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Home My WebLink AboutAgenda Package - StudySession_Apr25_2024 PALM DESERT CITY COUNCIL STUDY SESSION MEETING AGENDA Thursday, April 25, 2024 3:15 p.m. Council Chamber, City Hall 73-510 Fred Waring Drive Palm Desert, California NOTICE IS HEREBY GIVEN that the purpose of the Study Session is to review the items listed on the agenda. No action will be taken. This is a joint meeting of the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and the Palm Desert Housing Authority. Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting allowing public access via teleconference or in person, and up to two Councilmembers may attend remotely. WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website: www.palmdesert.gov under the “Council Agenda” link at the top of the homepage, or on the City’s YouTube Channel. OPTIONS FOR PARTICIPATING IN THIS MEETING: If unable to attend the meeting in person, you may choose from the following options: OPTION 1: VIA EMAIL Send your comments by email to: CouncilMeetingComments@palmdesert.gov. Emails received prior to 10:00 a.m. on the day of the City Council meeting will be made part of the record and distributed to the City Council. Emails will not be read aloud at the meeting. OPTION 2: LIVE VIA ZOOM Access via palmdesert.gov/zoom or zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. 1. OPTION 3: LIVE VIA TELEPHONE (213) 338-8477 and enter Meeting ID 833 6744 9572 followed by #.1. Indicate that you are a participant by pressing # to continue.2. During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk to announce your name/phone number. Press *6 to unmute your line and limit your comments to three minutes. 3. Pages City Council Study Session Page 2 of 20 1.CALL TO ORDER - STUDY SESSION 2.STUDY SESSION TOPICS 2.a STUDY SESSION: STORM WATER PROTECTION PLAN 5 RECOMMENDATION: Receive and file an update on current stormwater protection efforts and proposed improvements. 3.ADJOURNMENT 4.PUBLIC NOTICES NOTE: Pursuant to Assembly Bill 2449, this meeting may be conducted by teleconference. Study Session is accessible in person or on the City’s website: www.palmdesert.gov under the Council Agenda link at the top of the page. Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov by clicking “Council Agenda” at the top of the page. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I, Níamh M. Ortega, Assistant City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.palmdesert.gov no less than 72 hours prior to the meeting. /S/ Níamh M. Ortega Assistant City Clerk City Council Study Session Page 3 of 20 Page 4 of 19 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 25, 2024 PREPARED BY: Neal Ennis, Project Manager REQUEST: STUDY SESSION: STORM WATER PROTECTION PLAN RECOMMENDATION: Receive and file an update on current stormwater protection efforts and proposed improvements. BACKGROUND/ANALYSIS: The weather events in August of 2023 highlighted the need for more robust and improved stormwater program management. While managing through the clean-up efforts of Tropical Storm Hilary and implementing the 2023 Catch Basin Cleaning , staff concluded there is benefit to a comprehensive Storm Water and Draining Infrastructure Assessment. The RFP for this work scope has been developed and the deliverables from the consultant will assist Capital Projects, Public Works, and Development Services in maintaining, upgrading, and mapping City stormwater infrastructure. Legal Review: This report has been reviewed by the City Attorney’s office. Strategic Plan: Stormwater management that leads to clean water, basin recharge and increased water retention is Goal number One in Strategic Plan Policy of Chapter 9. Public Utilities and Services. Project Description: Phase 1 – Preliminary Assessment, Research Records, Preliminary Mapping, Reconnaissance/Surveying, Video Inspections, Update Mapping and Bid Document Preparation Phase 2 – Maintenance Contractor Oversight, Management, Field Observation Phase 3 – Final Assessment and Report, Mapping, Reporting, Maintenance FINANCIAL IMPACT: Storm drain basin cleaning is budgeted at $250,000 annually. The Storm Water and Drainage Infrastructure Assessment project will be included in the proposed 5-year Capital Improvement Plan accompanying the FY24/25 proposed budget, and has an estimated cost of $14.2 million over five years, with $3.4 million anticipated in the first year, followed by an average of $2.7 Million per year in subsequent years. The CASC contract (Stormwater Compliance firm) is an annualized cost of $300,000 depending on the level of needed inspection services. ATTACHMENT: 1. Storm Water Protection Plan PowerPoint Page 5 of 19 Page 6 of 19 City of Palm Desert: Stormwater Protection Program April 25, 2024 Page 7 of 19 Agenda •Stormwater Protection Program –What is it? •Accomplishments –What has the City recently completed? •Stormwater Infrastructure Assessment –What is next? Page 8 of 19 Stormwater Protection Program What is it? Page 9 of 19 Stormwater Protection Program What is it? Management plan to reduce pollution from stormwater runoff Why is it important? Protects community from flooding & prevents pollution from entering the system Who is responsible for it? Local agencies for operation & State Water Board for enforcement What are the key elements included in the program? Annual Catch Basin Cleaning Inspection & Inventory Management HOA Self Certification CASC Service Contract MS4 permit requirements Stormwater Infrastructure Assessment Page 10 of 19 Accomplishments What has the City recently completed? Page 11 of 19 Public Relations & Outreach Efforts New stormwater webpage with added additional resources Ø Updates in the Brightside Newsletter Presented new "Private Stormwater Self Certification Program"at HOA Community meeting, including messaging: Re -branding efforts (new logo) to bring awareness to stormwater protection Page 12 of 19 Managing, Inspecting & Maintaining Stormwater Infrastructure Catch basin data was collected & uploaded to asset management software (Cartegraph) Continue to collect & inspect stormwater infrastructure in Cartegraph Electronically cataloging this information is a new requirement of the MS4 permit Inspection processes expanded & configured in Cartegraph for field staff to ensure maintenance & conditions are documented & reportable Additional training for field staff & project managers has been scheduled & will be ongoing Page 13 of 19 Contract for cleaning of 874 basins: Debris removal Inspections Retrofits Stencil replacement Annual Catch Basin Cleaning Program Page 14 of 19 Annual Catch Basin Cleaning Program Before & After Cleaning: Collector Pipe Screen (CPS Units) in use 76 cubic yards of debris removed in FY 23 Before After Page 15 of 19 Stormwater Infrastructure Assessment What is next? Page 16 of 19 Stormwater Infrastructure Assessment Phase 1 –Preliminary Assessment Phase 2 –Maintenance Contractor Oversight Phase 3 –Final Assessment & Report Page 17 of 19 What will this effort achieve? 1 -Comprehensively map & inventory City's stormwater infrastructure 2 -Assess the current condition of stormwater infrastructure components 3 -Electronically catalog stormwater infrastructure data (Cartegraph) 4 –Cleaning of Stormwater Infrastructure 5 –MS4 Permit Compliance 6 –Self-Certification Program 7-Increased Comprehensive Inspection of Stormwater Infrastructure 1 2 3 4 5 6 7 Currently After Page 18 of 19 Questions? Page 19 of 19