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HomeMy WebLinkAboutRes. No. 07-26 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Authorize Destruction of Files After Digital Imaging SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: April 26, 2007 CONTENTS: Resolution with Exhibit A Recommendation: That City Council, by minute motion, adopt Resolution 07-26 authorizing the destruction of archived capital improvement project files that have been digitally imaged onto appropriate storage media. Discussion: Archived project files for capital improvement projects have, in the past few years, been stored in cardboard boxes stacked three deep in the general storage room between Public Works and Code Compliance. The Public Works Department is currently in the process of sending these older files out for digital imaging. Staff recommends that the City Council, by minute motion, adopt the attached Resolution (No. 07- 26 ) authorizing the destruction of Public Works Dep,3rtn rt archived project files that have been digitally imaged onto CDs. 41 44 Depart e t ead: �\ H � H Mark Greenwood, P.E. Director of Public Works H Approval: A Ho 411: ' 3 l U J of m omer Croy Carlos L. Orte a Q c 11, ACM for Development Services City Manager H g A H v c.) a z m o 4o •• /dhl O > zcO� .. HAco OH H •• •• Z rig G4 .ri W Et/) t// WE+ H b) W U 00 41 41 D i O DO 04 -r J404 ;4 4 A 4 RESOLUTION NO. 07-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF FILES FROM THE PUBLIC WORKS DEPARTMENT THAT HAVE BEEN DIGITALLY IMAGED. WHEREAS, the Public Works Department of the City of Palm Desert, California, has copied onto CD, official files, records, exhibits, permits and other documents of said department; and WHEREAS, said imaged files may be stored and retained for substantially less cost than the original documents and with less hazard from fire and water damage, NOW, THEREFORE, the City Council of the City of Palm Desert, California, DOES HEREBY RESOLVE AS FOLLOWS: I. That the above recitations are true and correct and constitute the findings of the City Council; and IL That it does hereby approve the destruction of all documents, records or files (as set forth in Exhibit "A", attached herein and made on CD). III. PASSED,APPROVED, and ADOPTED at the regular meeting of the Palm Desert City Council held on this 26th day of April 2007, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: RICHARD S. KELLY, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA • ARCHIVED CIP FILES Resolution No. 07-26 PROJECT NO. PROJECT NAME 500-97 96/97 DRYWELL/INLET PROGRAM "%1 500-97B DRYWELL IN HAYSTACK CHANNEL 501-86/87 NORTH SIDE DRAINAGE STUDY 502-84/87 MAGNESIA FALLS EXTENSION 502-87 PORTOLA AVE NUE STORM DRAIN _x � � 503-00 MONTEREY STORM DRAIN 551-98 HARRIS & WASHINGTON SIGNAL � 561-98 MONTEREY & HOVLEY SIGNAL 587-00 CITYWIDE PALM TREE TRIMMING 588-00 CITYWIDE TREE TRIMMING 590-99 COUNTRY CLUB MEDIAN -- PORTOLA TO COOK £.,', 592-99 FRANK SINATRA MEDIAN -- PORTOLA TO COOK 607-98 TREE INVENTORY 627-99 JONI DRIVE EXTENSION 628-00 GRADING & BASE MATERIAL FOR CORPORATION YARD EXPANSION ''' b` `" 500-99 DRYWELL/INLET PROGRAM 508-xx BERMUDA DUNES DRAINAGE . .F 576-95 STORM DRAIN: PHASE II -- DEEP CANYON & RAMON 587-98 CITYWIDE PALM TREE TRIMMING 503-87 MONTEREY AVENUE STORM DRAIN 504-87 PORTOLA AVENUE & HOVLEY LANE STORM DRAIN 505-xx TORO PEAK/DEEP CANYON STORM DRAIN 