HomeMy WebLinkAboutPurchasse Defibrilator Unit for DWGR Clubhouse Dec-01-99 04:48P Desert Willow 760 346 7444 P.02
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DESERT WILLOW GOLF RESORT
38500 Portola Avenue Palm Desert,CA 92260
To: CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF THE CTrY
COUNCIL
From: GREGG 1ANDQUIST, GENERAL MANAGER
DESERT WILLOW GOLF RESORT
Date: 12/01/99
Re: REQUEST AUTHORIZATION TO PURCHASE DEFIBRILLATOR UNIT
FOR NEW CLUBHOUSE
Recommendation:
That the Agency Board, by minute motion, authorise Staff to enter into an agreement to
purchase an AEI)defibrillator unit (similar to the unit currently owned by the City) in the
amount of approximately $4202.25.
Background:
During the calendar year of 1999, Desert Willow Golf Resort had approximately 75,000
rounds of golf played on two courses. We feel it is prudent to he prepared for an emergency
with the growing numbers of guests who will be playing golf at Desert Willow.
Thank you for your consideration.
CITY COUNCI, LTION:
APPROVED '11/ DENIED
/' J RECEIVED OTHER
L/V ^AE ZT Iqg DATE l.1 -9-1`j
W. Gregg LYn1lquist .AYES: l'tJ 4Ar K,p Q S/J�14 .,1.
'IOE S: "U'
ABSENT: /lt,1.e-)
ABSTAIN: /V1-.014-P
Reviewed&Concurred: VERIFIED BY:
'^ rile with City Clerk's Office
(214/ —
Finance Director City Manager
-T� '1 N T R
i ma ;
OFFICE1 MEMO
To: Honorable Mayor and City Council members
From: Paul S. Gibson, Finance Director/City Treasurer
Subject: Purchase of Software for Desert Willow Restaurant operations.
Date: October 27, 1999
Recommendation:
By minute motion, approve purchase of software and hardware from Squirrel for an amount not to exceed $46,000.
Background
This is being requested as an emergency item due to: (1) Last site visit was on Tuesday October 27; (2) In order to
have the hardware loaded with the software it will require 60 days to do the necessary work prior to receiving training
in the first week of January 2000(3) Due to Y2k issues the earliest Squirrel can train staff is January based on their
current signed agreements. If staff waits until November 18, 1999 City Council meeting we probably will not have
this installed until late January or early February. Currently, the restaurant operation is using a cash register to handle
the current sales. This will not be sufficient when we move into the new clubhouse with extended restaurant, bar and
snack bar operations.
Desert Willow requested bids from various vendors that specifically do software for handling restaurant business.
Staff review the costs, maintenance support and actual restaurant sites using software of the three vendors. The three
vendors providing bids were(excluding sales tax and shipping):
Squirrel $39,995.46
Appel Company(Aloha Software) $39,380.30 (Did not provide all aspects of hardware required)
Micros $47,580.00 (Previously installed at a Kemper site and had major problems
with training installation and backup support)
Staff has review the Squirrel software at L.G. Steakhouse and found that it met our concerns on security and inventory
issues. Menu's are set up based on the specific type of user(server, manager,bartender, etc.). Screens are touch
activated and we can have separate department for banquets,bar, snack bar, cabana and restaurant operations.
Attached is a copy a brochure from squirrel showing the screen layouts. Items included in bid are Windows NT
server, 6 stations for servers, cash draws, printers, software ($5,970), credit card machines, installation and training.
Staff recommends that the City Council approve the purchase of software and hardware from Squirrel.
Reco 2 nd Approval: /mowed apd Concur:
W7/ -- . .
