need for Various Parks and Recreation Facilities
by number of households based on 19,184 households in Palm Desert(Source 2000 LIS Census)
Walking and biking trails 11,127
Outdoor amphitheater/theater 8,825
Nature tails and nature center 8.422
Performing arts center 8.364
Small neighborhood parks 7.981
Large group picnic areas and shelters 7,060
Indoor fitness and exercise facilities 6.772
Large regional parks 6.657
Senior center 5,602
Playground equipment 4,662
Dog parks 4,547
Outdoor tennis courts 4.27E
Indoor swimming pools/leisure pools 3,933
Outdoor public swimming pools 3,453
Indoor ice-skating rink 3,453
Outdoor basketball/volleyball courts 3,415
Indoor basketball/volleyball courts 3.050
Youth soccer fields 2.667
Youth baseball and softball fields 2,456
Disc golf 2,22'5
Teen center 2,187
Skateboarding park 1,995
Adult softball fields 1,746
Youth football/lacrosse/rugby fields 1,535
Paddleboard courts 767
0 3,000 6,000 9,000 12.000
S.'uix Le oreVvionEP:In•tutae(MayMao
•
Executive Summary- 7
How Well Parks and Recreation Facilities Meet J 1ecds
From the list of 25 parks and recreation facilities, respondent households that have a need for facilities
were asked to indicate how well those facilities meet their needs.The following summarizes key findings:
For all 25 facilities,70% or less of respondents indicated that the facility completely meets the
needs of their household.
Q7. How Well Parks and Recreation Facilities in
Palm Desert Meet the Needs of Respondent Households
by percentage of respondents with a need for facilites
Youth soccer fields 70% IVii/17M
Skateboarding park 58% 33°' JAW
Playground equipment 53% 111111111111111KME111111111111MMI
Large group picnic areas and shelters 53% 2 °' iWWAIIM351
Youth baseball and softball fields 52% 111M11,12111111MMEIEW32 5%
Large regional parks 48% OULRAM
Youth football/lacrosse/rugby fields 39% 36% 41 2% 9%0
Outdoor amphitheater/theater 54% 22% 13% EVA 5%
Small neighborhood parks 44% 28°/ 18°', ISM°/
Outdoor baskethallNolleyhall courts 43% 28'/ ®MIEVA 8%
Dog parks 42% 27% MEMIIIIIP2.4%
Performing arts center 39% 30% IMEV'1M16 1! 8%
Senior center 40% 11111111111K111111111111111=MMIIIMISEY 6%
Walking and biking trails 41% ,'�° ''° ryA4%
Adult softball fields 32% IIILyMIME 14%
Nature trails and nature center 35% 29% 23% WI 6%
Outdoor tennis courts 35% 7% 20% 12°0 6%
Disc golf 39% 111111111112 i1A 15%
Indoor basketball/volleyball courts 32% i6/11tfiY1! 18%
Indoor fitness and exercise facilities 21% 4I 111MF37i>• 8%
Outdoor public swimming pools 18% 111111111M E 8°, 48%
Paddleboard courts 29% Ilti GUI tta 29%
Teen center 16% IIIIHMINIUMVAII 32%
Indoor swimming pools/leisure pools 11% wit 11111il[YAiUM 49%
Indoor ice-skating rink 10% MIIIIMIIIIIIM 66%
0% 20% 40% 60% 80% 100%
•100%Meets Needs 075%Meets bleeds 050%Meets Needs 025%Meets Needs 1110%Meets Needs
,lonrte LCraure Vpre•u EFT'irerirutr IA(a: =nr)„
Executive Summary- 8
Palm Desert Households with Their Facility Needs Being 50% Met or Less
From the list of 25 parks and recreation facilities, respondent households that have a need for facilities
were asked to indicate how well those facilities meet their needs. The graph below shows the estimated
number of households in the City of Palm Desert whose needs for facilities are only being 50%met or
less, based on 19,184 households in the City.
Q7. Estimated Number of Households in Palm Desert
Whose Needs for Parks and Recreation Facilities
Are Only Being 50% Met or Less
by number of households based on 19,184 households in Palm Desert(Source 2000 US Census
Indoor fitness and exercise facilities MEM 3,927
Walking and biking trails 111=111 3,872
Nature trails and nature center NM 3.023
Indoor ice-skating rink 3.008
Indoor swimming pools/leisure pools 2 840
Performing arts center MIME 2,609
Small neighborhood parks !♦ 2.243
Outdoor amphitheater/theater =ill 2.171
Outdoor public swimming pools 2.130
Senior center II. 1.944
Outdoor tennis courts MIII 1.630
Large regional parks • 1,518
Teen center 1111111111111111 1.491
Dog parks - 1.418
Large group picnic areas and shelters MN 1.355
Indoor basketballNolleyball courts MEN 11.260
Outdoor basketballNolleyball courts MIN 993
Disc golf NM '55
Playground equipment 1816
Adult softball fields Ell 614
Pacldleboard courts MI 492
Youth baseball and softball fields ■ 481
Youth football/lacrosse/rugby fields ■ 372
Youth soccer fields 1262
Skateboarding park 1200
0 1,000 2,000 3,000 4,000
•50% Meets Needs ®25%>Meet Needs DO% Meets Needs
:4411%.r Lie`%i 1.;n E r:liu titutr,Alir. 2+1961
Executive Summary-9
Most Important Parks and Recreation Facilities
From the list of 25 parks and recreation facilities,respondents were asked to select the four facilities that
are most important to them and members of their household. The following summarizes key findings:
• Walking and biking trails (34%) had the highest percentage of respondents select it as one of
the four most important facilities. The other facilities that the highest percentage of respondents
selected as one of the four most important include: performing arts center (21%), outdoor
amphitheater/theater (20%), nature trails and nature center (19%), and small neighborhood parks
(19%). It should also be noted that walking and biking trails had the highest percentage of
respondents select it as their first choice as the most important facility.
Q8. Parks and Recreation Facilities That Are
Most Important to Respondent Households
by percentage of respondents who selected the item as one of their top four choices
•
Walking and biking trails I 34°4.
Performing arts center IMEN 21%
Outdoor amphitheater/theater 20%
Nature trails and nature center 19%
Small neighborhood parks ME. 19%
Indoor fitness and exercise facilities 15%
Large group picnic areas and shelters 1111111111.111 12%
Playground equipment gm 12%
Large regional parks _ ii: _ 12%,
Senior center _ 12%
Dog parks I 12%
Indoor swimming pools/leisure pools ;10%
Outdoor tennis courts ME 9%
Outdoor public swimming pools I !• 8%
Indoor ice-skating rink •l= 7%
Youth soccer fields I 5°4,
Indoor basketball/volleyball courts AN 5%
Outdoor basketballNolleyball courts IN 5°4.
Youth baseball and softball fields I 4%
Adult softball fields ■ 4%
Disc golf ■ 3%
Skateboarding park 11 3%
Youth football/lacrosse/rugby fields II 2%.
Teen center it 2%
Paddleboard courts 1%
Other 11%
0% 10% 20% 30% 40%
!Most Important M12nd Most Important 03rcl Most Important •4th Most Important
�•.•ul LE• Le*iu, Lft•tll•11tllk II\I.i
•
Executive Summary- 10
Use of Potential Aquatic Facilities
From a list of 11 aquatic features that could be incorporated into a new outdoor aquatic center,
respondents were asked to indicate all of the ones their household would use. The following summarizes
key findings:
■ A leisure pool with gentle slope entry (41%) and a lazy river allowing for a raft or floatation
device (41%) are the aquatic features that the highest percentage of respondent households
would use. The other outdoor aquatic facilities that the highest percentage of respondent households
would use include: concession area (37%), water slides (36%) and 25 yard lap lanes for exercise,
lessons, etc. (34%).
Q9. Aquatic Features Respondent Households Would Use
if Incorporated into a New Outdoor Aquatic Center
by percentage of respondents(multiple choices could be made)
Leisure pool with gentle slope entry 41%,
Lazy river allowing for raft or flotation device 41%
I j
Concession area 37:1k
Water slides 36%
25 yard lap lanes for exercise,lessons,etc. 34%
I �
Hot tub or Jacuzzi 26%,
Water sprays with interactive play features 24%
Area with deep water 24%,
Shallow pool for infants or toddlers 22%.
Water spray playground 20%
25 yard lap lanes for competitive swim 115%.
Other 5%
0% 10% 20% 30% 40% 50%
Executive Summary- 11
Potential Aquatic Facilities Respondents Are Most Likely to Use
From the list of 11 aquatic features that could be incorporated into a new outdoor aquatic center,
respondents were asked to indicate the three features their household would be most likely to use. The
following summarizes key findings:
■ A lazy river allowing for a raft or floatation device (27%) had the highest percentage of
respondents select it as one of the three aquatic features they would be most likely to use. There
are three other features that over 20%of respondents selected as one of the three they would be most
likely to use, including: leisure pool with gentle slope entry(25%), water slides(25%), and 25 yard
lap lanes for exercise,lessons,etc. (23%). It should also be noted that leisure pool with gentle slope
entry had the highest percentage of respondents select it as their first choice as the feature they would
be most likely to use.
Q10. Aquatic Features Respondent Households Would Be Most
Likely to Use if Incorporated into a New Outdoor Aquatic Center
by percentage of respondents who selected the item as one of their top three choices
Lazy river allowing for raft or flotation device 27%
Leisure pool with gentle slope entry 25'%
Water slides 25%.
25 yard lap lanes for exercise,lessons,etc. 2oiy(..
Hot tub or Jacuzzi 16`%,
Water sprays with interactive play features 13°4
Concession area 1 2f�_
/�.
Area with deep water 12%
Shallow pool for infants or toddlers �, 8%
i
Water spray playground 7%
25 yard lap lanes for competitive swim j■ 6%
Other
0% 5% 10% 15% 20% 25% 30%
•Most Likely 11112nd Most Likely 03rd Most Likely
Lvt-iitr E-E 4E El. hooloc i'
Executive Summary- 12
Knowledge That Coachella Palley Recreation and Park District Provides
Recreation Programs ands Manages Facilities
Respondents were asked if they knew that the Coachella Valley Recreation and Park District provides
recreation programs and manages recreation facilities in Palm Desert, The following summarizes key
findings:
® Sixty-seven percent (67%) of respondents indicated they knew that the Coachella Valley
Recreation and Park District provides recreation programs and manages recreation facilities in
Palm Desert.
Q11. Did You Know Coachella Valley Recreation and Park
District Provides Recreation Programs and Manages
Recreation Facilities in Palm Desert?
by percentage of respondents
Yes
67%
•Not provided
4%
No
29%
I ,;01I111.r Lei>IUe i'E ice E.T,."LH tthlle Ih[;Y-214 H:1
Executive Summary- 13
Participation in Coachella Valley Recreation Programs
Respondents were asked if they or other members of their household have participated in any recreation
programs offered by the Coachella Valley Recreation and Park District during the past 12 months. The
following summarizes key findings:
Fifteen percent (15%) of respondent households have participated in recreation programs
offered by the Coachella Valley Recreation and Park District during the past year.
Q12. Have Respondent Households Participated in Any
Recreation Programs Offered by the Coachella Valley
Recreation and Park District During the Past 12 Months
by percentage of respondents
Yes
.15%
Not provided
No 6%
79%
S!wtrr L ntr Ir11c 21061
Executive Summary- 14
Participation in Different Recreation Programs
Respondent households that have participated in recreation programs offered by the Coachella Valley
Recreation and Park District during the past 12 months were asked to indicate how many different
programs they have participated in during that time. The following summarizes key findings:
• Of the 15% of respondents that have participated in Coachella Valley Recreation and Park
District programs during the past 12 months,47% have participated in at least two different
programs during that time. In addition,51%of respondents have participated in one program,and
2% did not provide a response.
Q12. Have Respondent Households Participated in Any
Recreation Programs Offered by the Coachella Valley
Recreation and Park District During the Past 12 Months
by percentage of respondents
Q12a. Number of Different Coachella Valley
Recreation Programs Respondents Have
Participated in Over the Past 12 Months
1 program
51%
No
79% Yes
15%
Not provided _ Not provided
goo 2-3 programs 2%
40% 4-6 programs
7%
;:.iii.r ET. Li,Wilk.(A[d; 20,.• .
Executive Summary- 15
Quality of Coachella Valley Recreation Programs
Respondent households that have participated in recreation programs offered by the Coachella Valley
Recreation and Park District during the past 12 months were asked to rate the quality of the programs
they have participated in. The following summarizes key findings:
■ Of the 15% of respondents that have participated in Coachella Valley Recreation and Park
District programs during the past 12 months, 87% rated the programs as excellent(47%) or
good (40%). In addition, 8%of respondents rated the programs as fair, and only 1%rated them as
poor.
Q12. Have Respondent Households Participated in Any
Recreation Programs Offered by the Coachella Valley
Recreation and Park District During the Past 12 Months
by percentage of respondents
I �
Q12b. How Respondents Rate the Quality
of the Programs They Have Participated in
Excellent
47%
No
79% Yes
15%
Hot provided 400/ Don't know
6% Fair 4%
8% Poor
1%
`4t111'�r Let'ltic i1.44llE1'. Imo Nl9,-_'+ti'.'•i
Executive Summary- 16
Need for Recreation Programs
From a list of 21 recreation programs,respondents were asked to indicate which ones they and members
of their household have a need for. The following summarizes key findings:
• Four of the 21 recreation programs had over 30%of respondent households indicate they have
a need for them. These four programs include: adult fitness and wellness programs (47%), City-
wide special events (39%), water fitness programs (34%), and nature programs (32%).
Q13. Percentage, of Respondent Households That
Have a Need for Various Recreation Programs
by percentage of respondents(multiple choices could he made)
Adult fitness and wellness programs 47%
City-wide special events _ 39%
Water fitness programs 34%
Nature programs 32%
Senior adult programs 26%
Local history programs 25%
Golf lessons 25%
Adult art,dance,performing arts 24%
Adult sports programs i19%
Tennis lessons and leagues 1
Youth sports programs 1$%
Youth Learn to Swim programs 15%
Youth fitness and wellness programs 14%
Youth summer camp programs 14%
Youth art,dance,performing arts 13%
Before and after school programs 13%
Martial arts programs 13%
Birthday parties 11%
Pre-School programs 10%
Gymnastics and tumbling programs J%
Programs for Disabled 8;64
0% 10% 20% 30% 40% 50%
8,m ice Leone V-L-ion t D'hi-tinite h r,,,
Executive Summary- 17
Need For Recreation Programs in Palm Desert
From the list of 21 recreation programs, respondents were asked to indicate which ones they and
members of their household have a need for. The graph below shows the estimated number of
households in the City of Palm Desert that have a need for various recreation programs,based on 19,184
households in the City.