506-87 SILVER SPUR DRAINAGE ` tVl =; 4 507-87 JOSHUA ROAD STORM DRAIN 510-xx MONTEREY STORM DRAIN x.,;; � ,: _ 511-xx PORTOLA STORM DRAIN FROM WHITEWATER CHANNEL TO FRANK SINATRA DRIVE 512-90 CITYWIDE MASTER DRAINAGE PLANS 513-91 SILVER SPUR STORM DRAIN 514-91 SAN LUIS REY STORM DRAIN 515-93 TORO PEAK STORM DRAIN II 516-xx TORO SOIL == - 517-96 DEEP CANYON STORM DRAIN FROM HWY 111 TO RAMON 518-97 WEST SIDE WASHINGTON STORM DRAIN @ HOVLEY LANE EAST ,;cF `_ '"' ;::' 571-90 NORTH PORTOLA STORM DRAIN 572-90 CITYWIDE MASTER DRAINAGE PLAN 573-91 SILVER SPUR STORM DRAIN 551-87 SIGNAL MODIFICATIONS @ EL PASEO & HIGHWAY 74 11S, - , , “v-4",it 552-87 TRAFFIC SIGNAL © FRED WARING & PHYLLIS JACKSON 553-87 TRAFFIC SIGNAL @ AVENIDA DEL SOL/CLANCEY LANE & MONTEREY AVENUE` ,12: t, 554-87 TRAFFIC SIGNAL © FRED WARING & TOWN CENTER WAY 555-89 TRAFFIC SIGNAL © PORTOLA& RUTLEDGE "3 H 556-97 TRAFFIC SIGNAL @ PORTOLA& MAGNESIA FALLS 557-87 TRAFFIC SIGNAL INTERCONNECT TBC ENERGY GRANT FUNDING PROGRAM ,`" . yp 558-xx OPTICOM © HIGHWAY 111 & 74 559-xx OPTICOM 561-90 SIGNAL MODIFICATIONS @ HIGHWAY 111 & PORTOLA } , 562-90 SIGNAL IMPROVEMENTS © HGIHWAY 111 & MONTEREY 563-91 SIGNAL © COUNTRY CLUB & OLD RANCH ROAD/DESERT FALLS 566-91 SIGNAL INSTALLATION @ COOK & MERLE 567-92 SIGNAL © COUNTRY CLUB & OASIS 568-92 SIGNAL @ COUNTRY CLUB & SAN TROPEZ/SUNCREST 569-92 SIGNAL © PORTOLA & QUICK SILVER 569-93 SIGNAL INSTALLATION @ PORTOLA& QUICK SILVER 570-xx SIGNAL © HWY 74 & HAYSTACK 571-xx SIGNAL @ COOK & SANTA FE TRAIL 4/lO2O 7 PAGE 1 OF 2 ARCHIVED CIP FILES Reso,utjor, No. 07-)6 PROJECT NO. PROJECT NAME 574-xx SIGNAL © FRED WARING & PHYLLIS JACKSON 575-xx SIGNAL © COUNTRY CLUB & RESORTER 579-xx RIGHT OF WAY 581-91 J.F. DAVIDSON ASSOCIATION ASSESSMENT DISTRICT 90-1 44, 587-87 SUPERBLOCK I LANDSCAPE FROM LUPINE LANE 588-87 MASTER TREE PLAN O;1,..t..; :y,.. .,.. ....,, 590-90 HIGHWAY 74 591-90 HIGHWAY 111 CENTER MEDIAN UPGRADE 592-87 MEDIAN LANDSCAPE OF FRED WARING & MONTEREY 593-88 MEDIANS ON HIGHWAY 111 FRONTAGE ROAD 588-99 COOK STREET MEDIANS - COUNTRY CLUB TO HOVLEY 589-98 HOVLEY LANE MEDIANS - PORTOLA TO COOK 591-99 COUNTRY CLUB MEDIANS - COOK TO WASHINGTON 600-98 PALM TREE PROGRAM - EL PASEO 602-xx SUPERBLOCK (HIGHWAY 111) IN VICINITY OF SAGE LANE 632-xx SAFETY IMPROVEMENTS (MISC.) 595-90 MEDIAN IRRIGATION - HIGHWAY 111 FROM MONTEREY TO PARKVIEW DRIVE 597-90 EL PASEO MEDIAN LANDSCAPE & IRRIGATION 597-92 EL PASEO MEDIAN LANDSCAPE 598-91 HIGHWAY 111 MEDIAN TREE PLANTING ° 'G 599-93 IRONWOOD PARK 600-92 CIVIC CENTER LANDSCAPE RETROFIT 601-93 COUNTRY CLUB DRIVE MEDIAN 603-93 LANDSCAPE RETROFIT-TOWN CENTER WAY & HWY 111 604-93 LANDSCAPE RETROFIT- MONTEREY AVENUE 605-93 EL PASEO PALM TREE INFILL F � � 617-93 LANDSCAPE RETROFIT © CIVIC CENTER 627-87 , HIGHWAY 111 WIDENING - COST HISTORY 1,.._- 627-87 HIGHWAY 111 WIDENING FROM EL PASEO TO BOB HOPE DRIVE 628-86 PORTOLA AVENUE WIDENING 629-xx PALM DESERT HIGH SCHOOL ACCESS ROAD 630-93A STREET IMPROVEMENTS @ HIGHWAY 111 &SAGE LANE 630-91 SUPERBLOCK III 631-87 MAGNESIA FALLS DRIVE EXTENSION (WEST OF PORTOLA) ,Akg, 631-97 EL PASEO MEDIAN LIGHTING RETROFIT 632-87 COUNTRY CLUB WIDENING BETWEEN MONTEREY & PORTOLA b p�. 633-87 COOK STREET WIDEING (NORTH OF HOVLEY LANE) 634-87 STREET REPAIR PROGRAM , ..;,., , . . , ., 635-87 CURB, GUTTER & CROSS GUTTER REPAIRS 636-95 FRED WARING & PORTOLA INTERSECTION IMPROVEMENTS 4/102007 PAGE 2 OF 2