Paul S. Gibson, Finance Director c� amon Diaz, City nager
CITY COUNCIL,P�CTION:
APPROVED �t// DENIED
P.ECEIVED OTHER
MEETJj1G DATE AYES: l
{-�Wu
�l rj d o f\ V
NOES:
ABSENT: /vl V.0-)
ABSTAIN: /VIhAs
VERIFIED BY: jph
Original on File with Ci46+ Crk's OfficP
•
ORDER SUMMARY AND PRICING Desert Willow Golf Resort
04-Oct SCHEDULE"S" -(EQUIPMENT LIST) UNIT EXTENDED
QUANTITY PART 0 DESCRIPTION PRICE PRICE
$0.00
92-451 NT SERVER,PI1450,256M,CD,2x4G 3780.00 $0.00
92-400 PH 400,192M,CD,6GHD,NT,ETHR,& 1879.00 $0.00
1 92-402 P11450,192M,C D,6C3H D,NT,ETH R,Sc 2212.00 $2,212.00
1 SQ-7533 ZIP Drive Parallel Port 201.00 $201.00
2 91-007 IOMEGA 250MB Zip Disks 4 Peck 64.00 $128.00
1 91-577 VGA MONITOR COLOR 15"-110V 155.00 $155.00
91-578 VGA MONITOR COLOR 17"-110V 271.00 $0.00
1 SQ-3880 HP 1100 LASER PRINTER 425.00 $425.00
SO-7519 UPS 280 UNINTERRUPTIBLE POW 108.00 $0.00
1 SQ-7521 UPS 650 UNINTERRUPTIBLE POW 199.00 $199.00
SQ-7572 78VA for req printer 144.00 $0.00
SQ-7574 180VA for terminal/chic printer 218.00 $0.00
SO-7576 480VA for host/monitor 415.00 $0.00
SO-7554 Powervar 1 Amp(TERMINAL) 98.00 $0.00
SQ-7560 Powervar 3Amp(FOR HOST w COLC 195.00 $0.00
2 SO-7538 56K BAUD EXT.MODEM-110V 138.00 $278.00
2 SO-7335 Modem cable 7.00 $14.00
14 SQ-7701 CAT 5 Wall Jack Surface Mount 4.10 $57.40
SQ-7702 CAT5 Wall Jack Flush Mount 4.10 $0.00
2 SQ-7772 ETHERNET/Serial Hub Two Port 389.00 $738.00
SQ-7774 ETHERNET/Serial Hub Four Port 479.00 $0.00
15 50-7706 ETHERNET patch cable-6' 2.35 335.25
1 SQ-7780 ETHERNET 10-Basel Hub 99.70 $99.70
1 1-008 MICROSOFT SQL Run Time for Ten 450.00 5450.00
SO-7232 CATS Shielded Twisted Pair CABLE 130.00 $0.00
SQ-7233 CAT5 Shielded PLENUM CABLE 299.00 $0.00
SQ-7345 CABLE ASSY RJ11-RJ45 PRINTER 13.30 50.00
SQ-2070 12.1"WS VII(vet 1.1)32M +STAND 3100.00 $0.00
6 SQ-2089 10.4"WS VI(ver 1.1)32M+ STAND 2800.00 515,800.00
6 SO-2902 Credit Card Reader WSVI 150.00 $900.00
0 SQ 2903 OPEN CREDIT CARD RDR 200.00 $0.00
SQ-2907 Meg Cards for ID 4.00 $0.00
5 SQ-7035 Interface Cable 5.60 $28.00
1 SO-7500 Wail Jack 2.50 $2.50
9 SQ-3031 Impact-Standard 399.00 $3,591.00
SQ-3005 Thermal Cutter Printer 699.00 30.00
SQ-3022 Slip/Hard Check 880.00 $0.00
_SQ-3032 Impact/Cutter-Standard 480.00 $0.00
3 SQ-7547 Cash Draw(black) 302.00 5908.00
SQ-7544 Locking Till Cover 29.00 $0.00
3 SQ-7175 Cash Drawer Cabe-WSV/Vl 15.00 $45.00
95-028 Dual Cash Drawer Adapter 50.00 $0.00
SQ-2950 Tower Display 475.00 $0.00
$0.00
$0.00
Page 1 of 2
ORDER SUMMARY AND PRICING Desert WIIIow Golf Resort
04-Oct SC?IEDULE't3' -(EQUIPMENT LIST)
$0.00
$0.00
92-108 Printer Opto 422 50.00 $.00
92-111 422 Term/Pmtr Power Supply 20.00 $0.00
120 SO-2806 Badge Cards Series 2 4.00 $490.00
SQ-7930 HOTEL LINK KIT 200.00 $0.00
1 SQ-9900 P08 HOST SW 2000.00 $2,000.00
SQ-9608 Club+POS SW+171011U1112 3000.00 $0.00
SQ-9609 Hotel inMc+POS +manuals 3000.00 $0.00
8 SQ-9901 SQUIRREL Terminal Software 995.00 $5,970.00
SQ-9663 PRO PACK(CCA/AB/F&B) 2750.00 S0.00
8Q9664 PLUS PACK(CCATTCHCLK/F&B) 2000.00 $0.00
SQ9665 BASIC PACK(CCA/TCHCLK) 1800.00 $0.00
SQ-9629L Toudtdock 500.00 $0.00
SQ-9816 Food 8 Beverage incl. PO 1600.00 $0.00
SQ-9629 Labor 1000.00 $0.00
SQ-9654 Security 300.00 $0.00
1 SQ-9717 PC Anywhere Host Program 99.00 $99.00
$0.00
1 SQ-9660 Credit Card Authorization(CCA) 1500.00 $1,500.00
1 3Q-9190 Site Log 31.25 $31.25
OTHER SPECIAL ITEMS - "Please Enter from Price list
.1:JANTITY PART 0 DESCRIPTION UNIT PRICE
$0.00
$0.00
`D $0.00
