HomeMy WebLinkAboutExpenditure to Establish Household Hazardous Waste Collection Program CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
INTEROFFICE MEMORANDUM
TO: HONORABLE MAYOR, CITY COUNCILMEMBERS, AND CITY MANAGER
FROM: FRANKIE RIDDLE, MANAGEMENT ANALYST
SUBJECT: HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM
DATE: AUGUST 23, 2001
RECOMMENDATION:
By Minute Motion, recommend that City Council authorize the following actions:
(1) Authorize the expenditure of $174,505.00;
(2) Authorize the appropriation of $174,505.00 from the unobligated
Recycling (Tipping Fee) Fund for the purpose of establishing a
permanent Household Hazardous Waste Collection Program at Waste
Management of the Desert; and
(3) Authorize Waste Management of the Desert pursuant to the Franchise
Agreement, Section 4.7.12(A) & (B) to undertake the implementation and
operation of the Household Hazardous Waste Collection Program.
II. EXECUTIVE SUMMARY:
The estimated total expenditure to implement a permanent Household
Hazardous Waste (HHW) Collection Program and to implement a public
education program through Waste Management of the Desert (WMD) is as
follows: WMD project estimate is 174,505 - $70,755 California Integrated
Waste Management District (CIWMD) Grant = $121,200.50 assessed to the
City to establish a permanent year-round HHW Program at Waste
Management of the Desert. The grant monies received from CIWMD would be
reimbursed to the City after implementation of the program. As the program is to
be located at Waste Management's facility and is included as part of the
Franchise Agreement, Section 4.7.12(A) & (B), Waste Management will be
responsible for the implementation and operation of the program.
City Council Staff Rel
August 23, 2001
III. BACKGROUND:
Waste Management of the Desert, as part of its new Franchise Agreement with
the City, was to establish a new HHW Collection Program for Palm Desert
residents. To assist in this endeavor Waste Management applied for the HHW
and Used Oil Grant through California Integrated Waste Management Act for the
Period of June 1, 2001 through March 31, 2003 cycle. However, staff was
notified that CIWMD did not have sufficient funds to cover all of the grants that
passed the scoring section; therefore the City's grant was not approved for
funding.
Cheryl Williams of California Integrated Waste Management recently contacted
the City to request that a revised copy of its grant application work statement and
budget be submitted in order for CIWMD staff to make a recommendation before
its Board to approve funding a portion of the unfunded grant applications
submitted as part of the FY 2000/01 HHW and Used Oil Grant Cycle. If funded,
the monies would be approved as part of the FY 2001/02 grant cycle as there
were remaining monies available. As of the writing of this memorandum, the
proposed grant to be awarded to Palm Desert has not been officially approved
by the Board, which is scheduled to meet on August 15, 2001.
The City currently has over 2 million dollars set aside from the Recycling Fee
(Tipping Fees) to be utilized for recycling and other waste programs. Therefore,
the project funds in the amount of$174,505.00 will be paid out of the City of
Palm Desert's Recycling (Tipping Fees) Fund. City staff will soon be submitting
a report outlining the proposed expenditure of the 2 plus million dollars for
various programs and activities relating to waste and recycling disposal.
Staff recommends that City Council approve the expenditure and appropriation
of $174,505.00 for the implementation and operation of a Household Hazardous
Waste Collection Program from the City's unobligated Recycling Fund, and that
Waste Management of the Desert be authorized to implement and operation as
stated in the Franchise Agreement the implementation and operation of the HHW
Collection Program.
Reviewed &. on r:
Frankie Ri Sheila R. Gilligan
4
Management Analyst Assistant City Manager of
Community Services , y__
adi,/,..
Carlos L. Ortega Paul S. Gibson
City Manager Director of Finance Department
CITY COUNCIL ACTION:
APPROVED % , DENIED
RECEIVED OTHER
MEETING, DATE
AYES: C 1 4.A dV n
NOES: -AAI/9
ABSENT:
ABSTAIN:_ 11 Q tl A
vERIFIED BY:
Jriginal on File with City Clerk'; , Office
CITY OF PALM DESERT
Alt 111,
run ASSISTANT CITY MANAGER/COMMUNITY SERVICES
OI& s INTEROFFICE MEMORANDUM
To: Frankie Riddle
From: Sheila R. Gilligan, Assistant City Manager for Community Services
Date: July 5, 2001
Subject: HHW Facility
Attached is a copy of the cost breakdown for the total start-up of the HHW Station at
Waste Management.
Once I receive written confirmation that we did, in fact, receive the $149,000 grant, you
and I can work on preparing a staff report for the August 23 City Council agenda
utilizing the tipping fee account monies to offset the additional money to start this.
If we did not get the grant, we will need to prepare a staff report which takes the total
$175,000 from the tipping fee account.
Gear up for a presentation either way at the August 23 meeting, and meet agenda
deadlines accordingly.
/SHEILA R. GILLIGAN
Assistant City Manager for Community Services
SRG:kr
Attachment
.6-29-01 ; 8; 14PM;WASTE MGMT DESRT/ADM ;7603402732 # 1/ 2
Fax Cover Sheet
To:
Name: Sheila Gilligan
Organization:
Voice;
Fax: 340-0574
From:
Name: KimBerly Keyton
Organization: Waste Management of the Desert
Voice: 674-1032
Fax: 340-2732
E-Mall: kkeyton@wm.com
Date: Fri Jun 29 20:12:44 2001
Pages: 2 (including cover sheet)
Note:
Sheila -
Here is a cost estimate for the first year start up of an HHW facility. Please let me
know if you have any questions that I may help to answer. I will be meeting with the
contractor this coming Friday to confirm the equipment that needs to be ordered and
review the permits. The equipment will take 6 - 8 weeks to receive. The permit
should take 45 days once it is in the proper hands at the County.
Thanks
KimBerly
4-29-01 ; 8: 14PM;WASTE MGMT DESRT/ADM ;7603402732 # 2/ 2
BUDGET ITEiVIIZATION
Permanent Collection Facilities
Permitting Process $ 1,000.00
Storage Unit for paint bulking $4,000.00
Ramp for storage units (3) $ 210,00
Spill Pallets for abandoned waste $ 200.00
Drum Dolly $ 210.00
Hose to connect eye wash and shower $ 150,00
Filing Cabinet $ 175.00
8 foot table to receive waste 5 160.00
Fire Extinguisher S 70.00
Emergency Warning Device (2) $ 620.00
Storage Units for drums, safety equipment and containers $ 10,000.00
Facility Signage $ 600.00
Disposal Costs (150 cars per month (12 months) at rate of$58/ea) $ 104,400,00
Contract Labor(12 months) $ 40.000,00
TOTAL Permanent Collection Facilities $ 161,795.00
Publicity and Education
Design &Production for Postcard and 2 Inserts $ 1,000.00
Photo Purchase for Design $ 110.00
Film Purchase for Design $ 200.00
Announcement Postcard (Quantity 22,000) $ 2,500.00
Mailing Announcement Postcard 22,000 $ 5,000.00
Newspaper Inserts (Quantity 12,000) $ 2,000,00
Stuffing Fee for Newspaper Inserts 12,000 @ $45 per 1,000 $ 540.00
Utility Bill Insert (Quantity 22,000) $ 700.00
Stuffing Fee for Utility Bill Insert 22,000 @ .030 ea. $ 660,00
TOTAL Education and Publicity $ 12,710.00
Personnel/Other
Waste Management Staff Hours—200
City Staff Hours— 100 hours
TOTAL START UP COST FOR HHW $ 174,505.00