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Home My WebLink About2024-03-25 LT Regular Meeting Agenda PacketCity of Palm Desert Page 1 LIBRARY TASKFORCE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. •To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/87428425494 or call (213) 338-8477, Zoom Meeting ID: 874 2842 5494 •Written public comment may also be submitted to cityclerk@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Taskforce. Any correspondence received during or after the meeting will be distributed to the Taskforce as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Library Taskforce on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Taskforce to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.DISCUSSION/ ACTION CALENDAR A.APPROVAL OF MINUTES RECOMMENDATION: Approve the Library Taskforce Regular Meeting minutes of January 22, 2024. 5.INFORMATIONAL REPORTS & COMMENTS A.CITY STAFF 1.New staff introductions. 2.Project timeline update. 3.County to City transition update. 4. Library services programs and outreach. Monday March 25, 2024 12:30 p.m. Regular Meeting Library Taskforce Agenda March 25, 2024 City of Palm Desert Page 2 B. LIBRARY TASKFORCE MEMBERS C.CITY COUNCIL LIAISONS D. ATTENDANCE REPORT 6.ADJOURNMENT AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Taskforce was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Michelle Nance Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City Clerk’s Office, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. City of Palm Desert Page 1 LIBRARY TASKFORCE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review the meeting audio. Click HERE to access the meeting agenda packet. 1. CALL TO ORDER A Regular Meeting of the Library Taskforce was called to order by Deputy Clerk Nance on Monday, January 22, 2024, at 12:31 p.m. in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California 2. ROLL CALL Present: Taskforce Members Jann Buller, Randy Bynder, Matt Johnson, John Maldonado, Carol Marcuse*, Paul Murphy, and Ralph Perry *Taskforce member Marcuse participated remotely in accordance to AB 2449. Absent: Taskforce Member Karen Gonzales Liaison(s) Present: Jan Harnik and Evan Trubee, Councilmember Liaisons Staff Present: Chris Escobedo, Assistant City Manager; Gary Shaffer, Director of Library Services, Shannon Vonnegut, Assistant Director of Library Services; and Michelle Nance, Recording Secretary 3. NON-AGENDA PUBLIC COMMENT Ron Heath, of Disabled American Veterans, urged the continuation of services currently provided to veterans at the Palm Desert Public Library. 4. DISCUSSION/ACTION CALENDAR A. APPROVAL OF MINUTES MOTION BY TASKFORCE MEMBER BYNDER, SECOND BY TASKFORCE MEMBER MALDONADO, CARRIED 8-0, to approve the Library Taskforce Regular Meeting minutes of December 4, 2023. Monday, January 22, 2024 12:30 p.m. Regular Meeting Page 3 Library Taskforce Minutes January 22, 2024 City of Palm Desert Page 2 5.INFORMATIONAL REPORTS & COMMENTS A.CITY STAFF AND CONSULTANTS Consultant Group, Margaret Sullivan Design Studios and Director of Library Services Shaffer provided updates and answered member inquires on the following items: •Introduction of new Assistant Director of Library Services; •Update on library project and timeline; •Review of design refresh for existing facility; and •Update on project communications and outreach. B. LIBRARY TASKFORCE MEMBERS None. C.CITY COUNCIL LIAISONS Councilmember Trubee spoke on the importance of maintaining a local history collection at the new library. D. ATTENDANCE REPORT – Report provided; no action taken on this item. 6.ADJOURNMENT The Library Taskforce adjourned at 1:50 p.m. Respectfully submitted, Michelle Nance, Deputy City Clerk I Recording Secretary ATTEST: Chris Escobedo, Assistant City Manager Staff Liaison APPROVED BY THE LIBRARY TASKFORCE: __/__/2024 Page 4 Palm Desert Library Taskforce Meeting Monday, March 25, 2024 Page 5 Today’s Topics 1.Welcome and Introductions 2.Project Timeline & Update 3.County to City Transition Update 4.Library Service