Q13. Estimated Number of Households in Palm Desert
That Have a Need for Various Recreation Programs
by number of households based on 19.184 households in Palm Desert(Source 2000 US Census)
Adult fitness and wellness programs 8,92 I
City-wide special events 7,463
Water fitness programs 6.446
14ature programs 6.139
Senior adult programs 5,007
Local history programs 4,854
Golf lessons 4.700 -
Adult art,dance,performing arts 4,585
Adult sports programs 3.683
Tennis lessons and leagues 3,472
Youth sports programs 3,415
Youth Learn to Swim programs 2,897
Youth fitness and wellness programs 2,762
Youth summer camp programs 2,724
Youth art,dance,performing arts 2,551
Before and after school programs 2.532
Martial arts programs 2,398
Birthday parties 2.072
Pre-School programs 1,899
Gymnastics and tumbling programs 1 669
Programs for Disabled 1.573
0 2,000 4,000 6,000 8,000 10.000
FT..'tivtIUttr IP.t u 2' -.
Executive Summary- 18
How Well Recreation Programs Meet Needs
From the list of 21 recreation programs,respondent households that have a need for programs were asked
to indicate how well those programs meet their needs. The following summarizes key findings:
For all 21 programs,less than 50% of respondents indicated the program completely meets the
needs of their household,
Q13. How Well Recreation Programs in Palm Desert
Meet the Needs of Respondent Households
by percentage of respondents with a need for programs
Youth sports programs ' 42% 17% 20% 14% I 8%
Birthday parties 32% 26% 24% R 16%
City-wide special events 21% 34% 29% 9% i 8%
Before and after school programs 30% 20% 24% 11% ' 15%
Youth summer camp programs 28% 22% 24% 16% 10%
Golf lessons 24% 23% 26% 7% 20%
Youth fitness and wellness programs 26% 14% 24% 20% 18%
Youth Learn to&Mm programs 25% 12% 19% 14% 31%
Pre-School programs 17% 19% 22% 11% 31%
Adult fitness and wellness programs 14% 21% 31% 14% 19%
Martial arts programs 30% 5% 20% 15% 30%
Senior adult programs 17% 17% 34% 9% 23%
Adult art.dance,performing arts 15% 17% 25% 19% 24%
Nature programs 12% 20% 33% 13% 22%
Youth art.dance,performing arts 17% 13% 39% 9% 22%
Tennis lessons and leagues 17% 13% 33% 8% 28%
Gymnastics and tumbling programs 13% 17% 30% 17% 23%
Adult sports programs 15% 12% 35% 17% 20%
Programs for Disabled 15% 12% 27% 12% 35%
Local history programs 9% 17% 25% 13% 35%
Water fitness programs 10% 15% 23% 14% 39°/0
0% 20% 40% 60% 80% 100%
in 100%Meets Heeds 075%Meets Heeds 050%Meets Heeds 025%Meets Heeds IR0%Meets Heeds
w:.ntce L et<aue Vision F I 'If-ttttuc I Ma' 2106
Executive Summary- 19
Palm Desert Households with Their ProL'ram Needs Being 50%Met or Less
From the list of 21 recreation programs,respondent households that have a need for programs were asked
to indicate how well those programs meet their needs. The graph below shows the estimated number of
households in the City of Palm Desert whose needs for programs are only being 50%met or less,based
on 19,184 households in the City.
Q13. Estimated Number of Households in Palm Desert Whose
Needs for Recreation Programs Are Only Being 50% Met or Less
by number of households based on 19,184 households in Palm Desert(Source 2000 US Census)
Adult fitness and wellness programs 5;7 37
Water fitness programs I 4.835
Nature programs - 4,175
Local history programs 3,563
City-wide special events EMI 3,38t
Senior adult programs 3,295
Adult art,dance,performing arts 3,117
Adult sports programs 2.663
Golf lessons mi 2.47
Tennis lessons and leagues 2.431
Youth Learn to Swim programs 1,839
Youth art.dance.performing arts 1 776
Youth fitness and wellness programs 111111 1.679
Martial arts programs l.559
Youth sports programs IIII 1,42b
Youth summer camp programs 1.362
Before and after school programs 11111 1.266
Pre-School programs MN 1.214
Gymnastics and tumbling programs IIII 1.169
Programs for Disabled Mill 1,150
Birthday parties 1111 $72
0 1,000 2,000 3,000 4,000 5,000 6,000 7,000
•50%Meets Needs ®25`/.Meet Needs 00% Meets Needs
a.ii%e Let.-vie iA,,vtt llvfttlririAl.r= 11,,§0 •
Executive Summary-20
Most Important Recreation Programs
From the list of 21 recreation programs,respondents were asked to select the four that are most important
to them and members of their household. The following summarizes key findings:
• Adult fitness and wellness programs(28%)had the highest percentage of respondents select it
as one of the four most important programs. Other programs that respondents selected as one of
the four most important include: City-wide special events(20%),water fitness programs(16%)and
nature programs (15%). It should also be noted that adult fitness and wellness programs had the
highest percentage of respondents select it as their first choice as the most important program.
Q14. Recreation Programs, That Are
Most Important to Respondent Households
by percentage of respondents who selected the item as one of their top four choices
Adult fitness and wellness programs i 23
City-wide special events 20%
Water fitness programs • _ 16%
Nature programs 15%
Senior adult programs 14%
Golf lessons 14%
Adult art.dance,performing arts � 12%
Local history programs 9%
Youth sports programs Mi 9`0
Adult sports programs MI 3%
Tennis lessons and leagues ■ 7%
Youth summer camp programs 7%
Youth Learn to Swim programs • 7%
Before and after school programs I 5%
Youth art,dance.performing arts • 5%
Youth fitness and wellness programs NM 5%
Pre-School programs I 4%
Martial arts programs ;■ 3%
Birthday parties I■ 3%
Programs for Disabled ;I 2%
Gymnastics and tumbling programs IN 2%
Other I2%
0% 1 0% 20% ,30%
•Most Important Pl2ncl Most Important D3rd Most Important i4th Most Important
ti�,ni. L<< w e t"t:ton ET''hiAllnik�bt i'• _n {;,
•
Executive Summary-21
Recreation Programs Respondents Currently Participate in Most Often
From the list of 21 recreation programs,respondents were asked to select the four that they and members
of their household currently participate in most often at Coachella Valley Recreation and Park District
facilities. The following summarizes key findings:
• City-wide special events(10%)had the highest percentage of respondents select it as one of the
four programs they currently participate in most often. The other programs that the highest
percentage of respondents participate in most often include: youth sports programs (7%) and adult
fitness and wellness programs (7%). It should also be noted that City-wide special events had the
highest percentage of respondents select it as their first choice as the program they currently
participate in most often at Coachella Valley Recreation and Park District facilities.
Q15. Recreation Programs, That Respondent
Households Currently Participate in Most Often
by percentage of respondents who selected the item as one of their top four choices
City-AAde special events .-_, 10%
Youth sports programs MI 7%
Adult fitness and wellness programs 7%
Golf lessons I 4%
Senior adult programs • 3%
Nature programs OMNI 3%
Local history programs -' 2%
i Before and after school programs !1 2%
Tennis lessons and leagues _ MI 2%
Pre-School programs $U 2%
Adult art.dance.performing arts 2%
Youth summer camp programs 2%
Youth Learn to Swim programs _ I 1%
Adult sports programs I 1%
Birthday parties ■ 1%
U
Water fitness programs _ ■ 1%
Youth fitness and wellness programs MI 1%
Martial arts programs 11 1%
Youth art,dance,performing arts 1 1%
Programs for Disabled 1%
Gymnastics and tumbling programs I 0%
Other _I 1%;
0°A) 3% 6% 9% 12%
•Most Often ®2nd Most Often El3rd Most Often ®4th Most Often
nrc� Lrt<Fug:'; E11kET:Ito Om .11-,:
Executive Summary-22
Frequency of Use of Various community Facilities
From a list of two community facilities operated in the City of Palm Desert by the Coachella Valley
Recreation and Park District, respondents were asked to indicate how often they and members of their
household have used each of the facilities during the past 12 months. The following summarizes key
findings:
Thirty percent(30%) of respondent households have used the Palm Desert Recreation Center
and Gym during the past 12 months, and 10% have used the Portola Community Center
during the past 12 months.
Q16. How Often Respondent Households Have Used
Various Facilities During the Past 12 Months
by percentage of respondents(graph does not show"never"responses)
Palm Desert Recreation Center& Gym 3% 3% 5% 19%
I j
� I
Portola Community Center 1 4 8%
0% 5% 10% 15% 20% 25% 30% 35%
il•50+Times 025-49 Times ❑10-24 Times ❑1-9 Times
Sotuce Let:aue&.t,,nET' [a_ttutet[!lay"Ii.006
Executive Summary- 23
Pitent ad hullo fr Programming Spaces Respondents Would Use
From a list of 19 potential indoor programming spaces,respondents were asked to indicate all of the ones
they and members of their household would use if they were developed in Palm Desert. The following
summarizes key findings:
Walking and jogging track(49%)is the indoor programming space that the highest percentage
of respondent households would use. There are three other indoor programming spaces that over
25% of respondent households would use, including: weight room/cardiovascular- equipment area
(30%), aerobics/fitness/dance class space (29%), and leisure pool (28%).
Q17. Potential Indoor Programming Spaces
That Respondent Households Would Use
by percentage of respondents(multiple choices could be made)
Walking and jogging track
Weight room/cardiovascular equip.area 30%
Aerobics/fitness/dance class space ;29(Y,;
Leisure pool =8`3)
Warm water area for therapeutic purposes
Lanes for lap swimming 21'%
Arts and crafts room 20`%
Space for meetings.birthday parties,etc. )9.%
Ice-skating/hockey rink 17i%
Deep water for diving/water polo 12%
Rock cllmbing/bouldering wall
Racquetball andball courts 11`/;
Indoor playground for young children 11`/,
Gymnasium for basketball/volleyball 11%
Space for teens
25 yard competition pool
Preschool program space %
Gymnastics space 5`1,
Indoor soccer/lacrosse 5`%
Other 3`Y;
0% 10% 20% '30% 40% 50%
;;.ilit�e Let ttte VIP El. Iti•Ftntlr .
i hta ,
Executive Summary-24
Potential Indoor Programming Spaces Respondents Would Use Most Often,
From the list of 19 potential indoor programming spaces,respondents were asked to select the four that
their household would use most often. The following summarizes key findings:
Walking and jogging track(42%)had the highest percentage of respondent households select it
as one of the four indoor programming spaces they would use most often. Other indoor
programming spaces that the highest percentage of respondent households selected as one of the four
they would use most often include: weight room/cardiovascular equipment area (23%),
aerobics/fitness/dance class space (20%), and leisure pool (19%). It should also be noted that a
walking and jogging track had the highest percentage of respondents select it as their first choice as
the indoor programming space they would use most often.
Q18. Potential Indoor Programming Spaces That
Respondent Households Would Use Most Often
by percentage of respondents who selected the item as one of their top four choices
Walking and joggingtrack
J � 42`/,
Weight room/cardiovascular equip.area 23%
Aerobics/fitness/dance class space 20%
Leisure pool Mi 19%
Warm water area for therapeutic purposes 16%
Arts and crafts room 12%
Lanes for lap swimming MI 12%
Ice-skating/hockey rink 111. 1% •
Space for meetings,birthday parties,etc. MI 9%
Indoor playground for young children I 8%
Deep water for diving/water polo 6%
Rock climbing/bouldering wall I 6%
Racquetball/handball courts I 6%
Preschool program space I 5`-Y,
Space for teens I 5%
25 yard competition pool
MI 4'/,
Gymnasium for basketball/volleyball in 4%
Gymnastics space ii 2%
Indoor soccer/lacrosse jl 1%
,
Other lI 3%
0% 10% 20% 30% 40% 50%
IMUse Most Often Use 2nd Most Often IlUse 3rd Most Often ®Use 4th Most Often
•
3!7,111cr Let?ute t,tou LT:'L€L tttare!Dtav_01.4!
•
Executive Summary-25
Frequency of Visitation of a New Community Center
Respondents were asked to indicate how often their household would visit a new community center if it
had the recreation,fitness,and aquatic features they most prefer.The following summarizes key findings:
■ Sixty-two percent(62%)of respondents indicated they would visit a new community center at
least once per month if it had the recreation,fitness,and aquatic features they most prefer. In
addition, 10%of respondents would visit the community center less than once per month,and 19%of
respondents would not visit the community center.
Q19. How Often Respondent Households Would Visit a
Community Center with the Recreation, Fitness and
Aquatic Features They Most Prefer
by percentage of respondents
Once per week
16%
Several times per week
22%
A few times a month
15%
Not provided
9%
Monthly
9%
Less than once a month
Never
10% 19%
,,;�u.r Lrc'ltcc t-toit 'fu:'iv M r :mf.;
Executive Summary-26
Reasons Preventing the Use of Parks, Facilities and Programs More Often
From a list of 18 reasons,respondents were asked to select all of the ones that prevent them and members
of their household from using parks,recreation facilities, and programs of the City of Palm Desert more
often. The following summarizes key findings:
® "I do not know what is being offered"(23%)is the reason preventing the highest percentage of
respondent households from using parks, recreation facilities, and programs of the City of
Palm Desert more often. The other most frequently mentioned reasons preventing respondents from
using parks,facilities,and programs more often include:"program or facility not offered"(12%),"use
other agencies in Palm Desert" (12%), and "I do not know locations of facilities" (12%).
020. Reasons Preventing Respondent Households From
Using Parks, Recreation Facilities & Programs More Often
by percentage of respondents(multiple choices could he made)
I do not know what is being offered 23%
Program or facility not offered 12%.
Use other agencies in Palm Desert 12%
I do not know locations of facilities 12%
Program times are not convenient 10%
Too far from our residence 7%
Fees are too high 6%
Facility operating hours not convenient 50Y0
Facilities do not have the right equipment 5%
Lack of quality programs 5%
Facilities are not well maintained 4✓,
Security is insufficient
Use facilities in other cities 3%
Poor customer service by staff 30/0
Class full 1%.
