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Home My WebLink About2023-09-27 LT Regular Meeting Agenda PacketCity of Palm Desert Page 1 LIBRARY TASKFORCE CITY OF PALM DESERT, CALIFORNIA AGENDA City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. •To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/83679252743 or call (213) 338-8477, Zoom Meeting ID: 836 7925 2743 •Written public comment may also be submitted to mnance@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Taskforce. Any correspondence received during or after the meeting will be distributed to the Taskforce as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Library Taskforce on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Taskforce to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.DISCUSSION/ACTION CALENDAR A.APPROVAL OF MINUTES RECOMMENDATION: Approve the Library Taskforce Meeting minutes of July 17th, 2023. B.REVIEW OF SITES FOR CITY LIBRARY RECOMMENDATION: Receive and file. 5.INFORMATIONAL REPORTS & COMMENTS A.LIBRARY TASKFORCE MEMBERS Wednesday September 27, 2023 12:30 p.m. Special Meeting (HYBRID MEETING) Library Taskforce Agenda September 27, 2023 City of Palm Desert Page 2 B.CITY COUNCIL LIAISONS C.CITY STAFF 1.Update on Library Director recruitment 2.Update on withdrawal process with County D.ATTENDANCE REPORT 6.ADJOURNMENT: The next Regular Meeting will be held on October 30, 2023, at 12:30 p.m. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Taskforce was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Michelle Nance Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City Clerk’s Office, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. City of Palm Desert Page 1 LIBRARY TASKFORCE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review the meeting audio. Click HERE to access the meeting agenda packet. 1.CALL TO ORDER A Regular Meeting of the Library Taskforce was called to order by City Clerk Mejia on Monday, July 17, 2023, at 12:30 p.m. in the North Wing Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California 2.ROLL CALL Present: Taskforce Members Jann Buller, Randy Bynder, Gustavo Gomez, Karen Gonzales, Matt Johnson*, Carola Marcuse, Paul Murphy and Ralph Perry *In accordance with AB 2449, Taskforce Member Johnson participated remotely. Absent: Taskforce Member Jon Maldonado Liaison(s) Present: Jan Harnik and Evan Trubee, Councilmember Liaisons Staff Present: Chris Escobedo, Assistant City Manager; Anthony Mejia, City Clerk; and Michelle Nance, Recording Secretary 3.NON-AGENDA PUBLIC COMMENT Glenn Vacchiano-Peters expressed support for the City to establish its own library system. 4.DISCUSSION/ACTION CALENDAR A.TASKFORCE ROLES AND RESPONSIBILITIES City Clerk Mejia presented on Taskforce roles and responsibilities and answered member questions. Monday, July 17, 2023 12:30 p.m. Regular Meeting Item 4A-1 Library Taskforce Minutes July 17, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES B. LIBRARY TASKFORCE WORKPLAN DISCUSSION Assistant City Manager Escobedo provided a presentation on Taskforce background, workplan timeframe and answered member questions. Discussion items included: •College of the Desert plans for the current Library building; •Potential locations for future Library(ies); •Soliciting resident ideas on library programming; and •Immediate need of hiring a Library Director. C.ASSIGNMENT OF SUBCOMMITTEES Assistant City Manager Escobedo advised that the Taskforce will be divided into three (3) working subcommittees relative to 1) Planning & Programming, 2) Governance/Finance, and 3) Community Engagement. City Clerk Mejia inquired about member preferences to serve on the subcommittees and below are the subcommittee assignments: Planning/Programming: •Johnson •Murphy •Marcuse •Bynder Governance/Finance: •Gonzalez •Perry •Bynder •Buller Community Engagement: •Gomez •Buller •Gonzalez •Maldonado 5.INFORMATIONAL REPORTS & COMMENTS A. LIBRARY TASKFORCE MEMBERS Taskforce Member Murphy spoke on potential assistance from other California Library systems available to the Taskforce. Taskforce Member Bynder recommended that underutilized buildings also be looked at as possible future Library locations; opportunities of guest speakers at future meetings from successful City-run Libraries; and advised Taskforce members to encourage public attendance at future Taskforce meetings. B.CITY COUNCIL LIAISONS Councilmember Harnik spoke on positive interactions with residents who shared ideas regarding the Library. Councilmember Trubee thanked staff for moving so quickly on the Library. C.CITY STAFF Assistant City Manager Escobedo gave the Taskforce an update on his regular meetings with Riverside County staff regarding withdrawal from the County Library system. D. ATTENDANCE POLICY – Policy provided; no action taken on this item. Item 4A-2 Library Taskforce Minutes July 17, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 6.ADJOURNMENT The Library Taskforce adjourned at 1:26 p.m. Respectfully submitted, Michelle Nance, Deputy City Clerk I Recording Secretary ATTEST: Chris Escobedo, Assistant City Manager Staff Liaison APPROVED BY THE HOMELESSNESS TASKFORCE: __/__/2023 Item 4A-3 [This page has intentionally been left blank.] CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 2023 2023 2024 Month Jul Aug Sep Oct Nov Dec Jan Date 17-Jul 28-Aug 27-Sep Buller, Jann P - 0 0 Bynder, Randy P - 0 0 Gomez, Gustavo P - 0 0 Gonzales, Karen P - 0 0 Johnson, Matt P - 0 0 Maldonado, John E - 1 0 Marcuse, Carol P - 0 0 Murphy, Paul P - 0 0 Perry, Ralph P - 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused -No meeting Bimonthly: Two unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet bimonthly. Total Absences Total Unexcused Absences Library Taskforce Michelle Nance Item 5D-1 [This page has intentionally been left blank.]