HomeMy WebLinkAboutNew Golf Cart Fleet 80 for DWGR ‘:("ji
At . !iti City of Palm Desert
Staff Report
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City Council Meeting
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER
SUBJECT: NEW GOLF CART FLEET (80) FOR DESERT WILLOW GOLF RESORT
DATE: DECEMBER 5, 2000
Recommendation:
Award bid to E-Z Go Division of Textron Inc. for the purchase of Eighty (80) new golf
carts for Desert Willow Golf Resort for the net cost of $249,062.88, and approve all
required signatures for the purchase.
Background:
The City council approved the purchase of eighty (80) new golf carts for the 2000-2001
fiscal year budget. Therefore, Desert Willow and the City of Palm Desert issued a
Request for Proposal for the purchase of 80 new golf carts to replace the first fleet at
Desert Willow. Proposals were received from Club Car, Yamaha, and E-Z Go Division
of Textron.
After review and analysis, in which all factors involved with the purchase where
considered, E-Z Go Division of Textron is considered as the lowest cost vendor.
Significant factors that reduced the price of the Golf Cart Fleet are; an immediate 10%
discount on the purchase of the golf carts, a $17,860.80 saving resulting from the
waiver of three months rent on the original 80 golf cart fleet, and an additional
$28,277.16 in the form of a rebate that will be issued to the City once the carts are
acquired and operable. All of the considerations mentioned above were the direct result
of Kemper Sports Management's national account with E-Z Go and the management
agreement between Kemper Sports Management and the City.
Below is a table showing the cost of each golf fleet proposed by the respective vendor
(after all discounts, rebates, and waivers have been considered);
Vendor Cost
Club Car $258,427.60
Yamaha $266,926.60
EZ-GO $249,062.88
Staff Report - Desert Willow Golf Cart
Page 2of2
Respectfully submitted, Reviewed and concur,
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PAUL S. GIBSON, CARLOS L. ORTEGA,
DIRECTOR OF FINANCE/TREASURER CITY MANAGER
CITY COUNCIL ),CTION:
APPROVED DENIED.,..
RECEIVED OTHER
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ABSENT: >
ABSTAIN:
VERIFIED BY: ,b
Original on File with Cii ► C&rk's Office
H:\ahemandez\WPDOCSUMerofce Memos\Desed Mow Fib\Desert\Mow Golf Can Fleet.wpd
• i ��f X z`a,r >', PURCHASE QUOTATION
Prepared for: Desert Willow Golf Resort Date of quote: November 10, 2000
Palm Desert, CA Sales Person: Rich Whittet
WE ARE PLEASED TO PRESENT THE FOLLOWING QUOTE
Quantity Description Unit Price Extension Price
80 2001 DS Electric V-Glide golf cars
equipped as follows: $ 2,850.00 $228,000.00
V-Glide Speed Controller
Heavy-duty 220 Amp Batteries
Fully Automatic Accu-Power Charger
Color—White, Beige or Green
Sweater Basket
Bagwell Protector
Scuff Guards
Power Rib Tires
Rib Sport Wheel Covers
Canopy Top
Number Decals (2 per car)
Club Logo (1 per car)
Sand Bottles (2 per car)
Differential Guard
Information Holder
Pinstriping
Solid Windshield
Water Cooler& Bracket
Club & Ball Washer
Freight and Installation $ 148.00 $ 11,840.00
SUB TOTAL $239,840.00
Trade-ins: NONE < $ >
All trade-ins must be intact and accessorized as when evaluated (normal wear
and tear excepted), free of liens and encumbrances, and in fleet running condition,
If electric, all trade-ins must also have one working charger per car.
TAX at 7.75% $ 18,587.60
TOTAL FLEET COST $258,427.60
,
A
TERMS F.O.B. APPROX. DELIVERY SHIPPED VIA
Net 30 Days Palm Desert, CA February 2001 Club Car Truck
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Prices quoted are those in effect at the time of quotation and are guaranteed subject to acceptance within 30 days. All
credit terms must be approved by CLUB CAR, INC.prior to delivery. Customer to submit required credit information
for credit approval. Delivery lead time of 4 to 6 weeks normally required.
Accepted by: CLUB CAR, INC.
Company: By:
Title: Title: Territory Sales Manager
Date: Thank you for your interest in our product.
Fleet Pricing
- - .
80 - 2001 Model G16E 36 volt
electric cars
* Cash Price: $ 3,143.00 per unit
-50.00 (NGCOA rebate)
Total Net Price: $ 3,093.00
* Notes:
1. Price includes freight and complete set-up
2. Price does not include sales tax. Tax must be figured
on $ 3,143.00 (prior to NGCOA rebate)
ti ' r1 G 'I
Course Owners
Association
Yamaha Golf Cars is proud to be the vender
of choice of the National Golf Course Owners
Association (NGCOA). Your membership in the
NGCOA Smart-buy program entitles you to a
$ 50.00 per car rebate, which comes as a check
directly to the City of Palm Desert.