Lack of transportation 1%
Registration for programs is difficult 1%
Availability of parking 1%
Other 23%
0% 5% 10% 15% 20% 25% 30%
Lri-iur Vt.,i,,u E"f.' t«4inua A1.1:
Executive Sunuuaiy-27
Level of Satisfaction with Various Parks and Recreation Services
From a list of 17 various parks and recreation services in Palm Desert,respondents were asked to indicate
their level of satisfaction with each one. The following summarizes key findings:
■ Three of the 17 parks and recreation services had over 40% of respondents indicate being very
satisfied with them. These three services include:maintenance of Palm Desert parks(56%),number
of Palm Desert parks(43%),and number of Palm Desert soccer fields(41%). It should also be noted
that 16 of the 17 parks and recreation services had over 40%of respondents indicate being either very
satisfied or somewhat satisfied with them.
Q21 . Level of Satisfaction with Various Parks
and Recreation Services in Palm Desert
by percentage of respondents(excluding"don't know"responses) _.
Maintenance of Palm Desert parks 56%. 29% i
Number of Palm Desert parks 43% 32% MEER°
Quality of outdoor athletic fields 33% 28% 28% Ur
Number of Palm Desert soccer fields 41% 18% 34% 6°%i r
Number of Palm Desert baseball/softball fields 36% 21% 38% °
Number of basketball courts 35% 21% 34% E°
Number of walking/biking trails 30% 24% 29% 11% 5%
Number of tennis courts 34% 20% 34% DIVE
Ease of registering for programs 32% 21% 33% 6%
Availability of info about programs/facilities 30% 22% 26% 11% 11%
Youth athletic programs 30% 22% 36% °i
Fees charged for recreation programs 28% 22% 35% 10% 6%
Summer youth programs and activities 29% 19% 39% 8% 5%
Quality of indoor recreation facilities 28% 19% 37% 11% 6%
Other programs,i.e.classes,trips 29% 17% 38% 9% 8%
Adult athletic programs 24% 18% 43% 11% •
Quality of outdoor swimming pools 19% 14% 35% 13% 18%
0% 20% 40% 60% 80% 100%
®Very Satisfied DSomeaihat Satisfied EINeutral 0Somewhat Dissatisfied®Very Dissatisfied
;.:,'it. LSi.-t,lc',IA<llET,.-Ito ii we iP.[:.,- 2,1-. .
Executive Summary-28
Parks and Recreation Services that Should Receive the Most Attention
From the list of 13 various parks and recreation services in Palm Desert,respondents were asked to select
the three they feel should receive the most attention from Palm Desert officials over the next two years.
The following summarizes key findings:
• Number of walking/biking trails (21%) had the highest percentage of respondents select it as
one of the three services that should receive the most attention over the next two years. Other
parks and recreation services that the highest percentage of respondents selected as one of the three
they feel should receive the most attention over the next two years includes: maintenance of Palm
Desert parks (20%), number of Palm Desert parks (13%), and availability of information about
programs/facilities (13%). It should also be noted that maintenance of Palm Desert parks had the
highest percentage of respondents select it as their first choice as the parks and recreation service that
should receive the most attention over the next two years.
Q22. Parks and Recreation Services That Should-
Receive the Most Attention Over the Next Two Years
by percentage of respondents who selected the item as one of their top three choices
Number of walking/biking trails - 21%
Maintenance of Palm Desert parks _ 20%.
Number of Palm Desert parks - 13%
Availability of info about programs/facilities 13%
Quality of outdoor swimming pools 11. 11%
Other programs,i.e.classes,trips
Adult athletic programs
Youth athletic programs III 8%.
Quality of indoor recreation facilities _ 8%
Summer youth programs and activities _ 8%
Fees charged for recreation programs _ 6%
Number of tennis courts 1111 5%
Ease of registering for programs ill! 4'/.
Number of Palm Desert baseball/softball fields 1 2%
Number of Palm Desert soccer fields 23)
Quality of outdoor athletic fields j112%
Number of basketball courts _• 2%
0% 5% 10% 15% 20% 25% •
•1st Choice El2nd Choice 03rd Choice
.'i Ut�e Lct.tile iIr'l.!ii ETC Ito Inge,1\fay-_if
•
Executive Summary-29
Level of Satisfaction Received from Parks&Recreation Services in Palm Deseri
Respondents were asked to indicate their level of satisfaction with the overall value their household
receives from parks and recreation services in Palm Desert. The following summarizes key findings:
Fifty-one percent(51%)of respondents indicted being either very satisfied(26%)or sonlievAsilt
satisfied (25%) with the overall value their household receives from parks and recreation
services in Palm Desert In addition,only 4%of respondents indicated being either very dissatisfied
(1%) or somewhat dissatisfied (3%) with the overall value received from parks and recreation
services in Palm Desert. An additional 18% of respondents indicated "neutral" and 27% indicated
"don't know".
Q23. Level of Satisfaction with the Overall Value
Respondent Households Receive from Parks
and Recreation Services in Palm Desert
by percentage of respondents
Somewhat Satisfied Very Satisfied
26%
25%
Neutral
18% Don't Know
27
Very D %
issatisfied
/ %
Somewhat Dissatisfied
3%
ETC holm,i!q.y,
Executive Summary- 30
Aleceideng r04100foT Paiw Desert Parks and Facilities
Respondents were asked how they would allocate$100 among six categories of funding for City of Palm
Desert parks and facilities. The following summarizes key findings:
Respondents indicated they would allocate $22 out of every $100 to the
improvements/maintenance of existing parks, playgrounds, and recreation facilities. The
remaining $78 were allocated as follows: development of new outdoor aquatic facilities ($18),
acquisition and development of walking and biking trails ($18), development of new indoor
recreation facilities($17),acquisition of new park land and open space($12),and construction of new
sports facilities ($7). The remaining$6 were allocated to "other".
Q24. Allocation of $100 Among Various Categories of
Funding for City of Palm Desert Parks and Facilities
by percentage of respondents
Acquisition of new park
land and open space
Construction of new $12 Improvements/maintenance of
sports facilities existing parks, playgrounds,
& recreation facilities
Acquisition
development
& r
of walking& biking trails
$18
-,Other
$G
Development of new $17 $10
indoor recreation facilities Development of new
outdoor aquatic facilities
I i
p1.r del ui t>t.ii ETV. lie unite E lul;• •
Executive Summary- 31
.: City of Palm Desert
I Atak,
: 4,-,..,,.._ �,h Office of the City Manager
9 ,t MEMORANDUM
To: Honorable Mayor and Members of the City Council
From: Carlos L. Ortega, City Manager
Date: May 24, 2006
Re: Report on Parks and Recreation Services
Attached is a report dated May 15 on Parks and Recreation Services. This report,
along with the accompanying attachments, is the background for Council's discussion
on the subject at the Study Session of May 30.
The May 15 report by itself describes the issues and provides staff's recommendation.
For more detail, please refer to attachments 1-5.
CARLOS L. EGA
City Manager
CLO:kr
Attachments
Steve Aryan
Homer Croy
Dave Erwin
Sheila Gilligan
Paul Gibson
Justin McCarthy
Chief Otero
Lt. Thetford
70 CITY OF PALM DESERT
\I
.,G1'. ',
�� DEVELOPMENT SERVICES
Vh:4-4a- �yf`���� INTEROFFICE MEMORANDUM
To: Carlos L. Ortega, City Manager
From: Janis Steele, Parks and Recreation Services Manager
cc: Homer Croy, ACM for Development Services
Date: May 15, 2006
Subject: Parks and Recreation Services
Contents: 1. March 21, 2006, Coachella Valley Recreation and Park District
Services
2. April 5, 2006, City of Palm Desert Parks and Recreation Budget
3. City and CVRPD Annual Operating Budget— Combined
4. May 16, 2006, Coachella Valley Recreation and Park District
Support to the City of Palm Desert
5. February 24, 2006 — Park Patrol White Paper Request
I have been reviewing the agreements that the City of Palm Desert has with the Desert
Sands Unified School District (DSUSD), the Coachella Valley Recreation and Park
District (CVRPD) and the Family YMCA of the Desert. The following is an overview of
the information collected and recommendations for the future of parks and recreation
services in the City of Palm Desert.
Desert Sands Unified School District
DSUSD presented their official plans for the renovation of Palm Desert Middle School
and Palm Desert High School to City Staff at a Two x Two meeting on March 22, 2006.
Council members Spiegel and Crites requested that this presentation be made to the
Parks and Recreation Commission. Peggy Reyes, Director of Facilities Services
presented the information at the Tuesday, May 16, 2006, Commission meeting. The
following issues remain outstanding:
1) Palm Desert Middle School Renovation: The renovation that was presented to the
Commission requires a land swap of DSUSD owned land that is identified as "tot lot" for
the City owned Rutledge Strip. An agreement has not yet been developed. There is
Parks and Recreation Si ;es
May 15, 2006
Page 2 of 13
concern that an agreement will not be complete before construction is scheduled to
begin.
Public Access
Recently, the park has been locked numerous times after school, at night and on
weekends. The agreement with DSUSD indicates that the public is supposed to have
access to the park during these times.
Current area amenities include four t-ball practice fields on the Rutledge Strip and one
baseball field (Oleson Field), along with green space, picnic shelters, tot lot and
bathrooms. Currently the YMCA operates a Teen Center on this site. The YMCA has
been notified that they need to vacate the site no later than July 1, 2006.
Representatives from DSUSD have indicated that they are looking for a site for the
YMCA to utilize during the construction period.
DSUSD representatives verbalized a willingness to leave Oleson Field unchanged, so it
will be available even during construction.
My understanding of field usage and future renovations is as follows:
Current
1. T-ball practices on the four fields on the Rutledge Strip, Monday - Friday, until
dusk. Fields are in use approximately mid-January until June 1 , and October
through December.
2. Oleson Field is utilized for 28 games per week, including evenings and
weekends.
3. There are more than 100 teens enrolled in the YMCA Teen Center program and
attendance averages more than 53 participants per day.
Future
1. The DSUSD renovation plan identifies that behind the tot lot there will be a track
and football field. This is scheduled to be finished by September 2006. DSUSD
representatives stated that t-ball practice would be allowed in this area.
2. DSUSD representatives also indicated that the current t-ball practices held in the
Rutledge Strip area of the site could be moved to other school facilities that are
not currently used by the City. Per Palm Desert Youth Baseball representatives,
the fields would have to be developed to "playable" conditions.
3. Oleson Field will remain open and the City will continue to maintain it.
2) Palm Desert High School Renovation: It appears that renovations on Palm Desert
High School will not begin until at least the summer of 2007. This allows the three (3)
ball fields at the Cook Street Sports Complex to continue to be utilized for one more
Perks and Recreation SE ;es
May 15, 2006
Page 3 of 13
year. It's likely that renovations will not begin until 2008.•The two ball fields (three, if
we issue a change order) at Freedom Park will be available by Summer 2007. These
will replace existing facilities but not account for the growth of programs.
YMCA of the Desert
Below is a list of the programs that the YMCA offered citizens of the City of Palm Desert
during 2005-06. Services are provided to citizens of Palm Desert at the same rate or a
slightly higher rate (2 — 5%) than YMCA members. Most programs offered are fee
based, with the exception of the Easter Egg Hunt, Family Nights (with food), Movie
night, Healthy Kids Day and other special events, which are,free. Members and citizens
are not turned away for inability to pay for programs as the YMCA has an extensive
scholarship program.
YMCA Programs in Palm Desert:
1. Lights on After School - Palm Desert Middle School Teen Center (just renovated
and open year round)
2. Healthy Kids Day
3. Family Nights (3 per year with food)
4. Movie Night
5. Before and After School Programs at various sites/Kindergarten (all day) care
6. Youth Sports (basketball, track & field, t-ball, soccer, basketball, Home School
PE)
7. Junior High Nights
8. Youth in Government and other Teen Programs
9. Cabin Leaders in Training (CIT)
10.Basketball Camp
11.Winter Basketball League (3 months)
12.Flag Football (6-14 year olds)
13.Golf Academy (5-9 year olds)
14.Cheerleading
15.Art Classes
16.Guitar Lessons
17.Drum Lessons
18.Parenting Classes
19.Eye on the Y - video production class
20.Specialty Camps - Magic Camp and American Idol Camp
21.Spring Break Camps - Skate, Survivor and Explorers Camps
22.Summer Camps
23.Swimming Lessons
24.Desert Rose Swimming Lessons (free)
25.Recreational swim, lap swim, and other pool activities
Parks and Recreation SE :es
May 15, 2006
Page 4 of 13
The YMCA has indicated in writing in a letter dated April 13, 2006, their desire to
continue to lease the building in the Civic Center Park and their relationship with the
City. They have also expressed their intention to provide an expansion of 10,000 square
feet to their existing building in the Civic Center Park as per agreement. They have
expressed a desire to review the results of the Palm Desert Parks and Recreation
Needs Assessment Survey when it is complete to assist in designing their expansion to
reflect the needs of the citizens of Palm Desert.
Mr. Rob Ballew, Executive Director of the YMCA, requested that City Staff and a
representative of the Parks and Recreation Commission work with the YMCA design
Committee to develop the space.
Even with their desire to build a new YMCA site in Rancho Mirage, the YMCA contends
that they wish to remain in Palm Desert and operate (and expand) their facility in the
Civic Center Park.
Coachella Valley Recreation and Park District
Staff was directed to provide information to the Parks and Recreation Commission and
City Manager regarding the financial records of CVRPD. The City Manager requested
that information be provided on the sources of revenue that go to the District,
attributable to assessed valuation, the taxes collected from the special assessment in
Palm Desert, tax increment pass-through from the Redevelopment Agency and any
other revenue collected by the District for operations in Palm Desert.
Attached is a copy of the final report dated March 21, 2006, (attachment #1). For a
complete breakdown of the expenses incurred and revenues collected by the District in
the City of Palm Desert, refer to the attachment. The following is a summary of taxes,
agency pass through, sponsorships and revenue collected by CVRPD in Palm Desert,
as well as projected expenses.
Revenues or Monies Received by CVRPD in Palm Desert:
Estimated Property Taxes $435,829
Redevelopment Pass Through $348,261
Special Assessment 93-1 $299,673
Debt Svc on Rec Ctr Building $218,000 — Paid by the City directly.
Golf Course $ 50,000 — City support.
Senior Games $ 26,000 — City sponsorship.
Portola Community Center $ 52,000 — City contract with CVRPD.
After School Program $ 30,500 — City contract with CVRPD.
Park Patrol/Skate Park $300,100 — City contract with CVRPD.
