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Home My WebLink About2024-04-23 EPPBID Special Meeting Agenda Packet EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT MEETING AGENDA Tuesday, April 23, 2024 8:00 a.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/84131730440 or call (213) 338-8477, Zoom Meeting ID: 841 3173 0440 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 4:00 p.m. the day prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NONAGENDA PUBLIC COMMENTS This time has been set aside for the public to address the El Paseo Parking and Business Improvement District Board on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the El Paseo Parking and Business Improvement District Board to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the El Paseo Parking and Business Improvement District Board for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the minutes of February 15, 2024. 4.b APPROVAL OF FINANCIALS 9 RECOMMENDATION: Approve the financial statement ending February 29, 2024. 5.CONSENT ITEMS HELD OVER 6.INFORMATIONAL REPORTS 6.a CITY STAFF 6.b SHERIFF UPDATE 6.c MARKETING UPDATE 15 RECOMMENDATION: Receive and file the El Paseo marketing update reports for February and March 2024. 7.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 7.a SELECT A DATE FOR THE FISCAL YEAR 2024-2025 BUDGET SPECIAL MEETING 49 RECOMMENDATION: Select a date for the fiscal year 2024-2025 budget Special Meeting of the El Paseo Parking and Business Improvement District (EPPBID) Board. 7.b PROVIDE FEEDBACK ON A POTENTIAL MERCHANT MIXER IN MAY 51 RECOMMENDATION: Provide feedback on a potential Merchant Mixer in May. 7.c RECEIVE AND FILE THE COURTESY CART SPECIAL EVENT REQUEST PROTOCOL 53 RECOMMENDATION: Receive and file the courtesy cart special event request protocol. 7.d UPDATE ON EL PASEO BENCHES AND TRASH RECEPTACLES 59 RECOMMENDATION: Provide feedback on the El Paseo benches and trash receptacles update. EPPBID Board Meeting Page 2 of 64 8.COMMENTS 8.a EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD MEMBERS 8.b CITY COUNCIL LIAISON 8.c CITY STAFF 8.d ATTENDANCE REPORT 63 9.ADJOURNMENT The next Regular Meeting will be held on May 16, 2024 at 8:00 a.m. 10.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the El Paseo Parking and Business Improvement District Board was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Michelle Nance Deputy Clerk I EPPBID Board Meeting Page 3 of 64 Page 4 of 63 City of Palm Desert Page 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to access the meeting agenda packet. Click HERE to access the meeting audio. 1. CALL TO ORDER A Regular Meeting of the El Paseo Parking and Business Improvement District Board was called to order by Chair Klein on Thursday, February 15, 2024, at 8:08 a.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL Present: Board Members Susan Stauber, Michelle Whittaker, Vice Chair David Fletcher* and Chair Patrick Klein. * Vice Chair Fletcher arrived at 8:28 a.m. Absent: Board Members Rebecca Elliott and Alec Longmuir. Liaison(s) Present: Jan Harnik, Council Liaison City Staff Present: Veronica Chavez, Director of Finance; Erica Powell, Public Art Management Analyst; Neal Ennis, Capital Improvement Projects Project Manager; Randy Chavez, Deputy Director of Public Works; Bassam AL- Beitawi, Senior Project Manager; Shawn Muir, Community Services Manager; Amy Lawrence, Deputy Director Economic Development; Eric Ceja, Director Economic Development; Christiani Aquino, Marketing Assistant; and Michelle Nance, Recording Secretary. 3. NON-AGENDA PUBLIC COMMENT: None. Thursday February 15, 2024 8:00 a.m. Regular Meeting Page 5 of 63 El Paseo Parking and Business Improvement District Board Minutes February 15, 2024 City of Palm Desert Page 2 4. CONSENT CALENDAR: MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 4-0, to approve the consent calendar. A. APPROVAL OF MINUTES MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 4-0, to approve the El Paseo Parking and Business Improvement District Board Regular Meeting minutes of January 18, 2024. B. APPROVAL OF FINANCIALS MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER STAUBER, CARRIED 4-0, to approve the financial statements ending January 31, 2024. 