Transition 5.Future Vision 6.Design Concepts Page 6 Welcome and Introductions: New Staff Lauren Hancock, Library Manager Learning & Discovery José García, Library Manager Community Partnerships & Engagement Page 7 Nov Dec Jan Feb March April May June STAFFING DESIGN & PLANNING SERVICE MODEL COMM FURNITURE DELIVERY/INSTALL BRIGHTSIDE #3 BRAND/LOGO DAY ONE MARKETING ONBOARD / OUTREACH BRIGHTSIDE #2 BUDGET LAUNCH SUMMER OUTREACHSUMMER SERVICES PREP FUTURE STRATEGY WE ARE HERE! POSITIONS / JOB DESCRIPTIONS DEVELOP POLICIES, PROGRAMS, PARTNERS & SERVICES BENCHMARK/DEVELOP BUDGET CURRENT STATE ANALYSIS & FUTURE VISION, COMMUNITY ENGAGEMENT BRIGHTSIDE #1 CONCEPT DEVELOPMENT WEBSITE UPDATES DESIGN, FINISH PLANS, PROCUREMENT July DAY ONE! July 1st COUNCIL REVIEW INTERVIEWS / HIRING STRATEGIC VISION DOCUMENT PROJECT TIMELINE Project Timeline Page 8 Transition Update Riverside County Key Dates 3/12/2024: County Board of Supervisors approval of separation 3/15/2024: City Library staff met with the current County Library Branch Staff 4/1/2024: Circulation limits will begin 4/30/2024: Palm Desert Library closes to the public Frequently Asked Questions (FAQs) Page 9 Library Service Transition May & June 2024 Programming Community Engagement Opportunities Library Outreach Vehicle Community Read Free Little Libraries Page 10 Program Opportunities -May & June 2024 Weekly Storytimes starting week of May 6, 2024 Summer Reading Kick-Off week of June 10, 2024 Summer Reading Weekly Programming starting week of June 10, 2024 Susan Orlean Community Read, June 2024 Free Little Libraries Page 11 Community Engagement Opportunities -May & June 2024 Partner with city marketing to cross-promote future library events and educate the public on the next phase of the renovation plan Partner with youth serving organizations to promote summer reading Identify a local bookseller to complement the Susan Orlean Community Read event. Possible outreach event opportunities: •Farmers Markets •Concert in the Park •College of the Desert Street Fair •Southwest Foodfest Page 12 Library Outreach Vehicle Page 13 Community Read The Library Book by Susan Orlean June 2024, day: TBD Palm Desert, CA Location: TBD Page 14 PALM DESERT LIBRARY STRATEGIC VISION Locations: Portola Community Center Ironwood Park Palma Village Park University Dog Park Joe Mann Park Free Little Libraries Page 15 Future Vision Page 16 Our goal is to create a best-in-class public library that becomes the destination for the valley, where the needs and aspirations of the community will be fulfilled. Page 17 VISION A Palm Desert filled with promise, progress, play and prosperity. The Palm Desert Library nurtures community well-being through social, cultural and learning experience. Curiosity Discovery Exploration Imagination Health & Happiness MISSION VALUES Page 18 Community Center Staff Areas Innovation & Entrepreneurship Human Services Family Gathering Outdoor Space LEGEND PALM DESERT LIBRARY CONCEPT PLAN Concept Plan This conceptual diagram illustrates a suggested approach to allocating the programs spaces applied to the existing building, utilizing program space types as bubble diagrams showing basic adjacencies. Page 19 PALM DESERT LIBRARY CONCEPT PLAN Design Mood Board Page 20 PALM DESERT LIBRARY CONCEPT PLAN Furniture Mood Board Page 21 Near Next Steps Physical Space Transition Programming Outreach and Awareness Page 22 Thank You! Page 23 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 2023 2023 2024 Month Jul Aug Sep Oct Nov Dec Jan Date 17-Jul 28-Aug 27-Sep 30-Oct N/A 4-Dec 22-Jan Buller, Jann P -P P -P P 0 0 Bynder, Randy P -E A -P P 2 1 Gomez, Gustavo P -E P -A P 2 1 Gonzales, Karen P -E P -P A 1 0 Johnson, Matt P -P P -P P 0 0 Maldonado, John E -P P -P P 1 0 Marcuse, Carol P -P P -P P 0 0 Murphy, Paul P -P P -P P 0 0 Perry, Ralph P -P P -P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused -No meeting Bimonthly: Two unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet bimonthly. Total Absences Total Unexcused Absences Library Taskforce Michelle Nance Page 24