Program Revenue $204,700
Total: $1,965,063 — Revenue, City, Tax & RDA support.
Parks and Recreation Se es
May 15, 2006
Page 5 of 13
•
CVRPD Program Expenses in Palm Desert:
Budget 2005/06
Palm Desert Recreation Center $ 470,073
Portola Community Center $ 85,416
Lights — Cook Street Complex $ 26,000
Golf Course $ 432,438
Park Ambassadors/Skate Park $ 217,418
Park Maintenance Staff $ 62,812
Total Expenses: $1,294,157
The Parks and Recreation Commission also requested that staff provide a "summary"
budget of City parks and recreation expenditures, CVRPD expenditures in Palm Desert
and CVRPD revenues received from Palm Desert and its residents. I have attached
copies for your review (attachment #2 and #3) .
The services that CVRPD currently provides for the City is as follows:
1. Skate Park monitoring. There is a Skate Park Attendant on duty from 6:00 a.m.
to 10:00 p.m. daily. The City pays an annual fee for this service. CVRPD invoices
the City monthly for the hours worked at the skate park. Each year CVRPD
requests and receives the same cost of living adjustment (COLA) that the City
provides its employees. However, this increase has not been passed on to
CVRPD employees.
2. Park Patrol and Park Maintenance. Currently CVRPD opens and closes
bathrooms in all parks and cleans the bathrooms in the morning. They also are
required by agreement to patrol Civic Center Park every hour, note, this is the
only park that is patrolled. The City also provides an annual fee for this service to
CVRPD. The original agreement with CVRPD indicated that the City would pay
for an equivalent of one staff member 17 hours per day. Currently the City is
paying the equivalent of two staff members at 17 hours per day. CVRPD invoices
the City monthly for the service provided. Each year CVRPD requests and
receives the same COLA that the City provides its employees. As with the Skate
Park, this increase has not been shared with the CVRPD employees. The role of
Park Patrol has been described in greater detail in the attached "White Paper"
that requested that park patrol services be moved from CVRPD to the City.
3. Operations of the Palm Desert Recreation Center. CVRPD leases the Palm
Desert Recreation Center building for $1.00 annually. The Center's hours have
been cut back recently and the fitness equipment sorely needs to be updated.
CVRPD did not budget for new equipment, but is requesting $50,000.00 from the
City to replace their equipment.
Parks and Recreation SE :es
May 15, 2006
Page 6 of 13
4. Scheduling Civic Center Park Shelters. The scheduling of Park Shelters takes
place at the Palm Desert Recreation Center. Revenues for shelter rentals go to
the District's revenues. A $20.00 Administrative Fee is paid to the City.
5. Scheduling Sports Fields. CVRPD staff schedules and keeps a master
calendar of sports fields.
Below I have listed CVRPD's program offerings in Palm Desert:
CVRPD Programs in Palm Desert
1. Belly Dancing, Swing/Salsa, Classic/Ballroom Dance and Yoga - All meet once a
week.
2. Easter Egg Hunt
3. Yo-yo tournament
4. Jazzercise - 10 classes/week
5. Beginning Guitar
6. Summer and Winter Youth Basketball (2-month sessions)
7. Golf Center Programs
8. After School Programs - Palm Desert Middle School
9. Youth basketball camp - 1 week
10.Adult Men's Basketball league (2-month program)
11.Senior Games
With the exception of the Easter Egg Hunt, all programs provided by CVRPD are fee
based.
CVRPD has cut programs that were originally detailed in their agreement with the City. I
have discovered the following in the past year:
1. CVRPD is no longer providing swimming opportunities for the residents of Palm
Desert. The pool(s) at the College of the Desert closed and CVRPD gave up the
closest pool to Palm Desert, the La Quinta Pool. The indication from the City of La
Quinta Staff was that CVRPD requested additional operational funding from the City
and the City did not want to continue to increase the subsidy. La Quinta entered into
an agreement with the YMCA to run the facility. The CVRPD Director has indicated
that he did not want to operate the pool based on the fact that it is a rectangular
pool.
2. Tennis Programs - The agreement states that CVRPD shall provide recreation
services to the public at the tennis court facility, including adult and youth tennis
lessons, open play tennis and other recreational programs at their discretion. These
programs do not exist.
Parks and Recreation SE es
May 15, 2006
Page 7 of 13
3. Golf Course - CVRPD is into their third season of operating the golf course on
Cook Street and Sheryl Road. Year one presented a challenge, but each season the
programs have grown, usage has increased and revenues improved. Midway into
the third season (2005-06), revenues were up 40% from last year. The City has
helped in subsidizing the lost revenue. The CVRPD Centers Superintendent
attended a workshop at the National Recreation and Park Association (NRPA)
Congress regarding alternative sources of revenue for golf courses. He gathered
some creative ideas to help increase revenues at the Golf Center. CVRPD had also
approached First Tee (a national youth golf program) per Councilman Spiegel's
request. It appears that the golf course will be sold before the program gets off the
ground. Those are just two good options, in addition to ,the time and consistency it
takes to run a good program, that could have helped the course break even.
Additional marketing efforts would also help.
4. Youth Programs - After school programs were cut in 2005-06 and Summer Day
camp will not be held in Palm Desert during the summer of 2006. CVRPD Staff
requested "support and approval to take some time off and re-group and look at the
overall youth development program. There is not a clear vision of what this division
should really look like and part-time staff is not committed to the cause due to the
pay, hours, and lack of supervision." The Board granted this request that was
presented at their March 22, 2006, Board meeting.
5. Recreation Center Hours - The Recreation Center hours used to be as follows:
Monday-Friday, 6:00 a.m. to 10:00 p.m. and Saturday from Noon to 6:00 p.m. In
February of 2006, the hours were changed to close Monday-Friday at 9:00 p.m. and
Saturday the hours are now 10:00 a.m. to 2:00 p.m. This change was made without
involving or notifying the City.
CVRPD Finances
The revenues that CVRPD receives from Palm Desert increase annually. The expenses
the City incurs to pay CVRPD increases annually, yet services offered by the District
have decreased. There is no longer a pool, soon there will be no golf course,
Recreation Center hours have been reduced and many programs (youth services, day
camp, tennis) have been cut.
Staff has met with parks and recreation representatives from Coachella, La Quinta, and
Indio. Both Indio and La Quinta are currently providing their own services in order to
meet the needs of their citizens. Both agencies have hired a Parks and Recreation (or
similar title) Director to oversee programs, sports, parks, youth services, golf courses
and special events. Each agency has hired (or is in the process of hiring) Recreation
Supervisors to program for their respective city. Indio has completed a Youth Services
master plan that they intend to implement. La Quinta is in the process of developing and
conducting a master plan and statistically valid citizen's survey for their residents.
Parks and Recreation SE :es
May 15, 2006
Page 8 of 13
Evaluation
Desert Sands Unified School District (DSUSD)
Staff feels that the City should continue to share resources with DSUSD. The facilities
DSUSD has to offer are currently being under-utilized. For example, with a shortage of
public swimming pool space, Palm Desert High School could help meet the community
needs. As the School District begins construction on Palm Desert Middle School and
Palm Desert High School, alternatives should be explored to help accommodate the
current needs of the citizens of Palm Desert.
Past agreements with DSUSD that provide for a 30-day opt-out option has proven,
when enacted, to be a major logistical problem. This does not provide for the necessary
amount of time to seek alternatives to replace current programming requirements.
YMCA of the Desert
To date, the YMCA has been extremely cooperative and open in discussions of
programming, recreation services and facility expansion. Staff has determined that the
YMCA is willing to provide additional "programs" requested by the City where space
allows.
The YMCA offers numerous programs (as listed above), and over the years has
expanded or changed them to keep pace with changing trends. The YMCA continues to
provide a variety of youth programs such as before and after school programs, day
camps (various kinds of camps), and youth sports. Based on the nationwide emphasis
to decrease childhood obesity, the YMCA incorporates nutrition into youth programs
when possible.
The YMCA offers a greater number and variety of programs than CVRPD. They are
providing the number of programs that are expected for a community this size. They
may actually be under-programmed (in parks and recreation terms) because of their
focus on the YMCA's mission and the number of youth programs that are offered. More
programming could occur with additional space (programmable areas).
Coachella Valley Recreation and Park District (CVRPD)
Staff has determined that the City of Palm Desert is not being provided the variety and
number of services/programs that a community this size should be receiving (or
offering). CVRPD should be the primary recreation service provider as they are
receiving the property tax, redevelopment monies, and special assessments to do so.
The trend in the past year has been to reduce the number of programs rather than
increase them. Other than yoga, jazzercise, golf and guitar lessons, the only services
CVRPD has provided for citizens in the past year are services they have been
contracted to provide (at an additional cost above and beyond tax, redevelopment and
special assessment revenues).
Parks and Recreation SE ;es
May 15, 2006
Page 9 of 13
Regarding Recreation Center operational hours being shortened from Monday-Friday,
6:00 a.m.-10:00 a.m. and Saturday Noon-6:00 p.m. to closing at 9:00 Monday through
Friday, and the only weekend hours of operation being 10:00 a.m.-2:00 p.m. on
Saturday is unacceptable. These are very different hours than most community centers
offer. This eliminates any family activity on weekends. Modifying the hours of operation
was also done without informing the City Council or polling the citizens/users. There
were numerous letters of complaint written to CVRPD regarding the Saturday hours, but
CVRPD remains closed.
CVRPD replaced all the weight equipment in the Indio Center this fiscal year, but did not
budget to replace any in Palm Desert. The equipment in Palm Desert is in worse shape
than the Indio equipment. CVRPD requested $50,000.00 from the City of Palm Desert,
rather than budgeting for this expense either over time or as a capital improvement
project.
CVRPD recently contracted to have a Master Plan for Coachella Valley Recreation and
Parks completed. The City of Palm Desert Staff provided the consultant with the City's
General plan, information about parks and amenities in Palm Desert, and took part in a
general focus group. Staff requested a draft copy of the finished master plan on January
26, 2006. Staff was told that once it was adopted they would receive a copy. This
document should have been shared with City Staff for review and comment prior to
adoption. Staff received a copy on April 26, the night that it was adopted by the CVRPD
Board of Directors. Mr. Ford told the Board that he had given a copy to Staff for their
review and comment. When Staff attempted to provide comments to Mr. Ford, we were
informed that it had already gone out for print. There were numerous errors in the
report, one of the main errors being the population projections for the City of Palm
Desert.
The following numbers are presented in the report:
Population Projections for Palm Desert (presented in a chart on page 23):
2010: 36,008
2015: 36,451
2020: 41,672
On a separate page of the same report (page 20), Palm Desert residents
were listed at 41,155 in 2000.
The NRPA (National Recreation and Park Association) table of national guidelines for
different types of parks (provided on page 52) does not provide information consistent
with what NRPA provides today. The City's General Plan references the same table but
has different information.
Parks and Recreation SE ;es
May 15, 2006
Page 10 of 13
There are numerous other inaccuracies, which would cause one to question the validity
of the entire report. Questions have arisen as to the purpose of a study that CVRPD
Staff is unwilling to share with City Staff prior to its adoption. I also have questions
regarding the recommendations of "future programming and services" coming from a
study that contains conflicting information, and information that does not accurately
describe the community.
During the focus group attended by a Staff member and Commission member, and of a
focus group attended by another Commissioner, a common theme that kept coming up
was that cities in the Coachella Valley have grown to the point where they should be
providing their own recreation services. This theme came from participants and many of
the participants were from Palm Desert. This fact was not reflected in the plan.
City Staff worked with CVRPD Staff cooperatively for eight months to gather accurate
information about revenues and expenses of the District in the City of Palm Desert.
Almost two months from the time it was presented to the Commission, the General
Manager of CVRPD provided a handout to the Palm Desert Parks and Recreation
Commission on May 3, 2006 (see attachment #4). City Staff has provided an
explanation of the "handout" without receiving any information from Mr. Ford. Included is
the explanation. This report was presented at the May 16, 2006, Parks and Recreation
Commission meeting (part of attachment #4).
CVRPD is not providing the services that most Parks and Recreation Departments or
Special Districts are providing, let alone the City's expectations of services. The General
Manager is also not displaying a desire to work with City Staff as demonstrated by his
bypassing staff and going directly to the City Manager, Council and Mayor.
Staff has revealed a clear miscommunication between CVRPD and the City in their
general understanding of the purpose of the District. CVRPD operates as a separate
governmental agency. The City of Palm Desert views CVRPD as a "contractor" for the
City of Palm Desert, providing recreational services to its residents. CVRPD does not
view themselves as contractors to the City. They see themselves as an entirely
separate entity that does not want or need to answer to the City.
Recommendations:
Desert Sands Unified School District (DSUSD)
1. Palm Desert Middle School: If the Parks and Recreation Commission and City
Council recommend going through with the land swap at Palm Desert Middle School;
the agreement entered into with DSUSD should provide for the following:
a. Public restrooms.
b. Public access after school and during weekend hours.
c. Public access to parking lot.
Parks and Recreation SE ;es
May 15, 2006
Page 11 of 13
d. Oleson Field should remain available for public usage.
e. The football/track area should be made available for t-ball starting in September
of 2006.
f. The school district provides space for the YMCA to run the Teen Center at the
Middle School.
g. Backstops are installed at Washington Charter Park by September 2006, to
accommodate t-ball practice.
h. The agreement should not have a 30-day "opt out" clause. It should provide for a
minimum of six months.
2. Ball Fields: Staff's recommendation is to determine where to develop (and develop)
more ball fields within the next two years, to account for the loss of fields at Palm Desert
High School in the future.
3. Future Agreements: Staff recommends that the City enter into further discussions
with DSUSD representatives regarding potential agreements for green space, ball fields
and swimming in Palm Desert.
YMCA of the Desert
Staff recommends the following in relationship to the YMCA:
1. The YMCA should continue to operate out of their building in the Civic Center
Park.
2. The YMCA continue with expansion planning (10,000 square feet) for their
building in the Civic Center Park.
3. Staff and a Parks and Recreation Commission Representative be part of the
YMCA planning/design committee for the expansion of their building.
4. The YMCA should continue to provide youth services for schools in the City of
Palm Desert and at their Palm Desert site. They have always provided services
for children and teens and are already licensed to do so. They have verbalized a
willingness to provide additional services as needed.
5. Develop a new agreement with the YMCA that clearly identifies the services to
be provided to the citizens of Palm Desert in exchange for the use of the building
in Civic Center Park.
