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Home My WebLink AboutCM Auth Repair Civic Ctr Video Surveillance System TIflT -o CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT REQUEST: Ratify City Managers Authorization to Repair the Civic Center Video Surveillance System. DATE: December 13, 2001 CONTENTS: Memorandum - November 7, 2001 SSD Systems proposals Staff Report— October 11, 2001 Recommendation: By minute motion, ratify the City Managers authorization to repair and upgrade the Civic Center video surveillance system. Background: The report dated October 11, outlines the condition and problems with the existing video surveillance system and the recommendation for the repair and upgrade. Noted in the November memo were the concerns raised about the proposal received for the repairs. After reviewing the site and facilities an alternative upgrade plan was developed that would meet the needs of the Civic Center. Additional Security cameras will be installed on the Parkview office building as noted in the memo. Sufficient funds are available for the project. CITY COUNCIL.ACTION: APPROVED ✓✓ DENIED RECEIVED OTHER AALETIN DATE . • AYES: . , ,� njih NOES: / n ABSENT:. 1.LAv� ABSTAIN: !e) VERIFIED E'.Y: Original on File with Ci y erk's Office Staff Report Video Surveillance System December 13, 2001 Page 2of 2 Submitted By: Richar J. Folker Assistant City M ager for Development Services Approval: City Manager Finance Director G:1PubWorks1Tom Bassler%My Documents\Council Reports\Video Surveillance.doc .. •. RECEIVED :�� ••. CITY OF PALM DESERT .;.. ��, ► NOV U 7 2001 �. '�1i DEVELOPMENT SERVICES CITY of PALM DESERT rp� � W I/ h CITY MANAGER ARAI '•;�. n s ::�' INTEROFFICE MEMORANDUM a9-s3 To: Carlos L. Ortega, City Manager From: Tom Bassler, Senior Management Analyst/Acting Risk Manager Date: November 7, 2001 �i�Le.i Subject: Holocaust Memorial Video Surveillance System p-_ 64 G%�2YGli� L� r GGC Ltd'-- /2/,Y/, hd At the October 4th staff meeting you approved the repair of the Holocaust Me orial G� video surveillance system at a cost not to exceed $25,000. I was then given the project to complete. I contacted Security Signal Devices (SSD), who prepared the repair proposal, to review the particulars of the project. After a meeting and site walkthrough with SSD, I noted some significant problems with the lack of work details and the low estimated cost of trenching the wiring from the Holocaust Memorial to the Sheriffs Station surveillance system. After meeting with SSD, Paul Gibson and Lt. Thetford the fowling surveillance system upgrade is proposed: Repair the existing system at the Sheriffs Station that records the parking lot and building entry. Install a second system that will record activity at the Holocaust Memorial and the back parking area of the Parkview office buildings. In addition, a third camera to cover the entrance of the Holocaust Memorial will be installed. It was determined that there were significant incidents with vandalism and auto thefts at the Parkview parking lot that the area should be recorded for evidence. Paul Gibson will provide space in the Parkview building for the recording equipment and cover the cost of the extra cameras. The addition of a second system was considered a better cost effective method rather than trenching through the park and parking lot. G:\PubWorks\Tom Bassler\My Documents\Memos\SSD proposal.doc Attached are the cost proposals from SSD for the equipment and work. The City has approximately $51,119 in California Law Enforcement Equipment Program funds that Lt. Thetford said could be used to cover the $35,072.38 cost of equipment for the Holocaust Memorial and Sheriff's Station. SSD did the original surveillance system for the park, Holocaust Memorial and Sheriffs Station. Since most of the original infrastructure and connection points are to be used, I recommend that SSD be used exclusively for the equipment upgrade and installation work on this project. With your review and concurrence I will proceed with the project. Tom B aster- Ad4) o� Reviewed and Concur City Manager cc: Richard J. Folkers, ACM Development Services Sheila R. Gilligan, ACM Community Services Paul S. Gibson, Finance Director G:\PubWorks\Tom Bassler\My Documents\Memos\SSD proposal.doc 