5. INFORMATIONAL REPORTS A. CITY STAFF Director of Finance V. Chavez presented on the city budget process and provided an update on El Paseo Parking and Business Improvement District delinquent fees and answered Board questions. Public Art Management Analyst Powell provided an update on public art on El Paseo and answered Board questions. Capital Improvement Projects Project Manager Ennis provided an update on recent public engagement events regarding the Lupine Plaza Project and answered Board questions. Deputy Direct of Public Works R. Chavez, Senior Project Manager AL-Beitawi, and Community Services Manager Muir provided updates on raised crosswalks and other El Paseo projects regarding Public Works department and answered Board questions. Director of Economic Development Ceja provided an update on dining deck program and answered Board questions. B. SHERIFF UPDATE Sgt. Cryder of Riverside County Sheriff introduced new members of the business district team and provided update on recent significant activity. C. MARKETING UPDATE Stephanie Greene, of FG Creative, provided updates on the January 2024 Marketing Report and answered Board questions. Page 6 of 63 El Paseo Parking and Business Improvement District Board Minutes February 15, 2024 City of Palm Desert Page 3 6. ACTION CALENDAR A. MID-YEAR BUDGET ADJUSTMENT FOR FISCAL YEAR 2023/2024 Stephanie Greene, of FG Creative, provided a report and answered Board questions. MOTION BY VICE CHAIR FLETCHER, SECOND BY BOARD MEMBER WHITAKER, CARRIED 3-1, to approve Mid-Year Budget Adjustment for Fiscal Year 2023/2024 of $40,000 allocating $10,000 on outdoor, $5,000 on Merchant Relations and $25,000 to be allocated at a future meeting. 7. COMMENTS: A. EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD MEMBERS Chair Klein advised that there is an open seat available on the El Paseo Parking and Business Improvement District Board and recommended, with the support of the Committee, the cancellation of the March meeting and rescheduling of the April Board meeting. Vice Chair Fletcher advised that Shorebird restaurant is now open. B. CITY COUNCIL LIAISON Councilmember Harnik reminded the Board of the City Council meeting taking place later in the afternoon of January 18, 2024. C. CITY STAFF None. D. ATTENDANCE REPORT - Report was provided; no action taken on this matter. 8. ADJOURNMENT - The El Paseo Parking and Business Improvement District Board adjourned at 10:09 a.m. Respectfully submitted, Michelle Nance, Deputy Clerk I Recording Secretary ATTEST: Thomas Soule, Public Affairs Manager Staff Liaison APPROVED BY THE BOARD: __/__/2024 Page 7 of 63 Page 8 of 63 Page 1 of 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 18, 2024 PREPARED BY: Christiani Aquino, Marketing Assistant REQUEST: Financial Statement Ending February 29, 2024 RECOMMENDATION: Approve the Financial Statement ending in February 29, 2024. BACKGROUND/ANALYSIS: The Financial Statement for the month ending February 29, 2024, will be provided for the board to approve. ATTACHMENTS: 1. Financial Statement Report for month ending February 29, 2024. Page 9 of 63 Page 10 of 63 EPPBID Budget FY23-24 FY 2023-2024 July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June 12,773$ 22,075$ 22,372$ 32,260$ 32,228$ 21,838$ 19,117$ 17,485$ 19,303$ 21,228$ 16,689$ 12,632$ 250,000$ 26,012.50$ 26,397.75$ 22,205.80$ 52,704.16$ 34,450.05$ 11,076.75$ 29,386.30$ 202,233.31$ $ 13,239.50 $ 4,322.75 $ (166.20) $ 20,444.16 $ 2,222.05 $ (10,761.25) $ 10,269.30 $ (17,485.00) $ (19,303.00) $ (21,228.00) $ (16,689.00) $ (12,632.00) $ (47,766.69) July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June Budget 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 39,000.00$ Actual 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 3,250.00$ 26,000.00$ Budget 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 3,000.00$ Actual -$ Budget 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 11,000.00$ Actual 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 7,000.00$ Budget 10,000.00$ 10,000.00$ 20,000.00$ Actual 10,000.00$ 10,000.00$ Budget 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 