Coachella Valley Recreation and Park District (CVRPD)
The City of Palm Desert has relied on CVRPD to provide recreational services for the
residents of the City of Palm Desert for many years. In recent years, the service
provided to the citizens of Palm Desert has decreased or been eliminated. Programs
Parks and Recreation S__ __ces
May 15, 2006
Page 12 of 13
and opportunities have been cut. Special Districts, and CVRPD specifically, are
generally created to serve the needs of smaller and more spread out communities who
cannot meet these needs on their own. The Coachella Valley has grown to the point
that CVRPD has not been able to keep up with the changing demographics and
population growth. The City of Palm Desert recognized this or my position would not
have been created. La Quinta and Indio have also recognized the need to provide their
own services. Coachella will be hiring a Parks and Recreation Services Manager within
the next four months. Based on this information, Staff recommends that a change in
recreation service providers be considered.
The following are Staff's recommendations for the future of parks and recreation
services in the City of Palm Desert.
1. Park Patrol Services should be relocated to the City. Immediately pull Park Patrol
from CVRPD and run them through the City's Parks and Recreation Department
for reasons stated in the white paper (attachment#5).
2. Identify that the City will operate the new aquatic center and move forward with a
plan to do so.
3. Investigate the possibility of de-annexing Palm Desert from CVRPD and
recapturing some of the taxes and assessments. Review the findings and make
recommendations.
4. Consider the YMCA as a potential partner to the City. Their involvement might
better compliment a partial involvement by the City. The City could take over
Park Patrol immediately, the pool in the near future, community center, sports
and programming services and the YMCA could provide the youth and family
services they are currently providing and be ready to accommodate additional
participants.
5. If the City is concerned with the continual funding of operating expenses, Staff
can investigate the development of endowments, planned giving, foundations,
and "Friends of the Parks" organizations. This type of funding can assist with
ensuring that funds are available in the future.
6. Work closely with the YMCA to design and develop a 10,000 square foot
expansion of their facility in the Civic Center Park to ensure that it meets the
needs of the citizens of Palm Desert.
If City Council's recommendation is that everything remains the same, at a minimum,
the following steps need to be implemented:
1. Review and rewrite the CVRPD contract. This would include detailing services
we would expect, and requesting that Staff review their operations and be part of
the decision making (operational) process. The contract needs to be tightened
up to ensure the accountability of the District to the City. The District will probably
request more funding to do this.
2. Enter into discussions with CVRPD regarding improving services at no increase
in cost to the City. Possibly involve the Board.
Parks and Recreation SE ;es
May 15, 2006
Page 13 of 13
3. Shift support of Youth Services from CVRPD to the YMCA as the CVRPD does
not desire to provide these services any longer.
If you have any questions or need additional information, please call at Ext. 423.
Submitted By:
J nis Steele
arks & Recreation Services Manager
ATTACHMENT 1
CITY OF PALM DESERT
4 `• PARKS AND RECREATION DEPARTMENT
t$�t y STAFF REPORT
•••** 1F+�= �
To: Parks and Recreation Commissioners
From: Janis Steele, Parks and Recreation Services Manager
Date: March 21, 2006
Subject: Coachella Valley Recreation and Park District Services
Staff was directed to provide information to the Parks and Recreation Commission and
the City Manager regarding the financial records of the Coachella Valley Recreation and
Park District (CVRPD). The City Manager requested that information be provided on the
sources of revenue that go to the District, attributable to assessed valuation, the taxes
collected from the special assessment in Palm Desert, tax increment pass-through from
the Redevelopment Agency and any other revenue collected by the District for
operations in Palm Desert.
Coachella Valley Recreation and Park District
I received a copy of the CVRPD Tax and Redevelopment monies from Mr. Randy
Jensen of Riverside County. The information is for the 2005/06 fiscal-year, and was
prepared by the Riverside County Auditor-Controller. I have also included the RDA pass
through that the City gave directly to CVRPD.
Special assessment 93-1 — The City Finance Department received information from Ms.
Josephine Perez, Senior Analyst from MuniFinancial regarding Tax Rate Area (TRA)
No. 18. regarding the collection of assessment identified in Assessment District No. 93-
1 (AD 93-1). The ownership, address and TRA are all based on the data as indicated in
the FY 2005/06 Riverside County Secured Property Tax Roll. TRA 018 in the FY
2005/06 Riverside County Secured Property Tax Roll is identified as the City of Palm
Desert. Ms. Perez identified that the file is very large and will be sending it to the
Finance Department on a CD. In the meantime, the total amount being assessed for
TRA 018 for AD 93-1 is $299,673. The number of parcels is 26,147.
Revenues or Monies Received by CVRPD in Palm Desert:
Estimated Property Taxes $435,829
Redevelopment Pass Through $348,261 — Paid directly by the City.
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\March 21 2006\CVRPD Audit.doc
•
Coachella Valley Recreation and Park District Services
March 21, 2006
Page 2 of 5
Special Assessment 93-1 $299,673
Debt Svc on Rec Ctr Building $218,000 — Paid by the City directly.
Golf Course $ 50,000 — City support.
Senior Games $ 26,000 — City sponsorship.
Portola Community Center $ 52,000 — City contract with CVRPD.
After School Program $ 30,500 — City contract with CVRPD.
Park Patrol/Skate Park- $300,100 — City contract with CVRPD.
Total: $1,760,363 — City, Tax & RDA support.
Palm Desert Program Revenues:
In order to compare above revenues with expenses in the same fiscal year, fiscal year
2005-06 was chosen. When possible I am also providing you actuals from fiscal year
2004-05. I am unsure of revenue collected for Sports Activities/rentals and Childrens
services as they are grouped with other portions of the CVRPD budget.
Palm Desert Program Revenues:
Actual 2004/05 Budget 2005/06
*Portola Community Center $ 1,400 $ 1,200
Recreation Ctr Member Cards $ 21,430 $ 18,000
Desert Willow Cards $ 36,505 $ 36,000
Concessions $ 31,307 $ 25,000
Sports Programs $ 3,500 — reported — Sports program revenue is
recognized elsewhere and not separated by City.
The entire budget is $65,160.
Center based Programs $ 20,460 $ 16,000
Facility Rentals $ 40,902 $ 40,000
Park Rentals $ 2,340 $ 3,000
Skate Park Card Fees $ 6,265 $ 5,000
**Senior Games Revenues $ 56,777 $ 57,000
Total: $ 220,886 $204,700
*These are the revenue numbers provided by CVRPD Staff. On the CVRPD budget
sheets, 2004/05 revenue is $59,793 and the request for 2005/06 is $62,265. Staff was
told that the additional revenue was a grant for a position for one of the tenants in the
Portola Community Center.
**I'm unsure if this revenue reflects the $26,000 sponsorship that the City of Palm
Desert provided the District. I believe that it does.
Of concern to staff is that we do not have a break down of sports or youth services
revenues or expenses. Of greater concern is the fact that revenues are projected lower
in FY 2005-06 than actual revenue numbers from 2004-05. In a growing community, •
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\March 21 2006\CVRPD Audit.doc
Coachella Valley Recreation and Park District Services
March 21, 2006
Page 3 of 5
programs should be increased, and thus, revenue increases. This becomes more of a
concern when expenses are dramatically increased.
Palm Desert Program Expenses:
Actual 2004/05 Budget 2005/06
Palm Desert Recreation Ctr. $ 403,909 $ 470,073
Portola Community Ctr. $ 77,221 $ 85,416
Park Ambassadors/Skate Park $ 212,979 $ 217,418
Park Maintenance Staff $ 62,812 $ 62,812
Total Expenses: $ 756,921 $ 835,719
In addition to the revenues and expenses listed above, it should be noted that the Palm
Desert Recreation Center hours were changed on February 13, 2006. The hours prior to
that time were Monday — Friday, 6:00 AM — 10:00 PM and Saturday — Noon — 6:00 PM.
The new hours are: Monday — Friday, 6:00 AM — 9:00 PM and Saturday — 10:00 AM —
2:00 PM.
Palm Desert Golf Course: The 9-hole course is an Enterprise Fund. In 2004-05, the
course lost $153,486, according to the "Adopted Budget". The 2005-06 "Adopted
Budget" requested the golf course operate at a $168,578 deficit. Revenue projections
for 2005 total $263,860. Year to date (January 2006) revenue totaled $170,356. They
were at 65% revenue projections, while they should be at 58%, so revenues were
above projections to date.
Golf Course Budget: Actual 05 Request 06 Adopted 06
*Revenue $265,286 $240,628 $263,860
Expense $418,772 $432,438 $432,438
Net Rev/Exp (153,486) (191,810) (168,578)
*Revenue includes the $50,000 City of Palm Desert subsidy identified earlier in this
report.
Palm Desert Recreation Centers
These budget numbers are identified in the report above. They are being included here
as a means of reviewing the two community centers in Palm Desert.
Portola Center: The Portola Center is a unique Center in that the City provides in
excess of $50,000 to CVRPD to operate the center, including a full-time receptionist and
part-time custodial. The City of Palm besert Building Maintenance provides additional
custodial services (to meet City standards) and all building maintenance costs (totaling
more than $35,000 annually). In addition, the City of Palm Desert pays for electricity,
water, etc.
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\March 21 2006\CVRPD Audit.doc
Coachella Valley Recreation and Park District Services
March 21, 2006
Page 4 of 5
Actual 05 Adopted 06
Revenue $59,793 $65,265
Expense $77,221 $76,228
Net Rev/Exp (17,429) (10,963)
Palm Desert Recreation Center: This is the location the recreational programs for the
City of Palm Desert take place. Residents of Palm Desert can purchase Desert Willow
Cards, Recreation Center Passes and Skate Park Cards at the Center. CVRPD also
provides room rentals (in the Center), and pavilion and picnic'rentals in the Civic Center
Park.
Revenues included below are only revenues received from programs
PD Rec Center Actual 04/05 Adopted 05/06
Revenue $159,081 $143,000
*Expense $403,949 $470,073
Net Rev/Exp (244,868) (327,073)
*From 2004/05, expenses in materials and services decreased by approximately $5,000
(this includes utilities). The majority of increase in expenses is in Personnel - $79,044
from 2004-05 to 2005-06. Most of this is a result of an increase in salaries for full-time
personnel. CVRPD did not increase the pay rates for part-time employees (at the time
of this report). This is under review and may be adopted prior to the end of the fiscal
year.
In my experience, if you are spending the same amount on recreational programs (or
more), your revenues should not be declining. If they are, there should be cut backs in
expenses somewhere, fee increases, marketing efforts, etc.
In addition, revenue should not be decreasing in a growing community, especially when
expenses are increasing. Palm Desert should be receiving many more programs than
are currently being provided. Tennis is specifically referred to in the contract with
CVRPD, and there are no tennis programs in operation. When the contract was
initiated, there was an after school program at the Recreation Center. It no longer
exists. Swimming programs were provided at COD, and also, no longer exist. The
contract that the City of Palm Desert has with CVRPD provides for numerous services
that no longer exist and number of programs have decreased. The amount of money
given to CVRPD has not decreased.
One of the critical items I have found to be in conflict with the contract, which is possibly
what made it so difficult to collect all the information included in this report is:
G:\DevServicesUanis Steele\Word Files\Commission\Updates12006\March 21 2006\CVRPD Audit.doc
•
Coachella Valley Recreation and Park District Services
March 21, 2006
Page 5 of 5
CVRPD Audit — City related monthly revenue and expense reports and youth
league rosters should be provided to the City. CVRPD also shall provide actual
records and daily accounts to the city. None of this is currently happening.
To be fair to CVRPD, the City has added Palma Village Park to their list of
responsibilities and it is not in the contract either. We have asked them to bill us for this
work.
The CVRPD Staff in Palm Desert has been very responsive and helpful to me whenever
called upon. I believe the working relationship has improved between the District and
the City in this respect.
Summary:
I have included a great deal of information in this report, but there is so much more to
evaluate and review. I am continuing to evaluate the contract and have met with
CVRPD Staff to review it. We will be looking to either re-do or amend it significantly July
1, 2006. I welcome any recommendations and feedback from you related to this
information.
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\March 21 2006\CVRPD Audit.doc
City and CVRPD Annual Operating Budget- Combined
A. City of Palm Desert Budget Requested
Budget Summary -Expenses 2005-06 2006-07
Personnel (Does not include Janis) 422,600.00 437,000.00
Supplies 116,588.00 129,000.00
*Professional Services
Contracting (mostly CVRPD-skate park, Portola CC, & Park Ambassadors) 375,000.00 377,000.00
*Payments to CVRPD Operations
Senior games, Golf Center, After School Program, etc. ) 106,500.00 106,500.00
Redevelopment Pass Through 348,261.00 370,000.00
Debt Service to Palm Desert Recreation Center 218,000.00 218,000.00
Travel & Meeting Cost 2,000.00 8,515.00
Repair& Maintenance 1,030,199.00 930,702.62
Utility Service 470,000.00 510,000.00
Other Services&Charges 0.00 2,365.00
Capital Outlay 0.00 105,000.00
Total City Expenditures: 2,982,648.00 3,087,582.62
*Not included in combined total,as they are represented as revenue below.
B. Coachella Valley Recreation & Park Dist. (CVRPD) Actual Adopted
Budget Summary -Palm Desert 2004/05 2005-06
Expenses
Palm Desert Recreation Center 403,909.00 470,073.00
Portola Community Center 77,221.00 85,416.00
Park Ambassadors/Skate Park 212,979.00 217,418.00
Park Maintenance Staff 62,812.00 62,812.00
Palm Desert Golf Course 418,772.00 432,438.00
Total CVRPD Expenses: 1,175,693.00 1,268,157.00
Revenue (does not include Youth or Sports programs)
Golf Course 265,286.00 263,860.00
Estimated Property Taxes N/A 435,829.00
Redevelopment Pass Through (direct payment from City) N/A 348,261.00
Special Assessment 93-1 N/A 299,673.00
Debt Service on Recreation Center 218,000.00 218,000.00
Senior Games 26,000.00 26,000.00
Portola Community Center 1,400.00 1,200.00
After School Program 30,500.00 30,500.00
Park Patrol/Skate Park 288,096.00 300,100.00
ATTACHMENT 2
CITY OF PALM DESERT
PARKS AND RECREATION
74 -
••; ,,,�� STAFF REPORT
'197"
To: Parks and Recreation Commissioners
From: Janis Steele, Parks and Recreation Services Manager
Date: April 5, 2006
Subject: City of Palm Desert Parks and Recreation Budget
As requested at the Commission meeting on March 21, 2006, I am providing you
information on the parks and recreation "proposed budget" for 2006-07. Keep in mind
this is for informational purposes, and has not yet been approved by the City Council. I
did not prepare the budget last year, nor am I sure who did, or I would provide the detail
from 2005-06. I believe that budget preparation for 2005-06 was a combined effort
between planning and public works.