101111.1141 .11. ems Security Signal Devices, Inc. • 42-540 MELANIE PLACE • PALM DESERT, CA 92211 1ROUND(HE (760) 341-2674 • (760) 36-MUSIC • (760) 779-9429 FAX State License ACQ 343/ACQ1434 • Contractors License 557497 Date: 10-31-01 Name: City of Palm Desert Address: 73-510 Fred Waring Drive, Palm Desert, CA 92260 Contact: Thomas Bassler Consultant: Orlando Buduan SHERIFF DEPARTMENT UPGRADE/HOLOCAUST MEMORIAL UPGRADE WITH HOLOCAUST MEMORIAL UPGRADED BACKUP DRIVE PROPOSAL Installed Equipment 2 9 Camera 150Gb Digital Recorders 1 RAID 160Gb External Drive 2 17" B&W Monitors (For Governmental Building System) 3 Black& White 1/3"A/I Cameras 3 3.3-8.0 A/I Vari-Focal Lenses 1 Outdoors Enclosure w/Fan 1 Pole Mount for Enclosure 1 Sunshield for Outdoors Enclosure 2 6 Outlet Surge Protectors Cables, connectors, 1%", and '/2" conduit Sales Price Parts: $ 25,536.80 Sales Price Labor: 7,620.32 Sales Tax on Parts: 1.915.26 Total Investment: $ 35,072.38 Notes: Price includes SSD Systems'parts, labor, and the repair of the existing cameras at the Sheriff's Station. RAID backup external drive requires 4 weeks lead time for delivery City of Palm Desert to provide an adequate shelf or desk for the monitor and DVR, and RAID backup external drive inside the Alzheimer Association office utility closet. City of Palm Desert to provide 110v power supply (U.P.S. recommended) for head end equipment and for roof top camera power supplies at the Alzheimer Association office utility closet. Continued FirSt Alert U SECURITY SYSTEMS C M O�C SIC E Authorized Dealer '. INweef NeBed fWu<fen&emu DIRE C T Va Page 2 City of Palm Desert to provide a camera pole (minimum 12' high)with cap at Holocaust entrance. City of Palm Desert is to supply conduit and underground boxes from camera pole to existing camera conduit that runs back to the picnic area restroom Altronix power supplies. Although SSD will seal all piercings on the governmental building roof, we cannot be responsible for roof leakage due to necessary piercings. SSD suggests that the City of Palm Desert have a qualified roofing company professionally seal all of SSD's roof piercings. All material remains the property of SSD Systems, Inc. until paid for in full and may be removed at any time if not paid within 90 days of installation. Payment will be as follows; 50% on acceptance of proposal & 50% 30 days after final walk and instruction of the system for the client. Any other requirements by authority having jurisdiction will an extra cost to the owner or contractor and will be performed only on an approved change order. The buyer is solely responsible for the correct application of all systems. No returns will be accepted after proposal has been accepted, and order has been placed. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will be an extra charge. All agreements contingent upon strikes, accidents or delays beyond our control. Buyer or owner to carry fire,theft, and other necessary insurance. Our workers are fully covered by Workers'Compensation Insurance. The above prices, specifications and conditions are satisfactory and are hearby accepted. Payment will be made as requested. This proposal may be withdrawn if not accepted in 90 days. Accepted By: Title: Date: • .• ■ ■ Systems curity Signal Devices, Inc. ■ • •• t 42-540 MELANIE PLACE • PALM DESERT, CA 92211 4a0UN0 THE0.9" (760)341-2674 • (760) 36-MUSIC • (760) 779-9429 FAX State License ACQ 343/ACQ1434 • Contractors License 557497 Date: 10-29-01 Name: City of Palm Desert Address: 73-510 Fred Waring Drive, Palm Desert, CA 92260 Contact: Thomas Bassler Consultant: Orlando Buduan GOVERNMENTAL BUILDING ROOFTOP CAMERA PROPOSAL Installed Equipment 4 Black& White 1/3"A/I Cameras 4 3.3-8.0 A/I Vari-Focal Lenses 4 Outdoors Enclosure w/Fan 4 Parapet Mounts for Enclosures 4 Sunshield for Outdoors Enclosure 1 4 Camera 24v Transformer Cables, connectors, and 1/2"conduit Sales Price: $ 5,369.47 Sales Tax: 251.85 Total Investment: $ 5,621.32 Notes: Price includes SSD Systems parts, labor. All material remains the property of SSD Systems, Inc. until paid for in full and may be removed at any time if not paid within 90 days of installation. Payment will be as follows; 50% on acceptance of proposal & 50% 30 days after final walk and instruction of the system for the client. Any other requirements by authority having jurisdiction will an extra cost to the owner or contractor and will be performed only on an approved change order. The buyer is solely responsible for the correct application of all systems. No returns will be accepted after proposal has been accepted, and order has been placed. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will be an extra charge. All agreements contingent upon strikes, accidents or delays beyond our control. Buyer or owner to carry fire, theft, and other necessary insurance. Our workers are fully covered by Workers'Compensation Insurance. The above prices, specifications and conditions are satisfactory and are hearby accepted. Payment will be made as requested. This proposal may be withdrawn if not accepted in 90 days. Accepted By: Title: Date: first n � Alert USIC .,Apswayior4rems c.,o o E Authorized Dealer & *Edward DIRECT V. '�f�`•'�• CITY OF PALM DESERT I . 'd4 • COMMUNITY SERVICES/ASSISTANT CITY MANAGER Atfir ? STAFF REPORT REQUEST: Authorize the Repair and Upgrade of the Holocaust Memorial video Surveillance System at a Cost Not to Exceed $25,000. DATE: October 11, 2001 6/(119, 6*( Recommendation: By Minute Motion, authorize the repair and upgrade of the Holocaust Memorial video surveillance system at a cost not to exceed $25,000. Executive Summary: In 1996, the City of Palm Desert funded the installation of video surveillance and recording equipment to document incidents of vandalism in specific locations within the Civic Center Park. The areas of focus were the Holocaust Memorial, the southeast restroom facility entrance, the southeast picnic pavilion, the central restroom facility (next to the children's playground), and the softball park concession stand. The surveillance cameras transmit a videowave to the monitor and recording devices located in the Palm Desert Station's PABX office. The video images are captured on a 24-hour loop and maintained for 30 days for evidentiary value only. The PABX office is not staffed to monitor the live video transmissions. The status of the original surveillance equipment is as follows: 1. Video recording system has burned out, is beyond repair, and is obsolete. 2. The color monitors are burning out and do not capture clear images. 3. The surveillance cameras from the softball concession stand and the central bathrooms have been stolen. 4. The surveillance cameras from the Holocaust Memorial, the southeast restrooms, and the picnic pavilion are burning out. The remaining cameras also suffer from microwave reception interference due to the extensive growth of trees in the area. Discussion: The current surveillance equipment is essentially non-operational and cannot provide any evidentiary value. The Police Department has recommended the repair and Staff Report Surveillance Camera Repair and Upgrade Page Two October 11, 2001 upgrade to the existing system to include hardwiring the video surveillance cameras from the site to the Sheriff's Station, which would require the expense for trenching and conduit. The original concept for the installation of the surveillance cameras for the Holocaust Memorial was proposed by the Palm Desert Police Department due to concern for potential vandalism. Subsequent to that proposal, the City's Risk Manager initiated the expansion and subsequent implementation of the video concept to include surveillance throughout other areas of the park. It is realized that the Holocaust Memorial is a powerful symbol of the past that has great potential to be targeted by hate groups. Therefore, it is recommended that approval be given to repair and upgrade the surveillance system to support the Memorial. The City of Palm Desert has approximately $51,119 in California Law Enforcement Equipment Program (CLEEP 2001) funds to cover the enhanced technology equipment for this project. The remaining balance could be funded through expenditure of police contingency funds. The Public Safety Commission, at its meeting of September 19, 2001, unanimously approved recommending to the City Council the repair and upgrade of the Holocaust Memorial video surveillance system. Submitted By: c---4;4arAhlreic .E_ —051 SHEILA R. GILLIGA Approval: a/14-IW( City Manager Finance Director