Note: if you are not currently a member of the NGCOA, it is
easy to join. Please call if you need further information, or
view their website at www.ngcoa.org.
Special Considerations
- = • - •••• •
Vt-
Yamaha will provide to you at no charge the following special
considerations:
(A) Extended Vehicle Warranty:
Yamaha golf cars have a factory warranty of three years parts and
labor. Yamaha will extend the third year of its factory warranty to a
fourth year.
(B) Extended Battery Warranty:
Yamaha will extend the manufacturer's warranty to 48 Months.
Defective batteries will be replaced at no charge to you.
(C) NGCOA Rebate:
With membership in the National Golf Course Owners Association
(NGCOA) you will receive $ 4,000.00 directly from the NGCOA
($ 50 per car).
EZGD
a IMEiliMeompany
Paul R. Cory Post Office Box 388
Corporate Accounts Manager Augusta,GA 30903-0388
800/241-5855
E-Z-GO Division of Textron Inc. Fax 706/796-4540
November 15,2000
GOLF CAR PROPOSAL
for: Desert Willow Golf Course
New Fleet: Eighty(80)new 2001 E-Z-GO model TXT electric golf cars, champagne in color with oyster seats and equipped as
follows:
2001 Model TXT Electric Golf Car $3,326.50 80 $266,120.00
(Choice of Colors:Hunter Green or Champagne)
(Choice of Seat Color:Oyster or Tan)
• Canopy Top(supports only) 42.00 80 3,360.00
• Windshield (20 only) 48.00 20 960.00
• Sand and seed bottle(2) 27.28 80 2,182.40
• Message holder 10.30 80 824.00
• Hubcaps—Spoke(Gold) 26.09 80 2,087.20
• Decals-Logo 5.00 80 400.00
• Ice Chest w/mounting bracket 37.65 80 3,012.00
• Tow Bar(6 only) 171.00 6 1,026.00
• Pinstripe 35.00 80 2,800.00
$282,771.60
Less 10%Discount <28,277.16>
$254,494.44
• Ball Washer 42.00 80 3,360.00
• Freight 176.00 80 14,080.00
$271,934.44
Average Purchase Price: $3,399.18 each,delivered,plus applicable tax.
Kemper Sports Rebate: $28,277.16(10%)or$353.47 per car.
Terms: Net 30
Existing Lease: E-Z-GO will terminate and make remaining(3)payments(Dec—Feb)total of$17,860.80 or a value of
$223.26 per car)
Su• itted :y Accepted By
IS (00
Date
CASYSTEMS
CORPORATE 100010
ACCOUNTS
Dec-05-00 10: 57A Desev^t Willow 760 -A46 7444 P.02
KemperSports
Memorandum
To: Carlos Ortega
CC: Golf Committee
From: Gregg Lindquist,KemperSports Management
Date: 12/05/2000
Re: Golf Car RFP for Desert Willow Golf Resort
Carlos,
Attached is the summary of those companies submitting bids to supply Desert
Willow with the next fleet of 80 golf cars. As you know,the first 80 golf cars were
leased in February 1997 from E Z Go Textron and are being returned shortly.
The next group of golf cars will be purchased by the City and the order should be
placed as soon as permissible according to City guidelines.
The three companies bidding for the right to sell Desert Willow its next group of
golf cars were E Z Go Textron,Club Car,and Yamaha. All companies complied
with the terms and conditions of the RFP and when taking into consideration the
initial purchase price and the other cost issues,it is staffs recommendation and
that of KemperSports Management to award the bid to E Z Go Textron.
The primary factors used in calculating the lowest cost were the following:
1) KemperSports Management's National Account status which amounted to
a 10%discount on the fleet or$28,277.16 in savings.
2) KemperSports Management's rebate of an additional 10% off the
purchase price. In this scenario,KemperSports agrees to contribute at
least$28,277.16 of its portion of the total rebate to the City in order to
assure the City the lowest possible purchase price.
3) In addition,E Z Go Textron is waiving the final three(3)months of rental
payments on the lease which amounts to a savings of$17,860.80.
The combined value of these contributions suggest the award go to E Z Go.
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Paul Gibson
From: Greg Myles [GMyles@kempersports.com]
Sent: Tuesday, December 05, 2000 10:34 AM
To: 'pgibson@ci.palm-desert.ca.us'
Subject: KSM EZ Go Cart Rebate- New Desert Willow fleet
After review of the new cart fleet proposal Anthony faxed me, KSM will
agree to pass on our 10% EZ GO rebate (28,277.16) to the City of Palm
Desert. Gregg will revise his memo dated 12/05/00 to Carlos confirming the
change.
Please let me know if you have any questions.
Gregory E. Myles
Corporate Controller
Kemper Sports Management
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