Attachment #1
Attachment #1 is a breakdown of Landscape Maintenance Areas 3 and 5. These are
contracted services. Area 5 includes all sports fields and area 3 includes all parks. City
Staff maintains the Civic Center Park(excluding mowing).
2005-06 2005-06 2006-07
Budqet Projected Request
$1,018,199 $778,385 $851,989
The increase from projected year-end 2005-06 to the 2006-07 request is due to an
expected 10% increase in service costs (per the contractor) and the addition of Palma
Village Park and the Freedom Park soccer field (at the school).
Attachment#2
Attachment#2 is the Civic Center Park Fund. This includes the landscape maintenance
on Attachment #1, utilities, the contract with Coachella Valley Recreation and Park
District for skate park and park patrol services and all park maintenance staff persons
and training for them. I have not included the salaries and benefits.
City of Palm Desert Park; Id Recreation Budget
April 5, 2006
Page 2 of 2
Attachment#3
Attachment #3 includes landscape maintenance on all other parks (excluding Civic
Center Park), repair and maintenance to the parks and buildings in the parks and
utilities. It also includes a new truck and skip loader for the parks maintenance staff.
G;DevSernces\Janis Steele\Word Files\Commission\Updates\20061April 51City Parks and Recreation Budget.doc
Parks Recreation Attachment#1
LMA 3 LMA 5 2006-07
10%increase
Budget Request
Months Projected Request
LM Area 3 $/ Month paid 2005-06 2006-07 Account Number
Ironwood Park 704.00 12 8,448.00 9,292.80 110-4611-453-3320
Haystack Greenbelt 3768.00 12 45,216.00 49,737.60 276-4374-433-3320
Haystack Extras- Extra $ 10,500.00 11,550.00 276-4374-433-3320
Smoke Tree Desert Park 608.00 12 7,296.00 8,025.60 110-4611-453-3320
Washington Charter School Park 608.00 12 7,296.00 8,025.60 110-4611-453-3320
Cahuilla Park 304.00 12 3,648.00 4,012.80 110-4611-453-3320
Community Park- Rutledge Strip 704.00 12 8,448.00 9,292.80 110-4611-453-3320
Joe Mann Park 504.00 12 6,048.00 6,652.80 110-4611-453-3320
Palma Village Park 708.33 12 8,499.96 9,349.96 110-4611-453-3320
Community Gardens 200.00 12 2,400.00 2,640.00 110-4611-453-3320
San Pascual Planter 200.00 12 2,400.00 2,640.00 110-4611-453-3320
Homme/Adams Park 400.00 12 4,800.00 5,280.00 110-4611-453-3320
Extras- (Parks excluding Civic Center) Extra $ 326,500.00 359,150.00 110-4611-453-3320
Civic Center park mowing 1,918.16 12 23,017.92 25,319.71 110-4610-453-3320
Civic Center park overseeding annual 5,019.79 5,521.77 110-4610-453-3320
Civic Center East Planters - Extra $ 36,000.00 39,600.00 110-4610-453-3320
Parkview buildings 672.75 12 8,073.00 8,880.30 110-4610-453-3320
Extras- Civic Center Park Extra $ 41,661.00 45,827.10 110-4610-453-3320
11,299.24 555,271.67 610,798.84
10% increase
Months Projected Request
LM Area 5 $/Month paid 2005-06 2006-07 Account Number
Soccer Park 6,585.42 12 79,025.04 86,927.54 110-4611-453-3320
Soccer Field at Freedom Park 1,000.00 12 12,000.00 13,200.00 110-4611-453-3320
Extras- Soccer Fields- included in Parks Extra $ - - 110-4611-453-3320
Oleson Field 686.16 12 8,233.92 9,057.31 110-4611-453-3371
Cook Street Sports Complex 1,403.00 12 16,836.00 18,519.60 110-4611-453-3371
Civic Center Park- Legends Field 1,918.16 12 23,017.92 25,319.71 110-4611-453-3371
Extras- Sports Fields (exclude Soccer) Extra $ 84,000.00 88,166.10 110-4611-453-3371
11,592.74 223,112.88 241,190.27
Projected Requested
2005-06 2006-07
Total LM Areas 3, 5- Projected 05/06&06-07 Request 778,384.55 851,989.11
Budgeted
2005-06
Budgeted LM Areas 3, 5 - 05-06 & 06-07 Request 1,018,199.00
Civic Center Park Budget Attachment#2
Budget Projected Requested
Line Item 2005-06 2005=06 2006-07
Personnel Services- NEW
Salaries- Full time 110-4610-453-1001 0.00 0.00 0.00
Benefits- Full based on 2 family 0.00 0.00 0.00
0.00 0.00 0.00
Supplies
Office Supplies 110-4610-453-2110 0.00 1,100.00 1,000.00
Janitorial Supplies 110-4610-453-2130 2,000.00 1,500.00 4,000.00
Small tools/equipment 110-4610-453-2180 3,000.00 2,000.00 5,000.00
Other Supplies (dog bags, etc.) 110-4610-453-2190 100,000.00 85,000.00 90,000.00
105,000.00 89,600.00 100,000.00
Professional Services
Contracting 110-4610-453-3092 325,000.00 324,000.00 325,000.00
Travel & Meeting Cost
Conf/Seminar/Workshops 110-4610-453-3120 2,000.00 2,300.00 8,015.00
Training (initial Park Patrol) 110-4610-453-3120 0.00 0.00 0.00
Local Meetings 110-4610-453-3125 0.00 200.00 500.00
2,000.00 2,500.00 8,515.00
Repair& Maintenance
RIM Buildings 110-4610-453-3310 6,000.00 5,800.00 60,000.00
Landscape Services 110-4610-453-3320 232,201.00 225,000.00 120,150.00
R/M Civic Center Park 110-4610-453-3121 0.00 0.00 35,000.00
238,201.00 230,800.00 215,150.00
Utility Service**I never see these bills -so I'm not sure
*Utilities- Water 110-4610-453-3510 60,000.00 60,000.00 63,000.00
*Utilities- Electric 110-4610-453-3514 80,000.00 80,000.00 84,000.00
140,000.00 140,000.00 147,000.00
*Medians is in this budget so water covered both parks & medians- moved to separate budget
Other Services &Charges
Dues 110-4610-453-3630 0.00 1,240.00 1,165.00
Telephone 110-4610-453-3650 0.00 250.00 1,200.00
0.00 1,490.00 2,365.00
Budget Projected Requested
2005-06 2005-06 2006-07
Total: 810,201.00 788,390.00 828,030.00
Attachment#3
Budget Projected Requested
Line Item 2005-06 2005-06 2006-07
Supplies
Janitorial Supplies 110-4611-453-2130 2,000.00 1,500.00 4,000.00
Other Supplies (dog bags, etc.) 110-4611-453-2190 9,588.00 9,000.00 15,000.00
0.00 0.00 10,000.00
11,588.00 10,500.00 29,000.00
Repair& Maintenance
R/M Buildings 110-4611-453-3310 6,000.00 5,800.00 50,000.00
Landscape Services 110-4611-453-3320 651,235.00 476,809.00 524,489.90
R/M Parks 110-4611-453-3371 134,763.00 132,087.84 141,062.72
791,998.00 614,696.84 715,552.62
Utility Service**I never see these bills-so I'm not sure
*Utilities-Water 110-4611-453-3510 270,000.00 270,000.00 297,000.00
*Utilities- Electric 110-4611-453-3514 60,000.00 60,000.00 66,000.00
330,000.00 330,000.00 363,000.00
Capital Outlay
Truck for Park Maintenance 0.00 0.00 30,000.00
Skip Loader 0.00 0.00 75,000.00
0.00 0.00 105,000.00
Budget Projected Requested
2005-06 2005-06 2006-07
Total: 1,133,586.00 955,196.84 1,212,552.62
ATTACHMENT 3
City and CVRPD Annual Operating Budget- Combined
Coachella Valley Recreation& Park Dist. (CVRPD) Actual Adopted
Budget Summary-Palm Desert (continued) 2004/05 2005-06
Revenue (continued)
Recreation Center(member cards, Desert Willow cards, Concessions, etc.) 162,709.00 143,000.00
Senior Games 56,777.00 57,000.00
City, Tax,&RDA Support and Program Revenue: 2,123,423.00
Net: 855,266.00
C. City of Palm Desesrt and CVRPD
Budget Summary
Expenses
City of Palm Desert 2,061,387.00
Coachella Valley Recreation and Park District 1,268,157.00
Total Expenses: 3,329,544.00
Revenues
Coachella Valley Recreation and Park District 2,123,423.00
Total: (1,206,121.00)
Note:
The numbers entered in "C. Budget Summary" are the City 2005-06 "Projected"expenses and
CVRPD Adopted budget expenses& revenues.
ATTACHMENT 4
00000000
. : CITY OF PALM DESERT
f,i/l 1 PARKS AND RECREATION
i1:: STAFF REPORT
.
To: Parks and Recreation Commissioners
From: Janis Steele, Parks and Recreation Services Manager
Date: May 16, 2006
Subject: Coachella Valley Recreation and Park District Support to the City of
Palm Desert
Contents: 1. FY06 Estimated Financial Support to the City of Palm Desert Handout
2. March 21, 2006, Memo to Commissioners
During the Parks and Recreation Commission meeting on May 3, 2006, a handout was
provided to you by Mr. Stan Ford, Coachella Valley Recreation and Park District
(CVRPD) without review by my division or finance for verification.
At your request, I have been working very diligently during the past eight months to
collect information from the CVRPD so that I could accurately present to you the
amount of money received by the District from Palm Desert in the form of property tax,
redevelopment tax, special assessments, and revenues. I have also requested accurate
information on the expenses CVRPD has incurred in the City of Palm Desert. It has
been difficult, as I have reported, due to the fact the CVRPD operates as a complete
District, and provides services for the entire Coachella Valley and does not have
separate budgets for the different cities that they serve. This makes it difficult to have
absolute numbers, but when presented on March 21, I was confident that we were very
accurate. Recently, CVRPD Staff has been more helpful in collecting and presenting
this information to me. I met with CVRPD Staff on three occasions to collect this
information, and to confirm the numbers reported to you.
The handout presented to you by Mr. Ford is somewhat incomplete and may be difficult
to understand. I will compare it to the document you received on March 21, so that you
will be able to better understand it. On the handout, there is a column on page one titled
"Subsidy" to City. This would indicate that money is actually being paid to the City. This
is incorrect. No amount of money is directly received from CVRPD by the City or for a
City program, with the possible exception of the Portola Community Center. The only
programs that the City requests (and pays for directly) from CVRPD are the operation of
CVRPD Support to the Ci f Palm Desert
May 16, 2006
Page 2 of 6
Portola Community Center, Park Patrol and Skate Park Attendants. These will be
broken out below.
Comparing the numbers on Page #1 of the "Financial Support" handout, to the numbers
previously presented to you on March 21, 2006, the information breaks down as follows:
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
1. Property Tax $435,829.00 1. Property Tax $435,829.00 (pg. 1)
2. Redevelopment Tax: 2. Redevelopment Tax:
• Revenue $1,240,630.00 • Pass Through: $348,261.00
• Expenses/Shift $930,473.00 (Paid directly from City)
• CVRPD Net $310,157.00
• Subsidy: No money given to the
City.
Note: The $1,240,630.00 is not money CVRPD actually receives. It comes from
Redevelopment project areas. I am having the Redevelopment Agency prepare a brief
statement explaining how this works. I will hand this out to you at the Commission
meeting.
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
3. Golf Center 3. Golf Center: (pg. 3)
Adopted 2006: Same as 2006
• Revenue $263,860.00 • Revenue $263,860.00
• Expenses $470,073.00 • Expenses $470,073.00
Footnote No. 3: States that revenue includes a $40,000.00 "PD outside agency
assistance". We actually contribute $50,000. The extra $10,000.00 on page 2, line No. 3
could be attributed to the golf course, but I am not sure, as I have not received an
explanation of these numbers.
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
4. Communi Center 4. Communit Center • •. 4
• Revenue $143,000.00 • Revenue $143,000.00
• Ex•enses $432,438.00 • Ex•enses $432,438.00
G:\DevServiceSUanis Steele\Word Files\Commission\Updates\2006\May 16 2006\No.2CVRPD Financial Support Handout.doc
CVRPD Support to the Ci f Palm Desert
May 16, 2006
Page 3 of 6
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
5. Park Ambassadors 5. Park Ambassadors (pg. 2)
Park Patrol/Skate Park
• Revenue $267,000.00 City Purchase Order $300,100.00
Note: Park Patrol/Skate Park contract has increased annually (COLA), with 2005/06
being $300,100. It is increased according to the City's COLA. In the actual contract with
CVRPD, it provides for paying one Park Patrol Staff person 17 hours per day/365 days
a year. It also provides for paying one Skate Park Attendant for 16 hours per day/365
days a year. The City actually pays for two Park Patrol Staff for 17 hours per day/365
days a year.
6. C. A. Utilities:
Expenses: $31,286.00 - I have been given no information on what this item represents.
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
7. Senior Games 7. Senior Games • •. 2
• Revenue $58,200.00 • Revenue $26,000.00
• Expenses $110,696.00 (Sponsorship from the City to CVRPD)
Note: The $58,000.00 revenue includes $26,000.00 sponsorship from Palm Desert. I
was not given the entire revenue or expense picture (as I indicated on pg. 2 of the
memo). I was told that these numbers were part of an entire budget that was not broken
out.
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
8. Youth Develo•ment 8. Youth Develo•ment
• Revenue $33,658.00 • Revenue $30,500.00
• Exsenses $70,537.00 (City Gives to Youth Program)
Note: As noted on pg. 2 of the Memo, youth services were grouped into a larger
Children's Services budget. I do not believe that the $33,658.00 revenue includes the
$30,500. I have to believe that the District would collect more than $3,158.00 in revenue
for this program. I was not given these numbers broken out.
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\May 16 2006\No.2CVRPD Financial Support Handout.doc
CVRPD Support to the Cilf Palm Desert 1
May 16, 2006
Page 4 of 6
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
9. Senior Center 9. Senior Center
• Revenue $14,500.00 This information was not given to me. I am not
• Expenses $29,000.00 certain, but I believe this is a separate contract
with the Senior Center for lawn bowling
maintenance.