13,500.00$ Actual 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 6,000.00$ Budget Actual 119.06$ 121.60$ 121.29$ 125.82$ 126.70$ 614.47$ Budget 1,500.00$ 1,500.00$ Actual 1,500.00$ 1,500.00$ Budget 10,000.00$ 4,395.00$ 4,395.00$ 4,395.00$ 4,395.00$ 27,580.00$ Actual 10,000.00$ 6,195.00$ 4,395.00$ 4,395.00$ 6,195.00$ 31,180.00$ Budget 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 12,000.00$ Actual -$ Budget 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 9,000.00$ Actual 1,800.00$ 1,800.00$ 3,600.00$ Budget 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 26,400.00$ Actual 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 2,200.00$ 17,600.00$ Budget 525.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 4,525.00$ Actual 159.12$ 2,500.00$ 180.00$ 2,839.12$ 250 (380) Digital/ Enewsletters //Consumers 710 Social Media - Paid Campaigns 210 Palm Springs Life 140 Strategic Planning Advertising Photo Captures 310 Telephone 110 Monthly Retainer 120 COPD Administration Strategic Planning/Admin Actual Received Assessments: Actual minus Budget (Variance): Expenses Acct. No.Category 2023 2024 Totals Projected Budgeted: Income Assessments 2023 2024 YTD Totals 130 Brand Concept/ Monthly Graphics 260 Social Media 20 0 Photo Licensing - PSL 10 0 240 Online Digital Printed 4/15/2024 Page 11 of 63 EPPBID Budget FY23-24 FY 2023-2024 July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June Expenses Acct. No.Category 2023 2024 Totals Budget 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 3,000.00$ Actual 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 2,000.00$ Budget 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 13,500.00$ Actual 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 3,000.00$ 3,000.00$ 12,000.00$ Budget 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 6,000.00$ Actual 750.00$ 750.00$ 750.00$ 750.00$ 750.00$ 3,750.00$ Budget 500.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 1,250.00$ 14,250.00$ Actual 500.00$ 1,250.00$ 1,250.00$ 2,500.00$ 2,000.00$ 1,100.00$ 1,150.00$ 9,750.00$ Budget 1,500.00$ 1,500.00$ Actual 2,050.00$ 2,000.00$ 4,050.00$ Budget 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 2,000.00$ Actual 250.00$ 250.00$ 250.00$ 250.00$ 1,000.00$ Budget 3,100.00$ 3,100.00$ Actual -$ Budget 645.00$ 645.00$ Actual 425.00$ 425.00$ Budget 20,000.00$ 20,000.00$ Actual 20,000.00$ 20,000.00$ Budget 5,000.00$ 5,000.00$ Actual 5,000.00$ 5,000.00$ Budget 1,000.00$ 850.00$ 850.00$ 850.00$ 850.00$ 850.00$ 5,250.00$ Actual 650.00$ 850.00$ 1,950.00$ 750.00$ 750.00$ 4,950.00$ Budget 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 7,200.00$ Actual -$ Budget 550.00$ 500.00$ 1,050.00$ Actual 87.37$ 87.37$ Budget 9,095.00$ 7,700.00$ 41,200.00$ 14,975.00$ 22,845.00$ 20,645.00$ 61,745.00$ 24,145.00$ 19,250.00$ 19,250.00$ 12,700.00$ 8,950.00$ 262,500.00$ Actual 8,871.49$ 7,569.06$ 21,071.60$ 15,771.29$ 29,870.82$ 20,071.70$ 21,295.00$ 44,825.00$ ‐$ ‐$ -$ ‐$ 169,345.96$ 510 First Friday Coordination 520 Coordinate New Events 50 0 El Paseo Street Activation 340 Catalogue Delivery Partnerships/Sponsorships 430 530 Printing: Collateral for First Fridays Fashion Week El Paseo Sponsorship 431 Palm Desert Food & Wine Sponsorship 40 0 410 CVB Membership Dues 420 Palm Desert Chamber Membership 310 Monthly Content Generation 320 Publicity/ Influencers 330 Merchant Relations - Annual Meeting Mixer 270 Website Total Expenses 330 Merchant Relations 30 0 Merchant Support Printed 4/15/2024 Page 12 of 63 EPPBID Budget FY23-24 FY 2023-2024 July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June Expenses Acct. No.Category 2023 2024 Totals $ (223.51) $ (130.94) $ (20,128.40) $ 796.29 $ 7,025.82 $ (573.30) $ (40,450.00) $ 20,680.00 $ (19,250.00) $ (19,250.00) $ (12,700.00) $ (8,950.00) $ (93,154.04) Cash Reserves (YTD Income minus Expenses):95,873.52$ YTD Income Balance (Assessments + FY 22-23 Resrv): $265,219.48 YTD Expenses:169,345.96$ Actual minus Budget (Variance): Printed 4/15/2024 Page 13 of 63 El Paseo Business Association FY 2023-2024 Description Budgeted Actual Variance Beginning Cash Balance 70,695.11 140,698.52 70,003.41 This Month's Assessments 17,485.00 (17,485.00) Year