--l� 0-'SQ-7530 8G Tape Backup 956.00 $0.00
INSERT OTHER ITEMS HERE $0.00
0 0.00 $0.00
0 0.00 $0.00
0 0.00 $0.00
0 0.00 $0.00
O 0.00 $0.00
0 SQ-7605 SIMPLE SWIVEL BASE 250.00 $.00
O 0.00 $0.00
O 0.00 $0.00
0 0.00 $0.00
TOTAL 38143.1
Paq• 2 of 2
•
SCHEDULE"A" Desert Willow Golf Resort 04-Oct-99
SQUIRREL FOR WINDOWS NT SYSTEM PROPOSAL
6 TERMINAL 9 PRINTER CONFIGURATION $33,743.10
1 CREDIT CARD AUTHORIZATION& 8 CARD READERS $2,400.00
0 OPTIONAL SOFTWARE MODULES $0.00
VOLUME PURCHASE DISCOUNT 31,557.84
TOTAL HARDWARE&SOFTWARE $34,585.46
(see attached Schedule"8"equipment list)
Programming&Installation 31,810.00
8 Man-DAYS SYSTEM TRAINING AT $450.00 per day $3,600.00
SYSTEM TOTAL $39,995.46
PRICE DOES NOT INCLUDE FREIGHT OR SALES TAX
IF LEASIN 30.33 =APPROXIMATE DAILY LEASE RATE
(BASED ON A 60 MONTH LEASE TERM)
"QUOTED PRICES VALID FOR 30 DAYS"
S Q U I R R E L
Squirrel POS terminal include the ability to -
display on-line "real-time" net and gross
sales statistics for a server or the house, Guest checks may be printed individually or in any combination of groups
preview"cashout and revenue" reports at or seats. Flexible check presentation guarantees customer satisfaction when
any time of the day, add new servers, add
new menu items, indicate out of stock guests wish to pay separately-even after the check has been printed. .
status, and activate happy hour discounts SPLIT CHECK i
and promotions. COMBINED CHECK
CHECK N 495 DATE 04/22/93 CHECK 498 DATE 04/22.93
Management control is built into the system • TABLE N 5 TIME 11:31 TABLE N 5 -TIME 11:29
through numerous features, including the __ DINING ROOM DAVID __
- DINING ROOM:DAVID
capability to view the time a check was TEMS ORDERED SEAT N ITEMS ORDERED AMOUNT
opened,view an open drawer count and COKE 1 COKE 1.25
FR ONION SOUP FR ONION SOUP 3.75
require that an authorization code be SIRLOIN-6oz. BIPoL01N6oz 095
B.Pot GLASS BLUSH 2.95
GLASS BLUSH
entered for refunds.Additionally, corporate CHEESECAKE CHEESECAKE 4.95
VODKA,w/Tonc headquarters have greater control of SM CAESAR SALAD SUBTOTAL 23.85
VEAL PICCATA 23.85
individual store menus, as menu files SPUMONI
CAFE AU LAIT SOUP OF THE DAY 2 VODKA.VO:CA w SALAD 2.95
/T/TonK 2.95
may be edited only by those who are SALMON STEAK VEAL PICCATA 3.50
Rke SPUMONI 2.95
given special access. APPLE PIE
a la mode
'l_i:iir_\lg•]:I SUBTOTAL
22.35
CREDIT CARD 3 CAFE AU LAIT 22.35
3.25
S # SOUP OF THE DAY 2.50
Squirrel communicates electronically and GRAI CHECK 496 DAT SALMON STEAK.Rice 12.95
TABLE N 5 TIM APPLE PIE
is compatible with almost every transaction NOF =- ----------- a mode 3.95
processor,credit card provider and payment RATE NET DINING ROOM•DAVID
SUBTOTAL 22.65
7.23
network.An integrated magnetic stripe 15.0 55.13 SEAT it ITEMS ORDERED
22.65
reader and receipt printer eliminate the GRAND COKE TOTAL 6ee5
FOKE SOUP
mistakes,confusion and extra cost associated GRAND TOT SIRLOIN 6oz B.Pot
ROOM N• NAME: GLASS BLUSH
CHEESECAKE SUBTOTAL 68.85
with mechanical imprinters and separate SIGNATURE: SUBTOTAL GRAND TOTAL 6885
credit card terminals. To further reduce the NOf GUESTS 3
transaction costs of processing credit card 2 VODKA.w/Tonlc RATE NET TAX GROSS
SM CAESAR SALAD 10.0% 57.23 5.72 62.95
charges, Squirrel requires only a single VEAL PICCATA 15.0% 5.13 0.77 590
SPUMONI
telephone line and supports both "split- SUBTOTAL GRATUITY
GRAND TOTAL
dialing"for simultaneous authorization of ROOM NAME:
different credit cards and "split-posting" TOTAL SIGNATURE
for transfer of authorized charges to the ,
payment network. Plus, a restaurant that SEPARATE CHECK SUBTOTAL 46.20
pays transaction fees for credit card server
RAND TOTAL 46.20
0 OF GUESTS 2
tips has the option to automatically recover CHECK 497 DATE 04/22/93 •
TAX GROSS
this expense from employees. ___TABLE N 5
_ _____ TIME 11:32_--__ 3.66 4590
-- DINING ROOM:DAVID --
TURY:
SOLUTION PARTNERS SEATN ITEMS ORDERED AMOUNT OTAL
The automation of full-service restaurants 3 CAFE AU LAIT 3.25 ME:
SOUP OF THE DAY 2.50
has expanded beyond the Point-of-Sale SALMON STEAK.Rice 12.95
APPLE PIE
application to include Frequent Diner, ala moo° 3.95
SUBTOTAL 22.65
Table&Guest Management Systems, and 2265
sophisticated Inventory, Labor and TOTAL 22.65 1
Financial Management software applications.
Squirrel has always followed an Open SUBTOTAL 22.65 A wider variety of guest
System product development philosophy, GRAND TOTAL 22.65 check and requisition
developing enhanced interfaces with many COP GUESTS 1 order styles are available.
of the leading providers of complementary RATE NET TAX GROSS
10.0% 20.59 206 22.65
applications designed especially for GRATUITY,
full-service restaurants. GRAND TOTAL:
ROOM I. NAME:
SIGNATURE:
•
Customers can be assured that, in most
SALES ANALYSIS REPORT situations,the applications upon which
they already depend, or applications
Volume Detail for Dept 1 - COFFEE SHOP which they may want to add after Squirrel
has been installed,will be compatible
MENU ITEMS MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY TOTAL m with the Squirrel System.
APPTZR
Soup HOTEL
SOUP OF DAY 150 24.0 180 460 20.0 17.7
CLAM CHOWDER 7.0 30 210 27.0 46.4 7.7
FA.ONION SOUP 190 13.0 23.0 27.0 620 132
TOTAL SouP 410 43.0 58.0 76.0 21e0 361 With the available Hotel Interface to
Salad
TOSSED SALAD 8.0 17.0 21.0 200 66.0 10.5
SM.CAESAR SALAD 6.0 110 150 16.0 930 7.7 Property Management Systems,a hotel
SM.SPINACH SALAD 4.0 160 160 11.0 410 Cl
TOTAL S4Md 18.0 44.0 520 47.0 1610 35., that utilizes the Squirrel System in its food
Cold
SHRIMP COCKTAIL
Cold�AlL a0 20 15.0 80 310 5�.1 and beverage outlets can be assured of
Ha
BEEF TERI SAUTE 60 20 13.0 10 290 4.7 timely and accurate posting to guest and
CHICKEN FINGERS 8.0 5.0 160 110 404 6.4
NACHOS GRANDE 14.0 18.0 1B0 1 1Q1 3.0 630
SCALLOP SAUTE 5.0 2.0 12.0 6.0 _. city ledger accounts.The POS posting
ZUCCHINI STICKS 12.0 10.0 15,0 150
TOTAL Hot 450 37.0 74.0 53.° GRAPHIC process requests pre-verification of guest
TOTAL APPIIII 112.0 126.0 199.0 184.0
TOTAL 1120 1260 199.0 184.0 INTERFACE name, room number, credit limit and
in-house status.A real-time connection
Daily Appetizer Sales eliminates lost revenue and late billing
$350 ESN,.Salad Ewa r.„a- errors due to guest departure. For the
The Sales Anal sis report is available in both S300
y ep S250 _ convenience of the hotel and guests alike,
Gross and Net amounts, based on volume or $200i Squirrel has the ability to read different
dollar sales. Variable report parameters per- a'55 card formats. For example,a guest could
Sa
mit printing in summary or detail,for one Mon Tura W. PAN•
use a key card to pay for purchases in food
and beverage outlets.A hotel may also
or all departments and/or time zones in day, display information such as check-out
week, month or year-to-date format. times and tour itineraries at its Squirrel
POS terminals.