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
10. Portola Center 10. Portola Center • •. 3-4
• Revenue $65,265.00 • Revenue $65,265.00
• *Expenses $85,416.00 • *Expenses $76,228.00
* I obtained the $76,228.00 from the Adopted 2006 budget. The difference in expense
may be the result of a CVRPD salary schedule change/increase that was adopted after
the budget and after my initial report was prepared.
CVRPD-May 3, 2006 City of Palm Desert-March 21, 2006
Handout Page 1 Staff Memorandum
11. S•orts 11. S•orts • •. 2
• Revenue $6,525.00 • Revenue $3,500.00
Note: Footnote 5 & 6 states that this does not include administrative overhead and
identifies ball field rental of $2,785. The memo mentioned on pg. 2 that the sports
programs were difficult to breakdown as they are part of a larger budget.
12. Other Programs:
I am uncertain as to what these are, unless they are other programs that CVRPD offers
throughout the Valley. I am uncertain as to why they are included in this handout.
13. Other Facilities:
I am uncertain as to what these are, unless they are other programs that CVRPD offers
throughout the Valley. I am uncertain as to why they are included on this handout.
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\May 16 2006\No.2CVRPD Financial Support Handout.doc
CVRPD Support to the Cif Palm Desert
May 16, 2006
Page 5of6
14. Items Included on the March, 21, 2006, memo thatare not included on this
handout:
Debt Service on Recreation Center Building $218,000.00
After School Program $ 30,500.00
Redevelopment Pass Through (may be included in the $348,261.00
Redevelopment tax above)
PAGE 2 Explanations:
1. District donating 32 acres of land — Through investigation, Planning Director
Phil Drell recalls that this might be Cahuilla Park land that the District owned prior
to the incorporation of the City of Palm Desert. His recollection is that the District
abandoned a building (now the Church across from the tennis courts) and that
the City took over the land maintenance because the District did not want to
maintain it. Mr. Drell recalls that the Church (currently near Cahuilla Park) owned
5 acres where the City wanted to develop Desert Willow Golf course and that a
trade was worked out with the land by Cahuilla Park and where Desert Willow is
now. The City of Palm Desert constructed the Recreation Center in Civic Center
Park for CVRPD to operate and have offices in. The abandoned building by
Cahuilla Park was in poor shape and as noted, had been abandoned. Mr. Drell
does not agree that the land at Cahuilla Park has a current value of $15 million,
but the estimated value does not add or subtract from this report. The land has
remained parkland.
2. Economic Impact Study — No statistically valid information was provided.
3. Additional $10,000.00 received from the City — I am not sure but it appears to
be part of the Golf Course subsidy.
4. COD Pool — This is a moot point as it has not been in operation for more than
two years. $6,419.00 is negligible for operating costs.
5. In the report dated March 21, I did not do any comparisons for FY2007 —
This is not information that has been provided to me or adopted by CVRPD.
There is not a fixed reimbursement for Park Ambassadors (as mentioned earlier).
The reimbursement is for more hours than identified in the contract, and is
adjusted annually for COLA. If there is an $80,549.00 increase in staff salaries
for this service (more than 25%), I believe this should be addressed with the City.
G:\DevServices\Janis Steele\Word Files\Commission\Updates\2006\May 16 2006\No.2CVRPD Financial Support Handout.doc
CVRPD Support to the Ci•f Palm Desert S
May 16, 2006
Page 6 of 6
PAGES 3 to 5 Explanations:
I am not certain why pages 4 and 5 were included in this handout. Page 3 (Appendix A)
has a "List of Improvements and Facilities" in Palm Desert. I have numbered certain
items on the attached sheet in order to provide an explanation:
1. Cook Street Sports Complex and Regional Softball Complex are one in the
same. CVRPD opens and closes bathrooms at this complex and cleans the
bathrooms. when opening them. Landscape, turf and irrigation maintenance are
done by the City. CVRPD pays for lighting at this complex. The cost of lighting
these fields is $26,000.00 annually.
2. Legends ball field and Civic Center ball fields are the same place. CVRPD
has the same responsibility as described for Cook Street, except they do not pay
for lighting. The City pays for the lighting of these fields. They schedule the lights
at both complexes.
3. Palm Desert Community Center/Portola Community Center — CVRPD leases
the Community Center building in Civic Center Park for $1.00 annually. Portola
Center is similar, except CVRPD is supposed to be providing custodial services
in the building.
4. Oleson Ball field — CVRPD opens and closes bathrooms, cleans the bathroom
and schedules the field. They pay for lighting at this facility.
5. Cahuilla Hills Tennis Courts — CVRPD opens and closes the gates at the
courts. The City provides maintenance and pays for lighting.
6. PD Youth Sports funding — I'm assuming this is referring to paying for the
lighting at Cook Street and Oleson fields. This was already mentioned in items 1
and 4. CVRPD receives taxes and special assessments to cover this cost.
7. Hovley Soccer Park — CVRPD opens, closes and cleans bathrooms. Palm
Desert Youth Soccer takes care of the concession stand and the City maintains
the fields, landscaping and lighting.
8. Civic Center Park Patrol — The Park Patrol are the staff members that open and
close all parks/park bathrooms and clean the bathrooms as described above.
They also patrol Civic Center Park once an hour.
9. I have crossed out College of the Desert Swimming Pool, as it has not been in
operation for more than 2 years. I have also crossed out Freedom Park, as it is
not yet constructed.
I hope this has cleared up any confusion you may have had regarding the CVRPD
report. Please let me know if you have further questions.
GADevServices\Janis Steele\Word Files\Commission\Updates\2006\May 16 2006\No.2CVRPD Financial Support Handout.doc
) ' e"---pie.,6 '±{ / .
FY06
ESTIMATED FINANCIAL SUPPORT TO THE CITY OF PALM DESERT
n
j CVRPD Revenue ExpenselShift CVRPD Netii Subsidy" to City
Properly Tax $435,829 • $435,829
o Redevelopment Tax' $1,240,630 ' $930,473 $310,157 $930,473
n ' A.D. 93-1 $299,673 $299,673
e Golf Center3 $263,860 $432,438 ' ($168,578) $168,578
Community Center $143,000 $470,073 ($327,073) $327,073
Park Ambassadors $267,600 $267,418 $182 ($182)
CA. Utilities _ $31,286 ($31,286) $31,286
Membership Offset ($28,740) $28,740
1 Senior Games' $58,200 $110,696 ($52,496) $52,496
i Youth:Development5 $33,658 $70,537 ($36,879) ; $36,879
c Senior Center $14,500 $29,000_ ($14,500) $14 500_
portolCenter $65,265 $85,416 ($20,151) ' $20,151
s $6,525 $14,542 ($8,017) $8,017
Sub-Total _ $2,828,740 $2,441,879_ $358,121 $1,618 011
L. Other Programs $943,408 $1,709,528 ($766,120) ??????
cOther,Facilities $1,783,695 , $2,630,788 ($847,093) ??????
o Total - •
U
f
a ' Source: Riverside County Auditor/Contnoiler - Property Tax Division
O 2 See attached for list of facilities supported by A.D. Amount is an estimate from MuniFinancial
3 Includes $40,000 PD Outside Agency Assistance
o ° Includes $26,000 sponsorship from city of Palm Desert
t0 5 Does not include indirect costs/administrative overhead
o 6 Revenue includes$2,785 for ballfield rentals
I 4...
0
a
E
Notes:
1. Previously, the District donated 32 acres of land, plus improvements, to the city with a current estimated value
of$15 million.
2. Based on the 2005 Economic Impact Study, Senior Games has an economic impact of 3551,244 to the city.
01 3. District revenue figures do not include are additional$10,000 from the city that was received after the budget
was adopted.
co 4. Not reflected is the operation of the C.O.D. pool. In FY04, the operational costs for the pool were
5. For FY07, there is a potential subsidy by the District of$80,549 for the Park Ambassadors (y differ .
(plus any;difference
in a COLA). This is due to a fixed reimbursement amount in the existing agreement between the two agencies
and a recent adjustment to the CVRPD salary schedule.
•
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APPENDIX A ® LIST OF IMPROVEMENTS AND rAcL.t LIra
The following is a list of existing and r,._nned parks, facilities, and irnprovemel _ located in the
District within the communities of Palm Desert, La Quints, Coachella, Mecca, and Oasis. These
improvements axe operated and maintained by the Park District, in part, using the funds generated
by the District.
Palm Desert:
6• Palm Desert Community Center (Operation and Maintenance)
43-900 San Pablo Strc6t;P•im Desert(at Fred WatinwDrivej . -..
0 • Cook Street Sports Complex(Maintenance and Lighting)
43-570 Phyllis Jackson Lane,Palm Desert(at Cook Street)
`.J• Olceen Ball-Field Facility(Maintenance and Lighting)
74-251 Magnesia Falls,Palm Desert(at Portola Avenue)
6 • Legends Ball-field(Maintenance and Lighting)
San Pablo and Magnesia Falls,Palm Desert
�.) • Cahuilla Hills Tennis Courts (Operation,Maintenance and Lighting)
45-825 Edgehill Street,Palm Desert
C)• Civic Center Ball-fields (Maintenance and Scheduling)
43.900 San Pablo Street,Palm Desert(at Fred Waring Drive)
V . Palm Desert Youth Baseball,Tackle Football&Soccer(Utility funding)
0 Hovley Soccer Complex (Operation,Maintenance and Lighting)
• Portola Community Center (Contract—Operation and Maintenance)
0
45-480 Portola Street, Palm Desert
• }legeDesert Swimming Pool (Operation and Maintenance)
• Civic Center Park Patrol (Contract Operation)
0
o • Regional Softball•Complex(Operation and Maintenance)
vCook Street and Frank Sinatra,Palm Desert
• —TYM—Dera Freedom Park (Under Construction)— Community Center Park, Baseball and
Soccer Field
• Palm Desert Golf Center
MunpFinancial Page 11
6
r L eve W. V 4 . t •!•� '}d.t.
- ':sue-'�' � '��i'� ,�r� r��:�r. _
at
-0 Desert Regional Park, 260 act orse stables and trails. (Under Construc--..)
La Quinta:
• La Quinta Community Center
(Operation and Maintenance)
77-865 Avenida Montezuma,La Quints (at Eisenhower Drive)
• La Quinta Community Park (Operation and Maintenance)
77-865 Avenida Montezuma,La Quinta (at Eisenhower Drive)
• La Quinra Basketball Courts (Operation,Maintenance and Lighting)
77-865 Avenida Montezuma,La Quinta(at Eisenhower Drive)
• La Quinra Ball-field (Scheduling, Maintenance and Lighting)
77-865 Avenida Montezuma,La Quinta(at Eisenhower Drive)
• La Quinta Community Park (Maintenance and Operation)
77-865 Avenida Montezuma,La Quints (at Eisenhower Drive)
• La Quinta Restroorn/Concession Building(Operation and Maintenance)
77-865 Avenida Montezuma,La Quinta(at Eisenhower Drive)
. • La Quints Amphitheater
77-865 Avenida Montezuma,La Quinta(at Eisenhower Drive)
• La Quinta Coral Mountain Regional Park,620 acres, Nature Center, Hiking and Horse trails
:oachella:
• Coachella Community Center, Bagdounta Park(Operation and Maintenance)
84-620 Bagdad Avenue,Coachella(at Douma Street)
• Bagdouma Swimming Pool (Operation and Maintenance)
At Dourna Street and Avenue 52,Coachella
• Coachella Youth Sports (Utility funding)
Baseball,Tackle Football&Soccer
• Canal Regional Park, 260 Acres,Radio Control Airplane Airport,
dio Hills:
• Community Park (Operation and Maintenance)
MunIFinanclal
Page 12
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22.
ermuda Dunes
• • Community Center and Pa-\.'uture Development—Operation and R_..m_:enance)
Eastern Coachella Valley (Mecca, Oasis, Thermal, North Shore):
1 • John Kelley Ball-field, Graham Field (Utilities and Lighting)Youth Baseball, Tackle
Football&Soccer
56-345 Olive Street,Thermal(at Church Street)
• East Valley Sports Complex(Future Development—Operation and Maintenance)
Baseball, Football &Soccer
• Oasis Ball-field and Basketball Courts (Utilities and Lighting)
88-775 Avenue 76,Oasis
• Oasis Community Building(Future Development—Operation and Maintenance)
• Mecca Pool& Community Center(Operation and maintenance)
65-250 6th Street,Mecca (at Cahuilla Street)
• Mecca Sports Complex(Utility Funding)
91-195 6th Street, Mecca(at Date Street)
• Mecca Mini Park(Maintenance) .
Lincoln and Catmenita,Mecca
• North Shore Community Center and Park(Future Development),Salton Sea
•
MuniFinancial Page 13
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cVRPD PASS THRU'S EXPLAINED
2005-2006
The Palm Desert Redevelopment Agency has Cooperative Pass-Thru Agreements with
Coachella Valley Recreation and Park District in Project Area No. 1 Annex and Project
Area No. 4. These agreements were signed in 1982 and 1993, respectively.
As a result of the creation of these two project areas, the Redevelopment Agency has
the authority to receive —for payment of indebtedness for public improvements within
the project area — all of the property taxes levied on behalf of all the taxing agencies,
such as the city, county, school district and special district, that are generated in a
project area on increases in assessed values of property over the assessed values that
existed on the day the redevelopment plan was adopted. Redevelopment funds can
ONLY be used for Capital Improvements within that project area.
Under the section entitled, "Payment of Tax Increment" of the Cooperative
Agreement for Project Area No. 1 Annex it states:
A. "The Agency shall pay ten percent of the District Share of the Tax
Increment for such fiscal year to the District."
B. "For each year during which the Net Tax Increment exceeds $5,500,000,
the Agency shall pay into a special trust account of the Agency 90 percent
of the District share of the Net Tax Increment in excess of$5,500,000 for
such year."
Under the section entitled, "Payment of Tax Increment" of the Cooperative
Agreement for Project Area No. 4 it states:
"For each year that Tax Increment is allocated and paid to the Agency, the
Agency shall pay to the District 100 percent of the District share of the Net Tax
Increment for such year."
For fiscal year 2005/2006, the total amount of Gross Tax Increment for Project Area No.
1 Annex is projected at $28,408,928 and for Project Area No. 4 is projected at
$9,727,605.