To Date Balance 88,180.11 140,698.52 52,518.41 Beginning Expenses 93,209.06 124,520.90 (31,311.84) This Month's Expenses 24,145.00 44,825.00 (20,680.00) Year To Date Expenses 117,354.06 169,345.90 (51,991.84) YTD Cash Balance 64,035.11 95,873.52 31,838.41 Budget vs Actual Recap - January Income Expenses Page 14 of 63 Page 1 of 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 23, 2024 PREPARED BY: Thomas Soule, Public Affairs Manager REQUEST: EL PASEO MARKETING UPDATE FOR FEBRUARY AND MARCH 2024 RECOMMENDATION: Receive and File the El Paseo Marketing Update for February and March 2024. BACKGROUND/ANALYSIS: FG Creative will provide an update on El Paseo Marketing for February and March 2024. As part of the marketing update, Palm Springs Life will update the Board on the new El Paseo Look Books, which can be found at https://elpaseocatalogue.com/lookbooks/. ATTACHMENTS: 1. EPPBID Marketing Update – FEB 2024 2. EPPBID Marketing Update – MAR 2024 Page 15 of 63 Page 16 of 63 Page 17 of 63 Page 18 of 63 Page 19 of 63 Page 20 of 63 Page 21 of 63 Page 22 of 63 Page 23 of 63 Page 24 of 63 Page 25 of 63 Page 26 of 63 Page 27 of 63 Page 28 of 63 Page 29 of 63 Page 30 of 63 Page 31 of 63 Page 32 of 63 Page 33 of 63 Page 34 of 63 Page 35 of 63 Page 36 of 63 Page 37 of 63 Page 38 of 63 Page 39 of 63 Page 40 of 63 Page 41 of 63 Page 42 of 63 Page 43 of 63 Page 44 of 63 Page 45 of 63 Page 46 of 63 Page 47 of 63 Page 48 of 63 Page 1 of 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 23, 2024 PREPARED BY: Thomas Soule, Public Affairs Manager REQUEST: SELECT A DATE FOR THE FY 2024-2025 BUDGET SPECIAL MEETING RECOMMENDATION: Select a date for the fiscal year 2024-2025 budget Special Meeting of the El Paseo Parking and Business Improvement District (EPPBID) Board. BACKGROUND/ANALYSIS: As part of its annual budget process, the EPPBID Board meets for a Special Meeting to discuss its goals and priorities for the coming fiscal year. This meeting generally happens in May, after which FG Creative will put together a budget recommendation for considerati on by the Board. Staff is requesting that the Board select a meeting date and time for this Special Meeting. Page 49 of 63 Page 50 of 63 Page 1 of 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 23, 2024 PREPARED BY: Thomas Soule, Public Affairs Manager REQUEST: PROVIDE FEEDBACK ON A POTENTIAL MERCHANT MIXER IN MAY. RECOMMENDATION: Provide feedback on a potential Merchant Mixer in May. BACKGROUND/ANALYSIS: The Board previously expressed interest in hosting a second Merchant Mixer in May, although no funds were dedicated to this in the budget. FG Creative has requested feedback on whether the Board would still like to pursue this and, if so, to iron out the details. Page 51 of 63 Page 52 of 63 Page 1 of 2 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 23, 2024 PREPARED BY: Vanessa Mager, Management Analyst REQUEST: RECEIVE AND FILE THE COURTESY CART SPECIAL EVENT REQUEST PROTOCOL RECOMMENDATION: Receive and file the courtesy cart special event request protocol. BACKGROUND/ANALYSIS: The El Paseo Courtesy Cart program has been overseen by the Economic Development Department since its inception. In recent years the Economic Development liaison overseeing the courtesy cart contract has received requests from businesses and event organize rs seeking to utilize the courtesy carts for special events in and around El Paseo. As these requests become more frequent, the City believes it is in the best interest of our merchants, operator, and staff to create guidelines which will establish the protocol for all future requests of the courtesy carts. Courtesy cart protocol:  Requests for the courtesy carts during the standard operating hours (11am – 6pm) must be submitted by email to City staff liaison no later than two weeks prior to the requested date.  If the request is outside the standard courtesy cart operating hours of 11am – 6pm, the requester will be responsible for all overtime* charges.  If the request is for a dedicated cart, the request must be submitted 30 days prior to the requested date and all charges associated with the cart will be the responsibility of the requester.  