Extensive reporting capabilities enhance the system's functionality. Daily CLUB
revenue and sales information may be exported to produce spreadsheets and The Squirrel Club System is designed to
graphic displays of POS data. meet the unique needs of different club
environments.To assure the ultimate in
member service,the Squirrel Club System
1.1.1; .111 WI NM 4 III ei:1.1*111:4'J :Ly_l44+� stores personal information on members,
spouses and dependents. Data may be
Gross Server Sales imported from an existing billing system or
EMPLOYEE APPTZR BRKFST ENTREE ADDOHS DESSR7 DEYRAG LIQUOR WNE BEER TOTAL AYGCHK COVER entered manually. When ordering, member
account information may be accessed by
8111 76.55 557.20 25.65 44.50 59.70 85.15 111.50 960.45 24.01 40
Steve 74.05 442.65 20.90 49.00 70.85 27.90 354.90 53.75 1094.00 16.83 65 member name, member number or check
Brian 69.80 486.60 24.40 4845 66.30 20.65 58.80 43.00 818.00 12.98 63 number in the pre-verification process to
Sam 67.65 465.60 27.35 38.60 51.50 142.70 244.85 28.50 1066.75 18.08 59
Judy 144.40 42.00 186.40 4.91 38 display pertinent member data.All orders
John 87.25 458.80 24.75 38.15 63.35 27.20 147.30 16.45 863.25 13.92 62
Ede, 45.65 430.90 11.85 30.25 55.25 270.85 108.75 53.25 1006.65 20.13 50 for a given member automatically accumu-
Barry 133.00 104.40 237.40 6.59 36late throughout the day. Of course, Squirrel
TOTALS 420.95 277.40 2841.75 135.10 248.95 513.25 574.45 1026.10 194.95 6232.90 15.09 413 Club includes the flexible check billing
and presentation of the standard Squirrel
GRAPHIC System, and charges may be split and/or
A.
INTERFACE posted to multiple members'accounts.
When it is time to process member billing,
Server Sales POS transactions may be exported by
Daily management reports provide a
8111 I� IIIIMIll individual line item or in summary.With
convenient listingsales Sieve OMMEMEMOMMEMENUM
ofPeormance Brian IINNIMINIMIIII the Squirrel Club System, member service
for each server. S am
JAdy =EMI" is heightened while billing accuracy and
John OMMOMMEMOMMEMMEM staff productivity are increased.
Edie
Barr _MI---
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SQUiRREL teamed up with
human factors engineers, industrial designers , graphic
artists, our customers, and Microsoft® Windows NT
EMI 1.11,11111/0411111,1
11;.i 1rI�1: 1:
s CANCEL APPETIZERS SPAGO-DR DEAN Q
GREENS HAMACHISALAD
• :CE ETE
CHECK NE
SEAT 1W
SALAD MAINE SKATE MoussE&TERRiNE 1650
SEAT 2
REPIACE TOMATO wIROO 15.00
I SOUP vlLOS MOUSSES TERRINE SEATS
+ + CRAB&UNI 1800
Mr
•�y,� l S UNI SARDINES CRAWFISH SALAD '.:�
�/�G SEAT 6
WARM SQUAB SA. 14 00
TEMPURA SM.SALMON S STUR
- + (FISH SALAD TOMATO.ROO
OM •TARTARE WARM SQUAB SAL
•
GRAB S WAYS
41 M . - Entrees Beverages
SELECT FUNCTION OR TAB
J
Now restaurateurs have a "goof proof" graphical
user interface which is dramatically Easier
to Use . Naturally •
TM
Teamwork is magic •
•
or /
•
LATE CITY COUNCIL ITEM
Meeting Date: OCTOBER 28, 1999
1) Reason for the delay: CIRCUMSTANCES JUST PRESENTED THEMSELVES FOLLOWING
PREPARATION OF THIS AGENDA.
2) a) This document was not previously submitted per#1 above: x
b) This document incorporates the following changes to the original report which was
submitted with the Agenda packet:
3) The sense of urgency in presenting this to the City Council at this meeting is as follows:
EQUIPMENT NECESSARY FOR OPERATION OF THE NEW CLUBHOUSE AT
DESERT WILLOW THAT NEEDS TO BE OBTAINED PRIOR TO NOV. 18 MEETING.