CVRPD's share of the 1% General Tax Levy Rate is 1.84% in Project Area No. 1 Annex
and 2.14% in Project Area No. 4.
In addition to the Cooperative Pass Thru's, the City also now has mandatory SB 211
pass thru's in Project Area No. 1 Original (25% of the 1% General Levy Rate(2.08% for
CVRPD)) for all agencies who did not previously have a Cooperative Agreement.
Therefore, CVRPD's share of the pass thru's for 05/06 are projected as follows:
CVRPD 2004/2005 2005/2006 Explanation
Actual. Projected
P/A 1 Original $2,204 $5,887 SB 211
P/A 1 Annex $42,311 $55,266 10% of Gross
$97,003 $139,137 90% of Net over $5.5MM
P/A 4 $164,980 $209,024 100% of Net
2003/2004 Int/Corr $41,762 $0 Correction per County
Total Pass Thru $348,260 $409,314
Palm Desert Redevelopment Agency • .
RDA Trust Funds Summary
Schedule of Additions and Deletions
Fiscal Year 2004-05 , •
FY 2004-05 I I I I FY 2004-05
TRUST FUND ACCT It BEGINNING .ADDITIONS •.DISBURSEMENTS TO TAXING AGENCY.• ==OTHER DISBURSEMENTS== ENDING BALANCE
BALANCE INTEREST PASS-TNRU OTHERISB 211 AMOUNT DESCRIPTION AMOUNT DESCRIPTION BALANCE DUE
Cap Homme Perk Deposit 239-91 505,919.80 9,589.01, - - - (181,367.01 Park Improvements I 334,121.53 334,121.53
City of Indian Wells P#1 239-43 - - - 0.05 - (0.05 Incidental Cost -
Cil of Palm Desert P#1 239-45 - - - 14,078.17 - - - 14,078.17 14,078.17
Co Health Juv Furl 239-17 693,307.12 • , 1,174,312.00 - 7 - (1,304,738.01 Regional Access Prof. 582,881.12 582,1381.12
County CIP Reserve#1 239-03 12,513,138.88 18,74529 8,229,302.79 29,972.85 714,299,230.001 County of Riverside _ (327,359.841 Debt Service
(485.1135.001 Blythe ExplLease pymts 5,879,404.95
County-General PJ#2 239-08 733,548.81 18,295.52 94,559.33 - - Aril for Net SB 2557 Cal - - 848,403.66
County Gen PJ#3 239-14 1,170,327.08 1,795.00 538,07120 - (,000,000.00 PDRCFA sits -. ), Expenses (434,898.31J _ 273,488.95
County General PJ#4 239-28 880 812.41 r 2,830.04 1,577,859.8, 879,281.03 7880,812.41) Riverside County Admin - V
- 2,259,970.71 9,059,27027
County-Fire#1 239-10 1,306,498.98, 5,430.91 1,548,789.59 8,24727 (1,306,496.981 Riverside Co Fire - Riv Co Fire Advance 4 1,558,467.77
County-Fire PJ#4 239-28 503,435.48 2,092.71 584,852.51 r 0.09 (503,435.48) Riverside County Fire, - RN Co Fire Advance 588,745.31 2,145,213.08
0 3
County Lib PJ#3 239-15 - - 081.78 - - '1 - - - 80,381.78 _
County-Lib PJ#2 239-18 34 324.89 858.10 74,752141 - - - - 30,428.E
County-Lib PJ 64 239-27 940,039.88, 23,446.83 271,590.30 110,818.70 - - - - - 1,345,894.31
County-Library PJ 11 239-09 - - r 830,423.41 2,902.06 - - (0638.433 Library Payment 833,887.04 2,27017`
CV Mosq Abate PJ#1 _239-12 _ 91,895.87 382.00 111,539.57 1,458.96 (91,095.87),CV Mosquito Abate - \ - 113,378.53
CV Mosq Abate PJ S2 239-07 179,729.30 747.11 192,208.48 - (179,729.301 CV Mosquito Abate - - , 192,955.57
CV Mosq Abate PJ#4 _239-21 137,158.42 279.17 109,080.48 28,888.08,_ (67,158.421 CV Mosquito Abate - - 1313,225.71
CV Mosquito Pop 239-36 1,1317.45 8.72 r - r LI 817.45 CV Mosquito Abate - - 6.72 442,5136.53
CV Park&Rao#1 239-04 114,103.81 711.47 138,803.69 2,203.130 (114,103.811 CV Park&Rec - - 141,518.76
CV Pan,&Rec PJ#4 239.20 , 102391.431 425.83 r 164,98021 41,338.38 (102,391.43 CV Park&Rec - - 206,742.20 308.260,98
CV Public Cemetery P#1 239-39 r - - - r - r 2,238.05 - - - 2,238.05 2,238.05
CV Resource PJ 14 239-23 „ 12,488.93 51.83 2,793.88 025 (12,488.931 CV Resource - - 2,845,96
CV Resource P#1 239-48 - - 130.88_ - - . - - 130.86
CV Resources PJ#2 239-05 _ - - \ - - - - - _ 297802
CVWD P#3 239-37 3,720.44 92.70 - - - - _ - - 3,81323
CVWD PJ#1 239.13 1,048,712.83 26,158.05 281,748,84T 2,910.98 - - - 1,339,526.48
CVWD PJ64 239-24 2,202,988.64 54,944.42 498,578.15- , (2,19826� PIA#4 Error in Compulat 2,752,288.95 4,095,628.88
ICVWD IMP District 80 P#1 239-41 , - r - - II2332.07 I - - - - 2,332.87 2,332.87
CVWD Storm Water Unit P#1 23942 - - _ 3,685.04 _ - _ 3,865.04 3,885.04
•
DCCD#1 -230-24 - - _ 370,38224 5,00625 - - (384 388.491 Ubtary Psymerd -
DCCD P#2 239-31 - - _ 138,380.46 - - - , (136,3118.451 Library Payment -
DCCD P#3 239-34 - - _ - - • Library Payment -
DCCO PJ 64 239-25 258,33657• 1,073.87 299 707.43 (258 336.571 Desert Comm College (0.07) PIA 64 Error in Computat 300,78123 - 300,78123
'1 1 \
Desert Hospital P81 239-40 - -
' - 10,488.07 r - - - - 10,488.07 10,488.07
• ,Developers DDIAS 239-16 - - - - - - - -
r 1
DSUSD#1 239-02 1,44 30.41 9,572.00 1,723,080.59 38,529.33 (1288,935.411 DSUSD (172,294.551_)ed Service 1,771,182.37
DSUSD P 62 230-30 430 023.81 1,787.54 471,908.00 - (430,023.81LDSUSD - - 473,895.54
DSUSD PR3 239-33 21 388.84_4 88.90 - - (21,388.841 DSUSD • - - 88.90
DSUSD PJ#4 239-22 1243230.43, 5,187.92 1,442,31228 023 (1,243,230.43i DSUSD , - - I 1,447,480.41 3,882,44722
Palm Sprigs Public Cemetery_PS1 239-49 - - - 187.44, - - • - 187.44 157A4
DSUSD PJ#2 1239-013 813,88238 388.84 134272.41 - r (88,682.31 PSUSD - 134,841.05 134,841.05
Rondo Mirage Library P#1 239.48 - • - 101.85 - - 101.85 101.85
Rancho Mlmpe Fie Aartt P#1 239i7 - 1 - - 218. - r - - _
218.83 218.83
1
RN Co Sdr P#3 239.35 2,417.82 10.06_ - - 72 417.82),Rivreside Co Schools - - 10.05
Riv Co Soh PJ#4 230-19 168 858.03 701.09 195,887.80 0.03 (168,658.03, Riverside Co Schools - - 198,3138.72
Riverside Co Sch.PJ#1 239-11 172,898.85 717.88 204780.31 4,355.81 (172,8(38.851 Riverside Co Sdods - - 209,834.00
Riverside Co Sch.PJ#2 239-32 _ 82,408.11 259.41 74,20122, - (62,408.11 i Riverside Co Schools - - 74,480.83 480,673.40
RN Co.Reg Perk&Open Space P#1 239-38 - - - 3,152.09 - - f - , - 3,152.09 3,152.09
Shelter/Strm Rplcmt Res 239-92 94,322.9E 2,851.81 - 19,500.001 - - r • - 118,474.80 116,474.50
Supervisor Road DM 4 P#1 1239-44 - - - 0.49 - \ - (0.491 Incidental Cost , - -
TOTALS 28,889,509.43, 18925051 21,44835820 1,010,799.05 (22,078,115.91 (3437212.821 24,022.594.48 24A22,594A6 J.
File 00 OEeorciuATION MS BY AGENCY rr
ATTACHMENT 5
CITY OF PALM DESERT
At
ird44 DEVELOPMENT SERVICES DEPARTMENT
St`� �•!1F INTEROFFICE MEMORANDUM
To: Homer Croy, ACM Development Services
From: Janis Steele, Parks and Recreation Services Manager
Date: February 24, 2006
Request
Transfer Park Patrol from Coachella Valley Recreation and Park District (CVRPD)
to the City of Palm Desert; Parks and Recreation and classify them as Park
Rangers, requiring (or providing them with) Peace Officer Training — Level 3 —
PC832. This training will allow them to write citations if needed.
I1. Background Information
At the direction of the City Council (February 23, 2006), Staff was asked to
investigate ways to provide enforcement of rules in the dog parks and to enforce
animal ordinances on sports fields.
Part of the challenge with enforcing existing policies and procedures is the lack of
appropriate staff/officers to enforce existing rules, and the inability of Park Patrol
to require compliance with City Ordinances. Currently Park Patrol is only required
to patrol once an hour in Civic Center Park only. They are scheduled to open,
close and clean bathrooms in other parks, but not to patrol them.
III. Justification
Since the last amendment to the agreement with CVRPD, the City has added two
new parks (Homme Adams and Palma Village), the soccer field at the school
adjacent to Freedom Park, and has developed an extensive trail system, which
brings more traffic to Homme Adams and Cahuilla Parks. Freedom Park will be
finished within the next year and there will be four new parks in the University
Park area that will be turned over to the City.
In recent months, there has been an increase in the vandalism in the parks. A
playground in Civic Center Park was burned, a palapa at Homme Adams Park
Interoffice Memo—Park Patrol White Paper
March 6, 2006
Page 2 of 3
was burned, the shade structure at the Joe Mann Park playground was burned
and ripped, fires were started three times in the skate park and at least once in
the Civic Center bathroom, and evidence of bonfires have been found at Cahuilla
Hills and Homme Adams Parks on numerous occasions, just to name a few.
There has been ongoing vandalism by paintballs at the Civic Center and Hovley
Soccer Parks. There is graffiti found regularly at Ironwoods, Washington Charter,
and Community Parks. Staff and the Parks and Recreation Commission are
especially concerned with the level of patrol at Homme Adams and Cahuilla Hills
Parks with the new trail systems going in and the "remoteness" of these parks.
There is a growing concern about the level of vandalism that has been occurring
in all parks and Staff feels that there is a need to patrol all parks in addition to
Civic Center Park. The amount of money spent in the last six months repairing
vandalism and replacing burned playgrounds etc. exceeds $150,000. If patrol
were increased, the current agreement with CVRPD would need to be amended.
CVRPD will undoubtedly want to charge the City for the additional
coverage/patrol. CVRPD is currently not satisfied with the amount they are
receiving for the current level of services.
Staff feels that if park patrol is relocated to the City, it can be done so for less than
is currently being paid to CVRPD. In addition, we may be able to reduce some of
the vandalism costs incurred due to lack of coverage. Overtime of full time Park
Maintenance Staff can also be reduced or eliminated for weekend coverage of
large parties and events at the pavilions.
IV. Departmental Impact
The department will be impacted only in the level and quality of service we will be
able to provide to the community. The budget will be impacted only in the shift
from "contract services" to "personnel services" and "training", and with the
addition of capital items (truck and golf cart)to begin service.
The level and quality of service that occurs in the parks will increase due to Park
Patrol becoming City employees. Staff will be required to continuously monitor
and patrol all parks, and they will have the ability to give warnings and write
citations for those in violation of City ordinances. They will have to comply with
the standards and schedule of the Parks and Recreation division of the City. They
will not be pulled from "patrolling" to monitor the skate park, provide services in
other parts of the Coachella Valley, etc. Their sole responsibility will be patrolling
the parks and maintaining safety and cleanliness.
V. Fiscal Impact
The cost of this change would be broken down as follows:
Interoffice Memo—Park Patrol White Paper
March 6, 2006
Page 3 of 3
Since this position currently does not exist — it has been compared to a
"Maintenance Worker I" — level 240 - $14.2747/hour. Coverage of the 17
hours/day, 7 days a week(119 hours) schedule would require 4 Park Patrol Staff.
Thus, 4 people at 40 hours/week equals a total combined salary of $118,766
annually.
Benefits for 4 employees (figured at employee +1 in a more expensive plan)
would total $868/month x 12 months = $10,416 x 4 people = $41,664 annually.
Initial capital expense:
• 1 golf cart = $10,000 and 1 truck = $20,000 = $30,000
• Training: 4 staff x$1,000/each = $ 4,000
Currently, the contract the City has with CVRPD to provide park patrol and skate
park attendant services is $300,100. The Skate Park Attendant total cost is
broken down as follows: $15.48/hour x 17 hr/day x 365 days/year = $96,053. If
we take Park Patrol back from CVRPD, the total remaining amount = $204,047.
$204,047—Cost savings —taking Park Patrol out of CVRPD Contract.
-$118,766—Cost of 4 Employees—"Park Rangers"
-$ 41,664 - Cost of benefits for 4 employees
-$ 34,000 - Initially capital cost&training
_$ 9,617— Savings*
*Note: CVRPD asks for a Cost of Living (COL) increase annually in accordance
with the City approved COL increase. If the COL were 3%, this will increase the
agreement by more than $9,000. $6,000 would be for park patrol. The actual
total savings will be $15,617 for the FY 2006-07.
In summary, the fiscal impact of this request for FY 2006-07 will reduce what
the City has been spending on park patrol by $15,617, and the service level
(amount of time spent patrolling) will increase tremendously. In FY 2007-08,
$30,000 savings can be added to that, because the capital items requested in
2006-07 will not be needed each year.
Submitted By:
Janis Steele
Parks and Recreation Services Manager
cc: Homer Croy, ACM for Development Services
G:\DevServicesUanis Steele\Word Files\Budget\2007\Park Patrol White Paper.doc