Requested event must take place on El Paseo or within 2,000 ft of the courtesy cart standard route (Portola Ave. to Highway 74).  Requests must be within the contract term of mid-October to Memorial Day. *Overtime will be billable at the following rates: Cart Description Hourly rate per cart Annual OT Standard (per vehicle) $53.64 Annual OT ADA (per vehicle) $55.06 All requests will be reviewed by the City and the courtesy cart operator (Circuit, Inc) prior to approval, to ensure that the request can be accommodated and that carts are available. Page 53 of 63 El Paseo Parking and Business Improvement District Board City of Palm Desert Courtesy Cart Request Protocol Page 2 of 2 FINANCIAL IMPACT: There is no impact to the City’s courtesy cart program budget, as any overtime hours will be paid for by the requestor. Any request during the normal operating hours, has already been budgeted. ATTACHMENTS: 1. Courtesy cart request protocol presentation Page 54 of 63 COURTESY CART SPECIAL EVENT REQUEST PROTOCOL For receive and file Page 55 of 63 PROTOCOL •Requests must be within the contract term of mid-October to Memorial Day •Requested event must take place on El Paseo or within 2,000 ft of the courtesy cart standard route (Portola Ave. to Highway 74). Page 56 of 63 CONTINUED PROTOCOL •Requests for the Courtesy Carts during the standard operating hours (11am –6pm) must be submitted by email to City Staff liaison no later than two weeks prior to the requested date. •If the request is outside the standard courtesy cart operating hours (11am –6pm), the requester will be responsible for all Overtime* charges. •If the request is for a dedicated cart, the request must be submitted 30 days prior to the requested date and all charges associated with the cart will be the responsibility of the requester. Cart Description Hourly rate per cart Annual OT Standard (per vehicle) $53.64 Annual OT ADA (per vehicle) $55.06 *Overtime will be billable at the following rates: All requests will be reviewed by the City and the Courtesy Cart operator prior to approval, to ensure that the request can be accommodated and that carts are available. Page 57 of 63 ANY QUESTIONS? For receive and file Page 58 of 63 Page 1 of 1 EL PASEO PARKING AND BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 23, 2024 PREPARED BY: Shawn Muir, Community Services Manager REQUEST: UPDATE ON EL PASEO BENCHES AND TRASH RECEPTACLES RECOMMENDATION: Provide feedback on the El Paseo Benches and Trash Receptacles Update. BACKGROUND/ANALYSIS: Public Works staff will provide an update to the EPPBID Board on the project to refresh the benches and waste receptacles on El Paseo. FINANCIAL IMPACT: This project has no financial impact on the EPPBID budget. ATTACHMENTS: 1. El Paseo Benches and Waste Receptacles Update Page 59 of 63 Page 60 of 63 El Paseo Business Improvement District Meeting April 23, 2024 Public Works Department Updates for Benches and Waste Receptacles Current waste receptacles and benches are composed of recycled concrete, which contains glass and other materials that have caused cracking and crumbling over time. Page 61 of 63 City staff have worked with Outdoor Creations, Inc. to create a similar design that will be built from Portland Cement reinforced with rebar grid for longevity. Color is to be determined. Page 62 of 63 CITY OF PALM DESERT ATTENDANCE REPORT Prepared by: Year 2023 2023 2023 2023 2023 2023 2023 2023 2023 2024 2024 2024 Month May May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Date 11-May 18-May 15-Jun 20-Jul 17-Aug 21-Sep 19-Oct 16-Nov N/A 18-Jan 15-Feb 21-Mar Campbell, Sonia P P P P - N/A N/A N/A - N/A N/A - 0 0 Elliott, Rebecca Lynn P P P P - P P P - P E - 1 0 Fletcher, David P P P P - P P P - P P - 0 0 Klein, Patrick P P P P - P P P - P P - 0 0 Longmuir, Alec P P P P - P P P - E E - 2 0 Stauber, Susan P P P P - P P P - P P - 0 0 Whittaker, Michelle P P P P -P P P -P P -0 0 Palm Desert Municipal Code 2.34.010: P E A - No Meeting El Paseo Parking and Business Improvement District Board Michelle Nance Total Absences Total Unexcused Absences Monthly: Three unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet monthly. Present Excused Absence Unexcused Absence Page 63 of 63